Agenda of Ordinary Meeting - 22 November 2016

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 790660

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 790662

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 790664

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 790665

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 790667

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 790669

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 9 be moved and seconded.

Acting General Manager's REPORT

Items 7 to 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. October 25 2016 Ordinary Council Minutes ⇩ 2. November 8 2016 Extraordinary Council Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 790670

Recommendation

THAT the minutes of the Ordinary meeting held 25 October 2016 and Extraordinary Council meeting held 8 November 2016 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 25 October 2016; and

2. Minutes of the Extraordinary Council meeting held on 8 November 2016.

ITEM 8 - DISABILITY INCLUSION ACTION PLAN

REPORT IN BRIEF

Reason For Report	Council is required to have a Disability Inclusion Action Plan in place by July 2017
Policy Implications	The plan will impact on a range of Council policies when complete.
Budget Implications	To be funded by budget allocation for this purpose.
IPR Linkage	3.2.3.a - Undertake review of Health services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\AGED and DISABLED SERVICES - ACCESS - 791511

Recommendation

THAT Council continue to participate with Orange and Blayney councils in developing a regional Disability Inclusion Action Plan.

Community Services Manager's REPORT

The NSW Disability Inclusion Act 2014 requires each Council to develop a Disability Inclusion Action Plan by July 2017.

Section 12 (3) of the act requires councils to include in their plan:

· How the Council regards disability principles

· Strategies for providing access to public buildings events and facilities;

· Details about how to access information;

· How employment opportunities for people with a disability are to be supported;

· Demonstrate opportunities for people with a disability to access the full range of services and activities available in the community, and

· Include details of consultation about the plan with people with a disability, and

· Explain how the plan supports the goals of the State Disability Inclusion Plan.

There will be a significant amount of work in preparing the plan including conducting surveys, arranging focus groups, carrying out research and consulting with people with disabilities.

From an information session on formulating plans it was proposed that councils should work together where possible in conducting research and developing the plan.

From subsequent meetings between staff from Cabonne, Blayney and Orange councils a survey has been developed which is now being distributed and consultations with service providers have taken place.

As well as common sections the regional plan will have sections and recommendations specific to each Council.

There will be considerable efficiency in working together with others in developing the plan and it will serve to meet council’s obligations whether or not a merger takes place.

ITEM 9 - PROPOSED ROAD NAMING - BRYMEDURA LANE, MANILDRA

REPORT IN BRIEF

Reason For Report	Council has been made aware of an unnamed Council maintained road that requires naming.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 786313

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Brymedura Lane”; and

2. Assuming no objections are received, Council proceeds with the naming of “Brymedura Lane” in accordance with Section 162 of the Roads Act, 1993.

Acting Technical Services Manager's REPORT

A report was recently submitted to council to name an unnamed Council maintained road that runs in a northerly direction off Gumble Road past the Manildra Sewer Treatment Plant and connecting with Packham Drive.

The road proposed to be named is shown in red outline on the map below. This road provides legal access to a number of allotments and is required to be named for the purposes of rural addressing as part of a Development Application. Having gazetted road names is also critical in assisting emergency services attending to emergencies. This road is also used as Council’s access to the Manildra Sewer Treatment Plant.

The previously suggested name for the road was “Piggery Lane”, however the resolution was to proceed with consultation to name the road as “Miller Lane”. This name was rejected by the Geographical Names Board due to duplication with a Millers Street in Cumnock and Mullion Creek. “Piggery Lane” was originally suggested as many locals informally refer to this road as “Piggery Lane”.

It is understood that Council does not favour the originally proposed name and as such an alternate proposed name of “Brymedura Lane” is suggested. Brymedura Lane is named after the property “Brymedura” which was a 150,000 acre holding in that area owned by Benjamin Boyd & Company.

It is noted that the name should be considered suitable under the Geographical Names Board Guidelines.

ITEM 10 - DECEMBER AND JANUARY COUNCIL MEETINGS

REPORT IN BRIEF

Reason For Report	To discuss options relating to the December 2016 and January 2017 Council meetings.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 789471

Recommendation

THAT:

1. Council hold its ordinary meeting for December 2016 on Tuesday 20 December;

2. Council not conduct an ordinary meeting in January 2017 due to the restricted timeframe available; and

3. An extraordinary meeting be conducted in January or February if necessary.

Acting General Manager's REPORT

Council’s December meeting would normally be held on 27 December 2016, which is during the annual Christmas shutdown. In order to process any outcomes of the meeting prior to the Christmas shutdown, it is proposed that the December meeting be brought forward one week to enable business transacted at the meeting to be fully implemented.

In addition, Council has traditionally listed at its December meeting consideration of the conduct of a meeting during January. The issue is usually raised due to the limited business to be transacted and the availability of councillors and staff. Should any urgent matter arise during January which requires consideration at a Council meeting, this can be done by arranging for an extraordinary meeting to be called.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as this matter complies with an adopted policy of Council and it is considered it complies with the guidelines.

ITEM 11 - INDUSTRY LED TOURISM BOARD

REPORT IN BRIEF

Reason For Report	To determine Council's representation on the Board.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.1.a - Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MARKETING\BRAND ORANGE - 792083

Recommendation

THAT Council determine its representation on the Industry Led Tourism Board.

Acting General Manager's REPORT

Regional tourism activities have historically been outsourced by council’s involvement in Brand Orange. Recent workshops involving participants from across the region attended sessions to gather industry sentiment on the direction tourism marketing should take. A key message from the workshops was that the industry felt it was time for an industry led regional tourism organisation to be established.

Orange City Council advised Cabonne in September of its concept of an industry led entity to delivery regional tourism services and sought Council’s interest and/or support with the concept and to continue its involvement in regional tourism, whether or not there is an amalgamation of the councils. As part of this process, it is proposed that a Transition Board be established to prepare key documentation that a new entity would operate under including a draft strategic plan, draft operational plan including financial modelling and the design and process to implement a governance structure to form an industry led regional tourism entity.

Orange City Council have proposed membership of the Transition Board comprise representatives of Orange City, Blayney, Cabonne, Brand Orange and a representative from both the business sector and the sport/recreation sector.

Participation as part of a regional tourism body has been positively viewed in the past and Council should ensure it is suitably represented on the proposed transition board while continuing promotion on an individual shire level.

It is suggested Council be represented by a Councillor or an operator. The operator could be recommended by the Cabonne Country Tourism Advisory Committee or Expressions of Interest sought from tourism operators and participants.

ITEM 12 - CUDAL COMMUNITY CHILDRENS CENTRE

REPORT IN BRIEF

Reason For Report	Request for consideration of entering into a lease agreement.
Policy Implications	nil
Budget Implications	nil
IPR Linkage	3.3.6.a - Maintain sporting, recreational, council and community facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\CUDAL COMMUNITY CHILDRENS CENTRE - 792590

Recommendation

THAT Council:

1. Enter into a peppercorn lease agreement for a nominal fee of $1 per year with the Cudal Community Children’s Centre for Lot 1 DP 1103344, 15 Main Street Cudal, and

2. Affix the seal to the lease agreement between Council and the Cudal Community Children’s Centre.

Acting General Manager's REPORT

Council has received a number of reports in relation to the Cudal Community Children’s Centre and their plans to expand the centre. Council agreed at its Extraordinary meeting in April 2016 to commit the land currently occupied by the old Cudal RFS shed for expansion of the Cudal Community Children’s Centre.

The Committee are in the process of fund raising for the expansion of the centre. State Government funds have been secured as well as a Council contribution of $3000 under the Community Facilitation Fund.

The Committee have advised of their success in reaching the final stage of submission for funding from the NSW Department of Education under the Capital Works Grant Program for expansion of the Centre on the fire station site. As part of their application, the Committee require from Council, as owners of the land, a current lease for the site their business occupies for a term of at least 10 years.

Should council determine it appropriate, a peppercorn lease with a nominal rental of $1 per annum could be entered into.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter involves a commitment to enter into a lease for a 10 year period, however th eland in question is already partly occupied by the CCCC and it is unlikely any other use could be approved for the site.

ITEM 13 - ORANA HOUSE & FORMER COURT HOUSE CANOWINDRA

REPORT IN BRIEF

Reason For Report	For Council to consider holding a workshop to discuss the future use of Orana House & Former Court House Canowindra
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\BUILDINGS - 791989

Recommendation

THAT Council hold a workshop to discuss the future use of Orana House and the Former Court House Canowindra.

Acting Director of Finance & Corporate Services' REPORT

Council would be aware that over the past several months that numerous letters, enquiries and discussions have been held about the future use of Orana House and the former Court House at Canowindra.

It is recommended that the best way forward for Council to make an informed decision is to hold a councillor workshop in December to discuss all the options available. Should Council agree to the workshop a detailed report with all relevant information will be available prior to the workshop.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 14 - LAND DEVELOPMENT

REPORT IN BRIEF

Reason For Report	For Council to determine if it wishes to be involved in future land development and/or the transfer of the Land Development Reserve
Policy Implications	NIl
Budget Implications	Nil
IPR Linkage	4.5.4.d - Level of reserves and provisions monitored
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\LAND - 791964

Recommendation

THAT Council cease to be involved in any future land developments and move the balance of the Land Development Reserve to a new reserve Village Enhancement to be available for projects throughout the shire.

Acting Director of Finance & Corporate Services' REPORT

At the councillor workshop held on Tuesday 8 November there was discussion in regards to Council’s involvement in future land development or whether land development should be left with private developers.

Council in the past have been involved with land development and have had limited success. After some discussion it was agreed that if there is a need for land development then the private sector would get involved and source out land available whether owned by private people, commercial sector or Council. This way if the demand is there for land development the private sector will not only source the land but they will set the market value.

It was discussed at the meeting that if Council agree to move away from land development that the current reserve amount of approximately $1,300,000 could be moved into another reserve in order for the money to be spent on village enhancement throughout the shire.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. In order for funds to be utilised from the proposed new reserve a number of issues relating to compliance with the S23A guidelines would need to be addressed.

ITEM 15 - BORENORE COMMUNITY PROGRESS ASSOCIATION - REQUEST FOR FUNDS

REPORT IN BRIEF

Reason For Report	For Council to consider a request from Borenore Community Progress Association for the amount of $4,647.19
Policy Implications	Nil
Budget Implications	Possible loss of income - write off of debt $4,647.19 to be funded from the Recreation and Culture reserve.
IPR Linkage	4.5.4.a - Maintain a high level of rate collection
Annexures	1. Borenore Community Progress Association - Request for Assistance ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\BORENORE COMMUNITY PROGRESS ASSOCIATION - 792031

Recommendation

THAT Council to determine if they wish to assist the Borenore Community Progress Association: -

1. Write off the interest free loan from 2014 for payment of insurance for the amount of $3,155.16;

2. Allocate funds to cover the rates levied on the property for the last three years to the amount of $1,492.03; and

3. Council request the Borenore Community Progress Association to contact John Holland Rail to confirm that the lease has been relinquished prior to any write off or rates being paid; and

4. Resolve that the expenditure is required and warranted to enable the accounts to be finalised due to the lease being relinquished and no organisation available to pay the outstanding amounts.

Acting Director of Finance & Corporate Services' REPORT

Council has received a request from the Borenore Community Progress Association (BCPA) to write off an interest free loan that was raised in 2014 for the amount of $3,155.16 to cover insurance and the last three years of annual rates levied for the amount of $1,492.03 (request annexed).

It is Council’s understanding that the BCPA have relinquished the lease on the property due to the inability to meet lease payments, insurance and annual rates.

The BCPA has advised that it will continue as a community group, however they will look for more suitable and more affordable options for its headquarters. The BCPA is a non-for-profit organisation and hopes to continue building community spirit by holding a number of gatherings across the year in a different location.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Under the guidelines funding that was not included in council’s original budget must be considered in open council and the resolution voting the funds must state the reason why council considered the expenditure is required and warranted.

ITEM 16 - LONGS CORNER ESTATE - 4 BLUEBELL STREET CANOWINDRA - COVENANT VARIATION REQUEST

REPORT IN BRIEF

Reason For Report	For Council to consider a request to vary a covenant placed by the council (as a developer)
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CANOWINDRA - LOT 11 DP1113621 No 4 BLUEBELL ST, LONGS CORNER ESTATE - GRAHAM - 791848

Recommendation

THAT Council refuse to vary the covenant to allow the use of a colour other than cream for boundary fencing on any lot in Longs Corner Estate, Canowindra.

Administration Manager's REPORT

A request has been received from the purchaser of 4 Bluebell Street, Longs Corner Estate, Canowindra to vary one of the restrictions placed on development on the estate.

The colorbond fencing around the perimeter would be in accordance with the restriction. However, the variation would be to have the fence across the front of the premises (between the side perimeter fence and the house) in colour black.

Council received a previous request in September 2015 from the owners of Lot 5 DP 1113621, 3 Bluebell Street, Canowindra seeking a variation to the 88B restriction which prohibits erection of a colorbond fence in a colour other than cream.

It was noted in the September 2015 report that other owners in the estate have used a colour of colorbond fencing other than the stated cream although they all appear to be different shades of a cream colour.

The prior request to vary the colour was refused. For consistency and in fairness to other occupants on the estate it is recommended that the request be refused.

As Council were the developers of the estate, consent from Council is sought.

ITEM 17 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	For Council to consider the requests for donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Cudal Swimming Club - request for Donation towards Equipment and Training Aids ⇩ 2. Cargo Public Christmas Fundraiser ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 790038

Recommendation

THAT Council donate:

1. $300 to the Cudal Swimming Club to upgrade equipment for learn to swim classes and competitive swimming training; and

2. $200 to the Cargo Public School P&C for their Christmas disco and BBQ.

Community Services Manager's REPORT

The Cudal Amateur Swimming Club is fundraising to purchase a range of equipment and training aids for young children. The new equipment will include kickboards, flippers, buoyancy toggles and leg bands to replace existing equipment that is over 15 years old and in poor condition.

The cost of replacing the equipment will be over $1,000.

There are approximately 70 active members in the swimming club and the club relies heavily on fundraising and community support.

The club supports the local community in allowing local swim and survive groups and the local school to use the equipment and training aids when needed.

Last year the Cudal Swimming Club fundraised for new swimming lane ropes which now benefit the community and the Cudal Public School when they have their swimming carnivals and swim survive program.

This is a worthwhile project and will help to encourage an interest in swimming as a sport by young people, and may assist in protecting them from drowning. A $300 donation would be of considerable help to the committee in purchasing the new equipment.

Cargo Public School are holding a Christmas disco and barbeque for all the young children in the district.

They hope to use this occasion to give something back to the community and to raise funds for the P&C.

This event has previously been supported by Council’s Family Links Project but that option is no longer available.

They have requested $200 towards the purchase of meat for the BBQ.

This will be a worthwhile community event and may help to attract future students to the school which currently has an enrollment of 21 children.

Should Council wish to make a donation there remains $5,940 out of a budget of $8,390 for donations. The following donations have been made this financial year.

$300 Cumnock Progress Association Website

$500 Cudal Public School P&C robotics program

$500 Nashdale Public School P&C to match grant (if successful)

$500 MADIA – Manildra Christmas Fireworks

$300 Cudal Cricket Club

$350 Cudal Preschool

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 18 - SCHOOL PRESENTATION DAYS

REPORT IN BRIEF

Reason For Report	Council has been invited to donate a prize to each school presentation day in Cabonne.
Policy Implications	Nil
Budget Implications	To be funded from Council's s.356 budget allocation.
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 790048

Recommendation

THAT Council:

1. Sponsor a $50 prize for each primary and secondary school in Cabonne; and

2. Authorise councillors to attend school presentations if invited.

Community Services Manager's REPORT

For the past ten years Council has made a donation to each school in Cabonne to sponsor a prize for their Annual Presentation Night. In 2015 Council made a donation of $50 to each school. This has been very well received by each school and is a good way of recognising students that have made outstanding achievements in the area of citizenship.

There are 19 schools within Cabonne with two of these, Yeoval and Molong, having students in both primary school and high school. If prizes were to be awarded to both the high schools and primary schools on these sites there would be a total of 21 prizes to be awarded at $50 each, this being a total of $1,050.

Council usually provides a certificate for presentation with the prizes and the schools will often invite their local Councillor to make the presentation. Each school will be asked to purchase their prizes from local businesses where possible.

Should Council wish to make a donation there remains $5,940 out of a budget of $8,390 for donations. The following donations have been made this financial year.

$300 Cumnock Progress Association Website

$500 Cudal Public School P&C robotics program

$500 Nashdale Public School P&C to match grant (if successful)

$500 MADIA – Manildra Christmas Fireworks

$300 Cudal Cricket Club

$350 Cudal Preschool

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 19 - PROPOSAL FOR AFTER SCHOOL CARE MANILDRA

REPORT IN BRIEF

Reason For Report	Council has been requested to be the sponsoring body for the establishment of an after school hours care service at Manildra
Policy Implications	Nil
Budget Implications	$30,000 establishment grant is available if application is successful.
IPR Linkage	3.1.1.c - Review alternatives for After School (AS) Hours care
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\MULLION CREEK AFTER SCHOOL CARE - 792077

Recommendation

THAT Council agree to be the applicant on the funding application for an after school care service at Manildra.

Community Services Manager's REPORT

Council has been approached by a small committee to be the applicant on a grant application to establish an after school hours care service at Manildra.

The committee need a body to be the applicant on their funding application and to run the service, including employing staff and meeting licensing requirements.

The application to establish the service will need to be lodged by the 30 November 2016.

Should the application be successful Council would need to meet with the committee to discuss employment issues. If the Council at that time did not wish to proceed the option exists to not accept the funding or sign the funding agreement.

Council has developed an expertise in running after school hours care with services at Mullion Creek, Millthorpe and Blayney (with support from Blayney Council).

The committee have conducted a survey with 36 occasions of care likely to be needed per week. The survey was only conducted at Manildra Public School and it is likely that additional children from St Joseph’s School will require after school care.

At 36 places per week the income will be $900 per week and the $30,000 set up grant will enable equipment to be purchased and cover any initial shortfall.

For term 3 2016 the weekly average for Mullion Creek was 36.3, Blayney 36.25 and Millthorpe 73.25.

Manildra Public School have offered the use of their buildings for the Centre at no cost to Council.

The committee working towards this is very enthusiastic and they have a high commitment to seeing this succeed.

The first year of operation should be low in terms of financial risk due to the establishment grant of $30,000. After that the operational grant will drop back to $10,000 per annum.

There are other centres within Cabonne that may benefit from after school hours care services in the future if this one is successful.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. This matter is in the IP&R plan 3.1.1.c – Review alternatives for after school (AS) hours care and it is considered that it complies with the guidelines.

ITEM 20 - EUGOWRA VOLUNTARY PURCHASE

REPORT IN BRIEF

Reason For Report	Advising Council of the outcome of the funding application for voluntary purchase
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.c - Action voluntary purchase applications
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\EUGOWRA - 14 COOPER STREEET - VOLUNTARY PURCHASE SCHEME - WHITESIDE - 791425

Recommendation

THAT:

1. Council authorise the Acting General Manager to sign the Funding Agreement from OEH;

2. Council authorise Council’s seal to be affixed to the contract of sale for the property; and

3. The property be classified as Operational Land.

Urban Assets Coordinator's REPORT

Council at its August 2016 meeting approved application to the NSW Office of Environment and Heritage (OEH) for funding for the voluntary purchase of 14 Cooper Street Eugowra. Council also requested a report advising of the outcome of the funding application prior to the acquisition of the voluntary purchase property.

In compliance with Council’s resolution an application for funding was submitted to OEH and Council has now received a Funding Agreement for $143,333.32 for the purchase and demolition of 14 Cooper Street. This amount represents the estimated 2/3 reimbursement of costs to Council from OEH. The Funding agreement is on a 2:1 basis. The Funding agreement requires the signature of the Acting General Manager.

By the terms of the agreement Council is reimbursed 2/3 of the total cost of the acquisition including purchase price, legal costs and demolition. The acquisition is well within council’s budget for voluntary purchase.

Council is now in a position to commence the process for acquisition and demolition of the property. Council authorisation is required for fixing of Council’s seal to the contract of sale and the land is to be classified as operational land when acquired.

ITEM 21 - DONATION OF FEES FOR CUDAL COMMUNITY HALL

REPORT IN BRIEF

Reason For Report	Seeking Council approval to donate fees for a charity event.
Policy Implications	Nil
Budget Implications	$131 to be funded from the S356 vote
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 791638

Recommendation

THAT Council donate fees of $131 for use of the Cudal Community hall for the Starry Night Ball charity event.

Urban Assets Coordinator's REPORT

Council has received a request from the Cudal Starry Night Ball Committee to donate hall use fees for a charity event to be held on Saturday 12 November 2016.

The event is a Debutante Ball and all proceeds are being donated to the Cancer Council of NSW to support the program for cancer care patients and their carers.

It is recommended that Council donate hall fees of $131 for this charity event.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 22 - DEVELOPMENT APPLICATION 2016/0128 FOR PROPOSED OPEN CUT MINE (LIMESTONE MINE) AND ANCILLARY PROCESSING - PROPOSED LOTS 100 & 101 IN SUBDIVISION OF LOT 2 DP 590034, LOT 136 DP 664861 AND LOT 137 DP 652082, BEING LAND KNOWN AS 115 CANOMODINE LANE, CANOWINDRA.

REPORT IN BRIEF

Reason For Report	For determination of council due to submissions received
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Notice of Consent ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0128 - 791956

Recommendation

THAT Development Application 2016/0128 for an open cut mine (limestone mine) and ancillary processing upon land describes as proposed Lots 100 & 101 in a subdivision of Lot 2 DP 590034, Lots 136 DP 664861 and Lot 137 DP 652082, known as 115 Canomodine Lane, Canowindra, be granted consent subject to the conditions attached.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

No planning application disclosures have been received. No public submission disclosures have been received.

The following report provides an assessment of the development application 2016/128 submitted for an open cut mine (limestone mine) upon proposed Lots 100 and 101 in a subdivision of Lot 2 DP 590034, Lot 136 DP 664861 and Lot 137 DP 652082, being land known as 115 Canomodine Lane, Canowindra.

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

Applicant: Westlime Quarries Pty Ltd

(Aidan, Andrew and Nick Commins)

Owner: Phillip Wythes

Proposal: Open cut mine

Location: Proposed Lots 100 and 101 in a subdivision of Lot 2 DP 590034, Lot 136 DP 664861 and Lot 137 DP 652082, being land known as 115 Canomodine Lane, Canowindra.

Zone: RU1 Primary Production

Capital Value: $4,500,000

It is recommended that the application be approved subject to the attached conditions of consent.

Summary

Westlime Quarries Pty Ltd proposes to establish and operate an open cut limestone mine upon part of a rural holding located approximately half way between Cargo and Canowindra, accessed off Canomidine Lane. Westlime proposes to extract and process on-site up to 250,000 tonnes per annum of limestone over a period of 27 years, for sale and distribution locally and regionally.

Description of site

The development is located 13km north east of Canowindra and is described as proposed Lots 100 and 101 in a subdivision of Lot 2 DP 590034, Lot 136 DP 664861 and Lot 137 DP 652082, being land known as 115 Canomodine Lane, Canowindra. The subject holding has an area of 218.3ha, of which the project area for the mine occupies an irregular shaped area of 12.3ha at the eastern end of the property, with a 43ha Biodiversity Offset area generally located along the northern section of the holding.

Surrounding land is typically utilized for grazing and cropping activities (extensive agriculture). The nearest dwelling to the proposed mine is located within the property approximately 1,150m to the south west. The nearest dwelling not associated with the proposed mine is located 1,450m to the south west of the mine.

The subject property has been used for agriculture, grazing and cropping. The site contains cleared farm land, limestone outcrops and remnant native vegetation. The remnant vegetation areas are classified as Endangered Ecological Community under the NSW Threatened Species Act 1995 and the Commonwealth Environmental Protection and Biodiversity Conservation Act 1999. An item of Aboriginal cultural significance has been identified upon the holding. A section of the proposed mine area has previously been subject to a small scale bauxite mine, the former mine now collapsed.

9788459 Site map

7806004 Aerial view of site

THE PROPOSAL

The applicant seeks development consent for an open cut mine (limestone mine) upon land currently known as 115 Canomodine Lane, Canowindra. The area of the proposed mine has extensive outcrops of limestone and is subject to karst development with sinkholes and solution features located throughout the site.

Laboratory testing of the limestone indicated the purity of the limestone observed at surface level extends at least to a depth of 21m and that the material is generally high purity and likely to be suitable for the following uses:

· Agricultural lime

· Concrete aggregate

· Cement manufacture

· Plastics filler

· Steel making flux

· Soda ash manufacture

Further site drilling indicated clay filled cavities within the limestone with no groundwater intercepted in any of the drill holes.

The proposal involves the extraction and processing of limestone with an annual maximum production of 250,000 tonnes with an average annual production of 150,000 tonnes. The extraction process will be by blast and drill techniques within an open cut mine operation. Material would be extracted by an excavator or front end loader and transported to the processing plant using off-road trucks.

The proposal would provide:

· extraction of up to 250,000 tonnes per annum of limestone and related material from the site for a period of 27 years

· processing on-site of the extracted material to produce a range of products including agricultural lime

· transportation of that material via the existing network of public roads

· ancillary activity including construction and use of site infrastructure

The development would comprise of:

· Construction of internal haul road, site clearing and infrastructure establishment

· Construction of an access road intersection off Canomodine Lane and into the mine site

· Upgrade and sealing of Canomodine Lane from the site access road west to the intersection with Cargo Road, including construction within the Canomodine Lane road reserve of a truck holding area and a school bus stopping area. A designated area, located either within the Canomodine Road reserve or upon the land owner’s holding is to be established as a sealed truck holding bay to accommodate traffic arriving prior to the 6am opening time of the mine. Canomodine Lane is to upgraded and sealed, with a pavement life of 27 years. It is noted that currently Canomodine Lane is not an authorized B-Double truck route.

· Upgrade of the intersection of Canomodine Lane and Cargo Road (MR237)

· Upgrade of Cargo Road (MR237) to the south west of its intersection with Canomodine Lane, including construction of vehicle turn lanes and road works to improve sight distance. The road in the vicinity of an existing rise is to be lowered approximately 1.9m to facilitate adequate sight distance for traffic

· Extraction of limestone and weathered material within a 12.7ha area over a span of 27 years to a maximum extraction rate of 250,000 tonnes per annum

· On-site crushing, screening, grinding and stockpiling of extracted materials for uses including road base, agricultural lime, industrial carbonate, horticultural products and general fill. The processing operation requires establishment of crushing and screening plant, 500 tonne silo, associated hopper and conveyor, ball mill and associated classifier and lime shed with a fine grinding circuit within the lime shed.

· Transportation of product from the site using rigid trucks, truck and dog, semi-trailers and B-Double trucks

· Establishment of ancillary infrastructure including water management structures, workshop, weighbridge and on-site offices

· Construction and rehabilitation of final landform that would be geotechnical stable and suitable for grazing land use

The mine site is proposed to operate between 6am and 6pm Monday to Friday with product grinding operations to occur 24 hours daily. Between 8 and 12 persons will be employed at the mine, with additional employment to truck drivers and other contractors. Traffic generation from transport of limestone product from the site is estimated at an average of 15 truck (30 vehicle movements) per day reaching a maximum of 60 trucks (120 vehicle movements) per day. At maximum operation truck movements are calculated as 10 trucks (20 vehicle movements) per hour.

The proponent indicates that all laden trucks leaving the site would make left hand turns from Canomodine Lane onto Cargo Road travelling towards the Cudal – Canowindra Road. At the Cudal - Canowindra Road an estimated 80% of truck traffic would travel south through Canowindra with 20% of trucks travelling north towards Cudal. The proponent further indicates that unladen trucks would approach the site from the Canowindra approach with access from the northern approach denied. Light vehicles would enter Canomodine road from both approach directions.

The proponent has indicated that they are prepared to enter into an agreement with council for the payment of monetary contributions to the council for the ongoing maintenance of the local road system impacted by the mine traffic (Cargo Road between Canomodine Lane and the Canowindra-Cudal road intersection) for the life of the mine. The proponent proposes to upgrade Canomodine Lane from its intersection with Cargo Road to the eastern side of the mine access road, and to maintain that section of road pavement for the life of the mine.

The extraction operation would be implemented in the following stages:

· Initial 12 months – site establishment

· Years 1-5 eastern extraction area cleared, temporary processing and stockpile areas constructed, installation of mobile processing plant, construction of site access road and temporary stage 1 access road, work within the local road reserves, construction of Ball Mill and associated infrastructure, production commenced and stockpiling of ground lime products, install fixed crushing and screening plant.

· Years 6-9 extension of extraction area west northwest, introduction of permanent mining fleet and establishment of multiple operational benches.

· Years 10-27 ongoing development of extraction area to full approval extent and progressive rehabilitation of completed sections of the mine area.

· Years 27-30 site rehabilitation operations

The final floor of the open cut mine area would be 28m lower than the existing surface level. Blasting will be undertaken only during the hours of 9am and 5pm Monday to Saturday, with no more than one blast scheduled per day. A protocol for liaising with neighbours to advice of the blasting schedule, and to provide an environmental complaints hotline contact number will be implemented as part of the mine operation procedures.

Limestone material will be transported from the excavation site to the processing area where material will be crushed and milled, then stored prior to sale and transportation off site. Equipment required on-site will include a primary jaw crusher, one or more mobile crushers, screening crusher(s) and conveyors, fixed processing plant.

Extracted material will be transferred from the mine area to the processing plant and will be loaded into a hopper and processed through a primary and secondary crusher then screened and stockpiled. The material will then be loaded into a hopper feeder to a silo and passed into the ball mill. A fine grinding circuit is to be added to the procedure to produce ultra-fine product.

Potable water is to be transported to the site for purposes of drinking water supply. Rain water collection and tank storage will provide water supply to amenities Primary water source for operational activities will be from surface water collected in a sediment basin and pumped for use within the processing operation. The proponent also proposes to construct a bore in the vicinity of the workshop, subject to obtaining a Water Access License and the purchase of sufficient water allocation to ensure an adequate operational water supply. The approval for the production bore has been deferred from the current application. Water sources for initial site works ie dust suppression, is to be provided via water trucked to the site and stored in tanks.

Power is to be provided to the site by installation of an on-site power generation by way of two silenced diesel powered generators. The plant will service the crushing and screen plant, grinding plant and workshop. The crib room, office, water treatment plant, weighbridge and ancillary infrastructure are to be provided with solar power and if required, battery backup.

All site communication would be provided by mobile phone or two-way radio links.

Other than concept plans, no detailed plans or elevations have been provided with the development application for any of the proposed buildings or structures. All building works (other than exempt development criteria) will require separate submission of development applications and construction certificates to the relevant authority.

The subject land contains Endangered Ecological Community (EEC) being White Box – Blakely’s Red Gum - Yellow Box grassy woodland of the NSW south western slopes bioregion and derived tussock grasslands of the central western plains and lower slopes of NSW. The proponent proposes to implement a Biodiversity Offset Strategy to compensate for the disturbance of native vegetation. An off-set of 43.3ha is proposed and is to be secured through a conservation Property Vegetation Plan to be prepared under the Native Vegetation Act 2002. The plan is to be submitted by the land owner to the Central Tablelands Local Land Services for assessment.

The proponent will establish and facilitate a Community Consultative Committee in accordance with the guidelines issued by the Department of Planning – Guidelines for establishing and operating community consultative committees for mining projects, June 2007 (currently subject to review). The facilitation of a committee ensures transparent community engagement between the mine operators, nearby residents and the local council.

The socio economic impact of the proposed mine includes employment of between 8 and 12 persons, with additional employment for contract transportation personnel, ongoing contributions to the local / regional / State economies through approximately $3.5m in wages and salaries/ purchase of goods and services, contractors/suppliers, rates and taxes.

The proposed development is classified as ‘Designated Development’ under clause 25 of schedule 3 of the Environmental Planning and Assessment Regulations 2000 as the development would result in disturbance of more than 2ha of land. The development does not trigger Regional or State Significance and may be determined by council as the local consent authority.

The proposal is considered to be Integrated Development under s91 of the Environmental Planning and Assessment Act 1979.

Background

On 5 June 2015 a planning focus meeting was facilitated by RW Corkery & Co on behalf of the proponent. A briefing meeting was held at the Cargo Hall prior to a site familiarization visit.

In August 2015 the land owner lodged an application for a two (2) lot subdivision of the subject property to create proposed Lot 100 having an area of 118.32ha contained cultivated farm land and an existing dwelling with ancillary outbuildings. Proposed Lot 101 has an area of 100ha and contains the proposed mine site and farm land. Development Consent was granted on 11 February 2016, and a modification to the application approved on 6 April 2016. An access compliance certificate was issued for provision of vehicular access to proposed Lot 101 on 16 August 2016. The subdivision has not been registered with the Lands Tiles Office to date.

Approved subdivision of subject land

Development Application 2016/128 and associated Environmental Impact Statement for the establishment of a limestone mine and ancillary material processing was lodged with council on 7 April 2016. The application was referred as designated and integrated development on 11 April 2016 to the NSW Department of Industry Division of Resources and Energy, NSW Office of Environment and Heritage, NSW Roads and Maritime Services, NSW Office of Water and NSW Environment Protection Authority. Additional information was subsequently sought by EPA, RMS, DPI Water, and OEH.

The application was advertised and also neighbourhood notified on 12 April 2016 with public submissions received up until 5pm on 13 May 2016.

The state agency and public submissions were forwarded to the proponent for comment and a Response to Submissions was received August 2016. The Response to Submissions document was circulated to the State agencies for further review.

General terms of approval were issued by EPA on 4 May 2016, Department of Industry on 13 May 2016, OEH on 29 August 2016, DPI Water on 30 August 2016, and RMS on 21 October 2016.

Amendments to the initial development proposal

The Response to Submissions document amended the development proposal by including a small parcel of Crown land (unnamed) within the project site that previously had not been identified on public cadastral databases.

The biodiversity offset area was amended by increasing the 41.3ha offset area by 2ha to account for a possible future dwelling to be sited upon the property. It should be noted that no development consent for a dwelling has been obtained, nor is there a requirement of the subdivision DA 2016/028 for a Building Envelope to be registered upon the approved agricultural allotment being proposed Lot 101.

The proposed production bore has been withdrawn from the current application. Instead the proposed bores identified as MB1, MB2, Site A and Site B will be constructed as monitoring bores only, with applications for a test bore and production bore to be separately submitted at a later time based upon the results of the monitoring bores. The proponent intends to truck water to the site for use during the initial construction phase.

Mine lease area and proposed biodiversity offset areas

Proposed activities – project site

PLANNING ASSESSMENT

Legislative requirements (Environmental Planning & Assessment Act 1979)

Designated Development (Environmental Planning & Assessment Regulations 2000)

The proposed development is considered to be Designated Development as per the Environmental Planning & Assessment Regulation, 2000, Part 1 of Schedule 3 Designated Development, 20 Limestone mines and works:

(1) Limestone mines or works that disturb a total surface area of more than 2 hectares of land (being land associated with a mining lease or mineral claim under the Mining Act 1992 ) by:

(a) clearing or excavating, or

(b) constructing dams, ponds, drains, roads, railways or conveyors, or

(2) Mines that mine or process limestone and are located:

(a) in or within 40 metres of a natural waterbody, wetland, a drinking water catchment or an environmentally sensitive area, or

(b) if involving blasting, within 1,000 metres of a residential zone or within 500 metres of a dwelling not associated with the mine, or

(3) Limestone works (not associated with a mine):

(a) that crush, screen, burn or hydrate more than 150 tonnes per day, or 30,000 tonnes per year, of material, or

(b) that are located:

(i) within 100 metres of a natural waterbody or wetland, or

(ii) within 250 metres of a residential zone or a dwelling not associated with the development.

The development proposal is for a limestone mine that will disturb a total surface area of more than 2ha of land, being a proposed extraction area of 12.3ha.

Integrated development (s91 Environmental Planning & Assessment Act 1979.

The development is considered to be Integrated Development as defined under section 91 of the Environmental Planning & Assessment Act 1979 as an Environmental Protection License is required to operate the mine.

In addition to development consent under the Environmental Planning & Assessment Act 1979, the proponent will also be required to obtain an Environmental Protection License under the Protection of the Environmental Operations Act 1997, Mining (Mineral Owner) Lease, Controlled Activity Permit under s91 Water Management Act 2000 and a s138 permit under the Roads Act 1993.

ASSESSMENT (s79C(1))

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

‘a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU1 Primary Production
Lot size map	Minimum lot size - NA
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Has biodiversity sensitivity on the subject land - Endangered Ecological Community, Blakeley’s Red Gum - Yellowbox grassy woodland
Flood planning map	Not within a flood zone
Natural resource – karst map	Within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Riparian, watercourse or groundwater vulnerability
Land reservation acquisition map	NA

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. An open cut mine (limestone mine) is permissible within this zone, subject to Council’s development consent.

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development is considered to be not contrary to the zone objectives which seek to

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To minimise the fragmentation and alienation of resource lands.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

· To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

The objective of this clause is to maintain terrestrial biodiversity by:

a. Protecting native fauna and flora, and

b. Protecting the ecological processes necessary for their continued existence, and

c. Encouraging the conservation and recovery of native fauna and flora and their habitats.

The subject land is identified as having terrestrial biodiversity, Endangered Ecological Community - Blakely’s Red Gum - Yellowbox Woodland and derived tussock grassland.

The EIS identifies that vegetation communities disturbed by the development proceeding relate to approximately 16.4ha of White Box – Blakely’s Red Gum – Yellow Box grassy woodland of the NSW South Western Slopes Bioregion, an Endangered Ecological Community (EEC) under the NSW Threatened Species Conservation Act, 1995, and approximately 1.76ha of Derived tussock grasslands of the central western plains and lower slopes of NSW.

This terrestrial biodiversity is a predominantly located on the eastern side of the site being the area proposed for the open cut mine.

The EIS indicated twenty-two (22) species and two (2) EECs listed under the Threatened Species Conservation Act have potential to occur within the subject area, and seven (7) protected species listed under the Commonwealth Environmental Protection and Biodiversity Act 1999.

The EIS indicates that with the implementation of management and mitigation measures, the proposed development was considered to be unlikely to have a significant impact on any of the identified species or EEC.

It is considered that land clearing in association with this development requires council’s development consent. The assessment of clearing vegetation forms has been addressed in the EIS, the RTS and within this report.

It is proposed to implement a Biodiversity Offset Strategy to offset vegetation clearing impacts, including a proposed 43ha biodiversity offset area. The Office of Environment and Heritage (OEH) have reviewed the EIS and RTS and are not satisfied that the offset strategy as proposed adequately offsets the impact to Box Gum Woodland EEC. OEH recommend additional areas of Box Gum Woodland EEC or derived native grassland be sourced to provide a minimum offset area of 55ha. A recommendation based upon the OEH recommendations is included in the draft notice of approval.

The proposal is not inconsistent with clause 6.3 terrestrial biodiversity.

1624066

Clause 6.4 Ground water vulnerability

The objectives of this clause are as follows:

(a) to maintain the hydrological functions of key groundwater systems,

(b) to protect vulnerable groundwater resources from depletion and contamination as a result of development

The proponent has addressed the hydrogeology of the area in the submitted EIS and demonstrated that appropriate measures can be implemented to ensure the protection of the groundwater within the area.

Clause 6.6 Riparian land and watercourses

The objective of this clause is to protect and maintain the following:

(a) water quality within watercourses,

(b) the stability of the bed and banks of watercourses,

(d) ecological processes within watercourses and riparian areas.

The submitted EIS addresses the mitigation measures proposed to ensure the protection of water quality, particularly associated with the nearby Grove Creek. There is potential for runoff from the development and this is proposed to be managed by erosion and sediment control, sediment basin and on-site clean water diversion.

6799888

Clause 6.7 Land affected by karst

The objective of this clause is to ensure that development, in areas of subsidence risk from karst, matches the underlying geotechnical conditions of the land, is restricted on unsuitable land and does not endanger life or property.

The proposal satisfies the development standard. The area forms part of a karst environment, with known caves situated in similar geology nearby. The EIS notes presence across the development sit of solution cavities and sink holes. The proponent is encouraged to engage with geologists and speleologists in the event that a cave or cave system is located during mining activity.

1625719

COMMONWEALTH LEGISLATION

Environmental Protection & Biodiversity Conservation Act 1999

An ecological assessment by OzArk Environmental Heritage and Management Pty Ltd accompanied the EIS. The report confirmed that the proposed development would not adversely impact upon any matter of natural environmental significance.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State (State and Regional Development) 2011. The proposal does not meet the capital investment value threshold for assessment as either State or regional development.

State Environmental Planning Policy (Mining, Petroleum Production and Extractive Industries) 2007 specifies matters requiring consideration in an assessment of any mining, petroleum or extractive industry. The proposed open cut mine meets the relevant aims of the Policy with regard to orderly economic use of land, while addressing the ecological and environmental issues. The proposal is permissible with consent where agriculture may be carried out. The ancillary processing is a permissible use.

While there are extensive areas of land available for agricultural activity, there are limited areas for mining of limestone on a commercially viable scale. The proponent in the EIS has committed to rehabilitation of the subject land at the conclusion of the operation.

If approved the mine will be subject to conditions of consent including General Terms of Approval (GTA) by EPA and RMS.

Access to the site will be by public roads, there being no alternative form of transport option available to the proponent.

State Environmental Planning Policy (Infrastructure) 2007. The development does not meet the 200 or more vehicle movements per day criteria for consideration under the SEPP, however the application was referred to RMS for comment and GTA.

State Environmental Planning Policy No. 33 Hazardous and offensive development

The proposed development is not classified as a potential hazardous or offensive industry. It is noted that the site will however store diesel, oils and hydrocarbon goods, as well as explosives. These goods will be stored ion-site in controlled areas.

State Environmental Planning Policy No. 44 – Koala Habitat Protection applies to the Cabonne Council area. There are no known sightings of koalas in the locality of the subject land. The OzArk ecological report submitted with the EIS concluded that sporadic transient koala movements may occur in the project site.

State Environmental Planning Policy No. 55 Remediation of Land. The subject land has been utilized for agriculture, in particular livestock grazing, and it is considered that the historical land use is unlikely to have resulted in land contamination.

State Environmental Planning Policy (Rural Lands) 2008

The relevant aim of this policy relates to ‘measures designed to reduce land use conflicts’. The proposal is not contrary to the rural planning principles as noted in part 2 of the SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development. The proposal generally complies with the DCP provisions.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

As described within this report, various matters regarding the nature of the proposal, the consent authority and advertising have been addressed.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Context & Setting

The proposed mine site is located in an area of south sloping undulating hills situated between two northeast- southwest ridgelines. The site is surrounded by grazing and cultivation land. To the east are Cargo and Canomodine creeks which flow into the Belubula River 3km to the south of the subject land. Two unnamed watercourses transect the subject land.

To the east of the site is Black Rock Ridge, while Mount Canobolas is situated to the north east of the area. The village of Cargo is located approximately 13km to the north of the subject land. Canowindra is located approximately 13km to the south west.

Five dwellings are located within a radius of 3km of the proposed mine. The nearest residence is located xxm from the mine lease area and is occupied by the owner of the subject land. Central Tablelands Water infrastructure is located adjacent to Canomodine Lane with a pump station located immediately west of the mine site.

Adequate measures can be undertaken to minimse any adverse impact upon adjacent land as a result of the development proceeding, and the proposal is considered to be appropriate in terms of addressing context and setting.

Separate development consent will be required for any proposed structural building works including the weighbridge, site office, amenities, crib room, workshop any proposed storage shed that does not satisfy provisions for exempt and complying development. Approval will also be required under the Local Government Act 1993 for the proposed on site waste management system. Separate approval may also be required for any proposed advertising sign / business identification signage.

Hours of operation

The table below presents the proposed hours of operation of the mining activity.

Activity	Monday to Friday	Saturday	Sunday
Site establishment	6am – 6pm	6am – 3pm	Nil
Blasting	9am – 3pm	9am – 3pm	Nil
Extraction	6am – 6pm	6am – 3pm	Nil
Crushing & screening	6am – 6pm	6am – 3pm	Nil
Grinding	24 hrs daily	24 hrs daily	24 hrs daily
Loading and transportation	6am – 6pm	6am – 6pm	Nil
Rehabilitation	6am – 6pm	6am – 6pm	Nil

Note – operation on Public Holidays as per proposed hours for Sunday. No variations proposed for extended Day Light Savings / summer time.

Flora and Fauna

Flora and fauna studies of the site identified 68 flora species comprising 42 native species and 26 exotic species, and 43 vertebrate species were recorded comprising 30 bird species including two (2) threatened species and 13 mammal special including four (4) threatened species.

No threatened flora species were recorded during the field surveys.

The recorded threatened fauna species were identified as:

· Large eared pied bat (Chalinolobus dwyeri)

· Little pied bat (Chalinolobus picatus)

· Eastern bent-wing bat (Miniopterus schreibersii oceanensis)

· Yellow-bellied sheathtail bat (Polytelis swainsonii)

· Barking owl (Ninox connivens)

The proposed development will have direct and indirect ecological impact resulting in the disturbance of approximately 16.4ha of White Box – Blakeley’s Rd Gum – Yellow Box grassy woodland and approximately 1.76ha of derived tussock grasslands. The proponent proposes to implement a Biodiversity Offset Strategy to compensate for the disturbance of the vegetation communities. The proposed Biodiversity Offset area would have an area of 43.3ha and would include 13.48ha of grassy woodland, 29.42 ha of derived tussock grasslands and 0.4ha disturbed/cropped land. The area may at a later date be reduced by 2ha to accommodate a potential future development by the landowner (possible future dwelling) thus reducing the tussock grassland offset area and providing a revised overall total area of 41.3ha.

The proponent and the land owner propose to secure a Biodiversity Offset Area through a Conservation Property Vegetation Plan prepared under the Native Vegetation Act 2003. The plan would be submitted to, and administered, by the Central Tablelands Local Land Services. Approval of the Property Vegetation Plan would be obtained prior to any site disturbance. Annual reporting will be provided as a mechanism to assess the management of the Biodiversity Offset area.

Cultural heritage

One potential Aboriginal heritage significance area was identified within the project area and will not be impacted by the development. A buffer area, and fence is to be installed to protect the site.

Access & Traffic

The access to the site for all vehicles will be from Cargo Road (MR237) into Canomodine Lane and then to the site. Significant road upgrading is proposed for Canomodine Lane and Cargo Road, with proposals for construction of a sealed internal haul road to service the development.

The development proposal was referred to the RMS for terms of concurrence and all RMS conditions have been included in the attached draft Notice of Consent.

Predicted traffic volumes would result in an average of an additional 24 light vehicle movements and 18 heavy vehicle movements per day during construction, and an average of an additional 18 light vehicle movements and 32 heavy vehicle movements per day during operations. In addition to heavy vehicle haul trucks the traffic generators include plant delivery vehicles, and fuel delivery vehicles.

The development will require construction of a basic right turn treatment is to be provided to Cargo Road at its intersection with Canomodine Lane. The widened road shoulder is to be sealed and built for a 100km/hr speed environment to provide a reasonable level of safety for traffic turning right into Canomodine Lane and to allow following traffic to pass on the left hand side.

A basic left turn treatment is to be provided in Cargo Road at its intersection with Canomodine Lane. This facility will need to be sealed and built for a 100km/hr speed environment. The intersection is to be designed to accommodate the turning path of the largest vehicle required to access the mine.

Upgrading of Canomodine Lane and Cargo Road in the vicinity of the intersection is required. Road widening and clearing of vegetation will be undertaken, along with reducing the Cargo Road crest located to the immediate south west of the Canomodine Lane intersection.

The increased heavy haul traffic will have an impact upon the wear of the road system exacerbating existing pavement defects and reducing the effective pavement life. A road maintenance levy is to be negotiated between council and the proponent and would be applied to the development for the life of the mine.

The development requires the relocation of two school bus stops currently located within the area of the intersection of Canomodine Lane and Cargo Road. The proponent proposes the relocation of the two bus stops, and it is noted that RMS require that the school bus bay adjoining the Cargo Road northbound travel lane be located on the departure side of the intersection and not as shown in the proposed plans as being located on the approach side.

The proponent indicates that a truck parking area is to be installed along part of Canomodine Lane. Should a parking area be required, to accommodate trucks arriving at the mine before the 6am commencement time, that the parking area be provided within the subject property and not upon the council road reserve. A condition of consent addresses this issue.

The Canowindra Limestone Project Transport Assesement prepared by Constructive Solutions Pty Ltd and dated March 2016 forms part of the submitted EIS. Its summary of road and traffic mitigation measures is provided below:

Location	Recommendations	Responsibility
General	· A construction traffic management plan shall be developed in consultation with council and RMS to alleviate the impacts of traffic generated by the construction phase and the associated roadworks · The nominated roadworks shall be complete prior to the transport of limestone from the site (other than road pavement materials) · A Driver’s Code of Conduct shall be developed. The location of all current school bus pick up and drop off locations shall be adequately conveyed to all heavy vehicle operators · Procedures shall be put in place to ensure that haulage vehicles are not overloaded and all haulage vehicles should be tarped	Proponent
Canomodine Lane (SR171)	· SR171 shall be upgraded to provide an 8m seal on a 10m formation. The pavement and wearing course shall be designed to accommodate the ‘design traffic’ for the mine life · The mine access intersection with SR171 shall be constructed and shall meet a rural BAL/BAR standard. Suitable dimensional capacity shall be provided. · A sealed storage bay shall be provided for incoming haulage vehicles arriving prior to 6am.	Proponent
Cargo Road (MR237)	· A s94 contribution shall be negotiated with council to meet the costs of upgrading and maintaining sections of MR237 commensurate with the impact of the heavy vehicles associated with the proposal. This should include any minor works associated with meeting the BAR standard at the intersection of the Canowindra – Cudal Rd (MR310) · It is recommended that this contribution be structured as a rate per tonne of product per kilometer · As assessment of the route shall be undertaken with Cabonne Council, the RMS, ad the National Heavy Vehicle Regulator for gazettal of this section of road for B-double vehicle use. Specific measures resulting from this assessment would also need to be addressed. · The intersection of MR 237 with SR171 shall be upgraded to a BAL/DAR intersection with suitable dimensional capacity. The crest shall be removed to the extent required to achieve the required SISD for all turn manoeuvres. A bus stop shall be incorporated in either direction	Proponent and council Proponent

Visual amenity

The proposed mine site is set within a rural landscape, and given the location within a valley, is effectively screened by topography. The mine would be visible from rural land to the norther and east of Grove Creek.

Given the rural setting, intrusion of night lighting of the mine operation may be visible. The proponent indicates that night time lighting will be the minimum required for safe operation, and directed towards the ground. Lighting when not required would be turned off. As electricity is not connected to the site, power is to be provided by generators, which in turn may impact upon the background noise levels for the area.

Noise and vibration

The proposed development is not anticipated to exceed the relevant standards of noise levels for construction and operation, traffic movements or night time / sleep disturbance criteria at any residence. The predicted overpressure and vibration levels associated with blasting is predicted to not exceed relevant criteria.

Blasting will be undertaken only during the hours of 9am and 5pm Monday to Saturday, with no more than one blast scheduled per day. A protocol for liaising with neighbours to advice of the blasting schedule, and to provide an environmental complaints hotline contact number will be implemented as part of the mine operation procedures.

Recommended noise criteria is summarized below:

Operational noise criteria (24 hrs)

Construction noise criteria (Day)¹

Sleep disturbance criteria (Night) ¹

Road noise criteria (Day)²

Road noise criteria (Night)²

Recommended criteria

35 dB(A) Leq(15 min)

45 dB(A) L1(1 min)

35 dB(A) Leq(1hr)

(external)

35 dB(A) Leq(1hr)

(external)

Note 1 – Day = 7am to 6pm evening = 6pm to 10pm, night = 10pm to 6am

Note 2 – Day = 7am to 10pm, night = 10pm to 6am

Overpressure and vibration levels from blasting would be assessed against the following criteria:

· Recommended maximum overpressure level for blasting is 115dB

· The level of 115dB may be exceeded for up to 5% of the total number of blasts over a 12 month period but should not exceed 120dB at any time

· The recommended maximum vibration velocity for blasting is 5mm/s Peak Vector Sum (PVS)

· The PVS level of 5mm/s may be exceeded for up to 5% of the total number of blasts over a 12 month period but should not exceed 10mm/s at any time.

Blast monitoring will be implemented to ensure compliance with criteria. No site noise monitoring is proposed however the proponent has indicated that noise monitoring could be implemented should noise emission become an issue to nearby landowners.

The EIS notes a moderate risk to adjoining land owners from fly rock ejected from the mine are during blasting operations.

Noise sources and power levels from the operation of plant and machinery during site construction and the mine operation phases is summarized as follows:

Equipment	No.	Use	Lw dB(A) Leq(15 min)	Lw dB(A) Lmax
Excavator (60t)	1	Raw material excavation	112	119
Front end loader	2	Truck loading, processing and moving stockpiles	108	115
Dump truck (40t)	1	haulage	113	118
D10 dozer	1	Material handling in pit	114	123
Drill rig	1	Drilling blast holes	112	114
Screening plant	1	processing	110	115
Crusher (fixed / mobile)	1	Crushing raw material	102/110	117
Ball mill	1	Grinding raw materials	108	114
Road truck¹	1	Product haulage	92	108
Note 1 – based on two truck movements per 15min period

Mitigation measures proposed include defining hours of operation, controlled blasting, and the fitting of equipment with frequency modulated reversing alarms to all mobile equipment.

Dust and air quality

The EIS indicated that dust particle emissions would not adversely impact any privately owned residence

Currently there are four (4) non-project related rural dwellings located within 3km of the proposed mine site. The closest dwelling to the proposed mine is located 1,150m from the mine site and is occupied by the subject land owner. The nearest residence to the proposed mine, not part of the subject holding, is located 1,450m from the mine site to the south west.

The proponent indicated that no air quality monitoring data is available within or in the vicinity of the site, however as the area is rural with no major pollution sources, the local air quality is unpolluted. Dust emissions from the mine would be the principle source of air contamination and would likely be associated with site preparation, road construction, limestone extraction, wind erosion form exposed surfaces and stockpile sites, movement of vehicles within unsealed sections of the mine site.

Management and mitigation measures are proposed to control air born particles, including a commitment to maintaining stockpiles in a moist condition using water carts and the application of water to all roads and trafficked areas to minimize dust.

Surface water /Groundwater

Two unnamed watercourses occur within the site, one of which merges to the immediate north of the mine site to Grove Creek, whilst the second watercourse travels south before also merging with Grove Creek.

Grove Creek merges with Canomodine Creek approximately 2.5km south east of the mine and the Belubula River approximately 3km away from the site. The site is located within the Water Sharing Plan for the Belubula Regulated River Water Source 2012. No water is to be extracted from the Belubula River (located some 3km south of the proposed mine) as part of the development.

The subject land is within the Lachlan Fold Belt Murray – Darling Basin fractured rock Groundwater Water Source area.

Operational water supply would be required for the development for dust suppression and wetting of agricultural lime prior to stockpiling, also for mine construction as well as wash down and road maintenance. The proponent anticipated two water sources with a constructed sediment basin providing as the primary source of operational water. The secondary operational water source is proposed to be a production bore proposed to be constructed within the vicinity of the proposed workshop and weighbridge.

A sediment basin is to be constructed within the extraction area to capture all potentially sediment laden water from the mine area. This water will be used for mining related purposes only. Clean water will be diverted away from the mine area. A Surface Water Management Plan is to be implemented to ensure segregation of clean water and sediment laden water.

The proponent initially proposed water supply from production bores to provide sufficient capacity to meet the requirements of the mine. The proposal has been amended so that the proposed bores be monitoring bores only. Application for test and production bores will be subject to later and separate application to DPI Water. Assuming a suitable groundwater resource is located, the land owner and / or proponent would need to apply for a Water Access Licence and need to purchase sufficient water allocation to ensure an adequate water supply for the operational requirements of the proposed mine.

An identified alternate water source for the initial phase of construction of the mine has been identified by the proponent as water trucked to the site for on-site storage in tanks.??

The EIS notes that no groundwater dependent ecosystems are registered within 35km of the site, however the Murray-Darling Basin Water Sharing Plan lists the Canowindra and Canomodine Karst area as a high priority karst environment groundwater dependent ecosystem. The proponent states that it is not anticipated that the development will intersect groundwater or result in aquifer interference, however it is noted that karst systems are typically have a high degree of connectivity between surface and groundwater (due to fissures, conduits or caves) which can rapidly disperse contaminates.

Given the likelihood that the karst system is situated above a significant karst aquifer, and the high potential for transfer of contaminants into the aquifer, te Office of Environment and Heritage have suggested that ground water monitoring be required during the life of the mine (both quantity and quality /level). DPI Water have issued GTA that address ground and surface water issues. Conditions of development consent have been drafted based upon DPI Water’s GTA and the recommendations of OEH.

The proponent provided the following anticipated water balance requirements for the mine operation:

Source	Comment	Total (ML/yr)
Water Consumption
Dust suppression	Assumed water cart size = 16,000L Allow 4 loads per day for summer months (November to April) Allow 2 loads per day for winter months (May to October) Allow 5.5 days per week	13.7
Product wetting	Allow 250,000tpa with an average moisture content of 3%	7.5
Total consumption		21.3

An application for a minimum 22ML of groundwater for ‘industrial’ use is proposed to satisfy the project demands. The likely scenario will be for groundwater to be pumped into a storage tank.

The hydrogeological assessment report accompanying the proponent’s EIS establishes that the site has groundwater potential to meet the project requirements, and that the necessary licences could be obtained.

Potable water

Potable water is to be transported to the site in 20L tanks for purposes of drinking. Water for ablutions is to be sourced from rain water collection from rooves of the various site buildings, and stored in rainwater tanks.

Management of waste

It is proposed to manage disposal of general waste materials generated by the occupation of the site as follows:

Waste type	management	Disposal
General waste	Covered bins or skips	Collected on regular basis by waste contractor and transported to a licensed waste disposal / recycling facility
General recyclables	As above	As above
Waste oils and greases	Placed in bunded tanks within workshop area	Collected on a regular basis by waste contractor and transported to a licensed facility for recycling
Batteries	Used batteries to be placed in a covered storage area for site removal	Used batteries to be collected on a regular basis by an appropriate contractor for recycling
Tyres	Used tyres would be placed in a marked storage area for removal or used for another purpose	Collected on a regular basis by a licensed waste contractor and transported to a licensed waste disposal facility
Scrap metal / steel	Stored in specific areas within workshop or elsewhere as required	Collected on a regular basis by a scrap metal recycler
Waste water	On site waste water treatment facility with treated water used for irrigation of pasture within the project site	System to be approved by council

Site contamination

A concrete sealed refuelling area is to be provided. A bunded and covered diesel and hydrocarbon store, incorporating an oil / water separator is to be provided. All concrete sealed area are to drain to an oil / water separator.

Site rehabilitation

A detailed Mining Operations Plan (MOP) is required to be prepared prior to commencement of mining related activity upon the site. An Annual Environmental Management Report and / or amended MOP will be produced by the proponent throughout the life of the mine.

The proposed final landform for the site would include a free draining revegetated open cut with a flat to gently sloping east sloping floor and benches 7.5m high, a stick watering dam with stabilized spillway and all other areas returned to pre-existing landform. The final land use would be consistent with the existing land use, being agricultural activity – grazing within a native vegetation community.

Socio economic benefit

The development is considered to have benefit to the local and regional economy through employment and direct capital investment, and the generation of up to 250,000 tonnes of lime product annually for us in agriculture, construction and manufacturing industries.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No development contributions (s94 Environmental Planning & Assessment Act) apply to the development. The proposed development is not currently subject to the provisions of a Voluntary Planning Agreement under s93F of the EP & A Act. A condition of consent requires that within six (6) months of the date of the development consent, that the proponent enter into an agreement with council for the annual payment of a monetary contribution to the maintenance of local roads impacted by the additional heavy traffic generated by the mine proceeding.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was advertised and neighbourhood notified. Nine public submissions were received by the close of the exhibition phase. One submission was received from a public authority, and nine (9) submissions were received from state agencies.

Issues raised in the public submission(s) are addressed as follows:

Issues

Comment

Submission 1

· Questions how the truck movements as outlined in s2.5.2.1 of the EIS would be policed, ie trucks accessing Canomodine Lane only from the Canowindra direction along Cargo Rd.

· Concerns regarding safety issues for local landholders from increased traffic volumes – ability of farmers to safely move livestock and farm equipment along Canomodine and Cargo roads.

· Requests Canomodine Lane be upgraded to the same required standard as the proposed Cargo Road upgrade to accommodate B-double truck traffic

· Are amenities such as toilets and rubbish bins required to service the proposed truck stop

· Will existing rural mailboxes need to be relocated from the end of Canomodine Lane and has consultation occurred with mail service provider

· School bus stop must be located on the southern side of Canomodine Lane for safety reasons Bus company and users should be consulted in regard to location and length of proposed relocated bus stop(s).

· No mention of upgrades to other school bus stop locations that exist along Cargo Road between Canomodine Lane and the Cudal – Canowindra Rd intersection

· Questions is minor widening of road shoulders along Cargo Road is going to be sufficient to address increased traffic use of the road.

· Seeks information on the proposed truck route through Canowindra.

· Concerned that neither the landowner or the proponent had contacted them.

· In the event of a pollution incident affecting downstream Grove Creek, what would be the likely contaminants.

· Concerned that 24hr per day grinding operation may impact the amenity of the area

· Writer’s dwelling and ancillary buildings are located less than 3km from the proposed mine and notes that should there be impact from blasting at the mine they will be advising the proponent.

· Directly east of the site situated along Canomodine Creek are multiple limestone caves that may have Aboriginal significance. Concern that blasting may have adverse impact upon the caves.

Compliance with proponent’s Driver Code of Conduct and internal regulation by the mine operator.

Noted

Conditions of consent apply

Noted – will be considered at road upgrade / construction phase

Noted

Road construction standards apply

B-Double routes as authorized

Noted

Refer to EIS

Noted

Submission 2

· If mine proceeds suggests Cargo Road from Canomodine Lane to Canowindra Rd up upgraded, as well as streets within Canowindra.

· Current school bus stops along Cargo Road are unsafe now and must be reviewed as part of this development

· Existing private driveway access onto Cargo Rd is already dangerous and danger will increase with the proposed truck traffic.

· Concerns that blasting will damage house foundations

Noted.

B-Double movements restricted to authorized roads.

Noted

Review will occur as part of B-double route application

Noted

Submission 3

· Primary concern is safety of children at the various school bus stops located along Cargo Road.

· Concern over the current standard of Cargo Rd and the potential impact of additional heavy traffic.

· Will an independent body test for compliance with noise, air quality etc once the proposal is in operation and if not what recourse will residents have should guidelines not be met.

Noted

Annual environmental report to be prepared

Submission 4

· Considers existing school bus stop areas along Cargo Rd from Canomodine Lane towards the Canowindra Rd are inadequate and that either Westlime /RMS /council should upgrade bus pull off / pick areas to enable a bus to entirely pull off the roadway.

· The section of road from the Canowindra Rd intersection to the first hill (Adams Hill) is atrocious

· Writers private driveway access off Cargo Rd is unsafe and will become more of a risk with additional heavy traffic using Cargo Rd.

· Questions potential for noise impact from blasting and processing operations given the writer can hear the Cadia Mine operation during night hours.

· Questions species selection of revegetation strategy and suggests a greater emphasis on replanting White Box Grassy Woodland species.

· Supports the mine going ahead subject to road issues and bus stop safety being adequately addressed.

Noted

Will be reviewed as part of B-Double route application

Subject to environmental controls and EPL

OEH recommendations included as conditions of consent

Noted

Submission 5

· Supports development however seeks information as to whether trucks will be using Rodd Street, Canowindra

Rodd St is an existing authorized B-double route

Submission 6

· EIS does not take into account LLS issued permits for movement of livestock along Canomodine Lane and Cargo Rd. Stock movement will continue and will require exclusive use of the road system for several hours at a time.

· Increased traffic by the mine proceeding will create safety concerns for residents of the area and general nuisance. A reduction in heavy vehicle traffic movements and the times they are permissible is desirable.

· Notes proposal to relocate bus stops(s). Requests input be sought from RMS and Hassad Australia to ensure safe locations are chosen

· Does not support location the road intersection at the crest of a hill due to limited sight vision and reaction time by road users along Cargo Road.

· Development will create permanent significant disturbance to neighbour and their livestock by way of traffic and operational noise, dust and vibration.

· Noting a likelihood medium risk of fly rock being ejected from the site outside the blast zone.

· Grinding plant operating 24 hours per day will have a constant sound and impact upon an otherwise rural area.

· Requests baseline water sampling be undertaken before works commence and seeks assurance of recourse should water contamination of the groundwater or creeks occur. Similar requirements are sought to address air quality. Seeks a report on potential contaminants that could flow into Grove Creek or could seep into groundwater.

Proponent acknowledges stock permits

Noted

Conditions of consent apply to road upgrade and design

Noted

Ground water monitoring is to be undertaken.

EIS addresses potential for contamination of groundwater and mitigation controls to ensure contamination risk is minimal

Submission 7

· Objects to the DA based upon the area also being subject to an Exploration License held by Sams Reed in respect to Group 1 Minerals. Concerns that the notification of the proposal did not identify that the proposal requires a Mining Lease. States lack of cooperation from Westlime to engage with Sams Reef

Noted

Submission 8

· Objection to location of proposed mine immediately adjacent to neighbouring land.

· Concerns regarding dust generated from the mine and adverse impact of dust drifting onto adjoining pasture land.

· The site is to be inundated by the proposed Cranky Rock Dam.

· There is a line of caves that runs under the proposed mine site. The caves have only been partially explored. Within the vicinity Grove Creek disappears underground only to reappear downstream. The ground sounds hollow and areas have caved in. Micro bats can be observed flying out at dusk.

· The limestone hosts a rare Applebox Woodland that is being impacted by mistletoe.

· Large marsupials are common on the site, namely Rock Wallabies, Wallaroo and Grey Kangaroos.

· The valley, and the surrounding area have high visual amenity due to the rugged landscape and the rural environment.

· A geologist has stated that the particular local limestone has a high silica content and is unsuitable for agricultural lime. Quartz seams run through the limestone formations.

· There are already two limestone quarries in the Cabonne area.

Noted

Environmental controls apply

Noted

Submission 9

· Questions the validity of traffic surveys undertaken during the month of July, as the writer believes that to be a quiet time of year and not representative of actual traffic volumes. Existing roads are not of a standard to accommodate the additional heavy vehicle traffic.

· Cites Canowindra Chamber of Commerce press statements that the future of the area is tourism, and comments that a mine would be counterproductive to tourism promotion. Increase of heavy traffic on country roads will be up to a 48% increase in traffic.

· A significant community of Superb Parrots (threatened species) is recorded within 2km of the proposed mine site. Migratory birds use the valley corridor.

· EIS notes present of regent honey eaters. The writer brings to council’s attention that the species is critically endangered.

· A well-established wedge tail eagle nest is located within line of sight of the mine. The presence of the mine will impact upon the habitat

· The presence of birds in the area and upon the site has been underestimated in the EIS.

· EIS mentions impact of noise and dust from the mine and the crusher. No mention of light spillage and potential impact upon the area.

Noted

Noted. Addressed by condition of consent

Each of the issues in objection to the proposal has been addressed via conditions of consent, as such the development application can be authorised under delegated authority without being referred to the Environmental Services and Sustainability Committee.

NOTIFICATION TO PUBLIC AUTHORITIES

The application is integrated development and was referred to the RMS, EPA, OEH, DPI Water, Resource and Energy, Trade & Investment and Central Tablelands Water for comment and terms of approval.

Agency	Comment
Central Tablelands Water	CTW has infrastructure within close proximity of the proposed mine. A trunk main passes through part of the subject land, and a Water Pump Station is located to the west of the proposed development. CTW request it be noted that under the NSW Local Government Act 1993 it is an offence to damage CTW infrastructure.
EPA	The proponent should be required to prepare an Erosion and Sediment Control Plan prior to site establishment and construction activities. While noting that a Mining Operations Plan will be required prior commencement of mining operations, EPS is concerned that progressive rehabilitation procedures have not been addressed. Concerns relating to the 24 hr daily operation of the grinding activities however will accept the activity provided the proponent ensures noise does not exceed the relevant criteria. The proponent will be required to manage air quality to ensure management and mitigation measures proposed in the EIS are complied with.
DPI Water	With the removal of the production bores there is no confirmed water supply to the project. It is recommended that a reliable water supply be confirmed and any potential impacts in assessing this supply be identified prior to determining the application. DPI Water supports installation of monitoring bores MB1 and MB2 and collection of base line data prior to commencement of site excavation. DPI Water is satisfied that no assessment against the NSW Aquifer Interference Policy is required. However, if groundwater is intercepted during excavation the proponent will be required to contact DPI Water to confirm approvals required. The proposed clean water diversion will be a key component of the environmental management at the site. Ensuring its stability through the site and conveyance of water in a stable manner into the downstream watercourse will need to be addressed in the detailed design, construction and operation of the project. DPI Water recommends the works be carried out consistently with industry guidelines such as the ‘Managing Urban Stormwater – Soils and Construction – Mines and Quarries (DECC 2008)’ and the ‘Guidelines for controlled activities on waterfront land (DPI 2012)’ It is recommended that a condition of consent be included for the development of a Soils and Water Management Plan in consultation with DPI Water to address the following key issues at the site – erosion and sediment control, water supply and distribution, groundwater monitoring and management, surface water monitoring an management.
NSW Dept of Industry – Division of Resources and Energy – Royalties and Advisory Services	The EIS fundamentally addresses the Division’s Adequacy Review comments. The EIS has identified general rehabilitation strategies and objectives. The functional domains of the project have been adequately described and performance objectives and standards satisfactorily described.
RMS	Reviewed EIS and Response to Submissions and grants its concurrence to the upgrade of Canomodine Lane and Cargo Road (MR237) subject to conditions. RMS will require construction of a basic right turn treatment is to be provided to Cargo Road at its intersection with Canomodine Lane. The widened road shoulder is to be sealed and built for a 100km/hr speed environment to provide a reasonable level of safety for traffic turning right into Canomodine Lane and to allow following traffic to pass on the left hand side. A basic left turn treatment is to be provided in Cargo Road at its intersection with Canomodine Lane. This facility will need to be sealed and built for a 100km/hr speed environment. The intersection is to be designed to accommodate the turning path of the largest vehicle required to access the mine. The proposed school bus bay adjoining the Cargo Road northbound travel lane is to be located on the departure side of the intersection and not as shown in the proposed plans as being located on the approach side. Safe Intersection Sight Distance requirements outlined in Part 4A ‘Austroads Guide to Road Design’ and relevant RMS supplements are to be provided and maintained in both directions at the intersection of Cargo Road and Canomodine Lane. All activities including loading and unloading of goods associated with the development are to be carried out onsite, and all loads are to be adequately covered before vehicles exit the site. Haulage operations on Cargo Road and Canomodine Lane coinciding with local student school bus pick up/drop off times are to be avoided. The proponent will be required to prepare and implement a driver code of conduct for the task of transporting materials on public roads.
EOH	Reviewed EIS and RTS - The RTS does not address all of the concerns raised by OEH. Specifically, OEH is not satisfied that the proposed offset strategy adequately offsets the proposed impacts to Box Gum Woodland Endangered Ecological Community and recommends conditions of consent be applied including a requirement to increase the offset area to 55ha
Water NSW	At request of a landowner, advising council of possible impact to the subject site should the Cranky Rock dam proposal proceed.

Internal Referrals

Building assessment

Separate applications will be required to assess all structures proposed for construction upon the mine site (with exception of any structure that satisfies exempt development provisions.

Separate application will be required for the waste water treatment on on-site sewage system.

Engineering assessment

Council’s Development Engineer has reviewed the EIS and RTS and the agency GTA and supports RMS conditions of development consent relating to Cargo Road (MR237) subject to an additional requirement being that a roadworks construction certificate be obtained prior to any road works commencing.

The proponent proposes an upgrade to approximately 1.8km of Canomodine Lane from its intersection with Cargo Road to the access point of the mine, with an 8m seal on a 10m formation with some road re-alignment from the existing gravel road formation. Council would prefer that the seal be increased to 10m on a 10m formation to eliminate risk of road shoulders deteriorating. A condition of consent addresses this requirement.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be within the public interest as it provides employment both directly and indirectly. There is a relatively localised nature of potential impacts.

CONCLUSION

The proposed development is permissible with the consent of council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 23 - MODIFICATION OF DEVELOPMENT APPLICATION 2007/0138 - RURAL SUBDIVISION (7 LOTS) - LOT 245 DP 756890 & LOT 1 DP 591097, KANGAROOBIE ROAD, MARCH

REPORT IN BRIEF

Reason For Report	The modification application has been referred to Council for determination as the original application was determined by Council.
Policy Implications	Nil
Budget Implications	Possible expenditure of $23,500
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0138 - 791306

Recommendation

THAT Council delete condition 7 of development consent DA 2007/138 being a seven (7) lot rural subdivision located upon Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March.

Development Engineer's REPORT

SUMMARY

Council at its meeting held on 19 April 2010 granted conditional approval to a seven (7) lot rural subdivision (DA 2007/138), on land known as Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March.

Applicant: PW Jackson, C/- Peter Basha Planning & Development

Owner: Mr PW Jackson

Proposal: Modification to Conditions of Consent - Seven (7) lot rural subdivision

Location: Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March

Zone: 1(a) General Rural

‘Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.’

BACKGROUND

Approval was given for a seven (7) lot rural subdivision (DA 2007/138) which consisted of three concessional lots with dwelling entitlement (Lot 1-3), and four agricultural lots with dwelling entitlement (Lots 4-7). Access to Lots 1-4 and 6, was approved to be gained via the existing entrance off Kangaroobie Road; Access to Lot 7 was approved via a Right of Way over an unformed Crown Road off Kangaroobie Road; and access to Lot 5 was approved via Smith Road/Mulyan Road.

A Construction Certificate for provision of private access to proposed Lots 1-3 in the seven lot subdivision was issued on 25 July 2011, with the works carried out and inspected. A Physical Commencement letter has also been issued by council on 16 April 2012 for the construction of the access points and boundary fencing for Lots 1-3 which, has ensured the perpetuity of the approved development consent.

THE PROPOSAL

The applicant has submitted an application for a proposed modification that seeks the: -

· Deletion of Condition 7 (Staged Development) so the development can be released in any sequence subject to completion of the conditions relevant to the particular lot(s).

· Modification of Condition 28 (Road Design and Construction) so that the applicant is not responsible for the full cost of the road (Smith Road) upgrade.

No other aspects of the approved seven (7) lot rural subdivision is to be altered by the proposed modification.

Condition 7 reads;

7. STAGED DEVELOPMENT

Objective

To ensure that the development complies with Section Division 2A of the Environmental Planning and Assessment Act 1979.

Performance

Development Application 2007/138 has been approved as a staged development under Section 80(4) of the Environmental Planning and Assessment Act 1979.

The development/subdivision may be carried out in the following stages:

Stage 1

Lots 1, 2, 3 subject to completion of relevant conditions.

Stage 2

Lot 5 subject to completion of relevant conditions.

Stage 3

Lots 4, 6 and 7 subject to completion of relevant conditions.

Condition 28 reads;

28. ROAD DESIGN AND CONSTRUCTION

Objective

To ensure that safe, all-weather public access is provided to the newly created lot in accordance with Council’s requirements.

Performance

The applicant is required to bear the full cost of upgrade of the Smith Road from the south eastern corner of Lot 221 DP 756890 to the north eastern corner of Lot 220 DP 756890 to a Councils’ Rural Class 3 Level 1 Standard and strictly in accordance with the “CABONNE COUNCIL ENGINEERING SPECIFICATIONS FOR SUBDIVISION AND DEVELOPMENT (EDITION 1).

A typical cross section together with detail of any proposed drainage structures is to be provided to Council for approval before a CONSTRUCTION CERTIFICATE for the works is issued.

A COMPLIANCE CERTIFICATE FOR ALL ROAD WORKS IS TO BE ISSUED.

All relevant work to be completed BEFORE THE ISSUE OF THE SUBDIVISION CERTIFICATE.

Site map showing the length of road construction/ upgrade in relation to Condition 28

Site Map

The proposed modification requests council to allow the development to be released not necessary in numeric sequence described above. With the deletion of condition 7 (Stage Development), this will allow the applicant to release the approved lot(s) in any sequence subject to the completion of all relevant conditions to the particular lot(s).

The applicant also seeks for a modification to condition 28 (Road Design and Construction) which is in relation to the upgrade of Smith Road to provide formal access to approved lot 5 of DA 2007/138. The modification proposes that council amend condition 28 to the effect that the applicant be responsible for no more than 50% of the cost of the upgrade of Smith Road. The applicant gives the following reasons in support of the request:

· ‘Given that the subject road is a Council public road, it is our submission that Council would have a certain level of responsibility to provide a reasonable level of access, regardless of the proposed subdivision.

· It is also reasonable that a developer/subdivider contribute to the upgrade of this Council public road. In this regard, the following extract from Council's Roading Contributions Plan for the General Rural Zones, 1993 is relevant (noting that the subdivision was assessed under this plan which was in force at the time):

Where the Shire Engineer determines that an existing road is of standard less than Council's minimum standard (i.e. less than Class 3 Level 2) then this part of the road will be determined to be a "new road.

As such, in addition to the Road Improvement Contribution in accordance with this Plan for the section of the road above Class 3 Level 2 providing access for the development to the nearest sealed road, the developer, pursuant to section 90(j) will need to meet the costs of development of this new road to a standard dictated by the traffic volume of the new development.

Where more than one land owner will benefit from the development of this new road, then a proportionate costing will apply, based on maximum anticipated AADT of possible development.

The principle expressed in this extract is also repeated in Council's current Road Contributions Plan (Section 94) for General Rural Zones, 2007 as follows:

Where the Director of Engineering Services determines that an existing road is of standard less than Council's minimum standard, then this part of the road will be determined to be a "new road".

As such, in addition to the Road Improvement Contribution in accordance with this Plan for the section of the road below class 3 level 2 standard providing access to the development to the nearest sealed road, the developer, pursuant to section 79(c) will be required to meet the costs of development of this new road to a standard dictated by the traffic volume of the new development.

Where more than one land owner will benefit from the development of this new road, then a proportionate costing will apply, based on the frontage of the site subject to the development.

· There are other land owners that adjoin this road to the east and west. There are other land owners to the north that have used this road. It is a reasonable submission that the upgrading of this road would encourage greater use by other land owners.

· The above extracts from Council's road contribution plans make it clear that a developer/subdivider cannot be solely responsible for the upgrade of a road, when that road will also be of benefit to others. On this basis, it is requested that Council amend the condition to the effect that the applicant should only be responsible for a "proportionate costing". Rather than assess the proportion based on AADT (as per the 1993 Section 94 Plan) or site frontage (as per the 2007 Section 94 Plan), it is suggested that the applicant should be responsible for no more than 50% of the cost of the road upgrading.’

In response to the above reasons submitted by the applicant, council granted approval to the seven (7) lot rural subdivision (DA 2007/138) with proposed lot 5 to gain legal access from Smith Road. As per council’s Development Engineer’s assessment on the current condition of the unformed section of Smith Road, it was determined that based on the number of lots that would be accessing the development (lot 5) via Smith Road, the minimum required standard for this section of road needed to be constructed to Council’s Rural Class 3 Level 1 (4m gravel) standard.

It is mentioned that the applicant believes that neighbouring properties to the north, west and east would benefit from this section of road upgrade at the expense of the developer however, the surrounding properties do not currently rely on this section of Smith Road to provide access to their residential dwellings. From the plan below, it can be seen that there are only two separate property owners that own land to the north, west and east of Smith Road that may potentially use Smith Road for paddock access only. Each of these properties already have an existing dwelling sited on their land which use Fanning Road and Mulyan Road as legal access.

The need for any upgrade to this section of Smith Road is solely in the benefit of the developer in the creation of proposed lot 5. There is no benefit for either of the neighbouring property owners given they already have legal and practical access from an existing formed gravel road. Should any further development of the neighbouring properties require access off this section of Smith Road, council’s “Road Improvement Contribution Plan (Section 94) for General Rural Zones” would come into effect under a merit based assessment at the time a development application is lodged with council.

Therefore, the request for council to amend condition 28 to the effect that the developer should only be responsible for a "proportionate costing” (50%) of upgrading Smith Road is unreasonable given proposed lot 5 would gain the most benefit from the road upgrade and this section of Smith Road has not been identified by council for the need of any future road upgrade. Once the upgrade of Smith Road is completed, council would then be responsibility in the regards to any future road maintenance.

Should council entertain the applicant’s request, the estimated 50% contribution towards the construction of the road would be $23,500. There is currently no allocated budget towards this construction work.

When considering whether to contribute any funds towards the upgrade of Smith Road, council may wish to consider the budgetary impacts and any precedence that would be set by this particular instance, and the potential impact for future developments/subdivisions where an un-formed public road may be required to be constructed/upgraded to a minimum standard for the purposes of providing legal access to a developer’s private development.

CONCLUSION

That council determine to delete condition 7 (Stage Development) and that condition 28 (Road Design and Construction) remain as approved under DA 2007/138.

ITEM 24 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 790672

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 790673

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 26 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 790675

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 27 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 790676

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 22 Ordinary Meeting 22 November 2016

Item 22 - Annexure 1

DRAFT CONDITION OF CONSENT

DA 2016/0128

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by council.

Performance

Development is to take place in accordance with the attached stamped plans (Ref: DA 2016/128), the Environmental Impact Statement prepared by RW Corkery & Co Pty Ltd dated March 2016 and associated documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.

NOTE: Any alterations to the approved development application plans must be clearly identified with the application for a construction certificate.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. ANNUAL EXTRACTION AND PRODUCTION RATE

Objective

To ensure the proposal operates in accordance with the proposed, assessed and determined proposal.

Performance

The proposed extraction and crushing of limestone shall be limited to 250,000 tonnes per year.

3. HOURS OF OPERATION

Objective

To ensure the proposal hours of operation are in accordance with the proposed, assessed and determined proposal.

Performance

Construction and operational activities relating to the development must only be undertaken during the following hours:

Activity	Monday to Friday	Saturday	Sunday & Public Holidays
Site establishment Extraction Crushing & screening	6am to 6pm	6am to 3pm	Nil
Blasting	9am to 3pm		Nil
Grinding	24 hrs		24 hrs
Loading and transportation Rehabilitation	6am to 6pm		Nil

The hours of operation specified above may be varied with written consent if the EPA is satisfied that the amenity of surrounding properties in the locality will not be adversely affected.

4. ENVIRONMENTAL PROTECTION AUTHORITY GENERAL TERMS OF APPROVAL

Objective

To ensure the proposal operates in a manner not detrimental to the environment or locality.

Performance

The proposal shall comply with the General Terms of Approval issued by NSW Environmental Protection Authority in correspondence referenced as ‘Notice No: 1539865, Attachment A’. (Copy attached).

5. DEPARTMENT PRIMARY INDUSTRIES - WATER, GENERAL TERMS OF APPROVAL

Objective

To ensure the proposal operates in a manner not detrimental to the environment or locality.

Performance

The proposal shall comply with the General Terms of Approval issued by NSW DPI Water in correspondence dated 30 August 2016 referenced as Attachment 1. (Copy attached).

6. PROTECTION OF ABORIGINAL SITE

Objective

To protect cultural heritage.

Performance

A high visibility fence must be constructed with a buffer of five (5) metres surrounding the known Aboriginal site Cargo-IF1 prior to commencement of ground works and be maintained for the life of the project.

7. PROTECTION OF ABORIGINAL HERITAGE

Objective

To protect Aboriginal sites and relics.

Performance

If any previously undetected Aboriginal sites or relics are uncovered or unearthed during any activity, work at that location must cease immediately and an appropriate actin obtained from the relevant Local Area Land Council in conjunction with the NSW Department of Environment and Heritage.

8. BIODIVERSITY PLAN OF MANAGEMENT

Objective

To ensure that the environmental impact is adequately managed.

Performance

A detailed Plan of Management must be prepared for the proposed Biodiversity Offset Area to ensure that the offsets are appropriately managed and funded. The Plan of Management must include;

(a) Measurable performance indicators and targets. The performance targets should reflect the different stages of succession of biodiversity management. Additionally, targets should relate to actual biodiversity outputs, including species requirements throughout different stages of succession, rather than simply inputs and outputs.

(b) Trigger points and subsequent corrective actions to be implemented id the monitoring program identifies that the performance targets (and therefore biodiversity management objectives) are not being met, and

(c) A monitoring program that will assess the effectiveness of the management activities against the management objectives and performance indicators and targets

The Plan of Management must be submitted to the Office of Heritage and Environment for review.

9. SUPPLEMENTARY PLANTING WITHIN BIODIVERSITY OFFSET AREA

Objective

To enhance the ecological management of the area.

Performance

Supplementary planting be conducted in the proposed Biodiversity Offset Area west of the project site boundary. Bird nesting boxes are to be constructed within the area, and timber containing hollows that is cleared from the mine site is to be relocated to the Offset Area as habitat.

10. EXPANSION OF BIODIVERSITY OFFSET AREA

Objective

To enhance the integrity of the ecological management of the area.

Performance

Additional areas of Box Gum Woodland EEC in woodland or derived native grassland form be sourced to provide a minimum offset area of 55 hectares.

11. BIODIVERSITY OFFSET AREA PERPETUITY

Objective

To ensure the perpetuity of the ecological management of the area.

Performance

The Biodiversity Offset Area must be secured in perpetuity using an appropriate legal mechanism. The Office of Environment and Heritage’s preferred mechanism is a BioBanking agreement.

Should the proponent intent to pursue a Property Vegetation Plan, both Cabonne Council and the proponent must liaise with the Central Tablelands Local Lands Service to determine whether this is a viable option for this project. Contact officer Tiffany Bracey, contact on 02 6391 3911 or email tiffany.bracey@lls.nsw.gov.au

12. EVIDENCE OF FORMALISED BIODIVERSITY OFFSET AREA AGREEMENT

Objective

To ensure perpetuity of the Biodiversity Offset Area is recorded on the land title deed(s).

Performance

Documentary evidence of lodgement with Lands and Property Information authority of a section 88B instrument is to be submitted to Cabonne Council within 12 months of the date of this consent. The terms of the instrument are to reflect the EIS and additional requirements of Office of Environment and Heritage.

13. CLEARING OF NATIVE VEGETATION

Objective

To ensure the impact of the development on identified and potential threatened species is minimal or negligible.

Performance

The clearing of native vegetation is prohibited unless it is in accordance with the provisions of the Native Vegetation Act 1993 as amended.

14. REHABILITATION OBJECTIVES AND COMMITMENTS

Objective

To ensure the proposal operates in a manner that is not detrimental to the environment or locality.

Performance

The proponent must rehabilitate the site to the satisfaction of the Director, Environmental Sustainability Unit of the Division of Resources and Energy, NSW Department of Industry.

Rehabilitation must be substantially consistent with the rehabilitation objectives described in the EIS and the following objectives in the table below:

Rehabilitation Feature	Objective
Mine site (as a whole of the disturbed land and water)	Safe, stable and non-polluting, fit for the purpose of the intended post mining land use(s).
Rehabilitation materials	Materials(including topsoils, substrates and seeds of the disturbed areas) are covered, appropriately managed and used effectively as resources in the rehabilitation.
Landforms	Final landforms sustain the intended land use for the post-mining domain(s). Final landforms are consistent with and complement the topography of the surrounding region to minimise the visual prominence of the final landforms in the post mining landscape. Final landforms incorporate design relief patterns and principles consistent with natural drainage.
Water quality	Water retained on site is fit for the intended land use(s) for the post mining domain(s). Water discharged from the site is consistent with the baseline ecological, hydrological and geomorphic conditions of the creeks prior to the mining disturbance. Water management is consistent with the regional catchment strategy.

Native flora and fauna habitat and corridors

Size, locations and species of native tree lots and corridors are established to sustain biodiversity habitats.

Species are selected that re-establishes and complements regional and local biodiversity

Post-mining agricultural pursuits

The land capability classification for the relevant nominated agricultural pursuit for each domain is established and self-sustaining within 5 years of land use establishment (first planting of vegetation).

15. PROGRESSIVE REHABILITATION

Objective

To ensure environmental management of the site.

Performance

The proponent shall carry out all surface disturbing activities (eg Pre-stripping in advance of mining operations) in a manner that, as far is reasonably practicable, minimises potential for dust emissions and shall carry out rehabilitation of disturbed areas progressively, as soon as reasonably practicable, to the satisfaction of the Director Environmental Sustainability, of the Division of Resources and Energy, Department of Industry, Skills and Regional Development.

16. REHABILITATION PLAN

Objective

To ensure environmental management of the site.

Performance

The proponent must prepare and implement a Rehabilitation Plan to the satisfaction of the Director Environmental Sustainability of the Division of Resources and Energy, Department of Industry, Skills and Regional Development, Department of Industries.

The Rehabilitation Plan must:

(a) Be submitted and approved by the Director Environmental Sustainability prior to carrying out any surface disturbing activities of the development, unless otherwise agreed by the Secretary, Department of Industry,

(b) Be prepared in accordance with Division of Resource and Energy guidelines and in consultation with Department of Industry, Office of Environment and Heritage, Environmental Protection Authority, Department Primary Industry – Water ad Cabonne Council,

(d) Integrate and build on, to the maximum extent practicable, the other management plans required under this approval, and

(e) Address all aspects of mine closure and rehabilitation, including post mining land use domains, rehabilitation objectives, completion criteria and rehabilitation monitoring and management.

Note: The approved Mining Operation Plan is required as a condition of the Mining Lease(s) issued in relation to this project and will satisfy the requirements of this condition foe a Rehabilitation Plan.

17. APPLICATION OF BITUMEN SEAL TO THE INTERNAL SITE ACCESS ROAD

Objective

To ensure a suitable all weather, non-dust generating internal access road is provided.

Performance

The applicant is required to provide a bitumen sealed surface to the internal access road between Canomodine Lane and the infrastructure area which shall be maintained at all times.

18. ADEQUATE ONSITE TRUCK PARKING

Objective

To provide an adequate onsite truck parking area.

Performance

The proponent shall ensure that:

(a) All vehicle parking is contained within the site

(b) No vehicles associated with the development shall be parked in the public road system, and

19. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

The applicant must provide a formal and practical access to Lot 2 DP 590034, Lot 136 DP 664861 and Lot 137 DP 652082 in the form of a basic right (BAR) and a basic left (BAL) turn treatment as shown in Figure 7.5 and Figure 8.2 Part 4A Austroads Guide to Road Design at the intersection of the internal access road and Canomodine Lane. The full width of the access point including the widened shoulders are to be bitumen sealed.

Prior to any Access Construction Certificate being issued, the applicant will be required to submit to Council for approval a detailed design of the proposed access.

An Access Construction Certificate must be obtained prior to commencement of construction of any access to the property from Canomodine Lane.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council’s Development Engineer on 6392 3247 to arrange a suitable date and time for the inspection.

An Access Compliance Certificate for the access/ intersection must be issued by Council prior to the transporting of any extractive material from the site.

20. ROAD DESIGN AND CONSTRUCTION (CANOMODINE LANE)

Objective

To ensure that the road upgrade is constructed in accordance with council’s requirements.

Performance

The applicant is required to bear the full cost of survey, design and construction of the proposed upgrade of Canomodine Lane which is to be built to a minimum design requirement for a “Rural Collector” road (10.0m seal width on a 10.0m formation).

A complete set of drawings is to be provided to council for approval before any ROADWORKS CONSTRUCTION CERTIFICATE is issued for the works.

A ROADWORKS COMPLIANCE CERTIFICATE FOR ALL ROAD WORKS IS TO BE ISSUED.

One set of printed copies plus an electronic copy (AutoCAD2000.dwg file format) of “Works as Executed” plans are to be submitted to Council for works carried out on Council’s Road in CONNECTION WITH THE APPLICATION FOR A ROADWORKS COMPLIANCE CERTIFICATE.

All relevant work to be completed PRIOR to the transporting of any extractive material from the site.

21. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent sediment and erosion from leaving the site and any watercourse contamination during construction of the Internal Access Road, Access Point, Upgrade to Canomodine Lane and Upgrade to the intersection of Canomodine Lane and Cargo Road.

Performance

An overall erosion and sedimentation control plan is to be prepared for the site to a standard acceptable to the Principal Certifying.

The plan is to note any proposed vegetation retention and planting and is to be submitted to and approved by Council prior to any construction works commencing.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

22. PUBLIC LIABILITY INSURANCE

Objective

To ensure that council, Roads and Maritime Services and the applicant are all protected against any liability claim.

Performance

Prior to the commencement of any roadworks on council or Roads and Maritime Services controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million. This insurance is to note both council and Roads and Maritime Services as interested parties and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the roadworks. Documentary evidence of the currency of this cover is to be provided to Council at the time when applying for a Roadworks Construction Certificate.

23. ENTRANCE / EXIT POINTS

Objective

To ensure on-site traffic flows in the manner assessed by council.

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

24. LOADING / UNLOADING

Objective

To ensure loading / unloading does not interfere with the amenity of the roadway.

Performance

All loading and unloading operations are to take place at all times wholly within the confines of the site.

25. DUST SUPPRESSION

Objective

To ensure that dust does not become a nuisance to neighbouring properties or passing motorists.

Performance

The applicant will ensure to water down any nuisance dust that may arise from Canomodine Lane and its intersection with Cargo Road during the construction of the road and intersection upgrade.

26. VEHICLE MANAGEMENT PLAN

Objective

To ensure that arrangements are made for all vehicles movements associated with the development.

Performance

The vehicle management plan is to detail all vehicle movements within the site including loading areas, truck parking/waiting areas, re-fueling zones and travel routes that are used during operation of the limestone quarry.

All persons involved in the quarry operations shall be issued with a copy of the Vehicle Management Plan. The Vehicle Management Plan shall be prepared by the applicant and then submitted for approval by Council prior to the transporting of any extractive material from the site.

27. COMPLIANCE WITH RMS CONDITIONS

Objective

To ensure that all Roads and Maritime Services conditions are complied with.

Performance

• A basic right (BAR) turn treatment as shown in Figure 7.5 Part 4A Austroads Guide to Road Design is to be provided in Cargo Road at its intersection with Canomodine Lane. The widened shoulder is to be sealed and built for a 100km/h speed environment to provide a reasonable level of safety for traffic turning right into Canomodine Lane and to allow following traffic an area to pass the right turning vehicle on the left hand side.

Note: The proposed rural school bus bay adjoining the Cargo Road northbound travel lane is to be located on the departure side of the intersection, not the approach side as shown in the submitted plans.

• A basic left (BAL) turn treatment as shown in Figure 8.2 Part 4A Austroads Guide to Road Design (copy enclosed) and the submitted plans is to be provided in Cargo Road at its intersection with Canomodine Lane. The BAL facility will also need to be sealed and built for a 100km/h speed environment. The intersection is to be designed to accommodate the turning paths of the largest vehicle required to access the mine.

• Safe Intersection Sight Distance (SISD) requirements outlined in Part 4A Austroads Guide to Road Design and relevant Roads and Maritime supplements are to be provided and maintained in both directions at the intersection of Cargo Road and Canomodine Lane.

In accordance with section 16 of State Environmental Planning Policy (Mining, Petroleum, Production and Extractive Industries) 2007, Roads and Maritime provides the following recommended conditions for Council’s consideration in the determination of DA2016/128:

• All activities including loading and unloading of goods associated with the development are to be carried out onsite and all loads are to be adequately covered before vehicles exit the mine.

• Haulage operations on Cargo Road and Canomodine Lane coinciding with local student school bus pick up/drop off times are to be avoided.

• In accordance with clause 16(1) of State Environmental Planning Policy (Mining, Petroleum Production and Extractive Industries) 2007, the applicant is to prepare and implement a driver code of conduct for the task of transporting materials on public roads.

28. ROAD UPGRADES

Objective

It is in the public interest that environmental impacts be identified and effects mitigated.

Performance

The proponent is to deliver all road upgrades as deemed necessary by RMS and Cabonne Council, and to the satisfaction of those authorities, prior to any on-site mine construction works commencing.

29. ROAD REPAIR AND MAINTENANCE CONTRIBUTION

Objective

To ensure that the impact of the development on infrastructure is considered and appropriately mitigated.

Performance

Within six (6) months of the issue of this consent the proponent is required to enter into an agreement with Cabonne Council for payment of an annual road repair and maintenance based upon the heavy vehicle traffic generation for the development.

The contribution to council will apply to the repair and maintenance of Cargo Road (MR 237) from its intersection with Canomodine Lane and the intersection with the Canowindra – Cudal Road (MR 310). The contribution calculation is to be established by Cabonne Council. The proponent’s contribution will also include the costs to council of engaging environmental management expertise.

30. DRIVER CODE OF CONDUCT

Objective

In the interest of public safety.

Performance

The Driver’s Code of Conduct outlined in the EIS must be implemented and abided to by all employees and contractors from the time the development commences.

31. COMPLAINTS LINE - TELEPHONE HOT LINE

Objective

To ensure the impact of the development on the environment and surrounding properties is considered.

Performance

The proponent is required to establish a telephone complaints hot line, for the purpose of receiving any complaints from members of the public in relation to activities conducted at the site, or by vehicles and plant associated with the site activity. The proponent must notify the public of the complaints telephone line so that the impacted community is aware of the service. This condition does not apply until the mine site construction commences.

32. COMMUNITY CONSULTATIVE COMMITTEE

Objective

To ensure ongoing community engagement between the proponent, surrounding land owners and council, during the life of the project

Performance

The proponent shall establish and maintain a Community Consultative Committee for the life of the mine. The Community Consultative Committee is to be established in accordance with the Department of Planning’s guidelines.

33. ANNUAL REPORT

Objective

To respond to the public interest in identifying and mitigating environmental impacts associated with the development proceeding.

Performance

The proponent is required to submit to Cabonne Council on or before the 31 December yearly an Annual Report that includes (but is not limited to) the following:

(a) Total extraction volume for the year

(b) Total volume of material transported from the site for the year

(c) A record of any complaints received, including time / date of complaint, details of the complaint, and any action to rectify the complaint.

34. BUILDING CONTROL

Objective

To ensure compliance with statutory provisions.

Performance

No building or structure may be erected without prior gaining the appropriate approvals or permits, unless the development is considered exempt development under SEPP (Exempt and Complying Development Codes) 1008 or SEPP (Infrastructure) 2007.

35. ON-SITE WASTE MANAGEMENT SYSTEM

Objective

To ensure compliance with statutory provisions

Performance

The proponent must obtain approval from Cabonne Council to install and operate a system of sewage management on the site under section 68 of the Local Government Act 1993. The installation and operation of the system must be carried out in accordance with the conditions of approval.

Note: All plumbing and drainage works which may be required to be carried out to comply with the approval must be completed by a licenced plumber and to the requirements of the NSW Environment and Health Protection Guidelines and AS/NZ Standard 1547:2000 On-site Domestic Wastewater Management, AS 3500, National Plumbing and Drainage and the NSW Code of Practise: Plumbing and Drainage.

36. LIGHTING

Objective

To identify and manage environmental impacts

Performance

The proponent shall ensure that any lighting associated with the development complies with AS 4282 (INT) Control of Obtrusive Effects of Outdoor Lighting (as amended) and is mounted, screened and directed in such a manner that it does not create a nuisance for surrounding properties.

37. STORAGE OF CHEMICALS, FUELS AND OILS

Objective

To identify and manage adverse environmental and water quality impacts

Performance

All chemicals, fuels and oils shall be stored in appropriate bounded areas with impervious flooring and have sufficient capacity to hold 110% of the largest container stored within the bund area. The bund shall be designed and installed in accordance with the requirements of all relevant Australian Standards.

ADVISORY NOTES

No advertising signage has been approved as part of this development consent. Any signage not complying with the exempt development provisions will require separate development consent.

Protection of the Environment Operations Act 1997

General Terms of Approval –

Issued

Notice No: 1539865

South - Bathurst

(by Delegation)

ATTACHMENT A

EPA's GENERAL TERMS OF APPROVAL

Except as expressly provided by these General Terms of Approval or by any conditions of approval issued by Cabonne Shire Council or the conditions of an in-force environment protection licence issued by the Environment Protection Authority, works and activities must be carried out in accordance with the proposal contained in:

• the Development Application 2016/128 submitted to Cabonne Shire Council on 12 April 2016;

and

• the Supporting Documentation (EIS) dated March 2016;

Should any conflict exist between the abovementioned documents, the most recent document or revision supersedes the conflict, except where superseded by any conditions of approval issued by Cabonne Shire Council or the conditions of an in-force environment protection licence issued by the Environment Protection Authority.

The Proponent must apply for and hold an in-force (i.e. issued) environment protection licence issued by the Environment Protection Authority prior to the Proponent carrying out any scheduled activities under the Protection of the Environment Operations Act 1997 as proposed.

The Proponent must comply with any additional requirements imposed by an in-force environment protection licence issued by the Environment Protection Authority.

Attachment 1

General Terms of Approval — for works requiring a Licence under Part 5 of the Water Act 1912 (Monitoring Bores)

Our Reference		Canowindra Limestone Project	File No:
Site Address		Canomodine Lane, Canowindra
DA Number		DA2016/128
I-GA		Cabonne Shire Council
Number	Condition
Plans, standards and guidelines
1	These General Terms of Approval (GTA) only apply to activities constituting a Licence associated with the proposed Groundwater Monitoring as conceptually defined in the documentation relating to the Canowindra Limestone project. Any amendments or modifications to the proposed works may render these GTAs invalid. If the proposed activities are amended or modified the DPI Water must be notified to determine if any variations to these GTA will be required.
2	Prior to the commencement of any works associated with Groundwater Monitoring for the Canowindra Limestone Project, the consent holder must obtain the necessary Licence under Part 5 of the Water Act 1912, from DPI Water.
3	The licence shall lapse if the works is not commenced and completed within three years of the date of the issue of the licence.
4	The licence holder must, within (2) months of completion or after the issue of the licence if the work is existing, furnish to DPI WATER: (a) Details of the work as set out on Form "A" attached to the licence. (b) A plan showing accurately the location of the work in relation to the property boundaries. (c) Details of any water analysis and/or pumping test.
5	The licensee shall allow DPI Water or any person authorised by it, full and free access to the works, either during or after construction, for the purpose of carrying out inspection or test of the works and its fittings and shall carry out any work or alterations deemed necessary by the department for the protection and proper maintenance of the works, or the control of the water extracted and for the protection of the quality and the prevention from pollution or contamination of sub-surface water.
6	If during the construction of the work, saline or polluted water is encountered above the producing aquifer, such water shall be sealed off by:- (a) inserting the appropriate length(s) of casing to a depth sufficient to exclude the saline or polluted water from the work. (b) cementing between the casing(s) and the walls of the bore hole from the bottom of the casing to ground level. Any departure from these procedures must be approved by the department before undertaking the work.
7	(a) the licensee shall notify DPI Water if a flowing supply of water is obtained. The bore shall then be lined with casing and cemented and a suitable closing gear shall be attached to the borehead as specified by DPI Water. (b) if a flowing supply of water is obtained from the work, the licensee shall only distribute water from the bore head by a system of pipe lines and shall not distribute it in drains, natural or artificial channels or depressions.

www.water.nsw.qov.au

209 Cobra Street, Dubbo, NSW 2830 | PO Box 717 Dubbo, NSW 2830, Australia I e water.enquiries@dpi.nsw.gov.au

Attachment 1

Our Reference		Canowindra Limestone Project	File No:
Site Address		Canomodine Lane, Canowindra
DA Number		DA2016/128
I-GA		Cabonne Shire Council
Number	Condition
8	If a work is abandoned at any time the licensee shall notify DPI Water that the work has been abandoned and seal off the aquifer by:- (a) backfilling the work to ground level with clay or cement after withdrawing the casing (lining); or (b) such methods as agreed to or directed by DPI Water.
9	The licensee shall not allow any tailwater/drainage to discharge into or onto:- any adjoining public or crown road; - any other persons land; - any crown land; - any river, creek or watercourse; - any native vegetation as described under the native vegetation conservation act 1 997; - any wetlands of environmental significance.
10	If the bore authorised by this license is lined with steel or plastic casing the inside diameter of that casing shall not exceed 220 mm.
I l	Water shall not be pumped from the bore authorised by this license for any purpose other than groundwater investigation.
12	Subject to condition (11) the licensee shall within two months of the date of completion of the bore authorised by the license (1) backfill it with clay or cement to ground level, after withdrawing any casing(lining), or:(2) render it ineffective by any other means acceptable to the department.
13	Condition (10) shall have no force or effect if:- (1) at the relevant time there is with DPI Water, an application in respect of which the department has not made a decision to convert the groundwater investigation bore into a production bore; or (2) the licensee has completed the bore for the purpose of measuring water levels or water quality by the addition of casing with a diameter not exceeding 220mm.
END OF CONDITIONS

End of Attachment 1

www.water.nsw.qov.au

209 Cobra Street, Dubbo, NSW 2830 | PO Box 717 Dubbo, NSW 2830, Australia I e water.enquiries@dpi.nsw.gov.au

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph 31 October 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 791757

Senior Rates Officer's REPORT

Rate Collection Summary to 31 October 2016 is attached for Council’s information. The percentage collected is 49.6%, which is slightly higher to the figure for previous years.

The second instalment will fall due on 30 November 2016.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Summary October 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 792008

Acting Finance Manager's REPORT

Council’s investments as at 31October 2016 stand at a total of $42,189,579.

Council’s average interest rate for the month was 2.59%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of October. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for October 2016 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 791753

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 791250

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The following allocation of funds were made in October/November2016.

Project	Amount	Payee
Cudal Community Children’s Centre fund raising	$3,000	Cudal Community Children’s Centre

ITEM 5 - FINANCIAL REPORTING OBLIGATIONS FOR RELATED PARTY DISCLOSURES

REPORT IN BRIEF

Reason For Report	To advise Council of the financial reporting obligations for related party disclosure
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Related Party Transactions ⇩ 2. Questions and Answers - Related Party Transactions ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 792024

Acting Director of Finance & Corporate Services' REPORT

Council is in receipt of advice from the Office of Local Government (OLG) regarding introduction of financial reporting of Related Party Disclosures. Council is now obligated to fulfil disclosure obligations as provided for in AASB 124 Related Party Disclosures effective from 1 July 2016 and will be audited as part of the external audit.

Council is required to conduct its business with integrity, honesty and fairness and to comply with all relevant laws, regulations, codes and corporate standards. The objective of this standard is to ensure that Council’s financial statements contain the disclosures necessary to draw attention to the existence of related parties and transactions with such parties.

Related parties are likely to include the mayor, councillors, general manager, senior executives, their close family members and any entities controlled or jointly controlled by councils. Any transactions between councils and these parties, whether monetary or otherwise, will need to be identified and may need to be disclosed. The mere existence of the relationship may be sufficient to affect the transaction of Council with other parties.

Council will prepare a policy of future consideration and establish a procedure to manage its related party disclosure obligations which will include:

· Identifying related party relationships and transactions;

· Identifying ordinary citizen transactions;

· Identifying and recording transactions, outstanding balances, including commitments, between

· Council and its related parties;

· Identifying the circumstances in which disclosure is required; and

· Making the disclosures.

Please refer to the annexures for further information regarding Related Party Transactions.

The implementation of a framework to satisfy financial reporting obligations for Related Party Disclosures will assist to ensure adherence to the accounting standard AASB 124 assist to satisfy annual financial reporting requirements.

ITEM 6 - BUDGET COMPARISON REPORT FOR YEAR END 30 JUNE 2016

REPORT IN BRIEF

Reason For Report	To advise Council of the outcome of the budget actual cost in comparison to the original budget forecasted
Policy Implications	No
Budget Implications	No
IPR Linkage	4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. Budget Comparison ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 784073

Senior Accounting Officer's REPORT

The pages within the attachment contain the outcome of Council’s budget for 2015/16. The attachment refers to total income and expenditure, the type the activity, the capital budget and a summary of Council’s cash and investments. The format is similar to that presented to Council in the Quarterly Budget Review Statements.

Material budget variations of amounts greater that 10% must be explained in Council’s annual statements. These variations are compared to the original budget presented to Council and to do not reflect any of the changes made to the budget throughout the year in the Quarterly Budget Reviews.

The differences will be explained according to the “Type” code of the budget item, that is, for income, whether it is in the form of Rates, User Charges, Grants, Other Revenues and Contributions. For expenditures the Type code would refer to Employee Costs, Materials and Contracts, Other Expenses, Depreciation and others.

Income

Overall the result for income was a surplus of $3,801.862

The main areas where this result was achieved are as follows;

User Charges & Fees – Surplus of $2,202,369

Due mainly to an increase in Ordered Works for Roads and Maritime Services, in excess of $1.359M. Additional income was also received in the State Road Maintenance payment of $127,875.

An increase in the sale of quarry products of $368,178.

Community Services saw an increase in the payment of discretionary fees due to additional placements for both the Family Day Care and After School Care Programs.

Interest & Investment Revenues – Surplus of $202,809

Council’s average rate achieved for the whole of the year was 2.83%, whilst the average cash rate given by the Reserve Bank for the whole of the year was 1.908%. This result was possible, as Council was able to achieve a higher rate of return, on some term deposits which were invested for longer terms.

Capital Grants and Contributions - Surplus of $1,557,588

Black Spot Funding was forthcoming during the 2015/16, year after the initial budget was raised. $1,278,000 was the total of that additional funding. These works included Packham Drive, Burrendong Way, Cadia Ridgeway Mine Entrance, Lookout Road Mullion Creek and Cargo Road.

The repair grant and additional funding for Safety Projects were also received, in excess of $330,000, including funds for the Cumnock’s and Banjo Paterson Way.

Operating Expenditure

The overall result of the operating expenditure result was a reduction in expenditure of $1.5 M

The main area for the result here were a reduction in employee costs and materials and contractors payments.

Capital Expenditure

Capital projects were down $3.6M on the initial budget estimates.

The main areas where works were not completed is in Plant and Equipment.

Several items of plant were not purchased in this year, as originally planned in the budget estimates. The total amount not spent was approximately $1.9m.

The initial budget for the purchase of office equipment and furniture was reduced in the Quarterly Budget review process and the final outcome reflects this change. The comparison between initial budget and final result was $239,309 unspent.

Land Development was approximately $354,000 underspent.

Water assets were underspent as $1,380,000, the initial estimate in the budget for the construction of new trunk mains for Molong was not commenced.

Roads, bridges and footpaths were underspent by $661,000. Weather conditions towards the end of the financial year hampered progress and prevented the completion of roadworks.

A list of the capital works’ result for each program follows;

Cabonne Council*
Capital Works Expenditure for the year 2015/2016
Sub Programme	2015/16 Total Actuals
Grand Total	18,647,314

14 - Administration	1,723,502
1405 - Plant Fund	1,043,589
1409 - Administration Capital Works/Projects	679,912
16 - Public Order & Safety	149,120
1601 - Fire Services	149,120
18 - Health	6,373
1803 - Health Centres	6,373
19 - Environment	430,801
1903 - Other Waste Management	112,949
1906 - Urban Stormwater Drainage	269,505
1907 - Environmental Protection	48,347
20 - Community Services	142,599
2006 - HACC	61,703
2007 - Community Transport	80,896
22 - Housing & Community Amenities	32,883
2202 - Public Cemeteries	12,922
2203 - Public Conveniences	19,961
24 - Cabonne Water	979,356
2412 - Restart NSW Pipeline Stage 1	408,686
2490 - Water Capital Works & Projects	570,670
26 - Small Town Sewer	393,726
2690 - Small Town Sewer Capital Works and Projects	393,726
27 - Cabonne Sewer	516,357
2790 - Sewer Capital Works & Projects	516,357
28 - Recreation & Culture	810,498
2801 - Museums	8,288
2802 - Public Libraries	95,056
2804 - Public Halls	60,242
2806 - Swimming Pools	185,259
2807 - Sporting Grounds	351,771
2808 - Parks & Gardens	12,572
2809 - Playgrounds	30,080
2816 - Showgrounds	61,587
2817 - Urban Maintenance	3,345
2818 - Canowindra Town Improvements	2,300
34 - Transport & Communication	13,329,786
3400 - Local Roads	9,211,680
3402 - Regional Roads	2,885,715
3408 - Local Bridges	318,245
3410 - Regional Bridges	726,912
3414 - Kerb & Guttering	77,519
3416 - Pathways	101,627
3419 - Other Transport & Communication	8,088
37 - Economic Affairs	132,314
3701 - Caravan Parks	118,526
3702 - Tourism Development	13,787

Restrictions – Internal and External

The total of unrestricted funds held as at 30 June 2016, was $3,085,089.

The movement in Externally Restricted funds was an increase of $2,845,258.

A portion of Waste Management, previously held in Internal Restricted funds was transferred to External Restrictions. That amount was $1.6M.

Other externally held funds includes a transfer to reserve for the Roads & Maritime Services of $887,500. This represents the excess funds received for Ordered Works, some of which were not fully completed at year end.

The movement in Internal Restrictions was an increase of $935,858. The movement mainly due to Plant and Vehicle, Land Development, Limestone Quarry and revoted expenditure reserves.

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 791468

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

Next CCTAC meeting is scheduled to be held on Tuesday 13 December 2016

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 21 events and activities in November 2016. The main events included Jayes Gallery Classic Music Night and Art Exhibition, various markets, Molong Salvation Toy Run and Amusu Theatre film screenings.

The newsletter is distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. It is also posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

Caravanning Industry Support

Cabonne Council received a request from Yeoval Progress Association for the installation of a dump point at the Yeoval Showground to cater for caravan overnight stays. An application to apply for the Yeoval Dump Point subsidy has been completed and submitted for consideration to the Campervan Motorhome Club of Australia (CMCA).

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293	6,567
May	Hits	60,107	97,692	91,554	105,668

June	Visits	5,101	9,809	6,757	7,966
June	Hits	45,229	110,648	96,266	133,625

July	Visits	6,768	19,889	7,489	8,007
July	Hits	52,442	73,814	109,530	190,403

August	Visits	2,804	17,534	7,889	7,687
August	Hits	79,532	104,150	129,623	229,557

September	Visits	5,987	14,010	7,024	7,816
September	Hits	74,746	90,361	84,260	178,115

October	Visits	6,241	10,900	7,933	9,554
October	Hits	81,869	69,518	139,823	371,346

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	71,604
	Total Hits	534,163	997,158	1,137,183	1,514,542

Page views jumped from 79,211 in May to 108,326 in June, 168,435 in July and 205,084 in August and with 155,457 page views in September with 315,741 page views in October.

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine

b. IMAG on the webpage

c. The Wanderer Magazine

d. Daroo Business Awards

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism Executive Officer Lisa Ditchfield is keeping Tourism Managers across the central west informed regularly of ongoing developments, tourism issues and promotional opportunities/initiatives.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Taste@Barangaroo 20 November 2016

b. Eugowra Country Fair 20 November

c. White Ribbon Day March Against Domestic Violence 25 November 2016

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Cycling NSW - NSW Masters Championships Road race April

c. Bicycle Network – March 2017

d. Central NSW Tourism

e. Brand Orange

f. Campervan & Motorhome Club of Australia –RV Friendly Towns

g. Canowindra Arts Group

h. Cudal Show Ground ongoing support

i. Pinnacle Dragon Boats Association

j. Canowindra RSL Sub- Branch

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. CENTROC

c. Orange City Council

d. Blayney Council

e. Adloyalty

f. Orange Wine Region

g. BEC Orange

h. Business Chamber - Canowindra

i. Caravanning & Motorhome Association

j. Age of Fishes Museum

k. Yeoval Progress Association

l. Central NSW Tourism

m. Leukaemia Foundation

n. Orange Tri-Athlete Association

Discover the Riches Villages Marketing Campaign

Council received a request from Orange City Council to play the Discover the Riches Villages marketing campaign video in the new Regional Visitor Information Centre (VIC). The aim is to play the video to visitors to the area to continue the promotion and awareness of our various villages.

Daroo Business Awards

Daroo Business Awards Gala Dinner was held on Friday 4 November 2016. The well attended successful event was capably coordinated by Cumnock Progress Association.

The guest speaker, NSW Small Business Commissioner, Robyn Hobbs OAM delivered an informative account of her role, responsibilities and how the organisation supports NSW small businesses.

The Employee of the Year category was awarded to Cabonne Council’s Audrey Meehan and The Apprentice/Trainee of the Year was Danielle Dugmore, from Molong Early Learning Centre.

ITEM 8 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Engineering Report November 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 791923

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department.

ITEM 9 - CROWN LANDS MANAGEMENT BILL

REPORT IN BRIEF

Reason For Report	To advise the Council of a Crown Lands Management Bill that is currently before the NSW Parliament.
Policy Implications	Unknown at this stage until the Bill is passed.
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LEGISLATION\ACTS - BILLS - 791092

Acting Technical Services Manager's REPORT

Council has been advised that a new bill, the Crown Land Management Bill has been introduced into the NSW Parliament. The Bill is designed to streamline the process of Crown Land Management and has had strong input from LGNSW. If implemented the introduction of the new Bill will repeal 8 existing Acts that currently cover Crown Land and consolidate these into 1 single Act.

Please see the extract below which highlights the proposed reforms to be introduced in the new Act.

“Reforms to be introduced by proposed Act

The proposed Act will introduce a number of reforms. Some of these reforms were outlined in the Response to Crown Lands Legislation White Paper: Summary of Issues and Government

Response (October 2015, ISBN 978 1 74256 694 8) published by the Department of Industry, Skills and Regional Development.

In addition to increasing the current inventory of the Crown land of New South Wales, the principal reforms are as follows:

(a) dedicated or reserved Crown land will no longer be vested in reserve trusts,

(b) the Minister will, instead, be able to appoint Crown land managers for dedicated or reserved Crown land (including local councils),

(c) the Minister will be able to create statutory land managers for appointment as Crown land managers (with board members of reserve trusts being automatically appointed by the proposed Act to statutory land managers for former reserve trust lands),

(d) better governance structures and conduct requirements will be introduced for Crown land managers and their boards (where applicable),

(e) the Minister will be able to issue Crown land management rules for the management of dedicated or reserved Crown Land,

(f) the Minister will be required to approve community engagement strategies for certain dealings or other action affecting Crown land (including altering or removing purposes for which Crown land is dedicated or reserved and preparing certain plans of management),

(g) the terms and conditions of certain holdings will be permitted to deal with particular matters (such as the determination and redetermination of rent and the granting of subleases and sublicences) in a way that is different from default provisions for those matters set out in the proposed Act,

(h) the determination and redetermination of rent for holdings over Crown land will be rationalised and simplified (and applied to certain existing special tenures after a transitional period),

(i) the holder of a holding or permit will be required to pay any rent or other amount due to the Crown before the holder can transfer it to another person,

(j) a local council that is appointed as a Crown land manager of dedicated or reserved Crown land will be able to manage the land in accordance with the provisions of the Local Government Act 1993 applicable to community land (subject to certain exceptions and modifications),

(k) the Minister will be able to transfer Crown land to local councils if the land is of local (and not State) significance,

(l) special provisions will be introduced to protect native title rights and interests (including when Crown land is managed by or vested in local councils),

(m) the current land assessment programme established by the Crown Lands Act 1989 will be discontinued,

(n) more flexible arrangements will be introduced for the sale, use and leasing of Crown land in the Western Division (including enabling certain additional leaseholders to purchase the freehold in their leased lands),

(o) modern and robust provisions will be introduced for investigating compliance with, and enforcing, the proposed Act and holdings granted under it (including provisions based, in part, on those of the Protection of the Environment Operations Act 1997),

(p) the Minister will be required to approve 10-year State strategic plans for Crown land based on draft plans prepared and submitted for approval by the Secretary of the Department of Industry, Skills and Regional Development (the Secretary)”

It is noted that LGNSW has argued that any transfers of Crown Land to Councils must be subject to Council agreement in order to protect Council’s from cost and responsibility shifting.

ITEM 10 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b. Facilitate heritage advisory service
Annexures	1. Heritage Advisors Report October 2016 ⇩ 2. Heritage Advisors Report November 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 791639

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for October and November 2016 is attached for the information of the council.

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING OCTOBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 791469

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/10/2016 to 31/10/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 7	$ -----
Modification x 4	$ -----
Detached Dwelling	$332,531
Dwelling & Water Tank	$350,000
Additions to Existing Dwelling	$156,000
Detached Dwelling	$80,000
Dual Occupancy	$624,086
Detached Storage Shed	$16,780
Alterations & Additions to Existing Dwelling	$72,000
Garage Conversion to Guest Room	$5,000
Storage Shed	$35,000
Dwelling	$261,000
Intensive Plant Agriculture	$925,000
Detached Garage and Carport	$18,902
TOTAL: 23	$2,876,299

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
In-Ground Fibreglass Swimming Pool	$50,000
TOTAL: 1	$50,000

GRAND TOTAL: 24	$
*Previous Month: 41*	$2,926,299

ITEM 12 - DEVELOPMENT APPLICATIONS RECEIVED DURING OCTOBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 791486

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/10/2016 to 31/10/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 12	$-----
5 Lot Subdivision	$-----
Modification to New Dwelling	$-----
Modification to Dwelling	$-----
Modification to Dwelling	$-----
Modification to Dwelling	$-----
Change of Use from Dwelling to Farm Stay Accommodation	$-----
Self Contained Serviced Apartments & Signage	$-----
Detached Shed	$70,000
Dwelling & Detached Storage Shed	$400,919
Shed	$17,060
Alterations & Additions to Existing Dwelling	$180,000
Café/Lollyshop Signage & Ramp	$10,000
Bedroom & Ensuite Addition to Existing Dwelling	$70,000
Dwelling and Detached Carport	$340,000
Dwelling with Attached Garage	$100,000
Dwelling with Detached Storage Shed	$134,000
TOTAL: 28	$1,321,979

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Storage Shed	$11,000
Garage	$12,550
TOTAL: 2	$23,550
*GRAND TOTAL: 30*	*$1,345,529*

ITEM 13 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 791629

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of August:

YEAR	MEDIAN ACTUAL DAYS
2011	46
2012	34
2013	34
2014	13
2015	17

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May	41
June	28
July	36
August	43
September	44
October	33
November
December

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 791630

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
July	1
August	4
September	6
October	4
November
December
January
February
March
April
May
June
Total	11

Item 3 Ordinary Meeting 22 November 2016

Item 3 - Annexure 1

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR NASHDALE RAIL OVERBRIDGE

Michael Ryan

MOTION (MacSmith/Wilcox)

THAT Council:

1. Compensate the owners of Lot 2 DP 109486 the sum of $2,000 for the acquisition of the subject land;

2. Pay all legal, survey, production and plan lodgement costs associated with the purchase of the land;

3. Affix the common seal to the documents associated with the purchase of the land; and

4. Classify the land as operational.

01 Nov 2016 - 3:48 PM - Sharlea Kenney

Still in 6 week settlement and with solicitors

15 Sep 2016 - 11:41 AM - Jolene Pearson

Have contract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that.

09 May 2016 - 1:48 PM - Sharlea Kenney

Still with JHR they said they needed to confirm the area (which has been done on multiple occasions) and also said they needed a subdivision. I gave them the area again they said they need a subdivision certificate (ended up getting Council’s surveyor to email them telling them they don’t need a subdivision for an acquisition done in that manner). Now they have said they will continue processing.

11 Mar 2016 - 9:45 AM - Sharlea Kenney

still no further update

15 Jan 2016 - 12:57 PM - Sharlea Kenney

Last correspondence was on 11/11/15, JHR wanted confirmation of how much land was being acquired as their solicitor was unsure and could not proceed with organising sale. I advised on the 11/11 of the land required by Council and sent through another copy of plans. Have sent JHR correspondence asking for update.

11 Nov 2015 - 10:35 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:25 PM - Sharlea Kenney

reply from Jacob Evans - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

23 Jul 2015 - 12:17 PM - Sharlea Kenney

Still with JH awaiting contracts to be signed

04 Jun 2015 - 3:04 PM - Sharlea Kenney

Jacob Evans comment - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

02 Apr 2015 - 3:49 PM - Sharlea Kenney

1. Have replied to JHR rail and accepted offer. Awaiting them to draw up sale contracts and I need to try to double check that the subdivision has been finalised and ready for the sale

06 Feb 2015 - 9:49 AM - Sharlea Kenney

paperwork has been recieved. Currently in the process of getting this finalised and sent to solicitors

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer for JHR has contacted me and is chasing these documents up.

01 Dec 2014 - 3:02 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:19 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:36 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

another email sent today requesting update

07 Mar 2014 - 3:36 PM - Jason Theakstone

emial sent 7/3/14 requesting update on progress of application

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLOND RAIL

05 Nov 2013 - 3:54 PM - Jason Theakstone

in progress awaiting JHR

17 Oct 2013 - 3:29 PM - Jason Theakstone

Application submitted to JHR. awaiting advice from JHR

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

Michael Ryan

Recommendation (Wilcox/Culverson)

THAT Council:

1. Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2. Affix the seal of Council to the subdivision and acquisition documents.

3. Classify the land as operational.

02 Nov 2016 - 11:25 AM - Sharlea Kenney

survey has been completed and information sent to Enviro for information as JHR wanting to get land subdivided.
Awaiting on information

15 Sep 2016 - 11:51 AM - Sharlea Kenney

Quote accepted waiting for correspondence from contractor - Matt Forsyth

09 May 2016 - 1:49 PM - Sharlea Kenney

They advised that they now need a subdivision to be completed. Subdivision will be needed to finalise this one so I have sent this job to 3 surveyors for quotes. Have only received one quote so far. Will await to receive the remaining quotes

11 Mar 2016 - 9:46 AM - Sharlea Kenney

investigations still happening

15 Jan 2016 - 12:55 PM - Sharlea Kenney

John Holland asked for Council to supply 149 Certificate and provide sewer diagrams late last year. 149 Certificate asked to be supplied by Environmental Services.
Environmental Services have advised that further investigations need to be done before supplied with 149.

11 Nov 2015 - 10:36 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:24 PM - Sharlea Kenney

Reply from Jacob Evans - Still haven't heard from John Holland Rail at all regarding this or the one below. I have literally just emailed them again this morning so awaiting a response but they haven't sent anything through at this stage.

23 Jul 2015 - 12:18 PM - Sharlea Kenney

Still awaiting approval from NSW Government properties for Rail to sell land directly to Council

04 Jun 2015 - 2:54 PM - Sharlea Kenney

Jacob Evan comment - Last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

02 Apr 2015 - 3:50 PM - Sharlea Kenney

2. Have contacted JHR regarding this matter and its still with Transport NSW so waiting on them. I was advised that JHR will follow them up to try to get a result.

06 Feb 2015 - 9:39 AM - Sharlea Kenney

have received confirmation from JHR to purchase. In the process now of doing all the paperwork and sending to solicitors.

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer from JHR has contacted me and is chasing the documentation up

01 Dec 2014 - 3:03 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:20 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:40 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

email sent today requesting update

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLAND RAIL

05 Nov 2013 - 3:55 PM - Jason Theakstone

Awaiting JHR

17 Oct 2013 - 3:30 PM - Jason Theakstone

Application sent to JHR. Awaiting advice

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Victoria Priest

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

Steve Harding

Recommendation (Wilcox/Culverson)

THAT Council:

1. Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2. Affix the seal of Council to the subdivision and acquisition documents.

3. Classify the land as operational.

02 Nov 2016 - 2:53 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

24 Aug 2016 - 4:27 PM - Victoria Priest

Spoken with DETS PA - no further updates as yet - still awaiting documents to apply seal

04 Jul 2016 - 12:20 PM - Victoria Priest

noted comments from DETS PA from May 2016
Awaiting documents to apply seal

28 Apr 2016 - 4:40 PM - Victoria Priest

Noted comment from DETS PA from 11/3/16 - awaiting documents to apply seal.

10 Mar 2016 - 9:43 AM - Victoria Priest

Noted DETS PA comment from January 2016.
Awaiting Documents to apply seal.

20 Jan 2016 - 2:32 PM - Victoria Priest

Noted that Environmental Services have advised that further investigations need to be done before supplied with 149 to JHR. Awaiting documents.

12 Nov 2015 - 9:16 AM - Anna Sutton

DETSPA wrote in InfoCouncil;still waiting on JHR - design staff liaising with JHR.

11 Nov 2015 - 2:23 PM - Victoria Priest

Action reassigned to Victoria Priest by: Gerard Aguila

08 Sep 2015 - 9:44 AM - Anna Sutton

Awaiting documents

04 Aug 2015 - 4:05 PM - Anna Sutton

Awaiting documents

15 Jul 2015 - 3:36 PM - Anna Sutton

awaiting documents

04 Jun 2015 - 3:54 PM - Anna Sutton

GIS Officer comment ; last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

12 May 2015 - 9:33 AM - Anna Sutton

Awaiting documents

09 Feb 2015 - 12:00 PM - Anna Sutton

Ememo sent to the Director asking for an update.

02 Feb 2015 - 1:47 PM - Anna Sutton

Awaiting documents for the seal to be completed.

06 Jan 2015 - 9:43 AM - Anna Sutton

Awaiting documents

12 Nov 2014 - 11:26 AM - Anna Sutton

Awaiting documents.

15 Sep 2014 - 4:06 PM - Anna Sutton

DM advised this requires Ministerial approval and will go on for a few years.

09 Jul 2014 - 12:26 PM - Anna Sutton

DM advised - Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress

14 May 2014 - 3:02 PM - Anna Sutton

14/5/14 - DM advised is in progress, the DM has chased this document up several times with John Holland Rail. Awaiting to hear a response.

03 Feb 2014 - 12:10 PM - Anna Sutton

Please see notes from above from Ashleigh re this process could take years.

22 Jan 2014 - 12:54 PM - Victoria Priest

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:42 PM - Victoria Priest

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:34 AM - Ashleigh Hobbs

Message from the DM 11/10/13 - The railway purchase of lands is going to take years.

23 Sep 2013 - 11:43 AM - Ashleigh Hobbs

Common seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 August 2014

Victoria Priest

For Determination

ACQUISITION OF CROWN LAND FOR CANOWINDRA SEWERAGE TREATMENT PLANT

Steve Harding

MOTION (Durkin/Wilcox)

THAT:

1. Council proceed with the compulsory acquisition of the land described as Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 for the purpose of the Canowindra Sewerage Treatment Plant in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991;

2. Council make application to the Minister and the Governor for approval to acquire Lots 7300 (incorporating Travelling Stock Route 16094), 7301 & 7302 DP 1143594 and Lot 302 DP 750147 by compulsory process under section 186(1) and 186(2)(b) of the Local Government Act 1993;

3. The land to be acquired is to be classified as operational;

4. Council requests the Minister for Local Government to approve a reduction in the notification period from 90 days to 28 days;

5. Funding of $38,500 be authorised from the Sewer Fund Reserve; and

6. Council authorise the affixing of the Common Seal to the transfer documents.

02 Nov 2016 - 2:55 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:53 PM - Victoria Priest

Awatiing documents to apply seal

24 Aug 2016 - 4:28 PM - Victoria Priest

Noted that task was reopened for DETS - awaiting documents to apply seal

07 Jul 2016 - 4:27 PM - Victoria Priest

Awaiting documents for seal

10 Mar 2016 - 9:29 AM - Victoria Priest

Awaiting Documents to apply seal

21 Jan 2016 - 12:06 PM - Victoria Priest

Awaiting Documents to apply Seal

02 Dec 2015 - 12:28 PM - Gerard Aguila

Awaiting Documents to apply Seal

11 Nov 2015 - 2:24 PM - Victoria Priest

Action reassigned to Victoria Priest by: Gerard Aguila

12 Aug 2015 - 9:21 AM - Anna Sutton

Awaiting documents

15 Jul 2015 - 3:36 PM - Anna Sutton

Awaiting documents

04 Jun 2015 - 3:55 PM - Anna Sutton

GIS Officer advised further action is required from Council other then placing gazette notice which has to be published after 9th July. Have not received a response yet.

14 May 2015 - 9:40 AM - Anna Sutton

Awaiting documents

14 Apr 2015 - 4:04 PM - Anna Sutton

Email sent to Messenger and Messenger asking for an update. Awaiting response.

14 Apr 2015 - 4:04 PM - Anna Sutton

Still awaiting document

09 Feb 2015 - 12:29 PM - Anna Sutton

Spoke with Administration Officer at Messenger and Messenger and she advised that the document was with the Minister. Awaiting for the documents to be returned.

02 Feb 2015 - 1:50 PM - Anna Sutton

Awaiting documents for the seal to be completed.

06 Jan 2015 - 9:46 AM - Anna Sutton

Awaiting documents

12 Nov 2014 - 11:29 AM - Anna Sutton

Awaiting documents

15 Sep 2014 - 4:07 PM - Anna Sutton

DM advised Is in progress with M&M and the Crown, may take a while.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 April 2015

Michael Ryan

For Determination

BALDRY ROAD UPGRADE PETITION

Michael Ryan

MOTION (Wilcox/Gosper)

THAT Council:

1. Note the petition; and

2. Support the submission of Baldry Road under the Heavy Vehicle Productivity Program and Fixing Country Roads Program in the 2015 submission process.

03 Nov 2016 - 10:05 AM - Sharlea Kenney

Unsuccessful for Fixing country roads and Nation Heavy Vehicle funding but have been advised to resubmit application.

15 Sep 2016 - 12:52 PM - Sharlea Kenney

council was unsuccessful under the NHV project.

11 Jul 2016 - 10:10 AM - Sharlea Kenney

still no news from NHV funding

09 May 2016 - 2:32 PM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Apr 2016 - 10:59 AM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Mar 2016 - 9:49 AM - Sharlea Kenney

council was not successful in the fixing country roads shortlisting. Awaiting the Heavy vehicle funding notification.

07 Jan 2016 - 10:49 AM - Sharlea Kenney

submission for expression of interest - looking at end of january early february when full applications will be sought

04 Dec 2015 - 2:52 PM - Sharlea Kenney

submitted application

11 Nov 2015 - 10:37 AM - Sharlea Kenney

will submit to Fixing country roads funding round 2

08 Sep 2015 - 4:28 PM - Sharlea Kenney

still waiting on funding opportunities

12 Aug 2015 - 10:05 AM - Sharlea Kenney

still waiting on funding opportunities

30 Jun 2015 - 10:13 AM - Sharlea Kenney

Have sent letter back to author of petition. Funding sources not available till about Sept/Oct so will submit once funding sources available

13 May 2015 - 2:03 PM - Michael Ryan

Action reassigned to Michael Ryan by: Gerard Aguila

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 August 2015

Dale Jones

Confidential Items

POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

Steve Harding

Recommendation (Davison/Wilcox)

THAT Council investigate options for the future storage and ownership of the Canowindra age of fishes fossils with a report to the next council meeting.

08 Nov 2016 - 4:17 PM - Dale Jones

GM reviewing deeds of agreement with view to substantially rewriting document

18 Oct 2016 - 3:09 PM - Dale Jones

Deed of Gift and other documents being analysed by GM

03 Aug 2016 - 11:11 AM - Dale Jones

Latest correnspondence from Australian Museum to be examined by DFCS and AEDM

11 Jul 2016 - 1:52 PM - Dale Jones

Final Deed of Gift documents received and under review. Application submitted for storage facility funding under Clubgrants Category 3 program

11 May 2016 - 1:45 PM - Dale Jones

Updated Deed of Gift documents received from Australian Museum. To be reviewed by GM< DFCS and Acting EDM.

EOI for grant funding to build storage facility successful. Full grant application to be competed by 10 June 2016

14 Apr 2016 - 9:18 AM - Dale Jones

Australian Museum informed of Council's resolution to provide dollar for dollar funding up to $300,000 towards suitable grant for fossil storage building. Museum to provide final draft Deed of Gift documents.

04 Mar 2016 - 1:54 PM - Dale Jones

Only one clause remains to be agreed upon before draft Deed of Gift, Stakeholders Deed and Collections Management Policy and Procedures are finalised.
Mayor, Cr Hayes, GM and Acting EDM scheduled to meet with Deputy Premier's staff and Member for Orange at Parliament House on Wednesday 9 March 2016 to discuss funding opportunities for fossil storage facility.

13 Jan 2016 - 10:10 AM - Dale Jones

Discussions progressing.
Acting EDM advised Council happy to proceed with amendments to deed of Gift clauses, excluding any financial commitment from council.
Advice provided that under the Office of Local Government's guidelines for decision making during merger proposal period, council can not make financial commitments that are binding on any new council.
Australian Museum will need to determine whether it wishes to proceed with the current Deed of Gift arrangements, with no financial commitment from Cabonne Council, or begin a fresh process with the new merged council later in the year should the proposed merger proceed.
Further talks to be held with Dr Rebecca Johnson, Australian Museum Director Research Institute, Science and Learning, after she retunrs from leave on 18 January 2016.

07 Dec 2015 - 9:23 AM - Dale Jones

Provided further feedback to museum after reviewing latest amendments. Will seek further meeting with museum following discussions with GM and Mayor

11 Nov 2015 - 11:40 AM - Dale Jones

Revised information received from Australian Museum and being reviewed before being forwarded for further consideration

07 Oct 2015 - 3:09 PM - Dale Jones

Suggested amendments and additional clauses in Deed of Agreement forwarded to Australian Museum.
Dr Rebecca Johnson, Director, Australian Museum Research Institute, Science and Learning, has forwarded Council's comments to colleagues for discussion and will get back to Council asap.
Council's Project Engineer has provided estimated cost of $850 per m2 to construct fossil storage facility

03 Sep 2015 - 4:24 PM - Dale Jones

Project team form to consider options and prepare report for Council's September meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Denis O'Brien

For Determination

CANOWINDRA MEN'S SHED

Michael Ryan

MOTION (Dean/Culverson)

THAT Council:

1. Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2. Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3. Authorise the affixing of Council Seal to the licence agreement.

11 Nov 2016 - 8:47 AM - Denis O'Brien

Advised by Crown Lands Orange that the additional purposes have now been added as requested. Standard licence can now be prepared.

03 Nov 2016 - 10:42 AM - Denis O'Brien

Will follow up woth Lands dept ontheir progress.

18 Oct 2016 - 10:39 AM - Denis O'Brien

Advised by Crown Lands that Rick Foster is now handling this matter

24 Aug 2016 - 3:39 PM - Denis O'Brien

No response from Crown lands as yet.

05 Jul 2016 - 8:53 AM - Denis O'Brien

Additional info provided to Crown lands at their request to expedite decision.

28 Jun 2016 - 2:23 PM - Denis O'Brien

Crown Lands contacted with request for update on progress of adding new purpose to the reserve.

28 Jun 2016 - 12:20 PM - Denis O'Brien

No reply from Lands.

11 May 2016 - 2:43 PM - Denis O'Brien

No reply received from Lands

18 Feb 2016 - 3:55 PM - Denis O'Brien

No reply received from Crown Lands re council letter dated 22/1/2016

20 Jan 2016 - 9:11 AM - Denis O'Brien

Letter being prepared for submission to Crown Lands requesting additional purposes be added to the reserve as per Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Clive Cawthorne

For Determination

GRIFFIN ROAD, CROWN ROAD TRANSFER

Michael Ryan

MOTION (Walker/Davison)

THAT Council transfers the Crown section of Griffin Road to Council’s ownership subject to Crown waiving the transfer fee.

01 Nov 2016 - 12:57 PM - Sharlea Kenney

Council owned road
COMPLETED

18 Oct 2016 - 3:43 PM - Sharlea Kenney

Griffin Road is a Council Road and has always been. (I know Michael requested this be transferred probably 1-2 years ago and he was advised this is Council owned)

09 Aug 2016 - 9:55 AM - Clive Cawthorne

Still awating reply from Crown Lands

11 May 2016 - 10:02 AM - Clive Cawthorne

Still with Crown Lands for approval

10 Mar 2016 - 12:39 PM - Clive Cawthorne

Still with Crown for action

03 Feb 2016 - 10:11 AM - Clive Cawthorne

still waiting to hear back from Crown Lands

20 Jan 2016 - 2:29 PM - Sharlea Kenney

transfer is currently with Crown lands. awaiting information

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Victoria Priest

For Determination

CANOWINDRA MEN'S SHED

Steve Harding

MOTION (Dean/Culverson)

THAT Council:

1. Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2. Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3. Authorise the affixing of Council Seal to the licence agreement.

02 Nov 2016 - 3:06 PM - Victoria Priest

Noted comments from Acting Urban Assets Coordinator - awaiting documents to apply seal

20 Oct 2016 - 1:54 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:30 PM - Victoria Priest

Noted comments from Urban Assets Coordinator from August still awaiting documents to apply seal

04 Jul 2016 - 12:14 PM - Victoria Priest

Noted comments from Urban Assets Coordinator 28/6/16
Awaiting documents to apply seal

10 Mar 2016 - 9:37 AM - Victoria Priest

Noted comment from Acting Urban Assets Coordinator.
Awaiting Documents to apply seal

15 Jan 2016 - 3:15 PM - Victoria Priest

AO - Awaiting Documents to apply seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 15 December 2015

Michael Ryan

Confidential Items

MOLONG LIMESTONE QUARRY TENDERS

Michael Ryan

Recommendation (Dean/Wilcox)

THAT Council not accept any of the tenders for the lease or other management options of the Molong limestone quarry and invite fresh tenders from the three interested tenderers with the same details as the original specification.

03 Nov 2016 - 10:06 AM - Jolene Pearson

Superseded by February 2016 report - COMPLETE

15 Sep 2016 - 11:53 AM - Sharlea Kenney

contract still with lawyers

11 Jul 2016 - 9:39 AM - Sharlea Kenney

Lease contracts in process of being done

09 May 2016 - 2:32 PM - Sharlea Kenney

negotiations still ongoing

11 Apr 2016 - 11:00 AM - Sharlea Kenney

Meetings held and a final bid for lease to come from 2 companies

11 Mar 2016 - 9:54 AM - Sharlea Kenney

Meetings to be held with 2 tenderers Friday 11th March 2016.

07 Jan 2016 - 11:01 AM - Sharlea Kenney

letters sent
Tenders close 20/1/16

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Denis O'Brien

For Determination

CUDAL MEMORIAL PARK

Michael Ryan

MOTION (Dean/Treavors)

THAT Council approve:

1. Installation of an interpretive plaque outlining the old fountain and park history; and

2. Renaming of the park to “Landauer Memorial Park”.

02 Nov 2016 - 12:05 PM - Denis O'Brien

"Laundauer Memorial Park" sign now installed.

02 Nov 2016 - 11:16 AM - Denis O'Brien

Sample of information plaque now on hand for community approval.

30 Aug 2016 - 10:49 AM - Denis O'Brien

Delays due to wet weather and truck breakdowns.
Anticipate sign installation this week pending weather conditions.

24 Aug 2016 - 3:35 PM - Denis O'Brien

Sample of draft information plaque being sent to council for approval

02 Aug 2016 - 12:48 PM - Denis O'Brien

Wet weather delaying installation of signage

05 Jul 2016 - 8:55 AM - Denis O'Brien

Costing for new plaque being obtained.

04 Jul 2016 - 2:05 PM - Denis O'Brien

New sign received for installation. Plaque text finalised and quote being obtained.

28 Jun 2016 - 12:19 PM - Denis O'Brien

Seeking better photo for memorial plaque

02 Jun 2016 - 2:01 PM - Denis O'Brien

Sign on order

27 Apr 2016 - 3:13 PM - Denis O'Brien

Costing being obtained for signage

29 Feb 2016 - 2:18 PM - Denis O'Brien

Letter being sent to Progress Association advising of Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Michael Ryan

Confidential Items

LEASE OF MOLONG LIMESTONE QUARRY

Michael Ryan

Recommendation (Hayes/MacSmith)

THAT:

1. Council resolve not to invite fresh tenders as the process of inviting expressions of interest and inviting selected tenders was exhaustive and calling fresh tenders is unlikely to attract additional tenderers in such a specialised field;

2. Council delegate the Mayor and General Manager to enter into negotiation with Lockinda and Earth Plant Hire with a view to entering into a contract for the lease of the Molong Limestone Quarry on the basis of the outcome outlined in the report;

3. Council note the purpose of resolving to enter into negotiations with the two selected tenderers is to demonstrate to the community Council’s aim of achieving the best possible commercial outcome for the Molong limestone quarry operation;

4. If the negotiations are unsuccessful, that council advertise for the appointment of a quarry manager.

03 Nov 2016 - 10:06 AM - Sharlea Kenney

Still negotiating with Earth Plant Hire

15 Sep 2016 - 11:53 AM - Sharlea Kenney

Lease contracts still with lawyers

11 Jul 2016 - 9:40 AM - Sharlea Kenney

Lease contracts in process of being done

16 Jun 2016 - 8:59 AM - Sharlea Kenney

Lease going to Earth Plant Hire

09 May 2016 - 2:52 PM - Sharlea Kenney

still negotiating

11 Apr 2016 - 11:02 AM - Sharlea Kenney

Meetings held and a final bid for lease to come from 2 companies

08 Mar 2016 - 9:33 AM - Sharlea Kenney

Meeting with both companies organised for Friday 11th March 2016

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Clive Cawthorne

Confidential Items

PUZZLE FLAT CREEK LEVEE - LAND ACQUISITION

Michael Ryan

Recommendation (Walker/Nash)

THAT:

1. Council authorise the creation of an easement via compulsory acquisition burdening Lot 148, DP 750182 in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

2. Pursuant to Section 186 of the Local Government Act 1993, Council make an application to the Minister of Local Government and the Governor for the compulsory acquisition of an easement.

3. Council authorise the creation of an easement burdening Lot 71, DP 750182 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

4. Council authorise the creation of an easement burdening Lot A, DP 445761 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

5. Authority be granted to affix the Common Seal of Council to the compulsory acquisition documentation.

18 Oct 2016 - 3:43 PM - Sharlea Kenney

This is with solicitors and will take some time yet. The crown road section is not required as part of acquisition now as I have transferred it to Council ownership

09 Aug 2016 - 9:54 AM - Clive Cawthorne

Concurrence by owner to create an easement - documentation with Council's solicitor

11 May 2016 - 10:01 AM - Clive Cawthorne

With Solicitor to initiate compulsory resumption

10 Mar 2016 - 12:38 PM - Clive Cawthorne

Land Acquisition has been referred to Council's solicitor for action

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Victoria Priest

Confidential Items

PUZZLE FLAT CREEK LEVEE - LAND ACQUISITION

Steve Harding

Recommendation (Walker/Nash)

THAT:

2. Pursuant to Section 186 of the Local Government Act 1993, Council make an application to the Minister of Local Government and the Governor for the compulsory acquisition of an easement.

3. Council authorise the creation of an easement burdening Lot 71, DP 750182 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

4. Council authorise the creation of an easement burdening Lot A, DP 445761 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

5. Authority be granted to affix the Common Seal of Council to the compulsory acquisition documentation.

02 Nov 2016 - 2:57 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:56 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 3:33 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from August - awaiting documents to apply seal

12 Jul 2016 - 9:28 AM - Victoria Priest

Awaiting Documents to apply seal

28 Apr 2016 - 4:38 PM - Victoria Priest

Noted comment from Acting Technical Services Manager - awaiting documents to apply seal.

10 Mar 2016 - 9:40 AM - Victoria Priest

Awaiting documents to apply seal.

29 Feb 2016 - 11:38 AM - Gerard Aguila

AO for Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

OPHIR ROAD UPGRADE PETITION

Michael Ryan

MOTION (Culverson/Dean)

THAT Council:

1. Note the petition; and

2. Include an amount of $465,000 for consideration with priority in the 2016/17 draft budget to be funded from the Roads to Recovery program.

01 Nov 2016 - 3:45 PM - Sharlea Kenney

$465,000 R2R funding and works expected to start March 2017.

18 Oct 2016 - 3:47 PM - Sharlea Kenney

Due to staff absence, estimation cost assessment still being prepared

09 Aug 2016 - 9:52 AM - Sharlea Kenney

Estimate of cost being prepared for assessment against available funding

11 May 2016 - 9:59 AM - Clive Cawthorne

Refered to Assets Team for closer inspection and report back

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Dale Jones

For Notation

GUIDELINES FOR EVENT ORGANISERS

Steve Harding

MOTION (Wilcox/Nash)

THAT a policy be developed clarifying activities conducted under a development application consent and the need for approval of those relating to a specific event.

01 Nov 2016 - 10:39 AM - Dale Jones

Meeting with Tourism and Community Development Coordinator and planning staff to take place in November

18 Oct 2016 - 3:07 PM - Dale Jones

Meeting scheduled with Council's Tourism and Community Development Coordinator

03 Aug 2016 - 11:10 AM - Dale Jones

Input to be sought from planning staff

11 Jul 2016 - 1:51 PM - Dale Jones

Meetings to be arranged with planning staff and PTO

11 May 2016 - 1:47 PM - Dale Jones

Arrangements to be made for meeting planning staff re policy development

14 Apr 2016 - 9:17 AM - Dale Jones

Policy to be developed in conjunction with Council's planning staff

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

Mullion Creek - Pedestrian Crossing Facility across Long Point Road

Michael Ryan

RECOMMENDATION (Wilcox/Culverson)

THAT Council:

1. Allocate $8,107.50 from revenue to fund 50% of the installation of a pedestrian crossing facility in Mullion Creek.

2. Resolve the expenditure is required and warranted for public safety purposes.

3. Approach RMS through the Traffic Committee to look at speed restrictions through the refuge.

18 Oct 2016 - 3:48 PM - Sharlea Kenney

Still with RMS for approval

09 Aug 2016 - 9:53 AM - Clive Cawthorne

Still with RMS awaiting approval and funding

11 May 2016 - 10:00 AM - Clive Cawthorne

Design complete, now with RMS for approval

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Denis O'Brien

For Determination

ORANA HOUSE

Michael Ryan

Recommendation (Nash/Wilcox)

THAT:

1. Council continue paying the rates and water charges for Orana House;

2. Council investigate appointing a management committee under s.355 to provide the care control and management of Orana House;

3. An inspection take place with a view to addressing any outstanding safety and maintenance issues;

4. Council pay the outstanding electricity account for Orana House from the S356 vote; and

5. The Committee be encouraged to establish a fee structure that is sufficient to cover basic costs including electricity.

03 Nov 2016 - 10:36 AM - Denis O'Brien

Have repeatedly requested account for reimbursement but have not received one tp process.

19 Oct 2016 - 3:36 PM - Denis O'Brien

No power accoun has yet been provided for reimbursement.

24 Aug 2016 - 3:37 PM - Denis O'Brien

Advised verbally that committee is collecting fees to cover power charges. Committee is also in process of cleaning up the inetrior and carrying out minor repairs.

02 Aug 2016 - 12:43 PM - Denis O'Brien

No power account or receipt has been submitted to Council for reimbursement.

04 Jul 2016 - 2:07 PM - Denis O'Brien

Reimbursement to be done on receipt of proof of payment.

04 Jul 2016 - 2:06 PM - Denis O'Brien

Power reconnected

27 Jun 2016 - 10:17 AM - Denis O'Brien

Committee has now been formed.
Power board now has safety certificate.

08 Apr 2016 - 3:32 PM - Denis O'Brien

Item 1
Note that Council will continue to pay rates and water.

Item 2
Committee in process of being formed

Item 3
Building inspection done for 16/17 budget submissions

tem 4
Outstanding power account to be paid when a/c received

item 5
Potential committee members advised that a fees and charges schedule is required to cover costs.

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 12 April 2016

Denis O'Brien

For Determination

CUDAL COMMUNITY CHILDREN'S CENTRE

Michael Ryan

MOTION (Walker/MacSmith)

THAT Council:

1. Commit the land currently occupied by the old Cudal RFS shed for expansion of the Cudal Community Children’s Centre; and

2. Consider funding for the shed removal of $12,000 in the 2016/17 budget.

03 Nov 2016 - 10:34 AM - Denis O'Brien

RFS not yet transferred to new shed

19 Oct 2016 - 3:35 PM - Denis O'Brien

RFS not yet transferred to new shed

24 Aug 2016 - 3:38 PM - Denis O'Brien

New RFS shed is still under construction. Delays anticipated due to constant wet weather.

02 Aug 2016 - 12:45 PM - Denis O'Brien

No progress until new RFS shed is finished and fire vehicles and equipment transferred from old shed.

28 Jun 2016 - 12:17 PM - Denis O'Brien

New RFS shed under construction

10 May 2016 - 2:17 PM - Denis O'Brien

No further action until new shed is built and the old shed can be demolished.

09 May 2016 - 1:27 PM - Denis O'Brien

Letter sent as per Council resolution

04 May 2016 - 11:09 AM - Denis O'Brien

letter being preapred advising of council's decision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Clive Cawthorne

For Determination

HANOVER BRIDGE - LAND ACQUISITION

Michael Ryan

MOTION (Culverson/Wilcox)

THAT Council authorise:

1. The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2. An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3. The affixation of the Common Seal to the Crown licence documents;

4. The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

18 Oct 2016 - 3:41 PM - Sharlea Kenney

two private acquisitions are complete the crown acquisition is ongoing and currently with the solicitors.

09 Aug 2016 - 9:52 AM - Clive Cawthorne

Still in the process of subdivision

11 May 2016 - 9:58 AM - Clive Cawthorne

In Progress of subdivision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Victoria Priest

For Determination

HANOVER BRIDGE - LAND ACQUISITION

Steve Harding

MOTION (Culverson/Wilcox)

THAT Council authorise:

1. The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2. An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3. The affixation of the Common Seal to the Crown licence documents;

4. The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

02 Nov 2016 - 2:58 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:57 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:17 PM - Victoria Priest

Noted comments from Acting technical Services Manager from August - awaiting documents to apply seal

04 Jul 2016 - 12:09 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from May 2016.
Awaiting documents to apply seal

28 Apr 2016 - 4:05 PM - Victoria Priest

Awaiting Documents

27 Apr 2016 - 12:46 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 May 2016

Clive Cawthorne

For Determination

PROPOSED ROAD NAMING - ROCKDALE ROAD, MANILDRA

Michael Ryan

MOTION (Treavors/Dean)

THAT:

1. Council proceed with public consultation proposing to name the road as “Rockdale Road”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Rockdale Road” in accordance with Section 162 of the Roads Act, 1993.

18 Oct 2016 - 3:41 PM - Sharlea Kenney

This is with the GNB, no objections at this time

09 Aug 2016 - 9:50 AM - Clive Cawthorne

Process being advertised

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 May 2016

Clive Cawthorne

For Determination

PROPOSED ROAD NAMING - PIGGERY LANE, MANILDRA

Michael Ryan

MOTION (Nash/Wilcox)

THAT:

1. Council proceed with public consultation proposing to name the road as “Millers Lane”; and

2. Assuming no objections are received, Council proceeds with the naming of “Millers Lane” in accordance with Section 162 of the Roads Act, 1993.

01 Nov 2016 - 1:06 PM - Sharlea Kenney

Going to November council meeting

18 Oct 2016 - 3:42 PM - Sharlea Kenney

Council changed the recommendation and asked to go with Millers Lane. This was rejected by the GNB due to duplication, I have reported back to Council for October meeting going back to the original proposal of Piggery Lane which should be considered acceptable by GNB.

09 Aug 2016 - 9:51 AM - Clive Cawthorne

Process being advertised

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 June 2016

Clive Cawthorne

For Determination

PROPOSED MOLONG LIBRARY UPDATE

Michael Ryan

MOTION (Walker/MacSmith)

THAT Council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

18 Oct 2016 - 3:36 PM - Sharlea Kenney

• Site Survey – Completed
• Geotechnical Investigation – Completed
• Hazardous Material Audit – Completed
• Heritage Report – Completed ( Awaiting for final report)
• Environmental Impact Statement – In progress (20% completed)
• Proposed demolition works for Development Application. Full record of the existing buildings and demolition specification - Completed
• Concept Design – Completed
• Concept Structural Design and Calculations – Completed
• Detailed Design suitable for Construction Certificate and Tender Documentation, Structural Design to Construction Certificate and Tender Documentation – In progress (52% completed)
• Services Design and Documentation – Consultant to be engaged (Awaiting for fee proposal)
• Design and Documentation for Relocated Kitchen - Consultant to be engaged (Awaiting for fee proposal)
• Quantity Surveyor to be engaged to prepare bills of quantities after finalising all the drawings and documents
• Capital Expenditure Review Report to be submitted to the Division of Local Government

09 Aug 2016 - 9:49 AM - Clive Cawthorne

Approval to proceed to final design plans, heritage report completed and working on DA application for demolishion and site preparation

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

Steve Harding

MOTION (Dean/Wilcox)

THAT Council:

1. Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2. Submit their Agency Information Guide to the Information Commissioner.

3. Review its future Proactive Release Program features based on guidelines from the Information Commissioner once received.

18 Oct 2016 - 11:37 AM - Gerard Aguila

Still waiting on IPC guidelines.

04 Aug 2016 - 11:08 AM - Gerard Aguila

AIG placed on website and copy forwarded to IPC. doc 773660 refers.

1. and 2. - COMPLETE
3. Waiting on IPC guidelines

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

AMENDMENTS TO THE LOCAL GOVERNMENT ACT - COUNCILLOR ELIGIBILITY AND DECLARATIONS OF INTEREST

Steve Harding

MOTION (Dean/Wilcox)

THAT:

1. Councillors note the changes to the Local Government Act; and

2. Updated Code of Conduct and Code of Meeting policies be submitted to Council for adoption to reflect these amendments to the Local Government Act.

08 Nov 2016 - 4:41 PM - Gerard Aguila

OLG have now issued review into impact of ACt chnages on Code. Waiting on outcome of review.

02 Nov 2016 - 12:00 PM - Gerard Aguila

reserarch indicates OLG circulars do not require update to codes.

18 Oct 2016 - 10:07 AM - Gerard Aguila

review commenced

10 Aug 2016 - 9:47 AM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

10 Aug 2016 - 9:46 AM - Gerard Aguila

assigned to AM to review relevant policies

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Steve Harding

For Determination

EUGOWRA HISTORICAL MUSEUM AND BUSHRANGER CENTRE

Steve Harding

MOTION (Davison/Wilcox)

THAT Council agree to enter into a Memorandum of Understanding with the Eugowra Promotion & Progress Association for Lot 283 DP 1192242 being 15 Pye Street, Eugowra known as the Eugowra Historical Museum & Bushranger Centre.

28 Oct 2016 - 4:37 PM - Robyn Little

Signed by all parties. Copy returned to EPPA. Original in Council's legal document system. COMPLETE

09 Sep 2016 - 3:51 PM - Steve Harding

Awaiting return of MOU

09 Aug 2016 - 12:16 PM - Steve Harding

MOU sent to EPPA for signature

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Steve Harding

For Determination

CANOWINDRA RETIREMENT VILLAGE

Steve Harding

MOTION (Walker/Durkin)

THAT on the return of Clr Hayes, that he and Clrs MacSmith and Walker meet with the Retirement committee, Uniting Care and senior staff of Council to work out the steps forward.

28 Oct 2016 - 4:36 PM - Robyn Little

Meeting scheduled 2/11/16 COMPLETE

09 Sep 2016 - 3:52 PM - Steve Harding

Clr Walker coordinating attendees

09 Aug 2016 - 12:02 PM - Steve Harding

Awaiting return of Clr Hayes

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Michael Ryan

For Determination

REGIONAL WATER SECURITY PROJECT

Michael Ryan

MOTION (Culverson/Wilcox)

THAT Council:

1. Note the information.

2. Endorse the application to Infrastructure NSW to transfer savings from stage 1 of the pipeline project to stage 2 Molong to Cumnock pipeline.

3. Invite tenders from the Orange Council select tender list for stage 1 design and construct Orange to Molong pipeline Project RNSW757.

03 Nov 2016 - 10:07 AM - Sharlea Kenney

Currently liaising with OCC.

15 Sep 2016 - 11:59 AM - Sharlea Kenney

Tender advertised

16 Aug 2016 - 10:23 AM - Sharlea Kenney

noted
Preparing tender documents

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Denis O'Brien

For Determination

CUDAL RECREATION GROUND

Michael Ryan

MOTION (Durkin/Nash)

THAT Council:

1. Provide $5,000 financial assistance for the shade structure project as requested by the Ben Mitchell Tribute Committee; and

2. Resolve that the expenditure is required and warranted to supplement the fundraising efforts of the committee.

03 Nov 2016 - 11:16 AM - Denis O'Brien

Advised by committee today that plans are still being finalised and more quotes being obtained. Committee not yet ready tp proceed with construction at this time.

18 Oct 2016 - 11:41 AM - Denis O'Brien

Committee to be contacted regarding design plan for proposed shade shelter. DA may be trequired.

01 Aug 2016 - 3:26 PM - Denis O'Brien

Note Council resolution.
Committee to be advised of the resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Michael Ryan

Confidential Items

TENDER FOR DEMOLITION, DESIGN AND CONSTRUCTION OF LIMESTONE QUARRY SHED - MOLONG

Michael Ryan

Recommendation (Walker/Durkin)

THAT Council:

1. Engage CBC Innovation Pty Ltd to construct a shed at Molong Limestone Quarry at the tendered amount of $305,665 (incl GST);

2. Vote additional funds of $170,000 from Council’s Quarry Reserve;

3. Resolve that the funds are required and warranted to enable Council to comply with Mine Safety Regulations; and

4. Affix the Common Seal to the contract document.

03 Nov 2016 - 10:07 AM - Sharlea Kenney

Waiting on information from solicitors.

15 Sep 2016 - 12:00 PM - Sharlea Kenney

successful company infomed
Waiting on information for when construction can start

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Evan Webb

For Determination

CARGO RUGBY LEAGUE FOOTBALL CLUB - REQUEST FOR ASSISTANCE

Steve Harding

RECOMMENDATION (Durkin/Nash)

THAT Council fund the Cargo Rugby League Football Club to the value of $8,280 (which includes the 15% council corporate charge allocation) funded from the Community Facilitation Fund.

02 Nov 2016 - 9:31 AM - Jolene Pearson

Payment made to Cargo Rugby League Football Club in August - COMPLETE

18 Oct 2016 - 11:34 AM - Jolene Pearson

Information Noted - NAR - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Victoria Priest

Confidential Items

TENDER FOR DEMOLITION, DESIGN AND CONSTRUCTION OF LIMESTONE QUARRY SHED - MOLONG

Steve Harding

Recommendation (Walker/Durkin)

THAT Council:

1. Engage CBC Innovation Pty Ltd to construct a shed at Molong Limestone Quarry at the tendered amount of $305,665 (incl GST);

2. Vote additional funds of $170,000 from Council’s Quarry Reserve;

3. Resolve that the funds are required and warranted to enable Council to comply with Mine Safety Regulations; and

4. Affix the Common Seal to the contract document.

31 Oct 2016 - 11:41 AM - Victoria Priest

Bank Guarantee not needed - COMPLETE

24 Aug 2016 - 3:22 PM - Victoria Priest

Seal affixed 17/8/16 - Contract Documents missing Bank singatures on Bank Guarantee Requirement - contacted CBC innovation 24/8/16 to request they organise signing and return of documents.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Clive Cawthorne

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR CARGO ROAD DEVIATION

Michael Ryan

MOTION (Dean/Wilcox)

THAT Council affix the common seal to the documents associated with the purchase of the land known as Lot 1182 in an unregistered plan of acquisition DP 1179438, currently registered comprising Part Lot 2 DP 109486.

01 Nov 2016 - 1:55 PM - Sharlea Kenney

Still in settlement stage and awaiting advice from Solicitors

15 Sep 2016 - 11:46 AM - Sharlea Kenney

Have ontract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Denis O'Brien

For Determination

EUGOWRA VOLUNTARY PURCHASE

Michael Ryan

MOTION (Dean/Wilcox)

THAT:

1. Council apply for funding from the NSW Office of Environment and Heritage (OEH) for the voluntary purchase of 14 Cooper Street, Eugowra.

2. A second report be submitted to Council advising of the outcome of the proposed funding application prior to commencement of acquisition.

08 Nov 2016 - 1:59 PM - Denis O'Brien

Report to November meeting.

03 Nov 2016 - 10:30 AM - Denis O'Brien

Funding agreement received

12 Oct 2016 - 2:53 PM - Denis O'Brien

Advised by OEH funding agreement being forwarded

29 Aug 2016 - 11:41 AM - Denis O'Brien

Funding application submitted to OEH

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Michael Ryan

For Determination

REGIONAL WATER PIPELINE PROJECT

Michael Ryan

MOTION (Walker/MacSmith)

THAT:

 Comdain Infrastructure Pty Ltd

 Diona Pty Ltd

 Ertech Pty Ltd

 Georgiou Group Pty Ltd

 Ledonne Constructions Pty Ltd

 Leed Engineering and Construction Pty Ltd

 Spiecapag Lucas Joint Venture

be selected as suitable tenderers for submission of proposals for the Orange to Molong portion of the Regional Water Security project.

03 Nov 2016 - 10:08 AM - Sharlea Kenney

Currently liaising with OCC

15 Sep 2016 - 12:02 PM - Sharlea Kenney

Tender advertised

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Denis O'Brien

For Determination

CANOWINDRA CARAVAN PARK

Michael Ryan

MOTION (Dean/Walker)

THAT Council cancel the current contract for Neil and Ros Haywood for the management of the Canowindra caravan park and that new tenders be advertised.

02 Nov 2016 - 11:15 AM - Denis O'Brien

COMPLETE.

02 Nov 2016 - 11:14 AM - Denis O'Brien

Resolved to call for new tenders.

12 Oct 2016 - 2:53 PM - Denis O'Brien

Report to October meeting 2016

29 Aug 2016 - 11:44 AM - Denis O'Brien

New tenders advertised

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Heather Nicholls

For Determination

HERITAGE GRANTS PROGRAM 2016-17 APPLICATIONS FOR REPLACEMENT OF AWNING AT 82-86 GASKILL STREET, CANOWINDRA AND SITE WORKS FOR THE CONSERVATION OF A RURAL BUILDING AT 1078 BURRENDONG WAY, CLERGATE

Heather Nicholls

MOTION (Davison/Walker)

THAT:

1. The application for replacement of awning cladding of the three combined shop façades being premises known as 82 – 86 Gaskill Street, Canowindra be supported and that a funding offer of $1,500 be made to Mr N.D. Cullane on behalf of ND Cullane, IR & DJ Guihot, and K Kelly, and

2. The application for initial conservation work to ensure longevity of a century old rural outbuilding contain rare collection of items and materials at 1078 Burrendong Way, Clergate be supported and that a grant of $800 be offered to Bonny Campbell acting for the land owner Mr RG Culverson.

05 Oct 2016 - 12:11 PM - Heather Nicholls

Grant agreements issued COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Michael Ryan

For Determination

ACCESS TO MOLONG TO YEOVAL WATER PIPELINE

Michael Ryan

Recommendation (Dean/Gosper)

THAT a further report be provided to next Council meeting addressing future demand.

03 Nov 2016 - 10:08 AM - Sharlea Kenney

currently liaising with OCC

15 Sep 2016 - 12:20 PM - Sharlea Kenney

Waiting for tender to be completed then will do a report to October meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Denis O'Brien

Confidential Items

MOLONG CARAVAN PARK

Michael Ryan

Recommendation (Dean/Hayes)

THAT Council accept the tender from Lorraine and Paul O’Brien for the management of the Molong Caravan Park and that the Council seal be affixed to the contract.

19 Oct 2016 - 3:33 PM - Denis O'Brien

COMPLETE

31 Aug 2016 - 1:25 PM - Denis O'Brien

Contracts being forwarded to Molong office for Council sealC

30 Aug 2016 - 10:41 AM - Denis O'Brien

Signatures for contract being obtained now

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Gary Brown

For Determination

REQUESTS FOR DONATIONS

Steve Harding

MOTION (Dean/Nash)

THAT Council donate $500 to the Manildra and District Improvement Association to assist them in providing a Christmas Fireworks display.

01 Nov 2016 - 4:31 PM - Gary Brown

$500 donation made to MADIA COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

David Kidd

For Determination

STATECOVER AND STATEWIDE INCENTIVE PAYMENTS 2016/2017

Steve Harding

MOTION (Wilcox/Nash)

THAT:

1. The StateWide Mutual Ltd and the StateCover Mutual Ltd incentive payments be utilised for the actions outlined in the Swimming Pool Audit; and

2. Council resolve that the changes are required and warranted to enable the risks identified in the Swimming Pool Audit to be addressed.

08 Nov 2016 - 3:51 PM - David Kidd

Quotes being sought from consultants to prepare Pool Operations Manuals for both S355 Committee run pools and the leased pools. RFQ closes 16th November. Expected Manual completion date end December 2016.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Dale Jones

For Determination

COMMUNITY ASSISTANCE PROGRAM APPLICATIONS

Steve Harding

MOTION (Wilcox/Davison)

THAT Council:

1. Approve Community Assistance Program funding for Applications 1-13;

2. Approve Community Assistance Program funding for Application 14 subject to:

(a) Development Approval being granted for the proposed structure;

(b) Owner’s consent being obtained from Crown Lands; and

3. Approve Community Assistance Program funding for Application 15 subject to:

(a) Modification of an existing 2010 Development Approval being granted; and

(b) That no work commence until a Plan of Management is prepared for the Molong Village Green.

08 Nov 2016 - 4:16 PM - Dale Jones

Invoices received from successful applicants - COMPLETE

01 Nov 2016 - 10:38 AM - Dale Jones

Acceptance forms and invoices received from applicants

06 Oct 2016 - 4:55 PM - Dale Jones

Letters forwarded to all applicants with acceptance forms

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

For Determination

MONTANA PARK SIGN

Michael Ryan

MOTION (Wilcox/Walker)

THAT Council:

1. Approve the installation of a Montana Park sign at an estimated cost of $3,500 to be funded from Capital Reserves; and

2. Resolve that the expenditure is required and warranted to fulfil a prior commitment by Council.

03 Nov 2016 - 10:12 AM - Sharlea Kenney

Getting sign ordered.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Kate Blackwood

For Determination

DEVELOPMENT APPLICATION 2016/153 GREENHOUSES AND PACKING SHED UPON LOT 496 DP 1095508 LAND ALSO KNOWN AS 621 CANOBOLAS RD, CANOBOLAS

Heather Nicholls

MOTION (Wilcox/Durkin)

THAT the decision for Development Application 2016/153 for horticulture, erection of two (2) greenhouses and packing shed upon Lot 496 DP 1095508, land also known as 621 Canobolas Rd, Canobolas be deferred until after a site inspection.

11 Nov 2016 - 4:24 PM - Kate Blackwood

Councilors considered the matter and resolved to undertake a site inspection prior to determination of application. COMPLETE

05 Oct 2016 - 4:22 PM - Kate Blackwood

Onsite meeting scheduled for Councilors

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Gerard Aguila

For Notation

LIBRARIES - WI-FI

Steve Harding

Motion (Culverson/Nash)

THAT a letter of thanks be sent to the State Library of NSW.

24 Oct 2016 - 12:30 PM - Gerard Aguila

'Thanks' sent to State Library - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Bob Cohen

Confidential Items

PLANT HIRE TENDER 2016-2018

Michael Ryan

RECOMMENDATION (Walker/Hayes)

THAT Council:

1. Adopt the attached list of contractors to supply plant hire for the period 1 August 2016 to 31 July 2018; and

2. Note that this tender does not prohibit Council from accepting new tenders for specific projects.

01 Nov 2016 - 3:46 PM - Sharlea Kenney

noted
Complete

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Dale Jones

Confidential Items

OFFERS TO PURCHASE LAND (LOTS1-5 DP1187720) AT MANILDRA

Steve Harding

Recommendation (Hayes/Walker)

THAT Council accept the offer from Karma Yiwong Samten Ling (Tibetan Buddhist Centre Incorporated) to purchase Lots 1-5 DP1187720 Manildra at a price of $220,000 with the condition that the purchaser be required to maintain the land in an appropriate condition for a residential area.

08 Nov 2016 - 4:17 PM - Dale Jones

Contracts signed, ready for settlement

01 Nov 2016 - 10:38 AM - Dale Jones

Sale proceeding through Council's conveyancer and purchaser

06 Oct 2016 - 4:57 PM - Dale Jones

Acceptance letter forwarded to purchasers, advicing of council resolution and asking them to contact council's conveyancer to instigate sale process

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

Confidential Items

MOLONG SWIMMING POOL

Michael Ryan

Recommendation (Gosper/MacSmith)

THAT Council accept the tender from Cathryn Jeffries for the management of the Molong Swimming Pool and that the Council seal be affixed to the contract.

03 Nov 2016 - 10:14 AM - Sharlea Kenney

Signed and seal affixed
COMPLETED

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

Confidential Items

CANOWINDRA SWIMMING POOL

Michael Ryan

Recommendation (Walker/Nash)

THAT Council accept the tender from Jarrod Strange for the management of the Canowindra Swimming Pool and that Council seal be affixed to the contract.

03 Nov 2016 - 10:14 AM - Sharlea Kenney

Sign and seal affixed
COMPLETED

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Steve Harding

Additional Item

TABLED REPORT

Steve Harding

ITEM 7 MOLONG LIMESTONE QUARRY

Recommendation (Hayes/MacSmith)

THAT Council:

1. Approve the amendments to the lease as outlined in the report;

2. Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3. Authorise the affixing of Council’s Common Seal to the contract document.

4. Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

Carried

11 Nov 2016 - 4:38 PM - Robyn Little

Still awaiting response from Minister.

28 Oct 2016 - 4:34 PM - Robyn Little

Amendments included in lease.
Advice sought from Minister regarding workforce. No reply has been received to date.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

For Determination

FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

Steve Harding

MOTION (Hayes/MacSmith)

THAT Council set the date and time to 5:00pm on the fourth Tuesday of the month for the regular meetings of Council.

Lost

Motion (Dean/Nash)

THAT Council continue to keep the date and time to 2:00pm on the fourth Tuesday of the month for the regular meetings of Council.

20 Oct 2016 - 1:46 PM - Victoria Priest

Dates advertised in local papers - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Heather Nicholls

For Determination

DEVELOPMENT APPLICATION 2016/153 GREENHOUSES AND PACKING SHED UPON LOT 496 DP 1095508 LAND ALSO KNOWN AS 621 CANOBOLAS RD, CANOBOLAS

Heather Nicholls

MOTION (Wilcox/Durkin)

27 Oct 2016 - 2:06 PM - Heather Nicholls

site inspection by councillors undertaken. Deferred item determined as part of Oct 2016 council business paper. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

For Determination

QUESTIONS FOR NEXT MEETING

Michael Ryan

MOTION (Wilcox/Nash)

THAT

1. Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary; and

2. Invite years 5 and 6 of St Edwards School in Canowindra to attend the October Council meeting.

03 Nov 2016 - 10:15 AM - Sharlea Kenney

Noted
Completed

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Gary Brown

For Determination

QUESTIONS FOR NEXT MEETING

Steve Harding

MOTION (Wilcox/Nash)

THAT

1. Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary; and

2. Invite years 5 and 6 of St Edwards School in Canowindra to attend the October Council meeting.

01 Nov 2016 - 4:04 PM - Gary Brown

Students from St Edwards School addressed the October Council Meeting COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

Additional Item

TABLED REPORT

Michael Ryan

ITEM 7 MOLONG LIMESTONE QUARRY

Recommendation (Hayes/MacSmith)

THAT Council:

1. Approve the amendments to the lease as outlined in the report;

2. Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3. Authorise the affixing of Council’s Common Seal to the contract document.

4. Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

Carried

03 Nov 2016 - 10:16 AM - Sharlea Kenney

lease still currently with the solicitors

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Veronica Windus

For Determination

ANNUAL FINANCIAL STATEMENTS

Steve Harding

MOTION (Wilcox/Walker)

THAT the Mayor, Deputy Mayor, Acting General Manager and Acting Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

09 Nov 2016 - 12:29 PM - Veronica Windus

COMPLETED

09 Nov 2016 - 12:29 PM - Veronica Windus

Statements signed by relevant persons

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Michael Ryan

Confidential Items

MOLONG LIMESTONE QUARRY PLANT

Michael Ryan

Recommendation (Dean/Treavors)

THAT Council approve the sale by auction of the plant items as outlined in the report with reserve being set at the lower value of the price ranges given subject to signing of the lease.

03 Nov 2016 - 10:16 AM - Sharlea Kenney

Noted
COMPLETED

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Gerard Aguila

Confidential Items

OFFER TO PURCHASE LOT 11 BLUEBELL ST, CANOWINDRA

Steve Harding

Recommendation (Hayes/Durkin)

THAT:

1. Council accept the offer as outlined in the report to purchase Lot 11 Bluebell St, Canowindra;

2. Council authorise affixing of Council’s seal to the land sale contract and transfer documents; and

3. Council authorise the General Manager to negotiate future land sales as outlined in the report.

08 Nov 2016 - 4:40 PM - Gerard Aguila

Signed Contract returned to Messenger

02 Nov 2016 - 10:03 AM - Gerard Aguila

Contract received. Fwded for Seal and signature by a/GM and Mayor

18 Oct 2016 - 4:19 PM - Gerard Aguila

Messenger dealing with this matter.

18 Oct 2016 - 4:14 PM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

13 Oct 2016 - 4:06 PM - Dale Jones

Land sale referred to Council's conveyancer. Purchaser advised of details. Purchaser and builder have contacted conveyancer to obtain contract

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Steve Harding

Matters of Urgency

MATTER OF GREAT URGENCY - LAND & ENVIRONMENT COURT - JUDGEMENT

Steve Harding

	MATTER OF GREAT URGENCY - LAND & ENVIRONMENT COURT - JUDGEMENT
	Proceedings in Brief It was noted the additional item 5 was ruled by the Chair to be a matter of great urgency and was to be dealt with now that the agenda items were addressed.
	MOTION (Culverson/Walker) THAT Additional Item 5 relating to the Land & Environment Court – Judgement be treated as a matter of great urgency and be dealt with.
16/10/07	Carried

17 Oct 2016 - 3:07 PM - Robyn Little

Matter dealt with seperately. COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Steve Harding

For Determination

LAND & ENVIRONMENT COURT - JUDGEMENT

Steve Harding

MOTION (Durkin/Nash)

THAT:

1. Council lodge a Notice of Intention to Appeal against the judgement brought down by the Land & Environment Court against Council on 7 October 2016 and seek agreement from the State Government not to take any further action prior to the Woollahra Council Supreme Court appeal determination and for seven days thereafter;

2. Council seek an injunction or interlocutory orders to stay any action should the State Government not agree to an undertaking as requested in 1. above;

3. Should the State Government not agree to give an undertaking as requested in 1. above, Council consider lodging a formal appeal subject to further advice from counsel and consideration by Council at the earliest opportunity.

28 Oct 2016 - 4:29 PM - Robyn Little

Notice of Intention to Appeal lodged. Govt has confirmed acceptance of waiting for Woollahra decision. COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Veronica Windus

Confidential Items

MOLONG LIMESTONE QUARRY PLANT

Steve Harding

Recommendation (Dean/Treavors)

THAT Council approve the sale by auction of the plant items as outlined in the report with reserve being set at the lower value of the price ranges given subject to signing of the lease.

09 Nov 2016 - 12:30 PM - Veronica Windus

COMPLETED

09 Nov 2016 - 12:30 PM - Veronica Windus

Noted

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Kristine Farrell

Confidential Items

MOLONG LIMESTONE QUARRY PLANT

Steve Harding

Recommendation (Dean/Treavors)

THAT Council approve the sale by auction of the plant items as outlined in the report with reserve being set at the lower value of the price ranges given subject to signing of the lease.

18 Oct 2016 - 1:20 PM - Kristine Farrell

NOTED COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Victoria Priest

Confidential Items

OFFER TO PURCHASE LOT 11 BLUEBELL ST, CANOWINDRA

Steve Harding

Recommendation (Hayes/Durkin)

THAT:

1. Council accept the offer as outlined in the report to purchase Lot 11 Bluebell St, Canowindra;

2. Council authorise affixing of Council’s seal to the land sale contract and transfer documents; and

3. Council authorise the General Manager to negotiate future land sales as outlined in the report.

02 Nov 2016 - 1:58 PM - Victoria Priest

Seal affixed 2/11/16 - COMPLETE

17 Oct 2016 - 1:08 PM - Victoria Priest

Awaiting Documents to afffix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

Confidential Items

MOLONG SWIMMING POOL

Steve Harding

Recommendation (Gosper/MacSmith)

THAT Council accept the tender from Cathryn Jeffries for the management of the Molong Swimming Pool and that the Council seal be affixed to the contract.

17 Oct 2016 - 1:17 PM - Victoria Priest

Awaiting documents to affix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

Confidential Items

CANOWINDRA SWIMMING POOL

Steve Harding

Recommendation (Walker/Nash)

THAT Council accept the tender from Jarrod Strange for the management of the Canowindra Swimming Pool and that Council seal be affixed to the contract.

02 Nov 2016 - 1:56 PM - Victoria Priest

Seal affixed 25/10/16 - Advised by GMPA that documents needed correcting - awaiting to see if new documents are needed

17 Oct 2016 - 1:17 PM - Victoria Priest

Awaiting documents to affix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

Additional Item

TABLED REPORT

Steve Harding

ITEM 7 MOLONG LIMESTONE QUARRY

Recommendation (Hayes/MacSmith)

THAT Council:

1. Approve the amendments to the lease as outlined in the report;

2. Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3. Authorise the affixing of Council’s Common Seal to the contract document.

4. Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

Carried

17 Oct 2016 - 1:17 PM - Victoria Priest

Awaiting documents to affix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Sharlea Kenney

For Determination

NSW GOVERNMENT FIXING COUNTRY ROADS ROUND 2

Michael Ryan

MOTION (Culverson/Treavors)

THAT Council seek 30% of project cost in funding from Fixing Country Roads for the projects outlined in this report.

02 Nov 2016 - 10:55 AM - Sharlea Kenney

Council was unsuccessful with all the fixing country roads funding.
COMPLETED

18 Oct 2016 - 4:54 PM - Victoria Priest

AO Reassigned task - previously under Michael Butler

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Dale Jones

For Determination

SALE OF LOTS 1-5 DP1187720 MANILDRA

Steve Harding

MOTION (Dean/Davison)

THAT Council authorise affixing of Council’s seal to the land sale contract and transfer documents for Lots 1-5 DP1187720 Manildra.

08 Nov 2016 - 4:16 PM - Dale Jones

Contracts signed, ready for settlelement

01 Nov 2016 - 10:36 AM - Dale Jones

Sale proceeding through purchaser and Council's conveyancer

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Evan Webb

For Determination

INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW

Steve Harding

MOTION (Wilcox/Nash)

THAT the update of the Operational Plan to 30 September 2016, as presented be adopted.

14 Nov 2016 - 12:13 PM - Jolene Pearson

First quarter review adopted - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Clive Cawthorne

For Determination

E-TRAFFIC COMMITTEE MEETING

Michael Ryan

MOTION (Walker/Dean)

THAT Council ratify the recommendations of the Local Traffic Committee.

11 Nov 2016 - 4:26 PM - Richelle Mills

Noted and COMPLETE as per instruction from DETS PA

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Victoria Priest

For Determination

YEOVAL ANNUAL SHOW 2017

Steve Harding

MOTION (Walker/Dean)

THAT Council lodge a formal application for the proclamation of a part-day public holiday from 8:30am to 7:00pm, for that portion of the township of Yeoval, which is in the Cabonne Council area on Tuesday 16 May 2017 for the Yeoval Annual Show.

02 Nov 2016 - 10:04 AM - Victoria Priest

Letter of submission sent to NSW Industrial Relations 31/10/16 - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Gary Brown

For Determination

REQUESTS FOR DONATIONS

Steve Harding

MOTION (Walker/MacSmith)

THAT Council donate:

1. $350 to the Cudal Children’s Centre to assist with holding their fundraising event; and

2. $300 to the Cudal Cricket Club to assist with the purchase of equipment.

01 Nov 2016 - 4:39 PM - Gary Brown

$300 donation made to Cudal Junior Cricket. $350 donation made to Cudal Childrens Centre COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristine Farrell

For Determination

QUARTERLY BUDGET REVIEW

Steve Harding

MOTION (Wilcox/Nash)

THAT Council:

1. Note the variances in this report be updated to Council’s 2016/2017 Budget; and

2. Resolve that the changes are required and warranted for the continued management of council’s functions.

03 Nov 2016 - 12:44 PM - Kristine Farrell

Notd and amended Budgte03/11/2016 COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kate Blackwood

For Determination

DEVELOPMENT APPLICATION 2016/153 GREENHOUSES AND PACKING SHED UPON LOT 496 DP 1095508 LAND ALSO KNOWN AS 621 CANOBOLAS RD, CANOBOLAS

Heather Nicholls

MOTION (MacSmith/Nash)

THAT Development Application 2016/153 for horticulture, erection of two (2) greenhouses and packing shed upon Lot 496 DP 1095508, land also known as 621 Canobolas Rd, Canobolas be approved subject to the attached draft conditions of consent.

11 Nov 2016 - 4:29 PM - Kate Blackwood

Councilors considered the matter again after inspection of the site. Motion to approved the application carried at ordinary October meeting. Form 4 prepared and sent to applicant. See Doc ID 790289
COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Heather Nicholls

For Determination

REQUEST TO REZONE LAND - GUMBLE HALL

Heather Nicholls

MOTION (Walker/Nash)

THAT:

1. Council support the request from Planning Potential Urban and Regional Planners on behalf of Gumble Hall Incorporated, and to amend the Cabonne Local Environmental Plan 2012 by including the Gumble Hall, being part of Lot 1 DP 796803, in Schedule 5 of that plan as a local heritage item, and

2. Prepare a Planning Proposal to amend schedule 5 of the Cabonne Local Environmental Plan 2012 by including in schedule 5 of that plan the land containing the Gumble Hall, Gumble Road, Gumble, and

3. The Planning Proposal be forwarded to the Department of Planning and Infrastructure for Gateway Determination in accordance with section 56 of the Environmental Planning and Assessment Act, 1979, and

4. A further report be provided to council following the public exhibition period to provide details of any submissions received.

01 Nov 2016 - 8:57 AM - Heather Nicholls

Noted. Planning COnsultant advised of coucil resolution. NFA required at present. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Heather Nicholls

For Determination

REQUEST FOR ADDITIONAL BUDGET - PLANNING LEGAL EXPENSES

Heather Nicholls

MOTION (Wilcox/Durkin)

THAT Council:

1. Approve additional funding of $30,000 be allocated towards council’s legal costs in defending planning appeals; and

2. Resolve that the expenditure is required and warranted to enable adequate representation in legal matters.

01 Nov 2016 - 8:56 AM - Heather Nicholls

Noted. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristin Zinga

For Determination

ADDITIONAL FUNDING TO COMPLETE WORKS AT THE COMMUNITY RECYCLE CENTRE AT THE MANILDRA WASTE MANAGEMENT FACILITY

Heather Nicholls

MOTION (Wilcox/Dean)

THAT Council:

1. Approve the additional expenditure of $27,512 for the Community Recycling Centre (CRC) at the Manildra Recycling Centre to be funded from the Waste Management Reserve; and

2. Resolve that the expenditure is required and warranted to enable Council to meet the Environmental Trust obligations.

08 Nov 2016 - 3:52 PM - Kristin Zinga

NAR
COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristin Zinga

For Determination

INCREASED MAINTENANCE COSTS AT COUNCIL CEMETERIES

Heather Nicholls

MOTION (Wilcox/Walker)

THAT Council:

1. Approve additional funding of $50,000 from Capital Works Reserve to complete internal roadworks at Cabonne’s cemeteries;

2. Approve additional funding of $20,000 from Capital Works Reserve to be utilised for external hire at the cemeteries as required; and

3. Resolve that the expenditure is required and warranted to enable Council to maintain public access to the Council cemeteries.

08 Nov 2016 - 3:52 PM - Kristin Zinga

NAR
COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Steve Harding

For Determination

QUESTIONS FOR NEXT MEETING

Steve Harding

MOTION (Wilcox/Nash)

THAT Council hold a workshop on 8 November 2016 regarding whether to continue in land devolvement activities and to review the Resolutions Register.

11 Nov 2016 - 4:37 PM - Robyn Little

Workshop held. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Dale Jones

For Notation

ECONOMIC DEVELOPMENT ACTIVITIES REPORT

Steve Harding

THE ITEM WAS NOT FOUND (BOOKMARK: PDF2_ReportName_9573)

CHECK THE INTEGRITY OF THE ITEM IN THE MINUTES DOCUMENT

DOCUMENT: 788627

01 Nov 2016 - 10:37 AM - Dale Jones

This item was for notation - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Steve Harding

For Determination

MATTERS OF URGENCY

Steve Harding

MOTION (Culverson/Walker)

THAT Council authorise Clr Culverson and a staff member to attend the Switch 2016 New South Wales Public Libraries Association Conference and extra events on November 22 to 24 at Ulladulla.

11 Nov 2016 - 4:35 PM - Robyn Little

Registration and travel arrangements finalised. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Debbie Oates

Confidential Items

WATER ACCOUNT 4597002007 REQUEST FOR CONSIDERATION OF COSTS

Steve Harding

RECOMMENDATION (Gosper/Wilcox)

THAT Council reduce the level of charges to the first level of charges for consumption charges from account 4597002007.

07 Nov 2016 - 3:44 PM - Debbie Oates

Reply sent 790561 and journal processed to reduce costs on account. COMPLETE.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Debbie Oates

Confidential Items

WATER ACCOUNT 820020006 REQUEST FOR CONSIDERATION OF COSTS

Steve Harding

Recommendation (Nash/Wilcox)

THAT Council reduce the level of charges to the first level of charges for consumption charges from account 820020006.

07 Nov 2016 - 4:52 PM - Debbie Oates

Reply 790561 advising of resolution and journal processed to reduce consumption charges. COMPLETE.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Denis O'Brien

Confidential Items

CANOWINDRA CARAVAN PARK

Michael Ryan

Recommendation (Dean/Nash)

THAT Council not accept any tender and call for fresh tenders for the management of the Canowindra Caravan Park advising all current tenderers that they were eligible to re-tender.

08 Nov 2016 - 4:00 PM - Denis O'Brien

Tenders being prepared for advertising,

02 Nov 2016 - 11:13 AM - Denis O'Brien

Resolution noted. Tenders to be re-advertised.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Bob Cohen

Confidential Items

GOODS AND SERVICES TENDER 2016-2018

Michael Ryan

Recommendation (Durkin/Dean)

THAT Council:

1. Adopt the attached list of contractors to supply goods and services for the period 1 November 2016 to 31 October 2018; and

2. Note that this tender does not prohibit Council from accepting new tenders for specific projects.

01 Nov 2016 - 3:47 PM - Sharlea Kenney

noted
COMPLETED

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Bob Cohen

Confidential Items

GRAVEL CRUSHING CONTRACT 2016-2018

Michael Ryan

Recommendation (Walker/Dean)

THAT Council:

1. Accept the tendered rates from Calvani Crushing for the Gravel Crushing Contract No 780259 in the amount of $633,000.00 (excl GST); and

2. Authorise the signing and attachment of the Common Seal to the contract instrument of agreement between Cabonne Council and Calvani Crushing.

01 Nov 2016 - 2:40 PM - Sharlea Kenney

Gravel Crushing tender letter has been sent to successful and unsuccessful companies.
Await for contracts to be signed

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Bob Cohen

Confidential Items

GRAVEL RESHEETING CONTRACT 2016/2017

Michael Ryan

Recommendation (Wilcox/Dean)

THAT Council:

1. Accept the tender from Keegan Civil Pty Ltd for the Gravel Resheeting 2016-2017 Contract No 776847 in the amount of $578,500 excluding GST;

2. Accept the tendered rates from Hamcon Civil Pty Ltd, B & L Morrison Earthmoving and Spicer Constructions Pty Ltd, to undertake Gravel Resheeting as required; and

3. Authorise the signing and attachment of the Common Seal to the contract instrument of agreement.

01 Nov 2016 - 2:41 PM - Sharlea Kenney

Gravel resheeting tender letter has been sent to successful and unsuccessful companies.
Await for contracts to be signed

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Steve Harding

Confidential Items

INDUSTRIAL WATER CHARGES - HEADS OF AGREEMENT

Steve Harding

Recommendation (Walker/Wilcox)

THAT Council:

1. Note the conditions of the Heads of Agreement as outlined in the report.

2. Authorise the affixing of the Common Seal to the Heads of Agreement document.

11 Nov 2016 - 4:33 PM - Robyn Little

Head of Agreement document finalised and sent to applicant for signature. Awaiting return of document for execution by Council.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Victoria Priest

For Determination

SALE OF LOTS 1-5 DP1187720 MANILDRA

Steve Harding

MOTION (Dean/Davison)

THAT Council authorise affixing of Council’s seal to the land sale contract and transfer documents for Lots 1-5 DP1187720 Manildra.

02 Nov 2016 - 1:51 PM - Victoria Priest

Council seal affixed 2/11/16 - COMPLETE

31 Oct 2016 - 4:52 PM - Gerard Aguila

AO re seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Veronica Windus

For Determination

REQUEST FOR ADDITIONAL BUDGET - PLANNING LEGAL EXPENSES

Steve Harding

MOTION (Wilcox/Durkin)

THAT Council:

1. Approve additional funding of $30,000 be allocated towards council’s legal costs in defending planning appeals; and

2. Resolve that the expenditure is required and warranted to enable adequate representation in legal matters.

09 Nov 2016 - 12:25 PM - Veronica Windus

COMPLETED

09 Nov 2016 - 12:25 PM - Veronica Windus

Noted for budget

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristine Farrell

For Determination

REQUEST FOR ADDITIONAL BUDGET - PLANNING LEGAL EXPENSES

Steve Harding

MOTION (Wilcox/Durkin)

THAT Council:

1. Approve additional funding of $30,000 be allocated towards council’s legal costs in defending planning appeals; and

2. Resolve that the expenditure is required and warranted to enable adequate representation in legal matters.

03 Nov 2016 - 12:42 PM - Kristine Farrell

Noted and Amended Budget 03/11/2016 COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Veronica Windus

For Determination

ADDITIONAL FUNDING TO COMPLETE WORKS AT THE COMMUNITY RECYCLE CENTRE AT THE MANILDRA WASTE MANAGEMENT FACILITY

Steve Harding

MOTION (Wilcox/Dean)

THAT Council:

1. Approve the additional expenditure of $27,512 for the Community Recycling Centre (CRC) at the Manildra Recycling Centre to be funded from the Waste Management Reserve; and

2. Resolve that the expenditure is required and warranted to enable Council to meet the Environmental Trust obligations.

09 Nov 2016 - 12:27 PM - Veronica Windus

COMPLETED

09 Nov 2016 - 12:27 PM - Veronica Windus

Noted for Budget

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristine Farrell

For Determination

ADDITIONAL FUNDING TO COMPLETE WORKS AT THE COMMUNITY RECYCLE CENTRE AT THE MANILDRA WASTE MANAGEMENT FACILITY

Steve Harding

MOTION (Wilcox/Dean)

THAT Council:

1. Approve the additional expenditure of $27,512 for the Community Recycling Centre (CRC) at the Manildra Recycling Centre to be funded from the Waste Management Reserve; and

2. Resolve that the expenditure is required and warranted to enable Council to meet the Environmental Trust obligations.

03 Nov 2016 - 12:41 PM - Kristine Farrell

Noted and amended Budget 03/11/2016 COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Veronica Windus

For Determination

INCREASED MAINTENANCE COSTS AT COUNCIL CEMETERIES

Steve Harding

MOTION (Wilcox/Walker)

THAT Council:

1. Approve additional funding of $50,000 from Capital Works Reserve to complete internal roadworks at Cabonne’s cemeteries;

2. Approve additional funding of $20,000 from Capital Works Reserve to be utilised for external hire at the cemeteries as required; and

3. Resolve that the expenditure is required and warranted to enable Council to maintain public access to the Council cemeteries.

09 Nov 2016 - 12:28 PM - Veronica Windus

COMPLETED

09 Nov 2016 - 12:28 PM - Veronica Windus

Noted for Budget

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Kristine Farrell

For Determination

INCREASED MAINTENANCE COSTS AT COUNCIL CEMETERIES

Steve Harding

MOTION (Wilcox/Walker)

THAT Council:

1. Approve additional funding of $50,000 from Capital Works Reserve to complete internal roadworks at Cabonne’s cemeteries;

2. Approve additional funding of $20,000 from Capital Works Reserve to be utilised for external hire at the cemeteries as required; and

3. Resolve that the expenditure is required and warranted to enable Council to maintain public access to the Council cemeteries.

03 Nov 2016 - 12:40 PM - Kristine Farrell

Noted and Budget altered 03/11/2016 COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Victoria Priest

Confidential Items

GRAVEL CRUSHING CONTRACT 2016-2018

Steve Harding

Recommendation (Walker/Dean)

THAT Council:

1. Accept the tendered rates from Calvani Crushing for the Gravel Crushing Contract No 780259 in the amount of $633,000.00 (excl GST); and

2. Authorise the signing and attachment of the Common Seal to the contract instrument of agreement between Cabonne Council and Calvani Crushing.

02 Nov 2016 - 1:51 PM - Victoria Priest

Awaiting documents to apply seal

31 Oct 2016 - 4:57 PM - Gerard Aguila

AO re seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Victoria Priest

Confidential Items

GRAVEL RESHEETING CONTRACT 2016/2017

Steve Harding

Recommendation (Wilcox/Dean)

THAT Council:

1. Accept the tender from Keegan Civil Pty Ltd for the Gravel Resheeting 2016-2017 Contract No 776847 in the amount of $578,500 excluding GST;

2. Accept the tendered rates from Hamcon Civil Pty Ltd, B & L Morrison Earthmoving and Spicer Constructions Pty Ltd, to undertake Gravel Resheeting as required; and

3. Authorise the signing and attachment of the Common Seal to the contract instrument of agreement.

02 Nov 2016 - 1:50 PM - Victoria Priest

Awaiting documents to apply seal

31 Oct 2016 - 4:58 PM - Gerard Aguila

AO re seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 October 2016

Victoria Priest

Confidential Items

INDUSTRIAL WATER CHARGES - HEADS OF AGREEMENT

Steve Harding

Recommendation (Walker/Wilcox)

THAT Council:

1. Note the conditions of the Heads of Agreement as outlined in the report.

2. Authorise the affixing of the Common Seal to the Heads of Agreement document.

02 Nov 2016 - 1:48 PM - Victoria Priest

Awaiting documents to apply seal

31 Oct 2016 - 4:58 PM - Gerard Aguila

AO re seal

Item 8 Ordinary Meeting 22 November 2016

Item 8 - Annexure 1

ENGINEERING and Technical Services Projects NOVEMBER 2016-2017
	Budget	Actual
14 - Administration	$5,178,055
Connelly's Store Upgrade	$76,475	$26,334
Training Room Fit Out	$69,000	$0
Molong Depot Workshop Replace Diesel and Petrol Underground Fuel Tanks	$115,000	$0
Molong Workshop Tyre Changers & Tyre Balancer	$35,133	$28,773
Cudal Workshop – Replace Roller Doors	$36,225	$16,095
Cudal Depot /Workshop Upgrade Perimeter Security Fencing at Rear of depot/workshop	$30,119	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$0
Cordons Store Cudal Refurbishment	$30,475	$0
Cudal Office Roof Sheeting, Gutters & Facia	$41,500	$0
Connelly's Store Molong External Painting, Building Surrounds	$13,000	$0
Cudal Depot Security Fence and Gate	$80,000	$0
16 - Public Order & Safety	$252,000
Lidster Fire Station	$240,000	$0
Demolition of Cudal RFS Shed	$12,000	$0
19 - Environment	$1,914,494
Canowindra Stormwater Drainage Stage 1	$200,000	$0
Eugowra Flood Plain Levee Completion of Study	$23,000	$0
Puzzle Flat Creek Levee	$1,150,000	$0
24 - Cabonne Water	$17,233,396
Molong High Level Reservoir	$34,845	$0
Reinstatement of Water Main Infrastructure	$47,530	$0
Electronic Meter Roll Out	$244,088	$2,125
Molong Water Mains: Kite Street Water Main	$73,175	$0
Cabonne Telemetry Network	$11,288	$2,438
Monitoring Flow from the Molong Creek Dam	$60,260	$0
Telemetry Unit Installations	$141,680	$0
Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	$0
Molong Water Mains : Wellington St : Water Main Renewal	$33,005	$0
Molong Cumnock and Yeoval Water Reticulation	$27,508	$0
Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$0
Pipeline Project	$14,562,500	$596
Molong Water Treatment Plant Filter Review	$29,095	$0
Telemetry Base Infrastructure	$73,140	$3099
Water Reservoir Maintenance	$20,010	$0
Weirs Maintenance In Accordance with AMP & DWMP Project	$12,880	$0
Annual Audits of Pump Stations	$13,225	$0

26 - Small Town Sewer	$74,750
Cudal STP Inlet Structure	$40,250	$0
STSS Assets Manildra STP Inlet Structure	$34,500	$0
27 -Cabonne Sewer	$698,994
All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Canowindra Sewer Reuse Reticulation Rectification	$92,000	$640
Canowindra Sewer Sludge Disposal Treatment Rectification	$100,000	$8,091
Molong STP Sludge Disposal Treatment Rectification	$140,000	$0
Canowindra Pump Station 1 Anzac Road: To Replace Inlet Valve	$8,602	$1,667
Eugowra STP Inlet Structure Construct New Inlet Structure	$34,626	$0
Linking of Molong Reticulation Zones (Cnr of Molong & Phillip Streets)	$14,876	$690
Eugowra STP _ Earthworks of Embankment Rehabilitation for Inlet Ponds	$28,750	$0
Mechanical Mixers Upgrade of Aeration System at the Molong STP	$137,080	$0
Canowindra Eugowra & Molong Sewer Mains Asset Revaluation	$23,000	$0

28 -Recreation & Culture	$3,532,303
Cumnock Showground New Amenities Building	$160,000	$0
Age of Fishes Museum Fossil Storage Facility	$300,000	$0
Molong Library Establishment /Refurbishment / Construction	$1,380,000	$50,685
Halls	$511,865
Mitchell Room Molong Structural and Architectural Report	$230,000	$0
Cudal Hall Refurbishment	$176,065	$0
Other	$105,800	$57,574
Pools	$130,065
Canowindra Pool – 3 shade covers	$52,900	$0
Other	$129,317	$47,977
Sporting Grounds	$835,725
Molong Multipurpose Sports Venue	$793,500	$61,471
Parks and Gardens	$41,653	$8,494
Playgrounds	$13,225	$0
37 -Economic Affairs	$274,583
Cabonne Village Local Area Planning Molong & Canowindra Central Areas	$162,525
Caravan Parks – including BBQ Shelters, Toilet Upgrade, Gutters	$31,558	$866
32 - Quarry	$180,000
Quarry Assets Molong Quarry Limestone Storage Shed	$180,000	$25,992
34 - Transport & Communication
Local Road Construction Blackspot	$726,300
Local Roads Blackspot 16/17 Pinnacle Road Mt Canobolas to OCC Boundary	$726,300	$0
Local Road Construction Funded by Road to Recovery	$3,089,028
Davys Plains Road and Nanima Lane (continued from 2015-2016)	$177,464	$184,445
Packham Drive Stage 3	$410,000	$276,735
Packham Drive Stage 4	$410,000	$0
Yellowbox Road Road Widening Reconstruct Longitudinal Drainage & Seal	$516,818	$0
Bocobra Road Shape & Seal & Repair to Longitudinal Drainage	$100,000	$0
Yellowbox Road Intersection Improvement Coates Creek Road	$175,000	$0
Convent Road Pavement & Shoulder Strengthening & Widening	$200,210	$0
Bobcobra Road Gravel Resheet and Repair Surface Drainage	$182,000	$0
Sherwin Road Cargo Improvement Pavement	$75,000	$22,188
Baghdad Road Cargo Improvement Pavement Shape & Seal	$100,000	$66,543
Ophir Road Road Widening Reconstruct Longitudinal Drainage & Seal	$465,000	$0
Long Point Road Wardells Hill Shape Seal & Repair Longitudinal Drainage	$200,000	$0
Long Point Road Drainage Improvements on Causeways	$80,000	$0
Davies Plains Road Intersection Improvements Gavins Lane	$175,000	$0
Local Road Construction Urban Reseal Program	$287,200
Belmore Street	$32,000	$0
Brown Avenue	$20,000	$0
Derowie Street	$15,000	$0
Edward Street	$24,500	$0
Forbes Street	$48,000	$0
Phillip Street	$29,000	$0
Toogong Street	$14,500	$0
Smith Street	$49,000	$0
Ryall and Mill St Canowindra	$55,200	$0
Local Road Construction Rural Reseal Program	$914,500	$58,536
James Dalton Drive (carried over from 2015/16)		$16,205
Madelines Lane (carried over from 2015/16)		$18,554
Mt Canobolas 2.3km final gravel section	$130,000	$15,894

Local Road Construction Heavy Patching	$897,500
Long Point Road	$75,000	$0
Iceley Road	$120,000	$0
Ophir Road	$90,000	$0
Packham Drive	$40,000	$0
Kurrajong Road	$100,000	$0
Four Mile Creek Road	$80,000	$0
Baldry Road	$80,000	$0
Bradleys Road	$40,000	$0
Amaroo Road	$100,000	$0
Cullya Road	$65,000	$105,126
Unidentified as at March 2016	$50,000	$0
Davys Plains Road	$57,500	$0
Local Road Construction Gravel Resheeting	$739,000
Lower Lewis Ponds Road		$46,309
Bocobra Road		$23,115
Gregra- Taylors Road		$10,347

Local Road Construction Funded by Fixing County Roads & RMS & Council	$517,500
Gumble Road Sealing (continued from 2015-2016 where $1,390,902 was spent)		$485,864
Truck Turning Bay Manildra	$517,500	$0
Local Road Construction Funded by Budget	$166,750
Local Roads 16/17 Canowindra Laneways	$115,000	$9,063
Gasworks Lane Full renewal	$51,750	$0
Local Road Construction Additional Infrastructure Allocation for 16/17	$3,450,000
Archer Road Bitumen Seal	$ 100,000	$0
Back Mogong Road Gravel Resheeting	$ 52,000	$0
Back Nyrang Road Gravel Resheeting	$ 52,000	$0
Boree Lane Pavement rehabilitation	$ 100,000	$0
Windus Road Pavement rehabilitation	$ 85,000	$0
Canobolas Road Shoulder Widening	$ 100,000	$0
Cullya Road Heavy Patching	$ 120,000	$0
Eulimore Road Bitumen Seal	$ 85,000	$0
Favell Road Bitumen Seal	$ 50,000	$0
Fish Fossil Drive Bitumen Seal	$ 170,000	$0
Gidley Street Molong Upgrade of drainage infrastructure	$ 200,000	$5,750
Greenings Lane Pavement Resheet and Drainage Work	$ 100,000	$0
Hicks Street Cargo Pavement Rehabilitation	$ 40,000	$5,599
Hoffmans Road Gravel Resheeting	$ 26,000	$0
James Dalton Drive Heavy Patch	$ 90,000	$94,091
James Dalton Drive Reseal	$ 33,000	$34,500
Kent Road Bitumen Seal	$ 100,000	$0
Larras Lee Road Gravel Resheeting	$ 26,000	$0
Lookout Road Extension of Seal	$ 110,000	$0
MacDonalds Road Bitumen Seal	$ 130,000	$0
Madelines Lane Heavy Patching	$ 62,000	$83,577
Main Street Cudal - Rear access to depot	$ 50,000	$0
McKay Road Gravel Resheeting	$ 26,000	$0
Mill Street Canowindra Stormwater drainage	$ 100,000	$0
Mousehole Lane Bitumen Seal	$ 100,000	$0
Mousehole Lane Drainage Structure	$ 125,000	$6,406
Nanami Lane Gravel Resheeting	$ 52,000	$0
Nashdale Lane Bitumen Seal	$ 100,000	$0
Old Canobolas Road Bitumen Seal	$ 100,000	$0
Old Canobolas Road Gravel Resheeting	$ 52,000	$10,000
Palings Yard Loop Bitumen Sealing	$ 95,000	$0
Reedy Creek Road Gravel Resheeting	$ 26,000	$0
Spring Glen Estate Bitumen Seal	$ 150,000	$0
Spring Hill Road Bitumen Seal	$ 100,000	$0
Stapletons Road Gravel Resheeting	$ 26,000	$0
Toogong Cemetery Road	$ 85,000	$0
Toogong Village Streets Bitumen Sealing	$ 33,000	$0
Union Street Cargo Bitumen Sealing	$ 30,000	$8,371
Waterhole Creek Road Gravel Resheeting	$ 26,000	$0
Wenz Lane Canowindra Pavement Rehabilitation	$ 110,000	$0
Whitelys Road Gravel Resheeting	$ 33,000	$0
Windus Road Pavement Rehabilitation	$ 85,000	$465
Table drain maintenance	$ 200,000	$0
Dederang Street, Manildra Rehabilitation	$ 70,000	$6,056

Regional Road Construction Black Spot Funded	$573,500
Blackspot Program 16/17 Nangar/Warraderry Road Intersection	$44,500	$0
Blackspot Program 16/17 Cargo Road Shoulder Widening at Bowan Park Road Intersection	$529,000	$293,427
Regional Road Construction RMS Safety Program	$900,000
Cargo Road Overtaking Lanes Congestion and Safety Program	$900,000	$10,848
Regional Road Construction RMS Repair Program	$800,000
Regional Road Repair 16/17 Nangar Road	$180,000	$0
Regional Road Construction Heavy Patch & Reseal Program	$422,000
Regional Reseal - Renshaw McGirr Way	$100,000	$0
Regional Reseal - Banjo Patterson Way	$100,000	$0
Regional Heavy Patch - Belubula Way	$57,000	$0
Regional Heavy Patch - Cargo Road	$165,000	$0
Bridge Construction Local Bridges	$1,581,250
Bridge 16/17 Bridge Renewal Program Round 2( To Be Advised)	$1,581,250	$0
State Road Ordered Works
MR310 Heavy Patching	$202,772	$0
MR377 Escort Rock Shoulder Widening and Safety Barriers	$444,875	$84,336
MR377 Culvert Near Cudal Airport	$18,115	$0
MR359 and MR310 Reseals	$900,016	$76,135
MR61 Final Seal at Manildra West Stage 1	$111,569	$0
MR359 Heavy Patching for Flood Damage	$353,424	$55
MR310 Heavy Patching for Flood Damage	$1,114,349	$19,572
MR61 Heavy Patching for Flood Damage	$1,031,095	20,323
MR377 Heavy Patching for Flood Damage	$616,053	$0
MR377 Reedy Creek Shoulder Widening and Rehabilitation	$1,218,639	$7,359
Kerb & Guttering Construction	$104,075
McLaughlin Street to Banjo Paterson Way (cont’d from 2015-2016)	$42,000	$29,042
Cumnock School K&G, layback & pram ramp	$51,175	$51,030
Kerb Ramps various locations from AMP	$52,900	$0
Stormwater Drainage Construction	$178,250
Culvert Works 16/17 From AMP list to be split	$178,250	$0
Pathway Construction	$140,580
Pathway & Cycelway 16/17 Pedestrian Refuge Main & Cargo Sts Cudal	$55,000	$0
Pathway & Cycleway 16/17 Pedestrian Refuge Main & Smith Streets Cudal	$60,500	$0
Pathway & Cycleway 16/17 Pedestrian Refund and Ramps Grevillea Ave Eugowra	$12,540	$0
Transport & Communication	$44,850
Canowindra / Church St Public School Carpark	$29,900	$0
Street Light Edward Street Molong	$14,950	$7,760

Natural Disaster

On the 26 August 2016 the Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland Storms and Floods event of 20 July 2016.

On the 27 September 2016 the second Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland storms and floods 30 August 2016.

As a generalisation over the Cabonne road network, the damage has been variable. The most significant impact has been on the state road network, resulting from the increase of heavy vehicles, due to the closure of the Newell Highway and the necessity to re-route the traffic from Forbes through Cudal to re-join the highway network at Molong. The RMS have indicated that they would fund the repair work sustained due to the increase of traffic. Council staff are closely monitoring the situation.

On other sections of the network, Council staff are gathering and recording data relating to road and asset damage due to the flood events. This data will be collated and costed and a brief will be presented to the RMS for assessment.

STATE ROADS

Heavy Patching

RMS have approved Heavy Patching works Cabonne Council’s RMS State Road Network MR310 Canowindra Road, MR359 Peabody Road and MR61 Henry Parkes Way due the pavement deterioration as a result of the detour of heavy plant on this road. These works are being undertaken by Council’s Contractor. Canowindra Road from Canowindra to Bourimbla Creek Bridge, and on Henry Parkes Way from the Monument to Parkes Boundary.

Maintenance works continue to be undertaken due to consistent rain to repair potholes on all State Roads.

REGIONAL ROADS.

Hanover Creek Bridge

Construction of the bridge is completed.

The remaining works are some cut/fill earthworks, in-situ stabilisation, sprayed seal and guardrails. It is expected to complete the new approach roads by the end of November 2016 (weather permitting).

Black Spot

Works have completed on Cargo Road. This project involves shoulder widening from Bowan Park Road intersection towards Orange for approximately 3km, and delineation improvements. The work was bitumen sealed 3km on the 14 October and the reaming 300m on the 28 October.

LOCAL ROADS

Gumble Road Sealing

Works have commenced on the 2km, third section of Gumble Road Sealing. This includes the cut and fill and raising of the culverts including pavement.

Cargo Road Overtaking Lanes

Vegetation has been completed on Biggin Hill Overtaking Lane, Cargo Road. The roadworks will commence in early January 2017.

Cadia Heavy Patching

Cadia Road Heavy Patching reworks have been completed.

Canobolas Road

The pavement rehabilitation and culvert extensions is now completed. This was a 1.1km section of road with an 8m wide formation.

Cullya Road

Heavy Patching and drainage improvements have been completed. Sealing of the heavy patches will be undertaken in conjunction with other similar works in the area, when weather permits.

Sealing of Lanes, Canowindra

Works have commenced in Canowindra to seal selected lanes within the town.

Roads to Recovery

Davys Plains Road culvert extension and approaches have been completed. The approaches have been sealed and the guard rail is to be undertaken by Council’s contractors.

Packham Drive Stage 1 commenced in 2014-2015 with tree clearing. The road works have now commenced from Manildra for approximately 1.4km, with shoulder widening and rehabilitation completed. The bitumen sealing of 2.2km was undertaken by Council’s contractor on 15 October.

Sherwin Street and Baghdad Road, Cargo have both been sealed and works are completed.

Backlog

Hicks Street, Cargo roadworks are completed and is to be sealed when weather permits.

James Dalton Drive, Windera has been resealed in conjunction with Madelines Lane heavy patching.

Mt Canobolas Road had the last 2.3km section of gravel road sealed 2 November. Council also sealed 1.2km of Old Canobolas Road from Cargo Road end, then resheeted the next 1.6km section. Nashdale Road from Nashdale School was sealed 1km.

The culvert at Mousehole Lane will commence on the 14 November (off Bowan Park Road).

Gravel Resheeting

Gravel Resheeting have been completed on Lower Lewis Ponds Road, Bocobra Road, Gregra-Taylors Road. The tender has been awarded and once the tender documentation has been signed the successful tenderer will commence works.

Maintenance Grading

Maintenance works have been undertaken on Rutherford Road, Yuranigh Road, Sand Creek Road, Sullivans Road, Avondale Road, North Coates Creek Road, Gundong Road, Monaghan Road, Cartys Lane, Wilsons Lane, Back Mogong Road, Back Nyrang Road, Kings Road, Trajere Road, Square Road, Auxillary Street, Quarry Road, Waldergrave Road, Caldwell Lane, Old Canobolas Road, Peak Hill Road, Rosser Road, Guyong Road, East Guyong Road, Kelly Lane, Randall Street, Rygates Road.

Sealed Road Maintenance

Baldry Road, Garra Road, Packham Drive, Euchareena Road, Amaroo Road, Rubydale Lane, Burgoon Lane, Gumble Road, Gregra Road, Kurrajong Road, Mousehole Lane, Davys Plains Lane, Longs Corner Road, Settlement Bridge Road, Casuarina Drive, Paytens Bridge Road, Four Mile Creek Road, Giles Road, Cadia Road, Waldergrave Road, Greening Road, Forest Reefs Road, Borenore Road, Davis Road, Vittoria Road, Curtins Road, Radnedge Lane, Akhurst Road, Nashdale Lane, Darley Road, Nancarrow Lane, Lake Canobolas Road, Griffin Road, Tantallon Road, Calula Road, Kangaroobie Lane, Kent Road, Cullya Road, Clergate Road, Ophir Road, Stagecoach Road, Icely Road, McDonald Road, Spring Glen Road, Whitehill Lane, Henry Lane, Floods Lane, Pinnacle Road, Mt Canobolas Road and Urban Streets.

KERB AND GUTTERING

The continuation of kerb and guttering in McLaughlin Street and at Railway Parade, Cumnock (near the school) and in Gaskill Street near Finns Store in has been completed by Council’s contractor. The footpath was also completed in conjunction with these works.

CUDAL DRAINAGE IMPROVEMENTS

Works have been completed by Council’s contractor to install drainage pipes at Wall and Main Street intersection.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Lewis Ponds, Obley, Cudal and Canowindra.

With the recent wet weather there are boggy conditions that have hindered property inspections during the last month.

Inspections of Travelling stock reserves are also occurring.

Control work on Council land

Control work on African Love Grass, Chilean Needle Grass, Serrated Tussock, Scotch Thistle and African Boxthorn has continued.

Council’s spray units are fully committed to spraying St John’s Wort which has very heavy germinations occurring. The huge grow of vegetation along roadsides is making the weed difficult to spot. This control work will need to continue into the new year.

Council weed staff have been attending a number meeting with the Central Tablelands Regional Committee of which Cabonne Council is part of. These meeting are about the Biosecurity Act that will replace the Noxious Weed Act 1993 in early 2017. Weeds will be look at on a regional base in the future when this change occurs. Weed Officer will require further training before the new act comes in.

Item 10 Ordinary Meeting 22 November 2016

Item 10 - Annexure 1

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge,

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au www.davidscobiearchitects.com.au

Heritage

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Kate Blackwood, Jann Ferguson and

Accounts

REPORT: October 2016

Visit: 10/10/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Quinn’s Stables: Sharlea

1.1.2 Friends of Molong Cemetery Group

1.1.3 Gaskill Greens: 47 Gaskill Street, Canowindra, Justin Bolland

1.1.4 Units at Edward Street, Molong

1.1.5 Works schedule

Previous recent items

1.1.6 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.7 Molong Medical centre – Sign revision progress

1.1.8 Molong Main Street – former Medical Centre for adaptation to Real Estate office

1.1.9 Byng Cemetery and Columbarium

1.1.10 Molong Library Proposal

• The next visit: Monday - 7^th November



The forthcoming visits:

• Monday – 5^th December

• Monday – 30^th January, 2017

• Monday – 27^th February, 2017

2.0 Follow Up required

v Canowindra Railway Precinct – Master Plan completed for JHG-CRN v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

v Molong Stone stables

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Quinn’s Stables, Molong

Attention: Heather Nicholls, Kate Blackwood and Sharlea, and Anton Lynar Engineer

Figure 1 Google map view illustrating the location and orientation of the

Pre-School and the stables

The following notes are the same notes produced following the September Visit:

The Issues

The protective safety fence has provided a level of comfort for the Pre-school with the 3m space adjoining the building now out of bounds.

In the medium term, the Pre-school needs to regain the play space to provide the appropriate level of service for their customers.

The bow in the roof and the age and condition of the roof structure is the primary cause of concern. As the roof is not weatherproof on the eastern side wind could raise the roof structure and cause damage leading to the disintegration of the structure. The potential for this to occur requires further assessment from Anton Lynar and the local DEC representative.

As a preliminary observation, the roof appears generally sound and secure with no signs of loss of roof sheeting or structural members in recent times, which could lead to the loss of the roof structure. The immediate threat is the evident loss in the stones from the capping course where the rafters have pushed these clear. Should the side wall fail and collapse the material is likely to fall within the owned property given the levels and character of the existing cracks and subsidence thus creating minimal risk to the Pre-school site. The protective fences have addressed this hazard while further inspection and roof propping could reduce the risk of this further action until full restoration occurs.

After discussing the current situation with Anton Lynar on 12/09, the following options and recommendations are proposed.

This report is to be sent by Council to Anton and the DEC representative for their comment and clarification as required. Any further comment or potential short-term remedial action which can secure the structure so as to reduce the risks to the operation of the pre-school would be appreciated

One

Prop the existing roof structure internally and windproof the roof area – dormers in particular to reduce the risk of disintegration for a temporary period until a conservation program can be undertaken. Tarpaulins could serve this function. Maintain the safety fences and safe distances previously advised.

Commentary: This is the least cost and less difficult to activate project. Anton has concerns
	that the weight and tension in the tarps may cause some damage and so this work needs to be done under supervision.
	Anton is to inspect the wall which forms the dividing wall with the Child Care Centre and the top of the wall where stones have fallen into the Child Care Centre site. This area may need to be repaired prior to the Tarp being installed to ensure no more loose stones fall off.
Two
	Remove the roof structure and portions of the damaged stone wall, as advised and noted by Anton, determined on inspection to be at risk.
Commentary:	The removal would take place after a detailed photographic survey and tagging of the key elements to ensure the sound materials can be re-used. A cherry picker placed at safe distances from the subject parts of the building is probably the best means of achieving this task. The exposed tops of the walls would need to be capped using sheets of recycled galvanised iron sheeting bent to cover the top and down the sides and secured with wire into suitable bed joints to waterproof the walls
Three	Reconstruct and repair the stone walls and footings as determined by Anton and the appointed builder and mason
Four	Reinstate the roof, re-using as much of the original timber and galvanised iron material as can be certified by Anton and the appointed builder and carpenter

Funding assistance: The web reference for The NSW Heritage Division:

http://www.environment.nsw.gov.au/Heritage/funding/index.htm

Grants are available from the State Government, Department of Environment and Heritage through the Local Grants program and the Heritage Near me program.

• The next round of Local Grants will be opening for applications in October 2016

• The web reference for the Heritage Near Me Program:

http://www.environment.nsw.gov.au/Heritage/heritage-near-me-incentives.htm The relevant stream is the Local Grants and this is due to open in July 2016

Contact Sally McLennan at the Orange office of Heritage Near Me 02 6363 8728 to get details on the program.

Small grants are available from Cabonne Shire Council. These are available by application usually in August each year. Contact is Kate Blackwood

NOTE:

All grant applications will require technical reports from Consultants – Anton Lynar in this case, a letter from the Heritage Advisor, Two reports in this case and quotations from experienced builders and trades – to be obtained by owners. This is the current high priority task.

Contacts were provided in the August Report and Recommendations.

Rob Barlow of Tablelands Builders 0418 867 902 completed stage one of a stone conservation project for the Stable building at the Carcoar Museum recently.

Currently, an estimate in the order of $250,000 has been provided to Sharlea for the full restoration in accordance with the specs provided by Anton.

This is not a realistic prospect for a standard residential property in Molong without substantial Government assistance or without considering options such as reviewing the value –add which another use for the Stable building could provide, such as a secondary dwelling.

Sharlea, mentioned the demolition option.

This is always the option of last resort as there is no going back.

Last resort is not necessarily a simple alternative:

The building would commence with a comprehensive archival recording: Photos and measured drawings;

The structure would require demolition in large part by hand;

A retaining wall and fence would be required along the shared boundary with the Preschool;

Interpretation of such a site using an outline is usually requested.

As with all options, there may be an alternative to retain the portion of the stable closer to the current dwelling. While this would retain some value of the remaining portion, the remaining boundary would also require the retaining wall as noted above.

Recommendations

• Review the options with Anton Lynar and with alternate builders with skills in this area

– Rob Barlow was noted last month in that advice. It needs to be explained to the Builder that the works will need to be done in stages to suit the budget

• Contact the NSW Heritage Office and Heritage Near Me – Orange Office, to check out their grant programs

• Keep in touch with the Pre-School and re-assure them that the options are being fully investigated in order that the heritage significance f the site will be protected.

4.0 Molong Cemetery

Attention: Heather Nicholls, Kate Blackwood and Kristin Zinga and Rozzi Smith

Project:

Formation of a Community group: Friends of the Cemetery - Molong The community grouping includes a number of concerned and interested individuals who met on site to review the issues and opportunities.

The following Recommendations were provided following the meeting in September.

Ken and Wilma McCubbin from Temora Friends of the Cemetery have over a decade of experience and offered to visit and speak with the group for the November Meeting.

This could be an excellent start to focus on what may be achievable through a small community group working in partnership with Council.

The date of the next visit is Monday 7^th November, 2016

It is recommended that Kristin make contact with Rozzi and the parties who attended and invite them to the meeting and review the potential objectives. David will confer with Ken and Wilma regarding their availability.

David Scobie

Heritage Advisor

Recommendations from September Meeting and site visit o The group to meet and discuss further the notes provided by David and notes and the plan proposal provided by Kristin

o David to source an Article of Association typically used by Friends of a

Cemetery Group for reference and forward o The group to liaise with the Museum, with a view to maintaining their records within the Museum, space permitting. This could reduce duplication and make optimal use of resources

o Meeting options with Council: Every two months on site is feasible.

o All contact to be via Kristin. Kristin will then coordinate responses, detailed advice and meetings as required.

o Contact Wilma and Ken McCubbin, key members of the Friends of the

Temora cemetery. David has mentioned the Molong Project and Ken ad Wilma would be pleased to attend a meeting during one of David’s forthcoming visits. wilmahmccubbin@gmail.com 0248 221 438

The broad range of concerns expressed at the meeting include the following:

• Condition of the roads and parking spaces

• Damage to burial sites and headstone

• The general condition of early headstones and burial places

• Rabbits

The opportunities:

• Site opportunities: Improve the central Rotunda place with additional planting, a sensory garden, a memorial place, a war service memorial place and a location for interpretation

• Additional interpretation within the Cemetery:

o A plan of the denominational layout o Local Molong History o A cemetery walk o Perimeter tree planting

o A list of burial sites worthy of conservation

o A brochure

o A web site reference to the Molong cemetery & Cabonne cemeteries (13 total)

o Linking the Cemetery to historic sites including the Museum, 12 other

Cemeteries, the town centre heritage walk o Research burials

§ The early ones – ‘pioneers’

§ The people and families of note

§ The architectural structures of note

General background

Cemeteries are an important part of our family history and the stories which formed local communities.

The monuments of our ancestors provide a history of the nation’s growth and a valuable insight into its development.

Cemeteries may be the only place where a person’s life is recorded on the public record. The cemetery may be the primary point of contact for researchers of family history which leads through to the Family History Group, the local Historical Society and the local museum.

Many cemeteries are sited in attractive locations a short distance from the local community and the associated Churches and places of worship. Many examples provide formal layouts based on religious denominations with landscape and design elements seldom seen outside public gardens.

Unusual examples of art and craft are also found in the design of many monuments which portray views of death often quite different from current customs. Recent sections of old cemeteries and even burial grounds with no ‘old’ monuments also provide valuable social documents of history and changes in taste, custom and design.

All our cemeteries have social and historic value and potential cultural significance. A cemetery is generally considered to be of cultural significance if it has historic, social, artistic, religious, genealogical, creative/ technological, landscape, botanical or representative significance. Generally all Cemeteries are placed on local Heritage Lists and protected by the provisions of the Local Environmental Plan (LEP) due to these values.

All cemeteries are significant to the local community at large, for their heritage tourism potential. They are often the most visited location in the Local Government Area and have the potential for prolonged stays as part of interpretation and local history trails.

Comments

Kristin at Council has responsibility for the care and maintenance of the Council Cemeteries. Council manages the regular maintenance and the capital works and major projects.

A preliminary plan of management is under development and Kristin would be pleased to discuss the proposed works in more detail. The plan, as shown at the meeting, generally illustrates a one way traffic system, surfaced roads and parking spaces and a central rest and visitor area.

Kristin and David would be pleased for the group to research the items listed above and to draw Council’s attention to issues which require work in the short term and more effectively in the long term.

References: The National Trust (NSW) Guide to Cemetery Conservation

The following is simple checklist used for cemetery Groups to provide lists with records of burial sites requiring works;

Monument

Style

Materials

Inscription(s) (main monument & elsewhere)

Stonemason

Special Features

Remarks

Photographs (list, & location reference)

Stability (lean and/or looseness and/or poor bedding to base):

Physical condition of materials (displacement or cracking of stone, bending of iron etc.)

Weathering (flaking or spalling stone, rotting timber, rusting iron, flaking paint etc.)

Condition of inscriptions (legibility, missing lead lettering) Threats:

Recommended by:

Date:

5.0 Project: Gumble Community Hall Attention: Heather Nicholls and Kate Blackwood and the Hall Trustees

Project: The potential heritage listing of the Hall and the site. The current trustees have approached Council for assistance in resolving issues around the future of the site which is currently in private ownership.

Significance: The SHI contains the following statement:

In a setting that had no local village the local community hall was a very important social meeting place well used for recreation and celebrations. Special plantings to the district families and to Ex-servicemen of the district. Simple styled community structure, constructed in 1922 by volunteers from the community.

History:

Constructed in 1922 by volunteers from the community. Gumble was never a village as such- but a collection point for the school, hall and PO and other community activities.

Located on Gumble Road in the Gumble Valley on an unsealed road this hall is located on Crown land and managed through a trustee system. The site is also known as being the former camp-site of Thomas Mitchell, and the location of the original Gumble School. The name originates from the property of Gumble Station. In the Closer Settlement Act of 1906 Gumble Station was sub-divided , and one of the landholders was a former Premier of NSW- Joseph Carruthers (30 August 1904 to 1 October 1907).

The hall has utilised several grant applications in recent years and re-roofed the hall, added a supper room to the side and an extended awning roof to the rear.

Comments

The information provided above would provide sufficient detail to satisfy the historic criterion and warrant heritage listing.

While the physical structure may not be the same or similar as the original, provided the original and the stages of the additions are capable of being interpreted then this should not reduce the level of significance.

Recommendations

• Supply a more complete version of the SHI including statements for the historic criterion which fully support the heritage significance of the place

• Recommend to Council that the site be listed on Schedule 5 with a planning proposal and the appropriate supporting information

David Scobie

Heritage Advisor

6.0 Site: E. W. Corden’ s stores, 9 Main Street, Cudal

Contact Kate Blackwood and Wayne Wilson

Significance: The site is listed as a heritage item on the LEP

Statement of significance

Important and very attractively presented large double store, originally one of the key shops in Cudal erected by E. W. Corden’s store, who were established in 1875. Importers and emporium. But structures were rebuilt in 1910 after a serious fire. After closure, Part used as depot for Boree Shire Council for a time. Important contribution to streetscape.

Steel fascia’s with barge roll flashings on the two side and long elevations are acceptable using Classic Cream fascia’s and barge rolls

The external colour scheme should generally be as existing.

7.0 Site: Cudal Community Hall

Contact Kate Blackwood and Wayne Wilson

Proposal: New cladding to the exterior and associated colour scheme

Significance:

Important community hall and location for numerous public functions and celebrations. Excellent local representative of an early hall with interesting stepped gable facade, with surviving interior and pressed metal ceilings.

The hall at this site has been in place since 1881, originally being used as a School of the Arts and later, a cinema. Mr Tom from Manildra would come once a week to show the latest movies, and this use continued until the mid 1970s. In 1958, the building was modernised, with the foundation stone being marble, quarried from Malachi Hill at Bowan Park.

The hall has hosted many community functions, and it has seen much use over the years for weddings, balls, community events, presentations, plays and it is a meeting place for community groups. Foundation stone of the Cudal Shire Hall is from the former Bowan Park, Malachi Hill marble quarry.

Photograph 1 Rear View

Use of vertical cladding reflecting the original is recommended for this elevation.

Leaving the brick section to the rear as is recommended

A steel fascia at this high level is acceptable subject to it being fitted with a barge roll type flashing to reflect the original. A contrasting colour such as class cream for the barge board is recommended.

Similarly contrasting doors in Classic Cream is recommended.

Photograph 2 side and front elevation

Use of horizontal custom orb cladding is good on the front elevation as it will distinguish the frontage as would have been the original design intention. It has been completed successfully on the Cargo Hall.

The side cladding to be custom orb in Shale Grey or Windspray colours The front Elevation to be Sandbank or Wheat. Wheat will complement the existing Classic Cream windows.

While these are two separate colours this treatment will assist in marking the building out within the streetscape and separately expressing the front elevation from the more rudimentary materials on the side and rear elevations.

Photograph 3

Parapet Capping

Matching the facade colour is recommended as the current dark grey top is not complimentary

The Hall lettering should be fitted in one single line, the same level as the existing word ‘community’ and not in three separate steps

Lettering to be Black painted

The Front facade cladding to be horizontal in the custom orb profile

The entry porch element should simply be repaired as it is and painted Classic Cream. This is lighter than Wheat on the façade and will therefore stand out better in the streetscape, as it should being the entrance.

Photograph 4

The flat wall cladding of the entrance wall as shown above should be treated differently so as to distinguish it from the walls. The recommended treatment is fibre-cement sheeting with cover battens similar to the existing. This retains one part of the historic character of this building. Paint Colour to be Classic Cream to match the entry porch and door set

The roofing should be Colorbond Shale Grey and the ventilators should be retained and re-installed. Gutters to be smooth unperforated quad and downpipes circular and painted or colorbond to match the walls.

Note: it is recommended that the two rubbish bins shown above in the photo, should be located away from the front entry. While this may seem a trivial issue, it reflects poorly on the community for such a prominent building.

8.0 Site: Cudal Council Offices Attention: Kate Blackwood and Wayne Wilson

Significance: The former Municipal Offices for Cudal and later Shire Offices for Boree followed by offices for Cabonne Shire. The site has historic significance but is not listed as a heritage item on the LEP.

Proposal: Replacement roofing

The Street elevation of the offices

Issues:

Previous works have included minor works to the front verandah. This included cladding the columns with steel sheeting and replacing the façade elements with Custom mini-orb sheeting. The works were constructed well and the finish and colour has lasted. Two colorbond colours were used for the sheeting on the front elevation.

When replacing the roof, considerations should include how well the new finish will complement the existing finishes. All the potential finishes will have a similar life span and similarly the character of their finishes.

Alternatives available in standard custom orb profile:

Zincalume

• This will be the least expensive but is usually used on farm and outbuildings as the glare is high due to the finish having a very fine dot pattern and high reflectivity or shine while not oxidising in the same way and rate as traditional

galvanised steel. Many Councils prohibit zinc in built-up areas

Fielders galvanised iron

• The standard alternative when replacing traditional galvanised iron roof sheeting, this product looks similar with a large ‘specular pattern’ and weathers in a similar manner and rate

Colorbond Shale Grey

• A standard colorbond finish which is the colour most similar to weathered galvanised iron

While not visible in the photos shown above, the roof has the traditional original rolled flashings.

Recommendations:

• Custom orb colorbond roofing in Shale grey is the recommended roof sheeting to produce a suitable colour and material in combination with traditional rolled flashings and standard unperforated quad gutters and matching downpipes.

• Note that downpipes are always painted the colour to match the walls and not a colour which matches the gutters

9.0 Site: Yeoval Community Hall

Proposal: New paint finish and minor works maintenance

Attention: Kate Blackwood and Wayne Wilson and the two Committees: RSL and Hall

The following photos and advice reflect the character and significance of the Hall. The specific issues were highlighted by members of both the RSL Committee and the Hall Committee.

• Several issues are separate from the matter of the external colour scheme however they are documented as record and recommendation that the groups raise funds in support of continued investment in this valued community facility.

• None of the members of the community who attended the site were aware that the site was listed as heritage item on the LEP. It is therefore a useful note for Council to remain aware that these matters need to be brought to the attention of the community as valued stakeholders and maintainers of these assets.

Figure 1 The former planter boxes are affected by rising salt damp at the lower courses. The courses require aggressive cleaning followed by raking out to at least 20mm and then re-pointing.

Figure 2 The Memorial boards: Note the unfinished gold-leaf lettering.

Approach Council for an additional Grant required to complete the tasks. Grants are generally available annually via the Commonwealth Department of Veteran’s Affairs. Council should assist the stakeholders in applying for this further assistance.

Figure 2 The front corner. The works are to paint the brick clad extension including the sides. The windows are new aluminium framed units. The downpipes and rain heads should be painted to match the selected wall colour.

Figure 3 The timber separator board should be replaced to allow efficient painting and the remove the risk of termites from the building. In addition, whether it is safe or unsafe, members of the public will regard it as being unsafe and unprofessional and hence replacement is recommended.

Figure 4 The Street elevation

In considering the future colour scheme the following issues have been reviewed after speaking with the local community:

• The building should look distinctive in the streetscape and not blend in

• The new colours should reflect as far as is possible the colours of the period – early 1950’s and not reflect some other period

• The new colours should interpret some of the colours already used on the building, despite them not being as appropriate as if we were choosing today

• Colours which are cost effective for Brad to use on the building – particularly cutting in

• Colours which fit with the existing white aluminium windows

Proposed Colour scheme: Low sheen exterior acrylic

Parapet brick capping to the porch and the building Wheat (as exist. behind) Main building walls Terra Cotta

Porch building walls Classic Cream (as exist.

Behind)

Projections on porch and windows Sage Green

Planter boxes Terra cotta

Tops to planters Sage Green

Steel top details to planters Black or Indian Red

Lettering on the building (not the rails) Black or Indian Red

Pavement Pavement Red

Steel handrails Remove the existing paint and leave the galvanised steel finish. The reason is that paint will never properly adhere to these items which receive too much physical abrasion.

Figure 5

Proposed colour scheme: High gloss acrylic

Two Front Doors

Indian Red doors & highlight window and Sage Green or Classic Cream inset panels

Porch soffit Sage Green

Figure 6 The water overflow occurs right at the two vents: recommend providing a more weatherproof louvre to the vent and also fully blocking the terra cotta wall vent from the inside.

From the inside it does appear that the water is also coming in via the roof as the ceiling above the vents is damaged. Thus the flashings are most likely to be the problem while the missing bricks visible in the above photo are not a good sign and repairs are recommended.

Figure 7 Note the two vents

Figure 8 The Hall: Generally the wall at the dado level, which is the bottom wall between the floor and the ruled joint at approximately 1600mm high. This wall area is usually painted a darker and more practical shade. Using the existing Cream above a suitable colour for the lower wall would be Dulux Paperbark, beige or Stone. It would be best to do a test pot prior to making the final choice

Figure 9 The stage end. The curtains look excellent and the hall would benefit from additional annual expenditures to get it to the point where the community were positive about hiring it for special functions.

Figure 10 The least expensive option for fixing the acoustics or at least improving them would be to fit a simple pelmet box above each window and install pairs of full length drop heavy curtains. Start from the rear end as this has a greater effect on absorbing noise than the front.

Figure 11 Radiators are the least expensive form of heating. They are best installed around the perimeter walls and not suspended from above. As a general rule people do not like heat from above. Wall mounted flat panel radiators are recommended for halls

Figure 12 View of the rear wall

For summer cooling the least expensive system is suspended large diameter slow speed circulating units such as

Typical large scale commercial fan used for large floor areas and high ceilings. The Company will advise based on the length and width of the hall and the ceiling height.

David Scobie

Heritage Advisor

Item 10 Ordinary Meeting 22 November 2016

Item 10 - Annexure 2

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Kate Blackwood, Jann Ferguson and Accounts

REPORT: November 2016 Visit: 6/11/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Quinn’s Stables: Sharlea

1.1.2 Friends of Molong Cemetery Group

1.1.3 Gaskill Greens: 47 Gaskill Street, Canowindra, Justin Bolland

1.1.4 Units at Edward Street, Molong

Previous recent items

1.1.5 Canowindra railway precinct project and Masterplan– Arthur Falconer & Dylan Gower with JHG-CRN

1.1.6 Molong Medical centre – Sign revision progress

1.1.7 Molong Main Street – former Medical Centre for adaptation to Real Estate office

1.1.8 Byng Cemetery and Columbarium

1.1.9 Molong Library Proposal

· The next visit: Monday -5^th December

o Molong Railway Station with David Ward JHG-CRN

The forthcoming visits:

· Monday – 30^th January, 2017

· Monday – 27^th February, 2017

2.0 Follow Up required

v Canowindra Railway Precinct – Master Plan completed for JHG-CRN

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

v Molong Stone stables

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Quinn’s Stables, Molong

Attention: Heather Nicholls, Kate Blackwood and Sharlea, and Anton Lynar Engineer

Figure 1 Google map view illustrating the location and orientation of the Pre-School and the stables

In view of the urgency of the situation, it is recommended that an application is submitted to the NSW Heritage division for emergency assistance.

Assistance for items with Local heritage assistance is managed by the Heritage Near Me team.

It should be understood that the funds will be used to assist the conservation and stabilisation of the existing structure. The general scope of works has been agreed between the Consulting Engineer Anton Lynar, The client/Property Owner, The Heritage Advisor to Cabonne Shire Council and the Contractor Abroearth. The works include the demolition of the two hazardous elements of the structure – stonework and roof with stabilisation to reduce the rate of decay in order that restoration may proceed in the future. Addiional funds will be provided by The Client/Property owner, the adjoin Pre-school and Cabonne Shire Council.

Contact: Christian Hampson - heritage.nearme@environment.nsw.gov.au

The local contact is Sally MacLennan at Orange: sally.maclennan@ environment.nsw.gov.au

181-187 Anson Street, Orange

Tel. 02 63638728

It is recommended that a brief summary of the situation and the report from Anton Lynar is sent to Sally with a copy to Christian Hampson and request that Sally makes a site visit to review the local context.

The situation is an emergency in the following respects:

· The roof structure is a substantial risk to the subject and adjoining properties in accordance with the advice provided by the Structural Engineer, building consultant and Education Authority

· The stonework to two walls is a substantial risk to the subject and adjoining properties in accordance with the advice provided by the Structural Engineer, building consultant and Education Authority

· The state of the building fabric and the boundary conditions pose a substantial threat to the adjoining business.

These issues are consistent with the criteria for Emergency assistance to State listed Heritage items:

To be eligible under the Emergency Works Projects sub-stream a project must:

a) be a one-off urgent project for a State Heritage Register-listed item or item with an Interim Heritage Order

· The site is listed as an item of Environmental Heritage on the Cabonne LEP – Item I2014: Quinn’s Stables

Molong

Quinns (former) (house and stables)

9 Molong Street

Lot 130, DP 876496

Local

I204

b) address an unexpected or unforseen issue, not an issue resulting from standard wear and tear, or that is considered routine maintenance/replacement

· A combination of more extreme weather in the form of winds removing roofing iron and heavy rainfall affecting the stonework have led to the conditions requiring urgent action

c) have a minimum project value of $1,000 (ex GST)

· A quotation from Abroearth has been prepared for staged works. These are based upon the actions recommended by Lynar Engineering.

d) must be able to be completed within six months

· The works are capable of being completed within 6 months

e) not be covered by the applicant’s/owner’s insurance

· The works are not covered by the Applicant/Owner’s insurances with copies of the insurances enclosed as evidence

f) not have been substantially completed prior to applying for funding

· Only emergency measures including the removable of building contents and the provision of hazard barriers and warning tape have been installed

g) demonstrate a sustainable long-term heritage benefit

· The building has been identified initially by the local Historical society, then the National Trust, a Community based Heritage Study and two successive Local Environmental Plans and hence is a recognised heritage place of long standing and well regarded by the community. The place has a rarity value as a stables building in a period when these ancillary structures have been demolished and replaced with large contemporary steel sheds. This structure has the capacity for a range of uses through sympathetic adaptive works.

h) demonstrate public benefit and enjoyment as well as community leadership, and

· While structure is on private land, the retention of the building alone will benefit the community through having structure provide tangible evidence of their local history and the once sympathetically conserved the current owners would be pleased to participate in guided visits through the auspices of the Molong & District Historical Society

i) demonstrate innovation and best practice.

· Innovation: the use of minimal demolition through the stockpiling of material – timber, tin and stone, for re-use using hand and machine tools. Best practice through the use of traditional stonework materials and workmanship including lime mortar to conserve the tops and ends of the stonework and the civil details to ensure that stormwater drains fee of the existing structure once the roof is removed

In addition to be eligible under the

Emergency Works Projects sub-stream a project must meet two or more of the following:

a) urgently needed to avert an immediate risk of further damage to the heritage values of the item

· the successive reports from the Structural Engineer and Building Consultant have recommended action asap – reports enclosed

· Successive reports prepared by the Heritage Advisor have reviewed a range of alternate strategies for conservation. These have based on the premise that full restoration is not feasible for the owners and that works are essential to conserve the structure and to meet the OHS needs of the adjoining Child Care land & building use

b) in a remote or rural location (reference will be made to ARIA 2011 system administered by Australian Population and Migration Research Centre http://www.spatialonline.com.au/ARIA_2011/default.aspx and dark blue, light blue and green shaded areas will be considered remote or rural)

· The site is a rural location

c) be from an applicant considered financially or socially disadvantage (such as a private owner on a pension or a community organisation relying on fund raising). Emergency Works Guidelines | 2016-17 NSW Heritage Grants | October 2015 4

Note: In exceptional circumstances, OEH reserves the right to recommend funding for projects that may not fully meet the program selection criteria or transfer the application to another funding program if deemed appropriate.

4.0 Molong Cemetery

Attention: Heather Nicholls, Kate Blackwood and Kristin Zinga and Rozzi Smith

The following notes are a summary and repeat of the former advice:

Project:

Formation of a Community group: Friends of the Cemetery - Molong

The community grouping includes a number of concerned and interested individuals who met on site to review the issues and opportunities.

The following Recommendations were provided following the meeting in September.

Ken and Wilma McCubbin from Temora Friends of the Cemetery have over a decade of experience and offered to visit and speak with the group for the November Meeting.

This could be an excellent start to focus on what may be achievable through a small community group working in partnership with Council.

The date of the next visit is December, 2016

Recommendations from September Meeting and site visit

o The group to meet and discuss further the notes provided by David and notes and the plan proposal provided by Kristin

o David to source an Article of Association typically used by Friends of a Cemetery Group for reference and forward

o The group to liaise with the Museum, with a view to maintaining their records within the Museum, space permitting. This could reduce duplication and make optimal use of resources

o Meeting options with Council: Every two months on site is feasible.

o All contact to be via Kristin. Kristin will then coordinate responses, detailed advice and meetings as required.

o Contact Wilma and Ken McCubbin, key members of the Friends of the Temora cemetery. David has mentioned the Molong Project and Ken ad Wilma would be pleased to attend a meeting during one of David’s forthcoming visits. wilmahmccubbin@gmail.com 0248 221 438

David Scobie

Heritage Advisor

5.0 12 Bank Street, Molong – Proposed signs for Café business

The only physical works noted include the erection of three signs to the façade.

Introduction

In terms of Heritage impact on the building and on the streetscape of the Conservation area, the following observations are made:

· The three signs may not be readable from the street and footpaths

· The three signs could confuse customers as to the retail activity

· The three signs could obscure the architectural importance of the façade

· The graphic designs look excellent in detail but at a distance they are not visually clear and distinctive

Recommendations

· Confirm that the primary business is the Café and then revise the proposed Café sign to be a bold simple graphic design and provide a black or charcoal picture frame surround to the sign panel so as to be sympathetic with the style of the building on the main facade

· Consider two mounting options:

o Below the central sun hood and above the entry doors (Recommended) or

o Above the central sun hood

· Provide the two sub-brand signs – ice cream and sweets, as window decals and install them centrally on the two glass shopfronts at a nominal 2100mm above footpath level. This ensures they are readable for external customers and they do not obscure views into the premises through the windows as this is essential for presenting the business;

· The graphic design for the ‘sweetness’ graphic is graphically confusing and does not clearly communicate what is being offered to the customer and so please re-consider

· Ensure that the metal ‘feet’ on the screens defining the pavement dining area are not trip hazards.

6.0 Project: The Telegraph Hotel, 53 Bank Street, Molong – alterations and additions

Attention: Heather Nicholls and Kate Blackwood and Michael Egan

Project:

The proposal consists of building works to the interior and exterior of the building. The works are intended to adapt the existing drive-through area to provide a customer extension of the existing Main Bar and to adapt the former retail shop to provide an extension to the Main Bar for customer Dining. Other works include the demolition of internal walls to open up the former rooms to the front portions of the building.

Statement of Significance in the Cabonne Shire Heritage Inventory:

Building of special architectural interest. Good example of its style with some interesting detailing. Key streetscape element due to its size, form and styling. Posted verandah and parapet form in keeping with the rest of the street. Has local historical significance.

The site has been listed by various organisations since 1973.

The heritage significance is protected by Council under the current LEP which requires a DA and Statement of Heritage Impact for works.

History notes in the SHI:

One of the two remaining hotels in Molong, this two storey hotel is a significant local feature. Originally constructed as single storey 1893-1894. In 1907, it was renovated as two storey. In 1910, L.S. Robertson added to the building.

Hotel built in the 1880s by Sampson Moss. Moss was the neighbouring blacksmith. He became the publican in 1893-94. Originally single storey. Rebuilt with two storeys after a fire. Additions were made in 1911 by William Gadd, a local builder. Shop downstairs was occupied by Blackadder Jeweller and later a barber.

No restoration or conservation works are currently proposed on the preliminary drawings.

The following have been prepared by Precision Planning:

· 0125-02 Existing and proposed floor plans

· 0125-03 Front Elevation and Perspectives

· 0125-04 Side Elevations

· 0125-05 Rear Elevation and Section

· 0125-06 Sections bb & cc

· 0125-07 Section dd

The following site photographs cover the external areas where the works will affect the traditional character of the building.

The notes with each photograph review the issues of significance and the works proposed with recommendations provided for alternatives where relevant.

In general, the proposal is acceptable subject to the provision of sympathetic design, detail and conservation works in mitigation for the impacts.

While the traditional drive-through marks the access to the rear of the site and the separation between the Hotel and the Retail – formerly a barber, and the proposal will remove this space, the works can be built in reversible construction and in a design which makes the space capable of interpretation.

Photograph 1 End elevation of the front verandah noting the unpainted original face brickwork, modified steel brackets and timber structure. The first floor balustrade will need to comply with the BCA in terms of height and openings and a Structural Engineer will need to advise.

Photograph 2 View of the existing underside and soffit of the front verandah noting damaged posts, beams and valence panel. The compliance of the structure will need verification by an experienced structural engineer. Anton Lynar Tel. 02 6362 5551 is familiar with Molong and did the design on the verandah opposite. Conservation works should utilise traditional timber construction.

Photograph 3 Existing original window in the former shop. Demolition of this wall is proposed to open the three adjoining areas. The option for retaining this window and opening the wall to the left above with a 6000mm jamb retained is recommended. This will achieve the objectives and reduce the costs.

Photograph 4 View of the existing cool room and staircase area which is the subject of relocation and new cladding. The cool room should be clad in timber weatherboards to reduce the impact on the traditional character. The deck and timber balustrade will be acceptable.

Photograph 5 View of the drive-through looking towards Bank Street noting the former works including AC, plumbing and drainage and door opening. The AC should be removed & relocated with the installation of the new interior and proposed double doors. The aluminium sliding doors should be replaced with traditional timber French doors on extended butt hinges to allow for full 180 degree opening and restraints. Removal of the white paint to expose the traditional brickwork is recommended to improve the character of the new areas which will now be internal. This may reduce the risks associated with lead based paints. This can be achieved with a range of products such as Lets Clean and Peelaway.

Photograph 6 View of the rear elevation area noting the two original windows on the left and right and the two central modified doors. subject to the demolition for the provision of a compliant smoking area. The two side windows are original and should be retained and conserved to allow for ventilation. The central pair of doors can be removed and louvres fitted between the two outer jambs to provide for ventilation. The design of the louvres may use vertical or horizontal timber traditional louvres to weather and shelter the screen fitted into a timber frame.

Photograph 7 A typical local example of traditional glass and solid louvres used in the traditional manner

Photograph 8 View of the existing cellar access in the drive-through. The access is significant and should be retained as existing. The Structural Engineer will design a suspended floor to span the suspended slab and the new timber floor will include a removable or hinged panel to allow and interpret the access.

Photograph 9 View in detail of the existing window framing. This is generally nickel bronze clad framing. The system is still available from Modclad architectural industries. Contact Ian Walker Tel. 02 9758 9066. Windows and opening sections can be fabricated in the system and incorporated into the shopfront design. Window styles should be similar to the existing with simple framed large panes and no additional glazing bars to imitate colonial style will be necessary. The existing top lights can be retained as existing. No false arch headed toplights or panels to match the Hotel are necessary.

Photograph 10 View of the existing drive-through. The infill of this opening should use the principle of reversible construction – usually taken as lightweight timber framed building and glazing. The indicative elevation treatment on the drawings for this infill is fine with the exception of the fasle arch which would not be required. A transome member and rectangular toplight level with the other toplights would be sufficient. It is noted that this entry provides a good opportunity for the provision of a compliant accessible entrance with the new timber floor commencing 1500mm in to allow for the landing.

Photograph 11 View of the former shop front noting the modified tile cladding and shopfront layout with shopfront window concealed by advertising panels and separate frosted toplights and the return entry designed to increase the length of exposure to the streetscape. This shopfront has significant and should be retained and the proposed new bi-folds inserted using standard Modclad units. No false glazing bars or arch heads as shown on the drawings will be required as these are not typical of the period and could increase the costs substantially.

Photograph 12 Typical view of the underside/soffit of the verandah structure. Note the subsided alignment of the structure and the provision of the steel angles as brackets. Anton Lynar or similar will need to design remedial works in traditional timber construction and then certify these works on completion.

The conservation works to the verandah and an appropriate external colour scheme will be appropriate mitigation works to offset the impacts on the heritage significance of the building and streetscape in the Conservation Area.

Photograph 13 Bank Street streetscape, noting the traditional building elements including the building and verandah structures. Only the current external colour scheme and projecting illuminated signs detract from the character and these are capable of removal. The Heritage Advisor will assist in providing an appropriate colour scheme in due course.

Photograph 14 Bank Street Elevation noting the street frontage where the drive-through separates the Hotel from the retail shop. Note the subsided alignment of the verandah structure. This is capable of rectification using traditional standard materials and carpentry.

Photograph 15 View of the corner verandah post structure noting the extensive rot and decay of both timber posts.

Anton Lynar or similar will need to design remedial works in traditional timber construction and then certify these works on completion.

Comments

The works are capable of complying with the heritage requirements specified by the LEP subject to further details as noted in this Report.

It is also noted that the works will require compliance with aspects of the BCA – Fire, access and Structures, Food and Premises regulations.

Council Health and Building staff are available to advise on these matters in due course and an early site meeting is highly recommended in order that the required advice and information can be obtained and then submitted in support of the DA and CC.

Recommendations

· 02 - Ground floor plan:

o Change note to read Modclad bi-fold windows within existing shopfront

o Retain the original indented shopfront entrance and show outward opening door for fire purposes

o Change opening length in side wall to ‘Barbers Shop Dining Room’ to show retention of original window

o Change note to read Beam at 2400mm AFL to Engineers details

o Check regulations for accessible uni-sex toilet/baby change room as shown may require an air-lock to the Dining room

o Change new French doors in existing drive-through to outward opening and recess 1200mm from boundary to allow for door swings and add Note: Accessible ramp to AS & BCA Compliance

o Note: Hinged floor panel in new timber floor for basement access

o Check with Structural Engineer and BCA that the relocated timber stair will comply with fire and escape distance parts of the BCA

o Note: Aluminium sliding door to be replaced with timber French doors

o Note: Clad Cool room with weatherboard wall cladding

o Note on verandah: Remedial works to timber verandah structure for Structural and BCA compliance

o Note on First Floor Plan: Escape distances, Fire measures and Fire rating to comply with BCA (Confirm)

o Provide section notations – aa,bb,cc,dd on the floor plan

o South West Elevation

§ Show bifolds without false glazing bars and note: Bi-folds by Modclad set within existing shopfront

§ Show existing shop front entry retained

§ Show new drive-through infill with level transome at existing level and no arch

§ Note: New colour scheme to exterior

o North West Elevation

§ Show new weatherboard wall cladding to cool Room

§ Note: Staircase to comply with BCA – access and fire, after confirmation

o North East Elevation

§ Show new weatherboard wall cladding to cool Room

§ Note: Staircase to comply with BCA – access and fire, after confirmation

§ Show louvres up to existing soffit level

o Section aa

§ Show hinged access in new timber floor

§ Note the 2400mm level on the new beams

§ Show correct ceiling levels

§ Confirm that sliding door into pokies will comply with the Act

o Section bb

§ Note 2400mm ceiling to accessible toilet

§ Note standard louvres recommended

§ Note: Hinged floor panel to cellar

§ Confirm single or double doors

o Section cc

§ Show ceiling in accessible toilet 2400mm and compliant access/air-lock after review

§ Show retained window and beam and bulkhead at 2400mm AFL

§ Note: Modclad bi-fold windows in retained shopfront

o Section dd

§ Change new floor in the Drive through to timber and show the required access entry and ramp off footpath

§ Show new beam at opening at 2400mm AFL

§ Show new French doors in place of sliding doors

§ Show weatherboard cladding to Cool Room

§ Note timber balustrade

David Scobie

Heritage Advisor

7.0 10 Cowra Street, Canowindra – Pise house

Attention: Heather Nicholls and Kate Blackwood

It is recommended that the following Report is provided to The Canowindra & District Historical Society with a view to members providing any comment and research on the subject property and the related houses highlighted in the Report.

The property has been recently sold

A member of the community has indicated to Council that the pise building may have heritage significance and that it may be demolished.

There is no record that the property had previously been nominated during heritage studies.

Council has yet to receive any related enquiries or DA for demolition.

The site visit reviewed the general context of the area to assess other properties in the precinct south of the River for their heritage significance. A further check is required of the Cabonne SHI to investigate their significance and records of listing.

Photo 1 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 2 View of the subject site from the street behind showing the riverside context.

Photo 3 A nearby pair of Properties worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 4 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 5 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 6 The Front North elevation, noting the asymmetry and the verandah subsidence and fill. Note the hipped roof with eastern and western vented gablets.

Photo 7 The brick chimney on the East Elevation. The red brick chimney is evident above the roof line.

Photo 8 The front Elevation noting the asymmetrical frontage with a door and two windows. The window joinery appears to be circa Inter-war while the verandah has been concrete capped causing the front verandah to subside in conjunction with the lack of foundations. Note that the protected areas of mud render and limewash are intact.

Photo 9 Note that the protected areas of mud render and limewash are intact and the pise pour joint is clearly visible through the two different colours.

Photo 10 The top of the front pise wall with the exposed wall plate and the evident source of the bee and insect infestation which has led to the substantial decay of the wall in the vicinity.

Photo 11 Extensive damage to the pise wall on the front North Elevation

Photo 12 View of the rear of the subject property from the rear Laneway. Note the fibro enclosed rear verandah with simple shed to the right.

Photo 13 View of the subject property from Cowra Street, looking South.

Photo 14 An earlier pise cottage, long abandoned and a valued relic opposite the subject property in Cowra Street on the North side close to the River.

8.0 Project: Proposed Change of Use – 66 Edward Street

DA 2017/66

Attention: Heather Nicholls, Kate Blackwood

Project: New development at the former Church property previously adapted for residential use

Significance: The site is a listed item

Heritage Assessment:

The change of use from residential to serviced apartment will not adversely affect the heritage significance.

Recommendations:

The proposed signboard is acceptable in terms of heritage impact

The proposed service apartment use is acceptable in terms of heritage impact

David Scobie

Heritage Advisor

9.0 SUMMARY: Annual Heritage Strategy checklist – 2016/2017

1	Heritage Committee	Advice to Council	1	6
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	3	18
		Heritage advice	6	35
		Urban design advice
		Pre-DA advice	2	15
		Advice on DA's	1	8
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	3	28
5	Local Heritage Fund	Funded projects
		Project value
		Heritage fund value
		Owner contribution
		Tourism projects		2
6	Main Street	Committee
		Study
		Implementation
		Expanded main street
7	Education & promotion	Brochures, web, plaques, panels		2
		Events
		Tourism strategy		2
		Trails
		Training
8	Council assets	Asset management plans		1
		CMP and CMS
		Works budgets		8
9	Sustainability	Adaptive re-use	1	4
		Restoration	1	4
		Reinstatement	1	3
		Landscape		4
		Water

David Scobie RAIA

2.00pm	John O’Malley
	Leigh Brown – Youth of the Month
	Peter Basha – Addressing Council regarding DA 2007/138, Kangaroobie Lane, March

16/17 Building Works - Public Works
Building	Maintenance Tasks	Budget
Moorbel Hall 528435	Gutters & Downpipes	$ 7,000.00
Rugby Dressing Shed 528740	Roof Sheeting, Gutter and Downpipes	$ 8,500.00
Caravan Park 537112	Upgrade Old Toilet Block	$ 9,258.00
Caravan Park Office 537117	Gutters & Facia, Building Surrounds	$ 2,800.00
Caravan Park BBQ 537118	Gutters & Facia, Building Surrounds	$ 2,800.00
Cordon's Store 514098	Refurbishment	$ 30,475.00
Depot Lunchroom 514124	Gutters & Facia	$ 2,800.00
Cudal Hall 528429	Refurbishment	$ 176,065.00
Showground Pavillio 528091	Downpipes and Gutters	$ 1,500.00
Caravan Park Amenit 537114	Gutters & Facia	$ 2,500.00
	Heritage Report: October 2016
Cumnock Preschool 520500	David Scobie Architects Pty Limited ACN 079 683 079 Bathroom/Exterior	$ 15,000.00
Rec Ground Amenitie 522307	22 Gutters & Facia	$ 5,750.00
Doctors Surgery	Gutters, Downpipes & External	$

518302	Painting		9,000.00
Memorial Park 522308	Gutters & Facia		$ 3,500.00
Memorial Park Shelte 528823	Gutters & Facia		$ 3,500.00
Depot 514122	Gutters, Facia & Replace Concrete Slab		$ 10,600.00
Honan Reserve 522309	Gutters, Facia and Wall Structure		$ 4,500.00
Rec Ground 528742	Bar/Shed Gutters & Facia		$ 4,500.00
Lions Park 528824	Gutters & Facia		$ 1,500.00
Tennis Club House 528952	Roof Sheeting, Gutters & Facia		$ 8,000.00
Reedy Ck Tennis Club 528953	Gutters & Facia		$ 2,500.00
Office 514118	Painting of External Windows		$ 3,800.00
Depot Lunch & Amen 514123	Roof Sheeting, Gutters & Facia		$ 6,500.00
Rotary Park 522306	Upgrade Toilets		$ 8,625.00
Rec Ground 528741	Gutters & Facia		$ 4,500.00
Showground Pavillio 528088	Roof Frame		$ 5,041.67
Caravan Park Amenit 537116	Gutters & Facia, Roof Sheeting, Skylight & Building Surrounds		$ 4,041.67
Canowindra	Cargo	Cudal	Yeoval
Cumnock	Molong	Manildra	Eugowra