cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

17 July 2019

 

NOTICE OF Ordinary Council Meeting

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 23 July, 2019 commencing at 2:00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

HJ Nicholls

ACTING GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of Acting General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 

 

 


 

ATTENDEES – JULY 2019 COUNCIL MEETING

 

 

2:00pm

Youth of the Month

Bridget Smith – Yeoval Central School.

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 23 July, 2019

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 3

ITEM 2      DECLARATIONS OF INTEREST....................................................... 3

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 4

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 4

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 5

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      2019 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE.... 6

ITEM 8      INLAND RAIL CONFERENCE TOOWOOMBA............................... 7

ITEM 9      INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW.............................................................................. 8

ITEM 10    UNSPENT EXPENDITURE TO BE REVOTED TO THE 2019/2020 BUDGET     9

ITEM 11    EVENTS ASSISTANCE PROGRAM................................................ 10

ITEM 12    RECTIFICATION OF DEFECTS IN OVERHEAD ELECTRICAL INSTALLATION AT EUGOWRA SHOWGROUND............................................................ 14

ITEM 13    PROPOSED ROAD NAMING - "UNNAMED LANE", BOWAN PARK         16

ITEM 14    PROPOSED ROAD NAMING - "UNNAMED NEW ROAD", ORANGE         17

ITEM 15    DEVELOPMENT APPLICATION 2019/0174 TWO LOT SUBDIVISION LOT 191 DP 1057795, RANDALL STREET, MOORBEL.................................... 19

ITEM 16    QUESTIONS FOR NEXT MEETING................................................ 29

ITEM 17    BUSINESS PAPER ITEMS FOR NOTING...................................... 30

ITEM 18    MATTERS OF URGENCY................................................................. 30

ITEM 19    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 31

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      CONTRACT 1016303 MANAGEMENT OF CANOWINDRA SWIMMING POOL, GASKILL STREET, CANOWINDRA NSW 2804

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4      CONTRACT 1017527 MANAGEMENT OF MOLONG SWIMMING POOL, HILL ST, MOLONG NSW 2866

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    June 25 2019 Ordinary Council Meeting Minutes  33

ANNEXURE 9.1    Integrated Planning and Reporting  2018-19 Final Quarter Report.................................................................................. 44

ANNEXURE 10.1  Revoted Expenditure for Approval............... 100

ANNEXURE 11.1  Canowindra Fine Music Inc - Events Assistance Program Application Form - Baroquefest...................... 102

ANNEXURE 11.2  Mulga Bill Festival Inc - Event Assistance Program Application - 17-06-2019............................................. 110

ANNEXURE 11.3  Canobolas Endurance Riders Club - Event Assistance Program Application............................................... 117

ANNEXURE 11.4  EAP Canowindra Phoenix........................................ 124

ANNEXURE 15.1  DRAFT CONDITIONS OF CONSENT Da2019 0174... 130 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1014269

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

Acting General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 1021209

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

Acting General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1021210

 

 

Recommendation

 

THAT any Political Donations be noted.

 

Acting General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1021211

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

Acting General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1021212

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  June 25 2019 Ordinary Council Meeting Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 1021213

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 25 June 2019 be adopted.

 

Acting General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 25 June 2019.

 

ITEM 7 - 2019 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2019 Local Government NSW Annual Conference and development of motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 1020347

 

 

Recommendation

 

THAT Council:

 

1.      Be represented at the 2019 Local Government NSW Annual Conference by the Mayor or his delegate, observers nominated by Council, and the General Manager or his alternate delegate in an advisory capacity; and

 

2.      Identify issues and/or motions to be submitted to the conference.

 

 

ACTING General Manager's REPORT

 

The annual conference of Local Government NSW is being held from Monday 14 October to Wednesday 16 October 2019 at the William Inglis Hotel, Warwick Farm, Sydney.

 

Councils are invited to submit motions for consideration at the conference.  Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions.  Cabonne has in recent years submitted motions relating to rate exemptions of state-owned corporations, food security and sustainability including introduction of legislation to protect the ‘right to farm’ and regional road funding.

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s official delegate, with the General Manager attending in an advisory capacity. Council has also previously provided for up to two other councillors being able to attend as observers and in 2018 resolved to send four observers, being Clrs Nash, Oldham, Treavors and Mullins, with the view that all councillors be given the opportunity to attend the conference in the council term.

 

 

ITEM 8 - INLAND RAIL CONFERENCE TOOWOOMBA

REPORT IN BRIEF

 

Reason For Report

Authorise attendance of upcoming conference as required.

Policy Implications

Consistent with council's Expenses & Facilities for Councillors policy.

Budget Implications

Nil

IPR Linkage

4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\PROFESSIONAL DEVELOPMENT - CONFERENCES - 1021597

 

 

Recommendation

 

THAT council determines councillor attendees for the Inland Rail Conference to be held in Toowoomba 21-22 August 2019.

 

ACTING General Manager's REPORT

 

The Australian Logistics Council (ALC) and the Australasian Railway Association (ARA) are inviting registration to the 2019 Inland Rail Conference on 21-22 August in Toowoomba.

 

With the theme “Connecting Regions, Building Australia”, the conference will focus on how this nationally significant infrastructure project will transform the movement of freight in Australia. The conference will feature presentations from a range of key operators, contractors, customers, suppliers and senior government stakeholders.

 

The conference will explore the issues of skills, connectivity, supporting regional growth opportunities and community consultation processes. Discussion will also be had around how the Inland Rail Project will underpin the National Freight and Supply Chain Australian Logistics Council (ALC) and the Australasian Railway Association (ARA) Strategy, due to be released later this year.

 

ITEM 9 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide council with the final quarter review for the 2018/2019 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Integrated Planning and Reporting  2018-19 Final Quarter Report    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2018-2019 - 1021566

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the July Council meeting, the update of the Operational Plan to 30 June 2019, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow council to assess its performance against its agreed objectives, actions and strategies.

 

The final quarter updates for the Integrated Planning & Reporting Operational Plan for 2018/2019 is attached which shows the culmination of the actions and strategies undertaken during the year.

 

ITEM 10 - UNSPENT EXPENDITURE TO BE REVOTED TO THE 2019/2020 BUDGET

REPORT IN BRIEF

 

Reason For Report

To advise Council that the works listed in the attachment have not commenced in the 2018/2019 budget and should be included in the 2019/2020 budget

Policy Implications

Nil

Budget Implications

Yes. Items carried forward will affect the 2019/2020 budget.

IPR Linkage

4.5.5.j Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Revoted Expenditure for Approval    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\CABONNE COUNCIL ANNUAL BUDGET - 1023024

 

 

Recommendation

 

THAT the works listed in the attachment be included in the 2019/2020 budget.

 

Finance Manager's REPORT

 

Council approval is required to revote works that were originally budgeted for in the 2018/2019 budget and that have not started.

 

A list of works is listed in the attachment, also detailing where the works were originally funded from and reason for the delay.

 

ITEM 11 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2019/2020 Events Assistance Program

Policy Implications

Nil

Budget Implications

$5,500 to to be funded from the 2019 - 2020 Events Assistance Program

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Canowindra Fine Music Inc - Events Assistance Program Application Form - Baroquefest

2.  Mulga Bill Festival Inc - Event Assistance Program Application - 17-06-2019

3.  Canobolas Endurance Riders Club - Event Assistance Program Application

4.  EAP Canowindra Phoenix    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2019 - 2020 - 1022684

 

 

Recommendation

 

THAT Council approve:

 

1.   Funding of $2,000 under the 2019- 2020 Events Assistance Program to Canowindra Fine Music Inc. for the Baroquefest,

2.   Funding of $1,000 under the 2019-20 Events Assistance Program to Canobolas Endurance Riders Club for the Matar Stables Bullio Cup,

3.   Funding of $500 to the Canowindra Phoenix for the Christmas in July promotion 2019, and

4.   Funding of $2,000 to the Mulga Bill Festival Inc. for the Lexus Melbourne Cup Tour visit to Yeoval.

 

 

Community Engagement and Development Manager's REPORT

 

Council has received four applications under the 2019/2020 Events Assistance Program (EAP).

 

Council’s Tourism and Community Development Coordinator has provided the following assessments.

 

Application 1

 

Organisation:                     Canowindra Fine Music Inc.

Event:                                   Canowindra Baroquefest

Date:                                     18 to 20 October 2019 (A 3 Day event)

Requested Amount:          $3,976

Reason for Funding:        Contribution towards marketing and promoting the event.

 

Event Description:

 

Following on the success from the last four years the organisers plan for this festival to continue as an annual music and cultural festival in the Canowindra calendar. The festival is successful in attracting musicians from the region, state and international standard who have contributed in a positive way to the fine music education of school students.

 

Due to the previous year’s success the committee have been approached by a number of outstanding musicians and groups seeking opportunities to participate in the program. The 2018 event attracted over 2,000 attendees.

 

The Baroquesfest program consists of 6 concerts and dinners, with VIP events utilising a variety of venues in Canowindra.

 

The Canowindra Baroquefest is a celebration of fine music that will:

 

·    Place Council’s logo on all promotional material.

·    Increase visitors to the region and the historic town of Canowindra.

·    Increase visitor spend in the region.

·    Raise awareness and enhance the region’s profile and its many village attractions to visitors.

 

In 2018 Council allocated $3,000 under the Events Assistance Program to support Canowindra Baroquefest who then partnered with Big Little Histories.

 

For this 2019 year event the Baroquefest is standing alone.

 

Assessment

 

This application meets the Event Assistance Program funding objectives of a core event that is an annual event on the calendar. The Baroquefest aims to increase visitation to the area, support a number of Cabonne businesses while exposing and educating the community to fine music and live performances.

 

For a core event in this category funding of $2,000 is suggested.

 

 

Application 2

 

Organisation:                               Canobolas Endurance Riders Club Inc.

Event:                                   Matar Stables Bullio Cup

Date:                                     2 & 3 November 2019

Requested Amount:          $5,000

Reason for Funding:        Contribution towards marketing and promoting the event.

 

 

 

Event Description:

 

The Matar Stables Bullio Cup ran for the first time last year and encompasses a number of endurance horse riding distances with the rides based in Cabonne Shire within Four Mile Creek. The course traverses through the Canobolas State Forest, Cadia mine lease country and some private farming land.

 

Visitors and competitors will be coming from NSW and interstate with an emphasis on fostering a family sporting and community activity in Orange and Cabonne. The event participants and organisers will be engaging with local service providers and businesses. The expected number of entries is 150-200 with approximately 300 visiting spectators.

 

Many visitors will be staying at local accommodation outlets and it is expected to benefit Cabonne and Orange region socially and economically.

 

The visitors will be exposed to Cabonne’s unique natural assets and rural community offerings which in turn will help to increase return visitation.

 

The Canobolas Endurance Riders Club are keen to develop the horse culture of local youth through encouraging the local pony clubs to attend. Last year Panuara, Cudal and Orange Pony Clubs attended the event.

 

The organisers see one of the major benefits is to get farming families off farm and enjoying a family outdoor event, a place to bond and work together.

 

Assessment

 

It is suggested that $1,000 is an appropriate contribution due to the increase in participation and social rural benefits.

 

 

Application 3

 

Organisation:                     The Canowindra Phoenix

Event:                                   Canowindra Christmas in July

Date:                                     1 - 31 July 2019

Requested Amount:          $500

Reason for Funding:        Contribution towards marketing and the purchase of award prizes

 

Event Description:

 

Canowindra Christmas in July is all about dressing up the main street with Christmas decoration window displays with the aim to attract visitation. All shop owners and businesses are encouraged to participate and dress up their windows in a festive theme. This year again will include a Children’s Colouring-In competition.

 

The Christmas in July event is reported to attract many visitors to Canowindra by day and night to view the window displays and support local businesses who experience increased trade. This event will help to increase Canowindra’s town image as a ‘top tourist’ destination during the colder winter months.

 

Assessment

 

Canowindra’s Christmas in July meets the Events Assistance funding program objectives of a developing event that attracts visitation with an expected 1,500 visitors to the town over the month of July.

 

Council provided $500 in EAP funding to the event in 2018. The level of funding for a developing event with this category a maximum of up to $500. It is recommended that $500 is an appropriate contribution.

 

 

Application 4

 

Organisation:                     Mulga Bill Festival Inc.

Event:                                   Lexus Melbourne Cup Tour Visit to Yeoval 2019

Date:                                     14 October 2019

Requested Amount:          $3,000

Reason for Funding:        Contribution towards marketing and promotion products for the event

 

Event Description:

 

The Lexus Melbourne Cup Tour will arrive in Yeoval on Monday 14 October 2019. It will visit Yeoval Central School assembly, St Columba’s UPA Aged Care and various other locations in Yeoval before a gala community luncheon at the More Than a Poet Banjo Paterson museum.

 

The organisers plan a day full of activities and promotional opportunities, including Fashions on the Field Competitions for men and women, racing identities and dignitaries in attendance, variety of games for all ages and high tea and lunch available during the day.

 

There will be five TV screens displaying numerous past Melbourne Cup races and local races to create the atmosphere and excitement. 

 

Community groups such as the men’s shed and Red Cross will be involved along with surrounding racing clubs who have offered to support the event.

 

The invitation list will extend far beyond Cabonne Shire and local residents have been invited to participate and provide ideas for activities on the day.

 

This event promises to be a unique occasion for Yeoval, which has the potential attract a number of visitors from outside the Shire as well it has the ability to unite the local community, lift spirits, help raise the profile of Yeoval and enhance the economy in the area.

 

Assessment

 

The Lexus Melbourne Cup Tour to Yeoval is a one-off event with the organisers expecting to attract around 1,500 visitors to Yeoval.

 

Only 24 regional locations in Australia were successful in being selected as venues for the 2019 Lexus Melbourne Cup Tour from hundreds of applications. Yeoval will be one of only five regional towns in NSW to host the tour, which will also visit the United Kingdom, New Zealand, Singapore, China and Japan.

 

As this is special significant promotional event which falls outside the guidelines of a developing event, it is recommended that $2,000 is an appropriate contribution to ensure the success of this unique promotional opportunity.

 

 

Events Assistance Program Expenditure

 

2019 - 2020 Funding Allocation                                             $53,803

 

 

ITEM 12 - RECTIFICATION OF DEFECTS IN OVERHEAD ELECTRICAL INSTALLATION AT EUGOWRA SHOWGROUND

REPORT IN BRIEF

 

Reason For Report

For Council to examine the information in this report and make a determination.

Policy Implications

Nil

Budget Implications

$41,000 from Council Capital Reserve

IPR Linkage

3.3.3.c - Maintain parks and gardens to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\EUGOWRA SHOWGROUND - 1023939

 

 

Recommendation

 

THAT Council approve $41,000 from Council Capital Reserve for the rectification of defects in overhead electrical installation at Eugowra Showground.

 

Technical Services Manager's REPORT

 

Recent inspections undertaken by Essential Energy on Council owned electrical transmission infrastructure at Eugowra Showground has identified several defects that require immediate rectification.

Resulting from that inspection, Council received a notice for the rectification work to be undertaken in order to mitigate the potential failure of the infrastructure that could result in a risk to the users of the showground facilities.

The rectification works for immediate attention are:

·    Replace 4 wire termination on pole Asset No. 4717 041 - Cross arm is very badly weathered around brace bolt and requires replacement.

·    Replace LV 4 wire pin on pole Asset No. 4715 041 near dog trial yards in showground – Cross arm weathered and requires replacement.  Additionally, the pole requires replacement.

As suggested by Essential Energy, there are three options to be taken into account immediately to ensure that the electrical installation at the showground is safe. These options are listed below:

·    Engage a suitably qualified electrical contractor or Accredited Service Provider to rectify the defect/s.

·    Arrange for temporary disconnection that safely isolates the defected electrical component. Disconnection and reconnection fees may apply. (NOTE: Disconnection may not be applicable where the premises occupier is a registered life support customer).

·    Arrange for permanent disconnection and removal of the assets if they are no longer required.

 

Out of these three options, temporary and permanent disconnection are not recommended, as various events are being organised at the showground in the near future, and the assets in the showground are also required for future use.

The recommended option is to engage a suitably qualified electrical contractor or Accredited Service Provider to rectify the said defects as soon as possible so that the electrical installation at the showground is safe and can deliver a satisfactory level of service.

Council has requested a quote from a suitably qualified contractor. The preliminary cost for the work has been estimated as $41,000.

In the interim, the electricity supply to the showground was disconnected on 8 July 2019 in the interests of public safety as advised by Essential Energy.  A generator has been temporarily installed to be used as required. 

 

 

 

ITEM 13 - PROPOSED ROAD NAMING - "UNNAMED LANE", BOWAN PARK

REPORT IN BRIEF

 

Reason For Report

Council has been made aware of an unnamed Council maintained road that requires naming.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 1021618

 

 

Recommendation

 

THAT:

1.  Council proceed with public consultation proposing to name the unnamed lane as described in the report as “Bordens Road”; and

2.  Assuming no objections are received, Council proceeds with the naming of the road as “Bordens Road” in accordance with Section 162 of the Roads Act, 1993.

 

Director of Engineering & Technical Services' REPORT

 

Council has been made aware of an unnamed Council maintained road in Bowan Park. The lane runs in a south-easterly direction off Paling Yards Loop through Lots 218, 216 and 244 DP 750139 for 680m, then south adjacent the eastern boundary of Lot 244 DP 750139 for 785m, then east along the northern boundary of Lot 2 DP 1227775 for 160m. The road proposed to be named is shown on the map below. Having gazetted road names is critical in assisting emergency services attending to emergencies.

 

Council has previously carried a motion in favour of naming this road “Barton Lane”. While the nearest road with a similar name is 37km away by road (Barton Drive, Orange), the Geographical Names Board have objected to this name on the grounds that Barton Drive is within 24km radius of the unnamed road.

 

Historical research of the earliest Parish Maps available in the vicinity of the unnamed road has revealed that James Boaden Jr. had a land holding adjacent to this road which also extended into the property currently known as “Bordens”. It is believed the property name is a phonetically spelt simplification of the original landholder’s name.

 

It is therefore suggested that this road be named “Bordens Road”. The name is considered suitable due to its historical link, and that the road leads to “Bordens” which contains the only occupied residence accessed by this road. It is noted that the name is considered suitable under the Geographical Names Board Guidelines.      

 

 

ITEM 14 - PROPOSED ROAD NAMING - "UNNAMED NEW ROAD", ORANGE

REPORT IN BRIEF

 

Reason For Report

Council has received an application to name a new road that is being developed near Orange as 'Adair Drive'.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 1021638

 

 

Recommendation

 

THAT:

1.  Council proceed with public consultation proposing to name the road identified in the report as “Adair Drive”; and

2.  Assuming no objections are received, Council proceeds with the naming of the road as “Adair Drive” in accordance with Section 162 of the Roads Act, 1993.

 

Director of Engineering & Technical Services' REPORT

 

Council granted development consent on 3 November 2008 to an 8 lot subdivision (DA 2008/177/1) of land fronting Curtin Road and Bruce Road near Orange. One of the conditions of development consent was that a sealed road be constructed west of Bruce Road as part of the subdivision to provide access to proposed new lots (Condition 14a), and also that the developer suggest a name for this road together with reasons for the choice (Condition 15a).

 

Council has received an application to name the newly developed road through Lot 5 DP 702416 and Lot 12 DP 718922. The road runs in a westerly direction off the 90 degree bend in Bruce Road, then extends along the southern boundary of Lot 2 DP 226195, then west through Lot 12 DP 718922 to the southern boundary of Lot 21 DP 756869, and part way along the southern boundary of Lot 20 DP 756869.

 

The name ‘Adair Drive’ has been suggested by the developer as it represents the name of the subdivided property under both original and current owners, which is understood to have been established in the 1930s.

 

It is therefore suggested that this road be named “Adair Drive”. The name is considered suitable due to its historic link, and fits within the guidelines set out by the Geographical Names Board, NSW.       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ITEM 15 - DEVELOPMENT APPLICATION 2019/0174 TWO LOT SUBDIVISION LOT 191 DP 1057795, RANDALL STREET, MOORBEL

REPORT IN BRIEF

 

Reason For Report

To obtain council's development consent.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire

Annexures

1.  DRAFT CONDITIONS OF CONSENT Da2019 0174    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2019\03-2019-0174 - 1024249

 

 

Recommendation

 

THAT Development Application 2019/0174 for a two (2) lot subdivision at Lot 191 DP 1057795, Randall Street Moorbel be granted consent subject to the conditions attached to the report.

 

Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received.

 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a two (2) Lot Subdivision of Lot 191 DP 1057795, Randall Street Moorbel.

 

The application has been referred to the Council for determination as three (3) submissions were received during the exhibition phase objecting to the development.

 

It is recommended that the application be approved subject to the attached conditions of consent.

 

Applicant:   M & K Stevens

Owner:       M & K Stevens

Proposal:    Two (2) lot subdivision

Location:    Lot 191 DP 1057795, Randall Street, Moorbel.

Zone:          R5 Large Lot Residential

 

The PROPOSAL

The applicant is seeking consent to subdivide the existing allotment into two lots. The lots will be as follows:

Lot

Size

Purpose

1

2.045Ha

Vacant lot, but a dwelling is permissible

2

2ha

Vacant lot, but a dwelling is permissible

 

The lots will have an east-west orientation, Lot 1 will have vehicular access to Collett Street to the South and Lot 2 will have vehicular access to Randall Street to the west.

 

The applicant has not proposed specific building envelopes for each proposed lot, however the submitted Effluent Management Reports (Envirowest Ref R10945e1 and R10945e2) identify indicative areas for dwellings.

 

The SITE

The subject site Lot 191 DP 1057795, is a Large Residential allotment on the north-eastern corner of Randall and Collett Streets in Moorbel. The lot is generally cleared aside from a single tree in the north western corner of the allotment.

 

The surrounding area comprises similar sized allotments with a number of single detached dwellings.

 

INTEGRATED DEVELOPMENT:

 

Fisheries Management Act 1994

No

Heritage Act 1977

No

Mine Subsidence Compensation Act 1961

No

National Parks & Wildlife Act 1974

No

Protection of the Environment Operations Act 1997

No

Roads Act 1993

No

Rural Fires Act 1997

No

Water Management Act 2000

No

 

MATTERS FOR CONSIDERATION

Section 4.15 of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Cabonne Local Environmental Plan 2012.

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

(a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

     

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned R5 Large Lot Residential

Lot size map

Minimum lot size 2ha

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not affected by riparian, watercourse or groundwater vulnerability

Land reservation acquisition map

Not applicable.

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned R5 Large Lot Residential by the Cabonne Local Environmental Plan 2012.  Subdivision of land is permissible within this zone, subject to Council’s development consent.

 

Objectives of the R5 Large Lot Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R5 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality.

·    To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future.

·    To ensure that development in the area does not unreasonably increase the demand for public services or public facilities.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

 

Comment: The development will facilitate the future provision of residential housing in a rural setting, without compromising the rural character of the area or the rural qualities, therefore the development is deemed to comply with objective 1. The development will have no impact on the proper and orderly development of urban areas in the future given it is located well away from the Canowindra town-ship, therefore satisfying objective 2. All required utilities are or will be made available to the subject site. The addition of a single lot to Moorbel is unlikely to have an adverse impact on the services provided in the vicinity of the subject lot, therefore satisfying objective 3. The development is unlikely to result in land use conflicts arising given there are already a number of dwellings in the vicinity of the lot, therefore satisfying objective 4.

 

Part 2 – Permitted or prohibited development

Clause 2.6 Subdivision – Consent Requirements

The proposed subdivision cannot be undertaken as exempt or complying development, therefore a development application is required.

 

Part 4 – Principal development Standards

Clause 4.1 Minimum subdivision lot size

The minimum lot size for the subject site is 2Ha, therefore the proposed development as both lots comply with the minimum lot size.

 

Part 5 – Miscellaneous provisions

5.16 Subdivision of, or dwellings on, land in certain rural, residential or environment protection zones

(1)  The objective of this clause is to minimise potential land use conflict between existing and proposed development on land in the rural, residential or environment protection zones concerned (particularly between residential land uses and other rural land uses).

(2)  This clause applies to land in the following zones:

(h)  Zone R5 Large Lot Residential,

(3)  A consent authority must take into account the matters specified in subclause (4) in determining whether to grant development consent to development on land to which this clause applies for either of the following purposes:

(a)  subdivision of land proposed to be used for the purposes of a dwelling,

(b)  erection of a dwelling.

(4)  The following matters are to be taken into account:

(a)  the existing uses and approved uses of land in the vicinity of the development,

(b)  whether or not the development is likely to have a significant impact on land uses that, in the opinion of the consent authority, are likely to be preferred and the predominant land uses in the vicinity of the development,

(c)  whether or not the development is likely to be incompatible with a use referred to in paragraph (a) or (b),

(d)  any measures proposed by the applicant to avoid or minimise any incompatibility referred to in paragraph (c).

 

Comment: The proposed subdivision will not compromise the undertakings on adjoining allotments and is compatible with the rural-residential character of the area. Council is an advocate for the Right to Farm and will ensure the applicant is aware of Councils position in regard to the protection of rural land owners right to farm their properties. The subject lot is zoned large lot residential and the proposed development will see the subject lot being subdivided to facilitate the use of the lot for large lot residential development. Given the land uses are deemed compatible, no mitigation methods are deemed necessary in this instance.

 

Part 6 – Additional local provisions

Clause 6.2 Stormwater management

The proposed development itself will not have an adverse impact on stormwater given minimal works will be required (rural fencing and new accesses).  The management of stormwater will need to be considered at the time of future development on the lots to ensure water from impermeable surfaces is managed suitably.

 

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a.   The supply of water

b.   The supply of electricity

c.   The disposal and management of sewerage

d.   Stormwater drainage, &

e.   Suitable vehicle access

 

Comment::The proposed lots will be connected to the reticulated water. Prior to the release of the Subdivision Certificate, the applicant will be required to provide a Notice of Arrangement (NOA) from the Electricity Authority to demonstrate electricity can be connected to the proposed lots. An effluent Management Report has been supplied by the applicant that identifies that each lot can accommodate an On Site Sewer Management System (OSSMS). The management of stormwater will be assessed  at a time of future development on the lots. Each lot will require an access that is constructed to Council standards. 

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s4.15(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Development Control Plan 6 – Rural Small Holdings applies to this land.

The proposed development is consistent with the requirements for subdivision as set out within DCP 6 below:

 

3.0 Guidelines for subdivision

3.1 Minimum Lot Size

The proposed development satisfies the minimum lot size as set out under Clause 4.1 of Cabonne Local Environmental Plan 2012.

 

3.2 Services

3.2.1 Power

The subject site is in the vicinity of power infrastructure. Prior to the release of the subdivision certificate, the applicant will be required to submit a Notice of Arrangement that demonstrates that power is available to the subject site.  

 

3.2.2 Water Supply

The water infrastructure is available in the vicinity of the subject site. Conditions of consent will require the applicant to connect each proposed lot to the water infrastructure.

 

3.2.3 Sewerage Disposal

No reticulated sewer is available to the subject site, therefore effluent would be required to be disposed of via on site means. The applicant has provided Effluent Management Studies that demonstrates sewer can be managed on site. 

 

3.2.4 Road Standards and Roading Contributions

The road network in the vicinity of the subject site is unsealed with the closest sealed road being approx. 300m away. Conditions of consent will be imposed requiring the payment of 7.11 Contributions in accordance with Council’s Road Contributions Plan for small holdings.

 

3.2.5 Telephone

Communications infrastructure is within the vicinity of the subject site and available for connection to each new lot should it be required.

 

3.3 Fencing

The applicant has not proposed any fencing for the proposed lots. A condition of consent will be imposed requiring the lots to be fenced to a dog proof standard in accordance with LEP requirements.

 

3.4 Notification

The application was notified and three (3) submission was received. The submission is addressed under section 4.15(1)(d) of the Act below.

 

3.5 Small Holdings North of and within the Vicinity of the City of Orange

Not applicable.

 

3.6 Bushfire Protection

Bushfire contributions will be payable prior to the release of the subdivision certificate.

Section 94 Bushfire Contributions do apply to this subdivision and will be paid to the Moorbel Brigade (Income No. 10011). The subdivision is in a low fire hazard area with a current contribution rate of $417.60 for each new allotment (being $417.60). No contributions are payable for existing lots.

 

3.7 Consideration of other Natural Hazards

There are no other known hazards that may impact the subject site.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s4.15(1)(b)

Context and Setting

The development will be complementary to the rural character of the area. The subdivision down to 2Ha is not dis-similar to other subdivisions in the vicinity of the subject site. Further to this, the development complies with the minimum lot size for the area which has been developed through the strategic planning process. To minimize the potential impacts on adjoining lots when the lots are further developed and to ensure that Council’s setback requirements are complied with, building envelopes will be required to be provided on the plan of subdivision for the lot.

 

Streetscape

The subdivision itself will have no impact in regard to subdivision. By requiring building envelopes to be provided, future development on the lots will not have an adverse impact and will maintain the rural character of the area.

 

Access and Traffic

The development will result in minor increases in traffic for the area. The local road network (which is sealed approx. 300m from the subject site) can easily accommodate the additional traffic given it currently services a small number of lots. To ensure the development does not have an adverse impact on the road quality, conditions of consent will be imposed requiring the payment of road contributions towards the improvement in the road quality.

 

The accesses to each lot will be required to be constructed to Council standards including a setback of 10m to the carriageway.

 

Flora and Fauna

The development does not seek to remove any vegetation from the subject lot (given it is predominantly cleared at present). Therefore council staff are satisfied that there will not be any adverse impacts to any flora or fauna. Further to this, no endangered or critically endangered species have been recorded in the vicinity of the site.

 

Utilities

All required utilities are available (or will be made available) to the site. No adverse impacts in regard to the provision of utilities are identified.

 

Stormwater

The subdivision itself will have little to no impact on stormwater or overland flow given minimal works are required (accesses and rural fencing). The impacts of stormwater will be required to be addressed at the time of future development on the lots.

 

THE SUITABILITY OF THE SITE s4.15(1)(c)

The subject site, Lot 191 DP 1057795, is residential zoned land (Large lot Residential) being developed to facilitate future residential development in accordance with Council’s controls and requirements.

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

Council’s Bushfire Services Contributions Plan and Road Contributions Plans apply to this development.

 

·    Bushfire

The subject site is identified as being within a low category for bushfire. Therefore, a contribution of $417.60 will be payable prior to the release of the subdivision certificate (Income Account: Moorbel Brigade). 

 

·    Road Contributions

The subject site fronts an unsealed road, therefore developer contributions will be payable. The subject lot is 300m to sealed road (being Square Road).

= 0.3km x $11,645.10 (Rate per kilometer for 2019/20 Financial Year)

= $3,493.53

A condition of consent will be imposed requiring the payment of $3,493.53 (Income Account: Randall Street) Prior the release of the subdivision certificate.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

 

The proposed development is not advertised development.

 

The proposed development was neighbourhood notified.  Three (3) submissions were received by the close of the exhibition phase.  Issues raised in the submission(s) are addressed as follows:

·    Adverse impact on rural character

The proposed subdivision will have an adverse impact on the rural character of the area.

Council Response: As addressed in this assessment report, the subject site is zoned for large lot residential purposes. The introduction of one additional lot is unlikely to have an adverse impact on the rural character of the area.

·    Privacy

The development would lead to adverse impacts in regard to privacy when a dwelling is constructed on the lots.

Council Response: Potential impacts in regard to privacy would be assessed at such a time of further development on each lot, however to ensure that the future development is located away from adjoining dwellings and to maintain the rural character of the area, a condition of consent will be imposed to require the building envelope on lot 2 to be located away from the adjoining dwelling. 

·    Traffic

The development will increase traffic for the area.

Council Response: The addition of one additional lot to the area is unlikely to have an adverse impact on traffic for the area. To ensure the development does not have an adverse impact on the road network, a road contribution will be payable towards the improvement of the roads.

·    Noise pollution

The development will lead to noise pollution.

Council Response: The subdivision itself will have minimal impacts in regard to noise pollution. Further to this, the introduction of two dwellings into the locality will have minimal impacts on the overall noise levels for the area.

·    Existing dam on the lot

There is a former dam located on the lot that has been filled in with rubble and would be an unsuitable building surface.

Council Response: As with any development for a dwelling, soil tests would be required to demonstrate the suitability of the surface to construct. Given the dam would only comprise a small part of the lot, there would be other suitable locations within the lots.

·    Impact on views

The construction of dwellings on the lots would lead to adverse impacts on the rural outlook from other dwellings in the area.

Council Response: The impact on views is not a matter for assessment under Environmental Planning and Assessment Act 1979. However it is noted that the addition of an additional lot, and potentially one more dwelling then is already permissible is unlikely to have an adverse impact on the rural outlook.

·    Stormwater

There is already adverse water run off following the in-fill of a dam on an adjoining lot. This may lead to instability in the ground.

Council Response: As per above, soil tests will be required prior to the construction of dwellings on the lot to determine the suitable location and/or construction method. Stormwater will need to be addressed at the time of assessment of dwellings on the lots to ensure that water does not leave the site at more than the standard rural run-off rate.

·    Negative impact on future sale of property.

The subdivision of this lot and construction of houses would have an adverse impact on the future sale of adjoining properties.

Council Response: The value and or future sale of property is not a matter for assessment under the Environmental Planning and Assessment Act 1979.

·    Covenant preventing subdivision on adjoining lot. 

Adjoining properties were purchased with covenants on the lots that prevented subdivision.

Council Response: This subject lot does not have any covenants on the lots that may prevent subdivision.

 

PUBLIC INTEREST s4.15(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

OTHER LEGISLATIVE CONSIDERATIONS

Section 1.7 of the Environmental Planning and Assessment Act 1979

Section 1.7 of the Act identifies that Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environment.

 

Having regard to the relevant provision and based on an inspection of the subject property it is considered that the proposed development is not likely to have a significant effect on any threatened species, population or ecological communities or their habitats.

 

National Parks and Wildlife Act 1974

A AHIMS search was undertaken as part of the assessment of the application and did not identify any aboriginal sites or places in the vicinity of the subject lot.

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 4.15 assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

OPTIONS

Council has the following options in determining this Development Application:

1.   Approve the development application subject to the attached draft conditions of consent

2.   Refuse the development application.

 

RECOMMENDATION

That Council adopt Option 1. above and approve Development Application 2019/0174 for a Two (2) lot subdivision at Lot 191 DP 1057795, Randall Street Moorbel subject to the conditions attached.

 

 

 

 

ITEM 16 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1021214

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Acting General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 17 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1021215

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

Acting General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 18 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1021216

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

 

ITEM 19 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1021217

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 6 Ordinary Meeting 23 July 2019

Item 6 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9 Ordinary Meeting 23 July 2019

Item 9 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 10 Ordinary Meeting 23 July 2019

Item 10 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 11 Ordinary Meeting 23 July 2019

Item 11 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 11 Ordinary Meeting 23 July 2019

Item 11 - Annexure 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 11 Ordinary Meeting 23 July 2019

Item 11 - Annexure 3

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 11 Ordinary Meeting 23 July 2019

Item 11 - Annexure 4

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 15 Ordinary Meeting 23 July 2019

Item 15 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 23 July, 2019

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      INVESTMENTS SUMMARY................................................................. 1

ITEM 2      RATES SUMMARY................................................................................ 1

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    2

ITEM 4      COMMUNITY FACILITATION FUND................................................. 2

ITEM 5      LACHLAN REGIONAL TRANSPORT COMMITTEE...................... 3

ITEM 6      INCREASED LIBRARY FUNDING FROM 2019/2020.................... 4

ITEM 7      ECONOMIC DEVELOPMENT AND TOURISM ACTIVITIES UPDATE        4

ITEM 8      CARAVAN PARKS COMMITTEE MEETING .................................. 9

ITEM 9      ENGINEERING & TECHNICAL SERVICES REPORT JULY 2019 10

ITEM 10    DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2019         10

ITEM 11    DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2019 11

ITEM 12    HERITAGE ADVISOR'S REPORT................................................... 13

ITEM 13    MEDIAN PROCESSING TIMES 2019.............................................. 13

ITEM 14    BURIAL STATISTICS......................................................................... 14

ITEM 15    LOCAL GOVERNMENT WEEK 2019 UPDATE............................ 15

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      INVEST IN ORANGE REGION WEBSITE

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Investments Summary June 2019........................... 16

ANNEXURE 2.1    Rates graph June 2019................................................ 18

ANNEXURE 3.1    Council................................................................................ 19

ANNEXURE 3.2    Traffic Light Report Summary............................. 48

ANNEXURE 5.1    LRT Election Letters to all Political Parties 2019 (004)   49

ANNEXURE 8.1    20190619 Minutes of Caravan Parks Committee Meeting   51

ANNEXURE 9.1    Engineering Report for July 2019 Council Meeting   54

ANNEXURE 12.1  Heritage Advisors Report - July 2019.............. 62

ANNEXURE 15.1  LG Week 2019 Itinerary............................................... 81 

 


 

 

ITEM 1 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investments Summary June 2019    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1022695

 

Senior Accounting Officer's REPORT

 

Council’s investments as at 30 June 2019 stand at a total of $45,663,294.27.

 

Council’s average interest rate for the month of June was 2.34%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate was dropped to 1.25% during the month of June. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.22%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for June 2019 is attached for Council’s information.

 

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph June 2019    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1023305

 

Senior Rates Officer's REPORT

 

The Rate Collection Summary to 30 June 2019 is attached for Council’s information.  The percentage collected is 93.72% which is lower than previous years.

 

The decrease is due to the ongoing drought and the continually increasing debt for the properties due to be sold for outstanding rates.

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 1024193

 

General Managers' REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1020567

 

ACTING General Managers' REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were nil allocation of funds were processed in the past month.

 

 

 

 

 

ITEM 5 - LACHLAN REGIONAL TRANSPORT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

Inform council of recent lobbying undertaken by the Lachlan Regional Transport Committee

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

1.  LRT Election Letters to all Political Parties 2019 (004)    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MEETINGS\LACHLAN REGIONAL TRANSPORT COMMITTEE - 1021782

 

ACTING General Manager's REPORT

 

Cabonne is a member council of the Lachlan Regional Transport Committee (LRTC).  The key focus of the LRTC is to further the transport objectives of the constituent regional communities, to drive economic development and to ensure transport services (air, road and rail) are provided efficiently and effectively to allow the competitive movement of freight and people to access services not available in their regional areas.

 

LRTC have recently lobbied the Deputy Prime Minister for progress on a number of key projects.  A copy of their letter is attached for information.

 

 

ITEM 6 - INCREASED LIBRARY FUNDING FROM 2019/2020

REPORT IN BRIEF

 

Reason For Report

To inform Councillors of increased Library Funding

Policy Implications

Nil

Budget Implications

$40,999

IPR Linkage

3.3.2.a - Operate libraries according to the service agreement with Orange City Council

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 1024353

 

Director of Finance and Corporate Services' REPORT

 

The State Government of NSW have announced a funding increase of $59 million across four years for public libraries in NSW. An amount of $12.95 million will be paid in 2019/20.

 

Cabonne Council will receive an additional $40,999 in 2019/20, this will increase by small amounts over the following three years.

 

Total funding from the NSW government for provision of library services in 2019/20 will now be $90,418, council has budgeted $59,294.

 

Council has budgeted to spend a nett amount $374,577 on library services, the additional funding will reduce this cost to ratepayers to $343,453.  

 

 

ITEM 7 - ECONOMIC DEVELOPMENT AND TOURISM ACTIVITIES UPDATE

REPORT IN BRIEF

 

Reason For Report

To inform Councillors of key activities within the Community Engagement, Economic Development and Tourism section since the last meeting

Policy Implications

NIL

Budget Implications

NIL

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\TOURISM\DESTINATION NSW - 1023010

 

Community Engagement and Development Manager's REPORT

 

Community Assistance Program Grants

 

Community groups in Cabonne are being urged to apply for Council grants to improve the “liveability” of their areas.

 

Applications are open for the Council's 2019-20 Community Assistance Program grants, which are designed to provide an ongoing or sustainable benefit to Cabonne communities.

 

In order to be eligible for the Community Assistance Program, applicants must be a not-for-profit organisation in the Cabonne Local Government Area and be undertaking a project on non-commercial facilities within the Shire.

 

Each project will be assessed on its merits and the relative benefit it will return to the community. Grants are provided on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

 

Applications for CAP funding close at 5pm on Friday 30 August 2019.

 

During 2018-19, Council allocated $65,500 to 13 community projects in two rounds of CAP funding.

 

Inbound Tourism Strategy Workshop

 

Cabonne Council is encouraging its tourism operators to attend an Inbound Strategy Workshop being conducted in Orange on July 31.

 

The workshop, to be held at the Hotel Canobolas, is designed for most tourism businesses, particularly tour operators, accommodation providers and attractions. The aim is to prepare and help develop businesses to sell export ready tourism products.

 

There will be a number of practical presentations that provide tools of the trade, additional processes to help operators refine their product and understand the Destination NSW, Network and the inbound distribution system.

 

Promotional material for this strategic workshop was emailed to Cabonne’s tourism operators’ network as part of Council’s regular communication flow of information to stakeholders.

 

2018-19 Successful Grant Applications Summary

 

Council’s Grants Officer has provided the following summary of successful grant application outcomes across the Council:

 

Fund Name

Project/Function

Funding Amount

Government Source

Percentage of project funded

Saving Lives on Country Roads

Cargo Road, Nashdale shoulder widening

$625,485

State-RMS

100%

 

Saving Lives on Country Roads

Four Mile Creek Rd shoulder widening

$997,440

State-RMS

100%

Over 2 years

Saving Lives on Country Roads

Burrendong Way, Mullion Crk shoulder widening

$499,946

State-RMS

100%

 

Fixing Country Roads Program

Banjo Paterson Way Widening Project

$4,010,629

Restart NSW

100%

Active Transport Funding (Cycling)

Shared paths at Eugowra – Pye St from Nanima and Oberon from the pool to Nanima

$41,951

State-RMS

50%

Active Transport Funding (Cycling)

Shared paths at Canowindra – Belmore St near school

$43,560

State-RMS

50%

Active Transport Funding (Cycling)

Shared paths at Canowindra – Blatchford and Gaskill

$129,319

State-RMS

50%

Resources for Regions

Four Mile Creek Road widening project

$410,000

 

State-DPC

 

100% overall through RMS

Stronger Country Communities Fund Round 2

Cumnock Progress Association – Recreation Ground Master Plan

$496,223

State-DPC

100%

Stronger Country Communities Fund Round 2

Cudal Community Children’s Centre – Expansion

$228,818

State-DPC

Also Co-funded by DET

Stronger Country Communities Fund Round 2

Molong Early Learning Centre – Expansion

$214,887

State-DPC

Also Co-funded by DET

Stronger Country Communities Fund Round 2

Cumnock Show Society – Pavilion Extension

$446,250

State-DPC

100%

Stronger Country Communities Fund Round 2

Canowindra Challenge Inc – Upgrade Canowindra Showground Power

$222,004

State-DPC

Partial funding offered

Stronger Country Communities Fund Round 2

Cabonne Council – Small Villages Pathways

$219,240

State-DPC

100%

Stronger Country Communities Fund Round 2

Cabonne Council – Canowindra Pathways

$219,240

State-DPC

100%

Stronger Country Communities Fund Round 2

Cabonne Council – Village Green Revitalisation

$132,000

State-DPC

100%

Crown Lands Improvement Fund

Weed control at old Molong Weir

$12,000

State-Crown Lands

100%

Bridges Renewal Program

Bangaroo Bridge replacement

$700,000

Federal

50%

Bridges Renewal Program

St Germain’s Bridge replacement

$644,500

Federal

50%

Resources for Regions

Davy’s Plains Road shoulder/safety upgrades

$1,038,000

State – Restart

75%

Resources for Regions

Vittoria Road shoulder/safety upgrades

$1,238,000

State – Restart

75%

Saving Lives on Country Roads

Ophir Road shoulder/safety upgrades

$855,000

State-RMS

100%

Saving Lives on Country Roads

Obley Road shoulder/safety upgrades

$770,000

State-RMS

100%

Saving Lives on Country Roads

Lakes Canobolas Road/Cargo Rd intersection safety improvement

$400,000

State-RMS

100%

Drought Communities Fund

Projects x 10

$1,000,000

Federal

100%

Floodplain Risk Management Program

Eugowra Puzzle Creek Flat Levee

$1,560,807

State-OEH

66%

 

Running total

$17,155,299.00

 

 

 

 

Funding Applications by Grants staff (submitted on behalf of/in consultation with other organisations)

Community Building Partnership

Borenore/Nashdale Men’s Shed expansion

 

$29,447

State Member

75%

Building Better Regions Fund

Information & Education Centre – Orange Field Days Co-operative (ANFD site)

 

$308,175

Federal

50%

Community Sport Infrastructure Fund

Revitalise East Molong Tennis Courts

$117,396

Federal

100%

FRRR – Tacking Tough Times Together

EPPA – Eugowra Museum Expansion

$34,370

Foundation

95%

Saluting Their Service – Community Commemorative Grants

EPPA – Eugowra Memorial Park Improvements

$3,502

DVA

100%

 

Running Total

$492,890.00

 

 

 

The above figures do not include the $5 million announced by the NSW Government for the construction of a new library and community centre at Molong.

 

Revamped Interactive What’s On Calendar

 

Council will launch a new on-line, interactive What’s On Calendar next month.

 

The vibrant new calendar not only provides information on upcoming events, but includes links to operators’ websites to supply additional information and, where available, enable users to book tickets without having to leave Cabonne Council’s website or Facebook page.

 

 

This new online application is available for Councillors to view at this meeting if they wish to do so.

 

ITEM 8 - CARAVAN PARKS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Update Council on minutes of the Caravan Parks Committee meeting held on 19 June 2019

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  20190619 Minutes of Caravan Parks Committee Meeting    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\CARAVAN PARKS and CAMPING AREAS - 1022959

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report a copy of the minutes of the Caravan Parks Committee meeting held on 19 June 2019 for Council’s information.

 

 

ITEM 9 - ENGINEERING & TECHNICAL SERVICES REPORT JULY 2019

REPORT IN BRIEF

 

Reason For Report

To update Council on works in progress in the Engineering & Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Report for July 2019 Council Meeting    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1023854

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report the update of the 2018/2019 works in progress in the Engineering & Technical Services Department.

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2019

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1021298

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/06/2019 to 30/06/2019 as detailed below.

         

Summary of approved development applications

 

 

TYPE

ESTIMATED VALUE

S68 Only x 9

$-----

Commercial Premise (Office Premise)

$-----

Demolition of Existing Dwelling & Erection of Dual Occupancy

$978,000

Demolition of Burnt Shed & Construction of New Storage Shed

$136,900

Alterations & Additions to Existing Dwelling

$75,000

Alterations & Additions to Existing Dwelling

$254,000

Alterations & Additions

$19,000

Farm Stay Accommodation

$60,000

Erection of 2 Murals at Apex Park

$1,000

Mural

$1,000

Garage & Carport

$7,500

Hay Shed x 2

$10,000

Amenities Block

$305,000

Detached Garage

$15,695

Dwelling

$440,000

TOTAL: 23

$2,303,095

 

 

 

Summary of approved complying development applications

                                            

TYPE

ESTIMATED VALUE

In-Ground Swimming Pool

$54,655

Alterations & Additions & Garage

$48,000

Total:2

                          $102,655

 

GRAND TOTAL:25

$2,405,750

Previous Month: 33

$4,182,722

 

 

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2019

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1021297

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/06/2019 to 30/06/2019 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

 

TYPE

ESTIMATED VALUE

Section 68 Only x 9

$----

Boundary Adjustment

$----

Subdivision

$----

Temporary Event – Comedy Festival

$----

Modification to Boundary Adjustment

$----

Detached Garage

$15,695

Addition to Existing Sport Facility (Clay Target Shooting Range)

$100,000

Demolition of Burnt Shed & Construction of New Storage Shed

$136,900

Machinery Shed

$66,000

Storage Shed

$16,186

Service Station

$1,500,000

Hay Shed x 2

$10,000

Garage & Carport

$7,500

Dwelling/Storage Shed/Rainwater Tank

$423,000

Dwelling

$444,400

Alterations & Additions to Dwelling & Tennis Court

$276,000

Garage

$30,450

Dual Occupancy & Upgrade of Existing Amenities in Shed

$650,000

TOTAL: 26

$3,676,131

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Alterations & Additions to Garage

$48,000

In-Ground Swimming Pool

$54,655

TOTAL: 2

$102,655

 

GRAND TOTAL: 28

$3,778,786

 

 

ITEM 12 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report - July 2019    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1021301

 

Director of Environmental Services' REPORT


A copy of the Heritage Advisor’s Report for July 2019 is attached for the information of the council.

 

ITEM 13 - MEDIAN PROCESSING TIMES 2019

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1021299

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of May:

 

YEAR

MEDIAN ACTUAL DAYS

2014

13

2015

46

2016

32

2017

30

2018

29

 

Summary of median Application Processing Times for 2019:

 

MONTH

MEDIAN ACTUAL DAYS

January

10

February

21

March

10.5

April

27

May

14

June

24

July

 

August

 

September

 

October

 

November

 

December

 

 

 

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 1021300

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

2017/18

67

2018/19

 

July

8

August

5

September

7

October

4

November

6

December

7

January

9

February

7

March

4

April

7

May

7

June

6

Total

77

 

 

ITEM 15 - LOCAL GOVERNMENT WEEK 2019 UPDATE

REPORT IN BRIEF

 

Reason For Report

To confirm activities for Local Government Week 2019

Policy Implications

Nil

Budget Implications

Yes - expenses for Councillor Bus Tour and Catering

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

1.  LG Week 2019 Itinerary    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK - 2019 - 2023 - 1023324

 

Administration Officer's REPORT

 

At the 28 May 2019 Council meeting Council resolved the following:

 

“THAT councillors visit Cargo, Cudal, Canowindra and Eugowra as part of Local Government Week 2019.”

 

A timetable has been prepared to facilitate the school visits and site inspections on 30 July 2019.  Morning tea will be held at the Cargo Hall and is being catered by the Cargo Hall Committee and the Cargo General Store. Lunch will be held at the Age of Fishes Museum and catered by the Age of Fishes Museum with the Canowindra Schools joining.

 

A schedule of the tour is attached to the report for Council’s information.

   


Item 1 Ordinary Meeting 23 July 2019

Item 1 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 2 Ordinary Meeting 23 July 2019

Item 2 - Annexure 1

 

PDF Creator


Item 3 Ordinary Meeting 23 July 2019

Item 3 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 3 Ordinary Meeting 23 July 2019

Item 3 - Annexure 2

 

PDF Creator


Item 5 Ordinary Meeting 23 July 2019

Item 5 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 8 Ordinary Meeting 23 July 2019

Item 8 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9 Ordinary Meeting 23 July 2019

Item 9 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 12 Ordinary Meeting 23 July 2019

Item 12 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 15 Ordinary Meeting 23 July 2019

Item 15 - Annexure 1

 

Bus Tour 
30th July – Tuesday
 


Time

Place

8.45am

Meet in Council Car Park

9:00am

Depart Molong – meeting in Council Car Park

9:30am

Davys Plains Rd/Gavins Lane intersection

9:50am

Arrive at Cargo

9.50 am to 10.20am

Cargo Hall Morning Tea – 30mins

10.40am to 11.10am

Westlime – Canomodine lane – 30mins

11.30pm -12.10pm

Alight at the Canowindra Library, HACC Building then a quick visit to the Canowindra Gallery- 40mins

Walk down to the Age of Fishes Museum past the Memorial Park – mulching, sprinklers and planting is completed.

12.20pm to 1.20pm

Canowindra Age of Fishes Museum drop in session and lunch 1hour

2:00pm to 3:00pm

Drive by Eugowra Memorial Park fencing, new granite on pathways, lighting and power at the memorial, painting of picnic shelter, painting of wood on the toilet block. 

 

2.00pm Arrive at Eugowra Public School and Catholic School 1hour

3:00pm to 3:30pm 

Eugowra of Murals Inspection

3.30pm to 4:30  pm

Eugowra to Molong