cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

18 October 2017

 

NOTICE OF Ordinary Council Meeting

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 24 October, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

SJ Harding

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 

 

 


 

ATTENDEES – OCTOBER 2017 COUNCIL MEETING

 

 

2.00pm

Olivia Wright – Youth of the Month for September

 

Jenny Bennett Centroc Annual Presentation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 October, 2017

Page 3

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 7

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 8

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 8

ITEM 8      PECUNIARY INTEREST RETURNS 2017........................................ 9

ITEM 9      YEOVAL ANNUAL SHOW 2018....................................................... 10

ITEM 10    AUSTRALIA DAY 2018...................................................................... 13

ITEM 11    MAY 2017 LOCAL TRAFFIC COMMITTEE................................... 14

ITEM 12    DECEMBER 2017 AND JANUARY 2018 COUNCIL MEETINGS 17

ITEM 13    REVIEW OF CABONNE BRAND..................................................... 18

ITEM 14    CANOWINDRA COUNTRY EDUCATION FUND.......................... 20

ITEM 15    CUDAL COMMUNITY CHILDREN'S CENTRE - REQUEST FOR ASSISTANCE................................................................................................................. 21

ITEM 16    RESCISSION MOTION - ORANGE REGIONAL TOURISM LIMITED 22

ITEM 17    RESCISSION MOTION - ORANA HOUSE..................................... 23

ITEM 18    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW............................................................................ 24

ITEM 19    NSW PUBLIC LIBRARIES CONFERENCE.................................... 25

ITEM 20    REQUESTS FOR DONATIONS........................................................ 26

ITEM 21    EVENTS ASSISTANCE PROGRAM 2017/18................................ 27

ITEM 22    COMMUNITY ASSISTANCE PROGRAM APPLICATIONS........ 29

ITEM 23    REQUEST TO CONSTRUCT PLAYGROUND AT THE CUDAL RECREATION GROUND............................................................................................... 32

ITEM 24    PLANNING PROPOSAL - 411 LOWER LEWIS PONDS ROAD, CLIFTON GROVE................................................................................................................. 33

ITEM 25    DEVELOPMENT APPLICATION 2018/005 - EXPANSION OF EXISTING EXTRACTIVE INDUSTRY - LOT 28 DP 1227863, SPRING HILL ROAD, SPRING HILL........................................................................................................ 34

ITEM 26    UPGRADE OF SMITH ROAD, MARCH - DEVELOPMENT APPLICATION 2007/0138 - RURAL SUBDIVISION (7 LOTS) - LOT 245 DP 756890 & LOT 1 DP 591097, KANGAROOBIE ROAD, MARCH - ................................. 54

ITEM 27    DEVELOPMENT APPLICATION 2018/028 - CONSTRUCTION OF BOUNDARY FENCES - LOT 7 DP 1193183, 15 FOYS DRIVE, MOLONG...... 56

ITEM 28    QUESTIONS FOR NEXT MEETING................................................ 66

ITEM 29    BUSINESS PAPER ITEMS FOR NOTING...................................... 66

ITEM 30    MATTERS OF URGENCY................................................................. 67

ITEM 31    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 68

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 3      REQUEST FOR CONSIDERATION OF WATER/SEWER CHARGES 771000007

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      REQUEST FOR CONSIDERATION OF WATER CHARGES 994008000006

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      REQUEST FOR REVIEW OF PENSION REBATE A80290

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      PROPOSAL FOR ESTABLISHMENT OF A TRUCK WASH AT MOLONG - LAND ACQUISITION

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      LAND ACQUISITION OF PART OF THE LAND FOR CUMNOCK SERVICE RESERVOIR CONSTRUCTION UNDER RESTART NSW REGIONAL WATER SECURITY FOR REGIONS PIPELINE PROJECT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      OFFERS TO PURCHASE OR LEASE LOT 87 DP1100661 CASUARINA DR, EUGOWRA

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    September 26 2017 Ordinary Council Minutes 69

ANNEXURE 7.2    October 17 2017 Extraordinary Council Minutes        93

ANNEXURE 11.1  2017 10 12 TRAFFIC COMMITTEE MEETING MINUTES 93

ANNEXURE 13.1  2017_Cabonne Council_Concepts....................... 93

ANNEXURE 13.2  Council Logos................................................................. 93

ANNEXURE 16.1  Orange Regional Tourism - Background Information      93

ANNEXURE 17.1  Orana House - Background Information...... 93

ANNEXURE 18.1  Operational Plan - First Quarter Review..... 93

ANNEXURE 20.1  Molong Golf Club - Request of donation of funds paid for showground hire.pdf................................................. 93

ANNEXURE 21.1  EAP Banjo Paterson Festival 2018..................... 93

ANNEXURE 21.2  Canowindra Domestic Violence Committee - Event Assistance Program................................................... 93

ANNEXURE 25.1  Draft Condition 2018 005............................................ 93

ANNEXURE 25.2  Statement of Commitments.................................... 93

ANNEXURE 26.1  Smith Road - Road layout........................................ 93

ANNEXURE 27.1  DRAFT CONDITIONS OF CONSENT FOYS DRIVE...... 93 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 869518

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 869519

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 869520

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 869521

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 869522

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 869523

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 7 to 11 be moved and seconded.

 

 

General Manager's REPORT

 

Items 7 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  September 26 2017 Ordinary Council Minutes

2.  October 17 2017 Extraordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 869524

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 26 September 2017 and Extraordinary meeting held 17 October 2017 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 26 September 2017.

2.   Minutes of the Extraordinary Council meeting held on 17 October 2017.

 

 

ITEM 8 - PECUNIARY INTEREST RETURNS 2017

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2016/2017 period are to be tabled.

Policy Implications

Consistent with Code of Meeting Practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\DISCLOSURE\STAFF PECUNIARY INTEREST RETURNS 2017 - 870173

 

 

Recommendation

 

THAT:

1.   Council note the tabling of Pecuniary Interest Returns for the period to 30 June 2017;

2.   Newly elected councillors complete and lodge a Pecuniary Interest Return with the General Manager by 9 December 2017; and

3.   The Pecuniary Interest Returns for newly elected councillors be tabled at the 19 December Council meeting.

 

Administration Manager's REPORT

 

Pecuniary Interest Returns (Returns) for the period to 30 June 2017 must be tabled at the Council meeting immediately following 30 September each year.

 

Returns received from last term’s councillors and designated staff are to be tabled on meeting day.

 

As per section 449(1) a councillor must complete and lodge a Return with the General Manager, within 3 months after becoming a councillor.

 

Accordingly, newly appointed councillors (i.e. those who have not been re-elected from last term) are required to submit a Return by 9 December 2017.  These Returns will be tabled as required at the first meeting held after the last day for lodgement i.e. 12 or 19 December Council meeting.

 

 

ITEM 9 - YEOVAL ANNUAL SHOW 2018

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether it wishes to apply for a declaration as a public holiday or a local event day

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\YEOVAL ANNUAL SHOW - 870175

 

 

Recommendation

 

THAT Council lodge a formal application for the proclamation of a part-day public holiday from 8:30am to 7:00pm, for that portion of the township of Yeoval, which is in the Cabonne Council area on Tuesday 1 May 2018 for the Yeoval Annual Show.

 

Administration Manager's REPORT

 

Annual advice has been received from the Executive Director, Industrial Relations Group, NSW Treasury regarding applications under the Public Holidays Act 2010 (the Act) for the declaration of local public holidays and local event days for 2018.

The Act permits the Minister for Industrial Relations to declare a local public holiday, or a local event day, for the whole or part of the Council's local government area.  This may be limited to a particular location in the Council's area, such as the boundaries of a particular town or a police district in an area nominated by the Council.

The application may request the declaration of a part-day local public holiday or local event day to accommodate the holding of an afternoon event.  In recent years, a number of councils have made part-day public holiday applications to reduce costs to local business while facilitating the holding of, and attendance at, local and regional events.

In determining whether to apply for a local public holiday, or a local event day, Council should consider the costs to regional businesses and local communities in the declaration of a local public holiday within the designated area.  It is expected that the Council will undertake a public consultation process, including consultation with relevant stakeholders, such as the local chambers of commerce, local banks, major employers and local schools located within the designated area.

 

Where it is proposed to request a part-day local public holiday, the Council should consider the impact on local schools and on the transport of school students who attend school on the day.  In this regard, it is expected that the consultation process with local schools will take account of the transportation arrangements for students who attend school on the day.

 

In 2015, a review of the guidelines by NSW Industrial Relations proposed to implement a number of amendments to reduce the administrative burden on Councils regarding the process for making of annual applications under the Act.  These amendments now enable applications to be made for the declaration of full or part-day public holidays and local event days for two consecutive years.  However, due to the fact that the date for the Yeoval Annual Show is not known for the 2019 year, council’s application will only address the 2018 Annual Show.

 

An application for the declaration of a local public holiday or local event day (including a part-day holiday or event day) must contain the following additional information:

 

1.   a statement regarding the history of the event and whether the event day has traditionally been observed as a full or half-day public holiday.

2.   the date, the designated area and, if relevant, the hours during which the public holiday or local event day is to be observed;

3.   the extent of community consultation undertaken in respect of the proposal;

4.   copies of advertisements seeking public comment and a summary of the public's responses;

5.   a summary of correspondence to, and responses from, relevant stakeholders, including bank managers; school principals; and chambers of commerce regarding the Council's proposal.

6.   internal reports or information prepared for consideration by the Council and a copy of the Council's resolution authorising the making of the application;

·    where an application is made for a public holiday or part-day holiday, details of:  alternatives considered by the Council including the declaration a local event day; and

·    arrangements for school students (including the provision of transportation for students attending schools on the day of a part-day public holiday).

 

Declaration of a Local Public Holiday Vs Local Event Day

Where a local public holiday is declared by the Minister a bank located in the designated holiday area will be required to close unless it holds an approval to open on the day under Part 3A of the Retail Trading Act 2008.  Shops located within the designated holiday area are free to open without restriction.

The public holiday provisions contained in the National Employment Standards of the Fair Work Act 2009 (Cth) apply to local public holidays declared under the Public Holidays Act 2010.  This means that all employees irrespective of their former entitlements and whose place of work is within a local public holiday area will be entitled to be absent from work on the day or part day that is the local public holiday or part holiday.  In addition, employees who work on the day or part day may then have an entitlement to penalty rates under a relevant award.

In considering an application to the Minister for a local public holiday or part day, Council is expected to consult with the affected community and other relevant stakeholders, as to the impact of a local public holiday or part holiday on businesses located within the local government area.

As part of that consultation, Council may consider the option of a local event day declaration instead of a public holiday or part-day.

What This Means for Cabonne Council:

In previous years Council has approved to lodge a formal application on behalf of the Yeoval Annual Show which to get the best travelling displays and exhibitors holds the show mid-week in between the Wellington and Orange Shows.

 

It should be noted that in 2013 the Australia Hotels Association (NSW), on behalf of its members, submitted an expression of concern regarding the impact of a full local public holiday due to businesses being required to pay employees extended penalty rates. It was there on decided by Council in 2013, 2014, 2015 and 2016 that a part day public holiday from 8:30am to 7:00pm was the best option based on the advice.

 

Due to the timeframes of the event being from 8:30am until 7:00pm it is anticipated that if a part-day public holiday is granted Yeoval Central School will close for the day and St Columba’s Catholic School in Forbes will continue to run the standard bus lines.

 

2018 Yeoval Annual Show

Council has again advertised and received submissions from the following key stakeholders and residents of Yeoval:

 

From

Name

Does the submission meet the Criteria for an application

Yeoval Central School

 

Nicole Bliss - Principal

Yes

Yeoval P A & H Society Inc

Sharon Cantrell - Secretary

Yes

Yeoval & District Progress Association

Alf Cantrell – Secretary

Yes

 

Should the Council wish to apply for the declaration of a local public holiday or local event day, it will be necessary for the application to be forwarded to the Executive Director, Industrial Relations Group (NSW Treasury), by Friday 24 November 2017.

 

Council has the options to apply for a Part Day Local Public Holiday or Local Event Day: based on past dealings it is recommended that a Part Day Local Public Holiday be applied for.

 

ITEM 10 - AUSTRALIA DAY 2018

REPORT IN BRIEF

 

Reason For Report

Notifying councillors of the schedule for Australia Day 2018

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.e Facilitate Australia Day events annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2018 - 871033

 

 

Recommendation

 

THAT Council note the schedule for Australia Day 2018.

 

Administration Manager's REPORT

 

Preparations for Australia Day 2018 are underway with registration for the Ambassador program lodged with the National Australia Day Council.

 

Based on previous years it is expected that the Australia Day Ambassador will be announced in late November 2017.

 

Official Party Timetable

Council resolved in 2010 that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three-year rotating cycle with provision for adding or deleting localities as required.

The rotation has been as follows:

2015 – Borenore/Nashdale, Cudal, Manildra and Yeoval

2016 – Cumnock, Molong and Eugowra

2017 – Mullion Creek, Cargo and Canowindra.

In 2018, the Official Party will visit Borenore/Nashdale, Cudal, Manildra and Yeoval.

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year opened on 6 September 2017 and have been advertised extensively in all local media. 

 

Council has so far received three nominations. Nomination forms are available to download from Council’s website and Facebook page and hard copies are available at its Molong, Cudal and Canowindra offices. 

 

All Australia Day Committees/Progress Associations and schools have also been sent nomination forms.

 

Nominations will close 5pm on Friday 3 November 2017 for determination at the Australia Day Awards Committee Meeting to be held on Tuesday 28 November 2017 after the Ordinary Council Meeting.

 

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area now that nominations are open.  To maintain the community involvement and transparency of the process councillors may ONLY nominate in cases where no nominations have been received.

 

Council continues to encourage all Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

 

ITEM 11 - MAY 2017 LOCAL TRAFFIC COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the committee.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  12 October 2017 Traffic Committee Meeting Minutes 

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 870937

 

 

Recommendation

 

THAT Council ratify the recommendations of the Local Traffic Committee.

 

Director of Engineering & Technical Services' REPORT

Attached are the minutes of the Local Traffic Committee meeting held 12 October 2017. The items addressed and their associated recommendations are as follows:

Item 3. Orange Mountain Bike Club Event and National XCO Series

THAT Council approve the event subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and  Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 1 event.

2.   NSW Road Rules being observed by participants at all times

3.   Written approval being obtained from NSW Police

4.   Written approval being obtained from all affected Local Government Authorities

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

6.   The event organiser notifying all emergency services of the event

7.   The event organiser debrief Council on the event. This includes notifying Council of all incidents or near misses that occurred during the event.

 

Item 4. 100 Percent Event Triathlon NSW Club Champions 2018

THAT Council request organisers to submit Improved Traffic Control Plans (tcp).  Tcp 2,3,4,5,6,7,8,10 Improvements needed not enough signage ,no advanced warning signs , incorrect speed signs , incorrect distance of sign spacing

 

 

Item 5. White Ribbon Day March against Domestic Violence at Canowindra 24 November 2017

THAT Council approve the event subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and  Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2.   Written approval being obtained from NSW Police

3.   NSW Road Rules being observed by participants at all times

4.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

5.   The event organiser notifying all emergency services of the event

6.   The event organiser notify Council of any incidents or near misses that occur during the event

 

Item 6. The Great Southern Unity Ride Pilliga to Canberra 13 Oct 2017 to 4 Nov 2017

THAT Council to request the organiser to submit the mobile traffic control plan for RMS review and approval.

 

Item 7. Orange Colour City Running Festival 2018

THAT Council approve the request subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and  Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 1 event

2.   NSW Road Rules being observed by participants at all times

3.   Written approval being obtained from NSW Police

4.   Written approval being obtained from all affected Local Government Authorities

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

6.   The event organiser notifying all emergency services of the event

7.   The event organiser debrief Council on the event. This includes notifying Council of all incidents or near misses that occurred during the even

 

Item 8. Proposal to install safety barrier along Rodd Street close to Emma Street exit 

THAT the Committee advise Council take no action at this time, request RMS to conduct further study and propose the solution.

 

Item 9. Proposal to close the Fenton Road at Mitchell Highway End

THAT the Committee advise Council take no action at this time. The committee would like to see a public consultation done with current residents and then investigate any crash data information for that location

 

Item 10. Proposal To install the road weight limit sign on Archer Road

 

THAT the Committee advise Council take no action at this time, suggested that investigation is undertaken to check on the conditional travel restrictions on the logging trucks, if they are permitted on archer road there can no further action taken.

 

Item 11. Propose upgrade of Lake Canobolas Road near Borrodell Vineyard

THAT the Committee advise Council to investigate any DA restrictions on the traffic flow from Endvale near Borredell Vineyard, the RMS is planning a full speed zone review in the next 6 months.

 

Item 12. Propose Speed Limit Changes in Borenore Road

THAT Council request RMS to conduct a speed zone review of this road.

 

Item 13. Propose Speed Limit Changes in Waldegrave Road and Woodville Road

THAT the Committee advise council that no action required.

 

Attached are the minutes of the Local Traffic Committee meeting held 12 October 2017.

 

ITEM 12 - DECEMBER 2017 AND JANUARY 2018 COUNCIL MEETINGS

REPORT IN BRIEF

 

Reason For Report

To discuss options relating to the December 2017 and January 2018 council meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 871333

 

 

Recommendation

 

THAT:

 

1.   Council hold its ordinary meeting for December 2017 on either Tuesday 12 December or Tuesday 19 December;

 

2.   Council not conduct an ordinary meeting in January 2018 due to the restricted timeframe available; and

 

3.   An extraordinary meeting be conducted in January or February if necessary.

 

General Manager's REPORT

 

Council’s December meeting would normally be held on 26 December 2017, which is Boxing Day public holiday.  In order to process any outcomes of the meeting prior to the Christmas break, it is proposed that the December meeting be brought forward to either the scheduled workshop day of Tuesday 12 December or the following week to Tuesday 19 December to enable business transacted at the meeting to be implemented.

 

In addition, Council has traditionally considered the conduct of a meeting during January not necessary, due to the limited business to be transacted and the availability of councillors and staff in this period. Should any urgent matter arise during January which requires consideration at a Council meeting, this can be done by arranging for an extraordinary meeting to be called.

 

ITEM 13 - REVIEW OF CABONNE BRAND

REPORT IN BRIEF

 

Reason For Report

To seek Council's direction in the review of the Cabonne brand.

Policy Implications

Nil

Budget Implications

Dependent on decision of council

IPR Linkage

4.5.1.a Provide quality administrative support and governance to councillors and residents

Annexures

1.  2017 Cabonne Council Concepts

2.  Council Logos    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\CORPORATE IMAGE\CORPORATE STYLE - 871515

 

 

Recommendation

 

THAT Council determine whether it wishes to proceed with a rebranding strategy.

 

 

General Manager's REPORT

 

Council has for a number of years been considering a review of its corporate branding, in particular, the Cabonne Council logo.  The former General Manager had started discussions with a consultant regarding this project with the brief to ‘investigate a re-branding strategy/concept which I can use to engage with the Council and other stakeholders.  The strategy should include discussion about imagery (eg logo) and should be aimed at encapsulating the common elements of Cabonne and be representative of all of Cabonne – promoting a sense of belonging and pride’.

 

The project was put on hold due to the uncertainty when Cabonne was under a merger proposal however it is considered that now Council is assured of its future and with a new council elected, it would be opportune to relook at this concept.  Additionally, council is also in the process of redesigning its corporate website which is proposed to being launched in the new year.  Any change to the corporate brand would be incorporated in the new website design.

 

The General Manager has been in contact with the consultant to reestablish contact regarding the branding project initially submitted for the attached logo concept.

 

Council currently uses three different logos for different purposes, as follows:

https://infoxpert.edrms/dav/My Workspace/Letters and Templates/Letter Templates and Logo/Cabonne Council Logo JPEG.JPG

Official corporate logo used for stationery, corporate website, town entrance signs, buildings and plant.

Cabonne Country logo used for tourism promotion, village signs, Cabonne Country website.

Developed for use on staff uniforms.

 

It has been suggested that whilst the corporate logo of Cabonne Council is dated, staff, councillors and residents are emotionally invested with the current brand and may be critical of any new brand evolution, particularly after Cabonne’s fight against amalgamation.

 

Council may want to retain the current logos, chose a preferred logo from the existing ones or explore the introduction of a more abstract design such as the attached example provided by the consultant. 

 

As a point of reference, attached are examples of logos of other NSW councils.

 

The cost of deciding on a new brand and having it designed would be approximately $20,000 but the ultimate cost of implementation over time would exceed $1 million when signage, stationery and other costs are taken into account.

 

ITEM 14 - CANOWINDRA COUNTRY EDUCATION FUND

REPORT IN BRIEF

 

Reason For Report

Request for Council representative to the Canowindra Country Education Fund.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.4.1.a Monitor challenges and opportunities for education services provided in Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 871399

 

 

Recommendation

 

THAT Council appoint Clr Anthony Durkin as representative to the Canowindra Country Education Fund.

 

General Manager's REPORT

 

The Country Education Fund (CEF) helps rural and regional communities support their local school leavers and in doing so, to invest in the future of rural and regional Australia.  The local branch in Canowindra has recently been approved by the CEF Board.  The governing body provides governance, insurance policies, guidance and assistance with the local fund as well as providing a dollar for dollar incentive.

 

The CEF is a national not-for-profit organisation, which establishes and supports local education foundations across Australia.  Canowindra’s CEF (CCEF) raises funds for local youth to help them with their transition from high school into further education, training or jobs.

 

The CCEF will carry out a major fund raising event in October 2018 by way of a short film festival called Cano Mocs and Docs 2804.  The festival will encompass documentaries and mockumentaries from three categories – primary, secondary and those who have left school.

 

The CCEF has requested that Councillor Anthony Durkin be authorised as council’s representative to this group.

 

 

ITEM 15 - CUDAL COMMUNITY CHILDREN'S CENTRE - REQUEST FOR ASSISTANCE

REPORT IN BRIEF

 

Reason For Report

To advise of a request for financial assistance.

Policy Implications

Nil

Budget Implications

Possible interest free loan

IPR Linkage

4.4.1.c. Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 871383

 

 

Recommendation

 

THAT Council provide it’s in principle support for the financial assistance subject to further clarification and review of their audited financial statements.

 

 

General Manager's REPORT

 

A request for financial assistance has been received from the Cudal Community Children’s Centre (CCCC) to assist with their renovation project.  The proposal is as follows:

 

Amount:                       $70,000

Term:                            7 years

Interest:                        Nil

Repayment:                $10,000 pa

 

Repayable in 12 equal monthly instalments at a rate of $833.33 per month.  The committee would look to draw on these funds if and when construction takes place.  This loan may also be sought if the Centre looks to self-fund the initial stages of the building if they are unsuccessful in their grant application.

 

Council considered a similar request for assistance from the Molong Early Learning Centre (MELC) in 2015 where it was determined that the following be carried out before any commitment of funding

 

1.   Request copies of the Centre’s audited financial statements;

2.   Seek clarification in relation to the cost of the request for other council assistance such as payment of fees & charges; and

3.   If necessary meet with the MELC to discuss the above.

 

It would be prudent to follow the same requirements for this request.

 

Council should be aware that in the event that the financial projections appear to meet the requirements to enable the CCCC to service the loan repayments, in making its decision council should take into account that more than 50% of the income is from government grants and is subject to changes of government policy.

 

ITEM 16 - RESCISSION MOTION - ORANGE REGIONAL TOURISM LIMITED

REPORT IN BRIEF

 

Reason For Report

For Council to consider a rescission motion lodged by councillors Nash, Newsom and Treavors

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Orange Regional Tourism - Background Information    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MARKETING\BRAND ORANGE - 871130

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

General Manager's REPORT

 

A rescission motion has been received from councillors Nash, Newsom and Treavors as follows:-

 

“We the undersigned Councillors hereby give notice of our intention to rescind the following motion resolved at the Extraordinary Council meeting held 8 August 2017:-

ITEM – 4 ORANGE REGIONAL TOURISM LIMITED

RECOMMENDATION (Gosper/Davison)

 

THAT if approval is received from the minister for Local Government for Cabonne to be able to become a member of Orange Regional Tourism Limited, that Cabonne Council commit $64,141.60 from its Reserve Funds to join Orange and Blayney Councils to become a member of Orange Regional Tourism LTD for 2017/18 and that a review be undertaken before the end of that term to determine council’s commitment for years 2018/19 and 2019/20.

 

The Mayor called for a vote for the recommendation which resulted as follows:

 

For: Gosper, Dean, Durkin, Walker and Davison

Against: Nash, Wilcox and Treavors

Carried

 

 

 

 

 

 

Clr M Nash

 

Clr C Newsom

 

Clr G Treavors”

 

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

As a new Council were elected in September, the previous reports and minutes relating to this matter are attached for councillors’ information.

 

ITEM 17 - RESCISSION MOTION - ORANA HOUSE

REPORT IN BRIEF

 

Reason For Report

For Council to consider a rescission motion lodged by councillors Weaver, Durkin and Walker.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Orana House - Background Information    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CANOWINDRA ORANA HOUSE - 871227

 

 

Recommendation

 

THAT the rescission motion be dealt with.

 

General Manager's REPORT

 

A rescission motion has been received from councillors Weaver, Durkin and Walker as follows:-

 

“We the undersigned Councillors hereby give notice of our intention to rescind the following motion resolved at the Council meeting held 27 June 2017 (it should be noted that the motion was in fact resolved at Council meeting held 25 July 2017):-

MOTION (Nash/Dean)

THAT:

1.   The information outlined in the report be noted.

2.   Council proceed with the sale of Orana House as previously resolved.

3.   Alternate locations be sourced to accommodate current user groups of Orana House.

Carried

 

Foreshadowed Motion

 

THAT the proposed sale of the property known as “Orana House”, Ferguson Street Canowindra, is withdrawn from the market, pending all avenues and proposals have been heard by Council.

 

 

 

 

 

 

Clr J Weaver

 

Clr A Durkin

 

Clr K Walker”

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

As a new Council were elected in September, the previous reports and minutes relating to this matter are attached for councillors’ information.

 

ITEM 18 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with the first quarter review for the 2017/2018 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Operational Plan - First Quarter Review    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 871018

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the October Council meeting, the update of the Operational Plan to 30 September 2017, as presented be adopted.

 

Acting Director of Finance & Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The first quarter updates for the Integrated Planning & Reporting Operational Plan for 2017/2018 is attached which shows the culmination of the actions and strategies undertaken during that quarter.

 

ITEM 19 - NSW PUBLIC LIBRARIES CONFERENCE

REPORT IN BRIEF

 

Reason For Report

To advise of invitation to attend NSW Public Libraries Conference

Policy Implications

Attendance at conferences to be approved at a Council meeting where possible in keeping with Council policy

Budget Implications

Councillor's expenses provision

IPR Linkage

3.3.2.b Participate in decision making processes and initiatives of Central West Libraries (CWL)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 871277

 

 

Recommendation

 

THAT Council consider whether it wishes to authorise delegates to attend the NSW Public Libraries Annual Conference and AGM in Penrith from Wednesday 22 November to Friday 24 November 2017.

 

Administration Manager's REPORT

 

The NSW Public Libraries Annual Conference 2017 will be held at Panthers in Penrith from Wednesday 22 November to Friday 24 November. This will include the Public Libraries NSW Annual General Meeting on Friday 24 November. All member councils are encouraged to send delegates.

 

Full standard registration for the conference is $550 (plus GST) per delegate. 

 

Accommodation in a standard room at Mercure Hotel Penrith (next door to the conference venue) is offered at $180 per room.

 

Further details are available at NSW Public Libraries Conference 2017

 

 

ITEM 20 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to consider the requests for donations recieved.

Policy Implications

Nil

Budget Implications

To be funded from existing budget allocation.

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Molong Golf Club - Request of donation of funds paid for showground hire   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 872014

 

 

Recommendation

 

THAT Council donate $484 being the equivalent of fees for use of the Molong Showground back to the Molong Golf Club Committee.

 

 

Community Services Manager's REPORT

 

Molong Golf Club has requested Council to consider donating the equivalent of annual fees of $484 for the use of the Molong Showground back to the Club.  In addition to the annual fees the club currently pays $596 for rates plus $479 to the Department of Industry and Lands for rent on the Club House site.

 

The club is run by a small group of volunteers for the benefit of the Molong community  and with a limited income are finding it hard to remain viable. The Golf Club Committee has worked hard to contain electricity and insurance costs but still suffers from financial stress.

 

The Club has paid their annual fees for the use of the showground and has asked Council to consider donating back the equivalent of this cost.

 

Should Council wish to make a donation there remains $7,200 in the s.356 budget for donations for this financial year.

 

Donations so far this year are:

 

$500          Orange/Cowra/Cabonne Science Hub

$500          Mullion Creek Public School – travel to robotics championship

$200          Catering costs for Mental Health meeting at Molong

 

ITEM 21 - EVENTS ASSISTANCE PROGRAM 2017/18

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2017/18 Events Assistance Program

Policy Implications

Nil

Budget Implications

$2,500 to be funded from 2017/18 Events Assistance Program

IPR Linkage

4.4.1.c Provide assistance to community groups

Annexures

1.  EAP Banjo Paterson Festival 2018

2.  Canowindra Domestic Violence Committee - Event Assistance Program    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2017-2018 - 870961

 

 

Recommendation

 

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events:

 

1.    $2,000 for Banjo Paterson Australian Poetry Festival 2018; and

2.    $500 for Canowindra Domestic Violence Committee.

 

Community Engagement and Development Manager's REPORT

 

Council’s Community Development and Tourism Coordinator has provided the following assessment.

 

Council has received two applications for funding under its 2017/2018 Events Assistance Program (EAP) for events to promote Cabonne and attract visitors to experience the area.

 

Application 1.

 

Organisation:                               Rotary Club of Orange

Event:                                                      Banjo Paterson Australian Poetry Festival 

16-25 February 2018

Requested amount:                    $5,000

Reason for funding:                   A contribution towards the marketing and advertising of the festival with Cabonne Council promoted on all products and in the media due to Cabonne previously sponsoring and supporting this event.

 

Event Description

 

The Banjo Paterson Australian Poetry Festival is a 10-day festival staged throughout Orange, Cabonne and Blayney regions. The festival will celebrate iconic Australian poets and centre on historical displays, family fun and health lifestyle.

 

Key events will include night markets, breakfast in the park, poetry competition, self-drive trails, Banjo – More Than A Poet exhibition at Yeoval, Banjo Paterson birthday dinner, shop front displays in Orange and Cabonne and busking in Orange and Cabonne. They will also be a Mayoral Poetry Challenge involving the Cabonne, Orange and Blayney.

 

Events to be held wholly or partly in Cabonne include:

 

·    Banjo self-drive historic trails;

·    Concert@Yeoval with Anne Kirkpartick;

·    Mandagery Creek Venison Farm;

·    Twilight Garden Party@Stockmans Ridge;

·    More Than a Poet Exhibition at Yeoval;

·    Shop front displays;

·    Poetry in the Schools;

·    Street busking;

·    Wine tastings from Cabonne vineyards.

 

Cabonne Country’s logo is to be displayed on all print and television advertising, including 10,000 programs distributed in Sydney, Canberra and the Central West.  There will also be the opportunity to display banners and other promotional materials at key festival events.

 

Assessment

 

The submitted application meets the Core Events criteria of the Events Assistance Program, for which the maximum level of funding is $2,000.  Last year, Council allocated $1,000 to sponsor this event.          

 

Application 2.

 

Organisation:                               Canowindra Domestic Violence Committee

Event:                                                      White Ribbon Day March

                                                         24 November 2017

Requested Amount:                   $500

 

Reason for Funding                   Marketing and advertising the event

 

Event Description:

 

The Canowindra Domestic Violence Committee seeks to raise awareness of

family violence issues. The committee achieves this through the White Ribbon Day march and gaining participation of local schools and the wider community.   This event was a success last year when Cabonne’s Mayor delivered a speech and represented Cabonne Council support.

 

Community groups involved in the White Ribbon Day March include the police, Canowindra High School, Rural Fire Service, Community Health and Canowindra Primary School.

 

Cabonne Council’s logo will be placed on all promotional material and our support recognised in the various speeches delivered on the day.

 

Assessment

 

The submitted application meets the Events Assistance Program criteria of a developing event.

 

EAP Funding Allocation 2017/2018

$50,900

 

 

25 July Orange Wine Festival 13 – 22 October 2017

$5,000

25 July Canowindra Balloon Challenge 2018

$20,000

25 July Yeoval District Ass. Back to Yeoval Weekend 28 -30 July

$600

25 July Canowindra Fine Music Weekend

$1,500

25 July MADIA  Christmas Party

$1,000

26 September Australian National Field Days 26 – 28 October

$1,000

26 September Cargo Twilight Markets

$500

 

 

Total Expenditure

$29,600

Remaining Funds

$21,300

 

 

ITEM 22 - COMMUNITY ASSISTANCE PROGRAM APPLICATIONS

REPORT IN BRIEF

 

Reason For Report

To determine which community groups will receive funding under Council's Community Assistance Program 2017/2018

Policy Implications

Nil

Budget Implications

Yes - Council has a CAP budget alocation of $66,905 for the 2017/18 financial year.

IPR Linkage

4.3.1.a Operate Community Assistance Program (CAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2017-2018 - 871066

 

 

Recommendation

 

THAT Council approve Community Assistance Program (CAP) funding for Applications 1-10.

 

 

Acting Economic Development Manager's REPORT

 

Council allocated $66,905 in its current budget for the 2017/18 Community Assistance Program (CAP).  Not-for-profit community groups were invited to apply for community-related projects on non-commercial facilities which provide ongoing or sustainable benefits to Cabonne communities. Grants are allocated on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

 

Council received 15 applications for projects totaling $92,533.97. Ten projects with a combined value of $44,425.88 met the program guidelines.  Should Council allocate funding to these 10 projects, $22,479.12 will be available for a second round of CAP funding early in 2018.

 

The full list of applications for this round of CAP funding is as follows:

 

 

TOWN

APPLICANT

PROJECT

FUNDS

1

Nashdale

 

 

Nashdale Hall Committee

Install heaters for all year use at Nashdale Hall

$2,094.00

2

Cumnock

Cumnock Golf Club Inc

Purchase lawn mower for ground maintenance

$5,299.50

 

3

Eugowra

Eugowra War Memorial Swimming Pool

Beautify Pool Grounds, sprinkler system, paving, purchase chairs/tables

$3,030.00

4

Nashdale

Nashdale Parents & Citizens

School literacy  notebooks to deliver digital literacy

$2,500.00

5

Manildra

 MADIA

Replace Griffith Memorial Park Sign

$990.00

 

6

Cumnock

Cumnock Progress Association.

Interpretative Signage Project

$9,813.38

7

Cudal

Cudal Community Centre Committee

Shed to store gas bottle, barbecue to alleviate workplace safety issues

$2,644.00

8

Eugowra

 

Eugowra Promotion & Progress

Association

Install automatic sliding doors at Rural Transaction Centre

$5,220.00

9

Manildra

Manildra Swimming Club

Portable shade structure

$400.00

10

Molong

 

Karma Yiwong Samten Ling Tibetan Buddhist

Centre

Install solar panels and toilets at Compassion Hall

$12,435.00

11

Canowindra

Canowindra Rugby League Club

Replace benches at in canteen at Tom Clyburn Oval

$13,578.09

12

Canowindra

Canowindra Rugby Union Club

Upgrade the kitchen in rugby club house

$8,650.00

13

Manildra

 

Manildra Public

School 

Construction of school hall

$23,500.00

14

Borenore

Australian National Field Days 

Design and produce promotional material

$1,500.00

15

Molong

Australian Heritage Association

Assist with insurance

costs for community based heritage items throughout Australia

$880.00

 

 

Applications 11-15 did not meet the Community Assistance Program funding guidelines for the following reasons:

 

a)   Applications 11 and 12 have access to other funding programs through the Canowindra Sports Trust.

b)   Application 13 is for the construction of a school hall, which is a Department of Education infrastructure asset.

c)   Application 14 was funded in September through a more appropriate program – Council’s Events Assistance Program.

d)   Application 15 falls outside the guidelines of improving the liveability of Cabonne communities on non-commercial facilities within Cabonne Shire.

 

ITEM 23 - REQUEST TO CONSTRUCT PLAYGROUND AT THE CUDAL RECREATION GROUND

REPORT IN BRIEF

 

Reason For Report

To gain a letter of support from Council to construct a playground at the Cudal Recreation Ground

Policy Implications

Nil

Budget Implications

Nil for the construction, future maintenance costs will need to be funded

IPR Linkage

3.3.5.a Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CUDAL RECREATION GROUND - 871030

 

 

Recommendation

 

THAT Council endorse a letter of support to construct a playground at the Cudal Recreation Ground, subject to final design meeting council requirements.

 

Operations Manager - Urban Services and Utilities' REPORT

 

Recently Council received a request from the family of Ben Mitchell, a late member of the local community of Cudal. The request asked for a letter of support from Council endorsing the construction of a playground at the Cudal Recreation Ground in his honour.

 

The family has contacted Ben’s former employer, Cadia Valley Operations, to ascertain if they would support this special commemorative gesture.  They have indicated support and have requested the family to lodge an application with the Community Grants Committee of the organisation.

 

A pre requisite for this application is a letter of support from the Council.  A successful grant application would fully fund the playground purchase and construction costs.

 

Council would be involved in the selection of the proposed playground ensuring that such items were addressed;

 

·    Compliance to current standards/Safety,

·    Shelter,

·    Access,

·    Signage as Remote Supervision,

·    Level of future maintenance required.

 

If this project is successful and proceeds even with the correct playground equipment procured and constructed, Council will assume the future maintenance costs of the facility.   These costs are likely to be less than the current costs incurred by Council’s other playgrounds because this playground will not be located within a park or on a major thoroughfare, therefore the utilisation of this playground will be low.

 

 

ITEM 24 - PLANNING PROPOSAL - 411 LOWER LEWIS PONDS ROAD, CLIFTON GROVE

REPORT IN BRIEF

 

Reason For Report

To obtain council resolution to proceed to amend Cabonne LEP 2012.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 6 TO LEP 2012 - LOT 9 DP 243046 - 411 LOWER LEWIS PONDS RD, CLIFTON GROVE - 870047

 

 

Recommendation

 

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to rezone Lot 9 DP 243046, being 411 Lower Lewis Ponds Road, Clifton Grove, Orange from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size of 2ha.

 

 

Director of Environmental Services' REPORT

 

 

Council at its meeting of 23 May 2017 resolved to support a request from LandOrange Partnership to amend the Cabonne Local Environmental Plan 2012 to rezone Lot 9 DP 243046, being 411 Lower Lewis Ponds Road, Clifton Grove, Orange from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size of 2ha.

 

The proposal was forwarded to the department on 3 July 2017 and a Gateway Determination was issued by the department on 27 July 2017.

 

In accordance with the Gateway Determination the Planning Proposal was initially referred back to the proponent for amendment to reflect the  s117 Direction relating to the recently adopted Central West and Orana Regional Plan. The amended planning proposal was placed upon public exhibition for a period of 14 days from 8 September 2017 until 22 September 2017. During the exhibition period the Planning Proposal and all relevant documents were available at the council’s Molong and Cudal offices, and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper, and by correspondence to adjoining landowners.

 

As required by the Gateway determination, the planning proposal was forwarded to NSW DPI – Water, NSW Office Environment and Heritage, NSW Rural Fire Service and also Orange City Council, with submissions to be received by Cabonne Council by 29 September 2017.

 

By the close of the notification phase no community submissions had been received by council. Responses from NSW DPI – Water and RFS were provided, generally in agreement of the rezoning proposal.

 

The council may now consider to resolve to proceed with the amendment to the local planning provisions, in accordance with the submitted amended Planning Proposal, and the issued Gateway Determination.

 

 

ITEM 25 - DEVELOPMENT APPLICATION 2018/005 - EXPANSION OF EXISTING EXTRACTIVE INDUSTRY - LOT 28 DP 1227863, SPRING HILL ROAD, SPRING HILL

REPORT IN BRIEF

 

Reason For Report

To obtain council's determination of the application

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Condition 2018 005

2.  Statement of Commitments   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2018\03-2018-0005 - 870740

 

 

Recommendation

 

THAT Development Application 2018/005 for expansion of an extractive industry upon land described as Lot 28 DP 1227863 and known as Spring Hill Quarry, Spring Hill Road, Spring Hill, be granted consent subject to the conditions attached.

 

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

Nil public submission disclosures have been received. 

 

SUMMARY

The following report provides an assessment of Development Application 2018/005 for expansion to an extractive industry on Lot 28 DP 1227863, Spring Hill Road, Spring Hill.    

 

It is recommended that the application be approved subject to the attached conditions of consent.

 

Applicant: J & V Carman c/- Geolyse

Owner:      JL & V Carman

Proposal:  Expansion of extractive industry (shale/siltstone quarry)

Location:   Lot 28 DP 1227863, Spring Hill Road, Spring Hill

Zone:         RU1 Primary Production

 

BACKGROUND

Small scale quarry activity has been established upon part of the subject land for approximately 50 years. State government legislation introduced in the 1990s required mines and quarries to obtain development consent under the Environmental Planning & Assessment Act. A State Environmental Planning Policy was introduced in 2007 to guide planning assessment of mining, petroleum production and extractive industries.

 

A Development Application was approved by Cabonne Council on 15 September 1997 vide DA 95/153 for operation of the Wattle Grove gravel quarry at Spring Hill. Extraction of up to 15,000 cubic metres of gravel per annum (approx. 30,000 tonnes/year) was permitted under the approval. The approval permitted the extraction of gravel from the quarry pit, storage of material on site, and transport of processed aggregate off-site.  The approval also incorporated requirements for site sediment/erosion control, site rehabilitation and environmental management.

 

In 2009 a subdivision (boundary adjustment) was facilitated between adjoining lands that transferred approximately 15 ha of land immediately surrounding the quarry to a separate allotment and ownership. This resulted in land previously associated with the quarry being transferred away from the quarry operations. The boundary adjustment meant that strict compliance with the terms of the quarry development consent could no longer be achieved, particularly in relation to management of vegetation buffers.

 

The quarry has operated intermittently during the past 20 years by varying leases. The quarry formed a small area of a larger rural holding. The operation of the quarry has slowly evolved from that proposed by the 1990s development application.

 

The land containing the quarry has recently been purchased by the proponent, and in completing the transaction a minor boundary adjustment was undertaken between the boundaries of the quarry lot and the parent farm lot. The proponent, being the incoming owner of the quarry area, has prepared and submitted a development application to enable environmental assessment of the quarry activity and to enable adequate environmental and management controls to be applied to the site.

 

The working quarry occupies an area of approximately 1.8ha of the overall 27.7ha rural holding. Access to the farm land and the quarry is gained from a shared right of way over Lot 27 DP 1227863 to Spring Hill Road.

 

Under Part 4 of the Environmental Planning & Assessment Act extractive industries may require development consent. Schedule 3 of the regulations applies and establishes criteria for determination of development deemed likely to have environmental impact. Such development is described as designated development. Clauses 35 & 36 of Schedule 3 of the regulations permit development assessment of certain activities without requiring an Environmental Impact Study (a requirement of designated development), when the proposed development does not significantly increase the environmental impacts of the total development (that is the existing development together with the additions or alterations). The proponent has provided sufficient information to satisfy council that the development could be assessed by merit based consideration of a Statement of Environmental Effects.

 

The small-scale operation of the quarry has not, and does not require an Environmental Protection License (EPL) from the NSW Environment Protection Authority (EPA) to regulate the various component activities of the approved extractive industry. Council remains the relevant consent authority.

 

Development Application 2018/005 was lodged on 6 July 2017. The application was neighbourhood notified with submissions closing on 28 July. A summary of submissions was provided to the proponent to review and provide comment. The proponent has subsequently submitted a revised Statement of Environmental Effects to address the public submissions and to provide a Statement of Commitments clarifying the future management of the resource site.

 

 

THE PROPOSAL

 

The applicant seeks approval for the continued operation of the quarry, and the expansion of the active working area by 0.31 ha, for the purpose of extracting siltstone/shale. Clay intervals in the overburden would also be separated as a saleable product. Topsoil is stripped and retained for rehabilitation purposes. Quarrying does not require blasting as the rock is fine bedded and fractured, allowing for manual extraction with a bulldozer and excavator. The quarry walls are scaled for stabilization. The current depth of the quarry pit ranges from 10-15m from natural ground level. No processing (crushing, grinding or screening) of the extracted material is required.

 

Extracted material is loaded onto trucks within the quarry site, with vehicles entering and leaving the site through designated access pints onto a private access road adjoining Spring Hill Road.

 

Surface water run off within the quarry is directed to existing water storage areas provided within the quarry. Perimeter bunds minimize run off from outside the quarry from entering the quarry area.

 

Site plant includes a bulldozer, excavator and loader. A small water truck is available for dust suppression. Site plant is refueled on site by a service vehicle. No fuels or chemicals are stored on site. A site office is provided towards the southern boundary of the quarry.

 

The extraction of siltstone/shale and clay satisfy the definition of extractive material as provided in Part 4 of Schedule 3 of the Environmental Planning and Assessment Regulations 2000.

 

The development application proposes:

 

·    Quarry activity would continue with proposed annual extraction not exceeding 15,000 tonnes per annum (approx. 8,333m3 – being 50% of the extraction rate applied to the previous development consent)

·    To reduce the quarry floor of the active working area of the quarry to 2m below the current floor level at the southern boundary of the quarry. This current low point does not interact with any groundwater resource and similarly is not expected that any interaction is likely.

·    A Statement of Commitments to address environmental management of the quarry. The Statement of Commitments has been provided by the proponent as an additional measure for the management and remediation of the quarry. This has been provided to ensure clear and transparent management procedures and to address long-term complaints by an adjoining landowner relating to previous quarry operator actions.

·    Existing access arrangements to the site will be retained from the existing ROW, with a one-way traffic system through the quarry.

·    Minor realignment of the internal haul road egress.

 

The area impacted by existing and proposed extraction, storage and administration is approximately 1.8ha in disturbance. It is considered that at maximum extraction rate that the life of the resource would be in the order of 9 years extraction. The proponent indicates their operation is likely to be more modest, and that the life of the resource may be extended accordingly.

 

Site rehabilitation is to be achieved in accordance with the submitted rehabilitation plan to produce a final landform that achieves a stable and functional drainage system at the site, and minimizes erosion and sedimentation. Ongoing rehabilitation is to be carried out on the area currently not required for quarry extraction or storage of material. This rehabilitation work is to be undertaken to reverse the impact of past activity by previous site operators.

 

Site Map

8420892

Site map

 

 

 

 

Aerial view of area

 

Aerial view of quarry

 

Proposed development

 

 

Final landform rehabilitation

 

The extractive industry (quarry) is located at the western end of the subject property. The remainder of the holding is utilized as a grazing enterprise. There is no dwelling situated upon the holding.

 

The quarry foot print and associated sediment ponds, bund walls and perimeter landscaping vegetative utilizes approximately 1.8ha of the 27.7ha holding. Ancillary infrastructure to the quarry use includes the internal haul road and a site office.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

 

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that  covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

         

     

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned RU1 Primary Production

Lot size map

Minimum lot size 100 HA

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No terrestrial biodiversity

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Part within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Part affected by groundwater vulnerability

Land reservation acquisition map

NA

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012.  An extractive industry (gravel quarry) is permissible within this zone, subject to Council’s development consent.

 

Objectives of the RU1 Primary Production zone

The modified proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

·    To encourage diversity in primary industry enterprises and systems appropriate for the area.

·    To minimise the fragmentation and alienation of resource lands.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

·    To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

 

The remainder of the 27.7ha holding continues to operate for agricultural production. The continued quarry activity will have minimal impact upon the continued agricultural use of the property or adjacent lands.

 

 

Part 6 – Additional local provisions

Clause 6.4 Ground water vulnerability

 

The objectives of this clause are as follows:

(a)  to maintain the hydrological functions of key groundwater systems,

(b)  to protect vulnerable groundwater resources from depletion and contamination as a result of development

 

The quarry is predominantly outside the mapped groundwater vulnerable area. The proponent states that the water table has not been intersected at the lowest point of the existing quarry, and there has been no water table interaction during test drilling. Existing sumps / settlement ponds exhibit no evidence of interaction with the water table.  The proponent has addressed the hydrogeology of the area in the submitted SOEE (as amended) and demonstrated that appropriate measures can be implemented to ensure the protection of the groundwater within the area.

 

6262964

Ground water

Mod high – high groundwater vulnerable

 

 

Clause 6.5   Drinking water catchments

 

The objective of this clause is to protect drinking water catchments by minimising the adverse impacts of development on the quality and quantity of water entering drinking water storages.

 

Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that:

 

(a)  the development is designed, sited and will be managed to avoid any significant adverse impact on water quality and flows, or

(b)  if that impact cannot be reasonably avoided—the development is designed, sited and will be managed to minimise that impact, or

(c)  if that impact cannot be minimised—the development will be managed to mitigate that impact.

 

A small area of the northern extent of the quarry site is mapped as being located within a drinking water catchment. The extension to the existing quarry is unlikely to impact upon the drinking water catchment as site works are contained with no external run-off. The proponent has provided a Statement of Commitments  that addresses the environmental controls and measures that will be implemented to ensure protection of the environment.

9279761

Drinking Water Catchment

 

Clause 6.8 Essential services

Council is satisfied the relevant following essential services are available for the development.

 

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Rural Lands SEPP applies to the subject land. The proposal is not inconsistent with the provisions of the SEPP.

 

SEPP (Mining, Petroleum Production and Extractive Industries) 2007 applies to the development. The proposal is not inconsistent with the SEPP. The quarry is set within a rural landscape and is low scale in nature. Quarrying the resource will provide material to respond to local demand.  The Statement of Commitments provides management controls to preserve rural amenity by way of hours of operation, dust control and site management. The site is unlikely to have an adverse impact upon significant water resources or areas of threatened species or biodiversity. Traffic generation would be consistent with / or less than the historical use of the site.

 

SEPP 44 – koala habitat applies to the Cabonne Council area. There are no known sightings of koalas in the locality, or sources of koala habitat.

 

SEPP 55 Contaminated Land – applies to the Cabonne Council area.  It is unlikely that past land use of the subject site would render it unsuitable for the present or proposed use.

 

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

 

There are no draft environmental plans that relate to the subject land or proposed development.

 

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

The proposal complies with the relevant standards in the DCP.

 

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

 

Pursuant to Clause 35 & 36 of Schedule 3 of the Environmental Planning and Assessment Regulation 2000, it is considered the proposal is not designated development. Council is satisfied ‘the alterations or additions do not significantly increase the environmental impacts of the total development (that is the development together with the additions or alterations) compared with the existing or approved development’.

 

The activities are ancillary to the existing quarry operation and do not increase the scale of the quarry extraction or production. The quarry retains operational approval to extract a maximum of 15,000 tonnes (equating to 8,333 cubic metres) of aggregate per year.

 

The proposal does not contravene the relevant provisions of the Environmental Planning and Assessment Regulation 2000. Council is the relevant assessing authority for the development proposal.

 

Environmental Protection License

Under Schedule 1 of the Protection of the Environmental Operations Act 1997, the quarry is not a scheduled activity and does not require an Environmental Protection License from the NSW Environment Protection Authority.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context & Setting

The existing quarry is positioned on the eastern side of a north-south orientated rise and is not visible from the Spring Hill Road.  Surrounding land is primarily used for agriculture. There are eight (8) neighbouring dwellings within 1km radius of the quarry, including three dwellings within a 500m radius. Due to the topography and the existing bunds surrounding the quarry it is  considered that the expansion of the quarry will have minor visual impact upon existing residences within the locality.

 

Location of dwellings

 

It is proposed to extend perimeter bunds along the quarry expansion area to further screen to quarry from nearby residences (dwellings 1, 2 and 3). Additional landscaping, along with site remediation will be implemented to minimize visual impacts.

 

Environmental management measures can be implemented to minimse any perceived adverse impact as a result of the development continuing.  The quarry land use is considered to be appropriate in terms of context and setting within a rural landscape.

 

 

 

 

View from the north west boundary overlooking quarry

 

The quarry site is mapped as Biophysical Strategic Agricultural Land (BSAL). The quarry site has historically been used for extractive industry and the loss of an additional 0.31ha of agricultural land to expand the quarry for resource recovery is not considered significant. Rehabilitation of the final landform will return  much of the site to grazing land.

 

It is noted that the site is also within two Exploration Leases held by Gosling Creek P/L and Gold & Copper Resources P/L. The existing quarry and proposed expansion would not limit the ability off exploration companies to undertake exploration activity at or near the quarry.

 

Access & Traffic

The access to the site for all vehicles is via a ROW off Spring Hill Road. The ROW services the subject land, a rural allotment and a lifestyle allotment located east of the subject land. The existing access and internal haul road are maintained both as gravel surfaces. The traffic using the existing ROW is generally local residents and quarry related vehicles.

 

Traffic generation

ROW off Spring Hill Road The quarry had approval to extract 15,000 cubic metres (30,000 tonne) of material per annum. The current application seeks approval for 8,333 cubic metres (15,000 tonne) per annum extraction.

 

Trucks carrying on average 23 tonnes will service the quarry site as required. The potential haul traffic generation has been calculated as 13 trucks (26 movements) per week, based on operating 6 days per week for 48 weeks per annum.  Maximum traffic movements would be 10 movements per day, limited to short-term periods. Based on the small-scale nature of the operation it is likely however that there will be periods where no activity occurs on site.

 

The 1997 approval permitted 12 movements per day rising to 24 movements during peak times. The reduction in traffic generation reflects the operators management strategy.

 

The road system (Spring Hill Road) is adequate to accommodate the continuation of quarry activity. The proponent is to implement a Driver Code of Conduct to reinforce safe road use, particularly for haul traffic padding through the village of Spring Hill to the north of the quarry.

 

The quarry is accessed via an existing gravel private access road off Spring Hill Road. The access is constructed to a standard that allows safe access for the largest vehicles associated with the quarry development. Council’s Development Engineer has advised that the access does not require any further upgrade as part of the development application.

 

Assessment of the development proposal indicated that it is a small-scale development and that a road usage levy is not triggered for the use of Spring Hill Road.

 

Hours of operation

The proponent seeks to limit site operation between 7am and 6pm Monday to Friday and 7am to 3pm Saturday, with no work on Sunday or Public Holidays. Due to the topographic shielding of the site, the day light hours of operation, and the absence of site processing or blasting, it is considered that local acoustic amenity would not be degraded.

 

Air quality

The expansion of the quarry site operation is unlikely to cause potential cumulative offensive or significant air quality impacts. The proponent proposes to maintain the internal road surface to minimize dust emission, maintain plant and machinery, cover loads leaving the site, limit speed of trucks on the internal haul road and the private access road, strategically water as required using reclaimed surface run off water from storage areas within the quarry, and temporarily suspend vehicle movements in excessively dry and or windy conditions.

 

Flora and fauna

The site expansion requires removal of two native trees. The felled trees are to be left in-situ for 24 hours to allow any fauna species to relocate.

 

Cumulative impact

The expansion of the quarry will not lead to an icrease in activity from the quarry. The expansion will ensure a continued supply of gravel for use within the district. Impacts of the expansion have been identified and subject to compliance with the draft conditions of consent is unlikely to have an adverse environmental impact.

 

SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological hazards that would affect the proposed development.

 

The site is not mapped as bushfire prone. Localised flooding from rainfall events is known to affect the existing quarry site, but is not a common occurrence. In such an instance, resource extraction is to be suspended and water pumped from the quarry floor onto grassed areas of the site or cultivated land within the subject allotment.

 

The site has been mapped as have low potential within underlying geology to contain Naturally Occurring Asbestos (NOA). The rock types observed at the quarry site include siltstone and shale. No mafic volcanic rocks were identified in the quarry face. Quarry operations will cease if any change in rock type is observed, and a suitably qualified geologist experienced in NOA would be engaged to investigate.

 

 

1701146

Potentially low risk geology for Naturally Occurring Asbestos

 

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development was neighbourhood notified.  Six (6) submissions were received by the close of the exhibition phase.  Copies of all submissions will be provided to councilors under separate cover.

 

Issues raised in the submissions are summarised as follows:

 

Submission

Comment

Submission 1 – Spring Hill & Surrounding District Consultative Committee Inc.

Very high quality groundwater of the location must be protected from any activity that could introduce contamination of the underlying basalt aquifer, taking into account the high water table at the location. As the site is within a zone where NOA has been identified, ensure thorough testing of the past and proposed excavation site for presence of NOA.

Request that consideration be given to basalt aquifer groundwater and the land being classified as State Biophysical Strategic Agricultural Land.

 

 

 

Noted. Condition of consent / statement of commitment address issues.

Submission 2 - Cyril Smith for Orange and Regional Water Security Alliance

Requests that consideration be given to any possible contamination of the water table and the possibility of aquifer interference with the continuation and expansion of the quarry.

 

 

Noted

Submission 3 - SW Platt & G Schumacher

Dust from private access road affects nearby residents. Previously advised by new owner of quarry that a water truck would be regularly used on the road.

Issue of uncovered loads leaving the quarry and traversing Spring Hill Road.

What assurance can be given that vegetation planting will happen, given the history of past operators.

What will be the impact on the local water table if the excavations reach 17m.

The writers support the submission of I & S Stewart.

 

Noted. Conditions of consent proposed to address  dust issue and driver code of conduct.

Submission 4 - J Elliott

The writer supports the submission of I & S Stewart.

 

Noted

Submission 5 - B Elliot

Opposed to development.

There is no fence – suggests a 2m high boundary fence.

Possibility that the quarry may affect water table levels and the writer’s springs being reduced.

Wants to see tree planting undertaken to avoid soil erosion.

 

 

Noted.

 

Noted. Condition of consent / Statement of commitments address issue.

Condition of consent requires site rehabilitation.

Submission 6 - I & S Stewart (submitted several submissions with attachments)

The quarry has operated over the past 20 years without rehabilitation.

The working area of the quarry exceeded the footprint referred to in the 1997 DA.

Past operators of the quarry did not satisfy conditions of consent.

Existing bund walls are superficial.

Not enough topsoil on site to rehabilitate the quarry area.

Removal of topsoil from site.

Concern that the quarry wall will be a 17m vertical drop.

Concern for ground water contamination.

Run off goes into the water table.

Quarry site has received building rubble and greenwaste.

Operator has removed native trees and excavated close to neighbour’s boundary.

Uncovered loads and spill of gravel onto Spring Hill Road.

Access road not watered – excessive dust on premises in close proximity to quarry road.

Mining below water table without a licence.

Compliance with terms of 1997 consent has not be adequately imposed.

No progressive rehabilitation of site.

 

Provision of additional information by  submission maker:

Unsolicited peer review of SoEE by RW Corkery & Co.

Application should be considered as Designated Development as requirements of clauses 35 & 36 of Part 2 of Schedule 3 of EP & A Regulations have not been achieved.

Application is regional development.

SoEE is inadequate, as plans do not show land contours.

Insufficient information to determine proposed activities.

Extraction rates quoted varies  in SoEE.

Life of the development is not identified.

SoEE does not adequately address traffic, groundwater, safety and waste management.

Should the application be approved the reviewer suggests council require a list of specific and measurable commitments, an independent annual audit and an independently determined bond to secure rehabilitation commitments.

 

 

Comments noted. The proponent’s revised SoEE and the associated Statement of Commitments addressed relevant environmental and site management issues. The Statement has been incorporated in the draft notice of consent.

 

The various issues identified through the submissions have been addressed by the proponent and considered as part of the merit based assessment of the development proposal. The proposed development is recommended for approval, subject to conditions of development consent.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed application is permissible with the consent of council. The development complies with the relevant aims, objectives and provisions of the Cabonne Local Environmental Plan 2012.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 26 - UPGRADE OF SMITH ROAD, MARCH - DEVELOPMENT APPLICATION 2007/0138 - RURAL SUBDIVISION (7 LOTS) - LOT 245 DP 756890 & LOT 1 DP 591097, KANGAROOBIE ROAD, MARCH -

REPORT IN BRIEF

 

Reason For Report

Council consideration of road upgrade costs.

Policy Implications

Nil

Budget Implications

Funds of $36,700 to be taken from Capital Works Reserves.

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Smith Road - Road layout    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0138 - 871022

 

 

Recommendation

 

THAT Council approve 50% contribution for the upgrade of Smith Road, March of $36,700 to come from the Capital Works Reserve.

 

 

Development Engineer's REPORT

 

SUMMARY

Applicant: PW Jackson, C/- Peter Basha Planning & Development

Owner:      Mr PW Jackson

Proposal:  Conditions of Consent - Seven (7) lot rural subdivision

Location:   Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March

Zone:         1(a) General Rural

Council at its meeting held on 19 April 2010 granted conditional approval to a seven (7) lot rural subdivision (DA 2007/138), on land known as Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March.  A further report was considered by council at its November 2016 meeting requesting a proposed modification for :-

·    Deletion of Condition 7 (Staged Development) so the development can be released in any sequence subject to completion of the conditions relevant to the particular lot(s).

·    Modification of Condition 28 (Road Design and Construction) so that the applicant is not responsible for the full cost of the road (Smith Road) upgrade.

No other aspects of the approved seven (7) lot rural subdivision were altered by the proposed modification.

The motion read;

THAT Council:

1.   Delete condition 7 of development consent DA 2007/138 being a seven (7) lot rural subdivision located upon Lot 245 in DP 756890 and Lot 1 DP 591097, Kangaroobie Road, March.

2.   Undertake a 50:50 sharing of costs on the Smith Road upgrade between developer and Council.

3.   Amend condition 28 to reflect Council’s contribution to Smith Road.

4.   Resolve that the expenditure is required and warranted because Smith Road is being used by the public and the condition raises health and safety issues.

BACKGROUND

Approval was given for a seven (7) lot rural subdivision (DA 2007/138) which consisted of three concessional lots with dwelling entitlement (Lot 1-3), and four agricultural lots with dwelling entitlement (Lots 4-7). Access to Lots 1-4 and 6, was approved to be gained via the existing entrance off Kangaroobie Road; Access to Lot 7 was approved via a Right of Way over an unformed Crown Road off Kangaroobie Road; and access to Lot 5 was approved via Smith Road/Mulyan Road.

A Construction Certificate for provision of private access to proposed Lots 1-3 in the seven lot subdivision was issued on 25 July 2011, with the works carried out and inspected. A Physical Commencement letter has also been issued by council on 16 April 2012 for the construction of the access points and boundary fencing for Lots 1-3 which, has ensured the perpetuity of the approved development consent.

THE PROPOSAL

Council requires Smith Road to be upgraded from the south eastern corner of Lot 221 DP 756890 to the north eastern corner of Lot 220 DP 756890.  The required stand is Rural Class 3 Level 1. 

As per the November 2016 report to council, the applicant is required to contribute 50% of the costs to upgrade the road.  As per council’s Procurement Policy the applicant has submitted three (3) written quotes to council for consideration from the following contractors;                                                                        

NAME

PRICE (ex GST)

B & L Morrison Earthmoving Pty Ltd  

$95,000.00

Connor Earthmoving Orange Pty Ltd 

$124,072.14

Edmar Plant Hire

$73,400.00

Cabonne Council also provided an in house quotation of works in order to set a benchmark cost for the works of $135,368.00.

The applicant has indicated that their preferred contractor would be Edmar Plant Hire as per the following cost (ex GST) itemised below;

830m gravel road (4 metres wide, 150mm thick)                             $57,000.00

525mm twin cell culvert (x1)                                                                $6,800.00

375mm culvert  (x4)                                                                               $9,600.00

TOTAL                                                                                                    $73,400.00

It is recommended that Council accept Edmar Plant Hire being the preferred contractor to undertake the upgrade of Smith Road and agree to pay up to 50% of the quoted amount being $36,700.00 (ex GST) from the Capital Works Reserves.

                                              

 

ITEM 27 - DEVELOPMENT APPLICATION 2018/028 - CONSTRUCTION OF BOUNDARY FENCES - LOT 7 DP 1193183, 15 FOYS DRIVE, MOLONG.

REPORT IN BRIEF

 

Reason For Report

To obtain council's determination of the development application.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  DRAFT CONDITIONS OF CONSENT FOYS DRIVE    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2018\03-2018-0028 - 872067

 

 

Recommendation

 

THAT Development Application 2018/028 for boundary fencing at Lot 7 DP 1193183, 15 Foys Drive, Molong, be granted consent subject to the conditions attached.

 

 

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for boundary fencing at Lot 7 DP 1193183, being land known as 15 Foys Drive, Molong.

 

It is recommended that the application be approved subject to the attached conditions of consent.

 

Applicant: GJ Gardiner Homes Orange

Owner:      Mr B and Mrs D King

Proposal:  Construction of perimeter / boundary fences

Location:   Lot 7 DP 1193183, 15 Foys Drive, Molong

Zone:         R5 Large Lot Residential

 

Background

The allotment was one of 12 lots created in 2013 as a rural residential subdivision. As part of the subdivision requirements, each allotment was to be fenced along the side and rear boundaries with standard rural type wire and net fencing. 

 

Five (5) of the allotments have been sold, with dwellings constructed upon three (3) allotments.

 

A development application (DA 2017/069) was submitted on 4 November 2016 for construction of a 5 bedroom, single storey, brick dwelling with colorbond roof upon the subject land. A variation to council’s minimum setback provisions was sought to reduce the front building setback from 20m to 10m. As required by council’s policy, and following neighbourhood consultation regarding the setback variation, development consent was issued under council’s delegated authority on 20 January 2017.  A Construction Certificate was also issued, with the Final Occupation Certificate issued on 31 August 2017.

 

At the time of subdivision of the land a developers covenant was registered upon the title of each of the subdivided allotments. The covenant formed a legally binding agreement between the developer and all purchasers of that land. The s88B restriction as to user agreement applies to allotments 1-10 within the development and requires in part that:

 

·    No zincalume tanks or sheds are to be built upon the allotments

·    No colorbond fences are to erected on the allotments, and

·    Any shed to be erected on the allotments is be no more than 5m high at its apex.

 

The PROPOSAL

The current development application was initially submitted seeking approval for construction of a 1.8m high brick pillar and metal insert, palisade style (spear top) metal front fence. A site inspection indicated that the western and northern  boundary fencing had been constructed using the council approved rural style fence, however that a secondary fence – being a dark green colorbond panel fence had been installed immediately inside the alignment of the side and rear fences, providing a dual fenceline. The colorbond fence extends along the eastern boundary, mainlining full height panels to the street frontage.

 

The 1.8m high, colourbond sheet fence extends around the perimeter of the allotment, covering a distance of some 80m along the western boundary, 44m along the northern boundary and 90m along the eastern boundary. The fence is visually prominent when viewed from Foys Drive and from the surrounding roads to the north and east.  The Development Application was amended by the proponent to incorporate the retrospective planning approval for the internal boundary fences.

 

The SITE

5402268Location plan

Subject land viewed from the western approach of Foys Drive

 

Subject land viewed from the north east.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2  Aims of the Plan

The broad aims of the LEP are as follows:

 

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

 

Clause 1.9A suspends developer-imposed covenants, agreements or instructions from the council’s planning assessment process in certain circumstances. A developer covenant is registered upon the land title of each of the allotments in the Foys Drive subdivision. Council is not responsible for the regulation of the covenant.  Council has recently been advised that a variation to the covenant was registered by the developer releasing Lot 7 from the colourbond fence restriction.

     

Mapping

The subject site is identified on the LEP maps in the following manner:

 

          Land zoning map

Land zoned R5 Large Lot Residential

Lot size map

Minimum lot size 4,000m2

Heritage map

Not a heritage item or conservation area

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Is within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Groundwater vulnerable – moderately high to high

Land reservation acquisition map

NA

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned R5 Large Lot Residential by the Cabonne Local Environmental Plan 2012.  A boundary fence is permissible within this zone, subject to Council’s development consent.

 

Objectives of the R5 Large Lot Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R5 zone.  The development relates to and is consistent with the zone objectives which seek to

 

·    To provide residential housing in a rural setting while preserving, and minimising impacts on, environmentally sensitive locations and scenic quality.

·    To ensure that large residential lots do not hinder the proper and orderly development of urban areas in the future.

·    To ensure that development in the area does not unreasonably increase the demand for public services or public facilities.

·    To minimise conflict between land uses within this zone and land uses within adjoining zones.

 

Part 4 – Principal development Standards

There are no principal development standards that apply to the proposed development.

 

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

 

Part 6 – Additional local provisions

Clause 6.7 Land affected by karst

The objective of this clause is to ensure that development, in areas of subsidence risk from Karst, matches the underlying geotechnical conditions of the land, is restricted on unsuitable land and does not endanger life or property.

 

Before determining a development application for development on land to which this clause applies, the consent authority must consider the following in relation to the risk of subsidence to the development, the development’s design & construction methods, the specific geotechnical constraints of the site and waste water/stormwater management & drainage on the site.

 

Development consent must not be granted to development on land to which this clause applies unless Council is satisfied that:-

 

1.   The development is designed, sited and will be managed to avoid any subsidence risk or significant adverse impact from subsidence on the development or on the land surrounding the development, or

2.   If that risk or impact cannot be avoided by adopting feasible alternatives – the development is designed, sited and will be managed to minimise that risk or impact, or

3.   If that risk or impact cannot be minimised – the development will be managed to mitigate that impact, and

4.   Council is satisfied that the site of the development will have adequate waste water and stormwater management and drainage to ensure that the rate, volume and quality of water runoff is not affected by the development.

 

The development site is located over a substantial limestone karst system of underground aquifers and caves covered by top soil. Regrettably, little information is known about this karst system and the presence of caves or sinkholes at the site is unidentified. In addition, no information is available to determine the depth of the soil or rock above this karst system.

 

The construction of boundary fences is not considered to have an adverse impact upon the karst geology.

 

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

SEPP (exempt and complying development codes) 2008, applies to the land.

 

SEPP 55 – Contaminated Land applies to the land.  Former agricultural use of the land is unlikely to restrict the proposed rural residential use of the site.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan 6 – Rural Small Holdings applies to this land. The DCP aims to ‘encourage the development of rural small holdings which are of a high quality and which enhance the character and function of the rural countryside’.

 

Clause 4.2 of the DCP requires that development ‘generally be sited in a manner that maintains the rural character of the countryside. This includes separation of buildings and minimizing long lengths of access roads or other works if they substantially disturb natural land forms and vegetation or otherwise increase soil erosion’.  The clause further states that development should blend with the natural topography in order to reduce visual impact.

 

The construction of the 1.8m high dark green colorbond fence along three boundaries of the site, being an area of semi-rural character, is considered to be contrary to the DCP aims and objectives.

 

It is suggested that the dual fence /colorbond fence should be removed and the side and rear boundary fences be retained / reinstated in accordance with council’s standard requirements for stock proof rural style fencing. It is noted that perimeter landscaping could be considered (as has been implemented within the Foy Drive area) by the proponent to provide an aesthetically suitable opportunity for introduction of additional windbreaks / screening of the subject land.

 

The proposed front fence, while of urban style, is considered to be in scale with the associated dwelling.

 

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Visual amenity

The area is semi-rural in character. The proposed front fence is not inconsistent with other development within the immediate vicinity.

 

The extensive use of colorbond perimeter fencing however is inconsistent with the semi-rural character of the area, and inconsistent with existing fencing both within this particular subdivision and within the rural residential developments surrounding the site.

 

The subject land is located on elevated land and is visible from the adjacent road network and properties. The extensive use of colorbond perimeter fencing upon the subject site sets a precedent for future development within the subdivision precinct and within the north Molong area.

 

The visual impact of the colorbond fence is not in character with the rural residential provisions of the council’s Development Control Plan 6.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development. The subject area is noted to be within karst geology.

 

DEVELOPMENT CONTRIBUTIONS

No development contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbourhood notified.  Three submissions were received by the close of the exhibition phase.  Issues raised in the submissions are addressed as follows:

 

Submission summary

Comments

Covenant applies to each of the subdivision allotments prohibiting use of colorbond fencing. Permitting the development to proceed would jeopardise the covenants and may affect the ability for other lots in the subdivision to be sold.

The selected colour is not recommended by the manufacturer for areas of full sunlight as the colour is susceptible to fade unevenly.

Demand also that the developer provide a brick entrance to the estate to provide prestige.

If potential lifestyle blocks are spoilt from their intended use, potential purchasers will move to other regions more suited to their lifestyle.

Clause 1.9A of Cabonne LEP 2012, being a standard instrument LEP, applies and council is not responsible for the administration of a developer-imposed covenant.

 

 

 

Noted.

 

 

Not relevant to DA. (The initial proposal for an estate entranceway was withdrawn by developer. The subdivision has been registered and the developer has no further obligation.)

Noted.

The fence has already been constructed and looks like the walls of a gaol. It ruins the whole area.

No objection to the proposed front fence. Selected colours should match the house.

A covenant applies to the estate prohibiting colorbond fences.

If one person breaks the covenant, will this mean all other new development in the estate can do the same?

Noted.

 

 

Noted.

 

 

Noted.

 

This is a matter potentially between the developer and the subsequent purchasers of each lot.

Reason for purchasing an allotment in Foys Drive was the favourable aesthetic nature of the immediate and surrounding area.

Shocked by the installation of the colorbond fence which is not consistent with the post and wire fencing that defines the subdivision and surrounding area.

The dual fence on the western side of the property (farm style fence abutting colorbond fence) is visually unattractive and impractical.

Vacant lots adjoin the subject site. To maintain consistency any future dwellings will have little option but to continue with colorbond fencing, resulting in a colorbond jungle.

If council approves the application, precedence will be set for further colorbond fencing to be constructed.

Noted.

 

 

 

Noted.

 

 

 

 

Noted.

 

 

 

 

Noted.

 

 

 

 

Noted.

 

The comments above are noted. Council has no statutory role in the administration of a developer-imposed caveat or variation.  A merit-based assessment of the application has been undertaken and it is considered that the construction of a colorbond boundary fence is inconsistent with the aims and objective of DCP 6. The construction of a pillar and metal infill panel front fence is considered as reasonable within the terms of the planning provisions.

 

Correspondence received by council from solicitors for the land owner indicates that they consider the boundary fence may satisfy the complying development SEPP conditions, and that a complying development certificate may be sought for the colorbond fence from a private certifier.

 

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed development is permissible with the consent of Council. The development generally complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is generally acceptable in this instance.  It is suggested that council approve the front fence proposal only, and require rural fencing to be retained / installed along the side and rear boundaries of the site. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 28 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 869525

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 29 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 869526

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 30 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 869527

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

 

ITEM 31 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 869528

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 24 October 2017

Item 7 - Annexure 1

 

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Item 7 Ordinary Meeting 24 October 2017

Item 7 - Annexure 2

 

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Item 11 Ordinary Meeting 24 October 2017

Item 11 - Annexure 1

 

 

CABONNE COUNCIL TRAFFIC COMMITTEE

MAIN STREET, CUDAL NSW 2864
Thursday, 12 October 2017, 10am

 

Meeting opened: 10.00am

 

Present:        Clr Greg Treavors                          (Cabonne Council)

                         Mr Ragu San                                       (Cabonne Council

                         Sgt Colin Sheil                                   (NSW Police)

                         Mr David Vant                                  (Roads and Maritime Services)

                         Mr David Livingstone                     (Cabonne Council)

 

Introduction

ITEM 1.        Apologies for Absence

 

Apologies were received from Ms Andrea Hamilton-Vaughn ((Orange-Cabonne Road Safety Officer) , Mr Robert Cohen (Cabonne Council) and Mr Geoff Lewis (Community Representative)

 

 

RECOMMENDATION – Unanimous

That the apologies be accepted

 

ITEM 2.        Minutes of Previous Traffic Committee Meeting

The members of the meeting were in concurrence that the minutes were an accurate reflection of what occurred at the last meeting

 

 

RECOMMENDATION – Unanimous

That the minutes of the Traffic Committee meetings be accepted

 


 

ITEM 3.        Orange Mountain Bike Club Event and National XCO Series

This is a Class 3 event  , all the submitted paper work is correct

 

 

RECOMMENDATION – Unanimous

THAT Council approve the request

 

ITEM 4.        100 Percent Event Triathlon NSW Club Champions 2018

This is a Class 2 event , There are some incorrect Traffic Control Plans  with this submission

 

 

RECOMMENDATION – Unanimous

THAT the Committee  needs Improved Traffic Control Plans (tcp)

 

TCP 2,3,4,5,6,7,8,10   Improvements needed not enough signage ,no advanced warning signs , incorrect speed signs , incorrect distance of sign spacing

 

 

RECOMMENDATION – Unanimous

That the issue with the Traffic Control Plans be fixed

 

ITEM 5.        White Ribbon March

This is a Class 2 event ,  all the submitted paper work is correct

 

RECOMMENDATION – Unanimous

THAT Council approve the request

 

 

ITEM 6.        The Great Southern Unity Ride Pilliga to Canberra 13 Oct 2017 to 4 Nov 2017

The Committee need to receive an updated Traffic Control Plans which include pilot vehicles front and rear

 

 

RECOMMENDATION – Unanimous

The committee need to receive an updated Traffic Control Plans

 

 

 

 

ITEM 7.        Orange Colour City Running Festival 2018

 The Committee has said that this is an annual event and is run well .The council will need to sight the current public insurance documents

 

 

RECOMMENDATION – Unanimous

THAT Council will approve once the current public insurance documents are sighted

 

 

 

Engineering and Traffic Advice

      ITEM 8. Proposal to install safety barrier along Rodd Street close to Emma Street

              exit 

The committee thought that adding barriers along a road path would cause traffic safety issues, and that a school education program would be more beneficial. Joanne Pout from RMS will be investigating further from the school usage of the area

 

 

 

RECOMMENDATION – Unanimous

THAT the Committee take no action at this time

 

 

General Business

 ITEM 9. Proposal To close the Fenton Road at Mitchell Highway End

The committee would like to see a public consultation done with current residents , and then investigate any crash data information for that location , Mr Vant thought there would be no money available from the RMS because of limited traffic numbers

 

 

RECOMMENDATION – Unanimous

THAT the Committee take no action at this time

 

 

 

 

 

 

 

           ITEM 10. Proposal To install the road weight limit sign on Archer Road

The committee has suggested that investigation is undertaken to check on the conditional travel restrictions on the logging trucks, if they are permitted on archer road there can no further action taken

 

 

RECOMMENDATION – Unanimous

THAT the Committee take no action at this time ,check on the conditional routes of the logging trucks

 

             ITEM 11.     Propose upgrade of Lake Canobolas Road near Borrodell Vine Yard

The RMS is planning a full speed zone review in the next 6 months, Cabonne council is to investigate any DA restrictions on the traffic flow from endvale  near Borredell  Vineyard

RECOMMENDATION – Unanimous

THAT the Committee take no action at this time

              ITEM 12. Propose Speed Limit Changes in Borenore Road

This issue has been handed to the RMS for investigation

RECOMMENDATION – Unanimous

THAT the Committee take no action

               ITEM 13.  Propose Speed Limit Changes in Waldegrave Road and Woodville Road   

The RMS has reviewed this and the committee agrees that we cannot set a speed limit on a gravel, as the conditions on a gravel road can vary depending on the daily weather conditions

RECOMMENDATION – Unanimous

THAT the Committee take no action

 

Meeting closed: 11.10 am
Next Meeting:
       Thursday, 22 February 2018 at 10:00 am
                         Cabonne Council, Main Street, Cudal

 

Ragu San

12/10/2017

 


Item 13 Ordinary Meeting 24 October 2017

Item 13 - Annexure 1

 

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Item 13 Ordinary Meeting 24 October 2017

Item 13 - Annexure 2

 

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Item 16 Ordinary Meeting 24 October 2017

Item 16 - Annexure 1

 

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Item 17 Ordinary Meeting 24 October 2017

Item 17 - Annexure 1

 

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Item 17 Ordinary Meeting 24 October 2017

Item 17 - Annexure 1

 

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Item 17 Ordinary Meeting 24 October 2017

Item 17 - Annexure 1

 

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Item 18 Ordinary Meeting 24 October 2017

Item 18 - Annexure 1

 

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Item 20 Ordinary Meeting 24 October 2017

Item 20 - Annexure 1

 

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Item 21 Ordinary Meeting 24 October 2017

Item 21 - Annexure 1

 

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Item 21 Ordinary Meeting 24 October 2017

Item 21 - Annexure 2

 

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Item 25 Ordinary Meeting 24 October 2017

Item 25 - Annexure 1

 

1.      DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref: DA 2018/005), associated documentation prepared by Geolyse and dated August 2017 submitted with the application, and subject to the conditions below, to ensure the development is consistent with council’s consent.

 

NOTE:  Any alterations to the approved development application plans must be clearly identified with the application for a construction certificate. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.      ANNUAL EXTRACTION AND PRODUCTION RATE

 

Objective

 

To ensure the proposal operates in accordance with the proposed, assessed and determined proposal.

 

Performance

 

The proposed quarry extraction shall be limited to 15,000 tonnes per year.

 

 

3.      HOURS OF OPERATION

 

Objective

 

To ensure the proposal hours of operation are in accordance with the proposed, assessed and determined proposal.

 

Performance

 

Operational activities relating to the development must only be undertaken during the following hours:

 

Activity

Monday to Friday

Saturday

Sunday & Public Holidays

Extraction

7am – 6pm

8am – 3pm

No work

Loading and transportation

7am – 6pm

8am – 3pm

No work

 

The hours of operation specified above may be varied with written consent of Cabonne Council if it is satisfied that the amenity of surrounding properties in the locality will not be adversely affected.

 

 

4.      STATEMENT OF COMMITMENTS

 

Objective

 

To ensure the proposal operates in a manner not detrimental to the environment or locality.

 

Performance

 

The proposal shall comply with the Statement of Commitments provided by the proponent and referenced as ‘Attachment 3 – Statement of Commitments – Spring Hill Quarry’ prepared by Geolyse and dated 31 August 2017 as part of correspondence to council. (Copy attached).

 

 

5.      REHABILITATION OBJECTIVES AND COMMITMENTS

 

Objective

 

To ensure the proposal operates in a manner that is not detrimental to the environment or locality.

 

Performance

 

The proponent must rehabilitate the site to the satisfaction of council. Rehabilitation must be substantially consistent with the rehabilitation objectives described in the SoEE - Appendix A, and the objectives in the table below:

 

Rehabilitation Feature

Objective

Quarry site (as a whole of the disturbed land)

Safe, stable and non-polluting, fit for the purpose of the intended post quarry land use.

Rehabilitation materials

Materials (including topsoils) are appropriately managed, and used effectively as resources in the rehabilitation.

Landforms

Final landforms sustain the intended land use for the post-quarry land use.

Final landforms are consistent with and complement the topography of the surrounding area to minimise the visual prominence of the final landforms in the post quarry landscape.

Final landforms incorporate design relief patterns and principles consistent with natural drainage.

Water quality

Water retained on site is fit for the intended land use for the post quarry land use.

Native flora and fauna habitat

Species of native trees and vegetation complements local biodiversity

 

 

6.      PROGRESSIVE REHABILITATION

 

Objective

 

To ensure environmental management of the site.

 

Performance

 

The proponent shall carry out all surface disturbing activities in a manner that, as far is reasonably practicable, minimises potential for dust emissions and shall carry out rehabilitation of disturbed areas progressively, as soon as reasonably practicable, to the satisfaction of the Director Environmental Services, Cabonne Council.

 

 

7.      EROSION AND SEDIMENTATION CONTROL PLANS

 

Objective

 

To prevent sediment and erosion from leaving the site.

 

Performance

 

An overall erosion and sedimentation control plan is to be prepared for the site to a standard acceptable to council.

 

 

8.      ENTRANCE / EXIT POINTS

 

Objective

 

To ensure on-site traffic flows in the manner assessed by council.

 

Performance

 

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

 

 

9.      LOADING / UNLOADING

 

Objective

 

To ensure loading / unloading does not interfere with the amenity of the roadway.

 

Performance

 

All loading and unloading operations are to take place at all times wholly within the confines of the site.

 

 

10.    DUST SUPPRESSION

 

Objective

 

To ensure that dust does not become a nuisance to neighbouring properties or passing motorists.

 

Performance

 

The applicant will ensure to water down any nuisance dust that may arise from the use of the quarry of the private access road to its intersection with Spring Hill Road.

 

The applicant is responsible to water down all area within the development where nuisance dust may arise from the development caused by machinery and traffic movements. The quarry site supervisor is to alter or cease dust emitting activity should weather conditions direct dust to, and potentially impact, the closest residence.

 

 

11.    VEHICLE MANAGEMENT PLAN

 

Objective

 

To ensure that arrangements are made for all vehicles movements associated with the development.

 

Performance

 

The vehicle management plan is to detail all vehicle movements within the site including loading areas, truck parking/waiting areas, re-fueling zones and travel routes that are used during operation of the quarry. The Vehicle Management Plan shall be prepared by the applicant and then submitted for approval by Council.

 

All persons involved in the quarry operations shall be issued with a copy of the Vehicle Management Plan.

 

12. ADEQUATE ON-SITE TRUCK PARKING

 

Objective

 

To provide adequate on-site truck parking.

 

Performance

 

At all times of operation of the quarry there must be adequate truck parking available within the quarry site, with no trucks associated with the development queuing within the road reserve of Spring Hill Road, or the private access Right of Carriageway.

 

 

13. DRIVER CODE OF CONDUCT

 

Objective

 

In the interest of public safety.

 

Performance

 

The Driver’s Code of Conduct, outlined in the Statement of Commitments, must be implemented and abided to by all employees and contractors accessing the quarry site.

 

 

14.    RESPONSE TO COMPLAINTS

 

Objective

 

To ensure the impact of the development on the environment and surrounding properties is considered.

 

Performance

 

The proponent is required to provide a telephone complaints contact in accordance with the Statement of Commitments, for the purpose of receiving any complaints from members of the public in relation to activities conducted at the site, or by vehicles and plant associated with the site activity. The proponent must notify the public of the complaints telephone contact details so that the impacted community is aware of the service.

 

15.    ANNUAL REPORT

 

Objective

 

To respond to the public interest in identifying and mitigating environmental impacts associated with the development proceeding.

 

Performance

 

The proponent is required to submit to Cabonne Council on or before the 31 December yearly an Annual Report that includes (but is not limited to) the following:

 

(a) Total extraction volume for the year

(b) Total volume of material transported from the site for the year

(c)  A record of any complaints received, including time / date of complaint, details of the complaint, and any action to rectify the complaint

(d) Audit of the Operational Environmental Management Plan.

 

16.    BUILDING CONTROL

 

Objective

 

To ensure compliance with statutory provisions.

 

Performance

 

No building or structure may be erected without prior gaining the appropriate approvals or permits, unless the development is considered exempt development under SEPP (Exempt and Complying Development Codes) 2008 or SEPP (Infrastructure) 2007.

 

 

17.    SCALE (GENERAL)

 

Objective

 

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

 

Performance

 

This approval enables the applicant to operate at a scale as submitted in the proposal.  Any increase in the scale of the activity as submitted, will require the further approval of Council.

 

 

 

 

ADVISORY NOTE

 

No advertising signage has been approved as part of this development consent. Any signage not complying with the exempt development provisions will require separate development consent.


Item 25 Ordinary Meeting 24 October 2017

Item 25 - Annexure 2

 

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Item 26 Ordinary Meeting 24 October 2017

Item 26 - Annexure 1

 

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Item 27 Ordinary Meeting 24 October 2017

Item 27 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by council.

 

Performance

 

Development for the purpose of construction of a front boundary fence is to take place in accordance with the attached stamped plans (Ref: DA 2018/28) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.   BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

 

Performance

 

The approved front fence must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which: -

 

          i)       complies with the Performance Requirements; or

ii)    is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

3.   VISUAL AMENITY

 

Objective

To retain the semi-rural character of the area and ensure visual amenity is maintained in accordance with DCP 6 - Rural Small Holdings.

 

Performance

Development Consent is not granted for retrospective approval of the unauthorized colorbond boundary fence installed along the western, northern and eastern boundaries of the subject land. In accordance with the subdivision approval for the land the side and rear perimeter fencing is to be reinstated as post and wire netting construction.

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 October, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY............................................................................. 93

ITEM 2      INVESTMENTS SUMMARY.............................................................. 93

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    93

ITEM 4      COMMUNITY FACILITATION FUND............................................... 93

ITEM 5      ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................. 93

ITEM 6      2017 NSW TOURISM AWARDS....................................................... 93

ITEM 7      TERMINATION OF CONTRACT NO: 755053 - MANAGEMENT OF THE CANOWINDRA SWIMMING POOL................................................. 93

ITEM 8      ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   93

ITEM 9      REMEDIATION PROGRAM UPDATE - FORMER MOLONG GASWORKS         93

ITEM 10    PREPARATION OF DRAFT PLAN OF MANAGEMENT FOR MEMORIAL PARK, CORNER OF GASKILL AND BLATCHFORD STREETS, CANOWINDRA 93

ITEM 11    HERITAGE ADVISOR'S REPORT................................................... 93

ITEM 12    DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2017     93

ITEM 13    DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2017   93

ITEM 14    MEDIAN PROCESSING TIMES 2017.............................................. 93

ITEM 15    BURIAL STATISTICS......................................................................... 93  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph Sep 2017.................................................. 93

ANNEXURE 2.1    Investment Summary September 2017............... 93

ANNEXURE 3.1    Council................................................................................ 93

ANNEXURE 3.2    Traffic Light Report Summary............................. 93

ANNEXURE 8.1    Engineering Section Report - October 2017 93

ANNEXURE 10.1  DRAFT Plan of Management - Canowindra Memorial Park                                                                                                    93

ANNEXURE 11.1  Heritage Advisors Report - October 2017..... 93 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph Sep 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 871421

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 30 September 2017 is attached for Council’s information.  The percentage collected is 37.3%, which is comparable to previous years.

 

The due date for the second instalment is 30 November 2017.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary September 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 871507

 

Acting Finance Manager's REPORT

 

Council’s investments as at 30 September 2017 stand at a total of $44,258,549.

 

Council’s average interest rate for the month was 2.43%.   The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions.  The Reserve Bank’s official cash rate remained steady at 1.50% during the month of September, however Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.60%. 

 

Council’s investments are held with multiple Australian financial institutions with varying credit ratings according to Council’s Investment Policy.  The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for September 2017 is attached for Council’s information.

 

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 869530

 

General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 871276

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocation of funds made in the past month.

         

 

ITEM 5 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

To update councillors on economic development activities undertaken by Council's Community Engagement and Development unit.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a - Develop a current Economic Development Plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 871578

 

Community Engagement and Development Manager's REPORT

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ newsletter for October promoted 22 events and activities. The newsletter was distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. The newsletter is posted on the Cabonne Council, Cabonne Country and Discover The Riches websites and Cabonne Council, Cabonne Country and Discover The Riches Facebook pages, with 350 hard copies distributed throughout the Cabonne shire villages and Visitor Information Centres.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

·    Canowindra Twilight Markets 21 October 2017

·    Canowindra Art Festival –Opens 21 October 2017

·    Canowindra CWA AGM 21 October 2017

·    Canowindra Open Garden Day 21 October 2017

·    Cumnock Village Pre-School Markets 21 October 2017

·    Australian National Field Days 26-28 October 2017

·    Daroo Business Awards 3 November 2017

·    Canowindra Blue Moon Festival 4 November 2017

·    Canowindra Domestic Violence White Ribbon Day March 24 November 2017

 

Cabonne businesses will also be represented at:

a)   Wine Heroes, Barangaroo, 26 October 2017

b)   Wahroonga Food and Wine Festival, 29 October 2017

c)   Lane Cove Food and Wine Festival, 5 November 2017

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a)   Age of Fishes Museum – ongoing support

b)   Central NSW Tourism

c)   Brand Orange

d)   TASAC

e)   Campervan & Motorhome Club of Australia –RV Friendly Towns.

f)    Orange Regional Viticulture Organisation

g)   Eugowra Progress Association

h)  TDO Tourist Transition Board

i)    Molong Real Estate

j)    MAG Molong liaison

k)   Cumnock Progress Association

l)    Yeoval Progress Association

m)  Molong Early Learning Centre

n)  Cudal Community Children’s Centre

o)   Mullion Creek Progress Association

p)   Mullion Creek Public School

q)   Cumnock Little Athletics Centre

 

Canowindra Historic Town Signs

 

Cabonne Council received a letter from the Tourist Attraction Signposting Assessment Committee (TASAC) forwarding an application for Council to renew the signposting for Canowindra’s historic main street.  Current signs are out of date and very faded.

 

Council’s Community Development & Tourism Coordinator conducted a site visit, gathered relevant support material, community letters, photographs and completed the electronic application to apply for new “white on brown” tourist signposting.

 

The application has been noted as received by TASAC and is scheduled to be assessed by the committee at its next meeting on 25 October 2017.

 

Australian National Field Days

 

The Australian National Field Days (ANFD) will be held from 26-28 October 2017.

 

Preparation is well underway for the Made in Cabonne pavilion, which enables Cabonne-based businesses and community groups to participate and exhibit their products and services.   Liaison with the ANFD management team takes place regularly to plan and finalise arrangements. The Cabonne promotional radio script and program advertising have been completed.

 

Cabonne Council awards trophies for the Best Local Exhibit and Best Agriculture Exhibit, which are traditionally judged and presented at the official opening by the Mayor and General Manager or their representatives.

 

Yeoval Showground Dump Point

 

The Yeoval dump point will be installed in the next two weeks along with relevant signs erected to advise visitors. This will bring to five the number dump points located within the shire to provide services for tourists travelling in recreational vehicles. These facilities help to attract visitors to our area, boosting the economic growth of Cabonne towns and villages.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a)   Brand Orange.

b)   CENTROC.

c)   Orange City Council.

d)   Adloyalty

e)   Blayney Council

f)    Central NSW Business HQ

g)   Australian National Field Days

h)  Age of Fishes Museum.

i)    Yeoval Progress Association.

j)    Central NSW Tourism.

k)   Fire and Rescue NSW

l)    Regional Life Publishing Group

m)  Industry NSW

n)  Regional Development Australia

o)   Central West Lifestyle Magazine

p)   Office of Regional Development

 

Cabonne Daroo Business Awards

 

The Cabonne Daroo Business Awards committee met on Tuesday 10 October 2017 to continue arrangements for the 2017 Cabonne Daroo Business Awards.  Finalists have been announced in the 17 categories and tickets are on sale for the awards dinner to be held at the Yeoval Memorial Hall on Friday 3 November 2017.  Cabonne Council has two finalists, Hayden Watts and Katelyn Watts, in the Apprentice/Trainee of the Year category.  The committee may schedule an Extraordinary Meeting prior to the presentation night if required.

 

Small Towns Development Committee

 

The Cabonne Small Towns Development Committee met on Tuesday 10 October 2017, with representatives from Cumnock, Mullion Creek, Yeoval, Manildra and Cudal present.  Items discussed included Cabonne Council’s priorities for NSW Government’s Stronger Country Communities Fund and Regional Sports Infrastructure Fund, other funding programs and upcoming events and activities in various villages.  The committee’s next meeting is scheduled for Tuesday 12 December 2017.

 

 

ITEM 6 - 2017 NSW TOURISM AWARDS

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether it wishes to be represented at the 2017 NSW Tourism Awards 2017 in Sydney on 16 November 2017

Policy Implications

NIL

Budget Implications

Purchase of tickets, accommodation and associated travelling costs

IPR Linkage

4.4.1.c Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROMOTION\ADVERTISING OR MARKETING - 871874

 

Community Engagement and Development Manager's REPORT

 

2017 NSW Tourism Awards

 

Two Cabonne tourism businesses have been selected as finalists for the 2017 NSW Tourism Awards to be held at the Sydney International Convention Centre on the night of Thursday 16 November 2017.  Canowindra Challenge has been named as a finalist in the Events and Festivals Award for its 2017 Canowindra International Balloon Challenge, while Lakeview Cabins near Mount Canobolas are finalists in the Self-Contained Accommodation Category.

 

In addition to these finalists, Orange FOOD Week, which incorporates many Cabonne tourism businesses and events, has also been named as a finalist in the Events and Festivals Category.

 

The awards dinner is presented by the NSW Tourism Industry Division of the NSW Business Chamber, supported by Destination NSW, and is the largest and most prestigious event on the New South Wales tourism calendar. In previous years about 700 guests from the tourism industry have attended the event to network and celebrate achievements.

 

Local Government Areas are often represented by councillors and senior tourism staff when businesses from their council areas are in the running for awards.  However, this year’s dinner clashes with Cabonne Council’s Strategic Directions Forum to be held in Mudgee on 16-17 November 2017.

 

ITEM 7 - TERMINATION OF CONTRACT NO: 755053 - MANAGEMENT OF THE CANOWINDRA SWIMMING POOL

REPORT IN BRIEF

 

Reason For Report

The Licensee has requested an early termination of Contract No.755053.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.a Maintain pools to an operational and safe standard

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 755053 - CANOWINDRA SWIMMING POOL MANAGEMENT - 20-11-2016 TO 20-11-2019 - 871294

 

Operations Manager - Urban Services and Utilities' REPORT

 

On 19 September 2017, Council received a written request from the contractor at the Canowindra Swimming Pool, to terminate the contract as of Thursday 29 March 2018.  This request was approved in writing on 25 September 2017.

 

Background

 

This three (3) year contract, Contract No: 755053 commenced in October 2016 and was due to expire in October 2019.  The contract was to encompass the 2016/17, 2017/18 and 2018/19 swimming pool seasons (first weekend in November – last weekend in March).

 

The early termination of the contract will see the contractor complete two (2) out of the three (3) swimming pool seasons.  The contract is a lump sum payment contract with five (5) equal instalments paid at month’s end of November, December, January, February and March.

 

Whilst the works and services required within the contract are heavily condensed into a five (5) month period, there is a requirement for the contractor to keep the grounds mowed and buildings cleaned and maintained all year round.  As the contractor will not be carrying out these off season works and services from April 2018 through to the end of October 2018, a deduction amount of $3,000 will be taken from the remaining payments to the contractor.

 

Council will commence the tendering process in June 2018 for the Management of the Canowindra Swimming Pool for a three (3) year period (October 2018 – October 2021).

 

ITEM 8 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Section Report - October 2017    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 870930

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2017/18 works in the Engineering and Technical Services department. 

 

ITEM 9 - REMEDIATION PROGRAM UPDATE - FORMER MOLONG GASWORKS

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.d Environmental monitoring of former gasworks site

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG GASWORKS - 871449

 

Director of Environmental Services' REPORT

 

Council undertook a site remediation program in 2015 to remove the tar wells and contents, and tar impacted soil, from the site of the former Molong Gasworks. The $1.6m program was funded in part by the Environmental Trust, and was subject to a Voluntary Management Proposal and a Long Term Environmental Management Plan, both approved by the NSW Environment Protection Authority (EPA).

 

Following the removal of the identified site contaminants, post remediation ground water monitoring of the precinct was carried out biannually over two years. The results of the ground water monitoring have been compiled and a report forwarded to the NSW Environment Protection Authority for review. Based on the assessment findings that a significant risk of harm to human health and ecological receptors is no longer present, EPA has been requested to consider repealing the declaration of the subject site as contaminated land under the Contaminated Land Management Act 1997.

 

Should the review of the submitted report be supported and the classification amended, council may then proceed in accordance with the endorsed Voluntary Management Proposal to complete the site remediation works for use of the area as a public car park and passive recreation area. Council, as part of its commitment to the management of the site, will need to continue to monitor the ground water and the natural attenuation of residual material.

 

A copy of the ground water report conclusion is attached for the information of council.

 

 

Location map – former gasworks site at Molong

 

ITEM 10 - PREPARATION OF DRAFT PLAN OF MANAGEMENT FOR MEMORIAL PARK, CORNER OF GASKILL AND BLATCHFORD STREETS, CANOWINDRA

REPORT IN BRIEF

 

Reason For Report

For the information of council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.1.d Ensure Council owned development complies with Heritage conservation

Annexures

1.  DRAFT Plan of Management - Canowindra Memorial Park    

File Number

\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\PLANNING\PLANS OF MANAGEMENT - 871532

 

Director of Environmental Services' REPORT

 

Community land must be managed according to the provisions of the NSW Local Government Act 1993 and the NSW Local Government (General) Regulation, 2005. The Local Government Act requires all council owned land to be classified as either Operational or Community land. Community land is defines as land that must be retained for the use of the general community and cannot be sold. Community land is required to be managed in accordance with a Plan of Management and any other laws regulating the use of that land.

 

The land located on the north west corner of Gaskill and Blatchford streets, Canowindra, known as Memorial Park, was acquired by the former Boree Shire Council in the mid-1940s. The purpose of the space was for the establishment of a park for the use as a memorial to the district’s World War II enlistees. The purpose of the park was also for the use and enjoyment of the broader community. The site has been developed to include war memorials, a playground, landscaping and park furniture.

 

A Plan of Management has been drafted to address legal requirements for the management of the site, and to enable community engagement to ensure the future use of the space satisfies the broader community aims.  The Plan of Management once adopted by council will provide a key framework to identify the values of the land, the proposed use of the space, its care and maintenance and assist in council’s delivery of services by way of adequate  performance monitoring and budget allocation.

 

Council’s endorsement is sought to enable the public exhibition of the draft plan of management. The document will be placed upon public exhibition for a period of 28 days, with public comment sought from members of the community and interest groups. Following the public consultation phase a detailed report will be presented to council for its considerations of any submissions prior to the adoption of the Plan of Management.

 

 

ITEM 11 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report - October 2017    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 870525

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for October 2017 is attached for the information of the council.

 

 

ITEM 12 - DEVELOPMENT APPLICATIONS RECEIVED DURING SEPTEMBER 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 870217

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/09/2017 to 30/09/2017 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 9

$----

Modification to 73 Lot Subdivision

$----

Modification for Additions & Alterations

$----

Modification to Alterations & Additions

$----

Modification to Dwelling

$----

3 Lot Rural Subdivision

$----

2 Lot Rural Subdivision

$----

Retail Premise

$----

Bed & Breakfast

$----

Alterations & Additions to Dwelling & Shed

$17,600

Swimming Pool and Dwelling Alterations (attached awning)

$150,000

In Ground Fibreglass Swimming Pool

$42,000

Alterations & Additions to Existing Dwelling

$175,000

Alterations & Additions

$260,000

Alterations & Additions

$200,000

Alterations & Additions

$350,000

Patio Cover

$19,990

Storage Shed

$16,440

In Ground Swimming Pool

$50,000

Carport

$4,500

Storage Shed

$44,000

TOTAL: 32

$1309,540

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling

$200,000

Single Storey Dwelling with attached Garage

$312,000

Swimming Pool

$41,695

Patio Cover

$19,990

TOTAL: 3

$573,685

GRAND TOTAL:

$1,883,225

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING SEPTEMBER 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 870502

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/09/2017 to 30/09/2017 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Section 68 Only x 7

$-----

Modification to Alterations & Additions

$-----

Dwelling

$40,000

Farm Stay Accommodation

$20,000

Dwelling & Detached Garage

$454,737

New Dwelling Septic Tank & Rainwater Tank

$330,000

In Ground Fibreglass Swimming Pool

$42,000

3 Bay Garage & Attached Storage Shed

$20,000

Storage Shed

$50,000

Alterations & Additions to Dwelling

$100,000

Swimming Pool & Dwelling Alterations (Attached Awning)

$150,000

TOTAL: 17

$1,206,737

 

 

 

 

 

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

Single Storey Dwelling with Attached Garage

$312,000

TOTAL: 1

$312,000

 

GRAND TOTAL: 18

$1,518,737

Previous Month: 17

$30,188,144

 

 

ITEM 14 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 870515

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of September:

 

YEAR

MEDIAN ACTUAL DAYS

2012

37

2013

32.50

2014

21

2015

16

2016

44

 

Summary of median Application Processing Times for 2017:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

36

March

33.5

April

35

May

43

June

35

July

37

August

31

September

34

October

 

November

 

December

 

 

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 870516

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

July

7

August

8

September

9

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

24

  


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Item 8 Ordinary Meeting 24 October 2017

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ENGINEERING EXPENDITURE and PROJECTS FOR 2017/2018

 

 

OCTOBER 2017 REPORT

Budget

Actuals

14 - Administration

$4,864,500

 

Plant Fund Plant Purchases

$3,333,886

$620,292

 Replace Council's Website

$69,000

$40,000

Connellys Store Upgrade – internal upgrade.

$72,436

$5,958

 Telephone System Replacement landline

$80,500

 $69,183

 Orange  Depot -Installation of Security Fence and Gate

$34,500

$19,800

 Training Room - Fit Out

$69,000

 

 Eugowra Depot rental of Site shed at Showground

$8,526

 

 Orange Depot - Lunchroom & Storage for Equipment

$11,500

$3,500

 Corporate Performance Reporting Tool

$57,500

$36,709 

 Replace  Printer / Copier Fleet - Includes 16 Small Printers -5 Large Multifunction Devices

$198,375

 

 Mobile Purchase Order Approvals Device

$29,095

 

 Development Work - Software Trials Integration Works Software Enhancements

$23,000

$3,167 

 Identification and Remediation of Asbestos Risk Properties

$115,000

$15,031 

 Modelling Software for Rates, Water and Sewer

$23,000

 

 Contract Scanning and Disposal of Old Records

$57,500

 

 Refurbishment of Canowindra HACC Office and Library

$230,000

$10,164 

 Yeoval Depot - Supply and Install Air Conditioner

$2,990

$2,232 

 Cumnock  Depot - Supply and Install Air Conditioner

$2,990

$2,227 

 Replace Waluwin Alarm and Access Control System

$17,250

 

 Large Format Printer Scanner for Cudal Office

$17,250

 

 Redundant Network Links - Using the NBN install  redundant network links to offices, depots

$57,500

 

 Purchase of Asset Management Software and Necessary Training

$100,000

 

 Gscan Vehicle tester

$17,250

$13,600 

 Revaluation of Council's Assets

$58,363

 

 E Approvals - Software and Implementation -Environmental Services to process DA's Electronically

$46,000

 

 Upgrade Caterpillar Diagnostic Computer Software

$17,250

$2,995

 Hitech Support - 40 Hours Assistance

$9,775

 

 Configuration of Spectrum Spatial Analyst - Exponaire's replacement

$57,500

 

16 - Public Order & Safety

$413,694

 

Moorbel Bush Fire shed

$38,287

$1,366 

The Ponds  Extension

$22,111

 

Lidster Fire Station

$240,000

$1,980 

19 - Environment

$3,303,126

 

Install Solar Security at Council's 6 Waste Management Facilities

$207,000

 

Voluntary Purchase – 5 Betts Street, Molong

$345,000

 

Molong Floodplain - Flood Levee

$21,551

 

Molong Old Gasworks Site - Establish  Car Park /Open Space Precinct

$14,950

 

Canowindra Stormwater Drainage - Stage 1

$200,000

 

Puzzle Flat Creek Levee

$2,426,625

$226 

Eugowra Storm Water - Plan for 17/18 Budget

$88,000

 

22 - Housing & Community Amenities

$131,611

 

Canowindra Cemetery - Upgrade /complete internal driveways and pathways

$57,500

 

Molong Cemetery - Upgrade/complete internal driveways and pathways

$47,086

 

24 - Cabonne Water

$15,617,364

 

Water Assets - Electronic Meter Roll Out

$244,088

 

Water Assets - Telemetry Base Infrastructure

$73,140

 

Water Assets - Molong  Cumnock and Yeoval Installation of Gateways  and Receivers for New Meter Conn

$54,280

 

Water Assets - Molong  Cumnock and Yeoval  Base Infrastructure for  Integration of Smart   Meters

$78,545

 

Water Assets - Hydrant maintenance and inspection

$40,250

 

Reservoir Cleaning

$11,500

 

Calibration of Water treatment plant

$11,500

$2,926

Turbidity meter testing

$14,950

 

Contingency plant for Backwash system

$23,000

 

Online Chlorine Monitoring

$115,000

 

Water Pipeline Project

$14,951,111

$17,482 

26 - Small Town Sewer

$373,750

 

STSS Assets - Cudal STP - Inlet Structure

$40,250

$23,472

Inlets and Outlets for the 4 Town Sewer

$92,000

 

Telemetry installation for Sewer

$92,000

$13,200 

Additional maintenance for the repair of pumps

$115,000

$14,636

STSS  Assets - Manildra STP Inlet Structure

$34,500

$20,433

27 - Cabonne Sewer

$886,793

 

Sewer Assets - All Weather Bypass and Thistle St Pump Station Electrical Upgrade

$120,060

 

Sewer Assets - Canowindra Sewer - Sludge  Disposal Treatment Rectification

$80,577

$4,455

Sewer Assets - Molong STP - Sludge  Disposal Treatment Rectification

$140,000

$37,605

Sewer Assets - Eugowra STP Inlet Structure -   Construct New Inlet Structure

$34,626

 

Sewer Assets - Mechanical Mixers - Upgrade of Aeration System at the Molong STP

$132,030

 

Sewer Assets - Main pump at Canowindra STP

$80,500

 

Sewer Assets - Safety issues at Canowindra STP

$80,500

 

Sewer Assets - Thistle Street Pump station

$218,500

 

28 - Recreation & Culture

$4,513,447

 

Village Enhancement Program (VEP) 2017/2018

$2,000,000

$2,527 

Cudal Hall Refurbishment (continued from 2016/2018)

$55,814

$91,147

Cumnock Showground - New Amenities Building

$160,000

$67,689

Age of Fishes Museum - Fossil Storage Facility

$600,000

$21,509

Molong Library -  Establishment /Refurbishment / Construction

$1,293,052

 

Pool Cleaners - 4 shallow pool cleaners for the wading pools

$10,925

 

Manildra Pool -  Remove and Replace Loose edges on tiles around small and large pools

$20,700

$12,373

Canowindra Pool  - Upgrade power to Kitchen Powerboard

$2,875

$2,654

Eugowra Pool - Replace 4 Pumps

$15,870

 

Regulation Signage for 6 pools as per Pool Audit

$100,000

$6,109 

Safety Equipment  - Defibrillators  and   Backboards  for all Pools

$31,625

$23,771

Cumnock Pool - Replace Collapsed Inlet Lines to Wading Pools

$11,500

$10,779

Manildra Pool - New Chlorine Acid Controller

$11,500

$11,533

Cudal Pool - Remove and Replace loose edges on tiles

$6,900

$2,332

Molong  Pool - Remove and repalce loose edge tiles around small pool

$11,500

$6,583

Molong Multiprupose Sports Facility - Lighting

$207,000

$1,260 

32 - Mining Manufacturing & Construction

$307,874

 

Molong Quarry Limestone Storage Shed

$307,874

$211,405

34 - Transport and Communication

$9,894,185

 

 Local Road Construction - Urban Reseal Program

$334,906

$0 

 

 

Local Road Construction - Rural Reseal Program

$1,108,340

$0 

 

 

Local Road Construction - Heavy Patching

$1,035,191

 

Baldry Road

$57,500

$77,614

Betts Street, Molong

$90,000

 

Bowan Park Road

$63,000

 

Four Mile Creek Road

$33,000

 

Gavins Lane

$60,000

 

Gazzard Road

$48,000

 

Gumble Road

$51,000

 

Icely Road

$135,000

 

Long Point Road (at Burrendong Way intersection)

$10,000

 

Longs Corner Road

$67,800

 

Mulyan Road

$18,300

 

Obley Rod

$70,320

$51,776

Ophir Road

$75,000

 

Orchard Road

$30,000

 

Packham Drive

$65,000

 

Paytens Bridge Road

$81,000

 

Strathnook Lane

$49,500

 

Thomas Kite Lane, Windera

$30,771

 

Local Road Construction - Gravel Resheeting

$924,352

 

Avenel Road

$48,300

$11,744

Baldry Road

$32,200

 

Bowans Lane

$32,200

$12,173

Bulgus Road

$32,200

 

Carrolls Road

$32,200

 

Cashen Lane

$32,200

 

Cowriga Road

$32,200

 

East Guyong Road

$32,200

$22,157

Favell Road

$32,200

 

Glasson Road

$32,200

$11,773

Gowan Road

$32,200

 

Greenbah Road

$32,200

 

Heckendorf Road

$32,200

 

Kangaroobie Road

$48,300

 

Kildara Road

$32,200

$10,137 

Lookout Road

$35,650

 

Meadow Bank Road

$32,200

$17,662

Pinecliffe Road

$64,400

$16,067 

Reedy Creek Road

$48,300

$21,737

Rocky Ponds Road

$32,200

 

Rutherford  Lane

$32,200

$11,704 

Scenic Drive

$32,200

$18,446

Seales Lane

$18,500

$9,879

Strathmore Lane

$32,200

$12,163 

Trajere Road

$21,275

$7,773

Yellowbox Road

$71,300

$30,721

Local Road Construction - Submission list

65,450

Extension of Seal for Griffin Road

$65,450

 

Local Road Construction - Road To Recovery

$1,421,807

 

Belgravia Road Sealing $400,000 R2R, $485,500 Council

$885,500

$575,681

Gumble Road Sealing

$536,307

 

Regional Road Construction - RMS Safety Program

$900,000

 

Cargo Road overtaking lanes - Quarry Hill

$900,000

$542,181

Regional Road Construction - RMS Repair Program

$440,000

 

 

 

Regional Road Construction - Heavy Patch & Reseal Program

$611,355

 

Heavy Patching - Cargo Road

$70,000

$22,933 

Heavy Patching - Warraderry Way

$180,000

 

Heavy Patching - Burrendong Way

$180,000

 

Reseals - Nangar Road

$100,800

 

Reseals - Banjo Patterson Way

$81,000

 

State Roads

 

 

State Road Maintenance

$515,000

$116,540

MR377 The Escort Way - Reedy Creek Stage 2

$616,000

 $413,497

HW7 - North Molong Rehabilitation

$81,000

$46,675

Heavy Patching

$529,000 

$2,100 

Reseals

$950,000 

 

 

 

Bridge Construction - Local Bridges

$1,581,250

 

Eurimbla Bridge, Cumnock

$1,581,250 

$391

Footpath Construction

$94,223

 

Belmore St Canowindra (School to Charlotte St)

$35,000

 

Charlotte St, Canowindra (Belmore St to Tilga St)

$25,000

 

Kerb & Guttering Construction

$102,130

 

 

 

Stormwater Drainage Construction

$165,000

 

Drainage for William St Molong

$165,000

 

Pathway Construction

$115,000

 

Molong/Wellington Street

$25,500

 

Canowindra Tilga Street crossing

$13,500

 

Canowindra Blatchford Street crossing

$2,000

 

Canowindra Belmore Street

$5,000

 

Cudal Pathway for Disabled access

$69,000

Carried Forward and Revotes from 2016/2017

Footpath maintenance

$164,149

$1,038

K & G Maintenance

$131,294

$6,951

Packham Drive Stage 4, R2R

$279,977

$6,094

Bocobra Road Shape & Seal R2R

$164,904

$7,914

Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal

$306,707

$3,918

Davys Plains Road - Intersection Improvements Gavins Lane

$399,357

$15,237

Canobolas Road

$91,500

Gidley Street Molong Upgrade of Drainage Infrastructure

$195,000

$98,463

Mill Street Canowindra Stormwater Drainage

$80,000

$17,409

Spring Hill Road Bitumen Seal

$100,000

$90,274

Stapleton's Road Gravel Resheeting

$26,000

 

Toogong Village Streets Bitumen Seal

$19,000

 

Waterhole Creek Road Gravel Resheeting

$26,000

$17,781

Table Drain Maintenance

$88,000

$11,309

Strathmore Lane Extend Seal

$150,000

Reseal Davy's Plains Road

$92,583

$1,408

Reseal Gowan Road

$17,137

 

Reseal Kerrs Creek Rd

$12,500

 

Reseal Ophir Road

$11,000

 

Reseal Vittoria Road

$34,500

 

Additional Heavy Patching

$32,000

 

Eurimbla Bridge Side Track

$44,626

$2,006

Kerb Ramps at Various Locations

$48,000

 

Culvert works 16/17 - From AMP list

$178,250

$21,234

Cudal Depot - Installation of Security Fence and Gate

$31,228

$35,420

Molong Depot - Workshop - Replace Diesel and Petrol  Fuel Tanks

$78,395

$87,216

Cordon's Store  Refurbishment – Skylights and whirly-birds installed, facia and gutter replaced.

$30,475

 

Molong Office Chambers Painting Window

$3,800

 

Connelly's Store Molong -  External Painting, Building Surrounds

$13,000

 

Manildra Depot Gutters and Facia

$10,000

 

Molong Depot - Lunch & Amenities Gutters and Facia

$6,500

 

Cudal Depot - Lunch Room & Amenities Gutters and Facia

$2,800

 

Refurbish Site Offices at Landfill Sites

$17,504

 

Cargo Landfill Closure

$34,813

$15,115

Rotary Park - Upgrade Toilets – Painting and tiling

$8,625

 

Cumnock Show Ground Amenities Block – E-One installation

$5,750

 

Eugowra Memorial Park Toilets – painting

$3,500

 

Honan Reserve Refurbishment - Gutters and Facia

$4,500

 

Cudal Hall Refurbishment

$55,814

$91,147

Painting Fascia's Gutter Manildra Hall

$6,545

 

Canowindra Pool Shade Structures

$11,745

$9,911

Molong Multi-Purpose Sports Venue

$152,722

$60,342

Canowindra Rugby Shed – internal plumbing

$8,500

 

Molong Recreation Ground – travelling irrigator

$4,500

 

Eugowra Memorial Park Shelter

$3,500

 

Manildra Kiewa Street Car Park

$5,480

$7,632

Reedy Creek Tennis Club house - Gutters and Facia

$2,500

 

Canowindra Caravan Park Toilets – painting and tiling

$9,258

 

Molong Water Treatment Plant Filter Review

$28,488

 

Water Assets - Molong High Level Reservoir

$33,787

 

Water Assets - Reinstatement of Water Main Infrastructure

$47,530

 

Water Assets - Molong Water Mains: Kite Street Water Main

$73,175

 

Water Assets - Cabonne Telemetry Network

$7,268

 

Water Assets - Monitoring Flow from the Molong Creek Dam

$60,260

 

Water Assets - Telemetry Unit Installations

$141,680

 

Water Assets - Water Reservoir Maintenance

$20,010

Water Assets - Weirs Maintenance

$12,880

 

Water Assets -Annual audits for pump stations

$13,225

 

Water Assets - Molong Water Mains : Mitchell Highway  Water Main Renewal

$33,005

 

Water Assets - Molong Water Mains : Wellington St : Water Main Renewal

$33,005

 

Water Assets - Molong  Cumnock and Yeoval Water Reticulation

$4,472

 

Canowindra Eugowra and Molong Asset Reval

$23,000

 

Canowindra Sewer Reticulation - Golf Club Irrigation

$59,918