Agenda of Ordinary Meeting

ITEM 1 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 996448

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 996452

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 996453

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 996454

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 996456

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 996457

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 and 9 be moved and seconded.

Acting General Manager's REPORT

Items 7, 8 and 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 26 2019 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 996458

Recommendation

THAT the minutes of the Ordinary meeting held 26 March 2019 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 26 March 2019.

ITEM 8 - ENFORCEMENT AND COMPLIANCE POLICY

REPORT IN BRIEF

Reason For Report	For Council to adopt the draft Enforcement and Compliance Policy and place the draft policy on public exhibition for the required period.
Policy Implications	Yes - will become Council's policy once adopted after exhibition period
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Draft Enforcement Policy 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1006303

Recommendation

THAT Council endorse the draft Enforcement and Compliance Policy and place on public exhibition for a period of not less than 42 days, inviting submissions from the public, after which time the policy shall be reported back to Council for adoption with a summary of submissions received.

Acting General Manager's REPORT

Council has a clear obligation to properly record, investigate and consider reports about unlawful activity. The attached draft Enforcement and Compliance Policy has been developed in line with the Ombudsman’s Model Compliance and Enforcement Policy (2015). The purpose of the policy is to guide council officers responsible for investigating unlawful activity and provides the framework to ensure the service provided is accountable and transparent, consistent, proportional and timely and to assist the community in understanding its role and the role of council in relation to compliance and enforcement activities.

The intent of this policy is to establish clear guidelines and protocols for council staff in the management of council compliance responses and actions. It provides workable guidelines on:

· responding to reports alleging unlawful activity;

· assessing whether reports alleging unlawful activity require investigation;

· deciding on whether enforcement action is warranted;

· options for dealing with confirmed cases of unlawful activity;

· taking legal action;

· implementing shared enforcement responsibilities.

Council’s objectives when dealing with reports alleging unlawful activity are to:

· maintain the collective good and welfare of the community;

· prevent or minimise harm to health, welfare, safety, property or the environment;

· consider the broader public interest having regard to Council’s priorities;

· consider the report fairly and impartially;

· fulfil Council’s Legislative responsibilities.

The policy also provides advice and guidance on the role of councillors in compliance and enforcement.

The policy will be supported by guidelines to ensure that staff have the tools to provide consistent, effective and efficient customer service.

ITEM 9 - DRAFT IT SECURITY POLICY

REPORT IN BRIEF

Reason For Report	Endorsement of new IT Security Policy.
Policy Implications	Potential introduction of new policy
Budget Implications	Nil
IPR Linkage	4.5.5.c - Comply with internal audit requirements
Annexures	1. IT Security Policy - Draft ⇩
File Number	\OFFICIAL RECORDS LIBRARY\INFORMATION TECHNOLOGY\IMPLEMENTATION\IT POLICY LITE - 1007266

Recommendation

THAT Council endorse the draft IT Security Policy

Director of Finance and Corporate Services' REPORT

As a result of recommendations from the 2018 Auditors Management letter, Council has developed a draft IT Security Policy based around the ISO 27002 Information Security Standard.

The IT Security Policy sets the requirements to ensure Council’s information and anything that stores, or accesses, is secure. It is a high-level policy document that enforces the controls and standards contained within the IT Security Standards

In summary the policy seeks to:

· ensure any asset that stores or accesses Cabonne Council information including but not limited to computer systems, PCs, mobile devices and telephones, is secure.

· minimise the impact of incidents on the Council’s image, reputation, business operations and profitability.

· ensure compliance with regulatory requirements.

· protect information so as to minimise the risk of financial and other loss to the Council.

· establish the accountability for employee actions in regard to protecting, disclosing, accessing, destroying and modifying Cabonne Council information.

· support the strategic endeavours of Cabonne Council by being safe, secure and reliable.

The policy is applicable to the whole of Cabonne Council, its employees, Councillors, contractors, consultants, and any other party given access to Council information technology assets or confidential information.

ITEM 10 - 2019 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION ANNUAL CONFERENCE

REPORT IN BRIEF

Reason For Report	Seeking Councillors' interest in attending the National ALGWA Annual Conference in Sydney 15-17 May 2019.
Policy Implications	Nil
Budget Implications	To be funded from existing councillor professional development budget.
IPR Linkage	4.5.1.e Provide adequate training & professional development opportunities for Councillors.
Annexures	1. Final-Program-2019-National-ALGWA-Conference ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT WOMENS ASSOCIATION - 1006601

Recommendation

THAT interested councillors be authorised to attend the 2019 ALGWA National Conference.

Acting General Manager's REPORT

The 2019 National ALGWA Conference will be hosted by Blacktown City Council from 15-17 May 2019.

The Australian Local Government Women’s Association (ALGWA) supports and promotes women in local government through advocacy, advice and action. The national conference provides a fantastic opportunity for delegates to network with like-minded women from all avenues of local government and exchange ideas, debate and engage in cross-council collaboration on issues affecting women in local government. The conference program is attached. Registration options include full, one or two day registration.

Any councillor interested in attending should nominate to be authorised to attend.

ITEM 11 - PLANNING PROPOSAL FOR AMENDMENT TO CABONNE LOCAL ENVIRONMENTAL PLAN 2012 TO INCLUDE IN SCHEDULE 1 LAND AT 59 QUEEN STREET, MOLONG, FOR THE PURPOSE OF A SENIORS LIVING DEVELOPMENT

REPORT IN BRIEF

Reason For Report	To obtain council support for the palnning proposal.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 1007329

Recommendation

THAT Council:

1. Receive and note the Planning Proposal to amend Cabonne Local Environmental Plan 2012 to add an additional permitted use to Schedule 1 of that plan to enable development of a seniors’ housing development upon land identified as Lot 109 DP 652726, being 59 Queen Street, Molong.

2. Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 3.33 of the Environmental Planning and Assessment Act 1979.

3. Receive a further report following the public exhibition period to provide details of an submissions received during the exhibition.

Acting General Manager's REPORT

Council has received a Planning Proposal from Geolyse on behalf of Gordon Eacott to amend the Cabonne Local Environmental Plan 2012. The Planning Proposal relates to land located in west Molong described as Lot 109 DP 652726, 59 Queen Street, Molong, and owned by Mr TJ and Mrs R Hale.

The subject land is currently zoned R5 Large Lot Residential by the Cabonne Local Environmental Plan 2012 (the LEP). It is proposed to amend the LEP to add an additional permitted use to Schedule 1 of that plan to enable development of the subject land for the purpose of a 42 unit development for seniors living accommodation.

6664035

Location map

1849006

Aerial map of subject area

A conceptual development plan has been prepared as part of the Planning Proposal, however the final lot layout may vary based upon the requirements of the development assessment process and relevant design criteria. It is proposed that the development be released in two stages.

Preliminary investigation has been undertaken as part of the Planning Proposal to assess environmental impacts including water quality, flora and fauna assessment, groundwater, on-site effluent disposal, soil erosion, stormwater management, traffic and access, and site contamination. The support documentation indicates that the land is capable of accommodating the proposed development. A review of the Planning Proposal documentation by council officers supports the study findings.

The Planning Proposal to amend LEP 2012 by inclusion of the subject land within Schedule 1 for the purpose of a seniors housing facility is supported. It is considered that the relevant requirements under section 3.33 of the Environmental Planning and Assessment Act 1979 and the matters identified in the Department of Planning’s ‘A guide to preparing Planning Proposals’ have been adequately addressed in the Planning Proposal.

It is recommended that council support the Planning Proposal by submission of the proposal for Gateway Determination.

The intended outcomes of the Planning Proposal are identified as being:

· To amend the Cabonne Local Environmental Plan 2012 to add an additional permitted use to Schedule 1 of that plan to enable development of a seniors housing development upon land identified as Lot 109 DP 652726, being 59 Queen Street, Molong.

ITEM 12 - REVIEW OF COUNCIL'S WATER AND / OR SEWERAGE CONSUMPTION COSTS POLICY

REPORT IN BRIEF

Reason For Report	To enable coucil's review of its policy
Policy Implications	Amend an existing policy to delegate certain water account variation requests to the General Manager
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1007354

Recommendation

THAT council amend clause 11 of the ‘Request for reduction in water and/or sewerage consumption costs policy’ by the inclusion of an additional dot point to that clause to read ‘The General Manager may determine and approve requests for water account adjustments in relation to applications for adjustments under $1,000. Any adjustments over this amount will be directed to council for approval.’

Acting General Manager's REPORT

The Deputy Mayor, Cr Durkin, at the March 2019 council meeting requested council consider a review its policy ‘Request for reduction in water and / or sewerage consumption costs policy’. Cr Durkin suggested that the policy be amended to delegate to the General Manager responsibility to determine and approve consumer requests to adjust accounts of under $1,000 where requests relate to undetected water leakage. The suggested amendment would be similar to the procedure adopted by Central Tablelands Water in its ‘Undetected Water Leakage Allowance Policy’.

The suggested amendment to council’s policy would enable prompt determination of general requests, with only the more significant requests being subject to a council report.

To facilitate the suggested amendment to council’s policy an additional dot point may be added to clause 11 Policy Statement as follows:

· The General Manager may determine and approve requests for water account adjustments in relation to applications for adjustments under $1,000. Any adjustments over this amount will be directed to council for approval.

ITEM 13 - DROUGHT ASSISTANCE

REPORT IN BRIEF

Reason For Report	To review the drought assistance implemented by council.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.c - Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1007761

Recommendation

THAT council cease the drought assistance measure currently in place.

Acting General Manager's REPORT

Council at its March 2019 meeting resolved to extend until the end of April the drought assistance measures adopted in August 2018. The August 2018 resolution relation to drought assistance read as follows:

THAT Council provide access to water from the Molong Depot stand-pipe at no charge based on the following parameters:

1. Recipients being registered with details of their location, rural enterprise and where the water will be utilised.

2. The water is to be used for domestic purposes only.

3. Parties who have registered will be responsible for cartage of the water.

4. This policy will be reviewed after a three-month trial period or should the level of water restrictions for the town water supplies increase.

5. The policing of on-selling of water.

Council reviewed this resolution in December and resolved to maintain the drought assistance measure in place and review in March 2019. To date the scheme has cost council $6,745.60 with 1,088,000 kilolitres of water picked up servicing drought affected properties. During March 397,200 litres of water was supplied by Cabonne for Drought Assistance.

Council’s depot staff have advised that water is mainly being accessed by the same land owners and that as drought conditions continue, there has been an increase in the number of enquiries for water for commercial activities and stock purposes.

The Molong Creek Dam water level has dropped from the March reported level of 49% to 45%. It is now necessary that procedures be put in place to conserve that water resource for town domestic use, and the drought assistance initiative cease forth with.

ITEM 14 - 2019/2020 INTEGRATED PLANNING AND REPORTING

REPORT IN BRIEF

Reason For Report	To present the Integrated Planning and Reporting documents for adoption and to advise Council on key issues relating to these documents.
Policy Implications	Consistent with Council Policies and incorporates the requirements of NSW government Integrated Planning and Reporting regulations.
Budget Implications	Provides funds for the operation of Council and ensures its financial sustainability.
IPR Linkage	4.5.5.j Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. DRAFT Operational Plan 2019-20 ⇩ 2. Draft Budget 2019 2020 ⇩ 3. Fees and Charges Report (External)⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2018-2019 - 1005864

Recommendation

THAT Council:

1. Adopt the Draft Operational Plan 2019/2020.

2. Adopt the 2019/20 Draft Budget including Fees and Charges.

3. Publicly exhibit the Draft Budget and Operational Plan 2019/20 for a period of 28 days from Wednesday 1 May 2019.

4. Adopt an interest rate equivalent to the maximum allowable percentage allowed by the Office of Local Government for the 2019/2020 financial year to be charged on arrears of Rates and Charges.

Director of Finance and Corporate Services' REPORT

Council’s Integrated Planning and Reporting for 2018/2019 – 2020/2021 requires an annual Draft Operation Plan and Draft Budget to be prepared and placed on public display for adoption.

Operational Plan & Budget

The Council is required to have an Operational Plan which is adopted prior to the beginning of each financial year and which details the activities to be engaged in by Council during the year. The actions in the Operational Plan are aligned to those in the second year of the Delivery Program and are funded by the dollars allocated in the budget.

Council’s budgeted operating income is $40.1 million made up of Rates and Annual Charges of $14.3 million, Capital Grants and contributions of $7.7 million, Operating Grants and contributions of $9 million and User Charges of $9.2 million.

Operating expenditure is $35.2 million, which includes $10.8 million of depreciation. Capital expenditure is $21.5 million of which $13.5 million is on road construction and $2.6 million on bridge renewal.

The budget is partially relying on a net amount of $4.2 million funding from reserves. This is fine and that is what the reserves are there for. However it must be remembered that the reserves are a finite resource and future budgets cannot necessarily rely on these reserves always being there.

The budget surplus is currently $9,682. The budget currently has $1,845,334 worth of priority 1 submissions within it. Of these $778,825 are funded from reserves and $1,066,509 have been funded from cash-flow produced from the budget.

Council’s reserves are split into Externally Restricted and Internally Restricted.

The balance of these reserves is as follows:

Reserves	Projected Balance 1/7/2019 000’s	Funds Used in 2019/20 Budget 000’s	Projected Balance 30/6/2020 000’s
Ext Restricted	10,520	1,519	12,039
Int Restricted	16,287	(5,743)	10,543

Total	26,807	(4,224)	22,582

A detailed table of reserves is included in the budget documents.

Rates and Annual Charges

Rates will increase by the rate cap limit of 2.7%, equating to an increased collection of $223,000. Waste and Recycling bin collection service will also increase by 2.7% or $10.20, mainly due to an increased charge for recycling. The water and sewer access charges will increase by 1.8%.

A typical annual residential bill in Molong would be as follows:

2018/19 2019/20 Increase

Rates $ 454 $ 466 $12

Domestic Waste Management $ 377 $ 387 $10

Stormwater $ 25 $ 25 0

Water access p.a $ 384 $ 391 $7

Sewer $ 600 $ 611 $11

Total $1,840 $1,880 $40

Water usage fees, which are in addition to the above will also increase by 1.8%.

Capital Works

Total capital expenditure is $21.5 million. The major capital works projects are as follows:

Plant purchases $3 M

Urban Stormwater $75K

Purchase of flood prone property $161K

Road to Recovery Projects $870K

Urban Reseals $308K

Rural Reseals $1,045K

Heavy Patching $983K

Gravel Re-sheeting $900K

Packham Road $1.58M(HV Safety Program 50%)

Obley Road $1.36M(HV Safety Program 50%)

Davy’s Plains Road $1.38M(Resources for Reg 70%)

Vittoria Road $1.32M(Resources for Reg 70%)

Four Mile Creek Upgrade $997K (resources for regions)

Cargo Road $1.54M (HV Safety Program 50%)

Burrendong Way $374K (RMS Repair Program 50%)

Cargo Road $374K (RMS Repair Program 50%)

Regional Road Heavy Patching $605K (Block Grant 100%)

Bridge Renewal St Gemains $1.42M(Bridges Renewal Prog 50%)

Bridge Renewal Bangaroo $1.20M(Bridges Renewal Prog 50%)

Footpath construction $192K

IT Infrastructure Expenditure $347K

Eugowra footpath – Pye St Section $300K

Molong Office Foyer renovation $100K

A large amount of Council’s capital works program is dependent on grant funding.

The capital budget is not as large as the previous two years mainly because of the the Finalisation of the $16M Molong to Cumnock and Yeoval water project.

A full list of capital project is contained in the attached budget document.

Waste Management

Domestic Waste Management and Recycling continue to be key priorities for Council.

Council initiated a ten year contract with JR Richards for kerbside waste and recycling which commenced in April 2016. It had to increase the budget by $45,000, which resulted in a one off increase of $13 per collection in 2018/19, to cater for the collapse of the recycling market due to China no longer taking material.

Water

The Water Fund has budgeted to make a cash surplus of $485,134. This surplus will be transferred to the water reserve and consequently can only be spent on water projects in future years. Total Income will be $1.3 million. No capital works projects have been allocated as yet.

Sewer

The Sewer Fund has budgeted for a surplus of $329,563 and the Small Town Sewer Fund has budgeted for a surplus of $244,000. These amounts will be transferred to the Sewer reserve and consequently can only be spent on sewer projects in future years.

It is an important turnaround for these funds as they have not delivered a surplus in recent years.

Long Term Financial Plan (LTFP)

The LTFP has been recalibrated to include the 2019/20 budget. It shows that Council is financially sustainable in the medium and Long Term with low debt and adequate cash reserves.

Exhibition

Under sections 403 and 405 of the Local Government Act it is necessary to give public notice of its intended adoption of its Operational Plan. It is proposed that the documents will be placed on exhibition from Wednesday 1 May to Friday 31 May 2019 at the following locations:

· Council’s website www.cabonne.nsw.gov.au

· Council’s office’s in Molong, Cudal and Canowindra

· The General Store in Cargo

· The Central NSW Business HQ in Orange

· Branch Libraries in Canowindra, Manildra and Molong

Notice of the availability of these documents will be advertised in the local paper and on Council’s Facebook page.

The public are invited to make submissions during this time. Any submissions will be considered at a special meeting of Council to be held on Tuesday 11 June 2019.

Conclusion

This budget and operating plan will give the Council direction in pursuit of its objectives and play a major role in ensuring its long term financial viability.

They have been developed to align with the needs of the Cabonne community front of mind while still considering Council’s ability to fund its activities.

Copies of the documents have been made available to councillors on their iPads.

ITEM 15 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN THIRD QUARTER REVIEW

REPORT IN BRIEF

Reason For Report	To provide Council with an update on the progress of the 2018/2019 Integrated Planning & Reporting Operational Plan.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. IP_R third quarter review 20182019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2018-2019 - 1005865

Recommendation

THAT, subject to any alterations the Council deems necessary at the April Council meeting, the update of the Operational Plan to 31 March 2019, as presented be adopted.

Director of Finance and Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The third quarter update for the Integrated Planning & Reporting Operational Plan for 2018/2019 is attached which shows the culmination of the actions and strategies undertaken for the three quarters up to 31 March 2019.

ITEM 16 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2018-2019 Events Assistance Program
Policy Implications	Nil
Budget Implications	Up to $500 to be funded from the 2018-2019 Events Assistance Program
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Bite Riot - Events Assistance Program Application Form ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2018 - 2019 - 1005555

Recommendation

THAT Council:

1. Approve $1,000 funding under the 2018-19 Events Assistance Program to Bite Riot for the 2019 Orange Apple Festival.

Community Engagement and Development Manager's REPORT

Council has received one under the 2018/2019 Events Assistance Program (EAP).

Council’s Tourism and Community Development Coordinator has provided the following assessments.

Application 1

Organisation: Bite Riot on behalf of Orange Apples

Event: Orange Apple Festival

Date: Events during March, April and May 2019

Requested Amount: $1,000

Reason for Funding: Contribution towards marketing and promoting the event.

Event Description:

The Orange region is renowned for growing impressive apples, the conditions, topography and environment are all ideal. The Orange Apple Festival is an event aimed to raise awareness of the apple industry and the growing region. With the activities the organisers involved aim to encourage local pride and involve locals in supporting the local industry.

Agri-tourism is highlighted in our destination management plans as an area that needs supporting and developing further. There is a strong need to support farm gate experiences so that visitors can enjoy the total experience of ‘pick your own fruit’ and for metropolitan families to explore experience of where your produce comes from and what is involved.

In 2019 the Orange Apple Festival will extend from a one day event to a three month period with a number of activities to take place. The festival will re-introduce activities that celebrate and educate the community and visitors that our region is a prime ‘apple growing region’.

Assessment

The submitted application meets the grant criteria of the Events Assistance Program as a core event, an established event on the regional calendar that needs to increase visitors to the Cabonne village and that makes a significant contribution to local businesses and community groups that benefit the welfare of the whole community.

The level of funding for a core event is a maximum of up to $2,000.

Events Assistance Program Expenditure

2018 - 2019 Funding Allocation $52,851

Funding approved in 2018 - 2019

Canowindra Baroquefest $3,000

Molong Village Markets $500

Cargo Village Markets $500

Australian National Field Days $2,500

Canowindra Christmas in July $500

Central West Charity Tractor Trek $1,500

Molong Spring Arts Festival $500

Canobolas Endurance Riders Bullio Cup $500

MAG 2018 Banjo Paterson Dinner, Molong $1,000

2019 Canowindra International Balloon Challenge $20,000

2018 Orange Wine Festival $2,000

Yeoval Rally till It Rains $500

2019 Banjo Paterson Poetry Festival $1,000

Canowindra Coming Together $500

MADIA – Manildra Christmas Party $1,000

Bard on the Beach- Shakespeare under the Stars $500

Mullion Creek Christmas Party $350

Eugowra Pony Club Gymkhana $500

Fields of Cargo 150 Year Celebration $500

Canowindra Make, Bake & Grow Markets $500

Central West Australian Poll Dorset Conference $500

Eugowra Relish $500

Cudal Tennis Coaching Clinic $500

Total Expenditure to date $39,350

Remaining Funds $13,501

ITEM 17 - COMMUNITY ASSISTANCE PROGRAM 2018/19 - ROUND 2

REPORT IN BRIEF

Reason For Report	To consider projects for funding under round 2 of Council's 2018-19 Community Assistance Program
Policy Implications	Nil
Budget Implications	Expenditure of $26,991 out of the remaining $26,996.21 (excluding overheads) allocated in Council's budget for the 2018/19 Community Assistance Program.
IPR Linkage	4.3.1.a - Operate Community Assistance Program (CAP)
Annexures	1. Age of Fishes Museum Number 1 Community Assistance Program Application Form ⇩ 2. Cudal Tennis_CAP Application ⇩ 3. Canowindra Pony Club_CAP Application ⇩ 4. NashaleLidster Hall_CAP Application ⇩ 5. Cargo RLFC_CAP Application ⇩ 6. Manildra PS_CAP application ⇩ 7. Mulga Bill Festival_CAP APPLICATION FORM - 2018-19 sculpture ⇩ 8. Molong UHA_CAP Application ⇩ 9. AOF_CAP Application 2 ⇩ 10............................. Canowindra PS_CAP Application ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2018-2019 - 1006677

Recommendation

THAT Council approve Community Assistance Program (CAP) funding for applications 1-6 as recommended in the report.

Community Engagement and Development Manager's REPORT

Council allocated $65,497 (excluding overheads) in its current budget for the 2018-19 Community Assistance Program (CAP). Not-for-profit community groups were invited to apply for community-related projects on non-commercial facilities which provide ongoing or sustainable benefits to Cabonne communities. Grants are allocated on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

In November, Council approved funding for applications for projects totalling $38,501. This left $26,996.21 available for a second round of CAP funding. Ten applications have been submitted for funding under this second round, totalling $66,125.20, however only eight of these met the program guidelines.

The two applications which did not currently meet the guidelines were:

1. An application from the Molong United Hospital Auxiliary which fell outside the guidelines due to the inability to meet the 50:50 contribution requirement. The application was for $15,694.70 of funding towards the establishment of a Sensory Garden to benefit the residents of the Molong Multipurpose Service. Council’s Grants Officer believes that another more suitable fund may be able to assist the group with the realisation of this project and will continue to work with the group to identify appropriate opportunities for it.

2. An application from the Mulga Bill Festival Inc for a $704 contribution towards phase one of a project to erect a statue of Banjo Paterson in Yeoval fell outside the CAP guidelines due to the proposed works being on privately owned land. The proponent is seeking to make a boundary adjustment to the property in question to convert the space to public land, however this process is in its very early stages and it is considered that it may be more suitable for consideration in a future round of the program should Council continue to provide CAP funding in its 2019-20 Budget.

The following applications were received from local school parents and citizens associations for projects to be carried out on school grounds:

1. An application for $6,240 from Manildra Public School P&C for a small project involving water tanks and garden beds.

2. An application for $12,360 from Canowindra Public School P&C to go towards the resurfacing of the school’s basketball/netball court.

As the Canowindra Public School P&C application proposes to improve a sizeable Department of Education asset and there are considerable budgetary constraints for this particular round, a broader coverage of projects would be achieved should application two not be funded at this time and the Manilda Public School P&C application be partially funded.

Canowindra Public School P&C received $6,000 under the 2017-18 CAP to install shade shelter over school playground area.

The Age of Fishes Museum at Canowindra submitted two applications, but the museum’s manager indicated a preference for the “History of the Earth” project, for which $3,773 was requested.

Council may wish to consider the other application for $9,135 for a new exhibit in a future round of the CAP should it continue to fund the program in 2019-20.

The list of applications which met the guidelines, and are recommended for funding under this round of CAP is as follows:

	Location	Applicant	Project	Funding Requested
1	Canowindra	Age of Fishes Museum	Build a 6 x 5 concrete "History of the Earth" educational timeline activity for children and repaint the "Fish & Rod" activity game for children	$3,773.00
2	Cudal	Cudal Tennis Club	Tennis Club house - electrical works for clubhouse upgrade	$2,500.00
3	Canowindra	Canowindra Pony Club	Purchase of new show jumping equipment	$4,220.00
4	Manildra	Manildra Public School P & C	Water tanks and garden bed supply & installation – *original request $6,240*	$5,000.00
5	Nashdale	Nashdale Lidster Public Hall Committee	Repairs and Maintenance of Windows and Doors at the Nashdale Hall	$9,500.00
6	Cargo	Cargo RLFC	Hot Water System upgrade at Cargo Oval	$1,998.00
			Sub-total	$26,991.00
			Total budget (excluding overhead)	$26,996.21
			Surplus	$5.21

ITEM 18 - PROVISION OF PLANT HIRE

REPORT IN BRIEF

Reason For Report	To adopt a list of preferred suppliers for the provision of plant hire services for Council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Table for Provision of Plant Hire ⇩
File Number	\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\PLANT - EQUIPMENT\HIRE - 1007708

Recommendation

THAT Council:

1. Adopt the attached list of contractors for the provision of plant hire services for the period from 1 April 2019 to 30 June 2021.

2. Note that this tender does not prohibit Council from accepting new tenders for specific projects.

Director of Engineering & Technical Services' REPORT

Tenders have been called for the provision of plant hire services for Cabonne Council and Blayney Shire Council for the period between 1 April 2019 and 30 June 2021.

The tender was undertaken in accordance with Sections 166 and 168 of the Local Government (General) Regulation 2008 to develop a list of recognised contractors for works with the Cabonne and Blayney Local Government Areas. This list will be utilised by council officers to invite quotations and/or tenders for works within Council’s program.

Council received 44 submissions for this open tender with various rates provided. Contractors have provided various items of plant for hire for this period. This will assist council in augmenting its work force to deliver works efficiently and effectively over the contract period.

As part of the, submission, council requested detailed information regarding the contractor’s insurances and Work, Health and Safety (WH&S) policies and procedures. The contractors are then ranked on their compliance with the questionnaire to enable council officers to see at a glance the WH&S systems that the contractor has in place. This information will assist in streamlining the procurement process, and provides assurances to council that it is able to meet its WH&S obligations.

Additionally, Chain of Responsibility obligations are clearly identified within the contract, ensuring the council, and our contractors, are conforming to the current legislative environment around heavy vehicles.

The successful tenderers will have their details entered into a spreadsheet that council officers will utilise to determine suitable contractors to undertake works.

ITEM 19 - GOODS AND SERVICES PROVIDERS

REPORT IN BRIEF

Reason For Report	To adopt a list of preferred suppliers for provision of goods and services to Council
Policy Implications	Nill
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Table for Provision of Goods and Services Providers ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\TENDERING\CONTRACT 780559 - GOODS AND SERVICES 2016-2018 - 1007839

Recommendation

THAT:

1. Council adopt the attached list of contractors for the provision of goods and services for the period from 1 April 2019 to 30 June 2021.

2. Council note that this tender does not prohibit Council from accepting new tenders for specific projects.

Director of Engineering & Technical Services' REPORT

Tenders have been called for the supply of goods and services for Cabonne Council and Blayney Shire Council for the period between 1 April 2019 and 30 June 2021.

The tender was undertaken in accordance with Sections 166 and 168 of the Local Government (General) Regulation 2008 to develop a list of recognised contractors for the works within the Cabonne and Blayney Local Government Areas. This list will be utilised by council officers to invite quotations and/or tenders for works with council’s programs.

Council sought services from suitably qualified contractors for the following services:

· Guardrail supply

· Supply of water treatment chemicals

· Supply of road lime and cementitious products

· Supply of road stabilising services

· Supply of gravel crushing services

· Supply of asphalt services

· Supply of concrete stormwater drainage products

· Supply of metal fabrication services

· Supply of concrete works

· Supply of fencing services

· Installation of box culverts, pipes and headwalls

· Installation of water and sewer mains

· Supply of demolition services

· Supply of electrical services

· Supply of plumbing services

· Supply of locksmith services

· Supply of painting services

· Supply of mechanical services

· Supply of engineering, surveying and /or geotechnical services

· Supply of tyres, tyre fitting and tyre repair services

Council received 77 submissions for this open tender with various rates provided. Contractors have provided various indicative rates for works within Cabonne Council Local Government Area, enabling better estimating and a streamlined procurement process.

As part of the submissions, Council requested detailed information regarding the contractors insurances and Work Health Safety (WH&S) policies and procedures. The contractors are then ranked on their compliance with the questionnaire to enable Council Officers to see at a glance the WH&S systems that the contractor has in place. This information will assist in streamlining the procurement process and provides assurances to Council to meet its WH&S obligations.

The successful tenderers will have their details entered into a spreadsheet that Council Officers will utilise to determine suitable contractors to undertake works.

ITEM 20 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 996459

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 21 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 996460

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 22 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 996461

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 23 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 996462

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 8 Ordinary Meeting 30 April 2019

Item 8 - Annexure 1

Policy Template(V2016)

1 Document Information

Version Date (Draft or Council Meeting date)	[Version Date]
Author	General Manager
Owner (Relevant director)	General Manager
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn
Next Review Date
Minute number (once adopted by Council)

2 Summary

Council’s regulatory responsibilities are applicable to actual unlawful activity, as well as a failure to take action where directed.

For the purposes of this policy, a report alleging unlawful activity is where:-

· an individual expresses concern in relation to alleged unlawful activity; or

· an individual requests service from council about unlawful activity; or

· Council considers that a response or resolution to a report alleging unlawful activity is explicitly or implicitly expected by the individual, or legally required; or

· where Council becomes aware of a compliance matter through other means of notification.

3 Approvals

Title	Date Approved	Signature

4 History

Unless otherwise indicated, printed or downloaded versions of this document are uncontrolled. Before using this document check it is the latest version by referring to Council’s Policy Register at www.cabonne.nsw.gov.au.

Minute No.	Summary of Changes	New Version Date

5 Reason

The intent of this policy is to establish clear guidelines and protocols for Council staff in the management of Council compliance responses and actions. It provides workable guidelines on:

· responding to reports alleging unlawful activity;

· assessing whether reports alleging unlawful activity require investigation;

· deciding on whether enforcement action is warranted;

· options for dealing with confirmed cases of unlawful activity;

· taking legal action;

· implementing shared enforcement responsibilities.

Council’s objectives when dealing with reports alleging unlawful activity are to:

· maintain the collective good and welfare of the community;

· prevent or minimise harm to health, welfare, safety, property or the environment;

· consider the broader public interest having regard to Council’s priorities;

· consider the report fairly and impartially;

· fulfil Council’s Legislative responsibilities.

This policy is supported by guidelines to assist council officers in implementing the policy.

6 Scope

This policy applies to all areas within the Cabonne Council local government area and the officers who are authorised to investigate unlawful activity and proactive compliance monitoring including but not limited to:

· development and building control

· pollution control

· environmental health

· public health and safety

· onsite sewage management systems

· weeds control (Biosecurity)

· companion animals

· roads and footpaths

· parks and reserves

· food safety

· fire safety

· tree preservation

· illegal dumping

· waste management practices

7 Associated Legislation

Council staff may be delegated to initiate various levels of enforcement action under the following Acts and associated regulations:

· Environmental Planning and Assessment Act, 1979

· Local Government Act, 1993

· Protection of the Environment Operations Act, 1997

· Impounding Act, 1993

· Companion Animals Act, 1998

· Companion Animals Regulation, 2008

· Roads Act 1993

· Road Rules Act, 2014

· Roads Transport Act 2013

· Food Act, 2003

· Public Health Act, 2010

· Swimming Pools Act, 1992

· Swimming Pools Regulation 2008

· Traffic Act, 1909

· Summary Offences Act, 1998

· Biodiversity Conservation Act, 2016

· Biosecurity Act, 2015

· Rural Fires Act, 1997

· Plumbing and Drainage Act, 2011

· Contaminated Land Management ACT 1997

· Pollution To The Environment Operations (Clean Air) Regulation 2010

· Pollution To The Environment Operations (Noise Control) Regulation 2017

· Pollution To The Environment Operations (Waste) Regulation 2014

· Crown Land Management Regulation 2018

· Cemeteries and Crematoria ACT 2013

8 Definitions

Complaint

Means an expression of dissatisfaction made about Council services, staff or the handling of a request for service/ notification of unlawful activity, where a response or resolution is explicitly or implicitly expected or legally required.

For the purposes of this policy, a complaint does not include:

· a report alleging unlawful activity (see definition below)

· a request for information about a Council policy or procedure

· a request for an explanation of actions taken by Council

· a request for internal review of a Council decision

Council means Cabonne Council.

Enforcement means actions taken in response to serious or deliberate contraventions of laws.

Officer means a Council officer delegated and if required authorised to undertake proactive compliance programs and unlawful activity compliance and enforcement investigations.

Proactive compliance monitoring means a proactive inspection program which is either a one-off or on-going.

Regulation means using a variety of tools and strategies to influence and change behaviour to achieve the objectives of an Act, Regulation or other statutory instrument administered by Council.

Report alleging unlawful activity means an expression of concern or a request for service in relation to alleged unlawful activity, where a response or resolution is explicitly or implicitly expected or legally required.

Unlawful activity means any activity or work that has been or is being carried out contrary to and/or failure to take required action in order to be compliant with:

· the terms or conditions of a development consent, approval, permit or licence.

· an environmental planning instrument that regulates the activities or work that can be carried out on particular land.

· a legislative provision regulating a particular activity or work.

· a required development consent, approval, permission or licence.

· signage regulating a particular activity.

9 Responsibilities

9.1 General Manager

The General Manager is responsible for ensuring compliance with this policy.

9.2 Employees

Council staff who deal with written and verbal complains or action request with response to unlawful activity are responsible for implementing this policy.

9.3 Others

Council consultants and contractors authorised to carry out functions on behalf of council must also comply with this policy.

9.4 Community

Council expects that people who report allegations of unlawful activity will cooperate and act in good faith in respect of any investigations conducted by Council. This includes:

· providing a clear description of the problem (and the resolution sought, if relevant);

· giving all available and relevant information to Council, including any new information about the alleged activity that may become known to the person following the making of their report;

· not giving any information that is intentionally misleading or wrong;

· cooperating with Council’s inquiries and giving timely responses to questions and requests for information;

· treating Council staff with courtesy and respect;

· allowing the investigation to be completed without prematurely taking the matter to other agencies unless referred to by Council;

· being prepared to engage in mediation where requested.

If these expectations of the individual are not met, Council may set limits or conditions on the continuation of the investigation or restrict any further communications with the individual. Any unreasonable conduct will be dealt with in accordance with the principles of the NSW Ombudsman’s Managing Unreasonable Complainant Conduct Manual 2012 and any applicable Council Policy.

9.5 Councillors

Decision making relating to the investigation of reports alleging unlawful activity and enforcement action is the responsibility of appropriately authorised Council staff or the Council itself. Individual councillors do not have the right to direct council staff in their day-to-day activities. Councillors can help individuals who raise concerns with them by satisfying themselves that Council’s policies are being carried out correctly, however they cannot ignore or alter a policy in order to satisfy the demands of special groups or individuals.

Councillors are not an appeal body and all appeals need to be directed to the General Manager as Councillors cannot become involved in the management of regulatory or compliance actions.

10 Related Documents

Document Name	Document Location
NSW Ombudsman ‘Enforcement Guidelines for Council’	https://www.ombo.nsw.gov.au/news-and-publications/publications/guidelines/state-and-local-government/enforcement-guidelines-for-councils
Complaints Handling Policy	Records Management System Doc ID 936211
Customer Service Policy	Records Management System Doc ID 937250
Limits on Service and Communication Policy	Records Management System Doc ID 937235

11 Policy Statement

Council is committed to:

· acting in the interest of protecting community health, safety and or the environment;

· acting consistently, fairly, impartially and transparently;

· preventing discrimination on the basis of race, religion, sex, national origin, political

· association or other personal reason/s;

· ensuring the proposed enforcement action is in keeping with the guidelines of the Policy;

· ensuring enforcement action is taken against the right person for the correct offence.

In addition to responding to requests and enquiries about alleged unlawful activity Council also provides a number of proactive compliance programs around high risk regulatory areas. These areas include (but not limited to):

· Food premises

· Cooling towers (and the like)

· Public swimming pool water quality monitoring

· Onsite sewage management systems (septic tanks)

· Fire safety

· Swimming pool safety

Compliance action may be initiated where non-compliance is identified in the course of a proactive compliance inspection, in which case the principles outlined in this policy will also be applied.

Confidentiality of people who report allegations of unlawful activity

There are times when dealing with allegations of unlawful activity that the identities of people who report such matters are unable to remain confidential from the subject of their report in all circumstances. Council may be required to disclose information that identifies those who report such matters in the following cases:

· the disclosure is necessary to investigate the matter;

· their identity has already been disclosed to the subject of their report directly or in a publicly available document;

· the individual was consulted following receipt of a Government Information (Public Access) Act 2009 application and did not object to the disclosure;

· the individual consents in writing to their identity being disclosed;

· the disclosure is required to comply with principles of procedural fairness;

· the matter proceeds to court.

Council will take seriously any concerns an individual may have about their physical safety being endangered as a result of making a report. However, this may limit Council’s ability to investigate the matter.

Investigating unlawful activities

All matters regarding unlawful activities will be reviewed to determine whether the matter requires enquiry or investigation. Further enquiries/investigation will not be initiated where:

· the matter has already been investigated and resolved, or

· the matter does not fall within the jurisdiction of Council has no jurisdiction;

· the activity is determined to be lawful without an investigation; or

· The activity presents a clear danger to the health and wellbeing of council staff and contractors though further action is required.

Anonymous reports will not be investigated.

Neighbourly Disputes

In cases where investigation reveals that the report of alleged unlawful activity is the result of a neighbourly dispute, involved parties will be encouraged to undertake mediation with the Community Justice Centre NSW or further reports regarding the same matter may not be investigated.

Taking enforcement action

When deciding whether to take enforcement action in relation to a confirmed case of unlawful activity, Council will consider the full circumstances and facts of the matter and the public interest. The following common considerations will assist Council staff in determining the most appropriate response in the public interest.

Considerations about the alleged offence and impact:

· the nature, extent and severity of the unlawful activity, including whether the activity is ongoing;

· the harm or potential harm to the environment or public health, safety or amenity caused by the unlawful activity;

· the seriousness of the breach, including whether the breach is merely technical, inconsequential or minor in nature; and

· the time period that has lapsed since the date of the unlawful activity.

Considerations about the alleged offender:

· any prior warnings, instructions, advice that was issued to the person or organisation

· reported or previous enforcement action taken against them;

· whether the offence was committed with intent;

· whether the person or organisation reported has been proactive in the resolution of the matter and assisted with any Council requirements and instructions;

· any mitigating or aggravating circumstances demonstrated by the alleged offender; and

· any particular circumstances of hardship affecting the person or organisation reported.

Considerations about the impact of any enforcement action:

· the need to deter any future unlawful activity;

· the prospect of success if the proposed enforcement action was challenged in court; and

· what action would be proportionate and reasonable in response to the unlawful activity.

Considerations about the potential for remedy:

· whether the breach can be easily remedied; and

· whether there is a draft planning instrument on exhibition that would make the unauthorised use legal.

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 996466

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary March 2019.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1006149

Senior Accounting Officer's REPORT

Council’s investments as at 31 March 2019 stand at a total of $44,326,294.27.

Council’s average interest rate for the month of March was 2.54%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of March. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.8%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for March 2019 is attached for Council’s information.

ITEM 3 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph 31 March 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1009089

Senior Rates Officer's REPORT

The Rate Collection Summary to 31 March 2019 is attached for Council’s information. The percentage collected is 74.97% which is similar to previous years.

The third rate instalment was due 28 February 2019.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1005976

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The following allocation of funds were processed in the past month.

Cumnock Show Society

Contribution towards gate takings for 2019 show

$2000

ITEM 5 - MOLONG MULTI-PURPOSE SPORTING FACILITY ADDITIONAL CAPITAL WORKS FUNDING

REPORT IN BRIEF

Reason For Report	To request additional funding for surrounds of Molong Multi-purpose Sporting Facility.
Policy Implications	Nil
Budget Implications	$40,000
IPR Linkage	3.3.3.b - Maintain sporting facilities to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\MULTI PURPOSE SPORTING FACILITY - MOLONG - 1005868

Director of Finance and Corporate Services' REPORT

There is concern about the surrounding grounds of the Molong Multi-purpose Sporting Facility (MMSF) which were highlighted at the MMSF committee meeting held on 2 April 2019, attended by Councillor Jones and the Director of Finance and Corporate Services.

The Director Engineering and Technical Services has suggested a solution to this problem which will require approximately $60,000 in funding from this financial year’s budget. Currently there is only $23,000 available. Savings have been found in other areas of the Engineering budget to offset this cost. The adjustments to the budget have been included in the QBR for the quarter ending 31 March 2019 which will be considered at the May council meeting.

ITEM 6 - REQUESTS FOR DONATION

REPORT IN BRIEF

Reason For Report	For Council to consider the donation requests received
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Yeoval Amateur Swimming Club ⇩ 2. Western Region Acacemy of Sport 2019 Contribution ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2019 - 1005549

Community Services Manager's REPORT

The Yeoval Amateur Swimming Club have written to Council requesting a donation towards the running costs of the club.

The Club currently has 67 local registered swimmers, ranging in ages from 5 - 18 years old.

A donation towards the club would also ensure the children are given the opportunity to improve their swimming abilities, and compete in the local small-town swimming competition and advance to regional levels.

The Western Region Academy of Sport (WRAS) is seeking a contribution from Council of $775 for its 2019/2020 contribution. All 17 Councils within the WRAS catchment area are requested to contribute 5.685 cents per capita.

The Academy relies on donations from councils to meet costs in providing quality sports development for talented athletes and coaches in the region.

2019 Cabonne athletes attending the Academy include Charlie Wilson (basketball), Ben Meagher (junior basketball), Keely Laffin (hockey) and Georgia Cornish (netball).

2018 high achieving athletes for Cabonne were:

Millah Allcorn – selected in the 2018 Hockey NSW Accelerated Athlete Program and the 2018 NSW Country and Australian Country U21s Team.

Alexandria Emerson – selected in the 2019 NSW U17s State Netball Team.

WRAS Representatives are happy to meet with Councillors if they are interested in learning more about the Academy and the opportunities for athletes.

Should Council wish to make these donations there remains $3,055 in the s.356 budget for donations this financial year.

Donations so far this year are:

$250 Eugowra Mural Committee

$377 Canowindra Men’s Shed, Garbage Collection

$134 2017/2018 Rental of Council tennis courts

$500 Orange Lions Club - 2019 Camel Races

$1,050 Prizes for School Presentations

$500 Manildra Bowling Club, external lighting

$300 CWA School’s Public Speaking Competition

$500 St John’s Ambulance Cadets

$360 Breastscreen transportation

$250 NAIDOC Week School Initiatives

$300 Finley Gutherson – Softball Development Tour

ITEM 7 - CABONNE / BLAYNEY FAMILY DAY CARE AND AFTER SCHOOL CARE SERVICES

REPORT IN BRIEF

Reason For Report	To update Council on the operation and financial status of theFamily Day Care and After School Care Services
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.b - Provide the Family Day Care Program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 1007429

Community Services Manager's REPORT

The Cabonne/Blayney Family Day Care (CBFDC) service is a home based child care service that is currently provided across Cabonne, Blayney, Parkes, Orange and Narromine LGAs. It currently provides employment for the 22 home based educators and enables many women with young children to re-join the workforce.

Statistics for 2018/2019

Average number of Children enrolled per month 144

Total number of booked sessions 4,150

Current number of Educators 22

CBFDC currently has three prospective Educators from Blayney and Forbes looking to commence with the service.

As part of the Commonwealth Governments pledge to fund three-year old pre-schoolers in 2018, $200 million was allocated to subsidise preschool attendance for three-year olds in community ran preschools up to 15 hours per week.

In conjunction with this increased Government funding, and the expansion of the Molong Early Learning Centre in January 2019, Cabonne / Blayney Family Day Care have experienced a significant loss in bookings. The service has lost one Molong Educator who gained full-time employment at the centre, and 12 families, which equates to 16 children in total.

At present Cabonne/Blayney Family Day Care are in the financial position of having to transfer $6,702 from reserves to meet running costs. Grant funding through the Community Child Care Fund (CCCF) will again be reduced in 2019/2020, from $44,000 to $37,000, which will add to rising pressures to remain financially viable without ongoing Council support.

The challenges ahead for the service will be to retain and expand the number of educators within a context of increased competition from other family day care and long day care services, and to seek further funding opportunities to remain financially viable.

After School Care Services have been provided at Mullion Creek, and at Millthorpe and Blayney through the strategic alliance. Blayney Shire Council has contributed to the costs of running the service. It appears the services will meet their running costs through grant funding and user fees this financial year. At present After School Care is in a position to transfer $38,838 into its reserves.

Grant funding through the Community Child Care Fund (CCCF) will be reduced in 2019/2020, from $35,100 to $34,100.

Current enrolments for After School Care are:

Mullion Creek 12 permanent and 11 regular casuals

Millthorpe 13 permanent and 16 regular casuals

Blayney 34 permanent and 27 regular casuals

The total number of booked sessions for 2018/2019 to date are:

Mullion Creek 1,553

Millthorpe 1,149

Blayney 2,949

The Manildra After School Care Service is going ahead, with lease details being finalised with the Department of Education. This service will commence 22 July 2019, Term 3 with a total number of 30 places available for children.

Playgroup commenced at the beginning on Term 1 for one day per week. During this time, numbers have varied each week, with a total of 68 children attending for the Term.

Vacation Care commenced 2 January 2019 and ran for four weeks. During this time, there was a total of 118 booked sessions. Bookings to date for the April school holidays are 47 sessions.

ITEM 8 - LOCAL GOVERNMENT NSW TOURISM CONFERENCE

REPORT IN BRIEF

Reason For Report	To provide Councillors with a report on the Local Government NSW Tourism Conference held on 17-19 March 2019.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.1.a - Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 1005786

Community Engagement and Development Manager's REPORT

Council’s Tourism and Community Development Coordinator has provided the following report on the 2019 Local Government NSW Tourism Conference held at Terrigal from 17-19 March 2019.

Cabonne Council was represented by the Tourism and Community Development Coordinator and Clrs Weaver and Nash.

“The 2019 Local Government NSW Tourism Conference was held in Terrigal at the Crowne Plaza and hosted by the Central Coast Council.

The theme of this year’s conference was “Experience Changes Perceptions” The comprehensive program offered numerous relevant topics that provided a number or valuable concepts to implement and bring back to our shire and region to help advance the tourist destination.

The conference was attended by NSW Government Ministers, Councillors, tourism managers and affiliated business representatives and key stakeholders from across the state. The networking opportunity at this conference was a real benefit especially to place a face to names of representatives from key stakeholders that you have been dealing with via telephone communication only.

Conference attendees received valuable insights, information and shared experiences from a number of presenters. This information can be effectively utilised to help continue the growth of tourism and strengthen partnerships in our respective shires and regions.

Topics of interest included ‘How to compete in a Crowded Market Place’ to ensure we effectively market to tourists, how technology is shaping the visitor experience and the impacts on operators, and the growing area of caravanning and camping covered by interesting case studies.

Another excellent presentation included “Space before Place”, a case study at multi- award winning event in Queanbeyan titled Music by the Sea which involved the Canberra Symphony Orchestra performing by the river.

A number of interesting site visits were offered. Council’s Tourism and Community Development Coordinator attended the Reinvesting in Places that involved a bus trip to Woy Woy to view first-hand the beautification that has taken place. This visit covered how entrepreneurial business owners had re-invested in their spaces and improved the appeal of the destination.

Conference attendees enjoyed a welcome dinner on Sunday evening at Soldiers Beach Club and the well-known country destination Glenworth Valley was the venue for the final conference dinner on Monday night.”

ITEM 9 - ENGINEERING & TECHNICAL SERVICES REPORT - MARCH

REPORT IN BRIEF

Reason For Report	Update Council on works in progress in the Engineering & Technical Services Dept.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. 20190412 Engineering Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1007529

Director of Engineering & Technical Services' REPORT

Please find attached an update of the 2018-2019 works in progress in the Engineering & Technical Services Department.

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2019

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1005281

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/03/2019 to 31/03/2019 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 8	$-----
Modification to Dual Occupancy	$-----
Modification to Farm Stay & Cellar Door	$-----
Modification to Agricultural Produce (Winery) & Signage	$-----
Modification to Carport	$-----
Subdivision	$-----
Temporary Event	$-----
Installation of Two Swimming Pool	$54,800
Dwelling & Detached Storage Shed	$380,000
Dwelling	$317,000
Storage Shed & Awning	$27,500
Additions & Alterations to Existing Cellar Door	$150,000
Storage Shed	$24,000
Storage Shed	$10,500
Farm Shed	$28,000
Installation of Electronic Scoreboard	$3,000
Alterations & Additions	$82,000
Alterations & Additions to Existing Dwelling	$120,000
Machinery Shed	$80,000
Alterations & Additions to Canowindra Historical Society & Museum Inc.	$589,705
Alterations & Additions to Eugowra Museum	$26,000
Dwelling	$150,000
Dual Occupancy – Manufactured Home	$88,610
Swimming Pool	$27,000
TOTAL: 31	$2,158,115

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Dwelling	$439,440
Dwelling	$540,400
TOTAL:2	$979,840

GRAND TOTAL:33	$3,137,955
*Previous Month: 18*	$735,354

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING MARCH 2019

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1005318

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/03/2019 to 31/03/2019 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 10	$----
Modification to Agricultural Produce Industry (Winery) & Signage	$----
Modification to Carport	$----
Modification to Four Lot Subdivision	$----
Modification to Approved Extractive Industry - Quarry	$----
Three Lot Subdivision	$----
Proposed Cellar Door Premises	$----
Temporary Event	$----
Farm Shed	$28,000
Storage Shed	$24,000
Alterations & Additions to Existing Dwelling	$120,000
Dwelling	$150,000
Storage Shed	$10,500
Installation of Electronic Scoreboard	$3,000
Dual Occupancy	$500,000
Sheep Feedlot	$220,000
Manufactured Dwelling	$165,700
Machinery Shed	$80,000
Alterations & Additions to Medical Centre	$190,000
Amenities Block	$305,000
Dwelling & Storage Shed	$321,500
Dual Occupancy & Detached Shed	$510,000
Swimming Pool	$27,000
Alterations to Existing Outbuilding	$11,372
TOTAL: 33	$2,666,072

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Dwelling	$439,440
Dwelling	$540,400
TOTAL: 2	$979,840

GRAND TOTAL: 21

$3,645,912

ITEM 12 - MEDIAN PROCESSING TIMES 2019

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1005363

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of March:

YEAR	MEDIAN ACTUAL DAYS
2014	15
2015	28.5
2016	30
2017	33.5
2018	22

Summary of median Application Processing Times for 2018:

MONTH	MEDIAN ACTUAL DAYS
January	10
February	21
March	10.5
April
May
June
July
August
September
October
November
December

ITEM 13 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisor's Report - April 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1005364

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for April 2019 is attached for the information of the council.

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 1005380

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19
July	8
August	5
September	7
October	4
November	6
December	7
January	9
February	7
March	4
April
May
June
Total	57

Item 9 Ordinary Meeting 30 April 2019

Item 9 - Annexure 1

ENGINEERING EXPENDITURE and PROJECTS FOR 2018/2019
MARCH 2019 REPORT	BUDGET	ACTUAL
Administration	$3,999,740
Plant Fund	$3,358,440	$206,721
Administration Capital Works/Projects
Training Room - Fit Out	$69,000	$0
Replace Printer / Copier Fleet - Includes 16 Small Printers, 5 Large Multifunction Devices	$198,375	$0
Modelling Software for Rates, Water and Sewer	$23,000	$0
Large Format Printer Scanner for Cudal Office	$17,250	$0
Cudal Office - Refurbishment of Existing Toilets	$18,625	$0
Canowindra Depot - Repair and Replace Electronic Roller Doors Controller	$13,800	$0
Molong Office - Timber Repairs, Internal Painting and Replacement of Carpet	$172,500	$0
Overhead Cranes	$100,000	$0
Upgrade Electrical Switchboard at Molong Workshop	$28,750	$0
Public Order & Safety	$17,250
New Animal Shelter	$17,250	$0
Environment	$2,761,355
Fabrication of 3 9M3 Skip Bins for Waste Recycling	$19,780	$11,340
Voluntary Purchase - 5 Betts Street, Molong	$300,000	$0
Molong Old Gasworks Site - Establish Car Park /Open Space Precinct	$14,950	$599
Puzzle Flat Creek Levee	$2,426,625	$190
Housing & Community Amenities	$87,256
Molong Cemetery - Purchase of land for expansion of cemetery	$9,200	$0
Canowindra Cemetery - Upgrade /complete internal driveways and pathways	$57,500	$0
Additional Beams for Molong Cemetery	$13,225	$0
Beam Extensions - To fit in with new mapping & denomination design Various	$3,306	$0
Public Conveniences	$4,025	$0
Refurbishment of Exterior of Bank Street Toilets	$4,025	$0
Cabonne Water	$9,497,382
Restart NSW Pipeline Stage 1	$11,841,788	$7,378.598
Purchase of Land for Cumnock Service Reservoir Construction	$9,600	$0
Project Mgt Non Cap ' Administration	$80,000	$4376
Project Mgt Cap ' Administration	$250,000	$0
Survey & Develop Route	$22,187	$0
Develop Drinking Water Implementation Plan	$70,000	$0
Detail Design of Preferred Option	$5,000	$0
Land Acquisitions Licences and Easements	$150,000	$48,792
Final design Review Non Cap	$20,000	$0
Final Design Review Cap	$5,000	$0
Spec of Pipelines,Town Water Reservoir & Pump station	$10,000	$0
Tender of Reticulation Construction	$5,000	$0
Award of Reticulation works in Cumnock & Yeoval	$5,000	$0
Construct Retic Works Cumnock & Yeoval	$1,384,131	$0
Construct Stage 1 - Orange to Molong	$40,000	$3,964
Commissioning Stage 1	$5,000	$0
Construction of Stage 2 - Molong to Cumnock and Yeoval	$9,780,870	$7,321,466
Water Capital Works & Projects
Water Assets – Kite Street Water Main Extension	$62,918	$5,059
Small Town Sewer	$129,000
Small Town Sewer Management Expenses	$301,203	$230,308

Cabonne Sewer	$91,000
Sewer Management Expenses	$511,680	$314,705
No Work Order		$0
Recreation & Culture	$2,238,000
Swimming Pools
Canowindra Pool - Expansion Joints further work required	$57,500	$46,925
Sporting Grounds
Molong Rec Ground - Underground Irrigation of Sports Field	$80,500	$62,206
VEP (Village Enhancement Program)	$1,504,680	$1,266,020
Stronger Country Communities Fund – Round 1	$2,100,000	$0
Shared Mobility Access Pathway – Mullion Creek (Bevan Road to Long Point Road)	$115,750	$131,225
Shared Mobility Access Pathway – Manildra (Showground to Park St)	$90,563	$97,868
Shared Mobility Access Pathway – Cudal (Toogong Street – Wall St to Cargo St.)	$64,975	$49,530
Transport & Communication	$11,184,484
LOCAL ROADS
R2R – Belgravia Road Stage 3	$453,701	$537,504
R2R – Icely Road	$585,880	$677,738
Resources for Regions Project – Four Mile Creek Road	$1,407,445	$0
Urban Reseal - 18/19	$342,610	$111,637
Rural Reseal - 18/19	$1,132,832	$271,779
Heavy Patching - 18/19	$1,059,000	$0
Casuarina Drive, Eugowra	$48,000	$20,655
Gravel Resheeting Local Roads - 18/19
Baldry Road, Baldry	$28,000	$15,289
Barnes Track, Eugowra	$42,000	$29,786
Beaths Road, Canowindra	$25,500	$10,205
Bertie Cole Street , Molong	$15,000	$8,541
Breens Road, Nyrang Creek	$14,000	$7,246
Buckland Street, Molong	$14,000	$12,555
Dry Creek Road	$28,000	$0
Emu Swamp Road	$28,000	$24,886
End Street, Molong	$12,000	$8,325
Hillview Lane, Eugowra	$30,500	$23,268
Jason Street, Molong	$15,000	$13,459
Kangaroobie Road	$24,000	$12,777
Kerrs Creek Road	$34,000	$0
Kjollers Road	$32,000	$12,539
Lemmons Road, Borenore	$32,000	$18,104
Lower Lewis Pond Road	$28,000	$0
Mandagery Lane, Manildra	$32,000	$15,464
Mostyn Lane, Manildra	$22,500	$16,678
Pengilly Lane, Eugowra	$11,500	$14,552
Peterson Road, Manildra	$20,000	$14,705
Puzzle Flat Lane, Eugowra	$7,500	$12,868
Quarry Road, Morbel	$15,000	$6,468
Rutherford Road, Molong	$145,000	$55,532
Sandy Creek Road, Cudal	$99,500	$50,188
Shreeves Road, Molong	$39,500	$16,939
Sullivans Road, Manildra	$17,500	$11,543
Whiteheads Road, Molong	$17,500	$9,815
Windeyer Street, Manildra	$14,000	$13,846
Waldergrave Road,	$23,000	$20,031
Yuranigh Road, Molong	$110,000	$74,417
Spring Hill Road - Extend Seal to Blayney Council Boundary	$75,000	$57,178
Local Road Construction - South Bowan Park Road - Replace Timber Culvert	$180,000	$1,380
Local Road Construction - Paling Yards Loop Road - Replace Timber culvert	$200,000	$1,308
Local Road Construction - Byng Road External Seal 1 km	$100,000	$97,564
Local Roads Construction - Woods Lane, Nashdale - External Seal 600 mts	$55,000	$61,968
Local Roads Construction - Dry Creek Road - External Seal 1 km	$100,000	$0
Local Roads Construction - Lower Lewis Ponds - External Seal 1 km	$100,000	$0
Local Roads Construction - Emu Swamp Road - External Seal 1 km	$100,000	$86,579
Local Roads Construction – Washpen Bridge Approaches Seal, Gundong Road	$130,000	$184,224

REGIONAL ROADS	$5,149,029	$0
Regional Road - Heavy Patch Capital from Maintenance Budget	$683,541	$479,401
REPAIR Program (50/50 funding with RMS)	$800,000	$0
Cargo Road – Overlay and widen 18.2km – 20.5km from Orange	$605,500	$131,320
Cargo Road Overlay and widen 32.0 – 32.7km from Orange (near Edinboro Lane)	$195,500	$160,849
Saving Lives on Country Roads
Burrendong Way – Shoulder widening, Safety Barrier and signage	$499,946	$513,384


Fixing Country Roads - Banjo Paterson Way Widening Project (Four Stages)	$4,465,488	$0
Stage 1 – Norah Lane to “The Boot”	TBA	$118,662
Stage 2 – Burgoon Lane 5.5km towards Cumnock	TBA	$1,233,709
Stage 3 – Near Murrays Bridge	TBA	$0
Stage 4 – Old Yullundry Road to Hanover Creek Bridge	TBA	$612
Gasworks Lane Molong Car Park	$75,000	$0
STATE ROADS
State Roads - Maintenance	$515,000	$90,080
State Roads – Construction. 18/19 Projects To Be Determined	$320,000
MR377 Toogong East Project – tree vegetation and culvert extension	$320,000	$285,283
Culvert works Edward Street and Peabody Road (MR359)	$88,040	$76,860
MR61 The Escort Way - heavy patching	$293,845	$189,653
MR377 The Escort Way – heavy patching	$260,941	$220,071
MR310/MR377 Narrow Bridge Delineation on Canowindra Road and The Escort Way	$63,120	$32,634
MR61 Resealing	$242,141	$165,376
MR377 Resealing	$206,150	$139,842
SH7 Resealing	$67,464	$37,649
MR61 Wire Rope Repair	$3,600	$2,225

LOCAL ROADS

Council’s Local Roads Gravel Resheeting program has completed on all roads, except for Dry Creek Rd, Lower Lewis Ponds Rd & Kerr’s Creek rd.

Maintenance grading has been undertaken on Reedy Creek Road, Mandagery Road, Eulimore Road, Mackeys Road, Murrays Road, Bulls Lane, Long Swamp Road, Burn Road, Pilcher Road, Waldergrave Road, Dry Creek Road, Peak Hill Road Baldry Road, Fiches Road, Sandy Creek Road, Kangaroobie Road, Lookout Road, Old Canobolas Road, Shades Creek Road. Lockwood Road, Barnes Road, Trajere Road, Eulimore Road, Bocoble Gap Road.

Road Maintenance – need to check with Rod

Road maintenance has been undertaken on Euchareena Road, Amaroo Road, Obley Road, Gavins Lane, old Canobolas Road, Mr Lofty Road, Nancarrow Lane, Clergate Road, Long Point Road, Icely Road, Strathnook Lane, Lake Way, The Water Way, Windmill Close, Nyrang Road and Urban Streets. Road maintenance was also completed on Regional and State Roads.

Local Road Heavy Patching

Heavy patching has been completed on the following roads - Casuarina Drive, Aurora St, Bowd’s lane, Finn St, Gaskill St, Kareena St, Marsden St Canowindra, Nanima St, and Ross St. Lake Canobolas Rd (Completed 20/3)

Rural & Urban heavy patching to continue April (Contractor)

Local Road Resealing

Rural & Urban resealing to continue March/April (Contractor)

Washpen Bridge Approaches

The Washpen Bridge Approaches commenced on the 2 July and were sealed on the 18 July, 2018. This project is now completed, and Gundong Road is now a sealed road.

Roads To Recovery

Belgravia Road Stage 3

Council has completed Belgravia Road Stage 3. The 1.5km section from North Strathmore Lane towards Molong was sealed on the 16 August 2018. The final 1.6km of the Belgravia Rd, construction works was sealed 14 August 2018, from Strathmore Lane south to the Bell River crossing. The project included tree vegetation.

Icely Road

Council also completed the R2R works on the 3km section of Icely Road. The first 2km from Selection Road towards White Rocks Road was sealed 22 August, 2018. The remaining 1km was sealed 18 September 2018. This project included tree vegetation.

Drought Relief Heavy Vehicle Access Program

Council received $300,000 funding under drought relief for three projects. Local Road - Gumble Road, and Regional Roads Cargo Road and Burrendong Way. These projects will improve shoulder width to safely accommodate heavy vehicles, pavement rehabilitation and tree trimming to facilitate the passage for high/heavy vehicles. The projects will commence on Gumble Road, Cargo Road and complete on Burrendong Way late March.

Burrendong Way 410056 - $102,330, Gumble Rd 404177 - $63,250, Cargo Rd 410055 - $134,380

REGIONAL ROADS

Banjo Paterson Way – Fixing Country Roads Project

The Fixing Country Roads funded project on Banjo Paterson Way is in four stages, between Molong and Yeoval.

Council has commenced Stage 2 Burgoon Lane towards Cumnock – (5.5km section). These works began mid July 2018.

Council has now completed & sealed approximately 1.8 km’s of the 5.5km section of Stage 2 – 900 metres 20/12/2018 and then 900 metres 12/2/2019. The next 1.4km section will be sealed late March. Culvert works are still ongoing in Stage 2.

Council Contractors have completed approximately 250 metres on Stage 1 – Nyora Lane, including a Hotmix entrance to the new industrial estate. The drainage culvert works at Stage 2 will commence early April.

RMS REPAIR Project

Council were successful in receiving 50/50 funding for two REPAIR projects on MR237 Cargo Road.

The first project on Cargo Road, south of Edinboro Lane is now completed. 880 metres was sealed 25 January.

The second project on Cargo Road is located in Spring Creek/Coffee Hill area, 18.2 – 20.5km section of Cargo Road. This project will commence April/May.

Saving Lives on Country Roads

RMS have funded three projects under Saving Lives on Country Roads.

The first project to commence is at Burrendong Way north of Archer Road. These works included shoulder widening, safety barrier and delineation signage. Sealing will be completed 15/3/2019. Cargo Road shoulder widening, installation of safety barrier and delineation signage will commence 25/3/2019 between Boree Lane and Old Canobolas Road.

The final project is at Four Mile Creek Road (between Giles Road and Pine Rocks Road, Springside 3.1km length) and the preliminary works will be undertaken in 2018/2019 for shoulder widening, installation safety fencing, delineation and curve advisory signage. The construction works will commence in 2019/2020.

DRAINAGE WORKS

Blatchford Street, Canowindra

Drainage works are complete at Blatchford Street & a new AC (hotmix) pavement has been completed, between Gaskill & Hack Lane, Canowindra.

SHARED PATHWAYS

Shared Mobility Access Pathways

Council was successful in funding for Shared Mobility Access Pathways, under Round 1 of the Stronger Country Communities Fund. The shared pathway and pram ramps at Mullion Creek has been completed, from Bevan Road to Long Point Road. Works have been completed on the shared pathway in Manildra – from the showground to Park Street, and Cudal shared pathway at Toogong Street.

Active Transport Connecting Centres Funding (RMS)

Council’s contractors have commenced new pathway in Blatchford Street and will complete Gaskill Street late March.

The contractor has completed the new pathway at Eugowra – Pye and Oberon Street’s.

Stronger Country Communities Fund – Round 2

As part of the ‘Small Villages’ project Council has commenced footpath works at Eugowra – Cooper Street. Other works included in this project will be undertaken at Cargo and Yeoval.

Eugowra - Northern side of Cooper St from Bowler St to North St; Completed

Cargo - northern side of Belmore St into Molong St; Late April

Yeoval - Bathurst St from Lord St to Ganoo St (southern side with Bowling Club), King St from Lucknow St to Forbes St. Late April

Also funded under this program are shared mobility access pathways at Canowindra. Paths are to be installed on Brown's Avenue from Rodd St to the High School and Rodd Street from Brown's Avenue to Thompson St with works to commence 4/3/19 Browns Ave, and then onto Rodd St.

Molong Multi Purpose Centre J/# 500505

Council’s contractor has commenced the footpath near the bunkers. The additional drainage has been completed at the top of the embankment to divert surface water away from the field.

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

· The design of Molong to Cumnock and Yeoval pipeline is complete.

· The construction of Orange (Ammerdown) to Molong Creek Dam Pipeline is complete.

· The construction of Molong to Cumnock and Yeoval Pipeline is practically complete.

· Council is in the process of tendering for the improvement of the existing water reticulation system of Cumnock and Yeoval.

NOXIOUS WEEDS DEPARTMENT

Work on Yeoval and Cumnock ovals for Khaki Weed was completed.

Works on Molong Weir as per funding grant commenced and is ongoing as part of a multi-year program.

Boomey cemetery works commenced with removal of wattle and grass control as per the drought funding, works were completed late March

As large number of roadside inspections were also completed.

April focus will be on Blackberry, road side boom spraying, inspections and serrated tussock.

PROJECTS UPDATE

The status of the main projects are as follows:

1. Orana House

· Completed

2. Molong Truck Wash

· Detailed design is in progress

3. Pipeline – Molong to Cumnock and Yeoval

· Completed

4. Molong Sewer Pump Station

· Construction is in progress

5. Molong Library

· Detailed design completed

6. Refurbishment of Bank Street Public Toilets

· Detailed design completed

WATER AND SEWER

· Fluoride equipment modifications have been approved by DOI. Equipment move to occur next week. Community consultation to be developed with Yeoval and Cumnock. Final practical operator training at Orange City Council for start of next month has been organised.

· Kite St water main extension underway. Mains has been tapped. Some final work to be complete in the coming two weeks

· Betts st pump station platform has been replaced and awaiting quotes from fencing contractor for fencing of site

· Canowindra Maturation ponds and oxidation ponds to be fenced to comply with safework directions

· Water main breaks completed as required.

· New private water and sewer connections completed as required.

· Sewer main breaks and chokes completed as required.

· E-one units repaired and replaced as required.

· Implementation of Molong water restrictions level 3- Molong Creek Dam 45%

· Implementation of Cumnock water restrictions level 3

· Implementation of Yeoval water restrictions level 3

URBAN SERVICES

· 10 additional staff supplied through Drought communities funding to start various projects through Cabonne. Including; fencing of Boomey cemetery, fencing of Lidster tennis courts, fencing memorial park Eugowra, painting of various council park assets, general clean up in parks and reserves

· Replacement bore line in Manildra underway. Water will be supplied to Montana Park (skate park) and contingency for a standpipe in the future

· Canowindra caravan park beautification to be completed in next month

· Tree planting program is on hold due to drought conditions, expected to recommence at the end of March.

· New kitchen being fabricated for Dean Park Cudal (VEP) install in next week. Hot water system has been replaced.

· Pool WHS improvements beings gradually rolled out.

· Pool Bunding repairs in progress at Manildra and Eugowra pools. New Chemical tanks to be delivered in coming weeks and placed in chemical sheds

· Tree pruning works completed as required.

· Leaf removal works completed as required.

· Hall maintenance works completed as required.

Agile Arbor Pty Ltd	JN Excavations
Altro Holdings	JR & EG Richards Pty Ltd – JR Richards & Sons
A-Plant Equipment	Keegan Civil Pty Ltd
Aqua Assets	Kennards Hire Pty Ltd
Aussie Digger	Kerway Asphalting Pty Ltd
Bitu-mill (Road Maintenance) Pty Ltd	KS Excavations
Brooks Hire Service Pty Ltd	Maas Group Holdings Pty Ltd
Central West Civil Pty Ltd	O.S. Trees Pty Ltd
CGB Civil & Rail Pty Ltd	Porter Excavations Pty Ltd
Coates Hire Operations Pty Ltd (Corporate)	Premiair Hire
Complete Crushing Services Pty Ltd	Rollers Australia Pty Ltd
Connolly Sand P/L	Royal Wolf Trading Australia Pty Ltd
Connor Earthmoving	Rubie Bros Pty Ltd
CPD Excavations	SJC Trans Pty Ltd
D Wilton Excavations – Wilton Excavations	Specialised Pavement Services Pty Ltd
Earth Plant Hire Pty Ltd	Spicer Constructions Pty Ltd
Ezyquip Hire Pty Ltd	Stabilco Pty Ltd
Hadlow Earthmoving	Stabilcorp Pty Ltd
Hibbo Hire Pty Ltd	TCN Contracting Pty Ltd
Hynash Constructions Pty Ltd	TG Hire
JE & SL Bennett Pty Ltd	The Trustee for the Lockinda Trust – Lockinda Transport
JH & MJ Trindade Pty Ltd	Universal Mobile Tower Hire

Act Geotechnical Engineers Pty Ltd	INGAL Civil Products (Industrial Galvaniser Corp Pty Ltd)
Aitken Rowe Testing	Insync Plumbing Blayney Pty Ltd
Aquapac Pty Ltd	iPLAN Projects
AT & KD Kearney	JJ & TM Huggett T/ J-Weld Metal Fabrication
Aussie Digger Pty Ltd	Kennedy Surveying Pty Ltd
B.R. Durham & Sons Pty Ltd	Littles Power
Barnson Pty Ltd	Maas Group Holdings Pty Ltd
Basmitja Pty Ltd T/as The Tree Surgeon	Macquarie Civil Services Pty Ltd
Blayney Electrical Services Pty Ltd	Macquarie Geotechnical Pty Ltd
Brad McBurnie – Huntley Rural Welding & Fencing Pty Ltd	McIntosh Fencing Pty Ltd
Bridgestone Australia Ltd	MGW Engineering Pty Ltd T/as Forefront Services
Bridgestone Tyre Centre Orange	Milbrae Quarries
Bruno Altin & Co Pty Ltd	Mitchel Hanlon Consulting Pty Ltd
Cadence Consulting Surveyors Pty Ltd	MW Fab Services T/as TSS Engineering
Calvani Crushing