Agenda of Ordinary Meeting - 27 February 2018

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 887029

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2018 - 887032

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 887033

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 887034

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 887035

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 887036

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 14 be moved and seconded.

General Manager's REPORT

Items 7 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. December 12 2017 Ordinary Council Meeting Minutes ⇩ 2. February 13 Extraordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 886951

Recommendation

THAT the minutes of the Ordinary meeting held 12 December 2017 and Extraordinary meeting held 13 February 2018 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 12 December 2017.

2. Minutes of the Extraordinary Council meeting held on 13 February 2018.

ITEM 8 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Australia Day Awards Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Code of Meeting Practice adopted and implemented.
Annexures	1. December 12 2017 Australia Day Committee Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2018 - 886950

Recommendation

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 12 December, 2017 be adopted.

Administration Manager's REPORT

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 12 December, 2017.

ITEM 9 - LOCAL GOVERNMENT CAPABILITY FRAMEWORK

REPORT IN BRIEF

Reason For Report	To encourage councillors to utilise resources for professional development opportunities.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.e Provide adequate training & professional development opportunities for councillors
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\PROFESSIONAL DEVELOPMENT - CONFERENCES - 889893

Recommendation

THAT Council utilise the Local Government Capability Framework to identify professional development opportunities.

General Manager's REPORT

Local Government NSW (LGNSW) have recently launched its Local Government Capability Framework suite of resources for professional development.

The framework has been designed to support councillors with their personal and professional development planning and a self-assessment on-line tool “PD-in-a-box” aims to identify individual strengths and possible areas for development. Councillors would have received an email recently with details on how on access the PD-in-a-box portal. This is a free and confidential portal for councillors to assess their capabilities and create a personal and professional development plan. Only the LGNSW system administrator will be able to see the individual self-assessment data and will not share it with any other person in LGNSW or Council. Council administrators will have access to aggregated and de-identified summary reports of the self-assessments to guide the choice of local development options to offer to councillors. Council administrators will also receive the individual proposed development plans to review and approve any development options that would be paid from Council budget and to prepare the consolidated report required under legislation

Additionally, amendments made to the Local Government Act 1993 (the Act) by the Local Government Amendment (Governance and Planning) Act 2016 saw the inclusion in the prescribed role of councillors, under section 232 a responsibility to: "make all reasonable efforts to acquire and maintain the skills necessary to perform the role of a councillor”. The Office of Local Government (OLG) have prepared draft Councillor Induction and Professional Development guidelines and these are currently being reviewed by staff in order to determine the government’s expectations.

ITEM 10 - INTEGRATED PLANNING & REPORTING TIMETABLE 2018

REPORT IN BRIEF

Reason For Report	To advise Council on the required changes to Council meeting dates due to Operational Plan advertising requirements.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2018-2019 - 887044

Recommendation

THAT Council hold extraordinary Council meetings on 8 May and 12 June 2018 as required under the Integrated Planning & Reporting process.

Director of Finance and Corporate Services' REPORT

Council has commenced the necessary steps towards the creation of its Integrated Planning and Reporting Operational Plan for the 2018/2019 year in conjunction with the 3 year Delivery Program.

Council staff are progressing with the draft Delivery Program, Operational Plan and Budget for the 2018/2019 year. The following table details the timeline:-

24 April 2018	Council Meeting · Copies of the draft Delivery Program, Operational Plan & associated documentation should be available for Councillors · Councillors provided with copy of draft Budget
8 May 2018	Extraordinary Meeting · Council consider the draft Integrated Planning & Reporting documentation · Council resolve to advertise draft Plan, inviting submissions (allowing 28 days for submissions)
12 June 2018	Extraordinary Meeting · Council to consider any submissions received
26 June 2018	Council Meeting · Council to consider/adopt the final Plan

ITEM 11 - ENTERPRISE RISK MANAGEMENT - FRAUD AND CORRUPTION PREVENTION POLICY

REPORT IN BRIEF

Reason For Report	New Council Policy to be adopted in order to meet Council's legislative and regulatory obligations.
Policy Implications	New policy
Budget Implications	Nil
IPR Linkage	4.5.5.c Comply with internal audit requirements
Annexures	1. Fraud and Corruption Policy and Procedure ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\POLICY\RISK POLICIES - 890834

Recommendation

THAT Council adopt the Fraud and Corruption Prevention Policy and Procedure.

Risk Management Coordinator's REPORT

The Fraud and Corruption Prevention Policy and Procedure has been developed to manage Council’s legislative requirements and obligations under the Local Government Act. The directive has been initiated by the New South Wales Auditor-General for Government to meet its fraud control obligations.

Fraud and corruption will be a focus of the Governance, Risk Management and Business Improvement Committee. The policy will be the framework to manage potential risks that may arise both internally and externally. Other risk reduction policies that are identified in the policy will form part of the integrated system to control this potential risk to Council.

The policy has been developed to conform to the Australian Standards 8001-2008 Fraud and Corruption Control and to comply with the directives of the New South Wales Auditor- General and the Office of Local Government.

Guidance was sought from the Independent Commission Against Corruption (ICAC) website on fraud prevention, as advised by the Office of Local Government.

ITEM 12 - ENTERPRISE RISK MANAGEMENT POLICY

REPORT IN BRIEF

Reason For Report	Council policy reviewed, updated and to be adopted in order to meet Council's legislative and regulatory obligations.
Policy Implications	Reviewed and updated
Budget Implications	Nil
IPR Linkage	4.5.5.f Integrate risk management into all areas of Council's activities
Annexures	1. Enterprise Risk Managment Policy 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\POLICY\RISK POLICIES - 899606

Recommendation

THAT the reviewed and updated Enterprise Risk Management Policy be adopted.

Risk Management Coordinator's REPORT

The Enterprise Risk Management program has been and continues to be developed in accordance with the AS/NZS ISO 31000.2009 which is a quality assurance system. It aligns to the Quality Management Systems ISO 91000:2015, as will all other management standards as they are reviewed. Process based management systems are recognised for their effectiveness in adding value and reducing losses through evidence based decision making.

The updated Enterprise Risk Management Policy reflects the format required to integrate Policy with objectives in line with the principles and structure of the Standard.

The Policy is also aligned with the function of the Governance, Risk Management and Business Improvement Committee, and linked to the IP&R and audit requirements.

The intention and purpose of the Policy is unchanged.

ITEM 13 - CUDAL COMMUNITY HALL - REQUEST TO DONATE HALL USAGE FEE

REPORT IN BRIEF

Reason For Report	Consideration of a request to donate fees for use of the hall.
Policy Implications	Nil
Budget Implications	$480 from S356 vote
IPR Linkage	4.2 A network of viable, relevant and cultural facilities exists in Cabonne.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 883387

Recommendation

THAT the hall fees be donated for the Cudal Public School annual production rehearsals.

Director of Engineering & Technical Services' REPORT

Council has recently received a request from the Cudal Public School to waive hall fees for rehearsals held at the Cudal Hall for the school’s major yearly production. The costs incurred for were $480 for 24 days of rehearsals at $20 per day. The school has agreed to pay the 2 nights booked for the actual production, which was billed at $274.

The hall is a community asset and it is fair and reasonable that the hall fees be donated for rehearsals.

ITEM 14 - DRAFT PLAN OF MANAGEMENT - MEMORIAL PARK, CANOWINDRA

REPORT IN BRIEF

Reason For Report	To seek council adoption of a Plan of Management for Memorial Park, Canowindra
Policy Implications	POM will become a council policy document
Budget Implications	Nil
IPR Linkage	4.1.1.a Prepare comprehensive Development Control Plan (DCP)
Annexures	1. Memorial Park Canowindra POM Feb 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\PLANNING\PLANS OF MANAGEMENT - 887063

Recommendation

THAT the draft Plan of Management for Memorial Park, corner Gaskill and Blatchford streets, Canowindra be adopted.

Director of Environmental Services' REPORT

Subsequent to the report to council meeting of 24 October 2017, a draft Plan of Management (POM) for the use and management of Memorial Park at Canowindra was placed upon public exhibition and comments invited. Copies of the draft plan were provided to local interest groups including the Business Chamber, Garden Club, historical society and RSL sub Branch. The exhibition was notified in the media and via council’s web page. By the close of the exhibition period, one submission had been received and is summarised below:

Submission

Comment

Canowindra RSL sub branch

· Anzac day dawn service commences at 6am. Could this event be included in the POM as the draft currently recommends organised events to occur between 7am and 10pm

· In favour of a new tourist information sign, as long as it doesn’t impede movement around or views of the cenotaph.

· Suggests that should the relocation of the notice board result in its placement within a garden bed that people would walk on the garden to closer view the sign.

· Could the new sign be placed in the existing structure as the current location works well for people getting off the bus or travelling through town

· Alternatively the sign could be relocated to a site near the toilet block

· Does the current sign have historical value and could it be offered to the historical society

· Future projects – the RSL is working on a design for a wall to be built behind the cenotaph, possibly following the curve of the path. The sub branch is also considering acquiring a field gun to be placed in the park

· Memorial Park is very important to the Canowindra RSL sub branch

POM amended to reference dawn service

Noted

Noted - DA required for wall. Risk assessment and future maintenance / ownership / liability issues will need to be determined for each project.

Noted

The specific concerns of the RSL sub branch relating to the use of the park for Anzac Day commemorations can be addressed by a minor amendment to the draft POM. The draft POM does not preclude further memorials. Additional structures, or use of the park, may require development assessment, as well as risk assessment to ensure maintenance and insurance liability are adequately identified and addressed. The functional location or relocation of any signage within the park will be considered in accordance with the landscape plan for the site to ensure safe and efficient use of the park and its facilities. Minor amendments that incorporate the RSL sub branch comments have been made to the attached draft POM, which is now submitted to council for its consideration with a recommendation that the POM be adopted.

ITEM 15 - JOINT ORGANISATIONS

REPORT IN BRIEF

Reason For Report	To provide advice to the Minister for Local Government that Council seeks to be part of a Joint Organisation in Central NSW.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	1. Joint Organisation Amendment to Local Government Act 1993 - legal advice ⇩ 2. EC_joint organisation_2017_v07 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2018 - 888999

Recommendation

THAT, in accordance with Part 7 of Chapter 12 of the Local Government Act:

1. Council inform the Minister for Local Government (Minister) of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation (JO) in accordance with this resolution.

2. Council approve the inclusion of the Council’s area in the Joint Organisation’s area.

3. The Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

Bathurst Regional Council, Blayney Shire Council, Cowra Shire Council, Forbes Shire Council, Lachlan Shire Council, Lithgow City Council, Oberon Council, Orange City Council, Parkes Shire Council and Weddin Shire Council.

4. On the expiry of a period of 28 days from the making of this resolution, the General Manager provide the Minister:

a. with a copy of this resolution including the date on which Council made this resolution, and

b. inform the Minister that this resolution has not been rescinded, for the purpose of the Minister issuing a certificate under section 400P of the Act.

General Manager's REPORT

The purpose of this report is to provide advice by 23 March 2018 to the Minister for Local Government that Council seeks to be part of a Joint Organisation in Central NSW. The resolution is as provided by the Office of Local Government (OLG) to give effect to this decision. The report provides background advice to this resolve and was developed in consultation with Central NSW Councils (Centroc), a Pilot JO, using advice from the OLG.

Background

Joint Organisations (JOs) are a key component of the local government reform process and have the intention to transform the way in which the State Government and local government collaborate and set regional priorities to support local communities. Centroc was selected as one of five Pilot JOs.

Centroc’s entity status is currently a Section 355 Committee of Forbes Shire Council. The Centroc Board has had ongoing concerns with this structure as it unfairly burdens Forbes and the Board recognises that the JO legislation addresses this issue.

The State Government has passed legislation for the formal creation of JOs under the Local Government Amendment (Regional JOs) Bill 2017. This allows councils in regional NSW to voluntarily create JOs.

Legislation

A review of the Legislation shows the essential elements of a JO’s operation are as follows:

· Established and dissolved by Proclamation. This means that if a council wants to join or leave a JO then the JO must be recreated through Proclamation;

· Body Corporate and a statutory corporation under the Interpretation Act;

· Council must resolve to join the JO. The resolution must be in a specific format that mentions the other councils in the JO. The recommendation above is that recommended by the OLG.

· Principal Functions:

o Establish strategic regional priorities and strategies and plans for their delivery

o Regional Leadership to advocate for strategic regional priorities

o Identify and take up opportunities for intergovernmental co-operation.

· Other functions:

o As directed by the members (including regulatory functions)

o As directed by legislation

o As delegated by the CEO of the OLG

· Board – Mayors only. One delegate per council unless the JO decides it wants two. Then it must be two from each council. The second delegate must be a councillor. General Managers attending meetings are not voting Board members.

· Associate Membership – is provided for and includes Department of Premier and Cabinet (DPC) and County Councils which means that Central Tablelands Water can be an associate member. Hilltops, Upper Lachlan and other neighbouring Councils outside the Planning Boundary may seek to be associate members.

· Voting – equal votes per member council, no votes for associates;

· Chair – holds office for 2 years and can be a non-voting Chair. Where there is a non-voting chair the chair’s council nominates another representative to be the voting delegate;

· Executive Officer (EO) is the Public Officer;

· Exercise of Functions – can be by employees, agents and contractors, committees of the board, jointly with others including member councils or another JO and by a delegate of the JO. A council cannot be required by a decision of the JO to delegate any of its functions to the JO;

· Delegations – can delegate to an EO, a Board committee or any other person or body any of the functions of the JO. The JO can sub-delegate any functions delegated to it by the CEO of OLG;

· The Act applies to a JO the same way as it applies to a council except for the stated exemptions. JOs are exempted from activities such as Integrated Planning & Reporting, community consultations, elections, planning, strategic planning and annual reports;

· Staff are employed under the State Industrial Relations system; and

· Draft regulations to support JOs and a Regulation Consultation Guide have been released for council consideration and feedback by 16 March 2018.

Forming a JO

JOs can be formed with a minimum of two councils and those councils must lie within the same State Planning Region as shown in the map below. According to advice from the OLG, JO boundaries should:

· align with, or ‘nest’ within one of the State’s planning regions;

· demonstrate a clear community of interest between member councils and regions;

· not adversely impact on other councils or JOs, for example, leaving too few councils to form a JO;

· be based around a strong regional centre or centres;

· be of an appropriate size to partner with State, Commonwealth and other partners.

While the choice to join and composition of a JO is voluntary, the NSW Government will only support the creation of JOs within existing State planning regions and in regional NSW. For Council this would mean membership within the Central West/Orana Planning Area.

Figure 1: Planning boundaries in Regional NSW

It is noteworthy that while Council can opt into the JO, opting out is more difficult and would require Proclamation through State Parliament. Having said that, Council has been a voluntary member of Centroc and appreciated its value since its inception in the 1980s. Further, Local Government is a function of the State Government and exists at its behest – arguably the operating environment of Local Government is always within boundaries set by the State and so becoming a member of the JO is no more constraining.

Discussion in the region

The Centroc Board met 23 November 2017 and gave consideration to becoming a JO. Included in its considerations was the attached legal advice. The Centroc Board subsequently resolved as follows:

1. Support in principle JO legislation;

2. Seek an extension of time for Councils to opt in to allow for the development of the regulations; and

3. Invite the Office of Local Government to present to the region as soon as possible.

Mr Chris Presland of the Office of Local Government made a presentation to the region on JOs on Tuesday 12 December 2017. Attendees at the meeting were generally positive about the opportunity of becoming a member of a JO with a boundary similar to that of Centroc. Attendees were in agreement that the JO would offer a better structural arrangement than a Section 355 Committee of Forbes Shire Council as is current with Centroc.

Consultation regarding membership

Direction from the OLG is that full members of a JO must fall into a regional planning area. Centroc members share a planning boundary with Orana Regional Organisations of Councils (OROC). Advice from OROC is that there is no interest in forming a JO with any Centroc members, rather they have State permission to include Councils in the Far West in their JO.

Centroc members agreed at the workshop Tuesday 12 December to recommend to members they proceed with JO with the membership of the Centroc within the planning boundary. That is, Bathurst Regional Council, Blayney Shire Council, Cabonne Council, Cowra Shire Council, Forbes Shire Council, Lachlan Shire Council, Lithgow City Council, Oberon Council, Orange City Council, Parkes Shire Council and Weddin Shire Council.

Since then, agreement to join the JO has been indicated by the majority of existing Centroc council with the exception of Lithgow City Council who have resolved to not to seek membership to any JO at this time.

Associate members will be at the discretion of the membership and developed as part of the Charter. The Charter will be developed subsequent to the Proclamation of the JO and advice from the OLG is that it will be similar to the Charter developed during the Pilot period.

Financial implications

The OLG has advised that there is $3.3M available in seed funding to establish JOs across NSW. They also provide advice that Councils that are members of JOs will be able to take advantage of investment opportunities that are delivered through the JO. It is noteworthy that Centroc was recently successful in December 2017 in securing a 100% funded bridge assessment program with other grant applications aggregating member Council priority in the pipeline.

Effecting becoming a member of a JO

The OLG has provided Council with guidance regarding becoming a member of a JO. This includes the recommendation as printed above and filling in an online form. The online form included seeking advice regarding a name and advice on any non-financial support required to ensure the JO proposal is successful.

Name

The preferred name for the JO of councils is suggested as “Central NSW Councils Joint Organisation”. This name builds on the location of the region in Central NSW, its history as a Regional Organisation of Councils and emphasises its function as a collaboration of Councils.

Non-financial support required to ensure the JO proposal is successful

The following non-financial support would be useful in ensuring the success of JOs:

· Optimising aggregated procurement for JOs;

· Dedicated resource in the OLG for JOs including collaboration between JOs;

· Support for a JO Chairs Group with dedicated access to Ministers and senior bureaucrats;

· Giving consideration to the role of JOs in the funding and strategic framework;

· Standardised tools for prioritisation, communication, etc; and

· Minimising the devolution of State agency roles to the JO.

Conclusion

Council has the option to evolve its existing Centroc membership into a membership of a Joint Organisation of Councils in Central NSW. This will overcome the ongoing issue of the entity status of Centroc as a Section 355 Committee of Forbes Shire Council.

Councils are encouraged to review and provide feedback on the Draft regulations to support Joint Organisations (JOs) and the Regulation Consultation Guide by 16 March 2018.

ITEM 16 - PROPOSED FAIRBRIDGE CHILDREN'S COMMEMORATIVE PARK

REPORT IN BRIEF

Reason For Report	Request for Council's support of proposal.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG FAIRBRIDGE FARM PARK - 889172

Recommendation

THAT Council provide in-principle support of the proposed Fairbridge Children’s Commemorative Park and continue to liaise with the management committee regarding land usage and development requirements.

General Manager's REPORT

The Old Fairbridgians Association have written to council requesting in principle support of a proposal to commemorate the lives and experiences of the Fairbridge Children. The proposal is to establish a roadside park at the existing Fairbridge Farm Memorial Park on Mitchell Highway. The land in question, Lot 10 DP 247214, was gifted to council in 1974.

The Mayor, General Manager and Director of Environmental Services met with representatives of the committee in January. The committee members were advised that there would be restrictions on any development on the land due to it being flood prone and made of aware of potential RMS requirements due to increased use and entry/exit on the Mitchell Highway.

A management committee has been established by the Association which will take principal responsibility for the design of the project and oversight of the construction. Fund raising and grant opportunities are being explored by the committee.

It is envisaged the project will incorporate landscape precincts and interpretive signage and whilst the project will commemorate the experiences of the child migrants to Fairbridge Farm, the management committee believe it will also attract visitors, improve convenience for travellers on the Mitchell Highway and encourage wider appreciation of the area’s cultural significance in both a local and international context.

ITEM 17 - COUNCIL PROPERTIES MANAGED BY S355 COMMITTEES

REPORT IN BRIEF

Reason For Report	To advise council of legal advice received regarding options for council properties managed by s355 committees.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.6.a Maintain sporting, recreational, council and community facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\BUILDINGS - 889800

Recommendation

THAT Council:

1. Authorise the General Manager to commence negotiations with s355 committees regarding the transfer of ownership of the property they manage as per legal advice received.

2. Receive a further report on the matter if any committees are interested in taking up the offer to transfer.

General Manager's REPORT

Council has a number of properties that are maintained and managed by s355 committees for community purposes. To clarify, a s355 committee is an organisation or group delegated by Council under s355 of the Local Government Act 1993, for the purpose of control, care and management of a council asset.

It has become apparent that this situation is not ideal for some of these organisations, particularly in the case of preschools, as they encounter problems when seeking loans or grant funding due to not having the security of owning the property.

The following legal advice has been received as to how council may transfer these properties to the organisation at minimal cost to the organisation, while ensuring that the valuable community purpose for which they have been established is maintained.

1. That to transfer properties, those properties would need to be classified as Operational Land. If they are presently Community Land, then the properties would need to be re-classified.

2. Generally in relation to any transfer, stamp duty is payable. Stamp duty is paid on the unencumbered value of the property. If, however the purchaser is a charitable organisation, or otherwise has an exemption from the payment of stamp duty, duty may not be payable.

3. To ensure that the properties continue to be used for the benefit of the community, an Option Agreement should be entered into with the purchaser. That is, for a period of time (to be specified in any Agreement) the properties would be used for the benefit of the community. If during that period of time, the properties were no longer used for that benefit, then Council would be able to exercise an Option requiring the purchaser to transfer the property back to Council for an agreed amount.

It is suggested that Council approach its s355 Committees to ascertain potential interest in transferring the properties, with a further report to council when any properties are identified.

ITEM 18 - PUBLIC ACCESS TO COUNCIL MEETINGS

REPORT IN BRIEF

Reason For Report	To advise on recommendation from Council workshop.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\ADDRESSES - 898802

Recommendation

THAT Council:

1. Continue the practice of holding a Public Forum session a fortnight before each Ordinary council meeting to enable the public to address council.

2. Adopt the guidelines in relation to the conduct of Public Forum sessions.

General Manager's REPORT

Council at is September 2017 meeting resolved:

“THAT Council amend its Code of Meeting Practice to conduct an open forum a fortnight before each Ordinary council meeting to enable the public to address council.”

Council’s Code of Meeting Practice has yet to be amended due to the release of the draft Code of Meeting Practice by the Office of Local Government and subsequent request for feedback from councils (subject of a separate council report). Two public forums have been conducted however in line with the resolution.

A review of other council’s practice in relation to holding public forums has revealed that is common for there to be two public sessions during the month - one on matters that relate to an item in the business paper (eg a development); and another on general issues which the public may want to raise with council. Most councils permit a 5 minute time limit, however allow councillors the provision to extend the time if required, for example to ask questions relating to the matter.

The following draft guidelines, which have been collated from other NSW councils, are suggested to be implemented:

1. Public Forums will be held on the second Tuesday of each month commencing at 2pm.

2. Members of the public are able to address Councillors on matters that are within the responsibilities of Council.

3. The Public Forum session is not a public meeting and does not form part of the Council Meeting.

4. No decisions will be made by Council at the Public Forum.

5. Members of the public wishing to speak at the Public Forum must lodge an application with the General Manager a week before the Public Forum, providing a summary of the issue that they wish to bring to council’s attention.

6. Members of the public wishing to speak at the Public Forum must agree to comply with council’s Code of Conduct and Code of Meeting Practice.

7. Members of the public wishing to speak at the Public Forum must declare any interests and/or political donations.

8. All applications must be approved by the General Manager or his/her delegate.

9. At all times, the General Manager and/or Council retain the discretion to refuse a person the opportunity to address the Public Forum.

10. Persons not registered to speak will not be able to address the Public Forum.

11. Speakers will have five minutes to address the Public Forum. An extension of time may be granted by Councillors for questions.

12. Applications to speak at the Public Forum will be limited to four per session. Where more than four applications to speak are received, applications will be considered in order of the time of receipt.

13. Applications on the same or a related subject are restricted to a maximum of two per Public Forum, one speaker for the subject and one speaker against the subject.

14. Where there are more than two applications received for the same subject, applications will be considered in order of the time of receipt.

15. Each speaker is required to state their name and any organisation/interest group they are representing before speaking.

16. Councillors may ask questions of the speaker.

17. The speaker will not be able to ask questions of Councillors or Council staff in relation to the matter.

18. Members of the public will not be permitted to raise matters or provide information on a matter which includes, but is not limited to, the following:

· a standard request for Council services (which can be made by contacting Council’s Customer Service during business hours)

· personnel matters concerning particular individuals

· personal hardship of any resident or ratepayer

· information that would, if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business

· commercial information of a confidential nature that would, if disclosed:

· prejudice the commercial position of the person who supplied it, or

· confer a commercial advantage on a competitor of Council, or

· reveal a trade secret

· information that would, if disclosed prejudice the maintenance of law

· matters affecting the security of Council, Councillors, Council staff or Council property

· advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

· information concerning the nature and location of a place or an item of Aboriginal significance on community land

· alleged contraventions of any Code of Conduct requirements applicable under Section 440 of the Local Government Act 1993 (“alleged contraventions of Council’s Code of Conduct”)

· on balance, be contrary to public interest.

18. Addresses should be courteous and concise. Members of the public will not be permitted to use the Public Forum to defame, abuse, vilify, insult, threaten, intimidate or harass Councillors, Council staff or other members of the public. Conduct of this nature will be deemed to be an act of disorder and the person engaging in such behaviour will be ruled out of order and may be expelled from the meeting.

19. A person may be banned from addressing Council under the Public Forum processes for repeated acts of disorder or breaches of the Public Forum Guidelines.

20. The Public Forum does not provide any protection from civil action arising from allegations or any libellous comments. Members of the public must be mindful of laws relating to defamation and libel.

21. Speakers do not have protection of privilege in respect of anything said or any material presented to the Public Forum.

22. Councillors are not entitled to use the Public Forum for any purpose given opportunities are available to Councillors to raise matters formally.

ITEM 19 - AGREEMENT FOR THE PROVISION OF LIBRARY SERVICES

REPORT IN BRIEF

Reason For Report	The board of Central West Library service have agreed to disband and have Orange City Council supply the library service to member Councils on a fee for service basis. This has implications for Council.
Policy Implications	Nil
Budget Implications	Council will pay for Library Services on a fee for service basis rather than through supporting Central West Libraries.
IPR Linkage	3.3.2.b Participate in decision making processes and initiatives of Central West Libraries (CWL)
Annexures	1. CWL new agreement ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 886713
Previous Items	4 - MOLONG LIBRARY AND COMMUNITY FACILITIES - Council - 26 Apr 2017 2.00pm

Recommendation

THAT Council sign and seal the agreement with Orange City Council annexed to this report, with the following adjustment:

Section 8 (d) of the agreement be changed to read as follows:

“If there is no resolution in relation to a dispute an independent arbitrator is to be appointed by Centroc and both parties are to abide by the decision handed down by the arbitrator.”

Director of Finance and Corporate Services' REPORT

Background

Central West Library Service (CWL) is made up of five member Councils being Orange, Cabonne, Cowra, Forbes and Blayney. Each makes contributions in proportion to their population to CWL in return for provision of Library Services.

CWL is controlled by a board which has equal representation from each member Council. The board operates in accordance with an agreement signed by the five member Councils. Orange City Council staff provide service to CWL and OCC bill CWL.

According to information provided in the minutes from the CWL Extraordinary meeting held on 8 March 2017, Cabonne Council contributes approximately 14% to the CWL 2017/18 budget as shown below:

	Blayney	Cabonne	Cowra	Forbes	Orange	Total
Total $ Payable	149,383	306,110	260,861	239,727	1,236,516	2,192,597

The current CWL agreement is due to expire on 31 October 2018. The board of Central West Libraries has agreed to disband the organisation from 30 June 2018 and have OCC provide services to the former CWL member councils on a fee for service basis. CWL will be used as a brand only.

At its ordinary meeting on 28 March 2017 Cabonne Council voted to accept Option 1, which was put forward by the CWL board on 8 March 2017, for the provision of Library Services to member Councils.

The provisions of option 1 are that the service will still be provided under the branding of Central West Libraries (CWL), however the CWL entity will be dissolved and Orange City Council (OCC) would then assume the full responsibility of the service currently provided by CWL. Under this model OCC would enter into a multi-year performance based contract for the delivery of this service with each member council.

OCC are asking member Councils to sign the attached agreement, which reflects option 1, by 2 February 2018 (which has passed). The agreement was received too late for Council to consider at its previous meeting held on 12 December 2017.

Issues

There are several issues which arise as a result of this decision. They are as follows:

Member Councils will lose their voting power and therefore their ability to make decisions. They will be in a take it or leave it position with OCC.

CWL has assets, net assets of $1.154 million and cash and Debtors of $1.076 million. It also has liabilities of $0.647 million. Who will own the assets upon dissolution of CWL? The current CWL agreement says that the assets are to be split up upon dissolution in proportion to contributions made.

Under the new arrangement it appears that OCC will own the book stock and distribute it amongst the participating Councils as is done currently. Ownership may be an issue if, for whatever reason, Council were to decide to leave the new agreement and run its own service or opt for another service provider.

Initially the dissolution of CWL will have very minor budget implications. Council will pay a fee, in advance for the Library service, to OCC which is similar to the amount already paid to CWL. If Council requires additional service, it will pay additional money for this. The issue is that Cabonne will not have a forum to query the costs charged.

In practice nothing may change but theoretically it can give Cabonne no basis to argue should it be dissatisfied with the service provision and book stock at its libraries.

Section 8 (d) of the proposed agreement which Council is being asked to sign, specifies that if there is no resolution to a dispute OCC’s decision will prevail. This gives Council no power in relation to the provision of the Library service. If Council were to agree to sign the proposed agreement it is suggested that this clause be changed so that an independent arbitrator be appointed to resolve any dispute.

ITEM 20 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW

REPORT IN BRIEF

Reason For Report	To provide Council with an update on the progress of the 2017/2018 Integrated Planning & Reporting Operational Plan.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Integrated Planning & Reporting - Operational Plan - 2nd Quarter Updates ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 887047

Recommendation

THAT, subject to any alterations the Council deems necessary at the February Council meeting, the update of the Operational Plan to 31 December 2017, as presented be adopted.

Director of Finance and Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The second quarter updates for the Integrated Planning & Reporting Operational Plan for 2017/2018 is attached which shows the culmination of the actions and strategies undertaken during that quarter.

ITEM 21 - MODEL CODE OF MEETING PRACTICE FOR LOCAL COUNCILS

REPORT IN BRIEF

Reason For Report	For Council to consider whether it wishes to make a submission
Policy Implications	Code of Meeting Practice Policy
Budget Implications	Nil
IPR Linkage	4.5.1.g Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 887743

Recommendation

THAT Council put forward a submission that, unless the Office of Local Government are willing to fund the cost of establishment and running of live webcasts, the requirement for its inclusion in the model meeting code be optional.

Administration Manager's REPORT

Amendments made to the Local Government Act 1993 (the Act) by the Local Government Amendment (Governance and Planning) Act 2016 provide for a model code of meeting practice (Model Meeting Code) to be prescribed by regulation.

The Office of Local Government (OLG), in consultation with councils, has prepared a consultation draft of the proposed Model Meeting Code. Once this is finalised, it will replace the meeting rules currently prescribed in the Local Government (General) Regulation 2005 (the Regulation).

Key Points

The Model Meeting Code has two elements:

· It contains mandatory provisions (indicated in black font) that reflect the existing meetings provisions of the Act and adapt those currently contained in the Regulation. The existing meetings provisions of the Regulation have been updated and supplemented to reflect contemporary meetings practice by councils and to address ambiguities and areas of confusion in the existing provisions based on feedback from councils.

· It contains non-mandatory provisions (indicated in red font) that cover areas of meetings practice that are common to most councils but where there may be a need for some variation in practice between councils based on local circumstances. The non-mandatory provisions will also operate to set a benchmark based on what OLG sees as being best practice for the relevant area of practice.

Key Concern with the Draft

One mandatory requirement which concerns management is for Council meetings to be Webcast live over the internet. While the requirement has public access benefits, it will require additional staff time and expense.

The set up costs vary from $17,000 to $60,000 plus ongoing service costs of $1,260 per month ($15,120 pa). The requirement may also restrict Council from holding meetings anywhere other than the Council Chambers.

It is difficult to justify such expenditure given the likely limited audience. It is recommended that, unless the Office of Local Government is willing to fund these costs, the requirement be made optional.

Timeframe for Submissions and Adoption

OLG is inviting submissions from councils and other stakeholders on the consultation draft of the Model Meeting Code. Submissions close Friday 16 March 2018.

Once the Model Meeting Code is finalised, councils will be given a period of 6 months in which to adopt a code of meeting practice based on the Model Meeting Code.

The draft is available to view Consultation Draft - Model Code of Meeting Practice

ITEM 22 - REQUESTS FOR DONATION

REPORT IN BRIEF

Reason For Report	For Council to consider the requests received for donations
Policy Implications	Nil
Budget Implications	To be funded from existing budget allocation
IPR Linkage	4.4.1.c Provide assistance to community groups
Annexures	1. Yeoval Preschool_sponsorship letter_Cabonne Council.pdf ⇩ 2. CWA Request for sponsorship for 2018 Public Speaking Competition.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2018 - 890588

Recommendation

THAT Council:

1. Donate $500 from the s.356 budget to assist the Yeoval Preschool for their fundraising night

2. Donate $300 from the s.356 budget to the CWA for the Sponsorship of School’s Public Speaking competition

Community Services Manager's REPORT

The Yeoval Preschool is a not-for-profit community based organisation, which operates three days per week. On each day, the Preschool accommodates 15-20 children.

The Preschool is hosting a night to raise funds to carry out planned projects at the Preschool, which includes the renewal of ageing playground equipment and safety material and further development of the new bike track area to include a raised stage for performances.

Cumnock CWA have written to Council seeking a donation towards their annual public speaking contest for schools to be held at All Saints College, Bathurst on 22 May 2018.

The contest involves 60 schools and approximately 250 students from Year 3 to Year 12 from the Central West including Cabonne.

The day is run by volunteers from the CWA and is well regarded by the participants and schools. The donation is sought to go towards the running of the event.

Council has made donations towards the running of this event for many years and local schools participate in it. In January 2017 Council made a donation of $300 to this event.

Should Council wish to make these donations there remains $3,927 in the s.356 budget for donations this financial year.

Donations so far this year are:

$200 Catering costs for Mental Health meeting at Molong

$500 Mullion Creek Public School, travel to robotics championships

$500 Orange / Cowra / Cabonne Science Hub

$484 Molong Golf Club

$500 Orange Lions Club

$1,050 Prizes for School Presentation Nights

ITEM 23 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the current budget
Policy Implications	Nil
Budget Implications	Yes
IPR Linkage	4.5.5.j Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. SECOND QUARTER QBR FEB 18 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BUDGETING\QBRs - QUARTERLY BUDGET REVIEWS - 883376

Recommendation

THAT Council note the variances in the report and authorize the changes to Council’s 2017/2018 Budget.

Senior Accounting Officer's REPORT

The Quarterly Budget Review is presented to Council for determination. This review covers the period 1 October to 31 December 2017. The overall change to the budget is favorable with a credit amount of $314,730. All the details of the variances are included in the attachment on page 5. Major changes to the budget are explained in the following report.

Transport & Communication. An important change to the budget in this QBR, is the addition of $946,208 in Grant funding for the Special Flood Event, of August 2016. This amount is distributed between Regional and Local Roads $400,815 and $545,393, respectively.

In addition to this funding, the remainder of the previous year’s grant funding of $271,223 has been taken from reserve and added to the current budget.

For Local Roads the continuing repair of the damage caused by the flood, will add an additional $762,678 in available funding, and for Regional Roads the additional amount will be $454,753. These amounts include the additional grant funding and the reserve funds.

Another significant change in this QBR is the acknowledgement of an additional $936,307 in Road to Recovery Funding. The program has been finalized for 17/18 and all of the funds allocated to the projects, including $631,340, part of the previous year’s funding and unspent, as at the end of 2017. The final projects in the Roads to Recovery Program are as follows;

400087 - Packham Drive Stage 4 2016/2017	31,473
400089 - Bocobra Road - Shape & Seal & Repair to Longitudinal Drainage	97,076
400095 - Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal	98,859
400098 - Davys Plains Road - Intersection Improvements Gavins Lane	598,482
400105 - Packham Drive - Stage 3 2015/2016	536,307
400168 - RTR Program 17/18 - Belgravia Road Sealing Stage 1	861,056
400169 - RTR Program 17/18 - Gumble Road Sealing	280,700
400175 - RTR Program 17/18 - Belgravia Road Sealing Stage 2	485,500

The total Road to Recovery Program for this year is $2,503,954, and $485,500 for the Stage 2 Belgravia Road is to be funded by Council.

Additional funding for the RMS Safety Project – Overtaking Lanes on Cargo Road has been received, that amount is $100,000.

General Purpose Income. An increase in rate income, due to the processing of additional supplementary changes, has resulted in an overall increase of $62,664. This amount has been partly offset with an increase in the write off in Pension claims. $23,381. This has come about by an increase in the number claims in the current year.

Administration .Council has received a Work Health Incentive payment for 17/18 of $ 33,478, and that, together with an increase in contributions by staff, for uniforms, has resulted in an increase to the budget in Labour income of $43,478.

The WHS refund must be used for the improvement of Workers’ Health and Safety, within the workplace. The General Manager will be required to submit acknowledgment of the funding and outline the areas where improvements should be encouraged.

An additional $158,796 in the Administration overhead charges has been recouped as well as $138,222 in employee oncosts. These changes are due mainly to the additional work noted for the Roads to Recovery Program and additional funding for the Special Flood Event.

Community Services. In the Community Visitors’ area, it was necessary to return grant funding of $15,109. The funds part of a carry forward amount for 2016/2017, were unspent.

Recreation & Culture. The cost of the refurbishment of the Cudal Public Hall has increased and an additional $ 23,444 is required to complete the project to this area.

The Molong Multi-Purpose Sports Centre has incurred an increase in expenditure of $34,450; however, as there is a surplus of the same amount in the lighting project, no additional funding is required.

To fund additional costs to the swimming pool maintenance area, $52,900 has been reduced from the budget for the provision of signage for the pools and applied as follows;

Molong Filtration Plant - $9,200

The shortfall caused by the termination of the contractor - $16,100

Repairs to Canowindra Pool - $ 13,800

Painting of the internal surfaces of the pools - $13,800

The reduction of the signage budget for the pools will not affect the completion of the project. The budget remaining is $47,100.

Other Information. Since the beginning of the current year’s budget Council had received no significant income from the RMS for ordered works and for maintenance on State Roads. After contact with the Roads and Maritime Head office, advice was received that due to a new payment system the authority was experiencing delays in payments to Council.

On 26 January 2018 a payment was received from the Roads and Maritime Services of in excess of $1.7 million, for ordered works and for maintenance carried out by Council on behalf of that Authority.

Other changes throughout the budget are minor and the overall position of the current 2017/2018 budget is pleasing.

ITEM 24 - SECOND ROUND NSW STRONGER COUNTRY COMMUNITIES FUND

REPORT IN BRIEF

Reason For Report	To inform Council of community and council projects to be prioritised in Council's application for funding under the second round of the NSW Stronger Country Communities Fund
Policy Implications	Nil
Budget Implications	Grant income of approximately $1.3 million
IPR Linkage	3.3.5.a Review community need for new and upgraded facilities
Annexures	1. East Molong Tennis Club - Application.pdf ⇩ 2. ANFD_SCCF Application.docx ⇩ 3. Mullion Creek_ Stronger Country Communities Fund_Project Information Form.docx ⇩ 4. CCCC_Stronger Country Communities Fund_Project Information Form 2018 (3).docx ⇩ 5. Lidster_Tennis Court Funding submission.docx ⇩ 6. Cumnock Showground_Stronger Country Communities Fund_Project Information Form 1.docx ⇩ 7. Canowindra Challenge_Stronger Country Communities Fund_Cabonne Form FINAL.docx ⇩ 8. MELC_Stronger Country Communities Fund_Project Information Form FINAL Jan 2018.docx ⇩ 9. Cumnock Recreation_Stronger Country Communities Fund_Project Information Form_RevA.docx ⇩ 10. Stronger Country Communities Fund_Project Information Form_Small Villages.docx ⇩ 11. Stronger Country Communities Fund_Project Information Form_Molong Pathways.docx ⇩ 12. Stronger Country Communities Fund_Project Information Form_Canowindra Pathways.docx ⇩ 13. Stronger Country Communities Fund_Project Information Form_Village Green.docx ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 898432

Recommendation

THAT:

1. Council determines its priorities for projects to be submitted for funding under the second round of the NSW Stronger Country Communities Fund

2. Projects, other than those included in the Cabonne Pedestrian and Mobility Plan, be placed on public exhibition for 28 days from 28 February 2018 to 28 March 2018 for public inspection and content.

Community Engagement and Development Manager's REPORT

BACKGROUND

Cabonne Council is preparing its application for Council and community projects which may be financed under the second round of the NSW Government’s $200 million Stronger Country Communities Fund.

All NSW Local Government Areas were allocated a minimum of $1.5m over two years for projects to make their areas more attractive places to live and work. In Cabonne’s case, the allocation is a little more than $1.6m, with $816,644 originally available over two rounds of funding.

Council’s first round application included two projects of about $250,000 each for pre-school expansions at Molong and Cudal. Each pre-school subsequently received grants under a different program and the projects were withdrawn from Cabonne’s first round submission. Cabonne is now eligible for a little more than $1.3m in the second round of funding which opens next month.

New infrastructure, such as parks, playgrounds and cycle tracks, are being earmarked under the program, along with refurbishments to existing facilities including community centres and libraries. Enhancing local parks and supporting facilities, such as kitchens and toilet blocks, will also be considered.

FUNDING CRITERIA

Under the guidelines, there is no cap on the cost of projects, but each must be worth at least $100,000. Typically, they will be in the range of $250,000 to $1m.

While organisations do not have to provide a matching contribution, co-contributions are likely to enhance the prospect of applications being successful. A significant financial co-contribution would be required for larger projects above $1m.

Councils and community groups must demonstrate they have consulted with their local communities and have the support of their community. During the assessment process, the Department of Premier and Cabinet will survey local communities through Choice Modelling to confirm community support.

Department of Premier and Cabinet representatives have stressed that projects must be “shovel ready” so they can start quickly and be delivered as soon as possible. In most cases this means that if a development application is required, development consent should already be received or the development application process is substantially advanced.

Priority will be given to those projects that demonstrate they will be finished on time within the budget. Proposals need to align with State Government priorities and programs, as well as council’s Community Strategic Plan, and must have strong community and stakeholder support. Proposals must also address the issue of ongoing maintenance and associated costs to ensure they are not a burden on the community in the future.

PROJECTS PROPOSED FOR FUNDING

Cabonne Council has proposed four projects totaling $765,555 (including a 5% overhead), while community organisations have put forward nine projects seeking $2,831,120 (including a 5% overhead). This means Council will have to prioritise projects seeking a total of $3,596,675 (under the Stronger Country Communities Fund – almost $2.3m more than the amount available for the Cabonne Local Government Area.

However, because there is no indication this program will continue after this second round, Council should consider over subscribing in its application to try to ensure that Cabonne receives the full amount allocated to it. An outline of each of the community and Council proposals is as follows:

Project	Description	Total Value ex GST	Co-contribution	Amount Sought (including 5% overhead)	Shovel Readiness
East Molong Tennis Club Refurbishment	Resurface courts with synthetic grass suitable for tennis and netball, new lighting and block border around court	$104,532	Nil	$109,759	Development consent obtained
Australian National Field Days Information and Education Facility	Construction of an information and education facility at ANFD site, including large training/multi-purpose facility, media room and kitchen	$616,350	$220,00	$416,168	DA lodged
Cudal Community Children’s Centre – Long Day Care Expansion	Expansion to cater for additional Long Day Care places	$450,000	$330,000	$126,000	No DA Lodged
Mullion Creek Progress Association Tennis Court Refurbishment	Resurface court with synthetic surface suitable for tennis, netball and basketball, replace fencing and add lighting	$126,565	Nil	$132,893	No DA required
Lidster Tennis Club Tennis Courts Refurbishment	Resurface and re-fence four courts, three for tennis, one for netball/basketball	$150,000 (estimated, no detailed budget submitted with application)	Nil	$157,500 (estimated)	No DA lodged To be confirmed whether DA required when more detailed plans submitted
Cumnock Show Society Pavilion Extension	New entertainment/bar area including covered outdoor area to cater for additional functions at showground. Construction of complying toilet facilities for functions and to service nearby overnight camping area	$363,636	Nil	$381,818	DA not required
Canowindra Challenge Inc Upgrade Canowindra Showground	Refurbish Burdett Hall Pavilion and major electricity upgrade, including new transformer, replace power poles, replace overhead lines with underground connections, replace all lighting, replace power outlets for campers and install additional power outlets	$677,000	Nil	$710,850	Potentially exempt development
Molong Early Learning Centre – Long Day Care Expansion	Expansion to cater for additional Long Day Care places; construct playground and landscaping	$606,000	$356,000	$262,500	DA approved
Cumnock Progress Association Recreation Precinct Landscape Master Plan	Upgrade Cumnock sports precinct to make oval more suitable for athletics; install athletics facilities such as discus cage and synthetic long jump runways; extend kiosk/barbeque area; new storage shed; tennis court lighting; replace fencing; beautification and landscaping; fitness trail	$508,221	In kind labour	$533,632	DA not required, exempt and complying development
Cabonne Council Pedestrian Access Mobility Pathways Small Villages Project	Construction of shared access paths in Eugowra (325m), Cargo (80m) and Yeoval (130m)	$208,800	Nil	$219,240	DA not required
Cabonne Council Pedestrian Access Mobility Pathways Molong Village Project	Construction of shared access paths totalling 632m in Watson St, Hill St and Euchareena Rd	$179,500	Nil	$188,475	DA not required
Cabonne Council Pedestrian Access Mobility Pathways Canowindra Village Project	Construction of shared access paths totaling 490m in Browns Avenue, Rodd St	$208,800		$219,240	DA not required
Cabonne Council Molong Village Green Revitalisation	Redesign and revitalise Molong Village Green to allow great community use, including new entry paths, drainage, landscaping and interpretive signage.	$134,000	$2,400	$138,600	DA not required
		$4,333,804	$908,400	$3,596,675

Council will note that in November 2017 Molong Early Learning Centre received $250,909 and Cudal Community Children's Centre received $247,500 as part of the NSW Government's Start Strong capital works grants.

Both centres had applied for similar amounts under the first round of the NSW Stronger Country Communities Fund to expand the pre-schools and their Long Day Care capacity.

Cabonne Council had included both projects in its priorities for funding under the first round of the Stronger Country Communities Fund, but when the Start Strong grants were announced both projects were withdrawn from Council’s application.

However, the Strong Start funding does not apply to Long Day Care and both children’s centres are again seeking funding under the Stronger Country Communities Fund to expand their facilities to provide additional Long Day Care places.

PROJECT BRIEFS

All proponents were required to outline their project briefs on a form developed by Council’s Grants Officer to enable Council to better compare each proposal. Copies of those application forms are attached as annexures.

Hard copies of plans and supporting information are also available for Councillors’ inspection.

ITEM 25 - LOCAL GOVERNMENT TOURISM CONFERENCE 2018

REPORT IN BRIEF

Reason For Report	To determine Council's attendance at the 2018 Local Government Tourism Conference in Parkes.
Policy Implications	Nil
Budget Implications	Approximately $2,000 from Council's Tourism Budget
IPR Linkage	2.2.1.a. Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW TOURISM CONFERENCE - 898686

Recommendation

THAT Council’s delegate on the Country Tourism Advisory Committee, Clr Jenny Weaver and Cabonne’s Tourism and Community Development Coordinator Lynne Hawkes, be authorised to attend the Local Government Conference in Parkes from 12-14 March 2018.

Community Engagement and Development Manager's REPORT

The annual NSW Local Government Tourism Conference will be held in Parkes and is co-hosted by Parkes Shire Council from Monday 12 March 2018 to Wednesday 14 March 2018.

The conference theme is Tourism: It all adds up!

Participants are invited to join the discussion as existing methods and delivery of tourism options are merging with new ideas, technology, community engagement and experiences. From accommodation to communication, from business events to local events, from information centres to online information, the scene is set to change.

The NSW Local Government Tourism Conference program includes:

· Accredited VIC workshops

· How to attract destination events to your region

· Regulations – panel discussion

· How to run an effective marketing campaign

· Revisiting Agri-tourism

· Events- Security and Technology

· What’s New in Caravanning and Camping

· Successful economic development and tourism planning

There will be a number of site visits to various attractions in the area, including:

· The rejuvenation of Peak Hill Gold Mine;

· Henry and Elvis, the icons of Parkes; and

· Reinvigorating Trundle, a small country town going ABBA-solutely f-ABBAulous

The Local Government Tourism Conference is an ideal platform for Councillors and council staff to meet and listen to the experts and peers and to find out how other councils are engaging and managing their tourism industry.

The Tourism and Community Development Coordinator and Council’s delegate on the Cabonne Country Tourism Advisory Committee have attended the NSW Local Government Tourism Conference in previous years.

The total cost of registration, travel and accommodation for delegates will be approximately $2,000.

ITEM 26 - EVENTS ASSISTANCE PROGRAM 2017/18

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2017/18 Events Assistance Program
Policy Implications	Nil
Budget Implications	$2,000 to be funded from 2017/18 Events Assistance Program
IPR Linkage	4.4.1.c Provide assistance to community groups
Annexures	1. MBC EAP application.pdf ⇩ 2. Molong Advancement Group - EAP Program Application Form 2018.pdf ⇩ 3. Information Regarding The Long White Lunch.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2017-2018 - 898487

Recommendation

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP)

1. Cumnock Show Society for $1,000 for the Long White Lunch

2. MBC Molong for $500 for the Women’s Agri-Business Forum

3. MAG for $500 for the Molong Markets

Community Engagement and Development Manager's REPORT

Council has received three applications for funding under its 2017/2018 Events Assistance Program (EAP) for events to promote Cabonne and attract visitors to experience the area. Council’s Community Development and Tourism Coordinator has provided the following assessment.

Application 1.

Organisation: Cumnock Show Society

Event: The Long White Lunch

Date: 7 April 2018

Requested Amount: $1,000

To be funded: A contribution towards the marketing and promotion of this annual major event.

Event Description

Cumnock’s The Long White Lunch is a significant event for the village of Cumnock that aims to raise funds to be redirected into improving the facilities of Cumnock to benefit the whole community. The event goal is to celebrate local produce and wine and to showcase various villages and Cabonne operators to the numerous visitors and local community members that attend the luncheon.

The relaxed lunch encourages guests to wear white to add interest and novelty to the event to be held outside at the Cumnock Showground. Locally sourced products will be prepared and served with local beer, wine and cider, all supporting Cabonne producers.

The Cumnock Show Society held this successful event in 2017. They have duplicated the event plans with the aim to grow and develop the function to become Cumnock’s signature event.

The organisers plan to cap attendance at 500 and the current data indicates that 80% will be visitors to the area and come from outside the shire.

· Cabonne Council logo will be included on all promotional material

· Tickets sold out in 7 days

· Increase spend in the area, trialling local produce

· Council and Cabonne’s profile will be raised

· Council marque with logo hired for the event

Assessment

This application meets the event assistance funding program objectives of a developing event. It will increase visitation to the area and support a number of Cabonne enterprises and in return support the Cumnock community with well-earned funds.

Cabonne Council’s logo appears in all printed material, print advertising.

Application 2.

Organisation: MBC

Event: Women’s Agri-Business Forum

Date: Friday, 9 March 2018

Requested Amount: $5,000

To be funded: A contribution towards the marketing and advertising of this event

Event Description

The event is designed to recognise International Women’s Day. The aim is to advance women’s skills in agribusiness with additional knowledge and resources to better equip them in a challenging and diverse climate. This year’s focus will also cover health and well-being, as women on the farm are often over looked.

This event will work towards ensuring women have an active role and voice in agribusiness. MBC the organisers aim to attract 120 women to this event from the Central West, including Parkes, Forbes, Cowra and Cabonne villages.

The inaugural 2017 MBC Women’s Agri-Business Forum was reported as a highly successful venture receiving positive feedback from attendees.

The Cabonne business, Eat Your Greens in Eugowra, was the selected venue for 2017 and is again for 2018.

As part of the sponsorship opportunity Cabonne Council is offered the following opportunities and benefits:

· Cabonne Council logo will be included on all promotional material

· Live mentions on all opening and closing speeches

· Full page advertisement in the program

· Signage at the event

· Named as a major sponsor on all social media and promotion

· 2 complimentary tickets

· Inclusion of promotional material in participant’s bag

· Increase spend in the area

Assessment

This application meets the event funding program objectives of a developing event that is a unique and provides education and empowerment for women in agri-business. This educational event is identified as vital for the future development of women in the agricultural industry sector.

It will attract visitation to the area, support a number of Cabonne enterprises and increase economic spend and some overnight accommodation stays in the shire.

Application 3.

Organisation: Molong Advancement Group (MAG)

Event: Molong Village Markets

Date: 29 April 2018

Requested Amount: $2,000

To be funded: A contribution towards the marketing and promotion of this annual major event.

Event Description

Molong Advancement Group (MAG) is planning to expand and grow the Molong Village Markets along the lines of the successful and renowned Millthorpe Markets.

MAG have been organising markets on the Village Green for a number of years and now plan to hold the Village Markets on the Molong Recreational Ground.

The Molong Village Markets have proved more visible from the highway and have attracted an increase in passing traffic. MAG have also received increased interest from numerous stallholders.

MAG are planning to hold three markets on 29 April 2018, 29 July 2018 and 1 October 2018. They aim to build on and grow each one by providing a different feature at each market. The markets will provide food, wine, produce, variety stalls, face painting, trike bikes and a jumping castle. The feature displays could include vintage cars, trucks or machinery.

Previously MAG have relied on community announcements, social media, and word of mouth to promote their markets. MAG hopes to run a television advertising campaign, (which is more costly) to raise the profile of the markets and attract more visitors.

MAG considers the village markets will in turn promote Molong to a broader audience. The Event Assistance Program funding aims to direct the support funding to the scheduled TV advertising campaign.

Assessment

This application meets Cabonne’s event funding program objectives of a developing event that will help promote the village of Molong and Cabonne and support many of our local businesses.

Events Assistance Program Expenditure to date:

EAP Funding Allocation 2017/2018	$50,900

25 July Orange Wine Festival 13 – 22 October 2017	$5,000
25 July Canowindra Balloon Challenge 2018	$20,000
25 July Yeoval District Ass. Back to Yeoval Weekend 28 -30 July	$600
25 July Canowindra Fine Music Weekend	$1,500
25 July MADIA Christmas Party	$1,000
26 September Australian National Field Days 26 – 28 October	$1,000
26 September Cargo Twilight Markets	$500
24 October Banjo Paterson Australian Poetry Festival	$2,000
24 October Canowindra Domestic Violence White Ribbon March	$500
28 November Taste@Barangaroo	$1,000
12 December FOOD WEEK 2018	$5,000


Total Expenditure	$38,100
Remaining Funds	$12,800

ITEM 27 - REFURBISHMENT OF ORANA HOUSE

REPORT IN BRIEF

Reason For Report	To advise Council of the funds required to complete the refurbishment of Orana House
Policy Implications	Nil
Budget Implications	Transfer of funds .
IPR Linkage	3.3.3.e Maintain the council's properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CANOWINDRA - LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, known as ORANA HOUSE - 884342

Recommendation

THAT Council approve $189,743 for the refurbishment works of Orana House from the available funding $230,000 allocated towards the refurbishment of the HACC building and Library in Gaskill Street, Canowindra.

Director of Engineering & Technical Services' REPORT

Background

Council resolved at its ordinary meeting on 12 December 2017 that it receives a report on the cost of refurbishing Orana House. This was in response to concern from the Canowindra community at a public meeting held on 30 November 2017 regarding the possible sale of Orana House.

At the public meeting it was stated that several community groups use the facility. However it has not been established how many people actually use Orana House.

Council recently engaged a structural consultant - Cook and Roe to assess the condition of the Orana House and to recommend the refurbishment methodologies for the house. The proposed recommendations are as follows:

· Replacement of the roof cladding

· Replacement of the front awning

· Structural repair works in the brick wall including cement rendering/paintings

· Storm water drainage works

· Remove and replace damaged/missing weatherboards including replacement of cladding in the enclosed section of verandah.

The Orana House can be returned to the acceptable condition after completing the refurbishment works listed above. The total cost for the said refurbishment works has been estimated to be $189,743.

Council has allocated $230,000 in the 2017/2018 Capital Budget towards the refurbishment of the HACC building and Library in Gaskill Street, Canowindra, including works to relocate the users of Orana House.

Based on the structural consultant’s recommendations together with the Council’s staff inspection of the existing conditions of the Orana House, it is recommended that Council allocate $189,743 for the said refurbishment works from the available $230,000 towards the refurbishment of the HACC building and Library in Gaskill Street, Canowindra .

ITEM 28 - RESTART NSW FUNDING DEED - BANJO PATERSON WAY WIDENING

REPORT IN BRIEF

Reason For Report	Council to approve and accept the funding deed.
Policy Implications	Nil
Budget Implications	Funds to come from the 2018/2019 budget
IPR Linkage	1.4.1.b Construction of Regional Roads
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\RESTART NSW - 898462

Recommendation

THAT Council;

1. Accept funds of $4,010,629 from restart NSW for the Widening of Banjo Paterson Way;

2. Provide funds of $544,858 in the 2018/2019 budget

3. Authorise the affixing of the Common Seal to the funding agreements for the Fixing Country Roads projects.

Director of Engineering & Technical Services' REPORT

Council has received confirmation from Restart NSW that it was successful in receiving funding for the widening of Banjo Paterson Way under the Fixing Country Roads Round Three program.

Council applied for this funding for the upgrade to improve B-Double movements without restrictions, increase safety for all road users and a reduction in travel time for freight.

The approved funding from this program is $4,010,629 with a contribution of $544,858 from Council.

It is recommended to accept the funds from Restart NSW, authorise $544,858 council contribution to be included in the 2018/2019 budget and authorise the affixing of the Common Seal to the funding agreement.

ITEM 29 - DRAFT CABONNE COUNCIL PLAN OF MANAGEMENT FOR COMMUNITY LAND

REPORT IN BRIEF

Reason For Report	For Council to approve the draft Plan of Management for Community Land.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.a Update the procedure manual for Planning a Public Event in Cabonne Country to include accessibility requirements
Annexures	1. Draft 2018 Generic POM Community Land ⇩
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\MANAGEMENT PLANS - 898677

Recommendation

THAT in relation to the report “Draft – Cabonne Council Plan of Management for Community Land 2018” Council approve:

1. The public exhibition of the draft Cabonne Council Plan of Management for Community Land 2018 for a period of 28 days; and

2. A further report to be submitted at the completion of the formal exhibition period detailing any submissions received for Council’s consideration.

Director of Engineering & Technical Services' REPORT

SUMMARY

The purpose of this report is to seek Council approval to place the Draft Cabonne Council Plan of Management for Community Land 2018, on public exhibition for a period of 28 days.

COMMENTARY

Section 36 of the Local Government Act requires Council to prepare a Plan of Management for Community Land. A Plan of Management can cover multiple parks and reserves and sets out the general terms of management of those parcels of land.

The Draft Cabonne Council Plan of Management for Community Land (the Plan), attached, refer ANNEXURE 1, provides guidance for Cabonne Council staff on how to manage the Community land throughout the Council area.

The Draft Plan covers parks and public reserves throughout Cabonne, it also forms part of a series of Generic Plans of Management being developed or updated to comply with the requirement of the Local Government Act 1993.

The Plan identifies the management framework for the land and lists the park name, address, locality, owner, legal description and the land register classification. It relates to all public land categorised as Community Land within the Cabonne area which is open space land that can be used for recreation purposes. The Plan addresses these public reserves as they are today and establishes a direction for future management and development of this important public resource.

COMMUNITY CONSULTATION

The Local Government Act 1993, requires Council as a minimum, to place the Plan on public exhibition for a period of at least 28 days. Adopting the recommendation of this report will meet the requirement for community consultation.

Copies of the draft document will also be made available for download from Council’s website.

At the completion of the formal exhibition period, a further report detailing any submissions received during the public exhibition will be presented for Council’s consideration and adoption of the revised Plan.

ITEM 30 - MAINTENANCE OF FAIRBRIDGE REMEMBERENCE DRIVE, MOLONG

REPORT IN BRIEF

Reason For Report	Molong Town Beautification Committee has placed an official request for Council to take over the maintenance and treatment of the trees within the Fairbridge Rememberance Drive, Molong.
Policy Implications	Nil
Budget Implications	Moderate as trees require some specialised treatment to combat elm beetle and borer.
IPR Linkage	4.3.1.c Complete annual tree maintenance and hazard removal program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\MOLONG FAIRBRIDGE FARM PARK - 893484

Recommendation

THAT Council accept the official request from the Molong Town Beautification Committee and complete all the necessary maintenance and treatment of the trees within the Fairbridge Remembrance Drive, Molong.

Operations Manager - Urban Services and Utilities' REPORT

The Molong Town Beautification Committee wrote to Council on 5 January 2018, requesting Council to take over the full responsibility of all the necessary maintenance of the trees within Fairbridge Remembrance Drive Molong, and the woodchip covered area on the slope on the edge of the Mitchell Highway below the former railway water tank at the highway rail overpass.

The Committee has placed this request because of an increase in age of existing members and the proven inability to recruit younger members.

The trees within the Fairbridge Remembrance Drive will require more than the usual tree maintenance of pruning and watering. Additionally, these trees will require routine specialised pest prevention and eradication maintenance for insect infestation.

The pest eradication treatments are essential, and if they are not completed as required, the trees will eventually die succumbing to the pests.

The trees within Fairbridge Remembrance Drive are memorial trees and therefore need to be preserved. They are also now an iconic part of Molong’s landscape and are listed within some of Council’s tourist literature. Their demise would be unacceptable to the local and broader community alike.

ITEM 31 - PLANNING PROPOSAL FOR ADDITIONAL LAND USE OF A COMMERCIAL PREMISIES (TRUCK WASH) UPON LOT 30 DP 130510 MARKET STREET, MOLONG.

REPORT IN BRIEF

Reason For Report	To obtain council endorsement of the Planning Proposal
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	1. Planning Proposal Molong Truck Wash ⇩
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 8 TO LEP 2012 - MOLONG TRUCK WASH - 896887

Recommendation

THAT :

1. Council receive the Planning Proposal submitted for land identified as Lot 30 DP 130510 Market Street, Molong, and

2. Forward the Planning Proposal to the Department of Planning and Environment requesting a Gateway Determination in accordance with Sections 55 and 56 of the Environmental Planning and Assessment Act 1979,

3. Request the Department of Planning and Environment, as delegate of the minister for planning, to exercise their plan making powers under section 73A of the Environmental Planning and Assessment Act 1979, and grant council delegated authority to amend the Cabonne Local Environmental Plan 2012,

4. Upon receipt of a Gateway Determination in relation to the Planning Proposal, publicly exhibit the proposal,

5. Provide a further report to council upon conclusion of the public exhibition period to provide details of any submissions received during the exhibition process.

Director of Environmental Services' REPORT

The purpose of this report is to seek a resolution from council to amend the Cabonne Local Environmental Plan 2012, to permit an additional land use being a commercial premises (truck wash facility) upon Lot 30 DP 130510, Market Street, Molong.

The request is subsequent to the success of a funding application submitted by council to the State government under its “Fixing Country Truck Washes Program”. The objectives of the State funded program are to:

· Improve the productivity of heavy vehicles by enhancing the capacity of truck wash facilities and stock effluent disposal facilities

· Improve biosecurity outcomes by cleaning out vehicles to minimise the risk of livestock disease outbreaks

· Improve amenity for local communities.

The subject land is zoned RU1 Primary Production under the provisions of the Cabonne Local Environmental Plan 2012. The site is located adjacent to the Mitchell Highway to the south, and the Molong Sewerage Treatment Plant to the north. The location is ideal to enable establishment of a livestock truck wash and effluent disposal facility, servicing local and long haul livestock transports. Waste from the facility is to be processed for disposal through the adjacent sewerage treatment plant. Under the current zoning the proposed land use is not permissible.

The Planning Proposal aims to amend Schedule 1 to the Cabonne Local Environmental Plan 2012 to permit an additional land use upon the subject land, being a commercial premises (truck wash). The subject land has been acquired by council for the purpose of establishing the livestock truck wash facility.

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To enable the amendment to the Cabonne Local Environmental Plan 2012 a Planning Proposal has been prepared for submission to the Department of Planning and Environment for a Gateway Determination. If the determination is issued, the draft plan would then be placed upon public exhibition, and any additional studies or State agency referrals required by the Department would be undertaken.

ITEM 32 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 887037

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 33 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 887038

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 34 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 887039

Recommendation

THAT Councillors call any matters of urgency.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 35 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 887040

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 24 Ordinary Meeting 27 February 2018

Item 24 - Annexure 1

As part of the Stronger Country Communities funding process, the NSW Government requires Cabonne Council to assess a number of possible projects for the Cabonne Area and then make an overall submission. The NSW Government will then make the final decision on which projects will be funded.

This form is to provide information on your proposed project to Council which will allow us to assess suitability for funding under this programme. Please keep in mind that the information provided on this form may be made available to the public.

Name of Organisation/ Community Group	Orange Field Days Co-op Ltd
Name of project	Information and Education Facility
Contact person	Jayne West
Contact phone	02 6362 1588
Contact email	jwest@anfd.com.au
Postal address	563 Borenore Road, Borenore NSW 2800

What is your project? Please provide a description

The project is construction of an Information and Education Facility at the Australian National Field Days (ANFD) site located at Borenore.
This is a new community building - a purpose built Information and Educational Facility: learning centre. It will provide space for workshops, seminars, product information days, industry skills training and community meetings. The facility will include:

- Large training/multi-purpose room, with appropriate information technology equipment

- Media room, with appropriate information technology equipment (livestream/podcasting)

- Kitchen

- First Aid room

- Female and male accessible/disabled amenities

Purpose of the project?

The new facility addresses the need for an indoor, technologically equipped facility co-located to the ANFD specialist agricultural facilities. It will provide a much-needed space for the ANFD, and also for the activities of a wide range of local community groups and agricultural interest groups.

a) The Australian National Field Days (ANFD) provides a unique opportunity for retailers, primary producers, the general public and government organisations to come together to share information in a hands-on forum. As the oldest annual agricultural exhibition in the country (est. 1952), the ANFD showcases quality exhibitors continuing the long-held commitment to Advancing Australian Agriculture. This new facility will support these aims with the added benefit of providing access to telecommunications technology and modern facilities to enable greater engagement through livestreaming and podcasting of seminars and events.

b) The provision of an Information and Education Facility with modern amenities would also enable the ANFD Committee to hold its own functions, media launches, demonstration days and training days in addition to the Annual Australian National Field Days, which is our vision and commitment to Australian Agriculture.

c) It will also assist the communities of Borenore and Nashdale, as well as the wider community of Cabonne and the Central West Region, as a modern, technologically capable facility in which to hold meetings, small conferences and community events.

The project will have broad ranging benefits for the agricultural sector and regional economy. It will strengthening the ANFD site as a community agricultural education hub which advances Australian Agriculture.

It delivers local economic impact and social infrastructure, supporting the ongoing activation of the economic potential of the Borenore site within the Cabonne Shire.

Further detail on the project – scope of works, location, size of project, work to be done
Scope of works: construct a new building, 23 metres wide x 30 metres long with a 3 metre verandah. Location: 563 Borenore Rd, Borenore NSW 2800. The Australian National Field Days site is located 15km west of Orange at Borenore. The site totals 130 hectares on 2 titles, including 40 hectares of established display site for the annual ANFD with sealed road, water reticulated and power. The lot on which this project is proposed to be built totals 86 hectares. Some existing buildings are owned by ANFD, others by exhibitors. Current facilities include outdoor demonstration areas, on-site parking, agricultural trial areas, 5 permanent toilet blocks, 7 kiosks, cattle and sheep yards, shearing shed, and ATV/4WD demonstration tracks. The Information and Education Facility will be located centrally to the site, north of the existing Administration Building. Size of Project: $616,350 total value. Area of approx. 759m². Work to be done: · Supply of Steel Frame Building · Supply of Concrete Slab · Erection of Shed · Plumbing · Internal fit out (including kitchen installation, gyprock, window coverings, floor coverings) · Paint · Electrical · Information technology installation (telecommunications and internet connection) The site is level and is well suited to the proposed development. The Information and Education Facility will connect to the existing reticulated water system and aerated water treatment plant. The site has a sealed bitumen access road. Telephone and electricity services will be connected to the new building by extension from existing mains.

Projected total cost of project $616,350 (Ex GST)

Level of Funding sought under Stronger Communities Fund
$396,350 *Ext GST

Will your organisation be providing a contribution to the project cost? If so, for what amount?
Yes. $220,000 *Ex GST

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance Yes. A Development Application was lodged through Peter Basha Planning & Development. Current Zoning RU2 - permissible with consent.


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes. Commencement would be expected within 2 months of successful funding notification. Earthworks and site preparation have been completed. The ANFD will call tenders for the appointment of a head contractor. Due diligence checks will be carried out prior to appointment. There will be an agreed timeline negotiated and contracted for the project, with appropriate buffers for unforeseen delays and wet weather. This will be managed on a day-to-day basis by the administration staff and overseen by the sub-committee of the ANFD Board. A 6-month completion is planned, with 2-year time frame as contingency. 1. Project Manager engaged 1 month 2. Building commences: slab, shed and plumbing installation 2 months 3. Internal fit out 2 months 4. Operational occupancy Risks to completion: - No building work can be done during National Field Days (October 2018). - Extensions of time granted under the building contract. - There are few risks to commencement or access as the site is owned and managed by ANFD. - Contingency margins are the responsibility of ANFD.

Who will the project benefit? Both in immediate terms and to the wider community
The development of the Information and Education Facility would provide benefit to a range of stakeholders. The ANFD runs a large Agricultural Field Days for 3 days of the year annually in October. The multi-function area would enable hosting lectures and seminars during the event in an indoor space. During the rest of the year we see this as a new practical learning centre for agriculture, with the capability to podcast or livestream to other sites. This would include engaging national and international speakers to deliver presentations and also allow for remote area farmers to view and engage in activities without the need to travel away from their farms. The ANFD site is currently utilised by: Borenore/Nashdale Men’s Shed; Orange Model Aircraft Club; Borenore Progress Association; Borenore School; CWA; and many other community groups and charities. These organisations currently use the sheds and Administration Building to conduct meetings and fundraising events. These facilities are no longer appropriate to the activities conducted and lack essential connectivity for digital communication. The following groups already use the site and/or have indicated that they would use the Information and Education Facility: Local Community Clubs and Groups: • Orange Model Aircraft Club - Meetings & Functions • Borenore Progress Association - Meetings & Functions • Nashdale P & C – meetings, functions and fundraising activities • Borenore P & C – meetings, functions and fundraising activities • Central Western Group, Country Women’s Association – meetings, functions and fundraising activities • Borenore Branch, Country Women’s Association – meetings, functions and fundraising activities Education: • Nashdale Public School – educational activities for children aged 5-12 years • Borenore Public School – educational activities for children aged 5-12 years Industry • NSW DPI – Meetings, Seminars, Industry days and information sharing days • Local Land Services – Seminars, Industry days and information sharing days • AusWest Seeds – to conduct pasture days and seminars • NSW Farmers Orange Branch – Meetings & Functions • NSW Horticulture Orange Branch – Meetings, industry days & Functions • The Borenore Wine Trial Group – Meetings • MSM Milling Stockfeeds – Trial results, seminars and information days • ANFD – Steer Trial Growers’ day & Presentation dinner • ANFD – Wether Trial Growers’ days & Presentation dinner • ANFD Award of Excellence in machinery • ANFD & NSW Sheep Dog Association – meetings and use as headquarters during trials • Show Horse Council and Australian Stock Horse Association Seminars Commercial The ANFD hosts agricultural machinery dealer demonstration days where major companies invite representatives to update them on new products and improved technologies. The site is ideal as it has land available to demonstrate big items such as tractors and machinery, but it lacks an indoor area to conduct seminars. These commercial dealers include: New Holland Australia; On Trac Ag; Watson Tractors; and John Deere. ANFD does collect revenue from these commercial users and uses these funds to maintain the site. This is a community service opportunity to provide for employment and wealth growth in agriculture through updated technology. Recent commercial users include: • New Holland – Drive Blue Days, workshops and new product releases • John Deere – Drive Green Days, workshops and new product releases • Advantage Feeds Roadshow – free farmer days with speakers from the Sheep and Beef Industry. • Murcott Driver Training – training and seminars. • NAB – Seminars and presentations with keynote speakers.

Supporting Information – community survey feedback, estimated usage numbers or similar
Current regular usage by local community groups: · Weekly: 3 community groups, total 70 people visiting per week · CWA Conferences: 80 people per year · Events and fundraising by school groups: 400-500 per year Industry usage varies, with usage varying from daily, weekly and biannual activities for groups of varied sizes. In addition, ANFD Patronage draws 20,000 visitors, plus 4000 exhibitors per year over 3 days. Visitors and exhibitors are drawn primarily from a radius of 200-300km of Borenore, with 80% of ANFD visitors from the Central West Region. Visitor numbers also include national and overseas exhibitors and visitors. Of these 20,000 visitors, 79% do not attend any other field days. è Based on current rates of usage, the facility will be a crucial addition to the ANFD site. The ANFD supports many organisations and charities in the region by providing space for activities and functions. Currently these are conducted in various sheds on site. The provision of a specific function room with amenities would enable the ANFD Committee to hold its own functions, media launches, demonstration days and training days. It will also assist the communities of Borenore and Nashdale, as well as the wider community of the Central West, to access a facility to hold meetings, small conferences and events. Many local community groups travel 18kms to Orange to hold meetings and functions because of the lack of suitable facilities in our area. As well as being a meeting space and a work environment for one-off events, the Information and Education Facility will host regular gatherings. The types of activities and services that will be run in the Information and Education Facility centre include: • Learning environment for driver training classes • Smaller scale conferences • Coordination centre for events • Product launches • Dealer days • Agricultural education and training by product developers. • Meals during events • Morning and afternoon tea for volunteers during the ANFD More information about current services and events is available online: www.anfd.com.au

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
The Community Strategic Plan, “Cabonne 2025” (March 2012), recognises that Cabonne is a rich rural shire, with farming its predominant industry. The top industry of employment, Sheep, beef cattle and grain farming (17.7% of persons aged 15+) would directly benefit from the project’s implementation as an Information and Education Centre for agricultural learning. It would also be utilised for education and health activities, and provides a community facility to contribute to social infrastructure through clubs, service organisations and community groups. This project will support Cabonne’s agricultural heart. By bringing interactive, hands-on experiences for visitors, including use of updated information technology, the project will also aim to engage younger people in terms of careers and employment opportunities in the area, particularly in agriculture. The facility supports Cabonne’s future directions (Cabonne 2015 Community Strategic Plan): 1. Connect Cabonne locally and to the world – providing contemporary information and communication technology to facilitate engagement between businesses, towns and villages. 2. Build business and generate employment – value adding to businesses in Cabonne, particularly in advancing agricultural enterprises 3. Provide and develop community facilities – providing well maintained education services and facilities to support contemporary learning communities, with this facility available to a wide range of community groups. 4. Grow Cabonne’s culture and community – providing relevant, viable facilities for community groups to use for community events and tourism/visitor engagement. 5. Manage our natural resources – the facility will enable the communication of responsible future farming methods and enable the dissemination of best practice methods for sustainable farming practice. The project aligns with the NSW State Priorities as an enabler of budget and economic growth, particularly for the agricultural industry in the local area andalso state-wide and nationally. The ANFD is a well-established centre of agricultural excellence as an annual agricultural exhibition, and also as an industry and community collaboration space, with engagement and benefits which will be augmented by the Information and Education Facility. The project will support NSW Government’s Regional Development Framework, supporting Cabonne (and surrounding areas) as a growing regional centre and will provide an opportunity to enhance the economic potential of local economies. As a new public facility, the project will provide the kind of infrastructure that improves the lives of local residents, attracts new residents and visitors, contributing to the social fabric of Cabonne, and fosters connection amongst the community. The ANFD has a strong reputation for delivering high quality events for the community and industry. Awards include: · Australia Day Award: Community Event of the Year (Orange City Council Australia Day 2016:) · Finalist: Excellence in Presentation and Marketing (Cabonne 2015 Daroo Business Awards) · Excellence in Sustainable Agriculture (Cabonne 2012 Daroo Business Awards) · Finalist: Best Ongoing Business (Cabonne 2012 Daroo Business Awards)

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
*See attached quotes and detailed budget information. Project Management $29,350 Site preparation $8440 Shed Supply $66,181 Shed erection and plumbing $90,085 Electrical $13,800 Internal fit out $322,794 Technology fit out (IT & AV) $85,700 TOTAL: $616,350 Contingency of 10% is expected.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
The tender list will comprise only local builders from the Cabonne, Orange and Blayney shires. Tenderers will be required to outline details of local sub contractors in their quotation. Tenders have been sought for construction, with local suppliers engaged for supply and installation of all components of the project. It is expected that contracted concreters, builders, electricians, plumbers, plasterers, painters and IT/AV companies will also provide opportunities for their apprentices to engage on the project. Overall, positive economic impacts will be generated through: - Enhancing operation of the ANFD in its charter of Advancing Australian Agriculture - Contributing to regional tourism appeal already generated by the ANFD site - Adding maturity to the ANFD Operation as an important agricultural and tourism resource that contributes to the Cabonne Local Government Area - Providing growth and engagement opportunities for local community groups and service organisations

Evidence of the capacity to maintain any new infrastructure funded? Projects must be sustainable in the long term and able to be operated and maintained beyond the funding period

ANFD is a not-for-profit registered co-operative in New South Wales. The ANFD business structure enables reinvestment in site assets and field day resources. ANFD has been in operation since 1952, with a long history of successful management and operation of the site and sound financial performance.

The organisation has an appropriate governance structure to manage this project. The organisation employs three part time administration staff and one groundsman, all of whom are governed by the Board of Directors. The Board will form a sub-committee of appropriately skilled Directors to oversee the project and would utilise the staff for operational engagement.

All ongoing and operational costs would be borne by ANFD, with commercial users charged a fee for service to assist in covering cleaning and maintenance costs.

All ongoing operating, maintenance and repair costs would be met by ANFD, including asset removal and replacement costs.

	I have attached 2 quotes

ü	I will be able to supply 2 quotes before the application deadline (TBA 2018)

ü	I have attached the project budget

ü	I have given consideration to the processes and procedures outlined in the capital expenditure review guidelines issued by the Office of Local Government

	https://www.olg.nsw.gov.au/sites/default/files/Capital-Expenditure-Guidelines.pdf

For more information please contact:

Naomi Schroder – Grants Officer, Cabonne Council

PH: 02 6392 3267

Email: naomi.schroder@cabonne.nsw.gov.au

Email the completed form to: council@cabonne.nsw.gov.au

Item 24 Ordinary Meeting 27 February 2018

Item 24 - Annexure 7

Name of Organisation/ Community Group Canowindra Challenge Inc
Name of project Canowindra International Balloon Challenge 2020
Contact person Graham Kerr
Contact phone 0427441819
Contact email flyingwineman@gmail.com
Postal address 752 Longs Corner Rd Canowindra 2804

What is your project? Please provide a description

To upgrade Canowindra Showground facilities to industry standards:

1) To install a new high voltage transformer to cope with increasing demands within the showground and camping area NOTE: Professional advice obtained is that the current mains supply transformer is seriously under rated for present needs and does not allow any scope for growth.

2) Remove existing 50 year + old wooden power and light poles, some of which may be deemed to be a public safety risk in the near future NOTE: Professional advice is that several of the poles are nearing the end of their useful life and may pose a public safety risk in the near future. Going forward into 2019 the Directors of the Canowindra International Balloon Challenge consider that given the existing facilities this venue will be unsuitable from 2019 onwards. If a suitable alternative venue could not be found then the current Directors would have no option but to cancel all future events.

3) Replace all existing overhead power lines with new underground feeds NOTE: As in point 2 above once the power poles are removed this also removes the overhead power lines which are also very old. Overhead power lines in the Showground restrict the organisers ability to safely launch a large number of balloons from the main arena. Once this is possible it will greatly enhance the visitor experience and hence add to the appeal and potential visitor overnight stays.

4) Replace all existing 50 year old lighting with modern energy efficient LED lighting. NOTE: Canowindra Showground Trust, of which Canowindra Challenge Inc ( CCI ) is now a registered “User group”, are very concerned about the rapid increase in their electricity bills. This can be explained by the escalating prices of electricity plus the use of outdated lighting systems. The installation of LED, energy efficient, lighting is estimated to reduce the annual power bill by over 65%.

5) Replace existing, non compliant, non weather proof power outlets used by campers and stallholders/sideshow alley users with modern, secure industry compliant power boxes. NOTE: In recent years there has been an escalation of power box vandalism at the Showgrounds which can in part be attributed to the recent granting of RV Friendly status and thus many more overnight free campers. This has resulted in an increase in power consumption, padlocks being cut, and secure power boxes being jemmied open. The proposed installation of new industry standard power outlets will eliminate this due to the fact that each individual outlet will be able to be isolated from a secure central point.

NOTE 2: Our private observations indicate that there are on average 2 or 3 RV “ free campers” at the Showground most nights of the week. This is to be strongly encouraged. However, additional security measures may need to be put in place.

6) Install additional power outlets to facilitate extension of the current camping facilities. NOTE: See point 1 above. The existing power outlets, installed 30 years ago, are the maximum that the present transformer can support. We have identified that with additional power with an upgraded transformer, the current facilities can be quadrupled.

7.) To refurbish the Burdett Hall pavilion including replacement of the leaking roof. This hall is used as our Event management office, Flight Director’s office and Pilots briefing centre during the event. As such it is housing an ever increasing complex array of electronic technology, like NBN connection, security alarms, computers, weather monitoring station and high speed printers, copiers and saleable merchandise. This is the only building suitable for this purpose at the Showground. Most of this equipment is already owned by CCI. The leaking roof also drips onto the main power distribution board ( temporarily covered with a waterproof sheet). The hall will also be used as a balloon repair station and a pilot training facility throughout the year. The refurbishment of the Burdett Hall will make it useful for additional community uses like art shows and community meeting room etc.

Scope of Works
Presidents room
To remove and replace timber threshold at main door
Repair timber bearers and joist at entrance to floor
Replace water damaged beam in roof
Remove water damaged wall sheeting, replace stud work , resheet wall and paint
Remove and replace 2 water damaged windows with aluminiun windows
Office and adjoining Hall
Repair water damage ceiling and paint in office
Remove and replace 7 rotted windows and replace with Aluminium with security grill.
Close in office side door and secure building
Clad-Line all walls to window height with lining and seal / paint
Main Roof
Remove entire rusted corrigated roof sheeting and guttering
Replace batterns
Supply and install insulation blanket including sarking
Supply and install new colourbond roof sheeting to match the new sheep pavillon and new amenities block.
Supply and install new colourbond gutter, including downpipes
Supply and install all new colourbond flashing , ridgecapping, etc
General
Remove all debris from site and leave clean on completion

Purpose of the project?

The Directors of CCI have a long range strategic plan to host an Internationally sanctioned Category1 world championship event. This strategic plan has identified a number of shortcomings in local infrastructure and facilities. Before we can make a bid for the sanction we have to convince the world sanctioning body, the Federation Aeronautique Internationale (FAI ) that we, in fact have world standard infrastructures in place. The last time CCI hosted a national Australian Balloon Championship ( held biannually ) was in 2014. Although we have placed bids, we have been unsuccessful due partly, to the reasons stated above ie. Substandard facilities for balloonists and visitors.

To enhance financial sustainability of the event by increasing income from visitors for the event, reducing overhead costs eg. Electricity and securing a “home base”/ pilot briefing centre/ balloon building and repair station for NSW balloonists. No such facility exists for ballooning anywhere in Australia, thus adding to Canowindra’s reputation as the “Balloon Capital of Australia” formally recognised in 1986.

Canowindra Showground Trust manages Crown Lands to ensure their usefulness and accessibility to User Groups and the general community of Canowindra. This project will also enable other groups to host world class events. The trust has been unable to secure funding for this large scale infrastructure development

Further detail on the project – scope of works, location, size of project, work to be done
Location is Canowindra Showgrounds. Scope of works a s detailed above. Wednesday 31^st January 2018 Re Canowindra Showground “ Electrical Upgrade Project “ “Private and Confidential” To Whom it may Concern This Preliminary Best Estimate for the exciting new scope of works proposed to upgrade the Canowindra Showgrounds is aiming to achieve · New Pole type Substation suitable for the additional Power Requirements · Removal of existing Aerial Cable Feeds and Timber Pole Structure · Installation of New Customer Underground Supply Feeds · RV Friendly Power Supply Turrets · Future Proof Three Phase Supply Points · New Main Showground Lighting Towers & LED Lighting · New Area LED Lighting · Solar Lighting Options · Connect Existing Services to the New Electrical Infrastructure Scope of Works Required As indicated in the Enacon Group Proposal Stage 1 Level 1 High Voltage Works $ 60,000.00 Ex GST Stage 2 Level 2 Low Voltage Works $ 25,000.00 Ex GST Stage 3 Removal of Private Existing Assets $ 15,000.00 Ex GST New Supply Feeds for RV Connection Turrets Existing Buildings and Toilet Block $ 54,500.00 Ex GST 3 x 32A Three Phase 3 x 20W LED Area Light & Pole 32 x RV 15A IP Rated Supply Including All Labour for Installation & Test Golf Course Fence Line $ 59,200.00 Ex GST 4 x 32A Three Phase 4 x 20W LED Area Light & Pole 40 x RV 15A IP Rated Supply Including All Labour for Installation & Test Road Way Fence Line $ 68,200.00 Ex GST 4 x 32A Three Phase 6 x 20W LED Area Light & Pole 40 x RV 15A IP Rated Supply Including All Labour for Installation & Test Stables $ 51,600.00 Ex GST 3 x 32A Three Phase 4 x 20W LED Area Light & Pole 28 x RV 15A IP Rated Supply Including All Labour for Installation & Test Showground Inner Left & Right $133,500.00 Ex GST 7 x 32A Three Phase 7 x 20W LED Area Light & Pole 102 x RV 15A IP Rated Supply Including All Labour for Installation & Test Installation of New Showground Light Towers 2 x 20m Free Standing Light Towers 4 x 960W LED Flood Light ( 2 per Tower ) 2 x Control Boards with ELSEMA Remote PID Access 2 x Load Control Contactors to Suit Including All Labour for Installation & Test $ 28,400.00 Ex GST Portable Solar Light Trailers 4 x Single Axle Custom Trailer 4 x CORSO Solar Panel , Battery LED Sensor Flood Including All Labour for Installation & Test $ 7,800.00 Ex GST Special application for Required Safety Lighting where off street or Golf Course Parking is required for the Patrons During Special Events. If Registration is Required for RWC then additional Cost involved Solar Analytics Monitoring & Control 6 x Din Rail CT Clamp Style Monitoring Device & 12 Month Subscription Including All Labour for Installation & Test $ 2,200.00 Ex GST This Will allow accurate and Time Stamped use of power per leg A B C Phase Load Monitored, load accessed and Time of Use. Consultancy & Project Management Fee $ 9,000.00 Ex GST Trenching Required for full Scope of Works Due to the Lack of Drawings and information available about existing Services that might be located in an underground easement, All Trenching and Earth Works will be completed with due care but in the case of any unforeseen damage that may occur to existing Ground services, ALL repairs are to be paid for by the Customer. Existing on Site Supply With the removal of the over Head Sub Feeds to the existing Buildings on the site Additional Costs will be incurred on a do & charge basis due to the unforeseen issues that may arise from working with any existing electrical works that may be of poor standing or that might not now meet the current levels of installation qualities required. This will be an exciting Project to be involved with and the End result will allow Canowindra Showground to take on large scale events with confidence. Estimate will need to be re-evaluated in 3 months due to possible product increases Total Project Best Estimate 31/1/2018 $514,400.00 Ex GST

Projected total cost of project $706,200

Level of Funding sought under Stronger Communities Fund
$706,200

Will your organisation be providing a contribution to the project cost? If so, for what amount?
NO

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance No


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes.- We have firm quotes and a guarantee that the work can be undertaken and completed before the end of 2018. Please note all contractors who have provided quotes have assured us that their work can be completed within three months of the approval of this grant application. At the end of the day we must have this project completed before the April 2019 Canowindra International Balloon Challenge to maintain credibility with the International Ballooning fraternity. For the sustainability of this major event CCI needs to have a regular income. This will in part be funded from the increase in onsite camping facilities and fees generated.

Who will the project benefit? Both in immediate terms and to the wider community Canowindra International Balloon Challenge Canowindra Showground Trust Canowindra Show Society Team Penning Central West Canowindra Pony Club Canowindra Golf Club Canowindra Trotting Club Canowindra Sports Shear Canowindra Lions Club Canowindra Squash Club Alikinetic Dance Studio Due to the infrastructure improvements the facility will be much more accessible to other community groups and allow for expansion of the present users into the future. Canowindra Golf Club have expressed a desire to host “out of town” golfers for “golfing weekends” who would camp in the expanded showground camping area adjacent to the Golf Club. The wider community of Cabonne Shire will also benefit by hosting events at the Showground and attract more visitors to the Shire, some of whom may desire to relocate here.


Supporting Information – community survey feedback, estimated usage numbers or similar Please refer to CCI Post Event Analysis report presented to Council annually This has been widely reported over many previous events, but in summary…. $2 million injected by the event into the regional economy annually and growing 15,000 visitors to Canowindra over a 9 day period Support of many local community, sporting and school groups by CCI annually It should be noted that for the 2017 event there were 343 campsite nights booked at Canowindra Showgrounds. As at the 9/02/2018 we have confirmed bookings for 1117 campsite nights at the showgrounds. It is reasonable to multiply this by 1.6 to calculate the number of people involved. This is due largely to CCI putting on additional events mid week which has resulted in people coming and staying for a longer period ie: staying the whole week rather than just the last weekend multiplying the regional economic benefits to the community. For 2018 the additional power required will be supplied by hired generators thus reducing income for CCI. The planned works as outlined above will remove this additional expense PLUS remove existing potentially unsafe power poles and outlets.


Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
Section: Future Direction 2 Objective: Build Business and Generate Employment CSP No 2.2: 'Coordinated tourism product and a thriving visitor industry in Cabonne' Section: Future Direction 3 Objective: Provide & Develop Community Facilities CSP No 3.3 'Sporting, Recreational, Council and community facilities and services are maintained and developed' Section: Future Direction 4 Objective: Grow Cabonne's culture and Community CSP No 4.4 'Community events build visitation, generate investment and strengthen community well-being'

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
1. Electrical works $514,000 Surveyors estimate attached. Please note Estimates will need to be re-evaluated in 3 months due to possible product increases 2. Burdett Hall refurbishment Two quotes attached $154,000 3. Project manager Fees to supervise sub contractors and oversee that the quoted work is completed in a satisfactory way. $9000 Sustainable Energy Pty. Ltd. Cowra 4. Cabonne Council Administration fees 5% (If applicable) $29,200 NOTE: It is requested that Cabonne Council waive this fee and consider this as a contribution “in kind” due to the fact that Canowindra Challenge Inc. is a not for profit community based organization. If this were the case please deduct $29,200 from the total cost of the project. TOTAL……………$706,200

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
We have detailed quotations from local suppliers, as much as is possible. Due to the specialised nature of much of this project contractors from outside of the local area will need to be engaged. However, local builders and contractors will be our preferred suppliers wherever possible.

Evidence of the capacity to maintain any new infrastructure funded? Projects must be sustainable in the long term and able to be operated and maintained beyond the funding period

The long ongoing maintenance of the proposed works is the responsibility of Canowindra Showground Trust. The $10,000 annual user fee that CCI pay the Trust will enable them to reduce overheads and apply funds to maintenance. This will be facilitated by increased revenue to CCI from increases in camping numbers.

x	I have attached 2 quotes

	I will be able to supply 2 quotes before the application deadline (31 January, 2018)

x	I have attached the project budget

x	I have given consideration to the processes and procedures outlined in the capital expenditure review guidelines issued by the Office of Local Government

	https://www.olg.nsw.gov.au/sites/default/files/Capital-Expenditure-Guidelines.pdf

For more information please contact:

Naomi Schroder – Grants Officer, Cabonne Council

PH: 02 6392 3267

Email: naomi.schroder@cabonne.nsw.gov.au

Email the completed form to: council@cabonne.nsw.gov.au

Item 24 Ordinary Meeting 27 February 2018

Item 24 - Annexure 9

Name of Organisation/ Cumnock & District Progress Association Inc. Community Groups On behalf of : Cumnock & District Progress Assoc Inc. Little Athletics Cumnock Racquet Club Cumnock Swimming pool committee Cumnock Swimming Club
Name of project Cumnock Recreation Precinct Landscape Masterplan
Contact person Rhonda Watt
Contact phone 63661638 /0429661638
Contact email weaniewatt4@bigpond.com
Postal address Tenanbung 494 Bywong Road CUMNOCK NSW 2867

What is your project? Please provide a description

The design principles for the Landscape Masterplan are:

1. Create a regional multi-purpose sporting facility which can support local schools, groups and host major sporting events in the long term;

2. Make Cumnock a place where people want to be and break their journeys;

3. Provide cohesive active and passive activities that appeal to all age groups;

4. Establish a tree planting strategy which protects high value trees and phased replacement & reinforcement of other site trees; and

5. Design robust and durable landscape infrastructure and elements which can be easily maintained.

Purpose of the project?

The project aims to provide improvements and benefits for people of all ages from children, carers to the elderly. Also, individuals and groups interested in active and passive recreation experiences from walking, jogging, cycling, meeting & greeting to athletics, tennis and squash to name some.

Cumnock's recreational precinct vision has come about through the close working relationship of the various sporting groups and stakeholders with a mutual desire for Cumnock to sustain existing and attract future sporting events. These include: Cumnock Progress Association; Cumnock Little Athletics; Cumnock Racquet Club; Cumnock Swimming Pool Committee and the community as a whole.

The close working relationship of these Cumnock committees and promotion of the project through the Review newspaper reflects the townships unity and demonstrates how everyone’s considerations and needs have been integrated. This is considered to bring great strength and reality to the vision of the Cumnock Recreation Precinct Masterplan.

It is strongly believed that by working together maximum open space improvements can be realised, thus greater community benefit too. Many locals provided a 'wish-list' of improvements and things they would like to see at an initial community consultation meeting on 14 December 2017. This was followed up by another community consultation meeting on 18 January 2018 where the Preliminary Landscape Concept Plans were presented. The community felt they had been included in the design process, given opportunity to comment, feel excited by the proposals and able to provide further ideas.

Further detail on the project – scope of works, location, size of project, work to be done
The project has been divided into the following scope of works and deliverables: 1. The Oval, Oval Surrounds & Outer Fields: The proposals aim to create an attractive ‘village green’ setting with a white picket fence, trees planted for shade and shelter with seating under, enhancement of facilities for athletics, to create a continuous footpath/ cycleway around the oval and maintain the landscape setting. Proposals to enhance the oval and surrounds for athletic purposes include: ● Installation of a new white picket fence to reinforce the village green concept ● Realignment of laps & straight track, levels adjusted to create a flat running lap track, finish line relocated to allow for a longer run-off ● Additional field event facilities ie. discus, shot-put and long jump ● Timing gates ● A new, larger covered area which offers valuable weather-proof space during training and games and extends the kiosk/ BBQ area offering better food and refreshment services ● A new storage shed which provides an administration area during carnivals and events and storage for valuable equipment ● Irrigation system to oval grass area which offers a better all year round play surface and water use efficiency Proposals to enhance passive, unstructured recreational opportunities within the oval surrounds include: ● Extension of a 2.5m wide footpath/ cycleway to the north of the oval (this provides a continuous linkage) ● Seating benches & tables located under trees to provide social nodes ● Formalise parking area and roadway at oval entrance with clearly defined vehicular and non-vehicular areas ● Replacement tree planting to define the oval ● Additional tree planting along boundaries and in groups throughout the site to provide better shade & shelter ● Irrigation system to the newly planted trees which ensures their best success and water use efficiency 2. Structured Sports & Active Play These proposals aim to offer ‘quick win’ facility improvements to the local sporting groups and include: ● Completion of tennis court lighting ● Replace the original tennis court fence ● Tree planting and seating adjacent to court ● Install an electric BBQ and shelter within the pool ● Trim trail equipment (2no. pieces) 3. Entrance & Arrival Proposals to enhance the gateways into the site at Obley Street and McLaughlan Street include: ● Widen the existing single width road off McLaughlan Street (to the oval) to two lanes ● Create a formal entrance into the oval (opportunities for design competition with local students) ● Tree lined avenue with night-time uplighting and irrigation system ● Extend existing footpath and introduce a pedestrian crossing over McLaughlan Street providing safe linkages with the school ● Design & install sculptural pieces (2no.) at primary road entrances (as part of a town-wide theme) ● Interactive sculpture park (sculpture garden with adventure play opportunities) ● Additional ornamental tree planting throughout the site for shade, shelter & seasonal interest

Projected total cost of project $ 469,568.00 This includes 10% contingencies $15,000 Consultation & Advisory- Site and structural supervisor and specialist input. Still missing from the Budget is the cost of discus cage/ and electrical quote and some cement pads for trim trail equipment. I will get this done ASAP

Level of Funding sought under Stronger Communities Fund
100%

Will your organisation be providing a contribution to the project cost? If so, for what amount?
· Cumnock & District Progress Association/ Mayors funding $3300 : Initial engaging costs for Celia Baxter (Living Edge Design) · Cumnock & District Progress Association/ Cabonne Council $19,626.74 Interpretive signage Program within Recreation precinct and village · Cumnock & District Progress Association : In kind – Implementing of memorial tree planting program /memorial seating · Cumnock & District Progress Association together with Little Athletics: In kind-Implementing youth projects as part of beautification and ownership program · Little Athletics: In kind: Organisation & Volunteer maintenance of grounds to host suitable sporting days and training · Little Athletics: In kind: Commitment to tree watering program

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance No, we have been advised by Cabonne Council that we are Exempt Development therefore not needing DA certificate on project.


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Local businesses have been approached for quotes and are fully engaged in this project. From the beginning we have worked hard to find a committed group who will work within the time frames required and suitably do the requested improvements on time. We do believe we can deliver in the time frame required. A schematic diagram below shows how the project will be phased over a 2 year period starting with the high priority project.

Who will the project benefit? Both in immediate terms and to the wider community
The groups and people who benefit through the various work stages have been outlined below. 1. The Oval, Oval Surrounds & Outer Fields: Little Athletics have 120+ children who train each Friday where they exercise and gain valuable skills, often going onto regional and state finals. The children who attend little A’s are from throughout Cabonne - so the area we speak of benefits a huge radius of children. The long-term vision for Little A’s is to be able to attract and host regional carnivals with upgraded facilities for training and playing. Cumnock Public School hosts an annual knockout carnival with children attending the event throughout the region. Playing netball and soccer between500 - 800 children can fill this space, plus their families and supporters, thus bringing a friendly social mix of sport and rivalry. In addition, communities throughout Central NSW converge on the oval to compete in this carnival which has been part of Cumnock DNA for 52 years. The school utilises this area on other days for athletics carnivals, with other schools travelling from within Cabonne. The school also have athletics trials, practice days, fun runs, clean up Australia and 4 day athletic clinics. It is considered that many children and families in the area will benefit from the improvement of this existing facility. The larger shelter/ covered area provides a valuable social gathering space to congregate or have some family time. Therefore, it is considered high value with many positive outcomes throughout Cabonne and the Central West. The extension of the footpath/ cycleway, with adjacent seating dotted along under the trees, is considered to benefit the community, but also people who stop in Cumnock to break their journey either for short or overnight stays. This improvement offers a diversity of unstructured recreation activities ie. walking, scootering, skating, cycling etc. Providing a clear roadway and parking areas at the oval entrance allows safer vehicle circulation and traffic free areas where children and adults can socialise, play and enjoy with greater ease. Demountable bollards restricting vehicular access onto the footpath/ cycleway (unless permitted and managed for large sporting events) creates clear definition between the parkland and formalised entrances and access, thus a safer environment for active & passive recreation. The tree replacement strategy recognises the importance of the 1950’s Elm and Privet planting which defines the oval, creates a significant feature within the landscape setting and provides important temperature cooling in the hot summer months. However, due to the compromised health & vitality of the Elm trees (due to the Elm beetle) and the Privet (a noxious weed), existing trees will need to be removed to allow replacement tree planting and to ensure this landscape and visual asset is managed and maintained. Cabonne Council have already commenced the replacement of Privet with Pyrus nivalis (Snow Pear) and the Landscape Masterplan embraces this replacement strategy whilst also proposing selective removal of some of the severely compromised Elm trees. An Arboricultural Report will be carried out to as part of this process. The tree replanting offers scope to revive ‘memorial planting’ initiatives and allow people the opportunity to dedicate and recognise community pioneers and volunteers. This can occur throughout the park, in particular the memorial gardens. 2. Structured Sports & Active Play The Cumnock Racquet Club, located within the Cumnock Community Centre (built in 1977 through the ‘The Red Scheme’), has always been a very strong group within Cumnock. The Tennis club which started sometime in the 1950’s still has a strong membership base hosting two tennis and two squash competitions each year which are highly attended, plus social games in between. Drawing competitors from throughout Cabonne it is a highly regarded asset to the Cumnock community. The lighting and fence improvements would enhance the facility and enable this group to continue with strength. Better access and aesthetic improvement surrounding the court would also make the space more social for family and friends to play and assimilate. The Cumnock Memorial Swimming pool was opened in 1964 with much voluntary fundraising, planning and partnership with Council. It is run by a volunteer Committee and Cabonne Council employs life savers and duty officers. The swimming pool continues to be a valuable asset for the community with a strong swimming club meeting twice a week for training, hosting carnivals and trial events. The Cumnock Public School also utilise the pool area for intensive learn to swim programs and host carnivals for other Cabonne communities in a 3 way carnival exchange between schools. In order for the school to offer swimming as a summer sport and host other larger carnivals, facility improvements are required. All age groups within the community and visitors gain benefit from additional play/ trim trail equipment as it provides opportunity for unstructured recreation and fitness. The trim trail items located adjacent to the existing basketball courts allow for clear sight lines over the adjoining play facilities which makes it easier for parents and carers of young children to use. Also, it’s close proximity to the amenity facilities on Obley Street make it appealing for visitors to use on their journeys, whilst utilising the other park facilities. It is envisaged that the trim trail equipment will provide a meeting place within the park. 3. Entrance & Arrival Creating a sense of arrival into Cumnock village and the site offers widespread benefits to locals and visitors who stop briefly or those who stay in Cumnock overnight or longer. Cumnock Progress has spent the past 10 years trying to deliver the vision of a park as part of Cumnock’s entrance and arrival experience. In recent times this ambition combined with Cabonne Council allowed a vacant block of land in the heart of the town centre to be purchased. Adjacent to the Cross Road community building it has Obley Street frontage, views over the creek and parkland beyond. With the sites close proximity to clean public amenities and open space it has the potential to be a perfect stopping point for everyone. With the Main Street beautification project consisting of tree plantings, improved pavements, extra walking trails, trim trail equipment, interpretive directional and historical signage, an interactive sculpture park with opportunities for adventure play would complete this vision. In conjunction with the creation of the Animals on Bikes trail, traffic on the Banjo Patterson Way has increased with people regularly wanting to stop in Cumnock for a break. By enhancing this block it would complete the last piece of the jigsaw puzzle and tie the Obley Street arrival sequence together, celebrating Cumnock as a destination. Children at the pre-school and school are encouraged to become involved in public art initiatives. Throughout the project there are opportunities for this ie. entrance gate into the oval, interactive sculpture garden with adventure play opportunities, directional signage with mosaic artwork and gateway entrances at Obley Street and McLaughlan Street. Community involvement for art placement in this area gives ownership and potentially reduces vandalism.

Supporting Information – community survey feedback, estimated usage numbers or similar
Cumnock Progress has held (2) consultation meetings for the project 14^th December 2017 & 18^th January 2018. Each time community members and sporting group representatives have attended these meetings. Expression outlining the project was advertised in the Cumnock Progress Review x 2 times over Dec & Jan for comment and feedback- All comments have been positive and supportive from this advertising. No survey was conducted but verbal feedback has been in complete favour of improvements. ● Little A’s 120 + children each week + potential for zone carnivals ...300 children along with their families and supporters – over a two day weekend event ● Cumnock P & C Knockout netball & Soccer carnival each year potential ranges from 500 -800 children + at the event and their families and supporters ● Cumnock Swimming pool – open to community ● Cumnock Public School hosting school three way swimming carnivals with over 100 children each carnival (Involves other communities from Cabonne) ● Intensive swim program –ages 6mths -12 years. Swimming lessons to level 1-2-3 stroke correction. 45 children per day. Helping 54 different children learning to swim throughout this program ● Private swimming lessons (One on One) Tues- Thurs- Friday – 6 children per day (18 per week) over the length of the swimming season. ● Cumnock Public School- 50+ children Swimming for sport each Friday ● Cumnock Swimming Club 50 + children twice per week /– Swimming club carnivals @150 + children each carnival 350 ppl to the pool ● Cumnock Public School hosting school hosting 3 way athletics carnivals 140 + children each carnival (Involves other communities from Cabonne) ● Cumnock Public school would like to host OSSA athletics carnivals - Potential for 400 children from the 12 small schools. ● Cumnock Racquet club Tennis 35 x 2 comps per year + social games for community Racquet 45 x 3 comps per year ● Cumnock Preschool 25 children x 4 days/week: The children utilise this area for Discovery days-practice sports- flying kites- adventure walks ● Health Aqua aerobics for ladies- each Monday – open to community (Run by Molong Health one) ● Healthy morning swimming for community (if life guard is available) ● Play ground and walking area’s – open to entire community and visitors ● Elderly community/ young mothers and children will utilise the walking and trim trail equipment- open to all community It is envisaged that these improvements will benefit the community as a whole from preschool age, sporting groups to the elderly. Overall the identified needs and requests for improvements have come from within the community, so we see and hear the needs. The requests come from different age groups overall.

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
Cumnock & District Progress Association has a strong relationship with Cabonne Council- always working towards Community strategies and planning. The Cabonne Council Community Strategic plan for Cumnock has vision of improvements in the town central area with Beautification and re-modelling some area’s for safety and better utilisation. We are very much aligned with Cabonne with a “big picture” vision in mind. Another way we are Aligned with Cabonne Council is the partnership $ for $ program Cumnock & District Progress undertake with applications for community Assistance projects every year. This opportunity and working relationship always enables us to improve and upgrade facilities. We work with the entire community often assisting many committees to plan, improve and sustain their facilities for a bright future.

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
Budget is attached. Due to Christmas/ New year break and Australia day Long weekend- we are still working on getting many second quotes.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
The Cabonne area has very good accredited businesses capable of successfully undertaking the projects involved. ● Cabonne Council – Have capable locally employed people to implement, oversee and complete projects determined within this proposal. ● Molong Ready Mix has been a business in Cabonne for (50 years) with the new owners now in their 8^th year. A family run business employing 3 permanent plus casual staff. ● Tilmac – Shed World Molong- has been in business in Cabonne for many years employing local people from within the area. ● Fencing one Molong is a family run business in Cabonne. It is a very versatile business- with much product range and experience. It can cater to projects in communities / schools and private dwelling. Employing local people is a key. ● Symtech Engineering is a local self employed tradesman – fitting and machinery trade of 15 years. Lives and operates in Cabonne ● Monte Carlo Store Creek Pty Ltd is run by two local families in Cabonne, being in business for 12 years. A very reliable business supplying farm and custom made fences and structures ● Peter Downey- serving as a concreting and building specialist in the Cabonne/ Cumnock area for some 50 years- Peter is a self employed tradesman with much experience and qualification. ● Dubbo Lighting Centre has been in business since 1976 – employing local Dubbo and district people. ● Imagination Play is a business catering to play/ fitness and heath equipment throughout Australia. ●

Evidence of the capacity to maintain any new infrastructure funded? Projects must be sustainable in the long term and able to be operated and maintained beyond the funding period

Cumnock Community have always ensured infrastructure is maintained and secured. With a Strong voluntary base we have continually keep our assets in a well maintained order. We respect and value any new improvements to the community.

Cumnock & District Progress Association work tirelessly on projects within the community to make sure standards and maintenance is a priority within the community.......

Ease of access to safe and well maintained facilities is key. Therefore, consistent materials within the site and Cabonne are being proposed ie. Picket fence is similar to that installed at Molong Oval, concrete footpath/ cycleway extended etc.

With regard to tree replacement, the tree palette that has already been selected by Cabonne for their performance and durability is retained and reinforced ie. Pyrus nivalis (Snow Pear) etc.

	I have attached 2 quotes

	I will be able to supply 2 quotes before the application deadline (31 January, 2018)

x	I have attached the project budget

x	I have given consideration to the processes and procedures outlined in the capital expenditure review guidelines issued by the Office of Local Government

	https://www.olg.nsw.gov.au/sites/default/files/Capital-Expenditure-Guidelines.pdf

For more information please contact:

Naomi Schroder – Grants Officer, Cabonne Council

PH: 02 6392 3267

Email: naomi.schroder@cabonne.nsw.gov.au

Email the completed form to: council@cabonne.nsw.gov.au

ITEM 1 - INVESTMENT SUMMARY

REPORT IN BRIEF

Reason For Report	To provide Council information in relation to Council's investments
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b Maximise secure income through investments
Annexures	1. Investment Summary December 2017.pdf ⇩ 2. Investment Summary January 2018.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 893988

Senior Accounting Officer's REPORT

Council’s investments as at 31 January 2018 stand at a total of $43,559,549.

Council’s average interest rate for the month was 2.46%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of January, however Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.68%.

Council’s investments are held with multiple Australian financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for December 2017 and January 2018 is attached for Council’s information.

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph January 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 898246

Senior Rates Officer's REPORT

Rate Collection Summary to 31 January 2018 is attached for Council’s information. The percentage collected is 58.3%, which is similar to previous years.

The due date for the third instalment is 28 February 2018.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 899848

General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 883158

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

There following allocation of funds was made in the past month.

Cumnock & District Progress Association	Contribution towards preparation of landscape plans	$2000
Molong RSL Sub Branch	Contribution towards cenotaph project at Molong Village Green	$3000

ITEM 5 - CABONNE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	To inform Council of matters raised at the most recent Cabonne Small Towns Development Committee Meeting
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.b Implement CBD promotional activities and works in consultation with businesses and progress associations
Annexures	1. STDG minutes 13 feb 2018 2.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 899107

Community Engagement and Development Manager's REPORT

Council Small Towns Development Committee met for the first time in 2018 on 13 February. Council’s Community Engagement and Development Manager provided an update on a number of areas in the economic development section, including the NSW Stronger Country Communities Fund grants program, Council’s Community Assistance Program (CAP) grants and Council’s Village Enhancement Program.

Representatives from Molong, Cudal, Manildra, Yeoval and Mullion Creek attended the meeting and provided reports on events and issues in their villages. One matter raised during general discussion was the effect of hot weather on Australia Day events in a number of villages and the possible need to reschedule celebrations to morning time slots to beat the heat.

However, this presents a problem for those villages visited by the Australia Day ambassador and official party, who attend ceremonies at three villages on a rotational basis each year. This requires some celebrations to be held in the middle of the day and during the afternoon when the temperature is the highest and air-conditioned venues are not always available.

Minutes of the Small Towns Development Committee meeting on 10 February 2018 are attached as an annexure.

The committee is scheduled to meet again on Tuesday 10 April 2018.

ITEM 6 - AGE OF FISHES MUSEUM UPDATE

REPORT IN BRIEF

Reason For Report	To update Council of the latest activities at the Age of Fishes Museum at Canowindra
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.2.1.b Promote visitation and tourism activity within Cabonne through accessing and showcasing local museums
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 898870

Community Engagement and Development Manager's REPORT

The Manager of the Age of Fishes Museum at Canowindra has provided the following report on the Museum’s activities to the end of January 2018:

Item 1 - Figure 1 Number of Visitors by Month

For the month of January the level of patronage was 839 people in 2017 and 770 people in 2018. This was 69 less people. This could have been due to the lack of media advertising and promotion in 2018 and also due to the extremely hot weather.

Comparisons between the years 2017 and 2018 have shown:

· Total visitation to the VIC in January 2017 was 111 people

· Total visitation to the VIC in January 2018 was 210 people.

· Yearly increase of 47% percent over this time compared to 2017.

· This was partly due to the television show “Back Roads” which focused on Canowindra and because we open at 8am every morning (except Tuesday and Wednesday).

· Total visitation to the AOFM in January 2017 was 728 people.

· Total visitation to the AOFM in January 2018 was 560 people.

· Yearly decrease of 23% over this time compared to 2017.

Item 2 - Figure 2 Adjusted Total Revenue by Month

As per the graph, comparisons between the years 2017 and 2018 have shown:

· Adjusted Total Revenue to the AOFM in January 2017 was $11,247.

· Adjusted Total Revenue to the AOFM in January 2018 was $8,893.

· Yearly decrease of 21% over this time compared to 2017.

· Item 3 - Figure 3 Retail Sales by Month

Retail Sales are those covering the gift shop. As per the graph, comparisons between the years 2017 and 2018 have shown:

Month	Yearly Comparison
January	-$962
February
March
April
May
June
July
August
September
October
November
December
Total	-$962

· Stock takes are now taking place every three months. Negative figures from 2017 such as balloon glow tickets have been removed from the system.

· MYOB fails on a daily basis and stock that is known to have been sold has not been deleted from the system.

Item 4- Figure 4 Spend per Person by Month

Spend per person is currently averaging $11.43.This is $1.01 above last year’s average resulting in an increase of 12%.

Item 5 - Marketing and Promotion

Marketing

· The Age of Fishes Museum Web page, Facebook and Blog sites.

· John August, Radio 2 RSR Sydney, will be promoting The Age of Fishes Museum.

· Sydney Weekender has been filming in Canowindra – this will be shown in March.

· The Age of Fishes Museum display to be held at the Cowra Visitor Centre for the whole of April.

· Holiday Fossil Dig on Wednesday 10January.

· Proposed “buy one adult get one free tickets” (February/March) for Canowindra and Cowra residents.

· Need to reprint all brochures as almost none left (approximately $600) for 4,000 copies of our two key brochures.

· Bill Watson advised us that we cannot use the billboard at the Golf club as Falls Wines wants to keep it (even though the business has been sold).

· “Welcome to Canowindra” information packs for new residents (which promote the museum and volunteering) have been given to the preschool and two real estate agents in town.

· Invitation to the Winter and Spring Gem Shows in Canberra in May and November– free display for the Museum.

· Funding for temporary Tourism Promotions Officer has finished ($10,000). The Canowindra brochure and web page have been completed. Cath is now working from home.

Item 6 - Current Projects

Visitor Information Accreditation

· Will be inspected in March by the Tourism Group.

· All documents have to be updated for the inspection.

· Please see attached summary of the AOFM documents.

Audit of assets in the Museum

· Almost completed. Need to finish the railway shed and the container.

· Showground slabs will be audited when they go into the new storage facility.

Slab Loans Summary

· Please see attached summary.

· Some slabs were given away in the past.

· Have contacted the Australian Museum for a summary of all the AOFM slabs and casts that are in their possession and what loan material we have from them.

· Email from Fran Dorey (Exhibition Project Manager) stated that “I understand the documentation was not done as well as it should have been at the time”.

Request for slab loan by Dr Yong Yi Zhen

· Request from Dr Yong Yi Zhen (Senior Research Scientist (Palaeontologist),Geological Survey of New South Wales, NSW Department of Planning & Environment, Londonderry), for the Mandageria fairfaxi model (which they own) and a slab.

· Slab 166 from the Orange Regional Museum is to be returned on the 13February.

· Could possibly use this one as it is easy to transport.

Scanning of the Fossils site

· Asked Dr Yong Yi Zhen for advice on scanning the fossil site. No assistance available.

· Will be following up with the mining company that scanned our farm.

Donations

· Donation of gems, minerals and rock specimens by Canowindra resident Colin Chick– to be decided at the February meeting.

· To be used for educational purposes in the Education Den.

MYOB and Broadband

· Currently paying Telstra $250/month for 3 phone lines, fax machine use and the internet.

· Also paying Eftel $214/ every 3 months for the internet. (Not sure why)

· Telstra has offered unlimited broadband and one phone line for $150/ month.

· Would like to cancel Eftel and use the savings to buy the new MYOB system so that our finances run efficiently.

Volunteers

· ABC Radio Community Service announcement for AOFM volunteers.

· Met Janette Davie from Orange Region Tourism- suggested a volunteer recruitment card for each Council.

· “Welcome to Canowindra” new resident packs given to the preschool and real estate agents in Canowindra.

Maintenance

· Electrical system repaired. Switch board still needs emergency cut-off switches – this is a legal requirement.

· Hose reel valves have to be replaced as it is a new legal requirement.

Approval to Exhibit a Lungfish

· Still being processed.

Item 7 - Completed Projects

Activities for Primary School Students

· When did animals first appear on the Earth

· Fossil rubs

· How do fish float?

Item 8 - New and Planned Projects

Maintenance

· MYOB replacement.

· Computers and antivirus protection.

· Macquarie Security - for the notification of the alarm going off.

New Activities for the Museum

The Men’s shed have been asked to build the following:

· 3D fish that students can build.

· Parts of a fish that students can assemble.

· Wooden clock.

· Wooden continents.

· Quoit and hoop activities.

· Fish for “catch the Canowindra Grossi”.

Suggested Activities for the Museum

· July 2018, 25 years since the Dig-celebration.

· Science week – Free (Science and Primary teacher) get together at the Museum.

· Children’s weekend birthday parties.

· Once a month - Sunday afternoon 4-6 pm Music at the Museum.( Live bands and an open microphone)

· Apply for a grant to build a children’s fossil adventure playground similar to the one newly developed in Durham Street, Bathurst. https://www.playlsi.com/en/commercial-playground-equipment/playgrounds/

Item 9 - Donations, Grants and Sponsorships

Donations

· Colin Chick - Donation of gems, minerals and rock specimens.

Grants

· Building Better Regions Fund – Applied for solar panels- (Applications closed 19 December).

· Harcourts Foundation Grants – Applied for solar panels – (Applications closed 31December).

· RAS Foundation Community Futures Grant–Applied for solar panels –(Applications closed 14 January)

· Newcrest/Cadia Valley Operations Community Partnership Program- Applied for solar panels -(To be assessed at their February meeting)

· ANZ Staff Foundation Grants – Applied for 3D printer– (Applications closed 15 January)

· Arts Projects- Applied for 3D printer ( Applications closed 6February 2018)

· Infrastructure Grants –Applied for Fossil/Rock Adventure Playground (Applications closed on the 19February 2018)

· Would like to apply for three new HD televisions to replace the old ones in the Canowindra Story area and the Education Den.

· Would like to apply for the production of new brochures and publications for the AOFM.

Financial Planning Day: Monday 19February before the Board Meeting.

Board Meeting: Monday 19February – Agenda items to include a summary of the Five Year Strategic Plan

Anne Clark

Age of Fishes Museum Manager

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	To update councillors on economic development activities undertaken by Council's Community Engagement and Development unit.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a - Develop a current Economic Development Plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 898853

Community Engagement and Development Manager's REPORT

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 21 events and activities for February 2018. It is a busy month with the Banjo Paterson Australian Poetry Festival being held and providing a number of events in Cabonne.

There are 350 hard copies distributed throughout Cabonne shire, loaded on Cabonne and Discover the Riches website and circulated extensively through Cabonne’s database.

Upcoming Events

Upcoming events in the Cabonne LGA include:

· Newcrest Bicycle Challenge 4 March 2018

· MBC – Women’s Agri-business Forum 9 March 2018

· Cumnock Show 10 March 2018

· NSW Sheep Dog Championships 20-24 March 2018

· FOOD Week 6–15 April 2018

· Cumnock The Long White Lunch 7 April 2018

· Canowindra Balloon Challenge 21–29 April 2019

· Taste Orange Watson Bay 6 May 2018

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a) Age of Fishes Museum – ongoing support

b) Destination NSW

c) Central NSW Tourism

d) Brand Orange

e) Campervan & Motorhome Club of Australia –Dump Point liaison

f) Orange Regional Viticulture Organisation

g) CENTROC

h) Eugowra Progress Association

i) MAG Molong liaison

j) Cumnock Progress Association

k) Yeoval Progress Association

l) Regional Tourism Organisation Sub- Committee

m) Cudal Community Children’s Centre

n) Canowindra Business Chamber

Yeoval Showground RV Dump Point

The Yeoval Showground receives on average three caravan overnight stays a night. Feedback from the visitors is very positive and they use the dump point and appreciate the facility.

Today we have a total of six RV dump points located within Cabonne Shire to provide services to tourists travelling in recreational vehicles. They are located at Eugowra, Canowindra, Manildra, Molong and Cumnock. These facilities help to attract visitors to our area, boost economic growth of Cabonne towns and villages and help to ensure we are environmentally sustainable in this area.

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a) Tourist Destination Organisation

b) TASAC - Signage

c) CENTROC.

d) Destination NSW

e) Orange City Council

f) Adloyalty

g) Blayney Council

h) Central NSW Business HQ

i) Australian National Field Days

j) Yeoval Progress Association.

k) Central NSW Tourism.

l) Regional Life Publishing Group

m) Industry NSW

n) Regional Development Australia

o) Central West Lifestyle Magazine

p) Office of Regional Development

Meetings Attended

· Orange City Council – event policy and procedures 6 February 2018

· Tourism Managers Meeting CENTROC 7 February 2018

· Orange Regional Tourism Managers – Workshop 8 February 2018

· Orange Tourism Meeting 12 February 2018

· TASAC Meeting – Dubbo 21 February 2018

Cabonne Australia Day Celebrations 26 January 2018

Cabonne’s Australia Day Ambassador Bruce Elder and the Council’s official party attended Australia Day ceremonies Nashdale, Cudal, Manildra and Yeoval.

Mr Elder and the Australian Day Youth Ambassador Amelia Holmes were well received by the village participants at each ceremony. Their presentations were popular and appreciated on the day with the important messages they shared

Mr Elder subsequently sent the email below, thanking Council for a delightful day and commenting that he and his wife will not forget our warm welcoming hospitality and wonderful assets.

“Let me first say that my Australia Day in Cabonne was simply the best, most well organised, experience I have had in 22 years. Everyone take a bow. You all did a fine job. Thanks to Kevin for some great driving and entertaining conversation. Thanks particularly to you for all the organisation – which was so smooth and relaxed. I really did have the best time … and I came away feeling that Australia Day had been a very special day in every one of the places we visited. My thanks to everyone who helped to make it so successful … and, yes, we have fallen in love with Cabonne Shire. How could we not?

On another note: I have finished writing up Manildra (see http://www.aussietowns.com.au/town/manildra-nsw) and would love any feedback and corrections. Please ensure that the woman at Manildra, who so gently chastised me for not having Manildra in Aussie Towns (she was the one who should have been Citizen of the Year), is told that the entry is now completed. I promised to do it in the next couple of weeks. She is getting it early. I would love her input.

Best wishes to everyone … we are dreaming of Cabonne

Bruce and Kim

P.S. I will be writing about Manildra on my FB page tomorrow – it can be checked on https://www.facebook.com/aussietowns. I just came across a very funny instruction to female teachers in Manildra circa 1915 which I think my readers will enjoy.”

ITEM 8 - CENTRAL WEST LIBRARIES - USAGE STATISTICS

REPORT IN BRIEF

Reason For Report	To keep Council informed of usage of the libraries in Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a. Review level of usage of libraries
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 888047

Administration Manager's REPORT

Every year Council is provided with updated information relating to usage of the libraries in the Cabonne local government area.

Currently Central West Libraries are providing services consistent with the Joint Agreement with Cabonne Council and library services are conducted as below:

Location

Days

Hours

Canowindra

(18 hours)

Tuesday

Thursday

Friday

Saturday

2pm to 5pm

11am to 1pm then 2pm to 5pm

10am to 1pm then 2pm to 5pm

10am to 2pm

Manildra

(12 hours)

Monday

Wednesday

Friday

10am to 2pm

Molong

(15 hours)

Monday

Wednesday

Friday

11am to 1pm then 2pm to 5pm

The loans, memberships and visits for the three Cabonne libraries for the three (3) previous financial years are as follows:

Canowindra Library	2014 - 2015	2015 - 2016	2016 - 2017
Membership	849	747	793
Library Visits	2,814	6,253*	5,539
Circulations (Loans)	7,091	7,228	7,024
Collections (Holdings)	6,033	6,040	5,805
Reservations Placed	808	810	881
Manildra Library	2014 - 2015	2015 - 2016	2016 – 2017
Membership	159	131	144
Library Visits	1,519	1,538	1,694
Circulations (Loans)	2,076	2,040	2,096
Collections (Holdings)	2,977	3,003	2,992
Reservations Placed	215	198	187
Molong Library	2014 - 2015	2015 - 2016	2016 - 2017
Membership	890	796	848
Library Visits	7,731	9,004	8,563
Circulations (Loans)	15,255	13,325	10,682
Collections (Holdings)	7,337	7,016	6,174
Reservations Placed	1,201	1,664	1,454

*Note: There is a significant increase in the number of Library visits especially in the Canowindra branch and the Cabonne total. It is believed that there may have been some discrepancy in the figures collected for Canowindra during 2014–2015.

WI-FI USAGE

At the end of October 2016 free Wi-Fi services were added to the three libraries in Cabonne. Wi-Fi usage statistical data it provided in the table below:

Canowindra	Devices	Logins
November 2016	15	16
December	24	32
January 2017	24	30
February	21	24
March	18	20
April	40	54
May	22	23
June	36	46
Manildra	Devices	Logins
November 2016	3	3
December	2	2
January 2017	0	0
February	3	3
March	3	3
April	1	1
May	1	1
June	1	1
Molong	Devices	Logins
November 2016	8	8
December	4	5
January 2017	7	9
February	8	12
March	9	9
April	16	18
May	11	11
June	3	5

Note: Devices means individual devices and logins means uses, so where logins are higher that devices it’s because a single device has made use of the service more than once during the month.

ITEM 9 - FAMILY DAY CARE UPDATE

REPORT IN BRIEF

Reason For Report	To provide councillors with an update on the Cabonne Family Day Care Service
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.d Review financial sustainability of FDC, IH and AS Care services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 898997

Family Day Care Coordinator's REPORT

The Cabonne/Blayney Family Day Care Service at present has 25 registered educators within our service and 3 prospective educators. It delivers care at present to families in Molong, Manildra, Canowindra, Orange and Parkes areas.

The service is currently transitioning to a Sustainability Plan and the aim is to increase the numbers of registered educators from 25 to 30. Recruiting more educators will benefit the communities and support the workforce participation, thus boosting the local economy.

The Federal Budget made changes to the Community Support Programme that the service is presently funded by. Cabonne/Blayney Family Day Care Service funding agreement with the Department of Education is ceasing meaning the loss of $107,147 from 1 July 2018.

The service has submitted a Community Child Care Funding (CCCF) application, under the new eligibility criteria. As with the majority of Family Day Care Services –throughout Australia, Cabonne/Blayney Family Day Care will find it difficult to be deemed eligible for CCCF.

This presents a significant barrier to maintain affordable care to Council’s communities and the risks of many educators leaving the service. If not successful in attaining CCCF, the service will face a deficit of around $107,000 to its operation per year.

Cabonne/Blayney Family Day Care provides care to approximately 240 children and the demand for this service is evident given the current waiting list of 80 children.

If the service is successful in being approved for the new funding through the CCCF, the funding will be implemented over a five-year plan.

FY2019	FY2020	FY2021	FY2022	FY2023
$43,881.20	$37,004.00	$30,869.30	$24,108.70	$16,674.90

If granted with this new funding, the service will be operating at a deficit in the next five years, with the decrease in funding per year.

ITEM 10 - CABONNE AFTER SCHOOL CARE

REPORT IN BRIEF

Reason For Report	To provide Councillors with an update on Cabonne After School Care
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.4.1.a Monitor challenges and opportunities for education services provided in Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\MULLION CREEK AFTER SCHOOL CARE - 898497

Community Services Manager's REPORT

The Cabonne After School Care service provides quality care for infants and primary school children, aged 5 to 12 years in both a secure and happy environment, whilst ensuring the wellbeing of the children in care.

Cabonne After School Care currently receives Regional Sustainability Assistance under the Community Support Program. As part of the Australian Government’s Child Care reforms, the Community Support Program will cease on 30 June 2018 and Cabonne After School Care will lose this funding.

Mullion Creek, Millthorpe and Blayney each receive $10,460 annually through this Community Support Program.

An application for funding under the new Community Child Card Fund (CCCF) was submitted in November 2017. The aim of the CCCF is to reduce barriers to accessing childcare, particularly in disadvantaged, regional and remote areas whilst becoming a sustainable service.

Amounts applied for under the CCCF are for a five-year period and are shown in the tables below. The outcome of this funding application will be known in April 2018.

Millthorpe - $28,200

Financial year	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023
Total funding	$9,200	$8,600	$8,000	$1,500	$900

Blayney - $38,200

Financial year	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023
Total funding	$12,500	$12,300	$6,100	$5,800	$1,500

Mullion Creek - $42,900

Financial year	2018-2019	2019-2020	2020-2021	2021-2022	2022-2023
Total funding	$13,400	$13,200	$7,300	$7,000	$2,000

ITEM 11 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 899101

Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2017/18 works in the Engineering and Technical Services department.

ITEM 12 - LONG POINT ROAD FEASIBILITY STUDY

REPORT IN BRIEF

Reason For Report	To make Council aware of a current study that is taking place.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.b Undertake service review of rural and urban road maintenance
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - LOCAL ROADS\LONG POINT TO MUDGEE ROAD LINK - FEASIBILITY STUDY - 898584

Manager Technical Services' REPORT

In November 2016, Council engaged Engineering Consultants GHD, to conduct the feasibility study for an upgrade to the crossing of the Macquarie River on the Long Point Road.

The feasibility study has been progressing well and has reached its concluding stages. GHD are in the latter stages of collating information for the final report which will be completed in the near future.

ITEM 13 - MASTERPLAN - CANOWINDRA RAILWAY HERITAGE PRECINCT - JOHN HOLLAND GROUP

REPORT IN BRIEF

Reason For Report	To inform council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.2.1.b Promote visitation and tourism activity within Cabonne through accessing and showcasing local museums
Annexures	1. Canowindra Railway Precinct - masterplan ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\JOHN HOLLAND RAIL - 887581

Director of Environmental Services' REPORT

Council has received the attached correspondence from Mr David Ward, Heritage Manager, John Holland Rail (JHR), advising council of the development of a masterplan for the adaptive reuse of the former Canowindra railway precinct for proposed tourism and community land uses. JHR are currently seeking grant funding for the implementation of the project.

ITEM 14 - WARRABINGA WIRADJURI PEOPLE #8 NATIVE TITLE CLAIM

REPORT IN BRIEF

Reason For Report	To inform the council of a Native Title Claim lodged with the Federal Court of Australia over land within the Cabonne LGA.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\ISSUES MANAGEMENT\ABORIGINAL AFFAIRS - NATIVE TITLE AND ABORIGINAL LAND CLAIM - 897077

Director of Environmental Services' REPORT

Council has received notification that a Native Title Determination Application has been lodged with the Federal Court of Australia by Wendy Lewis and others on behalf of the Warrabinga Wiradjuri People #8. The application relates to an area located within partly within the Cabonne LGA and partly within the Bathurst Regional Council LGA. The claim area covers an area of approximately 143 km² and extends in a band from Mullion Creek east/ south east to Lewis Ponds. The area includes the locality of Mullion Creek, the Mullion State Forest and Ophir Reserve.

The application was lodged with the court on 25 October 2017 and was accepted by the Native Title Registrar on 24 November 2017. Council was notified of the application on 7 February 2018 as required by section 66(3)(a) of the Native Title Act 1993. Should council propose to become a party to the application it must apply to the Federal Court before 7 May 2018.

The claim relates to land where there has been no extinguishment to any extent of native title or where extinguishment is required to be disregarded and apples to the right possessed under traditional law and custom.

The claim area, while including Crown reserves, does not appear to include any areas of Crown land to which council is trustee. As such council’s responsibility as an interest holder in the application is not considered to be significant.

Location plan of claim area

ITEM 15 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisory Report - February 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 898203

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for February 2018 is attached for the information of the council.

ITEM 16 - HERITAGE WORKING GROUP

REPORT IN BRIEF

Reason For Report	Providing Councillors with the notes of the Heritage working group meeting
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.f Participate in relevant reference groups, consultative committees and meetings
Annexures	1. Cabonne heritage working party notes December 2017.docx ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\MEETINGS\HERITAGE COMMITTEE MEETINGS - 888730

Senior Town Planner's REPORT

The notes from the December 2017 meeting of Council’s Heritage Working Group are attached for the information of Council.

ITEM 17 - DEVELOPMENT APPLICATION 2016/173 60 EDWARD STREET MOLONG

REPORT IN BRIEF

Reason For Report	To advise of correspondence received by local residents raising concerns regarding the development.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Letter signed by residents re DA 2016/173 ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0173 - 890764

General Manager's REPORT

Council at the December meeting approved Development Application 2016/173 for 8 units and strata subdivision at 60 Edward Street Molong. The application was referred to the Council for determination as submissions had been received in objection to the proposed development.

Council has received the attached correspondence signed by 10 residents expressing concern about the development and the perceived lack of consideration of objections.

In response to the concerns raised, the following is provided:

· A report was presented to the December council meeting and included a summary of submissions received and draft conditions of consent. The report, as part of the December business paper, was available on council’s website on 7/12/2017. The minutes of the meeting were available on the website on 21/12/2017.

· Individual letters advising that the development application was approved and providing copy of the conditions of consent were sent to each objector on 15/12/2017.

· Change of meeting date of the December meeting (resolution from October meeting) was posted online 29/11/2017, reported in Molong Express 30/11/2017, advertised Molong express 7/12/2017 and CWD 6/12/2017 and included in Mayoral column 7/12/2017.

· Amendment to meeting practice to conduct an open forum a fortnight before each council meeting was reported in Molong Express 2/11/2017. Amendment will be included and formally adopted as part of Council’s Code of Meeting practice with upcoming policy review.

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2017

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 885409

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/12/2017 to 31/12/2017 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 11	$----
Alterations & Additions to Existing Facility	$290,000
Alterations & Additions to Existing Dwelling	$200,000
Cellar Door & Signage	$120,000
3 Lot Subdivision, Demolition & 2 x Transportable Dwellings	$300,000
Additions to Dwelling	$30,000
Cellar Door & Restaurant	$1,000,000
Rural Fire Station – Cumnock	$400,000
Resurface Existing Tennis Court	$104,000
TOTAL: 32	$2,444,000

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Enclose Existing Alfresco	$19,450
Above Ground Swimming Pool	$3,200
TOTAL: 2	$22,650
*GRAND TOTAL:*	*$2,466,650*

ITEM 19 - DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2017

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 885419

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/12/2017 to 31/12/2017 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Section 68 Only x 6	$-----
Sidewalk Café & Furniture	$-----
6 Lot Rural Subdivision	$-----
Replacement Cenotaph on Village Green	$18,689
Multi Dwelling Development	$1,200,000
Dwelling	$302,603
Rural Fire Station – Cat 2B	$240,000
Additions to Existing Fire Shed	$50,000
Storage Shed	$15,000
Alterations & Additions to Existing Dwelling	$200,000
TOTAL: 15	$2,026,292

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Enclose Existing Alfresco	$19,450
TOTAL: 1	$19,450

GRAND TOTAL:	$2,045,742
*Previous Month: 46*	$3,133,242

ITEM 20 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 885648

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of December:

YEAR	MEDIAN ACTUAL DAYS
2012	51.5
2013	12
2014	25
2015	19
2016	28

Summary of median Application Processing Times for 2017:

MONTH	MEDIAN ACTUAL DAYS
January	33
February	36
March	33.5
April	35
May	43
June	35
July	37
August	31
September	34
October	31
November	26
December	30

ITEM 21 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 885664

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
July	7
August	8
September	9
October	7
November	4
December	4
January
February
March
April
May
June
Total	39

ITEM 22 - DEVELOPMENT APPLICATIONS RECEIVED DURING JANUARY 2018

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 896867

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/01/2018 to 31/01/2018 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 8	$----
Subdivision (4 Lots)	$----
Modification of Subdivision	$----
Modification to Dwelling & Shed	$----
Modification to Dwelling (Detached Dual Occupancy)	$----
Modification to Dwelling	$----
Event	$----
Markets	$----
Garage	$9,500
Dwelling with Detached Shed	$650,000
Extension to Existing Dwelling	$60,000
Quarry (Extractive Industry)	$100,000
Storage Shed	$35,000
Transportable Dwelling	$133,000
Alterations & Additions to Existing Dwelling	$120,000
TOTAL: 32	$1,107,500

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Dwelling	$80,000
Alterations & Additions to Existing Dwelling	$55,000
Swimming Pool	$63,405
TOTAL: 3	$198,405
*GRAND TOTAL:*	*$1,305,905*

ITEM 23 - DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2018

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 897045

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/01/2018 to 31/01/2018 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Section 68 Only x 7	$-----
Modification for Alterations & Additions to Child Care Centre	$-----
Modification for Demolition of Existing Dwelling & Erection of New Dwelling	$-----
Modification for Extractive Industry - Quarry	$-----
Modification to Dwelling (Detached Dual Occupancy)	$-----
Modification to Dwelling & Shed	$-----
4 Lot Rural Subdivision	$-----
Dual Occupancy	$250,000
Additions to Dwelling	$30,000
Storage Facility for Age of Fishes Museum	$400,000
Cellar Door & Signage	$120,000
Alterations & Additions to Existing Facility	$290,000
Alterations & Additions for a Bed & Breakfast	$350,000
TOTAL: 19	$1,440,000

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Swimming Pool	$63,405
Alterations & Additions to Existing Dwelling	$55,000
TOTAL: 2	$118,405

GRAND TOTAL: 21	$1,558,405
*Previous Month: 46*	$3,133,242

ITEM 24 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 897506

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of December:

YEAR	MEDIAN ACTUAL DAYS
2012	51.5
2013	12
2014	25
2015	19
2016	31

Summary of median Application Processing Times for 2017:

MONTH	MEDIAN ACTUAL DAYS
January	33
February	36
March	33.5
April	35
May	43
June	35
July	37
August	31
September	34
October	31
November	26
December	19

ITEM 25 - MEDIAN PROCESSING TIMES 2018

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 897523

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of January:

YEAR	MEDIAN ACTUAL DAYS
2013	44.5
2014	23
2015	44
2016	20.5
2017	31

Summary of median Application Processing Times for 2017:

MONTH	MEDIAN ACTUAL DAYS
January	38
February
March
April
May
June
July
August
September
October
November
December

ITEM 26 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 897495

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
July	7
August	8
September	9
October	7
November	4
December	4
January	4
February
March
April
May
June
Total	43

Item 11 Ordinary Meeting 27 February 2018

Item 11 - Annexure 1

ENGINEERING EXPENDITURE and PROJECTS FOR 2017/2018
NOVEMBER 2017 REPORT	Budget	Actuals
14 - Administration	$4,864,500
Plant Fund Plant Purchases	$3,333,886	$1,076,184
Replace Council's Website	$69,000	$40,000
Connellys Store Upgrade – internal upgrade.	$72,436	$6,976
Telephone System Replacement landline	$80,500	$380,340
Orange Depot -Installation of Security Fence and Gate	$34,500	$30,800
Training Room - Fit Out	$6,000	$0
Orange Depot - Lunchroom & Storage for Equipment	$11,500	$3,044
Corporate Performance Reporting Tool	$57,500	$56,588
Replace Printer / Copier Fleet - Includes 16 Small Printers -5 Large Multifunction Devices	$198,375	$0
Mobile Purchase Order Approvals Device	$29,095	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$10,164
Yeoval Depot - Supply and Install Air Conditioner	$2,990	$2,232
Cumnock Depot - Supply and Install Air Conditioner	$2,990	$2,227
Replace Waluwin Alarm and Access Control System	$17,250	$0
Large Format Printer Scanner for Cudal Office	$17,250	$0
Redundant Network Links - Using the NBN install redundant network links to offices, depots	$57,500	$4,606
Purchase of Asset Management Software and Necessary Training	$100,000	$15,550
Gscan Vehicle tester	$17,250	$13,600
E Approvals - Software and Implementation -Environmental Services to process DA's Electronically	$46,000	$0
Hitech Support - 40 Hours Assistance	$9,775	$0
Configuration of Spectrum Spatial Analyst - Exponaire's replacement	$57,500	$0
16 - Public Order & Safety	$413,694
Moorbel Bush Fire shed	$38,287	$17,403
The Ponds Extension	$22,111	$1,841
Lidster Fire Station	$240,000	$13,285
Cumnock RFS Station	$400,000	$13,139
North Bangaroo RFS Station	$200,000	$18,110
19 - Environment	$3,303,126
Install Solar Security at Council's 6 Waste Management Facilities	$207,000	$0
Voluntary Purchase – 14 Cooper St, Eugowra. 5 Betts Street, Molong	$345,000	$400
Molong Floodplain - Flood Levee	$21,551	$0
Molong Old Gasworks Site - Establish Car Park /Open Space Precinct	$14,950	$0
Canowindra Stormwater Drainage - Stage 1	$200,000	$414
Puzzle Flat Creek Levee	$2,426,625	$249
Eugowra Storm Water - Plan for 17/18 Budget	$88,000	$0
22 - Housing & Community Amenities	$131,611
Canowindra Cemetery - Upgrade /complete internal driveways and pathways	$57,500	$0
Molong Cemetery - Upgrade/complete internal driveways and pathways	$47,086	$9,723
24 - Cabonne Water	$15,617,364
Water Assets - Electronic Meter Roll Out	$244,088	$0
Water Assets - Telemetry Base Infrastructure	$73,140	$0
Water Assets - Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Water Assets - Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$1,102
Water Assets - Hydrant maintenance and inspection	$40,250	$0
Reservoir Cleaning	$11,500	$0
Calibration of Water treatment plant	$11,500	$3,676
Turbidity meter testing	$14,950	$0
Contingency plant for Backwash system	$23,000	$0
Online Chlorine Monitoring	$115,000	$0
Water Pipeline Project	$14,951,111	$19,416
26 - Small Town Sewer	$373,750
STSS Assets - Cudal STP - Inlet Structure	$40,250	$23,792
Inlets and Outlets for the 4 Town Sewer	$92,000	$0
Telemetry installation for Sewer	$92,000	$17,355
Additional E1 replacements & repair of pumps	$115,000	$37,785
STSS Assets - Manildra STP Inlet Structure	$34,500	$21,143
27 - Cabonne Sewer	$886,793
Sewer Assets - All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Sewer Assets - Canowindra Sewer - Sludge Disposal Treatment Rectification	$80,577	$4,455
Sewer Assets - Molong STP - Sludge Disposal Treatment Rectification	$140,000	$37,605
Sewer Assets - Eugowra STP Inlet Structure - Construct New Inlet Structure	$34,626	$0
Sewer Assets - Mechanical Mixers - Upgrade of Aeration System at the Molong STP	$132,030	$0
Sewer Assets - Main pump at Canowindra STP	$80,500	$0
Sewer Assets - Safety issues at Canowindra STP	$80,500	$0
Sewer Assets - Thistle Street Pump station	$218,500	$0
28 - Recreation & Culture	$4,513,447
Village Enhancement Program (VEP) 2017/2018	$2,000,000	$0
Cudal Hall Refurbishment (continued from 2016/2018)	$55,814	$79,258
Cumnock Showground - New Amenities Building	$160,000	$71,517
Age of Fishes Museum - Fossil Storage Facility	$600,000	$21,509
Molong Library - Establishment /Refurbishment / Construction	$1,293,052	$1,420
Pool Cleaners - 4 shallow pool cleaners for the wading pools	$10,925	$0
Manildra Pool - Remove and Replace Loose edges on tiles around small and large pools	$20,700	$17,961
Canowindra Pool - Upgrade power to Kitchen Powerboard	$2,875	$2,654
Eugowra Pool - Replace 4 Pumps	$15,870	$0
Regulation Signage for 6 pools as per Pool Audit	$100,000	$3,959
Safety Equipment - Defibrillators and Backboards for all Pools	$31,625	$23,771
Cumnock Pool - Replace Collapsed Inlet Lines to Wading Pools	$11,500	$13,705
Manildra Pool - New Chlorine Acid Controller	$11,500	$11,533
Cudal Pool - Remove and Replace loose edges on tiles	$6,900	$7,968
Molong Pool - Remove and repalce loose edge tiles around small pool	$11,500	$7,796
Molong Multiprupose Sports Facility - Lighting	$207,000	$108,294
32 - Mining Manufacturing & Construction	$307,874
Molong Quarry Limestone Storage Shed	$307,874	$271,910
34 - Transport and Communication	$9,894,185
Local Road Construction - Urban Reseal Program	$334,906
Pye St, Eugowra- Lot 2	$13,650	$9,414

Local Road Construction - Rural Reseal Program	$1,108,340	$392,434
Davys Plains Road	$92,583	$58,039
Kerrs Creek Road	$12,500	$3,578
Ophir Road	$11,000	$6,469
Baldry Road	$174,000	$65,088
Belgravia Road	$24,000	$17,952
Borenore Road	$18,000	$10,129
Bowan Park Road Lot 1	$12,000	$10,000
Bowan Park Road Lot 2	$24,000	$22,034
Euchareena Road	$30,000	$92
Eurimbla Road	$87,000	$248
Garra Road	$47,000	$866
Long Point Rod	$57,000	$49,932
Lower Lewis Ponds Road	$59,000	$30,931
Lyndale Road	$15,440	$6,622
Moorbel Drive	$65,500	$50,408
Square Road	$66,000	$42,270
Local Road Construction - Heavy Patching	$1,286,150	$682,457
Baldry Road	$57,500	$67,855
Betts Street, Molong	$90,000	$0
Bowan Park Road	$63,000	$46,859
Four Mile Creek Road	$33,000	23,215
Gavins Lane	$60,000	$25,317
Gazzard Road	$48,000	8,207
Gumble Road	$51,000	$688
Icely Road	$135,000	$81,651
Long Point Road (at Burrendong Way intersection)	$10,000	$138
Longs Corner Road	$67,800	$52,652
Mulyan Road	$18,300	$15,515
Obley Rod	$70,320	$45,186
Ophir Road	$75,000	$85,554
Orchard Road	$30,000	$18,092
Packham Drive	$65,000	$22,380
Paytens Bridge Road	$81,000	$26,509
Strathnook Lane	$49,500	$24,452
Thomas Kite Lane, Windera	$30,771	$9,297
Additional Heavy Patching –not allocated
Forest Reefs Road	$100,000	$63,529
Pye Street Eugowra	$85,000	$64,225
Local Road Construction - Gravel Resheeting	$924,352	$531,821
Avenel Road	$48,300	$22,759
Baldry Road	$32,200	$17,592
Bowans Lane	$32,200	$12,603
Bulgus Road	$32,200	$9,424
Carrolls Road	$32,200	$6,411
Cashen Lane	$32,200	$16,528
Cowriga Road	$32,200	$17,782
East Guyong Road	$32,200	$20,874
Favell Road	$32,200	$21,241
Glasson Road	$32,200	$10,972
Gowan Road	$32,200	$0
Greenbah Road	$32,200	$12,739
Heckendorf Road	$32,200	$16,177
Kangaroobie Road	$48,300	$22,084
Kildara Road	$32,200	$25,845
Lookout Road	$35,650	$13,969
Meadow Bank Road	$32,200	$17,899
Pinecliffe Road	$64,400	$24,153
Reedy Creek Road	$48,300	$25,063
Rocky Ponds Road	$32,200	$21,044
Rutherford Lane	$32,200	$18,520
Scenic Drive	$32,200	$21,416
Seales Lane	$18,500	$18,894
Strathmore Lane	$32,200	$18,106
Trajere Road	$21,275	$8,103
Yellowbox Road	$71,300	$38,023
Projects as determined:-	$203,840
Byng Road	$32,000	$15,349
Bocobra Road	$32,000	$12,218
Lewis Ponds Road		$0
Townsend Road		$0
Nanami Lane	$22,000	$1,861
Local Road Construction - Submission list	65,450
Extension of Seal for Griffin Road	$65,450	$0
Local Road Construction - Road To Recovery	$1,421,807
Belgravia Road Sealing $400,000 R2R, $485,500 Council	$885,500	$770,713
Gumble Road Sealing	$536,307	$264,464
Packham Drive Stage 4, R2R	$279,977	$5,318
Bocobra Road Shape & Seal R2R	$111,980	$7,454
Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal	$341,774	$7,455
Davys Plains Road - Intersection Improvements Gavins Lane	$598,930	$113,470
Regional Road Construction - RMS Safety Program	$900,000
Cargo Road overtaking lanes - Quarry Hill	$900,000	$670,899
Regional Road Construction - RMS Repair Program	$440,000
MR238 (Nangar Road) Widen 4.3-6.6km from Warraderry Way (50/50 with RMS)	$580,000
Regional Road Construction - Heavy Patch & Reseal Program	$611,355
Heavy Patching - Cargo Road	$70,000	$70,828
Heavy Patching - Warraderry Way	$180,000	$110,549
Heavy Patching - Burrendong Way	$180,000	$60,541
Reseals - Nangar Road	$100,800	$0
Reseals - Banjo Patterson Way	$81,000	$0
State Roads
MR377 The Escort Way - Reedy Creek Stage 2	$616,000	$426,816
HW7 - North Molong Rehabilitation	$1,597,695	$409,985
Heavy Patching	$529,000	$326,938
Reseals	$950,000	$54,065
MR359 Shoulder (segment 50)	$132,984	$41,627
MR359 Prime and seal Boree Creek Bridge, Peabody Road, new signage	$22,665	$
Bridge Construction - Local Bridges	$1,581,250
Eurimbla Bridge, Cumnock	$1,581,250	$17,840
Footpath Construction	$94,223
Belmore St Canowindra (School to Charlotte St)	$35,000
Charlotte St, Canowindra (Belmore St to Tilga St)	$25,000
Kerb & Guttering Construction	$102,130

Stormwater Drainage Construction	$165,000
Culvert works from AMP list	$178,250	$35,246
Drainage for William Street, Molong	$165,000	$62,029
Carried Forward and Revotes from 2016/2017
Packham Drive Stage 4, R2R	$279,977	$5,318
Bocobra Road Shape & Seal R2R	$111,980	$7,454
Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal	$341,774	$7,455
Davys Plains Road - Intersection Improvements Gavins Lane	$598,930	$113,470
Footpath Maintenance	$100,000	$27,387
Kerb & Guttering Maintenance	$13,000	$7,031
Gidley Street Molong Upgrade of Drainage Infrastructure	$195,000	$123,467
Mill Street Canowindra Stormwater Drainage	$80,000	$17,023
Spring Hill Road Bitumen Seal	$100,000	$82,509
Stapleton's Road Gravel Resheeting	$26,000	0
Toogong Village Streets Bitumen Seal	$19,000	0
Waterhole Creek Road Gravel Resheeting	$26,000	$18,819
Table Drain Maintenance	$88,000	$27,386
Reseal Davy's Plains Road	$92,583	$58,039
Reseal Gowan Road	$17,137	0
Reseal Kerrs Creek Rd	$12,500	$3,578
Reseal Ophir Road	$11,000	$6,468
Reseal Vittoria Road	$34,500	$
Eurimbla Bridge Side Track	$44,626	$5,422
Footpath maintenance	$100,000	$30,257
Kerb Ramps at Various Locations	$48,000	0
Culvert works 16/17 - From AMP list	$178,250	$23,508
Cudal Depot - Installation of Security Fence and Gate	$31,228	$30,800
Molong Depot - Workshop - Replace Diesel and Petrol Fuel Tanks	$108,395	$84,598
Cordon's Store Refurbishment – Skylights and whirly-birds installed, facia and gutter replaced.	$30,475	0
Molong Office Chambers Painting Window	$3,800	0
Connelly's Store Molong - External Painting, Building Surrounds	$13,000	0
Manildra Depot Gutters and Facia	$10,000	0
Molong Depot - Lunch & Amenities Gutters and Facia	$6,500	0
Cudal Depot - Lunch Room & Amenities Gutters and Facia	$2,800	0
Refurbish Site Offices at Landfill Sites	$17,504	0
Cargo Landfill Closure	$34,813	$13,143
Rotary Park - Upgrade Toilets – Painting and tiling	$8,625	0
Cumnock Show Ground Amenities Block – E-One installation	$5,750	0
Eugowra Memorial Park Toilets – painting	$3,500	0
Honan Reserve Refurbishment - Gutters and Facia	$4,500	0
Cudal Hall Refurbishment	$55,814	$79,258
Painting Fascia's Gutter Manildra Hall	$6,545	0
Canowindra Pool Shade Structures	$11,745	$8,619
Molong Multi-Purpose Sports Venue	$83,257	$57,089
Canowindra Rugby Shed – internal plumbing	$8,500	0
Molong Recreation Ground – travelling irrigator	$4,500	0
Eugowra Memorial Park Shelter	$3,500	0
Manildra Kiewa Street Car Park	$5,480	$7,632
Reedy Creek Tennis Club house - Gutters and Facia	$2,500	0
Canowindra Caravan Park Toilets – painting and tiling	$9,258	0
Molong Water Treatment Plant Filter Review	$28,488	0
Water Assets - Molong High Level Reservoir	$33,787	0
Water Assets - Reinstatement of Water Main Infrastructure	$47,530	0
Water Assets - Molong Water Mains: Kite Street Water Main	$73,175	0
Water Assets - Cabonne Telemetry Network	$7,268	0
Water Assets - Monitoring Flow from the Molong Creek Dam	$60,260	0
Water Assets - Telemetry Unit Installations	$141,680	0
Water Assets - Water Reservoir Maintenance	$20,010	0
Water Assets - Weirs Maintenance	$12,880	0
Water Assets -Annual audits for pump stations	$13,225	0
Water Assets - Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	0
Water Assets - Molong Water Mains : Wellington St : Water Main Renewal	$33,005	0
Water Assets - Molong Cumnock and Yeoval Water Reticulation	$4,472	0
Canowindra Eugowra and Molong Asset Reval	$23,000	0
Canowindra Sewer Reticulation - Golf Club Irrigation	$59,918	0
Canowindra Pump Station 1 ( Anzac Road) replace Inlet Valve	$6,935	0
Water Assets - Linking of Molong Water Retic	$9,011	0
Eugowra STP - Earth Works of Embankment rehab for Inlet Ponds	$16,243	0
Age of Fishes marketing	$21,989	$3,450
Museums Operations and Maintenance	$388,578	$5,874

STATE ROADS

MR377 Reedy Creek Stage 2

Works have been completed on The Escort Way Reedy Creek Shoulder Widening and Pavement Rehabilitation. Council’s contractor undertook sealing of 640m on the 20 July, and the remaining 400m was sealed on the 8 August. These works included a 350-metre long concrete dish drain at the base of the rock face cutting.

North Molong Pavement Rehabilitation

Preliminary investigation works have been completed on the pavement rehabilitation works on the Mitchell Highway from the intersection of Edward Street and Hill Street to the 60/100 speed zone at North Molong. The length of the project is 1.7km. These works will be carried out under the Roads Maintenance Council Contract (RMCC) with Council and is fully funded by the RMS. Council has commenced widening of the drainage structures. The asphaltic pavement works were undertaken by RMS’s contractor and the works commenced on 13 November 2017 and will be completed by the 1^st December 2017. The line marking to be undertaken by Council’s contractor, Monday 4^th December.

Council commenced pavement works in early January 2018. Drainage works including culvert extensions and concrete dish drains are also under construction.

The project also includes the replacement of the safety barrier fences at Boree Hollow Creek, the rail over bridge and Moss Hollow Creek.

Moss Hollow Bridge to the Molong Sewage Treatment Works was sealed on the 9 February. The SK Kerb commenced on the 12 February by Council’s contractor and 810 metres of concrete kerb throughout the job will be completed by the 20^th February.

Heavy Patching and Reseals

RMS have allocated $529,000 for Heavy Patching and $950,000 for Reseals on State Roads.

The Routine Maintenance budget for State Roads is $515,000.

The State Roads Heavy Patching programme commenced 9 October at Eugowra, and works were completed on all RMS State roads 17^th November. Additional Asphaltic Concrete works were undertaken at Eugowra’s Pye Street intersection due to the turning of trucks.

The State Road reseal project has been completed.

REGIONAL ROADS

Cargo Road Overtaking Lanes

Works commenced on 3 July 2017 at the Quarry Hill Overtaking Lane, south of Cargo. Vegetation and culvert works have been completed. The overtaking lane is north bound towards Cargo. Bitumen sealing was completed on the 15 September, and Council’s contractors completed linemarking and safety rail on the 5 October 2017. The final seal for Cargo Road Overtaking Lanes will be undertaken by Councils contractors in early March.

RMS REPAIR Program 2017/2018

The RMS REPAIR program for 2017/2018 is to fund shoulder widening on MR238 Nangar Road 4.3 to 6.6km from Warraderry Way intersection. This is a 50/50 contribution from RMS and Council for a total of $580,000 for this project. The project will commence in April.

NSW Government Fixing Country Roads – Banjo Patterson Way Widening Project

Banjo Paterson Way Widening Project was successful under Round Three of the NSW Governments Fixing Country Roads Program for $4,010,629 and a contribution from Cabonne Council of $545,858. Design and development is currently under way this financial year, with works to be undertaken over the next two financial years.

Heavy Patching

Heavy Patching on Cargo Road, Burrendong Way and Warrederry Way regional roads has been completed. The reseal program is to be undertaken by Council’s contractors in March.

LOCAL ROADS

Roads To Recovery

Council has completed the final section of road works on Belgravia Road, including vegetation clearing, drainage works and sealing of 1.6 kms. The 3.8km stae 1 and 2 of this project is now completed. Stage 3 will commence in April.

The 1.45km of Gumble Road Sealing was completed on 21 December 2017.

Davys Plains Road - Gavins Lane intersection works commenced with the clearing and drainage works completed. This also involved the excavation works to place gabion rock and gio fabric under the road base. Works will recommence in late February early March to complete this project.

Bocobra Road, from the Henry Way Parkes end, has been completed with 2.9km sealed on the 23 October.

The final seal for Packham Drive and Ophir Road will be completed in early March.

Gravel Resheeting

The Gravel Resheeting program is nearing completion with works completed on Avenel Road, Baldry Road, Byng Road, Bocobra Loop Road, Bowans Lane, Bulgas Road, Carrolls Lane, Cashen Lane, Cowriga Road, East Guyong Road, Favell Road, Glasson Road, Gowan Road, Greenbah Road, Heckendorf Road, Kangaroobie Road, Kildara Road, Lookout Road, Meadow Bank Road, Nanami Lane, Pinecliffe Road, Reedy Creek Road, Rocky Ponds Road, Rutherford Lane, Seales Road, Scenic Drive, Strathmore Lane, Trajere Road, Waterhole Creek Road and Yellowbox Road.

Maintenance Grading

Maintenance grading works have been undertaken on the following roads Whitelys Road, Boomey School Road, Finch Road, Strathmore Lane, Rutherford Road, Whiteheads Road, Sandy Creek Road, Bocoble Gap Road, Boomey Lane, Jennings Lane, Pecks Road, Carrolls Road, Gundong Road, South Bowan Park Road, Nanami Lane, Baghdad Road, Frisby Lane, Sussex Lane, Toogong Road, Battys Lane, Cranbury Road, Traves Lane, Barnes Lane, Barnes Track, Waldergrave Road, Greening Lane, Caves Creek Road, Long Rod, Strachan Road, Underwood Road, Offner Road, Old Canobolas Road, Mt Lofty Road, Bevan Road, Glenelga Road, Townsend Road, Molong Urban streets.

Sealed Road Maintenance

Maintenance works have been undertaken on Packham Drive, Amaroo Road, Pinecliffe Road, Norah Creek Road, Gundong Road, Kurrajong Road, Sandy Creek Road, Gavins Lane, Davys Plains Road, Casuarina Drive, Four Mile Creek Road, Cadia Road, Forest Reefs Road, Borenore Road, Spring Terrace Road, Spring Hill Road, Vittoria Road, Akhurst Road, Tantallon Road, Clergate Road, Lookout Road, Long Point Road, Gowan Road, White Rocks Road, Icely Road, Favell Road, Byng Road, Deervale Lane, Pinnacle Road, Urban Streets.

Sealing

Spring Hill Road Sealing (revoted from 2016/17 budget) has been completed. Reseals have been completed on the following roads - Square Road, Moorbel Drive, Bowan Park Road, Borenore Road, Long Point Road, Belgravia Road, Kerrs Creek Road and Longs Corner Road.

Heavy Patching

Heavy Patching has been completed on Baldry Road, Bowan Park Rod, Four Mile Creek Road, Gavins Lane, Gazzard Road, Gumble Road, Icely Road, Long Point/Burrendong Way, Longs Corner Road, Mulyan Road, Obley Road, Ophir Road, Orchard Road, Packham Drive, Patens Bridge Road, Strathnook Lane, Thomas Kite Lane, Forest Reefs Road, Pye Street Eugowra. Works have commenced at Betts Street Molong from Euchareena Road to the Multi Purpose Centre.

DRAINAGE

Ophir Road table drainage scouring works have been completed.

The new culvert structure and approaches have been completed on Burgoon Lane.

Mill Street Stormwater Drainage, Canowindra

Works commenced early July to improve 420m of drainage at Mill Street Canowindra. These works have been completed.

Gidley Street Molong Upgrade of Drainage Infrastructure.

Stage 1 - Stormwater Drainage Works commenced by Council’s Contractor in Gidley Street, Molong, on the 17 July. The works are between Hill Street and Bank Street to upgrade the drainage infrastructure. These works are completed.

BRIDGES

Eurimbla Bridge, Cumnock.

The contractor has mobilised at the site for the erection of the bridge components. The construction of the bridge is expected to complete by the end of the April 2018. After construction of the bridge Council will commence the construction of the approach roads.

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

· The design and construction Ammerdown (Orange) to Molong Creek Dam Pipeline and associated break tank have been completed practically.

· The design of Molong to Cumnock and Yeoval pipeline has been completed

· Council received a letter of approval in-principle for the one operational and four non-operational railway crossings under the Molong to Cumnock and Yeoval Pipeline.

· Council received approval for Dredging and Reclamation for the 11 Creek crossings from Department of Primary Industries (DPI) – Fisheries under the Molong to Cumnock and Yeoval Pipeline.

· Council received consent from the Department of Industry – Lands for the acquisition of easement on Crown land for the pipeline.

· Council received approvals for water supply works and the Crown Land construction licence from DPI-Water and Department of Industry – Lands respectively.

· The contractor for the construction of the Molong to Cumnock and Yeoval Pipeline mobilised at the site. The construction of the Molong Gidley Street pump station has been started and earthworks/foundation works in proposed Cumncok reservoir site is being started from the next week.

· Council is yet to receive railway crossing construction licence (intrusion works) from John Holland Rail.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

· Councils St John’s Wort program is still under way as the season in the east of the shire is coming on later than normal

· We have started councils Johnson grass program in the south-western areas of the shire

· Vegetation spraying around headstones in council’s cemeteries has just been completed

· Vegetation control spraying has been completed at Molong sewerage treatment works

· 2 of councils weeds staff attended Macquarie valley weeds advisory committee meeting at Bathurst

URBAN SERVICES AND UTILITIES SECTION UPDATE

· Soft fall replenishment at Cargo

· Bank St garden bed completion

· Street tree program ongoing

· Nursery construction completed

· Royal Life Saving Australia audit completed on all pools

· New roller doors installed at front section of Canowindra Pool

· New acid dosing pump installed at Molong Pool

· Shade structure reinstatement at Manildra Pool post storm

· Molong Bank St front of toilet works scoped

· Village Green Molong works costed

· Street tree pruning works in Eugowra

· Maintenance works completed on all buildings as required

· Water service repairs completed as required

· Water main repairs completed as required

· Sewer chokes completed as required

· E-one repairs and maintenance works completed as required

· Sewer mains repairs completed as required

· Sewer pump station maintenance works completed in Canowindra

· Highway Water main realignment works completed in Molong

· New irrigation valves installed at Hunter Caldwell

· STP and WTP operational and maintenance works completed

· Canowindra Sludge Lagoon emptied out as per EPA request

· Pest control works in Molong Admin building

· Solar brief works completed on top 5 energy use locations throughout Cabonne

· New chlorine booster pump installed at Cumnock pool

· Water and Sewer connections completed

· New Cumnock amenities building works completed (water and sewer)

· New gas delivery system scoped for Molong Hall

· Gas works site Molong maintenance works completed

PROJECTS UPDATE

The current status of the main projects are as follows:

1. Molong Multi-Purpose Sports Facility - Lighting

· Practically completed

2. Molong Limestone Quarry Shed

· Practically completed

3. Age of Fishes Museum Storage Facility

· Tender advertised

4. HACC Building Rehabilitation - Awning

· Column and footing design to be completed by the Consultant

5. Cargo Waste Facility Landfill Closure Project

· In progress

6. Molong Truck Wash

· Deed finalised

· Consultant to be engaged to prepare design documentation

7. Cudal Recreation Ground Shade Shelter

· Construction to be commenced

8. Orana House

· Scope of works identified and cost estimate prepared

· Awaiting for Council’s approval

9. Molong Community Hall Kitchen - Appliances

· Awaiting for quotations

10. Pipeline Project

· Molong pump station works – In progress

· Cumnock service reservoir works – In progress

Procedure Name:	Enterprise Risk Management Policy
Author	Risk Management Coordinator
Owner	Director of Finance & Corporate Services
Status	DRAFT
Next Review Date	2 years from Approval
Date last Reviewed	16 December 2014

Name of Organisation/ Community Group	Cudal Community Children’s Centre
Name of project Expanding Cudal Children Centre
Contact person Stacey Roweth
Contact phone 63642398
Contact email director@cudalchildrenscentre.com.au
Postal address 15 Main Street Cudal 2864

Further detail on the project – scope of works, location, size of project, work to be done
To build a entrance into the building with disability access and toilet To have a kitchen and meal area to provide meals for younger children attending to meet Healthy requirements. To have a large meeting room for community meeting for examples Mother groups. To have an environment that not only increases numbers to offer care but to provide a safe and quality place for children and families.

Projected total cost of project- 3 quotes we have been supplied range from $409,000- $450,000.

Level of Funding sought under Stronger Communities Fund $120,000


Will your organisation be providing a contribution to the project cost? If so, for what amount?
Yes $100,000. We have already been pre-approved for a $70,000 interest free loan which we can utilise if need be. Also, our hard working management committee have been tirelessly fundraising over the last 4 years to successfully build up funds strictly dedicated to our Long Day Care expansion project. We have already secured the funding of $247,000 for the expansion of the preschool.

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance Plans have been finalised with the draftsman and a Development Application has been lodged.


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes the plans are in stages to accommodate our current families. We currently have the vacant land ready to go for stage 1. Once the project has commenced – we are hoping the flow of work will be continuous until the completion of the project.

Who will the project benefit? Both in immediate terms and to the wider community
The Project will benefit working families needing to access the longer hours which Long Day Care offers to go to work. Employment as we will need to employ more staff due to extending numbers. Wider Community can use us as a hub for meeting places and access

Supporting Information – community survey feedback, estimated usage numbers or similar
Letter provided

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan? Cabonne’s Vision & Values Statements in the 2025 Strategic Plan aligns with our hopes for our Long Day Care Centre and our community. We have passionate staff caring for our children and with the expansion it will help this community thrive which will cement our sustainability within our town and the surrounding townships. Currently we have families accessing our service from Cargo, Manildra, Molong, Canowindra & Orange. Our Centre is greatly respected within our community for our hard work, team work and dedication to our kids, families & environment. Providing extra Long Day Care spaces within our Centre will encourage the growth of our town and encourage the follow through with our local schools.


Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate


Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
Yes we have sourced many local business and builders. We have two quotes from Builders from the Cabonne area. We have also used local Draftsman and Suppliers.

Name of Organisation/Community Group Lidster Tennis Club
Name of project Lidster Tennis Club Court Upgrade (stage 1)
Contact person Lilli Abberton
Contact phone 0419268692
Contact email lillimabberton@icloud.com
Postal address 41 Darley Rd, Nashdale 2800

Further detail on the project – scope of works, location, size of project, work to be done
We envisage this work to be done in several stages. The first stage would be to get the courts into a playable state, resurfacing and fencing the 4 existing courts, making the road in accessible and creating a parking area. The work is at the existing courts, which have been in existence for nearly 90 years, at Lidster, off Cargo Road, roughly 12 KMs from Orange. Future work would require a DA and would include upgrading the amenities block, rebuilding the club house and creating play areas and recreational activities for other family members to enjoy whilst tennis is in play. This is a project that will take time and careful planning, as well as funding for years to come. The level of interest generated within the community has been exceptional. We will hold working bees for weed spraying and clearing to help with keeping the costs down, as well as involving local tradespeople from the area in the rebuilding of the facilities, once the courts are playable. Many people have expressed their desire to contribute what they can to make this project a reality.

Projected total cost of project

Level of Funding sought under Stronger Communities Fund


Will your organisation be providing a contribution to the project cost? If so, for what amount?
We have not discussed a dollar amount that could be contributed at this stage, however this can be discussed with P&C committee as well as local CWA, Nashdale School and Nashdale Hall to hold fundraisers and perhaps utilise existing money allocated to sports and social events.

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance Not for this stage, definitely will for future stages.


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
This could be completed within 12 months. This would be a matter of timing with the contractors and their existing schedules but the clearing of the courts and subsurface prep may take a couple of weeks and the resurfacing of the courts would probably take maximum of 2 months. The carpark and driveway would be up to a week and the fencing around the courts may a week. As this work is all to be completed outside, near Orange, the weather would play a large part in the scheduling of works as rain would likely cause delays if this is completed during winter.

Who will the project benefit? Both in immediate terms and to the wider community
This project will benefit the entire Nashdale community and surrounding communities. As previously mentioned, the Tennis Club has been in existence from the 1920’s. Many local families have fond memories of afternoons and weekends spent with family and friends at the courts. Competition was fierce but healthy and a real sense of community was strong. The total lack of use of the courts for the last 20 years or so has been a loss for this area as there is very little else which is available as recreation for all the members of our community at present, apart from the facilities at the school (oval and play equipment) and the hall. The area has seen a total rejuvenation in recent years with many new families moving to the area with young children, as is evidenced by the school being at capacity (124 students this year) and the CWA branch expanding from less than 5 members to over 25 in the last year, as well as new groups and events being created from the Nashdale Hall, such as an active table tennis group, fitness classes and Yoga. The families in the area are extremely supportive of seeing the tennis courts being refurbished as there is very little activities in the area after school and on weekends that could engage all ages and all fitness levels, in a range of activities. Nashdale is an extremely vibrant community which is going from strength to strength and this facility would not only contribute to health and fitness, but social interaction and community pride. This facility could help cement Nashdale/Lidster area as not just an area on a map with a school and a hall, but as a proper village with great things to do. It would cease to be an area that is driven through on the way to somewhere else, it would make it a destination all of its own.

Supporting Information – community survey feedback, estimated usage numbers or similar
The feedback we have received has been tremendous since we began discussions with other local families late last year. We have not created an actual survey but I have recently posted in the Nashdale Community Facebook page, which is a closed group of 255 members, to gage interest and support. The comments have been amazing and 1 fifth of the entire group liked the post in 12 hours. Comments include: “Great idea to rejuvenate a dead and wasted space. Excellent asset for the community. From the responses I’ve heard people will flock there in droves. “ Ian Bennett, Nashdale School P&C President “Great, has the potential to be a really useful and central community asset, and lots of fun too”. Katrina Sweetapple, Cargo road Wines and neighbour ”Fantastic! Right behind this.” Willa Arantz, Manager Racine restaurant and bakery “Excellent idea to increase physical activity of community members!” Sally Cheetham, local resident and parent “A must for the community, my full support” James Sweetapple, Food Week president, neighbour and parent, owner Cargo Road Wines “It would be wonderful to see this facility upgraded again for the community. My friends and I spent many weekends on the Lidster tennis courts as the “local resident” teenagers back in the 1960’s.” Dianne Daniel, resident and previous club member “Awesome idea, it would be great to get them up and running” Sally Coady, local resident and parent “What a fabulous idea!” Kimberley Belmonte, Parent and community member

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
This project is in line with the Community Strategic Plan in many ways. For example: · it provides “more opportunities for young people to fully engage in community life so they can experience the full benefits of living in Cabonne” · it retains social and physical infrastructure and creates new jobs · it complies with and supports all points raised in the vision statement · This project also complies with and supports all five “future directions” guide points This project has the capacity to engage all community members, regardless of age, in healthy and social activities. It will provide jobs for local businesses and create and strengthen the bonds in the local community. It provides opportunities for sports, play, friendship, employment, community pride and a community asset to be enjoyed for generations to come… Just as it has since the 1920’s.

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate


Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
Unfortunately there are no professional tennis court resurfacing companies in the Cabonne area so I have requested quotes from the closest companies for this work. Plenty of the work involved with stage one will be volunteer weed and shrub spraying and clearing which will involve all local people who have expressed interest and can spare the time. The following stages will provide more opportunities to utilise the many tradespeople in the area for landscaping, playground building, construction of new clubhouse, upgrading amenities, cabinet making, plumbing and electrical work etc.

Name of Organisation/ Community Group	Cumnock Show Society
Name of project	Cumnock Showground Pavilion Extension
Contact person	James Nicholson
Contact phone	0414 716 587
Contact email	adaptivearchitects@gmail.com
Postal address	PO Box 1947, Orange NSW 2800

Further detail on the project – scope of works, location, size of project, work to be done
The project is located at the Cumnock Showground on McLaughlan Street, Cumnock. The pavilion near the entry to the showground will be extended to the east along the street frontage, where a small bar area exists currently. The new bar will occupy the SE corner of the pavilion and the covered area will extend past the pavilion to the north. The bar area serving 100 people will be a total of 80m² and include a long bar service zone to maximise efficiency, display area and storage. Storage areas, disabled toilet and male and female toilets will occupy an area of about 50m². The outdoor covered seating area will have group tables and occupy about 80m². The total area of the proposal is just over 210m². The scope of works includes; - Demolish existing small bar area – salvage materials for reuse where possible – break up concrete slab and crush for recycling - Relocate rainwater tank – prepare site with new drainage and sewer/septic lines – prepare for new slab - Provide new concrete slab to match FFL of pavilion – allow for finishes with setdowns - Provide footings for posts - Provide hardwood timber framing as 140 sq posts with 190x90 beams where shown – use recycled hardwoods where possible - Provide galvanised Ritek 175mm ARCPANEL Custom insulated roof panels to hardwood beams as shown – provide galvanised (or lead) flashing – provide galvanised Ø300 half round gutter with leaf guard – provide Ø100mm galvanised downpipes – connect to rainwater tank/s – use rainwater for flushing toilets and landscaping - Provide galvanised Ritek 100mm ARCPANEL Custom insulated wall panels fixed to hardwood posts as shown – provide openings as shown - Provide externally hung sliding barn hardwood timber doors as shown on iron rails - Provide timber frame clad with galvanised mini-orb for toilet partitions - Provide solid core flush faced timber doors throughout - Provide bathroom fixtures and fittings as shown - Provide storage shelves as shown – potentially bar store could be cool room - Provide overhead roller doors to chair store - Provide double timber doors to garden store to detail - Provide power to site, connect to main switchboard and inverter from solar panels - Provide low energy LED ceiling mounted and other lighting as shown - Provide 5 star air-conditioning split system to main bar area (as the area is all insulated, this will be an effective way to manage the thermal environment) - Provide barbecue areas and fire pits to detail The purpose in using the Ritek insulated panels is to remove the need for separate framing and insulation, and to reduce labour costs in installation. The insulation will be effective in reducing energy use and providing a comfortable environment during hot summer days, as well as cold winter evenings. The Ritek panels have corrugated surfaces on both sides, and we have confirmed that these can be in galvanised steel. The corrugated galvanised steel with exposed hardwood framing will maintain the rustic rural character even with the substantial upgrade of the facility.

Projected total cost of project We have secured the services of a builder and a quantity surveyor to provide us with two separate costings for the project. Our initial budget assessment based on unit rates can provide a range for the project budget. Our project budget assessement gives the following range: - 135m² indoor area @ $1,500-2,000/m² = $200,000 - $270,000 - 80m² outdoor area @ $500 – 800/m² = $40,000 - $65,000 - Construction Cost range = $240,000 - $335,000 - Fees and compliance @ 10% = $24,000 – 34,000 - GST = $27,000 - $38,000 - Preliminary Project Budget range = $290,000 - $410,000 For the purposes of the grant application we would initially have to state our projected project cost as $400,000 (incl GST). This can be reviewed and made more reliable when the two prices have been received.

Level of Funding sought under Stronger Communities Fund
The Cumnock Show Society has some fundraising capacity, but it is only a small percentage of the costs of such a project. We thus would be seeking the full cost of the project. Funding sought = $400,000 (subject to further costing)

Will your organisation be providing a contribution to the project cost? If so, for what amount?
None proposed

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance Works like this in a commercial environment would normally be permitted as complying development. However the site is zoned RE2 – Private Recreation, which is not covered in the SEPP. As such the project will require a DA/CC.


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
The project can be commenced within 12 months. The project will likely be completed within 1 year if funding is granted. So yes, it can be completed within 2 years.

Who will the project benefit? Both in immediate terms and to the wider community
In immediate terms the project will provide a much improved ability to service all the community events and functions held at the pavilion throughout the year. It will enhance the range of food and beverages available during day events, and provide a safe and comfortable environment for both very hot days and very cold night time events. It will provide much needed amenities and support for the tourists camping at the site. The whole town of Cumnock will benefit from a resource that is aimed at improving the visitor experience of tourists coming to Cumnock. The aim is to make the pavilion extension a memorable place that will foster return visits, longer stays and grow the various events that meet there. This will bring more tourists to Cumnock and have an impact on the town’s economic performance. The tourists and visitors will also benefit from a more comfortable experience, and the possibility of larger events. Cumnock will improve its attractiveness as a venue for weddings and other events that presently go elsewhere. Once a high quality function centre is in place it will attract other activities that need a good service area with their functions. The pavilion extension may connect with other rural events and sports days, music events and family activity events. In the long term the pavilion extension may be able to host a cafe owner or a pub license in a full time capacity, but at present it is only aiming at servicing functions and events.

Supporting Information – community survey feedback, estimated usage numbers or similar
(Attachments: SGC01 180131 concept A02 Prop Plan.pdf; SGC01 180131 concept A02 Elevs + Persp.pdf; View from NE – rendered.jpg; View interior looking south - rendered.jpg; View merged with site photo.jpg) - The Main Pavilion is primarily used on show day and hired out for large groups of 200+ people – on these occasions the pavilion extension would provide a supporting role. - Weddings, 21^st birthdays, end of year school events, sporting club celebrations and the like can come from the local area, or from surrounding towns and regional cities if someone is looking for a particular atmosphere. There might be an afternoon/evening event for 100 people up to 5-10 times a year. - Market days are held monthly at Crossroads Park and would benefit from increased tourism - Casual camping would vary throughout the year

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
The proposal aligns very well with the aims of the Community Strategic Plan; - The Pavilion Extension will enhance the Show Society, but also provide opportunities to grow the business of running functions and events on the showground site (2.1) - The aim of the proposal is to enhance the tourism potential of the showground and the pavilion, and to provide greater return visits and longer stays (2.2) - The pavilion provides added value to the site, and does so in a sustainable way by using insulation and LED lights to reduce energy, and relying on the existing solar panels. (2.3) - If successful, the pavilion extension could increase employment in the tourism industry in Cumnock (2.4). - The Pavilion extension provides another venue for youth to have parties and events (3.1) - The Pavilion extension enhances the sporting, recreational and community facilities and services available (3.3) - The Pavilion extension will make the site more viable, and the showground is an important asset for the cultural life of the town. The proposal maintains a rustic rural character to maintain the importance of this aspect to the local culture (4.2) - The proposal will improve the quality of this asset and make the site more attractive to visitors and locals (4.3) - The main aim of the proposal is to build visitation and generate investment in the town, to strengthen community wellbeing (4.4.). - The proposal will manage its waste effectively (5.3) - The proposal will continue to be an example of alternative energy and its value to the community (5.7) - The proposal includes accessible bathrooms and paths of travel, which meets the social justice aims of the plan - The facilities, events and programs are open to the public and extend through a range of cultural activities

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
We have requested a quote from Renascent builders in Orange, who would be a suitable contractor to build the project. We have also asked for an independent estimate from Walton Smith Consulting – Quantity Surveyors. We did find out that the grants were active a little late in the piece, but both organisations tell me they can have a price to us by Friday 9^th February.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
In order to reduce costs we are using the Ritek insulated panels for roof and walling. These cannot be made locally. The timber framing will also be sourced from stocks of recycled hardwoods, and these are likely to be from elsewhere. There are opportunities for local tradesmen in the demolition, site clearance, plumbing and stormwater, concreters, carpenters installation of the framing and roofing, local electricians, fitout and painters. So yes, the project will provide employment for about one-two quarters of the year.

Name of Organisation/ Community Group Molong Early Learning Centre
Name of project Molong Early Learning Centre Expansion
Contact person Emma Thomas
Contact phone 63668475
Contact email director@molongelc.com.au
Postal address PO Box 5 Molong NSW 2866

Further detail on the project – scope of works, location, size of project, work to be done
The Expansion of the MELC includes the construction of a purpose built adjoining facility to expand the current capacity of the Centre. The Project will include the demolition of the existing cottage at (16 Riddell Street, Molong), excavation of the land, construction of an extension to the existing centre currently located at (14 Riddell Street, Molong), landscaping and play areas. Scope of works – · Demolition of existing old cottage · Excavation of land · Expansion of existing building to new site · One new room to house additional preschool children · One new room to house additional long day care children · Office space for administration · Kitchen facilities (Appliances) · Resources · Bathrooms · Disabled facilities · Solar panels · Reconnection of two existing water tanks · Landscaping · Playground construction

Projected total cost of project The total estimated project cost for the required capital work to expand the MELC is $606, 000. The total project costs have been split into three categories: 1) $322, 000 - Preschool build 2) $128, 000 - LDC build 3) $150, 000 - Associated required Capital Works to support the provision of the two additional rooms including the construction of the playground and required landscaping.

Level of Funding sought under Stronger Communities Fund The MELC is applying for $250,000 in funding from the Stronger Country Communities Fund. These funds will be split as follows: · the LDC capital works it is proposed would be funded by $100k from the Stronger Country Communities Fund and an MELC co-contribution of $28k. · the remaining required capital works of $150k to construct the playground and landscaping, fixtures and fittings and resources it is proposed would be funded by the Stronger Country Communities Fund. · the Preschool capital works will be funded by the NSW Start Strong Capital Works Grant of $250k and an MELC co- contribution of $78k.


Will your organisation be providing a contribution to the project cost? If so, for what amount? Through tireless fundraising the Cabonne Community has raised $106,000 to contribute towards the cost of the project. These funds will be split as follows: · the Preschool capital works will be funded by the NSW Start Strong Capital Works Grant of $250k and an MELC co- contribution of $78k. · the LDC capital works it is proposed would be funded by $100k from the Stronger Country Communities Fund and an MELC co-contribution of $28k.
· the remaining required capital works of $150k to construct the playground and landscaping, fixtures and fittings and resources it is proposed would be funded by the Stronger Country Communities Fund.

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance Yes. We have an approved Development Application for the project. DA 2016/112/1


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes the project is ‘shovel ready’. We hope to begin the project as soon as funds are available and have the project complete within 16 to 20 weeks.

Who will the project benefit? Both in immediate terms and to the wider community The MELC expansion project will address the lack of preschool places and accessible long day care places in the Molong District. The project will increase the social and health outcomes for the Molong community by increasing attendance at long day care for local children, particularly those from a disadvantaged background, it will provide access to allied health professionals for children at the Centre and will greatly assist in facilitating an increase in workforce participation. The significant proportion of the workforce leaving Molong for work and the shortage of local childcare places, poses a challenge for both parents participating in the workforce. Increased places within the children’s community will provide a greater opportunity for parents to increase their participation in the local workforce thus increasing the social and economic outcomes for their children and the broader community. The construction phase of the Project will be delivered, where possible, by local tradespeople. Quotations to undertake the MELC Expansion Project have been received from three local builders. The successful company will employ local staff and contractors (including plumbers, electricians, painters, concreters and carpenters) providing a direct stimulus for the Molong and Cabonne regional economy. Additionally, a significant proportion of the materials for the Project will be sourced from the region, further supporting local business. Upon completion, the expanded MELC will employ an additional 5 staff members creating jobs within the local community. Additional staff will be required in the areas of teaching (qualified and trainee), administration, cleaning and maintenance. It is anticipated that there will also be an opportunity for upskilling of current staff as a result of additional enrolments.

Supporting Information – community survey feedback, estimated usage numbers or similar Community Needs Survey data includes: • 10 children requiring 600 hours of preschool or additional days to meet these hours • Over 40 families on the waiting list seeking childcare within our long day-care program (children aged 0-3 years) • 24 families seeking additional days within our long day-care program (children aged 0-3 years) • Over 10 families in a situation where 1 child has a place at the centre but their sibling does not. The sibling either needs to find care in another centre or wait for a position to become available.


Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
The Cabonne Shire Council Community Strategic Plan 2015 - 2025 outlines the future directions and outcomes for the residents of Cabonne. Future Direction 3: The provision and Development of Community Facilities has the strategic outcome of preschool, playgroup, childcare and youth services being available across the region. The Expansion Project links directly to this objective by increasing the number of Preschool and childcare places to address a significant need. The Project has been supported by the Cabonne Shire Council via a $70,000 interest free loan. Please note, if the MELC is successful in receiving $250k from the Stronger Country Communities Fund, the MELC would no longer require the interest free loan.

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate The Molong Early Learning Centre received 3 quotes from locally based builders (Regional area of Molong and the Cabonne Shire) for the Expansion Project. The three quotations were received with $450,000 identified as the average of the three quotations. The estimated project costs were split $322,000 for the Preschool capital works and $128,000 for the Long Day Care Expansion. Three quotes will also be requested for the $150k in required capital works including construction of the playground and landscaping.


Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
The construction phase of the Project will be delivered, where possible, by local tradespeople. Quotations to undertake the MELC Expansion Project have been received from three local builders. The successful company will employ local staff and contractors (including plumbers, electricians, painters, concreters and carpenters) providing a direct impact on the Molong and Cabonne regional economy. Additionally, a significant proportion of the materials for the Project will be sourced from the region, supporting local business. Upon completion, the expanded MELC will employ an additional 5 staff members creating jobs within the local community. Additional staff will be required in the areas of teaching (qualified and trainee), administration, cleaning and maintenance. It is anticipated that there will also be an opportunity for upskilling of current staff as a result of additional enrolments.

Name of Organisation/ Community Group	Cabonne Council
Name of project	Shared Mobility Access Pathway – Small Villages
Contact person	Naomi Schroder
Contact phone	02 6392 3267
Contact email	Naomi.schroder@cabonne.nsw.gov.au
Postal address	PO Box 17, Molong NSW 2866

Further detail on the project – scope of works, location, size of project, work to be done
Eugowra – 325m of shared path on the Northern side of Cooper Street (from Bowler St to North St) helping to link the hospital, Anglican Church and park. Cargo – 80m of shared path on the northern side of Belmore Street into Molong Street linking the shop, park and community hall. Yeoval – 130m of shared path on Cardington Street and 200m of shared path on King Street –these paths will connect with the commercial centre on Forbes Street at either end which will serve to provide an extended link between community facilities on either side of the main centre, such as the Police Station, Pre-school, Public Primary & High School and several churches.

Projected total cost of project $208,800

Level of Funding sought under Stronger Communities Fund
$208,800

Will your organisation be providing a contribution to the project cost? If so, for what amount?
No

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance No


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes – work can be completed by Council’s experienced staff who have undertaken numerous projects like this in the past. The works will be scheduled in by the Engineering Department who have the resources and experience to deliver the project.

Who will the project benefit? Both in immediate terms and to the wider community
These projects will provide benefit to the each of the villages by closing gaps in the pedestrian network that exist between community facilities. The design of these pathways ensures that the needs of all pedestrians are catered for, including older persons, children and pedestrians with mobility and vision impairments along with provision for cyclists and mobility aid users. There is also a potential health benefit to be obtained through access to additional adequately sized pathways for multiple users.

Supporting Information – community survey feedback, estimated usage numbers or similar
The community has been extensively consulted and the results of their feedback have been captured in the Cabonne Pedestrian Access Mobility Plan 2014. The report contains extensive study information along with community feedback.

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
This project aligns with the Cabonne Community Strategic Plan in terms of: · CSP 1.1 “A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council’s local. Regional and state road network” · CSP 1.3 “A range of transport options in to, out of and around Cabonne are affordable and available”

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
As Council would look to complete the work themselves, there has been a cost estimate provided by the engineering department to complete the works.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
Cabonne Council will undertake the works with existing, experienced, local staff.

Further detail on the project – scope of works, location, size of project, work to be done
235m of shared pathway from Watson Street to Hill Street in front of the Caravan Park – this area has an existing path however the width of the path does not facilitate shared user access and community feedback has indicated that the uneven surface presents significant challenges. This area links the CBD to accommodation, the swimming pool and local service station and to residential areas adjoining the CBD. 80m of shared pathway on Euchareena Road from the Eastern side of the Railway crossing to the Molong Bowling Club – this area has no means of safe access to the Bowling Club for pedestrians and mobility aid users which would seek to attend the facility for a range of functions that they cater for (luncheons, parties, wakes and community meetings). 317m of shared pathway on the Northern side of Hill Street from the pedestrian crossing to Edward Street in front of the Recreation Ground. This portion provides a link from the existing shared path running along the Highway/Watson Street all the way through to the heavily used Rec Ground which includes sporting facilities, a playground and skate park and community church.

Projected total cost of project $179,500

Level of Funding sought under Stronger Communities Fund
$179,500

Will your organisation be providing a contribution to the project cost? If so, for what amount?
No

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance No


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes – work can be completed by Council’s experienced staff who have undertaken numerous projects like this in the past. The works will be scheduled in by the Engineering Department who have the resources and experience to deliver the project.

Who will the project benefit? Both in immediate terms and to the wider community
This project will provide benefit to the Molong Community by closing gaps in the pedestrian network that exist between community facilities. The design of these pathways ensures that the needs of all pedestrians are catered for, including older persons, children and pedestrians with mobility and vision impairments along with provision for cyclists and mobility aid users. The issues within the network were highlighted particularly well when a ‘Gopher Run’ for the Mayor and Senior Council Staff was organised to help raise awareness of the challenges for mobility aid users. In addition to the access and safety items noted above, there is also a potential health benefit to be obtained through access to additional adequately sized pathways for multiple users.

Supporting Information – community survey feedback, estimated usage numbers or similar
The community has been extensively consulted and the results of their feedback have been captured in the Cabonne Pedestrian Access Mobility Plan 2014 and the Disability Inclusion Action Plan. The report contains extensive study information along with community feedback.

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
This project aligns with the Cabonne Community Strategic Plan in terms of: · CSP 1.1 “A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council’s local. Regional and state road network” · CSP 1.3 “A range of transport options in to, out of and around Cabonne are affordable and available”

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
As Council would look to complete the work themselves, there has been a cost estimate provided by the engineering department to complete the works.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
Cabonne Council will undertake the works with existing, experienced, local staff.

Further detail on the project – scope of works, location, size of project, work to be done
145m of shared pathway on the southern side of Brown’s Avenue from Rodd Street to the High School and 345m of shared pathway on Rodd Street from Brown’s Avenue to Thompson Street. These paths will provide a link between the High School and Canowindra’s main commercial centre which was indicated as a medium priority route in the Cabonne Pedestrian Access Plan (PAMP) 2014. This addition of a shared link in this area will allow students to access the commercial centre of Canowindra safely.

Projected total cost of project $208,800

Level of Funding sought under Stronger Communities Fund
$208,800

Will your organisation be providing a contribution to the project cost? If so, for what amount?
No

Does your project require a Development Application? If so, or if you are unsure, please engage with Council’s Planning Department for confirmation and assistance No


Can the project be commenced within 12 months and be completed fully within 2 years? Please provide a plan to achieve this
Yes – work can be completed by Council’s experienced staff who have undertaken numerous projects like this in the past. The works will be scheduled in by the Engineering Department who have the resources and experience to deliver the project.

Who will the project benefit? Both in immediate terms and to the wider community
This project will provide benefit to the Canowindra Community by closing gaps in the pedestrian network that exist between community facilities and particularly to Canowindra High School students in accessing the school and nearby sporting facilities and the town centre. The design of these pathways ensures that the needs of all pedestrians are catered for, including older persons, children and pedestrians with mobility and vision impairments along with provision for cyclists and mobility aid users. The students of Canowindra High School have specifically addressed Council on the existing gap in the network and requested assistance to enable them a safe method of access to the town centre. In addition to the safety and access aspects of this request, there is also a potential health benefit to be obtained through access to additional adequately sized pathways for multiple users.

Supporting Information – community survey feedback, estimated usage numbers or similar
The community has been extensively consulted and the results of their feedback have been captured in the Cabonne Pedestrian Access Mobility Plan 2014. The report contains extensive study information along with community feedback. There has also been a specific request made by the students of Canowindra High School during their annual address to Council.

Additional evidence of project suitability - for example: does the project align with the Council’s Community Strategic Plan?
This project aligns with the Cabonne Community Strategic Plan in terms of: · CSP 1.1 “A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council’s local. Regional and state road network” · CSP 1.3 “A range of transport options in to, out of and around Cabonne are affordable and available”

Evidence the project is cost effective including a clearly defined budget - at least two quotes should be provided OR one quote along with a quantity surveyor estimate
As Council would look to complete the work themselves, there has been a cost estimate provided by the engineering department to complete the works.

Details about the use of local suppliers – will this project contribute to local employment and/or local skills development?
Cabonne Council will undertake the works with existing, experienced, local staff.

Project Budget	Amount
Site Preparation
Construction Works
Materials (steel edging etc)
Plant Materials
Plinth Related works
Seating
Irrigation
Labour	$132,000

Landscape Plan & Consultancy (funded by Cabonne Council)	$2,400

TOTAL ex-GST	$134,400

No	Task	Commencement	Completion
1	Gateway determination Obtain Gateway Determination	March 2018	April 2018
2	Public Exhibition Agency and community consultation to be undertaken as part of the formal public exhibition of the planning proposal in accordance with any conditions of the Gateway Determination	May 2018	May 2018
3	Consider submissions and document finalisation Council staff to consider, respond and report to council on any submissions received and issues raised, and make any relevant changes to the planning proposal. This process will determine amongst other things, the following: · Whether or not to endorse and/or support the planning proposal · Whether or not to endorse the planning proposal (as exhibited); or · Whether or not to endorse the planning proposal (as amended)	June 2018	June 2018
5	Submission to the Department and/or Parliamentary Counsel Council to forward the planning proposal to the department and/or Parliamentary Counsel following public exhibition (including and changes made).	July 2018	August 2018
6	Notification Notification of LEP amendment being made	August 2018	August 2018

No.	SEPP Title	Applicable to Planning Proposal	Consistency
1	Development Standards	No – does not apply to land in Cabonne Local Government Area (LGA) since implementation of Cabonne Local Environmental Plan (LEP) 2012	N/A
14	Coastal wetlands	Not applicable	N/A
21	Caravan Parks	Not applicable	N/A
26	Littoral rainforests	Not applicable	N/A
30	Intensive agriculture	Not applicable to proposal	Yes
33	Hazardous and Offensive industry	Not applicable to proposal	N/A
36	Manufactured home estate	Not applicable to proposal	N/A
44	Koala Habitat Protection	SEPP applies. Site is clear of any native trees. No koala habit on the site.	Yes
47	Moore Park Showground	Not applicable	N/A
50	Canal Estate Development	Not applicable	N/A
52	Farm dams and other works in land and waste management plan areas	Not applicable to proposal	N/A
55	Remediation of land	SEPP applies to the land. Site determined to be suitable for proposed development	Yes
62	Sustainable aquiculture	Not applicable to Planning Proposal.	N/A
64	Advertising and signage	SEPP applies to the land and future development.	N/A
65	Design Quality of residential flat development	Not applicable	N/A
70	Affordable housing	Not applicable	N/A
71	Coastal protection	Not applicable	N/A
	Affordable renting housing 2009	Not applicable	N/A
	Building Sustainability Index:BASIX 2004	Not applicable	N/A
	Education Establishments and Child Care Facilities 2017	Not applicable to proposal	N/A
	Exempt and Complying Development Codes 2008	SEPP applies to land. Not applicable to proposal.	Yes
	Housing for seniors and people with a disability 2004	Not applicable	N/A
	Infrastructure 2007	SEPP applies	Yes
	Integration and Repeals 2016	Applicable to LGA. Does not apply to proposal	N/A
	Kosciuszko National Park Alpine Resorts 2007	Not applicable	N/A
	Kurnell Peninsula 1989	Not applicable	N/A
	Mining, Petroleum Production and Extractive Industries	Applicable to LGA. Not applicable to proposal	Yes
	Miscellaneous Consent Provisions 2007	Applicable to LGA. Does not apply to proposal	N/A
	Penrith Lakes Scheme 1989	Not applicable	N/A
	Rural Lands 2008	Applicable	Yes
	State & regional development 2011	Not applicable	N/A
	State significant precincts 2005	Not applicable	N/A
	Sydney Drinking Water Catchment 2011	Not applicable	N/A
	Sydney Region Growth Centres 2006	Not applicable	N/A
	Three Ports 2013	Not applicable	N/A
	Urban Renewal 2010	Not applicable	N/A
	Vegetation in non-rural area 2017	Not applicable	N/A
	Western Sydney Employment Area 2009	Not applicable	N/A
	Western Sydney Parklands 2009	Not applicable	N/A

1. Employment and resources
No.	Direction Title	Compliance	Comment
1.1	Business and industrial zones	Yes	No impact by the proposal processing
1.2	Rural zones	Yes	No change of rural zoning
1.3	Mining, petroleum production and extractive industries	N/A	Does not affect the subject land
1.4	Oyster aquaculture	N/A	Does not affect the Cabonne LGA
1.5	Rural lands	Yes	No impact on minimum existing rural lot size
2. Environment and heritage
2.1	Environmental Protection zones	N/A	Does not affect the subject land
2.2	Coastal protection	N/A	Does not affect the Cabonne LGA
2.3	Heritage conservation	Yes	Proposal does not alter existing provisions related to the conservation of heritage items.
2.4	Recreation vehicle area	N/A	Proposal does not affect existing restrictions upon development of land for RVs
2.5	Application of E2 and E3 zones and Environmental overlays in Far North Coast LEPs	N/A	Does not apply to LGA
3. Housing, infrastructure and urban development
3.1	Residential zones	N/A	Proposal does not apply to residential area
3.2	Caravan parks and manufactured home estates	N/A	Proposal does not affect existing provisions
3.3	Home occupations	N/A	Proposal does not affect existing provisions
3.4	Integrated land use and transport		Provisions relating to integrated land use and transport would not be affected
3.5	Development near licensed aerodromes	N/A	Proposal does not affect the subject land
3.6	Shooting ranges		Proposal does not affect the subject land
4. Hazard and risk
4.1	Acid sulphate soils	N/A	Proposal does not affect existing provisions
4.2	Mine subsidence and unstable land	N/A	Land is not affected by mine subsidence
4.3	Flood prone land	Yes	The subject land is not identified as flood prone land
4.4	Planning for bushfire protection	Yes	Does not affect the subject land
5. Regional Planning
5.2	Sydney Drinking Water Catchments	N/A	Does not affect Cabonne LGA
5.3	Farmland of State and Regional Significance on the NSW Far North Coast	N/A	Does not affect Cabonne LGA
5.4	Commercial and retail development along the Pacific Highway, North Coast	N/A	Does not affect Cabonne LGA
5.8	Second Sydney Airport: Badgerys Creek	N/A	Does not affect Cabonne LGA
5.9	North west rail corridor strategy	N/A	Does not affect Cabonne LGA
5.10	Implementation of regional plans	Yes	Consistent with the Central West and Orana regional plan.
6. Local Plan Making
6.1	Approvals and referrals required	Yes	The planning proposal is in accordance with the requirements of the s117 Direction
6.2	Reserving land for public purposes	N/A	Does not affect the proposal
6.3	Site specific provisions	Yes	The planning proposal is in accordance with the requirements of the s117 Direction
7. Metropolitan Planning
7.1	Implementation of a plan for growing Sydney	N/A	Does not apply to LGA
7.2	Implementation of Greater Macarthur Land Release Investigation	N/A	Does not apply to LGA
7.3	Parramatta Road Corridor Urban Transformation Strategy	N/A	Does not apply to LGA
7.4	Implementation of North West Priority Growth Area Land Use and Infrastructure Implementation Plan	N/A	Does not apply to LGA
7.5	Implementation of Greater Parramatta Priority Growth Area Interim Land Use and Infrastructure Implementation Plan	N/A	Does not apply to LGA
7.6	Implementation of Wilton Priority Growth Area Interim Land Use and Infrastructure Implementation Plan	N/A	Does not apply to LGA