3 June
2020
NOTICE OF Extraordinary
Council Meeting
Your attendance is respectfully requested at the Extraordinary Meeting of Cabonne Council
convened for Tuesday 9 June, 2020 commencing at 2:00pm,
at the Cabonne Council Chambers, Bank Street, Molong to consider the
undermentioned business.
Yours faithfully
BJ Byrnes
GENERAL
MANAGER
ORDER OF BUSINESS
1)
Open Extraordinary Meeting
2)
Consideration of General Manager’s Report
3)
Resolve into Committee of the Whole
a) Consideration of Called Items
b) Consideration of Closed Items
4)
Adoption of Committee of the Whole
Report
Please be
advised that this Council meeting is being recorded. By speaking at this
meeting, you agree to being recorded. Please ensure that if and when you speak
you are respectful to others and use appropriate language at all times. Cabonne
Council accepts no liability for any defamatory or offensive remarks or
gestures made during the course of this meeting. The recording of this meeting
will be made publicly available on Council’s website.
GENERAL MANAGER’S REPORT ON
MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary
Council Meeting
TO BE HELD ON Tuesday 9 June, 2020
Page 1
TABLE OF CONTENTS
ITEM
1 APPLICATIONS
FOR LEAVE OF ABSENCE............................ 2
ITEM
2 DECLARATIONS
OF INTEREST.............................................. 2
ITEM
3 DECLARATIONS
FOR POLITICAL DONATIONS...................... 3
ITEM
4 INTEGRATED
PLANNING AND REPORTING 2020/2021 DOCUMENTATION ................................................................. 3
ITEM
5 CUMNOCK FLOOD
PLAIN MANAGEMENT RECEIVING OF PETITION. .............................................................................. 4
Confidential Items
Clause 240(4)
of the Local Government (General) Regulation 2005 requires Council to refer any
business to be considered when the meeting is closed to the public in the
Ordinary Business Paper prepared for the same meeting. Council will
discuss the following items under the terms of the Local Government Act 1993
Section 10A(2), as follows:
ITEM
1 CARRYING OF
COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
Procedural
ITEM
2 MOLONG
LIMESTONE QUARRY LEASE
Procedural
ANNEXURE ITEMS
ANNEXURE
5.1 Cumnock Township -
Petition re Floodplain Management..................................... 7
ITEM 1 - APPLICATIONS FOR
LEAVE OF ABSENCE
REPORT IN BRIEF
|
Reason For Report
|
To allow
tendering of apologies for councillors not present.
|
|
Policy
Implications
|
Nil
|
|
Budget
Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g - Code
of Meeting Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF
ABSENCE - 1126202
|
|
Recommendation
THAT any
apologies tendered be accepted and the necessary leave of absence be granted.
|
General Manager REPORT
A call for apologies
is to be made.
ITEM 2 - DECLARATIONS OF
INTEREST
REPORT IN BRIEF
|
Reason For Report
|
To allow an
opportunity for councillors to declare an interest in any items to be
determined at this meeting.
|
|
Policy
Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g
- Code of Meeting Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF
DECLARATIONS OF INTEREST - 2019 - 1126206
|
|
Recommendation
THAT the
Declarations of Interest be noted.
|
General Manager REPORT
A call for
Declarations of Interest.
ITEM 3 - DECLARATIONS FOR
POLITICAL DONATIONS
REPORT IN BRIEF
|
Reason For Report
|
To allow an
opportunity for Councillors to declare any Political Donations received.
|
|
Policy
Implications
|
Nil
|
|
Budget
Implications
|
Nil
|
|
IPR Linkage
|
4.5.1.g
- Code of Meeting Practice adopted and implemented.
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION
OF POLITICAL DONATIONS - 1126207
|
|
Recommendation
THAT any Political
Donations be noted.
|
General Manager REPORT
A call for
declarations of any Political Donations.
ITEM 4 - INTEGRATED PLANNING
AND REPORTING 2020/2021 DOCUMENTATION
REPORT IN BRIEF
|
Reason For Report
|
To advise
council of nil submissions received relating to the Draft IP&R
documentation, which has been on public exhibition.
|
|
Policy Implications
|
Nil
|
|
Budget Implications
|
Nil
|
|
IPR Linkage
|
4.5.2.c Engage with community
to determine future needs & objectives
|
|
Annexures
|
Nil
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND
REPORTING 2020-2021 - 1126531
|
|
Recommendation
THAT Council note:
1. There were nil submissions received
in relation to the draft 2020/2021 IP&R documentation; and
2. The maximum interest rate payable on
overdue rates and charges determined in accordance with section 566(3) of the
Act, detailed in the report.
|
Department Leader - Governance & Corporate
Performance's REPORT
In accordance
with the Local Government Act 1993, council’s draft 2020/2021 Budget,
Fees and Charges and Operational Plan were placed on public exhibition for 28
days from 4 May until 31 May 2020.
There was an
advertising campaign which informed the community of the public exhibition of
the documents and invited comments.
There were nil
submissions received in relation to the Integrated Planning & Reporting
2020/21 documentation.
The Office of Local Government
have advised in Circular 20-19 issued on 26 May 2020 that there is a change to
the maximum interest rate that can be charged on overdue rates and
charges.
In accordance with section 566(3)
of the Act, it has been determined that the maximum rate of interest payable on
overdue rates and charges for the period 1 July 2020 to 31 December 2020
(inclusive) will be 0.0% per annum and that the maximum rate of interest
payable on overdue rates and charges for the period 1 January 2021 to 30 June
2021 (inclusive) will be 7.0% per annum.
The interest rate has been set at
0.0% for the first half of the 2020/21 financial year in response to the
financial impacts faced by the community as a result of the COVID-19 Pandemic.
Councils draft IP&R
documentation will be changed in accordance.
ITEM 5 - CUMNOCK FLOOD PLAIN
MANAGEMENT RECEIVING OF PETITION.
REPORT IN BRIEF
|
Reason For Report
|
For council to
consider the petition regarding Cumnock Flood Plain Management.
|
|
Policy Implications
|
Nil
|
|
Budget
Implications
|
Nil
|
|
IPR Linkage
|
4.5.2.c -
Engage with community to determine future needs & objectives
|
|
Annexures
|
1. Cumnock Township - Petition re Floodplain Management⇩
|
|
File Number
|
\OFFICIAL
RECORDS LIBRARY\SEWERAGE AND DRAINAGE\REPORTING\FLOODS - 1126575
|
|
Recommendation
THAT Council:
1. Receive the Cumnock Floodplain Management Petition
2. Write to the lead petitioner advising that the petition has been
accepted in accordance with Council’s Draft Petition Operational Policy
3. Call for a future report to be presented on Cumnock Township
Floodplain Management
|
Deputy General Manager Cabonne
Infrastructure's REPORT
Background
Cabonne Council
has received a petition from the Cumnock Community seeking Council action to
prevent further flooding within the township.
The petition,
received by Council on 13 May 2020, contains 118 signatures.
Of note, the
petition was noted as a submission to the Molong Floodplain Management Advisory
Committee terms of reference public exhibition. Given the uniqueness of the two
townships, it is appropriate to consider both separately.
Petitions
Policy
Previously,
receiving of policies by Council was contained with the Code of Meeting
Practice, however, recent editions of the model Code from the Office of Local
Government have omitted this matter.
A draft
operational policy has been developed in consideration of this omission from
the code. The draft policy contains guidelines of appropriateness of
submissions, and the form a petition must take to be received.
This draft
policy has been applied in receiving this petition relating to floodplain
management of Cumnock township.
The petition
received is generally in accordance with the standard of submission required
within Council’s operational policy.
Cumnock Floodplain
Management
Receiving the
petition at this stage is an acknowledgement of lodgement, and at this stage, a
future report will be tabled detailing the options to Council to consider the
intent of the petition.
The petition
itself requests Council to address the issue, however it is not specific in
what the community would like to see, or how it would be achieved. By receiving
a future report on the matter, further data and investigation can provide
guidance with relation to flooding in Cumnock.
