cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

22 May 2019

 

NOTICE OF Ordinary Council Meeting

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 28 May, 2019 commencing at 2:00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

BJ Byrnes

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 

 

 


 

ATTENDEES – MAY 2019 COUNCIL MEETING

 

 

2:00 pm

Youth of the Month - Sophia Redenbach

 

 

Outstanding Services Awards - Stephen Harding, Denis O’Brien, Gary Brown

 

Students from -

Canowindra High - Julia Wright, Marshall McKay

Yeoval Central - Hannah Taylor, Bridget Smith

Molong Central - Joshua Dowler, Aaliyah Wright

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 May, 2019

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 6

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 7

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 7

ITEM 8      CENTRAL NSW JOINT ORGANISATION - SOUTHERN LIGHTS PROJECT     8

ITEM 9      DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS............................................................................... 12

ITEM 10    EMERGENCY SERVICES LEVY INCREASE................................ 12

ITEM 11    QUARTERLY BUDGET REVIEW .................................................... 14

ITEM 12    LOCAL GOVERNMENT REMUNERATION TRIBUNAL ............. 15

ITEM 13    POLICY REVIEW - CODE OF MEETING PRACTICE.................. 17

ITEM 14    RESCISSION MOTION - ITEM 13 - DROUGHT ASSISTANCE. 18

ITEM 15    LOCAL GOVERNMENT WEEK 2019.............................................. 18

ITEM 16    YOUNG PEOPLE TO ADDRESS COUNCIL MEETING............... 19

ITEM 17    SENIORS FESTIVAL 2019................................................................ 20

ITEM 18    REQUEST FOR DONATION............................................................. 21

ITEM 19    EVENTS ASSISTANCE PROGRAM................................................ 23

ITEM 20    RURAL ROADS DUST POLICY....................................................... 26

ITEM 21    RE-ESTABLISHMENT OF ALCOHOL FREE ZONES AND ALCOHOL PROHIBITED AREAS WITHIN CABONNE COUNCIL LOCAL GOVERNMENT AREA..................................................................................................... 27

ITEM 22    DRAFT DEVELOPMENT CONTROL PLAN NO. 17: RURAL TOURISM    33

ITEM 23    QUESTIONS FOR NEXT MEETING................................................ 34

ITEM 24    BUSINESS PAPER ITEMS FOR NOTING...................................... 35

ITEM 25    MATTERS OF URGENCY................................................................. 36

ITEM 26    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 36

 

 

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      CENTRAL NSW JOINT ORGANISATION - ELECTRICITY PROCUREMENT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 4      GRAZING LICENCE - COUNCIL OWNED LAND - LOT 1 DP 828007 CANOWINDRA

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 5      REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4127000000

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      PROPOSED SALE OF LAND FOR OVERDUE RATES

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 7      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 8      EVALUATION OF SUPPLY, INSTALLATION AND MAINTENANCE OF PRINTER FLEET TENDER

(d) (iii) commercial information of a confidential nature that would, if disclosed, reveal a trade secret (Pricing provided is commerical in confidence.)

ITEM 9      CONTRACT NO 957221 - CONSTRUCTION OF WATER RETICULATION SYSTEM CABONNE COUNCIL

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    April 30 2019 Ordinary Council Meeting Minutes 38

ANNEXURE 8.1    Sthn Lights Flyer updated Nov 2018................. 52

ANNEXURE 11.1  March 2019 Quarterly Budget Review............. 54

ANNEXURE 12.1  Local Government Remuneration Tribunal - Annual Report and Determination 2019............................ 65

ANNEXURE 18.1  Peter Selmes Donation Request......................... 86

ANNEXURE 18.2  MAG Donation Request.............................................. 87

ANNEXURE 18.3  Cambell Williams Team Letter............................. 88

ANNEXURE 18.4  Cambell Williams Resume........................................ 89

ANNEXURE 19.1  Eugowra Woodfire Event........................................ 97

ANNEXURE 19.2  2018-2019 EAP WISA........................................................ 102

ANNEXURE 20.1  Draft Sealing of Rural Roads Dust Policy 2019 108

ANNEXURE 22.1  Development Control Plan No. 17 Rural Tourism      114 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 997586

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 997587

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 997585

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 997588

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 997599

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 997589

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 7 and 8 be moved and seconded.

 

 

General Manager REPORT

 

Items 7 and 8 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  April 30 2019 Ordinary Council Meeting Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 997590

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 30 April 2019 be adopted.

 

General Manager REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 30 April 2019.

 

ITEM 8 - CENTRAL NSW JOINT ORGANISATION - SOUTHERN LIGHTS PROJECT

REPORT IN BRIEF

 

Reason For Report

To provide advice on the status of the Southern Lights project and gain in principle support for funding negotiations through the Joint Organisation.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, Hawkesbury City Council, Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

1.  Sthn Lights Flyer updated Nov 2018    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTRAL NSW JOINT ORGANISATION (CENTROC) - 1012738

 

 

Recommendation

 

THAT Council provide in principle support for Central NSW Joint Organisation in seeking funding to progress the replacement of Council’s existing street lights with smart-enabled LED lighting.

 

 

General Manager's REPORT

 

Background

 

As a member of the Central NSW Joint Organisation (CNSWJO), Council has been party to a collaboration across Southern NSW called Southern Lights.  Southern Lights is an ambitious project that aims to replace over 75,000 street lights across southern NSW with smart enabled LED lighting. Stretching from Bega to Broken Hill the project encompasses 41 LGAs and will service a population of over one million people. Attached is an information flyer on the project or more information can be found at www.southernlightsnsw.org.au

 

The Southern Lights Group of Councils (the Group) represented by Riverina Eastern Regional Organisation of Councils (REROC), the Riverina and Murray Joint Organisation (RAMJO), Central NSW Joint Organisation (CNSWJO), Canberra Region Joint Organisation (CRJO), Broken Hill City Council (who are part of the Far West JO) and a highly experienced and qualified consultant, Next Energy, has worked closely with Essential Energy to prepare a robust Southern Lights Business Case.

 

This Business Case was provided to the NSW Government in October 2018, with the aim of securing $61.4 million in funding towards the total $71.2 million cost of deployment. The Southern Lights Group are hopeful that the project would meet the criteria for funding through Snowy Hydro 2.0 Legacy Funding.

 

The Councils of Southern Lights have co-contributed to the development of a business case for every street light across their combined footprint. For CNSWJO member councils, a total of $59,000 has been expended from Centroc reserves for the development of the business case. The funding has been used primarily for specialist consulting services to develop the business case.

 

Councils across the Southern Lights footprint have strongly indicated their support for smart-enabled LED lighting to be deployed, not just for the savings that it will generate through reduced energy and maintenance costs but also because it will provide enabling infrastructure capable of supporting smart community technologies. 

 

It is anticipated that once commenced, the project will take 2-3 years to roll out. The Southern Lights Group is currently working with Essential Energy on a possible schedule for the rollout, taking into account issues such as the Bulk Lamp Replacement (BLR) timetabling and Council budgeting regimes.

 

Benefits of the Project 

 

The benefits of the Southern Lights Project are:

 

·    Improved Service Levels and Lower Maintenance Costs - An LED roll out when accompanied by smart controls technology can dramatically improve service levels by notifying the operator of outages and other faults.

 

·    Connectivity - A Backbone for Smart Community Deployments - Networking of smart connected street lights are being increasingly recognised as a key enabler of smart community deployments as, once installed, they are able to support a range of other devices in the public domain at low marginal cost.

 

·    Reduced Electricity Use and Improved Lighting Outcomes - LEDs will reduce the energy used by the lights, substantially reduce the operational cost of the lights and, by delivering high quality white light, increase the efficiency and effectiveness of public lighting which improves safety and reduces fear of crime.

 

Business Case

 

The Business Case provided to the NSW Government details how the investment in the Southern Lights project will:

 

·    Install approximately 83,000 LED street lights, the project allows for a 10% increase in the number of lights to enable councils to address additional lighting needs such as in-fill;

·    Deliver low to medium bandwidth communications that supports smart community deployments, including smart controls for LED lighting;

·    Reduce the energy use in street lighting by 57% generating direct savings for rural and regional councils of $46.3m over 10 years;

·    Produce significant Greenhouse Gas (GHG) savings by reducing electricity by 20,500 MWh per year and consequently CO2 emissions by 19,500 tonnes per year;

·    Dramatically improve lighting reliability while reducing the maintenance cost of lights by 47%, generating direct savings for rural and regional councils of $31.4m over 10 years;

·    Increase efficiencies and improve service delivery for the participating councils and others through the use of smart community technology innovations such as remote metering and remote sensing;

·    Improve community safety by providing better and safer lighting that allows communities to raise lighting levels in areas where crime or anti-social behaviour is a problem;

·    Allow residents to feel safer on the streets at night and support crime detection by providing brighter, whiter lighting with better colour rendition;

·    Jump start the 20-year Vision for Regional NSW, by delivering on the promise of providing connectivity to rural and regional areas 10 years ahead of the scheduled time frame; and

·    Be a legacy project that empowers rural and regional communities.

 

The Business Case shows a payback period of 8.8 years and a BCR of 1.01, however, this only factors-in the returns delivered through lower energy and maintenance costs from LEDs. The efficiencies that will result from the deployment of smart lighting controls and other smart community technologies will further improve the payback period as the impact that new higher quality lighting is expected to have on crime and anti-social behaviour which have also not been factored in.

 

Working with Essential Energy

 

At this time, the Group is working with Essential Energy on the procurement of both the smart-enabled street lighting and the ‘communications backbone’ which is an integral component of smart lighting and will provide access to other smart community technologies. The Group anticipate that procurement processes will have progressed to allow the roll-out of the smart lighting and its supporting technology early in the new Financial Year. 

 

The deployment will be undertaken by Essential Energy and its contractors, with local government determining, in consultation with Essential Energy, local issues relating to the replacement of existing lights with the new LEDs. Information on this process will be forwarded directly to councils by Essential Energy.

 

Risks

 

At this stage there are two noteworthy risks. Firstly, that the funding will not be made available. The Southern Lights group are managing this by advocating for the project at this stage to the NSW Government.  The Business Case provided to the State Government includes the smart controls capability of the lights and other optimisation such as in fill of lighting of up to 10% to help with historically poorly lit areas. This optimisation may not occur if funding is not available.

 

The second risk is that Essential Energy may not have the same interest in the smart community applications as Councils and community. To manage this the Southern Lights Group have sought advice on interest and capability from industry through a public Expression of Interest process. This process was well received by industry and undertaken inclusively with Essential Energy with a view to a shared understanding of the opportunity.

 

Financial Implications

 

While full funding is being sought from the NSW Government for the project, advice has not yet been received by Southern Lights on whether this application has been approved.  If the application is not approved, Councils will need to give consideration on how to fund the project including the debt service ratio implications should Council need to borrow funds. Timing may be a consideration for Council and it is recommended that Council monitor the timeframe for its Bulk Lamp Replacement.

 

Conclusion

 

The Southern Lights Project will enable councils to significantly reduce their electricity consumption on street lights where replacing existing lighting with smart-enabled, energy efficient LEDs will reduce electricity consumption by over 57% while supporting smart community deployments.

 

While enthusiastic about the project, the NSW Government has not yet provided advice on the outcome of the funding request for $71.2m.  If funding is not received, Council will need to give consideration to alternate options for the project.

 

Central NSW Joint Organisation, along with other JOs and ROCs will continue to advocate for the Southern Lights Project.

 

ITEM 9 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to determine a  delegate for Cudal Central Incorporated.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\CUDAL CENTRAL INCORPORATED - 1012632

 

 

Recommendation

 

THAT Council:

 

1.   Acknowledge and thank the Cudal Progress and Commerce Association for its contribution to the community.

2.   Appoint a delegate to Cudal Central Incorporated.

 

 

General Manager's REPORT

 

Council has received official advice that the Cudal Progress & Commerce Association will discontinue due to lack of support.  This advice has been forthcoming after months of inactivity of the committee.

 

A new community group, Cudal Central Incorporated, has now formed and will replace the Progress Association as the peak community group in Cudal.  

 

Council’s delegates to Cudal Progress & Commerce Association were Clr Treavors with Clr Durkin as alternate.  It will be necessary to appoint delegates to Cudal Central Incorporated. The date and time of the meetings is yet to be advised.

 

ITEM 10 - EMERGENCY SERVICES LEVY INCREASE

REPORT IN BRIEF

 

Reason For Report

To advise Council of the recent increase to the Emergency Services Levy.

Policy Implications

Nil

Budget Implications

$6,390

IPR Linkage

4.5.4.e - Development of the Annual Budget

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\NSW RURAL FIRE SERVICE - 1012266

 

 

Recommendation

 

THAT Council support Local Government NSW in its lobbying efforts regarding the increase to the Emergency Services Levy.

 

Director of Finance and Corporate Services' REPORT

 

Each year, the NSW Government collects payments from councils and insurers to fund emergency services agencies in NSW, with councils required to pay 11.7 per cent of the budget required by NSW Emergency Services. These charges are embedded in council rates and insurance premiums.

 

From 1 July 2019 the NSW Government plans to collect an additional $160 million (in 2019/20) from NSW councils, communities and those paying insurance premiums to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 specific work-related cancers.

 

Councils were sent invoices with a letter from Revenue NSW in May 2019, advising NSW council contributions will increase by $19 million in 2019/20. The letter also foreshadowed increases in the following year, but not the amount.

 

Cabonne Council received an invoice from Revenue NSW for $63,099.10 for its emergency services levy contribution. This is $6,390 more than last year’s levy (a 11.26%) increase. This will mean council will need to find additional funds and/or cut planned initiatives or services.

 

Council supports career and volunteer firefighters in NSW – as it does all emergency services workers and volunteers. Indeed, many NSW council staff and councillors are volunteers. We also support the Bill passed in November 2018 to address what was a workers’ compensation shortfall.

 

However, the sector was at no point advised that it would be required to cover the cost via significant increases to the emergency services levy, or what this cost would be.

 

Proportional to council revenue, the extra $6,390.38 Cabonne Council is being asked to pay is a large amount and the impact of this unplanned cost will certainly be felt by the community.

 

Local Government NSW is calling upon the NSW Government to fund the first 12 months of this extra cost and work with local governments to ensure the implementation of the funding mechanism is fairer into the future.

 

ITEM 11 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the present position of the 2018/2019 Budget and to submit changes to the budget for approval and inclusion.

Policy Implications

Nil

Budget Implications

Yes - a credit of $96,573

IPR Linkage

4.5.5.h - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  March 2019 Quarterly Budget Review    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 1012944

 

 

Recommendation

 

THAT Council note the variances in the report and authorise those changes to be included in the 2018/2019 Council Budget.

 

Senior Accounting Officer's REPORT

 

The quarterly budget review is presented to Council to provide fair and reasonable information to the Councillors and the community, with regard to the current state of the budget.

 

Budget amendment requests and alterations throughout the quarter are listed on pages 5 & 6 and reflect the recommended changes for the March 2019 quarter. The overall impact on the budget due to the changes listed in the report, is a favorable credit movement of $96,573.

 

The quarter saw the successful application for Drought Communities funding of $1,000,000. The initial payment for these projects has come in and the projects are underway in their initial stages.

 

Council also received RMS funding of $299,960 as part of the Drought Relief Heavy Vehicle Access Program. The works relating to this funding have commenced on Gumble Road, Cargo Road and Burrendong Way.

 

Budget adjustments have been made to account for the receipt of the WHS Incentive Payment of $35,385, and in turn account for spending to be undertaken on WHS Emergency management of $66,863. During the quarter council was also successful in receiving $5,000 from VERTO for 2 of our new apprentices.

 

The council’s engineering department have been engaged by John Holland Rail to undertake private roadworks during the quarter for the amount of $114,132. The Council has also committed $40,860 to demolish the Junction Hotel awning in Canowindra – to be recouped from the owner in the future.

 

Expense budgets have been increased for the amount of $5,000 for subscription costs and $10,000 for advertising expenditure. Other increases to operating expenditure included $20,000 for the Regional Asset Management Workshop and $46,000 in budgeted expenditure to cover costs associated with response to safety issues at the Canowindra and Eugowra swimming pools. $100,000 has been allocated to assist with maintenance and safety improvements for the sewer pump stations.

 

Other capital expenditure includes an increase of $46,000 to the existing budget for completion of the surrounds at the Molong Multi-Purpose Sports Facility. A budget of $75,000 has been requested to assist with storm water drainage works required at Eugowra. Council’s engineering department have also requested a transfer of funds from the developer contributions reserve of $435,560 to be used on S94 Roadworks.

 

It is important to note that other changes throughout the quarter arising from council resolutions are already in the approved changes and revised budget totals. This includes $113,090 to complete the Bank Street toilets from the capital works reserve and $3,300 from the Canowindra Town improvements reserve to finalise the solar panel installation at the Age of Fishes Museum.

 

ITEM 12 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL

REPORT IN BRIEF

 

Reason For Report

To resolve the quantum of payments to the Mayor and Councillors for the 2019/2020 financial year

Policy Implications

Council's policy is that Council continue to pay fees to councillors and the Mayor at the maximum amounts

Budget Implications

Yes - increase in budget allocation to the value of increase in councillors remuneration adopted

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

1.  Local Government Remuneration Tribunal - Annual Report and Determination 2019    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT REMUNERATION TRIBUNAL - 1011721

 

 

Recommendation

 

THAT from 1 July 2019 the annual fees payable to each councillor be set at $12,160 and the additional annual payable fee to the Mayor be set at $26,530.

 

Administration Manager's REPORT

 

The Local Government Remuneration Tribunal (the Tribunal) is required to report to the Minister for Planning and Public Spaces by 1 May each year as to its determination of categories of councils and the maximum and minimum amounts of fees to be paid to mayors, councillors, and chairpersons and members of county councils.

 

Categories

 

The Tribunal did not undertake a broad review of the categorisation of councils and considered only those requests where an individual submission was made. The Tribunal found that the allocation of councils into the current categories is appropriate.

 

The Tribunal will next consider the model, the criteria applicable to each group and the allocation of councils in detail in 2020. The criteria applicable to each of the categories are published in Appendix 1 of the determination (annexed) and are unchanged from 2018.

 

In accordance with s239 of the Local Government Act (1993), the categories of councils have been determined as follows:

 

Metropolitan

Non-metropolitan

Principal CBD

Regional City

Major CBD

Regional Strategic Area

Metropolitan Large

Regional Rural

Metropolitan Medium

Rural

Metropolitan Small

 

 

Cabonne Council has been categorised as Rural.

 

Fees

 

The tribunal has determined that the minimum and maximum fees applicable to each category will be increased by 2.5% which is consistent with the government’s policy on wages.

 

Accordingly, Council is able to set annual fees in the following range:

 

                   Councillor          Minimum fee     $9,190       Maximum fee $12,160

                   Mayor                 Minimum fee     $9,780       Maximum fee $26,530*

 

*This fee must be paid in addition to the fee paid to the Mayor as a Councillor in accordance with s249(2) of the Local Government Act (1993).

 

ITEM 13 - POLICY REVIEW - CODE OF MEETING PRACTICE

REPORT IN BRIEF

 

Reason For Report

For Council to adopt the draft Code of Meeting Practice

Policy Implications

Yes - will become Council's policy

Budget Implications

Nil

IPR Linkage

4.5.1.f - Adhere to Council's Code of Conduct and Code of Meeting Practice

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1011754

 

 

Recommendation

 

THAT Council adopt the exhibited draft Code of Meeting Practice.

 

Administration Manager's REPORT

 

At its March 2019 Council meeting Council resolved:

“THAT Council place the draft Code of Meeting Practice on public exhibition for a period of not less than 42 days, inviting submissions from the public, after which time the policy shall be reported back to Council for adoption with a summary of submissions received.”

The only change to the exhibited draft is the inclusion of a note in Clause 5.18, “Webcasting of council and committee meetings will be in place prior to 14 December 2019”.

The draft code of meeting practice prepared (copy previously provided) was exhibited and submission invited, with a closing date of 15 May 2019.

No submissions were received.  

 

ITEM 14 - RESCISSION MOTION - ITEM 13 - DROUGHT ASSISTANCE

REPORT IN BRIEF

 

Reason For Report

For Council to consider a rescission motion lodged by councillors Davison, Nash and Walker

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MOTION - 1012149

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

Administration Manager's REPORT

 

A rescission motion has been received from councillors Davison, Nash and Walker as follows:-

 

“We the undersigned councillors hereby give notice of our intention to rescind the following motion resolved at the Council meeting held 30 April 2019:-

 

ITEM 13 – DROUGHT ASSISTANCE

 

MOTION (Durkin/Treavors)

 

THAT Council cease the drought assistance measure currently in place.

 

Carried

 

(Signed)

Clr Davison                 Clr Nash             Clr Walker”

 

In order for the rescission motion to be dealt with by Council it will need to be moved and seconded on the meeting day.

 

ITEM 15 - LOCAL GOVERNMENT WEEK 2019

REPORT IN BRIEF

 

Reason For Report

To determine activities for Local Government Week 2019

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK - 2019 - 2023 - 1012732

 

 

Recommendation

 

THAT Council determine activities for Local Government Week 2019.

 

Administration Officer's REPORT

 

Local Government Week 2019 is due to take place from Monday 29 July until Sunday 4 August 2019.

This year's theme is ‘Your Council’. This gives council the opportunity to move the conversation beyond roads, rates and rubbish and focus on Cabonne Council and its involvement in the community. This can include any facilities operated by council such as childcare centres, libraries, cemeteries, sports fields, building and development, pet registration etc.

Last year Council held a workshop to discuss ideas for Local Government Week and determined at its May Council meeting to visit local primary schools in conjunction with an inspection of major capital projects.

 

ITEM 16 - YOUNG PEOPLE TO ADDRESS COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

Young people from Cabonne have been invited to address Council's May meeting

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.2.b Organise for young people to address Council annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 1012810

 

 

Recommendation

 

THAT Council consider the matters raised at this meeting by the school youth representatives.

 

Community Services Manager's REPORT

 

Council has invited student representatives from Canowindra High School, Yeoval Central School and Molong Central School to address this Council meeting on matters that are important to them.

 

Students attending are Julia Wright and Marshall McKay from Canowindra High School, Hannah Taylor and Bridget Smith from Yeoval Central School, and Aaliyah Wright and Joshua Dowler from Molong Central School.

 

It is expected that there will be thoughtful suggestions from these young people in their address to Council.

 

ITEM 17 - SENIORS FESTIVAL 2019

REPORT IN BRIEF

 

Reason For Report

To advise of Council's Seniors Festival activities

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.2.1.a - Identify challenges and opportunities for aged care facilities/services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\SENIOR CITIZENS SERVICES - 1012668

 

 

Recommendation

 

THAT Council donate

1.  $500 to the Eugowra Lions Club,

2.  $500 to the Canowindra Lions Club, and

3.  Use the remaining Seniors Festival budgeted funds to sponsor Council provided activities.

 

Community Services Manager's REPORT

 

Seniors Festival is the new name for what was previously known as Seniors Week. The 2019 Seniors Festival ran 13 – 24 February, which was a month earlier than previous years. As a result of being brought forward, there was an oversight in asking for assistance from groups which have previously received funding from Council.

 

The following activities were planned for 2019:

 

·    The Canowindra Lions Club hosted a luncheon at Montrose House;

 

·    The Eugowra Lions Club hosted their regular luncheon and entertainment at the Eugowra Community Bowls & Recreation Club;

 

·    Cabonne Community Transport took 40 seniors to the Premier’s Gala Concert in Sydney;

 

·    Cabonne Home and Community Care planned several events during the week, including lunch and Archibald Prize Tour.

 

Council has a budget of $1,388 put aside for Senior’s Festival activities and it is proposed to distribute this as recommended to assist the organisations listed in recovering costs associated from conducting the above-mentioned activities.

 

ITEM 18 - REQUEST FOR DONATION

REPORT IN BRIEF

 

Reason For Report

For Council to consider the following request for donation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Peter Selmes Donation Request

2.  MAG Donation Request

3.  Cambell Williams Team Letter

4.  Cambell Williams Resume    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2019 - 1012635

 

 

Recommendation

 

THAT Council donate:

·    $900 to Peter Selmes for costs to attend an international sports event

·    $550 to Molong Advancement Group for replacement of glass in information boards

·    $300 to Cambell Williams for costs to attend an international sports event

 

 

Community Services Manager's REPORT

 

Local resident Peter Selmes and his two sons, Michael and Mark have been selected to represent Australia in the World Rimfire and Air Rifle Federations World Championships being held in South Africa in August 2019.

 

To gain selection Peter, Michael and Mark attending qualifying matches, over two years at the Melbourne International Shooting Club. From these qualifying matches, only 15 were selected to represent Australia.

 

The total cost of the trip for the Selmes family to attend is in excess of $17,000. It is suggested that council donate $300 per person ($900) towards the Selmes trip to South Africa.

 

The Molong Advancement Group (MAG) have written to Council requesting a donation towards the cost of replacing the glass installed in the noticeboards at the Caravan Park and Hill Streets Molong. The total cost for replacing the glass is $1,042.80.

 

The notice boards were originally installed by Rotary as a community project, and MAG have taken it upon themselves to place information and advertisement material on them to encourage more visitors to support local businesses. It is suggested that council donate $550.

 

Cargo youth, Cambell Williams, started racing Motorcross (MX) when he was four years old, and has an extensive career boasting many titles and placings. At the age of 14 Cambell has been selected to represent Australia in the FIM World Junior Motorcross Championships in Moscow in July 2019 and is requesting assistance to attend.

 

Along with the World Junior Championships, 2019 will also see Cambell compete in the Australia MX Services, the East Coast MX Series, State titles in both NSW & Victoria and the KTM Australian Junior MX Championships in South Australia.

 

Cambell’s highlighted achievements show his dedication and skill to his chosen sport. His future ambition is to be selected as a factory team member. It is suggested that council donate $300 to Cambell to assist with travel costs.

 

Should Council wish to make these donations there remains $2,707 in the s.356 budget for donations this financial year.

 

Donations so far this year are:

 

$250          Eugowra Mural Committee

$377           Canowindra Men’s Shed, Garbage Collection

$134          2017/2018 Rental of Council tennis courts

$500          Orange Lions Club - 2019 Camel Races

$1,050       Prizes for School Presentations

$250          NAIDOC Week School Initiatives

$300          CWA School’s Public Speaking Competition

$500          Manildra Bowling Club, external lighting

$500          St John’s Ambulance Cadets

$300           Finley Gutherson – Softball Development Tour

$509          Breastscreen transportation

$200                Yeoval Amateur Swimming Club

 

ITEM 19 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2018/2019 Events Assistance Program

Policy Implications

Nil

Budget Implications

Up to $3,500 to be funded from the 2018-2019 Events Assistance Program

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Eugowra Woodfire Event

2.  2018-2019 EAP WISA    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2018 - 2019 - 1012455

 

 

Recommendation

 

THAT Council approve:

 

1.   Funding of $500 under the 2018-19 Events Assistance Program to Eugowra Events & Tourism Association for the 2019 Woodfired Eugowra.

2.   Funding of $3,000 under the 2018-19 Events Assistance Program to Wine Industry Suppliers Australia for the Wine Industry IMPACT Conference to be held in the Orange region.

 

 

Community Engagement and Development Manager's REPORT

 

Council has received two applications under the 2018/2019 Events Assistance Program (EAP).

 

Council’s Tourism and Community Development Coordinator has provided the following assessments.

 

Application 1

 

Organisation:                     Eugowra Events & Tourism Association

Event:                                   Woodfired Eugowra

Date:                                     3 August 2019

Requested Amount:          $500

Reason for Funding:        Contribution towards marketing and promoting the event.

 

Event Description:

 

The Woodfired Eugowra event is one of the events that fall under the 2019 Orange Winter Festival. The inaugural event was held last year and attracted more than 250 people who provided positive feedback on the event’s success.

This year the organisers are extending invitations to a number of caravan clubs which has the potential to introduce and promote Eugowra and Cabonne to various visitors from further afield.

 

The Woodfired Eugowra event will be providing a number of activities, including live music, cooking demonstrations, a number of market stalls, play activities that all cater to family attractions and interests.

 

The event organisers are planning to reinvest the profits back into benefiting and advancing the local community. There are a number of community organisations and service clubs involved who are assisting in delivering the event. They include local schools, Lions Club, View Club and craft shop.

 

Assessment

 

The submitted application meets the grant criteria of the Events Assistance Program of a developing event, which plans to grow and become an annual event on the Cabonne and regional calendar.

 

The organisers aim to increase visitors to the Cabonne village of Eugowra, to help raise the town’s profile, increase awareness, boost community morale and help increase the local economy which is suffering the effects of the continuing drought.

 

The level of funding for a developing event is a maximum of up to $500.

 

 

Application 2

 

Organisation:                               Wine Industry Suppliers Aust. Inc (WISA)

Event:                                   Wine Industry IMPACT Conference

Date:                                     17 & 18 September 2019

Requested Amount:          $5,000

Reason for Funding:        Contribution towards marketing and promoting the event.

 

Event Description:

 

The Wine Industry IMPACT Conference is Australia’s only national wine conference that focuses on the customer impact touch points. The Conference aims to concentrate on valuable wine content for wine producers that improves visitation, conversion, retention and engagement that impacts on lifetime customer value.

 

Wine Industry Suppliers Australia (WISA) have gained strategic sponsorship and partnership from Destination NSW that will invite Australian Wine Industry professionals to the conference held in the Orange region.

 

The Conference is planned to take place over two days. It will be held at the Orange Ex-Services Club, starting at 10am on 17 September 2019 and conclude at 1pm on Wednesday 18 September 2019.

 

There will be a full day of plenary on the Tuesday and workshops on the Wednesday that involve visiting various wineries in the Cabonne shire. The conference features a line-up of international keynote speakers to help achieve world’s best practice in delivering customer satisfaction.

 

Additional activities include a showcase dinner on the Tuesday night to expose intestate delegates to the region’s premium food and wine and a road trip on Thursday 20 September 2019 that provides an opportunity to learn more about the local wine and tourism industry, share ideas, create networks with national peers and enhance outcomes.

 

This is a significant national event for the Orange region that provides the best opportunity for the local grape, wine, and broader tourism sectors to gain valuable and practical education and professional development.

 

In turn, the Conference held in the region will showcase our producers, attractions and assets to all the delegates and further afield, helping to increase regional awareness of the diversity of our Orange and Cabonne regional producers and attractions.

 

Orange, Cabonne and Blayney tourism managers and Orange 360 are working together to attract conferences to the area. This is a unique opportunity to host this conference that supports the wine and tourism industry that aims to attract approximately 300 delegates to the area.

 

Other regional related businesses will also benefit in providing services and products, including accommodation, transport, hospitality, food and wine and retail businesses. These benefits impact on economic activity and help to result in stronger employment that underpin growth and a stronger and more sustainable region.

 

In its application, WISA said Orange City Council had indicated it would provide $3,000 in support. Orange 360 has not indicated any financial support at this stage.

 

Assessment

 

The Wine Industry IMPACT Conference is a significant unique event that will impact on Cabonne/Orange along with strengthening the wine and tourism industries. This is the second conference, the first for this region. The funding and sponsorship will support the event to help maximise visitation, enhance the profile of the area and help to expose the industry to best practice on an internationally level.

 

Cabonne Council provided a support letter to WISA for their successful submission to Destination NSW.

 

The level of funding for a significant event of this category is a maximum of up to $5,000. It is suggested that $3,000 is an appropriate contribution.

 

Events Assistance Program Expenditure

 

2018 - 2019 Funding Allocation                                             $52,851

 

Funding approved in 2018 - 2019

 

Canowindra Baroquefest                                                  $3,000

Molong Village Markets                                                     $500

Cargo Village Markets                                                       $500

Australian National Field Days                                        $2,500

Canowindra Christmas in July                                         $500

Central West Charity Tractor Trek                                   $1,500

Molong Spring Arts Festival                                             $500

Canobolas Endurance Riders Bullio Cup                      $500

MAG 2018 Banjo Paterson Dinner, Molong                  $1,000

2019 Canowindra International Balloon Challenge      $20,000

2018 Orange Wine Festival                                              $2,000

Yeoval Rally till It Rains                                                    $500

2019 Banjo Paterson Poetry Festival                                       $1,000

Canowindra Coming Together                                         $500

MADIA – Manildra Christmas Party                                 $1,000

Bard on the Beach- Shakespeare under the Stars       $500

Mullion Creek Christmas Party                                        $350

Eugowra Pony Club Gymkhana                                      $500

Fields of Cargo 150 Year Celebration                            $500

Canowindra Make, Bake & Grow Markets                     $500

Central West Australian Poll Dorset Conference          $500

Eugowra Relish                                                                  $500

Cudal Tennis Coaching Clinic                                         $500

Orange Apple Festival                                                       $1,000

 

 

 

Total Expenditure to date                                                        $40,350

Remaining Funds                                                                        $12,501

 

ITEM 20 - RURAL ROADS DUST POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to review and adopt Rural Roads Dust Policy

Policy Implications

Yes will become a new policy.  

Budget Implications

Nil

IPR Linkage

1.4.1.a - Construction of local roads

Annexures

1.  Draft Sealing of Rural Roads Dust Policy 2019    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - RURAL ROADS\ADAMTHWAITE ROAD - 1013047

 

 

Recommendation

 

THAT Council review and adopt the Rural Roads Dust Sealing Policy.

 

Director of Engineering & Technical Services' REPORT

 

Council has a local road network that comprises of 1,709kms that includes 1,006km of unsealed roads, some 59% of the total.

Over recent years, Council has noticed an increase of requests from ratepayers, for sealing of unsealed roads, as a dust suppression and preventative. The problem of dust on the local road network has been exacerbated in recent times, by the prevailing drought conditions. Dust created by traffic movement on the road network raises safety, health, environmental and social concerns to the residents situated along it.

Council has a structured sealing program in accordance to its Asset Management Plan to annually increase and extend the sealed road network, however, that does not directly or immediately address the requests from the residents to council. In order to address the concerns of the ratepayers and to provide the community with some opportunity to voluntarily self-fund the dust sealing of roads adjacent to their property. A Draft Policy for Rural Roads Dust Sealing is included as an annexure for review and adoption.

 

ITEM 21 - RE-ESTABLISHMENT OF ALCOHOL FREE ZONES AND ALCOHOL PROHIBITED AREAS WITHIN CABONNE COUNCIL LOCAL GOVERNMENT AREA

REPORT IN BRIEF

 

Reason For Report

To obtain council approval to re-instate alcohol free zones and alcohol prohibited zones within the shire, and to amend its policy 'Alcohol control in public places'.

Policy Implications

Amend existing policy to permit licenced outdoor dining areas, and re-instate alcohol prohibited zones and alcohol prohibited reas for a maximum of 4 years.

Budget Implications

Costs of undertaking community consutlation and notification, as well as renewing all site signage.

IPR Linkage

4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1010273

 

 

Recommendation

 

THAT council:

1.   Undertake public notification in accordance with s644(5) of the Local Government Act 1993 and the Ministerial Guidelines, to re-establish alcohol free zones and alcohol prohibited zones as outlined in the report, and

2.   Amend the ‘Alcohol Control in Public Places Policy’ to include in clause 11 when referencing Alcohol Free Zones, the statement that ‘Implementation of these zones would  not prevent the consumption of alcohol in any footpath dining areas that have a liquor licence covering the footpath dining areas’, and undertake public notification of the proposed amended wording.

 

Director of Environmental Services' REPORT

 

1.   Alcohol Free Zones and Alcohol Prohibited Zones

Council in 1999 established a series of alcohol free zones and alcohol prohibited zones at Canowindra and Molong. These areas included:

 

Alcohol Free Zone

·    Molong – Bank Street from Edward Street to the Mitchell Highway

·    Canowindra – Gaskill Street from Ferguson Street to Tilga Street

·    Canowindra – the area from Gaskill Street to, and including, the Swinging Bridge

 

Alcohol Prohibited area

·    Molong – Village Green

·    Canowindra – Morris Park and Memorial Park.

 

Alcohol free zones as prescribed by the Local Government Act 1993 apply to roads, and public car parks. The zone applies 24 hours, seven per week.

 

Alcohol prohibited areas may be applied to parks, sporting ovals and public reserves and may be time limited.

 

It is considered that the zones are successful is reducing undesirable behaviour. The police area command supports this view and have indicated that the use of the zones instils confidence in the community in relation to public safety.

 

The zones may be established for a maximum period of four (4) years. It is suggested that the Cabonne Council zones be re-established for a four year period. Ministerial Guidelines apply to the establishment and re-establish of such zones, and specifies the process for public consultation. It is suggested that council proceed to public notification of the proposal to re-establish the zones, and that a further report be provided to council at the conclusion of the public notification phase.

 

8642627

 

Molong – Alcohol Free Zone

 

9950157

 

Canowindra - Alcohol Free Zone

 

8914888

Canowindra – Swinging bridge area

Alcohol Free Zone

 

1706028

Memorial Park, Canowindra – Alcohol Prohibited Area

 

5803282

 

Morris Park, Canowindra – Alcohol Prohibited Area

 

6710957

Molong Village Green – Alcohol Prohibited Zone

 

3579512

Molong Railway Station area – carpark

Alcohol Prohibited Zone

 

2.   Alcohol Control in Public Places Policy

Development Consent was issued in 2006 for refurbishment and upgrade of the Freemasons Hotel, Bank Street, Molong. The approval included a café dining area to be situated on the footpath in Watson Street.

 

In 2018 the current owner and licensee sought development consent to establish an outdoor dining area to be located on Bank Street adjoining the hotel. A condition of development consent precluded the serving of alcohol. The proponent has submitted a request to council to amend it ‘Alcohol Control in Public Places Policy’ to permit the servicing of alcohol in association with meals served from the hotel in the outdoor footpath dining area.

 

The Central West Police District Licensing Supervisor provided the following comments relating to the proposal:

 

‘Police have the following concerns in relation to the above application to allow outdoor dining on Bank Street Molong – public intoxication, public safety whether perceived or real, anti-social behaviour, traffic/ pedestrian safety. To address these issues police believe conditions placed on the hotel (proposal) could include – operated during daylight hours, only to be utilizes ancillary with a meal, portable barrier similar to ones used at cafes to assist in safety .. as the area is in close proximity to the highway.’

 

The proponent sought approval for 4 tables, seating a maximum of 16 patrons, to be located along the Bank Street wall of the hotel premises. Cafe style barriers are to be installed around the outdoor seating area. Initially trading hours of 10am to midnight were sought. Approval was granted for trading hours of midday to 10 pm daily.

 

To permit licensing of outdoor dining areas within an Alcohol Free Zone the council’s ‘Alcohol Control in Public Places Policy’ would require an amendment by inclusion in part 11 of that policy when addressing Alcohol Free Zones of a statement that reads as follows:

 

‘Implementation of these zones would not prevent the consumption of alcohol in any footpath dining areas that have a liquor license covering the footpath dining areas.’

 

The suggested amendment tot council policy could be subject to public comment in conjunction with the public notification of the re-establishment of the various alcohol free zones and alcohol prohibited zones.

 

ITEM 22 - DRAFT DEVELOPMENT CONTROL PLAN NO. 17: RURAL TOURISM

REPORT IN BRIEF

 

Reason For Report

For council to notify the Draft Development Control Plan

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire

Annexures

1.  Development Control Plan No. 17 Rural Tourism    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\CABONNE DEVELOPMENT CONTROL PLANS - DCP - 1012095

 

 

Recommendation

 

THAT Council notify the Draft Development Control Plan No. 17: Rural Tourism for public comment for a period of 28 days.

 

Town Planner's REPORT

 

Council is increasingly being faced with Development Applications and planning enquiries for rural tourism related land uses. The growth of the regions tourism industry has had a positive flow on effect for the Cabonne Shire.

 

At present Council does not have any specific guidelines around the assessment or determination of development applications for rural tourism land uses. To assist in the implementation of Cabonne Tourism Plan 2012- 2022, Central West and Orana Regional Plan, whilst ensuring the promotion of Council’s Right to Farm Policy, Council staff have drafted a set of guidelines in the form of a new Development Control Plan. The Development Control Plan provides a set of objectives and controls for the permissible rural tourism land uses being:

·    Bed and Breakfast Accommodation

·    Farm Stay Accommodation

·    Cellar Door Premises

·    Restaurants or Cafes

 

Under the Environmental Planning and Assessment Act 1979, Council must publicly exhibit a draft Development Control Plan for a minimum period of 28 days.

 

After this exhibition period, Council staff will review any submissions and prepare a subsequent report for Council. 

 

ITEM 23 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 997591

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

General Manager REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 24 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 997592

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 25 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 997593

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

 

ITEM 26 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 997594

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 28 May 2019

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 28 May 2019

Item 8 - Annexure 1

 

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Item 11 Ordinary Meeting 28 May 2019

Item 11 - Annexure 1

 

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Item 12 Ordinary Meeting 28 May 2019

Item 12 - Annexure 1

 

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Item 18 Ordinary Meeting 28 May 2019

Item 18 - Annexure 1

 

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Item 18 Ordinary Meeting 28 May 2019

Item 18 - Annexure 2

 

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Item 18 Ordinary Meeting 28 May 2019

Item 18 - Annexure 3

 

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Item 18 Ordinary Meeting 28 May 2019

Item 18 - Annexure 4

 

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Item 19 Ordinary Meeting 28 May 2019

Item 19 - Annexure 1

 

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Item 19 Ordinary Meeting 28 May 2019

Item 19 - Annexure 2

 

 

cabonne logo

 

 

 

CABONNE COUNCIL

PO Box 17 MOLONG NSW 2866

TELEPHONE :  02 6392 3200

FACSIMILE: 02 6392 3260

Email: council@cabonne.nsw.gov.au

Website: www.cabonne.nsw.gov.au

 

 

 

Event Assistance Program Application Form

 

1. Details of the Organisation

Name of Organisation

Wine Industry Suppliers Australia Inc.

Organisation Address

House Number/Name/ PO Box

 

 

Street/Road

PO Box 1117

 

 

City

 

State

 

Postcode

Adelaide

 

SA

 

5001

Telephone

 

Fax

 

Email

0409 783 21

 

N/A

 

eo@wisa.org.au

Contact Person

 

Position in Organisation

Matthew Moate

 

Executive Officer

Is the organisation  X registered for GST   ¨  not registered for GST

Does the organisation have an ABN?   X yes - 73 455 915 365       ¨ no  

Does the organisation have insurance, including public liability cover?   X yes          ¨ no

 

What is the aim of your organisation?

Wine Industry Suppliers Australia Inc. (WISA) is a collective of grape and wine industry suppliers, leaders and influencers. It is the peak national, not for profit, industry Association representing suppliers to the Australian grape and wine sector. Its members are active and committed to adding value to the grape and wine community.

Incorporated in 2000, WISA has grown to become a strong and relevant body. It offers a number of industry inclusive and accessible initiatives to assist suppliers and grape and wine producers to make easier and more meaningful connections, share and communicate knowledge and to cultivate their businesses for success.

Does your organisation have a plan/strategy? X yes          ¨ no

 (Please attach if yes)

 

 

 

 

 

 

 

2.   Event Title

Name of the event

Wine Industry IMPACT Conference – Wine Direct to Consumer, Sales, Marketing, Tourism and Business

 

 

 

 

Funding Category Applying For (Please tick)

1 Flagship Event       1 Core Event       1 Developing Event TBA – Seeking $5K Funding

 

3. Details of the Proposal

Please provide a general description of the event.

The Wine Industry IMPACT Conference is Australia's only national conference aimed at maximising direct-to-consumer (DTC) wine sales. With a focus across all consumer touch points including marketing, sales and tourism it provides valuable content for wine producers to improve visitation, conversion, retention and engagement that impacts lifetime customer value.

Following the enormous success of the inaugural conference in Adelaide, Wine Industry Suppliers Australia (WISA), with support from strategic partner Destination New South Wales, invites Australian Wine Industry professionals to gather in Orange this September for the 2019 Conference.

The event will take place over 2 days (extended from last years 1 day event) on the 17th – 18th September with a full day plenary on the 17th and workshops on the 18th September.   

Featuring a lineup of experts including International Keynote Speakers, the industry-specific event will focus on delivering world's best practice, engaging and how-to content that delegates can implement to improve their DTC sales channel.

The event will also include a regional wine showcase dinner to expose interstate delegates to the regions premium food and wine offerings. We are also hosting an optional regional road trip on the Thursday 19th September to provide the opportunity for delegates to get behind the scenes of the local wine and tourism offerings, share ideas, create networks and enhance outcomes.

This is a significant national event that will provide the best opportunity for the local grape, wine and broader tourism sectors to gain valuable and practical education and professional development.

 

 

 

 

 

 

 

 

 


Where and when is the event to take place?

The main conferencing will take place at the Oranges Ex Services Club on the 17th & 18th September.

An intimate speakers and sponsors dinner will be held on the 16th September (venue TBC).

An Orange regional showcase dinner will be held on the 17th September (venue TBC).

A regional road trip option will be offered to delegates for the 19th September (visit locations TBC).

We are working closely with ORVA and Orange 360 on the event to ensure maximum impact for the region and delegates.

 

 


How will the event raise the profile of the Cabonne Council?

This is a unique opportunity to attract a truly national and recognised event to the region to support local business to showcase their food & wine produce and tourism offering. Being selected as the host region from the total of 65 regions nationally is a big coup for both the Orange and Cabonne Council’s.

Working in tandem, the Councils will be able to leverage the attraction of this event through local media, speaking with relevant businesses and by attending the conference and associated events.

WISA would be pleased to provide recognition of the Councils support of the event on the event page and with ability to have banners at the event commensurate with the support level.

 

 

 


What local business opportunities will be created?

This event aims to attract over 300 delegates and offers significant opportunity for local accommodation, transport and hospitality sectors. Most importantly, it will provide the opportunity for local wine and tourism providers access to worlds best practice direct to consumer education in their region and the ability to share insights and create networks with national peers.

 

 

 


How many people are expected to attend the event from within and outside the Shire?

The event aims to attract 300 delegates including speakers and sponsors. As per our successful application to Destination NSW for funding support the break-down includes:

 

120 Local Government Area

205 From outside of the Local Government Area

 

 

 

 

 

 

 

 


What benefits will be returned to the Cabonne Community

For regional centres, often tourism is a key driver of economic activity and resulting employment. Besides the direct benefits of attracting a range of delegates to the community that add valuable economic input to local businesses the opportunity to educate those wine and tourism businesses to understand trends, adopt technology and to improve their offerings with world’s best practice will ultimately underpin a community that can sustain and increase employment opportunities.

 

 

 


Please list any other community groups involved with this event?

Orange Regional Vignerons Association

Orange 360

 

 

 


4. Assistance requested

Type of assistance

Details

Value of Assistance exclusive of GST

(Council  to provide estimate for in kind items)

 

Regional Road Trip

 

 

 

 

An optional activity at the event will be a behind the scenes regional famil/road trip where delegates can engage with local wine producers/tourism providers to share between them experiences, trends and knowledge to improve their business.

We seek to keep the costs of these additional activities low and funding in this area would go towards subsidising this additional activity including bus hire and catering and would result in additional accommodation requirements as it is held on the 16th Sept after the close of the conference 17th – 18th Sept.

$2,500

 

 

Orange and Regional Showcase Dinner

 

 

 

The Orange and Regional Showcase dinner will be held on the 17th September and aims to showcase the premium food and wine of the region.

This will provide delegates to experience the exceptional offerings so that they can share the experience upon their return.

As an optional event we again are seeking to keep costs low so as to attract as many people as possible and this funding will support catering and possible additional transport costs (if held at a winery).

$2,500

Total Assistance requested

 

 

 

$5,000

 

Will you require payment of EAP grant prior to lodging the Acquittal Form (please tick)

X yes          ¨ no

 

 

5. Supporting Information

The following supporting information is attached with this application:

APPLICANT

Please tick P

 

INFORMATION

COUNCIL

YES  

NO

YES

NO

 

x

A quote outlining project costs (if applicable) (Arranging with ORVA)

 

 

x

 

Two (2) letters of support

 

 

 

 

6. Applicants Signature

The applicant, or the applicant’s agent, must sign the application

Name

 

Position in Organisation

Matthew Moate

 

Executive Officer

Signature

 

Date

MMoate Signature

 

13 May 2019

 

 

 

 

 

 

 

 

OFFICE USE ONLY

Tick P

 

Date

Name

Signature

 

Letter of Acknowledgement

 

 

 

 

Referral to ED & T Committee & Council

 

 

 

 

Determination of Application

 

 

 

 

Acceptance Form received

 

 

 

 

Project Completed

 

 

 

 

Grant acquittal completed and returned.

 

 

 

 

Funding provided to applicant

 

 

 

 


Item 20 Ordinary Meeting 28 May 2019

Item 20 - Annexure 1

 

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Item 22 Ordinary Meeting 28 May 2019

Item 22 - Annexure 1

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 May, 2019

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    2

ITEM 2      INVESTMENTS SUMMARY................................................................. 2

ITEM 3      RATES SUMMARY................................................................................ 2

ITEM 4      COMMUNITY FACILITATION FUND................................................. 2

ITEM 5      CANOWINDRA RETIREMENT VILLAGE PROJECT .................... 2

ITEM 6      ENGINEERING & TECHNICAL SERVICES REPORT APRIL 2019    2

ITEM 7      MARCH 2019 CARAVAN PARK COMMITTEE MEETING............ 2

ITEM 8      DEVELOPMENT APPLICATIONS RECEIVED DURING APRIL 2019         2

ITEM 9      DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2019       2

ITEM 10    HERITAGE ADVISOR'S REPORT..................................................... 2

ITEM 11    MEDIAN PROCESSING TIMES 2019................................................ 2

ITEM 12    BURIAL STATISTICS........................................................................... 2  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Council................................................................................... 2

ANNEXURE 1.2    Traffic Light Report Summary............................... 2

ANNEXURE 2.1    Investments Summary April 2019........................... 2

ANNEXURE 3.1    Rates graph April 2019................................................. 2

ANNEXURE 6.1    Engineering Report April for May Council Meeting 2

ANNEXURE 7.1    20190312 Minutes of Caravan Park Committee meeting      2

ANNEXURE 10.1  Heritage Advisor's Report - May 2019................. 2 

 


 

 

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 997597

 

General Manager REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investments Summary April 2019    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1012631

 

Senior Accounting Officer's REPORT

 

Council’s investments as at 30 April 2019 stand at a total of $45,011,294.27.

 

Council’s average interest rate for the month of April was 2.46%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of April. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.6%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for April 2019 is attached for Council’s information.

 

ITEM 3 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph April 2019    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1012407

 

Senior Rates Officer's REPORT

 

The Rate Collection Summary to 30 April 2019 is attached for Council’s information.  The percentage collected is 76.35% which is similar to previous years.

 

The fourth rate instalment will fall due 31 May 2019.

 

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1012621

 

General Manager REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocation of funds processed in the past month.

 

ITEM 5 - CANOWINDRA RETIREMENT VILLAGE PROJECT

REPORT IN BRIEF

 

Reason For Report

To update councillors on the status of the Canowindra Retirement Village Project.

Policy Implications

Nil  

Budget Implications

Nil  

IPR Linkage

3.2.1.a - Identify challenges and opportunities for aged care facilities/services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\PLANNING\CANOWINDRA PROPOSED RETIREMENT VILLAGE - CORNER BLATCHFORD and MILL STREETS - 1012811

 

Director of Finance and Corporate Services' REPORT

 

Background

The project involves the construction of 14 aged care units on a property situated at the corner of Blatchford and Mill streets, Canowindra. This project is very beneficial to Canowindra as it will provide retirement accommodation in a convenient location.

 

Council loaned the Canowindra Retirement Village Project Association (CRVPA) $100,000 to purchase the site for the units in 2008. The project has evolved and council is now negotiating with Uniting Care to deliver the project. As per conditions of the proposed lease Uniting Care require council to be the registered proprietor of the premises. Consequently CRVPA are in the process of transferring the land to council via a deed. At the time of writing, a meeting between council and the CRVPA was scheduled for Friday 17 May to finalise the transfer of the land.

 

A Development Application (DA 2010/80) was approved 6 December 2010. Due to initial works occurring this DA is still current. Should a different concept plan be proposed, a new development application will need to be prepared and submitted for appropriate approval.

 

There have been many meetings over the years, the most recent was a meeting between CRVPA, Uniting Care and the Director of Finance and Corporate Services which took place in Orange on 19 February 2019. Since that date there has been negotiations over lease documents which have been sent by Uniting Care but council have not yet found satisfactory. Negotiations will continue and council may seek legal advice.

 

Financial Commitment

This project will commit council to coordinate significant capital works in a timely manner. Under the proposed lease council will be required to complete the works within 18 months of the lease commencing. It is therefore imperative that a lease is developed that ensures that Uniting Care proceed with the project once the infrastructure has been completed.

 

Council has $1.042m carried forward from previous budgets to fund the infrastructure associated with the project. Although estimates suggest that the cost will be in excess of $1m. If additional funds are required they can be sourced from the capital works reserve.

 

ITEM 6 - ENGINEERING & TECHNICAL SERVICES REPORT APRIL 2019

REPORT IN BRIEF

 

Reason For Report

To update Council on works in progress in the Engineering & Technical Services Dept.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Report April for May Council Meeting    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1013022

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2018-2019 works in progress in the Engineering and Technical Services Department.

 

 

ITEM 7 - MARCH 2019 CARAVAN PARK COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Informing Council regarding current applications for long term residency

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.e - Maintain the council's properties to safe operational standards

Annexures

1.  20190312 Minutes of Caravan Park Committee meeting    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 1012378

 

Director of Engineering & Technical Services' REPORT

 

The minutes for the March meeting of the council’s Caravan Park Committee are attached for the information of council. It should be highlighted to council that the minutes outline the current status of the applications for long term residency at Council’s Caravan Parks located at Molong, Canowindra and Cudal.  These caravan parks are registered as residential parks, with the capacity to provide long term accommodation for 7 sites at Molong, 5 sites at Canowindra and 0 sites at Cudal.

 

Council has received application for long term tenancy from 1 resident at Molong and 3 residents at Canowindra.

 

At the time of writing this report, the residential tenancy agreement from the applicant at the Molong Caravan Park has been approved and signed by both parties. Three residential tenancy agreements have been forwarded to applicants at the Canowindra Caravan Park, and Council is awaiting the return of these for approval and signing.

 

ITEM 8 - DEVELOPMENT APPLICATIONS RECEIVED DURING APRIL 2019

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1010312

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/04/2019 to 30/04/2019 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 8

$----

Modification to Dual Occupancy – Manufactured Home

$----

Change of Use

$----

Modification – Cellar Door & Restaurant

$----

Dual Occupancy

$1,500,000

Alterations & Additions to Existing Dwelling

$382,680

Dwelling & Storage Shed

$350,000

Storage Shed

$43,350

Dwelling

$200,000

Alterations & Additions to Existing Dwelling

$75,000

Mural

$1,000

Alterations & Additions to Existing Dwelling

$65,000

Garage

$12,000

Alterations & Additions to Existing Dwelling

$135,000

Dwelling

$440,000

Proposed Office

$60,000

Storage Shed

$18,000

TOTAL: 24

$3,282,030

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling

$300,943

Proposed Office

$60,000

TOTAL: 2

$360,943

 

GRAND TOTAL: 21

$3,642,973

 

 

ITEM 9 - DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2019

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1010566

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/04/2019 to 30/04/2019 as detailed below.

         

Summary of approved development applications

 

 

TYPE

ESTIMATED VALUE

S68 Only x 2

$-----

Proposed Cellar Door Premises

$-----

Subdivision

$-----

Boundary Adjustment

$-----

Storage Shed

$64,000

Alterations to Existing Outbuilding

$11,372

Manufactured Dwelling

$165,700

Molong Truck Wash

$450,000

Sheep Feedlot

$220,000

Garage

$12,000

Alterations & Additions to Existing Dwelling

$65,000

Storage Shed

$43,350

TOTAL: 13

$1,031,422

 

Summary of approved complying development applications

                                            

TYPE

ESTIMATED VALUE

Dwelling

$300,943

Total:1

                          $300,943

 

GRAND TOTAL:14

$1,332,365

Previous Month: 33

$3,137,955

 

 

ITEM 10 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisor's Report - May 2019    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1012464

 

Director of Environmental Services' REPORT


A copy of the Heritage Advisor’s Report for May 2019 is attached for the information of the council.

 

ITEM 11 - MEDIAN PROCESSING TIMES 2019

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1012462

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of April:

 

YEAR

MEDIAN ACTUAL DAYS

2014

19.5

2015

36

2016

14

2017

35

2018

21.5

 

Summary of median Application Processing Times for 2019:

 

MONTH

MEDIAN ACTUAL DAYS

January

10

February

21

March

10.5

April

27

May

 

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

 

ITEM 12 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 1012477

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

2017/18

67

2018/19

 

July

8

August

5

September

7

October

4

November

6

December

7

January

9

February

7

March

4

April

7

May

 

June

 

Total

64

  


Item 1 Ordinary Meeting 28 May 2019

Item 1 - Annexure 1

 

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Item 7 Ordinary Meeting 28 May 2019

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