cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

20 September 2017

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 26 September, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

SJ Harding

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 


 

 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 September, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      ACKNOWLEDGEMENT OF COUNTRY............................................ 1

ITEM 2      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1

ITEM 3      DECLARATIONS OF INTEREST....................................................... 1

ITEM 4      DECLARATIONS FOR POLITICAL DONATIONS.......................... 1

ITEM 5      OATH AND AFFIRMATION OF OFFICE FOR COUNCILLORS... 1

ITEM 6      MAYORAL ELECTIONS PROCEDURE 2017.................................. 1

ITEM 7      ELECTION OF MAYOR FOR 2017/2019.......................................... 1

ITEM 8      ELECTION OF DEPUTY MAYOR 2017/2018.................................. 1

ITEM 9      DESTRUCTION OF BALLOT PAPERS............................................ 1

ITEM 10    DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE) 1

ITEM 11    AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL............................................................. 1

ITEM 12    STANDING COMMITTEES.................................................................. 1

ITEM 13    OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED    1

ITEM 14    DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL ................................................................................................................... 1

ITEM 15    DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2017/18  1

ITEM 16    DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS................................................................................. 1

ITEM 17    ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES........................................................................................ 1

ITEM 18    FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS 1

ITEM 19    MAYORAL MINUTE - APPOINTMENTS........................................... 1

ITEM 20    COMMITTEE OF THE WHOLE........................................................... 1

ITEM 21    GROUPING OF REPORT ADOPTION.............................................. 1

ITEM 22    CONFIRMATION OF THE MINUTES................................................. 1

ITEM 23    ANNUAL FINANCIAL STATEMENTS............................................... 1

ITEM 24    DRAFT RECORDS AND INFORMATION MANAGEMENT POLICY   1

ITEM 25    PUBLIC ACCESS TO COUNCIL MEETINGS.................................. 1

ITEM 26    VILLAGE ENHANCEMENT - STREET TREES............................... 1

ITEM 27    CANOWINDRA RETIREMENT VILLAGE......................................... 1

ITEM 28    2017 LG NSW ANNUAL CONFERENCE.......................................... 1

ITEM 29    OFFICE OF LOCAL GOVERNMENT (OLG) - COUNCILLOR WORKSHOPS     1

ITEM 30    COUNCILLOR PROFESSIONAL DEVELOPMENT........................ 1

ITEM 31    UNION PICNIC DAY 2017.................................................................... 1

ITEM 32    FUTURE DIRECTIONS FORUM......................................................... 1

ITEM 33    REQUESTS FOR DONATIONS.......................................................... 1

ITEM 34    STRONGER COUNTRY COMMUNITIES FUND............................. 1

ITEM 35    EVENTS ASSISTANCE PROGRAM 2017/18.................................. 1

ITEM 36    2017 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS 1

ITEM 37    DECOMMISSIONING OF UNDERGROUND PETROLEUM STORAGE SYSTEM AT MOLONG DEPOT.................................................................................. 1

ITEM 38    MITCHELL ROOM, BANK STREET, MOLONG.............................. 1

ITEM 39    CANOWINDRA SEWER REUSE RETICULATION RECTIFICATION 1

ITEM 40    CANOWINDRA AND EUGOWRA SES BUILDINGS...................... 1

ITEM 41    PURCHASE OF RAILWAY LAND - MOLONG................................ 1

ITEM 42    PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 (SCHEDULE 5) TO INCLUDE THE GUMBLE HALL AS A HERITAGE ITEM......................................................................................................... 1

ITEM 43    QUESTIONS FOR NEXT MEETING................................................... 1

ITEM 44    BUSINESS PAPER ITEMS FOR NOTING........................................ 1

ITEM 45    MATTERS OF URGENCY.................................................................... 1

ITEM 46    COMMITTEE OF THE WHOLE SECTION OF THE MEETING..... 1

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council

ITEM 5      COMPULSORY LAND ACQUISITION OF PART OF THE LAND FOR CUMNOCK SERVICE RESERVOIR CONSTRUCTION UNDER RESTART NSW REGIONAL WATER SECURITY FOR REGIONS PIPELINE PROJECT

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it   

 

ANNEXURE ITEMS

 

ANNEXURE 12.1  Meeting Options Discussion Paper....................... 1

ANNEXURE 13.1  Aust Day Committee - Terms of Reference..... 1

ANNEXURE 22.1  August 22 2017 Ordinary Council minutes....... 1

ANNEXURE 24.1  Draft Records and Information Management Policy        1

ANNEXURE 25.1  20170509 Councillor Workshop Code of Meeting Practice - Public Address at Council Meetings.................. 1

ANNEXURE 29.1  2017 HTGR workshops promotional flyer...... 1

ANNEXURE 30.1  Capable Council Post Election Workshop.... 1

ANNEXURE 33.1  OCCSH Fee Proposal...................................................... 1

ANNEXURE 33.2  Mullion Creek Robotics Request......................... 1

ANNEXURE 33.3  Request for donation to aid Mental Health Information Night........................................................................................ 1 

 


ITEM 1 - ACKNOWLEDGEMENT OF COUNTRY

REPORT IN BRIEF

 

Reason For Report

To provide an opportunity for the mayor to recite an acknowledgement of country

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\ISSUES MANAGEMENT\ABORIGINAL INDIGENOUS AFFAIRS - 864791

 

 

Recommendation

 

THAT an Acknowledgement of Country be recited in accord with Council’s Code of Meeting Practice policy.

 

 

General Manager's REPORT

 

Council’s adopted Code of Meeting Practice policy includes reciting of an Acknowledgement of Country on “… special/formal occasions; at the September Council Meeting for the Election of Mayor & Deputy Mayor; and at other occasions at the discretion of the Mayor…”.

 

An Acknowledgement of Country is where people acknowledge and show respect for the Aboriginal Traditional Custodians of the land upon which the event/meeting is taking place. 

 

A Chair usually begins the meeting by acknowledging that the meeting is taking place in the country of the traditional owners.  It reads as follows.

 

I would like to acknowledge that we are here today on the land of the Wiradjuri people who are the Traditional Custodians of this land.  I would also like to acknowledge the present Aboriginal and Torres Strait Islander people who may reside within this area.”

 

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 863417

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 863418

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

ITEM 4 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 863419

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

ITEM 5 - OATH AND AFFIRMATION OF OFFICE FOR COUNCILLORS

REPORT IN BRIEF

 

Reason For Report

Council undertake an oath or affirmation of office.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.f Code of Conduct adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 865204

 

 

Recommendation

 

THAT all councillors undertake an oath or affirmation of office as part of the official proceedings following election, at Council’s Ordinary Meeting on 26 September, 2017.

 

General Manager's REPORT

 

Following declaration of the new Council, it is necessary for councillors to undertake an oath or affirmation of office. The Local Government Act has this as a requirement to be addressed at or before the first meeting of council after a councillor is elected.

 

An oath or affirmation will be available on the meeting day for councillors to sign.

 

 

ITEM 6 - MAYORAL ELECTIONS PROCEDURE 2017

REPORT IN BRIEF

 

Reason For Report

Outlining procedures for the conduct of Mayoral elections

Policy Implications

Consistent

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864735

 

 

Recommendation

 

THAT Council:

 

1.   Re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2.    Determine if it wishes details of the voting for the positions of Mayor and Deputy Mayor to be made public.

 

General Manager's REPORT

 

Nominations for Mayor and Deputy Mayor

Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 2.00pm sharp on Tuesday, 26 September 2017.  Nominations must be in writing and signed by two councillors, one of whom may be the nominee.  The consent for nomination must be signed by the Nominee.  Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination.  Failure to do so renders the nomination invalid.

Nominations can be delivered to the General Manager or the Acting Director of Finance and Corporate Services at the Molong Office for placement in the ballot box.  The General Manager will also be in attendance on meeting day from 9.00am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

Council should also indicate if it wishes details of voting to be made public.

Should councillors have any queries in relation to any aspect of the Mayoral Elections, they are asked to contact the General Manager or the Acting Director of Finance and Corporate Services at their convenience.

Amendments to the Local Government Act

The NSW Parliament has passed amendments to the Local Government Act 1993 (the LGA) known as the Phase 1 reforms, focusing mainly on improving council governance and strategic business planning.

It should be noted that due to the amendments the term of office for a mayor elected by councillors will be increased to two years (section 230(1) LGA).

Election Procedures

The procedure for election for the positions of Mayor and Deputy Mayor is:

1.         If only one councillor is nominated, that councillor is elected.

2.         If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

3.         The election is to be held at the council Meeting at which the Council resolved on the method of voting.

4.         The following definitions apply:

“Ballot” has its normal meaning of secret ballot;

“Open Voting” means voting by a show of hands or similar means.

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received.  Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.

 

Ordinary Voting

The ballot papers are to contain the names of both candidates. councillors make their vote by placing “1” against the name of the candidate they wish to see elected.  The candidate with an absolute majority of votes is deemed to be elected.

Preferential Voting - Ballot Papers and Voting

1.         The ballot papers are to contain the names of all the candidates.  The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates.  In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.

2.         The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

3.         An informal ballot paper must be rejected at the count.

Count

1.         If a candidate has an absolute majority of first preference votes, that candidate is elected.

2.         If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

3.         A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

4.         In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

Tied Candidates 

1.         If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

a)         those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

b)         those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

2.         If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

The result of the election (including the name of the candidate elected as mayor or deputy mayor) is:

a)         to be declared to the councillors at the council meeting at which the election is held by the returning officer, and

b)         to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.

 

 

ITEM 7 - ELECTION OF MAYOR FOR 2017/2019

REPORT IN BRIEF

 

Reason For Report

To allow the election of the Mayor for 2017/2019

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864736

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

 

General Manager's REPORT

 

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Mayor is required.

 

ITEM 8 - ELECTION OF DEPUTY MAYOR 2017/2018

REPORT IN BRIEF

 

Reason For Report

To allow elections for Deputy Mayor for 2017/2018

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864737

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

General Manager's REPORT

 

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Deputy Mayor is required.

 

ITEM 9 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether ballot papers need to be destroyed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864738

 

 

Recommendation

 

THAT the ballot papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

 

 

General Manager's REPORT

 

Following the election of Mayor and Deputy Mayor a resolution is required as to disposal of the ballot papers. 

 

Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.

 

ITEM 10 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

REPORT IN BRIEF

 

Reason For Report

To reaffirm the delegation to the successful candidates elected as Mayor and Deputy Mayor

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\AUTHORISATIONS\DELEGATIONS - 864739

 

 

Recommendation

 

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor (name in full to be inserted) and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

1.    To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2.    To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

 

General Manager's REPORT

 

Following the elections for Mayor and Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates.  This is in addition to such other powers as are conferred under the Local Government Act 1993.

 

ITEM 11 - AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL

REPORT IN BRIEF

 

Reason For Report

For Council to resolve to authorise the Chairperson of Council and Committee meetings with the powers of expulsion and removal.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 865168

 

 

Recommendation

 

THAT Council authorise:

1.  The presiding Chair of Council and Committee meetings with the power of expulsion as provided by the Local Government Act 1993, Section 10(2).

2.  The presiding Chair of Council and Committee meetings with the power to authorise necessary force to remove a person, councillor or otherwise, who has been expelled and refuses to leave the meeting place as provided by the Local Government (General) Regulation 2005, Clause 258. 

 

General Manager's REPORT

 

Council’s Code of Meeting of Practice policy, consistent with requirements of the Local Government Act 1993 and Local Government (General) Regulation 2005, refers to the powers of expulsion and removal which can be authorised by resolution provided by the Act and Regulation and notes that these powers have being given to the Chair of Council and Committee meetings.

 

Council is required to consider and reaffirm this authorisation.

 

ITEM 12 - STANDING COMMITTEES

REPORT IN BRIEF

 

Reason For Report

To advise on workshops held to replace standing committees.

Policy Implications

Could impact on Code of Meeting Practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

1.  Meeting Options Discussion Paper    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864740

 

 

Recommendation

 

THAT Council continue to hold workshops as and when required.

 

General Manager's REPORT

 

At the September 2014 Council meeting, Council resolved not to appoint standing committees and to have a “Committee of the Whole” agenda item.  In addition, it was envisaged that the second Tuesday of each month would be set aside for meetings for other strategic directions or business improvement purposes.

 

Prior to the 2014 decision, committee meeting consisting of 6 councillors each, were held on the second Tuesday of each month and council meetings were held on the fourth Tuesday.  A workshop was held prior to the current meeting process being determined and a copy of the discussion paper for the workshop is attached.

 

A “Committee of the Whole” agenda item enables the normal rules of debate to be suspended for matters considered of significance and requiring careful consideration.

 

A discussion paper outlining the pros and cons of options for committee and/or council meetings has been prepared and is attached to this report.

 

 

ITEM 13 - OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED

REPORT IN BRIEF

 

Reason For Report

To determine the committee members for other Council committees for 2017/18

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

1.  Aust Day Committee - Terms of Reference    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864775

 

 

Recommendation

THAT Council determine the:

1.   Committee members for the Australia Day Awards Committee that meets as and when required for the 2017/18 year; and

2.   Membership of the Heritage Working Party.

 

General Manager's REPORT

 

Each of Council’s committees is constituted to deal with certain matters identified under Council’s principal activities.  Further details of the principal activities are included in Council’s Delivery Program. 

 

The committee members for Other Council Committees that meet as and when required for the year 2017/18 (October to September) comprised of the following:

 

 

1)   AUSTRALIA DAY AWARDS COMMITTEE

 

This committee was formed following Office of Local Government advice regarding a technical breach of the Local Government Act in considering award winners in a ‘Closed’ session of Council.

 

The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year) and recommends winners to Council.

 

The Terms of Reference for this Committee is annexed.

 

The Australia Day Awards Committee consists of all the councillors and the General Manager.

 

2)   HERITAGE WORKING PARTY

 

The working party has input into developing council programs to support the wider community in acknowledging its history and heritage.  The working party also has a role in facilitating significant anniversary and study projects.

 

Members were Clrs Culverson and Wilcox, the Director of Environmental Services and Council’s Heritage Advisor.

 

ITEM 14 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

REPORT IN BRIEF

 

Reason For Report

For Council to note its delegates to the listed organisations for the term of Council

Policy Implications

Consistent with Council's Code of meeting practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864778

 

 

Recommendation

 

THAT Council determine its delegates to Central Tablelands Water, Central West Libraries and Central NSW Business HQ committees for the term of Council.

 

General Manager's REPORT

 

Council is required to determine its delegates and representatives to other organisations and community organisations for the term of council.  The following were determined at the September 2012 meeting for the term of council as:

 

1)      CENTRAL TABLELANDS WATER (CTW)

 

Central Tablelands Water provides potable water to around 11,500 consumers in 14 towns and villages including Canowindra, Cargo, Cudal, Eugowra and Manildra in the Cabonne Shire.

 

It should be noted that appointment as delegate to Central Tablelands Water attracts remuneration under the category of “County Council – Water” being the maximum allowed fee for that category as determined by the NSW Local Government Remuneration Tribunal.

 

It is also noted that the Central Tablelands Water has requested that the two councillors to be appointed as Cabonne’s delegates be consumers with the CTW, as had been the previous practice prior to the previous term of Council during which one of the delegates did not fit the criterion.  Council adopted a policy at its July 2012 meeting to the effect that:

 

Council shall elect two (2) constituent delegates to Central Tablelands Water for a four (4) year term from amongst its councillors who are consumers of Central Tablelands Water. 

 

Council’s two delegates to Central Tablelands Water have been Clrs A Durkin and K Walker.

 

2)      CENTRAL WEST LIBRARIES (CWL)

 

Central West Libraries is responsible for Library Services in Cabonne (Canowindra, Molong and Manildra), Orange, Blayney, Forbes and Cowra.

 

Council’s two representatives to the Central West Libraries Committee have been Clr S Wilcox and the Director of Finance & Corporate Services, with the Administration Manager acting as alternate delegate. 

 

3)      CENTRAL NSW BUSINESS HQ

 

The Central NSW Business HQ is responsible for assistance and advice, generally for small to medium enterprises in the Cabonne, Orange and Blayney areas.  It plays a pivotal role in the encouragement and establishment of new business.

 

Council’s representative to the Central NSW Business HQ committee have been Clr I Davison, with the General Manager being an alternate delegate.

 

ITEM 15 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2017/18

REPORT IN BRIEF

 

Reason For Report

For Council to determine its delegates and representatives to other organisations and community organisations for the 2017/18 year.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864782

 

 

Recommendation

 

THAT Council determine its delegates and representatives to other organisations (as listed below) for the balance of the 2017/18 year.

 

General Manager's REPORT

 

Council is required to determine its delegates and representatives to other organisations and community organisations for the balance of the 2017/18 year. 

 

1)         ARTS OUT WEST

Arts Out West is an organisation that gives people the opportunity to become involved at a regional and state level with arts and cultural development in the Central West Region.

 

Council’s representative to Arts Out West has been Clr Wilcox.

 

2)         ASSOCIATION OF MINING RELATED COUNCILS INC

The Association of Mining Related Councils is the primary lobby group for councils affected by mining.  It also provides technical advice and networking opportunities.

 

Council’s representatives on the Association of Mining Related Councils Inc. has been Clr Wilcox (with Clr Davison as alternative delegate) and the Director of Environmental Services.

 

3)         AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

This group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.”  Supporting the AWRRG agenda by becoming a financial member is seen as a proactive approach to address the funding shortfall. 

 

Council’s delegates to the AWRRG Group have been Clrs Gosper and Dean, with Clr Nash as alternative delegate.

 

4)         BELUBULA RIVER JOINT COMMITTEE

The Belubula River Joint Committee is run in conjunction with Cowra Council and is responsible for river clearance and management issues on the Belubula River.

 

Council’s representative to the Belubula River Joint Committee has been Clr Walker with Clr Durkin as an alternative delegate.

 

5)         CABONNE CARAVAN PARK COMMITTEE

This committee is responsible for overseeing the operation of all Cabonne caravan parks.  A representative of each caravan park is a member of the Committee: i.e. the managers from Molong and Canowindra. 

 

Council’s representatives on the Cabonne Caravan Park Committee have been Clrs Gosper, Dean and Walker.  Urban Services staff also attend.

 

6)         CABONNE/ORANGE ROAD SAFETY COMMITTEE

This committee is responsible for road safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.

 

The council representative to the Cabonne/Orange Road Safety Committee has been Clr Treavors with Clr Dean as the alternative representative.

 

7)         CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

The Cabonne Country Tourism Advisory Committee aims to facilitate the development of tourism to and within Cabonne Country.  The charter requires nomination of a minimum of one Cabonne Council Councillor to this committee.  The Tourism and Community Development Coordinator and Economic Development Manager attend these meetings

 

Council’s representative to the Cabonne Country Tourism Advisory Committee has been Clr Davison with Clr Wilcox as the alternative representative.

 

8)         CADIA - MREMP COMMITTEE

This committee has a statutory role to assess mining and environmental matters associated with Cadia mine.

 

The Director of Environmental Services has been Council’s representative on the Cadia MREMP Committee.

 

9)         CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

The councils of Cabonne, Orange and Blayney combined their Bushfire Management Committees to form the Canobolas Bushfire Management Committee.

 

Council’s representatives to the Canobolas Bush Fire Management Committee have been Clr Gosper with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.

 

10)      CANOBOLAS COMMUNITY SAFETY PRECINCT COMMITTEE

Community Safety Precinct Committees (CSPCs) provide an opportunity for local councils and community members to meet with Police Local Area Commanders. It is an opportunity to share their perspective on local crime and safety issues, to get involved in strategies designed to address local crime concerns and an opportunity for Local Area Commanders to promote accurate local crime information and raise awareness of crime prevention approaches.

 

Council’s representative to the Canobolas Community Safety Precinct Committee is the Mayor (Clr Gosper).

 

11)      CANOBOLAS ZONE LIAISON COMMITTEE

The committee has been formed to administer the Canobolas Zone Service Level Agreements.

 

Council representative to the Canobolas Zone Liaison Committee have been Clr Gosper with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.

 

12)      CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

These are 2 community committees established to administer the Age of Fishes Museum at Canowindra. 

 

Council’s representative to the Canowindra Age of Fishes Board and Strategic Advisory Committee has been Clr Durkin with Clr Walker as the alternative delegate.  

 

13)      CANOWINDRA FOOD BASKET ADVISORY GROUP

The aim of this project is to supply food to the underprivileged and low income families of Canowindra.  To qualify, clients must have a current pension or health card and only one weekly entitlement per household is allowed. 

 

Council’s delegate on the Canowindra Food Basket Advisory Group has been Clr Walker.

 

14)      CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE

The proposed objective of the working group is to develop guidelines and operational protocols sufficient to satisfy the legal requirements of the three parties (Council, Uniting Care and the Project Association) in a formal deed of understanding or like document in order that the infrastructure and building planning may commence.

 

Council’s representatives on the Canowindra Retirement Village Project working committee are Clr Walker and the Director of Finance and Corporate Services with Clr Durkin as the alternate representative.

 

15)      CARGO ROAD USERS ASSOCIATION

This committee has been established to lobby for upgrading of Cargo Rd.

 

Council’s representative on the Cargo Road Users Association has previously been Clr Dean.

 

16)      CENTRAL TABLELANDS LOCAL LAND SERVICES (LLS) previously Central West Catchment Management Authority (CWCMA)

 

LLS bring together agricultural production advice, biosecurity, natural resource management and emergency management into a single organisation.

 

Councillor representation on the former CWCMA Local Government Reference Group Forum has been through Clr Wilcox as delegate. Council’s Environmental staff also attend the meeting.

 

17)      CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

This committee has oversight of mining exploration and operations, particularly in the Cabonne, Orange and Blayney areas.

 

Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is the Mayor (Clr Gosper) with Clr Davison as the alternative delegate.

 

18)      CENTROC HEALTH WORKFORCE COMMITTEE

This committee is responsible for monitoring medical and health issues in the CENTROC region. 

 

Council’s delegates to the CENTROC Health Workforce Committee have been Clr Nash with the Mayor (Clr Gosper) as the alternative delegate and the Community Services Manager.

 

19)      HACC JOINT COMMITTEE

This committee, previously known as the Food Services Advisory Committee is responsible for advising on Food Services needs for Council’s Home and Community Care operations.

 

Council’s representative to the HACC Joint Committee has been Clr Walker with Council’s Community Services Manager as alternative delegate.

 

20)    JOINT REGIONAL PLANNING PANEL

This panel determines development applications independently from council where certain trigger points are met (eg private capital expenditure in excess of $20M).  The panel has two representatives appointed by council, an independent person with technical planning qualifications and a community representative (who may be a councillor).

 

Council’s delegates to this committee has been the Director of Environmental Services from Blayney Shire Council, Mr Mark Dicker, and Clr Durkin.

 

21)    LACHLAN REGIONAL TRANSPORT COMMITTEE

This committee assumes a lobbying role on transport issues in the Lachlan region.

 

Council’s delegate to the Lachlan Regional Transport Committee has been Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required).

 

22)    LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

This committee has assumed responsibility for Landcare Management issues associated with Little River in the Yeoval area.

 

Council’s representative to the Little River Landcare Group has been Clr Davison with Cr Nash as the alternative delegate.

 

23)    LOCAL EMERGENCY MANAGEMENT COMMITTEE

This committee is responsible for the coordination of emergency response issues for Cabonne.

 

The representatives to the Local Emergency Management Committee previously consisted of the Mayor (Clr Gosper), the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer (and the Maintenance Coordinator as alternative Deputy).

 

Under the current Emergency Management legislation, the General Manager is the chair of the Local Emergency Management Committee (LEMC). The General Manager elected to delegate the role to the Director of Engineering and Technical Services. 

 

24)    MOLONG MEDICAL COMMITTEE

This committee is responsible for community liaison on health and medical issues in Molong.

 

Council’s representative on the Molong Medical Committee has been Clr Nash with Clr Wilcox as the alternative representative.

 

25)    NOXIOUS WEEDS ADVISORY COMMITTEES

These are cooperative committees involving groups of councils in the Lachlan and Macquarie River catchment areas along with NSW Agriculture to oversee and advise on noxious weeds matters.

 

Lachlan Valley Noxious Weeds Advisory Committee

 

Clr Walker has been the council’s representative on this committee.

 

Upper Macquarie Noxious Weeds Advisory Committee

 

Clr Gosper has been the council’s representative on this committee with Clr Wilcox being the alternative delegate.

 

26)    OPHIR RESERVE TRUST BOARD

The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator.  Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands.

 

Council’s representative on this Board to fill the position of ‘councillor’ has been Clr Durkin.

 

27)    RESTART WATER SECURITY TASKFORCE

This taskforce relates to Stage 1: Orange to Molong Creek Dam pipeline project. 

 

Council’s representative on this taskforce has been Clr Gosper.

 

28)    SYDNEY ROADLINKS COMMITTEE

This is a regional committee with representatives from 7 Councils aimed at upgrading the Great Western Highway from the Blue Mountains through to Bathurst.

 

Council’s delegate to this committee has been the Mayor (Clr Gosper) with Clrs Davison and Walker as the optional alternative delegates.

 

Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer.

 

29)    TRAFFIC COMMITTEE

This committee advises Council on traffic related issues in Cabonne.  It also consists of Police and RMS representatives.

 

Council’s delegate to this committee has been Clr Dean with the Mayor (Clr Gosper) as the alternative delegate. Council staff also attend this meeting.

 

30)    VERTO LTD

This committee comprises of representatives from the Central West overseeing the provision of training, employment and community services offered by Verto Ltd.

 

Council’s delegate to this committee has been Clr Wilcox.

 

31)    WALUWIN CENTRE GOVERNANCE COMMITTEE

A lease has been put in place between Council and the Health Administration Corporation on behalf of Greater Western Area Health Service (GWAHS).  The lease provides for a “Centre Governance Committee” to be established by Council including representatives of all lessees/occupiers within the building to provide advice to the lessor on but not limited to the efficient management and operation of the building including the preparation of annual budgets.

 

Council’s delegate to this committee has been Clr Nash with Clr Wilcox as the alternative delegate. Council’s Director of Finance & Corporate Services is also a member of the committee.

 

32)    WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE

The key role of the Advisory Committee is to set the strategic direction for primary and community health and health related services for the community of Molong and the surrounding towns.  The Advisory Committee will oversee the HealthOne Molong service to ensure the safe, appropriate and strategic conduct of the service occurs. 

 

Council’s delegate to this committee has been Clr Nash with Clr Wilcox as the alternative delegate.

 

33)    WELLINGTON/DUBBO LANDCARE MANAGEMENT

This committee represents some sixteen (16) Landcare Groups and 400 ratepayers within the Cabonne boundary.

 

Council’s delegate to this committee has been Clr Davison with Clr Wilcox as the alternative delegate.

 

ITEM 16 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to determine its delegates and representatives to other community peak organisations 2017/18

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864784

 

 

Recommendation

 

THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these organisations for the 2017/18.

 

 

General Manager's REPORT

 

Town

Organisation

Meetings

Representative

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr M Nash

(Clr G Treavors as alternate)

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr S Wilcox

(vacant as alternate)

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month

Clr I Gosper

(Clr I Davison as alternate)

Molong

Molong Advancement Group

1st Thursday of each month

 

Clr I Gosper

(Clr I Davison as alternate)

Mullion Creek

Mullion Creek & District Progress Association

1st Monday of each month

 

Clr G Treavors

(Clr M Nash as alternate)

Cargo

Cargo Progress Association

Meet as and when required

Clr G Dean

(Clr A Durkin as alternate)

Borenore

Borenore Community Progress Association

As and when advised

Clr I Davison

(Clr S Wilcox as alternate)

Canowindra

Canowindra Business Chamber

2nd Wednesday of each month

Clr A Durkin

(Clr K Walker as alternate)

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr K Walker

(Clr G Dean as alternate)

Cudal

Cudal Progress Association

1st Tuesday of each month

Clr G Treavors

(Clr G Dean as alternate)

Spring Hill/Spring Terrace

Spring Hill/Spring Terrace Committee

As and when advised

Clr S Wilcox

(Clr G Treavors as alternate)

Canowindra

Canowindra Sports Trust

2nd Wednesday of each month

Clr A Durkin

(Clr K Walker as alternate)

 

ITEM 17 - ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

REPORT IN BRIEF

 

Reason For Report

For Council's information

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864785

 

 

Recommendation

 

THAT the information be noted.

 

General Manager's REPORT

 

Council’s Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy includes a previously resolved policy that any official Council delegate is authorised to arrange for another councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.

 

The councillor representing a delegate who is unable to attend may claim reimbursement of travel expenses at the prescribed rate provided that Council’s Administration Manager is advised in writing by the official delegate of the arrangements made.

 

ITEM 18 - FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

REPORT IN BRIEF

 

Reason For Report

To determine the time and date of regular meetings of Council and other meetings

Policy Implications

Could impact on the Code of Meeting practice

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864787

 

 

Recommendation

 

THAT Council determine the date and time of regular meetings of Council and other meetings.

 

General Manager's REPORT

 

The following procedure is to conduct Council and other meetings as follows:

 

a)   Ordinary Council Meeting

 

The Ordinary Council meeting is held at Council’s Molong Office on the fourth Tuesday of each month, commencing at 2.00pm.

 

b)   Other Meetings

 

Meetings for other strategic directions and business improvement purposes are held on the second Tuesday of the month as required (see item on Standing Committees).

 

ITEM 19 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 863420

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

ITEM 20 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 863421

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

ITEM 21 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 863423

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 22 to 24 be moved and seconded.

 

 

General Manager's REPORT

 

Items 22 to 24 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

ITEM 22 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  August 22 2017 Ordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 863426

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 22 August 2017 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 22 August 2017.

 

ITEM 23 - ANNUAL FINANCIAL STATEMENTS

REPORT IN BRIEF

 

Reason For Report

To seek authorisation for the signing of the Councillor Statements for the General Purpose and Special Purpose Financial Statements.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\2016-2017 ANNUAL FINANCIAL STATEMENTS - 867631

 

 

Recommendation

 

THAT the Mayor, Deputy Mayor, General Manager and Acting Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

 

Acting Finance Manager's REPORT

 

Under Section 413 of the Local Government Act 1993, Council must prepare financial reports for each year and must refer them for audit as soon as practicable after the end of that year.   Section 416(1) sets a maximum time limit of 4 months after the end of the year for the audit to be conducted. 

 

Council’s auditor, the Auditor General of NSW, has undertaken their preliminary audit of Cabonne Council’s accounts for the year ended 30 June 2017.  Once the audit is complete a full and comprehensive report will be presented to Council by the auditor and Council will have the opportunity to question any element of the audit process.   The draft reports disclose a net operating surplus for the year of $16,187,000 and a surplus before capital grants and contributions of $10,258,000.

 

As per section 413 (2) of the NSW Local Government Act 1993, a Council’s financial reports must include:

 

a)   A general purpose financial report;

b)   Any other matter prescribed by the regulations;

c)   A statement in the approved form by the Council as to its opinion on the general purpose financial report.

 

The signing of the Statement by councillors and management on the approved form, for both the General Purpose and Special Purpose Financial Statements must be completed to enable the audit report to be finalised.   This form is required to be signed by the Mayor, at least one other councillor, the General Manager, and the Responsible Accounting Officer.   Historically the Deputy Mayor has signed as the second member of Council.

 

ITEM 24 - DRAFT RECORDS AND INFORMATION MANAGEMENT POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to consider adoption of the draft Records and Information Management policy

Policy Implications

Yes - if adopted will become Council's policy

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Draft Records and Information Management Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 861609

 

 

Recommendation

 

THAT the attached draft Records and Information Management Policy be adopted.

 

Administration Officer's REPORT

 

The Executive Director of the State Archives and Records Authority of NSW recently reminded all ‘chief executives’ that text messages sent or received on Council issued phones (or even on privately owned phones if relating to official business) are State records and of the need to have a policy on their capture.

 

Council’s Systems Administrator has advised that all staff of a managerial or coordinator level has a smart phone and emails are used instead of SMS texts.

 

Operations staff at Cudal have also confirmed they do not rely on SMS texting for communicating with staff.

 

Due to the fact that SMS text messages are not being used as a main communication with staff or clients, the “Records and Information Management” policy has been amended to note that Council staff are not to use SMS text messaging for business purposes except in cases where there is no option.  Changes are highlighted in yellow. 

 

ITEM 25 - PUBLIC ACCESS TO COUNCIL MEETINGS

REPORT IN BRIEF

 

Reason For Report

To advise on recommendation from Council workshop.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adhered to

Annexures

1.  20170509 Councillor Workshop Code of Meeting Practice - Public Address at Council Meetings    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\ADDRESSES - 866016

 

 

Recommendation

 

THAT Council amend its Code of Meeting Practice to conduct an open forum a fortnight before each Ordinary council meeting to enable the public to address council.

 

General Manager's REPORT

 

At a council workshop held 9 May 2017 a discussion paper was considered in relation to public addresses at Council meetings and its link to council’s Code of Meeting Practice.  The discussion paper is attached for reference.

 

The Code of Meeting Practice policy states:

 

“Council policy is that members of the public be given every opportunity to address council.”

 

The workshop considered the legal ramifications of having open access to council meetings and the possible denial of procedural fairness to parties, especially in relation to development approvals.  It was considered that opportunity should be given for members of the public to make presentations to council, however not at the meeting at which the item is being considered, thus enabling councillors sufficient time to further assess any presentations.

 

It was suggested that rather than the current procedure of members of the public making presentations to council on the day of the ordinary meeting, that an open forum should be conducted a fortnight prior to council meetings, when councillor workshops are usually held, and that Council’s Code of Meeting Practice Policy be amended to facilitate this.

 

It was subsequently resolved at the May Council meeting:

 

THAT a further report be submitted to Council with proposed amendments relating to addresses to the Council within the Code of Meeting for consideration.

 

Due to the timing of the matter, it was considered appropriate that this item be determined by the incoming council.

 

The following provides a summary of how other Centroc councils provide for the opportunity for member of the public to address council.

 

Bathurst

Public Question Time 6.00 – 6.15pm at commencement of  council meeting.  No registration required.  

Orange

The meeting of the council policy committees (first Tuesday of the month) begins with a brief ‘open forum’ when local residents can have their say about topics to be discussed at that meeting (ie: Items MUST be listed on the agenda for that meeting).  Registration form available on website.

Cowra

Open Forum between 5.00pm – 5.30pm prior to General Committees and Council meeting.  At a general committee meeting, the subject must relate to an item on the agenda (unless prior approval has been given to the Mayor.  At a council meeting there is not restriction on the subject.  5 min limit and only permitted to address the meeting once.

Forbes

Adopted Public Forum policy.  Speakers register with General Manager by 11am on day of meeting.  Forum held for 30 minutes at the conclusion of any mayor minute presented.  Speakers can address council on any topic.

Parkes

No mention in Code of Meeting Practice.  No information on website.

Lithgow

Public Forum conducted at each ordinary meeting for a period of 15 minutes.  Registration with General Manager by midday day of meeting.  Speaker permitted 3 minutes. Speaker be entitled to make a statement related to any item on the agenda or otherwise related to council business.

Oberon

Open question session at commencement of the council meeting.  Mayor asks for questions from the gallery prior to the commencement of the meeting.

Weddin

Open 10 minute question session at commencement of council meeting.  Requests to speak are to be submitted in writing 10 days prior the meeting.  Speakers allowed up to 3 minutes. 

Blayney

Public Forum by application by 4.30pm on day of meeting.  Maximum 5 minutes on an agenda item.

Members of the public are able to raise issues, that are not included on the business paper, with Council at its Ordinary Meeting each month, generally at 6pm.

 

ITEM 26 - VILLAGE ENHANCEMENT - STREET TREES

REPORT IN BRIEF

 

Reason For Report

To authorise expenditure from the reserve to commence planting of street trees in villages.

Policy Implications

Nil

Budget Implications

$277,000 expenditure from Village Enhancement reserves

IPR Linkage

3.3.6.b - Construct budgeted improvements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\STREET TREE MASTER PLANS - 866067

 

 

Recommendation

 

THAT Council authorise the expenditure of $277,000 from the Village Enhancement reserve.

 

General Manager's REPORT

 

Council has committed $2 million for village enhancement projects.  Full project details and costings are currently being developed, however it is considered that as an initial project, the street tree planting program should commence now due to seasonal conditions.

 

In previous discussions regarding village enhancement projects to be completed in towns and villages, councillors noted that street tree master plans had already been prepared for the Shire’s towns and villages and an opportunity existed to implement a project incorporating these street tree master plans and the “wish list” of capital improvements submitted by progress associations.

 

Due to size of each file, the Street Tree Master Plans have been uploaded to view on councillors’ iPads.  The master plans select tree varieties to suit individual towns and villages instead of uniform plantings for all localities.

 

The initial plan would be of advanced trees, with the establishment of a nursery to provide a stock of trees of various varieties to be available in future years.

 

Cargo

115 trees in accordance with Street Tree Master Plan

$23,000

Cudal

115 trees in accordance with Street Tree Master Plan

$23,000

Eugowra

115 trees in accordance with Street Tree Master Plan

$23,000

Manildra

115 trees in accordance with Street Tree Master Plan

$23,000

Cumnock

115 trees in accordance with Street Tree Master Plan

$23,000

Yeoval

115 trees in accordance with Street Tree Master Plan

$23,000

Canowindra

250 trees in accordance with Street Tree Master Plan

$50,000

Molong

250 trees in accordance with Street Tree Master Plan

$50,000

Mullion Creek

45 trees

$9,000

Borenore/Nashdale

60 trees

$10,000

Tree Nursery

Seedlings & floral stock

$20,000

 

ITEM 27 - CANOWINDRA RETIREMENT VILLAGE

REPORT IN BRIEF

 

Reason For Report

For council to resolve to participate in a Public Private Partnership.

Policy Implications

Nil

Budget Implications

Funding allocated in 2017/18 budget

IPR Linkage

3.2.1.b Facilitate retirement and aged care projects and services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMERCIAL ACTIVITIES\JOINT VENTURES\PUBLIC PRIVATE PARTNERSHIP  PROPOSED RETIREMENT VILLAGE - CORNER BLATCHFORD and MILL STREETS - 867469

 

 

Recommendation

 

THAT Council resolve to enter into a Public Private Partnership to facilitate the development of a retirement village in Canowindra.

 

General Manager's REPORT

 

At its February 2017 meeting Council resolved:

 

“THAT Council write to the Departmental Chief Executive seeking authority to enter into a Public Private Partnership with Uniting to develop accommodation under the Retirement Villages Act in Canowindra.”

 

The Office of Local Government (OLG) have now advised that it is not for them to determine whether council enters into a Public Private Partnership, but rather to determine the processes which council must follow after they have elected to enter into a Public Private Partnership.

 

Accordingly, Council is required to formally resolve to enter into a Public Private Partnership and them provide certain information to the OLG to enable them to make a determination in relation to the processes to be followed by council.  A number of other areas that the OLG determined required further material by way of background have been collated by council staff and will be forwarded along with the formal resolution. 

 

By way of background for new councillors, council has been working with the Canowindra Retirement Village Association Inc in an endeavour to have a retirement village established in Canowindra.  This process has taken part over a number of years with the association now finding they do not have sufficient resources to enable them to proceed with the proposal.  Council has found a developer who is willing to enter into an agreement with Council to establish a retirement village, subject to council making certain improvements to the land to have it ready for the development stage.

 

The partner would enter into a long-term lease with council and then provide the accommodation required.

 

ITEM 28 - 2017 LG NSW ANNUAL CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation to send delegates to the 2017 LG NSW Annual Conference and development of motions to be submitted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 864859

 

 

Recommendation

 

THAT Council:

 

1.      Be represented at the 2017 Local Government NSW Annual Conference by the Mayor, or his/her alternate delegate, two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity; and

 

2.      Identify issues and/or motions to be submitted to the conference.

 

General Manager's REPORT

 

The annual conference of Local Government NSW is being held from Monday 4 December to Wednesday 6 December at the Hyatt Regency, Sydney.

 

Councils are invited to submit motions for consideration at the conference.  Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions.  Cabonne has in recent years submitted motions relating to rate exemptions of state owned corporations, food security and sustainability including introduction of legislation to protect the ‘right to farm’ and regional road funding.

 

The LGNSW Board has resolved that motions will be included in the business paper for the conference where they:

 

1.   Are consistent with the objectives of the Association;

2.   Relate to Local Government in NSW and/or across Australia;

3.   Concern or are likely to concern Local Government as a sector;

4.   Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.   Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.   Are clearly worded and unambiguous in nature; and

7.   Do not express preference for one or several members over one or several other members.

 

Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s official delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other councillors being able to attend as observers and/or substitute delegates in the absence of the Mayor for any reason during the conference itself.

 

ITEM 29 - OFFICE OF LOCAL GOVERNMENT (OLG) - COUNCILLOR WORKSHOPS

REPORT IN BRIEF

 

Reason For Report

To advise of an Office of Local Government workshop for councillors being held in Blayney.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e Provide adequate training & professional development opportunities for councillors

Annexures

1.  2017 HTGR workshops promotional flyer    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - INDUCTIONS\2017 - INDUCTIONS - 864865

 

 

Recommendation

 

THAT Councillors make themselves available to attend the OLG “Hit the Ground Running” workshop in Blayney on Thursday 2 November 2017.

 

General Manager's REPORT

 

OLG will be providing support to councils and councillors to help them in their roles by conducting “Hit the Ground Running” councillor workshops following the elections.  A workshop is being held in Blayney on Thursday 2 November 2017 and will provide essential information to support councillors in serving their community and fulfilling their responsibilities.

 

The one-day workshop will be based on the ‘5 Key Things’ all councillors need to know in order for them to be effective in their roles, with an update on the local government reform program and the Local Government Act review process.  The workshop material will also include crucial information for all councillors on the Model Code of Conduct, Integrated Planning and Reporting framework and the support available to them during their term in relation to mandatory learning and professional development.

 

The OLG are urging all councillors to attend.

 

ITEM 30 - COUNCILLOR PROFESSIONAL DEVELOPMENT

REPORT IN BRIEF

 

Reason For Report

To advise councillors of any upcoming professional development opportunities.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e Provide adequate training & professional development opportunities for councillors

Annexures

1.  Capable Council Post Election Workshop    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2017\PROFESSIONAL DEVELOPMENT - CONFERENCES - 864910

 

 

Recommendation

 

THAT councillors advise the General Manager if they wish to be registered to attend the Capable Councils workshop in Orange on 19 October.

 

General Manager's REPORT

 

LGNSW is hosting free, informal workshops for councillors and executive teams of newly elected councils.  The Capable Councils workshop offers an opportunity to come together to reflect on, discuss and plan the success of the new council team.  The workshops will assist in clarifying roles and responsibilities and enhance the building of relationships.  They will cover the following:

 

Starting with stability

·    Understanding recent reform – reflecting on the past and planning a positive future

·    Engaging your community

·    Creating a strong new council – building the team

 

Adopting a strategic approach

·    What do you want to achieve during this term of council?

·    Roles and responsibilities in legislation and what that means in practice

·    Milestones and key tasks across the council term

·    Managing and allocating your resources

 

Being effective and getting things done

·    Councillors and staff working collaboratively

·    What are the personal attributes you need to be effective?

·    Using this term to serve the community

 

Developing your capabilities

·    Importance of having a good mix of skills on the council

·    Understanding the Local Government Capability Framework

·    Creating a development plan

 

Regional and state collaboration

·    Understanding the local and state government contexts

·    Strengthening regional relationships

·    Working together with neighbours – advocacy and service delivery

 

Community leadership

·    Ensuring all areas within your LGA have a voice

·    Communicating and engaging to improve services and inform key decisions

·    Working with your community to achieve shared goals.

 

A workshop is scheduled for Thursday 19 October in Orange from 10am – 3pm.

 

ITEM 31 - UNION PICNIC DAY 2017

REPORT IN BRIEF

 

Reason For Report

Advising the incoming council of the Union Picnic Day

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 864876

 

 

Recommendation

 

THAT councillors notify the General Manager if they will be attending the Union Picnic Day in Molong on 13 October 2017.

 

General Manager's REPORT

 

Council at its July 2017 meeting received a report seeking consent to hold the annual Union Picnic Day and resolved:

 

THAT:

 

1.      Council approve the annual Picnic Day to be held on Friday 13 October 2017.

2.      Council authorise the attendance of all councillors at the Picnic Day.

3.      Councillors note the cost of $52 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

 

ITEM 32 - FUTURE DIRECTIONS FORUM

REPORT IN BRIEF

 

Reason For Report

To advise council of plans for a Future Directions Forum for councillors and senior management.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\PROFESSIONAL DEVELOPMENT - CONFERENCES - 864923

 

 

Recommendation

 

THAT Council authorise the conduct of a Future Directions Forum with final arrangements to be determined by the Mayor and General Manager.

 

General Manager's REPORT

 

Councillors were advised of an upcoming Future Directions Forum at the induction session on 19 September.  The Future Directions Forum will enable council to identify and discuss key issues and priorities and put these into context with council’s Community Strategic Plan and associated Integrated Planning & Reporting (IP&R) documents.

 

The purpose of the Future Directions Forum will be to:

 

1.      Enable input from the new council into the strategic directions of council.

2.      Identify individual councillor’s issues/priorities during the current term of council.

3.      Provide initial input for the 2017/2020 Delivery Program.

4.      Provide initial input for the preparation of the 2018/2019 budget.

 

The Forum is usually run by an independent facilitator with presentations from each director of their key functional responsibilities, challenges, risks and public perception areas.  Councillors will be encouraged to engage and provide feedback in all sessions.  An outcomes report is provided after the Forum and then workshopped with the aim of developing five key strategic objectives to be adopted by the Council.

 

The Future Directions Forum usually takes place over two days at a suitable venue which allows for meeting rooms, accommodation and meals.  Previous forums have been held at the Sebel Resort in Windsor and the Old Vic Inn in Canowindra.  Councillors may like to consider and discuss the advantages and disadvantages of holding such an event in a neutral location either within or outside the Shire.

 

Councillors are strongly encouraged to attend the Future Directions Forum.  At this stage it is likely it would be held in November therefore councillors should advise of any dates that are unsuitable for them.

 

ITEM 33 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to consider the requests for donations recieved.

Policy Implications

Nil

Budget Implications

To be funded from existing budget allocation.

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  OCCSH Fee Proposal

2.  Mullion Creek Robotics Request

3.  Request for donation to aid Mental Health Information Night    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 866980

 

 

Recommendation

 

THAT Council:

 

1.  Consider the options available in this report for making a donation to the Orange, Cowra, Cabonne Science Hub project;

2.  Donate $500 from the s.356 budget to assist students from Mullion Creek participate in the Australian Robotics Championships at the University of Queensland; and

3.  Donate $200 from the s.356 budget towards provision of a supper for a Mental Health Information session at Molong.

 

Community Services Manager's REPORT

 

The Orange – Cowra - Cabonne Science Hub (OCCSH) has been the subject of a report to Council’s July Meeting and Ms Phoebe Cowdery addressed Council’s August meeting on this topic.

 

The Science hub is seeking a contribution of $5,000 each from Orange, Cowra and Cabonne Councils to enable the employment of a facilitator one day a week to assist with projects to be delivered in 2017/2018 for OCCSH.

 

The hub is a part of the National Innovation and Science Agenda and is supported by the Cowra based CORRIDOR project which is the lead organisation for the OCCSH (Orange Cowra Cabonne Science Hub).

 

The Hub is currently financially supported by Inspiring Australia and the Department of Industry and Science to foster public participation in science, technology and innovation in local regional communities.

 

Between July 2016 and June 2017 they have secured $37,000 in successful funding for STEM projects. STEM is the learning of Science, Technology, Engineering and Mathematics in an interdisciplinary and integrated approach. This funding is primarily for community and school STEM engagement delivering seminars, workshops, field trips, talks and STEM equipment.

 

The funding sought from the three councils will be used to employ a facilitator to travel to local schools to provide advice, assistance and resources to enhance their STEM curriculum. The project produced six podcasts for Science Week this August in STEM professions with Luke Wong from Orange ABC OPEN.

 

Cabonne, Cowra and Orange Councils have each been approached to donate $5,000 towards this project.

 

Cowra Council has resolved to donate $5,000 provided Cabonne and Orange Councils make a similar donation. Orange City Council will be considering this matter at their meeting in early October.

 

Options available to Council are as follows;

 

·    To not make a donation to the project.

 

·    To donate $500 from the s.356 budget (if more than this there will be insufficient funds from this source for other donations this year).

 

·    To donate $5,000 from the Community Facilitation fund.

 

·    To donate $5,000 from the Community Services Reserve.

 

Students from Mullion Creek Public School recently achieved impressive results in the Robocup finals for NSW, and have qualified to go onto the Australian Open Robotics championships at the University of Queensland.

 

The school estimates that the cost of transporting the three teams of 11 students and 2 teachers will be up to $5,000 for travel, accommodation and food. Parents met the cost of their children participating in the State Competition in Sydney.

 

The school requests Council to consider making a donation to go towards the costs of participating in the event in Queensland.

 

The Black Dog Institute will be holding a Mental Health Information Night Molong Central School on 9 October and Council has been asked to sponsor $200 towards the cost of a supper.

 

The ambassador from Black Dog will be conducting a workshop with senior students at Molong Central School during the day and in the evening will facilitate the Mental Health Information session for interested people from the community.

 

There is $8,400 available for donations for the 2017/18 financial year.

 

ITEM 34 - STRONGER COUNTRY COMMUNITIES FUND

REPORT IN BRIEF

 

Reason For Report

For Council to prioritise Cabonne Local Government Area applications for funding under the NSW Government's Stronger Country Communities Fund

Policy Implications

Nil

Budget Implications

$816,644 in funding from the Stronger Country Communities Fund

IPR Linkage

3.3.5.a Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\STRONGER COUNTRY COMMUNITIES FUND - 867275

 

 

Recommendation

 

THAT:

 

1.  Council determines the priorities of projects to be submitted for funding under Stronger Country Communities Fund; and

2.  Projects, other than those included in the Cabonne Pedestrian Access and Mobility Plan, be placed on public exhibition for 14 days from 27 September 2017 to 10 October 2017 for public inspection and comment.

 

Acting Economic Development Manager's REPORT

 

BACKGROUND

 

Cabonne Council is preparing applications for Council and community projects to be financed by the NSW Government’s $200 million Stronger Country Communities Fund.

 

All NSW Local Government Areas have been allocated a minimum of $1.5m over two years for projects to make their areas more attractive places to live and work.

 

In Cabonne’s case, the allocation is a little over $1.6m, with $816,644 available for the current round of funding.

 

New infrastructure, such as parks, playgrounds and cycle tracks, are being earmarked under the program, along with refurbishments to existing facilities including community centres and libraries. Enhancing local parks and supporting facilities, such as kitchens and toilet blocks, will also be considered.

 

FUNDING CRITERIA

 

Under the guidelines, there is no cap on the cost of projects, but each must be worth at least $100,000. Typically, they will be in the range of $250,000 to $1m.

 

While organisations do not have to provide a matching contribution, co-contributions are likely to enhance the likelihood of applications being successful. A significant financial co-contribution would be required for larger projects above $1m.

 

Councils and community groups must demonstrate they have consulted with their local communities and have the support of their community. During the assessment process, the Department of Premier and Cabinet will survey local communities through Choice Modelling to confirm community support.

 

Community projects must be submitted through Cabonne Council, which can also submit applications for its own projects. All projects must be prioritised by Council and submitted to the Government by 18 October 2017.

 

Department of Premier and Cabinet representatives have stressed that projects must be “shovel ready” so they can start quickly and be delivered as soon as possible. In most cases this means that if a development application is required, development consent should already be received.

 

Priority will be given to those projects that demonstrate they will be finished on time within the budget.

 

Proposals need to align with State Government priorities and programs, as well as council’s Community Strategic Plans, and must have strong community and stakeholder support.

 

Proposals must also address the issue of ongoing maintenance and associated costs to ensure they are not a burden on the community in the future.

 

PROJECTS PROPOSED FOR FUNDING

 

Cabonne Council has proposed two projects totalling $970,600 for funding under the Stronger Country Communities Fund, while community organisations have put forward six projects with a combined value of $1,650,532.

 

With three community organisations committing co-contributions totalling $454,000, a total of $1,196,532 being sought for funding for projects proposed by community groups.

 

In all, $2,167,132 is being sought for projects outlined by Council and community groups - $1,350,488 more than the amount available to the Cabonne Local Government Area in this round of funding.

 

In prioritising proposals, Council needs to determine which projects it wishes to support, which of these are to be submitted for funding under the current round and which are to be considered in the next funding round.

 

An outline of each of the proposals is as follows:

 

Cabonne Council

 

Project 1: New Footpaths in 8 Towns and Villages

 

Total cost: $865,600. Funding Sought: $865,600

 

This project proposes the construction of footpaths in Canowindra ($208,800), Molong ($179,000), Cumnock ($113,500), Eugowra ($95,000), Yeoval ($91,300), Manildra ($90,500), Cudal ($65,000) and Cargo ($22,500).

 

Each location is identified in the Cabonne Pedestrian Access and Mobility Plan (PAMP) as being necessary to provide a footpath network that caters to the needs of all pedestrians including older persons, school children and pedestrians with mobility and vision impairments.

 

Adopted after extensive community consultation, the PAMP aims to provide a safe road environment for all road users, current and future, through a coordinated approach to transport planning.

 

Is the Project Shovel Ready?

 

Yes, this footpath project meets all the requirements for shovel readiness.

 

Does the Project Have Community Support?

 

The Cabonne Pedestrian Access and Mobility Plan was adopted following a community consultation process and as such projects identified within the plan meet the requirements for community consultation and support. It also aligns with the Cabonne 2025 Community Strategic Plan and meets guidelines for being included in Council’s forward estimates.

 

Project 2: Footpath to Mullion Creek Public School and Associated Road

Safety Works

 

Total cost: $105,000. Funding Sought: $105,000

 

This project would enhance the safety of school children and parents and has been requested by the school and local community.

 

Is the Project Shovel Ready?

 

Yes, this project is shovel ready.

 

Does the Project Have Community Support?

 

Because it is not included in the PAMP, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

Community Organisations

 

Molong Early Learning Centre

 

Project: Expand Centre to Double Number of Placements

 

Total Cost: $450,000. Funding Sought: $276,000

 

Co-contribution: $104,000 cash, $70,000 interest-free loan from Cabonne Council

Project Outline:

 

Molong Early Learning Centre plans to construct a purpose-built facility adjoining the existing centre to double its capacity. The new building would include two new rooms to house an additional 20 pre-school children and eight long day care children, along with kitchen facilities, bathrooms landscaping, play areas and additional parking.

 

The centre’s co-contribution consists of $104,000 from fund-raising and a $70,000 interest-free loan from Cabonne Council.

 

Is the Project Shovel Ready?

 

Development Consent has been granted for this project. Although the centre has a current application to modify that consent, it would appear this project meets the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

Australian National Field Days

 

Project: Multi-function Training and Meeting Centre

 

Total Cost: $420,000. Funding Sought: $220,000

 

Co-contribution: $200,000

 

Project Outline:

 

This building would enable the ANFD Committee to hold its own functions, media launches, demonstration days and training days. Uses would include meals during events, morning and afternoon tea for volunteers during the field days, learning environment for driver training classes, smaller scale conference room with small break out rooms and coordination centre for events.

 

The ANFD Committee would make the building available for use by Borenore community groups such as the men’s shed, model aircraft club, progress association, school and CWA.

 

Is the Project Shovel Ready?

 

No Development Application has been lodged and there is no guarantee the proposed building would comply with the current zoning of the site.

 

It may be difficult for this project to meet the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

Cudal Community Children’s Centre

 

Project: Expand Centre to Increase Placements

 

Total Cost: $400,000. Funding Sought: $320,000

 

Co-contribution: $80,000

 

Project Outline:

 

Cudal Community Children’s Centre has prepared detailed plans to construct extensions to its centre in Main Street, Cudal to increase the number of placements at the centre to meet the strong demand for pre-school and long day care in the village.

 

No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

Cumnock Little Athletics Club

 

Project: Lengthen Cumnock Sportsground and Improve Surface

 

Total Cost: $126,000. Funding Sought: $126,000

 

Co-contribution: Nil

 

Project Outline:

 

Currently little athletics is the main sport at Cumnock sportsground, with the Cumnock Little Athletics Club using the ground on Friday evenings for about 20 weeks of the year from October to April.

 

Physical constraints of the ground mean the club has a circular track of five marked lanes whereas the standard is eight lanes. On the north-east corner near the 200 metres starting point, the track drops away into a hollow.

 

This project involves:

1.   Removing existing trees on the north eastern and north western boundary of the current oval;

2.   Removing the rail on the north eastern and north western boundary of the current oval;

3.   Filling and levelling the ground up to the boundary of the old netball court on the northern end of the grounds; and

4.   Laying turf on the ground north of the goals post on the northern end of the rugby ground.

Cumnock Little Athletics Club believes the improvements to the ground will help it attract bigger events, such as zone carnivals which would bring hundreds of visitors to the village. The upgrades would also make the ground more suitable for other sports, such as rugby union, rugby league and cricket.

 

Is the Project Shovel Ready?

 

No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

Molong Show Society

 

Project: Toilet and Ablutions Block at Molong Showground

 

Total Cost: $150,000. Funding Sought: $150,000

 

Co-contribution. Nil

 

Project Outline:

 

Molong Show Society is seeking $150,000 in funding to construct a new amenities block at Molong Showground.

 

No detailed plans or costing have been prepared, however the Show Society is hoping to build a facility similar to the amenities block now under construction at Cumnock Showground.

 

Is the Project Shovel Ready?

 

No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

 

East Molong Tennis Club

 

Project: Upgrade Tennis Courts and Install Synthetic Surface

 

Total Cost: $104,532. Funding Sought: $104,532.

 

Co-contribution: Nil

 

Project Outline:

 

East Molong Tennis Club is seeking funding to upgrade its existing courts and resurface them with a synthetic surface similar to the surface of the nearby Molong Multi-purpose Sports Field.

 

In prioritising this project, it must be considered that at the request of Molong Advancement Group and sporting bodies, Council recently spent more than $700,000 on the construction of Stage 1 of the synthetic multi-purpose sports complex to cater specifically for hockey, netball and tennis, with specialised markings for the hockey field and netball and tennis courts.

 

A $225,000 Federal Government grant has been received for Stage 2 of the complex, which will include flood lighting.

 

In its submission, the tennis club said the multi-purpose facility was an “amazing asset”, but did not properly cater for tennis.

 

However, with the four new synthetic tennis courts provided by the multi-purpose complex, the tennis club’s proposal to install additional synthetic courts could be seen as a duplication of services in the precinct.

 

Is the Project Shovel Ready?

 

No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.

 

Does the Project Have Community Support?

 

Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.

ITEM 35 - EVENTS ASSISTANCE PROGRAM 2017/18

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2017/18 Events Assistance Program

Policy Implications

Nil

Budget Implications

$2,500 to be funded from 2017/18 Events Assistance Program

IPR Linkage

4.4.1.c Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2017-2018 - 866979

 

 

Recommendation

 

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events;

 

1.    $2,000 for Australian National Field Days; and

2.    $500 for Cargo Twilight Village Markets.

 

Acting Economic Development Manager's REPORT

 

Council has received two applications for funding under its 2017/2018 Events Assistance Program (EAP) for events to promote Cabonne and attract visitors to experience the area.

 

Application 1.

 

Organisation:                               Australian National Field Days Committee

Event:                                             Australian National Field Days

Date:                                               26-28 October 2017

Requested amount:                    $2,000

Reason for funding:                   Contribution towards production of official program

                                                                             

Event Description:

 

The Australian National Field Days is the oldest agricultural event in Australia and the largest single event in the Cabonne Local Government Area. The event attracts about 600 exhibitors from across the nation and draws about 20,000 people to the event each year.

 

The program is the main information guide for visitors and exhibitors, but is also a key promotional tool. It will be inserted in local newspapers and delivered to 15,000 rural mailboxes within a 200 kilometre radius of Molong, as well as being distributed on site during the field days.

 

Assessment

 

This application meets the event assistance funding program objectives of a flagship event. Its aim is to attract visitation to the area and support a number of Cabonne business enterprises.

 

Application 2.

 

Organisation:                               Cargo Village Twilight Markets Committee

Event:                                             Cargo Village Twilight Markets

Date:                                               30 September 2017, then quarterly

Requested amount:                    $1,000

Reason for funding:                             Contribution towards marketing

 

Event Description:

 

A local committee will hold twilight markets on the Cargo village green from 1pm-6pm on Saturday 30 September 2017 and plans to stage further markets quarterly following the initial event. The decision to conduct the markets follows the success of a similar fund-raising event in June. The markets are expected to draw stallholders from a number of Cabonne villages and surrounding areas, but will also provide additional trading opportunities for businesses within the village. Saturday 30 September 30 is the first day of the Labour Day long weekend in NSW and organisers expect the markets to attract 500-700 visitors.

 

Assessment

 

This application meets the event assistance funding program objectives of a developing event for which the maximum level of funding is $500.

 

Expenditure 2017-18

 

To date, Council has allocated $29,400 of the $50,900 available in the 2017/18 Events Assistance Program. If Council allocates the recommended amounts for this month’s applications, the funds distributed to date will total $31,900.

 

ITEM 36 - 2017 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

REPORT IN BRIEF

 

Reason For Report

Council to nominate a delegate to attend the 2017 National Local Roads and Transport Congress to be held 6-8 November 2017 in Albany, WA.

Policy Implications

Nil

Budget Implications

Registration, Travel, food and Accomodation

IPR Linkage

1.4.3.a. Council provides delegates to the congress

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PERSONNEL\TRAINING AND DEVELOPMENT\CONFERENCES and SEMINARS - 2017 - 865215

 

 

Recommendation

 

THAT Council nominate delegates to attend the 2017 National Local Roads & Transport Congress.

 

Director of Engineering & Technical Services' REPORT

The 2017 National Local Roads and Transport Congress will be held in Albany WA from 6 - 8 November 2017.

Council has a standing resolution to have a delegate or delegates attend the annual National Local Roads and Transport Congress.

The National Local Roads and Transport Congress provides Council with the opportunity to hear from leading thinkers and practitioners who are driving the national road and transport agenda

Cabonne’s delegation in previous years has included the Mayor (or alternate) and the Director of Engineering and Technical Services (DETS). 

 

ITEM 37 - DECOMMISSIONING OF UNDERGROUND PETROLEUM STORAGE SYSTEM AT MOLONG DEPOT

REPORT IN BRIEF

 

Reason For Report

To decommission the underground petroleum storage system for diesel and petrol fuel tanks at the Molong Depot.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.4.b Maintain Council depots and workshops

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\UNDERGROUND PETROLEUM STORAGE TANKS - 866307

 

 

Recommendation

 

THAT Council approve $30,000 from the Plant reserve to undertake additional work.

 

Director of Engineering & Technical Services' REPORT

Council has completed the removal of the Underground Petroleum Storage System (UPSS) at Molong Depot. This work was undertaken in accordance with the guidelines set down by the Department of Environment and Climate Change, 1997,(DECC).

During the removal process of the diesel and unleaded petrol tanks, it was discovered that the 7,500 litre unleaded tank had an apparent leak around a pipe joint on top of the tank. This leak allowed fuel to seep into the surrounding soil.

Tests carried out on the underground water adjacent to the tanks have indicated no contamination, however, it has now required further soil removal and remediation than was originally indicated through previous water samplings.

When the tanks were removed, a total of 80m3 of contaminated soil was removed and stored on site at the Molong Depot. This soil required tests to determine when and whether it is suitable for landfill. This testing is required on all soil removed. The initial test results, confirmed that there was further contamination of the remaining soil, particularly in the vicinity of the unleaded tank. Under the guidance of a representative from Enviro West Consulting, an additional 150m3 was removed and tested. The results indicated the presence of hydrocarbons, so the material was stockpiled with other material previously excavated from the site. It has now been determined that a further 50m3 is to be removed and further testing required.

The initial work carried out has been within the allocated budget, however an additional $30,000 will be required for the extra soil removal, back filling, testing and remediation on the site and the subsequent removal and transportation to a landfill site, of the rehabilitated soil once test results are within acceptable limits.

 

ITEM 38 - MITCHELL ROOM, BANK STREET, MOLONG

REPORT IN BRIEF

 

Reason For Report

Council to approve that a further structural report be done on the Mitchell Room and carry out the recommendations of the report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.e Maintain the council's properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 866864

 

 

Recommendation

 

THAT a further structural assessment be commissioned to confirm the findings of earlier reports and to carry out the recommendations of the report.

 

Director of Engineering & Technical Services' REPORT

Background

Since 2014, Council has been investigating several options for the re-location of the Molong Library facility from its current site at the Molong Railway Station. Of these, several had been put forward for consideration, but for various reasons have been proven to be unsuitable due to cost effectiveness or not fit for purpose.

The options included the re-use of other council owned buildings in Bank Street, a new building to the rear of the Connelly’s Store, re-development of land including the Mitchell Room building and the construction of a new facility at a cost in excess of $2,700,000.

The use of Connelly’s Store was shown to be problematic, particularly with disability access to the facility at various levels. Structural assessments of the Mitchell Room had indicated that the building was an aging structure that showed signs of wear and deterioration, and as such was not given any further consideration.

Mitchell Room

A detailed review of those structural assessment reports has recently been undertaken, and it has been identified that with some repairs and restoration, the decaying process of the building will be greatly slowed and with proper care and regular maintenance, the building should last well in to the future.

The detail of the repairs and restoration included the stabilising of the eastern brick wall and the addition of supporting beam ties in the roof structure. An indicative estimate to carry out the work, at that time, was $200,000. A more detailed and current estimate would see a possible increase in this amount.

Presently, a total of $1,293,052 is included in the 2017/18 Budget for the establishment, refurbish or construction of Molong Library.

To advance this project, it is recommended, that a further structural assessment be commissioned to update the findings of the earlier ones, and indicate whether there has been any further deterioration of the building, although several site visits and inspections by council staff have given no indication of any major changes.

The assessment will also include the inspection of the common walls between the Community Hall, supper room and the Mitchell Room and the existing flooring to ascertain their structural integrity and functionality.

The current toilet facilities at their present location have been inspected and have revealed they require a refurbishment with the inclusion of disabled toilets and access.

A further assessment will also give council the opportunity to provide a detailed estimate of the repair and restoration costs, that will give the building, in effect, a new lease of life, and allow it to be refurbished and reconfigured as a library facility for Molong.

 

ITEM 39 - CANOWINDRA SEWER REUSE RETICULATION RECTIFICATION

REPORT IN BRIEF

 

Reason For Report

Consideration of funding from reserve.

Policy Implications

Nil

Budget Implications

$40,000 from Canowindra Town Improvement fund

IPR Linkage

5.3.4.c - Implement effluent reuse schemes

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MONITORING\CANOWINDRA  IRRIGATION SYSTEM - 860096

 

 

Recommendation

THAT Council approve additional funding of $40,000 from the Canowindra Town Improvement Fund to complete the Canowindra Sewer Reuse Reticulation Rectification works.

 

Operations Manager - Urban Services and Utilities' REPORT

Council has a sewer (effluent) reuse scheme in Canowindra.

This scheme has the following objectives:

1.   Provide a source of irrigation water to the Canowindra Sports Ovals and Canowindra Golf Club using appropriately treated effluent from the Canowindra Wastewater Treatment Plant.

2.   Undertake any reuse water irrigation in an environmentally sustainable manner (nighttime irrigation) consistent with best practice.

3.   Ensure compliance with all legislation, conditions of approval, permits and licences.

Demonstrating Council’s commitment to these objectives, a project was commenced in 2016/2017 to fully automate all irrigation stations encompassing the fourteen (14) stations at the Canowindra Sports Oval complex and the fifty (50) stations at the Canowindra Golf Club.

The fourteen (14) stations at the sports oval complex have been automated.  These works involved the plumbing of low voltage solenoids in at the commencement of the stations and then the installation (trenching) of low voltage cables running from all the solenoids back to a base controller located in a suitable location hard wired into a two-forty (240) volts power supply.  The completion of these type of works is not suitable at the golf club because of the large number of stations and the location of stations, extensive trenching works would be required within fairways and key locations.  Wireless technology transmitting back to a base controller was considered, but again this was deemed not suitable as this would have required antennas in undesirable locations within the golf course.

The way forward is the installation of battery powered solenoids.  These solenoids can be installed directly into the commencement of the station within an underground irrigation box. These solenoids are powered by a nine (9) volt alkaline battery, battery life is eighteen months.

The battery powered solenoids are controlled by a portable handheld control unit, programming is completed by positioning the handheld unit within a twenty (20) metre range of the underground battery powered solenoid, and it is worth noting the lid of the underground inspection box is not required to be removed throughout this process.  These units have been well utilised within the irrigation sector with sound accuracy and reliability achieved consistently.

This system has been accurately costed and taking into account the recent revote funds the project requires additional funding of forty thousand dollars ($40,000) to complete.

The completion of these works will result in Council fully installing the entire required infrastructure to meet best practice both at the Canowindra Sports Ovals and Canowindra Golf Club.

Any further maintenance, upgrades or extensions in the future to the Canowindra Golf Club irrigation scheme would need to be managed through the Canowindra Showground Trust, who are the trustees of the golf course land.

 

ITEM 40 - CANOWINDRA AND EUGOWRA SES BUILDINGS

REPORT IN BRIEF

 

Reason For Report

Seeking Council funding to install reverse cycle air-conditioning unit

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.6.2.b - Actively maintain support of the State Emergency Services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\STATE EMERGENCY SERVICE - SES - 860084

 

 

Recommendation

 

THAT Council authorise funding from the Infrastructure Replacement Reserves of:

1.   $5,000 for replacement of air conditioning for the Canowindra SES; and

 

2.   $675 for two motors for the roller doors for the Eugowra SES.

 

Urban Assets Coordinator's REPORT

Council has recently received a request from the Canowindra SES to install a reverse cycle air conditioning unit at the Canowindra SES training rooms and office area.

The small unit that is installed cannot cope with the extremes of temperature that are experienced between summer and winter. SES training is carried out after hours and the very cold conditions in winter are inhibiting volunteer recruitment and attendance at training sessions.

The training/office area that requires climate control is approximately 90 square metres. The estimate to supply and install an air conditioning unit for this area is $10,000.

Additionally, a request for replacement motors for the roller doors at the Eugowra SES headquarters has also been received.  The existing motors are causing the roller doors to seize on occasions resulting in the doors not opening automatically.  This causes delays in responding to rescues and other emergencies.

The estimate for replacing two motors on the roller doors is $1,350.

Council could consider a 50% contribution from the Infrastructure Replacement Reserves

 

ITEM 41 - PURCHASE OF RAILWAY LAND - MOLONG

REPORT IN BRIEF

 

Reason For Report

To clarify the classification of the land to be purchased.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.5.a - Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\LAND - 863352

 

 

Recommendation

 

THAT the land to be acquired is classified as Community Land.

 

Manager Technical Services' REPORT

 

Further to a previous report to Council, Item 5, at Council’s 17 September 2013 meeting resolving to purchase Lot X as shown below. The previous report resolved that the land be classified as Operational Land when it should be classified as Community Land.

 

The lands location does not make it practical to ever be utilised as operational land due to being located in a flood zone. If Council were to acquire the land as operational land then Traffic NSW would not endorse the sale of land and it would need to be acquired via a compulsory process.

 

 

 

ITEM 42 - PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 (SCHEDULE 5) TO INCLUDE THE GUMBLE HALL AS A HERITAGE ITEM

REPORT IN BRIEF

 

Reason For Report

To obtain council's resolution to proceed with the LEP amendment

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 7 TO LEP 2012 - GUMBLE HALL - 866743

 

 

Recommendation

 

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to amend schedule 5 of the Cabonne Local Environmental Plan 2012 to include the Gumble Hall (located upon part Lot 1 DP 796803), Gumble Road at Gumble, as an item of environmental heritage.

 

Director of Environmental Services' REPORT

 

Council at its meeting of 25 October 2016 resolved to support a request from Mrs R Sherringham (the landowner) and Gumble Hall Inc. (the occupier) for an amendment to the Cabonne Local Environmental Plan, 2012, schedule 5, to list the Gumble Hall as an item of environmental heritage. The community hall is located upon private land being part of Lot 1 DP 796803, Gumble Road at Gumble. A Planning Proposal was subsequently prepared and submitted to council for lodgement  under the Gateway process.

 

The proposal was forwarded to the department on 3 July 2017 and a Gateway Determination was issued by the department on 20 July 2017.

 

In accordance with the Gateway Determination the Planning Proposal was placed upon public exhibition for a period of 14 days from 14 August 2017 until 28 August 2017. During the exhibition period the Planning Proposal and all relevant documents were publically available at the council’s Molong and Cudal offices, and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper and Molong Express. The Gateway determination did not require State agency consultation.

 

By the close of the notification phase no submissions had been received by council. The council may now consider to resolve to proceed with the amendment to the local planning provisions, in accordance with the submitted Planning Proposal, and the issued Gateway Determination.

 

ITEM 43 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 863427

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 44 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 863428

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

ITEM 45 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 867327

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

ITEM 46 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 863429

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 12 Ordinary Meeting 26 September 2017

Item 12 - Annexure 1

 

OPTIONS FOR COMMITTEE AND/OR COUNCIL MEETINGS

1. Council meeting and committee meetings – 2 meetings per month

For:

·    Ability to specialise in areas of interest

·    Committees held concurrently saving time

Against:

·    Committee recommendations (except Development Approvals) can not be enacted until adopted by Council

·    Staff required to prepare reports/agendas twice per month

·    Minute taking is not consistent

·    Not all councillors and senior staff attend meetings

·    Issues with quorums for committees

·    Lack of agenda items

2. Council only – 1 meeting per month

For:

·    Reduces need to prepare reports/agendas twice a month

·    Reduced time requirements on councilors – only one meeting a month

·    Whatever is resolved can be actioned immediately

·    Only one minute taker required (unneeded staff can be working on other duties)

·    More consistency with minutes

·    Easier for staff to research reports (in records) once all in one meeting

·    All councillors able to have input and vote

Against:

·    Longer agenda

·    May require extraordinary meeting to be called should issues arise that can not wait for following month (can be overcome if day set aside for strategic considerations)

·    More formal than committees and discussions restricted


 

 

3. Committees (as panel) followed by Council – 1 meeting per month

For:

·    Only one meeting day

·    Reduces need to prepare reports/agendas twice a month

·    Reduced time requirements on councillors

·    Whatever is resolved can be actioned immediately

Against:

·    Pressure on minute takers/checkers to have committee recommendations (‘minutes’) ready for adoption by same afternoon

·    Potential for long day

·    Possible need for extraordinary as above

·    Multiple agendas

·    Quorum issues

·    Councillors still limited to set committees

4. Committees (as whole) followed by Council– 1 meeting per month

For:

·    Only one meeting day

·    Reduces need to prepare reports/agendas twice a month

·    Reduced time requirements on councillors

·    Whatever is resolved can be actioned immediately

·    Only one minute taker required (unneeded staff can be working on other duties)

·    More consistency with minutes

·    All councillors able to have input and vote

·    Less likelihood of quorum issues for committees

·    All councillors become familiar with all aspects of Council

Against:

·    Pressure on minute takers/checkers to have committee recommendations (‘minutes’) ready for adoption by same afternoon

·    Potential for long day

·    Possible need for extraordinary as above

·    Multiple agendas

5. Council meeting with Committee of the whole – 1 meeting per month

(An agenda item similar to the grouping & noting of reports would be included for councilors to call items for committee of the whole.)

For:

·    Only one meeting day

·    Reduces need to prepare reports/agendas twice a month

·    Reduced time requirements on councillors

·    Whatever is resolved can be actioned immediately

·    Only one minute taker required (unneeded staff can be working on other duties)

·    More consistency with minutes

·    Easier to research reports once all in one meeting, as above

·    All councillors able to have input and vote

·    Less likelihood of quorum issues

·    All councillors become familiar with all aspects of Council

·    Allows for extended discussion by councillors

·    Only two business papers (open & closed)

Against:

·    Potential for long meetings

·    Possible delays (as in, will require a few moments) to do live minutes (software requires each item to be moved to ‘committee of the whole’ section to be done individually.)

·    Possible need for extraordinary as above

6. Fortnightly Council meetings

For:

·    No quorum issues

·    Only one minute taker

·    Consistency in minutes

·    More frequency for items requiring Council resolution

·    All motions can be actioned immediately (not so with committees)

Against:

·    Impost on time for councilors and staff

·    Possible lack of agenda items

·    Lack of opportunity for meetings on strategic development


Item 13 Ordinary Meeting 26 September 2017

Item 13 - Annexure 1

 

COUNCIL COMMITTEES THAT MEET AS WHEN - TERMS OF REFERENCE

 

AUSTRALIA DAY AWARDS COMMITTEE

 

 

Objectives:            To consider nominations for Australia Day awards and recommend winners to Council.

 

Responsibilities:   

 

1.                Pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, this Committee is authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

a)      Assess and determine nominations for Citizen, Young Citizen and Community Group of the Year.

b)      In the absence of Community nominations for a particular locality or category, individual councillors may nominate suitable candidates for same allowing assessment and determination by the Committee.

c)      Assess and determine the Cabonne Youth Ambassador of the Year.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of staff, together with nominations from third parties for the listed awards and to make determinations based on same in accord with its responsibilities; and make recommendations to Council ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.

 


Item 22 Ordinary Meeting 26 September 2017

Item 22 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 24 Ordinary Meeting 26 September 2017

Item 24 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 25 Ordinary Meeting 26 September 2017

Item 25 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 29 Ordinary Meeting 26 September 2017

Item 29 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 30 Ordinary Meeting 26 September 2017

Item 30 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 33 Ordinary Meeting 26 September 2017

Item 33 - Annexure 1

 

PDF Creator


Item 33 Ordinary Meeting 26 September 2017

Item 33 - Annexure 2

 

PDF Creator


 

PDF Creator


Item 33 Ordinary Meeting 26 September 2017

Item 33 - Annexure 3

 

PDF Creator


 

PDF Creator

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 September, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    1

ITEM 4      CENTROC BOARD MEETING............................................................ 1

ITEM 5      ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT............................................................................................... 1

ITEM 6      COMMUNITY FACILITATION FUND................................................. 1

ITEM 7      COUNCILLOR NUMBERS................................................................... 1

ITEM 8      AUSTRALIA DAY 2018........................................................................ 1

ITEM 9      ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   1

ITEM 10    HERITAGE ADVISOR'S REPORT..................................................... 1

ITEM 11    BURIAL STATISTICS........................................................................... 1

ITEM 12    MEDIAN PROCESSING TIMES 2017................................................ 1

ITEM 13    DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2017  1

ITEM 14    DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2017    1  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph August 2017............................................ 1

ANNEXURE 2.1    Investment Summary August 2017......................... 1

ANNEXURE 3.1    Council................................................................................... 1

ANNEXURE 3.2    Traffic Light Report Summary............................... 1

ANNEXURE 4.1    Centroc Board Meeting 10 August 2017............ 1

ANNEXURE 4.2    August Mayoral Board Report............................. 1

ANNEXURE 8.1    Australia Day 2018 Nomination form.................. 1

ANNEXURE 8.2    Australia Day Newsletter....................................... 1

ANNEXURE 9.1    ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT       1

ANNEXURE 10.1  Heritage Advisors Report September 2017.... 1 


 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph August 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 865044

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 31 August 2017 is attached for Council’s information.  The percentage collected is 31.9%, which is comparable to previous years.

 

The date for the first instalment or payment in full was 31 August 2017.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary August 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 867252

 

Acting Finance Manager's REPORT

 

Council’s investments as at 31 August 2017 stand at a total of $44,258,549.

 

Council’s average interest rate for the month was 2.44%.   The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions.  The Reserve Bank’s official cash rate remained steady at 1.50% during the month of August.   However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.60%. 

 

Council’s investments are held with multiple Australian financial institutions with varying credit ratings according to Council’s Investment Policy.  The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for August 2017 is attached for Council’s information.

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 863431

 

General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

ITEM 4 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 27 July 2017.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  Centroc Board Meeting 10 August 2017

2.  August Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2017 - 862574

 

General Manager's REPORT

 

The Mayor and General Manager attended the Centroc Board meeting held in Canberra at Parliament House on 27 July 2017.

 

Federal Minister who addressed Board members in response to Centroc priorities included:

 

·    The Hon Michael McCormack, Member for Riverina, Minister for Small Business

 

·    The Hon Ken Wyatt, Member for Hasluck, Minister for Aged Care and Minister for Indigenous Health

 

·    The Hon Darren Chester ,Member for Gippsland, Minister for Infrastructure and Transport

 

·    The Hon Simon Birmingham, Senator for SA, Minister for Education and Training

 

·    The Hon Josh Frydenberg, Member for Kooyong, Minister for the Environment and Energy

 

·    The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories

 

·    Andrew Gee, Member for Calare

 

·    The Hon Dr David Gillespie, Member for Lyne, Assistant Minister for Health

 

·    The Hon Greg Hunt,Member for Flinders, Minister for Sport and Minister for Health

 

·    The Hon Angus Taylor, Member for Hume, Assistant Minister for Cities and Digital Transformation

 

·    The Hon Barnaby Joyce, Deputy Prime Minister, Minister for Agriculture and Water Resources. 

 

Matters discussed at the Board meeting included:

 

·    Water Security;

·    Transport Infrastructure;

·    Health;

·    Regional Development;

·    Tourism;

·    Planning;

·    Management Plan & Policy.

 

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information.

 

ITEM 5 - ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.1 of Council's adopted Procedures for the Administration of the Code of Conduct Policy, the General Manager is required to provide an annual report on complaints received under Council's Code of Conduct.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.f - Code of Conduct adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\CODE OF CONDUCT\CODE OF CONDUCT REVIEW COMMITTEE - 864792

 

General Manager's REPORT

 

Clause 12.1 of Council’s adopted Procedures for the Administration of the Code of Conduct (adopted 16 April 2016) requires the General Manager to report annually to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of:

 

a)   the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September,

b)   the number of code of conduct complaints referred to a conduct reviewer,

c)   the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,

d)   the number of code of conduct complaints investigated by a conduct reviewer,

e)   the number of code of conduct complaints investigated by a conduct review committee,

f)    without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,

g)   the number of matters reviewed by the OLG and, without identifying particular matters, the outcome of the reviews, and

h)  the total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.

This report covers the period 1 September 2016 to 31 August 2017.

 

In regard to complaints received during the subject period, I advise that there was one (1) complaint received.

 

Nature of Complaint

Outcome

Cost

Alleged breach of Code of Conduct under Clause 8 of the Policy.

Referred to independent Code of Conduct Reviewer. Reviewer’s outcome was to not pursue a full investigation as the facts pointed to a human resources disciplinary matter that should be dealt with internally and was not a breach of the Code of Conduct.

$1375.00

 

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 864817

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocation of funds made in the past month.

         

ITEM 7 - COUNCILLOR NUMBERS

REPORT IN BRIEF

 

Reason For Report

To report on reduction in councillor numbers.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\CONSITUTIONAL REFERENDUM - 867463

 

General Manager's REPORT

 

Council at its August 2015 meeting resolved:

 

“THAT Council hold to a referendum to seek approval to reduce councillor numbers to 9 in conjunction with the 2016 election of new councillors.”

 

As councillors would be aware, due to the merger proposal put forward by the NSW State Government, the elections were not held in 2016 for Cabonne but rather conducted on Saturday 9 September 2017. At those elections the question was put to the voters “Do you favour reducing councillor numbers from twelve (12) to nine (9)?”

 

The result as provided by the Returning Officer was as follows:

 

Yes

4897

No

3149

Formal

8046

Informal

345

Total

8391

 

Section 17 of the Local Government Act 1993 provides that the decision made at a constitutional referendum binds the council until changed by a subsequent constitutional referendum.  This means that at the 2020 elections for new councillors, the total number of councillors to be elected will be nine.  Should an extraordinary vacancy occur during the current term of council there would be no requirement to hold a by-election to fill that vacancy unless it would result in the total number of councillors being less than nine.

                                     

ITEM 8 - AUSTRALIA DAY 2018

REPORT IN BRIEF

 

Reason For Report

To notify council of the commencement of planning for Australia Day 2018

Policy Implications

Refers to the Australia Day Policy and the Youth Ambassador Policy.

Budget Implications

Costs for Australia Day Ambassador accommodation and meals.

IPR Linkage

4.4.1.e Facilitate Australia Day events annually

Annexures

1.  Australia Day 2018 Nomination form

2.  Australia Day Newsletter    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2018 - 866721

 

Administration Officer's REPORT

 

Council is very supportive of Australia Day Celebrations throughout the Cabonne villages and has over the years developed various community awards recognising individual and community group efforts throughout each year.

 

Award presentations and festivities are held in 10 villages of Cabonne; Borenore/Nashdale, Canowindra, Cargo, Cudal, Cumnock, Eugowra, Manildra, Molong, Mullion Creek and Yeoval.

 

Council works with the National Australia Day Council to host an Australia Day Ambassador who travels throughout the Local Government Area with the Official Party consisting of the Mayor, General Manager and Youth Ambassador.

 

The Official Party rotates between the villages, with each village given the opportunity to host the Official Party every third year.  For 2018 the Official Party will be visiting Borenore/Nashdale, Cudal, Manildra and Yeoval.

 

Council calls for nominations each year for the following awards:

·    Citizen of the Year

·    Young Citizen of the Year; and

·    Community Group of the Year

 

Nominations opened on Tuesday 5 September 2017 and will close on Friday 3 November 2017.  A copy of the awards nomination form is attached to this report.

 

Once the nominations have closed the award winners will be selected by the Council at an Australia Day Awards Committee meeting.  These meetings are generally held straight after the Ordinary Council meetings in November and December.

 

The Council will also select a Youth Ambassador from the Youth of the Month award winners that have been selected throughout 2017. 

 

As all of the volunteer Australia Day Committees in Cabonne put so much effort into the celebrations for each village it is encouraged for Councillors to attend celebrations and assist in presenting awards in the villages where the Official Party is unable to attend.

 

A copy of the newsletter that was sent to all of the Australia Day Committees to commence the planning of the 2018 celebrations is also attached for reference.

 

ITEM 9 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 867242

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2017/18 works in the Engineering and Technical Services department. 

 

ITEM 10 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report September 2017    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 866556

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for September 2017 is attached for the information of the council.

 

ITEM 11 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 865491

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

July

7

August

8

September

 

October

 

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

15

 

 

ITEM 12 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 865499

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of July:

 

YEAR

MEDIAN ACTUAL DAYS

2012

57

2013

27

2014

9

2015

26

2016

43

 

Summary of median Application Processing Times for 2017:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

36

March

33.5

April

35

May

43

June

35

July

37

August

31

September

 

October

 

November

 

December

 

 

 

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 866102

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/08/2017 to 31/08/2017 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Section 68 Only x 10

$-----

2 Lot Large Residential Subdivision

$-----

Boundary Adjustment

$-----

Modification - Dwelling

$-----

Modification - Subdivision

$-----

Modification – Alterations & Additions to Dwelling

$-----

Modification – Limestone Quarry

$-----

Modification – 2 Lot Subdivision

$-----

Modification – Solar Farm

$-----

Modification – Establish Winery/Laboratory & Ancillary Dwelling plus 3 Lot Subdivision

$-----

Storage Shed

$24,000

Vehicle Sales & Repairs - Additions

$155,847

Machinery Shed

$19,800

Dwelling & Detached Shed

$424,500

Dwelling & Storage Shed

$363,122

Dwelling

$165,000

Deck to Existing Dwelling

$40,000

Hay Shed

$40,458

Demolition & Refurbishment of Existing Dwelling

$65,000

Storage Shed

$14,900

Hay Shed

$50,996

Swimming Pool Awning & Retaining Wall

$99,000

Machinery Shed

$32,000

Restoration Works

$29,150

Garage

$10,000

Dwelling

$500,000

Installation of Lighting for the Sports Field

$120,000

Sheds x 2

$14,100

Shed

$20,000

Transportable Dwelling

$143,500

Dwelling

$300,000

Farm Shed

$20,000

TOTAL: 41

$2,651,373

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

Swimming Pool

$42,730

Storage Shed

$5,000

Dwelling

$408,200

Swimming Pool

$43,965

Dwelling with attached double garage & porch

$369,296

TOTAL: 5

$869,191

 

GRAND TOTAL: 46

$3,520,564

Previous Month: 17

$30,188,144

 

ITEM 14 - DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 866110

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/08/2017 to 31/08/2017 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 8

$----

Subdivision

$----

Sidewalk Café & Furniture

$----

Modification – Solar Farm

$----

Modification – Change of Use – Dwelling to Long Day Care Centre/Alterations & Additions

$----

Modification – 2 Lot Subdivision

$----

Sheds x 2

$14,100

Alterations & Additions to Existing Preschool

$192,527

Alterations & Additions to Dwelling

$100,000

Shed

$20,000

Dwelling

$414,000

Dwelling & Detached Garage

$454,737

Farm Shed

$20,000

Extension to Existing Lecture Hall

$23,000

Erection of Front Fence

$10,000

Dwelling, Septic Tank & Rainwater Tank

$330,000

Replacement of Existing Deck & Storage Room

$75,000

Storage Shed

$50,000

Dwelling (Detached Dual Occupancy)

$700,000

Storage Shed

$9,940

3 Bay Garage & Attached Storage Shed

$20,000

Storage Shed

$30,000

TOTAL: 29

$2,463,304

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Shed

$5,000

New Dwelling

$408,200

Swimming Pool

$42,730

Dwelling with attached Double Garage & Porch

$369,296

Swimming Pool

$43,965

Shade Shelter at Cudal Recreation Ground

$15,000

TOTAL: 6

$884,191

GRAND TOTAL: 35

$3,347,495

  


Item 1 Ordinary Meeting 26 September 2017

Item 1 - Annexure 1

 

PDF Creator


Item 2 Ordinary Meeting 26 September 2017

Item 2 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 3 Ordinary Meeting 26 September 2017

Item 3 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 3 Ordinary Meeting 26 September 2017

Item 3 - Annexure 2

 

PDF Creator


Item 4 Ordinary Meeting 26 September 2017

Item 4 - Annexure 1

 

Minutes of the Board Meeting 10 August 2017 held at Parliament House

 

Board Delegates in bold

 

Cr G Hanger

Bathurst Regional Council

Mr G Faulkner

Lithgow City Council

Mr D Sherley

Bathurst Regional Council

Cr K Sajowitz

Oberon Council

Cr S Ferguson

Blayney Shire Council

Mr G Wallace

Oberon Council

Ms R Ryan

Blayney Shire Council

Mr G Styles

Orange City Council

Cr I Gosper

Cabonne Council

Cr K Keith

Parkes Shire Council

Mr S Harding

Cabonne Council

Mr K Boyd

Parkes Shire Council

Cr D Somervaille

Central Tablelands Water

Cr B McCormack

Upper Lachlan Shire

Mr G Rhodes

Central Tablelands Water

Mr J Bell

Upper Lachlan Shire

Cr B West

Cowra Council

Cr M Liebich

Weddin Shire Council

Mr P Devery

Cowra Council

Mr G Carroll

Weddin Shire Council

Cr G Miller

Forbes Shire Council

Ms J Andrews

RDACW

Mr D Green

Forbes Shire Council

Ms J Bennett

Centroc

Ms W Tuckerman

Hilltops Council

Ms M Macpherson

Centroc

Mr A McMahon

Hilltops Council

Ms A Thomas

Centroc

Cr J Medcalf

Lachlan Shire Council

Ms V Page

Centroc

Mr R Hunt

Lachlan Shire Council

 

 

1.    Welcome

The meeting was opened at 8.55am by Chair Cr J Medcalf for the 4th Centroc Board meeting in Parliament House, Canberra

 

2.    Apologies

Cr J Davis, Cr S Lesslie, Mr A Albury, Mr Reg Kidd

Resolved                                                                                                                                       Cr G Miller/Cr K Keith

That the apologies for the Centroc Board meeting 10 August 2017 listed above be accepted.

 

Meeting adjourned to hear Federal Ministers response to Centroc Priorities. Notes from this session are provided separately.

 

3.    Ministers that addressed the Board

The Hon Michael McCormack, Member for Riverina

Minister for Small Business

 

The Hon Ken Wyatt, Member for Hasluck

Minister for Aged Care and Minister for Indigenous Health

The Hon Darren Chester ,Member for Gippsland

Minister for Infrastructure and Transport

The Hon Simon Birmingham, Senator for SA

Minister for Education and Training

 

The Hon Josh Frydenberg, Member for Kooyong

Minister for the Environment and Energy

 

Mark Coulton, Member for Parkes

11.15am Mr Robert Hunt left room, returned 12.00pm

 

The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories

 

Andrew Gee, Member for Calare

 

The Hon Dr David Gillespie, Member for Lyne

Assistant Minister for Health

 

The Hon Greg Hunt,Member for Flinders

Minister for Sport and Minister for Health

12.21pm Mr Danny Green departed the room

 

The Hon Angus Taylor, Member for Hume

Assistant Minister for Cities and Digital Transformation

 

The Hon Barnaby Joyce, Deputy Prime Minister

Minister for Agriculture and Water Resources.

The meeting Normal Business began at 1.40pm

 

The Chair recognised Cr Ian Gosper and Cr John Davis for their contribution to the Centroc Board and wishes them well for the future.

 

The Chair congratulated members Parkes and Upper Lachlan for their recent RH Dougherty LGNSW awards.

Parkes – Excellence in Communication award in Division A - Population less than 30,000 for corporate website and social media channel development.

Upper Lachlan - Winner in the category of Reporting to Your Community, Division A (population of less than 30,000).

 

4.    Minutes

4a        Noting of the Minutes of the GMAC Meeting 27 July 2017

Resolved                                                                                                                                    Mr K Boyd/Mr G Carroll

That the Minutes of the Centroc GMAC Meeting 27 July 2017 held in Orange be noted.

 

4b        Confirmation of the Minutes of the Board Meeting 25 May 2017 Parliament House Sydney

Resolved                                                                                                                                     Mr J Bell/Mr D Sherley

That the Minutes of the Centroc Board Meeting 25 May 2017 held at Parliament House Sydney be confirmed.

 

4c        Noting of the Centroc Executive meeting 27 July 2017 at Orange

Resolved                                                                                                                                   Cr K Keith/Mr D Sherley

That the Minutes of the Centroc Executive meeting 27 July 2017 at Orange be noted.

 

5a. Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                           Mr D Sherley/Mr K Boyd

That the Board note the Matters in Progress, making deletions as suggested and note that the CEEP 2 monies be reserved for progressing initiatives in the energy sector with advice at quarterly review.

 

6          Correspondence

6a        Correspondence In

Resolved                                                                                                                              Mr D Sherley/Mr J Bell

That the Board note the incoming correspondence.

 

8b        Correspondence Out

Resolved                                                                                                                                   Mr D Sherley/Cr K Keith

That the Board note the outgoing correspondence.

 

7          Reports

7a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                       Cr K Keith/Cr G Miller

That the Board note the Transport Infrastructure Report; and

1.    Call a meeting for interested Centroc Mayors to progress Bells Line Expressway as soon as possible; and

2.    Send a letter of thanks to Mr Ian Armstrong.

 

2.00pm Upper Lachlan Shire Council departed the room

 

7b           Water Infrastructure Report

Resolved                                                                                                                          Cr D Somervaille/Mr K Boyd

That the Board note the Water Infrastructure report and:

1.    Endorse the response to Questions on Notice from the Public Hearing of the General Purpose Standing Committee No.5 Inquiring into Augmentation of Water Storages made under the hand of the Chair;

2.    Commend to members the regional procurement of a third party to run the National Asset Management Assessment Framework (NAMAF) across Centroc member Councils inclusive of all asset classes to improve asset management practices at an estimated cost of up to $25K per Council;

3.    Provide representation to a meeting with Lachlan Valley Water to discuss options to achieve mutually beneficial results for communities in the Lachlan catchment;

4.    Meet with the State Minister regarding the imminent deadline of Cranky Rock proposal; and

5.    Develop a regional water security project for federal funding.

 

7c        Health Report

Resolved                                                                                                                               Cr J Medcalf/ Mr G Carroll

That the Board note the Health report and

1.    review the Health Advocacy Plan in line with advice from the Charles Sturt University commissioned reports “PPB MDMS Economic Impact Report” and “MDMS Clinical Placement Assessment”;

2.    the Executive explore the alternative model for the Murray Darling Medical School as suggested by the Minister for Health;

3.    invite the Chancellor of CSU to provide an update on health workforce training; and

4.    reiterates its support the Murray Darling Medical School

 

7d        Regional Development

Resolved                                                                                                                                     Cr B West/Mr G Styles

That the Board note the Regional Development report and;

1.    Delete from the Management Plan for this year the item 1c Advocacy Support CNSWT through the change period as Destination Networks are implemented;

2.    Seek advice from the Department of Premier and Cabinet on opportunities in Central NSW for campuses for the Country University;

3.    Endorse the submission to the Inquiry into Regional Development and a Global Sydney;

4.    Through the Chair write to the Department of Premier and Cabinet seeking to ensure that RDA Central West is included in the Regional Leadership Executive Subcommittee for Economic Development for the Central West;

5.    Seek feedback from the Department of Premier and Cabinet on the purpose and optimisation of the Economic Development Plans based on “Functional Economic Regions” rolling out across Central NSW; and

6.    Review intergovernmental collaboration with a view to watching briefs where there is no traction.

 

7e        Planning Report

Resolved                                                                                                                                      Mr G Styles/Cr B West

That the Board note the Planning Report and

1.    Write to members thanking them for their support of the Regional Plan noting their efforts have resulted in a significant number of priority actions occurring in this region;

2.    Ramp up advocacy in support of the Inland Code SEPP;

3.    Advocate to have funding provided from the Planning Reform Fund for members Councils to progress the strategic work required to inform the development process;

4.    The progression of the OEH funded Biodiversity Reforms Support Program be supported in principle subject to the contract being satisfactorily developed and this be under the auspices of the Sponsoring General Managers;

5.    A report be received by the next Executive meeting progressing advice for the Board on the option of a regional body politic under the Local Government Act;

6.    Review intergovernmental collaboration with a view to watching briefs where there is no traction; and

7.    Support the preferences of members regarding “Functional Economic Regions” including that they fall into planning regions and include RDACW as stakeholders in the Regional Economic Development Plans under development through the Department of Premier and Cabinet.

 

7f         Tourism Report

Resolved                                                                                                                                      Mr G Sytles/Cr B West

That the Board note the Tourism Report and

1.    Endorse Ms R Ryan as Sponsoring General Manager for Tourism;

2.    Encourage attendance at the next meeting for tourism to be held in Cowra 6 September;

3.    Note that a report will go to the Executive regarding engagement going forward with Destination Country and Outback including intentions regarding CNSWT intellectual property;

4.    Seek advice on processes going forward to ensure engagement with this region in light of the decision on headquarters’ location;

5.    Note that it is requested that the Chair or Nominee become a delegate to the Destination Network Outback and Country Board; and

6.    Ask the Member for Calare Mr Andrew Gee if there is support the region can provide regarding tourism data for the link between Mudgee and Orange at Dixon’s Long Point.

 

7g        Operational Report

Resolved                                                                                                                                      Mr R Hunt/Cr K Keith

That the Board note the Operational Report and

1.    Encourage members to give consideration to signing up to the Cities Power Partnership;

2.    adopt the Southern Lights High Level Business Case;

3.    develop policy on options for the ownership of luminaires for streetlights;

4.    develop more detailed advice on a pathway for a rollout of LED Luminaires with smart controls across southern NSW;

5.    negotiate with Essential Energy to

a.    delay bulk rollout lamp replacement where possible; and

b.    optimise the rollout LED luminaires with smart controls;

6.    meet with Ministers and key representatives of OEH and other agencies to progress this initiative;

7.    thank Cr Gander of Orange City Council for his assistance in advocating for the Southern Lights Project

8.    receive advice on the management of bulk rollouts;

9.    commend to members they write to Essential Energy with a view to enable ESCs for spot replacements of street lights;

10.  commend to members they use a proforma letter developed by Centroc staff with a review of terms and conditions and providing advice as suggested in the body of the report to the Essential Energy letter dated 8 June on LED pricing.

11.  progress to Request for Proposal for Phases 2 and 3 of the mid-scale solar implementation roadmap, a comprehensive solar options analysis and a preliminary site preparation assessment for all interested Councils

12.  systematically identify the sites suitable for solar installation, and the maximum capacity which may be installed at each potentially through economy of scope with other Centroc energy programming.  This work to include:

a.    For each of these generation sites compile the onsite consumption in order to assess the proportion of output which would be used behind the meter, to inform the business case;

b.    Identifying the capacity of solar that can be installed for behind the meter consumption, the additional capacity if the maximum capacity was installed at each site, and therefore the generation available for Local Electricity Trading (‘netting off’) from each site and in total;

c.     Determining a phased program of installation per year, which would suit Councils’ program of works and other objectives;

d.    Including requirements in the request for electricity supply to allow for the phased installation of solar on both small and large sites, including the requirement to net off as relevant. (draft contract wording included in Appendices 1 and 2) noting that further work may be done regarding retailers that may need the exact system size proposed for each site before they will provide a proposed Feed in Tariff cost structure;

e.    include the tendering for a joint purchase of solar PV in order to reduce cost;

13.  investigate the option of purchase from solar farms via PPAs, including the option of a large regional purchase with other Centroc councils. Essential Energy should be included in these discussions. This could also include work with South Sydney Regional Organisation of Councils;

14.  support progressing power of choice metering with members Councils;

15.  maintain a watching brief on interest in progressing a community solar and battery storage project;

16.  maintain a watching brief on storage as a service; and

17.  approve contribution of up to $12k to engage Next Energy to complete a detailed business case for the Southern Lights Project, in collaboration with REROC, RAMROC and CBRJO; and

18.  develop Advocacy Policy for Energy.

 

7i         Financial report

Resolved                                                                                                                                  Mr D Sherley/Mr R Hunt

That the Board note the Financial Report and;

1.    gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in this report; and

2.    note the 2017/2018 budget.

 

8.    Late Reports - Nil

 

9.    Other Matters

9a

Resolved                                                                                                                                  Cr M Liebich/Cr G Miller

That the Board deputise Cr B West acting in the Chair in the absence of Cr J Medcalf for the next month.

 

 

 

 

9b

Resolved                                                                                                                                   Cr Ken Keith/Cr B West

That the Board thank Michael McCormack for his support hosting the Centroc Board at Parliament House.

9c

Resolved                                                                                                                                   Cr Ken Keith/Cr B West

That the Board congratulate Ms Julia Andrews on her appointment as Executive Officer of Regional Development Australia Central West

 

 

10.       Speakers to the next meeting

Board - Andrew Harvey, PHN

Board - Statewide Chair, Bill Warne and Chief Executive of JLT, Leo Demer

GMAC – ICAC Yvonne Miles, Principal Officer, Corruption Prevention

GMAC – Privacy Commissioner

GMAC – State Cover

GMAC - Representative of EMS (Energy Management Services)

 

11.       Next Meetings

Board – 23 November – Hilltops

Executive – 26 October – Orange

GMAC – 26 October - Orange

 

 

The General Meeting of the Board closed at 3.05pm

 

 

Page 6 is the last page of the Centroc Board Minutes 10 August 2017

 


Item 4 Ordinary Meeting 26 September 2017

Item 4 - Annexure 2

 

Report from the Mayor attending the Centroc Board Meeting

10 August 2017

Parliament House Canberra

 

 

 

 

I attended the Centroc Board meeting at Parliament House Canberra 10 August 2017.

 

Member for Riverina, the Hon Michael McCormack, Minister for Small Business and his office staff assisted with organising the meeting in Parliament House. The Board thanked Minister McCormack for his support.

The Board were fortunate to have the Deputy Prime Minister, and the following Ministers address the Board.

 

Ministers that addressed the Board

 

·    The Hon Barnaby Joyce, Deputy Prime Minister

Minister for Agriculture and Water Resources.

·    The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories

 

·    The Hon Greg Hunt, Member for Flinders

Minister for Sport and Minister for Health

 

·    The Hon Ken Wyatt, Member for Hasluck

Minister for Aged Care and Minister for Indigenous Health

 

·    The Hon Dr David Gillespie, Member for Lyne

Assistant Minister for Health

 

·    The Hon Darren Chester ,Member for Gippsland

Minister for Infrastructure and Transport

 

·    The Hon Simon Birmingham, Senator for SA

Minister for Education and Training

 

·    The Hon Josh Frydenberg, Member for Kooyong

Minister for the Environment and Energy

 

·    The Hon Michael McCormack, Member for Riverina

Minister for Small Business

 

·    The Hon Angus Taylor, Member for Hume

Assistant Minister for Cities and Digital Transformation

 

·    Mark Coulton, Member for Parkes

 

·    Andrew Gee, Member for Calare

 

 

 

Follow up actions with Ministers will be undertaken and reported back to the Board.

I provide the following report for Council’s information, along with the meeting minutes.

Transport Infrastructure – The issue of the Bells Line connectivity from Central NSW to Sydney was raised with the majority of Ministers throughout the day with encouragement from Mayors across the region to continue progressing this intiative.

A meeting for all interested Mayors to discuss further progress will be called as soon as possible.

Water Security -Advice received from the Deputy Prime Minister, the Hon Barnaby Joyce, prompted an urgent meeting to be held with Minister Niall Blair to provide feedback on the status of Federal water infrastructure funding in the context of the Lachlan Valley Water Security Investigations.

Health –the Board resolved to reiterate is support for the Murray Darling Medical School, and to undertake further advocacy work with the Member for Calare, Mr Andrew Gee.

Regional Development – Discussion was held around the Economic Development Plans based on Functional Economic Regions rolling out across the region. The Board will be seeking further follow up with DPC regarding the purpose and optimisation of this work by the State given funding will be contingent on this State led initiative.

 

Planning –The Board was thanked for their support for the Regional Plan (Central West and Orana Regional Plan). A significant amount of programming will occur in Central NSW as a result.

 

Advocacy will be ramped up in support of the Inland Code for planning recognising that not one size fits all especially considering planning outside of metropolitan Sydney.

 

 

Representatives will be meeting to discuss options for a regional body politic under the Local Government Act given the Joint Organisation legislation is not being progressed by the State.

 

Tourism – Members were encouraged to attend the next Tourism Managers Group meeting 6 September.

 

A meeting with Andrew Gee will be arranged to discuss ways the region can support Tourism Data.

 

Operational – A high level business case was provided for a combined LED with Smart Controls project across four neighbouring ROCS, called ‘Southern Lights’ the Board adopted this document. The Board also approved the next steps in researching this opportunity.

 

Financial – The Board anticipates a full year profit after 2016/2017 reserves of $18,843 against a budgeted loss of $697.

 

 

Cr Bill West Mayor of Cowra will act in the role of the Chair while Cr Medcalf is holidaying overseas.

 

I think you would agree the visit to Parliament house and the support from Michael McCormack was successful this year. There is a lot of valuable regional collaborative activity going on and Centroc members should be congratulated for their ongoing ability to work together for better outcomes for the region. I commend this report to you for noting.

 

Recommendation/s

That the Mayoral Report from the Centroc Board Meeting 10 August 2017 at Parliament House be noted.


Item 4 Ordinary Meeting 26 September 2017

Item 4 - Annexure 2

 

Minutes of the Board Meeting 10 August 2017 held at Parliament House

 

Board Delegates in bold

 

Cr G Hanger

Bathurst Regional Council

Mr G Faulkner

Lithgow City Council

Mr D Sherley

Bathurst Regional Council

Cr K Sajowitz

Oberon Council

Cr S Ferguson

Blayney Shire Council

Mr G Wallace

Oberon Council

Ms R Ryan

Blayney Shire Council

Mr G Styles

Orange City Council

Cr I Gosper

Cabonne Council

Cr K Keith

Parkes Shire Council

Mr S Harding

Cabonne Council

Mr K Boyd

Parkes Shire Council

Cr D Somervaille

Central Tablelands Water

Cr B McCormack

Upper Lachlan Shire

Mr G Rhodes

Central Tablelands Water

Mr J Bell

Upper Lachlan Shire

Cr B West

Cowra Council

Cr M Liebich

Weddin Shire Council

Mr P Devery

Cowra Council

Mr G Carroll

Weddin Shire Council

Cr G Miller

Forbes Shire Council

Ms J Andrews

RDACW

Mr D Green

Forbes Shire Council

Ms J Bennett

Centroc

Ms W Tuckerman

Hilltops Council

Ms M Macpherson

Centroc

Mr A McMahon

Hilltops Council

Ms A Thomas

Centroc

Cr J Medcalf

Lachlan Shire Council

Ms V Page

Centroc

Mr R Hunt

Lachlan Shire Council

 

 

1.    Welcome

The meeting was opened at 8.55am by Chair Cr J Medcalf for the 4th Centroc Board meeting in Parliament House, Canberra

 

2.    Apologies

Cr J Davis, Cr S Lesslie, Mr A Albury, Mr Reg Kidd

Resolved                                                                                                                                       Cr G Miller/Cr K Keith

That the apologies for the Centroc Board meeting 10 August 2017 listed above be accepted.

 

Meeting adjourned to hear Federal Ministers response to Centroc Priorities. Notes from this session are provided separately.

 

3.    Ministers that addressed the Board

The Hon Michael McCormack, Member for Riverina

Minister for Small Business

 

The Hon Ken Wyatt, Member for Hasluck

Minister for Aged Care and Minister for Indigenous Health

The Hon Darren Chester ,Member for Gippsland

Minister for Infrastructure and Transport

The Hon Simon Birmingham, Senator for SA

Minister for Education and Training

 

The Hon Josh Frydenberg, Member for Kooyong

Minister for the Environment and Energy

 

Mark Coulton, Member for Parkes

11.15am Mr Robert Hunt left room, returned 12.00pm

 

The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories

 

Andrew Gee, Member for Calare

 

The Hon Dr David Gillespie, Member for Lyne

Assistant Minister for Health

 

The Hon Greg Hunt, Member for Flinders

Minister for Sport and Minister for Health

12.21pm Mr Danny Green departed the room

 

The Hon Angus Taylor, Member for Hume

Assistant Minister for Cities and Digital Transformation

 

The Hon Barnaby Joyce, Deputy Prime Minister

Minister for Agriculture and Water Resources.

The meeting Normal Business began at 1.40pm

 

The Chair recognised Cr Ian Gosper and Cr John Davis for their contribution to the Centroc Board and wishes them well for the future.

 

The Chair congratulated members Parkes and Upper Lachlan for their recent RH Dougherty LGNSW awards:

Parkes for Excellence in Communication award in Division A - Population less than 30,000 for corporate website and social media channel development.

Upper Lachlan as Winner in the category of Reporting to Your Community, Division A (population of less than 30,000).

 

4.    Minutes

4a        Noting of the Minutes of the GMAC Meeting 27 July 2017

Resolved                                                                                                                                    Mr K Boyd/Mr G Carroll

That the Minutes of the Centroc GMAC Meeting 27 July 2017 held in Orange be noted.

 

4b        Confirmation of the Minutes of the Board Meeting 25 May 2017 Parliament House Sydney

Resolved                                                                                                                                     Mr J Bell/Mr D Sherley

That the Minutes of the Centroc Board Meeting 25 May 2017 held at Parliament House Sydney be confirmed.

 

4c        Noting of the Centroc Executive meeting 27 July 2017 at Orange

Resolved                                                                                                                                   Cr K Keith/Mr D Sherley

That the Minutes of the Centroc Executive meeting 27 July 2017 at Orange be noted.

 

5a. Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                           Mr D Sherley/Mr K Boyd

That the Board note the Matters in Progress, making deletions as suggested and note that the CEEP 2 monies be reserved for progressing initiatives in the energy sector with advice at quarterly review.

 

6          Correspondence

6a        Correspondence In

Resolved                                                                                                                              Mr D Sherley/Mr J Bell

That the Board note the incoming correspondence.

 

8b        Correspondence Out

Resolved                                                                                                                                   Mr D Sherley/Cr K Keith

That the Board note the outgoing correspondence.

 

7          Reports

7a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                       Cr K Keith/Cr G Miller

That the Board note the Transport Infrastructure Report; and

1.    Call a meeting for interested Centroc Mayors to progress Bells Line Expressway as soon as possible; and

2.    Send a letter of thanks to Mr Ian Armstrong.

 

2.00pm Upper Lachlan Shire Council departed the room

 

7b           Water Infrastructure Report

Resolved                                                                                                                          Cr D Somervaille/Mr K Boyd

That the Board note the Water Infrastructure report and:

1.    Endorse the response to Questions on Notice from the Public Hearing of the General Purpose Standing Committee No.5 Inquiring into Augmentation of Water Storages made under the hand of the Chair;

2.    Commend to members the regional procurement of a third party to run the National Asset Management Assessment Framework (NAMAF) across Centroc member Councils inclusive of all asset classes to improve asset management practices at an estimated cost of up to $25K per Council;

3.    Provide representation to a meeting with Lachlan Valley Water to discuss options to achieve mutually beneficial results for communities in the Lachlan catchment;

4.    Meet with the State Minister regarding the imminent deadline of Cranky Rock proposal; and

5.    Develop a regional water security project for funding.

 

7c        Health Report

Resolved                                                                                                                               Cr J Medcalf/ Mr G Carroll

That the Board note the Health report and

1.    review the Health Advocacy Plan in line with advice from the Charles Sturt University commissioned reports “PPB MDMS Economic Impact Report” and “MDMS Clinical Placement Assessment”;

2.    the Executive investiage the alternative model for the Murray Darling Medical School as suggested by the Minister for Health;

3.    invite the Chancellor of CSU to provide an update on health workforce training; and

4.    reiterates its support the Murray Darling Medical School

 

7d        Regional Development

Resolved                                                                                                                                     Cr B West/Mr G Styles

That the Board note the Regional Development report and;

1.    Delete from the Management Plan for this year the item 1c Advocacy Support CNSWT through the change period as Destination Networks are implemented;

2.    Seek advice from the Department of Premier and Cabinet on opportunities in Central NSW for campuses for the Country University;

3.    Endorse the submission to the Inquiry into Regional Development and a Global Sydney;

4.    Through the Chair write to the Department of Premier and Cabinet seeking to ensure that RDA Central West is included in the Regional Leadership Executive Subcommittee for Economic Development for the Central West;

5.    Seek feedback from the Department of Premier and Cabinet on the purpose and optimisation of the Economic Development Plans based on “Functional Economic Regions” rolling out across Central NSW; and

6.    Review intergovernmental collaboration with a view to watching briefs where there is no traction.

 

7e        Planning Report

Resolved                                                                                                                                      Mr G Styles/Cr B West

That the Board note the Planning Report and

1.    Write to members thanking them for their support of the Regional Plan noting their efforts have resulted in a significant number of priority actions occurring in this region;

2.    Ramp up advocacy in support of the Inland Code SEPP;

3.    Advocate to have funding provided from the Planning Reform Fund for members Councils to progress the strategic work required to inform the development process;

4.    The progression of the OEH funded Biodiversity Reforms Support Program be supported in principle subject to the contract being satisfactorily developed and this be under the auspices of the Sponsoring General Managers;

5.    A report be received by the next Executive meeting progressing advice for the Board on the option of a regional body politic under the Local Government Act;

6.    Review intergovernmental collaboration with a view to watching briefs where there is no traction; and

7.    Support the preferences of members regarding “Functional Economic Regions” including that they fall into planning regions and include RDACW as stakeholders in the Regional Economic Development Plans under development through the Department of Premier and Cabinet.

 

7f         Tourism Report

Resolved                                                                                                                                      Mr G Styles/Cr B West

That the Board note the Tourism Report and

1.    Endorse Ms R Ryan as Sponsoring General Manager for Tourism;

2.    Encourage attendance at the next meeting for tourism to be held in Cowra 6 September;

3.    Note that a report will go to the Executive regarding engagement going forward with Destination Country and Outback including intentions regarding CNSWT intellectual property;

4.    Seek advice on processes going forward to ensure engagement with this region in light of the decision on headquarters’ location;

5.    Note that it is requested that the Chair or Nominee become a delegate to the Destination Network Outback and Country Board; and

6.    Ask the Member for Calare Mr Andrew Gee if there is support the region can provide regarding tourism data for the link between Mudgee and Orange at Dixon’s Long Point.

 

7g        Operational Report

Resolved                                                                                                                                      Mr R Hunt/Cr K Keith

That the Board note the Operational Report and

1.    Encourage members to give consideration to signing up to the Cities Power Partnership;

2.    adopt the Southern Lights High Level Business Case;

3.    develop policy on options for the ownership of luminaires for streetlights;

4.    develop more detailed advice on a pathway for a rollout of LED Luminaires with smart controls across southern NSW;

5.    negotiate with Essential Energy to

a.    delay bulk rollout lamp replacement where possible; and

b.    optimise the rollout LED luminaires with smart controls;

6.    meet with Ministers and key representatives of OEH and other agencies to progress this initiative;

7.    thank Cr Gander of Orange City Council for his assistance in advocating for the Southern Lights Project

8.    receive advice on the management of bulk rollouts;

9.    commend to members they write to Essential Energy with a view to enable ESCs for spot replacements of street lights;

10.  commend to members they use a proforma letter developed by Centroc staff with a review of terms and conditions and providing advice as suggested in the body of the report to the Essential Energy letter dated 8 June on LED pricing.

11.  progress to Request for Proposal for Phases 2 and 3 of the mid-scale solar implementation roadmap, a comprehensive solar options analysis and a preliminary site preparation assessment for all interested Councils

12.  systematically identify the sites suitable for solar installation, and the maximum capacity which may be installed at each potentially through economy of scope with other Centroc energy programming.  This work to include:

a.    For each of these generation sites compile the onsite consumption in order to assess the proportion of output which would be used behind the meter, to inform the business case;

b.    Identifying the capacity of solar that can be installed for behind the meter consumption, the additional capacity if the maximum capacity was installed at each site, and therefore the generation available for Local Electricity Trading (‘netting off’) from each site and in total;

c.     Determining a phased program of installation per year, which would suit Councils’ program of works and other objectives;

d.    Including requirements in the request for electricity supply to allow for the phased installation of solar on both small and large sites, including the requirement to net off as relevant. (draft contract wording included in Appendices 1 and 2) noting that further work may be done regarding retailers that may need the exact system size proposed for each site before they will provide a proposed Feed in Tariff cost structure;

e.    include the tendering for a joint purchase of solar PV in order to reduce cost;

13.  investigate the option of purchase from solar farms via PPAs, including the option of a large regional purchase with other Centroc councils. Essential Energy should be included in these discussions. This could also include work with South Sydney Regional Organisation of Councils;

14.  support progressing power of choice metering with members Councils;

15.  maintain a watching brief on interest in progressing a community solar and battery storage project;

16.  maintain a watching brief on storage as a service; and

17.  approve contribution of up to $12k to engage Next Energy to complete a detailed business case for the Southern Lights Project, in collaboration with REROC, RAMROC and CBRJO; and

18.  develop Advocacy Policy for Energy.

 

7i         Financial report

Resolved                                                                                                                                  Mr D Sherley/Mr R Hunt

That the Board note the Financial Report and;

1.    gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in this report; and

2.    note the 2017/2018 budget.

 

8.    Late Reports - Nil

 

9.    Other Matters

9a

Resolved                                                                                                                                  Cr M Liebich/Cr G Miller

That the Board deputise Cr B West acting in the Chair in the absence of Cr J Medcalf for the next month.

 

9b

Resolved                                                                                                                                   Cr Ken Keith/Cr B West

That the Board thank Michael McCormack for his support hosting the Centroc Board at Parliament House.

9c

Resolved                                                                                                                                   Cr Ken Keith/Cr B West

That the Board congratulate Ms Julia Andrews on her appointment as Executive Officer of Regional Development Australia Central West

 

10.       Speakers to the next meeting

Board - Andrew Harvey, PHN

Board - Statewide Chair, Bill Warne and Chief Executive of JLT, Leo Demer

GMAC – ICAC Yvonne Miles, Principal Officer, Corruption Prevention

GMAC – Privacy Commissioner

GMAC – State Cover

GMAC - Representative of EMS (Energy Management Services)

 

11.       Next Meetings

Board – 23 November – Hilltops

Executive – 26 October – Orange

GMAC – 26 October - Orange

 

The General Meeting of the Board closed at 3.05pm

 

Page 6 is the last page of the Centroc Board Minutes 10 August 2017

 


Item 8 Ordinary Meeting 26 September 2017

Item 8 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 8 Ordinary Meeting 26 September 2017

Item 8 - Annexure 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9 Ordinary Meeting 26 September 2017

Item 9 - Annexure 1

 

 

ENGINEERING EXPENDITURE and PROJECTS FOR 2017/2018

 

 

SEPTEMBER REPORT

Budget

Actuals

14 - Administration

$4,864,500

 

Plant Fund Major Plant Purchases

$2,392,000

Plant Fund Light Commercial Purchases

$330,924

 

Plant Fund Lease Back Purchases

$610,962

 

 Replace Council's Website

$69,000

$40,000

Connellys Store Upgrade

$72,436

$5,958

 Employee Engagement Initiatives

$120,000

 

 Telephone System Replacement landline

$80,500

 $48,269

 Orange  Depot -Installation of Security Fence and Gate

$34,500

$35,420

 Training Room - Fit Out

$69,000

 

 Eugowra Depot rental of Site shed at Showground

$8,526

 

 Orange Depot - Lunchroom & Storage for Equipment

$11,500

$3,500

 Corporate Performance Reporting Tool

$57,500

 

 Replace  Printer / Copier Fleet - Includes 16 Small Printers -5 Large Multifunction Devices

$198,375

 

 Mobile Purchase Order Approvals Device

$29,095

 

 Development Work - Software Trials Integration Works Software Enhancements

$23,000

 

 Identification and Remediation of Asbestos Risk Properties

$115,000

 

 Modelling Software for Rates, Water and Sewer

$23,000

 

 Contract Scanning and Disposal of Old Records

$57,500

 

 Refurbishment of Canowindra HACC Office and Library

$230,000

 

 Yeoval Depot - Supply and Install Air Conditioner

$2,990

 

 Cumnock  Depot - Supply and Install Air Conditioner

$2,990

 

 Replace Waluwin Alarm and Access Control System

$17,250

 

 Large Format Printer Scanner for Cudal Office

$17,250

 

 Redundant Network Links - Using the NBN install  redundant newtwork links to offices, depots

$57,500

 

 Purchase of Asset Managment Software and Necessary Training

$100,000

 

 Gscan Vehicle tester

$17,250

 

 Revaluation of Council's Assets

$58,363

 

 E Approvals - Software and Implementation -Environmental Services to process DA's Electronically

$46,000

 

 Upgrade Caterpillar Diagnostic Computer Software

$17,250

$2,995

 Hitech Support - 40 Hours Assistance

$9,775

 

 Configuration of Spectrum Spatial Analyst - Exponaire's replacement

$57,500

 

16 - Public Order & Safety

$413,694

 

Moorbel Bush Fire shed

$38,287

 

The Ponds  Extension

$22,111

 

Lidster Fire Station

$240,000

 

19 - Environment

$3,303,126

 

Install Solar Security at Council's 6 Waste Management Facilities

$207,000

 

Voluntary Purchase - Molong

$345,000

 

Molong Floodplain - Flood Levee

$21,551

 

Molong Old Gasworks Site - Establish  Car Park /Open Space Precinct

$14,950

 

Canowindra Stormwater Drainage - Stage 1

$200,000

 

Puzzle Flat Creek Levee

$2,426,625

 

Eugowra Storm Water - Plan for 17/18 Budget

$88,000

 

22 - Housing & Community Amenities

$131,611

 

Canowindra Cemetery - Upgrade /complete internal driveways and pathways

$57,500

 

Molong Cemetery - Upgrade/complete internal driveways and pathways

$47,086

 

24 - Cabonne Water

$15,617,364

 

Water Assets - Electronic Meter Roll Out

$244,088

 

Water Assets - Telemetry Base Infrastructure

$73,140

 

Water Assets - Molong  Cumnock and Yeoval Installation of Gateways  and Receivers for New Meter Conn

$54,280

 

Water Assets - Molong  Cumnock and Yeoval  Base Infrastructure for  Integration of Smart   Meters

$78,545

 

Water Assets - Hydrant maintenance and inspection

$40,250

 

Reservoir Cleaning

$11,500

 

Calibration of Water treatment plant

$11,500

$2,926

Turbity meter testing

$14,950

 

Contingency plant for Backwash system

$23,000

 

Online Chlorine Monitoring

$115,000

 

Water Pipeline Project

$14,951,111

 

26 - Small Town Sewer

$373,750

 

STSS Assets - Cudal STP - Inlet Structure

$40,250

$19,483

Inlets and Outlets for the 4 Town Sewer

$92,000

 

Telemetry installation for Sewer

$92,000

 

Additional maintenance for the repair of pumps

$115,000

$8,939

STSS  Assets - Manildra STP Inlet Structure

$34,500

$19,328

27 - Cabonne Sewer

$886,793

 

Sewer Assets - All Weather Bypass and Thistle St Pump Station Electrical Upgrade

$120,060

 

Sewer Assets - Canowindra Sewer - Sludge  Disposal Treatment Rectification

$80,577

$4,455

Sewer Assets - Molong STP - Sludge  Disposal Treatment Rectification

$140,000

$37,605

Sewer Assets - Eugowra STP Inlet Structure -   Construct New Inlet Structure

$34,626

 

Sewer Assets - Mechanical Mixers - Upgrade of Aeration System at the Molong STP

$132,030

 

Sewer Assets - Main pump at Canowindra STP

$80,500

 

Sewer Assets - Safety issues at Canowindra STP

$80,500

 

Sewer Assets - Thistle Street Pump station

$218,500

 

28 - Recreation & Culture

$4,513,447

 

Village Enhancement Program (VEP) 2017/2018

$2,000,000

 

Cudal Hall Refurbishment

$30,000

$91,147

Cumnock Showground - New Amenities Building

$160,000

$67,689

Age of Fishes Museum - Fossil Storage Facility

$600,000

$17,326

Molong Library -  Establishment /Refurbishment / Construction

$1,293,052

 

Pool Cleaners - 4 shallow pool cleaners for the wading pools

$10,925

 

Manildra Pool -  Remove and Replace Loose edges on tiles around small and large pools

$20,700

$10,983

Canowindra Pool  - Upgrade power to Kitchen Powerboard

$2,875

$2,654

Eugowra Pool - Replace 4 Pumps

$15,870

 

Regulation Signage for 6 pools as per Pool Audit

$100,000

 

Safety Equipment  - Defibrillators  and   Backboards  for all Pools

$31,625

$23,771

Cumnock Pool - Replace Collapsed Inlet Lines to Wading Pools

$11,500

$6,374

Manildra Pool - New Chlorine Acid Controller

$11,500

$1338

Cudal Pool - Remove and Replace loose edges on tiles

$6,900

$1,338

Molong  Pool - Remove and repalce loose edge tiles around small pool

$11,500

$4,331

Molong Multiprupose Sports Facility - Lighting

$207,000

 

32 - Mining Manufacturing & Construction

$307,874

 

Molong Quarry Limestone Storage Shed

$307,874

$211,405

34 - Transport and Communication

$9,894,185

 

 Local Road Construction - Urban Reseal Program

$334,906

 

 

 

Local Road Construction - Rural Reseal Program

$1,108,340

 

 

 

Local Road Construction - Heavy Patching

$1,035,191

 

 

 

Local Road Construction - Gravel Resheeting

$924,352

 

Avenel Road

$48,300

$11,206

Baldry Road

$32,200

 

Bowans Lane

$32,200

$12,173

Bulgus Road

$32,200

 

Carrolls Road

$32,200

 

Cashen Lane

$32,200

 

Cowriga Road

$32,200

 

East Guyong Road

$32,200

$21,777

Favell Road

$32,200

 

Glasson Road

$32,200

$11,072

Gowan Road

$32,200

 

Greenbah Road

$32,200

 

Heckendorf Road

$32,200

 

Kangaroobie Road

$48,300

 

Kildara Road

$32,200

 

Lookout Road

$35,650

 

Meadow Bank Road

$32,200

$16,967

Pinecliffe Road

$64,400

 

Reedy Creek Road

$48,300

$21,737

Rocky Ponds Road

$32,200

 

Rutherford  Lane

$32,200

 

Scenic Drive

$32,200

$14,134

Seales Lane

$18,500

$9,301

Strathmore Lane

$32,200