ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1733993

RECOMMENDATION

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2024 - 1733994

RECOMMENDATION

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS OF POLITICAL DONATION

REPORT IN BRIEF

Reason For Report	To allow for an opportunity for councillors to declare any political donation received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1733995

RECOMMENDATION

THAT any political donations be noted.

General Manager's REPORT

A call for declarations of any political donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other councillors' activities reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1733996

RECOMMENDATION

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1733999

RECOMMENDATION

THAT councillors call any items that they wish to be debated in Committee of the Whole.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of minutes.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. August 13 2024 Ordinary Council Meeting Minutes ⇩ 2. October 8 2024 Extraordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2024 - 1734001

Recommendation

THAT the minutes of the following meetings be adopted;

1. Ordinary Council meeting held on 13 August 2024; and

2. Extraordinary Council meeting held on 08 October 2024.

General Manager's REPORT

The following minutes are attached for adoption:

1. Ordinary Council meeting held on 13 August 2024;

2. Extraordinary Council meeting held on 08 October 2024.

ITEM 7 - CONFIRMATION OF THE CABONNE LOCAL TRAFFIC COMMITTEE MEETING MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Cabonne Local Traffic Committee meeting minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.1.4b - Facilitate the Local Traffic Committee.
Annexures	1. Cabonne Council Local Traffic Committee 2024-09-30 Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MEETINGS\LOCAL TRAFFIC COMMITTEE - 1758587

RECOMMENDATION

THAT council accept the minutes from the Local Traffic Committee held on 30 September 2024 and;

1. Note the endorsement of the committee for the placement of a new bus stop for the Yeoval Pre-School at King Street, Yeoval, and receive a further report regarding the construction of the bus stop to a future meeting of council.

2. Approve the request and undertake the change of parking on Gidley Street, Molong, (between Riddell Street and Molong Street) from parallel parking to angle parking.

3. Note that the Traffic Management Plan for the Orange Running Festival be tabled pending further information to the committee.

4. Note that the Traffic Management Plan for the Resilience Ride be tabled pending further information from the event organiser to the committee and approval for the event from NSW Police.

5. Approve the traffic management plan for the Cudal Open Streets event including the closure of Smith Street, Cudal, (between Main Street and Short Street) between 3pm and 10pm subject to Transport for NSW consideration of the event and an updated TGS showing the use of VMS boards be received.

6. Approve the traffic management plan for the Molong Christmas Shopping Night including the closure of Bank Street (between Shields Lane and Watson Street) between 3pm and 10pm subject to Transport for NSW consideration of the event and an updated TGS showing the use of VMS boards be received.

7. Approve the traffic management plan for the Canowindra Christmas Shopping Night including the closure of Gaskill Street on 29 November 2024 between 3pm and 10pm.

8. Approve the traffic management plan and the closure of Cashens Lane for the purpose of conducting the Shamrock Haulage Rally of Bathurst between 7am and 5pm on the 2 November 2024 subject to consent from NSW Police being provided; residents of the road are provided escort access to and from their property during the event, and confirmation that emergency services have been advised.

9. Note that the Traffic Management Plan for the New Years Eve Fireworks Event at Lake Canobolas be tabled pending further information to the committee.

10. That the applicant for the school bus route extension at Mullion Creek be referred directly to Transport for NSW for their consideration.

11. Note the endorsement of the committee concerning the relocation of bus stops in Cudal to the intersection of Main Street and Smith Street, and a report be brought to council concerning the proposed relocation.

12. Endorse that feedback be given to the event organisers for the proposed AusCycling event, including the requirements to close Old Canobolas Road for the event.

13. Approve the traffic management plan for the 2024 Alpine Classic event within the Cabonne Local Government Area on 26 and 27 October 2024.

Department Leader - Transport Infrastructure REPORT

A meeting of the Cabonne Local Traffic Committee Meeting was held on 30 September 2024.

At the meeting the following items were considered with recommendations to council for consideration.

Yeoval Pre-School Bus Stop

The committee considered a request to construct a new bus stop outside the Yeoval Pre-School to enable the children to safely hop on/off the bus.

It was discussed that the most suitable location would be adjacent to the front school gate. It was noted that one street tree would be required to be removed to undertake this proposal.

At the meeting, the committee endorsed the request to place a new bus stop in front of the preschool on King Street, noting that any approval provided would require the bus stop to be located on the northern side of King Street only.

The request from the Yeoval Preschool is for council to construct the bus stop, which has not been included within council’s operational budget in 2024-25. A further report is required to be provided to a future meeting, should council accept the recommendation of the committee.

Update Parking on Gidley Street, Molong

The committee considered a request to change the parking arrangements on Gidley Street, Molong, between Riddell Street and Molong Street, from parallel parking to angle parking.

It was discussed at the meeting if the parking arrangements should be changed to include the section of Gidley Street, Molong between Molong Street and Wellington Street. It was noted that compliance in this section would be less likely.

At the meeting, the committee endorsed the to change the parking on Gidley Street, Molong (between Riddell Street and Molong Street) from parallel parking to angle parking. Should council approve this change, works to change signage to angle parking will be delivered under the urban roads maintenance budget.

Orange Running Festival

The committee considered a request to conduct the annual Orange Running Festival on 7-9March 2025. Roads affected in the Cabonne LGA include:

· Orchard Road between Forest Road and Cadia Road

· Spring Terrace Road between Forest Road and Forest Reefs Road

· Forest Reefs Road between Orchard Road and Dog Trap Lane.

It was discussed that committee would expect that the event organiser provide more information to council regarding the event organisers communications plan, specifically with residents and Newmont Cadia regarding the road closure disruptions.

The committee determined that changes to the traffic management plan may result from the organisers consultation, and therefore, requested the matter be tabled pending this information being provided.

Resilience Ride

The committee considered a request to conduct the Resilience Ride – a 3-day supported ride as a fundraiser for the Youth Off the Streets charity, within the Cabonne, Orange and Blayney LGAs on the 15-17 May 2025.

It was discussed that the committee had concerns about cyclists utilising Cargo Road – driver behaviour, elevation and high speeds.

At the meeting, the committee tabled the request pending further information to be provided by the event organiser. It also recommended that the event organiser submit their request to NSW Police for approval and pending that approval resubmit their request to the committee for consideration.

Council should note the concerns of Transport for New South Wales and NSW Police Force with regards to concerns of bicycle events on Cargo Road, as this view may cause issue with future approvals for cycling events on the road.

Cudal Open Streets Event

The committee considered a request to conduct the Cudal Open Streets Event on 16 November 2024 from 5pm to 9pm within the Cudal CBD.

This event would see the closure of Smith Street, Cudal, (between Main Street and Short Street).

It was noted by the committee that this event was similar to previous events held in the past. It was discussed that whilst there would not be any impact on through traffic travelling on The Escort Way there would be pedestrians parking and crossing to the nearby event.

At the meeting, the committee endorsed the request to close Smith Street, Cudal, (between Main Street and Short Street) conduct the Cudal Open Streets Event on 16 November 2024 subject to the event organiser providing an updated TGS including the use of VMS boards at either end of the block advising motorists of the event taking place.

Molong Christmas Shopping Night

The committee considered a request to conduct the Molong Christmas Shopping Night on 6 December 2024 from 5pm to 9pm within the Molong CBD.

This event would see the closure of Bank Street, Molong (between Shields Lane and Watson Street).

The committee had some concerns regarding the Traffic Guidance Scheme (TGS) that was provided and it was discussed that an updated TGS would need to be provided to the committee.

At the meeting, the committee endorsed the request to close Bank Street, Molong, (between Shields Lane and Watson Street) to conduct the Molong Christmas Shopping Night on 6 December 2024 subject to the event organiser providing an updated TGS.

Canowindra Christmas Shopping Night

The committee considered a request to conduct the Canowindra Christmas Shopping Night on 29 November 2024 from 5pm to 9pm within the Canowindra CBD.

This event would see the closure of Gaskill Street.

At the meeting, the committee endorsed the request to close Gaskill Street, Canowindra between 5pm and 9pm to conduct the Canowindra Christmas Shopping Night on 29 November 2024.

Shamrock Haulage Rally of Bathurst

A report was brought to the committee for the conduct a high-speed car rally along Cashens Lane on 2 November 2024. The event would see the closure of Cashens Lane.

The committee noted that this is a regular event with not too many issues in the past.

At the meeting, the committee endorsed the request to close Cashens Lane on the 2 November 2024 between 7am to 5pm pending approval from NSW Police; residents are advised 21 days prior to the event; all traffic control measures are put in place as per the TGS; and confirmation to the committee that all emergency services have been advised.

New Years Eve Fireworks Event

The committee received a request to hold a New Years Eve event at Lake Canobolas which would include food stalls and fireworks display.

The committee discussed that no event management plan has been received, the proposed traffic management arrangements had been submitted. The committee also discussed the issues with parking, parking overflow, the coordination of parking zones as well as the condition of Lake Canobolas Road, the potential congestion on Cargo Road and access to the wineries located in the area.

At the meeting the committee tabled the request pending further information from the event organisers clarifying the committees concerns regarding traffic flow, bus interactions and the ticketing of the event.

School Bus Route Extension

The committee received a request for an extension of a school bus route in Mullion Creek.

The committee noted that bus route extensions are agreements between the bus companies and families and Transport for New South Wales. Therefore the Local Traffic Committee is not required to consider these matters.

At the meeting the committee recommended that the applicant submit their request directly to Transport for NSW.

Relocation of Bus Stops

The committee received a request advising a number of issues NSW TrainLink Coaches were experiencing with the current location of two (2) bus stops in Cudal (Stop ID 28641, currently located in front of the Cudal Community Children’s Centre; and Stop ID 28642, currently located in front of the Cudal Post Office).

The committee noted that residents and local bus operators would need to be contacted regarding the proposed new locations of the bus stops. As such, the committee endorsement is not an approval to move the bus stop, and a further report is to be brought to council with regards to the proposed bus stop relocation.

Proposed Auscycling Road Race

The committee received a request for feedback regarding a proposed road cycling race to be held on Old Canobolas Road on 9 May 2025.

The committee noted that the proposal does not include any road closures. The committee discussed concerns relating to the event including, the event being held late afternoon, during peak travel time, through a school zone, the narrow windy nature of the local roads (Mount Canobolas Road, Lake Canobolas Road, Old Canobolas Road), the condition of these roads.

At the meeting the committee recommended to provide the event organisers with feedback regarding their concerns about the event, as well as to request further information from the event organiser. The committee also recommended that Old Canobolas Road be closed to undertake the time trial event.

The organisers last year proposed a bike race on Euchareena Road which was not approved by council at the time. Requirements for the race route were considered by the traffic committee to require Euchareena Road to be closed, and at the time of consideration, no consultation had been undertaken by the organiser on the effects to residents and businesses on the road.

Council officers will work with the organisers for this proposal to ensure appropriate consultation is undertaken if Old Canobolas Road is proposed to be closed for the event.

2024 Alpine Classic

The committee received a notification that the Classic Rally Club will be holding an event though the Cabonne LGA on 26 and 27 October 2024. The event is not a race, procession, speed event or forest rally but rather tests map-reading and navigational skills of entrants. It does not require any road closures. This is an annual event, and no issues have been raised in the past.

At the meeting, the committee recommended to endorse the request to conduct the event through the Cabonne LGA.

General Business

The committee noted that TfNSW had undertaken a number of speed zone reviews in the Cabonne area, including:

· Griffin Road – reduced to 80km

· Favell Road – in the process of being reduced to 80km

· Ophir Road – currently under review

· Long Point Road – currently under review

ITEM 8 - CONFIRMATION OF THE CABONNE FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE MEETING MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Cabonne Floodplain Management Advisory Committee meeting minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.4.1a - Manage Molong Floodplain in accordance with management plan.
Annexures	1. Cabonne Floodplain Management Advisory Committee 2024-08-20 Minutes ⇩ 2. Cabonne Floodplain Management Advisory Committee 2024-10-08 Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MEETINGS\FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE - 1759124

RECOMMENDATION

THAT

1. The minutes of the Cabonne Floodplain Management Advisory Committee held on 20 August 2024 and 08 October 2024 be adopted; and

2. Council endorse the draft Molong Flood Risk Management Study and Plan 2024 for Public Exhibition.

Deputy General Manager - Cabonne Infrastructure's REPORT

The Cabonne Floodplain Management Advisory Committee Meetings were held on 20 August 2024 and 08 October 2024.

At the meetings the following items were considered.

20 August 2024 - Floodplain Activities

An update was provided on the following floodplain matters:

· Molong Floodplain

o Progress on the draft Molong Floodplain Risk Management Plan and the anticipated timelines of presentation to the committee of the draft plan

o Progress of the Voluntary Purchase Program, with offers of purchase being made to two houses as resolved by Council

· Canowindra Floodplain

o Update on the Canowindra Flood Study and Risk Management Plan Review project, indicating that data and survey data was nearing completion, and modelling of the catchment and flooding was to commence. Timeframe for this modelling to be completed is early 2025.

· Eugowra Floodplain

o Progress of the Voluntary Purchase Program, with offers of purchase being made to two houses as resolved by Council

o Update on the Eugowra Flood Study and Risk Management Plan Review project, indicating that data and survey data was nearing completion, and modelling of the catchment and flooding was to commence. Timeframe for this modelling to be completed is early 2025.

o Placement of flood warning gauges was discussed, with the committee encouraging further investigation of locations to capture more catchments leading into Mandagery Creek

08 October 2024 - Molong Flood Study

A presentation was made to the committee from Lyall and Associates with regard to the draft Molong Flood Risk Management Study and Plan 2024. The committee agreed that the plan should be recommended to Council for public exhibition.

A separate report is being brought to Council with regards to receiving the draft report.

ITEM 9 - COUNCILLOR CONDUCT FRAMEWORK

REPORT IN BRIEF

Reason For Report	The Office of Local Government has prepared a Discussion Paper to seek the views of the community, stakeholders and the local government section about the proposed changes to the Councillor Conduct Framework.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.1.1e - Monitor and review Council’s policies.
Annexures	1. Councillor-Conduct-and-Meeting-Practices-Discussion-Paper ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\OFFICE OF LOCAL GOVERNMENT - 1760662

RECOMMENDATION

THAT council endorse the CNSWJO submission to the Office of Local Government on the Councillor Conduct Framework Review discussion paper.

General Manager's REPORT

The Office of Local Government (OLG) have announced a review of the Councillor Conduct Framework and prepared a discussion paper to seek feedback from the community, key stakeholders and the local government sector about the proposed changes.

Key reforms outlined in the discussion paper, some of which would require changes to the Local Government Act 1993, include:

· Establishing a local government privileges committee of experienced councillors with mayoral experience to assess complaints made against councillors for misbehaviour, consistent with practices in other tiers of government (where the conduct does not meet the threshold for police or referral to another investigative body or tribunal).

· Removing private investigators from the councillor conduct process, while strengthening the investigative capability of the Office of Local Government to investigate and prosecute legitimate complaints (such as issuing penalty infringement notices where conflict of interest declarations have not been made).

· Banning private councillor briefing sessions, except in very limited circumstances.

· Strengthening lobbying guidelines for local government.

· Giving mayors more power to expel councillors from meetings for acts of disorder and remove their entitlement to receive a fee in the month of their indiscretion.

The Discussion Paper is attached for councillors information with submissions closing on 15 November.

Central NSW Joint Organisation (CNSWJO) are lodging a submission on behalf of its member councils with the following commentary in response to the questions raised in the Discussion Paper.

Question	CNSWJO response
Are we missing anything in the principles of change?	Build confidence in Local Government Greater effort needs to be undertaken in building confidence in local government. An antidote needs to be found for the reputation bashing councils are enduring. Supporting democracy This region has welcomed the commentary by the Minister empowering councils in determining their own destiny. Given the challenges for democracy internationally and the roll out of red tape and unfunded mandates in the context of rate capping, supporting democracy should be included. Re Council leadership and decision making is paramount Decision making by Councils is in a very constrained environment. While there have been some recent improvements as an industry rate capping, Special Rate Variations, cost shifting, red tape and a challenging funding framework have led to deteriorating financial sustainability in local government. Income stream opportunities are limited. Councils may not incorporate without Ministerial permissions and to the author’s knowledge, this has not been given for many years. Various legislation councils must administer, plus in this region, the added necessity being service providers for water, airports, health, childcare and aged services, the visitor economy, housing etc leaves little room for decisions of significance that do not prejudice a council’s financial position. General Managers across the region have expressed the view that despite the aspirations of incoming councils, in reality, there is little more they can do besides maintenance and a significant part of their role in induction is explaining the financial situation to them. In the multi-million-dollar budgets of councils there is very little discretion where in this region rates often make up a small percentage of total income and is significantly consumed by the costs of elections, resourcing audit requirements, administering ARICs, Emergency Services Levies and the like. Good asset management as contemplated by IP&R, informed by community priority, provides direction on the priority for what is in fact maintenance budgets for councils in regional NSW. Re Transparency and Accountability – this should include commentary about keeping the community informed which will have implications on how breaches are reported Re Freedom of speech – it is noted that Councillors do not enjoy the same privilege as state representatives and this should be clear in any change
What are the key elements of an aspirational Code of Conduct that should be enshrined?	Alignment with leading practice and functionality.
What are your views about aligning the Oath of Office to the revamped Code of Conduct?	Neutral
Is the proposed pecuniary interest framework appropriate? Is anything missing?	The extent to which election support should be included. It is a reasonable perception of the community that a significant political donor constitutes a conflict of interest in decision making.
Do you agree with the principles of what constitutes a significant or major non-pecuniary interest?	Yes
Are there any other specific features that should be included to address concerns about councillors undertaking real estate and development business activities?	Neutral
Is this the appropriate threshold to face a Privileges Committee?	That the examples provided are from the sporting sector are intriguing – the extent to which someone moving a golf ball is comparable breaches of councillor behaviour is questionable and seems somewhat trivialising. Further, this is case law which opens the door to litigation where those with lots of money will be more able to drag councils through the courts. Having said that, the use of a Privileges Committee as described in the guidelines where breaches would be assessed by peers is very sound.
How else can complaints be minimised?	Effective management of complaints and an escalation of impacts for those in breach should be the first step.
What key features should be included in lobbying guidelines and a model policy?	Councillors should make informed decisions based on merit.

Regarding the suggested options in the Discussion Paper, CNSWJO makes the following commentary.

· Make OLG directly responsible for dealing with pecuniary interest and significant non-pecuniary conflicts of interest, with sanctions (suspensions and loss of pay) being determined by an appropriate tribunal or body.

CNSWJO welcomes making the OLG directly responsible for dealing with pecuniary interest and significant non-pecuniary conflicts of interest, with sanctions (suspensions and loss of pay) being determined by an appropriate tribunal or body

· Refer behavioural based concerns about councillor conduct to a State-wide panel of experienced councillors to judge their peers

CNSWJO welcomes the use of a State-wide panel of experienced councillors to judge their peers. The design of this panel should include considerations of cost effectiveness and efficiency.

· Reset the code of conduct to be similar to Parliamentary Codes, making it clear the expected patterns of councillor behaviour

While CNSWJO supports this approach, it is imperative that any Code provide sufficient clarity for sanctions to occur.

· Ensure the community can observe local democratic processes by banning closed to the public briefing sessions, while at the same time restoring the dignity and prestige of the council chamber.

Councillors across NSW are currently being briefed on their role, which takes many hours – all of which spares the public.

There is a difference between a briefing session and a meeting to make informed decisions. The briefing session provides an opportunity for elected representatives to ask questions particularly for complex matters. For example, the transition of strategy for water utility management from Integrated Water Cycle Management to Integrated Planning and reporting or the purchase of renewable energy using Large Generation Certificates through a power purchase agreement.

This enables good decision making on the floor of Council. A good briefing session is NOT decision making behind closed doors and ought to be retained. The NSW could provide guidance of the difference between a briefing session and decision making.

ITEM 10 - LOCAL GOVERNMENT NSW CONFERENCE 2024

REPORT IN BRIEF

Reason For Report	To determine delegates for the 2024 Local Government NSW Conference.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.1.4.1b - Meet with other regional local governments for planning purposes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 1746086

RECOMMENDATION

THAT council nominate two observers to attend the 2024 Local Government NSW Conference.

General Manager's REPORT

Council at its July meeting resolved attendance at the 2024 Local Government NSW Conference by the Mayor, or his delegate, two observers nominated by council, and the General Manager or his alternate delegate in an advisory capacity. The conference is being held in Tamworth on 17-19 November 2024.

It is now necessary to nominate the two observers at this first meeting of the council term.

ITEM 11 - UNION PICNIC DAY 2024

REPORT IN BRIEF

Reason For Report	Seeking council approval to conduct the annual union picnic day.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.4.2.2a - Awareness of cultural expectations.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 1750212

RECOMMENDATION

THAT council approve the annual Union Picnic Day to be held on Friday 1 November 2024.

General Manager's REPORT

Council has received a request from the Cabonne Council USU union delegate seeking council’s consent that the annual union picnic day be held on Friday 1 November 2024.

Council has always supported the conduct of the union picnic day for all staff union members, and a continuation of this practice is supported.

ITEM 12 - GENERAL MANAGER'S PERFORMANCE REVIEW PANEL

REPORT IN BRIEF

Reason For Report	To establish a Performance Review Panel to conduct the annual performance review of the General Manager.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Terms of Reference GM Performance Review committee ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PERFORMANCE MANAGEMENT\SENIOR STAFF REVIEWS - 1734020

RECOMMENDATION

THAT council:

1. Establish a Performance Review Panel, comprising of the Mayor, Deputy Mayor and two other councillors, for the purpose of undertaking the annual performance review of the General Manager; and

2. Adopt the General Manager’s Performance Review Panel Terms of Reference.

Department Leader - Governance & Corporate Performance's REPORT

The Office of Local Government, under Section 23A of the Local Government Act, issued the Guidelines for the Appointment and Oversight of General Managers 2022 (the Guidelines). The guidelines require the council to establish a Performance Review Panel comprising the Mayor, Deputy Mayor, a councillor nominated by the council, and a councillor nominated by the General Manager.

General managers of councils are appointed under a Standard Contract of Employment. The standard contract requires that the performance of the general manager must be formally reviewed at least annually. The governing body of council may also undertake interim performance reviews as appropriate.

The role of the panel includes:

· conducting performance reviews

· reporting the findings and recommendations of reviews to the council, and

· development of the performance agreement.

According to the guidelines the assessment should include:

· a self-assessment by the General Manager

· an assessment by the review panel of the General Manager’s performance against the performance agreement.

The performance review meeting should be scheduled with sufficient notice to all parties and in accordance with clauses 7.6 and 7.7 of the Standard Contract. These require:

· the General Manager to give the council 21 days’ written notice that an annual performance review is due, and

· the council to give the General Manager at least 10 days’ written notice that the performance review is to be conducted.

The meeting should concentrate of constructive dialogue about the general manager’s performance against all sections of the performance agreement. The meeting should identify any areas of concern and agreed actions to address those concerns.

In undertaking any performance review, care must be taken to ensure that the review is conducted fairly and in accordance with the principles of natural justice. The appointment by the council, in agreement with the General Manager, of a suitably qualified external facilitator to advice on the process should assist the council in complying with these requirements.

The General Manager’s Performance Review Panel Terms of Reference have been developed, following the guidelines, and is annexed for council to consider and adopt.

The General Manager’s annual performance review is due in June 2025.

ITEM 13 - STANDING COMMITTEES

REPORT IN BRIEF

Reason For Report	For council to consider and adopt the standing committees structure and appoint members to each committee
Policy Implications	Possible impact on Code of Meeting Practice Policy
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Community Economy and Culture Committee - Terms of Reference ⇩ 2. Environment, Innovation and Energy Committee - Terms of Reference ⇩ 3. Infrastructure (Other) Committee - Terms of Reference ⇩ 4. Infrastructure (Transport) Committee - Terms of Reference ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1734015

RECOMMENDATION

THAT council:

1. Adopt the Standing Committees’ structure, as detailed in the report;

2. Adopt the terms of reference for the:

a) Community, Economy and Culture Committee;

b) Environment, Innovation and Energy Committee;

c) Infrastructure (Other) Committee;

d) Infrastructure (Transport) Committee; and

3. Determine its Standing Committees’ core members for the term of council.

Department Leader - Governance & Corporate Performance's REPORT

At the February 2022 council meeting, council resolved to appoint a standing committees’ structure and continue to hold a councillor workshop following the committee meetings for other strategic directions or business improvement purposes.

The standing committee structure allows for better practice to assist in the decision making process and continued development of council’s strategic direction across its many and varied functions. This assists by increasing transparency and input from the elected representatives in policy development and strategic planning, as well as providing important feedback to council’s technical staff when investigating complex or prolonged issues as they arise.

It is recommended that council continue with the following standing committee structure:

Panel	Committee	Meeting Cycle – bimonthly
A	1. Infrastructure (Other)	12 November
A	2. Community, Economy & Culture	10 December
B	1. Environment, Innovation & Energy	12 November
B	2. Infrastructure (Transport)	10 December

The meeting structure will remain flexible to allow any standing committee the ability to meet on the second Tuesday of the month, if required, as determined by the General Manager.

Annexed to this report are the terms of reference for each committee for council to consider and re-adopt.

ITEM 14 - AUSTRALIA DAY AWARDS COMMITTEE

REPORT IN BRIEF

Reason For Report	To determine the committee members for the Australia Day Awards Committee for the term of council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Australia Day Awards Committee - Terms of Reference ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1734017

RECOMMENDATION

THAT:

1. The Australia Day Awards Committee consists of all councillors and the General Manager, for the term of council; and

2. Council adopts the Australia Day Awards Committee - Terms of Reference.

Department Leader - Governance & Corporate Performance's REPORT

The Australia Day Awards Committee was formed following advice from the Office of Local Government regarding a technical breach of the Local Government Act in considering award winners in a ‘Closed’ session of council.

The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year, Cabonne Sportsperson of the Year and Cabonne Environmental Champion of the Year) and recommends winners to council.

The Terms of Reference for this committee is annexed.

The Australia Day Awards Committee consists of all the councillors and the General Manager.

ITEM 15 - ADVISORY COMMITTEES OF COUNCIL

REPORT IN BRIEF

Reason For Report	For council to adopt the terms of reference for the advisory committees of council and appoint members to each committee.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Age of Fishes Museum Advisory Committee - Terms of Reference ⇩ 2. Cabonne Pools Advisory Committee - Terms of Reference ⇩ 3. Cabonne Floodplain Management Advisory Committee - Terms of Reference ⇩ 4. Eugowra Recovery Advisory Committee - Terms of Reference ⇩ 5. Roads Advisory Committee - Terms of Reference ⇩ 6. Cabonne Community Stakeholder Advisory Committee - Terms of Reference ⇩ 7. Cabonne Committe structure ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1734021

RECOMMENDATION

THAT council:

1. Adopt the terms of reference for the following advisory committees of council:

a) Age of Fishes Museum;

b) Cabonne Pools;

c) Cabonne Floodplain Management;

d) Eugowra Recovery;

e) Roads; and

f) Local Traffic;

2. Agree to repeal the Economy, Tourism and Culture Advisory Committee;

3. Agree to the establishment and adopt the terms of reference for the Cabonne Community Stakeholder Advisory Committee; and

4. Appoint members to each of the committees as detailed in the report.

Department Leader - Governance & Corporate Performance's REPORT

Council is required to determine its representatives to its advisory committees, as detailed below, for the term of council and review and adopt the terms of reference for each of the committees.

a) AGE OF FISHES MUSEUM ADVISORY COMMITTEE

The purpose of the Age of Fishes Museum Advisory Committee is to advise council and make recommendations in relation to the Age of Fishes Museum in accordance with the museum’s Strategic Plan.

The committee must observe council’s position in accordance with its Integrated Planning and Reporting documentation.

The committee does not have a role in the operational function of Age of Fishes.

Membership of the committee consists of the Mayor (or his alternate), one councillor and one alternate.

b) CABONNE POOLS ADVISORY COMMITTEE

The purpose of the Cabonne Council Pools Advisory Committee is to advise council and make recommendations in relation to the Canowindra, Cudal, Cumnock, Eugowra, Manildra, Molong and Yeoval swimming pools (the pools).

The committee must observe council’s position in accordance with its Integrated Planning and Reporting documentation.

The committee does not have a role in the operational function of the pools.

Membership of the committee consists of the Mayor (or his alternate), one councillor and one alternate.

c) CABONNE FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE

The purpose of the Cabonne Floodplain Risk Management Advisory Committee is to provide advice on the development and implementation of floodplain risk management studies relating to the townships within the Cabonne LGA, in accordance with the NSW Floodplain Development Manual 2005.

Specifically, the committee:

· Provides a forum for the discussion of technical, social, economic, environmental and cultural issues; and

· Creates the opportunity for the views of key stakeholders to be identified and captured through the development and implementation of floodplain management plans.

Membership of the committee consists of the Mayor (or his alternate), one councillor and one alternate.

d) EUGOWRA RECOVERY ADVISORY COMMITTEE

The purpose of the committee is to represent the impacted community and provide information on impacts, needs, initiatives and community concerns to assist in the development of recovery activities and services.

Membership of the committee consists of the Mayor (or his alternate), one councillor and one alternate.

e) CABONNE ROADS ADVISORY COMMITTEE

The purpose of the Cabonne Council Roads Advisory Committee (the committee) is to share ideas and knowledge on the management of the council road network.

Specifically, the committee will:

· Consider and comment on transport issues and concerns from local community groups

· Input into review of appropriate service level standards across the road network

· Provide comment on policy, strategic plans and works programs relating to road infrastructure

· Participate in promoting to the wider community the importance of an effectively managed road network

Membership of the committee consists of the Mayor (or his alternate), one councillor and one alternate.

CABONNE COMMUNITY STAKEHOLDER ADVISORY COMMITTEE

It is proposed that the Economy, Tourism, and Culture Advisory Committee be replaced with the Cabonne Community Stakeholder Advisory Committee.

The Economy, Tourism, and Culture Advisory Committee (the ETC) was established to provide advice and make recommendations on all matters pertaining to the Cabonne economy, tourism, and culture in accordance with all applicable plans, policies and strategies. In the last term of council, and following the adoption of Cabonne’s Economic Development and Visitor Economy Strategy, the committee did not have good participation from ETC members (often not achieving quorum).

It is proposed that the Cabonne Community Stakeholder Advisory Committee (the committee) be made up of:

· Elected councillor members – 2 representatives (from the Community, Economy and Culture Committee). One councillor representative to be elected as Chair at the first meeting.

· Community Members – up to 11 representatives including 1 voting representative from each of the following:

o Borenore Community Progress Association

o Canowindra Progress Association

o Cargo Progress Association

o Cudal Central Incorporated

o Cumnock and District Progress Association

o Eugowra Promotion and Progress Association

o Manildra and District Improvement Association

o Molong Advancement Group

o Mullion Creek and District Improvement Association

o Nashdale and Lidster Consultative Committee

o Yeoval and District Progress Association

· Community members/representatives from other key stakeholder groups/or areas which may include Byng, Spring Hill, Lewis Ponds.

· Council staff – up to 2, as delegated by the General Manager (secretariat and non-voting).

The key objectives of the proposed Cabonne Community Stakeholder Advisory Committee (the committee) would be to:

· Key issues impacting Cabonne town, village and localities, where a community stakeholder group is established (e.g. Progress Association).

· To advise council through the Community, Economy, and Culture Committee and make recommendations in relation to Cabonne’s response, obligations and performance as defined by council’s Community Strategic Plan, Delivery Program, and Operational Plan

· To share, review and make recommendations on specific economic, tourism, cultural, infrastructure, environmental, social and other issues or ideas that impact the wider Cabonne community.

· To consider any other matters referred to it by the Cabonne community.

The unified structure of this committee directly aligns with the vision outlined in the Cabonne Community Strategic Plan (CSP), as well as 1.1 and 1.2 of the CSP.

A copy of the Cabonne Committee Structure which includes this proposed committee has been attached to the report.

ITEM 16 - ADVISORY COMMITTEES OF COUNCIL - AUDIT, RISK AND IMPROVEMENT COMMITTEE

REPORT IN BRIEF

Reason For Report	For council to adopt the terms of reference for the advisory committees of council and appoint members to each committee.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Audit Risk and Improvement Committee - Terms of Reference ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AUDIT\AUDIT RISK IMPROVEMENT COMMITTEE (ARIC) - 1757709

RECOMMENDATION

THAT council:

1. Adopt the terms of reference for the Audit, Risk and Improvement Committee, and

2. Appoint one councillor representative, and one alternate, to the committee.

Department Leader - Governance & Corporate Performance's REPORT

All councils and joint organisations are required under the Local Government Act 1993 to have an audit risk and improvement committee (the Committee).

Amendments have been made to the Local Government (General) Regulation 2021 to require all councils and joint organisations to have a risk management framework, an internal audit function and to prescribe membership requirements for audit risk and improvement committees. Councils and joint organisations are required to comply with these requirements from 1 July 2024 and will be required to attest to their compliance with the requirements in their annual reports commencing with the 2024/25 annual report.

The Office of Local Government has issued comprehensive Guidelines for Risk Management and Internal Audit for Local Government in NSW, including a model terms of reference, to assist councils and joint organisations to implement these requirements. A full copy of these guidelines are available on the Office of Local Government website.

The model terms of reference have been used in the development of the committee’s terms of reference. The most significant change relates to membership requirements no longer allowing the mayor to be council’s representative on the Committee and, the councillor representative no longer having voting rights.

It is recommended that council adopt the draft terms of reference and appoint one councillor representative, and one alternate.

ITEM 17 - DELEGATES TO JOINT REGIONAL PLANNING PANEL (OTHER ORGANISATIONS) 2024/2025

REPORT IN BRIEF

Reason For Report	For council to determine its delegates and/or representatives to the Joint Regional Planning Panel for the 2024/25 year
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Sydney District and Regional Planning Panels Operational Procedures November 2022 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 1734029

RECOMMENDATION

THAT:

1. Council endorse Director Planning and Environmental Services, Andrew Muir, as its technical delegate to the Western Region Joint Planning Panel (Cabonne Panel),

2. Council determine its second representative, who may be a councillor, (and an alternate representative) to the Western Regional Joint Planning Panel for Cabonne Council for the 2024/25 year,

3. Both delegates, and the alternative representative, be appointed for the balance of the 2024/2025 year, and

4. The Joint Regional Planning Panel secretariat be advised of council’s resolution.

Department Leader - Governance & Corporate Performance's REPORT

Council is required to determine its delegates and representatives to other organisations for the 2024/2025 year.

WESTERN REGION - JOINT REGIONAL PLANNING PANEL (JRPP)

This panel determines development applications independently from council where certain trigger points are met (e.g. private capital expenditure in excess of $20M). The panel has two representatives appointed by council; an independent person with technical planning qualifications and a community representative (who may be a councillor).

Blayney and Cabonne councils have had a reciprocal agreement whereby Blayney council’s planning director, and Cabonne council’s Deputy General Manager – Services are the technical representatives on the neighbouring council’s JRPP.

Both Andrew Muir from Blayney Shire Council and Heather Nicholls from Cabonne Council have indicated their preparedness to continue in their roles on the respective JRPPs.

Council therefore needs to endorse Andrew Muir as the Cabonne Western Regional JRPP technical delegate, and to nominate the second representative, who may be a councillor (and an alternative representative).

ITEM 18 - DELEGATES TO COMMUNITY PEAK ORGANISATIONS - FOR THE TERM OF COUNCIL

REPORT IN BRIEF

Reason For Report	For council to determine its delegates to Community Peak Organisations for the term of council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 1734030

RECOMMENDATION

THAT council determine the appointment of delegates to Community Peak Organisations (as listed in the report), subject to the support from these organisations, for the term of council.

Department Leader - Governance & Corporate Performance's REPORT

TOWN	ORGANISATION	MEETINGS	PREVIOUS REPRESENTATIVE
Borenore	Borenore Community Progress Association	As and when advised	Clr Rawson (Clr Oldham as alternate)
Canowindra	Canowindra Business Chamber	3^rd Monday of each month	Clr Pull (Clr O’Ryan as alternate)
Cargo	Cargo Progress Association	Meet as and when required (quarterly)	Clr Nash (Clr O’Ryan as alternate)
Cudal	Cudal Central Incorporated	Meet as and when required (quarterly)	Clr Jones (Clr Pull as alternate)
Cumnock	Cumnock and District Progress Association	3^rd Thursday of each month	Clr Batten (Clr Nash as alternate)
Eugowra	Eugowra Promotion and Progress Association	2^nd Tuesday of each month	Clr Jones (Clr Weaver as alternate)
Molong	Molong Advancement Group	2^nd Thursday of each month	Clr Jones (Clr Oldham as alternate)
Mullion Creek	Mullion Creek & District Progress Association	1^st Monday of each month	Clr Rawson (Clr Pull as alternate)
Nashdale	Nashdale Consultative Committee	Meet quarterly	Clr Oldham (Clr Rawson as alternate)
Yeoval	Yeoval and District Progress Association	1^st Tuesday of each month (bi-monthly)	Clr Batten (Clr Nash as alternate)

ITEM 19 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

REPORT IN BRIEF

Reason For Report	For council to determine its delegates to other organisations for the term of council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 1734035

RECOMMENDATION

THAT council determine its delegates to other organisations (as listed in the report) for the term of council.

Department Leader - Governance & Corporate Performance's REPORT

Council is required to determine its delegates to other organisations for the term of council.

1) ARTS OUT WEST

Arts Out West is an organisation that gives people the opportunity to become involved at a regional and state level with arts and cultural development in the Central West Region.

Council’s representative to Arts Out West has been one councillor.

2) ASSOCIATIONS OF MINING AND ENERGY RELATED COUNCILS NSW

The Mining and Energy Related Council is the primary lobby group for councils affected by mining and energy related development. It also provides technical advice and networking opportunities.

Council’s previous representatives have been Deputy General Manager – Cabonne Services and one councillor (with one alternate delegate appointed).

3) CABONNE/ORANGE ROAD SAFETY COMMITTEE

This committee is responsible for road safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.

The council representative to the Cabonne/Orange Road Safety Committee has been one councillor with one alternative representative.

4) CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

The councils of Cabonne, Orange and Blayney combined their bushfire management committees to form the Canobolas Bushfire Management Committee.

Council’s representatives to the Canobolas Bush Fire Management Committee have been one councillor with one alternative delegate and the Deputy General Manager – Cabonne Infrastructure.

5) CANOBOLAS ZONE LIAISON COMMITTEE

The committee has been formed to administer the Canobolas Zone Service Level Agreements.

Council representative to the Canobolas Zone Liaison Committee has been one councillor with one alternative delegate and the Deputy General Manager – Cabonne Infrastructure.

6) CENTRAL WEST LIBRARIES

Central West Libraries is responsible for library services in Cabonne (Canowindra, Manildra and Molong), Orange, Blayney, Forbes and Cowra.

Council’s representatives to Central West Libraries have been one councillor with one alternative delegate and the Department Leader – Community Services.

7) COMMUNITY SAFETY PRECINCT COMMITTEES

Community Safety Precinct Committees (CSPCs) provide an opportunity for local councils and community members to meet with Police Local Area Commanders. It is an opportunity to share their perspective on local crime and safety issues, to get involved in strategies designed to address local crime concerns and an opportunity for Local Area Commanders to promote accurate local crime information and raise awareness of crime prevention approaches.

Council’s representative to Community Safety Precinct Committees is the Mayor.

8) ORANGE360

Orange360 is a joint regional tourism initiative between Orange City Council, Blayney Shire Council and Cabonne Council. Orange360 is a not-for-profit organisation that thrives on seeing visitors and locals alike passionate about the region, the produce and the people.

Council’s representative to Orange360 is the Mayor and one alternative.

9) OPHIR RESERVE TRUST BOARD

The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator. Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands.

Council’s representative on this Board to fill the position of ‘councillor’ has been one councillor.

ITEM 20 - APPOINTMENT OF SECTION 355 COMMITTEES

REPORT IN BRIEF

Reason For Report	For council to consider the appointment of committees under Section 355 of the Local Government Act
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1d - Support Council’s section 355 committees.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\2024 - SECTION 355 COMMITTEES - 1734038

RECOMMENDATION

THAT council appoint committees, as detailed in the report, pursuant to Section 355 of the Local Government Act 1993.

Department Leader - Governance & Corporate Performance's REPORT

Council is required to appoint its voluntary committees which operate under section 355 of the Local Government Act. The table below details each committee and the function for which they are responsible.

These voluntary committees have the power to operate on behalf of council within their terms of reference. Any action that they perform is effectively an action of council.

It is important to note that committees are appointed for the benefit of the community, not their members. Consequently, all committee members must act in accordance with the terms of reference set by council.

Council relies on these section 355 committees to perform functions which it otherwise could not afford to perform.

Committee	Area of Responsibility
Acacia Lodge Management Committee	The management and operational control of Acacia Lodge and Durack Court Molong.
Amusu Theatre Inc	The management and control of Amusu Theatre building Manildra.
Canowindra Sports Trust	The management and control of Canowindra Sports Complex
Cumnock and District Progress Association	The management and control of the Crossroads Building, Obley Street, Cumnock, and Lot 61 DP 664553 and Lot 1 DP 323485, 48 Obley Street, Cumnock.
Cumnock Community Centre Committee	The management, maintenance and control of Cumnock Community Centre.
Cudal Homes for Aged Care Person Committee	The management, maintenance and control of Boree Lodge, 20 Bridge Street, Cudal.
Doctor for Cudal Committee	The management, maintenance and control of the former doctor’s residence at 36 Main Street, Cudal.
Eugowra Medical Centre Committee	The management, maintenance and control of the doctor’s residence and surgery at 47 Nanima Street, Eugowra.
Eugowra Promotion and Progress Association	The management, maintenance and control of Eugowra Historical Museum and Bushranger Centre.
Eugowra Self Care units Committee	The management, maintenance and control of Eugowra Self Care units.
Manildra Memorial Hall Committee	The management, maintenance and control of Manildra Memorial Hall.
Moorbel Hall Committee	The management, maintenance and control of Moorbel Hall, Canowindra.
Orana House Trust Committee	The management, maintenance and control of Orana House, 32 Ferguson Street, Canowindra.
Yeoval Memorial Hall Committee	The management, maintenance and control of the Yeoval Memorial Hall.
Yeoval Historical Society	The management, maintenance and control of O’Halloran’s Cottage and Buckinbah Park, Yeoval.

ITEM 21 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW

REPORT IN BRIEF

Reason For Report	For council to consider its 2024/25 Agency Information Guide
Policy Implications	["Access to information held by Council" policy requirement]
Budget Implications	Nil
IPR Linkage	1.2.1.3a - Facilitate legislatively compliant access to information – as per the Government Information (Public Access) Act.
Annexures	1. Draft - Agency Information Guide 2024/2025 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 1758666

RECOMMENDATION

THAT council adopt the draft 2024/25 Agency Information Guide annexed to the report.

Department Leader - Governance & Corporate Performance's REPORT

Background

Since 2010 council has adopted an Agency Information Guide (AIG), previously known as a “publication guide”.

What is an Agency Information Guide?

An “agency information guide” is a guide (s20) of the Government Information Public Access Act 2009 (GIPA) that:

a) describes the structure and functions of the council, and

b) describes the ways in which the functions (including, in particular, the decision-making functions) of the council affect members of the public, and

c) specifies any arrangements that exist to enable members of the public to participate in the formulation of the council’s policy and the exercise of the council’s functions, and

d) identifies the various kinds of government information held by the council, and

e) identifies the kinds of government information held by the council that the council makes (or will make) publicly available, and

f) specifies the manner in which the council makes (or will make) government information publicly available, and

g) identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG, this is done via council’s website.

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release. This is detailed in the AIG under the Access to Information: Mandatory Proactive Release – Open Access Information section.

Councils are required to notify the Information Commissioner before adopting or amending an AIG. The draft AIG was provided to the Information Commissioner and as assessment has been completed. Council is now required to adopt the draft AIG.

A copy of the council’s draft Agency Information Guide 2024/25 is annexed.

ITEM 22 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise council of the present position of the 2024/2025 budget as at September 2024 quarter and to submit changes to the budget for approval and inclusion
Policy Implications	Nil
Budget Implications	Yes - $1.40m surplus - majority in relation to the carry over / revotes from the prior year and 15% internal on-cost income. This will only be realised on the basis that the capital projects are all completed.
IPR Linkage	1.1.2.1c - Undertake review of Council's budget on a quarterly basis.
Annexures	1. Signed September 2024 QBR ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBRs - QUARTERLY BUDGET REVIEWS - 1762512

RECOMMENDATION

THAT council note the variances in the report and authorise those changes to be included in the 2024/2025 Council Budget.

Department Leader - Finance's REPORT

The purpose of the Quarterly Budget Review is to adjust the budget in response to changes in the financial landscape and decisions made since the setting of the original budget. The report is presented to provide fair and reasonable information to councillors regarding the current state of the 2024/25 budget, considering all known factors up to 30 September 2024.

Consolidated Results

The overall impact on the original budget due to the changes listed in the Quarterly Budget Review Statement are detailed below.

Consolidated Results

	Original Budget $'000	Revised Budget $'000
Operating result	$4,963 surplus	$11,973 surplus
Cash result	$29 surplus	$1,399 surplus
Capital Expenditure	$21,936	$43,421
Reserve balances	$62,492 opening”	$45,522*

*Financial Statements for 30 June 2024 are still in audit. Expected completion before 31 October 2024

A graph of income and expenditure

Description automatically generated

Cash Budget

The overall cash result change is due to the large number of carry over projects and the application of the 15% on-cost. The cash result surplus will not be realised if all carry over projects are not completed.

The full details of the cash movements are contained in the QBR report on page 14-16.

Fund Results

The overall impact on council funds from the original budget due to the changes listed in the Quarterly Budget Review Statement are detailed below.

Operating Result	Original Budget $’000	Revised Budget $’000
General Fund	$5,828 surplus	$13,399 surplus
Sewer Fund	($19) deficit	($157) deficit
Water Fund	($845) deficit	($1,269) deficit

Income

The September quarter budget variations increase operating income by $2.40m. Overall, including already approved budget changes, income has increased from the original budget by $12.43M.

Income adjustments for the quarter include the carry forward projects from the previous year that have now been included in this year’s budget. $9.06M income is from grant funding and $5.89M is from reserve that will fund capital expenditure. Other income items include an adjustment for the increase in Natural Disaster Insurance Claim ($2.75M), decrease in RERRF ($1.50M), confirmation of the Local and Regional Road RFS Hazzard Reduction ($84K), increase in Community Services Funding ($343K), approved TfNSW RMCC State Road maintenance budget for 2024/25 Financial year ($717K). The full list is detailed in the quarterly budget review statement.

Operating Expenditure

The September quarter budget variations increased operating expenditure by $298K overall, including already approved budget changes, expenditure has increased from the original budget by $5.01M.

Expenditure adjustments for the quarter are a result of carried forward expenditure from the previous year that has now have been included in this year’s budget and current quarter budget adjustments.

Quarterly adjustments include an increase in the TfNSW RMCC State Road maintenance, Local and Regional Road RFS Hazzard Reduction, and Community Services that corresponded with the increase in the income budget. The full list is detailed in the quarterly budget review statement.

Capital Expenditure

The September quarter budget variations increase the capital expenditure by $31.49M. ($18.08M carry over/revotes and $3.30M variations for September 2024) Income adjustments for the quarter are a result of the carry forward expenditure from the previous year that will now be included in this year’s budget. Major carry forward capital expenditure includes continuing Renewable Energy Project ($3.17M), CHS Canowindra Rebuild ($2.29M), Building Better Region Fund and Resources for Regions grants for the Activate Canowindra ($1.50M), Eugowra multi-purpose community Centre ($1.39M), Works on Roads and Bridges ($1.16M). A detailed list is included in the quarterly budget review statement.

The $3.30M in variations for September come from several projects. Two of the large projects include: $2.75M from insurance income to be used under the Community Asset Program and $545K re-categorisation of the treatment of the Bluebell Estate project. The project was originally set up under real estate assets. The technical asset officers and finance team have met and been able to work through estimated budget amounts for the infrastructure assets that will be created at the end of the project such as stormwater drainage, road formation, road pavement, road surface, kerb and gutter as well as sewer assets. Any remaining budget is kept in real estate assets and treated as development costs and will be used for the calculations of the profit and loss on the sale of land.

Reserve Movements

September 2024 Quarter reserve movements include increasing Community Services reserve with the additional income from the community services grants ($171K).

Reduction in Reserves are from revoted expenditure on projects such as Plant & Vehicle Replacement – Plant Reserve ($2.48M), Stage 2 Longs Corner Road – Aged Living Reserve & Canowindra Town Improvement ($1.09M), Construction of the cabin at Canowindra Caravan Park and CHS Rebuild – Urban Improvement & Renewal Reserve ($1.00M), Washpen Bridge – Roadworks Reserve ($583K), Molong Limestone Quarry Project and Earth Plant Hire Legal Matter ($128K).

ITEM 23 - NSW PUBLIC LIBRARIES ASSOCIATION ANNUAL CONFERENCE

REPORT IN BRIEF

Reason For Report	Authorising councillor attendance at the NSW PLA annual conference in Port Macquarie 13-14 November 2024
Policy Implications	Nil
Budget Implications	Conference costs from approved budgets
IPR Linkage	4.2.4.1a - Cabonne libraries are sustainable, operational and meet the diversity of needs of Cabonne communities
Annexures	1. SWITCH2024 Conference Program ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 1759763

RECOMMENDATION

THAT council authorise any interested councillors to attend the 2024 NSW Public Libraries Association Conference.

Department Leader - Community Services' REPORT

The 2024 NSW Public Libraries Association SWITCH conference will be held in Port Macquarie 13-14 November 2024. The annual conference is an opportunity to come together and engage in learning and networking that will assist in personal and professional development and to gain better understanding of library operations across NSW.

The draft program is attached, 2 full conference delegate places have been booked and any councillors interested in attending should nominate to be authorised to attend.

It is noted that the conference conflicts with the council workshops, Infrastructure other and Environment, Innovation & Energy Committee on the 12 November.

ITEM 24 - COMMUNITY ASSISTANCE PROGRAM ROUND 1

REPORT IN BRIEF

Reason For Report	To consider projects for funding under Council's 2024-25 Community Assistance Program
Policy Implications	Nil
Budget Implications	Possible $44,482.35 expenditure from $68,421.00 (excluding overheads) allocated in Council's Budget for the 2024-25 Community Assistance Program
IPR Linkage	4.1.3.2b - Support local events, culture, and festivals and promote local villages - including through the provision of sponsorship opportunities and seeking grant funding.
Annexures	1. Cudal Central Inc - Community Assistance Program Round 1 2024-25 ⇩ 2. Cumnock Country Womans Association - Community Assistance Program Round 1 2024-25 ⇩ 3. Cumnock Golf Club Inc - Community Assistance Program Round 1 2024-25 ⇩ 4. Eugowra Community Childrens Centre - Community Assistance Program Round 1 2024-25 ⇩ 5. Eugowra Promotion and Progress Association - Community Assistance Program Round 1 2024-25 ⇩ 6. Eugowra Pool - Community Assistance Program Round 1 2024-25 ⇩ 7. Canowindra Lions Club - Community Assistance Program Round 1 2024-25 ⇩ 8. Molong Swimming Club - Community Assistance Program Round 1 2024-25 ⇩ 9. Mullion Creek and District Progress Association Inc - Community Assistance Program Round 1 2024-25 ⇩ 10. Yeoval Historical Society - Community Assistance Program Round 1 2024-25 ⇩ 11. Molong Hockey Club - Community Assistance Program Round 1 2024-25 ⇩ 12. Canowindra Community Bowls and Recreation Club - Community Assistance Program Round 1 2024-25 ⇩ 13. Canowindra High P and C - Community Assistance Program Round 1 2024-25 ⇩ 14. Cargo Progress Association - Community Assistance Program Round 1 2024-25 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2024-2025 - 1760707

RECOMMENDATION

THAT council approves the following under its 2024/25 Community Assistance Program:

1. $5,000 to Cudal Central Inc. for Cudal Community Hall floor refurbishment;

2. $2,105 to Cumnock Country Women’s Association (CWA) for replacement of front footpath leading up to the CWA building;

3. $2,916.59 to Cumnock Golf Club Inc. for Cumnock Golf Club shed improvements;

4. $2,398.40 to Eugowra Community Children’s Centre for an outdoor garden space;

5. $500 to Eugowra Promotion and Progress Association (EPPA) for Equipment for Eugowra Boot Camp Group;

6. $4,257.75 to Eugowra Pool for sport seating and pool platform replacement;

7. $5,000 to Canowindra Lion’s Club for revive our driver reviver BBQ trailer;

8. $5,000 to Molong Swimming Club for commercial solar pool covers;

9. $5,000 to Mullion Creek and District Progress Association Inc. for a community BBQ facility;

10. $3,837.65 to Yeoval Historical Society for Buckinbah Park table shelter construction and handrail renewal;

11. $3,466.96 to Molong Hockey Club for hockey training equipment;

12. $5,000 to Canowindra Bowling Club for new fence.

Leader - Community and Economy REPORT

Council allocated $68,421.00 in its current budget for the 2024-25 Community Assistance Program (CAP).

Not-for-profit community groups were invited to apply for community-related projects on non-commercial facilities which provide ongoing or sustainable benefits to Cabonne communities.

Grants are allocated on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

Given the popularity of the program, at the July 2024 council meeting, council agreed to amend the CAP guidelines to place a $5,000 cap on the maximum council contribution for projects, requiring applicants to co-contribute at least $5,000 in funding towards the project (noting that this co-contribution can be a mix of in-kind and financial support).

The total funding request for Round One is $51.528.75. Following assessment of the projects, the recommended funding under Round One is $44,482.35.

If all recommendations are approved in Round One, there will be $23,938.65 remaining in the budget for Round Two. CAP Round 2 would open for applications in February 2025 and be presented to council for consideration in April 2025.

The list of recommended applications for this round of CAP funding is as follows:

	Applicant	Project	Funding Requested	Funding Recommended	Total Project Cost	Co-Contribution
1	Cudal Central Inc.	Cudal Community Hall floor refurbishment	$5,000	$5,000	$19,954	Cash
2	Cumnock Country Women’s Association (CWA)	Replacement of front footpath leading up to the CWA building	$2,105	$2,105	$4,210	Cash
3	Cumnock Golf Club Inc.	Cumnock Golf Club shed improvements	$2,916.59	$2,916.59	$5,833.19	Cash
4	Eugowra Community Children’s Centre	Outdoor garden space	$2,444.80	$2,398.40*	$4,784.80	Cash/In-kind
5	Eugowra Promotion and Progress Association (EEPA)	Equipment for Eugowra boot camp	$500	$500	$1,000	Cash
6	Eugowra Pool	Sport seating and pool platform replacement	$4,257.75	$4,257.75	$8,515	Cash
7	Canowindra Lion’s Club	Revive our driver reviver BBQ trailer	$5,000	$5,000*	$41,960	Cash/grant application
8	Molong Swimming Club	Commercial solar pool covers	$5,000	$5,000	$13,534	Cash/VEF
9	Mullion Creek and District Progress association Inc.	Community BBQ facility	$5,000	$5,000	$15,237.09	Cash/VEF
10	Yeoval Historical Society	Buckinbah Park table shelter construction and handrail renewal	$3,837.65	$3,837.65	$ 7,675.30	In-kind
11	Molong Hockey Club	Hockey training equipment	$3,466.96	$3,466.96	$6,933.95	Cash
12	Canowindra Bowling and Recreation Club*	Complete fencing project	$5,000	$5,000	$13,927.40	Cash and in-kind
Total funding recommended				$44,482.35

Applicant 4 – Eugowra Community Children’s Centre did apply for $2,444.80. The budget would allow for the full amount of funding requested to be supported. However, as the conditions of funding stated that the maximum co-contribution from council was capped at 50%, only $2,398.40 has been recommended as the total project cost is $4,784.80.

Applicant 7 - Canowindra Lion’s Club, has applied for $5,000. The budget allows for the full amount. The total cost of the project is $41,960, with the co-contribution tied to the success of a grant application for funding with Newmont. Council staff will seek confirmation of the success of this application prior to any funding being provided.

Applicant 12 - The Canowindra Community Bowls and Recreation Club Ltd is structured as an Australian Public Company, Limited by Guarantee. This type of structure is commonly used for sporting and recreational clubs and is afforded ‘not-for-profit’ status by the Australian Tax Office. Due to this, this application is considered eligible.

It should be noted that Applicant 12’s project was previously commenced (prior to COVID) but not fully completed. The project could be deemed ineligible for funding due to the CAP guidelines not allowing for retrospective funding of projects. In assessment this project was considered to be a stage 2 project.

The list of non-recommended applications for this round of CAP funding is as

follows:

Applicant

Project

Funding Requested

Funding Recommended

Total Project Cost

Co-Contribution

Canowindra High P&C

Signage for community bus and new oven for Canowindra High School

$5,000

Nil

$12,370.49

Cash

Cargo Progress Association

Funding to cover hall hire

$2,000

Nil

$4,000

Cash

Applicant 13 – The Canowindra High P&C has applied for $5,000 in funding to install a new oven in the canteen and for signage of the community bus. The CAP guidelines clearly state that "projects involving the installation or upgrades of fixed assets on primary or secondary school sites are ineligible", and that applicants cannot be from government departments, agencies or organisations.

Despite the application coming from the Canowindra P&C, the installation of a new oven at the school is ineligible for funding under the guidelines.

Additionally, whilst the Canowindra P&C made a request for signage wrap for a community bus, on assessment it appears the bus (whilst purchased by the Canowindra P&C) is the property of the school. Again, this project would be ineligible for funding under the guidelines.

Applicant 14 - Cargo Progress Association has applied for $2,000 in funding to cover the cost of hiring council facilities for Progress Association meetings.

On assessment, it was found that the Cargo Progress Association has been incorrectly charged for use of the Cargo Hall, and a refund of costs is currently being arranged. Therefore, the funding request is redundant.

CAP Round 2 will open for applications in February 2025 and be presented to council for consideration in April 2025.

ITEM 25 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	For council to consider applications for funding under the 2024/2025 Events Assistance Program.
Policy Implications	Nil
Budget Implications	$1,000 from the 2024-25 Event Assistance Program budget.
IPR Linkage	4.1.3.2b - Support local events, culture, and festivals and promote local villages - including through the provision of sponsorship opportunities and seeking grant funding.
Annexures	1. EAP Funding - RDA event ⇩ 2. EAP - RDA Budget (Cabonne)⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2024 - 2025 - 1760811

Recommendation

THAT council approves under its 2024/25 Event Assistance Program:

1. $1,000 for Regional Development Australia Central West’s 2024 Central West Inspired Women event.

Leader - Community and Economy's REPORT

Council has received an application under the 2024/2025 Events Assistance Program (EAP). Council’s Tourism, Culture & Events Coordinator has provided the following assessment.

Applications under the Event Assistance Program:

1. Regional Development Australia Central West

Central West Inspired Women – Celebrating two years of Inspiring Regional Women

Request: $2,000

Recommendation: $1,000

This request is to assist with the second annual anniversary event of Central West Inspired Women - an initiative of Regional Development Australia (RDA) Central West that aims to connect women in business, industry and local government via networking opportunities and guest speakers.

To be held at Cabonne winery, Rowlee, on Sunday, 24 November 2024, the event aims to sell 150-plus tickets (tickets are $160 per person) and will reflect on two years of Central West Inspired Women, followed by leadership expert Lucy Bloom's 'Stand Up Motivator' talk, a two-course meal, and dancing.

The event aims to attract 20 per cent out-of-LGA attendance (Orange/Cabonne) based on last year’s sold-out event at Borrodell Winery.

Council benefits include logos on social media and other marketing materials, mention in media release, and an opportunity for a banner at the event.

While EAP funding allocation is not specified, they have provided a budget (attached) with a breakdown of costs and other income. The event organisers have already received funding from other sources including Orange City Council, Cheney Suthers Lawyers, Orange Volkswagen, Ausure Insurance Brokers and Loveridge Digital.

Based on the EAP guidelines this event meets some of the criteria for a Core Event, thus the recommendation of $1,000. The primary aim of this event is to support and connect women based in the Central West, whereas EAP is primarily designed to promote and generate visitation to Cabonne.

Council has supported the following events via the 2024/2025 Event Assistance Program:

ASSOCIATION	EVENT	APPROVED AMOUNT
Arts Council Cabonne	Acquisitive Art Prize	$3,300
Central West Disc Golf	Australian Disc Gold Championships 2024	$5,000
Canowindra PA and H Association	Canowindra Show Esky Ball	$2,000
Eugowra Events and Tourism Association	Woodfired Eugowra	$5,000
Arts Council Cabonne Inc.	Celebrating The Seekers 60 Year Anniversary	$1,000
Eugowra Harness Racing Club	Eugowra Canola Cup	$5,000
TOTAL		$11,300

There is currently $19,060 remaining in the EAP budget. If council endorses the above application, there will be $18,060 left in the 2024/2025 budget.

ITEM 26 - VILLAGE ENHANCEMENT FUND 2024-25

REPORT IN BRIEF

Reason For Report	To consider projects for funding under council's 2024-2025 Village Enhancement Fund.
Policy Implications	Nil
Budget Implications	Possible $58,810.92 expenditure from $336,000 allocation in councils budget for the 2024-25 Village Enhancement Fund.
IPR Linkage	4.1.6.1b - Capitalise on Key Funding Programs.
Annexures	1. Cudal Central Inc. - VEF Request ⇩ 2. Mullion Creek VEF Funding Application ⇩ 3. MAG - Approval for Village Enhancement Fund - Molong Swimming Pool ⇩ 4. Canowindra Progress VEF town clock ⇩ 5. Canowindra Progress VEF - Quote for new town clock ⇩ 6. Canowindra Progress VEF Showground lighting ⇩ 7. VEF - Canowindra showground manager - letter of support ⇩ 8. Central west team penning - VEF request for lighting upgrade ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\VILLAGE ENHANCEMENT FUND - 1760954

RECOMMENDATION

THAT council approves the following under its 2024/25 Village Enhancement Fund:

1. $14,954 to Cudal Central Inc. for Cudal Community Hall floor refurbishment;

2. $7,657.59 to the Mullion Creek and District Progress Association Inc. for a community BBQ facility;

3. $18,150 to the Canowindra Progress Association for the replacement of the Canowindra town clock;

4. $8,000 to the Canowindra Progress Association for the installation of LED lighting at the Canowindra Showground.

Leader - Community and Economy REPORT

Council allocated $84,000 in its current budget for the 2024-25 Village Enhancement Fund, a program to which peak community organisations could apply for grants for local projects. As funding under the Village Enhancement Fund has rolled over in the 2021-22, 2022-23, 2023-24 budgets, council’s total funding allocation to the Village Enhancement Fund is $336,000.

To promote a sense of community support and ownership, peak community organisations will have an annual budget allocation which will allow them to develop village community plans and project priorities. Funds are available by application to council in line with the policy and guidelines, with the funds used on council assets and or public good supported by the local communities concerned.

Cudal Central are requesting $14,954 in funding to upgrade the timber floors of the Cudal Community Centre.

Cudal Central are also requesting $5,000 in funding for the project through the Community Assistance Program.

Mullion Creek and District Progress Association (the association) are requesting $7,657.59 in funding to complete works around their BBQ site at the Mullion Creek Hall Reserve.

The association has previously received funding through the Village Enhancement Fund to upgrade their bbq facilities. This funding would be utilised to extend the existing concrete slab and power from the hall to the site, as well as provide a shade shelter. The area is used regularly by the community for events, as well as providing services to visitors to the area.

The association is also seeking $5,000 through the Community Assistance Program.

Molong Advancement Group Incorporated (MAG) are requesting $10,049.33 in funding to replace the rollers at the Molong Swimming Pool.

Molong Amateur Swimming Club is seeking $5,000 in funding through the Community Assistance Program to replace the Pool Solar Blanket, and the rollers are needed to enable the blanket to be put on and off the pool.

Both the blanket and the rollers were destroyed in the 2022 flood event and were not covered by insurance.

Canowindra Progress Association are requesting $18,150 to replace the town clock located out the front of the Canowindra Pharmacy, 79 Gaskill Street, Canowindra.

The original clock was donated and installed by a member of the community and Lions Club back 25 years ago and was powered by the chemist. The pharmacy will continue to provide power to the replaced clock.

This project has also been identified by the community in the Canowindra Town Masterplan.

Canowindra Progress Association are also requesting $8,000 to install LED lighting at the team penning yards at the Canowindra Showground. The remainder of the costs for the project will be covered by Central West Team Penning.

This request was originally sought under the Canowindra Town Improvement Fund Reserve, however following assessment it is deemed that the project better aligns with the Village Enhancement Fund Policy. Therefore, following discussion and approval from the Canowindra Progress Association, funding is being sought under the Village Enhancement Fund.

The list of recommended applications for the Village Enhancement Fund is as follows:

	Applicant	Project	Funding Requested	Total project cost
1	Cudal Central	Hall floor refurbishment	$14,954	$19,954
2	Mullion Creek and District Progress Association	BBQ facility upgrade	$7,657.59	$15,237.09
3	Molong Advancement Group Incorporated	Molong Swimming Pool rollers	$10,049.33	$10,049.33
4	Canowindra Progress Association	Canowindra town clock replacement	$18,150	$18,150
5	Canowindra Progress Association	Canowindra Showground Lighting Upgrade	$8,000	$18,000
Total funding requested			$58,810.92

If the above requests for funding are approved by council, the expenditure from the Village Enhancement Fund is as follows:

Location	Annual Funding Allocation	Total Funding Available (over 4-years)	Funding Requested	Funding Allocated to date	Funding Remaining
Molong	$19,530	$78,120	$10,049.33	$14,212.50	$53,858.17
Canowindra	$19,530	$78,120	$26,150	$19,530 (Note: not paid due to postponement of event)	$51,970
Eugowra	$6,720	$26,880		$709.50	$26,170.50
Manildra	$6,720	$26,880		$11,432	$15,448
Cargo	$5,040	$20,160		$7,695	$12,465
Cudal	$5,040	$20,160	$14,954	$1,000	$4,206
Cumnock	$5,040	$20,160		$5,040	$15,120
Yeoval	$5,040	$20,160		$5,000	$15,120
Mullion Creek	$5,040	$20,160	$7,657.59		$8,217.41
Borenore	$2,100	$8,400			$8,400
Nashdale	$2,100	$8,400			$2,100
Spring Hill	$2,100	$8,400			$8,400
Total	$84,000	$336,000	$58,810.92	$45,089 (excluding Canowindra)	$221,475.08

ITEM 27 - EXEMPTION TO THE ALCOHOL-FREE ZONE IN CANOWINDRA AND THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE AT MOLONG FOR CHRISTMAS IN THE VILLAGE EVENTS.

REPORT IN BRIEF

Reason For Report	To release the restriction for the alcohol-prohibited area and the alcohol-free zones for Gaskill Street, Canowindra, and Bank Street Molong, for Christmas Shopping Night events.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.1.3.2b - Support local events, culture, and festivals and promote local villages - including through the provision of sponsorship opportunities and seeking grant funding.
Annexures	1. Alcohol Management Plan - Canowindra ⇩ 2. Alcohol Management Plan - Molong ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 1758695

RECOMMENDATION

THAT council:

1. Approves the request from the Canowindra Progress Association to suspend the alcohol-free zone for Gaskill Street, Canowindra, including road reserve/footpath for the 2024 Canowindra Christmas Shopping Night,

2. Approves the request from the Molong Advancement Group Incorporated to suspend the alcohol-free zone in Bank Street, Molong, including road reserve/footpath, and the alcohol prohibited zone over the Molong Village Green for the 2024 Molong Christmas Shopping Night, and

3. Advertises these changes in the Central Western Daily and Canowindra News prior to the events.

Leader - Community and Economy's REPORT

Council’s Tourism, Culture & Events Coordinator has provided the following assessment.

1. Canowindra Shopping Night

Council has received a request from the Canowindra Progress Association lift the alcohol-free zone status of Gaskill Street, Canowindra. The proposed date and time for the request is Friday, 29 November 2024 between 5pm – 9pm.

Under the Alcohol Control in Public Places Policy Council established an alcohol-free zone in Canowindra in Gaskill Street from Ferguson Street to Tilga Street and the area from Gaskill Street to and including the Swinging Bridge.

A five-year Development Application was approved in 2023 with the proposed event time (including set up and pack down) from 4pm – 9.30pm. Licensing for the selling and consumption of alcohol will only be permitted during the hours of 5pm - 9pm.

Consultation with the Chifley Police District will be undertaken with an approval letter to be obtained with police conditions. A copy of an Alcohol Management Plan has been provided. The Licensing Officer will be advised of the date of the proposed event.

2. Molong Christmas Shopping Night

Council has received a request from the Molong Advancement Group Incorporated to have the alcohol-free zone status of Bank Street and the Village Green in Molong lifted. The proposed date and time for the request is Friday, 6 December 2024 between 5pm – 9pm.

Under the Alcohol Control in Public Places Policy Council established an alcohol-free zone in Bank Street from Edward Street to the Mitchell Highway, and an alcohol prohibited zone over the Village Green.

A Development Application was lodged in 2020 for five years (DA 2021/0106) for an event time from 4pm – 10pm (including set up and pack down). Licensing for the selling and consumption of alcohol will only be permitted during the hours of 5pm - 9pm.

Consultation with the Canobolas Local Area Command will be undertaken with an approval letter to be obtained with police conditions. A copy of the Alcohol Management Plan has been provided. The Licensing Officer will be advised of the date of the proposed event.

The Local Government Act 1993 (NSW), s645 of the act allows:

Suspension or cancellation

(1) The council may, at the request of any person or body or of its own motion, suspend the operation of an alcohol-free zone by publishing notice of the suspension in a manner that the council is satisfied is likely to bring the notice to the attention of members of the public in the area as a whole or in a part of the area that includes the zone concerned.

(2) During the period indicated in such a notice as the period of suspension, the zone does not operate as an alcohol-free zone.

(3) In like manner the council may at any time cancel the operation of an alcohol-free zone.

Under the Act, the council may suspend the alcohol-free zone, and the alcohol prohibited zone by publishing notice of the suspension.

Should council agree to support the above requests, the changes will be formally advertised in the Canowindra News and Central Western Daily prior to the event taking place.

ITEM 28 - MOLONG FLOOD RISK MANAGEMENT STUDY AND PLAN SEPTEMBER 2024

REPORT IN BRIEF

Reason For Report	To seek the council's endorsement of the Molong Flood Risk Management Study and Plan - September 2024.
Policy Implications	The Molong flood risk management study and plan provides suggested resilience and mitigation measures to reduce the impact of flooding to those within the Molong floodplain.
Budget Implications	Nil - seeking public exhibition of plan at this stage.
IPR Linkage	2.2.4.1b - Complete Molong floodplain management study and plan reviews.
Annexures	1. 2024 OCT DRAFT MFRMSP V1_Report ⇩ 2. 2024 OCT DRAFT MFRMSP V2 Figures ⇩
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN PROJECT - 1761374

RECOMMENDATION

THAT council approve the draft Molong Flood Risk Management Study and Plan 2024 for public exhibition.

Deputy General Manager - Cabonne Infrastructure's REPORT

At its Ordinary Meeting held 23 April 2024, Cabonne Council resolved to adopt the Molong Flood Study – March 2024. The flood study provided modelling and analysis of the Molong floodplain which provides the basis for creation of policies and management plans.

Following the adoption of the flood study, the drafting of the Molong Flood Risk Management Study and Plan commenced. This plan used the outcomes and modelling of the previously completed flood study to recommend mitigation measures that could reduce the impact to residents, business and emergency services from the Molong floodplain.

The Cabonne Floodplain Management Advisory committee considered the draft Molong Flood Risk Management Study and Plan (September 2024) at its meeting dated 8 October 2024. At this meeting, the committee determined to put the recommendation to Council to place the plan on public exhibition.

Molong Flood Risk Management Study and Plan

The intent of a Molong Flood Risk Management Study and Plan (the plan) is to build on flood study modelling with suggested flood mitigation measures, which if implemented, will reduce the frequency and/or impacts of flooding. These measures provide a contemporaneous flood risk management plan which:

1) Proposed modifications to existing Council policies to ensure that the development of flood affected land is undertaken so as to be compatible with the flood hazard risk

2) Sets out the recommended program of works and measures aimed at reducing over time, the social environmental and economic impacts of flooding

3) Provides a program for the implements of the proposed works and measures

Table S1 of the plan contains a summary of the suggested mitigation measures that are proposed for inclusion:

Measure	Cost	Priority
01 - Update of Cabonne LEP	$ -	High
Description: Consider clauses within LEP which applies to land within the floodplain area and the extent of the probable maximum flood extent
02 - Review of Cabonne DCP to include new flood provisions	$ -	High
Provide guidance within Council’s development control plan which provides considerations at different risk levels of the floodplain
03 - Update SES flood planning with flood study data	$ -	High
Update of the Cabonne Shire Local Flood Plan including flood extents, time of rise of floodwater, duration and depths of floodwater
04 - Implement flood awareness campaign	$ -	High
Information to property owners on the floodplain of flood risk, could be achieved through development of flood information brochure
05 - Investigate and design and implement an integrated severe weather and flood warning system	$ 50,000	High
06 – Implement integrated severe weather/ thunderstorm and flood warning system	$ 300,000	High
Provide a location-based alert messaging system which warns residents and business owners of potential for flood producing rain and rising creek levels
07 - Commission voluntary house purchase scoping study	$ 50,000	High
08 - Implement outcomes of voluntary house purchase scoping study	$ 7,800,000	Medium
Expansion of the existing voluntary house purchase scheme to include further 18 properties located in high hazard floodway areas, and raising floor level of four timber framed properties
09 - Investigate and prepare concept design of Molong CBD Flood Mitigation Scheme	$ 500,000	High
Phase 1 – Undertaking feasibility of the Molong CBD Flood Mitigation Scheme, providing critical assessment of site conditions, confirmation of specific measures characteristics, concept and business case
10 - Prepared detailed design and construct the first three components of Molong CBD Flood Mitigation Scheme	$ 9,200,000	High
Phase 2 – Design and construct of first three components of the Molong CBD Flood Mitigation Scheme, including stormwater drainage components, construct 10% AEP levee, and widening of overbank lower reach
11 - Prepared detailed design and construct the remaining three components of Molong CBD Flood Mitigation Scheme (Phase 3)	$ 33,100,000	Medium
Phase 3 – Design and construct of last three components of the Molong CBD Flood Mitigation Scheme, additional height to levee, including realignment of highway, increase of under bridge capacity (rail and road bridge) and widening of overbank upper reach
12 - Investigate, design and construct Pillans Park Drainage line improvements	$ 1,300,000	High
Enact program to deliver drainage line improvements to reduce impacts to residents along the flow path
13 - Develop and implement the Molong Creek at Molong Vegetation Management Plan	$ 500,000	High
Formalise within a document the maintenance and rehabilitation needs required to manage vegetation along Molong Creek
Total	$ 52,800,000

Damages experienced at the 1% AEP level of flooding for the Molong floodplain include 44 commercial/industrial buildings, 41 dwellings and 9 public buildings. These buildings would all be subject to above-floor flooding, with an estimated monetary impact of $11.8M.

This impact amount is the basis for a cost/benefit ratio, being mitigation measures below or equal to $11.8M will return a ratio of 1 or better.

Exhibition of draft plan

This draft plan is likely to generate significant interest in the community, given recent flooding occurrences. The plan has been undertaken with a mind to provide Council and the community with options to mitigate flooding for Molong given the results of floodplain modelling.

The estimated cost of the mitigation measures is a point of the plan that needs to be considered and explained to the community carefully.

Commentary of the report will need to be conscious that the cost to deliver on the plan is significant, and will require substantial investment from Council, as well as state and federal governments. This in turn will take time to deliver some aspects of the plan, and refinement of the prioritisation of some of the mitigation measures.

Further, the proposed measures within measure 11 carry significant impacts around infrastructure and the environment. The realignment of the highway for example would require substantial negotiation with government agencies, along with negotiation with the community surrounding the Molong Caravan Park. Works within the riparian environment of any waterway will also attract attention of the government agencies and the community.

It is proposed, from the public exhibition, that a supplement of the plan be developed by Council that details its action plan to deliver on the project outcomes. This action plan with its costs and timelines, will provide the inputs to future delivery and operational plans of Council.

ITEM 29 - EUGOWRA MEDICAL CENTRE COMMITTEE - REQUEST TO CANCEL INVOICE

REPORT IN BRIEF

Reason For Report	To consider the request from the Eugowra Medical Centre Committee that Council cancel the invoice that was to be contributed towards the refurbishment.
Policy Implications	Nil
Budget Implications	Should the invoice for contribution towards construction be agreed, the construction project will be $20,071 over budget. It is suggested that these funds be sourced from Infrastructure Replacement - Urban Improvement reserve.
IPR Linkage	2.1.3.1a - Implement the Cabonne Recovery Plan.
Annexures	1. Eugowra Medical Centre Committee - Request to cancel invoice ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\DEVELOPMENT ENQUIRIES\2023 - 1755523

RECOMMENDATION

THAT council agrees to the request from the Eugowra Medical Centre Committee to cancel the invoice for co-contribution to the Eugowra Medical Centre refurbishment, and fund $20,071.00 over expenditure from the Infrastructure Replacement – Urban Improvement Reserve

Deputy General Manager - Cabonne Infrastructure's REPORT

The Eugowra Medical Centre refurbishment was a $518,000 project to deliver a major refurbishment of the existing centre. Included in the scope was the construction of medical rooms to accommodate more medical professionals and allow for two (2) residential apartments that would provide ongoing income to support the committee.

Completion of the project was scheduled for December 2022, however flooding in November of that year set back finalization of construction. The construction was finally completed in October 2023 with the opening of the facility soon after.

The project was co-funded between the following funding sources:

· Building Better Regions Fund Round 3 - $124,000

· Council Contribution - $364,000

· Medical Centre Committee - $30,000

Eugowra Medical Centre Committee Contribution

As part of the grant application for the project, council had negotiated with the Eugowra Medical Centre Committee (the committee) to provide a co-contribution for the project. This amount was payable at the completion of the project.

Subsequently, as the project was tendered, prices received for construction were substantially higher than the original budget. Efforts to attain further funding from other sources was not successful, and council agreed to fund the difference without further contribution from the committee.

Council received a letter from the committee dated 15 July 2024 requesting that council withdraws the invoice for the $30,000. In supporting the request, the committee contends that construction was left unfinished, and the committee had outlaid $47,166 since the completion of the project.

A meeting was held between council officers and the committee chair to discuss the request with a mind to determine a way forward for the request. From this discussion, and the letter (d.15/7/2024), the following are relevant to consideration of the committee request:

· The claim of unfinished works were as a result of items that were not in the scope of works in the contract for construction.

· Bulk of the costs outlaid by the committee were related to repairs to the garage and fence following the November 2022 flood. This equated to $30,145.

The total expenditure of the project is $497,929.43, meaning the project was completed as per the original scope and agreed financial contributions under budget. However, without the agreed contribution from the committee, the project is $20,070.57 over budget.

In consideration that the repairs to the garage and fence of the facility would need to be paid by council in some capacity, it could be argued that the contribution towards construction of the medical centre could be offset by this same amount. As a result, it is recommended that council agree to the committee request to waive the requirement of the co-contribution towards the construction of the Eugowra Medical Centre.

Funding the project over expenditure could be made from Infrastructure Replacement – Urban Improvement & Renewals reserve, which has a forecast closing balance for the 2024/25 financial year of $1.4M.

ITEM 30 - PROPOSED ROAD NAMING - "UNNAMED EXISTING PRIVATE ROAD", MOLONG

REPORT IN BRIEF

Reason For Report	Council has received an application to name an existing private road that is providing Right of Access off Jennings Road.
Policy Implications	Nil
Budget Implications	Costs of public exhibition will be absorbed within current roads administrative budgets.
IPR Linkage	2.2.1.1a - Undertake road maintenance and routine activities.
Annexures	1. Road Naming Proposal Private Road - Updated ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 1757100

RECOMMENDATION

THAT council proceed with public consultation on the proposal to name a private road off Jennings Lane, Molong, as “Bob’s Creek Road”.

Deputy General Manager - Cabonne Infrastructure's REPORT

Council has received an application to name an existing private road, being a Right of Way (ROW) across Lot 203 DP 1121725. The private road extends from Jennings Lane, Molong, in a northerly direction adjacent the western boundary of Lot 203 DP 1121725, terminating at the southern boundary of Lot 205 DP 1121725. This Right of Way provides access to the applicant (Lot 205 DP 1121725), as well as to the owners of the lot containing the right of way. This right of way also provides access to the Borenore Dam Pipeline.

The applicant has stated that the road has been informally known as Bob’s Creek Lane via a sign erected between 2002 and 2008, and that this sign was removed and replaced with a new sign reading “Morrow Lane” on 9 May 2024. The applicant wishes to formalise the naming of the private road to settle any confusion or argument over the road name.

It can be considered from this information from the applicant that there is likely to be an objection to the proposed private road naming from an adjacent land owner.

The name ‘Bob’s Creek Lane’ has been suggested by the applicant as the private road is located in the vicinity of Bob’s Creek. Additionally, the name has been used previously in reference to development applications in the local area.

The name is considered suitable due to its geographic and historic link, and fits within the guidelines set out by the Geographical Names Board, NSW. Pre-approval for ‘Bobs Creek Lane’ has been granted by the Geographical Names Board.

This pre-approval still requires exhibition of the proposed name, and formal endorsement by council before it can be approved and implemented. A further report will be brought to council following the exhibition process for endorsement of the proposed road name.

ITEM 31 - 2024 NATIONAL LOCAL ROADS, TRANSPORT & INFRASTRUCTURE CONGRESS

REPORT IN BRIEF

Reason For Report	Provide notice and seek council interest in attendance at the 2024 National Local Roads, Transport & Infrastructure Congress
Policy Implications	Nil
Budget Implications	Cost of expenditure will be inline with budgets for Councillor Congress Attendance
IPR Linkage	2.2.1.4a - Implement transport for NSW road safety programs.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MEETINGS\OPERATIONS MEETINGS - 1758728

Recommendation

THAT council nominate attendance of the Mayor or their representative at the 2024 National Local Roads, Transport & Infrastructure Congress.

Deputy General Manager - Cabonne Infrastructure's REPORT

Council has received correspondence from the Australian Local Government Association (ALGA) calling for council’s interest for attendance at the 2024 National Local Roads, Transport & Infrastructure Congress.

2024 National Local Roads, Transport & Infrastructure Congress

ALGA will be holding their annual National Local Roads, Transport & Infrastructure Congress in Margaret River, Western Australia, from Tuesday 3 December 2024 to Wednesday 4 December 2024.

This year’s Congress will cover road funding, heavy vehicle access and road safety, as well as housing, renewable energy, asset management, water safety, regional airports and the circular economy.

The cost of attendance at the conference is:

· Early bird registrations (must be registered and paid by 1 November 2024) - $925 per person (plus accommodation and travel).

· Late Registration (payment received after 1 November 2024) - $1,025 per person (plus accommodation and travel).

· Day registration fee - $525 per day per person (plus accommodation and travel).

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\RESOLUTIONS REGISTER 2023-2027 - 1761170

GENERAL MANAGER’S REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meeting resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the Deputy General Manager’s as per the Mayor’s request.

ITEM 2 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF)
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.1f - Staff are complying with procedures and practices.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1760683

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

There were NIL allocation of funds were processed in the last month.

ITEM 3 - CENTRAL NSW JOINT ORGANISATION

REPORT IN BRIEF

Reason For Report	Council to note attendance at the CNSWJO Board meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.1.4.1b - Meet with other regional local governments for planning purposes.
Annexures	1. Delegate Board Report August ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTRAL NSW JOINT ORGANISATION (CENTROC) - 1750285

General Manager's REPORT

The Mayor and General Manager attended the Central NSW Joint Organisation Board meeting held in Canberra on August on 22 August 2024.

Speakers to the Board were the NSW Auditor General Mr Bola Oyetunji and Mr Simon Grice Senior Director–Energy Transformation, Climate Change and Net-Zero Energy Transformation, Climate Change, Energy and Water, ACT Government – Integrated Energy. Day two included engagement with federal representatives at Parliament House, hosted by the Hon Kristy McBain, Minister for Regional Development, Local Government and Territories.

Key themes from the day included the need for good NSW Government engagement at the federal level to assure the outcomes this region is looking for.

Mayoral Board report and minutes of the meeting are attached for councillors’ information.

ITEM 4 - ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

Reason For Report	In accordance with Clause 11.1 of Council's adopted Procedures for the Administration of the Code of Conduct policy, the General Manager is required to provide an annual report on complaints received under Council's Code of Conduct.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.1.1e - Monitor and review Council's policies.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\CODE OF CONDUCT\CODE OF CONDUCT REVIEW COMMITTEE - 1750203

General Manager's REPORT

Council’s adopted Procedures for the Administration of the Code of Conduct Part 11 ‘Reporting Statistics on Code of Conduct Complaints about Councillors and the General Manager’, Clause 11.1 requires the General Manager to report within 3 months of the end of September of each year:

a) the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September (the reporting period)

b) the number of code of conduct complaints referred to a conduct reviewer during the reporting period

c) the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage during the reporting period and the outcome of those complaints

d) the number of code of conduct complaints investigated by a conduct reviewer during the reporting period

e) without identifying particular matters, the outcome of investigations completed under these procedures during the reporting period

f) the number of matters reviewed by the Office during the reporting period and, without identifying particular matters, the outcome of the reviews, and

g) the total cost of dealing with code of conduct complaints made about councillors and the general manager during the reporting period, including staff costs.

This report covers the September 2023 – September 2024.

There were NIL complaints received during the subject period.

ITEM 5 - AUDIT, RISK AND IMPROVEMENT COMMITTEE - ANNUAL REPORT 2023-24

REPORT IN BRIEF

Reason For Report	For councillors to note the information provided in the Audit, Risk and Improvement Committee Annual Report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.1.1b - Support the effective operation of the Audit, Risk, and Improvement Committee (ARIC).
Annexures	1. Cabonne Council 2023-24 ARIC Annual Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\AUDIT\AUDIT RISK IMPROVEMENT COMMITTEE (ARIC) - 1748109

Department Leader - Governance & Corporate Performance's REPORT

The Audit, Risk and Improvement Committee – Annual Report 2023-24 is annexed for the information of councillors.

ITEM 6 - RATES SUMMARY - AUGUST 2024

REPORT IN BRIEF

Reason For Report	Information provided in relation to council's rates collection
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.2a - Levying of Rates & Charges in accordance with the Local Government Act.
Annexures	1. Rates Graph August 2024 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1760676

Department Leader - Finance's REPORT

The rate collection summary to 31 August 2024 is provided for council’s information. The percentage collected to 31 August 2024 was 29.44%, and the figures for the previous financial year were 29.8% to 31 August 2023.

ITEM 7 - RATES SUMMARY - SEPTEMBER 2024

REPORT IN BRIEF

Reason For Report	Information provided in relation to council's rates collection
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.2a - Levying of Rates & Charges in accordance with the Local Government Act.
Annexures	1. Rates Graph September 2024 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1760620

Department Leader - Finance's REPORT

The rate collection summary to 30 September 2024 is provided for council’s information. The percentage collected to 30 August 2024 was 29.44%, and to 30 September 2024 is 35.25%. Comparatively, the figures for the previous financial year were 29.8% to 20 August 2023 and 32.86% to 30 September 2023.

ITEM 8 - INVESTMENT SUMMARY - AUGUST 2024

REPORT IN BRIEF

Reason For Report	Information provided in relation to council's Investment Schedule
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.2b - Maximise income sources through investments.
Annexures	1. Monthly Investment Report August 2024 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1760165

Department Leader - Finance's REPORT

Council’s investments as of 31 August 2024 stood at a total of $56,308,000.

This comprises of $33,250,000 in “current” term deposits (12 month terms or less), $8,500,000 in “non-current” term deposits (1 – 5 year terms) and $14,558,000 cash asset.

Council’s August 2024 Weighted Average Maturity (WAM) is 182 days with a Weighted Average Yield (WAY) of 5.0051%.

Council had no maturities during the month of August 2024, but quarterly and annual interest due for some long term investments was received to the value of $172,492.

The Reserve Bank’s official cash rate has remained steady at 4.35% during the month of August 2024. Council’s Performance Benchmark is the 30-Day Bank Bill Swap Rate and council is currently performing above the August 2024 Performance Benchmark of 4.37%.

Multiple year comparisons have been performed and as you will see from the graphs provided below, council is currently trending higher in all areas of investment measurements.

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Council’s investments are held with multiple Australian financial institutions with varying credit ratings according to council’s Investment Policy. The annexure to this report shows a breakup of each individual institution that council invests with and its “Moody’s” Credit Rating.

The detailed Investment Report for August 2024 is attached for council’s information.

ITEM 9 - INVESTMENT SUMMARY - SEPTEMBER 2024

REPORT IN BRIEF

Reason For Report	Information provided in relation to council's Investment Schedule
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.2b - Maximise income sources through investments.
Annexures	1. Monthly Investment Report September 2024 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1760462

Department Leader - Finance's REPORT

Council’s investments as of 30 September 2024 remained steady at the total of $56,308,000.

This still comprises the amounts of $33,250,000 in “current” term deposits (12 month terms or less), $8,500,000 in “non-current” term deposits (1 – 5 year terms) and $14,558,000 cash asset.

Council’s September 2024 Weighted Average Maturity (WAM) was 193 days with a Weighted Average Yield (WAY) of 4.9826%.

Council had four maturities during the month of September 2024, all of which were reinvested with the institutions offering the best interest rates for the maturity terms chosen.

Due to the large number of capital works over the next twelve months, maturity dates have been chosen to ensure there are various term deposits maturing in most months, so for cash flow purposes, redemptions will be available if the need should arise.

This is the reason council is maintaining a large amount in cash assets, so these funds can be used as a priority to fund the capital works so the term deposits can be retained for as long as possible.

Interest received during the month of September 2024 was $290,694.

Even though the Reserve Bank’s official cash rate has remained steady at 4.35% during the month of September 2024, interest rates institutions are currently offering are now falling well below 5%. Council’s Performance Benchmark is the 30-Day Bank Bill Swap Rate and council is currently performing above the September 2024 Performance Benchmark of 4.3021%.

Multiple year comparisons have been performed and as you will see from the graphs provided below, council is currently trending higher in all areas of investment measurements.

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The detailed Investment Report for September 2024 is attached for council’s information.

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2024

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.1a - Receive and assess Development Applications.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1747053

Department Leader - Development Services' REPORT

Development Applications that have been received during the period 1 August 2024 to 31 August 2024 are detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

DA Number	Application Description of Work	Development Value	Applicant’s Name	Property Address
2025/0014	Transportable dwelling	$75,000	David Arthur Ward	Lot 267 DP 806753, 960 Bowan Park Rd, Bowan Park
2025/0013	Dwelling	$799,500	Future Build	Lot 104 DP 1283506, 41 Toogong St, Cudal
2025/0015	Dwelling	$417,0000	Kayne Martin Sokol	Lot 503 DP 1288217, 23 River Oak View, Summer Hill Creek
2025/0016	Storage shed	$40,000	Kathryn Anne Fren	Lot 102 DP 1304960, 16 Waugan Rd, Eugowra
2025/0017	Storage shed	$33,750	Dylan John Dean	Lot 9402 DP 1278604, 90 Starrlea Rd, Molong
2025/0018	Dwelling	$716,000	Bailey Scott Andrew	Lot 2 DP 1302003, 7 Penrose Cl, Molong
2025/0019	Storage shed	$40,000	Paul Anthony Farrell	Lot 2 DP 1262379, 58 Strachan Rd, Spring Hill
2025/0020	Dwelling	$702,000	Sandra Joy Smolenski	Lot 104 DP 1058124, 1179 Peabody Rd, Molong
2025/0021	Telecommunication facility	$99,000	Roman Catholic Church	Lot 1 DP 314296, 26 Bevan Rd, Mullion Creek
2025/0022	Dwelling	$538,000	Future Build	Lot 403 DP 1292906, 382 Gordon Rd, Guyong
2025/0023	Carport	$9,400	Darren James Milne	Lot 3 DP 838725, 68 South St, Molong
2023/0108/1	Dwelling & shed	$0	Aaron John Earsman	Lot 2 DP 1215165, Tilga St, Canowindra
2025/0024	2 Lot Subdivision	$0	Therese Marie Press	Lot 1 DP 758643, 910 Peabody Rd, Molong
Total: 13		$3,469,650

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

CDC Number	Application Description of Work	Development Value	Applicants Name	Property Address
2025/1002	Swimming pool	$73,619	Angela Kate Lawrie	Lot 13 DP 1085099, 271 Yuranigh Rd, Molong
Total: 1		$73,619

GRAND TOTAL: 14

$3,543,269

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2024

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.1a - Receive and assess Development Applications.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1757881

Department Leader - Development Services' REPORT

Development Applications that have been approved during the period 1 August 2024 to 31 August 2024 are detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

DA Number	Application Description of Work	Development Value	Applicants Name	Property Address
2024/0111	Boundary adjustment	$0	Peter Charles Harris	Lot 30 DP 1195469 & Lot 4 DP 740917, 831 Rutherford Rd, Amaroo NSW 2866
2025/0003	Shed	$34,942	Garage World Central West	Lot 116 DP 750170, 150 Riddell St, Molong NSW 2866
2025/0008	Home business	$0	Judith Denise Mugridge	Lot 19 DP 11639, 63 Oberon St, Eugowra NSW 2806
2024/0162	Alterations and additions to shop	$85,000	Peter Basha Planning & Dev	Lot 1 DP 946216, 31 Obley St, Cumnock NSW 2867
2024/0141	3 Lot Subdivision	$0	Anglican Church of Aust	Lot 6 & 7 DP 758311, Wall St, Cudal NSW 2864
2024/0148	2 Lot Subdivision	$0	Ian Sage Bruce	Lot 4 DP 758140, 5 Ganoo St, Yeoval NSW 2868
2025/0001	Temporary Use (Community Event)	$0	Cabonne Council	Lot 15 DP 1044001, Grevillea Ave, Eugowra NSW 2806
2024/0020	Two Lot Subdivision	$0	Jadespirit Pty Limited	Lot 30 DP 750352, Freemantle Rd, Bathurst NSW 2795
2024/0168	Home Business	$0	Katie Louise Kelly	Lot 3 DP 568820, 82 Gaskill St, Canowindra NSW 2804
2024/0066/1	Alterations & additions to dwelling	$0	Peter And Alexandra Jones	Lot 168 & 206 DP 750141, 912 Packham Dr, Garra NSW 2866
2024/0165	Dwelling	$900,000	Curious Practice Pty Ltd	Lot 100 DP 1258724, 81 Lemmons Rd, Borenore NSW 2800
2024/0106	Subdivision	$0	William Kenneth Brew Towns	Lot 163 164 & 165 DP 750145, 1994 Davys Plains Rd, Cargo NSW 2800
2023/0086/1	Modification from Dual Occupancy to alterations & additions to existing dwelling	$0	Roberta Mcfadyen	Lot 50 DP 1038268, Oberon St, Eugowra NSW 2806
2024/0153	5 Lot Subdivision	$0	Stephen Kelsie Bailey	Lot 239 DP 750137, 3792 The Escort Way, Cudal NSW 2864
2025/0019	Storage shed	$55,000	Paul Anthony Farrell	Lot 2 DP 1262379, 58 Strachan Rd, Spring Hill NSW 2800
2024/0116	Storage shed	$30,000	Norman Leslie Lang	Lot 103 DP 1276871, 28 Belmore St, Cargo NSW 2800
TOTAL: 16		$1,104,942

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

CDC Number	Application Description of Work	Development Value	Applicants Name	Property Address
2023/1018/1	Alterations & additions to existing dwelling	$0	Dougal Cameron Munro	Lot 12 DP 806737, 173 Spring Glen Rd, Summer Hill Creek
2025/1001	Swimming pool	$20,000	Victoria Kate Spurway	Lot 12 DP 806737, 173 Spring Glen Rd, Summer Hill Creek
2025/1002	Swimming pool	$73,619	Angela Kate Lawrie	Lot 13 DP 1085099, 271 Yuranigh Rd, Molong
2024/1015	Dwelling	$397,000	Kelvin Gregory Scott	Lot 2 DP 838725, 76 South St, Molong
TOTAL:		$490,619

GRAND TOTAL: 20

$1,595,561

ITEM 12 - DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2024

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.1a - Receive and assess Development Applications.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1758662

Department Leader - Development Services' REPORT

Development Applications that have been received during the period 1 September 2024 to 30 September 2024 are detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

DA Number	Application Description of Work	Development Value	Applicant’s Name	Property Address
2025/0025	Alterations & additions to existing dwelling	$40,000	Deborah Joy Howarth	Lot 14 DP 1135607, 45 Rodda Dr, Cudal
2025/0026	Alterations & additions to existing dwelling and swimming pool	$350,000	Benjamin Terry Crombie	Lot 11 DP 870930, 1206 Ophir Rd, Ophir
2025/0028	Dual Occupancy	$840,600	Peter Andrew Mcintosh	Lot 4 DP 34418, 786 Banjo Paterson Way, Molong
2025/0027	Dwelling	$245,000	Trent James Bald	Lot 4 DP 758643, 6 Kiewa St, Manildra
2025/0029	Swimming pool	$68,000	SJ Pools And Concreting	Lot 73 DP 750155, 271 Coates Creek Rd, Manildra
2025/0030	Storage shed	$35,431	Gerard Majella Gorringe	Lot 6 DP 758693, George St, Molong
2025/0031	Demolition of existing dwelling & construction of new dwelling	$326,000	Ben Thomas Kerr	Lot 1 DP 10604, 2300 Banjo Paterson Way, Cumnock
2025/0032	Swimming pool	$30,000	Nicholas John Henry	Lot 3 DP 1028260, Quarry Rd, Moorbel
2025/0033	Inground swimming pool	$53,400	Alexander Nicholas Keatinge	Lot 47 DP 753224, 395 Old Yullundry Rd, Yullundry
2025/0034	Alterations & additions to existing dwelling	$600,000	David Ferguson	Lot 210 DP 837838, 140 Matruh Lane, Borenore
2025/0035	Inground swimming pool	$66,915	Cherilyn Louise Handebo	Lot 11 DP 845283, 66 Peabody Rd, Molong
2024/0088/1	Demolition and erection of farm building	$0	Clifford James William Clements	Lot 40 DP 750145, 3472 Cargo Rd, Cargo
2025/0037	Dwelling	$989,000	Gj Gardner Homes	Lot 4 DP 1109434, 606 Peabody Rd, Molong
2025/0036	Continued Use - Dual Occupancy	$0	Angela Ashlee Payne	Lot 183 DP 750147, 36 Collett St, Moorbel
2024/0064/2	Dwelling & shed	$0	Jamie Macdouall	Lot 10 DP 255637, 1 Lockwood Rd, Canowindra
2025/0038	Early Education and Child Care Facility	$1,120,000	Gallymont Investments Pty Ltd	Lot 1 DP 582237, Rodd St, Canowindra
2025/0039	Dwelling	$644,000	Bell River Homes Pty Ltd	Lot 3 DP 1139820, Old Orange Rd, Manildra
2025/0041	Shed	$13,800	Debbie Lee Richardson	Lot B DP 35386, 19 King St, Yeoval
2025/0042	Swimming pool	$70,775	Justin James Quinn	Lot 21 DP 758693, 129A King St, Molong
Total: 19		$5,492,921

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

CDC Number	Application Description of Work	Development Value	Applicants Name	Property Address

Total: 0		$0

GRAND TOTAL: 19

$5,492,921

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2024

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.1a - Receive and assess Development Applications.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1746530

Department Leader - Development Services' REPORT

Development Applications that have been approved during the period 1 September 2024 to 30 September 2024 are detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

DA Number	Application Description of Work	Development Value	Applicants Name	Property Address
2024/0147	3 Lot Subdivision	$0	Ian Sage Bruce	Lot 2 DP 1201287, Lot 78 DP 753231 and Lot 24 & 78 DP 753224, 923 Baldry Rd, Cumnock
2024/0013	Subdivision	$0	Jadespirit Pty Limited	Lot 25 DP 750352, Freemantle Road, Bathurst
2025/0004	Boundary adjustment	$0	Charles Neal Livermore	Lot 11 DP 1138761, 26 Riddell St, Molong
2025/0016	Storage shed	$40,000	Kathryn Anne Fren	Lot 102 DP 1304960, 16 Waugan Rd, Eugowra
2025/0010	Dwelling	$454,000	Cavalier Homes Central West NSW	Lot 2 DP 758311, 49 Main St, Cudal
2024/0134	Boundary adjustment	$0	Damian Roy Martyr	Lot 100 & 101 DP 1070947, 376 Kent Rd, Mullion Creek
2025/0012	Storage depot	$0	Reutos Ventures Pty Ltd	Lot 27 DP 32670, Wenz Lane, Canowindra
2018/0093/1	Quarry (Extractive Industry) (modification)	$0	Toogong Gravel Quarry Pty Limited	Lot 2 DP 585289, 4748 The Escort Way, Toogong
2025/0002	Alterations & additions to existing building	$1,804,000	Planning Potential	Lot 1 DP 108962, Unit 2 70 Gaskill St, Canowindra
2025/0023	Carport	$9,400	Darren James Milne	Lot 3 DP 838725, 68 South St, Molong
2016/0128/5	Limestone quarry (modification)	$0	Westlime Pty Ltd	Lot 201 DP 1232203, Canomodine Lane, Canowindra
2025/0018	Dwelling	$716,000	Bailey Scott Andrew	Lot 2 DP 1302003, 7 Penrose Cl, Molong
2023/0108/1	Dwelling & shed	$0	Alex Harris Cassidy	Lot 2 DP 1215165, Tilga St, Canowindra
2017/0154/3	13 Lot Subdivision	$0	Benjamin Thomas Nightingale	Lot 2 DP 794456, 1099 Ophir Rd, Summer Hill Creek
2025/0027	Dwelling	$245,000	Trent James Bald	Lot 4 DP 758643, 6 Kiewa St, Manildra
2022/0241/1	Boundary adjustment	$0	Livingstone Angela Kay	Lot 153 & 74 DP 750150 and Lot 1 DP 1102925, 162 Mitchells Lane, Cudal
2025/0032	Swimming pool	$30,000	Nicholas John Henry	Lot 3 DP 1028260, Quarry Rd, Moorbel
2025/0017	Storage shed	$33,750	Dylan John Dean	Lot 9402 DP 1278604, 90 Starrlea Rd, Molong
2025/0030	Storage shed	$35,431	Gerard Majella Gorringe	Lot 6 DP 758693, George St, Molong
2025/0033	Inground swimming pool	$53,400	Alexander Nicholas Keatinge	Lot 47 DP 753224, 395 Old Yullundry Rd, Yullundry
TOTAL: 20		$3,420,981