Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 774326

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 774328

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 774330

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 774335

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 774336

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 774337

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 11 be moved and seconded.

Acting General Manager's REPORT

Items 7 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. July 26 2016 Ordinary Council Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 774342

Recommendation

THAT the minutes of the Ordinary meeting held 26 July 2016 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 26 July 2016; and

ITEM 8 - REQUEST FOR ASSISTANCE WITH LEGAL COSTS - COWRA SHIRE COUNCIL

REPORT IN BRIEF

Reason For Report	To consider a request to assist Cowra Shire Council with legal costs incurred
Policy Implications	No written policy applies however it is a standing practice to assist
Budget Implications	Yes - If approved will be funded from Council's legal expenses budget
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT NSW - ASSISTANCE WITH LEGAL COSTS - 774789

Recommendation

THAT Council contribute $387.77 towards assistance with legal costs incurred in relation to Cowra Shire Council.

Administration Officer's REPORT

Council will be aware of the Local Government NSW (LGNSW) Legal Assistance Policy which allows a council to apply for the support of the Association in seeking contributions from all councils to assist with its legal costs where that council is involved in litigation and the principle in question in the matter:

· involves a major local government principle which may be eroded but for pursuing the matter; and

· is one which should not be eroded merely because the council involved is not itself, so seriously affected by the outcome of the case that the legal costs associated with pursuing the principle outweigh any other consequences. That is, just because the council involved itself, has decided in all the circumstances not to further pursue the matter, legal assistance can be provided where the matter is of such significance and broader concern to the whole of local government to warrant pursuing the principle.

On 23 February 2016, council was advised that the LGNSW Board approved an application made by Cowra Shire Council for legal assistance to defend an appeal matter under the LGNSW Legal Assistance Policy & Guidelines. The LGNSW Board considered this matter to be of importance to all local governments throughout NSW as the appeal relates to the interpretation of councils' powers under the Local Government Act NSW (the Act) and councils' ability to rely on the Act to issue notices and orders where animal welfare issues are not covered by other laws.

The Land and Environment Court has agreed that councils should be able to issue orders under section 124 of the Act and the judgment can be viewed via that Court's website — the citation is McCudden v Cowra Shire Council [2016] NSWLEC 14. Click here for link.

Financial contributions are now being sought from councils as the Land and Environment Court has resolved this matter and the costs of the proceedings have been determined.

The requested amount from Cabonne Council in this matter is $387.77.

Councillors are reminded that there is no obligation for a council to provide assistance however it has been past practice to do so.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 9 - PURCHASE OF STATE RAIL OWNED LAND FOR CARGO ROAD DEVIATION

REPORT IN BRIEF

Reason For Report	To seek Council's authorisation for affixing its seal to a legal document
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.4.d - Regional bridge construction undertaken
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\DESIGN AND CONSTRUCTION - BRIDGES\CARGO ROAD NASHDALE RAIL BRIDGE - 772055

Recommendation

THAT Council affix the common seal to the documents associated with the purchase of the land known as Lot 1182 in an unregistered plan of acquisition DP 1179438, currently registered comprising Part Lot 2 DP 109486.

Acting Technical Services Manager's REPORT

Council has been requested by our solicitors, Messenger & Messenger to affix the common seal to the documents associated with the purchase of the land known as Lot 1182 in an unregistered plan of acquisition DP 1179438, currently registered comprising Part Lot 2 DP 109486.

Cabonne Council purchased the leased land from Transport for NSW for the construction of a road bridge over railway line near Nashdale on Cargo Road. Messenger & Messenger is in the process of formalising the purchase of the leased land giving council title of the land currently acquired by Council for Cargo Road deviation at Ingham Bridge.

ITEM 10 - ELECTRONIC TRAFFIC COMMITTEE - AUGUST 2016

REPORT IN BRIEF

Reason For Report	For Council to ratify the recommendation of the Local Traffic Committee
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. E-Traffic Committee August 2016 Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 775253

Recommendation

THAT Council ratify the recommendation of the Local Traffic Committee.

Acting Technical Services Manager's REPORT

Council held an Electronic Traffic Committee meeting 9-11 August. The minutes from the meeting are attached.

The committee made the following recommendation:

E-LTC ITEM 1 – Orange Highlands Pinnacle Peaks Gran Fondo

THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event:

a. Update of the submitted TMP with the change to the Traffic Control Plan and signage locations as per advice to Council.

2. NSW Road Rules being observed by participants at all times.

3. Written approval being obtained from NSW Police.

4. Written approval being obtained from all affected Local Government Authorities.

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

6. The event organiser notifying all emergency services of the event.

7. The event organiser notify Council of any incidents or near misses that occur during the event.

ITEM 11 - EUGOWRA VOLUNTARY PURCHASE

REPORT IN BRIEF

Reason For Report	Seeking Council authorisation to proceed with funding application for Eugowra voluntary purchase
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.c - Action voluntary purchase applications
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\EUGOWRA FLOODPLAIN - 775145

Recommendation

THAT:

1. Council apply for funding from the NSW Office of Environment and Heritage (OEH) for the voluntary purchase of 14 Cooper Street, Eugowra.

2. A second report be submitted to Council advising of the outcome of the proposed funding application prior to commencement of acquisition.

Urban Assets Coordinator's REPORT

Council at its ordinary meeting of 26 May 2016 confirmed a property at 14 Cooper Street, Eugowra as the next acquisition under the voluntary purchase policy. The owner of the property wishes to sell to Council and has accepted the independent valuation of $145,000.

Council staff have liased with the Eugowra Consultative Committee who have no objection to the proposed purchase of the property and demolition of the dwelling. Council staff have liaised with the NSW Office of Environment and Heritage (OEH) who has informally advised that funding may be available for the voluntary purchase in 2016/17.

The estimated total cost of the purchase, demolition and legal costs are estimated at $195,000. Council would expect to receive 2/3 reimbursement from OEH estimated at $130,000. Council’s budget for voluntary purchase for 2016/17 is $327,796.

Following consultation with the Eugowra community and no objection being raised to the proposed voluntary purchase Council is now in a position to apply to OEH for funding.

ITEM 12 - COUNCIL PICNIC DAY

REPORT IN BRIEF

Reason For Report	Seeking Council's approval to conduct the annual Picnic Day.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.a. Performance measures are in place
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 775111

Recommendation

THAT:

1. Council approve the annual Picnic Day to be held on Friday 14 October 2016.

2. Council authorise the attendance of all councillors at the Picnic Day.

3. Councillors note the cost of $52.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

Acting General Manager's REPORT

Council has received a request from the staff Picnic Committee, seeking Council’s consent to hold the annual Council picnic day on Friday 14 October 2016.

Council has always supported the conduct of the Council picnic day for all staff members, and a continuation of this practice is supported.

The usual practice for the conduct of the picnic is to make the picnic available for all staff who purchase a picnic ticket and attend on the day. Staff who do not participate in the picnic day have the option to take annual leave or a rostered day off, as appropriate.

This year’s picnic will be held in Yeoval. The day will consist of golf, tennis, bowls and lunch. The cost of attending the picnic day is $52.00 which covers the cost of activities, lunch and refreshments.

Councillors are welcome to attend and should notify the General Manager if they wish to do so.

ITEM 13 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	For Council to consider requests for donations received from Cumnock Progress Association, Cudal Public School and Nashdale Public School.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Cumnock Progress Association - Request for Donation for War memorial website ⇩ 2. Nashdale P and C request ⇩ 3. Cudal Public School - request to support Robotics Program ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 773564

Recommendation

THAT Council:

1. Donate $300 to the Cumnock Progress Association to assist them set up their memorial website;

2. Note the request from Cudal Public School to purchase resources for a robotics program; and

3. Donate $500 to the Nashdale Public School P&C if their application for funding through FRRR is successful.

Community Services Manager's REPORT

Cumnock Progress Association

Members of the Cumnock Progress Association have created a website to honour Boer War and WW1 veterans from the district. The website will feature the profiles approximately 120 veterans from WW1 and 15 from the Boer War.

They hope that this website will be useful to relatives of the servicemen in researching family history and to promote the town of Cumnock to a wider audience.

This is a worthwhile project and particularly relevant given the centenary of the first world war. A $300 donation would be of considerable help to the committee.

Cudal Public School

Some of the students at Cudal Public School were captivated by a robotics demonstration on a recent excursion to Sydney and as a way to improve learning outcomes for the students the school is looking to purchase some robotic kits for the students to work with.

The school believes that robotics is a great way to incorporate STEM (Science, Technology, Engineering and Mathematics) into learning experiences and a really effective way to engage students in all areas of learning.

This will link well with the introduction of a “Kids as Teachers” program and will enable students to invite parents and community members in to demonstrate and teach them how to use robotics.

The purchase of a class set (enough for 8 students) of robotics will cost $2,699.91 and the school has indicated that it will value any contribution made by Council.

Robotics is an area of study that connects well with the curriculum and is likely to enthuse the students at Cudal.

The issue in giving a donation is that several other schools in Cabonne including Mullion Creek and Cargo have purchased robotics resources without assistance from Council and it is likely that more Cabonne schools will wish to include robotics into their curriculum.

Nashdale Parents and Citizens

Nashdale Parents and Citizens have applied for a Foundation for Regional and Rural Renewal (FRRR) “ANZ Seeds of Renewal” grant worth $15,000, closing on the 26 August 2016.

They seek the funding to assist with the purchase of a range of information technology equipment to set up an “Apple Classroom”, which is claimed to be a highly effective and simple method of delivering ‘digital literacy’ education to primary school students.

The total value of the equipment is $21,600. With an in-kind contribution from Leading Edge Computers and a contribution from the P&C they are able to fund 18 of the 20 iPads. If the school can order an extra two iPads, they will qualify for an educational discount.

Nashdale P & C has asked if Council could fund the remaining two iPads at a cost of $1,460, if the grant application is successful.

A Council contribution to the purchase of equipment will give Nashdale P&C’s grant application a greater chance of being successful.

A $500 donation would assist the school.

Should Council wish to make a donation there is $8,390 in Council’s budget for donations and this has not yet been drawn upon this financial year.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and is included in Council’s Operational Plan 4.4.1.c Provide assistance to community groups.

ITEM 14 - REQUEST FOR DONATION OF RATES

REPORT IN BRIEF

Reason For Report	The Acacia Lodge Management Committee requested a donation of rates.
Policy Implications	Nil
Budget Implications	Loss of rate income
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Boree Lodge donation ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\ACACIA LODGE MOLONG AND BOREE LODGE CUDAL - 775039

Recommendation

THAT Council donate the amount of the general rate to A30857 upon application starting from the 2015/2016 rating year.

Senior Rates Officer's REPORT

A letter has been received from Acacia Lodge Management Committee requesting a donation towards rates for various properties.

The Boree Lodge property at Cudal, A30857, had previously been granted a donation of the general rate, however this was done under a different process where Council would pay the rates in full and issue an account for rates less the general rate.

The donation had not been made for the 2015/2016 rating year due to the change in procedures.

The account is now issued directly to the Committee who now request the donation of the general rates.

ITEM 15 - AGE OF FISHES MUSEUM MARKETING AND COMMUNICATION PLAN

REPORT IN BRIEF

Reason For Report	To seek Council's ratification of the Age of Fishes Museum's draft Marketing and Communication Plan
Policy Implications	Nil
Budget Implications	$50,000
IPR Linkage	4.2.1.b - Promote visitation and tourism activity within Cabonne through accessing and showcasing local museums
Annexures	1. Age of Fishes Museum Marketing and Communication Plan .pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 775148

Recommendation

THAT Council:

1. Ratifies the draft Marketing and Communication Plan for the Age of Fishes Museum, Canowindra.

2. Authorises the Acting Economic Development Manager to implement the Marketing and Communication Plan in consultation with the Age of Fishes Board and Museum Manager.

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

In its 2016-17 Budget, Council provided a one-off allocation of $50,000 to fund a marketing campaign for the Age of Fishes Museum at Canowindra. The campaign is to include a component to promote the Canowindra area as a whole. With the deduction of the 15% overhead allocation, $43,478 of expenditure is available.

Following several meetings, the Age of Fishes board has developed a draft Marketing and Communications Plan with the expert assistance of board member Caddie Marshall, the principal of the Adloyalty marketing agency at Canowindra. Ms Marshall donated her services free of charge to the board.

The primary objectives are:

1. Increase visitation of the Age of Fishes Museum to 16,000 visitors per annum.

2. Raise the profile of the museum and Canowindra.

3. Increase the intrinsic value of the Age of Fishes Museum within the community, the scientific fraternity and regional tourism industry.

The plan incorporates the following five marketing strategies and tactics:

Marketing Strategy #1

Position the Age of Fishes Museum as the Central West’s “must see” destination based on the “birthplace of evolution”.

Tactics:

1 Develop a Tactical Marketing & Communication Plan including Direct Marketing, Social Media and traditional Media

· Introduce the tagline/call to action “Visit the Birthplace of Evolution” across all marketing.

· Promote via television.

2 Cooperative Marketing & Cross-Promotion

· Japanese Garden, The Dish, Dubbo Zoo, Central NSW Tourism, Destination NSW, Arts Out West, Cabonne Council, accommodation.

· Develop Packages (as per Strategy #2).

· Social & Digital Media (as per Strategy #3).

3 Identify and attend Trade Shows

4 Encourage local operators to embrace digital technology (as per Strategy #3)

Marketing Strategy #2

Further develop the Canowindra Visitor Information Centre to promote the Canowindra region and Cabonne area.

Tactics:

1 Invest in a human resource

2 Define the scope of service for the Visitor Information Centre

· Develop membership offer.

· Promote membership offer.

· Train volunteers.

3 Administer www.canowindra.org.au

4 Promote Canowindra and regional events and attractions via Digital Marketing including Email Marketing to database

Marketing Strategy #3

Develop packages with regional, statewide and national tour operators and coach firms.

Tactics:

1 Develop Age of Fishes experience packages

· Develop packages.

· Promote packages on website and downloadable pdf.

· Develop oral historical stories told via Podcast and Blog.

· Cross-promote with operators.

2 Develop oral historical stories told via Podcast and Blog

3 Partner with local/regional operators to develop packages

· Accommodation providers; Japanese Garden; The Dish, Dubbo Zoo.

· Leverage key events and target primary markets.

Marketing Strategy #4

Embrace digital marketing.

Tactics:

1 Develop an “Augustus the Fish” Facebook profile page

· Create a historical figure.

· Share Canowindra Experience – tell stories.

· Invite visitation.

2 Develop an “Age of Fishes Museum” Facebook page

· Cross-promotion between local operators.

· Run competitions to grow fan base and database (as per Strategy #4).

· Encourage sharing of images & videos.

3 Encourage visitors to “Share their Canowindra/AoFM Experience”

4 Digital integration across all platforms (online & offline)

· Social Media integration on online & offline marketing – Like Us on Facebook.

· Website promotion across all marketing collateral.

· Encourage visitors & potential visitors to “Find you online”.

· Develop the Age of Fishes Museum blog and link to website.

· Activate SEO strategy.

5 Encourage local operators to embrace digital technology

Marketing Strategy #5

Continue to build an active database with a focus on group visits.

Tactics:

1 Develop a tool to capture emails during key events & ongoing

· Collect all visitor emails.

· Balloon Festival – potential competition.

· Website subscriber function.

· Social media – link to subscription.

2 Leverage existing database to encourage “sharing”

· Competition – i.e. for more entries share with a friend.

3 Encourage local operators to collect and share database for collective benefit

The marketing action plan and budget is:

ACTIVITY	DESCRIPTION	TIMEFRAME	budget
Position Age of Fishes Museum as a Central West “must see” “Visit the birthplace of Evolution”	Develop Marketing Collateral and Communication Tools	Sept 2016	$750
	Attend Trade Shows	Ongoing	$4,000
	TVC Production	August/Sept 2016	$2,000
	TV Placement	Lead in to school hols	$12,000
	Print media placement inc School Newsletters	As per Tactical Plan	$4,000
Further develop the Canowindra Visitor Information Centre	Invest in a human resource 1 day/week for 12 months	August 2016	$10,000
Further develop the Canowindra Visitor Information Centre	Define the scope of service for the Visitor Information Centre Presenting to local and regions	August 2016	$250
Develop packages with regional operators that sell the “Canowindra & Age of Fishes Museum Experience”	Develop Oral Histories	2015 and ongoing	$8,000
	Identify key strategic alliances and partners	2015 and ongoing
	Develop packages and cross-promote packages	2016 and ongoing	$2,000
Develop a Digital Strategy	Develop Facebook Pages	2015 and ongoing
	Digital integration across platforms	2015 and ongoing
	Share local and regional digital and social content	2015 and ongoing
Continue to build an active database	Develop tools to collect email addresses	October 2016
Continue to build an active database	Local and regional cross-promotion of databases	Sept 2016 and ongoing	-

Total $43,000

Sections where no amount is allocated are to be charged as time against the $10,000 Human Resource Investment in Strategy #3.

ITEM 16 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

Reason For Report	For Council to consider an application for funding under the 2016/2017 Events Assistance Program (EAP)
Policy Implications	Nil
Budget Implications	Funded under the Events Assistance Program 2016/2017 allocation
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Cycling NSW CEO Thank You.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2016 - 2017 - 774681

Recommendation

THAT Council approve funding under the 2016/2017 Events Assistance Program (EAP):

1. $20,000 for the Canowindra Challenge Inc. 18 to 25 April 2017 (1 week)

2. $5,000 Cycling NSW Masters Cycling Road Race in Molong April 2017

3. $2,000 Canowindra @ home Airing of the Quilts 1 & 2 October 2016

COMMUNITY DEVELOPMENT AND TOURISM COORDINATOR

Council has received three applications under the Events Assistance Program (EAP) 2016/2017 to support these events.

Application 1.

Organisation: Canowindra Challenge Inc

Contact: Jan Kerr

Event: Canowindra Balloon Challenge

Date: 18 -25 April 2017

Requested Amount: $20,000

To be funded for: A contribution to support the festival’s marketing and program development

Event Description:

The Canowindra Balloon Challenge is a week-long competitive ballooning event with an aim to offer world class balloon competition and attractions to tourists. Additional activities conducted during the week include Balloon Glow Spectacular, Family Friendly Food and Wine, variety of market stalls and a Rugby Match.

Canowindra Challenge Inc. have future plans to develop and extend the sustainability of this significant event with additional attractions. A new addition will be the opening ceremony which will be a public ticketed event with entertainment.

The 2016 Canowindra Balloon Challenge is a major spectator event, that attracted 17 balloons from Australia, America and Canada with approximately 8,000 visitors to the town and a reported to $1.5 Million injection into the economy.

Due to the tri-annual funding from Destination NSW and the continued support of Cabonne Council the 2016 event was able to recover from the debt incurred from the heavy rain that caused the 2015 event to be a wash out. The community organisation now is in a strong financial position debt free with $24,000 in the bank and strong future plans for continued development that will add value to this signature Cabonne event.

Canowindra Challenge Inc. Chair Graham Kerr and Secretary Jan Kerr delivered an informative presentation to Council on the 26 July 2016. Outlining the committee’s future plans, new initiatives and commitments to increase improved recruitment from community and industry members to become actively involved in the planning and management of this valuable event.

The Canowindra Balloon Challenge 2016 was recently nominated as a finalist in the Regional Tourist Awards held in Echuca Moama and were winners on the night receiving a Bronze award in the Community Festivals and Events Category.

The Canowindra Balloon Challenge event will:

· Place Council’s logo on all promotional material.

· Increase visitors to the region.

· Increase visitor spend in the region.

· Raise awareness and enhance the region’s profile and its many attractions to the visitors.

Assessment

The submitted application meets the grant criteria of the Events Assistance Program as a flagship event that will attract visitors to Cabonne and make a significant contribution to the regional economy.

In 2016 Council allocated $20,000 to support the Canowindra Balloon Challenge.

Application 2.

Organisation: Cycling NSW

Contact: Phil Ayers

Event: NSW Masters Road Cycling Championship

Date: April 2017 TBC

Requested Amount: $5,000

To be funded for: A contribution to support the marketing and delivery of this major NSW sporting event.

Event Description:

Cycling NSW held the State Championship for Master Cyclists in Molong and Orange in April 2016.

The cycling event attracted 460 entrants from all parts of NSW and a number of interstate riders. These cyclists brought with them family members, officials and support members.

The break-up of the 460 entries consisted of:

Road Race: 424 entries

Criterium: 292 entries

Time Trial: 166 entries

The Masters Road Race is scheduled to be held in Molong with the Time Trial and Criterium in Orange. The NSW Masters Road Cycling Championship is held over three days and provides an opportunity to showcase the many attractions and assets of the area. Our local businesses and accommodation outlets reported an increase in visitors and spend in the area.

Molong and surrounding area enjoyed hosting the road race. Overall community feedback was extremely positive and highly supportive of this NSW Championship and the example of a healthy lifestyle activity.

As the event is a State Championship, the largest of Cycling NSW’s annual championships, hosting the event attracted extensive media coverage, strong community spectator interest and attendance at the event and a notable increase in visitation and spend in our area. Hosting this event definitely showcased our many attractions to the visitors and competitors, the positive experiences in turn helps to generate return visitation and increased awareness of the region.

Assessment

The submitted application from Cycling NSW meets the grant criteria of the Events Assistance Program as a flagship event that will attract visitors to Cabonne and make a significant contribution to the regional economy.

In 2016 Council allocated $5,000 to support the Cycling NSW Master Cycling Road Race held in Molong.

Application 3.

Organisation: Canowindra @ Home

Contact: Margaret Wallington

Event: Airing of the Quilts

Date: 1 & 2 October 2016

Requested Amount: $5,705

To be funded for: A contribution to support the event’s marketing and promotions

Event Description:

Canowindra @ Home have held the Airing of the Quilts for the last four years on the October long week-end. The committee have developed a walking trail around Canowindra for visitors and community members to view the quilts that are draped over many of the shop windows. This provides an opportunity for visitors to view Canowindra’s many attractions. The window displays and Airing of the Quilts will take place a week prior to the October long weekend.

To add a variety of attractions the committee have invited quilters from surrounding villages to participate. The event also coincides with Charlie McCarron’s Holden Cars auction that is managed by Burns Auctioneers and is reported to attract between 4,000 to 5,000 people over the long weekend. The committee and auctioneers are working together to ensure the weekend runs smoothly and is a success.

The committee has organised wine and food stalls in Memorial Park, the viewing of films and an art exhibition along with the packaging of accommodation and attractions to add a variety of activities and experiences to cater to the many diverse community interests.

The Airing of the Quilts event will:

· Place Council’s logo on all promotional material

· Increase visitors to the area

· Increase visitor spend in the town

· Raise awareness and enhance the profile of the region and its many attractions

Assessment

The submitted application from Canowindra@home for Airing the Quilts meets the grant criteria of the Events Assistance Program as a developing event to attract visitors to Cabonne and make a significant contribution to the town’s economy.

The committee requested $5,705 for funding support. It is recommend that $2,000 be considered for marketing initiatives and that this amount include the hire of a skip bin for the event.

Events Assistance Program Funding Allocation 2016/2017 is $50,900

EAP Expenditure to Date 2016/2017

26 July 2016 Orange Wine Festival 14–30 October 2016 $5,000

Total Expenditure $5,000

Remaining Funds $45,900

ITEM 17 - REGIONAL WATER PIPELINE PROJECT

REPORT IN BRIEF

Reason For Report	For council to approve the selective tenderers for the Water pipeline project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.2.a - Construct new Cabonne Water projects
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 776703

Recommendation

THAT:

· Comdain Infrastructure Pty Ltd

· Diona Pty Ltd

· Ertech Pty Ltd

· Georgiou Group Pty Ltd

· Ledonne Constructions Pty Ltd

· Leed Engineering and Construction Pty Ltd

· Spiecapag Lucas Joint Venture

be selected as suitable tenderers for submission of proposals for the Orange to Molong portion of the Regional Water Security project.

Acting Director of Engineering & Technical Services' REPORT

Council at its 12 April 2016 meeting resolved;

THAT Council participate in the calling of expressions of interest with Orange City Council for selective tendering for the Restart Regional Water Security Project.

The process involved calling for expressions of interest from suitably qualified contractors and the selection of a list of contractors capable of meeting the requirements of the proposed contract.

It is necessary for Cabonne Council to formally resolve to accept the list of tenderers considered suitable to be invited to submit detailed Design and Construction proposals.

The selected contractors are as follows:

· Comdain Infrastructure Pty Ltd

· Diona Pty Ltd

· Ertech Pty Ltd

· Georgiou Group Pty Ltd

· Ledonne Constructions Pty Ltd

· Leed Engineering and Construction Pty Ltd

· Spiecapag Lucas Joint Venture

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. It is considered this proposal is regional in nature and would proceed regardless of the result of a proposed merger.

ITEM 18 - ACCESS TO MOLONG TO YEOVAL WATER PIPELINE

REPORT IN BRIEF

Reason For Report	Council to approve the recommendation of the report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.2.a - Construct new Cabonne Water projects
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 774873

Recommendation

THAT Council amend the policy of allowing residential connections to the Molong Water Supply Scheme as follows:

That no new water main extensions or connection to the Molong Water Supply Scheme are to be authorised outside the village zone except for;

1. the north side of South Street between George Street and Peabody Road

2. Molong to Cumnock and Yeoval potable water pipeline subject to such connections not adversely affecting the supply to Cumnock and Yeoval villages

· Applicants meeting full cost of connection or mains construction

· Applicant meeting Council’s headworks connection charge.

Acting Director of Engineering & Technical Services' REPORT

Council has received a number of informal enquiries concerning access to the proposed potable water main that is to be installed in the Banjo Paterson Way road reserve connecting Molong to Cumnock and Yeoval.

It is considered timely that prior to the pipeline being constructed Council develop a policy concerning such connections.

Background

Council has let the contract for the design of the Molong to Cumnock and Yeoval pipeline and it is proposed to include in the design sufficient capacity to meet the likely needs of these towns and possible extensions beyond.

As the pipeline is to meet demand for the next 50 years it is proposed to install a minimum size of 150mm diameter main which will be approximately double the anticipated design capacity requirement.

DPI Water are supportive of this approach as it also provides the opportunity for further regional water connections.

Proposal

The pipeline provides Council with an opportunity to provide potable water connections to residents outside of the villages and there are no engineering constrictions in providing this service. There are approximately twenty residences within a reasonable distance of Banjo Paterson Way that may take advantage of this service.

Customer charges could be similar to other water users with an access charge and separate usage charge but Council could defer a decision as to the quantum of such charges until after the pipeline is completed.

Council currently has a policy regarding connections to the Molong Water Supply scheme as follows:

That no new water main extensions or connection to the Molong Water Supply Scheme are to be authorised outside the village zone except for the north side of South Street between George Street and Peabody Road subject to:

· Applicants meeting full cost of mains construction

· Applicant meeting Council’s headworks connection charge

This policy could be amended to include the Molong to Cumnock and Yeoval water supply main.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter does not seek to damage or impede off a new council and it is considered it complies with the guidelines.

ITEM 19 - 2016 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

REPORT IN BRIEF

Reason For Report	Council to nominate a delegate to attend the 2016 National Local Roads and Transport Congress to be held 9-11 November 2016 in Toowoomba QLD.
Policy Implications	Nil
Budget Implications	Registration, Travel, food and Accomodation
IPR Linkage	1.4.3.a. Council provides delegates to the congress
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\TRAINING AND DEVELOPMENT\CONFERENCES and SEMINARS - 2015 - 775238

Recommendation

THAT Council nominate delegates to attend the 2016 National Local Roads & Transport Congress.

Acting Director of Engineering & Technical Services' REPORT

The 2016 National Local Roads and Transport Congress will be held in Toowoomba QLD from November 9-11 2016.

Council has a standing resolution to have a delegate or delegates attend the annual National Local Roads and Transport Congress. The Roads Congress will be an important opportunity to engage with the Government on how its policies will impact on the provision and maintenance of local roads as well as the broader infrastructure and transport agenda. The Congress will feature national and international speakers and an invitation has gone out to the relevant Government and Opposition representatives.

Cabonne’s delegation in previous years has included the Mayor (or alternate) and the Director of Engineering and Technical Services (DETS). This year we would send an alternate person to attend in the Director’s place.

ITEM 20 - BACKLOG PROGRAM 2016-2017

REPORT IN BRIEF

Reason For Report	Council to approve the projects listed for Backlog Program 2016-2017
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PLANNING\PLAN OF WORKS - 774833

Recommendation

THAT Council approve the projects listed for the Backlog Program for 2016-2017.

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council’s engineering staff have reviewed the road infrastructure network to identify locations for the additional expenditure of $3,000,000 to reduce Council’s backlog.

The proposed works list has been compiled using asset management principles, maintenance history and customer service requests in addition to projects recommended by councillors.

Backlog Projects 2016-2017
Description	Project Estimated Cost
Archer Road Bitumen Seal	$ 100,000.00
Back Mogong Road Gravel Resheeting	$ 52,000.00
Back Nyrang Road Gravel Resheeting	$ 52,000.00
Boree Lane Pavement rehabilitation	$ 100,000.00
Windus Road Pavement rehabilitaion	$ 85,000.00
Canobolas Road Shoulder Widening	$ 100,000
Cullya Road Heavy Patching	$ 120,000.00
Eulimore Road Bitumen Seal	$ 85,000.00
Favell Road Bitumen Seal	$ 50,000.00
Fish Fossil Drive Bitumen Seal	$ 170,000.00
Gidley Street Molong Upgrade of drainage infrastructure	$ 200,000.00
Greenings Lane Pavement Resheet and Drainage Work	$ 100,000.00
Hicks Street Cargo Pavement Rehabilitation	$ 40,000.00
Hoffmans Road Gravel Resheeting	$ 26,000.00
James Dalton Drive Heavy Patch	$ 90,000.00
James Dalton Drive Reseal	$ 33,000.00
Kent Road Bitumen Seal	$ 100,000.00
Larras Lee Road Gravel Resheeting	$ 26,000.00
Lookout Road Extension of Seal	$ 110,000.00
MacDonalds Road Bitumen Seal	$ 130,000.00
Madellines Lane Heavy Patching	$ 62,000.00
Main Street Cudal - Rear access to depot	$ 50,000.00
McKay Road Gravel Resheeting	$ 26,000.00
Mill Street Canowindra Stormwater drainage	$ 100,000.00
Mousehole Lane Bitumen Seal	$ 100,000.00
Mousehole Lane Drainage Structure	$ 125,000.00
Nanami Lane Gravel Resheeting	$ 52,000.00
Nashdale Lane Bitumen Seal	$ 100,000.00
Old Canobolas Road Bitumen Seal	$ 100,000.00
Old Canobolas Road Gravel Resheeting	$ 52,000.00
Palings Yard Loop Bitumen Sealing	$ 95,000.00
Reedy Creek Road Gravel Resheeting	$ 26,000.00
Spring Glen Estate Bitumen Seal	$ 150,000.00
Spring Hill Road Bitumen Seal	$ 100,000.00
Stapletons Road Gravel Resheeting	$ 26,000.00
Toogong Cemetery Road	$ 85,000.00
Toogong Village Streets Bitumen Sealing	$ 33,000.00
Union Street Cargo Bitumen Sealing	$ 30,000.00
Waterhole Creek Road Gravel Resheeting	$ 26,000.00
Wenz Lane Canowindra Pavement Rehabilitation	$ 110,000.00
Whitelys Road Gravel Resheeting	$ 33,000.00
Table drain maintenance	$ 200,000.00

The backlog projects include a number of drainage projects that will address localised drainage issues in Molong and Canowindra, in addition to a table drainage maintenance program that has been identified through asset inspections.

ITEM 21 - ORANA HOUSE CANOWINDRA

REPORT IN BRIEF

Reason For Report	Funding for air conditioner replacement
Policy Implications	Nil
Budget Implications	$2,870 to be funded from the Capital Works Reserve
IPR Linkage	3.3.6.a - Maintain sporting, recreational, council and community facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CANOWINDRA ORANA HOUSE - 774196

Recommendation

THAT Council:

1. Authorise the replacement of the air conditioner unit at Orana House, Canowindra, at a cost of $2,870 to be funded from Capital Works Reserve; and

2. Resolve that the expenditure is required and warranted to enable the building to be occupied.

Urban Assets Coordinator's REPORT

Council recently assisted the Canowindra community to form a new S355 committee for the management of the Orana House building. Orana House is the only community centre in Canowindra.

A previous community committee which had managed the building had become inactive and as a result power had been disconnected.

With the reconnection of power, it was realised that the air-conditioning unit was not functioning and not suitable for repair. The building is now used by the local day care group as well as by several community groups but with the cold winter conditions heating was necessary for the ongoing use of this Council facility, especially for the young children.

The cost of the replacement unit is $2,870.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is a community need and is considered it complies with the guidelines. If Council is to vote funds that are not in the current budget they must resolve why the expenditure is required and warranted.

ITEM 22 - CANOWINDRA CARAVAN PARK

REPORT IN BRIEF

Reason For Report	Advising Council that the current contractors have resigned.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.6.a - Maintain sporting, recreational, council and community facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\CONTRACTING\CARAVAN PARK MANAGEMENT CONTRACT AGREEMENT - 774842

Recommendation

THAT Council cancel the current contract for Neil and Ros Haywood for the management of the Canowindra caravan park and that new tenders be advertised.

Urban Assets Coordinator's REPORT

Council’s Canowindra caravan park has been managed by Neil and Ros Haywood under a three-year contract due to expire on 4 February 2017.

The contractors have advised that they have resigned from the position as of Tuesday 9 August 2016 due to ill health. Temporary maintenance and management arrangements are now in place.

It is recommended that the current contract for Neil and Ros Haywood be cancelled and that new tenders be advertised for management of the caravan park.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this contract is reasonably necessary for the purpose of meeting the Council’s ongoing service delivery commitments to the community.

ITEM 23 - HERITAGE GRANTS PROGRAM 2016-17 APPLICATIONS FOR REPLACEMENT OF AWNING AT 82-86 GASKILL STREET, CANOWINDRA AND SITE WORKS FOR THE CONSERVATION OF A RURAL BUILDING AT 1078 BURRENDONG WAY, CLERGATE

REPORT IN BRIEF

Reason For Report	To seek council's approval of heritage grant applications
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.c - Heritage Grants Program facilitated
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2016 - 775182

Recommendation

THAT:

1. The application for replacement of awning cladding of the three combined shop façades being premises known as 82 – 86 Gaskill Street, Canowindra be supported and that a funding offer of $1,500 be made to Mr N.D. Cullane on behalf of ND Cullane, IR & DJ Guihot, and K Kelly, and

2. The application for initial conservation work to ensure longevity of a century old rural outbuilding contain rare collection of items and materials at 1078 Burrendong Way, Clergate be supported and that a grant of $800 be offered to Bonny Campbell acting for the land owner Mr RG Culverson.

Director of Environmental Services' REPORT

Council has received two applications for heritage conservation work as part of the council’s annual heritage grants program.

1. Replacement of awning at 82-86 Gaskill Street, Canowindra restoration The three shops share a single façade, and form part of the heritage conservation area of Gaskill Street as well as being an individual heritage item recorded in schedule 5 of the Cabonne Local Environmental Plan 2012. The awning requires replacement and maintenance of associated guttering. building is identified as being in a heritage conservation area. The proposed works is estimated to cost $7,964.

The Heritage Advisor has provided advice to the property owners and is in support of the heritage grant application. It is recommended that $1,500 be offered by way of a grant to enable repair and conservation worth to these key cluster of shops. Mr Cullane is the applicant on behalf of three property owners being himself, Ms K Kelly, and IR & DJ Guihot.

2. Site works as initial conservation work to ensure longevity of a century old rural outbuilding contain rare collection of items and materials at 1078 Burrendong Way, Clergate. The initial stabilisation site works includes construction of swale drains to improve drainage around the round pole and corrugated iron building. The building is not included in the council’s heritage study however has been inspected by council’s heritage advisor who recommends its inclusion in the state heritage inventory data. The proposed works are estimated to cost $1,760.

The Heritage Advisor has provided advice to the applicant and is in support of the heritage grant application. It is recommended that $800 be offered to Bonny Campbell, as applicant for the owner Mr RG Culverson, to enable conservation works to be initiated to conserve a rural building.

The council supports the conservation of the shire’s heritage and facilitates annually the heritage advisory service and the heritage grants program. Funds have been allocated in the council budget in association with state funding for the operation of the Cabonne Council’s 2016/2017 heritage grants program.

ITEM 24 - DA 2016/113 ADDITIONS TO DWELLING UPON LOT 1 DP 395059 LAND ALSO KNOWN AS 1815 LONG POINT RD, MULLION CREEK

REPORT IN BRIEF

Reason For Report	To recommend refusal of Development Application
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0113 - 772436

Recommendation

THAT:

1. Development Application 2016/113 for alterations and additions to a dwelling upon Lot 1 DP 395059, land also known as 1815 Long Point Rd, Mullion Creek be refused on the grounds that the existing dwelling was not lawfully erected in the first instance.

2. Legal action by taken to address the illegal building works.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application 2016/113 submitted for alterations & additions to a dwelling upon Lot 1 DP 395059, land also known as 1815 Long Point Rd, Mullion Creek.

The application has been referred to the Council for determination as the proposal does not comply with the relevant planning provisions as the existing dwelling was not lawfully erected and constitutes illegal development.

In considering the development proposal for alterations and additions it is recommended that Council refuse the application and acknowledge that Council staff will enact the appropriate orders and notices relating to the illegal works that have already been done.

Applicant: GE, H, GL & TG Linnegar

Owner: GE, H, GL & TG Linnegar

Proposal: Alterations & additions to existing dwelling

Location: Lot 1 DP 395059, 1815 Long Point Rd, Mullion Creek

Zone: RU1 Primary Production

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

The PROPOSAL

Council approval is sought for alterations and additions to the existing dwelling at lot 1 DP 395059 land also known as 1815 Long Point Road, Mullion Creek.

A dwelling exists upon the subject land. Mapping records indicate the structure was built sometime after 1980 and prior to 2006. Further additions (substantial) were made to the structure potentially in 2015 (based upon aerial imagery).

Wastewater disposal will be via an onsite septic system (OSSMS) which is yet to be installed. At present all wastewater (including blackwater) is disposed to a hole in the ground which presents an environmental and health risk.

Access to the site is via Long Point Road (unsealed) and is yet to be constructed.

BACKGROUND

A search of Council records did not find any development applications for any development upon the land. Therefore, it cannot be conclusively determined if the existing dwelling was lawfully established. An initial assessment of the building would indicate it was established in the late 1980s to early 1990s. During this time there were planning provisions in place that would have required development approval for a dwelling upon the land. Furthermore, a search of the Central Mapping Authority of NSW maps of Kerrs Creek (dated © 1988) did not show the dwelling on the Topographic Map.

The SITE

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

c) to facilitate and encourage sustainable growth and development that achieves the following:

i. contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

ii. allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

iii. encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

iv. promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

v. protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

vi. avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

vii. protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

viii. protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU1 Primary Production
Lot size map	Minimum lot size 100 Ha
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Stringybark - Box - Gum Woodland
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not affected by riparian, watercourse or groundwater vulnerability
Land reservation acquisition map

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. A dwelling is permissible within this zone, subject to Council’s development consent.

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development relates to and is consistent with the zone objectives which seek to

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To minimise the fragmentation and alienation of resource lands.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

· To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

4.2A(3) Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this clause applies, and on which no dual occupancy or dwelling house has been erected, unless the land:-

(a) is a lot that is at least the minimum lot size (100 Ha) shown on the lot size map in relation to the land.

MLS for the RU1 zone is 100 Ha and Lot 1 has a total area of 197.13 hectares. A dwelling could be permissible upon the land under clause 4.2A(3)(a) subject to seeking development approval from Council.

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

The dwelling site is cleared grazing land and no remnant vegetation is required to be removed for the development. There will be no impact to terrestrial biodiversity as a result of the development proceeding.

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage, &

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development.

The proposed development complies with Section 3 Building Requirements

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting & Location

The existing building is sited 28m from a large dam on the property. It is setback 350m from the vehicle access point on Long Point Road. It should be noted this does not accurately represent the actual setback from the boundary because this section of Long Point Road is not constructed within the road reserve. Without an official survey of the land it is not possible to accurately determine if the existing dwelling is constructed on freehold land or within a road reserve.

Visual amenity

External construction materials are non-reflective (galvanized iron roof and wall sheeting). Also, the building is sited so that there will be no impact to views and privacy of neighbouring properties. There will be no adverse impact from the development in terms of visual amenity.

Access & traffic

Vehicle access to the site is via a stock gate on Long Point Road (unsealed) and the existing access does not meet Council specifications. Also, the internal driveway is not constructed to a 2 wheel drive standard. Draft conditions would need to apply for provision of private access, traffic and pedestrian management plan and internal access should an application for a dwelling be submitted.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

The subject land is identified as bushfire prone as per the RFS mapping. An assessment of the impact of the development has been carried out by Council staff and there are no conditions for protection from bushfire.

DEVELOPMENT CONTRIBUTIONS

Section 94 Bushfire Contribution is are calculated as follows:-

$597.90 to the Mullion Creek Bushfire Brigade (Medium Category)

Section 94 Road Improvement Contributions is calculated as follows:-

1.0km of gravel road, Zone B (50% discount)
= $10,995.00 x 1 = $10,995.00

(Zone B discount does not come into effect for the first km).

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development is not advertised development.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

In conclusion the development proposal does not comply with the relevant aims, objectives and provisions of the Cabonne LEP 2012 as the existing dwelling was not lawfully erected and constitutes illegal development. In considering the development proposal for alterations and additions it is recommended that Council refuse the application and acknowledge that Council staff will enact the appropriate orders and notices for the illegal works that have already been done.

ITEM 25 - DA 2016/92 CONDITIONS OF CONSENT FOR DA 2016/92 FOR A DWELLING UPON LOT 1 DP 878304 LAND ALSO KNOWN AS 701 THE ESCORT WAY, BORENORE

REPORT IN BRIEF

Reason For Report	For Council to consider Notice of Approval
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Draft Conditions of Consent 2016 92 Hedberg ⇩
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0092 - 774478

Recommendation

THAT Council consider the attached notice of approval for DA 2016/92 for a dwelling upon Lot 1 DP 878304 land also known as 701 The Escort Way, Borenore.

Town Planner's REPORT

At the Council meeting held 26 July 2016 Council considered Development Application 2016/92 which was recommended for refusal. The Council resolved to defer the Development Application to the next Council meeting for approval, subject to provision of a Draft Notice of Approval.

The draft conditions of consent have been prepared by Council staff and are attached for the Council’s consideration. It is recommended that Council approve the proposed development subject to the attached conditions of consent.

ITEM 26 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 774345

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 27 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 774353

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 28 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 774356

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 29 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 774358

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph July 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 774229

Senior Rates Officer's REPORT

Rate Collection Summary to 31 July 2016 is attached for Council’s information. The percentage collected is 9.54%, which is comparable to the figure for previous years.

The first instalment will fall due on 31 August 2016.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Summary July 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 774974

Acting Finance Manager's REPORT

Council’s investments as at 31 July 2016 stand at a total of $42,071,579.

Council’s average interest rate for the month was 2.72%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained at a record low of 1.75% for the month of July. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.86%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for July 2017 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Traffic Light Report Summary 2016 August ⇩ 2. Council ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 774361

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 774149

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The table below outlines the allocation of funds in July 2016.

Project	Amount	Payee
Drainge repairs – Molong Historical Museum	$770	Molong Historical Society

ITEM 5 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

Reason For Report	To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 774365

Acting General Manager's REPORT

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

1. Road program

Refer to Engineering and Technical Services update report.

2. Molong quarry

Refer to report in Confidential Business Paper.

3. Canowindra Retirement Village

Awaiting return of Councillor Hayes pending meeting with Canowindra Retirement Village Association and Uniting Care.

4. Molong Library and Visitor Information Centre

· Waiting on internal layout suggestions from Central West Libraries

· Finalising design plans

· Development application in the process of getting done.

· Heritage report completed

5. Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

6. Asset Management Plans

Asset Management plans approved at June 2016 council meeting.

7. Review of asset holdings

Compiling council’s asset data and looking at what to dispose of.

8. Multi-purpose sport facility

· Tender accepted.

· Construction to start end of October 2016.

ITEM 6 - REVIEW OF ACCOMMODATION FOR AGED PEOPLE IN CABONNE

REPORT IN BRIEF

Reason For Report	To document the provision of accommodation for aged people in Cabonne.
Policy Implications	NIL
Budget Implications	NIL
IPR Linkage	3.2.1.a - Identify challenges and opportunities for aged care facilities /services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVIDERS\AGED CARE SERVICES - 774216

Community Services Manager's REPORT

There are a variety of models of aged accommodation in Cabonne. This includes hostels and nursing homes, Multipurpose Health Facilities, resident funded aged units and rental units for those unable to afford an accommodation bond.

The main providers of accommodation are the UPA, Salvation Army, Western NSW Local Health District, Manildra Lions Club, Housing Plus, Molong Yarn Market and Council. In addition to this the Canowindra Retirement Village Committee is proposing to construct a number of self care units.

The accommodation provided is as follows:

UPA Yeoval

· UPA services at Yeoval include Hazelholme Hostel, Yeoval Community Nursing Home, and a Community Aged Care Programme.

UPA Molong

· UPA services at Molong include Molong Lodge Self Care Units, Prunus Lodge Hostel and some Community Aged Care Packages.

· The resident’s rooms at Prunus Lodge are currently being refurbished and extensions to the building will provide activity areas and a pain clinic.

· There are 22 Molong Lodge retirement units which operate on a resident funded model with residents paying a substantial bond to be accommodated. This bond is largely refunded when the units are vacated and there is a fortnightly maintenance charge to cover the upkeep of the units.

Western NSW Local Health District

· The Western NSW Local Health District operates Multi Purpose Services at Eugowra and Molong. The creation of the Multipurpose Services has enabled Australian Government funding to be utilized to assist people who need residential aged care type accommodation.

· Reconstruction of facilities at Molong Hospital will enhance the multipurpose service, increase existing residential aged care room sizes and create a homelier atmosphere for residents.

· Eugowra Multi Purpose Service offers permanent and respite aged care beds, a day centre, physiotherapist, visiting allied health services, community health nursing, walk in health services and a community exercise program.

· The changing models of care have led to more flexible service models being developed which are more client-focussed, responsive to the community’s needs, and offer better integration of services.

· MPSs offer opportunities to integrate a range of health services, including acute care, subacute care (including respite and palliative care), emergency,

· Allied health, oral health, primary health and community services.

Manildra Lions Club

· Currently has 11 self care aged units and one 3 bedroom cottage. A further two, 2 bedroom prefabricated units are about to be installed with this being made possible through a bequest received by the club. The residents pay a weekly rent and there is no upfront charge. The club would like to attract some more younger members.

Molong Yarn Market

· Molong Yarn Market has seven self-contained units for older people. There is a small upfront entrance charge and a weekly maintenance fee.

Acacia Lodge / Boree Lodge

· A s.355 committee has been delegated the care control and management of the Acacia and Boree Lodge Units. These units are available on a discounted fortnightly rent and aim to house those aged people who are unable to pay an entrance bond.

· There are three two bedroom units and two 3 bedroom cottages at Molong and four self-contained units at Cudal managed by this committee.

· One of the three bedroom houses is for sale to help fund the construction of a further three 2 bedroom units in Edward Street Molong.

Moyne Aged Care Plus

· The Salvation Army runs the Moyne Aged Care Plus nursing home and Hostel at Canowindra. There are 63 beds in their complex catering for a variety of needs and they currently have ten vacancies they wish to fill. They offer a range of people centered programs and have nursing staff in attendance 24 hours a day.

Canowindra Retirement Village

· The Canowindra Retirement Village Committee have been actively working towards the construction of up to 14 aged care units at Canowindra for many years. Council has assisted them in purchasing the site for the units and ongoing support towards their project is being provided.

· There is a meeting scheduled with Council staff to assist the committee further.

· The Canowindra Retirement Village is proposed to operate on a resident funded model and is hoping to interest a major aged care provider in funding and running the units.

Eugowra Retirement Village

· Eugowra Retirement Village is managed by a s.356 committee of Council. It has five 1 bedroom units in Nanima Street Eugowra.

· The units have been mildly flood effected once in the past 20 years. The committee has raised some funds and would like to construct additional units on higher ground. The existing units were constructed from local fundraising efforts and a grant from Housing NSW.

· The committee have a long term plan to expand and is seeking a suitable site for expansion.

From the above there is a wide range of accommodation for older people in Cabonne and this area has been successful in attracting many retirees to live locally. The close proximity to high quality health services is a significant factor in this.

Council’s support of its communities through provision of aged services and improving the accessibility of its communities helps to make Cabonne an attractive place for older people to live.

ITEM 7 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 774170

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

CCTAC next bi-monthly meeting is scheduled to be held on Tuesday

23 August 2016.

Wine of the Month

TP Action 3.1.2

The Wine of the Month for August is Orange Mountain Wines – 2016 Sauvignon Blanc.

Orange Mountain Wines vineyard was planted in 1997 and established the wine label in 2000. The vineyard has been awarded many national and international medals and trophies.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 21 events and activities in August. The newsletter is distributed widely via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293	6,567
May	Hits	60,107	97,692	91,554	105,668

June	Visits	5,101	9,809	6,757	7,966
June	Hits	45,229	110,648	96,266	133,625

July	Visits	6,768	19,889	7,489	8,007
July	Hits	52,442	73,814	109,530	190,403

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	54,234
	Total Hits	534,163	997,158	1,137,183	963,905

Page views in May were 79,211 while June increased to 108,326, July 168,435 page views. The July increase in website traffic could be attributed to the Villages marketing campaign that ran through July and early August.

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine – monthly

b. IMAG on the webpage

c. The Wanderer Magazine

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism Executive Officer Lisa Ditchfield is keeping Tourism Managers well informed of ongoing developments and tourism and promotional initiatives.

Orange Region Tourism Workshop

Orange Region Tourism Workshop was held on Thursday, 4 August 2016 at the Canobolas Hotel in the ballroom. The workshop was facilitated by Bob Campbell and Lynda Jones who kept the 100 attendees involved and working through the various tourism planning issues and guiding discussion to explore the future of tourism for the region.

The workshop was opened officially by Orange Mayor John Davis. Cabonne Council was represented by Clr Ian Davison, Tourism & Community Development Coordinator Lynne Hawkes and Age of Fishes Museum Manager Warren Keedle. The workshop was well attended by a diverse industry representation, Destination NSW Candice Torres and Central NSW Tourism Lisa Ditchfield.

Overall the workshop was well run and a worthwhile exercise in attracting diverse industry participation in exploring future tourism and promotional opportunities in planning process for the region.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Wool Harvesting Expo 25-28 August 2016

b. AMSAG Motor Vehicle Rally 27 August 2016

c. Wool Harvest Expo 25-28 August 2016

d. Cudal Show 11 September 2016

e. Eugowra Show 16-17 September 2016

f. Molong Show 18 September 2016

g. Taste Orange@Martin Place Sydney 22-23 September 2016

h. Manildra Show 2 September 2016

i. Cudal Show 11 September 2016

j. Eugowra Show 16 -17 September 2016

k. Molong Show 18 September 2016

l. Canowindra Show 24 & 25 September 2016

m. Canowindra – The Artful 8 Art Show 10-20 October 2016

n. Orange Wine Festival 14-30 October 2016

o. Australian National Field Days 20– 22 October 2016

p. Canowindra – Baroquefest Musical Festival October long weekend 2016

q. Taste Orange@Wahronga 25 October 2016

r. Canowindra Light the Night – Leukaemia Foundation 5 November 2016

s. White Ribbon Day March – Against Domestic Violence 25 November

t. Daroo Awards – Cumnock 4 November 2016

u. Mountain Bike Race at the Mt Canobolas Mountain Bike Track 22 -23 October 2016

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground - assistance with administration of grant funding.

c. Cycling NSW - NSW Masters Championships Road race April 2017, Events Assistance Application lodged.

d. Bicycle Network – March 2017

e. Central NSW Tourism

f. Brand Orange

g. Campervan & Motorhome Club of Australia –RV Friendly Towns

h. Canowindra RSL Sub Branch – Grant submitted

i. Canowindra Arts Group

j. Canowindra Sportshear & Shearing Industry

k. Cudal Show Ground ongoing support

l. Department of Primary Industries -Crown Lands

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. CENTROC

c. Orange City Council

d. Blayney Council

e. Orange Wine Region

f. BEC Orange

g. Business Chamber - Canowindra

h. Caravanning & Motorhome Association

i. Age of Fishes Museum

j. Central NSW Tourism

k. AMSAG Motor Vehicle Rally event in Cabonne & Forbes

l. Molong Advancement Group (MAG)

m. Leukaemia Foundation

n. Cycling NSW

o. Bicycle Network

p. Orange Tri-Athlete Association

Canowindra RV Friendly Town Status

Signs signifying Canowindra’s status as an RV Friendly town have been installed at four entry points to the town. Campervan & Motorhome Club of Australia will be promoting Canowindra in their magazine published in September.

Cabonne Villages Marketing Campaign 2016

The marketing campaign promoting 11 villages of Cabonne completed on the 4 August. A summary report will be submitted to Council on the 12 August 2016 for Council consideration.

The analytics of the digital marking component of the campaign as of 11 July 2016 are below:

Date	Lifetime Total Likes	Engaged Users	Total Reach	Total Impressions	Video Views	Website Page Views	Unique Users
As at 26/05/2016	515	2,121	36,519	66,209	5,000	3,804	688
As at 28/05/2016	544	2,446	41,472	74,810	12,754	4,242	798
As at 03/06/2016	577	2,944	48,332	88,110	14,959	5,241	978
As at 06/06/2016	615	3,503	56,762	103,344	16,497	5,663	1,031
As at 08/06/2016	638	3,886	63,034	114,011	17,575	6,030	1,137
As at 12/06/2016	660	4,543	73,398	132,574	18,427	6,447	1,250
As at 20/06/2016	692	5,605	87,747	155,646	19,451	6,937	1,313
As at 27/06/2016	713	6,436	99,170	174,693	20,399	7,237	1,377
As at 04/07/2016	734	7,182	110,274	194,198	21,042	8,805	1,807
As at 11/07/2016	814	8,034	130,227	226,267	21,288	9,545	2,010

Community feedback remains positive and the above social media analytics indicate continued growth and strong public interest.

Community Assistance Program 2016-2017

Council is fielding numerous community enquiries concerning this program and has received a number of applications to date.

Applications close at 5pm on Friday 19 August 2016 and a report will be submitted to Council for consideration on the 27 September meeting.

Daroo Business Awards

Voting for finalists in the 2016 Daroo Business Awards opened on 1 August 2016 and will close on 31 August 2016.

The awards have an online voting process via www.daroobusinessawards.com.au however people without access to a computer or internet services can contact the Central NSW Business Enterprise Centre or Council for assistance or to obtain a hard copy of the voting form.

ITEM 8 - MEDIA RELEASES

REPORT IN BRIEF

Reason For Report	To inform Council of media releases since the last report
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.d - Provide effective communications and information systems for residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2016 - 775017

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

DATE	MEDIA RELEASE	MEDIA/PUBLICATIONS
15 July 2016	Black ice keeps Mount Canobolas road closed	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
18 July 2016	Flood watch issued for Molong Creek, Bell River	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Wellington Times
19 July 2016	Minor flooding possible in Molong Creek, Mandagery Creek, Belubula River and Bell River	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Wellington Times, Canowindra Times, Canowindra Phoenix
19 July 2016	Cabonne organisations urged to apply for Community Assistance Program grants	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News
20 July 2016	Major flood warning for Belubula River at Canowindra	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix, Molong .com.au
20 July 2016	Cabonne road closures	ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
20 July 2016	Flood warning for Molong Creek at Molong	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Molong.com.au
20 July 2016	Canowindra area roads update	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Canowindra Phoenix
20 July 2016	Major flooding predicted in Belubula River about midnight tonight	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Canowindra Phoenix
21 July 2016	Belubula River reaches its peak at Canowindra	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix
21 July 2016	Molong Creek falls below moderate flood level	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Molong.com.au
21 July 2016	Minor flooding occurring at Eugowra	ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
21 July 2016	Canowindra flooding being closely monitored	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix
25 July 2016	Power outage affects Molong office	WIN TV, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
26 July 2016	Rivers Road closed due to flood damage	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix
27 July 2016	Cabonne businesses shine at regional tourism awards	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News
27 July 2016	Councils combine to save $350,000 on electricity costs	ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News
27 July 2016	Cabonne General Manager accepts new challenge	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Manildra Matters, Cudal News, Wellington Times
1 August 2016	Cabonne marks Local Government Week with shire tour	ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News
1 August 2016	Voting now open for 2016 Daroo Business Awards	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News
3 August 2016	Moderate flood warning for Belubula River at Canowindra	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix
3 August 2016	Minor flood warning for Mandagery Creek at Eugowra	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix
3 August 2016	Cabonne road closures update	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix, Molong.com.au
3 August 2016	Belubula River to peak at Canowindra this afternoon	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix, Molong.com.au
4 August 2016	Belubula River falls below minor flood level	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Canowindra News, Canowindra Phoenix, Molong.com.au
4 August 2016	Don't miss the chance to dispose of unwanted chemicals	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News

ITEM 9 - MEDIA ACTIVITIES

REPORT IN BRIEF

Reason For Report	To inform Council of other media activities since the last report
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.d - Provide effective communications and information systems for residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2016 - 775068

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

SUBJECT	MEDIA OUTLET
Mergers decision date up in the air	Central Western Daily
New Molong library complex proposed	Molong Express
Pipeline won’t hold water – former manager slams Molong plan	Central Western Daily
Woollahra loses merger challenge	Molong Express
Merger ruling sparks concern	Central Western Daily
Merger ruling a setback	Canowindra News
A black day? Council merger decision expected today	Molong Express
Discover the Riches campaign hits home for the villages of Cabonne	Molong Express
It’s Uralla for Andrew and family	Molong Express
Hats off to Cabonne councillors during Local Government Week	Molong Express
New ultrasound machine officially handed to Canowindra hospital	Canowindra News, Canowindra Phoenix
Ferocious visitor – dinosaur on display at Age of Fishes Museum	Canowindra News
Canowindra caravan park managers resign	Canowindra News

ITEM 10 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. ENGINEERING REPORT AUGUST 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 774799

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department. The annexure shows works done up to 31 June 2016.

ITEM 11 - NATURAL DISASTER ASSESSMENT

REPORT IN BRIEF

Reason For Report	To advise Council of the Natural Disaster Assessment Application to the the NSW Government Ministry for Police and Emergency Services.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RISK MANAGEMENT\PLANNING\NATURAL DISASTER MITIGATION - 774876

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council has recently received correspondence from the NSW Government Ministry for Police and Emergency Services regarding the opportunity to apply for Disaster Assistance funding for the repair of council assets following the recent spate of severe weather events.

At the time of the submission of the application, Council had identified numerous road locations that had been impacted by the inclement weather. These include significant pavement damage on Belubula Way, Cullya Road, Rivers Road and Paling Yards Loop. Additionally, damage to drainage structures has occurred on Belubula Way, Burrawong Road, Reedy Creek Road, and Rivers Road. Preliminary estimates of the damage were required with the submission. The total estimated damage has been assessed as $430,100.

Council has not yet been advised whether the application is or will be successful, as the department is compiling applications from other stakeholders. Council is still awaiting advice regarding the announcement by the government of a natural disaster declaration.

ITEM 12 - DRAFT MINUTES OF ASSOCIATION OF MINING RELATED COUNCILS' MEETING HELD IN SYDNEY ON 4 AUGUST 2016

REPORT IN BRIEF

Reason For Report	For the information of the council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 774494

Director of Environmental Services' REPORT

The draft minutes of the August 2016 meeting of the Association of Mining Related Councils is attached for the information of council.

ITEM 13 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b. Facilitate heritage advisory service
Annexures	1. Heritage Advisors Report August 2016 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 774835

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for August 2016 is attached for the information of the council.

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING JULY 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 774666

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/7/2016 to 31/7/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 1	$ -----
2 Lot Subdivision	$ -----
3 Lot Subdivision	$ -----
Dragon Boat Regatta	$ -----
Boundary Adjustment (2 Lots)	$ -----
Modification x 3	$ -----
Transportable Storage Unit	$12,000.00
Subdivision & Dwelling	$280,000.00
Packing Shed	$250,000.00
Dual Occupancy (Transportable Dwelling)	$162,990.00
Shipping Container & Fence	$2,500.00
Shed & Skillion	$29,451.00
Alterations & Additions	$125,000.00
Amenities Block	$53,000.00
Storage Shed	$9,467.00
Storage Shed	$14,500.00
Storage Shed	$13,500.00
TOTAL: 19	$1,025,508.00

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
In Ground Fibre Glass Pool	$ 63,300.00
Studio within Existing Shed	$9,800.00
TOTAL: 2	$73,100.00

GRAND TOTAL: 21

$1,098,608.00

Previous Month: 29

$2,144,420.00

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING JULY 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 774676

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/7/2016 to 31/7/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Kitchen Wholesale Use	$-----
Subdivision – 3 Lots	$-----
Subdivision	$-----
Change of Use/Building Alterations/Short Stay Accommodation	$9,500.00
Dwelling & Demolition of Existing Dwelling	$312,000.00
Storage Shed	$14,500.00
Dwelling	$350,000.00
3 Lot Subdivision & Dwelling	$250,000.00
Additions to Existing Dwelling & Garage	$150,000.00
Storage Shed	$13,500.00
Alterations & Additions to Existing Dwelling	$130,000.00
Shed & Amenities	$55,000.00
Accommodation Building (Dormitory)	$39,264.00
Storage Shed	$28,300.00
Shed	$14,656.00
Dwelling & Shed	$420,000.00
Memorial Wall	$15,150.00
Dual Occupancy	$250,000.00
TOTAL: 18	$2,051,870.00

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
In Ground Fibre Glass Pool	$63,300.00
Studio within Existing Shed	$9,800.00
TOTAL: 2	$73,100.00
*GRAND TOTAL: 20*	*$2,124,970.00*

ITEM 16 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 774736

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of July:

YEAR	MEDIAN ACTUAL DAYS
2011	28
2012	27
2013	22
2014	12.5
2015	47

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May	41
June	28
July	36
August
September
October
November
December

ITEM 17 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 774765

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
July	1
August
September
October
November
December
January
February
March
April
May
June
Total	1

Item 10 Ordinary Meeting 23 August 2016

Item 10 - Annexure 1

ENGINEERING and Technical Services Projects AUGUST 2016-2017
	Budget	Actual
14 - Administration	$5,178,055
Connelly's Store Upgrade	$76,475	$0
Training Room Fit Out	$69,000	$0
Molong Depot Workshop Replace Diesel and Petrol Underground Fuel Tanks	$115,000	$0
Molong Workshop Tyre Changers & Tyre Balancer	$35,133	$0
Cudal Workshop – Replace Roller Dooors	$36,225	$0
Cudal Depot /Workshop Upgrade Perimeter Security Fencing at Rear of depot/workshop	$30,119	$0
Refurbishment of Canowindra HACC Office and Library	$230,000	$0
Cordons Store Cudal Refurbishment	$30,475	$0
Cudal Office Roof Sheeting, Gutters & Facia	$41,500	$0
Connelly's Store Molong External Painting, Building Surrounds	$13,000	$0
Cudal Depot Security Fence and Gate	$80,000	$0
16 - Public Order & Safety	$252,000
Lidster Fire Station	$240,000	$0
Demolition of Cudal RFS Shed	$12,000	$0
18 - Health	$21,229
Cumnock Community Centre Steel Verandah Post	$3,500	$408
Community Church Building Molong Rec Ground Termite Barrier	$8,729	$6900
Eugowra Doctors Surgery gutters, downpipes, external painting	$9,000	$0
19 - Environment	$1,914,494
Canowindra Stormwater Drainage Stage 1	$200,000	$0
Eugowra Flood Plain Levee Completion of Study	$23,000	$0
Puzzle Flat Creek Levee	$1,150,000	$0
24 - Cabonne Water	$17,233,396
Molong High Level Reservoir	$34,845	$0
Reinstatement of Water Main Infrastructure	$47,530	$0
Electronic Meter Roll Out	$244,088	$0
Molong Water Mains: Kite Street Water Main	$73,175	$0
Cabonne Telemetry Network	$11,288	$0
Monitoring Flow from the Molong Creek Dam	$60,260	$0
Telemetry Unit Installations	$141,680	$0
Molong Water Mains : Mitchell Highway Water Main Renewal	$33,005	$0
Molong Water Mains : Wellington St : Water Main Renewal	$33,005	$0
Molong Cumnock and Yeoval Water Reticulation	$27,508	$0
Molong Cumnock and Yeoval Installation of Gateways and Receivers for New Meter Conn	$54,280	$0
Molong Cumnock and Yeoval Base Infrastructure for Integration of Smart Meters	$78,545	$0
Pipeline Project	$14,562,500	$596
Molong Water Treatment Plant Filter Review	$29,095	$0
Telemetry Base Infrastructure	$73,140	$0
Water Reservoir Maintenance	$20,010	$0
Weirs Maintenance In Accordance with AMP & DWMP Project	$12,880	$0
Annual Audits of Pump Stations	$13,225	$0

26 - Small Town Sewer	$74,750
Cudal STP Inlet Structure	$40,250	$0
STSS Assets Manildra STP Inlet Structure	$34,500	$0
27 -Cabonne Sewer	$698,994
All Weather Bypass and Thistle St Pump Station Electrical Upgrade	$120,060	$0
Canowindra Sewer Reuse Reticulation Rectification	$92,000	$0
Canowindra Sewer Sludge Disposal Treatment Rectification	$100,000	$2273
Molong STP Sludge Disposal Treatment Rectification	$140,000	$0
Canowindra Pump Station 1 Anzac Road: To Replace Inlet Valve	$8,602	$0
Eugowra STP Inlet Structure Construct New Inlet Structure	$34,626	$0
Linking of Molong Reticulation Zones (Cnr of Molong & Phillip Streets)	$14,876	$0
Eugowra STP _ Earthworks of Embankment Rehabilitation for Inlet Ponds	$28,750	$0
Mechanical Mixers Upgrade of Aeration System at the Molong STP	$137,080	$0
Canowindra Eugowra & Molong Sewer Mains Asset Revaluation	$23,000	$0

28 -Recreation & Culture	$3,532,303
Cumnock Showground New Amenities Building	$160,000	$0
Age of Fishes Museum Fossil Storage Facility	$300,000	$0
Molong Library Establishment /Refurbishment / Construction	$1,380,000	$0
Halls	$511,865
Mitchell Room Molong Structural and Architectural Report	$230,000	$0
Cudal Hall Refurbishment	$176,065	$0
Other	$105,800	$2,650
Pools	$130,065
Canowindra Pool – 3 shade covers	$52,900	$0
Other	$129,317	$748
Sporting Grounds	$835,725
Molong Multipurpose Sports Venue	$793,500	$0
Parks and Gardens	$41,653	$0
Playgrounds	$13,225	$0
37 -Economic Affairs	$274,583
Cabonne Village Local Area Planning Molong & Canowindra Central Areas	$162,525
Caravan Parks – including BBQ Shelters, Toilet Upgrade, Gutters	$31,558	$734
32 - Quarry	$180,000
Quarry Assets Molong Quarry Limestone Storage Shed	$180,000
34 - Transport & Communication
Local Road Construction Blackspot	$726,300
Local Roads Blackspot 16/17 Pinnacle Road Mt Canobolas to OCC Boundary	$726,300	$0
Local Road Construction Funded by Road to Recovery	$3,089,028
Packham Drive Stage 3	$410,000	$0
Packham Drive Stage 4	$410,000	$0
Yellowbox Road Road Widening Reconstruct Longitudinal Drainage & Seal	$516,818	$0
Bocobra Road Shape & Seal & Repair to Longitudinal Drainage	$100,000	$0
Yellowbox Road Intersection Improvement Coates Creek Road	$175,000	$0
Convent Road Pavement & Shoulder Strengthening & Widening	$200,210	$0
Bobcobra Road Gravel Resheet and Repair Surface Drainage	$182,000	$0
Sherwin Road Cargo Improvement Pavement	$75,000	$0
Baghdad Road Cargo Improvement Pavement Shape & Seal	$100,000	$0
Ophir Road Road Widening Reconstruct Longitudinal Drainage & Seal	$465,000	$0
Long Point Road Wardells Hill Shape Seal & Repair Longitudinal Drainage	$200,000	$0
Long Point Road Drainage Improvements on Causeways	$80,000	$0
Davies Plains Road Intersection Improvements Gavins Lane	$175,000	$0
Local Road Construction Urban Reseal Program	$287,200
Belmore Street	$32,000	$0
Brown Avenue	$20,000	$0
Derowie Street	$15,000	$0
Edward Street	$24,500	$0
Forbes Street	$48,000	$0
Phillip Street	$29,000	$0
Toogong Street	$14,500	$0
Smith Street	$49,000	$0
Ryall and Mill St Canowindra	$55,200	$0
Local Road Construction Rural Reseal Program	$914,500	$0

Local Road Construction Heavy Patching	$897,500
Long Point Road	$75,000	$0
Iceley Road	$120,000	$0
Ophir Road	$90,000	$0
Packham Drive	$40,000	$0
Kurrajong Road	$100,000	$0
Four Mile Creek Road	$80,000	$0
Baldry Road	$80,000	$0
Bradleys Road	$40,000	$0
Amaroo Road	$100,000	$0
Cullya Road	$65,000	$2,564
Unidentified as at March 2016	$50,000	$0
Davys Plains Road	$57,500	$0
Local Road Construction Gravel Resheeting	$739,000	$4,001

Local Road Construction Funded by Fixing County Roads & RMS & Council	$517,500
Truck Turning Bay Manildra	$517,500	$0
Local Road Construction Funded by Budget	$166,750
Local Roads 16/17 Canowindra Laneways	$115,000	$0
Gasworks Lane Full renewal	$51,750	$0
Local Road Construction Additional Infrastructure Alloaction for 16/17	$3,450,000
Additional Infrastructure for 16/17 Budget yet to be distributed	$3,450,000	$0
Regional Road Construction Black Spot Funded	$573,500
Blackspot Program 16/17 Nangar/Warraderry Road Intersection	$44,500	$0
Blackspot Program 16/17 Cargo Road Shoulder Widening at Bowan Park Road Intersection	$529,000	$0
Regional Road Construction RMS Safety Program	$900,000
Cargo Road Overtaking Lanes Congestion and Safety Program	$900,000	$0
Regional Road Construction RMS Repair Program	$800,000
Regional Road Repair 16/17 Nangar Road	$180,000	$0
Regional Road Construction Heavy Patch & Reseal Program	$422,000
Regional Reseal - Renshaw McGirr Way	$100,000	$0
Regional Reseal - Banjo Patterson Way	$100,000	$0
Regional Heavy Patch - Belubula Way	$57,000	$0
Regional Heavy Patch - Cargo Road	$165,000	$0
Bridge Construction Local Bridges	$1,581,250
Bridge 16/17 Bridge Renewal Program Round 2	$1,581,250	$0
Kerb & Guttering Construction	$104,075
Cumnock School K&G,layback & pram ramp	$51,175	$0
Kerb Ramps various locations from AMP	$52,900	$0
Stormwater Drainage Construction	$178,250
Culvert Works 16/17 From AMP list to be split	$178,250	$0
Pathway Construction	$140,580
Pathway & Cycelway 16/17 Pedestrian Refuge Main & Cargo Sts Cudal	$55,000	$0
Pathway & Cycleway 16/17 Pedestrian Refuge Main & Smith Streets Cudal	$60,500	$0
Pathway & Cycleway 16/17 Pedestrian Refund and Ramps Grevillea Ave Eugowra	$12,540	$0
Transport & Communication	$44,850
Canowindra / Church St Public School Carpark	$29,900	$0
Street Light Edward Street Molong	$14,950	$0

STATE ROADS

Maintenance works have been undertaken due to consistent rain to repair potholes on all State Roads. The Capital Works programme are yet to commence.

REGIONAL ROADS.

Hanover Creek Bridge

All the structural components (piers, abutments, headstocks and bridge deck) of the bridge are completed. At present, Council is preparing the base for the approach slabs each 3m in length on either side of the bridge approach. It is anticipated to complete the concrete approach slabs by mid August (weather permitting).

The new approach roads to the bridge, Council are undertaking the earthworks (cut/fil), and after proper curing of the concrete approach slabs, Council will restart cut/fill earthworks.

The remaining works are some cut/fill earthworks, in-situ stabilisation, sprayed seal and guardrails. It is expected to complete the new approach roads by the end of October 2016 (weather permitting).

LOCAL ROADS

Gumble Road Sealing

Works have commenced on the 3km third section of Gumble Road Sealing. This includes the cut and fill and raising of the culverts.

Cargo Road Overtaking Lanes

Vegetation has been completed on Biggin Hill Overtaking Lane, Cargo Road. The roadworks will commence in late December at both overtaking lane locations.

Cadia Heavy Patching

Cadia Road Heavy Patching reworks have been completed.

Canobolas Road

The pavement rehabilitation and culvert extensions will be completed mid August, 1.1km by 8m wide formation.

Cullya Road

Heavy Patching and drainage improvements have been completed.

Maintenance Grading

Maintenance works have been undertaken on Stapletons Road, Shades Creek Road, Garra Cemetery Road, Norah Creek Road, Burgoon Road, Pratten Road, Greenbah Creek Road, Gundong Road, Gullengamble Road, Reids Road, Reedy Creek Road, Mandagery Road, Taylors Road, Mousehole Lande, South Bowan Park Road, Kent Road, White Rocks Road, Gordon Road.

Sealed Road Maintenance

Bocobra Road, Packham Way, Belgravia Road, Starrs Road, Boomey School Road, Stapletons Road, Amaroo Road, Sandy Creek Road, Bournewood Church Road, Loombah Road, Windus Road, Burgess Road, Greenbah Creek Road, Obley Road, Gullengamble Road, Mousehole Road, Gavins Lane, Davys Plains Road, Casuarina Drive, Paytens Bridge Road, Four Mile Creek Road, Cadia Road, Forest Reefs Road, Bowan Park Road, Nixon Road, Curtins Road, Offner Road, Lake Canobolas Road, Ophir Road, Post Office Lane, White Rocks Road, Orchard Road, Standford Road, Woodville Road, Livermores Lane, Urban Streets and Regional Roads.

KERB AND GUTTERING

The continuation of kerb and guttering in McLaughlin Street has been completed.

CUDAL DRAINAGE IMPROVEMENTS

Works are being undertaken by Council’s contractor to install drainage pipes at Wall and Main Street intersection. These works will take approximately two weeks and will improve the stormwater drainage in the area.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Molong, Canowindra and Baldry.

Recent wide spread rain has hindered property inspections.

Inspections of Travelling stock reserves is currently being carried out.

Control work on Council land

Control work on African Love Grass, Chilean Needle Grass, Serrated Tussock and African Boxthorn.

Weed staff are currently carrying out vegetation control around cemeteries headstones and also spraying broadleaf weeds in the cemeteries.

Spraying of roadside shoulders on all bitumen roads has commenced and this will continue for the next two months

2.00pm	Rebecca Geddes – Youth of the Month