MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 24 March, 2020 COMMENCING AT 4.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 AUDIT, RISK, IMPROVEMENT COMMITTEE
ITEM - 9 CONCLUSION OF THE HERITAGE ADVISOR'S CONTRACTED SERVICES
ITEM - 10 PANDEMIC RESPONSE POLICY
ITEM - 11 LGNSW WATER MANAGEMENT CONFERENCE
ITEM - 12 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST HALF YEARLY REPORT
ITEM - 13 REQUEST FOR DONATION
ITEM - 14 SENIORS FESTIVAL 2020
ITEM - 16 EVENTS ASSISTANCE PROGRAM 2019/20
ITEM - 17 EUGOWRA FOOTPATH CAPITAL DELIVERY 2019/20
ITEM - 18 EUGOWRA COMMUNITY HALL - REQUEST TO LEASE BUILDING
ITEM - 19 MOLONG FLOODPLAIN RISK MANAGMENT COMMITTEE - TERMS OF REFERENCE
ITEM - 20 DRAFT SUBREGIONAL RURAL AND INDUSTRIAL LANDS STRATEGY 2019 - 2036
ITEM - 21 REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES PAID 2020/49
ITEM - 23 REQUEST FOR DONATION - DA 2019/101 FEES - BORENORE /NASHDALE MENS SHED
ITEM - 25 DRAFT CABONNE LOCAL STRATEGIC PLANNING STATEMENT
ITEM - 27 QUESTIONS FOR NEXT MEETING
ITEM - 28 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 30 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 15 COMMUNITY ASSISTANCE PROGRAM 2019/20 - ROUND 2
ITEM - 31 CANOWINDRA INTERNATIONAL BALLOON CHALLENGE
ITEM - 32 COMMUNITY FACILITATION FUND
ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 2 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS
ITEM - 3 EVALUATION OF GRADERS
ITEM - 4 VOLUNTARY PURCHASE OF 7 BETTS STREET, MOLONG
ITEM - 5 PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT..
ITEM - 6 PROVISION OF TYRE RECYCLING SERVICE
ITEM - 7 CONFIRMATION OF PROJECT NOMINATIONS
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten and J Weaver.
Also present were the General Manager, Director of Environmental Services,
Director of Finance & Corporate Services, Acting Director of Engineering
& Technical Services (remotely), Grants Officer and Administration Manager.
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THAT the apologies tendered on behalf of Clrs Walker and Davison be accepted and the necessary leave of absence be granted.
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20/03/01 |
Carried |
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Proceedings in Brief Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in Item 16 as he is the Chairperson of the Molong Advancement Group who has submitted a funding proposal. Clr Mullins declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in Item 15 as he is a member of the Rotary Club of Molong, Clr Mullins noted that he does not hold an executive or committee position and will not be required to leave the Chambers. |
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THAT the declarations of interest be noted.
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20/03/02 |
Carried |
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THAT it be noted there were nil declarations for political donations.
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20/03/03 |
Carried |
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Proceedings in Brief Clr Beatty 25/2/20 – Attended business paper review with Deputy Mayor, General Manager and directors. Attended the February Ordinary Council meeting. Travelled to Sydney. 26/2/20 – Attended Parliament House Sydney with General Manager for a meeting with the Minister for Water, Melinda Pavey to discuss Cabonne water issues. 27/2/20 – Attended J.O. Meeting in Grenfell with General Manager. 28/2/20 – Attended Orange 360 Board Meeting. 4/3/20 – Attended the Audit, Risk and Improvement Committee meeting in Blayney. Attended to correspondence at the Molong Office. Interview with Neil Gill. 5/3/20 – Attended Country Mayors meeting in Sydney with Deputy Mayor. 7/3/20 – Attended Country Mayors meeting at Parliament House Sydney with Deputy Mayor. 10/3/20 – Attended Councillor Workshop. Attended GrowMolong meeting. 11/3/20 – Attended a meeting with community members at the Canowindra office, also present was the General Manager. 13/3/20 – Attended Molong Office for a meeting with the General Manager. 15/3/20 – Attended the official opening of the Fairbridge Children’s Park. 18/3/20 – Attended the NSW Sheep Dog Trials opening at the Molong Recreation Ground with the Deputy Mayor. Attended Molong Office for a meeting with General Manager. 23/3/20 – Attended Molong Office for a meeting with Deputy Mayor and General Manager. Attended Molong Office for a webcast in regards to Covid-19 update. Clr Jones 25/2/20 – Attended the business paper review with the Mayor, General Manager and directors. Attended the February Ordinary Council meeting. 6/3/20 – Attended Country Mayors meeting in Sydney with the Mayor. 9/3/20 – Attended the Cudal Cordon Store meeting. 10/3/20 – Attended the Councillor Workshop. Attended the Molong PAMP community consultation meeting. 12/3/20 – Attended the Molong Advancement Group meeting. 15/3/20 – Attended the official opening of the Fairbridge Children’s Park. 18/3/20 – Attended the Molong Sheep Dog Trials Mayoral morning tea with the Mayor. 19/3/20 – Attended the Cabonne Acquisitive Art Prize official opening and announcement of winners. 21/3/20 – Attended the Molong Sheep Dog Trials awards presentation 23/3/20 – Attended meeting with the Mayor and General Manager at the Council Chambers. Clr Newsom 9/3/20 – Attended the Woman of the Year award presentation to Rhonda Watt from Cumnock, presented by Mr Philip Donato. Clr Oldham 9/3/20 – Attended the Woman of the Year award presentation to Rhonda Watt from Cumnock, presented by Mr Philip Donato. 10/3/20 – Attended PAMP presentation at the Council Chambers. 12/3/20 to 14/3/20 – Organising and hanging the Cabonne Acquisitive Art Prize competition works at the Molong RSL Club. 14/3/20 – Attended the official opening of the Fairbridge Children’s Park. 19/3/20 – Attended the Cabonne Acquisitive Art Prize presentation night at the Molong RSL Club. Report on Cabonne Acquisitive Art Prize (CAAP) Exhibition (Clr Oldham) The CAAP opened on 14 March and ran until 21 March 2020. On 12 March Clr Oldham organised for the hanging system to be put in place in the auditorium at the Molong RSL Club. This was generously done by Hugh Oldham who also curated and hung the exhibition. Brad Hammond, Orange Regional Art Director was the judge of the open section and Tracey Callinan, Executive Officer of Arts Out West judged the junior and senior entries. The exhibition opened on 14 March, it was pleasing to see the number of people who visited the exhibition in the 8 days, with many commenting on how pleased they were that Council had taken this initiative. Clr Oldham attended the exhibition each day and was able to chat with both artists and friends. There were over 200 visitors to the exhibition with over 100 voting on the “People’s Choice” category. The winner of the inaugural prize was Michael Carroll for his work “Gordon’s Garden”. The Junior School section was won by Samuel Lampe for his work “Patrick the Platypus”. The Senior School section was won by Claire Neville for her work “Different Shades of Friend”. The People’s Choice was convincingly won by Claire Ryan for her work “The Next Generation”. Clr Oldham wishes to thank Council’s Community Engagement and Development Manager and Council’s Tourism and Community Development Coordinator for their work in running the event, and Christine Weston and Clr Batten who were part of the working party. Clr Mullins wished to note the resilience of the businesses in Molong in the past week and detailed what businesses are currently doing with the restriction imposed by the Government. Clr Treavors noted that the Orange and Cabonne Road Safety Committee and Traffic Committee meetings that he is delegated to had been cancelled due to COVID-19. |
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THAT the information contained in the Mayoral Minute be noted.
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20/03/04 |
Carried |
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Proceedings in Brief It was noted that Clr Jones called Item 15 to be debated in Committee of the Whole. |
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THAT Item 15 be debated in Committee of the Whole.
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20/03/05 |
Carried |
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THAT items 7 to 9 be moved and seconded.
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20/03/06 |
Carried |
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THAT the minutes of the Ordinary meeting held 25 February 2020 be adopted.
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Carried |
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THAT Council adopt the minutes from the meeting of the Audit, Risk Improvement Committee held 4 March 2020.
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Carried |
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THAT Council adopt the Draft Pandemic Response Policy.
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20/03/10 |
Carried |
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THAT Council authorise Clrs Mullins, Nash and Weaver to attend the 2020 LGNSW Water Management Conference, subject to the event proceeding.
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20/03/11 |
Carried |
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ITEM - 12 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST HALF YEARLY REPORT |
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THAT the update of the Operational Plan to 31 December 2019 be adopted.
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20/03/12 |
Carried |
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THAT Council donate $300 to the CWA for the annual sponsorship of the school’s Public Speaking Competition, subject to the event proceeding.
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20/03/13 |
Carried |
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THAT Council donate as part of NSW Seniors Festival:
1. $707 to the Eugowra Lions Club; and 2. $707 to the Canowindra Lions Club.
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20/03/14 |
Carried |
It was noted Item 15 was moved to Committee of the Whole.
It was noted the time being 4.26pm Clr Batten declared an interest in the following item and left the Chamber.
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THAT Council not allocate funding under the 2019/2020 Events Assistance Program (EAP) to the following events:
1. MAG for the 2 x Molong Village Markets for $5,400; and
2. Molong Bowling Club “Mates Round Up” for $500.
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20/03/15 |
Carried |
It was noted the time being 4.28pm Clr Batten returned to the Chamber.
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THAT Council:
1. Reallocate funding for Eugowra footpath construction to Oberon Street, noting the reduced likelihood of grant funding and larger residential catchment as primary reasons for redirection of funding; and
2. Give priority to delivery of Pye Street, Eugowra, footpath as a priority in the seeking of grant funding in the coming financial year.
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20/03/16 |
Carried |
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THAT Council endorse the Local Strategic Planning Statement and publicly exhibit the document for twenty-eight (28) days.
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20/03/24 |
Carried |
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Proceedings in Brief Clr Weaver requested a report on the possibility of Council assisting the Canowindra community with the upgrade of its community bus. Clr Newsom requested a report detailing Council’s plan to manage the removal of trees that are down on the edges of roads; and is Council able to issue permits to residents or the removal of these trees. |
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THAT Council receive a report at the next Council meeting in relation to the following matters: 1. Possibility of Council assisting the Canowindra community with the upgrade of its community bus; and
2. Does Council have a plan to manage the removal of trees from the edges of roads; and is Council able to issue permits to residents for the removal of these trees. |
20/03/26 |
Carried |
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THAT the notation items be noted.
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20/03/27 |
Carried |
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THAT it be noted there were nil matters of urgency.
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20/03/28 |
Carried |
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THAT Council hereby resolve itself into Committee of the Whole.
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20/03/29 |
Carried |
It was noted Clr Mullins declared an interest in the following item, he was not required to leave the Chambers.
It was noted the time being 5.09pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
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THAT the ratepayers in the annexure be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence, Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.
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5. |
Carried |
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THAT Council purchase from WesTrac Pty Ltd, two Caterpillar 140 Motor Graders for the purchase price of $412,000 each excluding GST with a total cost of $824,000 excluding GST for the two machines.
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6. |
Carried |
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THAT Council:
1. Approve the acquisition of the nominated property, 7 Betts Street Molong, and authorise Council’s seal to be affixed to the contract of sale and other necessary documents associated with the acquisition. 2. Classify the land as Operational land.
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7. |
Carried |
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THAT Council:
1. Accept the tender from Midwest Traffic Management for the Contract 22/2019 Provision of Traffic control services; and 2. Authorise the signing and Common Seal to the contract instrument of agreement between Cabonne Council and Midwest Traffic Management.
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8. |
Carried |
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THAT Council:
1. Confirms its acceptance and involvement in a regional contract with JLW Services for the Collection and Recycling of Waste Tyres; 2. Indicates its preference for collection and recycling of waste tyres from its waste facility based on Cage Rate; and 3. Authorise the signing and the application of the council’s Common Seal to the contract instrument agreement between Cabonne Council, Netwaste and JLW Services.
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9. |
Carried |
It was noted the time being 5.17pm the Mayor resumed the Ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 March, 2020 be adopted.
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Carried |
There being no further business, the meeting closed at 5.18pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 28 April, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.