20 September 2017
NOTICE OF ORDINARY COUNCIL MEETING
Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 26 September, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.
Yours faithfully
SJ Harding
GENERAL MANAGER
ORDER OF BUSINESS
1) Open Ordinary Meeting
2) Consideration of Mayoral Minute
3) Consideration of General Manager’s Report
4) Resolve into Committee of the Whole
a) Consideration of Called Items
b) Consideration of Closed Items
5) Adoption of Committee of the Whole Report
GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 September, 2017
Page 1
TABLE OF CONTENTS
ITEM 1 ACKNOWLEDGEMENT OF COUNTRY............................................ 1
ITEM 2 APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1
ITEM 3 DECLARATIONS OF INTEREST....................................................... 1
ITEM 4 DECLARATIONS FOR POLITICAL DONATIONS.......................... 1
ITEM 5 OATH AND AFFIRMATION OF OFFICE FOR COUNCILLORS... 1
ITEM 6 MAYORAL ELECTIONS PROCEDURE 2017.................................. 1
ITEM 7 ELECTION OF MAYOR FOR 2017/2019.......................................... 1
ITEM 8 ELECTION OF DEPUTY MAYOR 2017/2018.................................. 1
ITEM 9 DESTRUCTION OF BALLOT PAPERS............................................ 1
ITEM 10 DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE) 1
ITEM 11 AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL............................................................. 1
ITEM 12 STANDING COMMITTEES.................................................................. 1
ITEM 13 OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED 1
ITEM 14 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL ................................................................................................................... 1
ITEM 15 DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2017/18 1
ITEM 16 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS................................................................................. 1
ITEM 17 ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES........................................................................................ 1
ITEM 18 FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS 1
ITEM 19 MAYORAL MINUTE - APPOINTMENTS........................................... 1
ITEM 20 COMMITTEE OF THE WHOLE........................................................... 1
ITEM 21 GROUPING OF REPORT ADOPTION.............................................. 1
ITEM 22 CONFIRMATION OF THE MINUTES................................................. 1
ITEM 23 ANNUAL FINANCIAL STATEMENTS............................................... 1
ITEM 24 DRAFT RECORDS AND INFORMATION MANAGEMENT POLICY 1
ITEM 25 PUBLIC ACCESS TO COUNCIL MEETINGS.................................. 1
ITEM 26 VILLAGE ENHANCEMENT - STREET TREES............................... 1
ITEM 27 CANOWINDRA RETIREMENT VILLAGE......................................... 1
ITEM 28 2017 LG NSW ANNUAL CONFERENCE.......................................... 1
ITEM 29 OFFICE OF LOCAL GOVERNMENT (OLG) - COUNCILLOR WORKSHOPS 1
ITEM 30 COUNCILLOR PROFESSIONAL DEVELOPMENT........................ 1
ITEM 31 UNION PICNIC DAY 2017.................................................................... 1
ITEM 32 FUTURE DIRECTIONS FORUM......................................................... 1
ITEM 33 REQUESTS FOR DONATIONS.......................................................... 1
ITEM 34 STRONGER COUNTRY COMMUNITIES FUND............................. 1
ITEM 35 EVENTS ASSISTANCE PROGRAM 2017/18.................................. 1
ITEM 36 2017 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS 1
ITEM 37 DECOMMISSIONING OF UNDERGROUND PETROLEUM STORAGE SYSTEM AT MOLONG DEPOT.................................................................................. 1
ITEM 38 MITCHELL ROOM, BANK STREET, MOLONG.............................. 1
ITEM 39 CANOWINDRA SEWER REUSE RETICULATION RECTIFICATION 1
ITEM 40 CANOWINDRA AND EUGOWRA SES BUILDINGS...................... 1
ITEM 41 PURCHASE OF RAILWAY LAND - MOLONG................................ 1
ITEM 42 PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 (SCHEDULE 5) TO INCLUDE THE GUMBLE HALL AS A HERITAGE ITEM......................................................................................................... 1
ITEM 43 QUESTIONS FOR NEXT MEETING................................................... 1
ITEM 44 BUSINESS PAPER ITEMS FOR NOTING........................................ 1
ITEM 45 MATTERS OF URGENCY.................................................................... 1
ITEM 46 COMMITTEE OF THE WHOLE SECTION OF THE MEETING..... 1
Confidential Items
Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting. Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:
ITEM 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
Procedural
ITEM 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING
Procedural
ITEM 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS
(b) matters in relation to the personal hardship of a resident or ratepayer
ITEM 4 PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT
(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council
ITEM 5 COMPULSORY LAND ACQUISITION OF PART OF THE LAND FOR CUMNOCK SERVICE RESERVOIR CONSTRUCTION UNDER RESTART NSW REGIONAL WATER SECURITY FOR REGIONS PIPELINE PROJECT
(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it
ANNEXURE ITEMS
ANNEXURE 12.1 Meeting Options Discussion Paper....................... 1
ANNEXURE 13.1 Aust Day Committee - Terms of Reference..... 1
ANNEXURE 22.1 August 22 2017 Ordinary Council minutes....... 1
ANNEXURE 24.1 Draft Records and Information Management Policy 1
ANNEXURE 25.1 20170509 Councillor Workshop Code of Meeting Practice - Public Address at Council Meetings.................. 1
ANNEXURE 29.1 2017 HTGR workshops promotional flyer...... 1
ANNEXURE 30.1 Capable Council Post Election Workshop.... 1
ANNEXURE 33.1 OCCSH Fee Proposal...................................................... 1
ANNEXURE 33.2 Mullion Creek Robotics Request......................... 1
ANNEXURE 33.3 Request for donation to aid Mental Health Information Night........................................................................................ 1
REPORT IN BRIEF
Reason For Report |
To provide an opportunity for the mayor to recite an acknowledgement of country |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\ISSUES MANAGEMENT\ABORIGINAL INDIGENOUS AFFAIRS - 864791 |
THAT an Acknowledgement of Country be recited in accord with Council’s Code of Meeting Practice policy.
|
General Manager's REPORT
Council’s adopted Code of Meeting Practice policy includes reciting of an Acknowledgement of Country on “… special/formal occasions; at the September Council Meeting for the Election of Mayor & Deputy Mayor; and at other occasions at the discretion of the Mayor…”.
An Acknowledgement of Country is where people acknowledge and show respect for the Aboriginal Traditional Custodians of the land upon which the event/meeting is taking place.
A Chair usually begins the meeting by acknowledging that the meeting is taking place in the country of the traditional owners. It reads as follows.
“I would like to acknowledge that we are here today on the land of the Wiradjuri people who are the Traditional Custodians of this land. I would also like to acknowledge the present Aboriginal and Torres Strait Islander people who may reside within this area.”
ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE
REPORT IN BRIEF
Reason For Report |
To allow tendering of apologies for councillors not present. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
|
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 863417 |
THAT any apologies tendered be accepted and the necessary leave of absence be granted. |
General Manager's REPORT
A call for apologies is to be made.
ITEM 3 - DECLARATIONS OF INTEREST
REPORT IN BRIEF
Reason For Report |
To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 863418 |
THAT the Declarations of Interest be noted. |
General Manager's REPORT
A call for Declarations of Interest.
ITEM 4 - DECLARATIONS FOR POLITICAL DONATIONS
REPORT IN BRIEF
Reason For Report |
To allow an opportunity for Councillors to declare any Political Donations received. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 863419 |
THAT any Political Donations be noted. |
General Manager's REPORT
A call for declarations of any Political Donations.
ITEM 5 - OATH AND AFFIRMATION OF OFFICE FOR COUNCILLORS
REPORT IN BRIEF
Reason For Report |
Council undertake an oath or affirmation of office. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.f Code of Conduct adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 865204 |
THAT all councillors undertake an oath or affirmation of office as part of the official proceedings following election, at Council’s Ordinary Meeting on 26 September, 2017. |
General Manager's REPORT
Following declaration of the new Council, it is necessary for councillors to undertake an oath or affirmation of office. The Local Government Act has this as a requirement to be addressed at or before the first meeting of council after a councillor is elected.
An oath or affirmation will be available on the meeting day for councillors to sign.
ITEM 6 - MAYORAL ELECTIONS PROCEDURE 2017
REPORT IN BRIEF
Reason For Report |
Outlining procedures for the conduct of Mayoral elections |
Policy Implications |
Consistent |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864735 |
THAT Council:
1. Re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot. 2. Determine if it wishes details of the voting for the positions of Mayor and Deputy Mayor to be made public. |
General Manager's REPORT
Nominations for Mayor and Deputy Mayor
Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 2.00pm sharp on Tuesday, 26 September 2017. Nominations must be in writing and signed by two councillors, one of whom may be the nominee. The consent for nomination must be signed by the Nominee. Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination. Failure to do so renders the nomination invalid.
Nominations can be delivered to the General Manager or the Acting Director of Finance and Corporate Services at the Molong Office for placement in the ballot box. The General Manager will also be in attendance on meeting day from 9.00am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.
Council should also indicate if it wishes details of voting to be made public.
Should councillors have any queries in relation to any aspect of the Mayoral Elections, they are asked to contact the General Manager or the Acting Director of Finance and Corporate Services at their convenience.
Amendments to the Local Government Act
The NSW Parliament has passed amendments to the Local Government Act 1993 (the LGA) known as the Phase 1 reforms, focusing mainly on improving council governance and strategic business planning.
It should be noted that due to the amendments the term of office for a mayor elected by councillors will be increased to two years (section 230(1) LGA).
Election Procedures
The procedure for election for the positions of Mayor and Deputy Mayor is:
1. If only one councillor is nominated, that councillor is elected.
2. If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.
3. The election is to be held at the council Meeting at which the Council resolved on the method of voting.
4. The following definitions apply:
“Ballot” has its normal meaning of secret ballot;
“Open Voting” means voting by a show of hands or similar means.
It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received. Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.
Ordinary Voting
The ballot papers are to contain the names of both candidates. councillors make their vote by placing “1” against the name of the candidate they wish to see elected. The candidate with an absolute majority of votes is deemed to be elected.
Preferential Voting - Ballot Papers and Voting
1. The ballot papers are to contain the names of all the candidates. The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates. In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.
2. The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.
3. An informal ballot paper must be rejected at the count.
Count
1. If a candidate has an absolute majority of first preference votes, that candidate is elected.
2. If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.
3. A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes. The latter is elected.
4. In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.
Tied Candidates
1. If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;
a) those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or
b) those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.
2. If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.
Choosing by Lot
To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.
Result
The result of the election (including the name of the candidate elected as mayor or deputy mayor) is:
a) to be declared to the councillors at the council meeting at which the election is held by the returning officer, and
b) to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.
ITEM 7 - ELECTION OF MAYOR FOR 2017/2019
REPORT IN BRIEF
Reason For Report |
To allow the election of the Mayor for 2017/2019 |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864736 |
THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.
|
General Manager's REPORT
Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Mayor is required.
ITEM 8 - ELECTION OF DEPUTY MAYOR 2017/2018
REPORT IN BRIEF
Reason For Report |
To allow elections for Deputy Mayor for 2017/2018 |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 864737 |
THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process. |
General Manager's REPORT
Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the General Manager to proceed with the election of the Deputy Mayor is required.
ITEM 9 - DESTRUCTION OF BALLOT PAPERS
REPORT IN BRIEF
Reason For Report |
For Council to determine whether ballot papers need to be destroyed |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864738 |
THAT the ballot papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.
|
General Manager's REPORT
Following the election of Mayor and Deputy Mayor a resolution is required as to disposal of the ballot papers.
Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.
ITEM 10 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)
REPORT IN BRIEF
Reason For Report |
To reaffirm the delegation to the successful candidates elected as Mayor and Deputy Mayor |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\AUTHORISATIONS\DELEGATIONS - 864739 |
THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor (name in full to be inserted) and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:
1. To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council. 2. To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy. |
General Manager's REPORT
Following the elections for Mayor and Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates. This is in addition to such other powers as are conferred under the Local Government Act 1993.
ITEM 11 - AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL
REPORT IN BRIEF
Reason For Report |
For Council to resolve to authorise the Chairperson of Council and Committee meetings with the powers of expulsion and removal. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 865168 |
THAT Council authorise: 1. The presiding Chair of Council and Committee meetings with the power of expulsion as provided by the Local Government Act 1993, Section 10(2). 2. The presiding Chair of Council and Committee meetings with the power to authorise necessary force to remove a person, councillor or otherwise, who has been expelled and refuses to leave the meeting place as provided by the Local Government (General) Regulation 2005, Clause 258. |
General Manager's REPORT
Council’s Code of Meeting of Practice policy, consistent with requirements of the Local Government Act 1993 and Local Government (General) Regulation 2005, refers to the powers of expulsion and removal which can be authorised by resolution provided by the Act and Regulation and notes that these powers have being given to the Chair of Council and Committee meetings.
Council is required to consider and reaffirm this authorisation.
REPORT IN BRIEF
Reason For Report |
To advise on workshops held to replace standing committees. |
Policy Implications |
Could impact on Code of Meeting Practice |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
1. Meeting Options Discussion Paper⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864740 |
THAT Council continue to hold workshops as and when required. |
General Manager's REPORT
At the September 2014 Council meeting, Council resolved not to appoint standing committees and to have a “Committee of the Whole” agenda item. In addition, it was envisaged that the second Tuesday of each month would be set aside for meetings for other strategic directions or business improvement purposes.
Prior to the 2014 decision, committee meeting consisting of 6 councillors each, were held on the second Tuesday of each month and council meetings were held on the fourth Tuesday. A workshop was held prior to the current meeting process being determined and a copy of the discussion paper for the workshop is attached.
A “Committee of the Whole” agenda item enables the normal rules of debate to be suspended for matters considered of significance and requiring careful consideration.
A discussion paper outlining the pros and cons of options for committee and/or council meetings has been prepared and is attached to this report.
ITEM 13 - OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED
REPORT IN BRIEF
Reason For Report |
To determine the committee members for other Council committees for 2017/18 |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
1. Aust Day Committee - Terms of Reference⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864775 |
THAT Council determine the: 1. Committee members for the Australia Day Awards Committee that meets as and when required for the 2017/18 year; and 2. Membership of the Heritage Working Party. |
General Manager's REPORT
Each of Council’s committees is constituted to deal with certain matters identified under Council’s principal activities. Further details of the principal activities are included in Council’s Delivery Program.
The committee members for Other Council Committees that meet as and when required for the year 2017/18 (October to September) comprised of the following:
1) AUSTRALIA DAY AWARDS COMMITTEE
This committee was formed following Office of Local Government advice regarding a technical breach of the Local Government Act in considering award winners in a ‘Closed’ session of Council.
The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year) and recommends winners to Council.
The Terms of Reference for this Committee is annexed.
The Australia Day Awards Committee consists of all the councillors and the General Manager.
2) HERITAGE WORKING PARTY
The working party has input into developing council programs to support the wider community in acknowledging its history and heritage. The working party also has a role in facilitating significant anniversary and study projects.
Members were Clrs Culverson and Wilcox, the Director of Environmental Services and Council’s Heritage Advisor.
ITEM 14 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL
REPORT IN BRIEF
Reason For Report |
For Council to note its delegates to the listed organisations for the term of Council |
Policy Implications |
Consistent with Council's Code of meeting practice |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864778 |
THAT Council determine its delegates to Central Tablelands Water, Central West Libraries and Central NSW Business HQ committees for the term of Council. |
General Manager's REPORT
Council is required to determine its delegates and representatives to other organisations and community organisations for the term of council. The following were determined at the September 2012 meeting for the term of council as:
1) CENTRAL TABLELANDS WATER (CTW)
Central Tablelands Water provides potable water to around 11,500 consumers in 14 towns and villages including Canowindra, Cargo, Cudal, Eugowra and Manildra in the Cabonne Shire.
It should be noted that appointment as delegate to Central Tablelands Water attracts remuneration under the category of “County Council – Water” being the maximum allowed fee for that category as determined by the NSW Local Government Remuneration Tribunal.
It is also noted that the Central Tablelands Water has requested that the two councillors to be appointed as Cabonne’s delegates be consumers with the CTW, as had been the previous practice prior to the previous term of Council during which one of the delegates did not fit the criterion. Council adopted a policy at its July 2012 meeting to the effect that:
Council shall elect two (2) constituent delegates to Central Tablelands Water for a four (4) year term from amongst its councillors who are consumers of Central Tablelands Water.
Council’s two delegates to Central Tablelands Water have been Clrs A Durkin and K Walker.
2) CENTRAL WEST LIBRARIES (CWL)
Central West Libraries is responsible for Library Services in Cabonne (Canowindra, Molong and Manildra), Orange, Blayney, Forbes and Cowra.
Council’s two representatives to the Central West Libraries Committee have been Clr S Wilcox and the Director of Finance & Corporate Services, with the Administration Manager acting as alternate delegate.
3) CENTRAL NSW BUSINESS HQ
The Central NSW Business HQ is responsible for assistance and advice, generally for small to medium enterprises in the Cabonne, Orange and Blayney areas. It plays a pivotal role in the encouragement and establishment of new business.
Council’s representative to the Central NSW Business HQ committee have been Clr I Davison, with the General Manager being an alternate delegate.
ITEM 15 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2017/18
REPORT IN BRIEF
Reason For Report |
For Council to determine its delegates and representatives to other organisations and community organisations for the 2017/18 year. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864782 |
THAT Council determine its delegates and representatives to other organisations (as listed below) for the balance of the 2017/18 year. |
General Manager's REPORT
Council is required to determine its delegates and representatives to other organisations and community organisations for the balance of the 2017/18 year.
1) ARTS OUT WEST
Arts Out West is an organisation that gives people the opportunity to become involved at a regional and state level with arts and cultural development in the Central West Region.
Council’s representative to Arts Out West has been Clr Wilcox.
2) ASSOCIATION OF MINING RELATED COUNCILS INC
The Association of Mining Related Councils is the primary lobby group for councils affected by mining. It also provides technical advice and networking opportunities.
Council’s representatives on the Association of Mining Related Councils Inc. has been Clr Wilcox (with Clr Davison as alternative delegate) and the Director of Environmental Services.
3) AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)
This group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.” Supporting the AWRRG agenda by becoming a financial member is seen as a proactive approach to address the funding shortfall.
Council’s delegates to the AWRRG Group have been Clrs Gosper and Dean, with Clr Nash as alternative delegate.
4) BELUBULA RIVER JOINT COMMITTEE
The Belubula River Joint Committee is run in conjunction with Cowra Council and is responsible for river clearance and management issues on the Belubula River.
Council’s representative to the Belubula River Joint Committee has been Clr Walker with Clr Durkin as an alternative delegate.
5) CABONNE CARAVAN PARK COMMITTEE
This committee is responsible for overseeing the operation of all Cabonne caravan parks. A representative of each caravan park is a member of the Committee: i.e. the managers from Molong and Canowindra.
Council’s representatives on the Cabonne Caravan Park Committee have been Clrs Gosper, Dean and Walker. Urban Services staff also attend.
6) CABONNE/ORANGE ROAD SAFETY COMMITTEE
This committee is responsible for road safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.
The council representative to the Cabonne/Orange Road Safety Committee has been Clr Treavors with Clr Dean as the alternative representative.
7) CABONNE COUNTRY TOURISM ADVISORY COMMITTEE
The Cabonne Country Tourism Advisory Committee aims to facilitate the development of tourism to and within Cabonne Country. The charter requires nomination of a minimum of one Cabonne Council Councillor to this committee. The Tourism and Community Development Coordinator and Economic Development Manager attend these meetings
Council’s representative to the Cabonne Country Tourism Advisory Committee has been Clr Davison with Clr Wilcox as the alternative representative.
8) CADIA - MREMP COMMITTEE
This committee has a statutory role to assess mining and environmental matters associated with Cadia mine.
The Director of Environmental Services has been Council’s representative on the Cadia MREMP Committee.
9) CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE
The councils of Cabonne, Orange and Blayney combined their Bushfire Management Committees to form the Canobolas Bushfire Management Committee.
Council’s representatives to the Canobolas Bush Fire Management Committee have been Clr Gosper with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.
10) CANOBOLAS COMMUNITY SAFETY PRECINCT COMMITTEE
Community Safety Precinct Committees (CSPCs) provide an opportunity for local councils and community members to meet with Police Local Area Commanders. It is an opportunity to share their perspective on local crime and safety issues, to get involved in strategies designed to address local crime concerns and an opportunity for Local Area Commanders to promote accurate local crime information and raise awareness of crime prevention approaches.
Council’s representative to the Canobolas Community Safety Precinct Committee is the Mayor (Clr Gosper).
11) CANOBOLAS ZONE LIAISON COMMITTEE
The committee has been formed to administer the Canobolas Zone Service Level Agreements.
Council representative to the Canobolas Zone Liaison Committee have been Clr Gosper with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.
12) CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM
These are 2 community committees established to administer the Age of Fishes Museum at Canowindra.
Council’s representative to the Canowindra Age of Fishes Board and Strategic Advisory Committee has been Clr Durkin with Clr Walker as the alternative delegate.
13) CANOWINDRA FOOD BASKET ADVISORY GROUP
The aim of this project is to supply food to the underprivileged and low income families of Canowindra. To qualify, clients must have a current pension or health card and only one weekly entitlement per household is allowed.
Council’s delegate on the Canowindra Food Basket Advisory Group has been Clr Walker.
14) CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE
The proposed objective of the working group is to develop guidelines and operational protocols sufficient to satisfy the legal requirements of the three parties (Council, Uniting Care and the Project Association) in a formal deed of understanding or like document in order that the infrastructure and building planning may commence.
Council’s representatives on the Canowindra Retirement Village Project working committee are Clr Walker and the Director of Finance and Corporate Services with Clr Durkin as the alternate representative.
15) CARGO ROAD USERS ASSOCIATION
This committee has been established to lobby for upgrading of Cargo Rd.
Council’s representative on the Cargo Road Users Association has previously been Clr Dean.
16) CENTRAL TABLELANDS LOCAL LAND SERVICES (LLS) previously Central West Catchment Management Authority (CWCMA)
LLS bring together agricultural production advice, biosecurity, natural resource management and emergency management into a single organisation.
Councillor representation on the former CWCMA Local Government Reference Group Forum has been through Clr Wilcox as delegate. Council’s Environmental staff also attend the meeting.
17) CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)
This committee has oversight of mining exploration and operations, particularly in the Cabonne, Orange and Blayney areas.
Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is the Mayor (Clr Gosper) with Clr Davison as the alternative delegate.
18) CENTROC HEALTH WORKFORCE COMMITTEE
This committee is responsible for monitoring medical and health issues in the CENTROC region.
Council’s delegates to the CENTROC Health Workforce Committee have been Clr Nash with the Mayor (Clr Gosper) as the alternative delegate and the Community Services Manager.
19) HACC JOINT COMMITTEE
This committee, previously known as the Food Services Advisory Committee is responsible for advising on Food Services needs for Council’s Home and Community Care operations.
Council’s representative to the HACC Joint Committee has been Clr Walker with Council’s Community Services Manager as alternative delegate.
20) JOINT REGIONAL PLANNING PANEL
This panel determines development applications independently from council where certain trigger points are met (eg private capital expenditure in excess of $20M). The panel has two representatives appointed by council, an independent person with technical planning qualifications and a community representative (who may be a councillor).
Council’s delegates to this committee has been the Director of Environmental Services from Blayney Shire Council, Mr Mark Dicker, and Clr Durkin.
21) LACHLAN REGIONAL TRANSPORT COMMITTEE
This committee assumes a lobbying role on transport issues in the Lachlan region.
Council’s delegate to the Lachlan Regional Transport Committee has been Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required).
22) LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT
This committee has assumed responsibility for Landcare Management issues associated with Little River in the Yeoval area.
Council’s representative to the Little River Landcare Group has been Clr Davison with Cr Nash as the alternative delegate.
23) LOCAL EMERGENCY MANAGEMENT COMMITTEE
This committee is responsible for the coordination of emergency response issues for Cabonne.
The representatives to the Local Emergency Management Committee previously consisted of the Mayor (Clr Gosper), the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer (and the Maintenance Coordinator as alternative Deputy).
Under the current Emergency Management legislation, the General Manager is the chair of the Local Emergency Management Committee (LEMC). The General Manager elected to delegate the role to the Director of Engineering and Technical Services.
24) MOLONG MEDICAL COMMITTEE
This committee is responsible for community liaison on health and medical issues in Molong.
Council’s representative on the Molong Medical Committee has been Clr Nash with Clr Wilcox as the alternative representative.
25) NOXIOUS WEEDS ADVISORY COMMITTEES
These are cooperative committees involving groups of councils in the Lachlan and Macquarie River catchment areas along with NSW Agriculture to oversee and advise on noxious weeds matters.
Lachlan Valley Noxious Weeds Advisory Committee
Clr Walker has been the council’s representative on this committee.
Upper Macquarie Noxious Weeds Advisory Committee
Clr Gosper has been the council’s representative on this committee with Clr Wilcox being the alternative delegate.
26) OPHIR RESERVE TRUST BOARD
The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator. Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands.
Council’s representative on this Board to fill the position of ‘councillor’ has been Clr Durkin.
27) RESTART WATER SECURITY TASKFORCE
This taskforce relates to Stage 1: Orange to Molong Creek Dam pipeline project.
Council’s representative on this taskforce has been Clr Gosper.
28) SYDNEY ROADLINKS COMMITTEE
This is a regional committee with representatives from 7 Councils aimed at upgrading the Great Western Highway from the Blue Mountains through to Bathurst.
Council’s delegate to this committee has been the Mayor (Clr Gosper) with Clrs Davison and Walker as the optional alternative delegates.
Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer.
29) TRAFFIC COMMITTEE
This committee advises Council on traffic related issues in Cabonne. It also consists of Police and RMS representatives.
Council’s delegate to this committee has been Clr Dean with the Mayor (Clr Gosper) as the alternative delegate. Council staff also attend this meeting.
30) VERTO LTD
This committee comprises of representatives from the Central West overseeing the provision of training, employment and community services offered by Verto Ltd.
Council’s delegate to this committee has been Clr Wilcox.
31) WALUWIN CENTRE GOVERNANCE COMMITTEE
A lease has been put in place between Council and the Health Administration Corporation on behalf of Greater Western Area Health Service (GWAHS). The lease provides for a “Centre Governance Committee” to be established by Council including representatives of all lessees/occupiers within the building to provide advice to the lessor on but not limited to the efficient management and operation of the building including the preparation of annual budgets.
Council’s delegate to this committee has been Clr Nash with Clr Wilcox as the alternative delegate. Council’s Director of Finance & Corporate Services is also a member of the committee.
32) WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE
The key role of the Advisory Committee is to set the strategic direction for primary and community health and health related services for the community of Molong and the surrounding towns. The Advisory Committee will oversee the HealthOne Molong service to ensure the safe, appropriate and strategic conduct of the service occurs.
Council’s delegate to this committee has been Clr Nash with Clr Wilcox as the alternative delegate.
33) WELLINGTON/DUBBO LANDCARE MANAGEMENT
This committee represents some sixteen (16) Landcare Groups and 400 ratepayers within the Cabonne boundary.
Council’s delegate to this committee has been Clr Davison with Clr Wilcox as the alternative delegate.
ITEM 16 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS
REPORT IN BRIEF
Reason For Report |
For Council to determine its delegates and representatives to other community peak organisations 2017/18 |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864784 |
THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these organisations for the 2017/18.
|
General Manager's REPORT
Town |
Organisation |
Meetings |
Representative |
Manildra |
Manildra and District Improvement Association (MADIA) |
1st Wednesday of each month |
Clr M Nash (Clr G Treavors as alternate) |
Cumnock |
Cumnock and District Progress Association |
3rd Thursday of each month |
Clr S Wilcox (vacant as alternate) |
Yeoval |
Yeoval and District Progress Association |
1st Tuesday of each month |
Clr I Gosper (Clr I Davison as alternate) |
Molong |
Molong Advancement Group |
1st Thursday of each month
|
Clr I Gosper (Clr I Davison as alternate) |
Mullion Creek |
Mullion Creek & District Progress Association |
1st Monday of each month
|
Clr G Treavors (Clr M Nash as alternate) |
Cargo |
Cargo Progress Association |
Meet as and when required |
Clr G Dean (Clr A Durkin as alternate) |
Borenore |
Borenore Community Progress Association |
As and when advised |
Clr I Davison (Clr S Wilcox as alternate) |
Canowindra |
Canowindra Business Chamber |
2nd Wednesday of each month |
Clr A Durkin (Clr K Walker as alternate) |
Eugowra |
Eugowra Promotion and Progress Association |
2nd Tuesday of each month |
Clr K Walker (Clr G Dean as alternate) |
Cudal |
Cudal Progress Association |
1st Tuesday of each month |
Clr G Treavors (Clr G Dean as alternate) |
Spring Hill/Spring Terrace |
Spring Hill/Spring Terrace Committee |
As and when advised |
Clr S Wilcox (Clr G Treavors as alternate) |
Canowindra |
Canowindra Sports Trust |
2nd Wednesday of each month |
Clr A Durkin (Clr K Walker as alternate) |
ITEM 17 - ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES
REPORT IN BRIEF
Reason For Report |
For Council's information |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 864785 |
THAT the information be noted. |
General Manager's REPORT
Council’s Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy includes a previously resolved policy that any official Council delegate is authorised to arrange for another councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.
The councillor representing a delegate who is unable to attend may claim reimbursement of travel expenses at the prescribed rate provided that Council’s Administration Manager is advised in writing by the official delegate of the arrangements made.
ITEM 18 - FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS
REPORT IN BRIEF
Reason For Report |
To determine the time and date of regular meetings of Council and other meetings |
Policy Implications |
Could impact on the Code of Meeting practice |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 864787 |
THAT Council determine the date and time of regular meetings of Council and other meetings. |
General Manager's REPORT
The following procedure is to conduct Council and other meetings as follows:
a) Ordinary Council Meeting
The Ordinary Council meeting is held at Council’s Molong Office on the fourth Tuesday of each month, commencing at 2.00pm.
b) Other Meetings
Meetings for other strategic directions and business improvement purposes are held on the second Tuesday of the month as required (see item on Standing Committees).
ITEM 19 - MAYORAL MINUTE - APPOINTMENTS
REPORT IN BRIEF
Reason For Report |
To allow noting of the Mayoral appointments plus other Councillors' activities Reports. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 863420 |
THAT the information contained in the Mayoral Minute be noted. |
General Manager's REPORT
A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.
ITEM 20 - COMMITTEE OF THE WHOLE
REPORT IN BRIEF
Reason For Report |
Enabling reports to be considered in Committee of the Whole to be called. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 863421 |
THAT Councillors call any items that they wish to be debated in Committee of the Whole. |
General Manager's REPORT
Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.
This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.
The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.
Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.
ITEM 21 - GROUPING OF REPORT ADOPTION
REPORT IN BRIEF
Reason For Report |
Enabling procedural reports to be adopted. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a - Provide quality administrative support and governance to councillors and residents. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 863423 |
THAT: 1. Councillors call any items they wish to further consider 2. Items 22 to 24 be moved and seconded.
|
General Manager's REPORT
Items 22 to 24 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.
ITEM 22 - CONFIRMATION OF THE MINUTES
REPORT IN BRIEF
Reason For Report |
Adoption of the Minutes |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
1. August 22 2017 Ordinary Council minutes⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 863426 |
THAT the minutes of the Ordinary meeting held 22 August 2017 be adopted. |
General Manager's REPORT
The following minutes are attached for endorsement:
1. Minutes of the Ordinary Council meeting held on 22 August 2017.
ITEM 23 - ANNUAL FINANCIAL STATEMENTS
REPORT IN BRIEF
Reason For Report |
To seek authorisation for the signing of the Councillor Statements for the General Purpose and Special Purpose Financial Statements. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a. Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\2016-2017 ANNUAL FINANCIAL STATEMENTS - 867631 |
THAT the Mayor, Deputy Mayor, General Manager and Acting Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements. |
Acting Finance Manager's REPORT
Under Section 413 of the Local Government Act 1993, Council must prepare financial reports for each year and must refer them for audit as soon as practicable after the end of that year. Section 416(1) sets a maximum time limit of 4 months after the end of the year for the audit to be conducted.
Council’s auditor, the Auditor General of NSW, has undertaken their preliminary audit of Cabonne Council’s accounts for the year ended 30 June 2017. Once the audit is complete a full and comprehensive report will be presented to Council by the auditor and Council will have the opportunity to question any element of the audit process. The draft reports disclose a net operating surplus for the year of $16,187,000 and a surplus before capital grants and contributions of $10,258,000.
As per section 413 (2) of the NSW Local Government Act 1993, a Council’s financial reports must include:
a) A general purpose financial report;
b) Any other matter prescribed by the regulations;
c) A statement in the approved form by the Council as to its opinion on the general purpose financial report.
The signing of the Statement by councillors and management on the approved form, for both the General Purpose and Special Purpose Financial Statements must be completed to enable the audit report to be finalised. This form is required to be signed by the Mayor, at least one other councillor, the General Manager, and the Responsible Accounting Officer. Historically the Deputy Mayor has signed as the second member of Council.
ITEM 24 - DRAFT RECORDS AND INFORMATION MANAGEMENT POLICY
REPORT IN BRIEF
Reason For Report |
For Council to consider adoption of the draft Records and Information Management policy |
Policy Implications |
Yes - if adopted will become Council's policy |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a - Provide quality administrative support and governance to councillors and residents |
Annexures |
1. Draft Records and Information Management Policy⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 861609 |
THAT the attached draft Records and Information Management Policy be adopted. |
Administration Officer's REPORT
The Executive Director of the State Archives and Records Authority of NSW recently reminded all ‘chief executives’ that text messages sent or received on Council issued phones (or even on privately owned phones if relating to official business) are State records and of the need to have a policy on their capture.
Council’s Systems Administrator has advised that all staff of a managerial or coordinator level has a smart phone and emails are used instead of SMS texts.
Operations staff at Cudal have also confirmed they do not rely on SMS texting for communicating with staff.
Due to the fact that SMS text messages are not being used as a main communication with staff or clients, the “Records and Information Management” policy has been amended to note that Council staff are not to use SMS text messaging for business purposes except in cases where there is no option. Changes are highlighted in yellow.
ITEM 25 - PUBLIC ACCESS TO COUNCIL MEETINGS
REPORT IN BRIEF
Reason For Report |
To advise on recommendation from Council workshop. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adhered to |
Annexures |
1. 20170509 Councillor Workshop Code of Meeting Practice - Public Address at Council Meetings⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\ADDRESSES - 866016 |
THAT Council amend its Code of Meeting Practice to conduct an open forum a fortnight before each Ordinary council meeting to enable the public to address council. |
General Manager's REPORT
At a council workshop held 9 May 2017 a discussion paper was considered in relation to public addresses at Council meetings and its link to council’s Code of Meeting Practice. The discussion paper is attached for reference.
The Code of Meeting Practice policy states:
“Council policy is that members of the public be given every opportunity to address council.”
The workshop considered the legal ramifications of having open access to council meetings and the possible denial of procedural fairness to parties, especially in relation to development approvals. It was considered that opportunity should be given for members of the public to make presentations to council, however not at the meeting at which the item is being considered, thus enabling councillors sufficient time to further assess any presentations.
It was suggested that rather than the current procedure of members of the public making presentations to council on the day of the ordinary meeting, that an open forum should be conducted a fortnight prior to council meetings, when councillor workshops are usually held, and that Council’s Code of Meeting Practice Policy be amended to facilitate this.
It was subsequently resolved at the May Council meeting:
THAT a further report be submitted to Council with proposed amendments relating to addresses to the Council within the Code of Meeting for consideration.
Due to the timing of the matter, it was considered appropriate that this item be determined by the incoming council.
The following provides a summary of how other Centroc councils provide for the opportunity for member of the public to address council.
Bathurst |
Public Question Time 6.00 – 6.15pm at commencement of council meeting. No registration required. |
Orange |
The meeting of the council policy committees (first Tuesday of the month) begins with a brief ‘open forum’ when local residents can have their say about topics to be discussed at that meeting (ie: Items MUST be listed on the agenda for that meeting). Registration form available on website. |
Cowra |
Open Forum between 5.00pm – 5.30pm prior to General Committees and Council meeting. At a general committee meeting, the subject must relate to an item on the agenda (unless prior approval has been given to the Mayor. At a council meeting there is not restriction on the subject. 5 min limit and only permitted to address the meeting once. |
Forbes |
Adopted Public Forum policy. Speakers register with General Manager by 11am on day of meeting. Forum held for 30 minutes at the conclusion of any mayor minute presented. Speakers can address council on any topic. |
Parkes |
No mention in Code of Meeting Practice. No information on website. |
Lithgow |
Public Forum conducted at each ordinary meeting for a period of 15 minutes. Registration with General Manager by midday day of meeting. Speaker permitted 3 minutes. Speaker be entitled to make a statement related to any item on the agenda or otherwise related to council business. |
Oberon |
Open question session at commencement of the council meeting. Mayor asks for questions from the gallery prior to the commencement of the meeting. |
Weddin |
Open 10 minute question session at commencement of council meeting. Requests to speak are to be submitted in writing 10 days prior the meeting. Speakers allowed up to 3 minutes. |
Blayney |
Public Forum by application by 4.30pm on day of meeting. Maximum 5 minutes on an agenda item. Members of the public are able to raise issues, that are not included on the business paper, with Council at its Ordinary Meeting each month, generally at 6pm. |
ITEM 26 - VILLAGE ENHANCEMENT - STREET TREES
REPORT IN BRIEF
Reason For Report |
To authorise expenditure from the reserve to commence planting of street trees in villages. |
Policy Implications |
Nil |
Budget Implications |
$277,000 expenditure from Village Enhancement reserves |
IPR Linkage |
3.3.6.b - Construct budgeted improvements |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\STREET TREE MASTER PLANS - 866067 |
THAT Council authorise the expenditure of $277,000 from the Village Enhancement reserve. |
General Manager's REPORT
Council has committed $2 million for village enhancement projects. Full project details and costings are currently being developed, however it is considered that as an initial project, the street tree planting program should commence now due to seasonal conditions.
In previous discussions regarding village enhancement projects to be completed in towns and villages, councillors noted that street tree master plans had already been prepared for the Shire’s towns and villages and an opportunity existed to implement a project incorporating these street tree master plans and the “wish list” of capital improvements submitted by progress associations.
Due to size of each file, the Street Tree Master Plans have been uploaded to view on councillors’ iPads. The master plans select tree varieties to suit individual towns and villages instead of uniform plantings for all localities.
The initial plan would be of advanced trees, with the establishment of a nursery to provide a stock of trees of various varieties to be available in future years.
Cargo |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Cudal |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Eugowra |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Manildra |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Cumnock |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Yeoval |
115 trees in accordance with Street Tree Master Plan |
$23,000 |
Canowindra |
250 trees in accordance with Street Tree Master Plan |
$50,000 |
Molong |
250 trees in accordance with Street Tree Master Plan |
$50,000 |
Mullion Creek |
45 trees |
$9,000 |
Borenore/Nashdale |
60 trees |
$10,000 |
Tree Nursery |
Seedlings & floral stock |
$20,000 |
ITEM 27 - CANOWINDRA RETIREMENT VILLAGE
REPORT IN BRIEF
Reason For Report |
For council to resolve to participate in a Public Private Partnership. |
Policy Implications |
Nil |
Budget Implications |
Funding allocated in 2017/18 budget |
IPR Linkage |
3.2.1.b Facilitate retirement and aged care projects and services |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\COMMERCIAL ACTIVITIES\JOINT VENTURES\PUBLIC PRIVATE PARTNERSHIP PROPOSED RETIREMENT VILLAGE - CORNER BLATCHFORD and MILL STREETS - 867469 |
THAT Council resolve to enter into a Public Private Partnership to facilitate the development of a retirement village in Canowindra. |
General Manager's REPORT
At its February 2017 meeting Council resolved:
“THAT Council write to the Departmental Chief Executive seeking authority to enter into a Public Private Partnership with Uniting to develop accommodation under the Retirement Villages Act in Canowindra.”
The Office of Local Government (OLG) have now advised that it is not for them to determine whether council enters into a Public Private Partnership, but rather to determine the processes which council must follow after they have elected to enter into a Public Private Partnership.
Accordingly, Council is required to formally resolve to enter into a Public Private Partnership and them provide certain information to the OLG to enable them to make a determination in relation to the processes to be followed by council. A number of other areas that the OLG determined required further material by way of background have been collated by council staff and will be forwarded along with the formal resolution.
By way of background for new councillors, council has been working with the Canowindra Retirement Village Association Inc in an endeavour to have a retirement village established in Canowindra. This process has taken part over a number of years with the association now finding they do not have sufficient resources to enable them to proceed with the proposal. Council has found a developer who is willing to enter into an agreement with Council to establish a retirement village, subject to council making certain improvements to the land to have it ready for the development stage.
The partner would enter into a long-term lease with council and then provide the accommodation required.
ITEM 28 - 2017 LG NSW ANNUAL CONFERENCE
REPORT IN BRIEF
Reason For Report |
Seeking authorisation to send delegates to the 2017 LG NSW Annual Conference and development of motions to be submitted. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW CONFERENCE - 864859 |
THAT Council:
1. Be represented at the 2017 Local Government NSW Annual Conference by the Mayor, or his/her alternate delegate, two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity; and
2. Identify issues and/or motions to be submitted to the conference. |
General Manager's REPORT
The annual conference of Local Government NSW is being held from Monday 4 December to Wednesday 6 December at the Hyatt Regency, Sydney.
Councils are invited to submit motions for consideration at the conference. Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. Cabonne has in recent years submitted motions relating to rate exemptions of state owned corporations, food security and sustainability including introduction of legislation to protect the ‘right to farm’ and regional road funding.
The LGNSW Board has resolved that motions will be included in the business paper for the conference where they:
1. Are consistent with the objectives of the Association;
2. Relate to Local Government in NSW and/or across Australia;
3. Concern or are likely to concern Local Government as a sector;
4. Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;
5. Have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);
6. Are clearly worded and unambiguous in nature; and
7. Do not express preference for one or several members over one or several other members.
Council’s policy for the attendance of delegates and representatives at the LGNSW Conference is that the Mayor attends, if available, as Council’s official delegate, with the General Manager attending in an advisory capacity. Council’s policy also provides for up to two other councillors being able to attend as observers and/or substitute delegates in the absence of the Mayor for any reason during the conference itself.
ITEM 29 - OFFICE OF LOCAL GOVERNMENT (OLG) - COUNCILLOR WORKSHOPS
REPORT IN BRIEF
Reason For Report |
To advise of an Office of Local Government workshop for councillors being held in Blayney. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.e Provide adequate training & professional development opportunities for councillors |
Annexures |
1. 2017 HTGR workshops promotional flyer⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - INDUCTIONS\2017 - INDUCTIONS - 864865 |
THAT Councillors make themselves available to attend the OLG “Hit the Ground Running” workshop in Blayney on Thursday 2 November 2017. |
General Manager's REPORT
OLG will be providing support to councils and councillors to help them in their roles by conducting “Hit the Ground Running” councillor workshops following the elections. A workshop is being held in Blayney on Thursday 2 November 2017 and will provide essential information to support councillors in serving their community and fulfilling their responsibilities.
The one-day workshop will be based on the ‘5 Key Things’ all councillors need to know in order for them to be effective in their roles, with an update on the local government reform program and the Local Government Act review process. The workshop material will also include crucial information for all councillors on the Model Code of Conduct, Integrated Planning and Reporting framework and the support available to them during their term in relation to mandatory learning and professional development.
The OLG are urging all councillors to attend.
ITEM 30 - COUNCILLOR PROFESSIONAL DEVELOPMENT
REPORT IN BRIEF
Reason For Report |
To advise councillors of any upcoming professional development opportunities. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.e Provide adequate training & professional development opportunities for councillors |
Annexures |
1. Capable Council Post Election Workshop⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2017\PROFESSIONAL DEVELOPMENT - CONFERENCES - 864910 |
THAT councillors advise the General Manager if they wish to be registered to attend the Capable Councils workshop in Orange on 19 October. |
General Manager's REPORT
LGNSW is hosting free, informal workshops for councillors and executive teams of newly elected councils. The Capable Councils workshop offers an opportunity to come together to reflect on, discuss and plan the success of the new council team. The workshops will assist in clarifying roles and responsibilities and enhance the building of relationships. They will cover the following:
Starting with stability
· Understanding recent reform – reflecting on the past and planning a positive future
· Engaging your community
· Creating a strong new council – building the team
Adopting a strategic approach
· What do you want to achieve during this term of council?
· Roles and responsibilities in legislation and what that means in practice
· Milestones and key tasks across the council term
· Managing and allocating your resources
Being effective and getting things done
· Councillors and staff working collaboratively
· What are the personal attributes you need to be effective?
· Using this term to serve the community
Developing your capabilities
· Importance of having a good mix of skills on the council
· Understanding the Local Government Capability Framework
· Creating a development plan
Regional and state collaboration
· Understanding the local and state government contexts
· Strengthening regional relationships
· Working together with neighbours – advocacy and service delivery
Community leadership
· Ensuring all areas within your LGA have a voice
· Communicating and engaging to improve services and inform key decisions
· Working with your community to achieve shared goals.
A workshop is scheduled for Thursday 19 October in Orange from 10am – 3pm.
ITEM 31 - UNION PICNIC DAY 2017
REPORT IN BRIEF
Reason For Report |
Advising the incoming council of the Union Picnic Day |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 864876 |
THAT councillors notify the General Manager if they will be attending the Union Picnic Day in Molong on 13 October 2017. |
General Manager's REPORT
Council at its July 2017 meeting received a report seeking consent to hold the annual Union Picnic Day and resolved:
THAT:
1. Council approve the annual Picnic Day to be held on Friday 13 October 2017.
2. Council authorise the attendance of all councillors at the Picnic Day.
3. Councillors note the cost of $52 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.
ITEM 32 - FUTURE DIRECTIONS FORUM
REPORT IN BRIEF
Reason For Report |
To advise council of plans for a Future Directions Forum for councillors and senior management. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\PROFESSIONAL DEVELOPMENT - CONFERENCES - 864923 |
THAT Council authorise the conduct of a Future Directions Forum with final arrangements to be determined by the Mayor and General Manager. |
General Manager's REPORT
Councillors were advised of an upcoming Future Directions Forum at the induction session on 19 September. The Future Directions Forum will enable council to identify and discuss key issues and priorities and put these into context with council’s Community Strategic Plan and associated Integrated Planning & Reporting (IP&R) documents.
The purpose of the Future Directions Forum will be to:
1. Enable input from the new council into the strategic directions of council.
2. Identify individual councillor’s issues/priorities during the current term of council.
3. Provide initial input for the 2017/2020 Delivery Program.
4. Provide initial input for the preparation of the 2018/2019 budget.
The Forum is usually run by an independent facilitator with presentations from each director of their key functional responsibilities, challenges, risks and public perception areas. Councillors will be encouraged to engage and provide feedback in all sessions. An outcomes report is provided after the Forum and then workshopped with the aim of developing five key strategic objectives to be adopted by the Council.
The Future Directions Forum usually takes place over two days at a suitable venue which allows for meeting rooms, accommodation and meals. Previous forums have been held at the Sebel Resort in Windsor and the Old Vic Inn in Canowindra. Councillors may like to consider and discuss the advantages and disadvantages of holding such an event in a neutral location either within or outside the Shire.
Councillors are strongly encouraged to attend the Future Directions Forum. At this stage it is likely it would be held in November therefore councillors should advise of any dates that are unsuitable for them.
ITEM 33 - REQUESTS FOR DONATIONS
REPORT IN BRIEF
Reason For Report |
For Council to consider the requests for donations recieved. |
Policy Implications |
Nil |
Budget Implications |
To be funded from existing budget allocation. |
IPR Linkage |
4.4.1.c - Provide assistance to community groups |
Annexures |
1. OCCSH Fee Proposal⇩ 2. Mullion Creek Robotics Request⇩ 3. Request for donation to aid Mental Health Information Night⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 866980 |
THAT Council:
1. Consider the options available in this report for making a donation to the Orange, Cowra, Cabonne Science Hub project; 2. Donate $500 from the s.356 budget to assist students from Mullion Creek participate in the Australian Robotics Championships at the University of Queensland; and 3. Donate $200 from the s.356 budget towards provision of a supper for a Mental Health Information session at Molong. |
Community Services Manager's REPORT
The Orange – Cowra - Cabonne Science Hub (OCCSH) has been the subject of a report to Council’s July Meeting and Ms Phoebe Cowdery addressed Council’s August meeting on this topic.
The Science hub is seeking a contribution of $5,000 each from Orange, Cowra and Cabonne Councils to enable the employment of a facilitator one day a week to assist with projects to be delivered in 2017/2018 for OCCSH.
The hub is a part of the National Innovation and Science Agenda and is supported by the Cowra based CORRIDOR project which is the lead organisation for the OCCSH (Orange Cowra Cabonne Science Hub).
The Hub is currently financially supported by Inspiring Australia and the Department of Industry and Science to foster public participation in science, technology and innovation in local regional communities.
Between July 2016 and June 2017 they have secured $37,000 in successful funding for STEM projects. STEM is the learning of Science, Technology, Engineering and Mathematics in an interdisciplinary and integrated approach. This funding is primarily for community and school STEM engagement delivering seminars, workshops, field trips, talks and STEM equipment.
The funding sought from the three councils will be used to employ a facilitator to travel to local schools to provide advice, assistance and resources to enhance their STEM curriculum. The project produced six podcasts for Science Week this August in STEM professions with Luke Wong from Orange ABC OPEN.
Cabonne, Cowra and Orange Councils have each been approached to donate $5,000 towards this project.
Cowra Council has resolved to donate $5,000 provided Cabonne and Orange Councils make a similar donation. Orange City Council will be considering this matter at their meeting in early October.
Options available to Council are as follows;
· To not make a donation to the project.
· To donate $500 from the s.356 budget (if more than this there will be insufficient funds from this source for other donations this year).
· To donate $5,000 from the Community Facilitation fund.
· To donate $5,000 from the Community Services Reserve.
Students from Mullion Creek Public School recently achieved impressive results in the Robocup finals for NSW, and have qualified to go onto the Australian Open Robotics championships at the University of Queensland.
The school estimates that the cost of transporting the three teams of 11 students and 2 teachers will be up to $5,000 for travel, accommodation and food. Parents met the cost of their children participating in the State Competition in Sydney.
The school requests Council to consider making a donation to go towards the costs of participating in the event in Queensland.
The Black Dog Institute will be holding a Mental Health Information Night Molong Central School on 9 October and Council has been asked to sponsor $200 towards the cost of a supper.
The ambassador from Black Dog will be conducting a workshop with senior students at Molong Central School during the day and in the evening will facilitate the Mental Health Information session for interested people from the community.
There is $8,400 available for donations for the 2017/18 financial year.
ITEM 34 - STRONGER COUNTRY COMMUNITIES FUND
REPORT IN BRIEF
Reason For Report |
For Council to prioritise Cabonne Local Government Area applications for funding under the NSW Government's Stronger Country Communities Fund |
Policy Implications |
Nil |
Budget Implications |
$816,644 in funding from the Stronger Country Communities Fund |
IPR Linkage |
3.3.5.a Review community need for new and upgraded facilities |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\STRONGER COUNTRY COMMUNITIES FUND - 867275 |
THAT:
1. Council determines the priorities of projects to be submitted for funding under Stronger Country Communities Fund; and 2. Projects, other than those included in the Cabonne Pedestrian Access and Mobility Plan, be placed on public exhibition for 14 days from 27 September 2017 to 10 October 2017 for public inspection and comment. |
Acting Economic Development Manager's REPORT
BACKGROUND
Cabonne Council is preparing applications for Council and community projects to be financed by the NSW Government’s $200 million Stronger Country Communities Fund.
All NSW Local Government Areas have been allocated a minimum of $1.5m over two years for projects to make their areas more attractive places to live and work.
In Cabonne’s case, the allocation is a little over $1.6m, with $816,644 available for the current round of funding.
New infrastructure, such as parks, playgrounds and cycle tracks, are being earmarked under the program, along with refurbishments to existing facilities including community centres and libraries. Enhancing local parks and supporting facilities, such as kitchens and toilet blocks, will also be considered.
FUNDING CRITERIA
Under the guidelines, there is no cap on the cost of projects, but each must be worth at least $100,000. Typically, they will be in the range of $250,000 to $1m.
While organisations do not have to provide a matching contribution, co-contributions are likely to enhance the likelihood of applications being successful. A significant financial co-contribution would be required for larger projects above $1m.
Councils and community groups must demonstrate they have consulted with their local communities and have the support of their community. During the assessment process, the Department of Premier and Cabinet will survey local communities through Choice Modelling to confirm community support.
Community projects must be submitted through Cabonne Council, which can also submit applications for its own projects. All projects must be prioritised by Council and submitted to the Government by 18 October 2017.
Department of Premier and Cabinet representatives have stressed that projects must be “shovel ready” so they can start quickly and be delivered as soon as possible. In most cases this means that if a development application is required, development consent should already be received.
Priority will be given to those projects that demonstrate they will be finished on time within the budget.
Proposals need to align with State Government priorities and programs, as well as council’s Community Strategic Plans, and must have strong community and stakeholder support.
Proposals must also address the issue of ongoing maintenance and associated costs to ensure they are not a burden on the community in the future.
PROJECTS PROPOSED FOR FUNDING
Cabonne Council has proposed two projects totalling $970,600 for funding under the Stronger Country Communities Fund, while community organisations have put forward six projects with a combined value of $1,650,532.
With three community organisations committing co-contributions totalling $454,000, a total of $1,196,532 being sought for funding for projects proposed by community groups.
In all, $2,167,132 is being sought for projects outlined by Council and community groups - $1,350,488 more than the amount available to the Cabonne Local Government Area in this round of funding.
In prioritising proposals, Council needs to determine which projects it wishes to support, which of these are to be submitted for funding under the current round and which are to be considered in the next funding round.
An outline of each of the proposals is as follows:
Cabonne Council
Project 1: New Footpaths in 8 Towns and Villages
Total cost: $865,600. Funding Sought: $865,600
This project proposes the construction of footpaths in Canowindra ($208,800), Molong ($179,000), Cumnock ($113,500), Eugowra ($95,000), Yeoval ($91,300), Manildra ($90,500), Cudal ($65,000) and Cargo ($22,500).
Each location is identified in the Cabonne Pedestrian Access and Mobility Plan (PAMP) as being necessary to provide a footpath network that caters to the needs of all pedestrians including older persons, school children and pedestrians with mobility and vision impairments.
Adopted after extensive community consultation, the PAMP aims to provide a safe road environment for all road users, current and future, through a coordinated approach to transport planning.
Is the Project Shovel Ready?
Yes, this footpath project meets all the requirements for shovel readiness.
Does the Project Have Community Support?
The Cabonne Pedestrian Access and Mobility Plan was adopted following a community consultation process and as such projects identified within the plan meet the requirements for community consultation and support. It also aligns with the Cabonne 2025 Community Strategic Plan and meets guidelines for being included in Council’s forward estimates.
Project 2: Footpath to Mullion Creek Public School and Associated Road
Safety Works
Total cost: $105,000. Funding Sought: $105,000
This project would enhance the safety of school children and parents and has been requested by the school and local community.
Is the Project Shovel Ready?
Yes, this project is shovel ready.
Does the Project Have Community Support?
Because it is not included in the PAMP, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
Community Organisations
Molong Early Learning Centre
Project: Expand Centre to Double Number of Placements
Total Cost: $450,000. Funding Sought: $276,000
Co-contribution: $104,000 cash, $70,000 interest-free loan from Cabonne Council
Project Outline:
Molong Early Learning Centre plans to construct a purpose-built facility adjoining the existing centre to double its capacity. The new building would include two new rooms to house an additional 20 pre-school children and eight long day care children, along with kitchen facilities, bathrooms landscaping, play areas and additional parking.
The centre’s co-contribution consists of $104,000 from fund-raising and a $70,000 interest-free loan from Cabonne Council.
Is the Project Shovel Ready?
Development Consent has been granted for this project. Although the centre has a current application to modify that consent, it would appear this project meets the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
Australian National Field Days
Project: Multi-function Training and Meeting Centre
Total Cost: $420,000. Funding Sought: $220,000
Co-contribution: $200,000
Project Outline:
This building would enable the ANFD Committee to hold its own functions, media launches, demonstration days and training days. Uses would include meals during events, morning and afternoon tea for volunteers during the field days, learning environment for driver training classes, smaller scale conference room with small break out rooms and coordination centre for events.
The ANFD Committee would make the building available for use by Borenore community groups such as the men’s shed, model aircraft club, progress association, school and CWA.
Is the Project Shovel Ready?
No Development Application has been lodged and there is no guarantee the proposed building would comply with the current zoning of the site.
It may be difficult for this project to meet the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
Cudal Community Children’s Centre
Project: Expand Centre to Increase Placements
Total Cost: $400,000. Funding Sought: $320,000
Co-contribution: $80,000
Project Outline:
Cudal Community Children’s Centre has prepared detailed plans to construct extensions to its centre in Main Street, Cudal to increase the number of placements at the centre to meet the strong demand for pre-school and long day care in the village.
No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
Cumnock Little Athletics Club
Project: Lengthen Cumnock Sportsground and Improve Surface
Total Cost: $126,000. Funding Sought: $126,000
Co-contribution: Nil
Project Outline:
Currently little athletics is the main sport at Cumnock sportsground, with the Cumnock Little Athletics Club using the ground on Friday evenings for about 20 weeks of the year from October to April.
Physical constraints of the ground mean the club has a circular track of five marked lanes whereas the standard is eight lanes. On the north-east corner near the 200 metres starting point, the track drops away into a hollow.
This project involves:
1. Removing existing trees on the north eastern and north western boundary of the current oval;
2. Removing the rail on the north eastern and north western boundary of the current oval;
3. Filling and levelling the ground up to the boundary of the old netball court on the northern end of the grounds; and
4. Laying turf on the ground north of the goals post on the northern end of the rugby ground.
Cumnock Little Athletics Club believes the improvements to the ground will help it attract bigger events, such as zone carnivals which would bring hundreds of visitors to the village. The upgrades would also make the ground more suitable for other sports, such as rugby union, rugby league and cricket.
Is the Project Shovel Ready?
No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
Molong Show Society
Project: Toilet and Ablutions Block at Molong Showground
Total Cost: $150,000. Funding Sought: $150,000
Co-contribution. Nil
Project Outline:
Molong Show Society is seeking $150,000 in funding to construct a new amenities block at Molong Showground.
No detailed plans or costing have been prepared, however the Show Society is hoping to build a facility similar to the amenities block now under construction at Cumnock Showground.
Is the Project Shovel Ready?
No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
East Molong Tennis Club
Project: Upgrade Tennis Courts and Install Synthetic Surface
Total Cost: $104,532. Funding Sought: $104,532.
Co-contribution: Nil
Project Outline:
East Molong Tennis Club is seeking funding to upgrade its existing courts and resurface them with a synthetic surface similar to the surface of the nearby Molong Multi-purpose Sports Field.
In prioritising this project, it must be considered that at the request of Molong Advancement Group and sporting bodies, Council recently spent more than $700,000 on the construction of Stage 1 of the synthetic multi-purpose sports complex to cater specifically for hockey, netball and tennis, with specialised markings for the hockey field and netball and tennis courts.
A $225,000 Federal Government grant has been received for Stage 2 of the complex, which will include flood lighting.
In its submission, the tennis club said the multi-purpose facility was an “amazing asset”, but did not properly cater for tennis.
However, with the four new synthetic tennis courts provided by the multi-purpose complex, the tennis club’s proposal to install additional synthetic courts could be seen as a duplication of services in the precinct.
Is the Project Shovel Ready?
No Development Application has been lodged and it may be difficult for this project to meet the shovel ready requirement.
Does the Project Have Community Support?
Depending on the priority determined by Council, this proposal would need to be placed on public exhibition for community comment to meet the requirements for consultation and community support.
ITEM 35 - EVENTS ASSISTANCE PROGRAM 2017/18
REPORT IN BRIEF
Reason For Report |
For Council to consider applications for funding under the 2017/18 Events Assistance Program |
Policy Implications |
Nil |
Budget Implications |
$2,500 to be funded from 2017/18 Events Assistance Program |
IPR Linkage |
4.4.1.c Provide assistance to community groups |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2017-2018 - 866979 |
THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events;
1. $2,000 for Australian National Field Days; and 2. $500 for Cargo Twilight Village Markets. |
Acting Economic Development Manager's REPORT
Council has received two applications for funding under its 2017/2018 Events Assistance Program (EAP) for events to promote Cabonne and attract visitors to experience the area.
Application 1.
Organisation: Australian National Field Days Committee
Event: Australian National Field Days
Date: 26-28 October 2017
Requested amount: $2,000
Reason for funding: Contribution towards production of official program
Event Description:
The Australian National Field Days is the oldest agricultural event in Australia and the largest single event in the Cabonne Local Government Area. The event attracts about 600 exhibitors from across the nation and draws about 20,000 people to the event each year.
The program is the main information guide for visitors and exhibitors, but is also a key promotional tool. It will be inserted in local newspapers and delivered to 15,000 rural mailboxes within a 200 kilometre radius of Molong, as well as being distributed on site during the field days.
Assessment
This application meets the event assistance funding program objectives of a flagship event. Its aim is to attract visitation to the area and support a number of Cabonne business enterprises.
Application 2.
Organisation: Cargo Village Twilight Markets Committee
Event: Cargo Village Twilight Markets
Date: 30 September 2017, then quarterly
Requested amount: $1,000
Reason for funding: Contribution towards marketing
Event Description:
A local committee will hold twilight markets on the Cargo village green from 1pm-6pm on Saturday 30 September 2017 and plans to stage further markets quarterly following the initial event. The decision to conduct the markets follows the success of a similar fund-raising event in June. The markets are expected to draw stallholders from a number of Cabonne villages and surrounding areas, but will also provide additional trading opportunities for businesses within the village. Saturday 30 September 30 is the first day of the Labour Day long weekend in NSW and organisers expect the markets to attract 500-700 visitors.
Assessment
This application meets the event assistance funding program objectives of a developing event for which the maximum level of funding is $500.
Expenditure 2017-18
To date, Council has allocated $29,400 of the $50,900 available in the 2017/18 Events Assistance Program. If Council allocates the recommended amounts for this month’s applications, the funds distributed to date will total $31,900.
ITEM 36 - 2017 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS
REPORT IN BRIEF
Reason For Report |
Council to nominate a delegate to attend the 2017 National Local Roads and Transport Congress to be held 6-8 November 2017 in Albany, WA. |
Policy Implications |
Nil |
Budget Implications |
Registration, Travel, food and Accomodation |
IPR Linkage |
1.4.3.a. Council provides delegates to the congress |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\PERSONNEL\TRAINING AND DEVELOPMENT\CONFERENCES and SEMINARS - 2017 - 865215 |
THAT Council nominate delegates to attend the 2017 National Local Roads & Transport Congress. |
Director of Engineering & Technical Services' REPORT
The 2017 National Local Roads and Transport Congress will be held in Albany WA from 6 - 8 November 2017.
Council has a standing resolution to have a delegate or delegates attend the annual National Local Roads and Transport Congress.
The National Local Roads and Transport Congress provides Council with the opportunity to hear from leading thinkers and practitioners who are driving the national road and transport agenda
Cabonne’s delegation in previous years has included the Mayor (or alternate) and the Director of Engineering and Technical Services (DETS).
ITEM 37 - DECOMMISSIONING OF UNDERGROUND PETROLEUM STORAGE SYSTEM AT MOLONG DEPOT
REPORT IN BRIEF
Reason For Report |
To decommission the underground petroleum storage system for diesel and petrol fuel tanks at the Molong Depot. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
3.3.4.b Maintain Council depots and workshops |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\UNDERGROUND PETROLEUM STORAGE TANKS - 866307 |
THAT Council approve $30,000 from the Plant reserve to undertake additional work. |
Director of Engineering & Technical Services' REPORT
Council has completed the removal of the Underground Petroleum Storage System (UPSS) at Molong Depot. This work was undertaken in accordance with the guidelines set down by the Department of Environment and Climate Change, 1997,(DECC).
During the removal process of the diesel and unleaded petrol tanks, it was discovered that the 7,500 litre unleaded tank had an apparent leak around a pipe joint on top of the tank. This leak allowed fuel to seep into the surrounding soil.
Tests carried out on the underground water adjacent to the tanks have indicated no contamination, however, it has now required further soil removal and remediation than was originally indicated through previous water samplings.
When the tanks were removed, a total of 80m3 of contaminated soil was removed and stored on site at the Molong Depot. This soil required tests to determine when and whether it is suitable for landfill. This testing is required on all soil removed. The initial test results, confirmed that there was further contamination of the remaining soil, particularly in the vicinity of the unleaded tank. Under the guidance of a representative from Enviro West Consulting, an additional 150m3 was removed and tested. The results indicated the presence of hydrocarbons, so the material was stockpiled with other material previously excavated from the site. It has now been determined that a further 50m3 is to be removed and further testing required.
The initial work carried out has been within the allocated budget, however an additional $30,000 will be required for the extra soil removal, back filling, testing and remediation on the site and the subsequent removal and transportation to a landfill site, of the rehabilitated soil once test results are within acceptable limits.
ITEM 38 - MITCHELL ROOM, BANK STREET, MOLONG
REPORT IN BRIEF
Reason For Report |
Council to approve that a further structural report be done on the Mitchell Room and carry out the recommendations of the report. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
3.3.3.e Maintain the council's properties to safe operational standards |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 866864 |
THAT a further structural assessment be commissioned to confirm the findings of earlier reports and to carry out the recommendations of the report. |
Director of Engineering & Technical Services' REPORT
Background
Since 2014, Council has been investigating several options for the re-location of the Molong Library facility from its current site at the Molong Railway Station. Of these, several had been put forward for consideration, but for various reasons have been proven to be unsuitable due to cost effectiveness or not fit for purpose.
The options included the re-use of other council owned buildings in Bank Street, a new building to the rear of the Connelly’s Store, re-development of land including the Mitchell Room building and the construction of a new facility at a cost in excess of $2,700,000.
The use of Connelly’s Store was shown to be problematic, particularly with disability access to the facility at various levels. Structural assessments of the Mitchell Room had indicated that the building was an aging structure that showed signs of wear and deterioration, and as such was not given any further consideration.
Mitchell Room
A detailed review of those structural assessment reports has recently been undertaken, and it has been identified that with some repairs and restoration, the decaying process of the building will be greatly slowed and with proper care and regular maintenance, the building should last well in to the future.
The detail of the repairs and restoration included the stabilising of the eastern brick wall and the addition of supporting beam ties in the roof structure. An indicative estimate to carry out the work, at that time, was $200,000. A more detailed and current estimate would see a possible increase in this amount.
Presently, a total of $1,293,052 is included in the 2017/18 Budget for the establishment, refurbish or construction of Molong Library.
To advance this project, it is recommended, that a further structural assessment be commissioned to update the findings of the earlier ones, and indicate whether there has been any further deterioration of the building, although several site visits and inspections by council staff have given no indication of any major changes.
The assessment will also include the inspection of the common walls between the Community Hall, supper room and the Mitchell Room and the existing flooring to ascertain their structural integrity and functionality.
The current toilet facilities at their present location have been inspected and have revealed they require a refurbishment with the inclusion of disabled toilets and access.
A further assessment will also give council the opportunity to provide a detailed estimate of the repair and restoration costs, that will give the building, in effect, a new lease of life, and allow it to be refurbished and reconfigured as a library facility for Molong.
ITEM 39 - CANOWINDRA SEWER REUSE RETICULATION RECTIFICATION
REPORT IN BRIEF
Reason For Report |
Consideration of funding from reserve. |
Policy Implications |
Nil |
Budget Implications |
$40,000 from Canowindra Town Improvement fund |
IPR Linkage |
5.3.4.c - Implement effluent reuse schemes |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\MONITORING\CANOWINDRA IRRIGATION SYSTEM - 860096 |
THAT Council approve additional funding of $40,000 from the Canowindra Town Improvement Fund to complete the Canowindra Sewer Reuse Reticulation Rectification works. |
Operations Manager - Urban Services and Utilities' REPORT
Council has a sewer (effluent) reuse scheme in Canowindra.
This scheme has the following objectives:
1. Provide a source of irrigation water to the Canowindra Sports Ovals and Canowindra Golf Club using appropriately treated effluent from the Canowindra Wastewater Treatment Plant.
2. Undertake any reuse water irrigation in an environmentally sustainable manner (nighttime irrigation) consistent with best practice.
3. Ensure compliance with all legislation, conditions of approval, permits and licences.
Demonstrating Council’s commitment to these objectives, a project was commenced in 2016/2017 to fully automate all irrigation stations encompassing the fourteen (14) stations at the Canowindra Sports Oval complex and the fifty (50) stations at the Canowindra Golf Club.
The fourteen (14) stations at the sports oval complex have been automated. These works involved the plumbing of low voltage solenoids in at the commencement of the stations and then the installation (trenching) of low voltage cables running from all the solenoids back to a base controller located in a suitable location hard wired into a two-forty (240) volts power supply. The completion of these type of works is not suitable at the golf club because of the large number of stations and the location of stations, extensive trenching works would be required within fairways and key locations. Wireless technology transmitting back to a base controller was considered, but again this was deemed not suitable as this would have required antennas in undesirable locations within the golf course.
The way forward is the installation of battery powered solenoids. These solenoids can be installed directly into the commencement of the station within an underground irrigation box. These solenoids are powered by a nine (9) volt alkaline battery, battery life is eighteen months.
The battery powered solenoids are controlled by a portable handheld control unit, programming is completed by positioning the handheld unit within a twenty (20) metre range of the underground battery powered solenoid, and it is worth noting the lid of the underground inspection box is not required to be removed throughout this process. These units have been well utilised within the irrigation sector with sound accuracy and reliability achieved consistently.
This system has been accurately costed and taking into account the recent revote funds the project requires additional funding of forty thousand dollars ($40,000) to complete.
The completion of these works will result in Council fully installing the entire required infrastructure to meet best practice both at the Canowindra Sports Ovals and Canowindra Golf Club.
Any further maintenance, upgrades or extensions in the future to the Canowindra Golf Club irrigation scheme would need to be managed through the Canowindra Showground Trust, who are the trustees of the golf course land.
ITEM 40 - CANOWINDRA AND EUGOWRA SES BUILDINGS
REPORT IN BRIEF
Reason For Report |
Seeking Council funding to install reverse cycle air-conditioning unit |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
5.6.2.b - Actively maintain support of the State Emergency Services |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\STATE EMERGENCY SERVICE - SES - 860084 |
THAT Council authorise funding from the Infrastructure Replacement Reserves of: 1. $5,000 for replacement of air conditioning for the Canowindra SES; and
2. $675 for two motors for the roller doors for the Eugowra SES. |
Urban Assets Coordinator's REPORT
Council has recently received a request from the Canowindra SES to install a reverse cycle air conditioning unit at the Canowindra SES training rooms and office area.
The small unit that is installed cannot cope with the extremes of temperature that are experienced between summer and winter. SES training is carried out after hours and the very cold conditions in winter are inhibiting volunteer recruitment and attendance at training sessions.
The training/office area that requires climate control is approximately 90 square metres. The estimate to supply and install an air conditioning unit for this area is $10,000.
Additionally, a request for replacement motors for the roller doors at the Eugowra SES headquarters has also been received. The existing motors are causing the roller doors to seize on occasions resulting in the doors not opening automatically. This causes delays in responding to rescues and other emergencies.
The estimate for replacing two motors on the roller doors is $1,350.
Council could consider a 50% contribution from the Infrastructure Replacement Reserves
ITEM 41 - PURCHASE OF RAILWAY LAND - MOLONG
REPORT IN BRIEF
Reason For Report |
To clarify the classification of the land to be purchased. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
3.3.5.a - Review community need for new and upgraded facilities |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\LAND - 863352 |
THAT the land to be acquired is classified as Community Land. |
Manager Technical Services' REPORT
Further to a previous report to Council, Item 5, at Council’s 17 September 2013 meeting resolving to purchase Lot X as shown below. The previous report resolved that the land be classified as Operational Land when it should be classified as Community Land.
The lands location does not make it practical to ever be utilised as operational land due to being located in a flood zone. If Council were to acquire the land as operational land then Traffic NSW would not endorse the sale of land and it would need to be acquired via a compulsory process.
ITEM 42 - PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 (SCHEDULE 5) TO INCLUDE THE GUMBLE HALL AS A HERITAGE ITEM
REPORT IN BRIEF
Reason For Report |
To obtain council's resolution to proceed with the LEP amendment |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 7 TO LEP 2012 - GUMBLE HALL - 866743 |
THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to amend schedule 5 of the Cabonne Local Environmental Plan 2012 to include the Gumble Hall (located upon part Lot 1 DP 796803), Gumble Road at Gumble, as an item of environmental heritage. |
Director of Environmental Services' REPORT
Council at its meeting of 25 October 2016 resolved to support a request from Mrs R Sherringham (the landowner) and Gumble Hall Inc. (the occupier) for an amendment to the Cabonne Local Environmental Plan, 2012, schedule 5, to list the Gumble Hall as an item of environmental heritage. The community hall is located upon private land being part of Lot 1 DP 796803, Gumble Road at Gumble. A Planning Proposal was subsequently prepared and submitted to council for lodgement under the Gateway process.
The proposal was forwarded to the department on 3 July 2017 and a Gateway Determination was issued by the department on 20 July 2017.
In accordance with the Gateway Determination the Planning Proposal was placed upon public exhibition for a period of 14 days from 14 August 2017 until 28 August 2017. During the exhibition period the Planning Proposal and all relevant documents were publically available at the council’s Molong and Cudal offices, and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper and Molong Express. The Gateway determination did not require State agency consultation.
By the close of the notification phase no submissions had been received by council. The council may now consider to resolve to proceed with the amendment to the local planning provisions, in accordance with the submitted Planning Proposal, and the issued Gateway Determination.
ITEM 43 - QUESTIONS FOR NEXT MEETING
REPORT IN BRIEF
Reason For Report |
To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 863427 |
THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary. |
General Manager's REPORT
A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.
ITEM 44 - BUSINESS PAPER ITEMS FOR NOTING
REPORT IN BRIEF
Reason For Report |
Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 863428 |
THAT: 1. Councillors call any items they wish to further consider. 2. The balance of the items be noted. |
General Manager's REPORT
In the second part of Council’s Business Paper are items included for Council’s information.
In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.
REPORT IN BRIEF
Reason For Report |
Enabling matters of urgency to be called. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a. Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 867327 |
THAT Councillors call any matters of urgency. |
General Manager's REPORT
Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.
This item enables councillors to raise any item that meets this definition.
ITEM 46 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING
REPORT IN BRIEF
Reason For Report |
Enabling reports to be considered in Committee of the Whole. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g. Code of Meeting Practice adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 863429 |
THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting. |
General Manager's REPORT
Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.
This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.
Item 12 Ordinary Meeting 26 September 2017 |
Item 12 - Annexure 1 |
OPTIONS FOR COMMITTEE AND/OR COUNCIL MEETINGS
1. Council meeting and committee meetings – 2 meetings per month
For:
· Ability to specialise in areas of interest
· Committees held concurrently saving time
Against:
· Committee recommendations (except Development Approvals) can not be enacted until adopted by Council
· Staff required to prepare reports/agendas twice per month
· Minute taking is not consistent
· Not all councillors and senior staff attend meetings
· Issues with quorums for committees
· Lack of agenda items
2. Council only – 1 meeting per month
For:
· Reduces need to prepare reports/agendas twice a month
· Reduced time requirements on councilors – only one meeting a month
· Whatever is resolved can be actioned immediately
· Only one minute taker required (unneeded staff can be working on other duties)
· More consistency with minutes
· Easier for staff to research reports (in records) once all in one meeting
· All councillors able to have input and vote
Against:
· Longer agenda
· May require extraordinary meeting to be called should issues arise that can not wait for following month (can be overcome if day set aside for strategic considerations)
· More formal than committees and discussions restricted
3. Committees (as panel) followed by Council – 1 meeting per month
For:
· Only one meeting day
· Reduces need to prepare reports/agendas twice a month
· Reduced time requirements on councillors
· Whatever is resolved can be actioned immediately
Against:
· Pressure on minute takers/checkers to have committee recommendations (‘minutes’) ready for adoption by same afternoon
· Potential for long day
· Possible need for extraordinary as above
· Multiple agendas
· Quorum issues
· Councillors still limited to set committees
4. Committees (as whole) followed by Council– 1 meeting per month
For:
· Only one meeting day
· Reduces need to prepare reports/agendas twice a month
· Reduced time requirements on councillors
· Whatever is resolved can be actioned immediately
· Only one minute taker required (unneeded staff can be working on other duties)
· More consistency with minutes
· All councillors able to have input and vote
· Less likelihood of quorum issues for committees
· All councillors become familiar with all aspects of Council
Against:
· Pressure on minute takers/checkers to have committee recommendations (‘minutes’) ready for adoption by same afternoon
· Potential for long day
· Possible need for extraordinary as above
· Multiple agendas
5. Council meeting with Committee of the whole – 1 meeting per month
(An agenda item similar to the grouping & noting of reports would be included for councilors to call items for committee of the whole.)
For:
· Only one meeting day
· Reduces need to prepare reports/agendas twice a month
· Reduced time requirements on councillors
· Whatever is resolved can be actioned immediately
· Only one minute taker required (unneeded staff can be working on other duties)
· More consistency with minutes
· Easier to research reports once all in one meeting, as above
· All councillors able to have input and vote
· Less likelihood of quorum issues
· All councillors become familiar with all aspects of Council
· Allows for extended discussion by councillors
· Only two business papers (open & closed)
Against:
· Potential for long meetings
· Possible delays (as in, will require a few moments) to do live minutes (software requires each item to be moved to ‘committee of the whole’ section to be done individually.)
· Possible need for extraordinary as above
6. Fortnightly Council meetings
For:
· No quorum issues
· Only one minute taker
· Consistency in minutes
· More frequency for items requiring Council resolution
· All motions can be actioned immediately (not so with committees)
Against:
· Impost on time for councilors and staff
· Possible lack of agenda items
· Lack of opportunity for meetings on strategic development
Item 13 - Annexure 1 |
COUNCIL COMMITTEES THAT MEET AS WHEN - TERMS OF REFERENCE
AUSTRALIA DAY AWARDS COMMITTEE
Objectives: To consider nominations for Australia Day awards and recommend winners to Council.
Responsibilities:
1. Pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, this Committee is authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:
a) Assess and determine nominations for Citizen, Young Citizen and Community Group of the Year.
b) In the absence of Community nominations for a particular locality or category, individual councillors may nominate suitable candidates for same allowing assessment and determination by the Committee.
c) Assess and determine the Cabonne Youth Ambassador of the Year.
Terms of Reference:
1. To consider reports, advice and recommendations of staff, together with nominations from third parties for the listed awards and to make determinations based on same in accord with its responsibilities; and make recommendations to Council ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.
2. To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.
GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 26 September, 2017
Page 1
TABLE OF CONTENTS
ITEM 1 RATES SUMMARY................................................................................ 1
ITEM 2 INVESTMENTS SUMMARY................................................................. 1
ITEM 3 RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING 1
ITEM 4 CENTROC BOARD MEETING............................................................ 1
ITEM 5 ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT............................................................................................... 1
ITEM 6 COMMUNITY FACILITATION FUND................................................. 1
ITEM 7 COUNCILLOR NUMBERS................................................................... 1
ITEM 8 AUSTRALIA DAY 2018........................................................................ 1
ITEM 9 ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT 1
ITEM 10 HERITAGE ADVISOR'S REPORT..................................................... 1
ITEM 11 BURIAL STATISTICS........................................................................... 1
ITEM 12 MEDIAN PROCESSING TIMES 2017................................................ 1
ITEM 13 DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2017 1
ITEM 14 DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2017 1
ANNEXURE ITEMS
ANNEXURE 1.1 Rates graph August 2017............................................ 1
ANNEXURE 2.1 Investment Summary August 2017......................... 1
ANNEXURE 3.1 Council................................................................................... 1
ANNEXURE 3.2 Traffic Light Report Summary............................... 1
ANNEXURE 4.1 Centroc Board Meeting 10 August 2017............ 1
ANNEXURE 4.2 August Mayoral Board Report............................. 1
ANNEXURE 8.1 Australia Day 2018 Nomination form.................. 1
ANNEXURE 8.2 Australia Day Newsletter....................................... 1
ANNEXURE 9.1 ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT 1
ANNEXURE 10.1 Heritage Advisors Report September 2017.... 1
REPORT IN BRIEF
Reason For Report |
Information provided in relation to Council's Rates collections. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.4.a - Level of rate of collection |
Annexures |
1. Rates graph August 2017⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 865044 |
Senior Rates Officer's REPORT
Rate Collection Summary to 31 August 2017 is attached for Council’s information. The percentage collected is 31.9%, which is comparable to previous years.
The date for the first instalment or payment in full was 31 August 2017.
REPORT IN BRIEF
Reason For Report |
Information provided in relation to Council's Investment Schedule. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.4.b. Maximise secure income through investments |
Annexures |
1. Investment Summary August 2017⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 867252 |
Acting Finance Manager's REPORT
Council’s investments as at 31 August 2017 stand at a total of $44,258,549.
Council’s average interest rate for the month was 2.44%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of August. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.60%.
Council’s investments are held with multiple Australian financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.
The Schedule of Investments for August 2017 is attached for Council’s information.
ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING
REPORT IN BRIEF
Reason For Report |
To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a. Provide quality administrative support and governance to councillors and residents |
Annexures |
1. Council⇩ 2. Traffic Light Report Summary⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 863431 |
General Manager's REPORT
InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.
Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.
Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.
Councillors should raise any issues directly with the directors as per the mayor’s request.
ITEM 4 - CENTROC BOARD MEETING
REPORT IN BRIEF
Reason For Report |
To update Council on matters discussed at the Centroc Board Meeting on 27 July 2017. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums |
Annexures |
1. Centroc Board Meeting 10 August 2017⇩ 2. August Mayoral Board Report⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2017 - 862574 |
General Manager's REPORT
The Mayor and General Manager attended the Centroc Board meeting held in Canberra at Parliament House on 27 July 2017.
Federal Minister who addressed Board members in response to Centroc priorities included:
· The Hon Michael McCormack, Member for Riverina, Minister for Small Business
· The Hon Ken Wyatt, Member for Hasluck, Minister for Aged Care and Minister for Indigenous Health
· The Hon Darren Chester ,Member for Gippsland, Minister for Infrastructure and Transport
· The Hon Simon Birmingham, Senator for SA, Minister for Education and Training
· The Hon Josh Frydenberg, Member for Kooyong, Minister for the Environment and Energy
· The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories
· Andrew Gee, Member for Calare
· The Hon Dr David Gillespie, Member for Lyne, Assistant Minister for Health
· The Hon Greg Hunt,Member for Flinders, Minister for Sport and Minister for Health
· The Hon Angus Taylor, Member for Hume, Assistant Minister for Cities and Digital Transformation
· The Hon Barnaby Joyce, Deputy Prime Minister, Minister for Agriculture and Water Resources.
Matters discussed at the Board meeting included:
· Water Security;
· Transport Infrastructure;
· Health;
· Regional Development;
· Tourism;
· Planning;
· Management Plan & Policy.
Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information.
ITEM 5 - ANNUAL REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT
REPORT IN BRIEF
Reason For Report |
In accordance with Clause 12.1 of Council's adopted Procedures for the Administration of the Code of Conduct Policy, the General Manager is required to provide an annual report on complaints received under Council's Code of Conduct. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.f - Code of Conduct adhered to |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\CODE OF CONDUCT\CODE OF CONDUCT REVIEW COMMITTEE - 864792 |
General Manager's REPORT
Clause 12.1 of Council’s adopted Procedures for the Administration of the Code of Conduct (adopted 16 April 2016) requires the General Manager to report annually to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of:
a) the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September,
b) the number of code of conduct complaints referred to a conduct reviewer,
c) the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,
d) the number of code of conduct complaints investigated by a conduct reviewer,
e) the number of code of conduct complaints investigated by a conduct review committee,
f) without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,
g) the number of matters reviewed by the OLG and, without identifying particular matters, the outcome of the reviews, and
h) the total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.
This report covers the period 1 September 2016 to 31 August 2017.
In regard to complaints received during the subject period, I advise that there was one (1) complaint received.
Nature of Complaint |
Outcome |
Cost |
Alleged breach of Code of Conduct under Clause 8 of the Policy. |
Referred to independent Code of Conduct Reviewer. Reviewer’s outcome was to not pursue a full investigation as the facts pointed to a human resources disciplinary matter that should be dealt with internally and was not a breach of the Code of Conduct. |
$1375.00 |
ITEM 6 - COMMUNITY FACILITATION FUND
REPORT IN BRIEF
Reason For Report |
To report on approved expenditure under the Community Facilitation Fund (CFF). |
Policy Implications |
Nil |
Budget Implications |
Within existing budget allocation |
IPR Linkage |
3.3.5.a. Review community need for new and upgraded facilities |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 864817 |
General Manager's REPORT
Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.
As a reminder, the guidelines for the CFF are as follows:
1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.
2. Recipients must be community based not-for-profit groups.
3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).
4. Allocation of funds to be reported to the next available council meeting.
5. Limit of $3,000 per allocation unless other approved by council.
There were NIL allocation of funds made in the past month.
REPORT IN BRIEF
Reason For Report |
To report on reduction in councillor numbers. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.c Provide appropriate mechanisms for democracy and participation for Cabonne residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\CONSITUTIONAL REFERENDUM - 867463 |
General Manager's REPORT
Council at its August 2015 meeting resolved:
“THAT Council hold to a referendum to seek approval to reduce councillor numbers to 9 in conjunction with the 2016 election of new councillors.”
As councillors would be aware, due to the merger proposal put forward by the NSW State Government, the elections were not held in 2016 for Cabonne but rather conducted on Saturday 9 September 2017. At those elections the question was put to the voters “Do you favour reducing councillor numbers from twelve (12) to nine (9)?”
The result as provided by the Returning Officer was as follows:
Yes |
4897 |
No |
3149 |
Formal |
8046 |
Informal |
345 |
Total |
8391 |
Section 17 of the Local Government Act 1993 provides that the decision made at a constitutional referendum binds the council until changed by a subsequent constitutional referendum. This means that at the 2020 elections for new councillors, the total number of councillors to be elected will be nine. Should an extraordinary vacancy occur during the current term of council there would be no requirement to hold a by-election to fill that vacancy unless it would result in the total number of councillors being less than nine.
REPORT IN BRIEF
Reason For Report |
To notify council of the commencement of planning for Australia Day 2018 |
Policy Implications |
Refers to the Australia Day Policy and the Youth Ambassador Policy. |
Budget Implications |
Costs for Australia Day Ambassador accommodation and meals. |
IPR Linkage |
4.4.1.e Facilitate Australia Day events annually |
Annexures |
1. Australia Day 2018 Nomination form⇩ 2. Australia Day Newsletter⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2018 - 866721 |
Administration Officer's REPORT
Council is very supportive of Australia Day Celebrations throughout the Cabonne villages and has over the years developed various community awards recognising individual and community group efforts throughout each year.
Award presentations and festivities are held in 10 villages of Cabonne; Borenore/Nashdale, Canowindra, Cargo, Cudal, Cumnock, Eugowra, Manildra, Molong, Mullion Creek and Yeoval.
Council works with the National Australia Day Council to host an Australia Day Ambassador who travels throughout the Local Government Area with the Official Party consisting of the Mayor, General Manager and Youth Ambassador.
The Official Party rotates between the villages, with each village given the opportunity to host the Official Party every third year. For 2018 the Official Party will be visiting Borenore/Nashdale, Cudal, Manildra and Yeoval.
Council calls for nominations each year for the following awards:
· Citizen of the Year
· Young Citizen of the Year; and
· Community Group of the Year
Nominations opened on Tuesday 5 September 2017 and will close on Friday 3 November 2017. A copy of the awards nomination form is attached to this report.
Once the nominations have closed the award winners will be selected by the Council at an Australia Day Awards Committee meeting. These meetings are generally held straight after the Ordinary Council meetings in November and December.
The Council will also select a Youth Ambassador from the Youth of the Month award winners that have been selected throughout 2017.
As all of the volunteer Australia Day Committees in Cabonne put so much effort into the celebrations for each village it is encouraged for Councillors to attend celebrations and assist in presenting awards in the villages where the Official Party is unable to attend.
A copy of the newsletter that was sent to all of the Australia Day Committees to commence the planning of the 2018 celebrations is also attached for reference.
ITEM 9 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT
REPORT IN BRIEF
Reason For Report |
To update council on works progress in the Engineering and Technical Services Department. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a. Provide quality administrative support and governance to councillors and residents |
Annexures |
1. ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT ⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 867242 |
Director of Engineering & Technical Services' REPORT
Please find attached to this report an update of the 2017/18 works in the Engineering and Technical Services department.
ITEM 10 - HERITAGE ADVISOR'S REPORT
REPORT IN BRIEF
Reason For Report |
Providing councillors with a copy of the Heritage Advisor's report. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.3.2.b - Heritage advisory service provided |
Annexures |
1. Heritage Advisors Report September 2017⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 866556 |
Director of Environmental Services' REPORT
A copy of the Heritage Advisor’s Report for September 2017 is attached for the information of the council.
REPORT IN BRIEF
Reason For Report |
To provide information on burial statistics. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
3.3.1.a - Maintain cemeteries in accordance with community requirements |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 865491 |
Director of Environmental Services' REPORT
YEAR |
NO OF BURIALS |
2006/07 |
59 |
2007/08 |
62 |
2008/09 |
57 |
2009/10 |
65 |
2010/11 |
40 |
2011/12 |
54 |
2012/13 |
54 |
2013/14 |
80 |
2014/15 |
66 |
2015/16 |
64 |
2016/17 |
41 |
July |
7 |
August |
8 |
September |
|
October |
|
November |
|
December |
|
January |
|
February |
|
March |
|
April |
|
May |
|
June |
|
Total |
15 |
ITEM 12 - MEDIAN PROCESSING TIMES 2017
REPORT IN BRIEF
Reason For Report |
To provide information on median processing times. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 865499 |
Director of Environmental Services' REPORT
Summary of median Application Processing Times over the last five years for the month of July:
YEAR |
MEDIAN ACTUAL DAYS |
2012 |
57 |
2013 |
27 |
2014 |
9 |
2015 |
26 |
2016 |
43 |
Summary of median Application Processing Times for 2017:
MONTH |
MEDIAN ACTUAL DAYS |
January |
33 |
February |
36 |
March |
33.5 |
April |
35 |
May |
43 |
June |
35 |
July |
37 |
August |
31 |
September |
|
October |
|
November |
|
December |
|
ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2017
REPORT IN BRIEF
Reason For Report |
Details of development applications approved during the preceding month. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.3.a. Provide efficient and effective development assessment |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 866102 |
Director of Environmental Services' REPORT
Development Applications have been approved during the period 01/08/2017 to 31/08/2017 as detailed below.
SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS
TYPE |
ESTIMATED VALUE |
Section 68 Only x 10 |
$----- |
2 Lot Large Residential Subdivision |
$----- |
Boundary Adjustment |
$----- |
Modification - Dwelling |
$----- |
Modification - Subdivision |
$----- |
Modification – Alterations & Additions to Dwelling |
$----- |
Modification – Limestone Quarry |
$----- |
Modification – 2 Lot Subdivision |
$----- |
Modification – Solar Farm |
$----- |
Modification – Establish Winery/Laboratory & Ancillary Dwelling plus 3 Lot Subdivision |
$----- |
Storage Shed |
$24,000 |
Vehicle Sales & Repairs - Additions |
$155,847 |
Machinery Shed |
$19,800 |
Dwelling & Detached Shed |
$424,500 |
Dwelling & Storage Shed |
$363,122 |
Dwelling |
$165,000 |
Deck to Existing Dwelling |
$40,000 |
Hay Shed |
$40,458 |
Demolition & Refurbishment of Existing Dwelling |
$65,000 |
Storage Shed |
$14,900 |
Hay Shed |
$50,996 |
Swimming Pool Awning & Retaining Wall |
$99,000 |
Machinery Shed |
$32,000 |
Restoration Works |
$29,150 |
Garage |
$10,000 |
Dwelling |
$500,000 |
Installation of Lighting for the Sports Field |
$120,000 |
Sheds x 2 |
$14,100 |
Shed |
$20,000 |
Transportable Dwelling |
$143,500 |
Dwelling |
$300,000 |
Farm Shed |
$20,000 |
TOTAL: 41 |
$2,651,373 |
SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS
TYPE |
ESTIMATED VALUE |
Swimming Pool |
$42,730 |
Storage Shed |
$5,000 |
Dwelling |
$408,200 |
Swimming Pool |
$43,965 |
Dwelling with attached double garage & porch |
$369,296 |
TOTAL: 5 |
$869,191 |
GRAND TOTAL: 46 |
$3,520,564 |
Previous Month: 17 |
$30,188,144 |
ITEM 14 - DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2017
REPORT IN BRIEF
Reason For Report |
Details of development applications received during the preceding month. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.3.a. Provide efficient and effective development assessment |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 866110 |
Director of Environmental Services' REPORT
Development Applications have been received during the period 01/08/2017 to 31/08/2017 as detailed below.
SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED
TYPE |
ESTIMATED VALUE |
Section 68 Only x 8 |
$---- |
Subdivision |
$---- |
Sidewalk Café & Furniture |
$---- |
Modification – Solar Farm |
$---- |
Modification – Change of Use – Dwelling to Long Day Care Centre/Alterations & Additions |
$---- |
Modification – 2 Lot Subdivision |
$---- |
Sheds x 2 |
$14,100 |
Alterations & Additions to Existing Preschool |
$192,527 |
Alterations & Additions to Dwelling |
$100,000 |
Shed |
$20,000 |
Dwelling |
$414,000 |
Dwelling & Detached Garage |
$454,737 |
Farm Shed |
$20,000 |
Extension to Existing Lecture Hall |
$23,000 |
Erection of Front Fence |
$10,000 |
Dwelling, Septic Tank & Rainwater Tank |
$330,000 |
Replacement of Existing Deck & Storage Room |
$75,000 |
Storage Shed |
$50,000 |
Dwelling (Detached Dual Occupancy) |
$700,000 |
Storage Shed |
$9,940 |
3 Bay Garage & Attached Storage Shed |
$20,000 |
Storage Shed |
$30,000 |
TOTAL: 29 |
$2,463,304 |
SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
TYPE |
ESTIMATED VALUE |
Shed |
$5,000 |
New Dwelling |
$408,200 |
Swimming Pool |
$42,730 |
Dwelling with attached Double Garage & Porch |
$369,296 |
Swimming Pool |
$43,965 |
Shade Shelter at Cudal Recreation Ground |
$15,000 |
TOTAL: 6 |
$884,191 |
GRAND TOTAL: 35 |
$3,347,495 |
Item 4 - Annexure 1 |
Minutes of the Board Meeting 10 August 2017 held at Parliament House
Board Delegates in bold
Cr G Hanger |
Bathurst Regional Council |
Mr G Faulkner |
Lithgow City Council |
Mr D Sherley |
Bathurst Regional Council |
Cr K Sajowitz |
Oberon Council |
Cr S Ferguson |
Blayney Shire Council |
Mr G Wallace |
Oberon Council |
Ms R Ryan |
Blayney Shire Council |
Mr G Styles |
Orange City Council |
Cr I Gosper |
Cabonne Council |
Cr K Keith |
Parkes Shire Council |
Mr S Harding |
Cabonne Council |
Mr K Boyd |
Parkes Shire Council |
Cr D Somervaille |
Central Tablelands Water |
Cr B McCormack |
Upper Lachlan Shire |
Mr G Rhodes |
Central Tablelands Water |
Mr J Bell |
Upper Lachlan Shire |
Cr B West |
Cowra Council |
Cr M Liebich |
Weddin Shire Council |
Mr P Devery |
Cowra Council |
Mr G Carroll |
Weddin Shire Council |
Cr G Miller |
Forbes Shire Council |
Ms J Andrews |
RDACW |
Mr D Green |
Forbes Shire Council |
Ms J Bennett |
Centroc |
Ms W Tuckerman |
Hilltops Council |
Ms M Macpherson |
Centroc |
Mr A McMahon |
Hilltops Council |
Ms A Thomas |
Centroc |
Cr J Medcalf |
Lachlan Shire Council |
Ms V Page |
Centroc |
Mr R Hunt |
Lachlan Shire Council |
|
|
1. Welcome
The meeting was opened at 8.55am by Chair Cr J Medcalf for the 4th Centroc Board meeting in Parliament House, Canberra
2. Apologies
Cr J Davis, Cr S Lesslie, Mr A Albury, Mr Reg Kidd
Resolved Cr G Miller/Cr K Keith |
That the apologies for the Centroc Board meeting 10 August 2017 listed above be accepted. |
Meeting adjourned to hear Federal Ministers response to Centroc Priorities. Notes from this session are provided separately.
3. Ministers that addressed the Board
The Hon Michael McCormack, Member for Riverina
Minister for Small Business
The Hon Ken Wyatt, Member for Hasluck
Minister for Aged Care and Minister for Indigenous Health
The Hon Darren Chester ,Member for Gippsland
Minister for Infrastructure and Transport
The Hon Simon Birmingham, Senator for SA
Minister for Education and Training
The Hon Josh Frydenberg, Member for Kooyong
Minister for the Environment and Energy
Mark Coulton, Member for Parkes
11.15am Mr Robert Hunt left room, returned 12.00pm
The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories
Andrew Gee, Member for Calare
The Hon Dr David Gillespie, Member for Lyne
Assistant Minister for Health
The Hon Greg Hunt,Member for Flinders
Minister for Sport and Minister for Health
12.21pm Mr Danny Green departed the room
The Hon Angus Taylor, Member for Hume
Assistant Minister for Cities and Digital Transformation
The Hon Barnaby Joyce, Deputy Prime Minister
Minister for Agriculture and Water Resources.
The meeting Normal Business began at 1.40pm
The Chair recognised Cr Ian Gosper and Cr John Davis for their contribution to the Centroc Board and wishes them well for the future.
The Chair congratulated members Parkes and Upper Lachlan for their recent RH Dougherty LGNSW awards.
Parkes – Excellence in Communication award in Division A - Population less than 30,000 for corporate website and social media channel development.
Upper Lachlan - Winner in the category of Reporting to Your Community, Division A (population of less than 30,000).
4. Minutes
4a Noting of the Minutes of the GMAC Meeting 27 July 2017
Resolved Mr K Boyd/Mr G Carroll |
That the Minutes of the Centroc GMAC Meeting 27 July 2017 held in Orange be noted. |
4b Confirmation of the Minutes of the Board Meeting 25 May 2017 Parliament House Sydney
Resolved Mr J Bell/Mr D Sherley |
That the Minutes of the Centroc Board Meeting 25 May 2017 held at Parliament House Sydney be confirmed. |
4c Noting of the Centroc Executive meeting 27 July 2017 at Orange
Resolved Cr K Keith/Mr D Sherley |
That the Minutes of the Centroc Executive meeting 27 July 2017 at Orange be noted. |
5a. Business Arising from the Minutes – Matters in Progress
Resolved Mr D Sherley/Mr K Boyd |
That the Board note the Matters in Progress, making deletions as suggested and note that the CEEP 2 monies be reserved for progressing initiatives in the energy sector with advice at quarterly review. |
6 Correspondence
6a Correspondence In
Resolved Mr D Sherley/Mr J Bell |
That the Board note the incoming correspondence. |
8b Correspondence Out
Resolved Mr D Sherley/Cr K Keith |
That the Board note the outgoing correspondence. |
7 Reports
7a Transport Infrastructure including Bells Line of Road
Resolved Cr K Keith/Cr G Miller |
That the Board note the Transport Infrastructure Report; and 1. Call a meeting for interested Centroc Mayors to progress Bells Line Expressway as soon as possible; and 2. Send a letter of thanks to Mr Ian Armstrong. |
2.00pm Upper Lachlan Shire Council departed the room
7b Water Infrastructure Report
Resolved Cr D Somervaille/Mr K Boyd |
That the Board note the Water Infrastructure report and: 1. Endorse the response to Questions on Notice from the Public Hearing of the General Purpose Standing Committee No.5 Inquiring into Augmentation of Water Storages made under the hand of the Chair; 2. Commend to members the regional procurement of a third party to run the National Asset Management Assessment Framework (NAMAF) across Centroc member Councils inclusive of all asset classes to improve asset management practices at an estimated cost of up to $25K per Council; 3. Provide representation to a meeting with Lachlan Valley Water to discuss options to achieve mutually beneficial results for communities in the Lachlan catchment; 4. Meet with the State Minister regarding the imminent deadline of Cranky Rock proposal; and 5. Develop a regional water security project for federal funding. |
7c Health Report
Resolved Cr J Medcalf/ Mr G Carroll |
That the Board note the Health report and 1. review the Health Advocacy Plan in line with advice from the Charles Sturt University commissioned reports “PPB MDMS Economic Impact Report” and “MDMS Clinical Placement Assessment”; 2. the Executive explore the alternative model for the Murray Darling Medical School as suggested by the Minister for Health; 3. invite the Chancellor of CSU to provide an update on health workforce training; and 4. reiterates its support the Murray Darling Medical School |
7d Regional Development
Resolved Cr B West/Mr G Styles |
That the Board note the Regional Development report and; 1. Delete from the Management Plan for this year the item 1c Advocacy Support CNSWT through the change period as Destination Networks are implemented; 2. Seek advice from the Department of Premier and Cabinet on opportunities in Central NSW for campuses for the Country University; 3. Endorse the submission to the Inquiry into Regional Development and a Global Sydney; 4. Through the Chair write to the Department of Premier and Cabinet seeking to ensure that RDA Central West is included in the Regional Leadership Executive Subcommittee for Economic Development for the Central West; 5. Seek feedback from the Department of Premier and Cabinet on the purpose and optimisation of the Economic Development Plans based on “Functional Economic Regions” rolling out across Central NSW; and 6. Review intergovernmental collaboration with a view to watching briefs where there is no traction. |
7e Planning Report
Resolved Mr G Styles/Cr B West |
That the Board note the Planning Report and 1. Write to members thanking them for their support of the Regional Plan noting their efforts have resulted in a significant number of priority actions occurring in this region; 2. Ramp up advocacy in support of the Inland Code SEPP; 3. Advocate to have funding provided from the Planning Reform Fund for members Councils to progress the strategic work required to inform the development process; 4. The progression of the OEH funded Biodiversity Reforms Support Program be supported in principle subject to the contract being satisfactorily developed and this be under the auspices of the Sponsoring General Managers; 5. A report be received by the next Executive meeting progressing advice for the Board on the option of a regional body politic under the Local Government Act; 6. Review intergovernmental collaboration with a view to watching briefs where there is no traction; and 7. Support the preferences of members regarding “Functional Economic Regions” including that they fall into planning regions and include RDACW as stakeholders in the Regional Economic Development Plans under development through the Department of Premier and Cabinet. |
7f Tourism Report
Resolved Mr G Sytles/Cr B West |
That the Board note the Tourism Report and 1. Endorse Ms R Ryan as Sponsoring General Manager for Tourism; 2. Encourage attendance at the next meeting for tourism to be held in Cowra 6 September; 3. Note that a report will go to the Executive regarding engagement going forward with Destination Country and Outback including intentions regarding CNSWT intellectual property; 4. Seek advice on processes going forward to ensure engagement with this region in light of the decision on headquarters’ location; 5. Note that it is requested that the Chair or Nominee become a delegate to the Destination Network Outback and Country Board; and 6. Ask the Member for Calare Mr Andrew Gee if there is support the region can provide regarding tourism data for the link between Mudgee and Orange at Dixon’s Long Point. |
7g Operational Report
Resolved Mr R Hunt/Cr K Keith |
That the Board note the Operational Report and 1. Encourage members to give consideration to signing up to the Cities Power Partnership; 2. adopt the Southern Lights High Level Business Case; 3. develop policy on options for the ownership of luminaires for streetlights; 4. develop more detailed advice on a pathway for a rollout of LED Luminaires with smart controls across southern NSW; 5. negotiate with Essential Energy to a. delay bulk rollout lamp replacement where possible; and b. optimise the rollout LED luminaires with smart controls; 6. meet with Ministers and key representatives of OEH and other agencies to progress this initiative; 7. thank Cr Gander of Orange City Council for his assistance in advocating for the Southern Lights Project 8. receive advice on the management of bulk rollouts; 9. commend to members they write to Essential Energy with a view to enable ESCs for spot replacements of street lights; 10. commend to members they use a proforma letter developed by Centroc staff with a review of terms and conditions and providing advice as suggested in the body of the report to the Essential Energy letter dated 8 June on LED pricing. 11. progress to Request for Proposal for Phases 2 and 3 of the mid-scale solar implementation roadmap, a comprehensive solar options analysis and a preliminary site preparation assessment for all interested Councils 12. systematically identify the sites suitable for solar installation, and the maximum capacity which may be installed at each potentially through economy of scope with other Centroc energy programming. This work to include: a. For each of these generation sites compile the onsite consumption in order to assess the proportion of output which would be used behind the meter, to inform the business case; b. Identifying the capacity of solar that can be installed for behind the meter consumption, the additional capacity if the maximum capacity was installed at each site, and therefore the generation available for Local Electricity Trading (‘netting off’) from each site and in total; c. Determining a phased program of installation per year, which would suit Councils’ program of works and other objectives; d. Including requirements in the request for electricity supply to allow for the phased installation of solar on both small and large sites, including the requirement to net off as relevant. (draft contract wording included in Appendices 1 and 2) noting that further work may be done regarding retailers that may need the exact system size proposed for each site before they will provide a proposed Feed in Tariff cost structure; e. include the tendering for a joint purchase of solar PV in order to reduce cost; 13. investigate the option of purchase from solar farms via PPAs, including the option of a large regional purchase with other Centroc councils. Essential Energy should be included in these discussions. This could also include work with South Sydney Regional Organisation of Councils; 14. support progressing power of choice metering with members Councils; 15. maintain a watching brief on interest in progressing a community solar and battery storage project; 16. maintain a watching brief on storage as a service; and 17. approve contribution of up to $12k to engage Next Energy to complete a detailed business case for the Southern Lights Project, in collaboration with REROC, RAMROC and CBRJO; and 18. develop Advocacy Policy for Energy. |
7i Financial report
Resolved Mr D Sherley/Mr R Hunt |
That the Board note the Financial Report and; 1. gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in this report; and 2. note the 2017/2018 budget. |
8. Late Reports - Nil
9. Other Matters
9a
Resolved Cr M Liebich/Cr G Miller |
That the Board deputise Cr B West acting in the Chair in the absence of Cr J Medcalf for the next month. |
9b
Resolved Cr Ken Keith/Cr B West |
That the Board thank Michael McCormack for his support hosting the Centroc Board at Parliament House. |
9c
Resolved Cr Ken Keith/Cr B West |
That the Board congratulate Ms Julia Andrews on her appointment as Executive Officer of Regional Development Australia Central West |
10. Speakers to the next meeting
Board - Andrew Harvey, PHN
Board - Statewide Chair, Bill Warne and Chief Executive of JLT, Leo Demer
GMAC – ICAC Yvonne Miles, Principal Officer, Corruption Prevention
GMAC – Privacy Commissioner
GMAC – State Cover
GMAC - Representative of EMS (Energy Management Services)
11. Next Meetings
Board – 23 November – Hilltops
Executive – 26 October – Orange
GMAC – 26 October - Orange
The General Meeting of the Board closed at 3.05pm
Page 6 is the last page of the Centroc Board Minutes 10 August 2017
Item 4 - Annexure 2 |
I attended the Centroc Board meeting at Parliament House Canberra 10 August 2017.
Member for Riverina, the Hon Michael McCormack, Minister for Small Business and his office staff assisted with organising the meeting in Parliament House. The Board thanked Minister McCormack for his support.
The Board were fortunate to have the Deputy Prime Minister, and the following Ministers address the Board.
Ministers that addressed the Board
· The Hon Barnaby Joyce, Deputy Prime Minister
Minister for Agriculture and Water Resources.
· The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories
· The Hon Greg Hunt, Member for Flinders
Minister for Sport and Minister for Health
· The Hon Ken Wyatt, Member for Hasluck
Minister for Aged Care and Minister for Indigenous Health
· The Hon Dr David Gillespie, Member for Lyne
Assistant Minister for Health
· The Hon Darren Chester ,Member for Gippsland
Minister for Infrastructure and Transport
· The Hon Simon Birmingham, Senator for SA
Minister for Education and Training
· The Hon Josh Frydenberg, Member for Kooyong
Minister for the Environment and Energy
· The Hon Michael McCormack, Member for Riverina
Minister for Small Business
· The Hon Angus Taylor, Member for Hume
Assistant Minister for Cities and Digital Transformation
· Mark Coulton, Member for Parkes
· Andrew Gee, Member for Calare
Follow up actions with Ministers will be undertaken and reported back to the Board.
I provide the following report for Council’s information, along with the meeting minutes.
Transport Infrastructure – The issue of the Bells Line connectivity from Central NSW to Sydney was raised with the majority of Ministers throughout the day with encouragement from Mayors across the region to continue progressing this intiative.
A meeting for all interested Mayors to discuss further progress will be called as soon as possible.
Water Security -Advice received from the Deputy Prime Minister, the Hon Barnaby Joyce, prompted an urgent meeting to be held with Minister Niall Blair to provide feedback on the status of Federal water infrastructure funding in the context of the Lachlan Valley Water Security Investigations.
Health –the Board resolved to reiterate is support for the Murray Darling Medical School, and to undertake further advocacy work with the Member for Calare, Mr Andrew Gee.
Regional Development – Discussion was held around the Economic Development Plans based on Functional Economic Regions rolling out across the region. The Board will be seeking further follow up with DPC regarding the purpose and optimisation of this work by the State given funding will be contingent on this State led initiative.
Planning –The Board was thanked for their support for the Regional Plan (Central West and Orana Regional Plan). A significant amount of programming will occur in Central NSW as a result.
Advocacy will be ramped up in support of the Inland Code for planning recognising that not one size fits all especially considering planning outside of metropolitan Sydney.
Representatives will be meeting to discuss options for a regional body politic under the Local Government Act given the Joint Organisation legislation is not being progressed by the State.
Tourism – Members were encouraged to attend the next Tourism Managers Group meeting 6 September.
A meeting with Andrew Gee will be arranged to discuss ways the region can support Tourism Data.
Operational – A high level business case was provided for a combined LED with Smart Controls project across four neighbouring ROCS, called ‘Southern Lights’ the Board adopted this document. The Board also approved the next steps in researching this opportunity.
Financial – The Board anticipates a full year profit after 2016/2017 reserves of $18,843 against a budgeted loss of $697.
Cr Bill West Mayor of Cowra will act in the role of the Chair while Cr Medcalf is holidaying overseas.
I think you would agree the visit to Parliament house and the support from Michael McCormack was successful this year. There is a lot of valuable regional collaborative activity going on and Centroc members should be congratulated for their ongoing ability to work together for better outcomes for the region. I commend this report to you for noting.
Recommendation/s |
That the Mayoral Report from the Centroc Board Meeting 10 August 2017 at Parliament House be noted. |
Item 4 Ordinary Meeting 26 September 2017 |
Item 4 - Annexure 2 |
Minutes of the Board Meeting 10 August 2017 held at Parliament House
Board Delegates in bold
Cr G Hanger |
Bathurst Regional Council |
Mr G Faulkner |
Lithgow City Council |
Mr D Sherley |
Bathurst Regional Council |
Cr K Sajowitz |
Oberon Council |
Cr S Ferguson |
Blayney Shire Council |
Mr G Wallace |
Oberon Council |
Ms R Ryan |
Blayney Shire Council |
Mr G Styles |
Orange City Council |
Cr I Gosper |
Cabonne Council |
Cr K Keith |
Parkes Shire Council |
Mr S Harding |
Cabonne Council |
Mr K Boyd |
Parkes Shire Council |
Cr D Somervaille |
Central Tablelands Water |
Cr B McCormack |
Upper Lachlan Shire |
Mr G Rhodes |
Central Tablelands Water |
Mr J Bell |
Upper Lachlan Shire |
Cr B West |
Cowra Council |
Cr M Liebich |
Weddin Shire Council |
Mr P Devery |
Cowra Council |
Mr G Carroll |
Weddin Shire Council |
Cr G Miller |
Forbes Shire Council |
Ms J Andrews |
RDACW |
Mr D Green |
Forbes Shire Council |
Ms J Bennett |
Centroc |
Ms W Tuckerman |
Hilltops Council |
Ms M Macpherson |
Centroc |
Mr A McMahon |
Hilltops Council |
Ms A Thomas |
Centroc |
Cr J Medcalf |
Lachlan Shire Council |
Ms V Page |
Centroc |
Mr R Hunt |
Lachlan Shire Council |
|
|
1. Welcome
The meeting was opened at 8.55am by Chair Cr J Medcalf for the 4th Centroc Board meeting in Parliament House, Canberra
2. Apologies
Cr J Davis, Cr S Lesslie, Mr A Albury, Mr Reg Kidd
Resolved Cr G Miller/Cr K Keith |
That the apologies for the Centroc Board meeting 10 August 2017 listed above be accepted. |
Meeting adjourned to hear Federal Ministers response to Centroc Priorities. Notes from this session are provided separately.
3. Ministers that addressed the Board
The Hon Michael McCormack, Member for Riverina
Minister for Small Business
The Hon Ken Wyatt, Member for Hasluck
Minister for Aged Care and Minister for Indigenous Health
The Hon Darren Chester ,Member for Gippsland
Minister for Infrastructure and Transport
The Hon Simon Birmingham, Senator for SA
Minister for Education and Training
The Hon Josh Frydenberg, Member for Kooyong
Minister for the Environment and Energy
Mark Coulton, Member for Parkes
11.15am Mr Robert Hunt left room, returned 12.00pm
The Hon Fiona Nash, Senator for NSW, Deputy Leader of The Nationals, Minister for Regional Development, Minister for Regional Communications and Minister for Local Government and Territories
Andrew Gee, Member for Calare
The Hon Dr David Gillespie, Member for Lyne
Assistant Minister for Health
The Hon Greg Hunt, Member for Flinders
Minister for Sport and Minister for Health
12.21pm Mr Danny Green departed the room
The Hon Angus Taylor, Member for Hume
Assistant Minister for Cities and Digital Transformation
The Hon Barnaby Joyce, Deputy Prime Minister
Minister for Agriculture and Water Resources.
The meeting Normal Business began at 1.40pm
The Chair recognised Cr Ian Gosper and Cr John Davis for their contribution to the Centroc Board and wishes them well for the future.
The Chair congratulated members Parkes and Upper Lachlan for their recent RH Dougherty LGNSW awards:
Parkes for Excellence in Communication award in Division A - Population less than 30,000 for corporate website and social media channel development.
Upper Lachlan as Winner in the category of Reporting to Your Community, Division A (population of less than 30,000).
4. Minutes
4a Noting of the Minutes of the GMAC Meeting 27 July 2017
Resolved Mr K Boyd/Mr G Carroll |
That the Minutes of the Centroc GMAC Meeting 27 July 2017 held in Orange be noted. |
4b Confirmation of the Minutes of the Board Meeting 25 May 2017 Parliament House Sydney
Resolved Mr J Bell/Mr D Sherley |
That the Minutes of the Centroc Board Meeting 25 May 2017 held at Parliament House Sydney be confirmed. |
4c Noting of the Centroc Executive meeting 27 July 2017 at Orange
Resolved Cr K Keith/Mr D Sherley |
That the Minutes of the Centroc Executive meeting 27 July 2017 at Orange be noted. |
5a. Business Arising from the Minutes – Matters in Progress
Resolved Mr D Sherley/Mr K Boyd |
That the Board note the Matters in Progress, making deletions as suggested and note that the CEEP 2 monies be reserved for progressing initiatives in the energy sector with advice at quarterly review. |
6 Correspondence
6a Correspondence In
Resolved Mr D Sherley/Mr J Bell |
That the Board note the incoming correspondence. |
8b Correspondence Out
Resolved Mr D Sherley/Cr K Keith |
That the Board note the outgoing correspondence. |
7 Reports
7a Transport Infrastructure including Bells Line of Road
Resolved Cr K Keith/Cr G Miller |
That the Board note the Transport Infrastructure Report; and 1. Call a meeting for interested Centroc Mayors to progress Bells Line Expressway as soon as possible; and 2. Send a letter of thanks to Mr Ian Armstrong. |
2.00pm Upper Lachlan Shire Council departed the room
7b Water Infrastructure Report
Resolved Cr D Somervaille/Mr K Boyd |
That the Board note the Water Infrastructure report and: 1. Endorse the response to Questions on Notice from the Public Hearing of the General Purpose Standing Committee No.5 Inquiring into Augmentation of Water Storages made under the hand of the Chair; 2. Commend to members the regional procurement of a third party to run the National Asset Management Assessment Framework (NAMAF) across Centroc member Councils inclusive of all asset classes to improve asset management practices at an estimated cost of up to $25K per Council; 3. Provide representation to a meeting with Lachlan Valley Water to discuss options to achieve mutually beneficial results for communities in the Lachlan catchment; 4. Meet with the State Minister regarding the imminent deadline of Cranky Rock proposal; and 5. Develop a regional water security project for funding. |
7c Health Report
Resolved Cr J Medcalf/ Mr G Carroll |
That the Board note the Health report and 1. review the Health Advocacy Plan in line with advice from the Charles Sturt University commissioned reports “PPB MDMS Economic Impact Report” and “MDMS Clinical Placement Assessment”; 2. the Executive investiage the alternative model for the Murray Darling Medical School as suggested by the Minister for Health; 3. invite the Chancellor of CSU to provide an update on health workforce training; and 4. reiterates its support the Murray Darling Medical School |
7d Regional Development
Resolved Cr B West/Mr G Styles |
That the Board note the Regional Development report and; 1. Delete from the Management Plan for this year the item 1c Advocacy Support CNSWT through the change period as Destination Networks are implemented; 2. Seek advice from the Department of Premier and Cabinet on opportunities in Central NSW for campuses for the Country University; 3. Endorse the submission to the Inquiry into Regional Development and a Global Sydney; 4. Through the Chair write to the Department of Premier and Cabinet seeking to ensure that RDA Central West is included in the Regional Leadership Executive Subcommittee for Economic Development for the Central West; 5. Seek feedback from the Department of Premier and Cabinet on the purpose and optimisation of the Economic Development Plans based on “Functional Economic Regions” rolling out across Central NSW; and 6. Review intergovernmental collaboration with a view to watching briefs where there is no traction. |
7e Planning Report
Resolved Mr G Styles/Cr B West |
That the Board note the Planning Report and 1. Write to members thanking them for their support of the Regional Plan noting their efforts have resulted in a significant number of priority actions occurring in this region; 2. Ramp up advocacy in support of the Inland Code SEPP; 3. Advocate to have funding provided from the Planning Reform Fund for members Councils to progress the strategic work required to inform the development process; 4. The progression of the OEH funded Biodiversity Reforms Support Program be supported in principle subject to the contract being satisfactorily developed and this be under the auspices of the Sponsoring General Managers; 5. A report be received by the next Executive meeting progressing advice for the Board on the option of a regional body politic under the Local Government Act; 6. Review intergovernmental collaboration with a view to watching briefs where there is no traction; and 7. Support the preferences of members regarding “Functional Economic Regions” including that they fall into planning regions and include RDACW as stakeholders in the Regional Economic Development Plans under development through the Department of Premier and Cabinet. |
7f Tourism Report
Resolved Mr G Styles/Cr B West |
That the Board note the Tourism Report and 1. Endorse Ms R Ryan as Sponsoring General Manager for Tourism; 2. Encourage attendance at the next meeting for tourism to be held in Cowra 6 September; 3. Note that a report will go to the Executive regarding engagement going forward with Destination Country and Outback including intentions regarding CNSWT intellectual property; 4. Seek advice on processes going forward to ensure engagement with this region in light of the decision on headquarters’ location; 5. Note that it is requested that the Chair or Nominee become a delegate to the Destination Network Outback and Country Board; and 6. Ask the Member for Calare Mr Andrew Gee if there is support the region can provide regarding tourism data for the link between Mudgee and Orange at Dixon’s Long Point. |
7g Operational Report
Resolved Mr R Hunt/Cr K Keith |
That the Board note the Operational Report and 1. Encourage members to give consideration to signing up to the Cities Power Partnership; 2. adopt the Southern Lights High Level Business Case; 3. develop policy on options for the ownership of luminaires for streetlights; 4. develop more detailed advice on a pathway for a rollout of LED Luminaires with smart controls across southern NSW; 5. negotiate with Essential Energy to a. delay bulk rollout lamp replacement where possible; and b. optimise the rollout LED luminaires with smart controls; 6. meet with Ministers and key representatives of OEH and other agencies to progress this initiative; 7. thank Cr Gander of Orange City Council for his assistance in advocating for the Southern Lights Project 8. receive advice on the management of bulk rollouts; 9. commend to members they write to Essential Energy with a view to enable ESCs for spot replacements of street lights; 10. commend to members they use a proforma letter developed by Centroc staff with a review of terms and conditions and providing advice as suggested in the body of the report to the Essential Energy letter dated 8 June on LED pricing. 11. progress to Request for Proposal for Phases 2 and 3 of the mid-scale solar implementation roadmap, a comprehensive solar options analysis and a preliminary site preparation assessment for all interested Councils 12. systematically identify the sites suitable for solar installation, and the maximum capacity which may be installed at each potentially through economy of scope with other Centroc energy programming. This work to include: a. For each of these generation sites compile the onsite consumption in order to assess the proportion of output which would be used behind the meter, to inform the business case; b. Identifying the capacity of solar that can be installed for behind the meter consumption, the additional capacity if the maximum capacity was installed at each site, and therefore the generation available for Local Electricity Trading (‘netting off’) from each site and in total; c. Determining a phased program of installation per year, which would suit Councils’ program of works and other objectives; d. Including requirements in the request for electricity supply to allow for the phased installation of solar on both small and large sites, including the requirement to net off as relevant. (draft contract wording included in Appendices 1 and 2) noting that further work may be done regarding retailers that may need the exact system size proposed for each site before they will provide a proposed Feed in Tariff cost structure; e. include the tendering for a joint purchase of solar PV in order to reduce cost; 13. investigate the option of purchase from solar farms via PPAs, including the option of a large regional purchase with other Centroc councils. Essential Energy should be included in these discussions. This could also include work with South Sydney Regional Organisation of Councils; 14. support progressing power of choice metering with members Councils; 15. maintain a watching brief on interest in progressing a community solar and battery storage project; 16. maintain a watching brief on storage as a service; and 17. approve contribution of up to $12k to engage Next Energy to complete a detailed business case for the Southern Lights Project, in collaboration with REROC, RAMROC and CBRJO; and 18. develop Advocacy Policy for Energy. |
7i Financial report
Resolved Mr D Sherley/Mr R Hunt |
That the Board note the Financial Report and; 1. gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in this report; and 2. note the 2017/2018 budget. |
8. Late Reports - Nil
9. Other Matters
9a
Resolved Cr M Liebich/Cr G Miller |
That the Board deputise Cr B West acting in the Chair in the absence of Cr J Medcalf for the next month. |
9b
Resolved Cr Ken Keith/Cr B West |
That the Board thank Michael McCormack for his support hosting the Centroc Board at Parliament House. |
9c
Resolved Cr Ken Keith/Cr B West |
That the Board congratulate Ms Julia Andrews on her appointment as Executive Officer of Regional Development Australia Central West |
10. Speakers to the next meeting
Board - Andrew Harvey, PHN
Board - Statewide Chair, Bill Warne and Chief Executive of JLT, Leo Demer
GMAC – ICAC Yvonne Miles, Principal Officer, Corruption Prevention
GMAC – Privacy Commissioner
GMAC – State Cover
GMAC - Representative of EMS (Energy Management Services)
11. Next Meetings
Board – 23 November – Hilltops
Executive – 26 October – Orange
GMAC – 26 October - Orange
The General Meeting of the Board closed at 3.05pm
Page 6 is the last page of the Centroc Board Minutes 10 August 2017
Item 9 - Annexure 1 |
ENGINEERING EXPENDITURE and PROJECTS FOR 2017/2018 |
|
|
SEPTEMBER REPORT |
Budget |
Actuals |
14 - Administration |
$4,864,500 |
|
Plant Fund Major Plant Purchases |
$2,392,000 |
|
Plant Fund Light Commercial Purchases |
$330,924 |
|
Plant Fund Lease Back Purchases |
$610,962 |
|
Replace Council's Website |
$69,000 |
$40,000 |
Connellys Store Upgrade |
$72,436 |
$5,958 |
Employee Engagement Initiatives |
$120,000 |
|
Telephone System Replacement landline |
$80,500 |
$48,269 |
Orange Depot -Installation of Security Fence and Gate |
$34,500 |
$35,420 |
Training Room - Fit Out |
$69,000 |
|
Eugowra Depot rental of Site shed at Showground |
$8,526 |
|
Orange Depot - Lunchroom & Storage for Equipment |
$11,500 |
$3,500 |
Corporate Performance Reporting Tool |
$57,500 |
|
Replace Printer / Copier Fleet - Includes 16 Small Printers -5 Large Multifunction Devices |
$198,375 |
|
Mobile Purchase Order Approvals Device |
$29,095 |
|
Development Work - Software Trials Integration Works Software Enhancements |
$23,000 |
|
Identification and Remediation of Asbestos Risk Properties |
$115,000 |
|
Modelling Software for Rates, Water and Sewer |
$23,000 |
|
Contract Scanning and Disposal of Old Records |
$57,500 |
|
Refurbishment of Canowindra HACC Office and Library |
$230,000 |
|
Yeoval Depot - Supply and Install Air Conditioner |
$2,990 |
|
Cumnock Depot - Supply and Install Air Conditioner |
$2,990 |
|
Replace Waluwin Alarm and Access Control System |
$17,250 |
|
Large Format Printer Scanner for Cudal Office |
$17,250 |
|
Redundant Network Links - Using the NBN install redundant newtwork links to offices, depots |
$57,500 |
|
Purchase of Asset Managment Software and Necessary Training |
$100,000 |
|
Gscan Vehicle tester |
$17,250 |
|
Revaluation of Council's Assets |
$58,363 |
|
E Approvals - Software and Implementation -Environmental Services to process DA's Electronically |
$46,000 |
|
Upgrade Caterpillar Diagnostic Computer Software |
$17,250 |
$2,995 |
Hitech Support - 40 Hours Assistance |
$9,775 |
|
Configuration of Spectrum Spatial Analyst - Exponaire's replacement |
$57,500 |
|
16 - Public Order & Safety |
$413,694 |
|
Moorbel Bush Fire shed |
$38,287 |
|
The Ponds Extension |
$22,111 |
|
Lidster Fire Station |
$240,000 |
|
19 - Environment |
$3,303,126 |
|
Install Solar Security at Council's 6 Waste Management Facilities |
$207,000 |
|
Voluntary Purchase - Molong |
$345,000 |
|
Molong Floodplain - Flood Levee |
$21,551 |
|
Molong Old Gasworks Site - Establish Car Park /Open Space Precinct |
$14,950 |
|
Canowindra Stormwater Drainage - Stage 1 |
$200,000 |
|
Puzzle Flat Creek Levee |
$2,426,625 |
|
Eugowra Storm Water - Plan for 17/18 Budget |
$88,000 |
|
22 - Housing & Community Amenities |
$131,611 |
|
Canowindra Cemetery - Upgrade /complete internal driveways and pathways |
$57,500 |
|
Molong Cemetery - Upgrade/complete internal driveways and pathways |
$47,086 |
|
24 - Cabonne Water |
$15,617,364 |
|
Water Assets - Electronic Meter Roll Out |
$244,088 |
|
Water Assets - Telemetry Base Infrastructure |
$73,140 |
|
Water Assets - Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn |
$54,280 |
|
Water Assets - Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters |
$78,545 |
|
Water Assets - Hydrant maintenance and inspection |
$40,250 |
|
Reservoir Cleaning |
$11,500 |
|
Calibration of Water treatment plant |
$11,500 |
$2,926 |
Turbity meter testing |
$14,950 |
|
Contingency plant for Backwash system |
$23,000 |
|
Online Chlorine Monitoring |
$115,000 |
|
Water Pipeline Project |
$14,951,111 |
|
26 - Small Town Sewer |
$373,750 |
|
STSS Assets - Cudal STP - Inlet Structure |
$40,250 |
$19,483 |
Inlets and Outlets for the 4 Town Sewer |
$92,000 |
|
Telemetry installation for Sewer |
$92,000 |
|
Additional maintenance for the repair of pumps |
$115,000 |
$8,939 |
STSS Assets - Manildra STP Inlet Structure |
$34,500 |
$19,328 |
27 - Cabonne Sewer |
$886,793 |
|
Sewer Assets - All Weather Bypass and Thistle St Pump Station Electrical Upgrade |
$120,060 |
|
Sewer Assets - Canowindra Sewer - Sludge Disposal Treatment Rectification |
$80,577 |
$4,455 |
Sewer Assets - Molong STP - Sludge Disposal Treatment Rectification |
$140,000 |
$37,605 |
Sewer Assets - Eugowra STP Inlet Structure - Construct New Inlet Structure |
$34,626 |
|
Sewer Assets - Mechanical Mixers - Upgrade of Aeration System at the Molong STP |
$132,030 |
|
Sewer Assets - Main pump at Canowindra STP |
$80,500 |
|
Sewer Assets - Safety issues at Canowindra STP |
$80,500 |
|
Sewer Assets - Thistle Street Pump station |
$218,500 |
|
28 - Recreation & Culture |
$4,513,447 |
|
Village Enhancement Program (VEP) 2017/2018 |
$2,000,000 |
|
Cudal Hall Refurbishment |
$30,000 |
$91,147 |
Cumnock Showground - New Amenities Building |
$160,000 |
$67,689 |
Age of Fishes Museum - Fossil Storage Facility |
$600,000 |
$17,326 |
Molong Library - Establishment /Refurbishment / Construction |
$1,293,052 |
|
Pool Cleaners - 4 shallow pool cleaners for the wading pools |
$10,925 |
|
Manildra Pool - Remove and Replace Loose edges on tiles around small and large pools |
$20,700 |
$10,983 |
Canowindra Pool - Upgrade power to Kitchen Powerboard |
$2,875 |
$2,654 |
Eugowra Pool - Replace 4 Pumps |
$15,870 |
|
Regulation Signage for 6 pools as per Pool Audit |
$100,000 |
|
Safety Equipment - Defibrillators and Backboards for all Pools |
$31,625 |
$23,771 |
Cumnock Pool - Replace Collapsed Inlet Lines to Wading Pools |
$11,500 |
$6,374 |
Manildra Pool - New Chlorine Acid Controller |
$11,500 |
$1338 |
Cudal Pool - Remove and Replace loose edges on tiles |
$6,900 |
$1,338 |
Molong Pool - Remove and repalce loose edge tiles around small pool |
$11,500 |
$4,331 |
Molong Multiprupose Sports Facility - Lighting |
$207,000 |
|
32 - Mining Manufacturing & Construction |
$307,874 |
|
Molong Quarry Limestone Storage Shed |
$307,874 |
$211,405 |
34 - Transport and Communication |
$9,894,185 |
|
Local Road Construction - Urban Reseal Program |
$334,906 |
|
|
|
|
Local Road Construction - Rural Reseal Program |
$1,108,340 |
|
|
|
|
Local Road Construction - Heavy Patching |
$1,035,191 |
|
|
|
|
Local Road Construction - Gravel Resheeting |
$924,352 |
|
Avenel Road |
$48,300 |
$11,206 |
Baldry Road |
$32,200 |
|
Bowans Lane |
$32,200 |
$12,173 |
Bulgus Road |
$32,200 |
|
Carrolls Road |
$32,200 |
|
Cashen Lane |
$32,200 |
|
Cowriga Road |
$32,200 |
|
East Guyong Road |
$32,200 |
$21,777 |
Favell Road |
$32,200 |
|
Glasson Road |
$32,200 |
$11,072 |
Gowan Road |
$32,200 |
|
Greenbah Road |
$32,200 |
|
Heckendorf Road |
$32,200 |
|
Kangaroobie Road |
$48,300 |
|
Kildara Road |
$32,200 |
|
Lookout Road |
$35,650 |
|
Meadow Bank Road |
$32,200 |
$16,967 |
Pinecliffe Road |
$64,400 |
|
Reedy Creek Road |
$48,300 |
$21,737 |
Rocky Ponds Road |
$32,200 |
|
Rutherford Lane |
$32,200 |
|
Scenic Drive |
$32,200 |
$14,134 |
Seales Lane |
$18,500 |
$9,301 |
Strathmore Lane |
$32,200 |
|
Trajere Road |
$21,275 |
$7,195 |
Yellowbox Road |
$71,300 |
$30,721 |
Local Road Construction - Submission list |
65,450 |
|
Extension of Seal for Griffin Road |
$65,450 |
|
Local Road Construction - Road To Recovery |
$1,421,807 |
|
Belgravia Road Sealing $400,000 R2R, $485,500 Council |
$885,500 |
$553,997 |
Gumble Road Sealing |
$536,307 |
|
Regional Road Construction - RMS Safety Program |
$900,000 |
|
Cargo Road overtaking lanes - Quarry Hill |
$900,000 |
$493,685 |
Regional Road Construction - RMS Repair Program |
$440,000 |
|
|
|
|
Regional Road Construction - Heavy Patch & Reseal Program |
$611,355 |
|
Heavy Patching - Cargo Road |
$70,000 |
|
Heavy Patching - Warraderry Way |
$180,000 |
|
Heavy Patching - Burrendong Way |
$180,000 |
|
Reseals - Nangar Road |
$100,800 |
|
Reseals - Banjo Patterson Way |
$81,000 |
|
State Roads |
|
|
State Road Maintenance |
$515,000 |
$106,288 |
MR377 The Escort Way - Reedy Creek Stage 2 |
$616,000 |
$409,555 |
HW7 - North Molong Rehabilitation |
$81,000 |
$46,675 |
Heavy Patching |
$529,000 |
|
Reseals |
$950,000 |
|
|
|
|
Bridge Construction - Local Bridges |
$1,581,250 |
|
Eurimbla Bridge, Cumnock |
|
$320 |
Footpath Construction |
$94,223 |
|
Belmore St Canowindra (School to Charlotte St) |
$35,000 |
|
Charlotte St, Canowindra (Belmore St to Tilga St) |
$25,000 |
|
Kerb & Guttering Construction |
$102,130 |
|
|
|
|
Stormwater Drainage Construction |
$165,000 |
|
Drainage for William St Molong |
$165,000 |
|
Pathway Construction |
$115,000 |
|
Molong/Wellington Street |
$25,500 |
|
Canowindra Tilga Street crossing |
$13,500 |
|
Canowindra Blatchford Street crossing |
$2,000 |
|
Canowindra Belmore Street |
$5,000 |
|
Cudal Pathway for Disabled access |
$69,000 |
|
Carried Forward and Revotes from 2016/2017 |
|
|
Footpath maintenance |
$ 100,000 |
$320 |
K & G Maintenance |
$ 13,000 |
$90 |
Packham Drive Stage 4, R2R |
$279,977 |
$4,044 |
Bocobra Road Shape & Seal R2R |
$164,904 |
|
Ophir Road - Road Widening Reconstruct Longitudinal Drainage & Seal |
$306,707 |
$3,918 |
Davys Plains Road - Intersection Improvements Gavins Lane |
$399,357 |
|
Canobolas Road |
$ 91,500 |
|
Gidley Street Molong Upgrade of Drainage Infrastructure |
$ 195,000 |
$79,328 |
Mill Street Canowindra Stormwater Drainage |
$ 80,000 |
$210 |
Spring Hill Road Bitumen Seal |
$ 100,000 |
|
Stapleton's Road Gravel Resheeting |
$ 26,000 |
|
Toogong Village Streets Bitumen Seal |
$ 19,000 |
|
Waterhole Creek Road Gravel Resheeting |
$ 26,000 |
|
Table Drain Maintenance |
$ 88,000 |
|
Strathmore Lane Extend Seal |
$ 150,000 |
|
Reseal Davy's Plains Road |
$ 92,000 |
|
Reseal Gowan Road |
$ 17,137 |
|
Reseal Kerrs Creek Rd |
$ 12,500 |
|
Reseal Ophir Road |
$ 11,000 |
|
Reseal Vittoria Road |
$ 34,500 |
|
Additional Heavy Patching |
$ 32,000 |
|
Eurimbla Bridge Side Track |
$ 44,626 |
$2,006 |
Kerb Ramps at Various Locations |
$ 48,000 |
|
Culvert works 16/17 - From AMP list |
$ 178,250 |
$21,234 |
Cudal Depot - Installation of Security Fence and Gate |
$ 5,530 |
$76,096 |
Molong Depot - Workshop - Replace Diesel and Petrol Fuel Tanks |
$ 10,670 |
$87,216 |
Cordon's Store Refurbishment |
$ 30,475 |
|
Molong Office Chambers Painting Window |
$ 3,800 |
|
Connelly's Store Molong - External Painting, Building Surrounds |
$ 12,605 |
|
Manildra Depot Gutters and Facia |
$ 10,000 |
|
Molong Depot - Lunch & Amenities Gutters and Facia |
$ 6,500 |
|
Cudal Depot - Lunch Room & Amenities Gutters and Facia |
$ 2,800 |
|
Refurbish Site Offices at Landfill Sites |
$ 17,504 |
|
Cargo Landfill Closure |
$ 34,813 |
$15,115 |
Rotary Park - Upgrade Toilets |
$ 8,625 |
|
Cumnock Show Ground Amenities Block |
$ 5,750 |
|
Eugowra Memorial Park Toilets |
$ 3,500 |
|
Honan Reserve Refurbishment - Gutters and Facia |
$ 4,500 |
|
Cudal Hall Refurbishment |
$ 43,405 |
$91,147 |
Painting Fascia's Gutter Manildra Hall |
$ 6,545 |
|
Canowindra Pool Shade Structures |
$ 11,745 |
$9,911 |
Molong Multi-Purpose Sports Venue |
$ 152,722 |
$38,825 |
Canowindra Rugby Shed |
$ 8,500 |
|
Molong Recreation Ground |
$ 4,500 |
|
Eugowra Memorial Park Shelter |
$ 3,500 |
|
Manildra Kiewa Street Car Park |
$ 5,480 |
$7,632 |
Reedy Creek Tennis Club house - Gutters and Facia |
$ 2,500 |
|
Canowindra Caravan Park Toilets |
$ 9,258 |
|
Molong Water Treatment Plant Filter Review |
$ 28,488 |
|
Water Assets - Molong High Level Reservoir |
$ 33,787 |
|
Water Assets - Reinstatement of Water Main Infrastructure |
$ 47,530 |
|
Water Assets - Molong Water Mains: Kite Street Water Main |
$ 73,175 |
|
Water Assets - Cabonne Telemetry Network |
$ 7,268 |
|
Water Assets - Monitoring Flow from the Molong Creek Dam |
$ 60,260 |
|
Water Assets - Telemetry Unit Installations |
$ 141,680 |
|
Water Assets - Water Reservoir Maintenance |
$ 20,010 |
|
Water Assets - Weirs Maintenance |
$ 12,880 |
|
Water Assets -Annual audits for pump stations |
$ 13,225 |
|
Water Assets - Molong Water Mains : Mitchell Highway Water Main Renewal |
$ 33,005 |
|
Water Assets - Molong Water Mains : Wellington St : Water Main Renewal |
$ 33,005 |
|
Water Assets - Molong Cumnock and Yeoval Water Reticulation |
$ 4,472 |
|
Canowindra Eugowra and Molong Asset Reval |
$ 23,000 |
|
Canowindra Sewer Reticulation - Golf Club Irrigation |
$ 59,918 |
|
Canowindra Pump Station 1 ( Anzac Road) replace Inlet Valve |
$ 6,935 |
|
Water Assets - Linking of Molong Water Retic |
$ 9,011 |
|
Eugowra STP - Earth Works of Embankment rehab for Inlet Ponds |
$ 16,243 |
|
Age of Fishes marketing |
$ 21,989 |
$3,450 |
Museums Operations and Maintenance |
$ 388,578 |
$124 |
STATE ROADS
MR377 Reedy Creek Stage 2
Works have been completed on The Escort Way Reedy Creek Shoulder Widening and Pavement Rehabilitation. Council’s contractor undertook sealing of 640m on the 20 July, and the remaining 400m was sealed on the 8 August. These works included a 350-metre long concrete dish drain at the base of the rock face cutting.
North Molong Pavement Rehabilitation
Preliminary works have begun on the pavement rehabilitation works on the Mitchell Highway from the intersection of Edward Street and Hill Street to 20m south of the 60/100 speed zone at North Molong, a length of 1.7km. These works will be undertaken in conjunction with RMS. The pavement works will commence October/November, with drainage works and replacement of safety guard rail fence at Boree Hollow Creek, rail over bridge and Moss Hollow Creek.
Heavy Patching and Reseals
RMS have allocated $529,000 for Heavy Patching and $950,000 for Reseals on State Roads.
The Routine Maintenance budget for State Roads is $515,000.
REGIONAL ROADS
Cargo Road Overtaking Lanes
Works commenced on 3 July 2017 at the Quarry Hill Overtaking Lane, south of Cargo. Vegetation and culvert works have been completed. Stabilisation and pavement works has now commenced. The overtaking lane is north bound towards Cargo. Bitumen sealing has been completed.
REPAIR Program
RMS have yet to finalise the REPAIR program for this year’s budget.
LOCAL ROADS
Roads To Recovery
Vegetation, culvert and pavement works including sprayed bitumen seal on approx. 3.2 kms length of Belgravia Road (including Kangaroobie intersection) have been completed. Council commenced road works on 1.6 kms unsealed length of the Belgravia Road (Molong side).
Gravel Resheeting
The gravel Resheeting program has commenced with works completed on Avenel Road, Bowans Lane, East Guyong Road, Glasson Road, Meadow Bank Road, Reedy Creek Road, Seales Road, Scenic Drive, Trajere Road, Waterhole Creek Road and Yellowbox Road.
Maintenance Grading
Maintenance grading works have been undertaken on the following roads Giles Road, Kangaroobie Road, Fenton Lane, Rosser Road, Dungeon Road, Koomoorang Road, Pilcher Road, Waldergrave Road, Burn Road, Long Swamp Road, Gordon Road, Gorham Road, Bocobra Road, Old Bocobra Road, Belgravia Road, Strathmore Lane, Rutherford Road, Yuranigh Road, Burgoon Lane, Silverdean Lane, Gullendah Road, Yarooga Road, North Coates Creek Road, Hoffmans Road, Hervey Road, Greenbah Creek Road, Gundong Road, Gullengamble Road, Belmore Road, Healeys Road, Monaghan Road, Bowens Lane, Waldergrave Road, Cowriga Road, Glenlea Road, Strachan Road, Davis Road, Calula Road, Kangaroobie Lane, West Road, and Manildra Urban Roads.
Sealed Road Maintenance
Maintenance works have been undertaken on Baldry Road, Bocobra Road, Garra Road, Packham Way, Euchareena Way, Norah Creek Road, Gavins Lane, Nanami Lane, Edinboro Lane, Canomodine Lane, Rivers Road, Casuarina Drive, Barnes Lane, Paytens Bridge Road, Blue Jacket Lane, George Russel Drive, Four Mile Creek Road, Cadia Road, Bulls Lane, Borenore Road, Bradleys Road, Spring Terrace Road, Nashdale Lane, Nancarrow Lane, Lake Canobolas Road, Griffin Road, Archer Road, Kangaroobie Lane, White Rocks Road, Long Point Road, Icely Road, White Rocks Road, Favell Road, Byng Road, Gazzard Road, McDonald Road, Spring Glen Road, Toogong Cemetery Road, Lyndale Road, Speedy Street, Starrlea Road, and Urban Streets.
Spring Hill Road Sealing (revoted from 2016/17 budget) has been completed.
Heavy Patching has been completed on Baldry and Obley Roads.
BRIDGES
Eurimbla Bridge, Cumnock.
The tender was awarded to Murray Constructions Pty Ltd in June. The detail design of the bridge is expected to finalise in two weeks before the commencement of casting the precast components of the proposed bridge.
DRAINAGE
Mill Street Stormwater Drainage, Canowindra
Works commenced early July to improve 420m of drainage at Mill Street Canowindra. These works have been completed.
Gidley Street Molong Upgrade of Drainage Infrastructure.
Stage 1 - Stormwater Drainage Works commenced by Council’s Contractor in Gidley Street, Molong, on the 17 July. The works are between Hill Street and Bank Street to upgrade the drainage infrastructure. These works are expected to be completed last week of September.
Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1
· The design and construction Ammerdown (Orange) to Molong Creek Dam Pipeline and associated break tank have been completed practically.
· The design of Molong to Cumnock and Yeoval pipeline has been completed
· Council received a letter of approval in-principle for the one operational and four non-operational railway crossings under the Molong to Cumnock and Yeoval Pipeline.
· Council received approval for Dredging and Reclamation for the 11 Creek crossings from Department of Primary Industries (DPI) – Fisheries under the Molong to Cumnock and Yeoval Pipeline.
· Approvals for water supply works and the Crown Land construction licence are still to be received by the Council from DPI-Water and Department of Industry – Lands respectively.
· Council has invited tenders for the construction of Molong to Cumnock Water Pipeline on 2nd of August 2017 from the seven selective tenderers prequalified for submission of the tenders. The tender closed on 13th of September 2011.
· Survey, investigation and draft design of the existing Cumnock and Yeoval water reticulation system upgrade are almost completed.
NOXIOUS WEEDS DEPARTMENT
Work carried out since the last report.
During August, the inspections and reinspections have been carried throughout the Council area
Weed staff have continue with inspections on Government, Crown, Forestry and Council lands
Control work on Council land
Staff are concern about achieving satisfactory results with their spraying programs due to the very dry conditions that continues across the region with has most plants under stress and likely not to take in the herbicides.
Weeds that have been treated during this period was mainly grasses such as Serrated Tussock, Chilean Needle Grass and Coolatai Grass a residual chemical were used so when a break in the weather occurs the chemical will work.
In addition, there has been some vegetation spraying in the towns.
URBAN SERVICES AND UTILITIES SECTION
Water and Sewer
· Commencement of sewage plant inlet works upgrades at Cudal and Manildra;
· 6 water service repairs in Molong;
· 7 sewer chokes in Canowindra/Eugowra/Molong;
· 2 pod pump replacements;
· Extensive sewage pump station maintenance works at Molong and Canowindra;
· External audit of water and sewer telemetry commenced;
· Filtration Plant audit completed by City Water Technologies;
· Extensive UV maintenance works at Molong and Canowindra.
Urban Services
· Commenced major leak repair works at Canowindra Pool;
· Completed eastern wall painting of Cudal Hall;
· Completed western stormwater upgrade works at Cudal Hall;
· Tiling works commenced at Cudal, Manildra and Molong Pools;
· Molong Hall cleaning works incorporating polishing of floor boards;
· Tree pruning works within all towns;
· Audit of underground irrigation at Hunter Caldwell;
· Piping replacement commenced at Cumnock Pool.
· Cudal office garden beautification work commenced.
· Molong Hall garden beautification completed.
· Escort Rock toilet repaired and made operational.
ENGINEERING SURVEYS AND DESIGNS
Completed works
· MOL - 396 - Gidley Street Stormwater Drainage – Design modifications and set out
· LR008-21 – Belgravia Road Construction 3.9 to 5.5km from Euchareena Road – Survey & Design
· MR237-219 – Quarry Hill Overtaking Lane – Machine Control File Maintenance
· LR008-25 – Belgravia Road & Kangaroobie Road Intersection – Set out
· Molong Multi-Purpose Sports Facility – Services Pickup
· Traffic Counts – LR018 Amaroo Road, MR573 Burrendong Way.
· MOL - 392 - Fence (Molong Multi-Purpose Sports Facility)
· LR8-25 Belgravia Raod, Kangaroobie Road Intersection
· LR8-25 Belgravia Raod, Kangaroobie Road Intersection
· CAN 271 - Proposed Foot Path, Lane Marking and Parking at Belmore ST, Canowindra Public School survey has been completed
· MUL 016 – RFS shed parking, survey has been completed
Work in Progress
CAN 271 Proposed Foot Path, Lane Marking and Parking at Belmore ST, Canowindra Public School
MUL 016 – RFS shed parking, design
Funding Applications
· Funding applications have been submitted as follows.
Black Spot Programme – Five applications
Resources for Regions – Four applications
Fixing Country Road – Seven applications
Regional cultural fund – One application
CAPITAL WORKS
Work in Progress
· Molong Limestone Quarry Shed
o Additional wall cladding to be installed
o Identified rectification works to be completed
o Drainage design and construction to be completed
· Age of Fishes Museum Storage Facility
o Section J report completed
o Detailed design works are in progress
· HACC Building Rehabilitation
o Floor layout to be finalised by Council
· Cargo Waste Facility Landfill Closure Project
o Retaining wall to be completed
· Lighting for Molong Multi-Purpose Sports Facility
o Tenders have been called for the supply and install lighting
· Shelters for Molong Multi-Purpose Sports Facility
o Project completed
· Fencing for Molong Multi-Purpose Sports Facility
o Contract has been awarded for the fencing project
o On site works will be commenced on Monday 25 September
· Cudal Sports Ground Shade Shelter
o DA has been submitted
o Awaiting for DA approval
PROJECT PREPLANNING ACTIVITIES (land acquisition, Feasibility Study, Survey, Utility Shifting )
· The long outstanding Nashdale Bridge acquisition from JHR is getting close to completion. Council has sent through final settlement payment to our solicitors Trust account for settlement. No date for settlement has been provided by JHR or Council’s solicitors. JHR have advised the Gasworks site has been delayed due to wordings on the property plan and given the land itself is still in Old Systems Title not Torrens Title.
· The acquisition of land from Mr and Mrs Hunter on Banjo Patterson Way has been finalised. Purchase order being created for payment to Mr and Mrs Hunter.
Item 10 - Annexure 1 |
Level One, 177A Sailors Bay Road,
Northbridge, Heritage
NSW 2063
Tel: (02) 9967 2426
Mobile: 0412 415010
Email scobiearchitect@optusnet.com.au
www.davidscobiearchitects.com.au
Cabonne Shire Council
Via email
Attn: Ms. Heather Nicholls
Kate Blackwood, Jann Ferguson and Accounts
REPORT: September 2017 Visit: 4/9/2017
1.0 Information provided to the Heritage Advisor
1.1 Heritage Advisor appointments for August –
1.1.1
1.1.2
1.1.3 Freemason’s Hotel, Bank Street – John Moussa, Verandah works
1.1.4
1.1.5 Molong Mu
1.1.6 Molong Library Proposal
1.1.7
· The next visit: September 25th Monday –
, 2017
The forthcoming visits:
· November 6th
· December 4th
2.0 Follow Up required
v Canowindra Railway Precinct – Master Plan completed for JHG-CRN
v Eugowra Fat Lamb Hotel – reconstruction
v Quinn’s Stables – part demolition
v Cabonne Museums - Master Plan and Programme and Grant application support
The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:
1 Cadia Mine site
Attention Kate, regarding an enquiry concerning the future rehabilitation.
Statement of significance (SHR)
The Cadia Engine House, associated buildings and immediate surrounding mine infrastructure constitute a historic site of national significance. The high level of integrity of the surviving structural elements, and the physical evidence of the mine layout, combined with the presence of unique components of the engine and crushing machinery, as well the manufacturer's original drawing of the engine and engine house, make the site one of the most important of its kind in Australia.
Curtilage map, SHR 2017
The site is not listed on the Orange City Council LEP.
The portion of the site known as the Engine House is listed on the State Heritage Register and the Blayney LEP:
Cadia |
Cadia Engine House |
907 Four Mile Creek Road |
Part Lot 100, DP 576778 |
State |
I357 |
The portion of the site known as the Engine House is listed on the SHR and Cabonne LEP:
Cadia |
Cadia Engine House |
907 Four Mile Creek Road |
Lot 100, DP 576778 |
State |
I21 |
Heritage Listings:
The Cadia Engine House and surrounds are listed on the State Heritage Register (Blayney LGA) and the Cadia Copper Mine including Engine House and ruins is listed on the State Heritage Inventory (Cabonne LGA).
Current status based on the most recent Conservation and Heritage Report by Edward Higginbotham and Associates (2006).
http://www.cadiavalleyheritage.com.au/wp-content/uploads/2014/06/417-Cadia-CMP-Guide.pdf
6 MANAGEMENT AND CONSERVATION OF HERITAGE ITEMS.
The framework for the management and conservation of heritage items at Cadia is based upon two principal documents, namely: Godden Mackay, Cadia Mining Project, Final Conservation Plan. Newcrest Mining Limited. 1995.
Heritage Management Consultants. Appendix N. European Heritage Survey & Assessment, in Resource Strategies. Ridgeway Project. Environmental Impact Statement. Cadia Holdings Pty Limited. 2000. Both these sources now require update or review, because of a number of factors, including progress in mine construction, changes to heritage legislation and advances in policies for the conservation and management of heritage sites.
The purpose of this guide is not to review or update these conservation management documents, but simply to provide a guide to their application to Cadia Valley Operations under present conditions.
The conservation and management of heritage items at Cadia is divided in this report into three zones, namely: 1. Ridgeway. 2. Cadia. 3. Cadia South.
The Cadia Engine House State Heritage Register Listing is located within Zone 2. Cadia, but is treated as a separate item.
See Figure 6.1 for the boundaries of each zone.
Works within the Cadia Engine House (SHR) Listing.
Works within the Cadia Engine House (SHR) Listing will require separate approval under s.60 of the Heritage Act.
See Section 9.4 and Section 12 for works within the Cadia Engine House (SHR) Listing.
Edward Higginbotham & Associates Pty Ltd. (02) 9716-5154. _____________________________________________________________________ _____________________________________________________________________ 15 Figure 6.1. Map showing the three zones for heritage items. Zone 1. Ridgeway. Zone 2. Cadia. Zone 3. Cadia South. Cadia Engine House is in Zone 2, but is treated as a separate item. Edward Higginbotham & Associates Pty Ltd. (02) 9716-5154.
Area 2. South Section or Cadia Engine House Mine (1860s). Most of the archaeological remains of the South Section or Engine House Mine are within the State Heritage Register area. See Section 12 for the Cadia Engine House (State Heritage Register) Listing.
CADIA ENGINE HOUSE (STATE HERITAGE REGISTER) LISTING.
Description and Assessment.
See Section 4 for the sources for the description and assessment of the Cadia Engine House.
A complete list of references to reports may be found in Appendix 1.
Excavation Permit status. See Section 8. The Cadia Engine House is listed on the State Heritage Register, formerly as Permanent Conservation Order (PCO) 779.
Conservation Recommendations.
Activities or projects within the area of the listing require approval under s.60 of the Heritage Act, 1977, as amended. The archaeological components of any proposed activity or project in the SHR listed area should be treated in the same way as for major projects (see Section 9.4).
Heritage Investigations – current status. There is a current s.60 approval for conservation works on the Cadia Engine House. The permit includes archival recording (current)
General conditions for major works/projects:
9.4 Major projects.
Major works are specifically excluded from the scope of the 1997 excavation permit.
Major projects will require separate approval under the Heritage Act. There is no definition or major or minor works in the 1997 excavation permit conditions. Nonetheless, common sense will normally suffice to differentiate between minor works covered by the 1997 excavation permit and major projects that are not. Again the initial consultation between the Environment Department and the archaeologist / excavation director will determine the status of a project as a minor work or major project.
Major projects are likely to require the following procedures:
1. Preparation of an archaeological assessment report, and in some cases a heritage assessment (for standing buildings).
2. Application for an excavation permit under s.140 of the Heritage Act. For works within the Cadia Engine House (SHR) Listing application should be made under s.60 of the Heritage Act.
3. Completion of conservation and management procedures as outlined in permit approvals.
The archaeological assessment report should be prepared in accordance with standard guidelines.
Some sites in Zones 1-3 may require archaeological excavation. These sites are listed in the sections on each zone, as follows: Section 10 and Figure 10.1 for Zone 1. Ridgeway. Heritage Office and Department of Urban Affairs and Planning. 1996. NSW Heritage Manual. Heritage Office and Department of Urban Affairs and Planning. 1996. Archaeological assessments. NSW Heritage Office. 2000. Assessing Heritage Significance. A NSW Heritage Manual Update. Edward Higginbotham & Associates Pty Ltd. (02) 9716-5154. _____________________________________________________________________ _____________________________________________________________________ 22 Section 11 and Figure 11.1 for Zone 2. Cadia. Section 13 and Figure 13.1 for Zone 3. Cadia South. Where archaeological excavation is required, the procedures for major projects should be followed. Where projects and activities are proposed in the Cadia Engine House (SHR) Listing, the procedures for major projects should be followed.
References:
http://www.cadiavalleyheritage.com.au/wp-content/uploads/2014/06/417-Cadia-CMP-Guide.pdf
Cadia Engine House.
· J. P. McCarthy & J. E. Connell. 1989. Cadia Conservation Study. Australasian Institute of Mining & Metallurgy.
· Edward Higginbotham & Associates Pty Ltd. Report to determine the curtilage of the Cadia Engine House, Cadia, N.S.W., for the purpose of redefining the boundary of the permanent conservation order. Newcrest Mining Limited,
· Cadia Project. 1997 Edward Higginbotham & Associates Pty Ltd. Cadia Engine House PCO. Report on the proposed Garden of Remembrance, Cadia, NSW. 1999. Cadia Holdings Pty Ltd.
2 Café premises, Bank Street, Molong
Significance
The premises includes a retail interior to a brick parapet with Inter-war period shopfront.
The site is located within the Bank Street Conservation Area.
The site is within the vicinity of the following places which are listed on the LEP as heritage items: The Adjoining Telegraph Hotel at 53 and the former Cinema at 59 and the shops at 85-87 Bank Street.
Altering the exteriors and interiors of such buildings requires the Consent of Council. Consent is not required if Council takes the view that the works would not affect the heritage significance of the place.
Development Control Plan 13 controls signs in the Conservation areas.
Proposal: External refurbishment
Figure 1 Street view of the premises. Note the painted brick structure, the central smooth rendered panel intended for a business identity sign and the suspended awning. It is likely that the building originally included a standard verandah supported on two posts and that this was replaced in the late 1930s-1940s. It is recommended that the painted sign on the facia be painted over as it distracts from the important shopfront and two other signs are sufficient.
Figure 2 View of the shopfront. It appears from the layout, tiling and metal trim that the shopfront was erected circa 1935. The light box sign was probably installed in the late 1950s.
Note the shallow window boxes which were intended for the display of attractive new merchandise to attract the attention of passers-by.
Note the high level of reflectivity off the glass. This can be countered with a high level of light internally and striking window displays.
Note how the awning projects further out than the line on the adjoining Pharmacy. One alternative would be to replace the awning with a traditional post supported verandah.
Figure 3 View of the pressed metal soffit to the suspended awning. The pattern is different from that used for the interior. It is possible that the awning was a replacement for a traditional verandah.
Figure 4 View of original standard post supported verandahs.
Figure 5 The threshold detail noting the level entrance, the damaged finish on the timber doors and minor damage to the ceramic tiles
Figure 6 View of the hamper area above the shopfront. This is a rare detail where the clear glass is designed without framing to extend the scale and appearance of the interior. The boxed section – one on each side of the glass panel allows for the use of louvres for ventilation.
Figure 7 Another example of the trim which typically covered the timber framing elements.
Figure 8 Note the original and significant metal faced framing to the shopfront. The minor damage to the ceramic tiles can be repaired by filler painted to match as similar tiles will be very hard to locate. The quality timber framing needs preparation and finishing with two coats of Cabots Aquadeck or equal.
Figure 9 The ventilation panel needs repair using standard Breezeway louvres to ensure that the interior has adequate natural ventilation. This is important regardless of any air-conditioning system. Decals such as seen above on the glass should not be fitted to these areas of the shopfront as they detract from the high quality presentation of the premises and business identity. The timber section on top of the shopfront would have been concealed with a similar metal piece. These are available from Modclad Industries:
Figure 10 The downpipe and gutter drainage system has several signs of leaks. This needs checking and repair.
Figure 11 The original elements should be retained including the timber flooring, the wall panels to the dado level and the pressed metal ceiling. The boards can generally do without sanding and can be cleaned with ‘deck clean’ or similar with a fine hand sand in specific places where required.
Figure 12 The face fixed fluorescent batten lights detract from the heritage character and are not energy efficient. They should be replaced with Suspended pendant Old School House units and warm white LED lamps. The silver frost paint is not a traditional colour or finish and detracts from the traditional character of the interior and the awning.
It appears that one or more of the glass panes in the shopfront are broken. These need to be replaced.
Comments
The premises appear generally sound and have retained many original and significant features and details.
This does not mean that the facilities and finishes should not be upgraded but that simply, change should retains and respect the original distinctive elements.
Recommendations
· The rainwater system to be checked and repaired
· The suspended awning to be checked and repaired
· A traditional colour scheme
· New services as appropriate
· Replacement glass where broken
· Replace missing metal cladding to top of shopfront
· Minor tile repairs to shopfront
· Remove redundant decals on glass
· Replacement breezeway louvres
· Replacement light fittings
· Replacement external light fittings to soffit
· Replacement sign box graphic
· Signs to suit the new business to be resolved after conferring with Council on the design and locations.
Dulux or similar traditional colours
Parapet surround and piers and caps Red Oxide
Central parapet where brick evident Stoneware
Central smooth rendered sign panel Regency White
Painted business identity TBD
Timber to doors Stain & Aquadeck
Awning framing, roof and gutter Red Oxide
Awning suspension rods Monument
Verandah Soffit pressed metal Summershade
Interior
Ceiling: pressed metal Lime White
Plastered Walls Regency white
Dado wall panels Baton and Baton ¼ tint to recessed panels
Old school house standard pendant light
Contact Council for local heritage grants to assist with the project, given the site is located within the Conservation Area.
3 Freemason’s Hotel, Bank Street Molong
Statement of significance:
A listed heritage item and a location in a visually prominent site in the Bank Street conservation Area.
Architectural notes:
The existing verandah is a timber construction.
Previous maintenance has seen temporary works on the verandah using a combination of steel and timber elements. The patchwork detracts from the heritage significance and also degrades the structural performance. This means that under a severe impact, the verandah will not perform according to type – either steel or timber as it is a combination of both.
Note the perimeter bearer in a pfc section.
The general run of floor joists.
Cook and Roe have completed two options at different times:
· A steel option in October 2014 – noted 1.8kN live load as per AS1170.1 and
· A timber option in June 2015 – noted lower live floor load used
The extent of steel will be reviewed to ensure that it does not compromise the character and significance of the Hotel and its verandah.
The Advisor will contact the Engineers to review where steel could be required and concealed.
An excellent job in
restoring the finish on the original traditional gloss ceramic tiles
4 Proposed verandah & Access ramp: 12 Bank Street
Contact: Mike and Cheryn Johnson
Significance
The building is located within the Bank Street Conservation Area
The proposal is for a compliant access ramp at the front entry andan awning for weather protection.
Front view, noting the steps which comprise a nominal 310mm total rise
This could indicate a nominal 5-7m long ramp depending upon the landings and doors.
A number of options should be reviewed to see which one suits the internal layout of the premises.
Given the art deco style of the building, a square shaped thin awning will suit the building.
A similar option will be shown in site photos as an example for a builder to cost as a starting point.
Example 1 – thin suspended awning with pipe not rod
Example 2 – thin suspended awning with thin rods and expressed steel section. Chamfered corners could reflect the existing chamfers on the subject building.
The existing. The existing signs conceal the existing awnings.
The number of signs and graphics create visual confusion for the customer. This is in striking contrast to the other businesses in the street where the business identity is simpler and therefore a much clearer offer for the customer.
A new awning offers the opportunity to scale back the signs and broaden the appeal.
David Scobie
Heritage Advisor
3.0 SUMMARY: Annual Heritage Strategy checklist – 2016/2017
1 |
Heritage Committee |
Advice to Council |
1 |
48 |
|
|
|
Consultant Directory |
|
|
|
|
|
Services & trades Directory |
|
|
|
2 |
Heritage Study |
Aboriginal Study |
|
|
|
|
|
Statements of significance |
|
|
|
3 |
Heritage Advice |
Site visits |
35 |
725 |
|
|
|
Heritage advice |
39 |
1547 |
|
|
|
Urban design advice |
|
|
|
|
|
Pre-DA advice |
24 |
71 |
|
|
|
Advice on DA's |
1 |
59 |
|
4 |
Pro-active Management |
Heritage DCP |
|
|
|
|
|
Urban design DCP |
|
|
|
|
|
DA fee relief |
|
|
|
|
|
Flexible Planning & building |
37 |
1535 |
|
5 |
Local Heritage Fund |
Funded projects |
|
|
|
|
|
Project value |
|
|
|
|
|
Heritage fund value |
|
|
|
|
|
Owner contribution |
|
|
|
|
|
Tourism projects |
|
|
|
6 |
Main Street |
Committee |
|
|
|
|
|
Study |
|
|
|
|
|
Implementation |
|
|
|
|
|
Expanded main street |
|
|
|
7 |
Education & promotion |
Brochures, web, plaques, panels |
|
|
|
|
|
Events |
|
|
|
|
|
Tourism strategy |
|
|
|
|
|
Trails |
|
|
|
|
|
Training |
|
|
|
8 |
Council assets |
Asset management plans |
|
|
|
|
|
CMP and CMS |
|
|
|
|
|
Works budgets |
|
|
|
9 |
Sustainability |
Adaptive re-use |
1 |
2 |
|
|
|
Restoration |
14 |
49 |
|
|
|
Reinstatement |
|
4 |
|
|
|
Landscape |
13 |
3 |
|
|
|
Water |
|
|
|
David Scobie RAIA