Agenda of Ordinary Meeting - 28 February 2017

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 804315

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 804323

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 804322

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - DEPUTY MAYORAL ELECTIONS PROCEDURE

REPORT IN BRIEF

Reason For Report	Outlining procedures for the conduct of Deputy Mayoral following the resignation of Clr MacSmith from that position.
Policy Implications	Consistent
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 825413

Recommendation

THAT Council:

1. Re-affirm its previous practice of conducting voting for the positions of Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2. Determine if it wishes details of the voting for the position of Deputy Mayor to be made public.

Acting General Manager's REPORT

As previously advised to councillors, Clr Lachlan MacSmith has tendered his resignation from the position of Deputy Mayor. Clr MacSmith has not resigned as a councillor. Section 231 of the Local Government Act provides:

1. The councillors may elect a person from among their number to be the deputy mayor.

2. The person may be elected for the mayoral term or a shorter term.

3. The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor.

4. The councillors may elect a person from among their numbers to act as deputy mayor if the deputy mayor is prevented by illness, absence or otherwise from exercising a function under the section, or if no deputy mayor has been elected.

Nominations for Deputy Mayor

Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 2.00pm sharp on Tuesday, 28 February 2017. Nominations must be in writing and signed by two councillors, one of whom may be the nominee. The consent for nomination must be signed by the Nominee. Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination. Failure to do so renders the nomination invalid.

Nominations can be delivered to the Acting General Manager or the Acting Director of Finance and Corporate Services at the Molong Office for placement in the ballot box. The Acting General Manager will also be in attendance on meeting day from 9.00 am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

Council should also indicate if it wishes details of voting to be made public.

Should councillors have any queries in relation to any aspect of the Deputy Mayoral Elections, they are asked to contact the Acting General Manager or the Acting Director of Finance and Corporate Services at their convenience.

Election Procedures

The procedure for election for the positions of Deputy Mayor is:

1. If only one councillor is nominated, that councillor is elected.

2. If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

3. The election is to be held at the council Meeting at which the Council resolved on the method of voting.

4. The following definitions apply:

“Ballot” has its normal meaning of secret ballot;

“Open Voting” means voting by a show of hands or similar means.

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received. Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.

Ordinary Voting

The ballot papers are to contain the names of both candidates. Councillors make their vote by placing “1” against the name of the candidate they wish to see elected. The candidate with an absolute majority of votes is deemed to be elected.

Preferential Voting - Ballot Papers and Voting

1. The ballot papers are to contain the names of all the candidates. The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates. In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.

2. The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

3. An informal ballot paper must be rejected at the count.

Count

1. If a candidate has an absolute majority of first preference votes, that candidate is elected.

2. If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

3. A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes. The latter is elected.

4. In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

Tied Candidates

1. If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

a) those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

b) those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

2. If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

The result of the election (including the name of the candidate elected as deputy mayor) is:

a) to be declared to the councillors at the council meeting at which the election is held by the returning officer, and

b) to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 5 - ELECTION OF DEPUTY MAYOR

REPORT IN BRIEF

Reason For Report	To allow elections for Deputy Mayor.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 825414

Recommendation

THAT the Acting General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

Administration Officer's REPORT

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the Acting General Manager to proceed with the election of the Deputy Mayor is required.

ITEM 6 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

Reason For Report	For Council to determine whether ballot papers need to be destroyed
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 825415

Recommendation

THAT the ballot papers for the position of Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

Administration Officer's REPORT

Following the election of Deputy Mayor, a resolution is required as to disposal of the ballot papers.

Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.

ITEM 7 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

REPORT IN BRIEF

Reason For Report	To reaffirm the delegation to the Mayor and successful candidate elected as Deputy Mayor.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\AUTHORISATIONS\DELEGATIONS - 825417

Recommendation

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor, Ian Joseph Gosper, and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

1. To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2. To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

Administration Officer's REPORT

Following the election for the Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates. This is in addition to such other powers as are conferred under the Local Government Act 1993.

ITEM 8 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 804325

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 9 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 804326

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 10 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 804327

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 11 to 15 be moved and seconded.

Acting General Manager's REPORT

Items 11 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 11 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. December 20 2016 Ordinary Council Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 804328

Recommendation

THAT the minutes of the Ordinary meeting held 20 December 2016 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 20 December 2016.

ITEM 12 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Australia Day Awards Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Code of Meeting Practice adopted and implemented.
Annexures	1. December 20 2016 Australia Day Awards Committee Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2017 - 803357

Recommendation

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 20 December, 2016 be adopted.

Administration Officer's REPORT

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 20 December 2016 for Council’s adoption.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

ITEM 13 - COUNCIL'S POLICY REGISTER - ADOPTION OF "HIRE OF ITEMS - MOLONG CUDAL COMMUNITY CENTRES AND S355 OPERATED HALLS POLICY"

REPORT IN BRIEF

Reason For Report	To request Council to adopt the draft amended policy.
Policy Implications	Yes - will become Counicl's policy if adopted
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. DRAFT Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 818336

Recommendation

THAT the draft amended “Hire of Items - Molong Cudal Community Centres and s355 Operated Halls” policy be adopted.

Administration Manager's REPORT

At its December meeting Council’s resolved to amend the Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy to permit the hire of items from community centres and s355 operated halls for events of significance such as Anzac Day or Australia Day.

A draft policy was prepared and submitted to the Corporate Management Team (CMT) for review prior to submission to Council for adoption. At that time the CMT resolved that for clarity the wording be amended to “events of community significance” [emphasis added].

The attached draft policy reflects that wording for Council’s consideration.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

ITEM 14 - LOCAL GOVERNMENT TOURISM CONFERENCE 2017

REPORT IN BRIEF

Reason For Report	To determine Council's attendance at the 2017 Local Government Tourism Conference.
Policy Implications	Nil
Budget Implications	Approximately $3,000 from Council's Tourism Budget
IPR Linkage	2.2.1.a. Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW TOURISM CONFERENCE - 821956

Recommendation

THAT Council’s delegate on the Tourism Advisory Committee Clr Ian Davison and Cabonne’s Promotions and Tourism Officer Lynne Hawkes be authorised to attend the 2017 Local Government Conference in Taree.

Acting Economic Development Manager's REPORT

The annual NSW Local Government Tourism Conference will be held in Taree and is being co-hosted by MidCoast Council.

The conference theme is ‘Tourism is everyone’s business’ and the program will focus on the following key topics:

· Inclusive tourism – how to make your destination accessible, building an inclusive culture and how to market to the target audience

· Developing and improving Indigenous tourism

· Maximising the economic benefits of emerging market segments

· Understanding the needs of nature tourists and how to grow this sector in your LGA

· Leading your community to enjoy tourism and events

· Activating and sharing art, heritage and culture

There will be a number of site visits to the attractions in the area.

The Local Government Tourism Conference is an ideal platform for councillors and council staff to meet, listen to the experts and peers and to find out how other councils are engaging and managing their tourism industry.

The Promotions and Tourism Officer and Council’s delegate on the Cabonne Country Tourism Advisory Committee have attended the NSW Local Government Tourism Conference in previous years.

The total cost of registration, travel and accommodation for delegates is anticipated to be about $3,000.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Funding has been provided in the current budget for attendance at this conference and it is considered it complies with the guidelines.

ITEM 15 - LOCAL TRAFFIC COMMITTEE

REPORT IN BRIEF

Reason For Report	For Council to ratify the recommendations of the Local Traffic Committee of January 2017
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. e-traffic Committee Minutes January 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 820740

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee of January 2017.

Acting Technical Services Manager's REPORT

Attached are the minutes of the Electronic Local Traffic Committee meeting held January 2017. The items addressed and their associated recommendations are as follows:

Item 1. Orange Triathlon Festival

THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event.

2. NSW Road Rules being observed by participants at all times.

3. Written approval being obtained from NSW Police.

4. Written approval being obtained from all affected Local Government Authorities.

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

6. The event organiser notifying all emergency services of the event.

7. The event organiser debriefing Council on the event. This includes notifying Council.

ITEM 16 - COUNCILLOR WORKSHOP 14 FEBRUARY 2017

REPORT IN BRIEF

Reason For Report	Noting of the Minutes from the Councillor Workshop
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.c - Provide regular opportunities for management to meet and discuss contemporary issues
Annexures	1. Minutes Councillor Workshop 14 February 2017 ⇩ 2. VEP February 2012 Report ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 822159

Recommendation

THAT Council determine any action required as a result of the workshop.

Acting General Manager's REPORT

A councillor workshop was held on 14 February 2017 regarding various issues, a copy of the notes from the workshop is attached.

During discussion on the Village Enhancement Reserve, Councillor Davison indicated that he intended to move a motion at the February meeting as follows:

“That Council tender for the appointment of a landscape design architect to provide plans and approximate costings for the design of the main streets and entrances of all the villages and localities in Cabonne.”

Attached for background information is a report from 2012 with some details of the previous Village Enhancement Program.

ITEM 17 - INTEGRATED PLANNING & REPORTING TIMETABLE 2017

REPORT IN BRIEF

Reason For Report	To advise Council on the required changes to Council meeting dates due to Operational Plan advertising requirements.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017 - 816999

Recommendation

THAT Council hold extraordinary Council meetings on 11 April, 9 May and 13 June 2017 as required under the Integrated Planning & Reporting process.

Acting Director of Finance & Corporate Services' REPORT

Council staff are progressing with the draft Operational Plan and Budget for the 2017/2018 year and at this stage it is anticipated that councillors will be provided with a copy of the draft Budget on the March Council meeting day. In order to consider the draft Budget Council needs to hold an extraordinary meeting on 11 April 2017.

Copies of the draft Operational Plan and associated documentation should be available for councillors at the April Council meeting. In order to consider the draft Operational Plan and associated documentation, Council needs to hold an extraordinary meeting on 9 May 2017, at that time Council will resolve to advertise the draft plan inviting submissions.

In order to consider the submissions received, Council needs to hold an extraordinary meeting and allow 28 days for advertising. It is proposed that Council conduct an extraordinary meeting on 13 June 2017 to consider any submissions received.

Council will then consider/adopt the final plan at the 27 June 2017 Council meeting.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

ITEM 18 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW

REPORT IN BRIEF

Reason For Report	To provide Council with an update on the progress of the 2016/2017 Integrated Planning & Reporting Operational Plan.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Operational Plan - 2nd Quarter Review ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 816990

Recommendation

THAT, subject to any alterations the Council deems necessary at the February Council meeting, the update of the Operational Plan to 31 December 2016, as presented be adopted.

Acting Director of Finance & Corporate Services' REPORT

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

The second quarter updates for the Integrated Planning & Reporting Operational Plan for 2016/2017 is attached which shows the culmination of the actions and strategies undertaken during that quarter.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

ITEM 19 - APRIL 2017 COUNCIL MEETING

REPORT IN BRIEF

Reason For Report	To discuss options relating to the April 2017 Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 817574

Recommendation

THAT Council determine a suitable meeting date for the April 2017 Ordinary meeting.

Acting General Manager's REPORT

Council’s scheduled Ordinary meeting in April this year falls on Tuesday 25April, which is a declared public holiday to commemorate ANZAC day.

Council should determine a suitable alternative date to hold the April meeting with the following considerations.

1. An extraordinary meeting will be called on Tuesday 11 April to consider draft IP&R documents.

2. The third Tuesday is 18April which is the day after the Easter public holidays.

3. The April meeting could be held on either Monday 24 or Wednesday 26 should it be suitable for councillors.

Any changes to the regular scheduled meetings are required to be advertised.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as this matter complies with an adopted policy of Council and it is considered it complies with the guidelines.

ITEM 20 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the current 16/17 budget and to submit changes necessary
Policy Implications	No
Budget Implications	Yes
IPR Linkage	4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. QBR Review to Dec 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 804542

Recommendation

THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s 2016/2017 Budget.

Senior Accounting Officer's REPORT

The Quarterly budget review is presented to Council for consideration.

This review covers the period from 1October to 31December 2016.

As Council is in a merger proposal period the guidelines issued under section 23A must be taken into consideration. Under the guidelines, funding that was not included in Council’s original budget must be considered in open Council and the resolution voting the funds must state the reason why Council considered the expenditure is required and warranted.

The changes contained herein are necessary to the continuing function of Council in the current year or have previously been reported to Council.

ITEM 21 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	For Council to consider the requests for donations recieved.
Policy Implications	Nil
Budget Implications	To be funded from existing budget allocation.
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CANOWINDRA ORANA HOUSE - 787271

Recommendation

THAT Council donate:

1. $200 to cover the cost of transporting the Breastscreen van to Canowindra; and

2. $250 to NAIDOC Week School Initiatives.

Community Services Manager's REPORT

Breastscreen NSW have written to Council seeking a donation towards the cost of transporting their Mobile Breast Screen van from Cowra to Molong in April 2017. The cost of transporting the van will be $200. In the second half of 2017 the van will need to be moved from Narromine to Molong and a further request for a donation is anticipated at that time once costs are known.

Breastscreen vans play an important role in screening for breast cancer and early diagnosis greatly increases the survival rate for this disease. The visits to Cabonne prompts many people, who may not otherwise have participated, to take advantage of the screening.

NAIDOC Week School Initiatives conducts a range of activities for school children during NAIDOC week which is to be held between 2 and 9 July 2017.

NAIDOC (National Aboriginal and Islanders Day Observance Committee) Week is a major event that celebrates Aboriginal culture across Australia. In the local area Aboriginal groups often celebrate NAIDOC week at a later date.

The competitions have received mixed support from local schools with only four schools in Cabonne participating in 2016 and 246 entries being received. The activities available include colouring-in, short story and creative/essay writing competitions. Entry is open to all primary and secondary school students. Local schools conduct NAIDOC week themed activities in line with the curriculum, whether or not they use the resources provided by NAIDOC Week School Initiatives. NAIDOC Week School Initiatives calculate their expenses for this local government area to be $450 to cover printing and distribution costs for the contests.

Should Council wish to make a donation there remains $3,790 out of a budget of $8,390 for donations. The following donations have been made this financial year.

$300 Cumnock Progress Association Website

$500 Cudal Public School P&C robotics program

$500 Nashdale Public School P&C to match grant (if successful)

$500 MADIA – Manildra Christmas Fireworks

$300 Cudal Cricket Club

$350 Cudal Preschool

$300 Cudal Swimming Club to upgrade equipment

$200 Cargo Public School P&C for their Christmas function.

$1050 School Presentation Ceremonies (Student Prizes)

$300 CWA Public Speaking Competition

$300 Leukemia Foundation

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 22 - SENIORS' FESTIVAL

REPORT IN BRIEF

Reason For Report	To advise Council of Seniors' Festival activities
Policy Implications	Nil
Budget Implications	To be funded from the Seniors' Week budget allocation
IPR Linkage	3.2.1.b. Facilitate retirement and aged care projects
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\SENIOR CITIZENS WEEK and YEAR OF THE OLDER PERSON - 820418

Recommendation

THAT Council:

1. Donate $500 to the Eugowra Lions Club Seniors’ Festival activity;

2. Donate $500 to the Canowindra Lions Club Seniors’ Festival activity; and

3. Use remaining Seniors’ Week budgeted funds to sponsor Council provided Seniors’ Festival activities.

Community Services Manager's REPORT

The Seniors’ Festival is the new name for what was previously known as Seniors’ Week. The 2017 Seniors’ Festival will run Friday 3 March to Sunday 12 March 2017 and the following activities are planned:

· The Canowindra Lions Club are organising a coach trip.

· The Eugowra Lions Club plan their regular very popular dinner and entertainment for seniors.

· Council’s Community Transport Service will be taking a bus to the Premier’s Seniors’ Gala Concert in Sydney.

· Council’s HACC Service is currently planning several activities for Seniors’ Festival.

Council has a budget of $1,338 put aside for Seniors’ Festival activities and it is proposed to distribute this as recommended to assist the organisations listed in meeting the costs of conducting the above activities.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 23 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

Reason For Report	For Council to consider the applications for funding under the 2016/2017 Events Assistance Program
Policy Implications	Nil
Budget Implications	$9,500 funded under the Events Assistance Program 2016/2017
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2016 - 2017 - 816516

Recommendation

THAT Council approve funding for the following applications under the 2016/2017 Events Assistance Program (EAP):

1. MBC level of funding $1,500;

2. Canowindra Creative Centre level of funding $500;

3. Canowindra@home level of funding $1,000;

4. F.O.O.D Week level of funding $5,000;

5. Banjo Paterson Festival level of funding $1,000;

6. At the Vineyard Presents level of funding $500.

Acting Economic Development Manager's REPORT

Council has received six application requests from various organisation for funding under Council’s Events Assistance Program (EAP) for 2016/2017.

Council’s Community Development and Tourism Coordinator has provided the following assessments:

Application 1.

Organisation: MBC

Event: Women Agri-Business what the future holds

Date: Friday, 10 March 2017

Requested Amount: $3,000

To be funded: A contribution towards the marketing and advertising of this event

Event Description

This event has been designed and planned to fall on International Women’s Day. The aim of the event is to advance women’s skills in agribusiness with additional knowledge and resources to better equip them in a challenging and diverse climate.

This event will work towards ensuring women have an active role and voice in agribusiness. MBC the organisers are aiming to attract 100 to 120 women to this event from the central west area. The event will be held in Cabonne shire at either Racine at Canobolas or Eat Your Greens at Eugowra.

Cabonne Council will be offered the following opportunities and benefits as part of this event sponsorship.

· Cabonne Council logo will be included on all promotional material

· Live mentions on all opening and closing speeches

· Full page advertisement in the program

· Signage at the event

· Named as a major sponsor on all social media and promotion

· 4 complimentary tickets

· Inclusion of promotional material in participant’s bag

· Increase spend in the area

Assessment

This application meets the event funding program objectives and is a unique event that has an educational and empowerment focus for women in agribusiness which has been identified as vital for the future development of women in this industry sector. It will attract visitation to the area and support a number of Cabonne enterprises.

Application 2.

Organisation: Canowindra Creative Centre

Event: Canowindra Make it, Bake it or Grow it Market

Date: 22 & 23 April 2017

Requested Amount: $1,200

To be funded: A contribution towards the marketing and advertising of this event

Event Description

The Canowindra Make it, Bake it, or Grow it Market provides an opportunity for local and regional people to showcase their products. The market also provides a venue for local producers and the community to come together and will increase the awareness of resourcefulness and productivity of small and home based businesses.

The market is planned to be held over two days and is timed to coincide and compliment the Canowindra Balloon Challenge which falls on 18-25 April 2017 and will provide another activity for visitors to the area.

The venue will be held at the Canowindra Services Club auditorium which will not be affected by the weather changes.

The Canowindra Creative Centre represents and works with a number of local community groups, for example Crochet Group, Mosaic Group, Writer’s Support Group, Men’s Shed and the Canowindra & District Historical Society and members of the Orange Art Group who will all be attending the market day.

Assessment

This application meets the funding category of a core event, as the event was held last year and intends to continue to grow by adding value and additional activities for visitors to the Canowindra Balloon Challenge which is Cabonne’s signature event.

Application 3.

Organisation: Canowindra@home

Event: Canowindra@home 100Mile Dinner 2017

Date: Saturday, 4 March 2017

Requested Amount: $1,415

To be funded: A contribution towards the marketing and advertising of this event.

Event Description

Historically the 100 Mile dinner was organised to promote the area and the produce grown in the area and was part of F.O.O.D Week.

This year the Canowindra community is reprising the event, independent of F.O.O.D Week. Data gathered from previous events indicates one third of patrons visited Cabonne from outside the region, a third from Cabonne and a third from surrounding Local Government Areas.

This year’s dinner will be held in Gaskill Street, the main street of Canowindra to showcase the village. There will also be themed dinners held on the veranda of the Royal Hotel and the Old Vic Inn. Art Exhibitions will be held in local galleries with accommodation packages offered to include local food and wine.

Ticket sales to date indicate that the majority of the visitors attending the event will come from outside Cabonne shire.

The 100 Mile Dinner is in line with Destination NSW long term plan to increase visitors to Central NSW. Business packages have been developed to encourage visitors to explore the region and visit our many attractions.

There are a number of community groups that are actively involved in supporting this event. They include Age of Fishes Museum, Canowindra Lions Club, CWA, Historical Society, various schools from Canowindra and Sporting Clubs.

Assessment:

This is a great event to showcase Cabonne and one of our impressive historic villages as a place to live and work.

The application meets the funding category of a core event, as the event has been held on a number of occasions and intends to continue to grow by adding value and showcasing the areas produce to visitors

Application 4.

Organisation: F.O.O.D WEEK Inc

Event: F.O.O.D WEEK

Date: 31 March – 9 April 2017

Requested Amount: $7,500

To be funded: A contribution towards the marketing and advertising of this event which has taken place in the programs and Cabonne advertised in all promotional material and media.

Event Description

F.O.O.D Week is celebrating its 26^th year and has been successful in expanding and promoting the region’s diverse local cool climate food and wine. Today F.O.O.D Week consists of over 90 individual events that showcase the food and wine of the region as well as the many local businesses and tourist attractions on offer.

F.O.O.D Week is vital in marketing the region’s produce and restaurants to an extensive reach that includes the Sydney and Canberra region and beyond.

The benefit of F.O.O.D Week to the region is extremely significant and includes:

· Positive economic stimulus through spending in the local area

· Huge media exposure and awareness of the region and attractions that help attract visitors during and after the event

· Increases the profile and credibility as one of the country’s leading food and wine producing area.

· Encourages collaboration and consultation amongst the region’s tourism industry which strengthens and presents new opportunities

· Assists in education of the sector and its contribution towards a healthy sustainable future for the region and Australia

· Increased visitation resulting in increased accommodation demand

During the event several thousand people will participate in the events and statistics from 2016 indicate that many who attend F.O.O.D Week are return visitors to the area. In 2016 the festival attracted 18,000 attendee compared to 15,000 the previous year.

Income to the local economy is estimated to be at $2.5 million.

F.O.O.D Week Inc. has applied for $7,500 to support the marketing of this event. The sponsorship will go towards the printing of 10,000 copies of the program and the distribution in Sydney, Canberra, regionally and locally.

Cabonne Council’s logo appears in all printed material, print advertising, the Cabonne banner will be erected at the night markets and Food Affair.

Assessment:

As F.O.O.D Week is a flagship event that meets the Events Assistance Program guidelines that provides for a maximum of $5,000 which Cabonne Council has allocated in previous years to support the many events that F.O.O.D Week offers and that are held in the Cabonne shire.

Application 5.

Organisation: Brand Orange

Event: Banjo Paterson Australian Poetry Festival Date: 16 -26 February 2017

Requested Amount: $5,000

To be funded: A contribution towards the marketing and advertising of this event which has taken place in all programs with Cabonne Council promoted in all products and in the media due to Cabonne previously sponsoring and supporting this event.

Event Description

The Banjo Paterson Australian Poetry Festival is a 6-day festival staged throughout Orange, Cabonne and Blayney regions. The festival will celebrate iconic Australian poets and centre on historical displays, family fun and health lifestyle.

Key events will include night markets, breakfast in the park, poetry competition, self-drive trails, Banjo – More Than A Poet exhibition at Yeoval, Banjo Paterson birthday dinner, shop front displays in Orange and Cabonne and busking in Orange and Cabonne. Plus, the Mayoral Poetry Challenge with the Mayors from Cabonne, Blayney and Orange City Councils reciting their poems in the poetry challenge.

Events to be held wholly or partly in Cabonne include:

· Banjo Bike and self-drive trails;

· Mandagery Creek Venison Farm;

· Twilight Garden Party@Stockmans Ridge;

· Yabby fishing competition at Twisted River Wines;

· More Than a Poet Exhibition at Yeoval;

· Shop front displays;

· Street busking.

The Cabonne Country logo has been displayed on all print and television advertising, including 10,000 programs which have been distributed in Sydney, Canberra and the Central West.

There will also be the opportunity to display banners and other promotional materials at the key events.

Assessment

The submitted application meets the Core Events criteria of the Events Assistance Program, for which the maximum level of funding is $2,000.

Last year, Council allocated $1,500 to sponsor this event. This year, Council has already provided $500 to the Mulga Bill Camp Oven Cooking Experience and other events that will be held in Yeoval on 25-26 February 2016 as part of the Banjo Paterson Festival.

A further allocation of $1,000 towards the overall promotion of the Banjo Paterson festival will be in line with Council’s previous contributions of $1,500 to the event.

Application 6.

Organisation: At the Vineyard Presents

Event: Charlie Siem and the Omega Ensemble

Date: 1 April 2017

Requested Amount: $3,039

To be funded: A contribution towards the marketing and advertising of this event.

Event Description

The aim of “At the Vineyard Presents” is to bring world-class performances to the Central West. This will help to promote the region and create the area as a centre of attraction and excellence for music. The area has not attracted world class musical performers in the past and this event will help to encourage industry by raising the awareness and the profile of the area as a strong cultural centre.

It will expose and educate our local musical talents, as it provides an opportunity for them to see a world-class high calibre classical violin virtuoso. Charlie Siem plans to visit the Orange Conservatorium while in the area and to hold workshops for school students. Apparently he has become the youngest Professor of Music in the UK. He will be touring Australia during this period with the Omega ensemble.

This event will be held at Borrodell Vineyard.

Assessment

This is a new and exciting event for the area that has the opportunity to stimulate local music groups therefore exposing them to exceptional talent in our own backyard.

The evening will form part of a regional tour with eight concerts performed across Victoria, NSW and ACT plus performances in the metropolitan centres.

Cabonne Council’s logo will appear in all advertising and be recognised as a sponsor with this new musical initiative for the area. It will attract visitation to the area and support a large number of Cabonne enterprises. Orange City Council has indicated its support for this event

Events Assistance Program (EAP) status to date:

EAP Funding Allocation 2016/2017	$50,900
EAP Expenditure to Date 2016/2017
26 July Orange Wine Festival 14-30 October 2016	$5,000
23 Aug Canowindra Balloon Challenge 2017	$20,000
23 Aug Canowindra Airing of the Quilts 1-3 October 2016	$3,000
23 Aug Cycling NSW Masters Road Cycling Championship 2017	$5,000
27 Sept Canowindra Baroquefest	$2,000
27 Sept Taste Orange@Barangaroo	$500
27 Sept Mulga Bill Pioneers Camp Cooking Experience	$500

Total Expenditure	$36,000
Remaining Funds	$14,900

ITEM 24 - GOAL POSTS AUDIT

REPORT IN BRIEF

Reason For Report	To provide the results of the goal post audit carried out by Geolyse.
Policy Implications	Nil
Budget Implications	$29,450 from Infrastructure Replacement Reserve.
IPR Linkage	3.3.5.a - Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\SPORTING FACILITIES - 816622

Recommendation

THAT Council:

1. Vote an additional $29,450 from the Infrastructure Replacement Reserve for the replacement of goal posts at the six locations deemed unsafe.

2. Resolve that the expenditure is required and warranted in the interest of public safety.

Acting Director of Engineering & Technical Services' REPORT

In December 2016, Council engaged Geolyse to undertake a structural assessment of sporting goal posts in the Cabonne Local Government Area. A total of 13 locations were assessed that included sites in Yeoval, Cumnock, Manildra, Cargo, Cudal, Eugowra (2 sites), Molong (3 sites) and Canowindra (3 sites).

Below is a summary of the assessments and its recommendations;

Table 1.1 Geolyse recommendations

Location	Recommendations
Yeoval	Not safe. Replace now.
Cumnock	Not safe. Replace now.
Molong – The Oval	Not safe. Replace now.
Molong – Hunter Caldwell set 1	Safe now, but plan on replacing in medium term.
Molong – Hunter Caldwell set 2	Post safe and in good condition.
Manildra	Not safe. Replace now.
Cudal – rugby posts	Safe now, but plan on replacing in medium term.
Cudal – soccer goal posts	Safe now, but plan on replacing in medium term.
Eugowra	Safe now, but plan on replacing in medium term.
Canowindra North East (near Rodd Street)	Posts safe and in good condition.
Canowindra North West (near Tilga Street)	Not safe. Replace now.
Canowindra main oval	Posts are safe and in good condition.
Cargo	Not safe. Replace now.

Council has requested quotations from suitably qualified companies to ascertain the cost of implementing the recommendations of the report to replace the six sets of unsafe goal posts. Quotations were received from two companies, the PILA group and Goldspar Australia Pty Ltd. Following an evaluation of the quotations received, it found that the PILA Group offered the best value for council. The cost to replace the goalposts in accordance to the recommendation is $29,450.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Where expenditure is outside the adopted budget the decision should be in open council and council should resolve why the expenditure is required and warranted.

ITEM 25 - ADDITIONAL BACKLOG PROJECTS FOR 2016/2017

REPORT IN BRIEF

Reason For Report	Council to approve the additional backlog projects for 2016/2017
Policy Implications	Nil
Budget Implications	Backlog projects
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\REPORTING\OPERATION MANAGER ROAD - BRIDGES REPORTS - 817186

Recommendation

THAT Council:

1. Approve the revised projects listed in the report to be included in the Heavy Patching and Backlog Programs for 2016/2017;

2. Advertise the proposed expenditure; and

3. Resolve that the expenditure is required and warranted to enable council’s heavy patching and backlog programs to be completed.

Acting Director of Engineering & Technical Services' REPORT

At the December 2016 council meeting, it approved additional projects to be included in the Heavy Patching and Backlog program for 2016/17.

Council’s engineering staff have had to adjust some of the backlog projects and the revised list is below.

Backlog Projects
Description	Project Estimated Cost
Kent Road extend seal 1 km	$ 130,000
Darcy Brown Way – seal 1.4km	$ 90,000
Belgravia Road – extend seal 1 km	$ 150,000
Strathmore Lane – extend seal 1km	$ 150,000
Fish Fossil Drive Gravel Re-sheeting	$ 52,000
Davys Plains Road Pavement Rehabilitation	$ 113,000
TOTAL	$ 685,000

The heavy patching projects remain the same.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Expenditure not included in council’s original budget and exceeding $250,000 during a proposal period must be advertised and Council must resolve in open council why the expenditure is required and warranted.

ITEM 26 - OFFER OF LICENCE FOR USE OR OCCUPATION OF CROWN LAND FOR THE ORANGE TO MOLONG PIPELINE.

REPORT IN BRIEF

Reason For Report	Common Seal required for the offer of licence for use or ocupation of Crown Land.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.a - Implement and amend Best Practice for Water Supply within Cabonne water operations
Annexures	1. Offer of licence RI 571425 Cabonne Council ⇩
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\ORANGE TO MOLONG PIPELINE PROJECT - 818193

Recommendation

THAT Council:

1. Authorise the signing and affixing of the Council Seal to the licence offer document issued under the Crown Lands Act 1989 – Section 34A by Department of Industry – Lands for the use or occupation of Crown lands as required for the construction of part of the Ammerdown (Orange) to Molong Creek Dam water pipelines under Central Tablelands Regional Water Security Project.

2. Authorise the payment of initial rent $479 (GST exclusive) to Department of Industry – Lands as per the licence offer document.

Acting Director of Engineering & Technical Services' REPORT

Council is in the process of implementing the Ammerdown (Orange) to Molong Creek Dam water pipeline project. In this regard, Council had submitted an application to Department of Industry – Lands for the licence to use or occupy the Crown lands for the pipeline construction.

In response to the Council’s application, the Department of Industry - Lands has offered a licence to authorise the use or occupation of Crown lands being part of Molong Creek adjacent to Lot 12 DP 718922 and part of Bell River adjacent to Lot 7001 DP 1000813 (part Reserve 56146 from sale or lease generally notified 11 May 1923 and part Reserve 1011268 for the public purpose of future public requirements notified 3 February 2006) and part closed road adjoining Lot 7001 DP 1000813 (part Reserve 756890 for future public requirements notified 29 June 2007.

In accordance with the offer of licence issued by Department of Industry – Lands, Council is required to sign and affix the Common Seal of the Council on the licence offer document for the creation of a licence to use or occupy the said Crown Lands for the pipeline construction.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

ITEM 27 - PUBLIC SWIMMING POOL COMPLIANCE PROJECT - UPDATE

REPORT IN BRIEF

Reason For Report	To provide an update of this project.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.6.a - Maintain sporting, recreational, council and community facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\SWIMMING CENTRES OR POOLS - 820403

Recommendation

THAT:

1. Council undertake a review of the arrangements for public swimming pools to determine the appropriate model of operation for the future that mitigates risks and ensures compliance and safety requirements for pool operation are met.

2. The Acting General Manager provide a report to the March Council meeting outlining the options for future management and identifying any financial, risk, legal, industrial and governance issues.

Acting Director of Engineering & Technical Services' REPORT

In November 2016 a project team was formed to oversee the action plans resulting from audits of Cabonne public swimming pools, that were completed in 2014, and June and December 2016. The audits identified 21 non-compliances and posed some significantly high-risks to Council, pool users and operators.

Qualifications of Supervisors/Lifeguards

In 2013 the Council Swimming Pools – Management and Supervision Policy was adopted Council that stated:

“ Each of the other pools – Manildra, Cudal, Cumnock, Yeoval and Eugowra have been designated Category 3 pools…………Council, by undertaking risk assessments, had determined that Pool Lifeguards at these locations must be able to swim two lengths of the pool, be able to retrieve a weighted object from the deepest part of the pool, and have first aid training………. . ”

The report attached to the new policy, written by Council’s Risk Management Officer, stated:

“After discussions with Council’s liability insurer and their Regional Risk Manager a compromise was achieved that allowed the volunteers to run the pools without requiring the full qualification (Bronze Medallion). The “community pools” have been classified as Category 3 pools ………… and special qualifications required that are less than that required for the leased Cat 4 pools”

In late November 2016 the current pool supervisors were tested against the requirement to swim two lengths of the pool and retrieve the weight. Results varied and in some instances supervisors were not able to complete the requirements, forcing Council to close the pool until such time as suitably qualified lifeguards could be recruited.

Additionally, a review of legislation and guidelines relating to industry standards identified that council was non-compliant. Practice Note 15 – Water Safety (Division of Local Government, Department of Premier and Cabinet) (written in 2012) states that the minimum qualifications for both Category 3 and Category 4 pool attendants and lifeguards is RLSSA Bronze Medallion.

In addition, the Royal Lifesaving Society Australia (RLSSA) states that for low patronage pools (which are the Category 3 classification) the pool supervisor/attendant should:

· “be mature and where possible a minimum age of 18

· Should be qualified to a minimum of a current RLSSA pool lifeguard (ie Bronze Medallion)”

In the 2014 Aquatic Facility Safety Assessments completed by RLSSA and Council’s Risk Management Officer, states:

“Is there an appropriate system in place to ensure all lifeguards hold the current recognised lifeguard qualification and RKS pool lifeguard licence”

Identified as a significant risk, Council quickly implemented changes to ensure that every pool had bronze medallion qualified lifeguards on duty at all times during pool operations. This required an adjustment to the budget allocation for swimming pools management and will have a future impact on budget costs.

There has been a significant workload on Council staff to recruit, induct and then coordinate, with pool supervisors, around 20-25 qualified lifeguards. Fortunately, a number of local residents, mostly older school children, had qualifications and were available during the school holiday period. Additionally, council provided free training to 11 interested residents that are also now available for lifeguard duties.

Council must now develop new arrangements for swimming pools from the 2017/2018 swimming season to ensure that qualified staff are available and in place in the future.

Compliance Action Plan

As a result of the audits completed in June 2016 of s355 pools, and then in December 2016 of the Molong and Canowindra pools, a compliance team has been formed and an action plan developed to improve compliance and management of the 7 Council pools.

To assist with this project Council engaged GHD consultancy to complete the following:

TASK	STATUS
Development of Swimming Pool Operations Manual (in proposal dated 16 November).	Well underway – due for completion end February.
Complete a risk assessment (in proposal dated 16 November).	Completed. Risk Management Coordinator now needs to upload risks to register.
Update (and/or develop new) procedures for water quality testing, chemical handling and user agreements (for swimming carnivals etc).	Completed and distributed to pool supervisors first week of February.
Conduct training needs analysis for all staff/volunteers at all 7 pools.	Completed and records now being held. Training being held when/where required.
Develop an Emergency Management plan and procedures.	Not completed – due end February.
Develop and implement a Cryptosporidium management plan including staff awareness of new procedures and public awareness.	Completed and distributed to pool supervisors first week of February.
Conduct the same audit process at the Canowindra and Molong pools.	Audit on Canowindra and Molong pools completed end of December and audit results provided to project team 24 January – the same non-compliances as the s355 pools was identified and now included in Action plan.
Conduct a follow up audit on all pools towards the end of the swimming season to confirm the recommendations from the July audit 2016. (Approximately mid/late February).	To be deferred to just prior to opening of 2017/2018 season.

Additionally, Council staff have undertaken a number of tasks towards compliance as summarised in the following table.

COMPLIANCE ACTION PLAN – SUMMARY

	COMPLETED	OUTSTANDING
Water Quality Testing and Maintenance	New procedures for testing developed and provided to pool supervisors. Cryptosporidium management plans and procedures developed and provided to pool supervisors. Signs in place requiring toddlers/babies to wear swimming nappies.	Backwash risk assessment and procedures on how to manage this. Training for pool supervisors in the automatic dosing system.
Training and Qualifications	See detail in report regarding changes to minimum qualifications required for life guards. Inductions for contractors.	Develop new approach to resourcing the pools prior to 2017/2018 season – recruitment, training, cost implications, management structure.
Governance and Administration	User agreements developed and distributed to pool supervisors. All pools have copies of the Royal Lifesaving Pool Operation Guidelines. New filing structure developed internally in ORL to ensure records are being kept and easily accessible.	Consideration of how to manage the pools in the future and the role/relationship between s355 Committees and Council. (workshops scheduled for March with key stakeholders). Operations Manual in development and due to be completed by end of February.
Chemical Management	Signs are in place. New chemical handling procedures developed and provided to the pool supervisors with some basic instruction. Storage of chemicals has been assessed and modifications made.	Need to do follow up check at each pool
Risk Management	Risk assessment completed with GHD . First Aid kits updated Diving signs installed	Risk Officer to ensure risks are uploaded to risk register. Emergency procedures under development due to be complete by end February. Need to review the diving procedures/rules for each of the pools.
General Maintenance	Now that there are weekly visits being completed any maintenance issues being identified by pool supervisors or council officers is being dealt with more expediently.

A detailed action plan is available to the Council should they require it.

Key Issues and Future Model of Operation

Council has made significant improvements and changes to the day-to-day operation of the pools during this season ensuring that all 7 pools were kept open and operating safely during the busy summer months.

However, Council needs to reconsider the current model of operation and funding to resolve and mitigate the risks associated with the way in which the pools are managed and operated. This must occur prior to the pools opening for the 2017/2018 season, and indeed needs to be considered during February/March as it is likely that there will need to be significant budget adjustments made for the 2017/2018 financial year and ongoing.

Central to this discussion is the role of s355 Committees in the operation of the pools. This model of operation has been in place for many years, perhaps as far back as the amalgamation in 1977. S355 committees have the “care, control and management” of an asset on behalf of Council. Currently there are around 26 s355 Committees across aged care, doctor’s surgeries, pools, preschools, town associations, museums and sports grounds.

A workshop has been arranged with the relevant council staff, Acting General Manager, Mayor and presidents of the s355 Pool committees for the 8 March to discuss the current and future model of operation. The WBC Executive Manager will facilitate this workshop.

Cost to Operate and Maintain Pools

The 2015/2016 actual costs associated with the operation of the seven pools was $614,988. This includes costs for:

· Maintenance;

· Pool supplies;

· Grounds and amenities;

· Utilities;

· Contractor payments (Molong and Canowindra);

· S355 Committee payments;

· Depreciation.

The 2016/2017 budget allocation is $602,438. The budget will be exceeded due to the requirement to employ lifeguards (as per variation to budget discussed at the December 2016 Council meeting).

Risks

A risk assessment has been completed by the compliance project team identifying the following issues:

RISK AREA	ISSUES
Social	· Pools are important to communities but Council needs to understand that they will likely operate at a loss in a different model. · Relationships between Council and s355 and communities can be strained.
Political/Reputation	· Cabonne has always proudly referred to the number of pools it manages as an example of keeping infrastructure and services in small communities. · Communities would expect pools to remain as a service
Legal and Governance	· Contract arrangements for Molong and Canowindra need to be reviewed. · S355 committees do not carry any risk or insurance implications for any incidents at pools – Council carries that risk and accountability. · Very complex confusing operational arrangements makes it unclear who is responsible for what and therefore significant lack of accountability. · Currently at high risk of litigation if there was a serious incident as we have not complied in a range of requirements despite having known about non-compliance.
Financial	· To mitigate risks and move to a different operating model will require an increase in budget allocation. · At current risk of significant penalties or costs in the event of incident due to non-compliances.
People	· Lack of qualified lifeguards could lead to serious injury or death. · Unclear industrial relations implications of engagement of supervisors through s355 Committees that are not legal entities. · Employment of lifeguards under Council award and protections. · Seasonal work versus full time employment. · Lack of accountability and clear roles and responsibilities means things aren’t getting done, and there is a lot of shifting of blame and responsibility.
Environment	· Lack of backwash testing and release procedures may be putting waterways at risk. · Lack of cryptosporidium plans could lead to public health issues.

ITEM 28 - CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED

REPORT IN BRIEF

Reason For Report	Council to vote additional funds for construction of Quarry shed.
Policy Implications	Nil
Budget Implications	$350,000 from 16/17 budget allocation $46,605 from Council's Quarry Reserve
IPR Linkage	5.5.2.b - Operate Limestone Quarry in accordance with Mine Safety regulations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 754552 - TENDER FOR MOLONG LIMESTONE QUARRY SHED - 825421

Recommendation

THAT Council:

1. Vote an additional $46,605 from Council’s Quarry Reserve.

2. Resolve that the expenditure is required and warranted to comply with Mine Safety Regulations.

Acting Director of Engineering & Technical Services' REPORT

Tenders closed on the 15 February 2017 for the Construction of the Molong Limestone Quarry Shed and an assessment is included in the closed section of council business.

The total project cost is $354,480. Council allocated $350,000 in the 16/17 budget. To date, a total of $42,125 has been expended on the project that included survey, geotechnical investigation, design and project management with $307,875 remaining in the current budget. Therefore $46,605 is sought from reserves to realise the project.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Where expenditure is outside of council’s adopted budget it should be considered in open council and the council resolution approving the expenditure should disclose the reasons why it is required and warranted.

ITEM 29 - DEVELOPMENT APPLICATION 2017/0093 - DEMOLITION, CONSTRUCTION OF A COMMUNITY FACILITY, ALTERATIONS TO AN EXISTING COMMUNITY HALL AT 94-98 BANK STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council's consent to a development application
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Draft Conditions of Consent ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0093 - 818665

Recommendation

THAT Development Application 2017/0093 for the demolition of dwelling and hall (Mitchell Room), construction of a community facility (library, meeting rooms and ancillary development including a car park), alterations to the kitchen of the existing Molong Community Hall, relocation of a shipping container upon land described as Lot 432 DP 1070957, Lot B DP 155735 & Lot 2 DP 1082943, being 94, 96 & 98 Bank Street, Molong, be granted consent subject to the conditions attached.

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received. Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application submitted for the demolition of a dwelling and a community hall annex, construction of a community facility (library) and ancillary activity, and alterations to an existing community hall upon land described as Lot 432 DP 1070957, Lot B DP 155735 and Lot 2 DP 1082943 being 94 and 96-98 Bank Street, Molong.

The application has been referred to the Council for determination as the land is owned by Council and four submissions have been received relating to the proposed development, three of which raise concerns relating to potential environmental impacts of the development proceeding.

It is recommended that the application be approved subject to conditions of consent.

Applicant: Cabonne Council

Owner: Cabonne Council

Proposal: Demolition of dwelling and hall (Mitchell Room), construction of a community facility (library, meeting rooms and ancillary development including a car park), alterations to the kitchen of the existing Molong Community Hall, relocation of a shipping container.

Location: Lot 432 DP 1070957, Lot B DP 155735 & Lot 2 DP 1082943being 94, 96 & 98 Bank Street, Molong.

Zone: R1 General Residential

It is recommended that the application be approved subject to the attached conditions of consent.

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

PROPOSAL

It is proposed to demolish an existing dwelling situated at 94 Bank Street, demolish an existing hall annex situated at 96 Bank Street, Molong and construct a community facility being a library and ancillary activity upon the land. Alterations will be required to the existing hall located at 98 Bank Street, Molong in association with the development at 94 and 96 Bank Street. In addition, internal alterations to the hall will be undertaken to extend and refurbish the kitchen servicing the hall. A shipping container currently located at the rear of 96 Bank Street is to be relocated to the rear of the community hall. A car park is to be located at the rear of the new community facility, with vehicular access from Shields Lane.

Concept plan

Proposed library / meeting room floor plan

Northern elevation to Bank Street

SITE

4397862

1497375

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

‘a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned R1 General Residential
Lot size map	Minimum lot size 500m2
Heritage map	94 Bank Street is a local heritage item The subject land forms part of the Bank Street Heritage Conservation Area.
Terrestrial Biodiversity Map	No biodiversity sensitivity on the subject land
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not groundwater vulnerable or affected by watercourse or riparian land
Land reservation acquisition map	NA

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned R1 General Residential by the Cabonne Local Environmental Plan 2012. Demolition, construction of a community facility (library), and alterations to a community facility (community hall) are permissible within this zone, subject to council’s development consent.

Objectives of the R1 General Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R1 zone. The development relates to and is consistent with the zone objectives which seek to

• To provide for the housing needs of the community.

• To provide for a variety of housing types and densities.

• To enable other land uses that provide facilities or services to meet the day to day needs of residents.

Part 2 – Permitted or prohibited development

Clause 2.7 Demolition requires development consent

Council’s development consent is required for demolition of buildings. The subject application seeks approval for the demolition of a dwelling located upon Lot 432 DP 1070957, and the ‘Mitchell Room’ located upon Lot B DP 155735.

Part 5 – Miscellaneous provisions

Clause 5.10 Heritage conservation

The consent authority must, before granting consent under this clause in respect of a heritage item or heritage conservation area, consider the effect of the proposed development on the heritage significance of the item or area concerned. This subclause applies regardless of whether a heritage management document is prepared under subclause (5) or a heritage conservation management plan is submitted under subclause (6).

A Heritage Impact Study has been provided as part of the development application. The subject land is located within the Bank Street Conservation Area as defined by the Cabonne Local Environmental Plan 2012. The dwelling located upon Lot 432 DP 1070957 is identified in schedule 5 of the CLEP 2012 as an item of local heritage significance.

The heritage impact study identifies that the proposed demolition of the buildings and the construction of the new facility will not have an adverse impact upon the heritage significance of the existing streetscape.

Part 6 – Additional local provisions

Clause 6.2 Stormwater management

Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that the development:

(a) is designed to maximise the use of water permeable surfaces on the land having regard to the soil characteristics affecting on-site infiltration of water, and

(b) includes, if practicable, on-site stormwater retention for use as an alternative supply to mains water, groundwater or river water, and

(c) avoids any significant adverse impacts of stormwater runoff on adjoining properties, native bushland and receiving waters, or if that impact cannot be reasonably avoided, minimises and mitigates the impact.

The development incorporates adequate measures to address on site and off site stormwater management design. The proposed car park is to incorporate stormwater detention. An existing concrete drain the runs under the hall annex is to be removed with water diverted to the council stormwater system in accordance with provided engineering specifications.

Clause 6.8 Essential services

Council is satisfied the following services that are essential for the development are available:

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage, &

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

No regional environmental plans apply to the land.

STATE ENVIRONMENTAL PLANNING POLICIES

SEPP 55 – Remediation of Land applies to the development. Asbestos has been identified as potentially present in the dwelling proposed for demolition. A condition of consent requires demolition to be undertaken in accordance with the relevant regulations.

A desk top assessment of past land use across the subject site has not identified any other potential site contamination risk.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

No Development Control Plans apply to this land.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting /location

The single storey development will be situated within an area of mixed development, adjoining residential properties and opposite community and commercial premises. The new building has been designed to relate to the precinct and to also related to the topography of Bank Street, with the structure complementing the existing built environment in and design.

The subject land is formed by 3 separate land titles. A condition of consent requires the consolidation of the land into one title.

Visual amenity

The selection of external materials being face brick, painted rendered masonry, glass and metal has been selected to relate to the design characteristics of the immediate area.

Landscaping is to be provided around the site with a new retaining wall constructed along the eastern boundary. A new metal fence is to be installed along the southern boundary.

Access and traffic

Vehicular access to the site is to be via a new driveway off Shields Lane. A car park to service the site is to be provided at the rear of the site. The main entry to the building will also be from the southern (rear) side of the development. Pedestrian access is to be available from Bank Street, with a covered walkway along the eastern side of the building to enable pedestrian circulation around the site.

The Development Engineer has requested that a ‘no parking’ zone be implemented along Shields lane from its intersection with Bank Street to the southern side of the library carpark driveway. This measure is to ensure safe passage and sight distance for vehicles utilizing Shields Lane.

Twelve car spaces, including disabled parking bays, are to be provided at the rear of the library site. All service vehicles are to access the site via the car park driveway. On-street parking in Bank Street would accommodate any additional parking requirements of the facility.

Heritage

A heritage impact assessment has been provided with the application. Separate information indicates that an earlier dwelling was located upon 94 Bank Street and that it was demolished prior to construction of the existing dwelling c1940. The School of Arts building was constructed in the 1880s with an annex / hall built c1890s. The annex was incorporated in a redevelopment of the site in the 1960s. The facade ‘make over’ reduced the heritage integrity of the former School of Arts (community hall).

The proposed demolition of the dwelling and the Mitchell Room, the proposed construction of a community facility, and the proposed alterations to the community hall will not have further adverse impact upon the local heritage value of the site or the surrounding area.

The internal alterations to the community hall will have some impact upon the integrity of the building’s heritage characteristics. The proposed alterations to the interior of the building may trigger review of BCA compliance of the building to current standards.

Signage

No details of building signage have been included in the application. Separate consideration of building identification signage under SEPP 64 will be required, unless such signage is exempt development.

Landscaping

The proposal requires the removal of 4 existing trees from the rear yard of the dwelling allotment as well as all existing garden and landscape elements to make way for the new development. A landscape plan has been provided as part of the development proposal providing for some softening of the development through use of turf, garden beds, shrubs and trees.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No contributions apply to the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbourhood notified. Four submissions were received by the close of the exhibition phase. While all submissions were in support of the proposal, three submissions outlined concerns relating to the potential environmental impact of the development.

The issues raised in the submissions are addressed as follows:

Submission	Issue	Comment
1	In support of the development	Noted
2	In support of the application, however raises the following concerns: Shields Lane is a narrow thoroughfare. Suggests that Shields Lane be dedicated for one way traffic and the Bank Street end of the lane be a no parking zone	Noted To be retained as two way travel with no parking between the intersection with Bank Street to the southern side of the proposed driveway servicing the development.
3	Currently Shields Lane is not of sufficient width to enable two cars to pass, there is no footpath and parking is unrestricted. The existing guttering is inadequate and cannot accommodate existing stormwater drainage, let alone accommodate additional runoff from the development	‘No Parking’ restrictions will be installed in Shields Lane from Bank Street to beyond the proposed carpark access. Drainage has been designed for on-site and off-site conditions including design of on-site stormwater detention. Kerb and gutter and footpath will be incorporated into the western side of Shields Lane from Bank Street to the southern side of the proposed carpark access.
4	In support of the development. Concerns however regarding increased traffic using Shields Lane and resulting impact upon pedestrian safety, ability for residents to safely access their own driveways, an existing lack of adequate kerb and guttering with associated drainage issues.	Noted.‘ No Parking’ restrictions will be installed in Shields Lane from Bank Street to beyond the proposed carpark access. Drainage has been designed for on-site and off-site conditions including design of on-site stormwater detention. Kerb and gutter and footpath will be incorporated into the western side of Shields Lane from Bank Street to the southern side of the proposed carpark access.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 30 - DEVELOPMENT APPLICATION 2017/055 - LOT 100 DP 1122908 - FARM STAY ACCOMMODATION - NANCARROW LANE, NASHDALE

REPORT IN BRIEF

Reason For Report	To advise council of the withdrawal of the DA
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0055 - 818322

Recommendation

THAT Council note Development Application 2017/055 has been withdrawn by the applicant and that no further consideration of the planning assessment report is required.

Director of Environmental Services' REPORT

The council at its meeting of 20 December 2016 resolved to defer consideration of the planning assessment report for Development Application 2017/055 until the February council meeting. On 3 January 2017 the applicant advised council that they were withdrawing the application. Council’s records have been adjusted accordingly. No further action is required in regard to the application.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

ITEM 31 - REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES DEVELOPMENT APPLICATION 2017/011

REPORT IN BRIEF

Reason For Report	To obtain council's approval to donate $479.65 from its s356 budget, being the amount equivalent to the Development Application fees paid in association with Development Application 2017/011 for an accommodation dormitory upon land described as 1064 Sandy Creek Road, Molong
Policy Implications	Nil
Budget Implications	Section 356 budget
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0011 - 804083

Recommendation

THAT council donate $479.65 from its s356 budget to the Karma Yiwong Samten Ling Tibetan Buddhist Centre, being the amount equivalent to the Development Application, Construction Certificate, inspection fees, Occupation Certificate and Long Service Levy paid in association with Development Application 2017/011 for an accommodation dormitory upon land described as Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong.

Director of Environmental Services' REPORT

Council has received a request from Karma Yiwong Samten Ling Tibetan Buddhist Centre requesting council’s consideration of a donation of fees paid in association with DA 2017/011 for the accommodation (dormitory) at 1064 Sandy Creek Road, Molong.

The fees paid totalled $946.65 and consisted of the following:

Development Application $272.75

Construction Certificate $206.90

Inspections $280.00

Long Service Levy $137.00

Occupation Certificate $ 50.00

Total $946.65

The development application relating to Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong, was approved and consent issued on 14 September 2016.

Council’s Donations Policy does not authorise staff to determine donation requests that include the Long Service Levy.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

‘1. Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.’

ITEM 32 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2017/46 EVENT (MARKETS) UPON LAND KNOWN AS LOTS 7, 8 & 9 SECTION 5 DP 758396, BROAD & MYALL STREETS, EUGOWRA

REPORT IN BRIEF

Reason For Report	To obtain Council approval for the donation of $285.00 as reimbursement of development application fees paid in association with DA 2017/46 for Event (Markets) upon land know as Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra
Policy Implications	Nil
Budget Implications	s356 Budget
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0046 - 812352

Recommendation

THAT Council donate $285.00 from its s356 budget to Eugowra Promotion and Progress Association Inc., being the amount equivalent to Development Application fees paid in association with Development Application 2017/46 for Event (Markets) on Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra.

Senior Town Planner's REPORT

Council has received a request from Eugowra Promotion and Progress Association Inc requesting Council’s consideration of a donation of fees paid in association with DA 2017/46 for Event (Markets) on Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra.

The fees paid totalled $285.00 and consisted of the following:-

Development Application $285.00

Under Council’s policy staff are not authorised to donate the Long Service Levy and inspection fee. The DA for this application has been approved and consent granted on 7 November 2016.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 33 - DA 2017/6 MODIFICATION TO DEVELOPMENT APPLICATION APPROVED FOR A THREE LOT SUBDIVISION AND ERECTION OF A DWELLING HOUSE ON LOT 3 AT 32 WADDELL STREET, LOT 10 SECTION C DP 32548

REPORT IN BRIEF

Reason For Report	For Council to determine the modification to DA 2017/6
Policy Implications	Approved variation to the Building Alignment Policy
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Draft Conditions of Consent ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0006 - 818381

Recommendation

THAT the modification to Development Application 2017/6 for the approved three (3) lot subdivision of Lot 10, retention of the existing dwelling house on proposed Lot 1 and the erection of a dwelling house on proposed Lot 3, at 32 Waddell Street, Canowindra legally described as Lot 10 Section C DP 32548 be granted development consent subject to the modified attached conditions.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

The following report is an assessment of the modification to DA 2017/0006. This development application approved a three lot subdivision, the erection of a dwelling house on proposed lot 3, the retention of the existing house on proposed lot 1 and demolition of the existing brick garage and rainwater tank on Lot 10 Section C DP 32548, 32 Waddell St Canowindra.

Applicant: Anthony Daintith Town Planning

Owner: N Links-Fisher & DR Johnson

Proposal: Three (3) lot subdivision and erection of dwelling

Location: Lot 10 Section C DP 32548, 32 Waddell St, Canowindra

Zone: R1 General Residential

It is recommended that the modification be approved subject to the amended conditions of consent attached to this report.

PREVIOUS DEVELOPMENT ASSESSMENT AND SITE CONTEXT

Development Application 2017/0006 was approved by Council for 32 Waddell Street, Canowindra (Lot 10 Section C DP 32548). This development approval was for:

· Subdivision of the site into three (3) separate allotments,

· Erection of a new dwelling house on proposed lot 3,

· Retention of the existing dwelling on proposed lot 1, and

· Demolition of the existing brick garage and rainwater tank.

Site Map

PROPOSED MODIFICATION

The proposed modification proposes the following changes to the approved dwelling house:

· Extension of the roofline over the alfresco,

· Changes to the internal walls,

· Changes to the external finishes (originally rendered brick and is now proposed to be a brick face finish), and

· Changes to the finishes of the windows and doors.

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 (the Act) requires Council to consider various matters, within the assessment of development applications and modifications.

The proposed modification complies with the Section 79C Matters of Consideration. An assessment of the matters of consideration has occurred below:

(a) The provisions of:

(i) any environmental planning instrument:

The Cabonne Local Environmental Plan 2012 is applicable to the proposed modification. The modification satisfactorily addresses the relevant provision of the Plan.

The proposed modification complies with the applicable State Environmental Planning Policies specified below:

· State Environmental Planning Policy No.44 Koala Habitat Protection,

· State Environmental Planning Policy No.55 Remediation of Land, and

· State Environmental Planning Policy (Infrastructure) 2007

(ii) any development control plan:

No development control plans apply to the subject site or the proposed modification.

(iii) the regulations (to the extent that they prescribe matters for the purposes of this paragraph) that apply to the land to which the development application relates.

The regulations do not prescribe any matters that are relevant to the proposed modification.

(b) the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality:

Due to the nature of the modification, it is considered that the proposal will have minimal environmental impacts.

(c) the suitability of the site for the development:

Council’s Building Alignment Policy applies to the subject site and requires a front setback of 8m. A variation was approved for the dwelling house on lot 3 to permit a front setback of 5.6m.

The proposed modification will not change the approved variation to the front setback.

The modification will not alter the suitability of the subject site for the approved development.

(d) any submissions made in accordance with this Act or the regulations:

No submissions have been received. Due to the minor nature of the application and its minimal environmental impact, notification and advertising of the application to adjoining and adjacent owners and occupiers was not required.

(e) the public interest:

The proposed modification does not present any issues that affect the public interest.

SECTION 96 (1A) MODIFICATION INVOLVING MINIMAL ENVIRONMENTAL IMPACT

The proposed development complies with the Section 96 (1A) Modification of the Act, as the modification will have minimal environmental impact and is substantially the same development for which consent was originally granted.

CONCLUSION

The proposal has been assessed under Section 96 and Section 79C Environmental Planning & Assessment Act 1979 including the relevant provisions of Cabonne Local Environmental Plan 2012. The development satisfies the relevant provisions of these instruments.

No significant issues were identified during the assessment of the modification application. It is considered that the application can be approved as submitted subject to the consent being modified in the following ways:

1. Condition No.1 has been altered to reference the amended plans.

ITEM 34 - CARGO LANDFILL CAPPING PROJECT

REPORT IN BRIEF

Reason For Report	Approval of additional funding.
Policy Implications	Nil
Budget Implications	$36,283.25 to be transferred from the Tip Rehabilitation expenses budget.
IPR Linkage	5.3.1.b - Manage the operation of the Cabonne landfills to maximise environmental controls
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\DESIGN AND CONSTRUCTION\CARGO WASTE FACILITY LANDFILL CLOSURE CARGO NSW 2800 - 818083

Recommendation

THAT Council:

1. Vote an additional $39,772.12 to be transferred from the Tip Rehabilitation Expenses budget to cover additional costs associated with the Landfill Capping Project.

2. Resolve that the expenditure is required and warranted to enable the tip rehabilitation to be completed.

Senior Environmental Services Officer's REPORT

Landfill Closure Grant – Cargo Waste Management Facility (WMF)

In August 2015 Council applied for funding through the Environmental Trust’s Landfill Consolidation and Environment Improvements Grant for the final capping and remediation of the old landfill site at the Cargo WMF.

On 26February 2016 Council was advised by the Environmental Trust that this funding application was successful.

The total budget for the project was $84,825, of which $51,200 was contributed by the Environmental Trust and $33,625 to be funded by Council through cash and in-kind contributions.

Council called for quotations for the project in October 2016. Only one contractor entered a conforming quotation which was accepted by Council.

The quotation for completion of the capping project totalled $119,408.80. Council on costs for this project are an additional $17,911.32, bringing the total budget for these works to $137,320.12.

The original budget for these works was $97,548.00 (including Council’s on costs). Therefore, an additional $39,772.12 is required to complete these works.

The aim for completion of this project is 3 March 2017.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Expenditure not included in council’s original budget requires that Council must resolve in open council why the expenditure is required and warranted.

ITEM 35 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 804330

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 36 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 804332

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 37 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 804333

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 38 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 804334

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph Jan 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 816132

Senior Rates Officer's REPORT

Rate Collection Summary to 31 January 2017 is attached for Council’s information. The percentage collected is 66.65%, which is slightly higher to the figure for previous years.

The third instalment will fall due 28 February 2017.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Report December 2016 ⇩ 2. Investment Report January 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 817611

Acting Finance Manager's REPORT

Council’s investments as at 31 January 2017 stand at a total of $40,988,294.

Council’s average interest rate for the month was 2.56%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of January. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for December 2016 and January 2017 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Australia Day 2017 ⇩ 2. Council ⇩ 3. Traffic Light Report Summary February 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 816985

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

Reason For Report	To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 812171

Acting General Manager's REPORT

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

1. Road program

Refer to Engineering and Technical Services update report.

2. Molong quarry

Negotiations with prospective lessee still ongoing. New tender for construction of lime shed has been advertised.

3. Canowindra Retirement Village

Expression of Interest for Public Private Partnership close on 15/2/2017.

4. Molong Library and Visitor Information Centre

· Site survey, Geotechnical investigation, Hazardous materials audit, Statement of environmental effects, Heritage impact statement, Concept architectural plans and Concept structural designs completed by Complete Urban (Pty) Ltd.

· Detailed architectural and structural designs for Development Application and Construction Certificate completed by Complete Urban (Pty) Ltd.

· Development application including demolition for this project submitted 2/12/2016.

· Tenders called for project on 22/12/2016.

· Pre-tender briefing meeting with 7 potential tenderers held on 19/01/2017.

· Tender closed on 8/2/2017.

5. Yeoval & Cumnock Sewerage Scheme

Small Towns Sewer Scheme complete.

6. Asset Management Plans

Asset Management plans approved at June 2016 council meeting.

7. Review of asset holdings

· Assets are being reviewed in conjunction with assessment for maintenance on the asset.

· Should the asset not be beneficial to Council needs, this is documented.

· A preliminary needs assessment will be undertaken

· When all assets are documented, a report will be presented to Council for consideration.

8. Multi-purpose sport facility

· The Contractor commenced onsite works on the 10/10/2016.

· The Contractor has completed soil stripping and excavation, based on the approved design.

· Sub soil drainage works will be completed by mid of February 2017, based on the revised construction program.

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 812172

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

There following allocation of funds were made in January/February.

M E Oates

Payment for writing poem of Mayor’s Banjo Paterson Poetry Challenge

$375

ITEM 6 - PROPOSED REGULATIONS - INDUCTION AND ONGOING PROFESSIONAL DEVELOPMENT FOR MAYORS AND COUNCILLORS

REPORT IN BRIEF

Reason For Report	For the information of councillors
Policy Implications	Nil at this time
Budget Implications	Nil at this time
IPR Linkage	4.5.1.e - Provide adequate training & professional development opportunities for councillors
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\CIRCULARS\OFFICE OF LOCAL GOVERNMENT - 802186

Administration Manager's REPORT

Councillors may recall receiving an email providing a copy of the Office of Local Government’s Circular No. 16-52 relating to the report’s subject matter.

As the closing date for submissions was prior to the February Council meeting date, councillors were invited to make suggestions to allow a council submission: no submission was made as nil responses were received.

As a reminder the circular advised that:

The recent Phase 1 amendments to the Local Government Act 1993 (the Act) have seen the inclusion in the prescribed role of councillors under section 232 a responsibility “to make all reasonable efforts to acquire and maintain the skills necessary to perform the role of a councillor”.

In support of this, the amendments allow regulations to be made for induction and other professional development for Mayors and Councillors.

The OLG has commenced work on the development of these regulations. It is proposed that these will provide as follows:

o Councils are to develop an induction program for newly elected and returning councillors and a specialised supplementary program for the Mayor to assist them in the performance of their functions to be delivered within six months of their election.

o Each year, councils are to develop an ongoing professional development program for the Mayor and each Councillor.

o Councils are to determine the content of the induction and ongoing professional development programs in consultation with the Mayor and each Councillor and with the governing body as a whole.

o In determining the content of induction and ongoing professional development programs, councils are to have regard to the specific needs of the Mayor, each individual Councillor and the governing body as a whole.

o Councillors and Mayors must participate in the induction and ongoing professional development training offered to them.

o Councils are to annually report details of the content of the induction and ongoing professional development training offered to the Mayor and each Councillor and whether or not they participated in it to a council meeting and publish these details in the council’s annual report and on its website unless exempted by the Chief Executive of the OLG.

o The Chief Executive of the OLG may, on an application by a council, exempt the council from the requirement to publish details of training provided to an individual councillor where he or she is satisfied that there are exceptional circumstances.

The OLG will be preparing Guidelines to outline the Government’s expectations and to provide assistance to councils in developing the programs. A working group comprising of a number of key sector stakeholder groups will be convened for the purposes of consulting on the content of the Guidelines.

What will this mean for our council?

The OLG is seeking comment on the proposed regulations.

In addition, the OLG is seeking comment from individual councils on the following:

o whether there are any impediments impacting on their capacity to comply with the proposed regulations; and

o what support would be required for the council to overcome any such impediments.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature simply for noting and it is considered it complies with the guidelines.

ITEM 7 - CENTRAL WEST LIBRARIES - USAGE STATISTICS

REPORT IN BRIEF

Reason For Report	To keep Council informed of usage of the libraries in Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a. Review level of usage of libraries
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 803364

Administration Officer's REPORT

Every year Council is provided with updated information relating to usage of the libraries in the Cabonne local government area.

Currently Central West Libraries are providing services consistent with the Joint Agreement with Cabonne Council and library services are conducted as below:

Location

Days

Hours

Canowindra

(18 hours)

Tuesday

Thursday

Friday

Saturday

2pm to 5pm

11am to 1pm then 2pm to 5pm

10am to 1pm then 2pm to 5pm

10am to 2pm

Manildra

(12 hours)

Monday

Wednesday

Friday

10am to 2pm

Molong

(15 hours)

Monday

Wednesday

Friday

11am to 1pm then 2pm to 5pm

The loans, memberships and visits for the three Cabonne libraries for the two (2) previous financial years are as follows:

Canowindra Library	2014 - 2015	2015 - 2016
Membership	849	747
Library Visits	2,814	6,253*
Circulations (Loans)	7,091	7,228
Collections (Holdings)	6,033	6,040
Reservations Placed	808	810
Manildra Library	2014 - 2015	2015 - 2016
Membership	159	131
Library Visits	1,519	1,538
Circulations (Loans)	2,076	2,040
Collections (Holdings)	2,977	3,003
Reservations Placed	215	198
Molong Library	2014 - 2015	2015 - 2016
Membership	890	796
Library Visits	7,731	9,004
Circulations (Loans)	15,255	13,325
Collections (Holdings)	7,337	7,016
Reservations Placed	1,201	1,664

*Note: There is a significant increase in the number of Library visits especially in the Canowindra branch and the Cabonne total. It is believed that there may have been some discrepancy in the figures collected for Canowindra during 2014–2015.

At the end of October 2016 free Wi-Fi services were added to the three libraries in Cabonne. Due to the limited statistical data that has been received so far there is no information provided in this report, however future reports will include Wi-Fi usage.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature for noting and it is considered it complies with the guidelines.

ITEM 8 - MANILDRA AGED UNITS

REPORT IN BRIEF

Reason For Report	The Karma Yiwong Samten Ling Buddhist Centre Committee has requested a donation towards their aged care facility at Manildra
Policy Implications	In accordance with the intention of the fund.
Budget Implications	Could be funded by a donation from Council's Housing Reserve.
IPR Linkage	3.2.1.b - Facilitate retirement and aged care projects and services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 816470

Community Services Manager's REPORT

Council has received a request from the Karma Yiwong Samten Ling Tibetan Buddhist Centre to make a donation towards design work and development costs for the construction of accommodation for aged people at Manildra.

The Centre purchased the land for this project from Council in December 2016 and was advised at that time that matter of a donation would be considered separately from the sale. The Centre hopes to fund the construction of the aged accommodation from an upfront contribution from prospective occupants. The site is approximately 5 acres and numerous units could be built on the site.

It is anticipated that many of the residents will be of the Buddhist faith but will be open to people of other religions.

The Housing Reserve was set up originally to encourage smaller community based groups to establish housing projects in Cabonne and has a balance of approximately $130,000. In practice the reserve has been used to provide donations of $20,000.00 to housing projects that focused on providing accommodation for people with few assets and limited income.

Council has yet to receive a formal Development Application for this proposal and it is considered that it would not be prudent to determine the request for donation until application is received and further information provided.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 9 - FAMILY DAY CARE UPDATE

REPORT IN BRIEF

Reason For Report	To update Council on the Cabonne / Blayney Family Day Care Service.
Policy Implications	Nil
Budget Implications	Included in Council's Management Plan
IPR Linkage	3.1.1.b - Implement the Family Day Care Program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 818201

Family Day Care Coordinator's REPORT

Cabonne/Blayney Family Day Care currently have 26 registered educators within the service. The educators deliver education and care to 379 children in our surrounding communities.

The service provides quality childcare in Molong, Manildra, Orange, Canowindra, Parkes, Portland, Yeoval and Mullion Creek.

At present, three people are in the process of becoming registered educators with the service. If the prospective educators are suitable for the position, they will provide care in Blayney, Orange and Molong.

The Family Day Care service delivers childcare that is flexible, in a safe, secure and stimulating home environment. The service provides care to 218 families. This enables families to participate in the workforce, knowing that their children are cared for in a high quality home environment.

Cabonne/Blayney Family Day Care has built strong relationships within the local community including hosting a weekly playgroup and monthly library sessions. The service also visits Prunus Lodge at Molong each quarter.

Two staff members have recently resigned from the Family Day Care service and council will soon be advertising for a new Administrative Officer. The service will not be replacing the Support-Coordinator, in an endeavour to put the service in a better financial position for the loss of operational funding in 2018.

The Service is performing extremely well financially in the third quarter of the financial year but needs to be ready for a reduction of over $100,000 in funding in July 2018.

The reduction in staff numbers and increasing the number of educators with the service will be crucial in moving to a viable future without funding.

Prospective educators face a number of startup and ongoing costs in establishing their home based businesses.

These include;

· Enrolling in and completing a Certificate lll in Childcare.

· Gaining a working with children check, criminal record check and first aid certificate including anaphylaxis and asthma.

· Bringing their home up to a standard to meet childcare regulations. (including replacing the glass in low windows with approved safety glass, improving fencing, and purchase of childcare resources)

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

ITEM 10 - BACK TO BUSINESS WEEK EVENTS

REPORT IN BRIEF

Reason For Report	To inform Council of two events to be held in Molong and Canowindra as part of the NSW Government's Back to Business Week initiative
Policy Implications	Nil
Budget Implications	$5,000 grant provided by NSW Department of Industry
IPR Linkage	2.1.1.a - Develop a current Economic Development Plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 817268

Acting Economic Development Manager's REPORT

The NSW Government, through its Department of Industry, has provided $5,000 in funding to councils ($10,000 to amalgamated councils) to conduct business related events during Back to Business Week (26 February-4 March 2017).

Back to Business Week is an initiative that celebrates small to medium businesses and promotes and supports the critical role they play in local communities.

Cabonne Council engaged the Central NSW Business Enterprise Centre to conduct two business breakfasts at Molong on Monday 27 February 2017 and Canowindra 28 February 2017.

The events will involve the Molong Advancement Group and Canowindra Business Chamber and aim to get businesses focused on business growth, with a presentation on developing a strategic plan.

Participants will be asked to develop an action plan at the end of the workshop. BEC advisors will then provide a mentoring service to attendees to help them implement their action plans.

The business breakfasts will run from 7.30am to 8.30am so as not to take participants away from their enterprises during business hours.

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 818161

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

The latest CCTAC meeting was held on Tuesday 13 December 2016 at the Molong Council Chambers. The meeting was well attended with the main focus of the meeting directed towards a workshop that discussed future tourism projects and priorities that will advance our Cabonne region in 2017.

The next CCTAC meeting is scheduled for 28 February 2017

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter for February newsletter promotes 21 events and activities which set the scene for the new year. The main events for this month included Valentine’s Day, Banjo Paterson Poetry Festival, Jayes Gallery Art Exhibition, Amusu Theatre movie screenings, Borenore Dinner and various markets promoting loal produce across the region.

The newsletter is distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. It is also posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

Caravanning Industry Support

Four Molong RV Friendly Town signs have been erected at the four main entry/exit points to Molong. The signs indicate to mobile home, campervan and caravan travellers facilities available in the town.

A waste water dump point for Yeoval has been ordered and is now ready for installation once a development application has been approved.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016	2017
January	Visits	Statistic now not available	6,121	8,971	10,457	39,097
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475	392,053

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293	6,567
May	Hits	60,107	97,692	91,554	105,668

June	Visits	5,101	9,809	6,757	7,966
June	Hits	45,229	110,648	96,266	133,625

July	Visits	6,768	19,889	7,489	8,007
July	Hits	52,442	73,814	109,530	190,403

August	Visits	2,804	17,534	7,889	7,687
August	Hits	79,532	104,150	129,623	229,557

September	Visits	5,987	14,010	7,024	7,816
September	Hits	74,746	90,361	84,260	178,115

October	Visits	6,241	10,900	7,933	9,554
October	Hits	81,869	69,518	139,823	371,346

November	Visits	5,764	9,812	7887	12,853
November	Hits	70,612	103,591	124,306	402,807

December	Visits	5,950	10,015	7,211	18,696
December	Hits	69,626	96,778	109,865	484,766

Year Total	Total Visits	43,912	124,534	92,517	103,153	39,097
Year Total	Total Hits	534,163	997,158	1,137,183	2,402,115	392,053

Page views jumped from 79,211 in May to 108,326 in June, 168,435 in July and 205,084 in August and with 155,457 page views in September with 315,741 page views in October and 104,066 for November which is down on the previous month. December page views are 98,152

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine.

b. IMAG on the webpage.

c. Canowindra News.

d. Banjo Paterson Poetry Festival Program.

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism has commenced the Central West Expedia marketing campaign for the area which is providing $100,000 of free marketing.

No meetings have been held since 30 November 2016 in Parkes.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Banjo Paterson Australian Poetry Festival 16-26 February 2017.

b. Newcrest Challenge cycling event 3-5 March 2017.

c. Canowindra@home 100 Mile Dinner 4 March 2017.

d. MBC Women in Agribusiness 10 March 2017.

e. NSW Sheep Dog Working Championship Trials 21 -25 March 2017.

f. Cumnock Show 25 March 2017.

g. Great Volcanic Challenge 27 Match 2017.

h. F.O.O.D Week 31 March - 9 April 2017.

i. At the Vineyard Presents 1 April 2017.

j. Molong Village Green 100Mile Dinner 3 April 2017.

k. Canowindra Balloon Challenge 18-25 April 2017.

l. NSW Masters Cycling Road Race 22 – 24 April 2017 (Molong 22 April).

m. Canowindra Creative Centre ‘Make it, Grow It, Bake It’ 22-23 April 2017.

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Cycling NSW - NSW Masters Championships Road race April.

c. Bicycle Network.

d. Central NSW Tourism.

e. Brand Orange.

f. Campervan & Motorhome Club of Australia –RV Friendly Towns.

g. Canowindra Arts Group.

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange.

b. CENTROC.

c. Orange City Council.

d. Blayney Council.

e. NSW State Masters Road Championship.

f. Adloyalty .

g. Orange Wine Region.

h. BEC Orange.

i. Business Chamber – Canowindra.

j. Age of Fishes Museum.

k. Yeoval Progress Association.

l. Central NSW Tourism.

m. Orange Tri-Athlete Association .

Daroo Business Awards

The 2017 Daroo Business Awards are scheduled for Friday 3 November 2017, with Yeoval expected to be the host village.

This will be confirmed at the March meeting of the Daroo Business Awards Committee, as will the date for the launch of the 2017 awards.

Small Towns Development Committee

This committee met on Tuesday 14 February 2017.

Cudal’s representative expressed the community’s gratitude for a Cabonne Council Community Facilitation Fund contribution of $3,000 towards the restoration of the village’s memorial gates.

The work will be completed before Anzac Day this year, when Anglican bishop the Right Reverend Ian Lambert, the chaplain to the Australian Defence Force, will be the guest speaker and will officially unveil the gates.

Representatives from Cabonne Council have been invited to attend the ceremony.

Yeoval’s representative reported that the Reserve Bank of Australia indicated it would launch its new $10 note, featuring Banjo Paterson, at Yeoval during the Banjo Paterson Festival on the weekend of 25-26 February 2017.

ITEM 12 - ROADS AND MARITIME SERVICES UPDATE

REPORT IN BRIEF

Reason For Report	Update on road maintenance council contract.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.3.a - Apply for Road Maintenance Contracts for Council (RMCC)
Annexures	1. Annexure 1 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\LIAISON\ROADS and MARITIME SERVICES - RTA - RMS - TRANSPORT NSW - 812558

Acting Director of Engineering & Technical Services' REPORT

Council’s liaison and working relationship with Roads and Maritime Services (RMS) has been successful over the last few years.

Each quarter, Cabonne council receives the Contractor Performance Report as part of requirements of the Roads Maintenance Council Contract for works on roads and bridges on State Roads. Annexure 1 attached is the report.

Council wrote to RMS 25 November 2016 about the narrow bridge over Boree Creek on MR 356. Council received a response from RMS advising they were aware of the width of the bridge and it being less than the current route standard. RMS indicated it is in the process of reviewing all bridge approach warning signage and delineation of all narrow bridges on the state road network with Western Region. The review aims to identify narrow bridges having substandard warning signage and delineation and prioritise upgrading signage and delineation. Ultimately they advise, the bridge will be replaced with a structure that meets current standards.

ITEM 13 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Engineering Report February 2017 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 818239

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department.

ITEM 14 - BELGRAVIA ROAD

REPORT IN BRIEF

Reason For Report	To update council on the funding progress for Belgravia Road
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	1. Petition for sealing of Belgravia Road ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\REPORTING\OPERATION MANAGER ROAD - BRIDGES REPORTS - 818777

Acting Director of Engineering & Technical Services' REPORT

Council recently received a petition (copy attached) regarding various issues related to Belgravia Road. Council currently has $150,000 in the budget that will address some of the issues highlighted in the petition.

The remaining items that were included in the petition have been costed by staff and are included in a submission for consideration in the 2017-2018 budget.

ITEM 15 - YEOVAL WATER RESTRICTIONS

REPORT IN BRIEF

Reason For Report	To update Council on water restrictions currently in place
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.a - Implement and amend Best Practice for Water Supply within Cabonne water operations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\NOTIFICATIONS\WATER RESTRICTIONS - 820495

Acting Director of Engineering & Technical Services' REPORT

Council’s capacity to supply reticulated water to the residents of Yeoval has been significantly reduced because flows have decreased substantially in the Buckinbah Creek.

As a result of this, Council has imposed Level 1 Water Restrictions. This means that:

· Watering of gardens/lawns and external areas around properties and other outdoor areas is only permitted during the hours of 7am to 9am and 6pm to 8pm;

· Vehicle cleaning on grass surface; and

· Pool filling and topping up is permitted.

Please note that the existing Yeoval reticulated system supplies residents with chlorinated raw water only, which is non-portable with alternative sources of drinking water to be arranged by each householder.

ITEM 16 - REGIONAL WATER PIPELINE PROJECT

REPORT IN BRIEF

Reason For Report	For council to approve the selective tenderers for the Water pipeline project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.2.a - Construct new Cabonne Water projects
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\ORANGE TO MOLONG PIPELINE PROJECT - 816625

Acting Director of Engineering & Technical Services' REPORT

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

Project Description

This pipeline project provides a potable water connection from the Orange City Council (OCC) water reticulation system through to the existing Molong clear water reservoir. The connection would be used to provide top-up water to Cabonne Council during drought periods to supplement supplies. The Project has been identified as the preferred solution to provide water security for the Cabonne Council water supply system.

Current Progress Status of The Project

Design and Construction of Ammerdown (Orange) to Molong Creek Dam Pipeline

The principal contractor, Leed Engineering and Construction has completed 100% of the design and drawings. The contractor has already started the clearing of the proposed pipeline route and the trenching and pipe laying has been planned to start from 15^th of February 2017. It is expected that the construction of this component of the pipeline project will be completed by the end of May 2017.

As regards to the approvals from the governmental agencies for this component of the pipeline, Council has received approval from Department of Primary Industries (DPI)-Fisheries, DPI-Water for pipeline crossing across creeks and for water supply works respectively. Roads and Maritime Services has also given approval for pipeline crossings at Mitchell Highway. Council received approval for the acquisition of easement for the pipeline on Crown Lands from NSW Department of Industry-Lands. Council has also received offer of licence to use or occupy Crown lands from Department of Industry – Lands for this component of the pipeline construction.

Design of Molong to Cumnock and Yeoval Potable Water Main and Associated Structure:

The consultant MWH has completed 95% of the detail design for Molong to Cumnock and Yeoval pipeline so far. All the final design and drawings are expected to complete by the middle of March 2017.

Upgrade of the existing water reticulation system of Cumnock and Yeoval

The survey, investigation and design of the existing Cumnock and Yeoval water reticulation system upgrade are in progress. The design and tender documentation for this works are expected to complete by the middle of the May 2017.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. It is considered this proposal is regional in nature and would proceed regardless of the result of a proposed merger.

ITEM 17 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisors Report October 2016 ⇩ 2. Heritage Advisors Report November 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 797309

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for December 2016 is attached for the information of the council.

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812604

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 01/12/2016 to 31/12/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 10	$-----
2 Lot Subdivision	$-----
3 Lot Subdivision	$-----
Modification to Alterations & Additions	$-----
Modification to Demolition of Existing Dwelling & Dual Occupancy	$-----
Modification to Dwelling with Detached Shed	$-----
Modification Re Roofing Dwelling	$-----
Modification to Storage Shed	$-----
Dual Occupancy	$205,000
Eco Tourism Facility	$200,000
Alterations & Additions to Existing Dwelling	$400,000
Alterations & Additions to Existing Dwelling	$360,000
Dwelling and Attached Car Garage	$310,000
Construction of New Molong Library and Community Facilities	$1,000,000
Interpretation panels, BBQ Area & Path	$38,810
Patio Cover	$9,500
Cellar Door	$100,000
Storage Shed	$10,000
Alterations & Additions to Existing Dwelling	$375,911
Dwelling	$583,550
TOTAL: 29	$3,592,771

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
In-Ground Swimming Pool	$24,000
Machinery Shed	$32,800
TOTAL: 2	$56,800
*GRAND TOTAL: 31*	*$3,649,571*

ITEM 19 - DEVELOPMENT APPLICATIONS RECEIVED DURING JANUARY 2017

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812618

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 01/01/2017 to 31/01/2017 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 6	$-----
2 Lot Subdivision	$-----
3 Lot Rural Subdivision	$-----
Modification to Pergola & Verandah	$-----
Modification to Cellar Door Amenities Buildings & Signage	$-----
Modification to Farm Stay Accommodation	$-----
Modification to Shed	$-----
Modification to 3 Lot Subdivision & Dwelling	$-----
Modification to Dwelling	$-----
Storage Shed	$47,000
Dual Occupancy	$475,550
Dual Occupancy	$180,000
Alterations & Additions to Existing Dwelling	$47,600
Storage Shed	$19,000
Enclosed Verandah	$10,000
Dual Occupancy	$300,000
Family Bakery	$100,000
Detached Storage Shed	$44,000
Storage Shed	$287,995
TOTAL: 24	$1,511,145

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
In-Ground Swimming Pool	$56,720
Solar Panel Installation	$202,000
TOTAL: 2	$258,720
*GRAND TOTAL: 26*	*$1,769,865*

ITEM 20 - DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812583

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/12/2016 to 31/12/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 11	$ -----
Subdivision – 4 Lot	$ -----
Subdivision – 5 Lot	$ -----
Modification x 4	$ -----
Detached Storage Shed	$20,000
Dwelling	$359,898
Storage Shed	$160,000
Dwelling and Detached Carport	$340,000
Detached Storage Shed	$28,000
Alterations & Additions to Existing Dwelling	$80,000
Two Attached Units and one Detached Unit	$679,637
Dual Occupancy	$500,000
Dwelling	$740,282
Patio & Balestrade	$18,000
Demolition of Existing Dwelling and Construct Replacement Dwelling	$1,950,000
Alterations & Additions to Existing Dwelling	$400,000
Dwelling with Attached Garage	$100,000
Limestone Quarry	$4,500,000
Patio Cover	$9,500
Restaurant & Cafe	$70,000
Proposed Detached Studio	$58,000
Dwelling with Detached Storage Shed	$134,000
Dwelling with Detached Garage & Cellar	$475,000
Dwelling & Detached Storage Shed	$175,000
TOTAL: 37	$10,797,317

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Machinery Shed	$32,800
TOTAL: 1	$32,800

GRAND TOTAL: 38	$10,830,117
*Previous Month: 41*	$2,319,199

ITEM 21 - DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2017

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812597

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 01/01/2017 to 31/01/2017 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 8	$ -----
Subdivision – 2 Lot	$ -----
Modification x 2	$ -----
Event – 100 Mile Dinner	$ -----
Dual Occupancy	$205,000
Game Bird Farm (Quail & Pheasants)	$35,900
Storage Shed	$6,000
Dwelling and Attached Car Garage	$310,000
Dwelling	$583,550
Dwelling, Shed, Water Tank & Septic tank	$818,390
Storage Shed	$10,000
Storage Shed	$47,000
TOTAL: 20	$2,015,840

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
TOTAL: 0	$0

GRAND TOTAL: 20	$2,015,840
*Previous Month: 34*	$1,653,114

ITEM 22 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 815481

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of December:

YEAR	MEDIAN ACTUAL DAYS
2011	61
2012	51.5
2013	12
2014	25
2015	19

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May	41
June	28
July	36
August	43
September	44
October	33
November	26.5
December	28

ITEM 23 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 815484

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of January:

YEAR	MEDIAN ACTUAL DAYS
2012	36
2013	44.5
2014	23
2015	44
2016	20.5

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	33
February
March
April
May
June
July
August
September
October
November
December

ITEM 24 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 815494

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
July	1
August	4
September	6
October	4
November	3
December	4
January	4
February
March
April
May
June
Total	26

Item 13 Ordinary Meeting 28 February 2017

Item 13 - Annexure 1

ENGINEERING and Technical Services Projects FEBRUARY 2016-2017
	Budget	Actual
14 - Administration	$5,178,055
Connelly's Store Upgrade	$76,475	$26,334
Training Room Fit Out	$69,000	$0
Molong Depot Workshop Replace Diesel and Petrol Underground Fuel Tanks	$115,000	$0
Molong Workshop Tyre Changers & Tyre Balancer	$35,133	$28,773
Cudal Workshop – Replace Roller Doors	$36,225	$16,095
Cudal Depot /Workshop Upgrade Perimeter Security Fencing at Rear of depot/workshop	$30,119	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$0
Cordons Store Cudal Refurbishment	$30,475	$0
Cudal Office Roof Sheeting, Gutters & Facia	$41,500	$35,357
Connelly's Store Molong External Painting, Building Surrounds	$13,000	$0
Cudal Depot Security Fence and Gate	$80,000	$0
16 - Public Order & Safety	$458,085
Lidster Fire Station	$240,000	$0
Cudal Fire Shed and Demolition of Cudal RFS Shed	$140,436	$44,389
19 - Environment	$1,914,494
Canowindra Stormwater Drainage Stage 1	$200,000	$0
Eugowra Flood Plain Levee Completion of Study	$23,000	$329
Puzzle Flat Creek Levee	$1,150,000	$0
24 - Cabonne Water	$17,233,396
Molong High Level Reservoir	$34,845	$1058
Reinstatement of Water Main Infrastructure	$47,530	$0
Electronic Meter Roll Out	$244,088	$2,443
Molong Water Mains: Kite Street Water Main	$73,175	$0
Cabonne Telemetry Network	$11,288	$2,438
Monitoring Flow from the Molong Creek Dam	$60,260	$0
Telemetry Unit Installations	$141,680	$0
Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	$0
Molong Water Mains : Wellington St : Water Main Renewal	$33,005	$0
Molong Cumnock and Yeoval Water Reticulation	$27,508	$0
Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$0
Pipeline Project	$14,562,500	$277,274
Molong Water Treatment Plant Filter Review	$29,095	$606
Telemetry Base Infrastructure	$73,140	$3099
Water Reservoir Maintenance	$20,010	$0
Weirs Maintenance In Accordance with AMP & DWMP Project	$12,880	$0
Annual Audits of Pump Stations	$13,225	$0

26 - Small Town Sewer	$74,750
Cudal STP Inlet Structure	$40,250	$0
STSS Assets Manildra STP Inlet Structure	$34,500	$0
27 -Cabonne Sewer	$698,994
All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Canowindra Sewer Reuse Reticulation Rectification	$92,000	$821
Canowindra Sewer Sludge Disposal Treatment Rectification	$100,000	$11,224
Molong STP Sludge Disposal Treatment Rectification	$140,000	$18,729
Canowindra Pump Station 1 Anzac Road: To Replace Inlet Valve	$8,602	$1,667
Eugowra STP Inlet Structure Construct New Inlet Structure	$34,626	$0
Linking of Molong Reticulation Zones (Cnr of Molong & Phillip Streets)	$14,876	$690
Eugowra STP _ Earthworks of Embankment Rehabilitation for Inlet Ponds	$28,750	$12,506
Mechanical Mixers Upgrade of Aeration System at the Molong STP	$137,080	$98,500
Canowindra Eugowra & Molong Sewer Mains Asset Revaluation	$23,000	$6754

28 -Recreation & Culture	$3,532,303
Cumnock Showground New Amenities Building	$160,000	$0
Age of Fishes Museum Fossil Storage Facility	$300,000	$5,455
Molong Library Establishment /Refurbishment / Construction	$1,380,000	$78,819
Halls	$511,865
Mitchell Room Molong Structural and Architectural Report	$230,000	$0
Cudal Hall Refurbishment	$176,065	$0
Other	$105,800	$72,217
Pools	$170,275
Canowindra Pool – 3 shade covers	$52,900	$486
Other	$129,317	$67,492
Sporting Grounds	$835,725
Molong Multipurpose Sports Venue	$793,500	$155,858
Parks and Gardens	$41,653	$22,096
Playgrounds	$13,225	$0
37 -Economic Affairs	$274,583
Cabonne Village Local Area Planning Molong & Canowindra Central Areas	$162,525
Caravan Parks – including BBQ Shelters, Toilet Upgrade, Gutters	$31,558	$866
32 - Quarry	$180,000
Quarry Assets Molong Quarry Limestone Storage Shed	$180,000	$25,992
34 - Transport & Communication
Local Road Construction Blackspot	$726,300
Local Roads Blackspot 16/17 Pinnacle Road Mt Canobolas to OCC Boundary	$726,300	$0
Local Road Construction Funded by Road to Recovery	$3,089,028
Davys Plains Road and Nanima Lane (continued from 2015-2016)	$177,464	$121,844
Packham Drive Stage 3	$410,000	$486,866
Packham Drive Stage 4	$410,000	$73,624
Yellowbox Road Road Widening Reconstruct Longitudinal Drainage & Seal	$516,818	$61,730
Bocobra Road Shape & Seal & Repair to Longitudinal Drainage	$100,000	$448
Yellowbox Road Intersection Improvement Coates Creek Road	$175,000	$0
Convent Road Pavement & Shoulder Strengthening & Widening	$200,210	$1,108
Bobcobra Road Gravel Resheet and Repair Surface Drainage	$182,000	$448
Sherwin Road Cargo Improvement Pavement	$75,000	$25,328
Baghdad Road Cargo Improvement Pavement Shape & Seal	$100,000	$74,022
Ophir Road Road Widening Reconstruct Longitudinal Drainage & Seal	$375,000	$62,709
Long Point Road Wardells Hill Shape Seal & Repair Longitudinal Drainage	$200,000	$37,181
Long Point Road Drainage Improvements on Causeways	$80,000	$17,596
Davies Plains Road Intersection Improvements Gavins Lane	$175,000	$448
Local Road Construction Urban Reseal Program	$287,200
Belmore Street	$32,000	$0
Brown Avenue	$20,000	$0
Derowie Street	$15,000	$0
Edward Street	$24,500	$0
Forbes Street	$48,000	$0
Phillip Street	$29,000	$0
Toogong Street	$14,500	$129
Smith Street	$49,000	$11,476
Ryall and Mill St Canowindra	$55,200	$0
Local Road Construction Rural Reseal Program	$914,500	$58,536
James Dalton Drive (carried over from 2015/16)	$15,500	$16,205
Madelines Lane (carried over from 2015/16)	$19,000	$18,554
Baldry Road	$37,000	$5853
Davys Plains Road	$189,000	$47,602
Mt Canobolas 2.3km final gravel section	$130,000	$127,755

Local Road Construction Heavy Patching	$897,500
Long Point Road	$75,000	$80,279
Iceley Road	$120,000	$109,008
Ophir Road	$90,000	$80,021
Packham Drive	$40,000	$276
Kurrajong Road	$100,000	$84,840
Four Mile Creek Road	$80,000	$532
Baldry Road	$80,000	$20,889
Bradleys Road	$40,000	$41,426
Amaroo Road	$100,000	$740
Cullya Road	$65,000	$105,988
Unidentified as at March 2016	$50,000	$0
Davys Plains Road	$57,500	$56,542
Local Road Construction Gravel Resheeting	$739,000
Lookout Road	$26,000	$3,852
Lower Lewis Ponds Road	$52,000	$46,309
Bocobra Road	$52,000	$23,115
Wilsons Lane	$26,000	$17,337
McMurrays Lane	$26,000	$1,623
Gregra- Taylors Road	$52,000	$11,553

Local Road Construction Funded by Fixing County Roads & RMS & Council	$517,500
Gumble Road Sealing (continued from 2015-2016 where $1,390,902 was spent)		$856,014
Truck Turning Bay Manildra	$517,500	$0
Local Road Construction Funded by Budget	$166,750
Local Roads 16/17 Canowindra Laneways	$115,000	$54,478
Gasworks Lane Full renewal	$51,750	$0
Local Road Construction Additional Infrastructure Allocation for 16/17	$3,450,000
Archer Road Bitumen Seal	$ 100,000	$103,444
Back Mogong Road Gravel Resheeting	$ 52,000	$11,642
Back Nyrang Road Gravel Resheeting	$ 52,000	$11,396
Boree Lane Pavement rehabilitation	$ 100,000	$2,143
Canobolas Road Shoulder Widening (carried over from 2015/2016)	$ 100,000	$267,469
Cullya Road Heavy Patching	$ 120,000	$112,788
Eulimore Road Bitumen Seal	$ 85,000	$10,100
Favell Road Bitumen Seal	$ 50,000	$0
Fish Fossil Drive Bitumen Seal	$ 170,000	$182,385
Gidley Street Molong Upgrade of drainage infrastructure	$ 200,000	$5,750
Greenings Lane Pavement Resheeting and Drainage Work	$ 100,000	$19,652
Hicks Street Cargo Pavement Rehabilitation	$ 40,000	$37,712
Hoffmans Road Gravel Resheeting	$ 26,000	$5,293
James Dalton Drive Heavy Patch	$ 90,000	$94,091
James Dalton Drive Reseal	$ 33,000	$34,500
Kent Road Bitumen Seal	$ 100,000	$94,287
Larras Lee Road Gravel Resheeting	$ 26,000	$0
Lookout Road Extension of Seal	$ 110,000	$11,212
MacDonalds Road Bitumen Seal	$ 130,000	$0
Madelines Lane Heavy Patching	$ 62,000	$83,577
Main Street Cudal - Rear access to depot	$ 50,000	$18,920
McKay Road Gravel Resheeting	$ 26,000	$0
Mill Street Canowindra Stormwater drainage	$ 100,000	$0
Mousehole Lane Bitumen Seal	$ 100,000	$21,235
Mousehole Lane Drainage Structure	$ 125,000	$81,057
Nanami Lane Gravel Resheeting	$ 52,000	$8,093
Nashdale Lane Bitumen Seal	$ 100,000	$47,988
Old Canobolas Road Bitumen Seal	$ 100,000	$58,341
Old Canobolas Road Gravel Resheeting	$ 52,000	$60,979
Palings Yard Loop Bitumen Sealing	$ 95,000	$0
Reedy Creek Road Gravel Resheeting	$ 26,000	$0
Spring Glen Estate Bitumen Seal	$ 150,000	$161,402
Spring Hill Road Bitumen Seal	$ 100,000	$0
Stapletons Road Gravel Resheeting	$ 26,000	$0
Toogong Cemetery Road	$ 85,000	$0
Toogong Village Streets Bitumen Sealing	$ 33,000	$0
Union Street Cargo Bitumen Sealing	$ 30,000	$21,947
Waterhole Creek Road Gravel Resheeting	$ 26,000	$0
Wenz Lane Canowindra Pavement Rehabilitation	$ 110,000	$2,259
Whitelys Road Gravel Resheeting	$ 33,000	$0
Windus Road Pavement Rehabilitation	$ 85,000	$3,352
Table drain maintenance	$ 200,000	$55,194
Dederang Street, Manildra Rehabilitation	$ 70,000	$33,875

Regional Road Construction Black Spot Funded	$573,500
Blackspot Program 16/17 Nangar/Warraderry Road Intersection	$44,500	$71,649
Blackspot Program 16/17 Cargo Road Shoulder Widening at Bowan Park Road Intersection	$529,000	$538,717
Regional Road Construction RMS Safety Program	$900,000
Cargo Road Overtaking Lanes Congestion and Safety Program	$900,000	$48,954
Regional Road Construction RMS Repair Program	$800,000
Regional Road Repair 16/17 Nangar Road	$180,000	$0
Regional Road Construction Heavy Patch & Reseal Program	$422,000
Regional Reseal - Renshaw McGirr Way	$100,000	$0
Regional Reseal - Banjo Patterson Way	$100,000	$0
Regional Heavy Patch - Belubula Way	$57,000	$865
Regional Heavy Patch - Cargo Road	$165,000	$182,602
Bridge Construction Local Bridges	$1,581,250
Bridge 16/17 Bridge Renewal Program Round 2( To Be Advised)	$1,581,250	$0
State Road Ordered Works
MR61 Install rumble strips at Monument intersection	$54,250	$8,789
MR310 Heavy Patching	$202,772	$0
MR377 Escort Rock Shoulder Widening and Safety Barriers	$444,875	$254,962
MR377 Culvert Near Cudal Airport	$18,115	$3,260
MR359 Reseal	$108,576	$49,513
MR310 Reseal	$568,511	$273,818
MR61 Final Seal at Manildra West Stage 1	$111,569	$31,606
MR310 Heavy Patching in Reseal Area	$330,407	$273,505
MR359 Heavy Patching in Reseal Area	$119,171	$69,763
MR359 Heavy Patching for Road Detour during flood damage	$353,424	$304,868
MR310 Heavy Patching for Road Detour during flood damage	$1,114,349	$785,090
MR61 Heavy Patching for Road Detour during flood damage	$1,031,095	$715,034
MR377 Heavy Patching for Road Detour during flood damage	$616,053	$85,177
MR377 Reedy Creek Shoulder Widening and Rehabilitation	$1,218,639	$605,530
MR61 Heavy Patching (additional works)	$250,784	$146,154
MR310 Reseal	$214,658	$94,544
MR359 Shoulder Widening	$67,786	$51,819
MR377 Rock Scaling	$108,159	$750

Kerb & Guttering Construction	$104,075
McLaughlin Street to Banjo Paterson Way (cont’d from 2015-2016)	$42,000	$29,042
Cumnock School K&G, layback & pram ramp	$51,175	$54,740
Kerb Ramps various locations from AMP	$52,900	$0
Stormwater Drainage Construction	$178,250
Culvert Works 16/17 From AMP list to be split	$178,250	$0
Pathway Construction	$140,580
Pathway & Cycelway 16/17 Pedestrian Refuge Main & Cargo Sts Cudal	$55,000	$0
Pathway & Cycleway 16/17 Pedestrian Refuge Main & Smith Streets Cudal	$60,500	$0
Pathway & Cycleway 16/17 Pedestrian Refund and Ramps Grevillea Ave Eugowra	$12,540	$0
Transport & Communication	$44,850
Canowindra / Church St Public School Carpark	$29,900	$0
Street Light Edward Street Molong	$14,950	$7,760

Natural Disaster

On the 26 August 2016 the Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland Storms and Floods event of 20 July 2016.

On the 27 September 2016 the second Notice of Natural Disaster was declared by the NSW Department of Justice. This was for the NSW Inland storms and floods 30 August 2016.

As a generalisation over the Cabonne road network, the damage has been variable. The most significant impact has been on the state road network, resulting from the increase of heavy vehicles, due to the closure of the Newell Highway and the necessity to re-route the traffic from Cowra to Cudal, Cudal to Parkes and Cudal to Molong. The RMS have indicated that they would fund the repair work sustained due to the increase of traffic. This work has been completed 7^th December 2016 and monies claimed.

On other sections of the network, Council staff have gathered and recorded data relating to road and asset damage due to the flood events. This data has been collated and costed and presented to the RMS for assessment.

STATE ROADS

Heavy Patching

Heavy Patching works have been completed by Cabonne Council’s contractor on the RMS State Road Network MR310 Canowindra Road, MR359 Peabody Road, MR Escort way and MR61 Henry Parkes Way due the pavement deterioration as a result of the detour of heavy vehicles on this road. Canowindra Road from Canowindra to Cudal, and on Henry Parkes Way from the Monument to Parkes Boundary.

MR377 Reedy Creek Shoulder Widening and Pavement Rehabilitation

The Project site is located at approximately 29.02 to 31.56 kilometres west of the MR61/MR377 intersection, 50km west of Orange. and involves widening the existing formation and shoulders to provide a 9 m seal. Drainage structures have been completed, and vegetation has been cleared to provide a clear zone through the area. These were completed at the end of December. A concrete kerb will be constructed through the rock cutting at a later date, as there were issues regarding lose rock throughout the cutting. Council engaged a contractor to remove rock and a netting placed.

MR377 Escort Rock Barrier Installation and Hazard Removal

The Project involves barrier installation with a one metre sealed shoulder and hazard removal to achieve a 7 metre clear zone. The Project site is located at approximately 3.3 to 4.6 kilometres south of the intersection between MR377 and Norris Lane, to the north-west of Eugowra. Council’s contractors have undertaken vegetation works to provide the clear zone. The works crew has completed shoulder works at The Escort Rock. Contractors will place safety barriers at this location in February.

REGIONAL ROADS.

Hanover Creek Bridge

Construction of the bridge is completed. The bridge approaches have been sealed, and the new bridge is now operational. The demolition of the old existing bridge will be completed in March 2017.

Black Spot

Works have completed on Cargo Road. This project involves shoulder widening from Bowan Park Road intersection towards Orange for approximately 3km, and delineation improvements. The work was bitumen sealed 3km on the 14 October and the reaming 300m on the 28 October.

Heavy Patching

The heavy patching on Cargo Road has been completed from the Orange City Council Boundary end. Also Belubula Way has been completed.

Cargo Road Overtaking Lanes

Vegetation has been completed on Biggin Hill Overtaking Lane, Cargo Road. The roadworks has now commenced February 2017.

REPAIR Programme

The works on Nangar Road have completed. Widen with an overlay with an 8 metre seal, 1.1km from Ryans Lane to Breens Road.

LOCAL ROADS

Gumble Road Sealing

Gumble Road Sealing project has now been completed.

Cadia Heavy Patching

Cadia Road Heavy Patching reworks have been completed.

Canobolas Road

The pavement rehabilitation and culvert extensions is now completed. This was a 1.1km section of road with an 8m wide formation/seal.

Cullya Road

Heavy Patching and drainage improvements have been completed.

Sealing of Lanes, Canowindra

Works have completed in Canowindra to seal selected lanes within the town.

The carpark at the Canowindra Public School, Church Street has been gravelled, shaped and sealed.

Roads to Recovery

Davys Plains Road culvert extension and approaches have been completed. The approaches have been sealed and the guard rail is to be undertaken by Council’s contractors. (February 2017).

Packham Drive Stage 1 commenced in 2014-2015 with tree clearing. The road works have now commenced from Manildra for approximately 1.4km, with shoulder widening and rehabilitation completed. The bitumen sealing of 2.2km was undertaken by Council’s contractor on 15 October.

Sherwin Street and Baghdad Road, Cargo have both been sealed and works are completed.

Works have been completed on Convent Lane bends, with an 8m seal.

Yellowbox Road widening and reconstruction commenced early January. The 3km gravel road will be widened to a 7m seal formation with improved drainage works. The intersection at Yellowbox Road and Coates Creek Road will be undertaken when these works are completed. The road will be realigned both horizontal and vertical, with tree vegetation to improve sight distance at the four way intersection.

Backlog

Hicks Street, Cargo pavement rehabilitation and seal have been completed. Union Street, Cargo was sealed.

James Dalton Drive, Windera has been resealed in conjunction with James Dalton Drive and Madelines Lane heavy patching.

Mt Canobolas Road had the last 2.3km section of gravel road - sealed 2 November. Council also sealed 1.2km of Old Canobolas Road from Cargo Road end, then resheeted the next 1.6km section.

Nashdale Lane from Nashdale School (1km), Archer Road (1.8 km) and Fish Fossil Drive (1.5km) bitumen sealed have been completed.

The new culvert at Mousehole Lane has been completed and sealed back to Bowan Park Rd (500m) (off Bowan Park Road).

Heavy Patching on Cullya Road has been completed by Council’s contractors.

Greenings Lane Resheeting and drainage works have been completed.

Wenz Lane pavement rehabilitation works were undertaken late January and sealed early February.

Kent Road, and Eulimore Road seal extension were completed by Council’s contractor.

Boree Lane pavement rehabilitation was undertaken by Council’s contractor and completed late January.

Gravel Resheeting has been undertaken on Hoffmans Lane, Back Mogong Road and Back Nyrang Road.

The drainage and bitumen seal to the rear access at Cudal Depot was completed late December.

Gravel Resheeting

Gravel Resheeting have been completed on Belgravia Road, Kangaroobie Lane, Lookout Road, Ophir Road, Lower Lewis Ponds Road, Emu Swamp Road, Byng Road, Kjollers Road, Post Office Lane, Wilson Lane, McMurrays Lane, Gregra-Taylors Road, the tender has been awarded and works will commence in January by the successful tenderer Keegan Civil Pty Ltd.

Maintenance Grading

Maintenance works have been undertaken on Bocobra Road, Belgravia Road, Whiteleys Road, Finch Road, Crocketts Lane, Shades Creek Strathmore Lane, Gullendah Road, Yooroga Road, Boomey Lane, Hoffmans Road, Hervey Road, Gundong Road, Old Yullundry Road, Bowens Lane, Scenic Drive, Robards Lane, Sharpless Lane, Seale Lane, Nanami Lane, McMurrays Lane, Canomodine Lane, Sussex Lane, Toogong Road, Traves Lane, Back Mogong Road, Back Nyrang Road, Breens Road, Geradan Lane, Gooloogong Siding Road, Quarry Road, Greening Road, Old Canobolas Road, Tantallon Road, Calula Road, Archer Road, Kangaroobie Lane, Lookout Road, Long Point Road, Gowan Road, Gordon Road, Bevan Road, Peak Hill Road, Collett Street,

Sealed Road Maintenance

Baldry Road, Garra Road, Packham Way, Euchareena Road, Belgravia Road, Amaroo Road, Pinceliffe Road, Bocoble Gap Road, The Gap Road, Gumble Road, Gundong Road, Obley Road, Belmore Road, Yellowbox Road, Mousehole Lane, Gavins Lane, Showground Lane at Cudal, Davys Plains Road, South Bowan Park Road, Back Mogong Road, Casuarina Drive, Barnes Lane, Paytens Bridge Road, Moorbel Drive, Blue Jacket Lane, Four Mile Creek Road, Cadia Road, Long Swamp Road, Forest Reefs Road, Bowan Park Road, Boree Lane, Borenore Road, Bradleys Road, Spring Terrace Road, Vittoria Road, Darley Road, Old Canobolas Road, Mt Lofty Road, Nancarrow Lane, Lake Canobolas Road, Canobolas Road, Archer Road, Kangaroobie Lane, Cullya Road, Clergate Road, Ophir Road, Long Pint Road, Lower Lewis Ponds Road, Stagecoach Road, Icely Road, Byng Road, Bevan Road, Gazzard Road, Strathnook Lane, Deevale Lane, Darcy Brown Place, Old Forbes Road, Fenton Road, Pinnacle Road, Mt Canobolas Road and urban streets.

Heavy Patching

To date, heavy patching has been completed on Long Point Road, Icely Road, Ophir Road, Kurrajong Road, Bradleys Road, Cullya Road, Davys Plains Road, Bowan Park Road.

Reseals

Urban Reseals have commenced and to date Brown Avenue, Canowindra has been resealed. Rural resealing has been completed by Council’s contractor on Davys Plains Road, James Dalton Drive, Madelines Lane, Rocky Ponds Road, Spring Hill Road.

KERB AND GUTTERING

The continuation of kerb and guttering in McLaughlin Street and at Railway Parade, Cumnock (near the school) and in Gaskill Street near Finns Store and Derowie Street Manildra, has been completed by Council’s contractor. The footpath was also completed in conjunction with these works.

CUDAL DRAINAGE IMPROVEMENTS

Works have been completed by Council’s contractor to install drainage pipes at Wall and Main Street intersection.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Borenore, Cumnock, Molong and properties along Amaroo road as well as Escort Way

Due to the very high fire danger Inspectors have been conscious of the long grass while doing these inspections.

Control work on Council land

Control work on Blackberry, Sweetbriar, African Love Grass, Chilean Needle Grass, Serrated Tussock Scotch Thistle and African Boxthorn has continued.

Plants are showing heat stress and this can hinder the spraying results.

The Blackberry control program will continue over the next couple of months if conditions are suitable.

Item 17 Ordinary Meeting 28 February 2017

Item 17 - Annexure 1

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge,

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au www.davidscobiearchitects.com.au

Heritage

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Kate Blackwood, Jann Ferguson and

Accounts

REPORT: October 2016

Visit: 10/10/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Quinn’s Stables: Sharlea

1.1.2 Friends of Molong Cemetery Group

1.1.3 Gaskill Greens: 47 Gaskill Street, Canowindra, Justin Bolland

1.1.4 Units at Edward Street, Molong

1.1.5 Works schedule

Previous recent items

1.1.6 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.7 Molong Medical centre – Sign revision progress

1.1.8 Molong Main Street – former Medical Centre for adaptation to Real Estate office

1.1.9 Byng Cemetery and Columbarium

1.1.10 Molong Library Proposal

• The next visit: Monday - 7^th November



The forthcoming visits:

• Monday – 5^th December

• Monday – 30^th January, 2017

• Monday – 27^th February, 2017

2.0 Follow Up required

v Canowindra Railway Precinct – Master Plan completed for JHG-CRN v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

v Molong Stone stables

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Quinn’s Stables, Molong

Attention: Heather Nicholls, Kate Blackwood and Sharlea, and Anton Lynar Engineer

Figure 1 Google map view illustrating the location and orientation of the

Pre-School and the stables

The following notes are the same notes produced following the September Visit:

The Issues

The protective safety fence has provided a level of comfort for the Pre-school with the 3m space adjoining the building now out of bounds.

In the medium term, the Pre-school needs to regain the play space to provide the appropriate level of service for their customers.

The bow in the roof and the age and condition of the roof structure is the primary cause of concern. As the roof is not weatherproof on the eastern side wind could raise the roof structure and cause damage leading to the disintegration of the structure. The potential for this to occur requires further assessment from Anton Lynar and the local DEC representative.

As a preliminary observation, the roof appears generally sound and secure with no signs of loss of roof sheeting or structural members in recent times, which could lead to the loss of the roof structure. The immediate threat is the evident loss in the stones from the capping course where the rafters have pushed these clear. Should the side wall fail and collapse the material is likely to fall within the owned property given the levels and character of the existing cracks and subsidence thus creating minimal risk to the Pre-school site. The protective fences have addressed this hazard while further inspection and roof propping could reduce the risk of this further action until full restoration occurs.

After discussing the current situation with Anton Lynar on 12/09, the following options and recommendations are proposed.

This report is to be sent by Council to Anton and the DEC representative for their comment and clarification as required. Any further comment or potential short-term remedial action which can secure the structure so as to reduce the risks to the operation of the pre-school would be appreciated

One

Prop the existing roof structure internally and windproof the roof area – dormers in particular to reduce the risk of disintegration for a temporary period until a conservation program can be undertaken. Tarpaulins could serve this function. Maintain the safety fences and safe distances previously advised.

Commentary: This is the least cost and less difficult to activate project. Anton has concerns
	that the weight and tension in the tarps may cause some damage and so this work needs to be done under supervision.
	Anton is to inspect the wall which forms the dividing wall with the Child Care Centre and the top of the wall where stones have fallen into the Child Care Centre site. This area may need to be repaired prior to the Tarp being installed to ensure no more loose stones fall off.
Two
	Remove the roof structure and portions of the damaged stone wall, as advised and noted by Anton, determined on inspection to be at risk.
Commentary:	The removal would take place after a detailed photographic survey and tagging of the key elements to ensure the sound materials can be re-used. A cherry picker placed at safe distances from the subject parts of the building is probably the best means of achieving this task. The exposed tops of the walls would need to be capped using sheets of recycled galvanised iron sheeting bent to cover the top and down the sides and secured with wire into suitable bed joints to waterproof the walls
Three	Reconstruct and repair the stone walls and footings as determined by Anton and the appointed builder and mason
Four	Reinstate the roof, re-using as much of the original timber and galvanised iron material as can be certified by Anton and the appointed builder and carpenter

Funding assistance: The web reference for The NSW Heritage Division:

http://www.environment.nsw.gov.au/Heritage/funding/index.htm

Grants are available from the State Government, Department of Environment and Heritage through the Local Grants program and the Heritage Near me program.

• The next round of Local Grants will be opening for applications in October 2016

• The web reference for the Heritage Near Me Program:

http://www.environment.nsw.gov.au/Heritage/heritage-near-me-incentives.htm The relevant stream is the Local Grants and this is due to open in July 2016

Contact Sally McLennan at the Orange office of Heritage Near Me 02 6363 8728 to get details on the program.

Small grants are available from Cabonne Shire Council. These are available by application usually in August each year. Contact is Kate Blackwood

NOTE:

All grant applications will require technical reports from Consultants – Anton Lynar in this case, a letter from the Heritage Advisor, Two reports in this case and quotations from experienced builders and trades – to be obtained by owners. This is the current high priority task.

Contacts were provided in the August Report and Recommendations.

Rob Barlow of Tablelands Builders 0418 867 902 completed stage one of a stone conservation project for the Stable building at the Carcoar Museum recently.

Currently, an estimate in the order of $250,000 has been provided to Sharlea for the full restoration in accordance with the specs provided by Anton.

This is not a realistic prospect for a standard residential property in Molong without substantial Government assistance or without considering options such as reviewing the value –add which another use for the Stable building could provide, such as a secondary dwelling.

Sharlea, mentioned the demolition option.

This is always the option of last resort as there is no going back.

Last resort is not necessarily a simple alternative:

The building would commence with a comprehensive archival recording: Photos and measured drawings;

The structure would require demolition in large part by hand;

A retaining wall and fence would be required along the shared boundary with the Preschool;

Interpretation of such a site using an outline is usually requested.

As with all options, there may be an alternative to retain the portion of the stable closer to the current dwelling. While this would retain some value of the remaining portion, the remaining boundary would also require the retaining wall as noted above.

Recommendations

• Review the options with Anton Lynar and with alternate builders with skills in this area

– Rob Barlow was noted last month in that advice. It needs to be explained to the Builder that the works will need to be done in stages to suit the budget

• Contact the NSW Heritage Office and Heritage Near Me – Orange Office, to check out their grant programs

• Keep in touch with the Pre-School and re-assure them that the options are being fully investigated in order that the heritage significance f the site will be protected.

4.0 Molong Cemetery

Attention: Heather Nicholls, Kate Blackwood and Kristin Zinga and Rozzi Smith

Project:

Formation of a Community group: Friends of the Cemetery - Molong The community grouping includes a number of concerned and interested individuals who met on site to review the issues and opportunities.

The following Recommendations were provided following the meeting in September.

Ken and Wilma McCubbin from Temora Friends of the Cemetery have over a decade of experience and offered to visit and speak with the group for the November Meeting.

This could be an excellent start to focus on what may be achievable through a small community group working in partnership with Council.

The date of the next visit is Monday 7^th November, 2016

It is recommended that Kristin make contact with Rozzi and the parties who attended and invite them to the meeting and review the potential objectives. David will confer with Ken and Wilma regarding their availability.

David Scobie

Heritage Advisor

Recommendations from September Meeting and site visit o The group to meet and discuss further the notes provided by David and notes and the plan proposal provided by Kristin

o David to source an Article of Association typically used by Friends of a

Cemetery Group for reference and forward o The group to liaise with the Museum, with a view to maintaining their records within the Museum, space permitting. This could reduce duplication and make optimal use of resources

o Meeting options with Council: Every two months on site is feasible.

o All contact to be via Kristin. Kristin will then coordinate responses, detailed advice and meetings as required.

o Contact Wilma and Ken McCubbin, key members of the Friends of the

Temora cemetery. David has mentioned the Molong Project and Ken ad Wilma would be pleased to attend a meeting during one of David’s forthcoming visits. wilmahmccubbin@gmail.com 0248 221 438

The broad range of concerns expressed at the meeting include the following:

• Condition of the roads and parking spaces

• Damage to burial sites and headstone

• The general condition of early headstones and burial places

• Rabbits

The opportunities:

• Site opportunities: Improve the central Rotunda place with additional planting, a sensory garden, a memorial place, a war service memorial place and a location for interpretation

• Additional interpretation within the Cemetery:

o A plan of the denominational layout o Local Molong History o A cemetery walk o Perimeter tree planting

o A list of burial sites worthy of conservation

o A brochure

o A web site reference to the Molong cemetery & Cabonne cemeteries (13 total)

o Linking the Cemetery to historic sites including the Museum, 12 other

Cemeteries, the town centre heritage walk o Research burials

§ The early ones – ‘pioneers’

§ The people and families of note

§ The architectural structures of note

General background

Cemeteries are an important part of our family history and the stories which formed local communities.

The monuments of our ancestors provide a history of the nation’s growth and a valuable insight into its development.

Cemeteries may be the only place where a person’s life is recorded on the public record. The cemetery may be the primary point of contact for researchers of family history which leads through to the Family History Group, the local Historical Society and the local museum.

Many cemeteries are sited in attractive locations a short distance from the local community and the associated Churches and places of worship. Many examples provide formal layouts based on religious denominations with landscape and design elements seldom seen outside public gardens.

Unusual examples of art and craft are also found in the design of many monuments which portray views of death often quite different from current customs. Recent sections of old cemeteries and even burial grounds with no ‘old’ monuments also provide valuable social documents of history and changes in taste, custom and design.

All our cemeteries have social and historic value and potential cultural significance. A cemetery is generally considered to be of cultural significance if it has historic, social, artistic, religious, genealogical, creative/ technological, landscape, botanical or representative significance. Generally all Cemeteries are placed on local Heritage Lists and protected by the provisions of the Local Environmental Plan (LEP) due to these values.

All cemeteries are significant to the local community at large, for their heritage tourism potential. They are often the most visited location in the Local Government Area and have the potential for prolonged stays as part of interpretation and local history trails.

Comments

Kristin at Council has responsibility for the care and maintenance of the Council Cemeteries. Council manages the regular maintenance and the capital works and major projects.

A preliminary plan of management is under development and Kristin would be pleased to discuss the proposed works in more detail. The plan, as shown at the meeting, generally illustrates a one way traffic system, surfaced roads and parking spaces and a central rest and visitor area.

Kristin and David would be pleased for the group to research the items listed above and to draw Council’s attention to issues which require work in the short term and more effectively in the long term.

References: The National Trust (NSW) Guide to Cemetery Conservation

The following is simple checklist used for cemetery Groups to provide lists with records of burial sites requiring works;

Monument

Style

Materials

Inscription(s) (main monument & elsewhere)

Stonemason

Special Features

Remarks

Photographs (list, & location reference)

Stability (lean and/or looseness and/or poor bedding to base):

Physical condition of materials (displacement or cracking of stone, bending of iron etc.)

Weathering (flaking or spalling stone, rotting timber, rusting iron, flaking paint etc.)

Condition of inscriptions (legibility, missing lead lettering) Threats:

Recommended by:

Date:

5.0 Project: Gumble Community Hall Attention: Heather Nicholls and Kate Blackwood and the Hall Trustees

Project: The potential heritage listing of the Hall and the site. The current trustees have approached Council for assistance in resolving issues around the future of the site which is currently in private ownership.

Significance: The SHI contains the following statement:

In a setting that had no local village the local community hall was a very important social meeting place well used for recreation and celebrations. Special plantings to the district families and to Ex-servicemen of the district. Simple styled community structure, constructed in 1922 by volunteers from the community.

History:

Constructed in 1922 by volunteers from the community. Gumble was never a village as such- but a collection point for the school, hall and PO and other community activities.

Located on Gumble Road in the Gumble Valley on an unsealed road this hall is located on Crown land and managed through a trustee system. The site is also known as being the former camp-site of Thomas Mitchell, and the location of the original Gumble School. The name originates from the property of Gumble Station. In the Closer Settlement Act of 1906 Gumble Station was sub-divided , and one of the landholders was a former Premier of NSW- Joseph Carruthers (30 August 1904 to 1 October 1907).

The hall has utilised several grant applications in recent years and re-roofed the hall, added a supper room to the side and an extended awning roof to the rear.

Comments

The information provided above would provide sufficient detail to satisfy the historic criterion and warrant heritage listing.

While the physical structure may not be the same or similar as the original, provided the original and the stages of the additions are capable of being interpreted then this should not reduce the level of significance.

Recommendations

• Supply a more complete version of the SHI including statements for the historic criterion which fully support the heritage significance of the place

• Recommend to Council that the site be listed on Schedule 5 with a planning proposal and the appropriate supporting information

David Scobie

Heritage Advisor

6.0 Site: E. W. Corden’ s stores, 9 Main Street, Cudal

Contact Kate Blackwood and Wayne Wilson

Significance: The site is listed as a heritage item on the LEP

Statement of significance

Important and very attractively presented large double store, originally one of the key shops in Cudal erected by E. W. Corden’s store, who were established in 1875. Importers and emporium. But structures were rebuilt in 1910 after a serious fire. After closure, Part used as depot for Boree Shire Council for a time. Important contribution to streetscape.

Steel fascia’s with barge roll flashings on the two side and long elevations are acceptable using Classic Cream fascia’s and barge rolls

The external colour scheme should generally be as existing.

7.0 Site: Cudal Community Hall

Contact Kate Blackwood and Wayne Wilson

Proposal: New cladding to the exterior and associated colour scheme

Significance:

Important community hall and location for numerous public functions and celebrations. Excellent local representative of an early hall with interesting stepped gable facade, with surviving interior and pressed metal ceilings.

The hall at this site has been in place since 1881, originally being used as a School of the Arts and later, a cinema. Mr Tom from Manildra would come once a week to show the latest movies, and this use continued until the mid 1970s. In 1958, the building was modernised, with the foundation stone being marble, quarried from Malachi Hill at Bowan Park.

The hall has hosted many community functions, and it has seen much use over the years for weddings, balls, community events, presentations, plays and it is a meeting place for community groups. Foundation stone of the Cudal Shire Hall is from the former Bowan Park, Malachi Hill marble quarry.

Photograph 1 Rear View

Use of vertical cladding reflecting the original is recommended for this elevation.

Leaving the brick section to the rear as is recommended

A steel fascia at this high level is acceptable subject to it being fitted with a barge roll type flashing to reflect the original. A contrasting colour such as class cream for the barge board is recommended.

Similarly contrasting doors in Classic Cream is recommended.

Photograph 2 side and front elevation

Use of horizontal custom orb cladding is good on the front elevation as it will distinguish the frontage as would have been the original design intention. It has been completed successfully on the Cargo Hall.

The side cladding to be custom orb in Shale Grey or Windspray colours The front Elevation to be Sandbank or Wheat. Wheat will complement the existing Classic Cream windows.

While these are two separate colours this treatment will assist in marking the building out within the streetscape and separately expressing the front elevation from the more rudimentary materials on the side and rear elevations.

Photograph 3

Parapet Capping

Matching the facade colour is recommended as the current dark grey top is not complimentary

The Hall lettering should be fitted in one single line, the same level as the existing word ‘community’ and not in three separate steps

Lettering to be Black painted

The Front facade cladding to be horizontal in the custom orb profile

The entry porch element should simply be repaired as it is and painted Classic Cream. This is lighter than Wheat on the façade and will therefore stand out better in the streetscape, as it should being the entrance.

Photograph 4

The flat wall cladding of the entrance wall as shown above should be treated differently so as to distinguish it from the walls. The recommended treatment is fibre-cement sheeting with cover battens similar to the existing. This retains one part of the historic character of this building. Paint Colour to be Classic Cream to match the entry porch and door set

The roofing should be Colorbond Shale Grey and the ventilators should be retained and re-installed. Gutters to be smooth unperforated quad and downpipes circular and painted or colorbond to match the walls.

Note: it is recommended that the two rubbish bins shown above in the photo, should be located away from the front entry. While this may seem a trivial issue, it reflects poorly on the community for such a prominent building.

8.0 Site: Cudal Council Offices Attention: Kate Blackwood and Wayne Wilson

Significance: The former Municipal Offices for Cudal and later Shire Offices for Boree followed by offices for Cabonne Shire. The site has historic significance but is not listed as a heritage item on the LEP.

Proposal: Replacement roofing

The Street elevation of the offices

Issues:

Previous works have included minor works to the front verandah. This included cladding the columns with steel sheeting and replacing the façade elements with Custom mini-orb sheeting. The works were constructed well and the finish and colour has lasted. Two colorbond colours were used for the sheeting on the front elevation.

When replacing the roof, considerations should include how well the new finish will complement the existing finishes. All the potential finishes will have a similar life span and similarly the character of their finishes.

Alternatives available in standard custom orb profile:

Zincalume

• This will be the least expensive but is usually used on farm and outbuildings as the glare is high due to the finish having a very fine dot pattern and high reflectivity or shine while not oxidising in the same way and rate as traditional

galvanised steel. Many Councils prohibit zinc in built-up areas

Fielders galvanised iron

• The standard alternative when replacing traditional galvanised iron roof sheeting, this product looks similar with a large ‘specular pattern’ and weathers in a similar manner and rate

Colorbond Shale Grey

• A standard colorbond finish which is the colour most similar to weathered galvanised iron

While not visible in the photos shown above, the roof has the traditional original rolled flashings.

Recommendations:

• Custom orb colorbond roofing in Shale grey is the recommended roof sheeting to produce a suitable colour and material in combination with traditional rolled flashings and standard unperforated quad gutters and matching downpipes.

• Note that downpipes are always painted the colour to match the walls and not a colour which matches the gutters

9.0 Site: Yeoval Community Hall

Proposal: New paint finish and minor works maintenance

Attention: Kate Blackwood and Wayne Wilson and the two Committees: RSL and Hall

The following photos and advice reflect the character and significance of the Hall. The specific issues were highlighted by members of both the RSL Committee and the Hall Committee.

• Several issues are separate from the matter of the external colour scheme however they are documented as record and recommendation that the groups raise funds in support of continued investment in this valued community facility.

• None of the members of the community who attended the site were aware that the site was listed as heritage item on the LEP. It is therefore a useful note for Council to remain aware that these matters need to be brought to the attention of the community as valued stakeholders and maintainers of these assets.

Figure 1 The former planter boxes are affected by rising salt damp at the lower courses. The courses require aggressive cleaning followed by raking out to at least 20mm and then re-pointing.

Figure 2 The Memorial boards: Note the unfinished gold-leaf lettering.

Approach Council for an additional Grant required to complete the tasks. Grants are generally available annually via the Commonwealth Department of Veteran’s Affairs. Council should assist the stakeholders in applying for this further assistance.

Figure 2 The front corner. The works are to paint the brick clad extension including the sides. The windows are new aluminium framed units. The downpipes and rain heads should be painted to match the selected wall colour.

Figure 3 The timber separator board should be replaced to allow efficient painting and the remove the risk of termites from the building. In addition, whether it is safe or unsafe, members of the public will regard it as being unsafe and unprofessional and hence replacement is recommended.

Figure 4 The Street elevation

In considering the future colour scheme the following issues have been reviewed after speaking with the local community:

• The building should look distinctive in the streetscape and not blend in

• The new colours should reflect as far as is possible the colours of the period – early 1950’s and not reflect some other period

• The new colours should interpret some of the colours already used on the building, despite them not being as appropriate as if we were choosing today

• Colours which are cost effective for Brad to use on the building – particularly cutting in

• Colours which fit with the existing white aluminium windows

Proposed Colour scheme: Low sheen exterior acrylic

Parapet brick capping to the porch and the building Wheat (as exist. behind) Main building walls Terra Cotta

Porch building walls Classic Cream (as exist.

Behind)

Projections on porch and windows Sage Green

Planter boxes Terra cotta

Tops to planters Sage Green

Steel top details to planters Black or Indian Red

Lettering on the building (not the rails) Black or Indian Red

Pavement Pavement Red

Steel handrails Remove the existing paint and leave the galvanised steel finish. The reason is that paint will never properly adhere to these items which receive too much physical abrasion.

Figure 5

Proposed colour scheme: High gloss acrylic

Two Front Doors

Indian Red doors & highlight window and Sage Green or Classic Cream inset panels

Porch soffit Sage Green

Figure 6 The water overflow occurs right at the two vents: recommend providing a more weatherproof louvre to the vent and also fully blocking the terra cotta wall vent from the inside.

From the inside it does appear that the water is also coming in via the roof as the ceiling above the vents is damaged. Thus the flashings are most likely to be the problem while the missing bricks visible in the above photo are not a good sign and repairs are recommended.

Figure 7 Note the two vents

Figure 8 The Hall: Generally the wall at the dado level, which is the bottom wall between the floor and the ruled joint at approximately 1600mm high. This wall area is usually painted a darker and more practical shade. Using the existing Cream above a suitable colour for the lower wall would be Dulux Paperbark, beige or Stone. It would be best to do a test pot prior to making the final choice

Figure 9 The stage end. The curtains look excellent and the hall would benefit from additional annual expenditures to get it to the point where the community were positive about hiring it for special functions.

Figure 10 The least expensive option for fixing the acoustics or at least improving them would be to fit a simple pelmet box above each window and install pairs of full length drop heavy curtains. Start from the rear end as this has a greater effect on absorbing noise than the front.

Figure 11 Radiators are the least expensive form of heating. They are best installed around the perimeter walls and not suspended from above. As a general rule people do not like heat from above. Wall mounted flat panel radiators are recommended for halls

Figure 12 View of the rear wall

For summer cooling the least expensive system is suspended large diameter slow speed circulating units such as

Typical large scale commercial fan used for large floor areas and high ceilings. The Company will advise based on the length and width of the hall and the ceiling height.

David Scobie

Heritage Advisor

Item 17 Ordinary Meeting 28 February 2017

Item 17 - Annexure 2

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Kate Blackwood, Jann Ferguson and Accounts

REPORT: November 2016 Visit: 6/11/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Quinn’s Stables: Sharlea

1.1.2 Friends of Molong Cemetery Group

1.1.3 Gaskill Greens: 47 Gaskill Street, Canowindra, Justin Bolland

1.1.4 Units at Edward Street, Molong

Previous recent items

1.1.5 Canowindra railway precinct project and Masterplan– Arthur Falconer & Dylan Gower with JHG-CRN

1.1.6 Molong Medical centre – Sign revision progress

1.1.7 Molong Main Street – former Medical Centre for adaptation to Real Estate office

1.1.8 Byng Cemetery and Columbarium

1.1.9 Molong Library Proposal

· The next visit: Monday -5^th December

o Molong Railway Station with David Ward JHG-CRN

The forthcoming visits:

· Monday – 30^th January, 2017

· Monday – 27^th February, 2017

2.0 Follow Up required

v Canowindra Railway Precinct – Master Plan completed for JHG-CRN

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

v Molong Stone stables

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Quinn’s Stables, Molong

Attention: Heather Nicholls, Kate Blackwood and Sharlea, and Anton Lynar Engineer

Figure 1 Google map view illustrating the location and orientation of the Pre-School and the stables

In view of the urgency of the situation, it is recommended that an application is submitted to the NSW Heritage division for emergency assistance.

Assistance for items with Local heritage assistance is managed by the Heritage Near Me team.

It should be understood that the funds will be used to assist the conservation and stabilisation of the existing structure. The general scope of works has been agreed between the Consulting Engineer Anton Lynar, The client/Property Owner, The Heritage Advisor to Cabonne Shire Council and the Contractor Abroearth. The works include the demolition of the two hazardous elements of the structure – stonework and roof with stabilisation to reduce the rate of decay in order that restoration may proceed in the future. Addiional funds will be provided by The Client/Property owner, the adjoin Pre-school and Cabonne Shire Council.

Contact: Christian Hampson - heritage.nearme@environment.nsw.gov.au

The local contact is Sally MacLennan at Orange: sally.maclennan@ environment.nsw.gov.au

181-187 Anson Street, Orange

Tel. 02 63638728

It is recommended that a brief summary of the situation and the report from Anton Lynar is sent to Sally with a copy to Christian Hampson and request that Sally makes a site visit to review the local context.

The situation is an emergency in the following respects:

· The roof structure is a substantial risk to the subject and adjoining properties in accordance with the advice provided by the Structural Engineer, building consultant and Education Authority

· The stonework to two walls is a substantial risk to the subject and adjoining properties in accordance with the advice provided by the Structural Engineer, building consultant and Education Authority

· The state of the building fabric and the boundary conditions pose a substantial threat to the adjoining business.

These issues are consistent with the criteria for Emergency assistance to State listed Heritage items:

To be eligible under the Emergency Works Projects sub-stream a project must:

a) be a one-off urgent project for a State Heritage Register-listed item or item with an Interim Heritage Order

· The site is listed as an item of Environmental Heritage on the Cabonne LEP – Item I2014: Quinn’s Stables

Molong

Quinns (former) (house and stables)

9 Molong Street

Lot 130, DP 876496

Local

I204

b) address an unexpected or unforseen issue, not an issue resulting from standard wear and tear, or that is considered routine maintenance/replacement

· A combination of more extreme weather in the form of winds removing roofing iron and heavy rainfall affecting the stonework have led to the conditions requiring urgent action

c) have a minimum project value of $1,000 (ex GST)

· A quotation from Abroearth has been prepared for staged works. These are based upon the actions recommended by Lynar Engineering.

d) must be able to be completed within six months

· The works are capable of being completed within 6 months

e) not be covered by the applicant’s/owner’s insurance

· The works are not covered by the Applicant/Owner’s insurances with copies of the insurances enclosed as evidence

f) not have been substantially completed prior to applying for funding

· Only emergency measures including the removable of building contents and the provision of hazard barriers and warning tape have been installed

g) demonstrate a sustainable long-term heritage benefit

· The building has been identified initially by the local Historical society, then the National Trust, a Community based Heritage Study and two successive Local Environmental Plans and hence is a recognised heritage place of long standing and well regarded by the community. The place has a rarity value as a stables building in a period when these ancillary structures have been demolished and replaced with large contemporary steel sheds. This structure has the capacity for a range of uses through sympathetic adaptive works.

h) demonstrate public benefit and enjoyment as well as community leadership, and

· While structure is on private land, the retention of the building alone will benefit the community through having structure provide tangible evidence of their local history and the once sympathetically conserved the current owners would be pleased to participate in guided visits through the auspices of the Molong & District Historical Society

i) demonstrate innovation and best practice.

· Innovation: the use of minimal demolition through the stockpiling of material – timber, tin and stone, for re-use using hand and machine tools. Best practice through the use of traditional stonework materials and workmanship including lime mortar to conserve the tops and ends of the stonework and the civil details to ensure that stormwater drains fee of the existing structure once the roof is removed

In addition to be eligible under the

Emergency Works Projects sub-stream a project must meet two or more of the following:

a) urgently needed to avert an immediate risk of further damage to the heritage values of the item

· the successive reports from the Structural Engineer and Building Consultant have recommended action asap – reports enclosed

· Successive reports prepared by the Heritage Advisor have reviewed a range of alternate strategies for conservation. These have based on the premise that full restoration is not feasible for the owners and that works are essential to conserve the structure and to meet the OHS needs of the adjoining Child Care land & building use

b) in a remote or rural location (reference will be made to ARIA 2011 system administered by Australian Population and Migration Research Centre http://www.spatialonline.com.au/ARIA_2011/default.aspx and dark blue, light blue and green shaded areas will be considered remote or rural)

· The site is a rural location

c) be from an applicant considered financially or socially disadvantage (such as a private owner on a pension or a community organisation relying on fund raising). Emergency Works Guidelines | 2016-17 NSW Heritage Grants | October 2015 4

Note: In exceptional circumstances, OEH reserves the right to recommend funding for projects that may not fully meet the program selection criteria or transfer the application to another funding program if deemed appropriate.

4.0 Molong Cemetery

Attention: Heather Nicholls, Kate Blackwood and Kristin Zinga and Rozzi Smith

The following notes are a summary and repeat of the former advice:

Project:

Formation of a Community group: Friends of the Cemetery - Molong

The community grouping includes a number of concerned and interested individuals who met on site to review the issues and opportunities.

The following Recommendations were provided following the meeting in September.

Ken and Wilma McCubbin from Temora Friends of the Cemetery have over a decade of experience and offered to visit and speak with the group for the November Meeting.

This could be an excellent start to focus on what may be achievable through a small community group working in partnership with Council.

The date of the next visit is December, 2016

Recommendations from September Meeting and site visit

o The group to meet and discuss further the notes provided by David and notes and the plan proposal provided by Kristin

o David to source an Article of Association typically used by Friends of a Cemetery Group for reference and forward

o The group to liaise with the Museum, with a view to maintaining their records within the Museum, space permitting. This could reduce duplication and make optimal use of resources

o Meeting options with Council: Every two months on site is feasible.

o All contact to be via Kristin. Kristin will then coordinate responses, detailed advice and meetings as required.

o Contact Wilma and Ken McCubbin, key members of the Friends of the Temora cemetery. David has mentioned the Molong Project and Ken ad Wilma would be pleased to attend a meeting during one of David’s forthcoming visits. wilmahmccubbin@gmail.com 0248 221 438

David Scobie

Heritage Advisor

5.0 12 Bank Street, Molong – Proposed signs for Café business

The only physical works noted include the erection of three signs to the façade.

Introduction

In terms of Heritage impact on the building and on the streetscape of the Conservation area, the following observations are made:

· The three signs may not be readable from the street and footpaths

· The three signs could confuse customers as to the retail activity

· The three signs could obscure the architectural importance of the façade

· The graphic designs look excellent in detail but at a distance they are not visually clear and distinctive

Recommendations

· Confirm that the primary business is the Café and then revise the proposed Café sign to be a bold simple graphic design and provide a black or charcoal picture frame surround to the sign panel so as to be sympathetic with the style of the building on the main facade

· Consider two mounting options:

o Below the central sun hood and above the entry doors (Recommended) or

o Above the central sun hood

· Provide the two sub-brand signs – ice cream and sweets, as window decals and install them centrally on the two glass shopfronts at a nominal 2100mm above footpath level. This ensures they are readable for external customers and they do not obscure views into the premises through the windows as this is essential for presenting the business;

· The graphic design for the ‘sweetness’ graphic is graphically confusing and does not clearly communicate what is being offered to the customer and so please re-consider

· Ensure that the metal ‘feet’ on the screens defining the pavement dining area are not trip hazards.

6.0 Project: The Telegraph Hotel, 53 Bank Street, Molong – alterations and additions

Attention: Heather Nicholls and Kate Blackwood and Michael Egan

Project:

The proposal consists of building works to the interior and exterior of the building. The works are intended to adapt the existing drive-through area to provide a customer extension of the existing Main Bar and to adapt the former retail shop to provide an extension to the Main Bar for customer Dining. Other works include the demolition of internal walls to open up the former rooms to the front portions of the building.

Statement of Significance in the Cabonne Shire Heritage Inventory:

Building of special architectural interest. Good example of its style with some interesting detailing. Key streetscape element due to its size, form and styling. Posted verandah and parapet form in keeping with the rest of the street. Has local historical significance.

The site has been listed by various organisations since 1973.

The heritage significance is protected by Council under the current LEP which requires a DA and Statement of Heritage Impact for works.

History notes in the SHI:

One of the two remaining hotels in Molong, this two storey hotel is a significant local feature. Originally constructed as single storey 1893-1894. In 1907, it was renovated as two storey. In 1910, L.S. Robertson added to the building.

Hotel built in the 1880s by Sampson Moss. Moss was the neighbouring blacksmith. He became the publican in 1893-94. Originally single storey. Rebuilt with two storeys after a fire. Additions were made in 1911 by William Gadd, a local builder. Shop downstairs was occupied by Blackadder Jeweller and later a barber.

No restoration or conservation works are currently proposed on the preliminary drawings.

The following have been prepared by Precision Planning:

· 0125-02 Existing and proposed floor plans

· 0125-03 Front Elevation and Perspectives

· 0125-04 Side Elevations

· 0125-05 Rear Elevation and Section

· 0125-06 Sections bb & cc

· 0125-07 Section dd

The following site photographs cover the external areas where the works will affect the traditional character of the building.

The notes with each photograph review the issues of significance and the works proposed with recommendations provided for alternatives where relevant.

In general, the proposal is acceptable subject to the provision of sympathetic design, detail and conservation works in mitigation for the impacts.

While the traditional drive-through marks the access to the rear of the site and the separation between the Hotel and the Retail – formerly a barber, and the proposal will remove this space, the works can be built in reversible construction and in a design which makes the space capable of interpretation.

Photograph 1 End elevation of the front verandah noting the unpainted original face brickwork, modified steel brackets and timber structure. The first floor balustrade will need to comply with the BCA in terms of height and openings and a Structural Engineer will need to advise.

Photograph 2 View of the existing underside and soffit of the front verandah noting damaged posts, beams and valence panel. The compliance of the structure will need verification by an experienced structural engineer. Anton Lynar Tel. 02 6362 5551 is familiar with Molong and did the design on the verandah opposite. Conservation works should utilise traditional timber construction.

Photograph 3 Existing original window in the former shop. Demolition of this wall is proposed to open the three adjoining areas. The option for retaining this window and opening the wall to the left above with a 6000mm jamb retained is recommended. This will achieve the objectives and reduce the costs.

Photograph 4 View of the existing cool room and staircase area which is the subject of relocation and new cladding. The cool room should be clad in timber weatherboards to reduce the impact on the traditional character. The deck and timber balustrade will be acceptable.

Photograph 5 View of the drive-through looking towards Bank Street noting the former works including AC, plumbing and drainage and door opening. The AC should be removed & relocated with the installation of the new interior and proposed double doors. The aluminium sliding doors should be replaced with traditional timber French doors on extended butt hinges to allow for full 180 degree opening and restraints. Removal of the white paint to expose the traditional brickwork is recommended to improve the character of the new areas which will now be internal. This may reduce the risks associated with lead based paints. This can be achieved with a range of products such as Lets Clean and Peelaway.

Photograph 6 View of the rear elevation area noting the two original windows on the left and right and the two central modified doors. subject to the demolition for the provision of a compliant smoking area. The two side windows are original and should be retained and conserved to allow for ventilation. The central pair of doors can be removed and louvres fitted between the two outer jambs to provide for ventilation. The design of the louvres may use vertical or horizontal timber traditional louvres to weather and shelter the screen fitted into a timber frame.

Photograph 7 A typical local example of traditional glass and solid louvres used in the traditional manner

Photograph 8 View of the existing cellar access in the drive-through. The access is significant and should be retained as existing. The Structural Engineer will design a suspended floor to span the suspended slab and the new timber floor will include a removable or hinged panel to allow and interpret the access.

Photograph 9 View in detail of the existing window framing. This is generally nickel bronze clad framing. The system is still available from Modclad architectural industries. Contact Ian Walker Tel. 02 9758 9066. Windows and opening sections can be fabricated in the system and incorporated into the shopfront design. Window styles should be similar to the existing with simple framed large panes and no additional glazing bars to imitate colonial style will be necessary. The existing top lights can be retained as existing. No false arch headed toplights or panels to match the Hotel are necessary.

Photograph 10 View of the existing drive-through. The infill of this opening should use the principle of reversible construction – usually taken as lightweight timber framed building and glazing. The indicative elevation treatment on the drawings for this infill is fine with the exception of the fasle arch which would not be required. A transome member and rectangular toplight level with the other toplights would be sufficient. It is noted that this entry provides a good opportunity for the provision of a compliant accessible entrance with the new timber floor commencing 1500mm in to allow for the landing.

Photograph 11 View of the former shop front noting the modified tile cladding and shopfront layout with shopfront window concealed by advertising panels and separate frosted toplights and the return entry designed to increase the length of exposure to the streetscape. This shopfront has significant and should be retained and the proposed new bi-folds inserted using standard Modclad units. No false glazing bars or arch heads as shown on the drawings will be required as these are not typical of the period and could increase the costs substantially.

Photograph 12 Typical view of the underside/soffit of the verandah structure. Note the subsided alignment of the structure and the provision of the steel angles as brackets. Anton Lynar or similar will need to design remedial works in traditional timber construction and then certify these works on completion.

The conservation works to the verandah and an appropriate external colour scheme will be appropriate mitigation works to offset the impacts on the heritage significance of the building and streetscape in the Conservation Area.

Photograph 13 Bank Street streetscape, noting the traditional building elements including the building and verandah structures. Only the current external colour scheme and projecting illuminated signs detract from the character and these are capable of removal. The Heritage Advisor will assist in providing an appropriate colour scheme in due course.

Photograph 14 Bank Street Elevation noting the street frontage where the drive-through separates the Hotel from the retail shop. Note the subsided alignment of the verandah structure. This is capable of rectification using traditional standard materials and carpentry.

Photograph 15 View of the corner verandah post structure noting the extensive rot and decay of both timber posts.

Anton Lynar or similar will need to design remedial works in traditional timber construction and then certify these works on completion.

Comments

The works are capable of complying with the heritage requirements specified by the LEP subject to further details as noted in this Report.

It is also noted that the works will require compliance with aspects of the BCA – Fire, access and Structures, Food and Premises regulations.

Council Health and Building staff are available to advise on these matters in due course and an early site meeting is highly recommended in order that the required advice and information can be obtained and then submitted in support of the DA and CC.

Recommendations

· 02 - Ground floor plan:

o Change note to read Modclad bi-fold windows within existing shopfront

o Retain the original indented shopfront entrance and show outward opening door for fire purposes

o Change opening length in side wall to ‘Barbers Shop Dining Room’ to show retention of original window

o Change note to read Beam at 2400mm AFL to Engineers details

o Check regulations for accessible uni-sex toilet/baby change room as shown may require an air-lock to the Dining room

o Change new French doors in existing drive-through to outward opening and recess 1200mm from boundary to allow for door swings and add Note: Accessible ramp to AS & BCA Compliance

o Note: Hinged floor panel in new timber floor for basement access

o Check with Structural Engineer and BCA that the relocated timber stair will comply with fire and escape distance parts of the BCA

o Note: Aluminium sliding door to be replaced with timber French doors

o Note: Clad Cool room with weatherboard wall cladding

o Note on verandah: Remedial works to timber verandah structure for Structural and BCA compliance

o Note on First Floor Plan: Escape distances, Fire measures and Fire rating to comply with BCA (Confirm)

o Provide section notations – aa,bb,cc,dd on the floor plan

o South West Elevation

§ Show bifolds without false glazing bars and note: Bi-folds by Modclad set within existing shopfront

§ Show existing shop front entry retained

§ Show new drive-through infill with level transome at existing level and no arch

§ Note: New colour scheme to exterior

o North West Elevation

§ Show new weatherboard wall cladding to cool Room

§ Note: Staircase to comply with BCA – access and fire, after confirmation

o North East Elevation

§ Show new weatherboard wall cladding to cool Room

§ Note: Staircase to comply with BCA – access and fire, after confirmation

§ Show louvres up to existing soffit level

o Section aa

§ Show hinged access in new timber floor

§ Note the 2400mm level on the new beams

§ Show correct ceiling levels

§ Confirm that sliding door into pokies will comply with the Act

o Section bb

§ Note 2400mm ceiling to accessible toilet

§ Note standard louvres recommended

§ Note: Hinged floor panel to cellar

§ Confirm single or double doors

o Section cc

§ Show ceiling in accessible toilet 2400mm and compliant access/air-lock after review

§ Show retained window and beam and bulkhead at 2400mm AFL

§ Note: Modclad bi-fold windows in retained shopfront

o Section dd

§ Change new floor in the Drive through to timber and show the required access entry and ramp off footpath

§ Show new beam at opening at 2400mm AFL

§ Show new French doors in place of sliding doors

§ Show weatherboard cladding to Cool Room

§ Note timber balustrade

David Scobie

Heritage Advisor

7.0 10 Cowra Street, Canowindra – Pise house

Attention: Heather Nicholls and Kate Blackwood

It is recommended that the following Report is provided to The Canowindra & District Historical Society with a view to members providing any comment and research on the subject property and the related houses highlighted in the Report.

The property has been recently sold

A member of the community has indicated to Council that the pise building may have heritage significance and that it may be demolished.

There is no record that the property had previously been nominated during heritage studies.

Council has yet to receive any related enquiries or DA for demolition.

The site visit reviewed the general context of the area to assess other properties in the precinct south of the River for their heritage significance. A further check is required of the Cabonne SHI to investigate their significance and records of listing.

Photo 1 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 2 View of the subject site from the street behind showing the riverside context.

Photo 3 A nearby pair of Properties worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 4 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 5 A nearby Property worthy of Heritage listing due to the aesthetic and historic significance. The site is located 40m up from the memorial.

Photo 6 The Front North elevation, noting the asymmetry and the verandah subsidence and fill. Note the hipped roof with eastern and western vented gablets.

Photo 7 The brick chimney on the East Elevation. The red brick chimney is evident above the roof line.

Photo 8 The front Elevation noting the asymmetrical frontage with a door and two windows. The window joinery appears to be circa Inter-war while the verandah has been concrete capped causing the front verandah to subside in conjunction with the lack of foundations. Note that the protected areas of mud render and limewash are intact.

Photo 9 Note that the protected areas of mud render and limewash are intact and the pise pour joint is clearly visible through the two different colours.

Photo 10 The top of the front pise wall with the exposed wall plate and the evident source of the bee and insect infestation which has led to the substantial decay of the wall in the vicinity.

Photo 11 Extensive damage to the pise wall on the front North Elevation

Photo 12 View of the rear of the subject property from the rear Laneway. Note the fibro enclosed rear verandah with simple shed to the right.

Photo 13 View of the subject property from Cowra Street, looking South.

Photo 14 An earlier pise cottage, long abandoned and a valued relic opposite the subject property in Cowra Street on the North side close to the River.

8.0 Project: Proposed Change of Use – 66 Edward Street

DA 2017/66

Attention: Heather Nicholls, Kate Blackwood

Project: New development at the former Church property previously adapted for residential use

Significance: The site is a listed item

Heritage Assessment:

The change of use from residential to serviced apartment will not adversely affect the heritage significance.

Recommendations:

The proposed signboard is acceptable in terms of heritage impact

The proposed service apartment use is acceptable in terms of heritage impact

David Scobie

Heritage Advisor

9.0 SUMMARY: Annual Heritage Strategy checklist – 2016/2017

1	Heritage Committee	Advice to Council	1	6
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	3	18
		Heritage advice	6	35
		Urban design advice
		Pre-DA advice	2	15
		Advice on DA's	1	8
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	3	28
5	Local Heritage Fund	Funded projects
		Project value
		Heritage fund value
		Owner contribution
		Tourism projects		2
6	Main Street	Committee
		Study
		Implementation
		Expanded main street
7	Education & promotion	Brochures, web, plaques, panels		2
		Events
		Tourism strategy		2
		Trails
		Training
8	Council assets	Asset management plans		1
		CMP and CMS
		Works budgets		8
9	Sustainability	Adaptive re-use	1	4
		Restoration	1	4
		Reinstatement	1	3
		Landscape		4
		Water

David Scobie RAIA

2.00pm	CENTROC annual presentation – Cr Rush & Jenny Bennett

16/17 Building Works - Public Works
Building	Maintenance Tasks	Budget
Moorbel Hall 528435	Gutters & Downpipes	$ 7,000.00
Rugby Dressing Shed 528740	Roof Sheeting, Gutter and Downpipes	$ 8,500.00
Caravan Park 537112	Upgrade Old Toilet Block	$ 9,258.00
Caravan Park Office 537117	Gutters & Facia, Building Surrounds	$ 2,800.00
Caravan Park BBQ 537118	Gutters & Facia, Building Surrounds	$ 2,800.00
Cordon's Store 514098	Refurbishment	$ 30,475.00
Depot Lunchroom 514124	Gutters & Facia	$ 2,800.00
Cudal Hall 528429	Refurbishment	$ 176,065.00
Showground Pavillio 528091	Downpipes and Gutters	$ 1,500.00
Caravan Park Amenit 537114	Gutters & Facia	$ 2,500.00
	Heritage Report: October 2016
Cumnock Preschool 520500	David Scobie Architects Pty Limited ACN 079 683 079 Bathroom/Exterior	$ 15,000.00
Rec Ground Amenitie 522307	22 Gutters & Facia	$ 5,750.00
Doctors Surgery	Gutters, Downpipes & External	$

518302	Painting		9,000.00
Memorial Park 522308	Gutters & Facia		$ 3,500.00
Memorial Park Shelte 528823	Gutters & Facia		$ 3,500.00
Depot 514122	Gutters, Facia & Replace Concrete Slab		$ 10,600.00
Honan Reserve 522309	Gutters, Facia and Wall Structure		$ 4,500.00
Rec Ground 528742	Bar/Shed Gutters & Facia		$ 4,500.00
Lions Park 528824	Gutters & Facia		$ 1,500.00
Tennis Club House 528952	Roof Sheeting, Gutters & Facia		$ 8,000.00
Reedy Ck Tennis Club 528953	Gutters & Facia		$ 2,500.00
Office 514118	Painting of External Windows		$ 3,800.00
Depot Lunch & Amen 514123	Roof Sheeting, Gutters & Facia		$ 6,500.00
Rotary Park 522306	Upgrade Toilets		$ 8,625.00
Rec Ground 528741	Gutters & Facia		$ 4,500.00
Showground Pavillio 528088	Roof Frame		$ 5,041.67
Caravan Park Amenit 537116	Gutters & Facia, Roof Sheeting, Skylight & Building Surrounds		$ 4,041.67
Canowindra	Cargo	Cudal	Yeoval
Cumnock	Molong	Manildra	Eugowra