Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1148341

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2020 - 1148342

Recommendation

THAT the Declarations of Interest be noted.

General Manager REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1148854

Recommendation

THAT any Political Donations be noted.

General Manager REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1148345

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1148350

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1148853

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 10 be moved and seconded.

General Manager REPORT

Items 7 to 10 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. July 28 2020 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 1147948

Recommendation

THAT the minutes of the Ordinary meeting held 28 July 2020 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 28 July 2020.

ITEM 8 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW

REPORT IN BRIEF

Reason For Report	For Council to consider its 2020/21 Agency Information Guide
Policy Implications	"Access to Information held by Council" policy requirement
Budget Implications	Nil
IPR Linkage	4.5.2.d - Provide effective communications and information systems
Annexures	1. Agency Information Guide 2020-2021 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 1147929

Recommendation

THAT Council adopt the annexed draft 2020/21 Agency Information Guide.

Governance Officer's REPORT

Background

Since 2010 Council has adopted an Agency Information Guide (AIG), previously known as a “publication guide”.

What is an Agency Information Guide?

An “agency information guide” is a guide (s20) of the Government Information Public Access Act 2009 (GIPA) that:

a) describes the structure and functions of the Council, and

b) describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c) specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d) identifies the various kinds of government information held by the Council, and

e) identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f) specifies the manner in which the Council makes (or will make) government information publicly available, and

g) identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG: this is done via Council’s website.

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release. This is detailed in the AIG under the Access to Information: Mandatory Proactive Release – Open Access Information section.

Councils are required to notify the Information Commissioner before adopting or amending an AIG. The draft AIG was provided to the Information Commissioner and an assessment has been completed. Council is now required to adopt the draft AIG.

A copy of Council’s draft Agency Information Guide 2020/21 is annexed.

ITEM 9 - AUSTRALIA DAY 2021

REPORT IN BRIEF

Reason For Report	Notifying councillors of the schedule for Australia Day 2021
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.e Facilitate Australia Day events annually
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2021 - 1148867

Recommendation

THAT Council note the schedule for Australia Day 2021.

Governance Officer's REPORT

Preparations for Australia Day 2021 are underway. The registration for the Ambassador program will be lodged with the National Australia Day Council when notification has been received.

Based on previous years it is expected that the Australia Day Ambassador will be announced in mid-December 2020.

Official Party Timetable

Council’s Australia Day Policy states:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three-year rotating cycle with provision for adding or deleting localities as required.

The rotation has been as follows:

2019 – Cumnock, Molong and Eugowra

2020 – Mullion Creek, Cargo and Canowindra

2021 – Borenore/Nashdale, Cudal, Manildra and Yeoval.

In 2021, the Official Party will visit Borenore/Nashdale, Cudal, Manildra and Yeoval.

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year as well as Environmental Champion of the year and Cabonne Sports person of the year will be opened from 31 August until 11 October and will be advertised extensively in all local media.

Nomination forms will be available to download from Council’s website and Facebook page, with hard copies available at its Molong, Cudal and Canowindra offices.

All Australia Day Committees/Progress Associations and schools will be sent nomination forms.

Nominations will close 5pm on Sunday 11 October 2020 for determination at the Australia Day Awards Committee Meeting to be held on Tuesday 27 October 2020, following the Ordinary Council Meeting.

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area now that nominations are open. To maintain the community involvement and transparency of the process councillors may only nominate in cases where no nominations have been received.

Council continues to encourage all Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

ITEM 10 - LGNSW STATE CONFERENCE MOTIONS

REPORT IN BRIEF

Reason For Report	To determine Motions to be submitted to the 2020 LGNSW State Conference.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 1148785

Recommendation

THAT Council adopt the proposed Motions as outlined in the report for submission to the 2020 LGNSW Business Paper.

General Manager's REPORT

Council is invited to submit motions for possible debate at the LGNSW Annual Conference to advance the sector wide policy agenda. Motions are strategic local government issues which affect members state-wide and introduce new or emerging policy issues and actions.

After consultation and input by councillors, the following Motions have been developed for submission.

1.	That Local Government NSW: 1. Thanks the NSW Government for providing $400 million towards local infrastructure projects across regional NSW via the Stronger Country Communities fund. 2. Acknowledges that the NSW Government’s Stronger Country Communities fund has enhanced regional communities and stimulated regional economies that have been hit hard by drought and bushfires. 3. Lobbies the NSW Government to commit to an additional round of Stronger Country Communities funding, due to the economic impacts of COVID-19. This would allow the previous 93 eligible regional councils as well as incorporated and not-for-profit organisations in those Local Government areas to access $1 million in funding for community infrastructure projects. 4. Calls on the NSW Government to include in the criteria that infrastructure projects must stimulate regional economies by employing local tradespeople and buying local supplies.
2.	That Local Government NSW: 1. Congratulates the NSW Government on committing $1.4 billion, through its Climate Change fund, to help households and businesses save energy and money as well as improve energy reliability and affordability. 2. Calls on the NSW Government to acknowledge: a) Regional Councils are high energy users, as they operate a broad range of services and infrastructure. b) There is uncertainty of the future energy supply to council infrastructure across regional NSW. c) This is placing an increased financial burden of regional Councils and their communities. d) NSW regional Councils can assist the state to deliver a 35 per cent cut in emissions by 2020, compared to 2005 levels. 3. Lobbies the NSW Government to support regional Councils, through its Climate Change fund, by establishing a program which funds the installation of solar energy storage batteries at Local Government major energy consumption sites.
3.	That Local Government NSW advocate for the inclusion of a Division within the Fisheries Management Act, providing flexibility and cooperation between local authorities and the minister when considering flood mitigation and prevention works within townships and their localities.
4.	That Local Government NSW urge the NSW Government to actively pursue the development of long term water infrastructure in Regional NSW as recommended in the Regional Water Security Strategies currently being developed by DPIE Water.

ITEM 11 - DRAFT CANOWINDRA TOWN IMPROVEMENT FUND RESERVE POLICY

REPORT IN BRIEF

Reason For Report	To seek Council endorsement of the draft policy and place the document on public exhibition
Policy Implications	New policy
Budget Implications	Nil
IPR Linkage	4.5.2.c - Engage with community to determine future needs & objectives
Annexures	1. DRAFT - Canowindra Town Improvement Fund Reserve Policy V2 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1148918

Recommendation

THAT Council endorse the draft Canowindra Town Improvement Fund Reserve Policy and place the draft policy on public exhibition.

Department Leader - Governance & Corporate Performance's REPORT

Background

The CTIF was introduced following a resolution (number 10085) of Council at a special meeting held 4 December 1989. The following is that resolution:

“THAT Council submit an application to the Minister for Local Government to generate income of $50,000 above the Maximum 7.3% rate ceiling in 1990 by way of a Canowindra Town Improvement Rate to finance the proposed Canowindra Works Programme and that the Shire Clerk be authorised to take the appropriate action”.

Council also resolved (number 10075) at a special meeting held 4 December 1989:

“THAT Council extend the Canowindra Differential area to be described henceforth as;

The total area comprises North Canowindra and South Canowindra separated into two parts by the Belubula River Floodplain”.

Government Gazette of the State of New South Wales, Friday 22 December 1989 (No.124 Part 2), page 11605, states the following:

“CANOWINDRA TOWN IMPROVEMENT DISTRICT

NOTICE is hereby given that Cabonne Shire Council has resolved to seek the Minister’s approval to introduce a Canowindra Town Improvement Rate in 1990 over the Canowindra Town Improvement District which is hereby defined as the Canowindra Differential area, comprising North Canowindra and South Canowindra separated into two parts by the Belubula River Floodplain”.

With the introduction of the Local Government Act 1993 (the Act), Council was required to implement a new rating structure which included the introduction of rating categories. At this time Council also transitioned from calendar year rating to financial year rating with the first full rate period following the implementation of the Act was 1994/95.

Council resolved at its Rate Review Committee meeting held 5 April 1994, and formally adopted at its Ordinary meeting held 18 April 1994:

“THAT Council adopt the rating structure as advised in the report for advertising in conjunction with Council’s Management Plan which includes retention of minimum rates in lieu of base amounts.”

The Minister for Local Government announced in June 1994 that the rate pegging limit for 1994/95 would be set at nil increase in rates, although he stated that he would consider rate increases up to 2%. Council at a special meeting held on 14 June 1994 resolved:

“THAT Council….

6) Adopt a rating structure contained in the 1994/95 Management Plan incorporating the categories of Mining, Farmland, Business and Residential (excluding the former Differential Rate areas of Molong and Canowindra which have sub-categories of Molong Residential, Canowindra Residential, Molong Business and Canowindra Business) noting that all Ratepayers have been advised of their category and/or Sub-Category.

7) Adopt any General Rate Increase of 1.586% and authorise a Special Variation Application to be lodged with the Minster for Local Government”.

The Minister for Local Government’s Consent dated 15 July 1994 approved Cabonne Council increasing its general income for 1994/95 by 1.51% above that of the 1994 transition period.

Council considered its Making of Rates for 1994/95 at its Ordinary meeting held 20 June 1994, in accordance with Council’s decision at its special meeting held on 14 June 1994, and resolved the following:

“THAT….

2) The following definitions relating to areas covered by rates be adopted;

…. Canowindra Rates – land within the Canowindra Town Improvement district as defined in the Government Gazette No. 124 dated 22 December 1989.”

In 2009, Council wrote to the Department of Local Government requesting Ministerial approval, under section 548(3) of the Act, to increase the minimum rates for both Residential and Business Category for the township of Canowindra. At this time the Department of Local Government undertook some background investigation and advised Council that “taking into consideration the rate peg for each of the years after 1993/94, they calculate that the minimums for both Residential and Business Canowindra could be increased without Ministerial approval as there was only approximately a $3.00 difference between the request and the amount that Council could increase the minimums to”.

Following this advice, Council has continued to increase the Canowindra rates by no more than the standard allowable rate pegging limit each year.

Current Situation

There is currently no formal Council Policy regarding Council’s management of these funds. To date Council has managed the allocation of funds from the reserve in line with the principles of the intent to which it was established as outlined above. The reserve continues to be legitimately funded on an annual basis and these funds have been allocated to projects in line with the intent of the original works program.

There has been a recent use of these funds to assist the signature Canowindra community event being the annual Balloon Festival, and whilst not Council infrastructure in these exigent circumstances localised to the economic impacts of the Canowindra community, Council deemed it appropriate providing the expenditure was subjected to public display and comment prior to being adopted.

A draft Canowindra Town Improvement Fund Reserve policy has been drafted and is annexed to this report. Guidelines for operational use will also be developed to correspond to the policy.

It is recommended that Council endorse the draft Canowindra Town Improvement Fund Reserve Policy and place the draft policy on public exhibition.

ITEM 12 - CANOWINDRA TOWN CENTRE URBAN DESIGN PROJECT

REPORT IN BRIEF

Reason For Report	To obtain council support to proceed with the Enquiry by Design process for this project
Policy Implications	Nil
Budget Implications	Nil - included in current budget
IPR Linkage	2.1.1.b - Implement CBD promotional activities and works in consultation with businesses and progress associations
Annexures	1. Canowindra Town Centre response to submissions ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\CANOWINDRA TOWN CENTRE ISSUES PAPER - 1149112

Recommendation

THAT:

1. The Canowindra Town Centre Review of Submissions Table, dated August 2020, be noted and a copy of the document sent to all submission makers for their information as well as uploaded onto Council’s website for a period of no less than 21 days; and

2. Council undertake the urban design process for the Canowindra Town Centre and that this be informed by the submissions to the Canowindra Town Centre issues paper.

Acting Leader - Community & Economy's REPORT

Council has previously been briefed on the Canowindra Town Centre Urban Design Project, and the background / issues paper prepared by Active Planning. The program scope intends to undertake a number of strategic planning phases involving high levels of community engagement to develop the Canowindra Town Centre Plan. This body of work includes the following:

1. Canowindra Town Centre Issues Paper – The public exhibition of the Canowindra Town Centre Issues Paper was the first step in realising the possibilities and opportunities of the centre through an urban designed approach. Feedback from the exhibition of the Issues Paper is being used to inform subsequent stages and to brief an urban designer to assist with the Enquiry-by-Design Workshops and development of the Canowindra Town Centre Plan.

2. Enquiry-by-Design Workshops – Enquiry-by-Design Workshops will be facilitated by an urban designer with experience in main street planning. The aim of the workshops will be to explore ways to create more attractive and functional spaces in Canowindra Town Centre. Current social distancing rules to address the COVID 19 Pandemic may place limitations on how future workshops will operate, and the consultants brief will deal with a number of contingencies to ensure all interested members of the community have opportunity to provide their input into this phase of the design process. The findings of the Enquiry-by-Design Workshops will assist with the preparation of the Canowindra Town Centre Plan.

3. Canowindra Town Centre Plan – The Canowindra Town Centre Plan will provide an urban design plan for Bank Street, as well as other key sites, that underpin town centre objectives. The Canowindra Town Centre Plan will document the tasks and projects proposed to be undertaken over the coming 10-year period. The draft plan will be placed on public exhibition to gain community feedback on the proposed actions.

The Canowindra Town Centre Issues Paper has been placed on public exhibition and it is now timely to consider community feedback and set the direction for the engagement of an urban designer to progress the Enquiry-by-Design Workshops and prepare a draft Canowindra Town Centre Plan.

Attached to this report is a detailed Review of Submissions Table that responds to all of the comments and issues raised from the public exhibition of the Canowindra Town Centre Issues Paper. Overall, feedback on the Issues Paper and the intended development of the Town Centre Plan has been positive and constructive. Issues and comments can be addressed as part of the development of the Canowindra Town Centre Plan.

Council has engaged suitably qualified urban design consultants to undertake the Enquiry-by-Design Workshops and complete the Canowindra Town Centre Plan.

ITEM 13 - MOLONG RECREATION AREAS - DRAFT MASTERPLANS

REPORT IN BRIEF

Reason For Report	To provide information to council relating to public feedback on the Molong Recreation Areas Draft Masterplans
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.3.1.b - Continue to work with state, regional and local business groups to identify and implement assistance strategies and programs
Annexures	1. Dr Ross Recreation Ground ⇩ 2. Hunter Caldwell ⇩ 3. Showground ⇩ 4. Molong Rec Ground Master Plans - Feedback ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\MOLONG RECREATIONAL GROUND MASTER PLANS - 1149114

Recommendation

THAT Council:

1. Resolve to ‘adopt in principle’ the three Molong Recreational Ground Master Plans.

2. Utilises the Molong Recreational Ground Master Plans in its decision making and planning processes under Council’s integrated planning and reporting framework as well as grant funding opportunities.

Acting Leader - Community & Economy's REPORT

Council has collaborated with the Molong Advancement Group in the development of three master plans for the key recreational areas in the Molong township being the Molong Showground – Golf Club Precinct, Hunter Caldwell Precinct and the Doctor Ross Memorial Precinct (known as the Molong Rec).

There was a high level of interest and participation in this master planning process from key stakeholders throughout the project, facilitated by Sala4D consultants. Initial workshops were held in November 2019 and draft plans were developed from there. Subsequent additional consultation was undertaken with representatives from key user groups at workshops held on 9 June 2020 at the Council Chambers and 16 June 2020 at Molong RSL. Sala4D consultants also briefed Council on the draft plans at the workshop held on 9 June 2020.

Following this Council and the Molong Advancement Group sought feedback and submissions from the wider community with regard to the draft master plans by placing them on public exhibition in line with Council’s Community Participation Plan.

A collation of the feedback received is attached. The feedback provided was generally focused on the following themes:

· Placement of trees and tree types

· Path types and placement

· Toilet upgrades

· Horse areas

· Poultry Pavilion

· Shared space considerations

· Golf Club requirements

ITEM 14 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2020/2021 Events Assistance Program
Policy Implications	Nil
Budget Implications	$7,000 to to be funded from the 2020/2021 Events Assistance Program
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Rotary Club of Orange Inc ⇩ 2. Orange Regional Vignerons Association ⇩ 3. Mulga Bill Festival Inc ⇩ 4. Matar Bullio Cup ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2020 - 2021 - 1145768

Recommendation

THAT Council approve the Event Assistance Program (EAP) funding for applications 1 through 4 as detailed in the report.

Acting Leader - Community & Economy's REPORT

Council has received four applications under the 2020/2021 Events Assistance Program (EAP).

Council’s Tourism, Culture & Events Coordinator has provided the following assessments.

Current Event Assistance Program Expenditure

The Allocated budget for the Event Assistance Program for 2020-2021 is $40,000. To date there has been no approved expenditure from the budget. The following applications will be the first to be considered for this financial year.

A conservative approach has been taken to these applications due to the nature of COVID and the fact that there is a presumption that there will be increased applications for events throughout the financial year. Being able to support as many events as possible to get the most value for Cabonne is important to the longevity in event engagement and community support.

	Applicant	Event	Funding Requested	Total previous funding	2019-2020 EAP Funding	Recommended Funding
1	Rotary Club of Orange Inc	2021 Banjo Paterson Australian Poetry Festival	$2,000 Core Event	$10,000 over 7 years	$1,000 Core Event	$1,000 Core Event
2	Orange Regional Vignerons Association	Orange Wine Festival	$5,000 Flagship Event	$30,500 over 8 years	$5,000 Flagship Event	$2,000 Core Event
3	Mulga Bill Festival Inc	Banjo Paterson Brunch and Sculpture Unveiling	$500 Developing Event	$0	$0	$500 Developing Event
4	Matar Stables Bullio Cup	Matar Stables Bullio Cup	$3,500	$1,500 over 2 years	$1,000 Core event	$3,500 Flagship Event

1. 2021 Banjo Paterson Australian Poetry Festival

Rotary Club of Orange Inc

The $10,000 that has cumulatively been given to the Banjo Paterson Australian Poetry Festival does not include extra given to set events such as the Banjo Paterson Dinner. Under the Guidelines the following has been established:

· It is a core event were visitation levels have remained constant. There will be events in Molong, Yeoval, Borenore areas and across schools within the Cabonne area.

· They have attached their strategic marketing plan that outlines how the targeted audience will be reached.

· The grant money will be used for marketing by way of print, radio and social media.

Based on the guidelines this does meet the criteria for a Core Event, however it is important to note that they are also supported by Orange360, thus a recommendation of $1,000 is suggested due to the support received from Council through its partnership with Orange360.

2. Orange Wine Festival

Orange Regional Vignerons Association

The Orange Wine Festival has been a consistent Flagship event over the past 7 years. Although the event meets most of the requirements of a Flagship Event there is a clause noted in the EAP guidelines that Cabonne Council will fund a Flagship event for a maximum of 3 years. It is also important to note that this event has been treated as a Flagship event for the past 7 years.

They are requesting funding to assist with delivering their marketing campaign. When noting the other stakeholders involved, they have listed Orange 360 who are also assisting them through their delivery of the marketing plan and event support. Council contributes more than $80,000 a year to be a member of Orange 360 and the promotion of flagship and signature events in the region is seen as a core function of Orange 360. The recommended funding amount reflects this relationship.

3. Banjo Paterson Brunch and Sculpture Unveiling

Mulga Bill Festival Inc.

This event will fall within the Banjo Paterson Australian Poetry Festival. Under the guidelines for Developing Event the following can be established:

· This is classed as a small one-off community event for the unveiling of the sculpture.

· It has the potential to attract people to Cabonne due to it falling within the Banjo Paterson Australian Society Festival and being located outside the museum.

· A brief marketing plan was not included in the application.

· The funding will be used for catering, printing of invitations and postage.

Based on the guidelines this event does meet the criteria for a developing event however, it is important to note that it is part of the Banjo Paterson Poetry Festival. A recommendation of $500 is suggested due to the community nature of the event and guidelines it adheres to.

4. Matar Stables Bullio Cup

Matar Stables

This equine endurance event has been classed as a Flagship event. Under the guidelines for Flagship Event the following can be established:

· They have outlined in their Post Ride survey results that they had a 95% return and plan to maintain or increase this return rate. They also had an increase of 20% participation within a year. There was an increase in overnight participation through competitors, officials, and spectators across the whole of Cabonne.

· The profile of the event is national and international, showcasing in the most prestigious endurance and equine outlet in New Zealand, Europe and UAE. They also produce a professional video highlight which promotes Cabonne’s agriculture and forestry.

· They outline that the grant will be used for the professional video production, prizes, road signage and traffic controls and ride base infrastructure.

Based on the guidelines this event does meet the criteria for a Flagship Event. This is due to the clear increase in participants from year to year and strong marketing campaign and professional video production which can assist in the promotion of Cabonne. A recommendation of $3,500 is suggested for this event.

ITEM 15 - RESOURCES FOR REGIONS PROGRAM - ROUND SEVEN

REPORT IN BRIEF

Reason For Report	For Council to consider projects for submission to round seven of the NSW Government's Resources for Regions Program.
Policy Implications	Nil
Budget Implications	$1,826,747 in funding for the Cabonne LGA from round seven of the Resources for Regions Fund
IPR Linkage	3.3.5.a Review community need for new and upgraded facilities
Annexures	1. Canowindra Proposed Sports Amenities and Grandstand ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\RESOURCES FOR REGIONS - 1148199

Recommendation

THAT Council apply for funding under round seven of the Resources for Regions Program to fund the construction of a new amenities block and spectator seating at Tom Clyburn Oval in Canowindra;

Acting Leader - Community & Economy's REPORT

BACKGROUND

As per the six previous rounds of the Resources for Regions Program, each eligible NSW LGA has been assigned an available amount of funding for their area. In the current funding round, the Cabonne LGA has been allocated $1,826,747.

FUNDING CRITERIA

Under the guidelines, infrastructure projects must seek funding of $250,000 or more. While organisations are not required to provide a matching contribution, co-contributions are strongly encouraged.

The infrastructure objectives of this round of funding are:

1. Mitigate the impact of mining on local infrastructure in the LGA.

2. Delivery of new economic opportunities that help strengthen and/or diversify the local economy.

3. Improved community amenity through new or upgraded community infrastructure.

Projects must be “shovel ready” and priority will be given to those projects that demonstrate they will be finished on time and within the budget.

Councils and community groups must demonstrate they have consulted with their local communities and have the support of their community.

Proposals need to align with State Government priorities and programs, as well as Council’s Community Strategic Plans, and must have strong community and stakeholder support.

Proposals must also address the issue of ongoing maintenance and associated costs to ensure they are not a burden on the community in the future.

COUNCIL PROJECTS PROPOSED FOR FUNDING

Proposed projects should consist of:

1. Projects already identified as priorities through the budget process.

2. Projects previously nominated to Council, but not as yet successful in securing funding.

The projects which have been nominated to date, and meet the above criteria include:

Project 1: Amenities block and spectator seating at Tom Clyburn Oval, Canowindra

Total cost: $1,839,454

Funding Sought: $1,826,747 (full funding amount available)

The Canowindra Sports Trust also independently applied for funding in the Stronger Country Communities Fund – Round 3 showing this project has been considerably consulted with the public.

This project would be eligible to meet the infrastructure objectives of the funding program.

At this stage Council have not been approached by any other community groups in relation to funding. Other projects may still come forward, however they will need to be to the stage of readiness required for submission to this round of funding.

ITEM 16 - CABONNE COUNCIL POOL MASTERPLAN

REPORT IN BRIEF

Reason For Report	To request additional funds for the pool masterplan
Policy Implications	Nil
Budget Implications	$19,026 to be funded from capital works reserve and $43,774 to be funded through reprioritisation of the 2020/21 capital works program
IPR Linkage	3.3.3.a - Maintain pools to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\RFQ 1099099 - MASTER PLAN DEVELOPMENT SHIRE SWIMMING POOLS - 1147821

Recommendation

THAT Council endorse the prioritisation of the Cabonne Public Swimming Pool strategic plan within the Council works program and fund the strategy through;

1. Reprioritisation of $43,774 within the 2020/21 capital works program

2. Fund $19,026 from Council reserves, to be recognised in the 2020/21 first quarter budget review.

Department Leader - Urban Infrastructure's REPORT

Council has previously indicated a priority with developing a strategic direction for management and development of Cabonne’s seven public swimming pools. A project proposal has been developed to seek quotations from suitably qualified consultants to create this strategy.

The project proposal includes the following stages:

Stage 1 – Inception and background review

o Inception meeting

o Stakeholder Engagement Plan – develop in consultation with Council

o Document review

o Analysis of current industry trends

Demographic analysis – Cabonne Council and mapping (Pools, Catchments and overlap, schools )

Stage 2 –Asset Review

o Site Assessment

o Asset condition assessment

§ Structural condition – buildings and pools

§ Assessment of treatment plant and chemical storage facilities

§ Estimated remaining life

§ Identify remedial works and necessary improvements including indicative costs

o Risk Assessment

o Management & Compliance Considerations and operational review

Stage 3 Stakeholder Consultation / Community Engagement

o Internal Staff / Operator workshop

o Meeting with Contractors and Advisory Committees

o Community survey and online survey of user groups

o Interviews / discussions Key Stakeholders

Stage 4 Analysis and Strategic Direction

o Preliminary Options report

o Facility improvements / upgrades to enhance functionality, utilisation, encourage multi-use, respond to contemporary industry trends and local / community needs

o Essential requirements / upgrades

o Workshop

o Business Analysis

o Costs of upgrades

o Financial modelling

o Future delivery models

Stage 5 – Reporting

o Draft report

o Community Engagement with stakeholders involved in earlier consultation

o Review feedback

o Final report

Given this master plan has been established as a strategic priority, Council Officers have sought, and engaged a contractor to undertake this work, however, a budget item was not resolved within the 2020/21 Cabonne Council Operating Budget.

Exclusion of the project from the budget was due to Officer oversight during budget preparations, with realisation of the fact occurring after the adoption of the budget for 2020/21.

To continue with this project, it is recommended to Council that the project be funded through a readjustment of project priorities within the current 2020/21 operating budget, and through funding the balance from Council reserves.

The following reallocation of project funding is suggested:

(710094) Septic Trench Upgrade Molong Showground	$23,000	Grant Funded Project
(528954) Canowindra Shade sails at Tennis Court Playground	$10,801	Completed 19/20
(528524) Eugowra pool tiling	$3,098	Work undertaken under other Capital budget
Total		$43,774
Remainder – To be funded from Reserve		$19,026

ITEM 17 - IMPACT OF COVID-19 ON 2020/21 POOL SEASON

REPORT IN BRIEF

Reason For Report	For Council to consider supporting closure of any pool facility if Public Health Order requirements cannot be met and reduction of pool use hours.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.3.a - Maintain pools to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COVID-19 SAFETY PLANS - 1149189

Recommendation

THAT Council:

1. Support the closure of any Cabonne pool facility if Public Health Order requirements cannot be reasonably met or managed; and

2. Support the reduction of public pool use hours from 30 to 20 per week for the village pools (excluding Molong and Canowindra) to ensure Covid-19 Public Health Order requirements are met.

Department Leader - Urban Infrastructure's REPORT

The 2020/2021 pool season is likely to be impacted by the current Covid-19 pandemic. It is a requirement that Council ensures pool operations fall within the Public Health Orders. The current Public Health (Covid 19 Restrictions on Gathering and Movement) Order (No 4) 2020 restricts the number of patrons able to utilise the facility at any one time.

It is currently unknown what changes to existing Public Health Orders may occur prior to the season commencing. Cabonne staff are continuing to manage and maintain the facilities with intention that the seven pools will be fully operational during the 2020/21 season.

To enable Council to appropriately manage any requirements, there is a need under the current Public Health Order No 4 to consider the reduction in the number of hours a village pool facility is open to the public. This will allow:

· An increased number of closure days of village pool facilities and implementation of a pool opening roster to ensure the community is equally serviced through the available opening days, which align with council staff ability to monitor adherence to Covid-19 Public Health Orders.

· The implementation of a Covid-19 plan to manage the facility.

· Risk reduction strategy, by increasing Council staff oversight of the facility operation.

· Reduction in risk of breaching the public health order and facing prosecution.

· Increase to the village pool manager responsibilities to incorporate Covid-19 requirements.

A reduction in village pool hours will not exclude facility users such as swimming clubs under Cabonne Pool User Agreements, where the user can implement a Covid-19 plan to utilise the facility outside of public hours. Any group can continue to submit a Covid-19 Plan and Pool User Agreement to council for private use, where it will be considered on merit and ability to adhere to the Public Health Order.

It is recommended that Council support the reduction of village pool public recreation hours from 30 hours (as set in the 2019/20 season) to 20 hours per village pool facility to enable satisfactory implementation of Covid-19 management strategies.

In addition, it is recommended that council supports any required further adjustment to village pool and tender pool operation, including the complete closure if required by any changes to the Covid-19 Public Health Orders.

ITEM 18 - DEVELOPMENT APPLICATION 2020/0154 - FENCE- LOT 23 DP 848546 - 82 MARSDEN STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council resolution to refuse DA2020/0154
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2020\03-2020-0154 - 1147503

Recommendation

THAT Development Application 2020/0154 for a fence at 82 Marsden Street, Molong, be refused for the following reasons:

1. The development for which consent is sought is inconsistent with the objectives of the R5 Large Lot Residential zone.

2. The development for which consent is sought is inconsistent with Clauses 1.2 and 3.3 of council’s Development Control Plan No 6 – Rural Small Holdings.

3. The granting of development consent is not in the public interest.

4. The development for which consent is sought will unreasonably and unnecessarily impact the visual amenity of the adjoining property.

5. The development for which consent is sought creates adverse visual impacts on the locality.

Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of council or a council committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s10(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s10(4) of the Environmental Planning and Assessment Act 1979, a person making a public submission to council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or council,

· All gifts made to any local councillor or employee of the council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

BACKGROUND

This development application was considered at Council’s Ordinary Meeting held Tuesday 28 July 2020. Council will recall that it resolved to defer the determination of the application at the request of the applicant (Minute Number: 20/07/01).

The applicant has not provided any further additional information nor has there been any design changes to the proposal. An assessment of the proposal is provided below for Council’s consideration.

SUMMARY

The following report provides an assessment of the development application submitted for the erection of a 1.8-metre-high, 50-metre-long corrugated iron fence at 82 Marsden Street, Molong – Lot 23 DP 848546.

The application has been referred to the Council for determination as the proposal is inconsistent with the Cabonne Local Environmental Plan 2012 and council’s Development Control Plan No 6 – Rural Small Holdings. accordingly, refusal of the application is recommended.

Applicant: S. Taylor-Wood

Owner: S. Taylor-Wood

Proposal: Fence

Location: 82 Marsden Street, Molong – Lot 23 DP 848546

Zone: R5 Large Lot Residential

Value: $7,750

The application was lodged with council on 20 May 2020 and was neighbour notified for a period of 14 days. During this period, one (1) submission was received that raised concerns with the visual impacts of the development between the subject land and adjoining lot.

The proposed development is uncharacteristic for the locality and is unreasonably and unnecessarily obtrusive within the landscape. An assessment of the application pursuant to Section 4.15 of the Environmental Planning and Assessment Act 1979, identifies impacts that are unnecessary and unreasonable, particularly where other alternatives are available.

The following matters have been considered during the assessment of the application:

· Whether the visual impact, bulk and scale of the development is acceptable upon the locality and adjoining properties,

· Whether the proposed development is consistent with the objectives of the R5 Large Lot Residential zone, and

· Whether the proposed development is consistent with Development Control Plan No 6 – Rural Small Holdings.

Approval of this application, contrary to the recommendation made by staff, will likely result an undesirable precedent of colorbond/corrugated iron fencing in rural and rural residential areas, particularly where the desired and prevailing character is stock proof/wire fencing to maintain the rural character of the area.

An assessment of the application has been provided hereunder; refusal of the application is recommended for the following reasons and are discussed in detail in the body of the report:

I. The development for which consent is sought is inconsistent with the objectives of the R5 Large Lot Residential zone.

II. The development for which consent is sought is inconsistent with Clauses 1.2 and 3.3 of council’s Development Control Plan No 6 – Rural Small Holdings.

III. The granting of development consent is not in the public interest.

IV. The development for which consent is sought will unreasonably and unnecessarily impact the visual amenity of the adjoining property.

V. The development for which consent is sought creates adverse visual impacts on the locality.

THE APPLICATION/THE PROPOSAL

Council’s consent is sought for the erection of a corrugated iron fence at 82 Marsden Street, Molong – Lot 23 DP 848546.

The proposal involves the erection of a 1.8-metre-high corrugated iron fence along the western boundary as per figure 1. The proposed fencing will be 50 metres long and will be second hand medium grey iron. The approximate location of the proposed fence is denoted by the yellow broken line in Figure 1.

Figure 1 - locality plan

Figure 2 – View to the adjoining property

Figure 3 – Approximate Location of fence (facing north-west)

Figure 4 – Approximate location of fence (facing south west)

MATTERS FOR CONSIDERATION

Section 1.7 - Application of Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994

Section 1.7 of the EP&A Act identifies that Part 7 of the Biodiversity Conservation Act 2016 (BC Act) and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environments.

There are four triggers known to insert a development into the Biodiversity Offset Scheme (i.e. the need for a BDAR to be submitted with a DA):

· Trigger 1: development occurs in land mapped on the Biodiversity Values Map (OEH) (clause 7.1 of BC Regulation 2017);

· Trigger 2: development involves clearing/disturbance of native vegetation above a certain area threshold (clauses 7.1 and 7.2 of BC Regulation 2017); or

· Trigger 3: development is otherwise likely to significantly affect threatened species (clauses 7.2 and 7.3 of BC Act 2016).

The fourth trigger (development proposed to occur in an Area of Outstanding Biodiversity Value (clause 7.2 of BC Act 2016) is generally not applicable to the Cabonne LGA; as no such areas are known to occur in the LGA. No further comments will be made against the fourth trigger.

The development site has been mapped as containing White Box grassy woodland in the upper slopes sub-region of the NSW South Western Slopes Bioregion (PCT 266) and Blakely’s Red Gum - Yellow Box grassy tall woodland of the NSW South Western Slopes Bioregion (PCT 277). PCT 277 is listed as an Endangered Ecological Community in NSW and as Critically Endangered under the Environment Protection and Biodiversity Conservation Act 1999 (Cth).

The proposed development does not involve the removal of any native trees or vegetation. In consideration of the above, the development is unlikely to significantly affect threatened species or their habitats, nor is it likely to adversely impact upon any endangered or ecological communities. The land is not identified, nor declared as an area of outstanding biodiversity value. There are no observable habitat links/vegetation corridors to or from the land. The land is more or less surrounded by highly disturbed urban environments with limited habitat potential. Given the characteristics of the site and the minimal level of habitat provided on the land, the proposed development does not involve key threatening processes that could threaten the survival or evolutionary development of a species.

In this regard, the development is considered to be satisfactory with respect to Section 7.3 of the Biodiversity Conservation Act 2016.

Section 4.15

Section 4.15 of the Environmental Planning and Assessment Act 1979 requires council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Cabonne Local Environmental Plan 2012

Part 1 - Preliminary

Clause 1.2 - Aims of Plan

The broad aims of the LEP are set out under subclause 2. Those relevant to the application are as follows:

(a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following—

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

The application is considered to be somewhat consistent with the aims of the Plan; however, some inconsistencies have been identified and are discussed in the body of this report.

Clause 1.6 - Consent Authority

This clause establishes that, subject to the Act, council is the consent authority for applications made under the LEP.

Clause 1.7 - Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned R5 Large Lot Residential
Lot size map	Minimum lot size 4000 m2
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Has biodiversity sensitivity on the subject land
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not affected by riparian, watercourse or groundwater vulnerability
Land reservation acquisition map	No land reserved for acquisition

Those matters that are of relevance are addressed in detail in the body of this report.

Clause 1.9A - Suspension of Covenants, Agreements and Instruments

This clause provides that covenants, agreements and other instruments which seek to restrict the carrying out of development do not apply with the following exceptions.

· covenants imposed or required by council

· prescribed instruments under Section 183A of the Crown Lands Act 1989

· any conservation agreement under the National Parks and Wildlife Act 1974

· any trust agreement under the Nature Conservation Trust Act 2001

· any property vegetation plan under the Native Vegetation Act 2003

· any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· any planning agreement under Division 6 of Part 4 of the Environmental Planning and Assessment Act 1979.

Council staff are not aware of the title of the subject property being affected by any of the above.

Part 2 - Permitted or Prohibited Development

Clause 2.1 - Land Use Zones and Clause 2.3 - Zone Objectives and Land Use Table

The subject site is located within the R5 Large Lot Residential zone. The proposed development is for the erection of a fence and is permitted with consent for this zone. This application is seeking consent.

Clause 2.3 of LEP 2012 references the Land Use Table and Objectives for each zone in LEP 2012. These objectives for land zoned R5 Large Lot Residential are as follows:

1 - Objectives of the R5 Large Lot Residential Zone

· To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality.

· To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future.

· To ensure that development in the area does not unreasonably increase the demand for public services or public facilities.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

In consideration of the first objective, the development site contains an existing dwelling house that is consistent with the intent of this objective. Notwithstanding, the proposal is for the erection of a fence that is ancillary to this dwelling. It is considered that the proposed fence will compromise the views and vistas to and from the property. The fence will have an unnecessary adverse impact upon the scenic quality of the subject land and locality.

In consideration of the second stated objective, the proposed development will not hinder the proper and orderly development of urban areas in the future.

The development will not unreasonably increase the demand for public services or public facilities.

In consideration of the last stated objective, due to the visual impacts associated with the development, it is considered to the proposed fence has the potential to generate land use conflicts between adjoining properties as the proposed fence unreasonably compromises the views and vistas of the adjoining neighbour.

In this regard, the application is considered to be somewhat inconsistent with the objectives of the zone.

Part 3 - Exempt and Complying Development

The application is not exempt or complying development.

Part 4 - Principal Development Standards

The Part 4 standards are not relevant to the application.

Part 5 - Miscellaneous Provisions

The Part 5 provisions are not relevant to the application.

Part 6 - Additional Local Provisions

Clause 6.8 - Essential Services

Clause 6.8 applies and states:

Development consent must not be granted to development unless the consent authority is satisfied that any of the following services that are essential for the proposed development are available or that adequate arrangements have been made to make them available when required:

(a) the supply of water,

(b) the supply of electricity,

(c) the disposal and management of sewage,

(d) storm water drainage or on-site conservation,

(e) suitable road access.

In consideration of this clause, all utility services are available to the land and adequate for the proposal.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy 55 Remediation of Land

State Environmental Planning Policy 55 - Remediation of Land (SEPP 55) is applicable. Pursuant to Clause 7 Contamination and remediation to be considered in determining development application:

(1) A consent authority must not consent to the carrying out of any development on land unless:

(a) it has considered whether the land is contaminated, and

(b) if the land is contaminated, it is satisfied that the land is suitable in its contaminated state (or will be suitable, after remediation) for the purpose for which the development is proposed to be carried out, and

(c) if the land requires remediation to be made suitable for the purpose for which the development is proposed to be carried out, it is satisfied that the land will be remediated before the land is used for that purpose.

The current and previous land use history of the site comprises of large lot residential development. The site is not known to have been use for any purpose listed in Table 1 of the Contaminated Land Planning Guidelines. The site is therefore unlikely to be contaminated. In this regard, the subject land is considered to be acceptable in its current form and further investigations regarding contamination/SEPP 55 are not necessary.

State Environmental Planning Policy (Koala Habitat Protection) 2019

Cabonne Council is identified within the SEPP Koala Habitat Protect schedule as having koala habitat. A BioNet search did not reveal any sighting of Koalas in the locality.

The Draft Koala Habitat Protection Guideline published by the NSW Department Planning, Industry and Environment has two key aims:

· To guide councils on how to prepare Koala Plans of Management, and

· To standardise the process that applicants are to follow and consent authorities to implement when preparing and assessing development applications.

It is considered that the proposed development falls within the Tier 1 category of the Draft Guideline in which there is low or no direct impact arising as a result of the development. The proposal is considered to have low or no direct impact for the following reasons:

· The subject land does not comprise core Koala habitat but has been mapped as containing vegetation that is suitable to be occupied by Koalas.

· The subject land is cleared, and the proposed development will not result in the clearing of native vegetation.

· The development does not trigger the Biodiversity Offsets Scheme threshold under the Biodiversity Conservation Act 2016.

· No native vegetation will be removed.

· The footprint of the development will not compromise the movements of Koalas.

In this regard, the proposal is considered to satisfy the requirements of the SEPP and a Koala Plan of Management is not required in this instance. Accordingly, the development is considered to have low or no direct impact upon Koalas and their habitats.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION 4.15(1)(a)(ii)

There are no known draft environmental planning instruments that have been placed on exhibition that affect the proposed development or subject land.

DESIGNATED DEVELOPMENT

The proposed development is not designated development.

INTEGRATED DEVELOPMENT

The proposed development is not integrated development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Development Control Plan No 6 – Rural Small Holdings

Development Control Plan No 6 – Rural Small Holdings (“the DCP”) applies to the subject land. An assessment of the proposed development against the relevant Planning Outcomes will be undertaken below.

1.2 Aims and Objectives

The aims and objectives of this Plan applies, and states in part that development to which this plan applies is:

(v) To enable other forms of development to be carried out on land within the rural residential zone provided that such uses are in keeping with the rural character of the locality and are compatible with the existing or likely future rural residential land uses.

(vii) To encourage the development of rural small holdings which are of a high quality and which enhance the character and function of the rural countryside

In consideration of the above, the proposed development is largely inconsistent with the objectives of the Plan. As discussed in the foregoing report the proposed fence is considered not to be consistent with the rural character of the locality and is not a compatible form of development within a rural lifestyle zone.

The subject land is located within the R5 Large Lot Residential zone and where the surrounding and prevailing character consists predominantly of single storey dwellings, ancillary outbuildings, and stock proof/wire fencing. The intent of the zone is to provide residential living on a lifestyle/rural allotment. Corrugated iron fencing is not considered to be consistent with a rural/lifestyle allotment.

A 50-metre-long, 1.8-metre-high corrugated iron fence within a metre of an adjoining property is not a compatible nor appropriate form of development in a zone that promotes a rural lifestyle.

The proposed fence is unnecessarily obtrusive in its setting and is not consistent with the intended and prevailing character of the locality.

The proposal is not of a quality that enhances the character associated with a rural lifestyle allotment.

3.3 Fencing

“The boundaries of each lot in any new subdivision are to be fenced at the time of subdivision to a standard satisfactory to Council…”

Whilst the proposal is not necessarily for a subdivision, nor does it intend on replacing the boundary fence, this clause is still of some relevance to the application. The standard of fencing in the rural residential area in 1994 when the subject land was created was stock proof/wire fencing. This standard remains today.

Corrugated iron fencing such as that proposed is not considered to be an acceptable standard.

In consideration of the above provisions, the proposal is inconsistent with provisions of DCP 6.

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

Demolition of a Building (clause 92)

The proposal does not involve the demolition of a building.

Fire Safety Considerations (clause 93)

The proposal does not involve a change of building use for an existing building.

Buildings to be Upgraded (clause 94)

The proposal does not involve the rebuilding, alteration, enlargement or extension of an existing building.

BASIX Commitments (clause 97A)

BASIX is not applicable to the proposed development.

THE LIKELY IMPACTS OF THE DEVELOPMENT s4.15(1)(b)

Context and Setting

The subject land contains an existing dwelling house and ancillary outbuildings and structures. The development site is well landscaped by a variety of native species endemic to the area.

The subject land is located within the R5 Large Lot Residential zone and where the surrounding development pattern and prevailing character consists predominantly of single storey dwellings, ancillary outbuildings, and stock proof/wire fencing.

When considering the prevailing and desired neighbourhood character for the area, it is considered that a 50 metre long, 1.8 metre high corrugated iron fence within a metre of the property of an adjoining property is not consistent with the context and setting of the area.

Corrugated iron fencing is not encouraged nor appropriate in the R5 Large Lot Residential zone due to the adverse visual impacts it creates upon land zoned for the purposes of promoting a rural residential/lifestyle.

It is considered that the proposal is not consistent with the context and setting of the area for the following reasons:

· The fencing in the area is typically characterised by 1200 mm high ‘farm style fencing’ which is predominantly steel/timber posts and wire/netting.

· The proposal seeks consent for the erection of an 1800 mm high solid corrugated iron fence. It is considered that the proposed fencing is uncharacteristic for the area and is not appropriate with the prevailing character of the area, particularly where fencing is stock proof/wire fencing.

· Fencing in the rural and rural residential areas of the locality contributes to the character of the area. The proposed fencing does not contribute to the rural lifestyle or character of the area. Corrugated iron fencing and other impermeable fences including corrugated iron, that is typical of an urban area, is not an appropriate form of development in rural and rural residential areas.

· Whilst the proposed fence will be partially visible from the public realm, the greatest visual impact of the fence occurs between the subject land and adjoining property.

· The proposal will unreasonably compromise the setting of the adjoining landowner.

· The fencing style and material is inconsistent with that of the streetscape.

· The effect of the proposed fence on the prevailing neighbourhood character is unreasonable and unnecessary.

Whilst staff understand the importance of fencing, particularly where development intensity increases, a balance must be found between the use of fences for increased privacy (both visual and acoustic) and the impact on street appearance.

Approval of this application for a corrugated iron fence within a rural residential zone is likely to lead to an undesired precedent that has the potential to compromise the rural lifestyle and overall intent of the zone.

Accordingly, the impacts of the fence upon the context and setting of the area is unreasonable and is uncharacteristic for the area.

Visual Impacts

The visibility of the proposed fence is likely to have an unreasonable and unnecessary impact on the views and vistas of the landowner and adjoining landowner as:

· The fence is partially visible from Marsden Street. Notwithstanding, the greatest visual impact will occur between the subject land and adjoining property.

· The height and visual bulk of the proposed fence is excessive and will unreasonably impact the enjoyment of views from the adjoining lot it.

· The proposed fence will result in unacceptable visual impacts on the private open space of the adjoining lot.

· The proposed fence will detract the visual and scenic quality of the locality.

· The proposed fence will dominate the northern and north eastern aspect of the adjoining dwelling

· It does not complement the existing built from and unreasonably obtrudes the visual enjoyment of the adjoining lot.

Whilst the visual impacts are relatively localised, they are still considered to be unreasonable and unnecessary. Due to the visual impacts of the development upon the views and vistas of the adjoining properties and locality, the development significantly, unreasonably, and unnecessarily reduces the amenity enjoyed by the adjoining landowners.

The need to mitigate the visual privacy impacts of the adjoining neighbour perceived privacy impacts is not sufficient justification for the bulk and scale of the fence, particularly where there are other suitable alternatives exist such as landscaping.

Neighbourhood Amenity

The proposed fence is not considered to be commensurate with the prevailing and existing neighbourhood character. The level of impact upon the amenity of the neighbourhood is unnecessary.

THE SUITABILITY OF THE SITE s4.15(1)(c)

The proposed development is located in the R5 Large Lot Residential zone and is permissible with the consent of council. The suitability of the site has been addressed in the above sections of the report. The development of the site will create adverse impacts on the context and setting of the area. Additionally, the development of the site will detrimentally affect the adjoining land and is likely to lead to land use conflict.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

The proposed development is defined as "notifiable development" under the provisions of the Community Participation Plan. The application was advertised for the prescribed period of 14 days and at the end of that period one submission was received. A summary of the submissions and Council’s response to those issues raised are provided below:

SUMMARY OF SUBMISSION	COUNCIL RESPONSE
The fence acts a barrier and is offensive in the landscape.	Staff do not necessarily disagree with this comment. As discussed in detail in the above sections of this report, the fence is visually obtrusive in the landscape and uncharacteristic for the area.
Corrugated iron diminishes the quality of the environment	To an extent, staff agree with this. Corrugated iron in terms of roof sheeting is acceptable; however, in terms of fencing, it is not acceptable in land zoned for the purpose of rural residential development due to its ‘barricade’ like nature in a rural/lifestyle zone.
The fence will not visually impact the applicant.	To an extent, this statement is agreeable. Whilst the fence will be visible from the applicants’ yard, the habitable areas and private open space of the adjoining dwelling has direct views of the proposed fence. As discussed in the body of this report, the fence is visually obtrusive and unreasonably impacts the views and vistas of the adjoining landowner.
The fence will dominate the eastern boundary of the adjoining property	Agreed. As discussed in the body of this report, the proposed fence unreasonably dominates the landscape and is unnecessarily prominent.
It will affect the market value of our house	Speculation and the value of property prices is not a matter for consideration under the Environmental Planning and Assessment Act 1979.

PUBLIC INTEREST s4.15(1)(e)

The development has been assessed against the State and Local Environmental Planning Instruments, the Development Control Plan and other guidelines. The assessment identified non-compliances and impacts. These non-compliances are discussed in detail in the above sections of the report,

Approval of this application, contrary to the recommendation made by staff, could set an undesired precedent for the erection of corrugated iron fencing and other impermeable fencing in rural and rural residential areas which in turn, impacts the rural lifestyle that is promoted in the locality.

Approval of the application is considered not to be in the public interest.

SUMMARY

The proposal does not complement or enhance the rural landscape or its surroundings and unnecessarily and unreasonably compromises the views and vistas of the adjoining neighbour. Whilst the visual impacts are relatively localised, they are still considered to be unreasonable and unnecessary.

The development significantly, unreasonably, and unnecessarily reduces the amenity enjoyed by the adjoining landowners and the proposal is not an appropriate form of development in its context and setting.

Whilst the proposed development is permissible with the consent of Council, it is not compliant with the relevant aims, objectives, and provisions of Cabonne Local Environmental Plan 2012 (as amended) and Development Control Plan.

A section 4.15 assessment of the development indicates that the development is unreasonable in this instance.

It is recommended that the application be refused for the following reasons:

I. The development for which consent is sought is inconsistent with the objectives of the R5 Large Lot Residential zone.

II. The development for which consent is sought is inconsistent with Clauses 1.2 and 3.3 of council’s Development Control Plan No 6 – Rural Small Holdings.

III. The granting of development consent is not in the public interest.

IV. The development for which consent is sought will unreasonably and unnecessarily impact the visual amenity of the adjoining property.

V. The development for which consent is sought creates adverse visual impacts on the locality.

VI. The development for which consent is sought creates adverse visual impacts on the locality.

ITEM 19 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1148351

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 20 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1148352

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 21 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1148354

Recommendation

THAT Councillors call any matters of urgency.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 22 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1148355

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1148157

Senior Rates Officer's REPORT

The Rate Collection Summary to 31 July 2020 is attached for Council’s information. The percentage collected is 9.8% which is similar to previous years.

Due to the Covid-19 pandemic, the Office of Local Government has changed the due date of the first instalment to 30 September 2020.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary July 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1148628

Senior Accounting Officer's REPORT

Council’s investments as 31 July 2020 stand at a total of $42,499,233.72.

Council’s average interest rate for the month of July 2020 was 1.14%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained at 0.25% during the month of July. However, Council’s average rate is higher than Council’s benchmark rate of the 30-Day Bank Bill Swap Rate of 0.0900%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a breakup of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for July 2020 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 1149183

General Manager’S REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1148780

General Manager’S REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available Council meeting.

5. Limit of $3,000 per allocation unless other approved by Council.

There was NIL allocation of funds processed in the past month

ITEM 5 - LOCAL GOVERNMENT WEEK 2020 WRAP UP

REPORT IN BRIEF

Reason For Report	To provide an update on Council participation during Local Government Week
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Local Government Week 2020 Wrap Up ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK 2019 - 2023 - 1148100

Governance Officer's REPORT

Local Government Week 2020 was celebrated by focusing on showcasing Council services through electronic platforms such as on the website, Facebook, Instagram and LinkedIn.

With the theme being ‘Council’s Do’ it was a great opportunity to promote services that council is involved in that may be lesser known in the community.

Refer to the attachment for a Wrap Up of Cabonne Council’s 2020 Local Government Week participation.

ITEM 6 - TOWN CENTRE CONSULTATIONS FOR MOLONG AND CANOWINDRA

REPORT IN BRIEF

Reason For Report	To advise of the timeline for the Town Centre consultations taking place in Molong and Canowindra.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.b - Implement CBD promotional activities and works in consultation with businesses and progress associations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\MOLONG TOWN CENTRE URBAN DESIGN - 1148887

Acting Leader - Community & Economy's REPORT

Urban Design experts, Sala4D are returning to Molong and Canowindra for follow up consultation on the Molong and Canowindra town centre designs.

The initial draft issues papers outlined the strengths and weaknesses, as well as the history of the two town centres. These papers were put on public display for feedback and comment.

The upcoming consultation and drop-in sessions aim to allow members of interested groups and the general community to approach Council and Sala4D with ideas for what they perceive to be functional and long-lasting town centres.

The questions posed to the community are:

· Do you want your Town Centre to change?

· Do you want a place that's easy for quick visits?

· Do you want a place where you linger?

· Do you want a place for town events?

· Who are the people that we need to cater for?

An associated media release, advertisements and social media marketing strategies are all being employed to spread the word regarding these consultation sessions. In addition, a flyer drop to all main street businesses has been completed.

The details of the itinerary for the four-day visit are as follows:

Molong

Monday 24 August

Tuesday 25 August

9:30am-12pm

Detailed site analysis (with design team)

9:30am-5pm

Drop in session

Bank Street Kiosk

Appointment not required, but please register interest.

1pm-5pm

Bank Street Kiosk (outside of SPAR)

By appointment only

6pm-8pm

Molong RSL

RSVP Required

Canowindra

Wednesday 26 August

Thursday 27 August

9:30am-12pm

Detailed site analysis (with design team)

9:30am-5pm

Drop in session

Old Vic Inn

Appointment not required, but please register interest.

1pm-5pm

Old Vic Inn

By appointment only

6pm-8pm

Canowindra Services Club

RSVP Required

ITEM 7 - INFRASTRUCTURE CABONNE REPORT

REPORT IN BRIEF

Reason For Report	To update Council on the works in progress by Infrastructure Cabonne.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Council Engineering Report August 2020 - Annexure ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1149492

Deputy General Manager - Cabonne Infrastructure's REPORT

Please find annexed the updated information on 2020/21 works in progress by Infrastructure Cabonne.

ITEM 8 - WASTEWATER ANNUAL RETURNS TO EPA

REPORT IN BRIEF

Reason For Report	To inform Council of the Annual Returns for the Canowindra and Molong EPA Licences
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.3.3.d - Operate effluent reuse schemes
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MONITORING\MOLONG SEWERAGE TREATEMENT PLANT EPA LICENCE 1623 - 1149175

Department Leader - Urban Infrastructure's REPORT

Licensees are required to submit an annual return to the EPA for the reporting period for each EPL held. This reports on the compliance and non-compliances with the licence conditions. Cabonne Council holds two EPLs; Canowindra Wastewater Treatment Works (1623) and Molong Waste Water Treatment Works (1750).

As required under the EPL, both sites test results for monitoring are collated and recorded for public access on the council website. This allows for transparent monitoring and recording of results.

The Cabonne and Molong PIRMP (Pollution Incident Response Management Plan) is also available on the Council website. This document forms the response plan for an environmental event. The document has undergone a complete review and desktop testing of scenarios with the involvement of operational staff and has been completed in line with our EPL requirements.

Molong Annual Return Data

Reporting Period 1/4/2019 to 31/3/2020

Number of EPL monitoring points; 3

Effluent treated; 178180 KL

Reclaimed Irrigation Water (use at the Canowindra Sports ground and Golf Club); 16944 KL

Number of complaints in the reporting period; 0

Details of non-compliance		Number of occurrences
L2- Concentration Limits	Exceedance of TSS at discharge Point 1	2
L2- Concentration Limits	Exceedance of pH at Discharge Point 1	7
L3- Volume and Mass limits	Exceedance of Volumetric discharge Limit at discharge Point 1	4 * (3 x Rainfall +10mm recorded, therefore excess discharge allowed under licence, 1 x water damage to flow meter causing malfunction)
M2- Monitoring of Concentration of Pollutants	Monthly sample not recorded	2

The Molong Wastewater treatment plant has been experiencing an algae bloom within the maturation pond. This is contributing to the higher pH recorded. A temporary aeration system via a pump has been utilised to assist with managing the pH. Due to the recirculation, some higher readings of TSS have been experienced. Cabonne has been actively communicating with the Cabonne EPA regulatory officer to ensure they are aware of the issues and able to offer support and advice. Since the completion of the reporting period, the pH levels have lowered to remain within reporting limits.

Canowindra Annual Return Data

Reporting Period 1/5/2019 to 31/4/2020

Number of EPL monitoring points 9

Effluent treated; 100428 KL

Number of complaints in the reporting period; 0

Details of non-compliance		Number of occurrences
M6.1 – Discharge to Utilisation area	Daily volumetric Flow Monitoring	302

A self-report of the breach of M6.1 was made to the EPA on the 16/4/2020 regarding discharge from monitoring Point 4. Discharge had been occurring within the licence conditions, but without flow monitoring in place. The identification of the breach immediately resulted in a flow monitoring to commence and communication with the landholder regarding licence conditions to utilise water. The self-report identified that monitoring has not been undertaken for the previous 7 years. Council staff are working with the EPA on resolving other issues surrounding this discharge location.

Review of wastewater plants

Council has engaged Hunter H20 to undertake a plant review of the Molong and Canowindra Wastewater treatment sites. The review includes process and capacity investigation. These documents currently remain in draft. This review will assist in determining the future management of the wastewater assets including renewal, replacement and capacity. A number of recommendations have been identified in the review including:

- Improvements to internal monitoring;

- Changes to plant operational procedures and processes;

- Identified maintenance improvements;

- Safety improvements.

Although the report is in draft phase, work has commenced on implementing the recommendations and ensuring the performance of the wastewater plant is continually improving.

ITEM 9 - TREE MAINTENANCE IN MANILDRA

REPORT IN BRIEF

Reason For Report	To report on planned maintenance for trees in Manildra.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.1.c - Complete annual tree maintenance and hazard removal program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\STREET TREES - 1149108

Department Leader - Urban Infrastructure's REPORT

At the July 2020 Council meeting a request was made for a report in relation to dangerous gum trees that are around Toogong, Whitton and Parkes streets in Manildra. The following report is to demonstrate investigation and actions taken regarding tree condition in those areas of Manildra. The inspection was carried out on the 4/8/2020 by the Department Leader Urban Infrastructure and Environmental Safety Officer.

In line with Council’s tree management procedure, a letter box drop to notify the near residents of trees identified for removal will be undertaken and social media messages will be posted to notify the wider community.

Work outside of the ability of council staff is to be undertaken by a qualified arborist. It is estimated that the council staff work will be completed by the 30 October 2020 and the arborist will be completed by September 2020.

Location	Detail	Action	By Whom
Whitton Street (Between Orange and Molong)	2 x Stumps	Remove	Contractor
	Dead wood and rubbish piles and rocks	Clean up tidy space to allow for mowing	Council Staff
	Tree Grove- 2 x Grey Box	Trim and Make safe	Contractor
Intersection of Whitton and Toogong streets	Dead wood and rubbish piles,	Clean up tidy space to allow for mowing	Council Staff
	2 x large Gum	Trim and make safe, lighten load bearing branches	Contractor
	1 x Large White Box	Cannot be removed due to powerlines. To be undertaken by power line contractors	Department Leader- Contact to Essential energy made to request removal
Whitton Street (Toogong to Forbes)	2 x Large gums	Trim and make safe	Contractor
Whitton Street (Toogong to Forbes)	Reshooting peppercorn	Remove and spray to discourage further shooting	Council staff
Toogong Street (Whitton to Boree)	1 x Grey Box	Trim and lighten load bearing limbs	Contractor
	Reshooting peppercorn	Underneath Grey box tree remove	Contractor
	Reshooting gum stump	Cut back shoots and level surrounding ground from stump grindings	Council Staff
Unnamed Laneway between Orange and Molong St	Dead grey box- Dangerous and high risk	Remove- Not a suitable location for replanting	Contractor
Orange Street (Parkes to Moura)	Trim street trees	Lift up, shape and make neater to allow pedestrian movement on nature strip	Contractor
Orange Street (Parkes to Moura)	1 x small gum	Remove dead wood	Contractor
Parkes Street	Box thorn	Remove	Council Staff
	3 x Large Yellow and Grey Box	Reduce weight, trim and make safe	Contractor
	Dead wood and rubbish piles under trees	Clean up tidy space to allow for mowing	Council Staff

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2020

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1144714

Department Leader - Development Services' REPORT

Development Applications have been received during the period 01/07/2020 to 31/07/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

APPLICATION NUMBER	DETAILS	ESTIMATED VALUE
2021/0002	Garage Applicant: J Davis Owner: J & T Davis Zone: R1 Address: Lot 9 DP 758221, 72 Tilga St, Canowindra	$15,000
2021/0001	Shed Applicant: P Amberge Owner: P & A Amberge Zone: R5 Address: Lot 2 DP 1091737, 1365 Davys Plains Rd, Cudal	$8,000
2021/0003	Garage & Retaining Wall Applicant: B Gosper Owner: B Gosper Zone: RU1 Address: Lot 1 DP 511492, 833 Mitchell Hwy, Orange	$39,716
2021/0004	Above Ground Swimming Pool Applicant: L & A Ellis Owner: L & A Ellis Zone: R5 Address: Lot 168 DP 750147, 42 Square Rd, Moorbel	$12,500
2021/0005	Shed Applicant: R Morrison Owner: R Morrison Zone: R5 Address: Lot 293 DP 750147, 4254 Belubula Way, Moorbel	$53,300
2020/0148/1	Modification to Dwelling Applicant: D & M Lawrence Owner: D & M Lawrence Zone: R5 Address: Lot 3 DP 1230694, 132 Speedy St, Molong	$---
2021/0006	Shed Applicant: T Armstrong Owner: T & K Armstrong Zone: R5 Address: Lot 2 DP 1230694, 136 Speedy St, Molong	$27,328
2021/0007	Alterations & Additions (Screen Enclosure) Applicant: B McKenzie Owner: B McKenzie Zone: RU1 Address: 1197 Banjo Paterson Way, Molong	$43,220
2021/0008	Dwelling Applicant: J Ryan Owner: J & M Ryan Zone: R5 Address: Lot 1 DP 1230694, 138 Speedy St, Molong	$300,000
2021/0009	Temporary Erection of a Marquee Applicant: P & M Stivens Owner: Planline Pty Ltd Zone: RU1 Address: Lot 102 DP 1031436, 1034 The Escort Way, Borenore	$---
2021/0011	Shed Applicant: A Roderick Owner: A Roderick Zone: R5 Address: Lot 1 DP 1071968, 2 Windera Dr, Windera	$10,000
2020/0137/1	Modification to Relocation of Existing Dwelling Shed & 2 Lot Subdivision Applicant: D McKenzie Owner: D McKenzie Zone: RU1 Address: Lot 1 DP 1114364 & lots 232 248 & 247 DP 750147, 46 Red Lane, Moorbel	$---
2021/0014	Events (Weddings) Applicant: Racine Restaurant Owner: Balmoral Swift Pty Ltd Zone: Address: Lot B DP 179711, 194 Nancarrow Lane, Nashdale	$---
2021/0010	Roof Structure Over Existing Arena Applicant: J Haynes Owner: J & A Haynes Zone: RU1 Address: Lot 12 DP 831042, 242 Long Point Rd, Mullion Creek	$75,000
2021/0013	Farm Shed Applicant: J & M Vassallo Owner: J & M Vassallo Zone: RU1 Address: Lot 133 DP 750175, 93 Janelli Lane, Gooloogong	$90,000
2021/0015	Shed Applicant: S Whiley Owner: S Whiley Zone: RU5 Address: Lot 1 DP 758643, 15 Toogong St, Manildra	$19,500
2020/0130/1	Modification to Dwelling & Detached Shed Applicant: N Beehag Owner: G & E Wiltshire Zone: RU5 Address: Lots 1 & 2 DP 1864, Creek St, Cudal	$---
2021/0012	Cellar Door Applicant: D Swift Owner: Balmoral Swift Pty Ltd Zone: RU2 Address: Lot B DP 179711, 194 Nancarrow Lane, Nashdale	$---
2021/0016	Dwelling & Detached Garage Applicant: G Lee Owner: G Lee Zone: RU1 Address: Lot 29 DP 848900, 42 Cockatoo Lane, Emu Swamp	$625,000
2021/0017	Small Bar & Retail Premises Applicant: G & J Yeo Owner: G & J Yeo Zone: B2 Address: Lot 1 DP 1154158, 35 Gaskill St, Canowindra	$10,000
2021/0018	Shipping Container (Storage shed) Applicant: A & R Sunderland Owner: A & R Sunderland Zone: R5 Address: Lot 2 DP 1158342, 205 Moorbel Dr, Moorbel	$6,000
2021/0019	Shipping Container (Storage Shed) Applicant: G Murphy Owner: G & A Murphy Zone: R5 Address: Lot 1 DP 1158342, 203 Moorbel Dr, Moorbel	$3,100
2021/0020	Cafe Applicant: N Murray Owner: W & J Hogan Zone: R1 Address: Lot 2 DP 14474, 47 Bank St, Molong	$2,000
2021/0021	Emergency Services Facility Applicant: Cabonne Council, C/- Core Rural Consulting Owner: Johnson Zone: RU1 Address: Lot 107 DP 753255, 3340 Gundong Rd, Obley	$300,000
2021/0022	Shed Applicant: J Barrett Owner: J & B Barrett Zone: RU5 Address: Lot 849 DP 830838, 31 Belmore St, Cargo	$14,000
2021/0023	Change of Use from Garage to Studio Applicant: R Houghton Owner: R Houghton Zone: RU1 Address: Lot 108 DP 876024, 523 Griffin Road, Orange	$6,000
2021/0024	Dwelling Applicant: J Harmer Owner: J Harmer & T Barnes Zone: RU1 Address: Lot 9 DP 846719, 1722 Packham Drive, Manildra	$399,334
	TOTAL: 27	$2,058,998

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

APPLICATION NUMBER	DETAILS	ESTIMATED VALUE
CDC2021/1001	Shed Applicant: Owner: Crellen Zone: R5 Address: Lot 303 DP 1068911, 26 James Dalton Lane, Windera	$715,053
CDC2021/1002	Dwelling Applicant: Owner: Joyce Zone: R1 Address: Lot 11 DP 1245870, 69 Park St, Molong	$382,000
	TOTAL: 2	$1,097,053

GRAND TOTAL: 29

$3,156,051

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2020

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1145682

Department Leader - Development Services' REPORT

Development Applications have been approved during the period 01/07/2020 to 31/07/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

APPLICATION NUMBER	TYPE	ESTIMATED VALUE
2020/0182	Garage Applicant: P Watson Owner: P & J Watson Zone: R5 Address: Lot 4 DP 758221, 9 Preston St Canowindra	$8,000
2020/0135	Shed Applicant: J McLennan Owner: J Mclennan Zone: R5 Address: Lot 209 DP 1251265, 36 White Hill Lane Clifton Grove	$75,757
2020/0178	Dwelling Applicant: R Culverson Owner: R Culverson Zone: RU1 Address: Lot 2 DP 1225798, 87 Culverson Rd Clergate	$260,000
2020/0176	Dual Occupancy & Subdivision Applicant: C Williamson Owner: C Williamson Zone: RU5 Address: Lot 10 DP 758643, Loftus St Manildra	$800,000
2020/0168	Subdivison Applicant: G Knight Owner: G & V Knight Zone: RU5 Address: Lot 88 89 & 90 DP 750159, 31 Noble St Eugowra	$---
2020/0155	Verandah & Ensuite Applicant: D Jenkins Owner: S Maere & D Jenkins Zone: RU5 Address: Lot 6 DP 758226, 30 Sharp St Cargo	$22,000
2020/0175	Demolition & Outbuilding Applicant: A Whiley Owner: A Whiley Zone: RU5 Address: Lot D DP 152609, 42 Gidley St Molong	$7,000
2020/0192	Machinery Shed Applicant: D Wilson Owner: D Wilson Zone: R5 Address: Lot 98 DP 750170, 72 Banjo Paterson Way Molong	$5,800
2021/0009	Temporary Erection of a Marquee Applicant: P Stivens Owner: Planline Pty Ltd Zone: RU1 Address: Lot 102 DP 1031436, 1034 The Escort Way Borenore	$---
2021/0007	Alterations & Additions (Screen Enclosure) Applicant: B McKenzie Owner: B McKenzie Zone: RU1 Address: Lot 193 DP 753251, 1197 Banjo Paterson Way Molong	$43,220
2020/0148/1	*Modification to Dwelling* Applicant: D Lawrence Owner: D & M Lawrence Zone: R5 Address: Lot 3 DP 1230694, 132 Speedy St Molong	$---
2020/0131	*Alterations to Existing Building* Applicant: Eugowra Bowling Club Owner: Eugowra Bowling Club Zone: RU5 Address: Lot 1 DP 758396, Hill St Eugowra	$52,700
2021/0006	*Shed* Applicant: T Armstrong Owner: T & K Armstrong Zone: R5 Address: Lot 2 DP 1230694, 136 Speedy St Molong	$27,328
2020/0190	*Additions to Existing Dwelling* Applicant: N Smurthwaite Owner: N Smurthwaite Zone: RU5 Address: Lot 100 DP 1261370, 40 Rodd St Canowindra	$130,000
2021/0010	*Roof Structure over existing Arena* Applicant: J Haynes Owner: J & A Haynes Zone: RU1 Address: Lot 12 DP 831042, 242 Long Point Rd Mullion Creek	$75,000
2020/0144	*Retail Premises & Light Industry (Saddlery)* Applicant: SSF Investments Pty Ltd Owner: SSF Investments Pty Ltd Zone: RU5 Address: Lot 72 DP 519152 & Lot 6 DP 758311, 30 Main St Cudal	$600,000
2020/0191	*Subdivision (2 Lots)* Applicant: S Kirby Owner: Barham P/L & J & H Whittle Zone: RU1 Address: Lot 13 DP 1107913, Euchareena Rd Molong	$---
2021/0004	*Above Ground Swimming Pool* Applicant: L Ellis Owner: L & A Ellis Zone: R5 Address: Lot 168 DP 750147, 42 Square Rd Moorbel	$12,500
2020/0188	*Dwelling* Applicant: Rawson Homes Pty Ltd Owner: G Gee Zone: R5 Address: Lot 144 DP 750145, Sherwin St Cargo	$340,730
2020/0189	*Dwelling* Applicant: Smartbuild Homes Pty Ltd Owner: T & K Armstrong Zone: R5 Address: Lot 2 DP 1230694, 136 Speedy St Molong	$426,200
2020/0185	*Farm Stay Accommodation* Applicant: Lakeview Developments Pty Ltd Owner: Lakeview Developments Pty Ltd Zone: RU2 Address: Lot 2 DP 1025766, 131 Nashdale Lane Nashdale	$58,000
2021/0002	*Garage* Applicant: J Davis Owner: J Davis Zone: RU5 Address: Lot 9 DP 758221, 72 Tilga St Canowindra	$15,000
2021/0005	*Shed* Applicant: R Morrison Owner: R Morrison Zone: R5 Address: Lot 293 DP 750147, 4254 Belubula Way Moorbel	$53,300
2020/0162	*Dwelling & Garage* Applicant: K McGuire Owner: K & C McGuire Zone: RU5 Address: Lot A DP 389551, 16 Loftus St Eugowra	$160,000
2021/0013	*Farm Shed* Applicant: J Vassallo Owner: J & M Vassallo Zone: RU1 Address: Lot 133 DP 750175, 93 Janelli Lane Gooloogong	$90,000
2020/0163	*Enclosed Patio* Applicant: M Samimi Owner: M & D Samimi Zone: RU1 Address: Lot 41 DP 455108, 44 Davis Rd Spring Hill	$54,000
TOTAL: 26		$3,316,535

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

APPLICATION NUMBER

TYPE

ESTIMATED VALUE

2021/1001

Dwelling

Applicant: Central West Certifiers

Owner

Zone: R5

Address: Lot 303 DP 1068911, 26 James Dalton Lane, Windera

$715,053

TOTAL: 1

$715,053

*GRAND TOTAL: 27*	*$4,031,588*
*Previous Month: 30*	*$2,851,248*

ITEM 12 - MEDIAN PROCESSING TIMES 2020

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1148667

Department Leader - Development Services' REPORT

Summary of median Application Processing Times over the last five years for the month of July:

YEAR	MEDIAN ACTUAL DAYS
2015	47
2016	47
2017	35.5
2018	16
2019	25

Summary of median Application Processing Times for 2020:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	12
March	22
April	28
May	20.5
June	16
July	23
August
September
October
November
December

ITEM 13 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 1148656

Department Leader - Development Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19	77
2019/20	61
2020/21
July	8
August
September
October
November
December
January
February
March
April
May
June
Total	8

Version Date (Draft or Council meeting date)	August 2020
Author	Dept Leader - Governance & Corporate Performance
Owner (Relevant Executive)	General Manager
Status (Draft, Approved, Adopted by Council, Superseded, or Withdrawn)	Draft
Next Review Date	Within 12 months of council being elected
Minute Number (once adopted by Council)

Job Title	Date Approved	Signature
General Manager

Minute Number	Summary of Changes	New Version Date
	Policy adopted by Council

Document Name	Document Location
Canowindra Town Improvement Fund Reserve Guidelines	Magiq – Doc Id 1149664
Community Strategic Plan
Delivery Program
Operational Plan
Annual Budget
Long Term Financial Plan
Asset Management Plans

Letter Submission/Comment	Issues Paper Reference	Summary of comment	Council Response
Submission 1 D. Rygate	General Comments	Enough emphasis is not placed on Canowindra's reason for existence - food. Production of food is, was and always will be the basis of our economy and highlighting, celebrating, selling etc our food is a huge opportunity in terms of tourism, vibrancy, night-time activation etc.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
Submission 2 G. McCarron	Private Sector Building Improvements	Restoration of privately owned main street buildings are beyond the owner’s funding capability. Council should provide detailed information on Council heritage advisory services and funding schemes to support works.	Council facilitates an annual heritage small grants program. For many years Heritage Advisory Service has also been provided, however is currently in recess. One of the main drivers of change for a more active, attractive and socially interactive Town Centre is from new property investment decisions. Whilst council and other community groups can undertake improvements to the public domain, it is the cumulative effect of the built form that often creates the strongest impression of the wealth and vitality of the Town Centre. Shop proprietors can make significant improvements to their signage and internal spaces, but the property owner has control over much of the appearance of the external façade of the building.
	Mainstreet Projects	The listed main street building improvements are good however owners should not be compelled to use ‘dull colours’.	Property owners are encouraged to investigate the history of their building and to implement restoration works or adaptive uses reflective of the era of the building. Council does not ‘compel’ property owners to use ‘dull colours’.
Submission 3 N. Meggitt	Heritage	Preservation of historic buildings is supported, and the addition of modern buildings is not.	Guidelines for infill development can be established to enable sympathetic integration of existing streetscape elements with the changing needs of the community.
	Signage	Advertising signage should be in keeping with history.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Mainstreet Approaches	The southern entry to Canowindra needs to be made attractive and inviting. Planting large native trees, installation of picnic tables and walkway along the river is suggested.	All place making ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Street Trees	Planting of smaller native trees to improve the northern side of Gaskill street is suggested.	All place making ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Private Sector Building Improvements	The Junction Hotel being oldest building in Canowindra needs to have beautiful balcony restored with fretwork. All old buildings in town need a facelift.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Museum and Railway Precincts	Historic Museum and old Railway area which can be restored, and walkway made attractive with suitable information at spaced intervals for visitors to stroll along path and learn of Canowindra's settlement and history.	The Urban Designer will be briefed to consider the railway and museum precincts as part of the Inquiry-by-Design workshops.
Submission 4 Canowindra Business Chamber (CBC)	General Comments	The Executive Summary was acceptable but a checklist/guidelines document to act as a toolkit to execute the improvements is requested.	The public exhibition of the Canowindra Town Centre Issues Paper by council is the first official step in the plan making / community engagement process. The aim of the Issues Paper was to engage with stakeholders and stimulate their consideration to what they feel needs to be considered in the preparation of the Canowindra Town Centre Plan. There will be further opportunities for interested members of the community to provide input on the preparation of the Canowindra Town Centre Plan, including refining the purpose of the plan.
	Mainstreet Analysis	Planning for the Mainstreet Precinct must be consistent and sympathetic to what is happening to the adjacent Railway and Museum Precincts and the River Precinct.	The Urban Designer will be briefed to consider the river, railway and museum precincts as part of the Inquiry-by-Design workshops.
	Mainstreet Approaches	The balance of Gaskill Street beyond Ryall Street to the junction with Rodd Street should be taken into account when decisions were made relating to the main street precinct because of the heritage aspects of some buildings in that area including but not limited to the Courthouse, 1 Gaskill Street etc.	There are many building features in the Canowindra Town Centre that have appeal, which is evidenced by the number of local heritage listed items in and around the centre. The current system of heritage management of listed heritage items is generally limited to physical or land-use changes to items. Where changes are proposed a Development Application is required to be lodged and approval granted before works can progress. To assist residents and businesses to navigate the heritage management system, Council has previously engaged a Heritage Advisor to provide advice and present options for the management of any changes to heritage buildings / sites. There are many examples in NSW where heritage buildings are approved for significant changes to their scale, use and colour schemes. As part of the development of the Canowindra Town Centre Plan there may be opportunities to assist owners of heritage items in the town centre to identify potential restoration / adaptive reuse projects requiring approvals and to provide additional assistance and incentives for such changes to be documented in Development Applications
	Mainstreet Precinct	It was also suggested that the development of the old McCarron dealership building must be in sympathy with the current land use and adjacent premises.	Agreed in principle.
	Mainstreet Precinct	More signage, and signs that are more visible and informative are required on the approaches (in particular the eastern and western approaches).	All place making ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Mainstreet Precinct	Section 4.5 ‘Mainstreet Precinct’ is inconsistent with the rest of the document. There seems to be a suggestion that the Mainstreet Precinct comprises five precincts: 1. CBD Precinct 2. Outer CBD 3. Museum 4. Railway 5. River This is inconsistent with the map on page 9 which indicates that the five precincts are separate entities, however the CBC is of the view that the five precincts plus the suggested additional East Gaskill Street precinct should be always considered as one whole entity since what happens in one area impacts on the others. That is to say there is one overall main street precinct with six sub-precincts.	It is agreed that the development of the Canowindra Town Centre Plan needs to take into consideration the attributes of the broader township. It is agreed that the context of the Issues Paper represents the vision for one overall main street precinct with a number of sub-precincts.
	Land Use	The CBC strongly agrees with the point that the Swinging Bridge area needs further work to clean up and beautify the area as a matter of priority.	Agreed in principle.
	Traffic and Parking	The CBC advocates that parking time limits be enforced and that two hour park restrictions should be implemented. This may mean that a council ranger needs to be stationed in Canowindra. The CBC disagrees with the statement that dedicated long vehicle parking is “not likely justified”. There should be clearly signposted long vehicle parking areas for cars towing caravans close to the CBD eg. in Ryall Street and behind the Services club.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Footpaths and Pavements	The CBC requests a review of cleaning of footpaths prior to major events and school holidays	Footpath cleaning trials are currently being carried out by council’s infrastructure team, with the aim of providing an annual foot path deep cleaning program to the shire’s business precincts
	Street Lights	The CBC recommends that particular attention be given to lighting of the laneway south Gaskill Street (behind IGA etc) and consideration to be given to festive lights.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Street Trees	Trees should not be a feature of the CBD Precinct. Any new trees and vegetation should be outside the CBD precinct.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Street Furniture	It was recommended that additional seating be provided in the precinct including but not limited to the areas adjacent to the doctor O'Ryan's surgery. The community must be presented with options as to the design & look and feel of the furniture.	The urban designer will be briefed on the need to explore attractive / practical / cost effective street furniture options for possible future installation within Canowindra Town Centre. Street furniture styles will be presented to stakeholders in the Inquiry-by-Design workshops. Further consideration could also be given to the preparation of a draft Main Street Furniture Procurement Guide to ensure new main street assets meet set criteria / standards.
	Public Art	Council should engage a public art consultant to make recommendations.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Buildings	The CBC requests that Council communicate with building owners, the CBC and the community generally as to what is available in relation to heritage incentive schemes and advisory services offered by Cabonne Council.	Council facilitates an annual heritage small grants program. For many years Heritage Advisory Service has also been provided, however is currently in recess.
	Defining Heritage Values	The document mentions a draft main street heritage study by David Scobie Architects – CBC requests a copy of the draft.	Council staff will endeavour to ascertain the document to which the writer referred.
	Land Use Planning	The CBC is wholly supportive of the points outlined in this section in the encouragement of new business activities	Noted.
	Private Sector Building Improvements	CBC would be supportive of coercive actions by Council in respect of the presentation and state of repair of buildings in the Mainstreet Precinct where owners have not been able to demonstrate that they are actively seeking to maintain their buildings properly. Such coercive powers should run to safety inspections, health inspections and compliance with legal or industry requirements. This could also apply to other locations in the Canowindra district including but not limited to the Blue Jacket Hill area. Specific attention was given to the condition of the Junction Hotel.	Council has taken action on main street buildings where structural issues were observed. The issue of implementing a wider Main Street Awnings Review Policy is currently being investigated.
	Potential Mainstreet Projects	CBC agrees with the suggested points and supports the review of the suggested removal of public asset elements.	Noted.
	Additional suggestions	CBC suggests that a facility(ies) for temporary signage (e.g. posts to support banners) be provided by Council for the promotion of current events e.g. Balloon Festival, PA&H Show, football carnivals etc.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Additional suggestions	Signage on shop fronts should be subject to strict guidelines as to their colours, look and feel etc. These should be defined in the DCP and LEP.	All place making ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Additional Suggestions	A public convenience needs to be provided at the eastern end of the CBD precinct.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Additional suggestions	CBC supports the investigation of a Son et Lumiere show set up in the precinct to encourage visitors to overnight in the town.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Additional suggestions	Consideration of lighted and decorated Christmas tree in appropriate location.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Providing Advice and Incentives	CBC requests a formal presentation to the community as to how building owners and the community get access to the Heritage Advisory service.	Council facilitates an annual heritage small grants program. For many years Heritage advisory Service has also been provided, however is currently in recess.
	Main Street Approach and Wayfinding Improvements	CBC agrees with points but points out that any signage must not intrude on the heritage aspects of the precinct.	All place making ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Support Infrastructure Improvements	The CBC strongly supports the points made in this section.	Noted.
	Marketing	It was suggested that wine tasting/wine cellar doors be considered and a new tourist attraction in the mainstreet to promote regional wine, possibly to replace the former Taste of Canowindra facility. To make Canowindra a complete Food and Wine destination, however is not appropriate at this stage due to current lack of quality restaurant facilities and the limited trading hours.	All ideas for the Canowindra Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Inquiry-by-Design workshops.
	Using the Mainstreet Night and Day	CBC agrees anything supporting day and night time economics is important	Noted.
	Next Steps	The CBC is very interested in participating and supportive of the Enquiry by Design Workshops	Noted. There will be further opportunities for interested members of the community to provide input on the preparation of the Canowindra Town Centre Plan.

Molong Showground and Golf Club
Placement of trees and tree types	Concerns primarily relate to free usage or impediment to golf/disc golf, restriction to accommodation for stall holders and sideshow operators and potential building damage if trees are too close to pavilions. Also, to avoidance of the type of trees that may attract/house certain pests.
Paths	Pathways from the township to the site are well supported if they are of an accessible shared nature
Toilet upgrades	Addition of accessible facilities and general upgrade is welcomed
Horse areas	Supported though specialised input is sought and requisite attention to space and proximity to access and other areas is considered key.
Poultry Pavilion	Considered a high priority by all related to the Show Society
Shared space	All respondents reference the sharing of space and the need to work together for the future of the site
Golf Club	Golf feedback predominantly relates to upgrades of the clubhouse and preference for removeable fence posts in the cattle area to accommodate use of the space outside show time.

Hunter Caldwell
Placement of trees and tree types	Concerns relating to disruption of view and suggestion of terracing the viewing area on the eastern side of the ground.

Letter Submission/Comment	Site	Masterplan Reference	Summary of comment
H. Woodhouse	Showground	General Comments	The writer feels that when the inspection with the 2 facilitators was conducted at the Molong showground a member of the Molong Show Society and Molong Golf Club with knowledge of how things operate should have been in attendance.
H. Woodhouse	Showground	2.17	Mobile grandstands are an excellent idea if there will be no replacement of the original grandstand.
H. Woodhouse	Showground	2.21	Too many trees proposed around the Show Society’s buildings which will restrict independent traders at show time and other special events. Parking will also be affected.
H. Woodhouse	Showground	2.08	V section currently in front of the main pavilion it utilised for Molong Show and special events such as weddings etc. Shrubs are better suited than trees.
H. Woodhouse	Showground	1.10	Paths would be particularly good if built to aged care standards
H. Woodhouse	Showground	2.16	New poultry pavilion is required to replace the current one due to white ant infestation.
H. Woodhouse	Showground	2.13	Present toilets to be upgraded.
H. Woodhouse	Showground	2.15	Cattle arena to be revived before to current golf green was installed as the green has encroached on the space used for displaying and judging and increasingly growing aspect of the Molong Show. If a cattle pavilion could be built, other district exhibitions and cattle sales could be held here.
H. Woodhouse	Showground	2.01	Retain show area as this is utilised for sheep and goat judging area
H. Woodhouse	Showground	2.18	Boscar garbage bins are always used around big events for rubbish disposal.
H. Woodhouse	Showground	2.19	Providing seating facilities along shared paths would be very good if this does not affect or interfere with the independent traders at show time.
H. Woodhouse	Showground	2.14	A necessity would be the installation of a Dump Point to better accommodate the needs of the camping ground patrons.
H. Woodhouse	Showground	2.24	A new community indoor multipurpose centre to be located on the eastern side of Col’s Bar
H. Woodhouse	Showground	2.10	Upgrade original animal loading ramp near horse area for unloading stock.
H. Woodhouse	Showground	1.05	Equip area with change rooms, toilets, viewing areas to support events and create flexible spaces.
H. Woodhouse	Showground	2.09	Multi-purpose arena for horses to be fenced and entry gates used fir gymkhanas show horse events, sheep dog displays and trials.
H. Woodhouse	Showground	General comments	The writer would love for a footpath to reach from Molong to the Show Society Pavilions and camping area as many campers like to walk to town for coffee, meals and light shopping.
H. Woodhouse	Showground	General comments	A new and grander entrance would be excellent to promote our showground, camping area and golf course.
Molong Golf Club	Showground	2.11	The roof and ceiling need replacing as the roof has some leaks in it, and perhaps install solar panels.
Molong Golf Club	Showground	2.11	A new commercial kitchen and replacement of floor covering.
Molong Golf Club	Showground	2.11	Internal toilets need updating to include wheelchair access.
Molong Golf Club	Showground	2.11	Glass front doors need maintenance or replacement so that they open easily and allow wheelchair access.
Molong Golf Club	Showground	2.11	The heating and cooling system needs replacing with a more environmental and economic system.
Molong Golf Club	Showground	2.13	The outside toilets could do with refurbishing and the septic system needs replacing.
Molong Golf Club	Showground	General comment	A new fairway mower would help with mowing the course
Molong Golf Club	Showground	2.21	We feel it would be helpful for the Golf Club to have input into the planting of new trees so they don’t become a hazard for the upkeep of the course and to golfers and disc golfers themselves.
Molong Golf Club	Showground	2.09	We would like to request that the fencing around the dog/horse arena be constructed with removable posts as we assume it will only be used on show day and because the Golf Club mow and maintain the area for the remainder of the year it would be much more practical if they could be removed.
Molong Golf Club	Showground	2.15	Suggest the cattle parade ground is situated between the existing cattle yards and the goat shed as it makes use of the area between our 12^th and 18^th green as well.
L. Bye	Showground	General comment	Showground should be pegged and signed
L. Bye	Showground	2.09	Writer is offended at the use of the word ‘conflict’ in the plan and feels that senior community members and Council should not allow a form of bullying to continue to happen and stop our young people stepping up
L. Bye	Showground	2.09	Better discussion and planning around events and proximity of events is needed.
L. Bye	Showground	2.09	Suggestion of a round show ring instead which can be used for sporting events also
L. Bye	Showground	2.09	Have horse related items been measured and planned to cater for over 20 big horse trucks, camping and roads in/out? A local person with experience with horse related activity should be asked for real input.
L. Bye	Showground	2.21 1.14	Need to choose trees that white ants don’t like. The areas of trees shown on the plan are overcrowded clumps taking up a lot of area around buildings, no signs of a lovely garden effect and a lot of demand on water and labour. Conifer trees are discouraged as European wasps live in them.
L. Bye	Showground		Will fencing to accommodate sheep dog trials be similar to recreation ground? Fencing for horse events will need to be discussed regarding height and top rail
L. Bye	Showground	General comment	A joint agreement for gates, water, parking, transport and roads in/out will be needed
L. Bye	Showground	1.05	Placement of events ring so far from pavilion is confusing
L. Bye	Showground	2.19	Install seating to view landscape “ fair go” did the golf club get a grant?
L. Bye	Showground	2.10	Horse loading ramp needs special consideration for placement
L. Bye	Showground	2.24	Verification of management for the potential multi-purpose building and confirmation of cleaning and care requirements should be clear to avoid future issues between groups
L. Bye	Showground	2.14	Caravan dump point – does in incorporate with proposed multi-purpose building regarding water waste, takeaway etc
L. Bye	Showground	General comment	Writer cannot see suitable room for placement of sideshows and outside stalls in the drawing. Trees have been placed in all approaches and parking spaces and seem like they are crowding pavilions. White ants love some trees/bushes and trees should not be too close to buildings as they may interfere with foundations, pipes, cracks walls and roads and cement paths.
I Cassell	Showground	General comment	A high priority project is the poultry pavilion which should be replaced as soon as funding is available. Landscaping would be well down the list and should be done after all other improvements have been completed.
I Cassell	Showground	General Comment	Emphasis that this is a plan only and can and will be changed before any implementation.
I Cassell	Showground	General Comment	No development or improvement should be commenced without the agreement of the current licensee
K. Costa	Showground	General comment	Concern that Disc Golf has been overlooked in the master planning process and would like to ensure that reference to the sport and the success of it in Molong is identified in the planning documents as a priority. If not identified the concern is that it would not be considered for grant funding opportunities. Additionally it is important that the impact of developments on the future of Disc Golf here in Molong is considered and again if not included in the Master Plans we would be concerned that our input may be overlooked.
L. Garlick	Showground	General comment	Writer believes that when the site was inspected by Sala4D there were no representatives of the grounds managers and as such they weren’t informed of current operations and future plans.
L. Garlick	Showground	2.24	Site identified for multi-purpose building already has a DA approval for a new amenities block with toilets and showers convenient to the main attractors of the site
L. Garlick	Showground		Disagree with proposal to plant more trees around buildings as it takes away valuable space for stall holders and thoroughfare. There is currently a water tank behind the P & A Pavilion with plans for another to accommodate increasing use.
L. Garlick	Showground	2.16	Agree with additional show event pavilion as a crucial need for poultry exhibition.
L. Garlick	Showground		Paths from the township to the showground is a good idea for easier and safe pedestrian access between destinations.
L. Garlick	Showground		Solar lighting would be beneficial for safe passage between camping area and toilet blocks etc.
L. Garlick	Showground	2.15	Reinstatement of the cattle area is welcomed.
L. Garlick	Showground	2.09	Appreciatively addressed in the plan
P & M. Gosper	Hunter Caldwell	4.13	We would like to enquire as to the trees (type & numbers) to be situated between 9 Dean Street (our residence) and Molong Hockey Field/Multipurpose Unit. We enjoy watching the hockey being played and would not like to have our view blocked by trees. Low shrubby bushes would provide good visual sight to the field and enhance the area. Shade trees are not really required as most hockey is played in winter or at night under lights. Also, if the area was terraced, it would make areas for seating available for viewing. At the moment it is difficult to stand on sloping ground for any length of time.