cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

23 February 2017

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 28 February, 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

Stephen J Harding

ACTING GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of Acting General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 


 

ATTENDEES – FEBRUARY 2017 COUNCIL MEETING

 

 

2.00pm

CENTROC annual presentation – Cr Rush & Jenny Bennett

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 February, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      DEPUTY MAYORAL ELECTIONS PROCEDURE........................... 6

ITEM 5      ELECTION OF DEPUTY MAYOR.................................................... 10

ITEM 6      DESTRUCTION OF BALLOT PAPERS.......................................... 10

ITEM 7      DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE) 11

ITEM 8      MAYORAL MINUTE - APPOINTMENTS......................................... 12

ITEM 9      COMMITTEE OF THE WHOLE......................................................... 13

ITEM 10    GROUPING OF REPORT ADOPTION............................................ 14

ITEM 11    CONFIRMATION OF THE MINUTES............................................... 14

ITEM 12    AUSTRALIA DAY AWARDS COMMITTEE MEETING................ 15

ITEM 13    COUNCIL'S POLICY REGISTER - ADOPTION OF "HIRE OF ITEMS - MOLONG CUDAL COMMUNITY CENTRES AND S355 OPERATED HALLS POLICY"      16

ITEM 14    LOCAL GOVERNMENT TOURISM CONFERENCE 2017.......... 17

ITEM 15    LOCAL TRAFFIC COMMITTEE....................................................... 18

ITEM 16    COUNCILLOR WORKSHOP 14 FEBRUARY 2017...................... 19

ITEM 17    INTEGRATED PLANNING & REPORTING TIMETABLE 2017.. 20

ITEM 18    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW............................................................................ 21

ITEM 19    APRIL 2017 COUNCIL MEETING.................................................... 22

ITEM 20    QUARTERLY BUDGET REVIEW .................................................... 23

ITEM 21    REQUESTS FOR DONATIONS........................................................ 23

ITEM 22    SENIORS' FESTIVAL......................................................................... 25

ITEM 23    EVENTS ASSISTANCE PROGRAM 2016/2017............................ 26

ITEM 24    GOAL POSTS AUDIT......................................................................... 32

ITEM 25    ADDITIONAL BACKLOG PROJECTS FOR 2016/2017.............. 34

ITEM 26    OFFER OF LICENCE FOR USE OR OCCUPATION OF CROWN LAND FOR THE ORANGE TO MOLONG PIPELINE.................................................. 35

ITEM 27    PUBLIC SWIMMING POOL COMPLIANCE PROJECT - UPDATE 36

ITEM 28    CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED 42

ITEM 29    DEVELOPMENT APPLICATION 2017/0093 - DEMOLITION, CONSTRUCTION OF A COMMUNITY FACILITY, ALTERATIONS TO AN EXISTING COMMUNITY HALL AT 94-98 BANK STREET, MOLONG.............................................. 43

ITEM 30    DEVELOPMENT APPLICATION 2017/055 - LOT 100 DP 1122908 - FARM STAY ACCOMMODATION - NANCARROW LANE, NASHDALE......... 54

ITEM 31    REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES DEVELOPMENT APPLICATION 2017/011.................................... 55

ITEM 32    REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2017/46 EVENT (MARKETS) UPON LAND KNOWN AS LOTS 7, 8 & 9 SECTION 5 DP 758396, BROAD & MYALL STREETS, EUGOWRA.................... 57

ITEM 33    DA 2017/6 MODIFICATION TO DEVELOPMENT APPLICATION APPROVED FOR A THREE LOT SUBDIVISION AND ERECTION OF A DWELLING HOUSE ON LOT 3 AT 32 WADDELL STREET, LOT 10 SECTION C DP 32548... 59

ITEM 34    CARGO LANDFILL CAPPING PROJECT...................................... 61

ITEM 35    QUESTIONS FOR NEXT MEETING................................................ 61

ITEM 36    BUSINESS PAPER ITEMS FOR NOTING...................................... 61

ITEM 37    MATTERS OF URGENCY................................................................. 61

ITEM 38    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 61

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      EXPRESSION OF INTEREST - PUBLIC PRIVATE PARTNERSHIP CANOWINDRA RETIREMENT VILLAGE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      PLANT REPLACEMENT - ONE PRIME MOVER

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 11.1  December 20 2016 Ordinary Council Minutes 61

ANNEXURE 12.1  December 20 2016 Australia Day Awards Committee Minutes                                                                                                    61

ANNEXURE 13.1  DRAFT Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy................................... 61

ANNEXURE 15.1  e-traffic Committee Minutes January 2017... 61

ANNEXURE 16.1  Minutes Councillor Workshop 14 February 2017        61

ANNEXURE 16.2  VEP February 2012 Report....................................... 61

ANNEXURE 18.1  Operational Plan - 2nd Quarter Review........ 61

ANNEXURE 20.1  QBR Review to Dec 2016............................................... 61

ANNEXURE 26.1  Offer of licence RI 571425 Cabonne Council 61

ANNEXURE 29.1  Draft Conditions of Consent .............................. 61

ANNEXURE 33.1  Draft Conditions of Consent............................... 61 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 804315

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

Acting General Manager's REPORT

 

A call for apologies is to be made.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 804323

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

Acting General Manager's REPORT

 

A call for Declarations of Interest.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 804322

 

 

Recommendation

 

THAT any Political Donations be noted.

 

Acting General Manager's REPORT

 

A call for declarations of any Political Donations.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - DEPUTY MAYORAL ELECTIONS PROCEDURE

REPORT IN BRIEF

 

Reason For Report

Outlining procedures for the conduct of Deputy Mayoral following the resignation of Clr MacSmith from that position.

Policy Implications

Consistent

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 825413

 

 

Recommendation

 

THAT Council:

 

1.   Re-affirm its previous practice of conducting voting for the positions of Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2.   Determine if it wishes details of the voting for the position of Deputy Mayor to be made public.

 

 

Acting General Manager's REPORT

 

As previously advised to councillors, Clr Lachlan MacSmith has tendered his resignation from the position of Deputy Mayor.   Clr MacSmith has not resigned as a councillor.   Section 231 of the Local Government Act provides:

 

1.   The councillors may elect a person from among their number to be the deputy mayor.

2.   The person may be elected for the mayoral term or a shorter term.

3.   The deputy mayor may exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor.

4.   The councillors may elect a person from among their numbers to act as deputy mayor if the deputy mayor is prevented by illness, absence or otherwise from exercising a function under the section, or if no deputy mayor has been elected.

 

Nominations for Deputy Mayor

Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 2.00pm sharp on Tuesday, 28 February 2017.   Nominations must be in writing and signed by two councillors, one of whom may be the nominee.   The consent for nomination must be signed by the Nominee.   Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination.   Failure to do so renders the nomination invalid.

Nominations can be delivered to the Acting General Manager or the Acting Director of Finance and Corporate Services at the Molong Office for placement in the ballot box.   The Acting General Manager will also be in attendance on meeting day from 9.00 am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

Council should also indicate if it wishes details of voting to be made public.

Should councillors have any queries in relation to any aspect of the Deputy Mayoral Elections, they are asked to contact the Acting General Manager or the Acting Director of Finance and Corporate Services at their convenience.

Election Procedures

The procedure for election for the positions of Deputy Mayor is:

1.         If only one councillor is nominated, that councillor is elected.

2.         If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

3.         The election is to be held at the council Meeting at which the Council resolved on the method of voting.

4.         The following definitions apply:

“Ballot” has its normal meaning of secret ballot;

“Open Voting” means voting by a show of hands or similar means.

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received.   Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.

Ordinary Voting

The ballot papers are to contain the names of both candidates.  Councillors make their vote by placing “1” against the name of the candidate they wish to see elected.   The candidate with an absolute majority of votes is deemed to be elected.

Preferential Voting - Ballot Papers and Voting

1.         The ballot papers are to contain the names of all the candidates.   The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates.   In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.

2.         The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

3.         An informal ballot paper must be rejected at the count.

Count

1.         If a candidate has an absolute majority of first preference votes, that candidate is elected.

2.         If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

3.         A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes.   The latter is elected.

4.         In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

Tied Candidates 

1.         If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

a)         those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

b)         those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

2.         If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

The result of the election (including the name of the candidate elected as deputy mayor) is:

a)         to be declared to the councillors at the council meeting at which the election is held by the returning officer, and

b)         to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.   Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 5 - ELECTION OF DEPUTY MAYOR

REPORT IN BRIEF

 

Reason For Report

To allow elections for Deputy Mayor.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 825414

 

 

Recommendation

 

THAT the Acting General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

 

 

Administration Officer's REPORT

 

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the Acting General Manager to proceed with the election of the Deputy Mayor is required.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 6 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

 

Reason For Report

For Council to determine whether ballot papers need to be destroyed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 825415

 

 

Recommendation

 

THAT the ballot papers for the position of Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

 

 

Administration Officer's REPORT

 

Following the election of Deputy Mayor, a resolution is required as to disposal of the ballot papers. 

 

Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 7 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

REPORT IN BRIEF

 

Reason For Report

To reaffirm the delegation to the Mayor and successful candidate elected as Deputy Mayor.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\AUTHORISATIONS\DELEGATIONS - 825417

 

 

Recommendation

 

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor, Ian Joseph Gosper, and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

 

1.    To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2.    To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

 

 

Administration Officer's REPORT

 

Following the election for the Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates.  This is in addition to such other powers as are conferred under the Local Government Act 1993.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 8 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 804325

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

Acting General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 9 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 804326

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 10 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 804327

 

 

Recommendation

 

THAT:

1.          Councillors call any items they wish to further consider

2.          Items 11 to 15 be moved and seconded.

 

 

Acting General Manager's REPORT

 

Items 11 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 11 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  December 20 2016 Ordinary Council Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 804328

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 20 December 2016 be adopted.

 

Acting General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 20 December 2016.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 12 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Australia Day Awards Committee Recommendations.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.f - Code of Meeting Practice adopted and implemented.

Annexures

1.  December 20 2016 Australia Day Awards Committee Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2017 - 803357

 

 

Recommendation

 

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 20 December, 2016 be adopted.

 

Administration Officer's REPORT

 

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 20 December 2016 for Council’s adoption.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 13 - COUNCIL'S POLICY REGISTER - ADOPTION OF "HIRE OF ITEMS - MOLONG CUDAL COMMUNITY CENTRES AND S355 OPERATED HALLS POLICY"

REPORT IN BRIEF

 

Reason For Report

To request Council to adopt the draft amended policy.

Policy Implications

Yes - will become Counicl's policy if adopted

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  DRAFT Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 818336

 

 

Recommendation

 

THAT the draft amended “Hire of Items - Molong Cudal Community Centres and s355 Operated Halls” policy be adopted.

 

Administration Manager's REPORT

 

At its December meeting Council’s resolved to amend the Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy to permit the hire of items from community centres and s355 operated halls for events of significance such as Anzac Day or Australia Day.

 

A draft policy was prepared and submitted to the Corporate Management Team (CMT) for review prior to submission to Council for adoption.  At that time the CMT resolved that for clarity the wording be amended to “events of community significance” [emphasis added].

 

The attached draft policy reflects that wording for Council’s consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

 

 

ITEM 14 - LOCAL GOVERNMENT TOURISM CONFERENCE 2017

REPORT IN BRIEF

 

Reason For Report

To determine Council's attendance at the 2017 Local Government Tourism Conference.

Policy Implications

Nil

Budget Implications

Approximately $3,000 from Council's Tourism Budget

IPR Linkage

2.2.1.a. Promote strategies listed in the Tourism Plan

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\CONFERENCES\LGNSW TOURISM CONFERENCE - 821956

 

 

Recommendation

 

THAT Council’s delegate on the Tourism Advisory Committee Clr Ian Davison and Cabonne’s Promotions and Tourism Officer Lynne Hawkes be authorised to attend the 2017 Local Government Conference in Taree.

 

Acting Economic Development Manager's REPORT

 

The annual NSW Local Government Tourism Conference will be held in Taree and is being co-hosted by MidCoast Council.

 

The conference theme is ‘Tourism is everyone’s business’ and the program will focus on the following key topics:

 

·    Inclusive tourism – how to make your destination accessible, building an inclusive culture and how to market to the target audience

·    Developing and improving Indigenous tourism

·    Maximising the economic benefits of emerging market segments

·    Understanding the needs of nature tourists and how to grow this sector in your LGA

·    Leading your community to enjoy tourism and events

·    Activating and sharing art, heritage and culture

 

There will be a number of site visits to the attractions in the area.

 

The Local Government Tourism Conference is an ideal platform for councillors and council staff to meet, listen to the experts and peers and to find out how other councils are engaging and managing their tourism industry.

 

The Promotions and Tourism Officer and Council’s delegate on the Cabonne Country Tourism Advisory Committee have attended the NSW Local Government Tourism Conference in previous years.

 

The total cost of registration, travel and accommodation for delegates is anticipated to be about $3,000.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. Funding has been provided in the current budget for attendance at this conference and it is considered it complies with the guidelines.

 

 

ITEM 15 - LOCAL TRAFFIC COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to ratify the recommendations of the Local Traffic Committee of January 2017

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  e-traffic Committee Minutes January 2017    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 820740

 

 

Recommendation

 

THAT Council ratify the recommendations of the Local Traffic Committee of January 2017.

 

Acting Technical Services Manager's REPORT

Attached are the minutes of the Electronic Local Traffic Committee meeting held January 2017. The items addressed and their associated recommendations are as follows:

Item 1. Orange Triathlon Festival

THAT Council approve the request subject to:

1.   Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event.

 

2.   NSW Road Rules being observed by participants at all times.

 

3.   Written approval being obtained from NSW Police.

 

4.   Written approval being obtained from all affected Local Government Authorities.

 

5.   Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

 

6.   The event organiser notifying all emergency services of the event.

 

7.   The event organiser debriefing Council on the event. This includes notifying Council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 16 - COUNCILLOR WORKSHOP 14 FEBRUARY 2017

REPORT IN BRIEF

 

Reason For Report

Noting of the Minutes from the Councillor Workshop

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.c - Provide regular opportunities for management to meet and discuss contemporary issues

Annexures

1.  Minutes Councillor Workshop 14 February 2017

2.  VEP February 2012 Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 822159

 

 

Recommendation

 

THAT Council determine any action required as a result of the workshop.

 

Acting General Manager's REPORT

 

A councillor workshop was held on 14 February 2017 regarding various issues, a copy of the notes from the workshop is attached.

 

During discussion on the Village Enhancement Reserve, Councillor Davison indicated that he intended to move a motion at the February meeting as follows:

 

“That Council tender for the appointment of a landscape design architect to provide plans and approximate costings for the design of the main streets and entrances of all the villages and localities in Cabonne.”

 

Attached for background information is a report from 2012 with some details of the previous Village Enhancement Program.

 

ITEM 17 - INTEGRATED PLANNING & REPORTING TIMETABLE 2017

REPORT IN BRIEF

 

Reason For Report

To advise Council on the required changes to Council meeting dates due to Operational Plan advertising requirements.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017 - 816999

 

 

Recommendation

 

THAT Council hold extraordinary Council meetings on 11 April, 9 May and 13 June 2017 as required under the Integrated Planning & Reporting process.

 

Acting Director of Finance & Corporate Services' REPORT

 

Council staff are progressing with the draft Operational Plan and Budget for the 2017/2018 year and at this stage it is anticipated that councillors will be provided with a copy of the draft Budget on the March Council meeting day. In order to consider the draft Budget Council needs to hold an extraordinary meeting on 11 April 2017.

 

Copies of the draft Operational Plan and associated documentation should be available for councillors at the April Council meeting. In order to consider the draft Operational Plan and associated documentation, Council needs to hold an extraordinary meeting on 9 May 2017, at that time Council will resolve to advertise the draft plan inviting submissions.

 

In order to consider the submissions received, Council needs to hold an extraordinary meeting and allow 28 days for advertising. It is proposed that Council conduct an extraordinary meeting on 13 June 2017 to consider any submissions received.

 

Council will then consider/adopt the final plan at the 27 June 2017 Council meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 18 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN SECOND QUARTER REVIEW

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on the progress of the 2016/2017 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Operational Plan - 2nd Quarter Review    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 816990

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the February Council meeting, the update of the Operational Plan to 31 December 2016, as presented be adopted.

 

Acting Director of Finance & Corporate Services' REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Operational Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The second quarter updates for the Integrated Planning & Reporting Operational Plan for 2016/2017 is attached which shows the culmination of the actions and strategies undertaken during that quarter.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 19 - APRIL 2017 COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

To discuss options relating to the April 2017 Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 817574

 

 

Recommendation

 

THAT Council determine a suitable meeting date for the April 2017 Ordinary meeting.

 

Acting General Manager's REPORT

 

Council’s scheduled Ordinary meeting in April this year falls on Tuesday 25 April, which is a declared public holiday to commemorate ANZAC day.

 

Council should determine a suitable alternative date to hold the April meeting with the following considerations.

 

1.   An extraordinary meeting will be called on Tuesday 11 April to consider draft IP&R documents.

 

2.   The third Tuesday is 18 April which is the day after the Easter public holidays.

 

3.   The April meeting could be held on either Monday 24 or Wednesday 26 should it be suitable for councillors.

 

Any changes to the regular scheduled meetings are required to be advertised.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, as this matter complies with an adopted policy of Council and it is considered it complies with the guidelines.

 

 

 

ITEM 20 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

 

Reason For Report

To advise Council of  the present position of the current 16/17 budget and to submit changes necessary

Policy Implications

No

Budget Implications

Yes

IPR Linkage

4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  QBR Review to Dec 2016    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 804542

 

 

Recommendation

 

THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s 2016/2017 Budget.

 

Senior Accounting Officer's REPORT

 

The Quarterly budget review is presented to Council for consideration.

 

This review covers the period from 1 October to 31 December 2016.

 

As Council is in a merger proposal period the guidelines issued under section 23A must be taken into consideration. Under the guidelines, funding that was not included in Council’s original budget must be considered in open Council and the resolution voting the funds must state the reason why Council considered the expenditure is required and warranted.

 

The changes contained herein are necessary to the continuing function of Council in the current year or have previously been reported to Council.

 

ITEM 21 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to consider the requests for donations recieved.

Policy Implications

Nil

Budget Implications

To be funded from existing budget allocation.

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CANOWINDRA ORANA HOUSE - 787271

 

 

Recommendation

 

THAT Council donate:

 

1.  $200 to cover the cost of transporting the Breastscreen van to Canowindra; and

2.  $250 to NAIDOC Week School Initiatives.

 

Community Services Manager's REPORT

 

Breastscreen NSW have written to Council seeking a donation towards the cost of transporting their Mobile Breast Screen van from Cowra to Molong in April 2017. The cost of transporting the van will be $200.  In the second half of 2017 the van will need to be moved from Narromine to Molong and a further request for a donation is anticipated at that time once costs are known.

 

Breastscreen vans play an important role in screening for breast cancer and early diagnosis greatly increases the survival rate for this disease. The visits to Cabonne prompts many people, who may not otherwise have participated, to take advantage of the screening.

 

NAIDOC Week School Initiatives conducts a range of activities for school children during NAIDOC week which is to be held between 2 and 9 July 2017.

 

NAIDOC (National Aboriginal and Islanders Day Observance Committee) Week is a major event that celebrates Aboriginal culture across Australia. In the local area Aboriginal groups often celebrate NAIDOC week at a later date.

 

The competitions have received mixed support from local schools with only four schools in Cabonne participating in 2016 and 246 entries being received. The activities available include colouring-in, short story and creative/essay writing competitions. Entry is open to all primary and secondary school students.  Local schools conduct NAIDOC week themed activities in line with the curriculum, whether or not they use the resources provided by NAIDOC Week School Initiatives.  NAIDOC Week School Initiatives calculate their expenses for this local government area to be $450 to cover printing and distribution costs for the contests.

 

Should Council wish to make a donation there remains $3,790 out of a budget of $8,390 for donations. The following donations have been made this financial year.

 

$300          Cumnock Progress Association Website

$500          Cudal Public School P&C robotics program

$500          Nashdale Public School P&C to match grant (if successful)

$500          MADIA – Manildra Christmas Fireworks

$300          Cudal Cricket Club

$350          Cudal Preschool

$300          Cudal Swimming Club to upgrade equipment 

$200          Cargo Public School P&C for their Christmas function.

$1050        School Presentation Ceremonies (Student Prizes)

$300          CWA Public Speaking Competition

$300          Leukemia Foundation

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

 

 

ITEM 22 - SENIORS' FESTIVAL

REPORT IN BRIEF

 

Reason For Report

To advise Council of Seniors' Festival activities

Policy Implications

Nil

Budget Implications

To be funded from the Seniors' Week budget allocation

IPR Linkage

3.2.1.b. Facilitate retirement and aged care projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\SENIOR CITIZENS WEEK and YEAR OF THE OLDER PERSON - 820418

 

 

Recommendation

 

THAT Council:

 

1.  Donate $500 to the Eugowra Lions Club Seniors’ Festival activity;

2.  Donate $500 to the Canowindra Lions Club Seniors’ Festival activity; and

3.  Use remaining Seniors’ Week budgeted funds to sponsor Council provided Seniors’ Festival activities.

 

Community Services Manager's REPORT

 

The Seniors’ Festival is the new name for what was previously known as Seniors’ Week.  The 2017 Seniors’ Festival will run Friday 3 March to Sunday 12 March 2017 and the following activities are planned:

 

·    The Canowindra Lions Club are organising a coach trip.

·    The Eugowra Lions Club plan their regular very popular dinner and entertainment for seniors.

·    Council’s Community Transport Service will be taking a bus to the Premier’s Seniors’ Gala Concert in Sydney.

·    Council’s HACC Service is currently planning several activities for Seniors’ Festival.

 

Council has a budget of $1,338 put aside for Seniors’ Festival activities and it is proposed to distribute this as recommended to assist the organisations listed in meeting the costs of conducting the above activities.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

 

ITEM 23 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

 

Reason For Report

For Council to consider the applications for funding under the 2016/2017 Events Assistance Program

Policy Implications

Nil

Budget Implications

$9,500 funded under the Events Assistance Program 2016/2017

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2016 - 2017 - 816516

 

 

Recommendation

 

THAT Council approve funding for the following applications under the 2016/2017 Events Assistance Program (EAP):

 

1.   MBC level of funding $1,500;

2.   Canowindra Creative Centre level of funding $500;

3.   Canowindra@home level of funding $1,000;

4.   F.O.O.D Week level of funding $5,000;

5.   Banjo Paterson Festival level of funding $1,000;

6.   At the Vineyard Presents level of funding $500.

 

 

Acting Economic Development Manager's REPORT

 

Council has received six application requests from various organisation for funding under Council’s Events Assistance Program (EAP) for 2016/2017.

 

Council’s Community Development and Tourism Coordinator has provided the following assessments:

 

Application 1.

 

Organisation:                               MBC

Event:                                             Women Agri-Business what the future holds

Date:                                               Friday, 10 March 2017

Requested Amount:                    $3,000

To be funded:                                        A contribution towards the marketing and advertising of this event

 

Event Description

This event has been designed and planned to fall on International Women’s Day. The aim of the event is to advance women’s skills in agribusiness with additional knowledge and resources to better equip them in a challenging and diverse climate.

 

This event will work towards ensuring women have an active role and voice in agribusiness. MBC the organisers are aiming to attract 100 to 120 women to this event from the central west area. The event will be held in Cabonne shire at either Racine at Canobolas or Eat Your Greens at Eugowra.

 

Cabonne Council will be offered the following opportunities and benefits as part of this event sponsorship.

 

·    Cabonne Council logo will be included on all promotional material

·    Live mentions on all opening and closing speeches

·    Full page advertisement in the program

·    Signage at the event

·    Named as a major sponsor on all social media and promotion

·    4 complimentary tickets

·    Inclusion of promotional material in participant’s bag

·    Increase spend in the area

 

Assessment

This application meets the event funding program objectives and is a unique event that has an educational and empowerment focus for women in agribusiness which has been identified as vital for the future development of women in this industry sector. It will attract visitation to the area and support a number of Cabonne enterprises.

 

Application 2.

 

Organisation:                               Canowindra Creative Centre

Event:                                             Canowindra Make it, Bake it or Grow it Market

Date:                                               22 & 23 April 2017

Requested Amount:                    $1,200

To be funded:                              A contribution towards the marketing and                                                           advertising of this event

 

Event Description

The Canowindra Make it, Bake it, or Grow it Market provides an opportunity for local and regional people to showcase their products. The market also provides a venue for local producers and the community to come together and will increase the awareness of resourcefulness and productivity of small and home based businesses.

 

The market is planned to be held over two days and is timed to coincide and compliment the Canowindra Balloon Challenge which falls on 18-25 April 2017 and will provide another activity for visitors to the area.

 

The venue will be held at the Canowindra Services Club auditorium which will not be affected by the weather changes.

 

The Canowindra Creative Centre represents and works with a number of local community groups, for example Crochet Group, Mosaic Group, Writer’s Support Group, Men’s Shed and the Canowindra & District Historical Society and members of the Orange Art Group who will all be attending the market day.

 

Assessment

This application meets the funding category of a core event, as the event was held last year and intends to continue to grow by adding value and additional activities for visitors to the Canowindra Balloon Challenge which is Cabonne’s signature event.

 

Application 3.

 

Organisation:                                 Canowindra@home

Event:                                             Canowindra@home 100Mile Dinner 2017

Date:                                               Saturday, 4 March 2017

Requested Amount:                     $1,415

To be funded:                               A contribution towards the marketing and   advertising of this event.

 

Event Description

Historically the 100 Mile dinner was organised to promote the area and the produce grown in the area and was part of F.O.O.D Week.

 

This year the Canowindra community is reprising the event, independent of F.O.O.D Week. Data gathered from previous events indicates one third of patrons visited Cabonne from outside the region, a third from Cabonne and a third from surrounding Local Government Areas.

 

This year’s dinner will be held in Gaskill Street, the main street of Canowindra to showcase the village. There will also be themed dinners held on the veranda of the Royal Hotel and the Old Vic Inn. Art Exhibitions will be held in local galleries with accommodation packages offered to include local food and wine.

 

Ticket sales to date indicate that the majority of the visitors attending the event will come from outside Cabonne shire.

 

The 100 Mile Dinner is in line with Destination NSW long term plan to increase visitors to Central NSW. Business packages have been developed to encourage visitors to explore the region and visit our many attractions.

 

There are a number of community groups that are actively involved in supporting this event. They include Age of Fishes Museum, Canowindra Lions Club, CWA, Historical Society, various schools from Canowindra and Sporting Clubs.

 

Assessment:

This is a great event to showcase Cabonne and one of our impressive historic villages as a place to live and work.

 

The application meets the funding category of a core event, as the event has been held on a number of occasions and intends to continue to grow by adding value and showcasing the areas produce to visitors

 

Application 4.

 

Organisation:                                     F.O.O.D WEEK Inc

Event:                                                 F.O.O.D WEEK

Date:                                                   31 March – 9 April 2017

Requested Amount:                             $7,500

To be funded:                                                  A contribution towards the marketing and advertising of this event which has taken place in the programs and Cabonne advertised in all promotional material and media.

 

Event Description

F.O.O.D Week is celebrating its 26th year and has been successful in expanding and promoting the region’s diverse local cool climate food and wine. Today F.O.O.D Week consists of over 90 individual events that showcase the food and wine of the region as well as the many local businesses and tourist attractions on offer.

 

F.O.O.D Week is vital in marketing the region’s produce and restaurants to an extensive reach that includes the Sydney and Canberra region and beyond.

 

The benefit of F.O.O.D Week to the region is extremely significant and includes:

 

·    Positive economic stimulus through spending in the local area

·    Huge media exposure and awareness of the region and attractions that help attract visitors during and after the event

·    Increases the profile and credibility as one of the country’s leading food and wine producing area.

·    Encourages collaboration and consultation amongst the region’s tourism industry which strengthens and presents new opportunities

·    Assists in education of the sector and its contribution towards a healthy sustainable future for the region and Australia

·    Increased visitation resulting in increased accommodation demand

 

During the event several thousand people will participate in the events and statistics from 2016 indicate that many who attend F.O.O.D Week are return visitors to the area. In 2016 the festival attracted 18,000 attendee compared to 15,000 the previous year.

 

Income to the local economy is estimated to be at $2.5 million.

 

F.O.O.D Week Inc. has applied for $7,500 to support the marketing of this event. The sponsorship will go towards the printing of 10,000 copies of the program and the distribution in Sydney, Canberra, regionally and locally.

 

Cabonne Council’s logo appears in all printed material, print advertising, the Cabonne banner will be erected at the night markets and Food Affair.

 

Assessment:

As F.O.O.D Week is a flagship event that meets the Events Assistance Program guidelines that provides for a maximum of $5,000 which Cabonne Council has allocated in previous years to support the many events that F.O.O.D Week offers and that are held in the Cabonne shire.

 

Application 5.

 

Organisation:                               Brand Orange

Event:                                             Banjo Paterson Australian Poetry Festival Date:                                               16 -26 February 2017

Requested Amount:                    $5,000

To be funded:                               A contribution towards the marketing and advertising of this event which has taken place in all programs with Cabonne Council promoted in all products and in the media due to Cabonne previously sponsoring and supporting this event.

 

Event Description

The Banjo Paterson Australian Poetry Festival is a 6-day festival staged throughout Orange, Cabonne and Blayney regions. The festival will celebrate iconic Australian poets and centre on historical displays, family fun and health lifestyle.

 

Key events will include night markets, breakfast in the park, poetry competition, self-drive trails, Banjo – More Than A Poet exhibition at Yeoval, Banjo Paterson birthday dinner, shop front displays in Orange and Cabonne and busking in Orange and Cabonne. Plus, the Mayoral Poetry Challenge with the Mayors from Cabonne, Blayney and Orange City Councils reciting their poems in the poetry challenge.

 

Events to be held wholly or partly in Cabonne include:

 

·    Banjo Bike and self-drive trails;

·    Mandagery Creek Venison Farm;

·    Twilight Garden Party@Stockmans Ridge;

·    Yabby fishing competition at Twisted River Wines;

·    More Than a Poet Exhibition at Yeoval;

·    Shop front displays;

·    Street busking.

 

The Cabonne Country logo has been displayed on all print and television advertising, including 10,000 programs which have been distributed in Sydney, Canberra and the Central West.

 

There will also be the opportunity to display banners and other promotional materials at the key events.

 

Assessment

The submitted application meets the Core Events criteria of the Events Assistance Program, for which the maximum level of funding is $2,000.

 

Last year, Council allocated $1,500 to sponsor this event. This year, Council has already provided $500 to the Mulga Bill Camp Oven Cooking Experience and other events that will be held in Yeoval on 25-26 February 2016 as part of the Banjo Paterson Festival.

 

A further allocation of $1,000 towards the overall promotion of the Banjo Paterson festival will be in line with Council’s previous contributions of $1,500 to the event.

 

Application 6.

 

Organisation:                               At the Vineyard Presents

Event:                                             Charlie Siem and the Omega Ensemble 

Date:                                               1 April 2017

Requested Amount:                    $3,039

To be funded:                               A contribution towards the marketing and advertising of this event.

 

Event Description

The aim of “At the Vineyard Presents” is to bring world-class performances to the Central West. This will help to promote the region and create the area as a centre of attraction and excellence for music. The area has not attracted world class musical performers in the past and this event will help to encourage industry by raising the awareness and the profile of the area as a strong cultural centre.

 

It will expose and educate our local musical talents, as it provides an opportunity for them to see a world-class high calibre classical violin virtuoso. Charlie Siem plans to visit the Orange Conservatorium while in the area and to hold workshops for school students. Apparently he has become the youngest Professor of Music in the UK. He will be touring Australia during this period with the Omega ensemble.

 

This event will be held at Borrodell Vineyard.

 

Assessment

This is a new and exciting event for the area that has the opportunity to stimulate local music groups therefore exposing them to exceptional talent in our own backyard.

 

The evening will form part of a regional tour with eight concerts performed across Victoria, NSW and ACT plus performances in the metropolitan centres.

 

Cabonne Council’s logo will appear in all advertising and be recognised as a sponsor with this new musical initiative for the area. It will attract visitation to the area and support a large number of Cabonne enterprises. Orange City Council has indicated its support for this event

 

Events Assistance Program (EAP) status to date:

 

EAP Funding Allocation 2016/2017

$50,900

EAP Expenditure to Date 2016/2017

 

26 July Orange Wine Festival 14-30 October 2016

$5,000

23 Aug Canowindra Balloon Challenge 2017

$20,000

23 Aug Canowindra Airing of the Quilts 1-3 October 2016    

$3,000

23 Aug Cycling NSW Masters Road Cycling Championship 2017

$5,000

27 Sept Canowindra Baroquefest

$2,000

27 Sept Taste Orange@Barangaroo

$500

27 Sept Mulga Bill Pioneers Camp Cooking Experience

$500

 

 

Total Expenditure

$36,000

Remaining Funds

$14,900

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines

 

 

ITEM 24 - GOAL POSTS AUDIT

REPORT IN BRIEF

 

Reason For Report

To provide the results of the goal post audit carried out by Geolyse.

Policy Implications

Nil

Budget Implications

$29,450 from Infrastructure Replacement Reserve.

IPR Linkage

3.3.5.a - Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\SPORTING FACILITIES - 816622

 

 

Recommendation

 

THAT Council:

 

1.   Vote an additional $29,450 from the Infrastructure Replacement Reserve for the replacement of goal posts at the six locations deemed unsafe.

2.   Resolve that the expenditure is required and warranted in the interest of public safety.

 

Acting Director of Engineering & Technical Services' REPORT

 

In December 2016, Council engaged Geolyse to undertake a structural assessment of sporting goal posts in the Cabonne Local Government Area.  A total of 13 locations were assessed that included sites in Yeoval, Cumnock, Manildra, Cargo, Cudal, Eugowra (2 sites), Molong (3 sites) and Canowindra (3 sites).

 

Below is a summary of the assessments and its recommendations;

 

Table 1.1 Geolyse recommendations

 

Location

Recommendations

Yeoval

Not safe.  Replace now.

Cumnock

Not safe.  Replace now.

Molong – The Oval

Not safe.  Replace now.

Molong – Hunter Caldwell set 1

Safe now, but plan on replacing in medium term.

Molong – Hunter Caldwell set 2

Post safe and in good condition.

Manildra

Not safe.  Replace now.

Cudal – rugby posts

Safe now, but plan on replacing in medium term.

Cudal – soccer goal posts

Safe now, but plan on replacing in medium term.

Eugowra

Safe now, but plan on replacing in medium term.

Canowindra North East (near Rodd Street)

Posts safe and in good condition.

Canowindra North West (near Tilga Street)

Not safe.  Replace now.

Canowindra main oval

Posts are safe and in good condition.

Cargo

Not safe.  Replace now.

 

Council has requested quotations from suitably qualified companies to ascertain the cost of implementing the recommendations of the report to replace the six sets of unsafe goal posts.  Quotations were received from two companies, the PILA group and Goldspar Australia Pty Ltd.  Following an evaluation of the quotations received, it found that the PILA Group offered the best value for council.  The cost to replace the goalposts in accordance to the recommendation is $29,450.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  Where expenditure is outside the adopted budget the decision should be in open council and council should resolve why the expenditure is required and warranted.

 

 

ITEM 25 - ADDITIONAL BACKLOG PROJECTS FOR 2016/2017

REPORT IN BRIEF

 

Reason For Report

Council to approve the additional backlog projects for 2016/2017

Policy Implications

Nil

Budget Implications

Backlog projects

IPR Linkage

1.1.1.a - Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\REPORTING\OPERATION MANAGER ROAD - BRIDGES REPORTS - 817186

 

 

Recommendation

 

THAT Council:

 

1.   Approve the revised projects listed in the report to be included in the Heavy Patching and Backlog Programs for 2016/2017;

2.   Advertise the proposed expenditure; and

3.   Resolve that the expenditure is required and warranted to enable council’s heavy patching and backlog programs to be completed.

 

Acting Director of Engineering & Technical Services' REPORT

At the December 2016 council meeting, it approved additional projects to be included in the Heavy Patching and Backlog program for 2016/17.

Council’s engineering staff have had to adjust some of the backlog projects and the revised list is below.

Backlog Projects

Description

Project Estimated Cost

Kent Road extend seal 1 km

$                       130,000

Darcy Brown Way – seal 1.4km

$                         90,000

Belgravia Road – extend seal 1 km

$                       150,000

Strathmore Lane – extend seal 1km

$                        150,000

Fish Fossil Drive Gravel Re-sheeting

$                            52,000

Davys Plains Road Pavement Rehabilitation

$                          113,000

TOTAL

$                          685,000

The heavy patching projects remain the same.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. Expenditure not included in council’s original budget and exceeding $250,000 during a proposal period must be advertised and Council must resolve in open council why the expenditure is required and warranted.

 

ITEM 26 - OFFER OF LICENCE FOR USE OR OCCUPATION OF CROWN LAND FOR THE ORANGE TO MOLONG PIPELINE.

REPORT IN BRIEF

 

Reason For Report

Common Seal required for the offer of licence for use or ocupation of Crown Land.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a - Implement and amend Best Practice for Water Supply within Cabonne water operations

Annexures

1.  Offer of licence RI 571425 Cabonne Council    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\ORANGE TO MOLONG PIPELINE PROJECT - 818193

 

 

Recommendation

 

THAT Council:

 

1.   Authorise the signing and affixing of the Council Seal to the licence offer document issued under the Crown Lands Act 1989 – Section 34A by Department of Industry – Lands for the use or occupation of Crown lands as required for the construction of part of the Ammerdown (Orange) to Molong Creek Dam water pipelines under Central Tablelands Regional Water Security Project.

 

2.   Authorise the payment of initial rent $479 (GST exclusive) to Department of Industry – Lands as per the licence offer document.

 

 

Acting Director of Engineering & Technical Services' REPORT

Council is in the process of implementing the Ammerdown (Orange) to Molong Creek Dam water pipeline project. In this regard, Council had submitted an application to Department of Industry – Lands for the licence to use or occupy the Crown lands for the pipeline construction.

In response to the Council’s application, the Department of Industry - Lands has offered a licence to authorise the use or occupation of Crown lands being part of Molong Creek adjacent to Lot 12 DP 718922 and part of Bell River adjacent to Lot 7001 DP 1000813 (part Reserve 56146 from sale or lease generally notified 11 May 1923 and part Reserve 1011268 for the public purpose of future public requirements notified 3 February 2006) and part closed road adjoining  Lot 7001 DP 1000813 (part Reserve 756890 for future public requirements notified 29 June 2007.

In accordance with the offer of licence issued by Department of Industry – Lands, Council is required to sign and affix the Common Seal of the Council on the licence offer document for the creation of a licence to use or occupy the said Crown Lands for the pipeline construction.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

 

 

ITEM 27 - PUBLIC SWIMMING POOL COMPLIANCE PROJECT - UPDATE

REPORT IN BRIEF

 

Reason For Report

To provide an update of this project.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.6.a - Maintain sporting, recreational, council and community facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\SWIMMING CENTRES OR POOLS - 820403

 

 

Recommendation

 

THAT:

 

1.   Council undertake a review of the arrangements for public swimming pools to determine the appropriate model of operation for the future that mitigates risks and ensures compliance and safety requirements for pool operation are met. 

 

2.   The Acting General Manager provide a report to the March Council meeting outlining the options for future management and identifying any financial, risk, legal, industrial and governance issues. 

 

 

Acting Director of Engineering & Technical Services' REPORT

 

In November 2016 a project team was formed to oversee the action plans resulting from audits of Cabonne public swimming pools, that were completed in 2014, and June and December 2016.   The audits identified 21 non-compliances and posed some significantly high-risks to Council, pool users and operators. 

 

Qualifications of Supervisors/Lifeguards

 

In 2013 the Council Swimming Pools – Management and Supervision Policy was adopted Council that stated:

 

“ Each of the other pools – Manildra, Cudal, Cumnock, Yeoval and Eugowra have been designated Category 3 pools…………Council, by undertaking risk assessments, had determined that Pool Lifeguards at these locations must be able to swim two lengths of the pool, be able to retrieve a weighted object from the deepest part of the pool, and have first aid training……….  .  ”

 

The report attached to the new policy, written by Council’s Risk Management Officer, stated:

 

“After discussions with Council’s liability insurer and their Regional Risk Manager a compromise was achieved that allowed the volunteers to run the pools without requiring the full qualification (Bronze Medallion).    The “community pools” have been classified as Category 3 pools ………… and special qualifications required that are less than that required for the leased Cat 4 pools”

 

In late November 2016 the current pool supervisors were tested against the requirement to swim two lengths of the pool and retrieve the weight.    Results varied and in some instances supervisors were not able to complete the requirements, forcing Council to close the pool until such time as suitably qualified lifeguards could be recruited. 

 

Additionally, a review of legislation and guidelines relating to industry standards identified that council was non-compliant.  Practice Note 15 – Water Safety (Division of Local Government, Department of Premier and Cabinet) (written in 2012) states that the minimum qualifications for both Category 3 and Category 4 pool attendants and lifeguards is RLSSA Bronze Medallion. 

 

In addition, the Royal Lifesaving Society Australia (RLSSA) states that for low patronage pools (which are the Category 3 classification) the pool supervisor/attendant should:

 

·    “be mature and where possible a minimum age of 18

·    Should be qualified to a minimum of a current RLSSA pool lifeguard (ie Bronze Medallion)”

 

In the 2014 Aquatic Facility Safety Assessments completed by RLSSA and Council’s Risk Management Officer, states:

 

“Is there an appropriate system in place to ensure all lifeguards hold the current recognised lifeguard qualification and RKS pool lifeguard licence”

 

Identified as a significant risk, Council quickly implemented changes to ensure that every pool had bronze medallion qualified lifeguards on duty at all times during pool operations. This required an adjustment to the budget allocation for swimming pools management and will have a future impact on budget costs. 

 

There has been a significant workload on Council staff to recruit, induct and then coordinate, with pool supervisors, around 20-25 qualified lifeguards.    Fortunately, a number of local residents, mostly older school children, had qualifications and were available during the school holiday period.      Additionally, council provided free training to 11 interested residents that are also now available for lifeguard duties. 

 

Council must now develop new arrangements for swimming pools from the 2017/2018 swimming season to ensure that qualified staff are available and in place in the future.    

 

Compliance Action Plan

 

As a result of the audits completed in June 2016 of s355 pools, and then in December 2016 of the Molong and Canowindra pools, a compliance team has been formed and an action plan developed to improve compliance and management of the 7 Council pools. 

 

To assist with this project Council engaged GHD consultancy to complete the following:

 

TASK

STATUS

Development of Swimming Pool Operations Manual (in proposal dated 16 November).

Well underway – due for completion end February.

Complete a risk assessment (in proposal dated 16 November).

Completed.  Risk Management Coordinator now needs to upload risks to register.

Update (and/or develop new) procedures for water quality testing, chemical handling and user agreements (for swimming carnivals etc).

Completed and distributed to pool supervisors first week of February.

Conduct training needs analysis for all staff/volunteers at all 7 pools.

Completed and records now being held.  Training being held when/where required.

Develop an Emergency Management plan and procedures.

Not completed – due end February.

Develop and implement a Cryptosporidium management plan including staff awareness of new procedures and public awareness.

Completed and distributed to pool supervisors first week of February.

Conduct the same audit process at the Canowindra and Molong pools.

Audit on Canowindra and Molong pools completed end of December and audit results provided to project team 24 January – the same non-compliances as the s355 pools was identified and now included in Action plan.

Conduct a follow up audit on all pools towards the end of the swimming season to confirm the recommendations from the July audit 2016. (Approximately mid/late February).

To be deferred to just prior to opening of 2017/2018 season.

 

Additionally, Council staff have undertaken a number of tasks towards compliance as summarised in the following table. 

 

COMPLIANCE ACTION PLAN – SUMMARY

 

 

COMPLETED

OUTSTANDING

Water Quality Testing and Maintenance

New procedures for testing developed and provided to pool supervisors.

Cryptosporidium management plans and procedures developed and provided to pool supervisors.

Signs in place requiring toddlers/babies to wear swimming nappies.

Backwash risk assessment and procedures on how to manage this.

Training for pool supervisors in the automatic dosing system.

Training and Qualifications

See detail in report regarding changes to minimum qualifications required for life guards.

Inductions for contractors.

Develop new approach to resourcing the pools prior to 2017/2018 season – recruitment, training, cost implications, management structure.

Governance and Administration

User agreements developed and distributed to pool supervisors.

 

All pools have copies of the Royal Lifesaving Pool Operation Guidelines.

 

New filing structure developed internally in ORL to ensure records are being kept and easily accessible.

 

Consideration of how to manage the pools in the future and the role/relationship between s355 Committees and Council.   (workshops scheduled for March with key stakeholders).

 

Operations Manual in development and due to be completed by end of February.

Chemical Management

Signs are in place.

New chemical handling procedures developed and provided to the pool supervisors with some basic instruction.

Storage of chemicals has been assessed and modifications made.

Need to do follow up check at each pool

Risk Management

Risk assessment completed with GHD .

First Aid kits updated

Diving signs installed

Risk Officer to ensure risks are uploaded to risk register.

Emergency procedures under development due to be complete by end February.

Need to review the diving procedures/rules for each of the pools.

General Maintenance

Now that there are weekly visits being completed any maintenance issues being identified by pool supervisors or council officers is being dealt with more expediently. 

 

A detailed action plan is available to the Council should they require it. 

 

Key Issues and Future Model of Operation

 

Council has made significant improvements and changes to the day-to-day operation of the pools during this season ensuring that all 7 pools were kept open and operating safely during the busy summer months. 

 

However, Council needs to reconsider the current model of operation and funding to resolve and mitigate the risks associated with the way in which the pools are managed and operated.    This must occur prior to the pools opening for the 2017/2018 season, and indeed needs to be considered during February/March as it is likely that there will need to be significant budget adjustments made for the 2017/2018 financial year and ongoing. 

 

Central to this discussion is the role of s355 Committees in the operation of the pools.    This model of operation has been in place for many years, perhaps as far back as the amalgamation in 1977.    S355 committees have the “care, control and management” of an asset on behalf of Council.    Currently there are around 26 s355 Committees across aged care, doctor’s surgeries, pools, preschools, town associations, museums and sports grounds.  

 

A workshop has been arranged with the relevant council staff, Acting General Manager, Mayor and presidents of the s355 Pool committees for the 8 March to discuss the current and future model of operation.   The WBC Executive Manager will facilitate this workshop. 

 

Cost to Operate and Maintain Pools

 

The 2015/2016 actual costs associated with the operation of the seven pools was $614,988.    This includes costs for:

 

·    Maintenance;

·    Pool supplies;

·    Grounds and amenities;

·    Utilities;

·    Contractor payments (Molong and Canowindra);

·    S355 Committee payments;

·    Depreciation.

The 2016/2017 budget allocation is $602,438.    The budget will be exceeded due to the requirement to employ lifeguards (as per variation to budget discussed at the December 2016 Council meeting).

 

Risks

 

A risk assessment has been completed by the compliance project team identifying the following issues:

 

RISK AREA

ISSUES

Social

·   Pools are important to communities but Council needs to understand that they will likely operate at a loss in a different model.

·   Relationships between Council and s355 and communities can be strained.

Political/Reputation

·   Cabonne has always proudly referred to the number of pools it manages as an example of keeping infrastructure and services in small communities.

·   Communities would expect pools to remain as a service

Legal and Governance

·      Contract arrangements for Molong and Canowindra need to be reviewed.

·      S355 committees do not carry any risk or insurance implications for any incidents at pools – Council carries that risk and accountability.

·      Very complex confusing operational arrangements makes it unclear who is responsible for what and therefore significant lack of accountability.

·      Currently at high risk of litigation if there was a serious incident as we have not complied in a range of requirements despite having known about non-compliance.

Financial

·      To mitigate risks and move to a different operating model will require an increase in budget allocation. 

·      At current risk of significant penalties or costs in the event of incident due to non-compliances.

People

·      Lack of qualified lifeguards could lead to serious injury or death.

·      Unclear industrial relations implications of engagement of supervisors through s355 Committees that are not legal entities.

·      Employment of lifeguards under Council award and protections.

·      Seasonal work versus full time employment.

·      Lack of accountability and clear roles and responsibilities means things aren’t getting done, and there is a lot of shifting of blame and responsibility.

Environment

·      Lack of backwash testing and release procedures may be putting waterways at risk.

·      Lack of cryptosporidium plans could lead to public health issues.

 

 

ITEM 28 - CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED

REPORT IN BRIEF

 

Reason For Report

Council to vote additional funds for construction of Quarry shed.

Policy Implications

Nil

Budget Implications

$350,000 from 16/17 budget allocation
$46,605 from Council's Quarry Reserve

IPR Linkage

5.5.2.b - Operate Limestone Quarry in accordance with Mine Safety regulations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 754552 - TENDER FOR MOLONG LIMESTONE QUARRY SHED - 825421

 

 

Recommendation

 

THAT Council:

 

1.      Vote an additional $46,605 from Council’s Quarry Reserve.

2.         Resolve that the expenditure is required and warranted to comply with Mine Safety Regulations.

 

Acting Director of Engineering & Technical Services' REPORT

Tenders closed on the 15 February 2017 for the Construction of the Molong Limestone Quarry Shed and an assessment is included in the closed section of council business.

The total project cost is $354,480. Council allocated $350,000 in the 16/17 budget.  To date, a total of $42,125 has been expended on the project that included survey, geotechnical investigation, design and project management with $307,875 remaining in the current budget.  Therefore $46,605 is sought from reserves to realise the project.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  Where expenditure is outside of council’s adopted budget it should be considered in open council and the council resolution approving the expenditure should disclose the reasons why it is required and warranted.

 

ITEM 29 - DEVELOPMENT APPLICATION 2017/0093 - DEMOLITION, CONSTRUCTION OF A COMMUNITY FACILITY, ALTERATIONS TO AN EXISTING COMMUNITY HALL AT 94-98 BANK STREET, MOLONG

REPORT IN BRIEF

 

Reason For Report

To obtain council's consent to a development application

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0093 - 818665

 

 

Recommendation

 

THAT Development Application 2017/0093 for the demolition of dwelling and hall (Mitchell Room), construction of a community facility (library, meeting rooms and ancillary development including a car park), alterations to the kitchen of the existing Molong Community Hall, relocation of a shipping container upon land described as Lot 432 DP 1070957, Lot B DP 155735 & Lot 2 DP 1082943, being 94, 96 & 98 Bank Street, Molong, be granted consent subject to the conditions attached.

 

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. Nil public submission disclosures have been received. 

 

 

SUMMARY

The following report provides an assessment of the development application submitted for the demolition of a dwelling and a community hall annex, construction of a community facility (library) and ancillary activity, and alterations to an existing community hall upon land described as Lot 432 DP 1070957, Lot B DP 155735 and Lot 2 DP 1082943 being 94 and 96-98 Bank Street, Molong.

 

The application has been referred to the Council for determination as the land is owned by Council and four submissions have been received relating to the proposed development, three of which raise concerns relating to potential environmental impacts of the development proceeding.

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Cabonne Council

Owner:      Cabonne Council

Proposal:  Demolition of dwelling and hall (Mitchell Room), construction of a community facility (library, meeting rooms and ancillary development including a car park), alterations to the kitchen of the existing Molong Community Hall, relocation of a shipping container.

Location:   Lot 432 DP 1070957, Lot B DP 155735 & Lot 2 DP 1082943being 94, 96 & 98 Bank Street, Molong.

Zone:         R1 General Residential    

 

It is recommended that the application be approved subject to the attached conditions of consent.

 

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

 

PROPOSAL

It is proposed to demolish an existing dwelling situated at 94 Bank Street, demolish an existing hall annex situated at 96 Bank Street, Molong and construct a community facility being a library and ancillary activity upon the land. Alterations will be required to the existing hall located at 98 Bank Street, Molong in association with the development at 94 and 96 Bank Street. In addition, internal alterations to the hall will be undertaken to extend and refurbish the kitchen servicing the hall. A shipping container currently located at the rear of 96 Bank Street is to be relocated to the rear of the community hall. A car park is to be located at the rear of the new community facility, with vehicular access from Shields Lane.

 

IMG_2992

 

Concept plan

 

 

IMG_2991

Proposed library / meeting room floor plan

 

 

IMG_2990

Northern elevation to Bank Street

 

 

SITE

 

4397862

1497375

 

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

 

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

 

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

·    Covenants imposed or required by council

·    Prescribed instruments under s183A of Crown Lands Act 1989

·    Any conservation agreement under National Parks and Wildlife Act 1974

·    Any trust agreement under the Nature Conservation Trust Act 2003

·    Any property vegetation plan under the Native Vegetation Act 2003

·    Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

·    Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

 

      Mapping

The subject site is identified on the LEP maps in the following manner:

     

Land zoning map

Land zoned R1 General Residential

Lot size map

Minimum lot size 500m2

Heritage map

94 Bank Street is a local heritage item

The subject land forms part of the Bank Street Heritage Conservation Area.

Terrestrial Biodiversity Map

No biodiversity sensitivity on the subject land

Flood planning map

Not within a flood zone

Natural resource – karst map

Not within a karst area

Drinking water catchment map

Not within a drinking water catchment area

Riparian land and watercourse map, groundwater vulnerability map

Not groundwater vulnerable or affected by watercourse or riparian land

Land reservation acquisition map

NA

 

      These matters are addressed in the report following.

 

Cabonne Local Environmental Plan 2012

The subject land is zoned R1 General Residential by the Cabonne Local Environmental Plan 2012.  Demolition, construction of a community facility (library), and alterations to a community facility (community hall) are permissible within this zone, subject to council’s development consent.

 

Objectives of the R1 General Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R1 zone.  The development relates to and is consistent with the zone objectives which seek to

 

• To provide for the housing needs of the community.

• To provide for a variety of housing types and densities.

• To enable other land uses that provide facilities or services to meet the day to day needs of residents.

 

Part 2 – Permitted or prohibited development

Clause 2.7 Demolition requires development consent

Council’s development consent is required for demolition of buildings. The subject application seeks approval for the demolition of a dwelling located upon Lot 432 DP 1070957, and the ‘Mitchell Room’ located upon Lot B DP 155735.

 

Part 5 – Miscellaneous provisions

Clause 5.10 Heritage conservation

The consent authority must, before granting consent under this clause in respect of a heritage item or heritage conservation area, consider the effect of the proposed development on the heritage significance of the item or area concerned. This subclause applies regardless of whether a heritage management document is prepared under subclause (5) or a heritage conservation management plan is submitted under subclause (6).

 

A Heritage Impact Study has been provided as part of the development application. The subject land is located within the Bank Street Conservation Area as defined by the Cabonne Local Environmental Plan 2012. The dwelling located upon Lot 432 DP 1070957 is identified in schedule 5 of the CLEP 2012 as an item of local heritage significance.

 

The heritage impact study identifies that the proposed demolition of the buildings and the construction of the new facility will not have an adverse impact upon the heritage significance of the existing streetscape.

 

Part 6 – Additional local provisions

Clause 6.2 Stormwater management

Development consent must not be granted to development on land to which this clause applies unless the consent authority is satisfied that the development:

 

(a)  is designed to maximise the use of water permeable surfaces on the land having regard to the soil characteristics affecting on-site infiltration of water, and

(b)  includes, if practicable, on-site stormwater retention for use as an alternative supply to mains water, groundwater or river water, and

(c)  avoids any significant adverse impacts of stormwater runoff on adjoining properties, native bushland and receiving waters, or if that impact cannot be reasonably avoided, minimises and mitigates the impact.

 

The development incorporates adequate measures to address on site and off site stormwater management design. The proposed car park is to incorporate stormwater detention. An existing concrete drain the  runs under the hall annex is to be removed with water diverted to the council stormwater system in accordance with provided engineering specifications.

 

 

Clause 6.8 Essential services

Council is satisfied the following services that are essential for the development are available:

 

a.   The supply of water

b.   The supply of electricity

c.   The disposal and management of sewerage

d.   Stormwater drainage, &

e.   Suitable vehicle access

 

REGIONAL ENVIRONMENTAL PLANS

 

No regional environmental plans apply to the land.

 

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

SEPP 55 – Remediation of Land applies to the development.  Asbestos has been identified as potentially present in the dwelling proposed for demolition. A condition of consent requires demolition to be undertaken in accordance with the relevant regulations.

 

A desk top assessment of past land use across the subject site has not identified any other potential site contamination risk.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

 

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

No Development Control Plans apply to this land.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The single storey development will be situated within an area of mixed development, adjoining residential properties and opposite community and commercial premises. The new building has been designed to relate to the precinct and to also related to the topography of Bank Street, with the structure complementing the existing built environment in and design.

 

The subject land is formed by 3 separate land titles. A condition of consent requires the consolidation of the land into one title.

 

Visual amenity

The selection of external materials being face brick, painted rendered masonry, glass and metal has been selected to relate to the design characteristics of the immediate area.

 

Landscaping is to be provided around the site with a new retaining wall constructed along the eastern boundary. A new metal fence is to be installed along the southern boundary.

 

Access and traffic

Vehicular access to the site is to be via a new driveway off Shields Lane. A car park to service the site is to be provided at the rear of the site. The main entry to the building will also be from the southern (rear) side of the development. Pedestrian access is to be available from Bank Street, with a covered walkway along the eastern side of the building to enable pedestrian circulation around the site.

 

The Development Engineer has requested that a ‘no parking’ zone be implemented along Shields lane from its intersection with Bank Street to the southern side of the library carpark driveway. This measure is to ensure safe passage and sight distance for vehicles utilizing Shields Lane.

 

Twelve car spaces, including disabled parking bays, are to be provided at the rear of the library site. All service vehicles are to access the site via the car park driveway. On-street parking in Bank Street would accommodate any additional parking requirements of the facility.

 

Heritage

A heritage impact assessment has been provided with the application. Separate information indicates that an earlier dwelling was located upon 94 Bank Street and that it was demolished prior to construction of the existing dwelling c1940.  The School of Arts building was constructed in the 1880s with an annex / hall built c1890s. The annex was incorporated in a redevelopment of the site in the 1960s. The facade ‘make over’ reduced the heritage integrity of the former School of Arts (community hall).

 

The proposed demolition of the dwelling and the Mitchell Room, the proposed construction of a community facility, and the proposed alterations to the community hall will not have further adverse impact upon the local heritage value of the site or the surrounding area.

 

The internal alterations to the community hall will have some impact upon the integrity of the building’s heritage characteristics. The proposed alterations to the interior of the building may trigger review of BCA compliance of the building to current standards.

 

Signage

No details of building signage have been included in the application. Separate consideration of building identification signage under SEPP 64 will be required, unless such signage is exempt development.

 

Landscaping

The proposal requires the removal of 4 existing trees from the rear yard of the dwelling allotment as well as all existing garden and landscape elements to make way for the new development. A landscape plan has been provided as part of the development proposal providing for some softening of the development through use of turf, garden beds, shrubs and trees.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed development was neighbourhood notified.  Four submissions were received by the close of the exhibition phase.  While all submissions were in support of the proposal, three submissions outlined concerns relating to the potential environmental impact of the development.

 

The issues raised in the submissions are addressed as follows:

 

Submission

Issue

Comment

1

In support of the development

Noted

2

In support of the application, however raises the following concerns:

Shields Lane is a narrow thoroughfare. Suggests that Shields Lane be dedicated for  one way traffic and the Bank Street end of the lane be a no parking zone

Noted

 

 

To be retained as two way travel with no parking between the intersection with Bank Street  to the southern side of the proposed driveway servicing the development.

3

Currently Shields Lane is not of sufficient width to enable two cars to pass, there is no footpath and parking is unrestricted. The existing guttering is inadequate and cannot accommodate existing  stormwater drainage, let alone accommodate additional  runoff from  the development

‘No Parking’ restrictions will be installed in Shields Lane from Bank Street to beyond the proposed carpark access.

Drainage has been designed for on-site and off-site conditions including design of on-site stormwater detention.

Kerb and gutter and footpath will be incorporated into the western side of Shields Lane from Bank Street to the southern side of the proposed carpark access.

4

In support of the development.

Concerns however regarding increased traffic using Shields Lane and resulting impact upon pedestrian safety, ability for residents to safely access their own driveways, an existing lack of adequate kerb and guttering with associated drainage issues.

Noted.‘

No Parking’ restrictions will be installed in Shields Lane from Bank Street to beyond the proposed carpark access.

Drainage has been designed for on-site and off-site conditions including design of on-site stormwater detention.

Kerb and gutter and footpath will be incorporated into the western side of Shields Lane from Bank Street to the southern side of the proposed carpark access.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

 

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

ITEM 30 - DEVELOPMENT APPLICATION 2017/055 - LOT 100 DP 1122908 - FARM STAY ACCOMMODATION - NANCARROW LANE, NASHDALE

REPORT IN BRIEF

 

Reason For Report

To advise council of the withdrawal of the DA

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0055 - 818322

 

 

Recommendation

 

THAT Council note Development Application 2017/055 has been withdrawn by the applicant and that no further consideration of the planning assessment report is required.

 

 

Director of Environmental Services' REPORT

 

The council at its meeting of 20 December 2016 resolved to defer consideration of the planning assessment report for Development Application 2017/055 until the February council meeting.  On 3 January 2017 the applicant advised council that they were withdrawing the application.  Council’s records have been adjusted accordingly.  No further action is required in regard to the application.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

 

 

ITEM 31 - REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES DEVELOPMENT APPLICATION 2017/011

REPORT IN BRIEF

 

Reason For Report

To  obtain council's approval to donate $479.65 from its s356 budget, being the amount equivalent to the Development Application fees paid in association with Development Application 2017/011 for an accommodation dormitory upon land described as 1064 Sandy Creek Road, Molong

Policy Implications

Nil

Budget Implications

Section 356 budget

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0011 - 804083

 

 

Recommendation

 

THAT council donate $479.65 from its s356 budget to the Karma Yiwong Samten Ling Tibetan Buddhist Centre, being the amount equivalent to the Development Application, Construction Certificate, inspection fees, Occupation Certificate and Long Service Levy paid in association with Development Application 2017/011 for an accommodation dormitory upon land described as Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong.

 

 

Director of Environmental Services' REPORT

 

Council has received a request from Karma Yiwong Samten Ling Tibetan Buddhist Centre requesting council’s consideration of a donation of fees paid in association with DA 2017/011 for the accommodation (dormitory) at 1064 Sandy Creek Road, Molong.

 

The fees paid totalled $946.65 and consisted of the following:

 

Development Application                               $272.75

Construction Certificate                                 $206.90

Inspections                                                       $280.00

Long Service Levy                                           $137.00

Occupation Certificate                                    $ 50.00

                                                         Total          $946.65

 

The development application relating to Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong, was approved and consent issued on 14 September 2016.

 

Council’s Donations Policy does not authorise staff to determine donation requests that include the Long Service Levy.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

‘1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.’

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 32 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2017/46 EVENT (MARKETS) UPON LAND KNOWN AS LOTS 7, 8 & 9 SECTION 5 DP 758396, BROAD & MYALL STREETS, EUGOWRA

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $285.00 as reimbursement of development application fees paid in association with DA 2017/46 for Event (Markets) upon land know as Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0046 - 812352

 

 

Recommendation

 

THAT Council donate $285.00 from its s356 budget to Eugowra Promotion and Progress Association Inc., being the amount equivalent to Development Application fees paid in association with Development Application 2017/46 for Event (Markets) on Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra.

 

 

Senior Town Planner's REPORT

 

Council has received a request from Eugowra Promotion and Progress Association Inc requesting Council’s consideration of a donation of fees paid in association with DA 2017/46 for Event (Markets) on Lots 7, 8 & 9 Section 5 DP 758396, Broad & Myall Streets, Eugowra.

 

The fees paid totalled $285.00 and consisted of the following:-

 

Development Application                               $285.00

 

Under Council’s policy staff are not authorised to donate the Long Service Levy and inspection fee.  The DA for this application has been approved and consent granted on 7 November 2016.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 33 - DA 2017/6 MODIFICATION TO DEVELOPMENT APPLICATION APPROVED FOR A THREE LOT SUBDIVISION AND ERECTION OF A DWELLING HOUSE ON LOT 3 AT 32 WADDELL STREET, LOT 10 SECTION C DP 32548

REPORT IN BRIEF

 

Reason For Report

For Council to determine the modification to DA 2017/6

Policy Implications

Approved variation to the Building Alignment Policy

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

1.  Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0006 - 818381

 

 

Recommendation

 

THAT the modification to Development Application 2017/6 for the approved three (3) lot subdivision of Lot 10, retention of the existing dwelling house on proposed Lot 1 and the erection of a dwelling house on proposed Lot 3, at 32 Waddell Street, Canowindra legally described as Lot 10 Section C DP 32548 be granted development consent subject to the modified attached conditions.

 

 

Senior Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

Nil public submission disclosures have been received. 

 

 

The following report is an assessment of the modification to DA 2017/0006. This development application approved a three lot subdivision, the erection of a dwelling house on proposed lot 3, the retention of the existing house on proposed lot 1 and demolition of the existing brick garage and rainwater tank on Lot 10 Section C DP 32548, 32 Waddell St Canowindra.

 

Applicant:          Anthony Daintith Town Planning

Owner:               N Links-Fisher & DR Johnson

Proposal:           Three (3) lot subdivision and erection of dwelling

Location:            Lot 10 Section C DP 32548, 32 Waddell St, Canowindra

Zone:                  R1 General Residential

 

It is recommended that the modification be approved subject to the amended conditions of consent attached to this report.

 

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

 

PREVIOUS DEVELOPMENT ASSESSMENT AND SITE CONTEXT

Development Application 2017/0006 was approved by Council for 32 Waddell Street, Canowindra (Lot 10 Section C DP 32548). This development approval was for:

 

·    Subdivision of the site into three (3) separate allotments,

·    Erection of a new dwelling house on proposed lot 3,

·    Retention of the existing dwelling on proposed lot 1, and

·    Demolition of the existing brick garage and rainwater tank.

Site Map

 

 

PROPOSED MODIFICATION

The proposed modification proposes the following changes to the approved dwelling house:

 

·    Extension of the roofline over the alfresco,

·    Changes to the internal walls,

·    Changes to the external finishes (originally rendered brick and is now proposed to be a brick face finish), and

·    Changes to the finishes of the windows and doors.

 

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 (the Act) requires Council to consider various matters, within the assessment of development applications and modifications.

 

The proposed modification complies with the Section 79C Matters of Consideration. An assessment of the matters of consideration has occurred below:

 

(a) The provisions of:

(i)   any environmental planning instrument:

The Cabonne Local Environmental Plan 2012 is applicable to the proposed modification. The modification satisfactorily addresses the relevant provision of the Plan.

 

The proposed modification complies with the applicable State Environmental Planning Policies specified below:

·    State Environmental Planning Policy No.44 Koala Habitat Protection,

·    State Environmental Planning Policy No.55 Remediation of Land, and

·    State Environmental Planning Policy (Infrastructure) 2007

 

(ii)  any development control plan:

No development control plans apply to the subject site or the proposed modification.

 

(iii) the regulations (to the extent that they prescribe matters for the purposes of this paragraph) that apply to the land to which the development application relates.

The regulations do not prescribe any matters that are relevant to the proposed modification.

 

(b) the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality:

Due to the nature of the modification, it is considered that the proposal will have minimal environmental impacts.

 

(c) the suitability of the site for the development:

Council’s Building Alignment Policy applies to the subject site and requires a front setback of 8m. A variation was approved for the dwelling house on lot 3 to permit a front setback of 5.6m.

 

The proposed modification will not change the approved variation to the front setback.

 

The modification will not alter the suitability of the subject site for the approved development.  

 

(d) any submissions made in accordance with this Act or the regulations:

No submissions have been received.  Due to the minor nature of the application and its minimal environmental impact, notification and advertising of the application to adjoining and adjacent owners and occupiers was not required. 

 

(e) the public interest:

The proposed modification does not present any issues that affect the public interest.

 

SECTION 96 (1A) MODIFICATION INVOLVING MINIMAL ENVIRONMENTAL IMPACT  

The proposed development complies with the Section 96 (1A) Modification of the Act, as the modification will have minimal environmental impact and is substantially the same development for which consent was originally granted.

 

CONCLUSION

The proposal has been assessed under Section 96 and Section 79C Environmental Planning & Assessment Act 1979 including the relevant provisions of Cabonne Local Environmental Plan 2012.  The development satisfies the relevant provisions of these instruments.

No significant issues were identified during the assessment of the modification application.  It is considered that the application can be approved as submitted subject to the consent being modified in the following ways:

1. Condition No.1 has been altered to reference the amended plans.

 

ITEM 34 - CARGO LANDFILL CAPPING PROJECT

REPORT IN BRIEF

 

Reason For Report

Approval of additional funding.

Policy Implications

Nil

Budget Implications

$36,283.25 to be transferred from the Tip Rehabilitation expenses budget.

IPR Linkage

5.3.1.b - Manage the operation of the Cabonne landfills to maximise environmental controls

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\DESIGN AND CONSTRUCTION\CARGO WASTE FACILITY LANDFILL CLOSURE CARGO NSW 2800 - 818083

 

 

Recommendation

 

THAT Council:

 

1.   Vote an additional $39,772.12 to be transferred from the Tip Rehabilitation Expenses budget to cover additional costs associated with the Landfill Capping Project.

2.    Resolve that the expenditure is required and warranted to enable the tip rehabilitation to be completed.

 

Senior Environmental Services Officer's REPORT

 

Landfill Closure Grant – Cargo Waste Management Facility (WMF)

In August 2015 Council applied for funding through the Environmental Trust’s Landfill Consolidation and Environment Improvements Grant for the final capping and remediation of the old landfill site at the Cargo WMF.

On 26 February 2016 Council was advised by the Environmental Trust that this funding application was successful.

The total budget for the project was $84,825, of which $51,200 was contributed by the Environmental Trust and $33,625 to be funded by Council through cash and in-kind contributions.

Council called for quotations for the project in October 2016. Only one contractor entered a conforming quotation which was accepted by Council.

The quotation for completion of the capping project totalled $119,408.80. Council on costs for this project are an additional $17,911.32, bringing the total budget for these works to $137,320.12. 

The original budget for these works was $97,548.00 (including Council’s on costs). Therefore, an additional $39,772.12 is required to complete these works.

The aim for completion of this project is 3 March 2017.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period. Expenditure not included in council’s original budget requires that Council must resolve in open council why the expenditure is required and warranted.

 

ITEM 35 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 804330

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

Acting General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 36 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 804332

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

Acting General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

 

ITEM 37 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 804333

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, Council will need to consider the guidelines in conjunction with any matters of urgency.

 

ITEM 38 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 804334

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

Acting General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

   


Item 11 Ordinary Meeting 28 February 2017

Item 11 - Annexure 1

 

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Item 12 Ordinary Meeting 28 February 2017

Item 12 - Annexure 1

 

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Item 13 Ordinary Meeting 28 February 2017

Item 13 - Annexure 1

 

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Item 15 Ordinary Meeting 28 February 2017

Item 15 - Annexure 1

 

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Item 16 Ordinary Meeting 28 February 2017

Item 16 - Annexure 1

 

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Item 16 Ordinary Meeting 28 February 2017

Item 16 - Annexure 2

 

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Item 18 Ordinary Meeting 28 February 2017

Item 18 - Annexure 1

 

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Item 20 Ordinary Meeting 28 February 2017

Item 20 - Annexure 1

 

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Item 26 Ordinary Meeting 28 February 2017

Item 26 - Annexure 1

 

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Item 26 Ordinary Meeting 28 February 2017

Item 26 - Annexure 1

 

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Item 26 Ordinary Meeting 28 February 2017

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Item 29 Ordinary Meeting 28 February 2017

Item 29 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

DA 2017 / 0093

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped plans (Ref: DA 2017/0093 prepared by Complete architecture landscape engineering management – including sheets 1-22) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

For the purposes of Section 80A (11) of the Environmental Planning and Assessment Act 1979, as amended and Clause 98, 98A and 98B of the Environmental Planning and Assessment Regulation 2000 the following conditions are prescribed.

 

2.   BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

 

Performance

 

The approved demolition of a dwelling and a hall annex, construction of a community facility (library and community meeting rooms and ancillary development), alterations and additions to an existing kitchen within the existing community hall, and relocation of  shipping container, must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which: -

 

          i)       complies with the Performance Requirements; or

ii)    is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

          iii)     a combination of both a) and b).

 

 

3.   APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

 

4.   APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with s109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for a:

 

CONSTRUCTION CERTIFICATE, and

OCCUPATION CERTIFICATE

 

5.   IDENTIFICATION OF SITE

 

Objective

 

To clearly identify the site.

 

Performance

 

Provide a clearly visible sign to the site stating:

 

a)      Unauthorised entry is prohibited;

b)      Builders name and licence number; or owner builders permit number;

c)      Street number or lot number;

d)      Contact telephone number/after hours number;

e)      Identification of Principal Certifying Authority.

 

For the purposes of Section 80A of the Environmental Planning and Assessment Act 1979, as amended the following conditions are non-prescribed.

 

6.   LOADING / UNLOADING

 

Objective

 

To ensure loading / unloading does not interfere with the amenity of the street.

 

Performance

 

All loading and unloading operations are to take place at all times wholly within the confines of the site.

 

 

7.   NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays. This includes site works and deliveries.

 

 

8.   CONSTRUCTION OF SANITARY COMPARTMENT

 

Objective

 

A sanitary compartment is to have sufficient space or other means to permit an unconscious occupant to be removed from the compartment.

 

Performance

 

Sanitary compartments must have doors and partitions that separate adjacent compartments and extend to height not less than 1.5m above the floor if primary school age children are the principal users, or 1.8m above the floor in all other cases.

 

The door to a fully enclosed sanitary compartment must: -

 

          a)      open outwards; or

          b)      slide; or

c)    be readily removable from the outside of the sanitary compartment;

 

unless there is a clear space of at least 1.2m between the closet pan within the sanitary compartment and the nearest part of the doorway.

 

 

9.   PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.

 

 

10. DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to the release of the final Plumbing and Drainage certificate. ANY OCCUPATION CERTIFICATE MUST NOT BE ISSUED until the final Plumbing and Drainage certificate has been issued by council.

 

 

11. NATURAL LIGHT AND VENTILATION

 

Objective

 

To ensure the health and amenity of building occupants and to comply with Part F4 Building Code of Australia.

 

Performance

 

Habitable rooms shall be provided with natural light and ventilation by the installation of windows having aggregate glass areas and openable areas of 10% and 5% respectively of the floor area of each room.

 

 

12. DEMOLITION OF BUILDINGS AND STRUCTURES

 

Objective

 

To protect the environment, health and safety of the community.

 

Performance

 

a)   The demolition work is to be undertaken in accordance with the requirements of Australian Standards AS2601 – 1991 – ‘The Demolition of Structures’.

 

b)   Utility services of electricity, gas, water, sewerage and telephone are to be satisfactorily disconnected or sealed off before commencement of the demolition work.

 

c)   Appropriate dust suppression procedures are to be carried out during the demolition of the structure.

 

d)   Appropriate safety clothing and equipment to be used during the demolition works in accordance with the requirements of the Work Health and Safety Act 2011.

 

e)   Appropriate barricades and framing are to be installed around the perimeter of the demolition site to prohibit public access to the demolition works.

 

f)    Appropriate signage is to be placed on the demolition site to advise the public of danger associated with demolition works and to prohibit public access.

 

g)   Appropriate procedures are to be provided to ensure protection of council’s Road, footpath and kerb and guttering from structural damage arising from the demolition works.

 

h)  Hazardous materials (including asbestos) are to be handled, stored, treated, transported and disposed of in accordance with the requirements of the Work Health and Safety Act 2011 and the Asbestos Recovering Regulations.

 

i)    All demolition materials of no recycling value are to be removed from the demolition site by covered transport to an appropriate waste landfill site and the appropriate waste disposal fee paid to council.

 

j)    An appropriate insurance policy is required in respect of the demolition works indemnifying council from action against it and covering those responsible for the works against third party damages.

 

13. SMOKE DETECTION SYSTEM

 

Objective

 

To ensure occupants are warned in the event of an emergency and have time to safely evacuate.

 

Performance

 

A smoke detection warning system is to be installed in accordance with AS1670.1 and must activate a building occupant warning system to sound through all occupied areas.

 

 

14. EXIT SIGNS

 

Objective

 

To assist and guide occupants to an emergency exit in the vent of a fire.

 

Performance

 

Exit and directional signs are to be installed where required by part E4.5 and E4.6 of the National Construction code 2016 and in accordance with AS 2293.

 

 

15. EMERGENCY EXITS

 

Objective

 

To provide occupants with a means of evacuation.

 

Performance

 

At least one emergency exit is required to be provided from the building.  The required exit must be fitted with a door which complies with Part D2 of Building Code of Australia 1996 and must be readily openable without a key from the side that faces a person seeking egress, by a single hand downward or pushing action on a single device fitted between 900mm and 1.2m from the floor.

 

 

16. ACCESS/EGRESS FOR PEOPLE WITH DISABILITIES

 

Objective

 

To ensure safe, equitable and dignified access and egress for people with disabilities.

 

Performance

 

Access is required to and within the entrance floor by way of ramp, step or kerb complying with 1428.1.

 

 

17. NUMBER OF PERSONS ACCOMMODATED

 

Objective

 

So that occupants can move safely within a building.

 

Performance

 

In accordance with Table D.1.13 the total number of patrons is not to exceed one (1) person per metre square in the areas designated to the general public.

 

 

18. FACILITIES FOR PEOPLE WITH DISABILITIES

 

Objective

 

To ensure compliance with Building Code of Australia 2016.

 

Performance

 

The designated disabled WC is to be constructed in accordance with AS1428.1.

 

 

19. KITCHEN FACILITIES – CONSTRUCTION AND FIT-OUT

 

Objective

 

To ensure the design and construction of the kitchen is adequate for the proposed activities, fixtures, fittings and equipment to ensure the premises can be effectively cleaned and if necessary sterilized.

 

Performance

 

The construction and fit-out of the kitchen is to meet the requirements of AS4675. The food premises are to operate in accordance with the requirements of the Australia/ New Zealand Food Standards Code.

 

Council recommends that prior to fit-out of the kitchen, a floor plan/details of the fit-out be submitted to Council to ensure it will meet the requirements of the Food Standards Code.

 

 

20.     PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the development.

 

Performance

 

Access must be provided to the development in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained prior to any Construction Certificate is issued for the development and prior to any commencement of construction of any access or accesses to the development from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access.  Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

 

An Access Compliance Certificate for the access must be issued by Council before any Occupation Certificate can be issued.

 

21.    TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

 

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

 

Performance

 

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

22.    CONNECTION TO TOWN WATER SUPPLY

 

Objective

 

To ensure that the development is connected to the local water supply Authority’s reticulation system.

 

Performance

 

The applicant is required to connect the development to the town water supply before occupation by applying directly to the relevant Water Supply Authority (Cabonne Council). A COMPLIANCE CERTIFICATE FOR THE WORKS IS TO BE ISSUED BY THE SUPPLY AUTHORITY and a copy be provided to Council.  All relevant work is to be completed BEFORE THE ISSUE OF ANY OCCUPATION CERTIFICATE.

 

23.    CONNECTION TO THE SEWERAGE SYSTEM

 

Objective

 

To ensure that the development is connected to Sewerage Supply Authorities system.

 

Performance

 

The applicant is required to connect the development to the sewerage system before occupation by applying directly to the relevant Sewer Supply Authority (Cabonne Council). A COMPLIANCE CERTIFICATE FOR THE WORKS IS TO BE ISSUED BY THE SUPPLY AUTHORITY and a copy be provided to Council.  All relevant work is to be completed BEFORE THE ISSUE OF ANY OCCUPATION CERTIFICATE.

 

24.             FOOTPATH / KERB AND GUTTER

 

Objective

 

To provide adequate stormwater drainage and pedestrian safety to the development.

 

Performance

 

The applicant is required to construct a new footpath and kerb and gutter on the western side of Shields Lane from its intersection with Bank Street to the proposed onsite parking access point. Together with footpath formation, necessary drainage, construction and sealing (primed with two (2) coat bitumen seal) of road pavement between existing pavement and lip of gutter to provide an effective, safe and nuisance-free carriageway edge adjoining the site.  Details to be provided to the satisfaction of the Certifying Authority BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

 

25.    STORMWATER PROTECTION

 

Objective

 

To limit the potential for adverse effects of stormwater runoff on downstream properties.

 

Performance

 

The development's stormwater design shall include the incorporation of stormwater retention within the development designed to limit peak outflows from the land to the pre-existing natural outflows up to the 100 year ARI frequency.  Sufficient allowance shall be provided in the outflow spillway design capacity to safely pass flows of lower frequency (that is, a rarer event) without damage to downstream developments.

 

The design of the retention storage is to be undertaken using the ILSAX rainfall-runoff hydrologic model or an approved equivalent capable of assessing runoff volumes and their temporal distribution as well as peak flow rates.  The model is to be used to calculate the flow rates for the existing and post-development conditions.  The developed flows are to be routed through the proposed storage within the model so that the outflows obtained are no greater than the flows obtained for the pre-existing natural flows.  A report is to be submitted to the Certifying Authority detailing the results of the analysis including:

·          A catchment plan showing any sub-catchments under existing and developed conditions.

·          A schematic diagram of the catchment model showing sub areas and linkages.

·          Details of the model used and the bases for the calculations.

·          Tabulation detailing the elevation, storage volume and discharge relationships for the retention storage.

·          A tabulation for the range of frequencies analysed detailing the inflows, outflows and peak storage levels for both existing and developed conditions.

 

This report together with engineering design plans of the required drainage system shall be submitted to the Certifying Authority BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

 

 

26.    OFF STREET PARKING

 

Objective

 

To ensure adequate car parking is available on site.

 

Performance

A minimum of 12 visitor car parking spaces are to be provided on site each having minimum dimensions as follows:

 

Covered (including garage)  -     3m x 6m

Uncovered                             - 2.5m x 5.2m

 

Each space (other than garages) is to be sealed with a hard standing material and clearly marked in contrast to the driveways, and maintained.  Visitor car parking spaces are to be well indicated as such by signage.

 

 

27.    CAR PARKING SIGNAGE

 

Objective

 

To ensure available car parking is clearly defined.

 

Performance

 

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

 

 

28.    ENTRANCE / EXIT POINTS

 

Objective

 

To ensure on-site traffic flows in the manner assessed by Council.

 

Performance

 

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

 

 

29.    RETAINING WALLS

 

Objective

 

To ensure retaining walls are constructed in an approved manner.

 

Performance

 

Any cut and fill sites must be retained and drained in order to prevent the movement of soil.  Any retaining wall over 600mm is to have construction details provided to Cabonne Council for approval.

 

 

30.    ENGINEERING DESIGN

 

Objective

 

To ensure design works are undertaken by a suitably qualified person.

 

Performance

 

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans (Policy ES16), unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

 

 

31.    EROSION AND SEDIMENTATION CONTROL PLANS

 

Objective

 

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

 

Performance

 

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority.

 

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of a Construction Certificates for the development.

 

32.    NO STOPPING SIGNS

 

Objective

 

To ensure the development does not impact on motorist using the Shields Lane/ Bank Street intersection.

 

Performance

 

The applicant is required to gain approval from the relevant Roads Authority to install “No Stopping” signs (RTAR5-400) in Shields Lane from its intersection with Bank Street to the approved onsite parking access, at their own cost, prior to any Occupation Certificate being issued for the development.

 

 

33.    VISUAL AMENITY

 

Objective

         

To reduce the visual impact on adjoining properties.

 

Performance

 

Non-reflective finish materials to be used on the wall/roof cladding.

 

 

34.    CONSOLIDATION OF LAND TITLES

 

Objective

 

To ensure the development is constructed within one allotment.

 

Performance

Prior to the issue of any Occupation Certificate evidence is to be provided that the subject land has been consolidated into one land title, or a legal document has been created requiring the three lots to be held conjointly.

 

 

35. OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

 

DISABLED ACCESS - ADVISORY NOTE

 

The proponent is advised that provisions should be made to enable people with disabilities, as far as reasonable, safe equitable and dignified access to and within the building.  This application does not imply nor confer compliance with the Commonwealth Disability Discrimination Act 1992.  The proponent should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

 


Item 33 Ordinary Meeting 28 February 2017

Item 33 - Annexure 1

 

DRAFT CONDITIONS OF CONSENT

 

1.   DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place in accordance with the attached stamped modified plans (Ref: DA 2017/6 Anthony Daintith Town Planning, Ref: 2016-143DA, Sheets 1 to 4, dated 16.8.2016 and the plans prepared by TK WORBOYS Sheets 1 and 2 dated 23.01.2017) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE. 

 

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made.  An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

 

 

2.   BUILDING CODE OF AUSTRALIA 2016 – AUSTRALIAN STANDARDS

 

Objective

 

To satisfy the Building Code of Australia 2016 and relevant Australian Standards.

 

Performance

 

The approved dwelling and attached garage must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2016. Compliance with the Performance Requirements can only be achieved by:-

 

a)      complying with the Deemed to Satisfy Provisions; or

b)      formulating an Alternative Solution which:-

 

          i)        complies with the Performance Requirements; or

ii)         is shown to be at  least equivalent to the Deemed to Satisfy Provisions;         or

          iii)      a combination of both a) and b)


 

 

 

3.   APPLICATION FOR CERTIFICATION

 

Objective

 

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

 

Performance

 

The person having the benefit of this consent is required to apply for the following:-

 

-     ACCESS CONSTRUCTION CERTIFICATE,

-     ACCESS COMPLIANCE CERTIFICATE,

-     SUBDIVISION CERTIFICATE, and

-     CONSTRUCTION CERTIFICATE for the proposed dwelling and attached garage.

 

 

4.   PROVISION OF POWER FOR SUBDIVISION

 

Objective

 

To ensure financial equity in providing adequate power supply for newly created lots 2 and 3.

 

Performance

 

Prior to the issuing of a Subdivision Certificate, the applicant will submit a Compliance Certificate from the Electricity Authority indicating that arrangements have been made for the supply of mains power to proposed lots 2 and 3.

 

5.   PROVISION OF PRIVATE ACCESS

 

Objective

 

To ensure that safe and practical access is provided to the subject land.

 

Performance

 

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

 

An Access Construction Certificate must be obtained from Council prior to any Construction Certificate for the dwelling and prior to commencement of construction of any access or accesses to the property from the adjoining road.

 

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access(es).  Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

 

An Access Compliance Certificate for the access(es) must be submitted to Council before any Subdivision Certificate can be issued for the development.

 


 

 

6.   TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

 

Objective

 

To ensure that any traffic or pedestrian movement through or past the work site is safe.

 

Performance

 

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site.  The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

 

 

7.   CONNECTION TO TOWN WATER SUPPLY

 

Objective

 

To ensure that the development to be connected to the local water supply Authority’s reticulation system.

 

Performance

 

The applicant is required to connect (the development/each lot) to the town water supply before release of the linen plan by applying directly to the relevant water supply authority and bearing the full cost of the connection fee. A Compliance Certificate is to be submitted to Council from the relevant Water Supply Authority.

 

 

8.   CONNECTION TO THE SEWERAGE SYSTEM

 

Objective

 

To ensure that the development is connected to Sewerage Supply Authorities system.

 

Performance

 

The applicant is required to connect the development to the sewerage system by applying directly to Sewer Supply Authority (Cabonne Council) A COMPLIANCE CERTIFICATE FOR THE WORKS IS TO BE ISSUED BY THE SUPPLY AUTHORITY and a copy be provided to Council.  All relevant work is to be completed BEFORE THE ISSUE OF THE SUBDIVISION CERTIFICATE.


 

 

 

9.   SEWERAGE HEADWORKS LEVY (Canowindra)

 

Objective

 

To ensure each property owner makes an equitable contribution to the cost of sewerage capital works.

 

Performance

 

The applicant is required to pay a Sewerage Headworks levy for the proposed development in accordance with Council’s Fees and Charges. The levy for the year 2016/2017 is $5,820.00 per newly created allotment. These charges may increase from July 2017.

 

The Sewerage Headworks levy is to be paid before a Subdivision Certificate is issued.

 

 

10. PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code and AS3500.

 

 

11. DRAINAGE RECORDS

 

Objective

 

To provide an accurate record of drainage works.

 

Performance

 

A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to the release of the Final Plumbing and Drainage Certificate.

 

 

12. DRAINAGE

 

Objective

 

To ensure satisfactory disposal of roof stormwater run-off.

 

Performance

 

All roof water shall be collected through guttering and down piping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of to the street gutter in Waddell St or Flanagan St.


 

 

13. SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

 

 

14. LOADING / UNLOADING

 

Objective

 

To ensure loading / unloading does not interfere with the amenity of the street.

 

Performance

 

During construction and demolition loading and unloading operations are to take place at all times wholly within the confines of the site.

 

 

15. NOISE

 

Objective

 

To limit the impact of noise on adjoining properties.

 

Performance

 

Building work may only be carried out on the site between the following hours:

 

7.00am and 6.00pm Monday to Friday

8.00am and 1.00pm Saturdays

No work is to be carried out on Sundays and Public Holidays. This includes site works and delivery of materials.

 

 

16. DEMOLITION OF BUILDINGS AND STRUCTURES

 

Objective

 

To protect the environment, health and safety of the community.

 

Performance

 

a)         The demolition work is to be undertaken in accordance with the requirements of Australian Standards AS2601 – 2001 – ‘The Demolition of Structures’.

 

b)         Utility services of electricity, gas, water, sewerage and telephone are to be satisfactorily disconnected or sealed off before commencement of the demolition work.

 

c)         Appropriate dust suppression procedures are to be carried out during the demolition of the structure.

 

d)         Appropriate safety clothing and equipment to be used during the demolition works in accordance with the requirements of the Work Health and Safety Act  2011.

 

e)         Appropriate barricades and framing are to be installed around the perimeter of the demolition site to prohibit public access to the demolition works.

 

f)          Appropriate signage is to be placed on the demolition site to advise the public of danger associated with demolition works and to prohibit public access.

 

g)         Appropriate procedures are to be provided to ensure protection of Council’s Road, footpath and kerb and guttering from structural damage arising from the demolition works.

 

h)         Hazardous materials (including asbestos) are to be handled, stored, treated, transported and disposed of in accordance with the requirements of the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011.

 

i)          All demolition materials of no recycling value are to be removed from the demolition site by covered transport to an appropriate waste landfill site and the appropriate waste disposal fee paid to Council.

 

j)          An appropriate insurance policy is required in respect of the demolition works indemnifying Council from action against it and covering those responsible for the works against third party damages.

 

 

 

17. OCCUPATION CERTIFICATE

 

Objective

 

To ensure compliance with the Environmental Planning & Assessment Act 1979.

 

Performance

 

All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.

 

 

18. COMPLIANCE WITH CONDITIONS OF CONSENT

 

Objective

 

To ensure the development proceeds in the manner as determined by Council.

 

Performance

 

All conditions of this consent are to be complied with to the standards specified prior to the release of any Linen Plan.

19.
IMPACT ON RATES (Advisory)

 

Note:

 

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated.  Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

 

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to that Department to do so.

 

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

 

 

 

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 February, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY............................................................................. 61

ITEM 2      INVESTMENTS SUMMARY.............................................................. 61

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    61

ITEM 4      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES............ 61

ITEM 5      COMMUNITY FACILITATION FUND............................................... 61

ITEM 6      PROPOSED REGULATIONS - INDUCTION AND ONGOING PROFESSIONAL DEVELOPMENT FOR MAYORS AND COUNCILLORS.............. 61

ITEM 7      CENTRAL WEST LIBRARIES - USAGE STATISTICS................ 61

ITEM 8      MANILDRA AGED UNITS.................................................................. 61

ITEM 9      FAMILY DAY CARE UPDATE.......................................................... 61

ITEM 10    BACK TO BUSINESS WEEK EVENTS........................................... 61

ITEM 11    ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................. 61

ITEM 12    ROADS AND MARITIME SERVICES UPDATE............................. 61

ITEM 13    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   61

ITEM 14    BELGRAVIA ROAD............................................................................ 61

ITEM 15    YEOVAL WATER RESTRICTIONS................................................. 61

ITEM 16    REGIONAL WATER PIPELINE PROJECT.................................... 61

ITEM 17    HERITAGE ADVISOR'S REPORT................................................... 61

ITEM 18    DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2016       61

ITEM 19    DEVELOPMENT APPLICATIONS RECEIVED DURING JANUARY 2017  61

ITEM 20    DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2016      61

ITEM 21    DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2017          61

ITEM 22    MEDIAN PROCESSING TIMES 2016.............................................. 61

ITEM 23    MEDIAN PROCESSING TIMES 2017.............................................. 61

ITEM 24    BURIAL STATISTICS......................................................................... 61  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph Jan 2017.................................................. 61

ANNEXURE 2.1    Investment Report December 2016..................... 61

ANNEXURE 2.2    Investment Report January 2017......................... 61

ANNEXURE 3.1    Australia Day 2017........................................................ 61

ANNEXURE 3.2    Council................................................................................ 61

ANNEXURE 3.3    Traffic Light Report Summary February 2017 61

ANNEXURE 12.1  Annexure 1......................................................................... 61

ANNEXURE 13.1  Engineering Report February 2017................... 61

ANNEXURE 14.1  Petition for sealing of Belgravia Road....... 61

ANNEXURE 17.1  Heritage Advisors Report October 2016....... 61

ANNEXURE 17.2  Heritage Advisors Report November 2016.... 61 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph Jan 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 816132

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 31 January 2017 is attached for Council’s information.  The percentage collected is 66.65%, which is slightly higher to the figure for previous years.

 

The third instalment will fall due 28 February 2017.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Report December 2016

2.  Investment Report January 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 817611

 

Acting Finance Manager's REPORT

 

Council’s investments as at 31 January 2017 stand at a total of $40,988,294.

 

Council’s average interest rate for the month was 2.56%.   The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions.  The Reserve Bank’s official cash rate remained steady at 1.50% during the month of January.   However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy.  The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

 

The Schedule of Investments for December 2016 and January 2017 is attached for Council’s information.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Australia Day 2017

2.  Council

3.  Traffic Light Report Summary February 2017    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 816985

 

Acting General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 4 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 812171

 

Acting General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Negotiations with prospective lessee still ongoing.  New tender for construction of lime shed has been advertised.

 

3.   Canowindra Retirement Village

Expression of Interest for Public Private Partnership close on 15/2/2017.

 

4.   Molong Library and Visitor Information Centre

·    Site survey, Geotechnical investigation, Hazardous materials audit, Statement of environmental effects, Heritage impact statement, Concept architectural plans and Concept structural designs completed by Complete Urban (Pty) Ltd.

·    Detailed architectural and structural designs for Development Application and Construction Certificate completed by Complete Urban (Pty) Ltd.

·    Development application including demolition for this project submitted 2/12/2016.

·    Tenders called for project on 22/12/2016.

·    Pre-tender briefing meeting with 7 potential tenderers held on 19/01/2017.

·    Tender closed on 8/2/2017.

 

5.   Yeoval & Cumnock Sewerage Scheme

Small Towns Sewer Scheme complete.

 

6.   Asset Management Plans

Asset Management plans approved at June 2016 council meeting.

 

7.   Review of asset holdings

·    Assets are being reviewed in conjunction with assessment for maintenance on the asset.

·    Should the asset not be beneficial to Council needs, this is documented.

·    A preliminary needs assessment will be undertaken

·    When all assets are documented, a report will be presented to Council for consideration.

 

8.   Multi-purpose sport facility

·    The Contractor commenced onsite works on the 10/10/2016.

·    The Contractor has completed soil stripping and excavation, based on the approved design.

·    Sub soil drainage works will be completed by mid of February 2017, based on the revised construction program.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 812172

 

Acting General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

 There following allocation of funds were made in January/February.

 

M E Oates

Payment for writing poem of Mayor’s Banjo Paterson Poetry Challenge

$375

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 6 - PROPOSED REGULATIONS - INDUCTION AND ONGOING PROFESSIONAL DEVELOPMENT FOR MAYORS AND COUNCILLORS

REPORT IN BRIEF

 

Reason For Report

For the information of councillors

Policy Implications

Nil at this time

Budget Implications

Nil at this time

IPR Linkage

4.5.1.e - Provide adequate training & professional development opportunities for councillors

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\CIRCULARS\OFFICE OF LOCAL GOVERNMENT - 802186

 

Administration Manager's REPORT

 

Councillors may recall receiving an email providing a copy of the Office of Local Government’s Circular No. 16-52 relating to the report’s subject matter.

 

As the closing date for submissions was prior to the February Council meeting date, councillors were invited to make suggestions to allow a council submission: no submission was made as nil responses were received.

 

As a reminder the circular advised that:

 

The recent Phase 1 amendments to the Local Government Act 1993 (the Act) have seen the inclusion in the prescribed role of councillors under section 232 a responsibility “to make all reasonable efforts to acquire and maintain the skills necessary to perform the role of a councillor”.

 

In support of this, the amendments allow regulations to be made for induction and other professional development for Mayors and Councillors.

 

The OLG has commenced work on the development of these regulations.  It is proposed that these will provide as follows:

 

o Councils are to develop an induction program for newly elected and returning councillors and a specialised supplementary program for the Mayor to assist them in the performance of their functions to be delivered within six months of their election.

 

o Each year, councils are to develop an ongoing professional development program for the Mayor and each Councillor.

 

o Councils are to determine the content of the induction and ongoing professional development programs in consultation with the Mayor and each Councillor and with the governing body as a whole.

 

o In determining the content of induction and ongoing professional development programs, councils are to have regard to the specific needs of the Mayor, each individual Councillor and the governing body as a whole.

 

o Councillors and Mayors must participate in the induction and ongoing professional development training offered to them.

 

o Councils are to annually report details of the content of the induction and ongoing professional development training offered to the Mayor and each Councillor and whether or not they participated in it to a council meeting and publish these details in the council’s annual report and on its website unless exempted by the Chief Executive of the OLG.

 

o The Chief Executive of the OLG may, on an application by a council, exempt the council from the requirement to publish details of training provided to an individual councillor where he or she is satisfied that there are exceptional circumstances.

 

The OLG will be preparing Guidelines to outline the Government’s expectations and to provide assistance to councils in developing the programs.  A working group comprising of a number of key sector stakeholder groups will be convened for the purposes of consulting on the content of the Guidelines.

 

What will this mean for our council?

 

The OLG is seeking comment on the proposed regulations.

 

In addition, the OLG is seeking comment from individual councils on the following:

o whether there are any impediments impacting on their capacity to comply with the proposed regulations; and

o what support would be required for the council to overcome any such impediments.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature simply for noting and it is considered it complies with the guidelines.

 

 

ITEM 7 - CENTRAL WEST LIBRARIES - USAGE STATISTICS

REPORT IN BRIEF

 

Reason For Report

To keep Council informed of usage of the libraries in Cabonne

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.2.a. Review level of usage of libraries

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 803364

 

Administration Officer's REPORT

 

Every year Council is provided with updated information relating to usage of the libraries in the Cabonne local government area.

 

Currently Central West Libraries are providing services consistent with the Joint Agreement with Cabonne Council and library services are conducted as below:

 

Location

Days

Hours

Canowindra

(18 hours)

Tuesday

Thursday

Friday

Saturday

2pm to 5pm

11am to 1pm then 2pm to 5pm

10am to 1pm then 2pm to 5pm

10am to 2pm

Manildra

(12 hours)

Monday

Wednesday

Friday

10am to 2pm

10am to 2pm

10am to 2pm

Molong

(15 hours)

Monday

Wednesday

Friday

11am to 1pm then 2pm to 5pm

11am to 1pm then 2pm to 5pm

11am to 1pm then 2pm to 5pm

 

The loans, memberships and visits for the three Cabonne libraries for the two (2) previous financial years are as follows:

 

Canowindra Library

2014 - 2015

2015 - 2016

Membership

849

747

Library Visits

2,814

6,253*

Circulations (Loans)

7,091

7,228

Collections (Holdings)

6,033

6,040

Reservations Placed

808

810

Manildra Library

2014 - 2015

2015 - 2016

Membership

159

131

Library Visits

1,519

1,538

Circulations (Loans)

2,076

2,040

Collections (Holdings)

2,977

3,003

Reservations Placed

215

198

Molong Library

2014 - 2015

2015 - 2016

Membership

890

796

Library Visits

7,731

9,004

Circulations (Loans)

15,255

13,325

Collections (Holdings)

7,337

7,016

Reservations Placed

1,201

1,664

 

 

                       

 

*Note:  There is a significant increase in the number of Library visits especially in the Canowindra branch and the Cabonne total. It is believed that there may have been some discrepancy in the figures collected for Canowindra during 2014–2015.

 

At the end of October 2016 free Wi-Fi services were added to the three libraries in Cabonne.  Due to the limited statistical data that has been received so far there is no information provided in this report, however future reports will include Wi-Fi usage.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this report relates to a matter of an ongoing nature for noting and it is considered it complies with the guidelines.

                                                                                            

 

ITEM 8 - MANILDRA AGED UNITS

REPORT IN BRIEF

 

Reason For Report

The Karma Yiwong Samten Ling Buddhist Centre Committee has requested a donation towards their aged care facility at Manildra

Policy Implications

In accordance with the intention of the fund.

Budget Implications

Could be funded by a donation from Council's Housing Reserve.

IPR Linkage

3.2.1.b - Facilitate retirement and aged care projects and services

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 816470

 

Community Services Manager's REPORT

 

Council has received a request from the Karma Yiwong Samten Ling Tibetan Buddhist Centre to make a donation towards design work and development costs for the construction of accommodation for aged people at Manildra.

 

The Centre purchased the land for this project from Council in December 2016 and was advised at that time that matter of a donation would be considered separately from the sale. The Centre hopes to fund the construction of the aged accommodation from an upfront contribution from prospective occupants. The site is approximately 5 acres and numerous units could be built on the site.

 

It is anticipated that many of the residents will be of the Buddhist faith but will be open to people of other religions.

 

The Housing Reserve was set up originally to encourage smaller community based groups to establish housing projects in Cabonne and has a balance of approximately $130,000.  In practice the reserve has been used to provide donations of $20,000.00 to housing projects that focused on providing accommodation for people with few assets and limited income.

 

Council has yet to receive a formal Development Application for this proposal and it is considered that it would not be prudent to determine the request for donation until application is received and further information provided.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

 

 

ITEM 9 - FAMILY DAY CARE UPDATE

REPORT IN BRIEF

 

Reason For Report

To update Council on the Cabonne / Blayney Family Day Care Service.

Policy Implications

Nil

Budget Implications

Included in Council's Management Plan

IPR Linkage

3.1.1.b - Implement the Family Day Care Program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 818201

 

Family Day Care Coordinator's REPORT

 

Cabonne/Blayney Family Day Care currently have 26 registered educators within the service. The educators deliver education and care to 379 children in our surrounding communities.

 

The service provides quality childcare in Molong, Manildra, Orange, Canowindra, Parkes, Portland, Yeoval and Mullion Creek.

 

At present, three people are in the process of becoming registered educators with the service. If the prospective educators are suitable for the position, they will provide care in Blayney, Orange and Molong.

 

The Family Day Care service delivers childcare that is flexible, in a safe, secure and stimulating home environment. The service provides care to 218 families. This enables families to participate in the workforce, knowing that their children are cared for in a high quality home environment.

 

Cabonne/Blayney Family Day Care has built strong relationships within the local community including hosting a weekly playgroup and monthly library sessions. The service also visits Prunus Lodge at Molong each quarter.

 

Two staff members have recently resigned from the Family Day Care service and council will soon be advertising for a new Administrative Officer. The service will not be replacing the Support-Coordinator, in an endeavour to put the service in a better financial position for the loss of operational funding in 2018.

 

The Service is performing extremely well financially in the third quarter of the financial year but needs to be ready for a reduction of over $100,000 in funding in July 2018.

 

The reduction in staff numbers and increasing the number of educators with the service will be crucial in moving to a viable future without funding.

 

Prospective educators face a number of startup and ongoing costs in establishing their home based businesses.

 

These include;

 

·    Enrolling in and completing a Certificate lll in Childcare.

 

·    Gaining a working with children check, criminal record check and first aid certificate including anaphylaxis and asthma.

 

·    Bringing their home up to a standard to meet childcare regulations. (including replacing the glass in low windows with approved safety glass, improving fencing, and purchase of childcare resources)

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”.  Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing administrative nature and it is considered it complies with the guidelines.

 

 

ITEM 10 - BACK TO BUSINESS WEEK EVENTS

REPORT IN BRIEF

 

Reason For Report

To inform Council of two events to be held in Molong and Canowindra as part of the NSW Government's Back to Business Week initiative

Policy Implications

Nil

Budget Implications

$5,000 grant provided by NSW Department of Industry

IPR Linkage

2.1.1.a - Develop a current Economic Development Plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 817268

 

Acting Economic Development Manager's REPORT

 

The NSW Government, through its Department of Industry, has provided $5,000 in funding to councils ($10,000 to amalgamated councils) to conduct business related events during Back to Business Week (26 February-4 March 2017).

 

Back to Business Week is an initiative that celebrates small to medium businesses and promotes and supports the critical role they play in local communities.

 

Cabonne Council engaged the Central NSW Business Enterprise Centre to conduct two business breakfasts at Molong on Monday 27 February 2017 and Canowindra 28 February 2017.

                       

The events will involve the Molong Advancement Group and Canowindra Business Chamber and aim to get businesses focused on business growth, with a presentation on developing a strategic plan.

 

Participants will be asked to develop an action plan at the end of the workshop. BEC advisors will then provide a mentoring service to attendees to help them implement their action plans.

 

The business breakfasts will run from 7.30am to 8.30am so as not to take participants away from their enterprises during business hours.

 

 

 

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 818161

 

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

 

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

The latest CCTAC meeting was held on Tuesday 13 December 2016 at the Molong Council Chambers.  The meeting was well attended with the main focus of the meeting directed towards a workshop that discussed future tourism projects and priorities that will advance our Cabonne region in 2017.

 

The next CCTAC meeting is scheduled for 28 February 2017

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ Newsletter for February newsletter promotes 21 events and activities which set the scene for the new year. The main events for this month included Valentine’s Day, Banjo Paterson Poetry Festival, Jayes Gallery Art Exhibition, Amusu Theatre movie screenings, Borenore Dinner and various markets promoting loal produce across the region.

 

The newsletter is distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. It is also posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

 

Caravanning Industry Support

 

Four Molong RV Friendly Town signs have been erected at the four main entry/exit points to Molong. The signs indicate to mobile home, campervan and caravan travellers facilities available in the town.

 

A waste water dump point for Yeoval has been ordered and is now ready for installation once a development application has been approved.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2013

2014

2015

2016

2017

January

Visits

Statistic now not available

6,121

8,971

10,457

39,097

Hits

Statistic now not available

83,274

123,475

392,053

 

 

 

February

Visits

Statistic now not available

5,146

7,813

7846

 

Hits

59826

88,736

73,042

 

 

 

 

March

Visits

Statistic now not available

6,269

7,937

6,259

 

Hits

95,799

80,202

113,645

 

 

 

 

April

Visits

Statistic now not available

7,482

8,313

7,132

 

Hits

94,981

88,480

100,572

 

 

 

 

May

Visits

5,297

7,547

7,293

6,567

 

Hits

60,107

97,692

91,554

105,668

 

 

 

 

June

Visits

5,101

9,809

6,757

7,966

 

Hits

45,229

110,648

96,266

133,625

 

 

 

 

July

Visits

6,768

19,889

7,489

8,007

 

Hits

52,442

73,814

109,530

190,403

 

 

 

 

August

Visits

2,804

17,534

7,889

7,687

 

Hits

79,532

104,150

129,623

229,557

 

 

 

 

September

Visits

5,987

14,010

7,024

7,816

 

Hits

74,746

90,361

84,260

178,115

 

 

 

 

October

Visits

6,241

10,900

7,933

9,554

 

Hits

81,869

69,518

139,823

371,346

 

 

 

 

November

Visits

5,764

9,812

7887

12,853

 

Hits

70,612

103,591

124,306

402,807

 

 

 

 

 December

Visits

5,950

10,015

7,211

18,696

 

Hits

69,626

96,778

109,865

484,766

 

 

 

 

Year Total

Total Visits

43,912

124,534

 92,517

103,153

39,097

Total Hits

534,163

997,158

1,137,183

2,402,115

392,053

 

Page views jumped from 79,211 in May to 108,326 in June, 168,435 in July and 205,084 in August and with 155,457 page views in September with 315,741 page views in October and 104,066 for November which is down on the previous month.  December page views are 98,152

 

Advertising / Magazines

TP Action 3.1.2

 

Editorial and or advertisements were placed in the following printed media:

 

a.   Discover Central NSW Magazine.

b.   IMAG on the webpage.

c.   Canowindra News.

d.   Banjo Paterson Poetry Festival Program.

 

Central NSW Tourism

TP Action 5.2.2

 

Central NSW Tourism has commenced the Central West Expedia marketing campaign for the area which is providing $100,000 of free marketing.

 

No meetings have been held since 30 November 2016 in Parkes.

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Banjo Paterson Australian Poetry Festival 16-26 February 2017.

b.   Newcrest Challenge cycling event 3-5 March 2017.

c.   Canowindra@home 100 Mile Dinner 4 March 2017.

d.   MBC Women in Agribusiness 10 March 2017.

e.   NSW Sheep Dog Working Championship Trials 21 -25 March 2017.

f.    Cumnock Show 25 March 2017.

g.   Great Volcanic Challenge 27 Match 2017.

h.   F.O.O.D Week 31 March - 9 April 2017.

i.    At the Vineyard Presents 1 April 2017.

j.    Molong Village Green 100Mile Dinner 3 April 2017.

k.   Canowindra Balloon Challenge 18-25 April 2017.

l.    NSW Masters Cycling Road Race 22 – 24 April 2017 (Molong 22 April).

m.  Canowindra Creative Centre ‘Make it, Grow It, Bake It’ 22-23 April 2017.

 

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support.

b.          Cycling NSW - NSW Masters Championships Road race April.

c.          Bicycle Network.

d.          Central NSW Tourism.

e.          Brand Orange.

f.           Campervan & Motorhome Club of Australia –RV Friendly Towns.

g.          Canowindra Arts Group.

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange.

b.   CENTROC.

c.   Orange City Council.

d.   Blayney Council.

e.   NSW State Masters Road Championship.

f.    Adloyalty .

g.   Orange Wine Region.

h.   BEC Orange.

i.    Business Chamber – Canowindra.

j.    Age of Fishes Museum.

k.   Yeoval Progress Association.

l.    Central NSW Tourism.

m.  Orange Tri-Athlete Association .

 

Daroo Business Awards

 

The 2017 Daroo Business Awards are scheduled for Friday 3 November 2017, with Yeoval expected to be the host village.

 

This will be confirmed at the March meeting of the Daroo Business Awards Committee, as will the date for the launch of the 2017 awards.

 

Small Towns Development Committee

 

This committee met on Tuesday 14 February 2017.

 

Cudal’s representative expressed the community’s gratitude for a Cabonne Council Community Facilitation Fund contribution of $3,000 towards the restoration of the village’s memorial gates.

 

The work will be completed before Anzac Day this year, when Anglican bishop the Right Reverend Ian Lambert, the chaplain to the Australian Defence Force, will be the guest speaker and will officially unveil the gates.

Representatives from Cabonne Council have been invited to attend the ceremony.

 

Yeoval’s representative reported that the Reserve Bank of Australia indicated it would launch its new $10 note, featuring Banjo Paterson, at Yeoval during the Banjo Paterson Festival on the weekend of 25-26 February 2017.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 12 - ROADS AND MARITIME SERVICES UPDATE

REPORT IN BRIEF

 

Reason For Report

Update on road maintenance council contract.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.3.a - Apply for Road Maintenance Contracts for Council (RMCC)

Annexures

1.  Annexure 1    

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\LIAISON\ROADS and MARITIME SERVICES - RTA - RMS - TRANSPORT NSW - 812558

 

Acting Director of Engineering & Technical Services' REPORT

Council’s liaison and working relationship with Roads and Maritime Services (RMS) has been successful over the last few years. 

Each quarter, Cabonne council receives the Contractor Performance Report as part of requirements of the Roads Maintenance Council Contract for works on roads and bridges on State Roads. Annexure 1 attached is the report.

Council wrote to RMS 25 November 2016 about the narrow bridge over Boree Creek on MR 356.  Council received a response from RMS advising they were aware of the width of the bridge and it being less than the current route standard.  RMS indicated it is in the process of reviewing all bridge approach warning signage and delineation of all narrow bridges on the state road network with Western Region.  The review aims to identify narrow bridges having substandard warning signage and delineation and prioritise upgrading signage and delineation.  Ultimately they advise, the bridge will be replaced with a structure that meets current standards.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines

 

 

ITEM 13 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Report February 2017    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 818239

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department. 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

ITEM 14 - BELGRAVIA ROAD

REPORT IN BRIEF

 

Reason For Report

To update council on the funding progress for Belgravia Road

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a - Complete the annual rural and urban roads maintenance program

Annexures

1.  Petition for sealing of Belgravia Road    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\REPORTING\OPERATION MANAGER ROAD - BRIDGES REPORTS - 818777

 

Acting Director of Engineering & Technical Services' REPORT

Council recently received a petition (copy attached) regarding various issues related to Belgravia Road.  Council currently has $150,000 in the budget that will address some of the issues highlighted in the petition.

The remaining items that were included in the petition have been costed by staff and are included in a submission for consideration in the 2017-2018 budget.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period.  This matter is for noting only.

 

 

ITEM 15 - YEOVAL WATER RESTRICTIONS

REPORT IN BRIEF

 

Reason For Report

To update Council on water restrictions currently in place

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.1.a - Implement and amend Best Practice for Water Supply within Cabonne water operations

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\NOTIFICATIONS\WATER RESTRICTIONS - 820495

 

Acting Director of Engineering & Technical Services' REPORT

Council’s capacity to supply reticulated water to the residents of Yeoval has been significantly reduced because flows have decreased substantially in the Buckinbah Creek.

As a result of this, Council has imposed Level 1 Water Restrictions. This means that:

·    Watering of gardens/lawns and external areas around properties and other outdoor areas is only permitted during the hours of 7am to 9am and 6pm to 8pm;

·    Vehicle cleaning on grass surface; and

·    Pool filling and topping up is permitted.

Please note that the existing Yeoval reticulated system supplies residents with chlorinated raw water only, which is non-portable with alternative sources of drinking water to be arranged by each householder.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines

 

 

ITEM 16 - REGIONAL WATER PIPELINE PROJECT

REPORT IN BRIEF

 

Reason For Report

For council to approve the selective tenderers for the Water pipeline project

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.2.a - Construct new Cabonne Water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\ORANGE TO MOLONG PIPELINE PROJECT - 816625

 

Acting Director of Engineering & Technical Services' REPORT

 

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

 

Project Description

This pipeline project provides a potable water connection from the Orange City Council (OCC) water reticulation system through to the existing Molong clear water reservoir. The connection would be used to provide top-up water to Cabonne Council during drought periods to supplement supplies. The Project has been identified as the preferred solution to provide water security for the Cabonne Council water supply system.

Current Progress Status of The Project

Design and Construction of Ammerdown (Orange) to Molong Creek Dam Pipeline

The principal contractor, Leed Engineering and Construction has completed 100% of the design and drawings. The contractor has already started the clearing of the proposed pipeline route and the trenching and pipe laying has been planned to start from 15th of February 2017. It is expected that the construction of this component of the pipeline project will be completed by the end of May 2017.

As regards to the approvals from the governmental agencies for this component of the pipeline, Council has received approval from Department of Primary Industries (DPI)-Fisheries, DPI-Water for pipeline crossing across creeks and for water supply works respectively. Roads and Maritime Services has also given approval for pipeline crossings at Mitchell Highway.  Council received approval for the acquisition of easement for the pipeline on Crown Lands from NSW Department of Industry-Lands. Council has also received offer of licence to use or occupy Crown lands from Department of Industry – Lands for this component of the pipeline construction. 

Design of Molong to Cumnock and Yeoval Potable Water Main and Associated Structure:

The consultant MWH has completed 95% of the detail design for Molong to Cumnock and Yeoval pipeline so far. All the final design and drawings are expected to complete by the middle of March 2017.

Upgrade of the existing water reticulation system of Cumnock and Yeoval

The survey, investigation and design of the existing Cumnock and Yeoval water reticulation system upgrade are in progress.  The design and tender documentation for this works are expected to complete by the middle of the May 2017.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. It is considered this proposal is regional in nature and would proceed regardless of the result of a proposed merger.

 

ITEM 17 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report October 2016

2.  Heritage Advisors Report November 2016    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 797309

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for December 2016 is attached for the information of the council.

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 18 - DEVELOPMENT APPLICATIONS RECEIVED DURING DECEMBER 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812604

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 01/12/2016 to 31/12/2016 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 10

$-----

2 Lot Subdivision

$-----

3 Lot Subdivision

$-----

Modification to Alterations & Additions

$-----

Modification to Demolition of Existing Dwelling & Dual Occupancy

$-----

Modification to Dwelling with Detached Shed

$-----

Modification Re Roofing Dwelling

$-----

Modification to Storage Shed

$-----

Dual Occupancy

$205,000

Eco Tourism Facility

$200,000

Alterations & Additions to Existing Dwelling

$400,000

Alterations & Additions to Existing Dwelling

$360,000

Dwelling and Attached Car Garage

$310,000

Construction of New Molong Library and Community Facilities

$1,000,000

Interpretation panels, BBQ Area & Path

$38,810

Patio Cover

$9,500

Cellar Door

$100,000

Storage Shed

$10,000

Alterations & Additions to Existing Dwelling

$375,911

Dwelling

$583,550

TOTAL: 29

$3,592,771

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

In-Ground Swimming Pool

$24,000

Machinery Shed

$32,800

TOTAL: 2

$56,800

GRAND TOTAL: 31

$3,649,571

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 19 - DEVELOPMENT APPLICATIONS RECEIVED DURING JANUARY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812618

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 01/01/2017 to 31/01/2017 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 6

$-----

2 Lot Subdivision

$-----

3 Lot Rural Subdivision

$-----

Modification to Pergola & Verandah

$-----

Modification to Cellar Door Amenities Buildings & Signage

$-----

Modification to Farm Stay Accommodation

$-----

Modification to Shed

$-----

Modification to 3 Lot Subdivision & Dwelling

$-----

Modification to Dwelling

$-----

Storage Shed

$47,000

Dual Occupancy

$475,550

Dual Occupancy

$180,000

Alterations & Additions to Existing Dwelling

$47,600

Storage Shed

$19,000

Enclosed Verandah

$10,000

Dual Occupancy

$300,000

Family Bakery

$100,000

Detached Storage Shed

$44,000

Storage Shed

$287,995

TOTAL: 24

$1,511,145

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

In-Ground Swimming Pool

$56,720

Solar Panel Installation

$202,000

TOTAL: 2

$258,720

GRAND TOTAL: 26

$1,769,865

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 20 - DEVELOPMENT APPLICATIONS APPROVED DURING DECEMBER 2016

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812583

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/12/2016 to 31/12/2016 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 11

$ -----

Subdivision – 4 Lot

$ -----

Subdivision – 5 Lot

$ -----

Modification x 4

$ -----

Detached Storage Shed

$20,000

Dwelling

$359,898

Storage Shed

$160,000

Dwelling and Detached Carport

$340,000

Detached Storage Shed

$28,000

Alterations & Additions to Existing Dwelling

$80,000

Two Attached Units and one Detached Unit

$679,637

Dual Occupancy

$500,000

Dwelling

$740,282

Patio & Balestrade

$18,000

Demolition of Existing Dwelling and Construct Replacement Dwelling

$1,950,000

Alterations & Additions to Existing Dwelling

$400,000

Dwelling with Attached Garage

$100,000

Limestone Quarry

$4,500,000

Patio Cover

$9,500

Restaurant & Cafe

$70,000

Proposed Detached Studio

$58,000

Dwelling with Detached Storage Shed

$134,000

Dwelling with Detached Garage & Cellar

$475,000

Dwelling & Detached Storage Shed

$175,000

TOTAL: 37

$10,797,317

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Machinery Shed

$32,800

TOTAL: 1

$32,800

 

GRAND TOTAL: 38

$10,830,117

Previous Month: 41

$2,319,199

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 21 - DEVELOPMENT APPLICATIONS APPROVED DURING JANUARY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 812597

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 01/01/2017 to 31/01/2017 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

S68 Only x 8

$ -----

Subdivision – 2 Lot

$ -----

Modification x 2

$ -----

Event – 100 Mile Dinner

$ -----

Dual Occupancy

$205,000

Game Bird Farm (Quail & Pheasants)

$35,900

Storage Shed

$6,000

Dwelling and Attached Car Garage

$310,000

Dwelling

$583,550

Dwelling, Shed, Water Tank & Septic tank

$818,390

Storage Shed

$10,000

Storage Shed

$47,000

TOTAL: 20

$2,015,840

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

TOTAL: 0

$0

 

GRAND TOTAL: 20

$2,015,840

Previous Month: 34

$1,653,114

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

 

ITEM 22 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 815481

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of December:

 

YEAR

MEDIAN ACTUAL DAYS

2011

61

2012

51.5

2013

12

2014

25

2015

19

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

22

February

45

March

30

April

14.5

May

41

June

28

July

36

August

43

September

44

October

33

November

26.5

December

28

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 23 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 815484

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of January:

 

YEAR

MEDIAN ACTUAL DAYS

2012

36

2013

44.5

2014

23

2015

44

2016

20.5

 

Summary of median Application Processing Times for 2016:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

 

March

 

April

 

May

 

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

 

ITEM 24 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 815494

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

July

1

August

4

September

6

October

4

November

3

December

4

January

4

February

 

March

 

April

 

May

 

June

 

Total

26

 

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.  


Item 1 Ordinary Meeting 28 February 2017

Item 1 - Annexure 1

 

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Item 3 Ordinary Meeting 28 February 2017

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Item 12 Ordinary Meeting 28 February 2017

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Item 13 Ordinary Meeting 28 February 2017

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ENGINEERING and Technical Services Projects

FEBRUARY 2016-2017