Agenda of Ordinary Meeting - 12 December 2017

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 879926

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 879927

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 879928

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 880060

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 880061

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 880062

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 10 be moved and seconded.

General Manager's REPORT

Items 7 to 10 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. November 28 2017 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 880063

Recommendation

THAT the minutes of the Ordinary meeting held 28 November 2017 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 28 November 2017.

ITEM 8 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Australia Day Awards Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Code of Meeting Practice adopted and implemented.
Annexures	1. November 28 2017 Australia Day Committee Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2018 - 880075

Recommendation

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 28 November, 2017 be adopted.

Administration Manager's REPORT

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 28 November, 2017.

ITEM 9 - PECUNIARY INTEREST RETURNS 2017 - NEWLY ELECTED COUNCILLORS

REPORT IN BRIEF

Reason For Report	Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for newly elected councillors are to be tabled.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\COUNCILLORS DECLARATIONS OF INTEREST - PECUNIARY INTEREST 2017 - 880076

Recommendation

THAT Council note the tabling of the Pecuniary Interest Returns for newly elected councillors.

Administration Manager's REPORT

As reported to Council’s October 2017 meeting as per section 449(1) of the Local Government Act a councillor must complete and lodge a Pecuniary Interest Return (Return) with the General Manager, within 3 months after becoming a councillor.

Accordingly, newly appointed councillors (i.e. those who have not been re-elected from last term) are required to submit a Return by 9 December 2017. These Returns will be tabled as required at the first meeting held after the last day for lodgement i.e. 12 December Council meeting.

ITEM 10 - NOVEMBER 2017 LOCAL EXTRAORDINARY TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	For Council to ratify the recommendations of the committee.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. E-Traffic Committee Minutes November 2011 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 879499

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee.

Director of Engineering & Technical Services' REPORT

Attached are the minutes of the Local Traffic Committee meeting held 21 November 2017. The items addressed and their associated recommendations are as follows:

E-LTC Item 1 – Orange Triathlon Festival

Recommendation

It is recommended THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6. The event organiser notifying all emergency services of the event

7. The event organiser debriefing Council on the event. This includes notifying Council of all incidents or near misses that occur during the event.

E- LTC Item 2 – Propose New School Bus Route for Spring Terrace Public School by Apple City Tours

Recommendation

It is recommended THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan

2. NSW Road Rules being observed by operators at all times

3. Written approval or License received from Transport Authority of NSW to operate the school bus services in regional NSW.

4. All National and State safety guidelines to conduct the school bus services in regional NSW are followed.

5. The service provider debriefing Council on the event. This includes notifying Council of all incidents or near misses that occur during the service delivery.

E-LTC Item 3. Proposal To install the road weight limit sign on Archer Road

Recommendation

It is recommended THAT Council to install 12t weight limit signage on the Archer Road.

ITEM 11 - 2018 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

REPORT IN BRIEF

Reason For Report	Seeking Councillors' interest in attending the ALGWA NSW Annual Conference in Gundagai 15-17 March 2018.
Policy Implications	Nil
Budget Implications	To be funded from existing councillor professional development budget.
IPR Linkage	4.5.1.e Provide adequate training & professional development opportunities for Councillors.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT WOMENS ASSOCIATION - 880212

Recommendation

THAT interested councillors be authorised to attend the 2017 ALGWA (NSW) Conference.

General Manager's REPORT

The 2018 ALGWA (NSW) Conference will be hosted by Cootamundra-Gundagai Regional Council and held in Gundagai from 15-17 March 2018.

Conference program has not been finalised as yet however registrations are open with the offer of an early bird rate for registrations before 15 January 2018.

Any councillor interested in attending should nominate to be authorised to attend.

ITEM 12 - THE FUTURE OF ORANA HOUSE

REPORT IN BRIEF

Reason For Report	Public meeting regarding the possible sale of Orana House and the consequential relocation of Community Groups which use that location.
Policy Implications	Nil
Budget Implications	Possible future budget allocations will be required depending on a Council decision whether to maintain or dispose of this asset.
IPR Linkage	3.3.3.e Maintain the council's properties to safe operational standards
Annexures	1. Orana House Cook and Roe Structual report ⇩ 2. Orana House public meeting minutes ⇩ 3. Orana House - Background Information ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CANOWINDRA - LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, known as ORANA HOUSE - 881277

Recommendation

THAT Council discuss and receive further information on the day of the meeting.

Director of Finance and Corporate Services' REPORT

Background

Orana House has a considerable community history, the building is used by several community groups including, Alcoholics Anonymous, Narcotics Anonymous, The Canowindra Creative Centre and the Canowindra Writers Group.

In recent years Orana House has fallen into disrepair. In September 2016 an engineering report was completed which identified $191,000 worth of works required to bring the building up to an acceptable standard.

Council held a workshop in December 2016 to inspect the building and discuss options. It further considered the matter at the December 2016 Council meeting and proposed to dispose of the building but decided to seek community feedback.

Eight submissions were received in favor of maintaining the building. After consideration of the submissions Council resolved to dispose of Orana House and use the funds from the sale, and other funds to refurbish the community facility in the HACC building. The Mayor, Deputy Mayor, General Manager and the Acting DFCS then met with users on the 20 June 2017. Further background information is attached.

The new Council elected in September 2017 resolved that the matter be put on hold pending further consultation. Consequently Council held a public meeting on Thursday 30 November 2017 to further discuss this issue.

This report details the outcomes from that meeting.

Analysis of Issues raised

A structural investigation was undertaken by Cook and Roe - Structural Engineers on the 4 September 2017. It concluded that the building was in poor condition with significant cracking in some areas.

Previously Council’s asset team inspected the building. As a result of this inspection $191,000 was identified as being needed to bring the building up to a satisfactory condition.

Many of the users have an emotional attachment to the building, and therefore seem to not want to consider other options. The community seem to feel that the Council is trying to take something off them because significant community money has gone into this facility in the past.

Finding a suitable alternate venue which caters to all user groups will be a challenge. Issues such as proximity to town, parking, a secure outdoor area and out of hours access, need to be considered.

Summary of points made at the Meeting

The minutes of the meeting are attached to this report for the information of Councilors.

ITEM 13 - RESPONSIBILITY TO PROTECT CROWDED PLACES

REPORT IN BRIEF

Reason For Report	To inform Council of new Crowded Places responsibilities and requirements for event organisers
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.1.a Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 880378

Recommendation

THAT individuals and organisations planning events on Council-owned or public land be required to undertake a crowded places vulnerability assessment and security audit, in addition to other conditions currently outlined in Council’s Procedure Manual for Planning a Public Event.

Community Engagement and Development Manager's REPORT

On 22 November 2018, Council’s Community Engagement and Development Manager attended a forum in Dubbo on new requirements and controls relating to “crowded places”.

Conducted by the NSW Police Counter Terrorism & Special Tactics Command, the forum outlined new responsibilities and another level of compliance for event organisers and landowners relating to anti-terror measures.

The forum also included speakers from ASIO and the NSW Police Intelligence Unit. There was a strong message that the need to implement measures to protect crowded places was as necessary in country areas as the city.

The threat level at the time of the forum was described as “probable”.

Landowners and event organisers are responsible for protecting sites from a range of foreseeable threats, including terror attacks.

All event organisers now should undertake a “crowded places vulnerability assessment”. They should complete a crowded places security audit and a self-assessment via the www.securensw.gov.au or www.nationalsecurity.gov.au websites

Where the assessment score is above a certain level, event organisers (or councils where applicable) may have to engage accredited security consultants to provide suitable solutions.

These measures can include (but are not limited to) hostile vehicle mitigation measures, such as the installation of suitably-engineered bollards or barriers. Normal Traffic Control Plans are not considered to be a Hostile Vehicle Mitigation measure.

Security Plans should be provided along with Emergency Management Plans.

Security “posture” is also seen as critical, which generally means organisers of larger events may need to have security guards at entrances and exits.

In Cabonne’s case, this would be most likely to apply to the Australian National Field Days (ANFD) and Canowindra Challenge Balloon Glow.

Where regional events are held in a regular location at a regular time of the year, such as the Balloon Glow and ANFD, the Counter Terrorism Command has recommended that anti-terror planning start a year out from the event, not a couple a months from the date. Parkes Council has been consulting with the Counter Terrorism Command and local police regarding Crowded Places requirements for the 2018 Elvis Festival.

Council’s Community Engagement and Tourism Coordinator is in the process of producing a new, streamlined consent form and Procedure Manual for Planning a Public Event, and anti-terror responsibilities and requirements will be included in these documents.

The new forms and manual should be available early next year. In the meantime, Council will need to require individuals or organisations planning events to address anti-terror measures by undertaking a crowded places vulnerability assessment and security audit.

These measures would be in addition to the risk management assessment that event organisers are currently required to undertake.

ITEM 14 - EVENTS ASSISTANCE PROGRAM 2017/18

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2017/18 Events Assistance Program
Policy Implications	Nil
Budget Implications	$5,000 to be funded from 2017/18 Events Assistance Program
IPR Linkage	4.4.1.c Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2017-2018 - 880373

Recommendation

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) of $5,000 for the event F.O.O.D Week Inc.

Community Engagement and Development Manager's REPORT

Council’s Community Development and Tourism Coordinator has provided the following assessment.

Council has received one application for funding under its 2017/2018 Events Assistance Program (EAP) for events to promote Cabonne and attract visitors to experience the area.

Application 1.

Organisation: F.O.O.D of Orange District WEEK Inc

Event: F.O.O.D WEEK

Date: 6 April – 15 April 2018

Requested Amount: $7,500

To be funded: A contribution towards the marketing and promotion of this annual major event.

Event Description

F.O.O.D Week will celebrate its 27^th year in 2018 and is highly successful in marketing and promoting the regions many assets and attractions to a diverse audience. Today F.O.O.D Week consists of over 90 individual events over 10 days that show case the food and wine of the region as well as the many local businesses and tourist attractions on offer.

F.O.O.D Week is vital in marketing the region’s produce and restaurants to an extensive reach that includes the Sydney and Canberra region and beyond.

The benefit of F.O.O.D Week to the region is significant and includes:

· Positive economic stimulus through spending in the local area

· Huge media exposure and awareness of the region and attractions that help attract visitors during and after the event

· Increases the profile and credibility as one of the country’s leading food and wine producing area.

· Encourages collaboration and consultation amongst the region’s tourism industry which strengthens and presents new opportunities

· Assists in education of the sector and its contribution towards a healthy sustainable future for the region and Australia

· Increased visitation resulting in increased accommodation demand

During this event, several thousand people participate in the events, and statistics from 2017 indicate that many who attend F.O.O.D Week are return visitors to the area. In 2017 the festival attracted 18,000 attendees compared to 15,000 the previous year. The 2018 FOOD Week is aiming for 20,000 visitors to the area.

Income generated to the local economy is estimated to be at $2.5 million.

F.O.O.D Week Inc. applied for $7,500 to support the marketing of this event. The sponsorship will go towards the printing of 10,000 copies of the program and the distribution in Sydney, Canberra, regionally and locally.

Cabonne Council’s logo appears in all printed material, print advertising, the Cabonne banner erected at the night markets and Food Affair.

Assessment:

As F.O.O.D Week is a flagship event that meets the Events Assistance Program guidelines that provides a maximum of $5,000 which Cabonne Council has allocated in previous years to support the many events F.O.O.D Week offers and with a significant number held within the Cabonne Shire.

Events Assistance Program Expenditure to date:

EAP Funding Allocation 2017/2018	$50,900

25 July Orange Wine Festival 13 – 22 October 2017	$5,000
25 July Canowindra Balloon Challenge 2018	$20,000
25 July Yeoval District Ass. Back to Yeoval Weekend 28 -30 July	$600
25 July Canowindra Fine Music Weekend	$1,500
25 July MADIA Christmas Party	$1,000
26 September Australian National Field Days 26 – 28 October	$1,000
26 September Cargo Twilight Markets	$500
24 October Banjo Paterson Australian Poetry Festival	$2,000
24 October Canowindra Domestic Violence White Ribbon March	$500
28 November Taste@Barangaroo	$1,000

Total Expenditure	$33,100
Remaining Funds	$17,800

ITEM 15 - PLANT REPLACEMENT ONE SKIP LOADER TRUCK

REPORT IN BRIEF

Reason For Report	Council's decision to replace one skip loader truck
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.3.1.c Provide facilities to encourage maximum recycling and reuse of all waste streams
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\TENDERING\CONTRACT 870703 - SUPPLY AND DELIVERY ONE SKIP LOADER TRUCK LGP - 880168

Recommendation

THAT Council purchase from Tracserv Trucks one Isuzu FVR 165-300 truck, fitted with a West Trans Skip Loader for the purchase price of $191,870.90 excl GST.

Director of Engineering & Technical Services' REPORT

Submissions closed on 1 November 2017 for the supply and delivery of one Skip Loader Truck, in accordance with Council’s 10-year plant replacement program. The submissions were obtained through Local Government Procurement.

Three submissions were received from two companies. A detailed assessment of the individual submissions was undertaken, and the report, along with the price regarding purchase is as follows;

	SUPPLIER	MODEL OFFERED	TENDERED PRICE excl GST (inc optional equipment required)	Skip Loader
1	West Orange Motors	Hino 500 FG1628	$186,890.37	Almighty Industries (HIAB)
2	Tracserv Trucks	Isuzu FVR 165-300	$188,770.00	Almighty Industries (HIAB)
3	Tracserv Trucks	Isuzu FVR 165-300	$191,870.90	West-Trans DS120

The evaluation panel consisted of the Fleet, Plant and Depot Coordinator, Plant Superintendent and the Skip Loader operator.

On Thursday 2 November the assessment team along with a representative from Tracserv Trucks, went to the West-Trans factory at Mulgrave, for a demonstration and evaluation of the West-Trans DS120, fitted to an Isuzu, FVR 165-300 cab chassis. The quality of the product was evident. At the factory, it was indicated to the assessment panel that the Skip Loader can be altered in the manufacturing process to allow for options requested in the submission documentation. Guarding for hoses and wiring were also evident in the build quality of the West-Trans product. The ability to add or delete items in the manufacture stage is also critical. Council currently operates a West-Trans DS90 Skip Loader and this unit has proven faultless.

The review that was undertaken, was conducted on a recently completed truck, with the setup of this unit being similar to Councils specifications.

On 15November, the assessment panel went to Volvo Truck and Bus at Blacktown, for a demonstration and evaluation of the HIAB Multilift Futura 12, that was fitted to a Volvo Cab Chassis. The Cab Chassis carrying this unit was not offered in the submission. The evaluation was on the HIAB Multilift Futura 12. This Skip Loader unit lacked build quality and strength and this was evident in the pricing. Unlike the West-Trans DS120, this unit is mass-produced to fit different cab chassis combinations, and this was evident in the many holes drilled in the sub frame. Any alterations requested in the submission would require modification by a third party prior to delivery.

From the assessment it was quite evident of the 2 Skip Loaders that were assessed, the West-Trans DS120 was of superior quality and build strength and best suited council’s needs.

ITEM 16 - ADDITIONAL FUNDING FOR THE CUMNOCK SHOWGROUND - NEW AMENITIES BUILDING

REPORT IN BRIEF

Reason For Report	To provide the new ammenities building with a water and sewer connection.
Policy Implications	Nil
Budget Implications	$30,000
IPR Linkage	3.3.3.b Maintain sporting facilities to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CUMNOCK SHOWGROUND - 880337

Recommendation

THAT Council approve funding of $30,000 from the Capital Reserve for the purchase and installation of all water and sewer related infrastructure for the new amenities building at the Cumnock Showground.

Operations Manager - Urban Services and Utilities' REPORT

In the 2016/2017 financial year, funding for a new Cumnock showground amenities building was allocated as per the related Asset Management Plan. The project was not completed within this financial year due to varying factors outside Council’s control; this resulted in the project and consequent funding being revoted into the current financial year.

The project is progressing well and has reached the stage where water and sewer mains connection is required but it has become apparent that the original budgeted scope of works did not provide funding for these essential works.

For all sewer related works the funding required is $20,000 and for all water related works the funding required is $10,000 with funding to come from the Capital Reserves.

ITEM 17 - MOLONG FLOODPLAIN MANAGEMENT STUDY

REPORT IN BRIEF

Reason For Report	To request extra funds to finalise and complete the report due to variations.
Policy Implications	Nil
Budget Implications	$45,000 from Project Pre Planning Activities budget.
IPR Linkage	4.5.5.f Integrate risk management into all areas of Council's activities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 880287

Recommendation

THAT Council approve $45,000 to be transferred from the ‘Project pre planning activities’ budget to the Molong Floodplain budget to fund the completion of the study being conducted by SMEC.

Director of Engineering & Technical Services' REPORT

Council is in the process of conducting a feasibility study report for the Molong Floodplain. This project has been ongoing for over 5 years and there has been a number of variations due to changes of scope from the Office of Environment and Heritage, old report data not being able to be correctly replicated and additional work required to recreate the modelling. It was considered logical to update the report to reflect the current drainage system that is place and hence add on any new drainage that has been installed. This was deemed more appropriate than simply using the original storm water data that was provided that has now significantly changed.

As such, it is requested that an additional $45,000 be allocated to the present amount of $21,551 allocated for this job. This will allow sufficient funds to complete this project. The total project cost is expected to cost less than $100,000 with $46,444 having already been invoiced to Council. It is also noted that OEH will reimburse Council up to $60,601 at the completion of this report for expenses incurred.

It is proposed that the funds come from the ‘project pre planning activities’ budget.

ITEM 18 - MODIFICATION APPLICATION - DEVELOPMENT APPLICATION 2016/128 - LIMESTONE MINE, CANOMODINE LANE, CANOWINDRA

REPORT IN BRIEF

Reason For Report	For council's determination of a development application upon land to which it owns
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0128 - 879547

Recommendation

That council refuse the modification application 2016/128/2 seeking to amend conditions 28 and 29 of Development Consent 2016/128 for a limestone mine upon Lot 201 DP 1232203, Canomodine Lane, Canowindra and retain the conditions as written in the consent.

Director of Engineering & Technical Services' REPORT

An application has been received by council to modify development consent for DA 2016/128 for a limestone mine upon land described as Lot 201 DP 1232203, Canomodine Lane, Canowindra.

Applicant: Westlime Quarries Pty Ltd c/- Andrew Commins

Owner: Mr P Wythes

Proposal: Modification to conditions 28 and 29 of the issued development consent

Location: Lot 201 DP 1232203, Canomodine Lane, Canowindra

Zone: RU1 Primary Production

Background

Council at its meeting of 20 December 2016 approved DA 2016/128 for establishment of an open cut limestone mine upon part of a rural holding located approximately half way between Cargo and Canowindra, accessed off Canomidine Lane. Westlime Quarries Pty Ltd propose to extract and process on-site up to 250,000 tonnes per annum of limestone over a period of 27 years, for sale and distribution locally and regionally.

In August 2017, the development consent was modified to enable relocation of the mine site office and associated infrastructure. Council staff and State government agencies have been liaising with the developer to progress the various elements of the overall development consent.

The Proposal

The applicant seeks variation to Conditions 28 and 29 of the development consent. The two conditions of consent read as follows:

28. ROAD UPGRADES

Objective

It is in the public interest that environmental impacts be identified and effects mitigated.

Performance

The proponent is to deliver all road upgrades as deemed necessary by RMS and Cabonne Council, and to the satisfaction of those authorities, prior to transporting any products from the mine site, with the exception of those required for road upgrading purposes identified in this approval.

29. ROAD REPAIR AND MAINTENANCE CONTRIBUTION

Objective

To ensure that the impact of the development on infrastructure is considered and appropriately mitigated.

Performance

Within six (6) months of the issue of this consent the proponent is required to enter into an agreement with Cabonne Council for payment of an annual road repair and maintenance based upon the heavy vehicle traffic generation for the development.

The contribution to council will apply to the repair and maintenance of Cargo Road (MR 237) from its intersection with Canomodine Lane and the intersection with the Canowindra – Cudal Road (MR 310). The contribution calculation is to be established by Cabonne Council. The proponent’s contribution will also include the costs to council of engaging environmental management expertise.

The applicant states that they have held positive discussions with the relevant council staff regarding the above-mentioned conditions of consent, however uncertainty remains in that agreement has yet to be finalised in relation to the requirements of the two conditions of consent.

The applicant requests council amend the conditions of development consent as follows:

28. ROAD UPGRADES

Objective

It is in the public interest that environmental impacts be identified and effects mitigated.

Performance

Intersection of Cargo Road and Canomodine Lane

The proponent is to complete the design, bulk excavation, supply and delivery of all RMS specification DGB road base material. Council will undertake project management and supervision, provide required traffic control, place and compact delivered road base materials, undertake final trim and seal the intersection.

Anderson Hill radius / alignment

The proponent is to undertake the bulk earthworks, supply and deliver RMS specification DGB road base materials and remove the site excavated materials as required. Council will provide the required design, undertake project management and supervision, provide traffic control, place and compact delivered road base materials, undertake final trim and seal works as required. The proponent is to make the required road base available within two (2) months on being advised by council of the commencement of works.

29. ROAD REPAIR AND MAINTENANCE CONTRIBUTION

Objective

To ensure that the impact of the development on infrastructure is considered and appropriately mitigated and that Cargo Road between the intersections with Canomodine Lane and the Canowindra-Cudal Road can be appropriately used by B-double trucks.

Performance

The proponent is to provide the following for the maintenance and upgrading of the Cargo Road between the intersections with Canomodine Lane and the Canowindra- Cudal Road:

· $6,000pa for minor road repairs. The contribution is to be indexed to CPI from 1 July 2017 and is to be payable by 31 Decemebr each year

· 15,000 tonne of DGB road base delivered for use by council for the repair and upgrade of the identified section of Cargo Road. The material is to be made available within two (2) months of being advised by council of the commencement of works.

· A video recording documenting the condition of the identified section of Cargo Road. The video recording is to be provided prior to commencement of transportation of products from the mine.

The conditions of development consent as issued were imposed in response to the assessed environmental impact of the development proceeding. The requirements of conditions 28 and 29 relate to the impact on local roads and traffic generated by the development proceeding (in other words, addressing road deterioration over and above that generated by current road usage).

The implementation of the road maintenance conditions of consent relating to the mine approval should not be the responsibility of council or the wider community to facilitate. The conditions of consent as written require a contribution or levy to be paid annually by the developer towards the repair and maintenance of Cargo Road between its intersection with Canomodine Lane and MR 310 (Canowindra to Cudal road).

The existing condition of consent also enables council to engage technical advice to assist it in negotiation an agreement with the developer, and that the costs incurred by council be reimbursed by the developer. The intent was for the preparation of a Voluntary Planning Agreement of similar to ensure a legally binding agreement was obtained for the benefit of the local community.

The developer has provided a written proposal that may be addressed through a Memorandum of Understanding. The matter has been referred to council’s legal advisor for review and comment.

The requested version removes council’s ability to engage technical expert advice to ensure the community’s wider interests are addressed, and to recover those costs from the developer.

Intent was a VPA or suitable legal agreement that basically provided council a levy that would financially address the impact to council and the community from road deterioration resulting from the development proceeding.

Given that negotiations to achieve conditions 28 and 29 are in progress it is suggested that the status quo be maintained and the conditions of consent remain unaltered.

ITEM 19 - MODIFICATION OF CONSENT DA 2006/251 FOR PROPOSED 73 LOT SUBDIVISION LOT 11 DP 546140, EUCHAREENA ROAD MOLONG

REPORT IN BRIEF

Reason For Report	Request for Modification of Consent
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.c Maintain water infrastructure assets
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2006\03-2006-0251 - 877046

Recommendation

THAT the proposed modification be refused on the basis that it is in contradiction to Council’s Water Supply Policy.

Operations Manager - Urban Services and Utilities' REPORT

BACKGROUND

Council at its meeting of 18 July 2011 approved to amend condition 19 of development consent DA 2006/251 to read:

“A centralised water reticulation system for the estate is to be provided for external use throughout the site. In conjunction with this, a prohibition on the sinking of individual bores is to be created via a legally appropriate and effective means.

· A section 88b instrument is to be created on each new allotment requiring each dwelling to install a 90,000 litre rainwater tank for a potable water supply.

· The applicant is required to bear full cost of an extension of the raw water main to the development which is to be constructed strictly in accordance with the Water Supply Authority (Cabonne Council) specification. A Compliance Certificate for the works is to be submitted for the Supply Authority. All relevant works are to be completed before the issue of the subdivision certificate.

· The applicant is required to connect each lot to the raw water supply before issue of a Subdivision Certificate by applying directly to the relevant water supply authority and bearing the full cost of the connection fee. A Compliance Certificate is to be provided to Council’s Environmental Services Department from the relevant Water Supply Authority.

· Council reserves the right at any time to restrict the supply of water to the development, as the supply of water to the village takes first precedent, and the owners shall abide by water restrictions at all times.

· The raw water supply is to be used for domestic purposes only, irrigation use is not permitted.

· A section 88b instrument is to be placed on the linen plan for each allotment indicating to the prospective purchaser as such.”

THE PROPOSAL

The applicant has submitted a modification, which seeks to modify the wording of Condition 19 ‘Water Supply’ of development consent DA 2006/251, to remove the required connection to Council’s raw water main and replacing it with a connection to Molong’s potable water supply to service the 73-lot subdivision.

DISCUSSION

It has been explained to Council staff that previous discussions in relation to the possibility of connecting Molong’s reticulated water system have been held between the owner of the land and the applicant with ex senior Council staff.

A search of Council record is unable to find evidence of these discussions, however it was lead to believe that these discussions implied that there was a sufficient bulk water capacity within the Molong reticulated water supply to accommodate servicing a potable town water supply the 73-lot subdivision. Further assessment by Council staff has revealed that since the supply of potable water to Cumnock and Yeoval scheme coming online, there is insufficient potable bulk water supply available to service each allotment at full capacity.

This has resulted in the applicant proposing to limit the supply of potable water for each allotment to a peak supply of 1500 litres per day, as opposed to the normal 5000 litres per day by placing a positive covenant on the title of the subdivision under Section 88b of the Conveyancing Act. This would require an amendment of Council’s current Water Supply Policy.

CONCLUSION

Whilst the proposed modification has merit and offers some benefits to the consumer, the land is currently zoned as R5 – Large Lot Residential.

Council’s current Water Supply Policy states:

“That no new water main extensions or connections to the Molong Water Supply Scheme are to be authorized outside the village zone except for the north side of South Street between George Street and Peabody Road subject to:

· Applicants meeting full cost of mains construction.

· Applicant meeting Council’s headworks connection charge”

Based on this, Council is unable to approve the connection of a potable water supply to the 73 lot subdivision without making necessary changes to the current Water Supply Policy.

ITEM 20 - DEVELOPMENT APPLICATION 2016/173 EIGHT (8) UNITS AND STRATA SUBDIVISION OF LOT 3 DP 1165660 LAND ALSO KNOWN AS 60 EDWARD STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council's determination of the development application
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Draft Conditions of Consent ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0173 - 880579

Recommendation

THAT Development Application 2016/173 for eight (8) pre-fabricated units and strata subdivision of lot 3 DP 1165660 land also known as 60 Edward St, Molong be granted consent subject to the conditions attached.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application 2016/173 submitted for eight (8) pre-fabricated residential units and strata subdivision of lot 3 DP 1165660, land also known as 60 Edward St, Molong.

The application has been referred to the Council for determination as submissions have been received in objection to the proposed development.

It is recommended that the application be approved subject to conditions of consent.

Applicant: Hi Tech Homes

Owner: MA & MT Uppal

Proposal: Eight (8) detached residential units and strata subdivision

Location: Lot 3 DP 1165660 60 Edward St, Molong

Zone: R1 General Residential

BACKGROUND

On 3 August 2006 Council approved Development Application (DA) 2006/148 which consisted of a two lot subdivision, conversion of the former church building into two residential apartments, four townhouses, four villas and strata title subdivision. Part of the development was completed

Council then approved subdivision of the land in Development Application 2010/183. The subdivision effectively created two smaller allotments, which each contain the former school house units, and a vacant ‘L’ shaped allotment.

A Development Application (DA 2014/165) was lodged 13^th May 2014 for twelve (12) residential units and community title subdivision of Lot 3 DP 1165660. The application was later withdrawn prior to any determination.

The subject Development Application (2016/173) was lodged on 22 June 2016 and neighbor notified as per Councils notification policy. Six (6) submisisons in objection to the proposed development were received. The proponent later addressed the issues raised in the objections and the heritage advisors report and lodged revised plans to Council. The revised plans were re-notified to adjoining residents and five (5) objections were received regarding the proposed development.

The PROPOSAL

Council approval is sought to erect eight (8) two and three bedroom residential units and strata title subdivision into nine allotments, including community open space (driveway) and easements for stormwater and sewer.

Residential Units

The proposed units will be staggered around the L shaped allotment and will each have individual private green space separated by boundary fences and internal fences. The homes consist of 2 bedroom and 3 bedroom manufactured buildings which are to be transported whole to the site. External construction materials are Hardie Primeline Cladding walls and colorbond roof sheeting with a fake chimney (timber frame with textured paint finish).

Vehicle access to each proposed unit will be via a common internal driveway which connects to Edward Street. Each proposed unit includes an attached carport and visitor parking space.

Each unit shall be connected to services including reticulated town sewer, potable water, power and telecommunications.

Fig 1. Unit 1 elevations (Drawing No. 16-999-03, dated 20 April 2016)

Fig 2. Unit 8 elevations (Drawing No. 16-999-09, dated 20 April 2016)

Strata Subdivision

The proposal includes strata title subdivision of the land into nine (9) separate allotments comprising eight (8) residential lots and one common lot (containing gardens and driveway). As noted above, eight of the nine allotments are proposed to be connected to services including sewer, power & water.

Fig 3. Site Plan/Site Analysis & Concept Landscape Plan (Drawing No. 16-999-01, dated 20 April 2016)

The SITE

INTEGRATED DEVELOPMENT:

Fisheries Management Act 1994	No	Heritage Act 1977	No
Mine Subsidence Compensation Act 1961	No	National Parks & Wildlife Act 1974	No
Protection of the Environment Operations Act 1997	No	Roads Act 1993	No
Rural Fires Act 1997	No	Water Management Act 2000	No

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

‘a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned R1 General Residential
Lot size map	Minimum lot size 500m2
Heritage map	Heritage item I190 former school & church
Terrestrial Biodiversity Map	No biodiversity sensitivity on the subject land
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not affected by riparian, watercourse or groundwater vulnerability
Land reservation acquisition map

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned R1 General Residential by the Cabonne Local Environmental Plan 2012. Detached units are permissible within this zone, subject to Council’s development consent.

Objectives of the R1 General Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R1 zone. The development relates to and is consistent with the zone objectives which seek to

• To provide for the housing needs of the community.

• To provide for a variety of housing types and densities.

• To enable other land uses that provide facilities or services to meet the day to day needs of residents.

Part 4 – Principal development Standards

There are no principal development standards that apply to the proposed development.

Part 5 – Miscellaneous provisions

Clause 5.10 Heritage conservation

The objectives of this clause are as follows:

a. To conserve the environmental heritage of Cabonne,

b. To conserve the heritage significance of heritage items and heritage conservation areas, including associated fabric settings and views,

c. To conserve the archaeological sites,

d. To conserve Aboriginal objects and Aboriginal places of heritage significance.

Development consent is required for altering the exterior of a building within a heritage conservation area (including, in the case of a building, making changes its detail, fabric, finish or appearance). Before granting consent under clause 5.10, in respect of a heritage conservation area, Council must consider the effect of the proposed development on the heritage significance of the area concerned. Councils heritage advisor has made the following notes in regards to the significance of the site and the proposed works:-

1.0 DA 2016/173 for 60 - 62 Edward Street (residential units)

Project: New residential unit development

Significance: The housing scheme adjoins two heritage items and the Streetscape

Heritage recommendations (Sep 2016)	Revised Plans	Comments
Further justification is required to indicate why steeper roof pitch of 25 degrees is not achievable. (22 degree roof pitch is proposed as the maximum achievable due to transport constraints and RMS restrictions)	X	Roof pitch not changed as per recommendation
Confirm retention of the remnant brick wall on the front boundary and provision of an appropriate 900mm high timber paling fence including letterbox area and concealed bin area (if required).	P	Brick wall to be retained as noted on plans
Provide results of tree survey and retention where feasible.	P	Revised landscaping plan
Provide a landscape plan with design and proposed plantings.	P	Revised landscaping plan (includes species)
Review the right of way to show the final finish and timber fencing or timber and steel fencing.	X	No fence details provided. Include in draft conditions
Propose the appropriate masonry infill to the sub-floor areas.	X	Masonry in-fill details not provided. Include in draft conditions
Fencing generally to be Windspray or Shale Grey on custom orb profile steel sheeting.	X	No fence details provided. Include in draft conditions
Provide alternate car port structures generally.	P
For units 1, 2 & 3 extend the pitched roof form to provide the multi-purpose car port and outdoor living areas.	X	Pitched roof extends over alfresco area but not carport
Exposed gables generally are to be sheeted with sheets and cover battens in a traditional interpretation of gable ends.	P
Revise entrances to provide a more traditional interpretation of a porch with an open gable porch with paired verandah posts.	P
All external cladding to be Hardie Primeline or Weathertex smooth finish profile weatherboards and matching trims.	P
Doors and Windows to units 1, 2 & 3 to be Timber with a clear or stained finish and double hung sliding sash window types.	P
Gutters to be smooth unperforated.	X	Condition of consent
Colour schemes: provide selected colour schemes to vary the character of the development. Two colorbond roof colours: Windspray and Woodland Grey with matching fascias and gutters and three external wall colours: Surfmist, Portland Stone and Wheat. Verandah posts at Porches and carports to be Bushland, Garden Post and Monument.	X	Condition of consent
Other issues: safety through environmental design and accessibility are planning matters for separate assessment.	X	No further information included with revised plans

The heritage advisors notes in the context of clause 5.10 are listed above. Where comments have not been achieved or noted in the revised plans submitted to Council, these are included in the draft conditions of consent and must be provided to Council post consent. For example, further details on fencing materials, masonry in-fill details and colour schemes.

Part 6 – Additional local provisions

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a. The supply of water

Town water is available to the site and will be connected with separate water meters.

b. The supply of electricity

Power is available to the site and will be connected to the proposed new units and lots at the developers cost.

c. The disposal and management of sewerage

Each of the proposed new units are to be connected to Council’s reticulated sewer system.

d. Stormwater drainage,

Stormwater will be captured onsite and drained via a purpose designed drainage system. There are appropriate easements for stormwater drainage from the site to Shields Lane and Bank Street.

e. Suitable vehicle access

Vehicle access to the site is via a single access which connects to Edward Street. The access is required to be upgraded and the RMS has provided comment regarding the proposed road works.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

SEPP 55 requires Council to consider the former uses of the site and potential for land contamination within the context of the proposed development.

The site is identified as the former school playground with the actual school buildings being on a separate title to the south. Evidence of the former school yard include an old wall and foundations of a former amenities block. Otherwise, there are no other known buildings, relics or remnants from the school or any other land use.

With reference to the EPA’s Contaminated Land Information System, a school is not identified as a land-use which could potentially contain contaminants. Also, upon inspection of the site there were no features observed (ie waste, drains, disturbed soil or odor). In consideration of this, further investigation of the site is not required for the proposed development to proceed and the site is suitable in the context of SEPP 55.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan 15 – Relocatable and Transportable Homes applies to the land.

Section 3 Requirements

3.1 When must work be completed?

Once the transportable or relocated dwelling has been placed on site all work, including external painting is to be completed within a period of six (6) months. A condition will be imposed on the development consent that gives the applicant a timetable for when works should be completed. The condition is based on requirements listed under the DCP.

3.2 What are the structural requirements?

Subject to section 68 approval.

3.3 What bonds are payable?

No bonds are applicable for new transportable dwellings.

3.4 What should be done to make the building structurally and aesthetically acceptable?

The external finishes are considered to be compatible and complementary to surrounding development and established character of the area.

3.5 What is an acceptable design?

The design of the building is considered to be aesthetically pleasing with a professionally finished appearance. The proposal meets minimum requirements for design.

3.6 Do existing water supply or house drainage systems have to be replaced?

NA for new transportable dwellings.

3.7 Where can a transportable or relocated dwelling be sited?

The proposed development complies with Council’s setbacks policy for the village zone (minimum 8 metres).

3.8 Will Council need to inspect the building prior to its removal from the original site?

NA for new transportable dwellings.

3.9 At what stage may a building be placed on the site?

Subject to Section 68 approval from Council.

3.10 Will adjoining neighbours be affected?

The proposed development is not expected to cause any adverse impact to neighbouring properties.

3.11 Are variations to this policy possible?

3.12 What are the applicant’s responsibilities when transporting or relocating the building?

The applicant is responsible for any damage to Council or private property and is to ensure that the building is placed on site and completed in accordance with the approval.

3.13 Are other approvals required?

The development is not required to be referred to any other Public Authority.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting & location

The proposed new dwelling will be setback 11m from the lot boundary on Edward Street. This is in accordance with Council’s setback policy which requires a minimum of 8 metres in a residential zone. All other setbacks to boundaries comply with BCA requirements. The proposed site design and layout is considered to be satisfactory and the development (residential) is consistent with zone objectives. Adequate arrangements can be made for services and utilities including sewer and water. The proposal is considered to be satisfactory in terms of site design & internal design.

Visual amenity

The proposed development is likely to have an impact on the residential views from the existing neighbouring properties. However, due to the topography of the site, any impact is considered to be minor. Furthermore, visual impact will be lessened by mandatory landscaping including gardens and boundary fencing. In terms of external construction materials, the proposed new dwellings are made of non-reflective matetials comprising Hardi Primeline Cladding and colorbond roof sheeting. The pitch of the roof is set to 22° to try and incorporate the proposed new buildings into a neighbourhood comprising predominantly heritage listed buildings and places.

Access & traffic

Vehicle access to the site is via an existing access which connects to Edward Street. This access is required to be upgraded and RMS have provided comment on the proposed new access design. A draft condition is included to ensure the proposed new access and internal driveway complies with RMS requirements.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No contributions apply to the development.

ENVIRONMENTAL PLANNING AND BUILDING POLICIES

Medium Density Housing

The number of dwellings permissible on a particular site will depend on an acceptable population density of 16 people per 2,000 square metres and will be calculated on the following occupancy rates: One Bedroom Dwelling 1.5 persons; Two Bedroom Dwelling 2.2 persons; Three Bedroom Dwelling 3.3 persons. This is calculated at one person per 125m².

The maximum number of people on site is 22 persons (prior to strata subdivision). The site has a total area of 3,157m². This is calculated at a rate of one person per 143.5m².

The total probable number of people living onsite is less than the maximum density (as calculated above).

Space Requirements

An area of approximately 50 square metres of private open space should be provided for each dwelling with the minimum dimension of such space being no less than approximately 5 metres.

Community Open Space is also encouraged to be provided at the rate of approximately 30 square metres per person. This requirement may be varied where extra private space for each dwelling is provided.

Drying Areas for each dwelling will be provided and will include sufficient length of clothes line. Such areas should be suitably screened from public view.

Vehicle Manoeuvering & Parking

One car parking space is to be provided for each dwelling in the form of garage or carport. A minimum of one visitor car parking space per four dwellings or part thereof shall be provided.

Adequate vehicle manoeuvring areas are to be provided to the satisfaction of Council.

Landscaping Plan

A detailed landscaping plan is to be submitted to Council’s satisfaction and Council reserves the right to require a performance bond to ensure that the proposed landscaping is effected.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The initial plans were neighbour notified and seven (7) submissions were received in objection to the development. The application was then placed on ‘stop the clock’ pending additional information. When revised plans were submitted to Council, the proposal was re-notified and five (5) submissions were received in objection to the revised proposal. Issues raised in the submissions are summarized as follows:-

Submission 1

- Design is not sympathetic to heritage character of the area

- Privacy of existing residents will be impacted. Requests 1.8m high boundary fence sympathetic to the character of the existing area.

- Potential shortfall in provision of on-site parking.

- Increase in air and nose pollution during construction and post development.

- Removal of existing trees will affect bird habitat

- Doubt of economic viability of development.

Submission 2

- Concern of safety of pedestrians in conflict with new driveway to units.

- Concerned development will attract young tenants into an area of older residents.

- Hardiplank buildings will be out of character to existing heritage homes.

- Potential stormwater drainage issues from site development likely to impact Shields Lane properties.

- Proposed unit 8 is too close to adjacent property & sheds. Is likely to create noise and privacy issues of both properties.

Submission 3

- Hardiplank prefab construction is out of character with the area

- The two units fronting Edward Street wont have heritage façade of other homes in the street

- Noise issue of additional traffic using the site

- Removal of trees will reduce shade and detract from visual appeal

- Concerns about site design and stormwater design and water run-off

- No details provided of boundary fence

Submission 4

- Low cost, prefabricated design does not compliment streetscape.

- Increased noise from development will impact upon privacy and enjoyment of nearby properties

- Lack of provision of visitor parking

- Removal of trees will impact streetscape

- Concerns as to management of stormwater runoff

- Overdevelopment of the site

Submission 5

- Concern regarding ability of development to address stormwater management

Submission 6

- Concern that development will detract from the area and affect real estate values

Submission 7

- Objection to construction activity commencing at 7 30 am

Submission 8

- Development will not enhance streetscape and may be detrimental to property values

- Development will generate additional traffic and noise

- Development should reflect heritage character of the established dwellings in area

Submission 9

- Privacy and impact from exterior lighting

- Land of space for children to play

- Impact of increased traffic within the site

- Stormwater management and impact upon existing stormwater easement

- Prefab building design out of character to existing heritage buildings in area

Submission 10

- Proposed development does not compliment heritage character of the area

- Location of waste, recycling & materials storage space in view of the street is unsightly

- Proposed construction materials, and scale of development, pose risk to land values and overall appeal of the area

Submission 11

- The design of the development should be sympathetic to the existing built form. The development looks like a caravan park.

- Medium density housing could create social issues

- Privacy issues between existing and proposed units, due to slope of land and overlooking. Request 1.8m high boundary fencing to be established at cost of developer and of a style suited to heritage properties

- Lack of adequate off-street parking will impact onstreet parking

- Increase noise – traffic and landuse

- Opposed to removal of trees from site

- Concerns re. availability of development

- Insufficient stormwater drainage

Submission 12

- Objection to design of units, comparing the development to ‘little boxes’

Issue

Comment

Not in keeping with heritage character of the area

See cl 5.10 heritage assessment

Impact to privacy

The proposed new units are sited for minimal impact to privacy of adjoining residents. Also, new boundary fencing will be erected so as to protect privacy of new residents as well as existing neighbouring residents. Where mature landscaping is proposed to be removed, new plantings will be established. Due to the layout and house orientation, the proposed development is not likely to have major effect on privacy of adjoining residents.

Detract value of adjoining properties

The impact to value of adjoining properties is not a matter for consideration in a development assessment report.

Stormwater run-off and drainage

There is an existing stormwater easement which drains water to Shields Lane and then to Bank Street. The proponent is required to undertake and submit to Council a stormwater report to demonstrate there would be no effect on downstream properties or Council’s existing stormwater network. Any changes are to be noted in final stormwater design.

Visual Impact

The proposed dwellings are considered acceptable for the area in terms of external construction materials and design.

Noise and air pollution

There will be no adverse impact from the development to noise and air pollution. Construction noise will be regulated as per industry standards – this is included in the draft conditions of consent.

Inadequate visitor parking

There is one off-street visitor park for each proposed unit. This is considered adequate for the scale of the development (small two and three bedroom dwellings)

Removal of trees

(Impact to biodiversity)

The trees that are required to be removed are not native species. Rather, introduced species that were part of the former school gardens. The trees are not considered to be critical habitat for endangered species and local woodlands can provide for an effective alternative.

Overdevelopment of the lot

The site is close to the Molong CBD where new development is typically more dense and lot sizes are smaller. As adequate arrangements can be made for private open space and off-street parking, it is considered the development is not an overdevelopment of the site. Furthermore, site density and residential occupancy rates complies with Council’s Medium Density Housing Policy.

Lack of boundary fence plans

The applicant has indicated it is proposed to construct a boundary fence around the perimeter of the lot. While no details of boundary fence dimensions or materials have been provided in the application, the fence details should be provided to Council prior to an approved to place the units on-site.

Social Impact

The strata scheme will ensure the site is managed effectively in terms of site maintenance. Also, each unit has a window facing the common area (internal driveway) which offers adequate surveillance for residents. As such, it is considered there will be no adverse impact from the proposed development in terms of social impact or increased crime.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CRIME AND SAFETY ASSESSMENT

The context for assessment of safety, security and crime prevention is based on the principles of territorial reinforcement, surveillance, access control and space management.

Territorial reinforcement

Each proposed unit will have its own private open space separate to the common open space. New lot boundaries are defined by fencing and landscaping which clearly separates each space. As such, there would be no confusion as to the difference between the two spaces.

Surveillance

The proposed new buildings are each facing inward or towards the common area (driveway). This helps to promote natural surveillance of common areas and all entrances. Similarly, unit entrances are not hidden from view and are easily accessible. The site is designed so there are no dormant spaces or areas of entrapment within the common space, for residents and visitors alike.

Access Control

There is a single entry/exit point to the site via Edward Street with nominated parking for residents. Each unit is then easily accessible from the front or rear. All vehicles or pedestrians must enter and exit via the same access point which both promotes natural surveillance and greatly reduces the amount of traffic on the site. Lighting of the access point will be provided by existing street lighting on Edward Street.

Space Management

The site will continue to be managed by a Strata Scheme that sets out how the space will be utilised and outlines owners corporation expenses for essential service, repairs/maintenance on common property and any additional administrative costs. This will help to achieve high levels of security and crime prevention at the site.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 21 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 880065

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 22 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 880066

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 23 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 880067

Recommendation

THAT Councillors call any matters of urgency.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 24 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 880068

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 20 Ordinary Meeting 12 December 2017

Item 20 - Annexure 1

DRAFT CONDITIONS OF CONSENT

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Development is to take place in accordance with the attached stamped plans (Ref: DA 2016/173 Hi-Tech Homes and Flats, Job No. 16-999, dated 20 April 2016) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

Performance

The approved detached dwellings must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b).

3. DEVELOPMENT CONTROL PLAN No. 15

Objective

To ensure the development proceeds in accordance with the requirements of Development Control Plan No. 15 Relocatable and Transportable Homes.

Performance

Once the transportable dwelling has been placed on site, all work including external painting, is to be completed within a period of six (6) months.

Relocatable dwellings should be completed in accordance with the following timetable:

1. Building to be established on permanent foundations, piers etc within four (4) weeks of location on site.

2. Building to be rejoined, if cut for transportation, and made weatherproof within four (4) weeks of location on site.

3. Brick veneering, repairs to roofing, windows, doors, guttering etc to be completed within eight (8) weeks of placement on site.

4. All external painting, paths, steps and all other work, including landscaping, is required to complete the project to be carried out within twelve (12) weeks of delivery to site.

5. Building to be painted and fitted out internally, all plumbing and electrical work completed and connection made to sewer septic tank, as appropriate, within twenty six (26) weeks of commencement.

If the scope of work cannot be completed with in the time period of six (6) months, the applicant should provide a written schedule of work with the application, giving an undertaking to have completed all upgrading work by mutually nominated date. Such schedule of work should be agreed apron by Council and the applicant prior to submission of the development application.

If the building has not been completed in 6 months or the agreed time the applicant must submit to Council a written application giving the reasons why the dwelling has not been completed in the time specified and specifying the period when the building will be completed. If reasonable reasons are not given Council may commence legal proceedings under the provisions of the Local Government Act 1993 and the Environmental Planning and Assessment Act 1979 for not building in accordance with the approval.

4. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

5. HOME BUILDING ACT 1989

Objective

To ensure all residential work is covered by insurance and is in compliance with Part 6 of the Home Building Act 1989.

Performance

Building work (within the meaning of the Home Building Act 1989) must not be carried out unless the principal certifying authority for the development:

a) in the case of work done by a licensee under the Act:

(i) has been informed in writing of the licensee’s name and contractor license number, and

(ii) is satisfied that the licensee has complied with the requirements of Part 6 of that Act, OR

b) in the case of work to be done by any other person:

(i) has been informed in writing of the person’s name and owner-builder permit number, or

(ii) has been given a declaration, signed by the owner of the land, that states that the reasonable market cost of the labour and materials involved in the work is less than the amount prescribed for the purposes of the definition of owner-builder work in section 29 of the Act,

and is given appropriate information and declarations under paragraphs (a) and (b) whenever arrangements for the doing of the work are changed in such a manner as to render out of date any information or declaration previously given under either (a) or (b).

NOTE: A certificate issued by an approved insurer under Part 6 of the Home Building Act 1989 that states that the person is the holder of an insurance policy is sufficient evidence to satisfy this condition

6. DRAINAGE

Objective

To ensure satisfactory disposal of roof stormwater run-off.

Performance

All roofwater shall be collected through guttering and downpiping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of:

1. 3m away from the building

2. to the existing storm water drainage system

3. well clear of the effluent absorption area to prevent infiltration or runoff to the area.

4. to the street gutter

5. convey all roof rainwater to an approved absorption / rubble trench, having a cross-sectional area of 600 mm x 600 mm and being one (1) metre long for every 25m2 of roof area drained thereto. Trenches are to be located three (3) metres clear of any Building or Lot boundary and not in a position to permit infiltration or overland flow to an effluent disposal area.

7. VEHICLE LOADING / UNLOADING

Objective

To ensure reasonable pedestrian and vehicle safety

Performance

During construction the loading and unloading of all vehicles must be done entirely within the property and not upon the road reserve or footpath.

8. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays. This includes site works and deliveries.

9. CONSTRUCTION OF SANITARY COMPARTMENT

Objective

A sanitary compartment is to have sufficient space or other means to permit an unconscious occupant to be removed from the compartment

Performance

The door to a fully enclosed sanitary compartment must: -

a) open outwards; or

b) slide; or

c) be readily removable from the outside of the sanitary compartment;

unless there is a clear space of at least 1.2m between the closet pan within the sanitary compartment and the nearest part of the doorway.

10. VENTILATION

Objective

To provide adequate ventilation and to ensure that there are no adverse effects on the occupants or the building.

Performance

Provide an approved system of mechanical ventilation to the bathrooms in accordance with the requirements of Part 3.8.5 of the National Construction Code Building Code of Australia.

11. PLUMBING AND DRAINAGE APPROVAL

Objective

To ensure the appropriate approvals are provided.

Performance

An approval must be granted from council PRIOR to any Plumbing and Drainage works occurring.

12. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

13. DRAINAGE RECORDS

Objective

To provide an accurate record of drainage works.

Performance

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to the release of the final Plumbing and Drainage certificate.

14. PROVISION OF POWER

Objective

To ensure financial equity in providing adequate power supply for the development.

Performance

Prior to the issue of any Construction Certificate for the development, the applicant will submit a Compliance Certificate from the Electricity Authority indicating that arrangements have been made for the supply of mains power to proposed development.

15. INGRESS / EGRESS

Objective

To ensure reasonable driver / pedestrian safety.

Performance

All vehicles entering or leaving the subject property shall be driven in a forward direction.

16. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

The existing access to the property at Lot 3 DP 1165660 off Edward Street, Molong must be upgraded in the positioned in accordance with the submitted plans, be six (6) metres wide to allow the safe passing of two (2) vehicles and be provided with 0.5 metre splays at the kerb line.

An Access Construction Certificate must be obtained prior to commencement of the upgrade of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

An Access Compliance Certificate for the access must be issued by Council before any Occupation Certificate can be issued for the development.

17. CONNECTION TO TOWN WATER SUPPLY

Objective

To ensure that each unit is individually metred and connected to the local water supply Authority’s reticulation system.

Performance

The applicant is required to connect each unit using individual water metres to the town water supply by applying directly to the relevant water supply authority and bearing the full cost of the connection fee. A Compliance Certificate from the relevant Water Supply Authority is to be submitted to Council before any Occupation Certificate can be issued for the development.

18. CONNECTION TO THE SEWERAGE SYSTEM

Objective

To ensure that each unit is connected to Sewerage Supply Authorities system.

Performance

The applicant is required to connect the development to the sewerage system before occupation applying directly to Sewer Supply Authority (Cabonne Council) A COMPLIANCE CERTIFICATE FOR THE WORKS IS TO BE ISSUED BY THE SUPPLY AUTHORITY. All relevant work is to be completed PRIOR TO THE ISSUE OF ANY OCCUPATION CERTIFICATE for the development.

19. RETAINING WALLS

Objective

To ensure retaining walls are constructed in an approved manner.

Performance

Any cut and fill sites must be retained and drained in order to prevent the movement of soil. Any retaining wall over 600mm is to have construction details provided to Cabonne Council for approval and a Construction Certificate issued for the retaining wall prior to the commencement of any such works.

20. VARIATION OF EXISITNG STORMWATER EASEMENT

Objective

To ensure the variation of an existing Stormwater Easement is undertaken to allow the drainage of Sewer.

Performance

The applicant is required to gain consent from the property owner of Lot 2 DP 1082943 for the variation of an existing stormwater easement to allow the drainage of sewer from the approved development.

Full details of the variation to the satisfaction of the Certifying Authority, including a draft s88b instrument and plans / specifications are to be provided to Council for approval BEFORE THE ISSUE OF ANY CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

Documentation that the easement has been registered with the Land and Property Information is to be submitted to Council prior to any Occupation Certificate being issued for the development.

21. STORMWATER DESIGN

Objective

To limit the potential for adverse effects of stormwater runoff on downstream properties and ensure stormwater connection to Councils existing stormwater network in Bank Street, Molong.

Performance

The development's stormwater design shall include the incorporation of stormwater retention within the development designed to limit peak outflows from the land to the pre-existing natural outflows up to the 100 year ARI frequency. Sufficient allowance shall be provided in the outflow spillway design capacity to safely pass flows of lower frequency (that is, a rarer event) without damage to downstream developments.

The design of the retention storage is to be undertaken using the ILSAX rainfall-runoff hydrologic model or an approved equivalent capable of assessing runoff volumes and their temporal distribution as well as peak flow rates. The model is to be used to calculate the flow rates for the existing and post-development conditions. The developed flows are to be routed through the proposed storage within the model so that the outflows obtained are no greater than the flows obtained for the pre-existing natural flows. A report is to be submitted to the Certifying Authority detailing the results of the analysis including:

· A catchment plan showing any sub-catchments under existing and developed conditions.

· A schematic diagram of the catchment model showing sub areas and linkages.

· Details of the model used and the bases for the calculations.

· Tabulation detailing the elevation, storage volume and discharge relationships for the retention storage.

· A tabulation for the range of frequencies analyzed detailing the inflows, outflows and peak storage levels for both existing and developed conditions.

This report together with engineering design plans of the required drainage system shall be submitted to the Certifying Authority BEFORE THE ISSUE OF ANY SECTION 68 APPROVAL FOR THE DEVELOPMENT.

22. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

Performance

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority.

The plan is to note any proposed vegetation retention and planting and is to be submitted to council and approved prior to the issue of a construction certificate any works.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of any SECTION 68 approvals for each and any stage of the development.

23. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

24. ENGINEERING DESIGN

Objective

To ensure design works are undertaken by a suitably qualified person.

Performance

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans (Policy ES16), unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

25. COMPLIANCE WITH RMS CONDITIONS

Objective

To ensure that all Roads and Maritime Services conditions are complied with.

Performance

· A layback crossing in the Edward Street kerb and gutter is to be provided to allow vehicular access to the subject land. The layback is to be generally positioned in accordance with the submitted plans, be six (6) metres wide to allow the safe passing of two (2) vehicles and provided with 0.5 metre splays at the kerb line.

· All driveways and vehicular manoeuvring areas are to be sealed. To prevent vehicles from queuing on Edward Street, the driveway is to be six (6) metres wide between the layback crossing and the front building line of proposed unit 2.

· Landscaping, signage and fencing are not to impede sight lines of traffic within, when passing, entering or departing from the site. Safe Intersection Sight Distance (SISD) is to be provided and maintained in both directions at the intersection of the driveway with Edward Street. For a 50km/h speed zone, SISD is 97 metres.

· The level of the vehicular access is to match the level of Edward Street. The proposed access is not to inhibit existing drainage lines.

· All access and egress from the site is to be in a forward direction.

· Prior to the issue of an Occupation Certificate, any redundant layback crossing providing access to the land from Edward Street are to be removed and restored to kerb and gutter to match existing kerb and gutter.

· Prior to the commencement of construction works, the proponent is to contact Roads and Maritime’s Traffic Operations Manager on 02 6861 1461 to determine if a Road Occupancy Licence (ROL) is required. In the event that an ROL is required, the proponent must obtain the ROL prior to works commencing within three (3) metres of the travel lanes in Edward Street.

26. LANDSCAPING PLANS/SITE TREATMENT

Objective

To lessen the visual impact of the development by landscaping and to ensure ongoing maintenance.

Performance

Separate detailed landscaping plans are to be submitted to and approved by Council prior to release of any Section 68 approval. The landscaping plans are to include the following items and features.

A. Landscaping is to be undertaken in a manner designed to lessen the visual impact of the development. Landscaped areas especially in the building setback shall be heavily landscaped with native trees and shrubs.

B. The proposed treatment for the common open space area.

C. At least four (4) advanced trees per unit on site. These may include existing trees.

D. The treatment of visitor car parking spaces and all internal roads. These should be constructed of brick paving or other approved materials other than plain concrete.

E. Details of all boundary and court fencing and walls.

27. COMPLETION OF LANDSCAPING

Objective

To ensure landscaping is completed in the manner assessed by Council and maintained.

Performance

Landscaping is to be completed to the standard outlined in the approved landscaping plan and is to be maintained at all times.

28. GARBAGE BIN STORAGE

Objective

To provide a designate area for Waste Disposal Bins.

Performance

The garbage bin standing areas are to be capable of holding 2 standard size wheelie bins, and are to be effectively screened from public view and shall be constructed of materials compatible with the development.

29. OCCUPATION CERTIFICATE

Objective

To ensure compliance with the Environmental Planning & Assessment Act 1979.

Performance

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

DRAFT CONDITIONS FOR SUBDIVISION

30. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for a subdivision certificate.

31. LOT DESIGN AND PURPOSE

Objective

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lots are clarified in the context of the Cabonne Local Environmental Plan 2012.

Performance

(a) Surveying of the subject land will generally be in accordance with the attached draft plan of survey.

32. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

To ensure the development proceeds in the manner as determined by Council.

Performance

All conditions of this consent are to be complied with to the standards specified prior to issue of a subdivision certificate.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph November ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 880491

Senior Rates Officer's REPORT

Rate Collection Summary to 30 November 2017 is attached for Council’s information. The percentage collected is 50.7%, which is slightly lower than previous years.

The due date for the second instalment is 30 November 2017 and the report was collated before the majority of payments have been received owing to the earlier December Council meeting.

ITEM 2 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Traffic Light Report ⇩ 2. Council ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 880072

General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 3 - CENTROC BOARD MEETING

REPORT IN BRIEF

Reason For Report	To update Council on matters discussed at the Centroc Board Meeting on 24 November 2016.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums
Annexures	1. Minutes Centroc Board Meeting 23112017 ⇩ 2. Mayoral Board Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2017 - 880275

General Manager's REPORT

The Mayor and General Manager attended the Centroc Board meeting and AGM at Hilltops Council in Young on 23 November 2017.

Matters discussed at the Board meeting included:

· Water Infrastructure;

· Transport Infrastructure;

· Health;

· Regional Development.

Minutes of the Board meeting and Mayoral Board report are attached for Councillors’ information

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 880278

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

There were NIL allocation of funds made in the past month.

ITEM 5 - FIT FOR THE FUTURE - COUNCIL IMPROVEMENT PLAN

REPORT IN BRIEF

Reason For Report	To advise of correspondence received from Minister Local Government.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	1. Council Improvement Proposal - Final Submittted Version ⇩ 2. Cabonne Council Detailed Action Plan ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\MINISTER FOR LOCAL GOVERNMENT - 880890

General Manager's REPORT

The Minister for Local Government, Gabrielle Upton MP, has written to council advising that following the Government’s decision to not progress any further with local council mergers, the Fit for the Future process has come to a conclusion.

As part of final submissions to the government regarding Fit to the Future, Council’s were required to develop an Improvement Plan on how they would maintain scale and capacity and financial sustainability into the future. The Minister’s letter indicates that the government will now look at monitoring these Plans and is currently finalising a monitoring programme to enable this. A copy of Cabonne’s Improvement Plan and corresponding detailed Action Plan as submitted to the government is attached.

The Minister has further advised that councils that did not meeting the “scale and capacity” criteria under Fit for the Future and have an endorsed Improvement Plan or have been assessed as meeting the financial sustainability benchmarks will be eligible to apply for access to the TCorp State Borrowing Facility.

ITEM 6 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	To update councillors on economic development activities undertaken by Council's Community Engagement and Development unit.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a - Develop a current Economic Development Plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 880444

Community Engagement and Development Manager's REPORT

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 20 events and activities for November and 18 for December. There are 350 hard copies distributed throughout Cabonne shire, loaded on Cabonne’s websites and circulated extensively from through database.

Upcoming Events

Upcoming events in the Cabonne LGA include:

· Manildra Christmas Party 13 December 2017

· Australia Day Village Celebrations 26 January 2018

· Banjo Paterson Australian Poetry Festival 16 -25 February 2018

· NSW Sheep Dog Championships March 2018

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a) Age of Fishes Museum – ongoing support

b) Destination NSW

c) Central NSW Tourism

d) Brand Orange

e) TASAC

f) Campervan & Motorhome Club of Australia –Dump Point liaison

g) Orange Regional Viticulture Organisation

h) CENTROC

i) Eugowra Progress Association

j) Molong Real Estate

k) MAG Molong liaison

l) Cumnock Progress Association

m) Yeoval Progress Association

n) Regional Tourism Organisation Sub- Committee

o) Cudal Community Children’s Centre

p) Cumnock Progress Association

Yeoval Showground RV Dump Point

A waste water dump point for recreational vehicles and caravans has been installed at Yeoval showground and is now in full operation. A total of six RV dump points are now located within the shire to provide services to tourists travelling in recreational vehicles.

Other dump points are located at Eugowra, Canowindra, Manildra, Molong and Cumnock. These facilities help to attract visitors to our area, boost economic growth of Cabonne towns and villages and help to ensure we are environmentally sustainable in this area.

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a) Brand Orange.

b) CENTROC.

c) Destination NSW

d) Orange City Council

e) Canobolas Area Command Police

f) Adloyalty

g) Blayney Council

h) Central NSW Business HQ

i) Australian National Field Days

j) Age of Fishes Museum.

k) Yeoval Progress Association.

l) Central NSW Tourism.

m) Regional Life Publishing Group

n) Industry NSW

o) Regional Development Australia

p) Central West Lifestyle Magazine

q) Snowgums Retreat (interested in an agricultural eco-tourism)

r) Office of Regional Development

ITEM 7 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Engineering & Technical Services - Capital Works Expenditure Report - December 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 880631

Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2017/18 works in the Engineering and Technical Services department.

ITEM 8 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisors Report December 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 881021

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for December 2017 is attached for the information of the council.

ITEM 9 - DEVELOPMENT APPLICATIONS RECEIVED DURING NOVEMBER 2017

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 880910

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/11/2017 to 30/11/2017 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 13	$----
Modification to Limestone Quarry	$----
Modification to Demolition of Existing Dwelling & Ejection of New Dwelling	$----
Modification to Approved Extractive Industry - Quarry	$----
Modification to Transportable Dwelling	$----
15 Lot Rural Subdivision	$----
Markets (Cargo)	$----
Dwelling	$302,603
Dwelling	$300,000
Dwelling	$40,000
Swimming Pool	$70,000
Small Solar Installation	$23,022
Dwelling & Storage Shed	$348,806
Alterations & Additions to Existing Dwelling	$550,000
Alterations & Additions to Existing Dwelling	$260,000
Machinery Shed	$39,700
Alterations & Additions to Existing Winery	$154,000
Education Facility	$425,000
Dwelling	$550,000
Storage Shed	$15,000
TOTAL: 32	$3,069,131

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Alterations & Additions to Existing Dwelling & Construction of Detached Shed	$160,000
Additions to Existing Dwelling	$123,594
In Ground Swimming Pool	$19,000
TOTAL: 3	$302,594
*GRAND TOTAL:*	*$3,371,725*

ITEM 10 - DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2017

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 880935

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/11/2017 to 30/11/2017 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Section 68 Only x 16	$-----
Modification to Dwelling	$-----
Subdivision	$-----
5 Lot Rural Subdivision	$-----
2 Lot Subdivision	$-----
13 Lot Subdivision	$-----
Modification to Transportable Dwelling	$-----
Dwelling with attached Storage Shed	$150,000
Storage Shed	$16,440
Patio Addition	$21,680
Signage	$10,000
Alterations & Additions	$260,000
Inground Swimming Pool	$50,000
Dwelling	$414,000
Swimming Pool	$70,000
Dwelling (Detached Dual Occupancy)	$700,000
Small Solar Installation	$23,022
Inground Swimming Pool	$30,000
Alterations & Additions to Existing Dwelling	$260,000
Dwelling & Storage Shed	$348,806
Dwelling	$40,000
Extractive Industry/Quarry	$8,000
Shed & Septic Wastewater Trenches	$10,000
Dwelling	$300,000
Erection of Front Fence	$10,000
Storage Shed	$44,000
Machinery	$39,700
TOTAL: 42	$2,805,648

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Alterations & Additions to Existing Dwelling & Construction of Detached Shed	$160,000
Swimming Pool	$25,000
Inground Swimming Pool	$19,000
Additions to Existing Dwelling	$123,594
TOTAL: 4	$327,594

GRAND TOTAL: 46	$3,133,242
*Previous Month: 29*	$2,780,527

ITEM 11 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 880962

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
July	7
August	8
September	9
October	7
November	4
December
January
February
March
April
May
June
Total	35

ITEM 12 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 880970

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of November:

YEAR	MEDIAN ACTUAL DAYS
2012	28
2013	18
2014	23
2015	16
2016	26

Summary of median Application Processing Times for 2017:

MONTH	MEDIAN ACTUAL DAYS
January	33
February	36
March	33.5
April	35
May	43
June	35
July	37
August	31
September	34
October	31
November	26
December

Item 7 Ordinary Meeting 12 December 2017

Item 7 - Annexure 1

ENGINEERING EXPENDITURE and PROJECTS FOR 2017/2018
NOVEMBER 2017 REPORT	Budget	Actuals
14 - Administration	$4,864,500
Plant Fund Plant Purchases	$3,333,886	$859,410
Replace Council's Website	$69,000	$40,000
Connellys Store Upgrade – internal upgrade.	$72,436	$5,523
Telephone System Replacement landline	$80,500	$62,887
Orange Depot -Installation of Security Fence and Gate	$34,500	$19,800
Training Room - Fit Out	$69,000	$0
Eugowra Depot rental of Site shed at Showground	$8,526	$0
Orange Depot - Lunchroom & Storage for Equipment	$11,500	$3,044
Corporate Performance Reporting Tool	$57,500	$56,588
Replace Printer / Copier Fleet - Includes 16 Small Printers -5 Large Multifunction Devices	$198,375	$0
Mobile Purchase Order Approvals Device	$29,095	$0
Development Work - Software Trials Integration Works Software Enhancements	$23,000	$3,167
Identification and Remediation of Asbestos Risk Properties	$115,000	$15,031
Modelling Software for Rates, Water and Sewer	$23,000	$0
Contract Scanning and Disposal of Old Records	$57,500	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$10,164
Yeoval Depot - Supply and Install Air Conditioner	$2,990	$2,232
Cumnock Depot - Supply and Install Air Conditioner	$2,990	$2,227
Replace Waluwin Alarm and Access Control System	$17,250	$0
Large Format Printer Scanner for Cudal Office	$17,250	$0
Redundant Network Links - Using the NBN install redundant network links to offices, depots	$57,500	$0
Purchase of Asset Management Software and Necessary Training	$100,000	$15,550
Gscan Vehicle tester	$17,250	$13,600
Revaluation of Council's Assets	$58,363	$0
E Approvals - Software and Implementation -Environmental Services to process DA's Electronically	$46,000	$0
Upgrade Caterpillar Diagnostic Computer Software	$17,250	$2,995
Hitech Support - 40 Hours Assistance	$9,775	$0
Configuration of Spectrum Spatial Analyst - Exponaire's replacement	$57,500	$0
16 - Public Order & Safety	$413,694
Moorbel Bush Fire shed	$38,287	$11,674
The Ponds Extension	$22,111	$1,841
Lidster Fire Station	$240,000	$11,184
19 - Environment	$3,303,126
Install Solar Security at Council's 6 Waste Management Facilities	$207,000	$0
Voluntary Purchase – 14 Cooper St, Eugowra. 5 Betts Street, Molong	$345,000	$0
Molong Floodplain - Flood Levee	$21,551	$0
Molong Old Gasworks Site - Establish Car Park /Open Space Precinct	$14,950	$0
Canowindra Stormwater Drainage - Stage 1	$200,000	$0
Puzzle Flat Creek Levee	$2,426,625	$248
Eugowra Storm Water - Plan for 17/18 Budget	$88,000	$0
22 - Housing & Community Amenities	$131,611
Canowindra Cemetery - Upgrade /complete internal driveways and pathways	$57,500	$0
Molong Cemetery - Upgrade/complete internal driveways and pathways	$47,086	$9,056
24 - Cabonne Water	$15,617,364
Water Assets - Electronic Meter Roll Out	$244,088	$0
Water Assets - Telemetry Base Infrastructure	$73,140	$0
Water Assets - Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Water Assets - Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$0
Water Assets - Hydrant maintenance and inspection	$40,250	$0
Reservoir Cleaning	$11,500	$0
Calibration of Water treatment plant	$11,500	$2,926
Turbidity meter testing	$14,950	$0
Contingency plant for Backwash system	$23,000	$0
Online Chlorine Monitoring	$115,000	$0
Water Pipeline Project	$14,951,111	$19,416
26 - Small Town Sewer	$373,750
STSS Assets - Cudal STP - Inlet Structure	$40,250	$23,472
Inlets and Outlets for the 4 Town Sewer	$92,000	$0
Telemetry installation for Sewer	$92,000	$13,200
Additional maintenance for the repair of pumps	$115,000	$16,054
STSS Assets - Manildra STP Inlet Structure	$34,500	$21,143
27 - Cabonne Sewer	$886,793
Sewer Assets - All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Sewer Assets - Canowindra Sewer - Sludge Disposal Treatment Rectification	$80,577	$4,455
Sewer Assets - Molong STP - Sludge Disposal Treatment Rectification	$140,000	$37,605
Sewer Assets - Eugowra STP Inlet Structure - Construct New Inlet Structure	$34,626	$0
Sewer Assets - Mechanical Mixers - Upgrade of Aeration System at the Molong STP	$132,030	$0
Sewer Assets - Main pump at Canowindra STP	$80,500	$0
Sewer Assets - Safety issues at Canowindra STP	$80,500	$0
Sewer Assets - Thistle Street Pump station	$218,500	$0
28 - Recreation & Culture	$4,513,447
Village Enhancement Program (VEP) 2017/2018	$2,000,000	$0
Cudal Hall Refurbishment (continued from 2016/2018)	$55,814	$79,258
Cumnock Showground - New Amenities Building	$160,000	$67,689
Age of Fishes Museum - Fossil Storage Facility	$600,000	$21,509
Molong Library - Establishment /Refurbishment / Construction	$1,293,052	$1,420
Pool Cleaners - 4 shallow pool cleaners for the wading pools	$10,925	$0
Manildra Pool - Remove and Replace Loose edges on tiles around small and large pools	$20,700	$17,961
Canowindra Pool - Upgrade power to Kitchen Powerboard	$2,875	$2,654
Eugowra Pool - Replace 4 Pumps	$15,870	$0
Regulation Signage for 6 pools as per Pool Audit	$100,000	$0
Safety Equipment - Defibrillators and Backboards for all Pools	$31,625	$23,771
Cumnock Pool - Replace Collapsed Inlet Lines to Wading Pools	$11,500	$13,705
Manildra Pool - New Chlorine Acid Controller	$11,500	$11,533
Cudal Pool - Remove and Replace loose edges on tiles	$6,900	$7,400
Molong Pool - Remove and repalce loose edge tiles around small pool	$11,500	$7,796
Molong Multiprupose Sports Facility - Lighting	$207,000	$1,260
32 - Mining Manufacturing & Construction	$307,874
Molong Quarry Limestone Storage Shed	$307,874	$243,382
34 - Transport and Communication	$9,894,185
Local Road Construction - Urban Reseal Program	$334,906
Pye St, Eugowra- Lot 2	$13,650	$9,414
Local Road Construction - Rural Reseal Program	$1,108,340
Square Road	$66,000	$42,270

Local Road Construction - Heavy Patching	$1,035,191
Baldry Road	$57,500	$67,855
Betts Street, Molong	$90,000
Bowan Park Road	$63,000	$46,778
Four Mile Creek Road	$33,000
Gavins Lane	$60,000	$25,249
Gazzard Road	$48,000
Gumble Road	$51,000
Icely Road	$135,000
Long Point Road (at Burrendong Way intersection)	$10,000
Longs Corner Road	$67,800	$52,844
Mulyan Road	$18,300
Obley Rod	$70,320	$45,186
Ophir Road	$75,000
Orchard Road	$30,000
Packham Drive	$65,000
Paytens Bridge Road	$81,000
Strathnook Lane	$49,500
Thomas Kite Lane, Windera	$30,771
Local Road Construction - Gravel Resheeting	$924,352
Avenel Road	$48,300	$22,759
Baldry Road	$32,200	$15,912
Bowans Lane	$32,200	$12,603
Bulgus Road	$32,200	$9,424
Carrolls Road	$32,200	$0
Cashen Lane	$32,200	$16,528
Cowriga Road	$32,200	$17,782
East Guyong Road	$32,200	$20,874
Favell Road	$32,200	$21,241
Glasson Road	$32,200	$10,972
Gowan Road	$32,200	$0
Greenbah Road	$32,200	$0
Heckendorf Road	$32,200	$15,118
Kangaroobie Road	$48,300	$21,937
Kildara Road	$32,200	$24,937
Lookout Road	$35,650	$11,105
Meadow Bank Road	$32,200	$17,899
Pinecliffe Road	$64,400	$24,153
Reedy Creek Road	$48,300	$25,063
Rocky Ponds Road	$32,200	$18,359
Rutherford Lane	$32,200	$18,520
Scenic Drive	$32,200	$21,416
Seales Lane	$18,500	$18,894
Strathmore Lane	$32,200	$18,017
Trajere Road	$21,275	$8,103
Yellowbox Road	$71,300	$38,023
Projects as determined:-	$203,840
Byng Road		$15,349
Bocobra Road		$12,218
Townsend Road		$0
Local Road Construction - Submission list	65,450
Extension of Seal for Griffin Road	$65,450	$0
Local Road Construction - Road To Recovery	$1,421,807
Belgravia Road Sealing $400,000 R2R, $485,500 Council	$885,500	$770,713
Gumble Road Sealing	$536,307	$52,230
Regional Road Construction - RMS Safety Program	$900,000
Cargo Road overtaking lanes - Quarry Hill	$900,000	$670,899
Regional Road Construction - RMS Repair Program	$440,000
MR238 (Nangar Road) Widen 4.3-6.6km from Warraderry Way (50/50 with RMS)	$580,000
Regional Road Construction - Heavy Patch & Reseal Program	$611,355
Heavy Patching - Cargo Road	$70,000	$70,811
Heavy Patching - Warraderry Way	$180,000	$8,272
Heavy Patching - Burrendong Way	$180,000	$1,198
Reseals - Nangar Road	$100,800	$0
Reseals - Banjo Patterson Way	$81,000	$0
State Roads
MR377 The Escort Way - Reedy Creek Stage 2	$616,000	$426,816
HW7 - North Molong Rehabilitation	$81,000	$13,636
Heavy Patching	$529,000	$115,415
Reseals	$950,000	$0
MR359 Shoulder (segment 50)	$132,984	$14,611
Bridge Construction - Local Bridges	$1,581,250
Eurimbla Bridge, Cumnock	$1,581,250	$391
Footpath Construction	$94,223
Belmore St Canowindra (School to Charlotte St)	$35,000
Charlotte St, Canowindra (Belmore St to Tilga St)	$25,000
Kerb & Guttering Construction	$102,130

Stormwater Drainage Construction	$165,000
Drainage for William St Molong	$165,000
Pathway Construction	$115,000
Molong/Wellington Street	$25,500
Canowindra Tilga Street crossing	$13,500
Canowindra Blatchford Street crossing	$2,000
Canowindra Belmore Street	$5,000
Cudal Pathway for Disabled access	$69,000
Carried Forward and Revotes from 2016/2017
Footpath Maintenance	$100,000	$27,387
Kerb & Guttering Maitenance	$13,000	$7,031
Packham Drive Stage 4, R2R	$279,977	$5,318
Bocobra Road Shape & Seal R2R	$164,904	$91,290
Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal	$306,707	$7,455
Davys Plains Road - Intersection Improvements Gavins Lane	$399,357	$109,969
Canobolas Road	$91,500	0
Gidley Street Molong Upgrade of Drainage Infrastructure	$195,000	$123,467
Mill Street Canowindra Stormwater Drainage	$80,000	$17,023
Spring Hill Road Bitumen Seal	$100,000	$82,509
Stapleton's Road Gravel Resheeting	$26,000	0
Toogong Village Streets Bitumen Seal	$19,000	0
Waterhole Creek Road Gravel Resheeting	$26,000	$18,819
Table Drain Maintenance	$88,000	$27,386
Strathmore Lane Extend Seal	$150,000	0
Reseal Davy's Plains Road	$92,583	$57,841
Reseal Gowan Road	$17,137	0
Reseal Kerrs Creek Rd	$12,500	0
Reseal Ophir Road	$11,000	0
Reseal Vittoria Road	$34,500	0
Additional Heavy Patching	$32,000	0
Eurimbla Bridge Side Track	$44,626	$0
Kerb Ramps at Various Locations	$48,000	0
Culvert works 16/17 - From AMP list	$178,250	$23,508
Cudal Depot - Installation of Security Fence and Gate	$31,228	$30,800
Molong Depot - Workshop - Replace Diesel and Petrol Fuel Tanks	$78,395	$79,846
Cordon's Store Refurbishment – Skylights and whirly-birds installed, facia and gutter replaced.	$30,475	0
Molong Office Chambers Painting Window	$3,800	0
Connelly's Store Molong - External Painting, Building Surrounds	$13,000	0
Manildra Depot Gutters and Facia	$10,000	0
Molong Depot - Lunch & Amenities Gutters and Facia	$6,500	0
Cudal Depot - Lunch Room & Amenities Gutters and Facia	$2,800	0
Refurbish Site Offices at Landfill Sites	$17,504	0
Cargo Landfill Closure	$34,813	$13,143
Rotary Park - Upgrade Toilets – Painting and tiling	$8,625	0
Cumnock Show Ground Amenities Block – E-One installation	$5,750	0
Eugowra Memorial Park Toilets – painting	$3,500	0
Honan Reserve Refurbishment - Gutters and Facia	$4,500	0
Cudal Hall Refurbishment	$55,814	$79,258
Painting Fascia's Gutter Manildra Hall	$6,545	0
Canowindra Pool Shade Structures	$11,745	$8,619
Molong Multi-Purpose Sports Venue	$83,257	$57,089
Canowindra Rugby Shed – internal plumbing	$8,500	0
Molong Recreation Ground – travelling irrigator	$4,500	0
Eugowra Memorial Park Shelter	$3,500	0
Manildra Kiewa Street Car Park	$5,480	$7,632
Reedy Creek Tennis Club house - Gutters and Facia	$2,500	0
Canowindra Caravan Park Toilets – painting and tiling	$9,258	0
Molong Water Treatment Plant Filter Review	$28,488	0
Water Assets - Molong High Level Reservoir	$33,787	0
Water Assets - Reinstatement of Water Main Infrastructure	$47,530	0
Water Assets - Molong Water Mains: Kite Street Water Main	$73,175	0
Water Assets - Cabonne Telemetry Network	$7,268	0
Water Assets - Monitoring Flow from the Molong Creek Dam	$60,260	0
Water Assets - Telemetry Unit Installations	$141,680	0
Water Assets - Water Reservoir Maintenance	$20,010	0
Water Assets - Weirs Maintenance	$12,880	0
Water Assets -Annual audits for pump stations	$13,225	0
Water Assets - Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	0
Water Assets - Molong Water Mains : Wellington St : Water Main Renewal	$33,005	0
Water Assets - Molong Cumnock and Yeoval Water Reticulation	$4,472	0
Canowindra Eugowra and Molong Asset Reval	$23,000	0
Canowindra Sewer Reticulation - Golf Club Irrigation	$59,918	0
Canowindra Pump Station 1 ( Anzac Road) replace Inlet Valve	$6,935	0
Water Assets - Linking of Molong Water Retic	$9,011	0
Eugowra STP - Earth Works of Embankment rehab for Inlet Ponds	$16,243	0
Age of Fishes marketing	$21,989	$3,450
Museums Operations and Maintenance	$388,578	$5,874

STATE ROADS

MR377 Reedy Creek Stage 2

Works have been completed on The Escort Way Reedy Creek Shoulder Widening and Pavement Rehabilitation. Council’s contractor undertook sealing of 640m on the 20 July, and the remaining 400m was sealed on the 8 August. These works included a 350-metre long concrete dish drain at the base of the rock face cutting.

North Molong Pavement Rehabilitation

Preliminary investigation works have been completed on the pavement rehabilitation works on the Mitchell Highway from the intersection of Edward Street and Hill Street to the 60/100 speed zone at North Molong. The length of the project is 1.7km. These works will be carried out under the Roads Maintenance Council Contract (RMCC) with Council and is fully funded by the RMS. Council has commenced widening of the drainage structures. The asphaltic pavement works were undertaken by RMS’s contractor and the works commenced on 13 November 2017 and will be completed by the 1^st December 2017. The line marking to be undertaken by Council’s contractor, Monday 4^th December. Council will undertake pavement works in early January 2018.

The project also includes the replacement of the safety barrier fences at Boree Hollow Creek, the rail over bridge and Moss Hollow Creek.

Heavy Patching and Reseals

RMS have allocated $529,000 for Heavy Patching and $950,000 for Reseals on State Roads.

The Routine Maintenance budget for State Roads is $515,000.

The State Roads Heavy Patching programme commenced 9 October at Eugowra, and works were completed on all RMS State roads 17^th November.

REGIONAL ROADS

Cargo Road Overtaking Lanes

Works commenced on 3 July 2017 at the Quarry Hill Overtaking Lane, south of Cargo. Vegetation and culvert works have been completed. The overtaking lane is north bound towards Cargo. Bitumen sealing was completed on the 15 September, and Council’s contractors completed linemarking and safety rail on the 5 October 2017.

Heavy Patching

Heavy Patching on both Burrendong Way and Warrederry Way has been completed.

LOCAL ROADS

Roads To Recovery

Council has completed the final section of road works on Belgravia Road, including vegetation clearing, drainage works and sealing of 1.6 kms. The 3.8km project is now completed.

Davys Plains Road - Gavins Lane intersection works commenced with the clearing and drainage works completed. This also involved the excavation works to place gabion rock and gio fabric under the road base. Works will recommence in the early new year to complete this project.

Bocobra Road, from the Henry Way Parkes end, has been completed with 2.9km sealed on the 23 October.

Gravel Resheeting

The Gravel Resheeting program is nearing completion with works completed on Avenel Road, Baldry Road, Byng Road, Bowans Lane, Bulgas Road, Carrolls Lane, Cashen Lane, Cowriga Road, East Guyong Road, Favell Road, Glasson Road, Gowan Road, Greenbah Road, Heckendorf Road, Kangaroobie Road, Kildara Road, Lookout Road, Meadow Bank Road, Pinecliffe Road, Reedy Creek Road, Rocky Ponds Road, Rutherford Lane, Seales Road, Scenic Drive, Strathmore Lane, Trajere Road, Waterhole Creek Road and Yellowbox Road.

Maintenance Grading

Maintenance grading works have been undertaken on the following roads Crockets Lane, Belgravia Road, Bournewood Church Road, Gumble Road, Beulong Road, Old Yullundry Road, Neville Road, Nanami Lane, Hendersons Road, Canomodine Lane, Quarry Road, Akhurst Road, Old Canobolas Road, Mt Lofty Road, Tantallon Road, Dry Creek Road, Post Office Lane, Favell Road, Manchester Road, Stanford Road, Selection Road, Peak Hill Road.

Sealed Road Maintenance

Maintenance works have been undertaken on Gumble Road, Yellowbox Road, Sussex Lane, Toogong Road, Casuarina Drive, Paytens Bridge Road, Moorbel Drive, Cadia Road, Forest Reefs Road, Old Canobolas Road, Lake Canobolas Road, Mt Canoboalas Road, Ophir Road, Long Point Road, Lower Lewis Ponds Road, White Rocks Road, Stagecoach Road, Icely Road, Byng Road, Strathnook Lane, Emmas Lane, Thomas Kite Road, James Dalton Drive, Urban Streets.

Sealing

Spring Hill Road Sealing (revoted from 2016/17 budget) has been completed. Reseals have been completed on the following roads - Square Road, Moorbel Drive, Bowan Park Rd, Borenore Rd, Long Point Rd, Belgravia Rd, Kerrs Creek Rd, and Longs Corner Road.

Heavy Patching

Heavy Patching has been completed on Baldry Road, Obley Roads, Bowan Park Road, Davys Plains Road, Gavins Lane, Longs Corner Road, Gazzard Road, Mulyan Lane.

BRIDGES

Eurimbla Bridge, Cumnock.

The tender was awarded to Murray Constructions Pty Ltd in June. The detail design of the bridge has been finalised. The contractor has commenced preparation for the manufacture of the precast components for the bridge.

DRAINAGE

Mill Street Stormwater Drainage, Canowindra

Works commenced early July to improve 420m of drainage at Mill Street Canowindra. These works have been completed.

Gidley Street Molong Upgrade of Drainage Infrastructure.

Stage 1 - Stormwater Drainage Works commenced by Council’s Contractor in Gidley Street, Molong, on the 17 July. The works are between Hill Street and Bank Street to upgrade the drainage infrastructure. These works are completed.

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

· The design and construction Ammerdown (Orange) to Molong Creek Dam Pipeline and associated break tank have been completed practically.

· The design of Molong to Cumnock and Yeoval pipeline has been completed

· Council received a letter of approval in-principle for the one operational and four non-operational railway crossings under the Molong to Cumnock and Yeoval Pipeline.

· Council received approval for Dredging and Reclamation for the 11 Creek crossings from Department of Primary Industries (DPI) – Fisheries under the Molong to Cumnock and Yeoval Pipeline.

· Council received consent from the Department of Industry – Lands for the acquisition of easement on Crown land for the pipeline.

· Council received approvals for water supply works and the Crown Land construction licence from DPI-Water and Department of Industry – Lands respectively.

· The evaluation of tenders for the construction of Molong to Cumnock and Yeoval Water Pipeline is progressing.

· Survey, investigation and draft design of the existing Cumnock and Yeoval water reticulation system upgrade are almost completed.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

· Councils St John’s Wort program is currently underway

· 1 Meeting was attended at Orange with LLS, DPI and other councils in central tablelands region

· Broad leaf spraying has been completed in parks and ovals of Canowindra, Cudal and Manildra

2.00pm	Peter Hamilton RMS – Manildra Bridge Project
	Darryl Fliedner – Retirement Presentation
	Amelia Holmes – Youth of the Month Presentation

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief There were nil applications for leave of absence.
	Recommendation (Davison/Weaver) THAT it be noted there were nil applications for leave of absence.
1.	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief There were nil declarations of interest.
	Recommendation (Treavors/Newsom) THAT it be noted there were nil declarations of interest.
2.	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations.
	Recommendation (Davison/Nash) THAT it be noted there were nil declarations for political donations.
3.	Carried

Cr G Hanger	Bathurst Regional Council	Cr J Medcalf	Lachlan Shire Council
Mr D Sherley	Bathurst Regional Council	Mr R Hunt	Lachlan Shire Council
Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Council
Ms R Ryan	Blayney Shire Council	Mr G Wallace	Oberon Council
Cr K Beatty	Cabonne Council	Cr R Kidd	Orange City Council
Mr S Harding	Cabonne Council	Mr G Styles	Orange City Council
Cr D Somervaille	Central Tablelands Water	Mr K Boyd	Parkes Shire Council
Mr G Rhodes	Central Tablelands Water	Cr B McCormack	Upper Lachlan Shire
Cr B West	Cowra Council	Mr J Bell	Upper Lachlan Shire
Mr P Devery	Cowra Council	Cr M Liebich	Weddin Shire Council
Cr G Miller	Forbes Shire Council	Mr B Hayes	Weddin Shire Council
Mr S Loane	Forbes Shire Council	Ms J Bennett	Centroc
Cr B Ingram	Hilltops Council	Ms M Macpherson	Centroc
Mr A McMahon	Hilltops Council	Mr A Albury