Agenda of Ordinary Meeting - 25 February 2020

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1079850

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 1079858

Recommendation

THAT the Declarations of Interest be noted.

General Manager REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1079860

Recommendation

THAT any Political Donations be noted.

General Manager REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1079862

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079864

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079865

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 14 be moved and seconded.

General Manager REPORT

Items 7 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. December 17 2019 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 1079870

Recommendation

THAT the minutes of the Ordinary meeting held 17 December 2019 be adopted.

General Manager REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 17 December 2019.

ITEM 8 - SOUTHERN LIGHTS NSW PROJECT

REPORT IN BRIEF

Reason For Report	To provide an update of this project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.7.2.a - Report on sustainability initiatives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ENERGY SUPPLY AND TELECOMMUNICATIONS\SERVICE PROVIDERS\ESSENTIAL ENERGY - 1096500

Recommendation

THAT the Council proceed to implement the Southern Light Streetlighting Program.

General Manager's REPORT

On 4 October 2019, Council received a proposal from Essential Energy to upgrade 794 streetlights that it manages for Council across the Shire. This proposal, covering almost all the streetlights in the Shire, has come about as a result of joint Council negotiations coordinated by the Central NSW Joint Organisation of Councils and other similar regional organisations under the Southern Lights NSW project.

The benefits of upgrading the lights to LEDs include energy and maintenance savings of an estimated $75,000 per annum. The new LED streetlights would be much more reliable and will deliver higher quality white light with better distribution.

The capital cost of the project is estimated by Essential Energy to be $499,000 (net of available NSW government funding support) with a suggested simple payback of just over five years from a combination of energy and maintenance savings.

Essential Energy has identified that road usage may have changed over time and that there may be some mismatches in lighting levels that Council may wish to address as part of the upgrade.

Council has retained Next Energy to provide independent street lighting advice on the proposal. Next Energy has worked as advisors to Southern Lights NSW as well as many other councils around Australia.

Next Energy has been asked to provide advice on:

· The approach that Southern Lights NSW has negotiated with Essential Energy;

· Essential Energy’s recommended replacement lighting replacement approach and any suggested variances and/or upgrades; and

· The implications for Council of the available funding options.

Next Energy undertook a series of lighting inspections on 30-31 January and has made several recommendations increasing the light levels of approximately 75 of the 794 lights, most significantly along the Mitchell Highway in Molong. Whilst final costs are yet to be received from Essential Energy these increases in light levels are not expected to dramatically increase the overall costs.

The $785,000 for the sale of Council’s share of Southern Phones was placed into the newly formed Future Innovations Reserve, from which this project is being funded.

ITEM 9 - AUDIT, RISK, IMPROVEMENT COMMITTEE

REPORT IN BRIEF

Reason For Report	For Council to review and adopt the minutes from the Audit, Risk Improvement Committee Meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.5.c - Comply with internal audit requirements
Annexures	1. ARIC Meeting Minutes 12 December 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\AUDIT RISK IMPROVEMENT COMMITTEE (ARIC) - 1095973

Recommendation

THAT Council adopt the minutes from the meeting of the Audit, Risk Improvement Committee held 12 December 2019.

Director of Finance and Corporate Services' REPORT

The Audit, Risk Improvement Committee met 12 December 2019, the minutes of the meeting are attached for adoption and the information of Councillors.

ITEM 10 - Draft Tree Management Policy

REPORT IN BRIEF

Reason For Report	To seek Council endorsement of the draft tree management policy and place the document on public exhibition
Policy Implications	Draft policy seeks to supersede existing tree management policy readopted 22 May 2018.
Budget Implications	Nil
IPR Linkage	4.3.1.c - Complete annual tree maintenance and hazard removal program
Annexures	1. DRAFT - Tree Management Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1096776

Recommendation

THAT Council endorse the draft Tree Management Policy and place the draft policy on public exhibition.

Acting Director of Engineering and Technical Services REPORT

Intent of Policy

The draft Tree Management Policy establishes an an intent for the management of trees on Council managed public space, property and reserves and to advise conditions of maintenance and replacement of trees.

Cabonne Council has a duty of care to take reasonable measures within budgeted resources to manage risks arising from trees under Council control.

This tree management policy provides direction to ensure a balance between managing the risks to the community’s safety and infrastructure, and acknowledgement of the significant benefit trees have within the landscape to the social, environmental, economic and cultural wellbeing of the community.

Key aspects of the policy are as follows:

· Council will seek to retain and preserve trees that add value to the communities’ amenity and identity.

· Priority will be given to public safety over amenity and environmental issues.

· Notification procedures to the community on proposed removal of trees

· Establishment of new trees

Governance

The draft policy has been created in consideration of the following New South Wales Legislation:

· Environmental Planning & Assessment Act 1979 Part 5

· Cabonne Local Environment Plan 2012

· Local Government Act 1993

· Roads Act 1993

· Civil Liability Act 2002

In accordance with s.160 of the Local Government Act 1993 Council must

1. give public notice of a draft local policy after it is prepared

2. the period of public exhibition must not be less than 28 days

ITEM 11 - DRAFT RATES AND CHARGES HARDSHIP ASSISTANCE POLICY FOR RATEPAYERS SUFFERING FROM THE EFFECTS OF NATURAL DISASTERS

REPORT IN BRIEF

Reason For Report	To seek Council endorsement of the draft policy to provide eligible ratepayers with assistance relating to rates and water and sewer charges and place of public exhibition.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Levying of Council Rates and Charges in accordance with the Local Government Act
Annexures	1. Rates and Charges Hardship Assistance Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1095977

Recommendation

THAT Council endorse the draft Rates and Charges Hardship Assistance Policy for Ratepayers Suffering from the Effects of Natural Disasters and place the draft policy on public exhibition for no less than 28 days.

Director of Finance and Corporate Services' REPORT

The attached policy has been developed to provide assistance to ratepayers who are experiencing hardship as a result of a natural disaster.

The key objectives of this policy are to:

· Provide a mechanism that enables people to feel comfortable in approaching Council about outstanding debts, so that debt does not become unmanageable.

· Reduce legal costs to Council and the ratepayer by reducing the amount of debt that is referred to debt collection agencies.

· Provide a policy that encourages a consistent and proactive approach in identifying and assisting ratepayers who may be experiencing difficulty paying their rates and charges.

· Enable more appropriate ways for Council to seek payment of rate arrears other than through the legal system.

In accordance with s.160 of the Local Government Act 1993 Council must:

1. give public notice of a draft local policy after it is prepared;

2. the period of public exhibition must not be less than 28 days.

ITEM 12 - INTEGRATED PLANNING AND REPORTING TIMETABLE

REPORT IN BRIEF

Reason For Report	To provide key dates for the development of the operational plan and budget.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.e - Development of the Annual Budget
Annexures	1. Integrated Planning and Reporting Timetable 2020-2021 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 1096077

Recommendation

THAT Council note the attached Integrated Planning and Reporting Timetable for financial year 2020-2021.

Director of Finance and Corporate Services' REPORT

Council staff are currently working on the 2020/21 Operational Plan and Budget.

The long-term financial plan will also be changed to reflect the changes in the budget. This is a key document which ensures Council’s long-term financial sustainability.

The Integrated Planning and Reporting Timetable is attached.

Council’s corporate services staff are available should Councillors want to discuss any items in relation to the IP&R documents.

ITEM 13 - ENTERPRISE RISK MANAGEMENT POLICY

REPORT IN BRIEF

Reason For Report	Review and update of Enterprise Risk Management Policy
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.5.b - Maintain, review and improve Council's Risk Management Program
Annexures	1. Enterprise Risk Management Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\POLICY\RISK POLICIES - 1096153

Recommendation

THAT Council adopt the attached updated Enterprise Risk Management Policy.

Risk Management Coordinator's REPORT

A review of the Enterprise Risk Management Policy has been completed and endorsed by the Corporate Management Team and the Audit, Risk and Improvement Committee.

The review and update include the accountabilities required to ensure compliance with the Standard, AS/NZS ISO 31000.2018.

ITEM 14 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Australia Day Awards Committee recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Adhere to Council's Code of Conduct and Code of Meeting Practice
Annexures	1. September 24 2019 Australia Day Committee Meeting Minutes ⇩ 2. October 22 2019 Australia Day Committee Meeting Minutes ⇩ 3. December 17 2019 Australia Day Committee Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2020 - 1095499

Recommendation

THAT the report and recommendations of the Australia Day Awards Committee meetings of Cabonne Council held 24 September 2019, 22 October 2019 and 17 December 2019 be adopted.

Administration Manager's REPORT

Attached is the reports of the Australia Day Awards Committee meetings of Cabonne Council held 24 September 2019, 22 October 2019 and 17 December 2019.

ITEM 15 - 2020 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

Reason For Report	To advise of opening of registrations for the 2020 National General Assembly.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.
Annexures	1. 2020 NGA Discussion Paper ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 1090831

Recommendation

THAT Council:

1. Nominate and authorise the attendance of council representatives to the 2020 National General Assembly.

2. Identify a motion for submission to the NGA.

General Manager's REPORT

The 2020 National General Assembly (NGA) will be held in Canberra from 14-17 June. This year’s theme, “Working Together for Our Communities” will focus how local government can achieve success through partnerships. It will consider how strategic partnerships can assist councils to address the challenges and opportunities. The attached discussion paper outlines some of these challenges that have been identified in the CSIRO’s Australian National Outlook 2019.

Councils have the opportunity to submit motions to the NGA that address the theme and meet the following criteria:

1. be relevant to the work of local government nationally;

2. be consistent with the themes of the NGA;

3. complement or build on the policy objectives of your state and territory local government association;

4. be submitted by a council which is a financial member of their state or territory local government association;

5. propose a clear action and outcome;

6. not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

Council has previously been represented at the NGA by the Mayor and General Manager. The costs for registration, accommodation and expenses is approximately $3,000 for two attendees.

ITEM 16 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the 2019/2020 Budget and to submit changes to the budget for approval and inclusion.
Policy Implications	Nil
Budget Implications	$678,007 Debit
IPR Linkage	4.5.5.h - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. December 2019 Quarterly Budget Review ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 1094913

Recommendation

THAT Council note the variances in the report and authorise those changes to be included in the 2019/2020 Council Budget.

Senior Accounting Officer's REPORT

Executive Summary

	Original Budget	Revised Budget
Operating result	$6,803,433 surplus	$14,336,092 surplus
Cash result	($37,479) deficit	$2,672,801 surplus
Capital works	$23,008,325	$34,742,699
Reserve balance	$45,182,953 opening	$34,586,627 revised

The purpose of the Quarterly Budget Review is to adjust the budget in response to changes in the financial landscape and decisions made since the setting of the original budget. The report is presented to provide fair and reasonable information to Councillors, regarding the current state of the 2019/2020 budget, considering all known factors up to 31 December 2019.

Cash Budget

The December Quarterly review has resulted in an overall cash deficit of $678,007 for the quarter. The reason for this change is a reduction in the administration overhead recoveries relating to capital works, due to a number of reasons certain capital projects will not proceed in the 2019/20 Financial Year.

This reduction in capital projects includes the Heavy Vehicle Safety and Productivity projects totalling $4.8M which was reported by the Technical Services Manager as being unsuccessful for 50/50 funding and are no longer proceeding.

The decision was made not to proceed with the Molong Truck Wash, so unspent funds will be returned to reserve/funding body.

It was also determined that the Canowindra Retirement Village works will need to move back to the 20/21 Financial Year for completion, and therefore this resulted in $1,198,343 used to create the Canowindra Retirement Village reserve.

The benefit of these adjustments (as some were fully and partly funded by Cabonne Council reserves) is that net movement of $3.8M will be returned to the budgeted reserve balances for the December 2019 Quarter.

Operating Statement

Council’s projected Operating result has increased from $6.8M (original budget) to $14.3M surplus (December QBR). The favourable increase is due to capital grants and contributions being added to the 2019/20 budget to fund projects from 18/19 that are still to be finalised in the current financial year.

Major grant funded projects include the $1.6M for Puzzle Flat levee, $2.7M for the Molong to Yeoval pipeline project and $800K of RMS grant funds for roadworks.

Capital Expenditure

Budgeted capital expenditure initially increased this year compared to the original budget by $16M due to 18/19 capital projects carried forward, however the December quarter capital budget has decreased from $39M at the September QBR to $34.7M at the December QBR due to the reduction in capital projects.

As a result of the reduction in capital projects Council will now only require to draw down on approx. $10.5M in reserve compared to the anticipated $15Million requirement at the September QBR. Council’s projected reserves will be $34.5M at the end of June 2020, if the entire capital works program is completed.

General Commentary

Southern Phones takeover by AGL resulted in a capital receipt of $785,714 and special dividend of $33,182. The capital receipt has been allocated back to the Future Innovation Reserve.

This quarter also saw the net receipt of $137,147 on the sale of depot land at Canowindra, also $172,500 was received in crown lands funding to be used in an upgrade of the Eugowra Showground. Some other unanticipated income increases were also received including $9K for Visy recycling income and $32K for the Library Priority Grant scheme.

A budgeted capital income reduction was accounted for in relation to the unsuccessful application for grant funding of $2.4M under the Heavy Vehicle Safety and Productivity Programme.

There was an increase in the total annual contributions required to be paid in the RFS Fire Services Levy of $86K. Council allowed for $54K required for RMS R2 accreditation to proceed with State Roads ordered works, we have been advised RMS will reimburse this cost going forward.

Council will engage Essential Energy for the upgrade of street lights to LED with a view to this creating savings for ratepayers going forward. The cost of the new lighting and a consultant to act on Council’s behalf has been costed at $499,007 to be funded by the Future Innovation Reserve.

Several savings in operational items have been identified and the budget adjusted, including land valuation fees ($12K), printer operating costs ($17K), internet expenses ($6K), staff Incentives ($4.4K), phone expenses ($9.5K).

Capital expenditure additions for the quarter includes the purchase of a number of items safety equipment for the water/sewer team ($28K), the purchase of Power BI from IT Vision ($15.5K), increase in the budget for the Canowindra pool solar hot water system ($31.7K)

The attached Quarterly Budget Review details the impact of the December budget changes to the Operating Result, Cash Budget and Restrictions. The review details major changes for Council’s consideration.

ITEM 17 - 2020 CANOWINDRA INTERNATIONAL BALLOON CHALLENGE

REPORT IN BRIEF

Reason For Report	For Council to consider providing assistance to Canowindra Challenge Inc to hold the 2020 Canowindra International Balloon Challenge
Policy Implications	Nil
Budget Implications	$30K from the 2019-20 Events Assistance Program Possible $60K from Canowindra Town Improvement Reserve
IPR Linkage	2.2.1.a - Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 1095966

Recommendation

THAT:

1. Council provides funding of $30K to Canowindra Challenge Inc from the 2019-20 Events Assistance Program.

2. Council increases the 2019-20 Events Assistance Program allocation by $10K and reduces the 2020-21 Events Assistance Program budget allocation by $10K.

3. Council place on public exhibition for 28 days its intention to provide funding of $60K to pay creditors of Canowindra Challenge Inc to be funded from the Canowindra Town Improvement Reserve.

Community Engagement and Development Manager's REPORT

BACKGROUND

The Canowindra International Balloon Challenge is a week-long competitive hot-air ballooning event, which attracts leading international and Australian balloonists.

One of the biggest events held in the Cabonne Local Government Area, it involves a number of ballooning competitions and is highlighted by a major balloon glow and food and wine market.

Since its inception nine years ago, the Canowindra Challenge had grown to generally attract 6,000-8,000 visitors to Canowindra, as well as about 200 competitors, crews and officials, A further 200 volunteers come into town to be involved in the ballooning activities.

It contributes an estimated $1.3M to the regional economy and raises funds for many Canowindra community groups and charities, including local schools, sporting clubs, the Rural Fire Service, SES, CWA and St John Ambulance.

Cabonne Council has been a major sponsor since the Canowindra Challenge began, providing a total of $141K from its Events Assistance Program (EAP). This includes $20K per year for each of the past five years.

CURRENT SITUATION

After the event incurred losses of about $60K last year, Cabonne Council has held extensive discussions with the organisers about how Council could provide assistance to help ensure it proceeds in 2020 and coming years, thus continuing to provide significant fiscal stimulus to Canowindra and surrounding areas.

Following these negotiations, Council has indicated its intention to:

1. Pay $60K of debts owing to creditors from 2019, with this amount to be funded from the Canowindra Town Improvement Reserve;

2. Provide Canowindra Challenge Inc with EAP funding of $30K in 2020, which would include the usual $20K contribution plus $10K brought forward from the 2021 allocation; and

3. Provide Canowindra Challenge Inc with EAP funding of $10K in 2021.

The Canowindra International Balloon Challenge meets the EAP grants criteria as a flagship event that attracts a large number of visitors to the Cabonne LGA and makes a significant contribution to the Shire’s economy.

POlicy and Governance Implications

In order to extinguish the outstanding debts owed to creditors, it is recommended that Council exhibit for 28 days its intention to expend $60K to pay debts owing to creditors from the 2019 Canowindra International Balloon Challenge and that the allocation be funded from the Canowindra Town Improvement Reserve.

As at 30 June 2019, Council had $1,088,000 in the Canowindra Town Improvement Reserve.

Under Section 356 of the Local Government Act 1993:

(1) A Council may, in accordance with a resolution of the Council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

(2) A proposed recipient who acts for private gain is not ineligible to be granted financial assistance, but must not receive any benefit under this section until at least 28 days' public notice of the Council's proposal to pass the necessary resolution has been given.

EVENT ARRANGEMENTS FOR 2020

The 2020 Canowindra International Balloon Challenge will be held from April15-19, with the balloon glow on the evening of Saturday April 18.

The balloon glow is moving back to the Canowindra Sports Trust Oval, where it was held until the past two years. Canowindra Showground, which hosted the night glow in 2018 and 2019 will continue to be used for camping.

In an effort to make the event more attractive to families, the organisers have reduced the price of adult tickets from $30 to $11 for on-line pre-bookings or $20 at the gate on the night.

Children under 15 years will be admitted for a gold coin donation at the gate. This year, the organisers are donating $1 from every ticket sold to Aussie Helpers Drought Appeal to help them provide support to Australian farmers.

ITEM 18 - EVENTS ASSISTANCE PROGRAM 2019/20

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2019/20 Events Assistance Program.
Policy Implications	Nil
Budget Implications	To be funded from the 2019/20 Events Assistance Program
IPR Linkage	4.4.1.b - Implement funding opportunities through the Events Assistance Program
Annexures	1. Molong Central School Parents and Citizens Association - Events Assistance Program Application Form - SMARTS ⇩ 2. Orienteering NSW - Event Assisstance Program Application Form - 05-02-2020 ⇩ 3. Garingal Orienteers - Event Assistance Program Application Form ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2019 - 2020 - 1095262

Recommendation

THAT Council approve funding under the 2019/2020 Events Assistance Program (EAP) to the following events:

1. Molong SMARTS Festival for $500

2. Australian 3 Day Orienteering Championship in Molong for $500

3. Garingal Orienteers in Eugowra for $500

Community Engagement and Development Manager's REPORT

Council has received three applications under the 2019/2020 Events Assistance Program (EAP) for events that promote Cabonne and that attract visitors to the area.

Council’s Tourism and Community Development Coordinator has provided the following assessments.

Application 1

Event: Spring Molong Arts Festival (SMARTS)

Date: 18 September 2020

Organisers: Molong Central School Parents & Citizens Association

Requested Amount: $1K

To be funded: A contribution towards the marketing and advertising of this event. Cabonne to be recognised and advertised in all promotional material and media.

Event Description

In 2018 Spring Molong Arts Festival was successfully launched and proved to be a very strong event that is now entering Phase 2.

The 2020 Molong Spring Arts Festival (SMARTS) is a bi-annual art exhibition and performing arts festival that will expand the concept by presenting work from local and regional professional and emerging artists. The works on display will be available for sale and a 15% commission to be allocated to Molong Central School P & C.

This year’s event will also feature musical performances from both students and professional musicians. SMARTS 2020 will become an evening that encourages and promotes the diverse range of creative and performing arts in our region.

The venue is the Molong Central School Hall which will be the epicentre to continue the bi-annual festival with plans to grow to other Molong venues in years to come.

Assessment

The bi-annual event meets the Events Assistance Program guidelines as a developing event that recommends a maximum of $500.

Application 2

Organisers Orienteering NSW

Event: Aust.3 Day Orienteering Championships

Date: 11, 12 & 13 April 2020

Requested Amount: $500

To be funded: The support will highlight Cabonne Council’s commitment to the local community and a healthy outdoor lifestyle.

Event Description

Orienteering is a sport involving competitors following a course using a very detailed map with the aid of a compass. The courses are in native forests and farmland and range from 3km to 14km.

The Australian 3-Day is part of a week-long NSW Orienteering Carnival that anticipate there will be in excess of 800 competitors plus their family and supporters visiting to the Molong event in Cabonne. With events following in Ophir 16 April, and then Eugowra 18 & 19 April 2020.

Running the 3-Day Australian Orienteering Championship in Molong will promote the area as one of excellence for the holding future sporting events.

The event will attract a large number of competitors who will be utilising Cabonne businesses and assets during the event. Molong accommodation, cafes, hotels, and restaurants will benefit by the 3 Day Orienteering carnival that also includes events at Ophir and Eugowra.

Assessment:

Orienteering NSW Inc was established in 1971 as a not for profit organisation that oversees and promotes the sport of orienteering. They are seeking regional locations to stage events and are constantly looking for suitable terrain to map

Events Assistance Program guidelines of a developing event for which the level of funding is up to $500. Therefore, recommends the requested amount of $500 be considered.

Application 3

Organisers Garingal Orienteering

Event: NSW Orienteering Championships

Date: 18 & 19 April 2020

Requested Amount: $500

To be funded: The support will assist promotion marketing and the numerous prizes. This assistance highlights Cabonne’s commitment to the local community and encourages a healthy outdoor family lifestyle.

Event Description

Two NSW Orienteering events will be held over the weekend of 18 and 19 April just outside of Eugowra on private property.

The organisers are expecting approximately 400 competitors from other areas to the village of Cabonne. Accommodation in the area will be fully utilised and relevant food, club and local businesses frequented. The Eugowra showground hall has been booked for the two days.

Cabonne Council will be promoting the event on our social media platforms and website. The event organisers will recognise Council’s support and sponsorship through their various promotional and marketing products and communications.

Assessment:

Cabonne acknowledges that this event falls under the umbrella of NSW Orienteering INC but as there are two separate events in different villages of Cabonne with separate organising bodies with different requirements. Therefore, the Events Assistance Program guidelines of a developing event for which the level of funding is up to $500. It is recommended that the requested amount of $500 be considered.

Events Assistance Program Expenditure

2019 - 2020 Funding Allocation $53,803

23 July Canowindra Baroquefest $2,000

23 July Melbourne Cup Visits Yeoval $2,000

23 July Canobolas Endurance Riders $1,000

23 July The Canowindra Phoenix Christmas in July $500

27 August 2019 Orange Wine Festival $5,000

27 August PINK UP Molong $2,000

27 August NSW Disc Golf Championships $500

24 September Australian National Field Days $2,500

24 September Eugowra Murals Weekend $2,000

24 September Fanny Lumsden Country Halls Tour $500

24 September Molong’s Banjo Paterson’s Dinner $1,000

22 October Molong Bowling Club $1,500

22 October Manildra Christmas Party $1,000

26 November Australian Stock horse Society Camp $2,400

26 November Cumnock Long White Lunch $1,000

26 November Banjo Paterson Poetry Festival $1,000

26 November Bite Riot Orange Apple Festival $1,000

26 November Mullion Creek Christmas Party $400

26 November CCTAC Christmas Lights Competition $500

17 December FOOD WEEK $5,000

17 December Rally till it Rains $1,000

Total Expenditure $33,800

Funds Remaining $20,003

ITEM 19 - REQUEST FOR DONATION EQUIVALENT TO DEVELOPMENT APPLICATION FEE PAID - DA 2019/132 - TEMPORARY EVENT (CHARITY FUNDRAISER) - 125 NASHDALE LANE, NASHDALE

REPORT IN BRIEF

Reason For Report	To obtain Council approval to donate $285 being the equivalent of development application fees paid for DA 2019/132
Policy Implications	Request requires Council determination as it relates to an event hosted on private land.
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2019\03-2019-0132 - 1087236

Recommendation

THAT Council donate from its s356 budget to NG & TH Segger an amount of $285, being equivalent to the DA fee paid to council in relation to DA 2019/132 for a temporary event (charity fundraiser – Vinyl in the Vines) held on land described as 125 Nashdale Lane, Nashdale.

Director of Environmental Services' REPORT

Council has received a request from Melanie Wightman on behalf of Nashdale Lane Wines (NG & TH Segger), 125 Nashdale Lane, Nashdale, seeking a donation from Cabonne Council of $285, being equivalent to the standard development application fee paid upon lodgement of DA 2019/132 for approval to host a temporary event (charity fundraising event – Vinyl in the Vines).

The charity event was held in May 2019 as a fundraiser for the NSW Cancer Council as part of the Stars of Orange program. Ms Wightman advises that all proceeds from the event were donated to the charity.

Council’s Donation Policy states that Council will provide assistance by way of donations in the following categories:

1. Donations and sponsorships in response to applications assessed to be of benefit to the wider community

2. Donations equivalent to General Rate / Water / Sewer charges and reimbursement of some service charges

3. Donations equivalent to refunds of Development Application (DA) fees

4. Men’s Sheds – donations of cash and or services

5. Progress Associations – donation of room hire for meetings

With regard to the category of donations relating to Development Applications, the policy further states:

‘Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.’

As the development application is for a temporary event (charity fund raising event), situated upon private land, for the benefit of the NSW Cancer Council, the application is referred to council for determination.

ITEM 20 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079871

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 21 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079872

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 22 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079873

Recommendation

THAT Councillors call any matters of urgency.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 23 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079874

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 24 - WALUWIN COMMUNITY CENTRE - LEASE AGREEMENT WESTERN NSW LOCAL HEALTH DISTRICT

REPORT IN BRIEF

Reason For Report	For Council to authorise entering into a varied lease for the building known as Waluwin Community Centre
Policy Implications	Nil
Budget Implications	Lease payments received as per the lease agreement
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\MOLONG - 103 BANK ST - WALUWIN HEALTH ONE - WESTERN NSW LOCAL HEALTH DISTRICT - 1096855

Recommendation

THAT Council:

1. Enter a varied lease with the Health Administration Corporation and Western NSW Local Health District for part of the building known as Waluwin Community Centre at the address known as part 103 Bank Street, Molong and Lot 11 DP 1127953. The lease is to expire on 30 November 2049 and includes an option for a further 40 years; and

2. Authorise the General Manager to execute any document necessary for the purposes of entering the varied lease, including the affixing of Council’s Seal to any such document.

Administration Manager's REPORT

In 2008 Council entered into a Deed of Agreement for Lease with Greater Western Area Health Service for the Yawarra Community Centre (incorporating Molong HealthOne NSW). In 2009 an ‘Alteration to Contract’ was executed to alter the name of the facility within the Commercial Lease from the ‘Yawarra’ to the ‘Waluwin Community Centre’.

Recently council has been advised that the lease agreement with Greater Western Area Health Service was never fully executed. Council’s solicitor, in liaison with Western NSW Local Health District (formerly Greater Western Area Health Service) has developed a ‘Deed of Variation’ and an amended ‘Lease’. These documents are currently with Western NSW Local Health District for final review and signatures.

It is recommended that Council enter a varied lease with the Health Administration Corporation and Western NSW Local Health District for part of the building known as Waluwin Community Centre at the address known as part 103 Bank Street, Molong and Lot 11 DP 1127953. The lease is to expire on 30 November 2049 and includes an option for a further 40 years.

It is also recommended that Council authorise the General Manager to execute any document necessary for the purposes of entering the varied lease, including the affixing of Council’s Seal to any such document.

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Traffic Light Report Summary ⇩ 2. Council ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 1079878

General Manager REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary January 2020 ⇩ 2. Investments Summary December 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1094785

Senior Accounting Officer's REPORT

Council’s investments as 31 January 2020 stand at a total of $45,138,294.27.

Council’s average interest rate for the month of December 2019 was 1.52% and January 2020 was 1.49%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained at 0.75% during the months of December and January. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 0.800%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for December 2019 and January 2020 are attached for Council’s information.

ITEM 3 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph Dec 2019 ⇩ 2. Rates graph Jan 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1087886

Senior Rates Officer's REPORT

The Rate Collection Summary to 31 December 2019 is attached for Council’s information. The percentage collected is 53.1% which is similar to previous years.

The Rate Collection Summary to 31 January 2020 is also attached for Council’s information. The percentage collected is 60.8% which is similar to previous years.

The third instalment is due 28 February 2020.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1093904

General Manager’S REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available Council meeting.

5. Limit of $3,000 per allocation unless other approved by Council.

There were NIL allocation of funds processed in the past month.

ITEM 5 - MOLONG TOWN CENTRE ISSUES PAPER

REPORT IN BRIEF

Reason For Report	Advising of commencement of community consultation.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.c - Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\MOLONG TOWN CENTRE URBAN DESIGN - 1096381

General Manager's REPORT

Councillors were provided with the final version of the draft Molong Town Centre Issues paper at the February workshop. The issues paper, and feedback from community consultation, will help inform future master planning and design of the Molong town centre.

Community consultation will now commence, and the issues paper will be put on public exhibition for a 28 day period.

ITEM 6 - CENTRAL WEST LIBRARIES - USAGE STATISTICS

REPORT IN BRIEF

Reason For Report	To keep Council informed of usage of the libraries in Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a - Operate libraries according to the service agreement with Orange City Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 1095569

Administration Officer's REPORT

Every year Council is provided with updated information relating to usage of the libraries in the Cabonne local government area.

Currently Cabonne libraries are operating consistent with the Service Agreement with Orange City Council. Library services are conducted as below:

Location

Days

Hours

Canowindra

(18 hours)

Tuesday

Thursday

Friday

Saturday

2pm to 5pm

11am to 1pm then 2pm to 5pm

10am to 1pm then 2pm to 5pm

10am to 12pm

Manildra

(12 hours)

Monday

Wednesday

Friday

10am to 2pm

Molong

(15 hours)

Monday

Wednesday

Friday

11am to 1pm then 2pm to 5pm

The loans, memberships and visits for the three Cabonne libraries for the three (3) previous financial years are as follows:

Canowindra Library	2016 - 2017	2017 - 2018	2018 - 2019
Membership	793	820	829
Library Visits	5,539	5,587	5,476
Circulations (Loans)	7,024	6,172	5,034
Collections (Holdings)	5,805	5,988	6,326
Reservations Placed	881	776	719
Manildra Library	2016 – 2017	2017 - 2018	2018 - 2019
Membership	144	148	156
Library Visits	1,694	1,549	1,496
Circulations (Loans)	2,096	1,899	1,562
Collections (Holdings)	2,992	3,077	2,890
Reservations Placed	187	138	143
Molong Library	2016 - 2017	2017-2018	2018 - 2019
Membership	848	908	948
Library Visits	8,563	7,396	6,592
Circulations (Loans)	10,682	11,019	10,884
Collections (Holdings)	6,174	6,159	6,377
Reservations Placed	1,454	1,366	1,554

WI-FI USAGE

At the end of October 2016 free Wi-Fi services were added to the three libraries in Cabonne. Wi-Fi usage statistical data it provided in the table below:

Note: Devices means individual devices and logins means uses, so where logins are higher than devices it’s because a single device has made use of the service more than once during the month.

ITEM 7 - STATE OF MOLONG TOWN WATER SUPPLY

REPORT IN BRIEF

Reason For Report	To provide update to Council on the status of Molong township water supply
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.b - Continue to maintain drinking water management system
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\MONITORING\MOLONG CREEK DAM and WEIR - 1096641

Acting Director of Engineering and Technical Services REPORT

Current State

Molong Creek Dam’s current storage volume is at 11.7% of the total dam volume (117 ML). At this volume, only 28.9ML is accessible readily, known as active storage, which provides an active supply until 6 March 2020.

Current water volume running through the Molong Water Treatment Plan averages 0.49 ML per day and represents 133 litres/person/day residential consumption. This is well below the 160 litres/person/day required by level five water restrictions.

Given the short timeframe until active supply is exhausted, options have been assessed to ensure continual water supply for the township.

Four options have been considered and are as followed in priority order:

1. Supply of water from Orange City Council

2. Develop and Commission a Borehole Supply

3. Utilise “Dead Water” Supply from Molong Creek Dam

4. Utilise Borenore Dam Supply

A risk assessment has been completed on the reliability/security of the different options of supply, which has formed the basis of priority to provide emergency water supply.

		Criteria
		Dam Safety	Water Quality	Cost	Environment	Asset Condition	Reputation	Priority
Molong Water Supply Options	Utilise “Dead Water” Supply from Molong Dam	VL(4)	M(15)	M(15)	M(15)	M(15)	M(15)	3
	Utilise Borenore Dam Supply	M(13)	M(15)	M(13)	M(13)	H(18)	M(15)	4
	Develop and Commission a Borehole Supply	VL(1)	M(13)	M(13)	L(8)	VL(2)	VL(2)	2
	Utilise Supply from Orange City Council	VL(1)	VL(1)	VL(1)	L(8)	VL(2)	VL(2)	1

Supply of water from Orange City Council

Utilising the water supply from Orange City Council will provide immediate emergency supply which will address the concern of exhausting the Molong Creek Dam water level.

In the immediate term, the Orange to Molong Pipeline will be commissioned as the only water supply to Molong township. This will reduce the risk of malfunction of the system whilst Council’s Operators become comfortable with the infrastructure and treatment regime of a new supply.

Connection of the pipeline to the Molong Water Supply is scheduled to be undertaken Tuesday 18 February 2020.

There is likely to be a change to the aesthetic appearance and odor of the water once the new supply is established.

Develop and Commission a Borehole Supply

Council officers and consultants have identified three potential locations for bore water supply to be used as emergency water supply for Molong township.

One of the bores has been established and is in the process of being connected to Molong works depot for operations use. It is proposed that this depot bore be brought online by the end of April 2020 to provide emergency supply to Molong. This bore has a water access licence and an allocation of 95 ML/annum of emergency town water supply.

To enable effective supply to the Molong water treatment plant, a pumped delivery main will need to be constructed from the depot for to the plant. This infrastructure is estimated to cost approximately $300K.

The further two bores have been drill tested to determine viability. No infrastructure or licensing has been sought on these, and as such, delivery of the work to commission these will take a longer period of time. Cost of the second stage of bore supply will cost approximately $700,000.

Discussions have been engaged with state parliament representatives to secure funding to pursue this project.

Timing of delivery of this borehole supply is as follows:

Stage 1

Specification for Tender	Mid February 2020
Tender Design and Construct	Mid March 2020
Works Completed	End April 2020
Commissioning	Early May 2020

Stage 2

Investigations and Drilling	End of March 2020
Complete Design and Approvals	End of April 2020
Works Completed	End June 2020
Commissioning	Early July 2020

Utilise “Dead Water” Supply from Molong Creek Dam

This solution involves the addition of a pump system at Molong Creek dam to drain the water below the lowest intake and connect directly to the Molong raw water pipeline. There are multiple options to enable this approach include a pontoon-mounted pump, or a temporary pump on the embankment.

Issues exist with this option with regards to modification of the infrastructure at the dam and water treatment plant to convert the system from a gravity feed system to a pressure feed system. Additionally, water quality will be lower as the level of the dam reduces, and more silt is pumped into the water treatment plant continues.

This is not to say that it is not an option for supply, and pumping of dead storage is viable given the constraints be addressed. This work will take longer than the connection to the Orange Pipeline and will provide a lower quality of supply than the Molong Bores, hence the reduced priority of this alternative.

Utilise Borenore Dam Supply

This option involves the opening of valves on the existing Borenore Dam supply line to the raw water supply line at “Peter’s Pit”. Borenore Dam current storage volume is at 41.4% of the total dam volume (89.4 ML).

However, at the current water level, the active storage of the dam is at 29.9 ML, being that there is a high degree of sedimentation in the dam itself due to its inactive use since commissioning of the Molong Creek Dam.

There is doubt over the durability of the raw water line from the dam to the intersection with the main raw water line. The pipe is approximately 80 years old and there is a low degree of confidence in its reliability if the valves were fully opened and under pressure.

The location of the line is also very difficult to undertake replacement works in a rapid manner, with access to the alignment being the primary issue.

A failure of the infrastructure presents a very real risk of draining the available water supply without much benefit.

ITEM 8 - VILLAGE ENHANCEMENT PROGRAM - 2019/20 STATUS REPORT

REPORT IN BRIEF

Reason For Report	Provide status report on the current years Village Enhancement Program Works
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.1.d - Implement the Village Enhancement Program
Annexures	1. 2020 02 18 VEP Delivery Status Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\REPORTING\PLAYGROUNDS - 1096753

Acting Director of Engineering and Technical Services REPORT

Report

A summary report has been provided in table form providing an update on the delivery status of the current years Village Enhancement Program (VEP).

Delivery of some aspects of the program has been difficult given the prolonged dry conditions to undertake landscaping and tree works. These works are due to recommence in autumn to provide the best opportunity for the trees to adapt to new conditions.

General village tidy up projects have, for the most part, been completed over the past several years, and the budgets for these projects are in excess of needs in the 2019/20 financial year. Projects have been flagged in the table where these unused funds could be used to supplement projects which have insufficient budget to deliver on the scope, in particular, for playground projects.

ITEM 9 - ENGINEERING AND TECHNICAL SERVICES DEPARTMENT REPORT JANUARY & FEBRUARY 2020

REPORT IN BRIEF

Reason For Report	To update Council on works in progress in the Engineering & Technical Services Department
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Council Engineering Report January and February 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1097262

Acting Director of Engineering and Technical Services REPORT

Please find attached to this report the update on 2019/20 works in progress in the Engineering and Technical Services department.

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2019

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1089591

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/12/2019 to 31/12/2019 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 7	$----
Boundary Adjustment	$----
Boundary Adjustment	$----
Dwelling and Separate Garage	$500,000
Shed Extension	$15,500
Dwelling, Detached Shed & Rainwater Tank	$432,500
Double Carport	$6,700
Alterations & Additions to Existing Dwelling	$75,000
Farm Shed	$55,000
Alterations & Additions to Existing Dwelling	$300,000
TOTAL: 16	$1,384,700

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Dwelling	$381,451
TOTAL: 1	$381,451

GRAND TOTAL: 17

$1,766,151

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2019

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1089594

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/12/2019 to 31/12/2019 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
Section 68 Only x 5	$----
Modification to 3 Lot Subdivision	$----
Modification to Extractive Industry - Quarry	$----
Modification to 8 Lot Subdivision	$----
Molong Banjo Paterson Festival Dinner	$----
Boundary Adjustment	$----
Alterations & Additions to Existing Dwelling	$200,000
Change of Use	$12,000
Swimming Pool	$52,000
Alterations & Additions to Existing Pavilion	$390,000
Double Carport	$6,700
Dwelling and Separate Garage	$500,000
TOTAL: 16	$1,160,700

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
TOTAL: 0	$0

*GRAND TOTAL: 16*	*$1,160,700*
*Previous Month:29*	*$3,019,583*

ITEM 12 - DEVELOPMENT APPLICATIONS RECEIVED DURING JANUARY 2020

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1094760

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/01/2020 to 31/01/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 8	$----
Modification for Alterations & Additions to Depot	$----
2 Lot Subdivision	$----
Cellar Door	$----
Continued Use of a Centre Based Child Care Facility	$----
Modification to Dwelling	$----
New Pergola & Water Tank	$1,000
Alterations & Additions to Existing Dwelling	$20,000
Dwelling	$400,000
Dwelling	$560,000
Transportable Dwelling	$166,140
Storage Shed	$11,550
Extractive Industry (Borrow Pit 4)	$10,000
TOTAL: 20	$1,168,690

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Alterations & Additions to Existing Dwelling	$60,000
TOTAL: 1	$60,000

GRAND TOTAL: 21

$1,228,690

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2020

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1094755

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/01/2020 to 31/01/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
Section 68 Only x 8	$----
Modification to Alterations & Additions to Depot	$----
2 Lot Subdivision	$----
Continued Use of a Centre Based Child Care Facility	$----
2 Lot Subdivision	$----
Shed Extension	$15,500
Alterations & Additions to Existing Dwelling	$300,000
Dwelling Detached Shed & Rainwater Tank	$432,500
Alterations & Additions to Existing Dwelling	$75,000
Farm Shed	$55,000
Alterations & Additions to Existing Dwelling	$60,000
Alterations to a Motel and Cafe	$60,000
TOTAL: 19	$998,000

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
Dwelling	$381,451
TOTAL: 1	$381,451

*GRAND TOTAL: 20*	*$1,379,451*
*Previous Month:16*	*$1,160,700*

ITEM 14 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing Councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisor's Report - February 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1095225

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for February 2020 is attached for the information of Council.

ITEM 15 - MEDIAN PROCESSING TIMES 2019

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1089577

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of December:

YEAR	MEDIAN ACTUAL DAYS
2014	25
2015	19
2016	31
2017	19
2018	21

Summary of median Application Processing Times for 2019:

MONTH	MEDIAN ACTUAL DAYS
January	10
February	21
March	10.5
April	27
May	14
June	24
July	24
August	16
September	24
October	27
November	12
December	17

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 1089578

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19	77
2019/20
July	5
August	6
September	8
October	7
November	8
December	2
January	7
February
March
April
May
June
Total	43

ITEM 17 - MEDIAN PROCESSING TIMES 2020

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1094774

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of January:

YEAR	MEDIAN ACTUAL DAYS
2015	44
2016	20.5
2017	31
2018	37
2019	10

Summary of median Application Processing Times for 2019:

MONTH	MEDIAN ACTUAL DAYS
January	22
February
March
April
May
June
July
August
September
October
November
December

Item 9 Ordinary Meeting 25 February 2020

Item 9 - Annexure 1

ENGINEERING & TECHNICAL SERVICES REPORT – JANUARY & FEBRUARY 2020

LOCAL ROADS – CONSTRUCTION/SEALING

Project:	Objectives:	Budget:	Actual	Timeframe
Bocobra Loop Road	2 kms new seal (Henry Parkes Way end)	$102,620		Completed
Davis Road	1 km new seal, extension of existing seal.	$78,948		Completed
Strachan Road	880m new seal (from Davis’s Road to Carcoar Street	$66,873		Competed
Yuranigh Road	Extend existing seal 2kms	$90,240		Completed
Gas Works Lane	Seal area and install kerb & guttering for parking	$		TBA

Davis Road

Strachan Road

Project:	Objectives:	Budget:	Actual	Timeframe
Grading	Dry Creek Rd, Cashens Ln, Ophir Rd, Gowan Rd, Trajera Rd, Meadowbank Rd, Puzzle Flat Rd, Cranberry Rd area, Sandy Creek Rd, Pinecliffe Rd, Mills Ln, Taylors Rd, Edinboro Ln, Wilson Ln, Mount Pleasant Rd, Waldergrave Rd, Giles Rd.	$1,200,000		Completed
Bitumen Patching	Canowindra Township, Manildra Township, Cudal Township, Gavins Ln, Garra Rd, Euchareena Rd, Kurrajong Rd, Cadia Rd, Longs Corner Rd	$700,000		Complete
Gravel Resheeting	Dry Creek Rd, Lower Lewis Ponds, Waldergrave Rd, Long Point Rd	$964,264		End of March 2020
Heavy Patching	Nashdale Ln, Canowindra St, Icely St, Milton St, Karreena St, Chester St, Nanami St, Wilbe St, Longs Corner Rd, Wenz Ln	$1,079,568		End of March 2020
Reseals – Urban	Rodd St, Myall St, Barrack St, Oberon St	$348,776		End of April 2020
Reseals – Rural	Amaroo Rd, Convent Ln, Kurrajong Rd, Lookout Rd, Ophir Rd, Paytens Bridge Rd, Longs Corner Rd, Bowan Park Rd, Forest Reefs Rd, Gumble Rd, Casuarina Dr.	$1,153,690		End of April 2020

LOCAL ROADS - MAINTENANCE

REGIONAL ROADS BITUMEN PATCHING – MR237, MR238, MR573

Project:	Objectives:	Budget:	Actual	Timeframe
Reseals	MR237 & MR234	$300,000		April 2020
Heavy Patching	TBD	$150,000		March 2020

RMS ROADS

Project:	Objectives:	Budget:	Actual	Timeframe
Bitumen Patching	MR359, MR310, MR377, MR61 & SH7
RMS Ordered Works	Toogong Widening Project Project Length – 4km from Bowens Lane intersection to Yellowbox Rd intersection.	$2,036,303		Completed
Heavy Patching	MR61, MR310, MR377	$607,043		Completed

SAVING LIVES ON COUNTRY ROADS – RMS FUNDED PROJECTS

Project:	Objectives:	Budget:	Actual	Timeframe
Bitumen patching	MR359, MR310, MR377, MR61 & SH7
RMS Ordered Works	Toogong Widening Project Project length – 4 kms from Bowens Lane intersection to Yellowbox Road intersection.	$2,000,000		Commenced 3.7.19. 2 kms sealed by 24.9.19. Completed
Road Maintenance	MR234 & MR238			Completed
Local Road Heavy Patching	All locations identified	Tender		Programmed for Nov/Dec 2019
Local Road Resealing	All rural and urban reseals have been identified			Programmed for Feb/Mar 2020
Reseals	MR61, MR377, SH7	$687,995		Completed except for SH7

Project:	Objectives:	Budget:	Actual	Timeframe
Ophir Road	Tree & vegetation removal completed	$100,000		Roadworks to commence 2020/21
Obley Road	Tree & vegetation removal completed	$770,000		Roadworks to commence 2020/21
Lake Canobolas/Cargo Road Intersection	Works planned	$400,000		Roadworks
Four Mile Creek	Shoulder widening, installation of safety fencing, delineation and curve advisory signage. Guardrail purchased	$1,273,360 $100,000		Works commenced in Feb 2020 Purchased 2019/20

RESOURCES FOR REGIONS

Project:

Objectives:

Budget:

Actual

Timeframe

Davys Plains Road

Shoulder widening, installation of safety fencing, delineation and curve advisory signage. Also, heavy patches completed

$1,269, 576

Completed Dec 2019

ROADS TO RECOVERY

Project:	Objectives:	Budget:	Actual	Timeframe
Lemmons Road	1.6 kms, culvert widening, vegetation removal, pavement widening & seal	$220,750	$199,000	Completed Nov 2019
Fish Fossil Drive	1.9km, culvert widening, vegetation removal, pavement widening & seal	$638,400	$629,000	Completed Feb 2020
Casuarina Drive	1.2kms, culvert widening, vegetation removal, pavement widening & seal	$375,000	$368,000	Completed Dec 2019

Lemmons Road

Fish Fossil Drive

Casuarina Drive

FIXING COUNTRY ROADS

Project:	Objectives:	Budget:	Actual	Timeframe
Banjo Paterson Way 4 stages between Molong & Yeoval		$4,400,000
Stage 1	1.450km section near Nyora Lane including hot mix entrance to new industrial estate by Council’s contractor			Completed
Stage 2	5.5km Burgoon Lane towards Cumnock			Completed
Stage 3	629m section near Avondale Road			Completed Nov 2019
Stage 4	Hanover Bridge towards Cumnock commenced 10.09.19			Completed except for the causeway – Old Yullundry Rd (schedule for completion March/April)

Banjo Paterson Way

RESTART NSW FUNDING

Vittoria Road – work to commence Feb/March 2020

DRAINAGE WORKS

Project:	Objectives:	Budget:	Actual	Timeframe
Eugowra	Two location identified	$150,000		Completed Jan 2020
South Bowen Park Road	Council to tender this project	$190,000		TBA
Palings Yard Loop Road	Council to tender this project	$190,000		TBA

Evelyn St, Eugowra

Karreena St, Eugowra

WATER & SEWER

Project:	Objectives:	Budget:	Actual	Timeframe
WHS Improvements at Molong Water Treatment Plant	To provide a safe working environment for staff and contractors	Indicative budget $5000	In progress	Feb/March 2020

Water and Wastewater have made WHS improvements to the site at Molong Water treatment plant, chemical signage and storage has been updated. New signs have been placed to assist in an emergency including evacuation diagrams and phone numbers for notification.

Further safety equipment has arrived to aid in staff and public safety by the implementation of exclusion fencing for use during entry to confined spaces. The fencing will alert the public to the existence of an open confined space that may be a hazard, such as an open sewer manhole in the street. The fencing will also improve worker safety by improving the awareness that a worker is present in the confined space and that any work being undertaken in the area must consider this. The fencing weighs 3 kg, allowing easy and ergonomic set up by staff.

TECHNICAL SERVICES

Project:	Objectives:	Budget:	Actual	Timeframe
Construction of St Germain’s Bridge	Construction of dual lane concrete bridge	$1,289,000.22	$15,651.50	30 June 2022

Project:	Objectives:	Budget:	Actual	Timeframe
Construction of Bangaroo Bridge	Construction of dual lane concrete bridge	$1,511,895.00	$14,547.50	30 June 2022

Project:	Objectives:	Budget:	Actual	Timeframe
Molong Recreational Ground Power Upgrade	3 Phase power supply to the recreational ground	$105,210.00	$94,928.00	31 March 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Construction of Puzzle Flat Creek Levee	Construction of levee	$2,424,106.00	$67,902.18	15 November 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Molong Community Centre	Construction of Community Centre in Molong	$1,057,514.33	$21,223.48	30 June 2022

Molong Office Foyer Refurbishment

Refurbishment

$100,000.00

$8,977.88

30 April 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Molong Showground Main Pavilion Refurbishment	Refurbishment	$190,000.00	$63,995.83	06 March 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Refurbishment of Orana House	Refurbishment	$86,250.00	$287.50	30 June 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Restart NSW Regional Pipeline Project	Design and Construction of Orange to Molong Creek Dam potable pipeline	$16,665,000 (total RNSW fund)	$14,991,499	Completed.
	Design and construction of Molong to Cumnock and Yeoval Pipeline including Cumnock reservoir and Molong pump station.			Completed.
	Design of Molong Creek Dam to Molong potable pipeline and Design of Molong to Manildra potable pipeline			31 Jan 2021
Transport Assets revaluation 2020	Condition assessment and revaluation of transport asset	$276,000	$95,325	31 March 2020

URBAN SERVICES

Project:	Objectives:	Budget:	Actual	Timeframe
WHS improvements to Cudal Pool	To undertake WHS improvements to Cudal Pool	$10,000	In progress	February 2020

Cudal Pool has been the focus for WHS improvements for the month. Work includes

- Decommissioning of an old floodlight

- Upgrades to power board

- Pipework labelling for easy recognition of chemical or pool water flow

- Chemical labelling and safety signage

- Installation of lights to swimming club store room and chemical plant room

- Moving of shade structure to allow trolley access to chemical store.

- Installation of a new safety shower

Further work is being undertaken at each pool to improve safety for workers and the pool patrons.

Project:	Objectives:	Budget:	Actual	Timeframe
Weeds spraying of Parks, gardens and playgrounds	To reduce occurrence of catheads, khaki weed and other non-desirable species	$5,000	In progress	March 2020

With the recent rain, there has been an abundance in weed growth in the Cabonne Parks, Gardens, Kerb and Guttering. The team has been busy identifying all priority spots for spraying and have started work on spraying these locations.

Urban Services also utilizes the services of the Weed spraying department to spray larger spaces such as sporting fields. With a quick response, the fields and playgrounds will be attractive and safe for community use.

Project:	Objectives:	Budget:	Actual	Timeframe
Installation of BBQ at Cumnock Pool	To provide the Cumnock community with a fit for purpose BBQ facility at the pool	$15,000	In progress	Post Season 2020

Project:	Objectives:	Budget:	Actual	Timeframe
Topdressing of trenches and re-sowing Manildra, Cudal and Cumnock sports fields	To provide high quality and safe playing fields for the community	$3500	In progress	End of Feb 2020

Top dressing of the trenches at Manildra, Cudal and Cumnock has commenced after the recent installation of sprinkler systems in the sporting fields. With time, the trenches subside, causing hazards for players. The Urban services team is ensuring progressive improvement to the fields is occurring through preventative maintenance measures such as this.

Version Date (Draft or Council Meeting date)	[10 February 2020]
Author	Engineering Environmental Officer
Owner (Relevant director)	Director of Engineering & Technical Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date
Minute number (once adopted by Council)

Title	Date Approved	Signature
Director of Engineering & Technical Services

Minute No.	Summary of Changes	New Version Date
18/05/20	Readopted as per s165(4) 22.5.18

Document Name	Document Location
Cabonne Local Environmental Plan 2012
Review of Environmental Factors regional and local road works

Provide Budget Reports to Managers	Friday	31/01/2020
Provide Operational Plan documents to Managers	Friday	31/01/2020
Fees and Charges Program – available for review	Friday	31/01/2020
February Councilor Workshop – Discuss VEP projects	Tuesday	11/02/2020
IP&R Meeting 9am to 5pm - Molong Committee Room Finance & Corporate Services CSM, AM, HRM, ITM, RMO, DFCS, FM, SAO	Wednesday	19/02/2020
IP&R Meeting 9am to 5pm - Molong Committee Room Environmental Services SESO,DES, DFCS, FM, SAO, AM	Thursday	20/02/2020
IP&R Meeting 9am to 5pm - Molong Committee Room Economic Development ECDM, GM, DFCS, FM, SAO, AM	Monday	2/03/2020
IP&R Meeting 9am to 5pm - Molong Chambers Engineering Department DETS, DFCS, FM, SAO, Plant Mgr, Ops Mgr, TS Mgr, W&S Mgr,AM	Tuesday	3/03/2020
March Councilor Workshop – Finalise VEP projects	Tuesday	10/03/2020
Final Budget Meeting 9am to 5 pm - Molong Chambers GM, DETS, DES, DFCS, FM, SAO,AM	Tuesday	17/03/2020
LTFP Meeting 9am to 12pm– Molong Committee Room GM, DFCS, DETS, DES, FM, SAO	Monday	30/03/2020
ALL DOCUMENTS IN DRAFT STAGE – All changes completed	Thursday	09/04/2020
EASTER 10/04/2020 to 13/04/2020
April Councilor Workshop – All Draft IP&R Documents	Tuesday	14/04/2020
April Council Meeting – Adopt Draft Operational Plan (Budget, Fees and Charges and Operational Plan) Publicly exhibit for 28 days	Tuesday	28/04/2020
Advertise Draft Operational Plan (minimum 28 days) – Council Website and 3 Administration offices	29/04/2020 to 25/05/2020
May Council Meeting Adopt Final Operational Plan (Budget, Fees and Charges and Operational Plan)	Tuesday	26/05/2020
Operational Plan forwarded to Office of Local Government	Wednesday	27/05/2020
IP&R Meetings – What to expect A line by line review of your Operational Budgets A line by line review of your Operational Plan A line by line review of your Fees and Charges New Budget items discussed In Preparation for these meetings: · Ensure that you bring budget workpapers for any changes to Operational Budgets · New Items/Submissions signed by your Director with appropriate paperwork · Ensure you have reviewed your Fees and Charges and bring any changes to the meeting · Ensure that you have reviewed your Operational Plan and ensure that it is aligned to your budgeted area

2.00pm	Youth of the Month – Shaun Coyte – Anson Street School
	Outstanding Service Award – Graham Whiting

Version Date (Draft or Council Meeting date)	4 December 2019
Author	Debra Hamilton
Owner (Relevant director)	Director of Finance and Corporate Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date
Minute number (once adopted by Council)

Term	Definition
Council	Cabonne Council
Councillors	Individuals holding the office of a member of Cabonne Council
Council Officer	General Manager and staff of Council appointed by the General Manager
Risk	A risk is defined as the effect of uncertainty on objectives
Risk Management	Coordinated activities to direct and control an organisation with regard to risk
Risk Management Framework	The set of components that provide the foundations and organisational arrangements for designing, implementing, monitoring, reviewing and continually improving risk management throughout the organisation.

Audit, Risk and Improvement Committee	The Audit, Risk and Improvement Committee will; · Monitor, review and advise the Council on the standard of its risk management · Make assessments and recommendations in relation to risk management and measure and evaluate the effectiveness by reviewing Cabonne’s activities · Endorse and monitor a comprehensive risk based cyclical strategic audit plan
Council	The Council will review the Risk Management Policy and amend as required and provide adequate budgetary provision for risk management strategies to be implemented.
General Manager	The General Manager has the ultimate responsibility for ensuring that Risk Management is managed across the Council
Directors	Directors are responsible for their Division’s risk management performance, including: · Ensuring any strategic risks/tasks allocated to their division are actioned, monitored and reported on. · Ensuring operational risk management plans that identify, assess and manage key risks within their Divisions are developed and implemented. · Ensuring appropriate resources are made available to complete actions and achieve targets. · Reporting to the Audit, Risk and Improvement Committee on a quarterly basis on their division risk profile. · Notification of very high and high risks including treatment options to the GM and Director of Finance and Corporate Services.
Director of Finance and Corporate Services	The Director Finance and Corporate Services is the senior executive responsible for establishing and facilitating a risk management framework, strategy and corporate program.
Employees/Contractors	Expectations of employees and contractors are to: · Perform duties in a manner which is within an acceptable level of risk to their own health and safety, other employees, Council’s customers or the community in general. · Immediately report risk exposures and losses to supervisors and where possible act to minimise any further loss.
Corporate Management Team	The Corporate Management Team is responsible for: · Monitoring quarterly reports from the Risk and Legal Coordinator which include the operational and strategic risk register actions, insurance claims and trends. · Providing leadership and being the driving force to the processes underpinning the Risk Management Framework. · Maintaining a risk aware and intelligent workforce.
Managers	Managers are responsible for the: · Development of annual operational risk management plans in conjunction with the annual business planning process. · Preparation and implementation of actions for each aspect of operational risk. · Monitoring and regular reporting of the Departmental Risk Management Plan action plans to ensure actions are appropriate, effective and timely having regard to current conditions and practice. · Encouragement and reinforcement of positive risk management behaviours. · Ensuring that staff attend adequate training on a regular basis.
Risk and Legal Coordinator	Risk and Legal Coordinator is responsible for: · Developing, implementing and overseeing the Enterprise Risk Management program. · Reporting to the Executive on compliance and the Audit, Risk and Improvement Committee

Document Name	Document Location
Enterprise Risk Management Manual
Enterprise Risk Management Strategy 2020 - 2023

Project	Budget	Complete	March	April	May	June	Note
Canowindra
500403 - Enhancement of Canowindra Cemetery - Tree planting (Canowindra)	$34,338.00	ü			ü		Redirect remaining funding
500407 - Landscaping in the caravan park precinct (Canowindra)	$17,163.00	ü
500408 - Additional seats in Gaskill Street . Paint seats in bright colours (Canowindra)	$5,280.00				ü		Seats on order. Cannot place bright colours due to heritage restrictions
500411 - Additional Street Trees (Canowindra)	$23,681.00			ü			To recommence plantings
500412 - Blue Jacket Lookout Realignment (Canowindra)	$30,000.00				ü
500414 - New plantings Morris and Memorial Parks (Canowindra)	$27,177.00	ü					Upgrades to sprinkler systems have occurred. Some minor work to be undertaken with consideration for drought conditions
Cudal
500418 - External Walls of Cudal Hall refurbished to match the rest of the hall (Cudal)	$9,000.00			ü
500424 - Dean Park - Improved Signage from Main road to Dean Park (Cudal)	$2,000.00	ü
500428 - Street Master Plan (Cudal)	$11,556.00				ü		To recommence plantings