cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

18 March 2020

 

NOTICE OF Ordinary Council Meeting

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 24 March, 2020 commencing at 4.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

BJ Byrnes

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

Please be advised that this Council meeting is being recorded. By speaking at this meeting, you agree to being recorded. Please ensure that if and when you speak you are respectful to others and use appropriate language at all times. Cabonne Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this meeting. The recording of this meeting will be made publicly available on Council’s website.

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 March, 2020

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 2      DECLARATIONS OF INTEREST....................................................... 5

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 6

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 6

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 7

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 8

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 8

ITEM 8      AUDIT, RISK, IMPROVEMENT COMMITTEE.................................. 9

ITEM 9      CONCLUSION OF THE HERITAGE ADVISOR'S CONTRACTED SERVICES   9

ITEM 10    PANDEMIC RESPONSE POLICY.................................................... 10

ITEM 11    LGNSW WATER MANAGEMENT CONFERENCE....................... 11

ITEM 12    INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST HALF YEARLY REPORT............................................................................... 12

ITEM 13    REQUEST FOR DONATION............................................................. 12

ITEM 14    SENIORS FESTIVAL 2020................................................................ 14

ITEM 15    COMMUNITY ASSISTANCE PROGRAM 2019/20 - ROUND 2.. 15

ITEM 16    EVENTS ASSISTANCE PROGRAM 2019/20................................ 18

ITEM 17    EUGOWRA FOOTPATH CAPITAL DELIVERY 2019/20............. 22

ITEM 18    EUGOWRA COMMUNITY HALL - REQUEST TO LEASE BUILDING         26

ITEM 19    MOLONG FLOODPLAIN RISK MANAGMENT COMMITTEE - TERMS OF REFERENCE........................................................................................ 27

ITEM 20    DRAFT SUBREGIONAL RURAL AND INDUSTRIAL LANDS STRATEGY 2019 - 2036........................................................................................................ 29

ITEM 21    REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES PAID 2020/49.................................................................................................. 31

ITEM 22    REQUEST FOR DONATION EQUIVALENT TO DEVELOPMENT APPLICATION FEE PAID BY CUMNOCK SHOW SOCIETY................................. 32

ITEM 23    REQUEST FOR DONATION - DA 2019/101 FEES - BORENORE /NASHDALE MENS SHED......................................................................................... 34

ITEM 24    MODIFICATION DEVELOPMENT APPLICATION 2013/0117 REMOTE CONTROL CAR TRACK LOT 3 DP 866377 MULYAN ROAD, CLERGATE 36

ITEM 25    DRAFT CABONNE LOCAL STRATEGIC PLANNING STATEMENT 43

ITEM 26    MODIFICATION OF DEVELOPMENT APPLICATION 2007/0005 TWO LOT SUBDIVISION LOTS 94, 102, LOT 42 DP 780389 OPHIR ROAD, LOWER LEWIS PONDS.................................................................................................. 44

ITEM 27    QUESTIONS FOR NEXT MEETING................................................ 50

ITEM 28    BUSINESS PAPER ITEMS FOR NOTING...................................... 51

ITEM 29    MATTERS OF URGENCY................................................................. 51

ITEM 30    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 52

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 3      EVALUATION OF GRADERS

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4      VOLUNTARY PURCHASE OF 7 BETTS STREET, MOLONG

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      PROVISION OF TYRE RECYCLING SERVICE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    February 25 2020 Ordinary Council Meeting Minutes 53

ANNEXURE 8.1    ARIC Meeting Minutes 4 March 2020..................... 66

ANNEXURE 10.1  DRAFT Pandemic Response Policy....................... 72

ANNEXURE 12.1  First Half Yearly Operational Report.......... 75

ANNEXURE 13.1  Country Womens Association of NSW - Sponsorship of Schools Public Speaking Competition 2020 138

ANNEXURE 14.1  Eugowra Lions 2020 Seniors Festival............ 139

ANNEXURE 15.1  Rotary Club of Molong......................................... 140

ANNEXURE 15.2  Cumnock Public School P and C........................ 155

ANNEXURE 15.3  Cudal Musical and Dramatic Society............ 171

ANNEXURE 15.4  Cudal A and P Association.................................... 183

ANNEXURE 15.5  Eugowra Show Society........................................... 191

ANNEXURE 15.6  Orana House.................................................................. 207

ANNEXURE 15.7  Yeoval Progress Association - Screen Application 225

ANNEXURE 15.8  Yeoval Central School P and C........................ 239

ANNEXURE 15.9  Canowindra Womens Bowling Club................ 243

ANNEXURE 15.10 Age of Fishes Museum............................................. 254

ANNEXURE 15.11 Cumnock Progress Association -   Defibrillator     269

ANNEXURE 15.12 Cumnock Community Centre.............................. 281

ANNEXURE15.13 MADIA................................................................................... 297

ANNEXURE 15.14 Molong Hockey Club.............................................. 309

ANNEXURE 15.15 St Edward's P and F Association..................... 317

ANNEXURE 15.16 Mulga Bill Festival inc.......................................... 341

ANNEXURE 16.1  Molong Advancement Group - Event Assistance Program Application Molong Village Markets........... 358

ANNEXURE 16.2  Molong Bowling Club Mates Roundup - Events Assistance Program Application .............................................. 361

ANNEXURE 19.1  TOR - Floodplain Committee................................. 368

ANNEXURE 24.1  DA13 0117 Draft Conditions of Consent........ 372

ANNEXURE 25.1  LSPS Draft....................................................................... 377

ANNEXURE 26.1  Draft Conditions of Consent DA2007 0005 Mod 406 

 


ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1079886

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 1079887

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

General Manager REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1079888

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager REPORT

 

A call for declarations of any Political Donations.

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1079889

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079890

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079891

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 7 to 9 be moved and seconded.

 

 

General Manager REPORT

 

Items 7 to 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  February 25 2020 Ordinary Council Meeting Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 1079893

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 25 February 2020 be adopted.

 

General Manager REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 25 February 2020.

 

ITEM 8 - AUDIT, RISK, IMPROVEMENT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to review and adopt the minutes from the Audit, Risk Improvement Committee Meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.c - Comply with internal audit requirements

Annexures

1.  ARIC Meeting Minutes 4 March 2020    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\AUDIT RISK IMPROVEMENT COMMITTEE (ARIC) - 1103726

 

 

Recommendation

 

THAT Council adopt the minutes from the meeting of the Audit, Risk Improvement Committee held 4 March 2020.

 

Director of Finance and Corporate Services' REPORT

 

The Audit, Risk Improvement Committee met 4 March 2020, the minutes of the meeting are attached for adoption and the information of Councillors.

 

The next meeting of the Committee will be Wednesday 3 June 2020.

 

 

 

 

 

ITEM 9 - CONCLUSION OF THE HERITAGE ADVISOR'S CONTRACTED SERVICES

REPORT IN BRIEF

 

Reason For Report

To notify council of the decision of council's Heritage Advisor to cease services at Cabonne

Policy Implications

Nil

Budget Implications

Revision of  budget requirements may be required.

IPR Linkage

4.3.2.b - Deliver heritage conservation programs

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2020 - 1105594

 

 

Recommendation

 

THAT a letter of appreciation be forwarded to Mr David Scobie, thanking him for his dedicated input to the conservation of the Cabonne area’s heritage sites and place during his term as council’s Heritage Advisor.

 

Director of Environmental Services' REPORT

 

As detailed in the Heritage Advisor’s report included as a notation item within the council’s March 2020 business paper, Mr David Scobie has advised council that he will be resigning from the position of Heritage Advisor after a period of almost 15 years.

 

The advisor has attended council one day per month, (excluding the month of January).  David commenced his contract role at Cabonne in July 2005 and cites the experience of working collaboratively with the council, the community and the local historical societies as a highlight of his time with Cabonne.

 

ITEM 10 - PANDEMIC RESPONSE POLICY

REPORT IN BRIEF

 

Reason For Report

For Council to adopt a Pandemic Response Policy

Policy Implications

New policy to be implemented

Budget Implications

Nil

IPR Linkage

4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils

Annexures

1.  DRAFT Pandemic Response Policy    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1106825

 

 

Recommendation

 

THAT Council adopt the Draft Pandemic Response Policy.

 

General Manager REPORT

 

In responding to the current Covid-19 pandemic situation and information being issued from government organisations a Pandemic Response Policy has been drafted (copy annexed) for Council’s consideration and adoption.

 

 

ITEM 11 - LGNSW WATER MANAGEMENT CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Authorise councillor attendance at the 2020 LGNSW Water Manaement Conference.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.e - Provide adequate training & professional development opportunities for councillors

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2017-2020\PROFESSIONAL DEVELOPMENT - CONFERENCES - 1101426

 

 

Recommendation

 

THAT Council authorise attendance of the 2020 LGNSW Water Management Conference to any interested councillors.

 

General Manager's REPORT

 

The annual Local Government NSW (LGNSW) Water Management Conference presents the most current and relevant information from a local government perspective on water policy and regulation, water utility management, water security and quality and service delivery.

The conference attracts up to 200 delegates from NSW and interstate including councillors, general managers, water managers and professionals, government policy makers and regulators, and key industry stakeholders.

Areas of focus for this year’s conference include:

·    Learnings from the drought;

·    Climate change, water security and alternative sources of supply;

·    Indigenous water use, water management and water rights;

·    Water conservation and demand management;

·    Bushfires, water quality and safety;

·    Regional water plans Length of presentations.

This year’s conference will be held 15 to 17 July 2020 in Narrabri.

 

ITEM 12 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST HALF YEARLY REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with the first half yearly review for the 2019/2020 Integrated Planning & Reporting Operational Plan.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  First Half Yearly Operational Report    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2019-2020 - 1098205

 

 

Recommendation

 

THAT, subject to any alterations the Council deems necessary at the March Council meeting, the update of the Operational Plan to 31 December 2019, as presented be adopted.

 

Director of Finance and Corporate Services' REPORT

 

The Local Government Act (s404(5)) states that progress reports must be provided to Council at least every six months.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

Updates for the Integrated Planning & Reporting Operational Plan 2019/2020 for the six-month period ending 31 December 2019 is attached which shows the culmination of the actions and strategies undertaken during the year.

 

 

 

ITEM 13 - REQUEST FOR DONATION

REPORT IN BRIEF

 

Reason For Report

For Council to consider the donation requests received

Policy Implications

Nil

Budget Implications

To be funded from Council's s.356 budget allocation

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Country Womens Association of NSW - Sponsorship of Schools Public Speaking Competition 2020    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2020 - 1102235

 

 

Recommendation

 

THAT Council donate $300 to the CWA for the annual sponsorship of the school’s Public Speaking Competition.

 

Community Services Manager's REPORT

 

Central Western Group (CWA) have written to Council seeking a donation towards their annual public speaking contest for schools to be held 26 May 2020 at Scots All Saints College, Bathurst.

 

The contest involves 60 schools and approximately 250 students from Year 3 to Year 12 from the Central West including Cabonne.

 

The day is run by volunteers from the CWA and is well regarded by the participants and schools. The donation is sought to go towards the running of the event. Council has made donations towards the running of this event for many years and local schools participate in it. In 2019 Council donated $300 to this event.

 

Should Council wish to make these donations there remains $4,617 in the s.356 budget for donations this financial year.

 

Donations so far this year are:

 

$200                   Yeoval Amateur Swimming Club

$387                   Canowindra Men’s Shed

$100                   St Joseph’s Eugowra colour run

$500                   Twisted Trivia, Canowindra

$500                   Cabonne Food, Wine & Cultural Centre Christmas markets

$250                   NAIDOC Week School initiative

$500                   Cargo Rugby League Club, defibrillator

$210                   Molong Show Society, skip bin reimbursement

$1,050                         Prizes for Cabonne School Presentations

 

 

ITEM 14 - SENIORS FESTIVAL 2020

REPORT IN BRIEF

 

Reason For Report

To advise Council of Cabonne's Seniors Festival activities

Policy Implications

Nil

Budget Implications

To be funded from existing budget allocation

IPR Linkage

3.2.1.a - Identify challenges and opportunities for aged care facilities/services

Annexures

1.  Eugowra Lions 2020 Seniors Festival    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\SENIOR CITIZENS SERVICES - 1102161

 

 

Recommendation

 

THAT Council donate as part of NSW Seniors Festival:

 

1.  $707 to the Eugowra Lions Club; and

2.  $707 to the Canowindra Lions Club.

 

Community Services Manager's REPORT

 

The NSW Seniors Festival is presented by the Department of Communities and Justice which is designed to celebrate the role seniors play and the contributions they make to the NSW community, aligning to the policy objective of inclusive communities.

 

The NSW Seniors Festival, held 12 to 23 February 2020, is the largest festival for seniors in the Southern Hemisphere, which gives those over the age of 60 a chance to make new friends or get together with old ones at an array of local and state activities and events.

 

As a result of the Seniors Festival being brought forward a month, there was an oversight in asking for assistance from groups which have previously received funding from Council.

 

Eugowra Lions Club hosted their regular luncheon and entertainment at the Eugowra Community Bowls and Recreation Club. This was attended by more than 90 people from Canowindra, Cudal, Molong, Manildra and Eugowra.

 

Canowindra Lions Club is hosting a luncheon at Montrose House. It is anticipated that 40 local community members will attend this event.

 

Council has a budget of $1,414 put aside for Senior’s Festival activities and it is proposed to distribute this as recommended to assist the organisations listed in recovering costs associated from conducting the above-mentioned activities.

 

 

ITEM 15 - COMMUNITY ASSISTANCE PROGRAM 2019/20 - ROUND 2

REPORT IN BRIEF

 

Reason For Report

To consider projects for funding under Round 2 of Council's 2019-20 Community Assistance Program

Policy Implications

Nil

Budget Implications

Expenditure of remaining funds allocated in Council's Budget for the 2019-20 Community Assistance Program.

IPR Linkage

4.3.1.a - Operate Community Assistance Program (CAP)

Annexures

1.  Rotary Club of Molong

2.  Cumnock Public School P and C

3.  Cudal Musical and Dramatic Society

4.  Cudal A and P Association

5.  Eugowra Show Society

6.  Orana House

7.  Yeoval Progress Association - Screen Application

8.  Yeoval Central School P and C

9.  Canowindra Womens Bowling Club

10. Age of Fishes Museum

11. Cumnock Progress Association - Defibrillator

12. Cumnock Community Centre

13. MADIA

14. Molong Hockey Club

15. St Edward's P and F Association

16. Mulga Bill Festival inc    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY ASSISTANCE PROGRAM 2019-2020 - 1100578

 

 

Recommendation

 

THAT Council:

 

1.   Approve Community Assistance Program (CAP) funding for Applications 1 through 11 of the report; and

 

2.   Authorise the amendment of guidelines to include projects involving the installation or upgrade of fixed assets on primary and secondary school sites as ineligible.

 

 

Community Engagement and Development Manager's REPORT

 

Council allocated $66,676 in its current budget for the 2019-20 Community Assistance Program (CAP).  Not-for-profit community groups were invited to apply for community-related projects on non-commercial facilities which provide ongoing or sustainable benefits to Cabonne communities.

 

Grants are allocated on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

 

In September, Council approved funding for applications for projects totalling $29,864.44 leaving $36,811.56 available for a second round of CAP funding. Sixteen applications have been submitted for funding under this second round, totalling $77,079.34, meaning there is a significant financial over-subscription for the round.

 

The full list of applications for this round of CAP funding are summarised as follows:

 

 

Location

Applicant

Project

Funding Requested

1

Molong

Rotary Club of Molong

Drought Assistance - Reducing the excursion costs for school age children in Molong

$5,000.00

2

Cumnock

Cumnock Public School P & C Association

Assistance for Year 5/6 Canberra Excursion with Yeoval Central School, St Columbas and Cumnock Central School

$7,400.00

3

Cudal

Cudal Musical & Dramatic Society

P/A Sound System for Cudal Hall

$4,241.00

4

Cudal

Cudal A & P Society

Portable Shade Structures for Cudal Showground

$1,494.00

5

Eugowra

Eugowra Show Society

Installation of a second yard dog trial area

$3,945.00

6

Canowindra

Orana House Trust Committee

Purchase of Chairs

$1,032.00

7

Yeoval

Yeoval Progress Association

Inflatable Movie Screen & Associated Equipment

$2,857.00

8

Yeoval

Yeoval Central School P&C

Years 9/10 Excursion to Sydney

$3,300.00

9

Canowindra

Canowindra Women's Bowls

Air-conditioner for kitchen in Bowling Club

$1,624.50

10

Canowindra

Age of Fishes Museum

2 x Fossil Stands for Display purposes

$2,490.00

11

Cumnock

Cumnock Progress Association

Defibrillator for Cumnock

$1,147.50

12

Cumnock

Cumnock Racquet Club

Cumnock Community Centre Air Conditioning

$5,109.11

13

Manildra

MADIA

Fencing around play equipment @ Jack Huxley Oval

$14,603.03

14

Molong

Molong Hockey Club

Installation of Secure Shed and Storage Facilities for Molong Hockey Field

$10,513.70

15

Canowindra

St Edward's Catholic School  - P & F Association

Multi-sport surface

$9,017.50

16

Yeoval

Mulga Bill Festival Inc

Banjo Paterson Sculpture  contribution

$3,305.00

$77,079.34

 

Applications numbering 1 through 14 are considered to meet all requirements of the fund however the total of these applications still sees the program significantly oversubscribed. In the interests of assisting our community groups as much as possible, several alternative options for funding have been identified as being available, detail as follows:

 

12

Cumnock

Cumnock Racquet Club

Cumnock Community Centre Air Conditioning

$5,109.11

Nominated for funding through Drought Programme instead

13

Manildra

MADIA

Fencing around play equipment @ Jack Huxley Oval

$14,603.03

Council asset - nominated for funding through Drought Programme instead

14

Molong

Molong Hockey Club

Installation of Secure Shed and Storage Facilities for Molong Hockey Field

$10,513.70

Council asset - could be funded out of VEP instead

 

With regards to application 15 for St Edward’s Catholic School P & F Association, it should be noted that a similar application for the Canowindra Public School P & C was submitted last year and was unsuccessful. This was due to the belief that fixed assets on school land are the remit of the NSW Education Department, rather than Council.

 

Due to the absolute similarity of the project, it would be difficult to recommend approval for the St Edward’s P & F application given that the same could be said of the assets on that site being the responsibility of the Catholic Education Office.

 

Application 16 is considered to be ineligible due to the site location of the statue is being privately owned land.

 

Should Council approve applications 1 through 11 there will be $34,531 expended in the current round and a remaining amount of $2,280.56 to be carried forward to the 2020/21 budget.

 

Proposed Guideline Amendments:

 

In reviewing past approvals for school groups it would seem that there is some variance in decisions in relation to this. In the interests of providing clarity for applicants and a clearer program assessment criteria it is suggested that an amendment is made to the guidelines of the Community Assistance Program.

 

Currently the guidelines do not state eligible and ineligible activities, so the recommended inclusion to the guidelines would be not to exclude schools from the program, however to clarify the types of activities that can be funded under the program.

 

It is recommended to include the following statement in the guidelines:

 

·    Projects involving the installation or upgrade of fixed assets on primary and secondary school sites are ineligible.

 

Inclusion of this statement will still allow for a broad range of activities to be funded, however will clarify the types of projects permissible for applicants to the fund.

 

 

ITEM 16 - EVENTS ASSISTANCE PROGRAM 2019/20

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2019/20 Events Assistance Program.

Policy Implications

Nil

Budget Implications

To be funded from the 2019/20 Events Assistance Program

IPR Linkage

4.4.1.b - Implement funding opportunities through the Events Assistance Program

Annexures

1.  Molong Advancement Group - Event Assistance Program Application Molong Village Markets

2.  Molong Bowling Club Mates Roundup - Events Assistance Program Application    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2019 - 2020 - 1104509

 

 

Recommendation

 

THAT Council approve funding under the 2019/2020 Events Assistance Program (EAP) to the following events:

 

1.   MAG for the 2 x Molong Village Markets for $5,400; and

 

2.   Molong Bowling Club  “Mates Round Up” for $500.

 

 

 

Community Engagement and Development Manager's REPORT

 

Council has received two applications under the 2019/2020 Events Assistance Program (EAP) for events that promote Cabonne and that attract visitors to the area.

 

Council’s Tourism and Community Development Coordinator has provided the following assessments.

 

Application 1

 

Event:                                                 Molong Village Markets (3 x Markets)

Date:                                                   8 June 2020

Organisers:                                                     Molong Advancement Group Inc.

 

Original Requested Amount:            $8,100

 

To be funded:                                                  A contribution towards traffic management on the Mitchell Highway.

 

Event Description

 

Molong Advancement Group (MAG) has grown the successful Molong Village Markets extensively utilising social media and promoting the markets widely through traditional media channels.

 

MAG has organised markets for a number of years and with a change of location to the Molong Recreational Ground, it has greatly increased the number of stall holders and attendances at the markets.

 

The Molong Village Markets bring between 3,000 and 5,000 visitors to Molong each time the markets are held, attracting patrons from every Australian state, as well some international visitors.

 

More than 65 stall holders that from across the Central West, including Mudgee, Dubbo, Wellington, Parkes, Forbes, Cowra, Bathurst and Orange, participated in the most recent markets.

 

MAG is planning to hold three markets during 2020, all on the public holiday Mondays of long weekends. Dates are 13 April 2020 (Easter Monday), 8 June 2020 (Queen’s Birthday weekend) and 5 October 2020 (Labour Day weekend).

 

Recent Cancellation

On 16 March 2020 MAG announced the cancellation of the Easter markets due to Covid-19. Therefore, this amount has been removed from the recommended funding.

 

Market visitors experience other attractions in the area and shops in Molong that choose to open on those days. Some businesses have stated that they have recorded their best trading days of the year when the market have been held.

 

The increased visibility of the Recreation Ground to passing traffic on the Mitchell Highway has contributed to the increase in attendances but has also created some traffic issues at the venue which is adjacent to the highway.

 

Traffic management, including a temporary 40mh speed restriction, is required to address these safety issues. MAG has received traffic management quotations of $2,700 for each event and is requesting a total of $8,100 in funding from the Events Assistance Program.

 

Assessment

 

The Molong Village Markets meet the Events Assistance Program guidelines as a core event and have become a significant generator of economic activity for Molong.

 

Acknowledgement

 

Should the funding application be successful, Cabonne Council must be recognised and advertised in all promotional material and media.

 

 

Application 2

 

Organisers                                             Molong Bowling Club

 

Event:                                                      “Mates Round Updrought event

 

Date:                                                        28 March 2020

 

Requested Amount:                             $500

 

To be funded:                                        The support will highlight Cabonne Council’s commitment to the local community that will help achieve a healthy community during difficult times.

 

Event Description

 

A new group of concerned Molong community members have organised an event to raise and address community spirits due to the prolonged impacts of the drought and the economic hardship faced by our rural communities that are currently under stress.

 

The “Mates Round Up” is planned to take place at the Molong Bowling Club on 28 March 2020.

 

The event aims to host a get together with a free sit-down dinner for approximately 120 people who will come together and seek support or identify where support can be obtained.

 

There will be relevant support literature available and entertainment provided by Em and Pete (singer and guitarist) along with poetry delivered by Scott Barrett.

 

The community group has attracted support from not-for-profit group GIVIT and the Rural Adversity and Mental Health Program ( RAMP).  Grant Funding also has been obtained from State Government, Rural Resilience Program and Red Cross “Let’s Talk” Drought Program.

 

Assessment:

 

Events Assistance Program guidelines for a developing event level of funding is up to $500. Council has supported a number of similar drought support events in other villages through the Events Assistance Program during the past two years.

 

Acknowledgement

 

Should the funding application be successful, Cabonne Council must be recognised and advertised in all promotional material and media.

 

Events Assistance Program Expenditure

 

2019 - 2020 Funding Allocation                                                 $53,803

 

 

23 July               Canowindra Baroquefest                                         $2,000

23 July               Melbourne Cup Visits Yeoval                                  $2,000

23 July               Canobolas Endurance Riders                                $1,000

23 July               The Canowindra Phoenix Christmas in July        $500

27 August          2019 Orange Wine Festival                                     $5,000

27 August          PINK UP Molong                                                       $2,000

27 August          NSW Disc Golf Championships                             $500

24 September   Australian National Field Days                               $2,500

24 September   Eugowra Murals Weekend                                      $2,000

24 September   Fanny Lumsden Country Halls Tour                      $500

24 September   Molong’s Banjo Paterson’s Dinner                        $1,000

22 October        Molong Bowling Club                                               $1,500

22 October        Manildra Christmas Party                                        $1,000

12 November    Roundhouse Entertainment Day on the Green    $20,000

26 November    Australian Stock horse Society Camp                            $2,400

26 November    Cumnock Long White Lunch                                  $1,000

26 November    Banjo Paterson Poetry Festival                              $1,000

26 November    Bite Riot Orange Apple Festival                             $1,000

26 November    Mullion Creek Christmas Party                               $400

26 November    CCTAC Christmas Lights Competition                  $500

17 December    FOOD WEEK                                                             $5,000

17 December    Rally till it Rains                                                         $1,000

25 February       Molong SMARTS Festival                                       $500

25 February       Australian 3 Day Orienteering Championship     $500

25 February       Garingal Orienteers in Eugowra                             $500

25 February       Canowindra International Balloon Challenge      $30,000

 

Total Expenditure                                                                                $85,300

 

Funds Remaining                                                                                $-26,497*

 

*A Quarterly Budget Review adjustment will be undertaken to reflect an increase in EAP allocations in 2019-2020, principally for Roundhouse Entertainment Day on the Green and Canowindra International Balloon Challenge.

 

 

ITEM 17 - EUGOWRA FOOTPATH CAPITAL DELIVERY 2019/20

REPORT IN BRIEF

 

Reason For Report

To seek Council confirmation of location of new footpath in Eugowra, to be delivered in the 2019/20 financial year.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.5.a - Construct new footpaths and pathways according to the requirements in the Pedestrian Access Mobility Plan (PAMP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\DESIGN AND CONSTRUCTION\CYCLEWAYS - 1105051

 

 

Recommendation

 

THAT Council:

 

1.   Reallocate funding for Eugowra footpath construction to Oberon Street, noting the reduced likelihood of grant funding and larger residential catchment as primary reasons for redirection of funding; and

 

2.   Give priority to delivery of Pye Street, Eugowra, footpath as a priority in the seeking of grant funding in the coming financial year.

 

Acting Director of Engineering and Technical Services REPORT

 

Background

Council within its Operational Budget for the 2019/20 financial year has included a capital project to construct a new pathway on Pye Street, Eugowra. The proposed path alignment is on the southern side of Pye Street and extends from the existing path (fronting St Joseph’s School) and terminates at Noble Street, for a total distance of 710m.

 

The total project budget for delivery is $383,583. This project is fully funded from the general fund and is not supplemented by external grant funding.

 

Council Officers had become aware of some debate in the community with regards to the priority of Pye Street, with a suggested priority of Oberon Street instead. With this information, delivery was delayed in order to undertake consultation informing the priority of the project.

 

As part of the Council’s consultation of the draft Pedestrian Access Mobility Plan (PAMP) and Bike Plan, a community meeting was held in Eugowra on Wednesday 11 March 2020, where the subject of Pye/Oberon Street was considered by the attendees.

 

Opinion at the meeting was divided, and no consensus was able to be reached to determine an outright priority. There were a number of members of EPPA supporting the Pye Street option and other members of the association and community supporting the Oberon Street project.

 

EPPA has subsequently written to Council requesting Pye Street remain fully funded in Council’s budget.

 

Both options have been assessed in accordance with Transport for New South Wales Guidelines for priority determination, and is summarised in the below table:

 

Route

Attractors /generators

Land use type

Proximity to Generators/ attractors

Future development

Road hierarchy

Identified hazard area

Pedestrian Crash History

Informal Path

Connection to Network

Pedestrian route hierarchy

Total

Priority

Oberon Street - Parkes Street to Aurora Street

5

5

5

1

8

5

0

8

8

1

46

8

Oberon Street - Aurora Street to Noble Street

0

0

5

1

8

0

0

5

8

1

28

16

Pye Street - St Joseph's School to Aurora Street

5

10

10

1

10

8

0

8

8

2

62

3

Pye Street - Aurora Street to Noble Street

5

10

8

1

10

8

0

8

8

1

59

4

 

Consideration of Options

Pye Street

The option of Pye Street, on an objective basis, remains the priority against the assessment matrix. This is primarily due to the following factors:

1.   Pye Street has school frontage and a high number of direct commercial connectors

2.   Pye Street is a Regional Road on a hierarchical basis, with identified hazards to pedestrian safety, being in particular a drainage crossing where pedestrians are currently walking onto the road to traverse

 

In addition, the project of Pye Street Footpath has been included in the current Operational Budget, and it is reasonable to assume the community would expect delivery of the project on this basis.

 

As an estimate, Pye Street would service approximately 75 residents directly by frontage. The overall pedestrian catchment is somewhat limited, as Pye Street is at the outer edge of residential development. The use from neighbouring streets would be limited to the point of intersection with Aurora Street. A reasonable estimate of residential access to the path in total, would be in the vicinity of 100-125 persons.

 

The budget amount for the project in the current year does not include any supplementary income (grants) for the construction, with the works being fully budgeted from the general fund. On the basis of the assessment score of the project, it is highly likely were Council to seek funding for construction of a footpath on Pye Street, that the application would attract a grant of up to 50% of the construction costs.

 

Economically, this would be a better outcome for the network as a whole, as the balance of funds could be put to other priority footpaths.

 

Oberon Street

The option of Oberon Street, on an objective basis, is a low priority against the assessment matrix. Comparative to Pye Street, Oberon Street:

1.   Is a local road with less identified hazards and speed environment of vehicles mixing with pedestrians

2.   Land use is predominantly residential, with less direct commercial connections generally

 

Given this low priority, the likelihood of gaining grant funding for this options is substantially reduced, and delivery of the project would be delayed significantly whilst funding was sought, the Council would fund the work itself or, the project would not be delivered at all.

 

This objective assessment has limited consideration to the extent of residential catchment that conveys residents to places of interest, and primarily concentrates on connecting these places.

 

An estimate of the residential catchment to Oberon Street is larger than that of Pye Street, given the alignment of Oberon Street is through the residential development area, rather than on the outer limit. Directly, approximately 110 residents will access a path on Oberon Street, and indirectly (from neighbouring streets) a reasonable estimate of 50 residents, providing an estimate total of 160 residents gaining access to the pathway.

 

Cost of Delivery of Projects

Construction for delivery of Pye Street has been allocated $383,000. It is unclear what the basis of estimate of costs has been utilised when setting this budget, however it is estimated that construction of the footpath will be below this estimate, costing approximately $300,000. This scope includes construction of a pedestrian bridge, and construction of 710 metres of path.

 

Conversely, construction of a pathway on Oberon Street is more relatively straight forward, with cost of delivery estimated to be approximately $220,000.

 

Were Council of a mind to construct Oberon Street as an option, it would be possible, within the budget currently available, to commence construction aspects of Pye Street, including construction of a path and pedestrian bridge structure towards Aurora Street. It is estimated the cost to reach Aurora Street would be approximately $170,000 under this option. 

 

With this option however, it must be noted that grant funding is generally not provided to grants retrospectively, meaning that work on Pye Street at this stage will not be able to gain funding for works already completed.

 

ITEM 18 - EUGOWRA COMMUNITY HALL - REQUEST TO LEASE BUILDING

REPORT IN BRIEF

 

Reason For Report

Consideration of request from the Eugowra Community Children's Centre to occupy the entirety of the Eugowra Community Hall

Policy Implications

Nil

Budget Implications

Nil with recommendation

IPR Linkage

3.3.3.e - Maintain the council's properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\LAND - 1105076

 

 

Recommendation

 

THAT Council place on public exhibition for a period of no less than 28 days the proposal to lease the Eugowra Community Hall and receive a further report on the leasing of the Community Hall for the purpose of Community Preschool following this exhibition.

 

Acting Director of Engineering and Technical Services REPORT

 

Request

Council has received a request from the Eugowra Community Children’s Centre to extend their use of the Eugowra Community Hall, to encompass the entirety of the hall, with the exception of the change rooms and canteen facilities which are used for the sports oval.

 

The request has cited that an increasing demand for the service, including expansion of the centre to take six year olds necessitates additional space to meet the needs of the children.

 

Further, the request indicates that the community hall is very rarely used by the community, with the St Joseph’s Catholic School hall being the preferred meeting room now for the township.

 

Legislative Requirements

Recent changes for community land under the Crown Land Management Act 2016 necessitate that Council needs to maintain Plans of Management for all Crown Land under the management of Council. Cabonne Council is currently undertaking a review of Crown Land and development of these Plans of Management for operational and community land.

 

The NSW Department of Planning, Industry and Environment has in place guidelines allowing for interim measures to facilitate requests for licence and lease for community land.

 

In this instance, to facilitate the request, firstly Council needs to consult with the community if there are any other community groups interested in utilising the hall space. This is the first step in consideration of the request, with a further report to be brought to Council following the community consultation.

 

Given this requirement, Council will need to exhibit the proposal to seek a lease of the hall for a minimum period of 28 days before resolving to enter a lease agreement with the Eugowra Community Children’s Centre.

 

 

ITEM 19 - MOLONG FLOODPLAIN RISK MANAGMENT COMMITTEE - TERMS OF REFERENCE

REPORT IN BRIEF

 

Reason For Report

To consider Terms of Reference for the Molong Floodplain Risk Management Committee

Policy Implications

Introduction of a new committee

Budget Implications

Nil

IPR Linkage

5.2.2.c - Implement Molong Floodplain Management Plan

Annexures

1.  TOR - Floodplain Committee    

File Number

\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 1105462

 

 

Recommendation

 

THAT Council endorse the Draft Terms of Reference for the Molong Floodplain Risk Management Committee and place the Draft Terms of Reference of public exhibition.

 

Acting Director of Engineering and Technical Services REPORT

 

Background:

At its Ordinary Meeting dated 17 December 2019, Cabonne Council considered a report with regards to accepting a funding deed toward the detailed investigation and design of a flood levee for Molong township. At this meeting, Council resolved:

 

MOTION (Mullins/Nash)

THAT Council:

1.   Approve $87,666.67 from Council reserve as Council contribution for detailed investigation and design of Molong Town Levee in accordance with the terms set out in the Office of Environment and Heritage Funding Agreement as described in the following report; and

 

2.   Re-establish the Molong Flood Plain Risk Management Committee.

 

19/12/16 Carried

 

In establishing the Molong Floodplain Risk Management Committee, a Terms of Reference is required to set expectations of outcomes from the committee.

 

Purpose of the Committee

 

The New South Wales Government Floodplain Development Manual (April 2005) provides guidance on management of flood liable land, including the establishment of floodplain risk management committees to provide advice to Council on decision making.

The purpose of the Molong Floodplain Risk Management Advisory Committee is to provide advice on the development and implementation of floodplain risk management studies relating to the Molong Township. Specifically, the committee:

·    Provides a forum for the discussion of technical, social, economic, environmental and cultural issues; and

·    Creates the opportunity for the views of key stakeholders to be identified and captured through the development and implementation of floodplain management plans

 

The committee considers key issues such as the following:

 

·    State Government policy for floodplain risk management

·    Flood studies and network analysis

·    Floodplain risk management studies, including priorities for management initatives

·    Floodplain risk management plan implementation, including oversight of floodplain risk mitigation works projects

·    Priorities for future study and analysis

·    Other matters as outlined for Floodplain Risk Management Committees as pertained within the NSW Governments Floodplain Development Manual

Membership of the Committee

Membership of the Committee shall comprise the following voting members:

 

·    Councillors – up to 2 (Mayor as chair), with one alternate for each position

·    Council Staff – up to 2, as delegated by the General Manager

·    Local Community Representatives – up to 2 individuals

·    Local NSW State Emergency Services Controller, or appointed representative

·    Office of Environment and Heritage Representative

The local community representatives will be selected by Council through an expression of interest process, and will be required to demonstrate:

·    Maintain a broad interest or technical understanding of floodplain management

·    A commitment to floodplain management for the Molong township

·    A resident or businessperson living or working in or near a flood prone area

Councillor representatives will be called upon at the same time as the Terms of Reference for the committee are adopted.

 

ITEM 20 - DRAFT SUBREGIONAL RURAL AND INDUSTRIAL LANDS STRATEGY 2019 - 2036

REPORT IN BRIEF

 

Reason For Report

For a resolution of Council to proceed to public exhibition of the draft strategy

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.1.1.c - Review, in partnership with Blayney Shire, Orange City Council and Dept. of Planning, the Rural and Residential Sub Regional Strategy 2008

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\RURAL and INDUSTRIAL LAND USE STRATEGY - 1098031

 

 

 

 

 

Recommendation

 

THAT:

 

1.       Council endorse the Draft Sub Regional Rural and Industrial Lands Strategy 2019 to 2036 – dated 30 January 2020;

 

2.       Subject to similar support from Orange City Council and Blayney Shire Council, place the draft document upon public exhibition for community consultation and comment in accordance with council’s adopted Community Participation Plan; and

 

3.       A further report be provided to Council following the public exhibition and consultation phase, addressing any submissions made during the consultation phase.

 

Director of Environmental Services' REPORT

 

In 2008 GHD prepared a subregional Rural and Industrial Lands Strategy for the area covering Blayney Shire Council, Cabonne Council and Orange City Council. The strategy was developed in collaboration with the NSW government.  The strategy provided a guide to inform land use planning for the subregional for the following 30 years, and the recommendations implemented as part of the Standard Instrument Local Environmental Plans for each of the three Councils.

 

The Central West and Orana Regional Plan was developed by the NSW Department of Planning and published in 2017, to guide NSW’s land use priorities to 2036. Further to this, in 2018 the Councils jointly adopted a Regional Economic Development Strategy reflecting their positioning as a functional economic region.

 

The three Councils and the NSW Department of Planning and Environment have engaged Elton Consulting to undertake a review and update of the Rural and Industrial Lands Strategy to assess the validity of the 2008 recommendations to current requirements and to align it with the recommendations of the regional plan and the economic development plan.

 

The review has been undertaken in two stages starting with a comprehensive review of the existing document and constraints analysis which included a full land use audit of all industrial land within the subregion. This stage also incorporated preliminary agency and community engagement, cumulating in a Background Report and Key Issues Papers which was also circulated to Cabonne councillors.

 

The second stage of the process has included the preparation of the Draft Rural and Industrial Lands Strategy, (a copy of which was separately provided to councillors in February 2020), to be followed by a public exhibition and consultation phase. The final outcome will be endorsement by the three Councils (and their communities), and the NSW government of the Rural and Industrial Lands Strategy 2019-2036.

 

The exhibition of the draft strategy would be undertaken by Council in accordance with its adopted Community Participation Plan 2019.

 

 

ITEM 21 - REQUEST FOR DONATION - DEVELOPMENT APPLICATION FEES PAID 2020/49

REPORT IN BRIEF

 

Reason For Report

For Council endorsement to donate funds to non for profit community group

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2020\03-2020-0049 - 1097618

 

 

Recommendation

 

THAT Council donate from its s356 budget to the Eugowra Promotions and Progress Association $620.86, being the development application, construction certificate, inspection and occupation certificate fees (excluding GST) paid to council in relation to DA 2020/049 for installation of a structure and mural upon land described as Lot 42 DP 214942, Nanima Street, Eugowra.

 

Director of Environmental Services' REPORT

 

Council has received a request from the secretary of the Eugowra Promotion and Progress Association (EPPA) seeking council’s donation of funds equivalent to the fees paid by the Eugowra Mural Committee in association with DA 2020/0049 for installation of a structure and associated mural upon Lot 42 DP 214942, Nanima Street, Eugowra.

 

The fees paid by EPPA for this Development Application (including GST) totalled $658.18 and consisted of the following:-

 

Development application fee                         $247.68

Construction Certificate                                 $  60.50

Inspections                                                       $150.00

Occupation Certificate                                    $200.00

Total                                                                   $658.18 (includes GST $37.32)

 

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

 

The Development Application was approved on 19 November 2019 and a Construction Certificate issued on the same day. Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

 

ITEM 22 - REQUEST FOR DONATION EQUIVALENT TO DEVELOPMENT APPLICATION FEE PAID BY CUMNOCK SHOW SOCIETY

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval to donate $1,238.60 to the Cumnock Show Society

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2020\03-2020-0073 - 1102182

 

 

Recommendation

 

THAT Council donate from its s356 budget to the Cumnock Show Society Inc $1,238.60, being the development application fee (excluding GST) paid to council in relation to DA 2020/073 for extensions and alterations to the Cumnock Show Pavilion, McLaughlan Street, Cumnock.

 

Director of Environmental Services' REPORT

 

Council has received a request from the secretary of the Cumnock Show Society seeking council’s consideration of a donation equivalent to fees paid in association with DA 2020/073 for alterations and extensions to the Cumnock Show Pavilion, McLaughlan Street, Cumnock.

 

The development application fee paid totalled $1,238.60. In addition, a fee of $249, being the State government Long Service Levy, was paid and application would need to be separately made to the State for refund of the Levy.

 

The Development Application was approved 16 December 2019.

A Construction Certificate has not yet been applied for.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

 

ITEM 23 - REQUEST FOR DONATION - DA 2019/101 FEES - BORENORE /NASHDALE MENS SHED

REPORT IN BRIEF

 

Reason For Report

To seek Council approval to donate $792.04 to the Borenore Community Mens Shed

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2019\03-2019-0101 - 1104507

 

 

Recommendation

 

THAT Council donate from its s356 budget to the Borenore/Nashdale Community Mens’ Shed the sum of $792.04, being the development application, construction certificate, inspection and occupation certificate fees (excluding GST) paid to council in relation to DA 2019/0101 for alterations and additions to the Borenore Community Mens’ Shed located upon land described as Lot 172 DP 1191014, 563 Borenore Road, Borenore, and owned by the Orange Field Days Co-op Ltd.

 

Director of Environmental Services' REPORT

 

Council has received a request from Borenore/Nashdale Community Mens’ Shed requesting council’s consideration of a donation equivalent to the fees paid in association with DA 2019/0101 for additions and alterations to the Borenore Mens’ Shed.

 

The fees paid (including GST) totalled $849.95 and consisted of the following:-

 

DA 2019/0101

Alterations and additions to Borenore/Nashdale Community Mens’ Shed

Development application fee                         $212.90

Construction Certificate                                 $137.05

Inspections                                                       $300.00

Occupation Certificate                                    $200.00

Total                                                                   $849.95 (includes GST $57.91)

 

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

 

The Development Application was approved on 25 February 2019. Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

Men’s Shed

Men’s Sheds in the Cabonne LGA are varied in their circumstances and needs with some operating from Council controlled buildings and others meeting in places owned by other organisations.

 

In the past support given by Council has included:

 

1.   The donation of money

2.   Supply of Concrete for the construction of a new shed

3.   Loans on favourable terms

4.   Assistance in identifying grant opportunities

5.   Assistance in writing grant applications

6.   The use of Council owned/controlled Buildings

7.   Lobbying to other bodies

8.   Waiving of fees and charges both partial and full

 

For all requests for assistance from Men’s Sheds that have not previously secured more than minor assistance from Council, Council will: 

 

1.   Consider making donations of up to $1,500.00 to assist with establishment costs

2.   Consider loaning funds to assist with establishment costs

3.   Consider waiving fees and charges

4.   Provide assistance in identifying grant opportunities

5.   Provide limited assistance in writing Grant Applications

6.   Consider requests to use Council owned buildings at favourable rates

7.   Assisting them in lobbying for the support of other organisations

 

For all requests for assistance from Men’s Sheds that have previously received substantial assistance from Council, Council will:

 

1.   Consider making donations of up to $200.00 to assist with new projects

2.   Consider waiving fees and charges

3.   Provide assistance in identifying grant opportunities

4.   Provide limited assistance in writing Grant Applications

5.   Consider requests to lease Council owned buildings at favourable rates

6.   Assisting them in lobbying for the support of other organisations

 

Council may at its discretion consider other requests on an individual basis and be mindful of treating all Men’s Sheds in Cabonne in an equitable manner.

 

 

ITEM 24 - MODIFICATION DEVELOPMENT APPLICATION 2013/0117 REMOTE CONTROL CAR TRACK LOT 3 DP 866377 MULYAN ROAD, CLERGATE

REPORT IN BRIEF

 

Reason For Report

For Council's approval

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire

Annexures

1.  DA13 0117 Draft Conditions of Consent    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2013\03-2013-0117 - 1101217

 

 

Recommendation

 

THAT Development Application 2013/0117/2 for a Recreational Area (Remote Control Car Club) upon Part Lot 3 DP 866377 be granted consent subject to the conditions attached.

 

Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

   All reportable political donations made to any local councillor or Council,

   All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

Nil public submission disclosures have been received. 

 

 

SUMMARY

 

The following report provides an assessment of the modification of Development Consent submitted for Recreational Facility (Remote Control Race Track) at Lot 3 DP 866377, 281 Mulyan Road, Clergate pursuant to Clause 4.55(1A) of the Environmental Planning and Assessment Act 1979.

 

The application has been referred to the Council for determination as the original Development Application (DA13/0117) was determined by the Council.  

 

It is recommended that the application be approved subject to conditions of consent.

 

Applicant: Robert Collings

Owner:      PA Culverson

Proposal:  Recreational Facility

Location:   Lot 3 DP 866377

Zone:                  RU1 Primary Production

 

THE APPROVED DEVELOPMENT

Council approval was granted for the use of part of the subject land for a remote control car track (outdoor recreation area) in 2013. The area identified by the club for its use consists of 280m² and is located midway along the Smith Road frontage and approximately 90m from the western boundary of the subject land. Consent was granted for the use of the site periodically for race days and practice sessions during the following times:-

 

-     Every six (6) weeks for  a race day which involves around a maximum of 30 club members racing their remote control cars throughout the day in different categories. The racing starts at 9am and finishes at approximately 5pm.

-     All other days between 9am and 6pm for practice sessions. No more than 10 club members at a time. Practice sessions will also be used for maintenance of the track.

A porta-loo is provided by the club as a temporary amenities facility and general waste is collected in garbage bins, both of which are removed at the end of each race day or practice session. Club members also have access to the motor-cross track amenities which are located on the subject land. 

2018 MODIFICATION

The applicant sought consent to modify conditions 1 and 2 of the development consent in regard to the approved frequency of the practice (Saturday) and race days (Sunday) from once every 6 weeks to once a month (increasing from a maximum of 9 to 12 times within a 12 month period). In addition, the hours of operation for each practice and race day are to be extended from 9am to 5pm to 9am to 6pm. Consent was granted 24 April 2018.

 

PROPOSED MODIFICATION

The applicant is now seeking consent to amend condition 11 of the development consent. Condition 11 requires the Remote-Control Car Club to water the track when not in use to ensure that there are no adverse dust impacts. The applicant is seeking consent to amend this condition to allow for the use of vegetable oil rather than water for dust suppression. The applicant has stated that:

·    The use of water is cost prohibitive given the need for repeated application throughout the use of the site. The use of vegetable oil is longer lasting requiring far less application to the surface.

·    Vegetable oil is biodegradable and therefore would have negligible environmental impacts

·    Bunting around the site would be used to avoid run-off to adjoining properties.

 

 

Site Map

Subject Site

 

SUBJECT SITE

The subject site, Lot 3 DP 866377 on Mulyan Road, Clergate is a rural allotment with an area of 9.193 Ha. The lot has frontage to Mulyan Road, an unsealed rural road. There is a previously approved motorcycle track (DA1985/82) as well as the subject remote-control track.

 

INTEGRATED DEVELOPMENT:

Fisheries Management Act 1994

No

Heritage Act 1977

No

Mine Subsidence Compensation Act 1961

No

National Parks & Wildlife Act 1974

No

Protection of the Environment Operations Act 1997

No

Roads Act 1993

No

Rural Fires Act 1997

No

Water Management Act 2000

No

Comment: The proposed modification is not Integrated Development pursuant to Clause 4.46 of the Environmental Planning and Assessment Act 1979. 

 

MATTERS FOR CONSIDERATION

Section 4.55(1A) of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters in relation to modifying the approved development consent, of which those pertaining to the application are listed below.

 

The proposed modification has been assessed as a 4.55(1A) modification due to the minor environmental impacts that the relocation of the dwelling and change in floor plan will have on the subject site or adjoining allotments.

 

(1A) Modifications involving minimal environmental impact

A consent authority may, on application being made by the applicant or any other person entitled to act on a consent granted by the consent authority and subject to and in accordance with the regulations, modify the consent if:

(a)  it is satisfied that the proposed modification is of minimal environmental impact, and

(b)  it is satisfied that the development to which the consent as modified relates is substantially the same development as the development for which the consent was originally granted and before that consent as originally granted was modified (if at all), and

(c)  it has notified the application in accordance with:

(i)         the regulations, if the regulations so require, or

(ii)        a development control plan, if the consent authority is a council that has made a development control plan that requires the notification or advertising of applications for modification of a development consent, and

(d)  it has considered any submissions made concerning the proposed modification within any period prescribed by the regulations or provided by the development control plan, as the case may be.

Subsections (1), (2) and (5) do not apply to such a modification.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Cabonne Local Environmental Plan 1991

This EPI was in force at the time of the original application, therefore the modification to the application must be assessed against the provisions of this EPI.

2   Aims, objectives etc

The general aims of this plan are:

a)   to encourage the proper management, development and conservation of natural and man-made resources within the Shire of Cabonne by protecting, enhancing or conserving:

(i)         prime crop and pasture land,

(ii)        timber, mineral, soil, water and other natural resources,

(iii)       areas of significance for nature conservation,

(iv)       areas of high scenic or recreational value, and

(v)        places and buildings of archaeological or heritage significance, including aboriginal relics and places,

b)   to replace the existing planning controls with a single local environmental plan to help facilitate growth and development of the Shire of Cabonne in a manner which is consistent with the objectives specified in paragraph (a) and which:

(i)         minimises the cost to the community of fragmented and isolated development of rural land,

(ii)        facilitates the efficient and effective delivery of amenities and services,

(iii)       facilitates a range of residential and employment opportunities in accordance with demand,

(iv)       facilitates farm adjustments, and

(v)        ensures the efficiency of arterial roads is not adversely affected by development on adjacent lands,

c)     to give the Council greater responsibility for environmental planning by creating a broad framework of controls and to create opportunity for the more detailed provisions relating to matters of significance only for local environmental planning to be contained in development control plans made by the Council,

d)   to speed up the planning process,

e)   to maintain the opportunity for public involvement and participation in the environmental planning and assessment process, and

f)    to reduce the incidence of damage to areas subject to flooding by restricting development in the flood plain and in the floodways.

 

The subject land was zoned 1(a) General Rural under Clause 9 of the Cabonne Local Environmental Plan 1991. The modification to the approved Recreational Area is permissible with consent in this zone, subject to Council’s development consent.

 

The LEP definition of a recreation area is as follows:

An area used for sporting activities of facilities, or

An area used to provide facilities for recreational activities which promote the physical, cultural or intellectual welfare of persons within the community, being facilities provided by:

(i)         A public authority, or

(ii)        A body of persons associated for the purposes of the physical, cultural or intellectual welfare if person within the community.

 

The development may also be defined under the Cabonne Local Environmental Plan 2012 as a recreation facility (outdoor) which means;

a building or place (other than a recreation area) used predominantly for outdoor recreation, whether or not operated for the purposes of gain, including a golf course, golf driving range, mini-golf centre, tennis court, paint-ball centre, lawn bowling green, outdoor swimming pool, equestrian centre, skate board ramp, go-kart track, rifle range, water-ski centre or any other building or place of a like character used for outdoor recreation (including any ancillary buildings), but does not include an entertainment facility or a recreation facility (major).

 

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No. 44

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s4.15(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development.

 

Development Control Plan No. 5 applies to the subject land. The objectives of the DCP, in part, are to enable other forms of development to be carried out on land within the General Rural Zone provided that such uses are in keeping with the rural character of the locality and are compatible with the existing or likely future land uses. While there are no regulations for outdoor recreation areas the proposed modification complies with the requirements under DCP No. 5 General Rural Zones.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s4.15(1)(b)

Context and Setting

The subject site is surrounded by rural allotments utilised for agricultural land uses with six dwellings being within a one kilometre radius. The proposed modification would have minimal adverse impact on the context or setting of the subject site should appropriate environmental mitigations be employed. Conditions of consent will be imposed requiring the applicant to erect bunding around the Remote-Control Racetrack to ensure that oil and soils are not washed off site or into waterways. Further to this, the application of the oil will be limited to dry days.

 

Access and Traffic

No change as a result of this development.

 

Visual Impact

No change as a result of this development.

 

Water Quality

As per above, conditions of consent will be imposed requiring bunding to be erected around the track to capture any oil or soils that may be washed off the track. This will ensure that soils or oils do not enter water ways or adjacent properties.

 

 

 

 

 

THE SUITABILITY OF THE SITE s4.15(1)(c)

The subject land was zoned 1(a) General Rural under the provisions of the Cabonne LEP 1991. The land is now zoned RU1 Primary Production under Cabonne LEP 2012. A recreation area (outdoor) for a remote control car track is permissible with consent in the zone. An assessment of the proposed modification has been undertaken to determine the potential impacts of the development. The subject site is considered suitable for the proposed modified development, subject to conditions.

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the proposed modification.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

 

The proposed modification of the development consent is not advertised development.

 

The proposed modification of the development consent was not neighbourhood.

 

PUBLIC INTEREST s4.15(1)(e)

 

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed modified development is permissible with the consent of Council. The modified development complies with the relevant aims, objectives and provisions of the LEP.  A section 4.55(1A) assessment of the modified development indicates that the development is acceptable in this instance.  Attached is a draft Modified Notice of Approval outlining the proposed changes to conditions 11 of the Development Consent to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 25 - DRAFT CABONNE LOCAL STRATEGIC PLANNING STATEMENT

REPORT IN BRIEF

 

Reason For Report

To gain approval to notify and advertise the document for a period of 28 days.

Policy Implications

Sets the Land Use planning direction for the next 20 years for Cabonne.

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire

Annexures

1.  LSPS Draft    

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\POLICY\LOCAL STRATEGIC PLANNING STATEMENT - 1100419

 

 

Recommendation

 

THAT Council endorse the Local Strategic Planning Statement and publicly exhibit the document for twenty-eight (28) days.

 

SENIOR Town Planner's REPORT

 

Recent changes to the Environmental Planning and Assessment Act 1979 has required all NSW Council’s to prepare a Local Strategic Planning Statement (LSPS). For regional Council’s, the LSPS is required to be adopted by Council by 1 July 2020 (copy attached).

 

The statement must include or identify the following:

(a)  the basis for strategic planning in the area, having regard to economic, social and environmental matters,

(b)  the planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act 1993,

(c)   the actions required for achieving those planning priorities,

(d)  the basis on which the council is to monitor and report on the implementation of those actions.

 

As part of the research for the LSPS, Council staff conducted a series of community consultation sessions around the shire whereby community members provided their ideas for land-use planning in Cabonne over the next 20 years. This feedback was used in the preparation of the statement.

 

As part of the preparation of the LSPS, Council is required to notify the plan for a period of 28 days. Following the exhibition period, a subsequent report summarising any submissions received during the notification period will be prepared for Council.

 

 

 

 

ITEM 26 - MODIFICATION OF DEVELOPMENT APPLICATION 2007/0005 TWO LOT SUBDIVISION LOTS 94, 102, LOT 42 DP 780389 OPHIR ROAD, LOWER LEWIS PONDS

REPORT IN BRIEF

 

Reason For Report

To seek approval from Council as the original development application was approved by Council.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire

Annexures

1.  Draft Conditions of Consent DA2007 0005 Mod    

File Number

\Development Applications\DEVELOPMENT APPLICATION\2007\03-2007-0005 - 1100466

 

 

Recommendation

 

THAT Development Application 2007/0005/1 be granted consent subject to the conditions attached.

 

SENIOR Town Planner's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

   All reportable political donations made to any local councillor or Council,

   All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

The following report provides an assessment of the modification of development application DA2007/0005 submitted for a Two-Lot Subdivision at Lot 94 & 102 DP 750418 and Lot 42 DP 780389 being 1562 Lower Lewis Ponds Road, Lower Lewis Ponds.

 

It is recommended that the modified application be approved subject to the attached conditions of consent.

 

Applicant:          Fred Jeloudeve C/- Premise

Owner:               F. Jeloudeve

Proposal:           Two-Lot Subdivision (Modification to Landscaping Condition)

Location:            Lot 94 & 102 DP 750418 and Lot 42 DP 780389 being 1562 Lower Lewis Ponds Road, Lower Lewis Ponds.

Zone:                  RU1 Primary Production

 

BACKGROUND

Development consent was granted in 2007 for a two-lot subdivision of the subject site. The subdivision involved the creation of a concessional allotment of 2.3Ha and an agricultural allotment of 241.6Ha. As part of the concessional allotment creation, a condition of consent was imposed requiring a vegetation buffer to be planted around the perimeter of the concessional allotment to prevent land use conflict. This was a standard requirement for concessional lots in primary production areas.

 

PROPOSED MODIFICATION

The applicant is now seeking consent to remove conditions around the landscaping buffer given that in this instance the proposed vegetation buffer is not applicable given that the creek and road provide sufficient separation between the primary production lot and the concessional allotment. Further to this, the applicant has stated that given the current drought conditions that is being experienced across the state, the landscaping would be unlikely to be effective and would require significant water to ensure that the landscaping is established which is unfeasible.

 

 

 

 

 

 

 

 

 

 

 

 

Site Map

 

The subject site, Lot 94 & 102 DP 750418 and Lot 42 DP 780389, is a large rural holding on the eastern side of Lower Lewis Ponds Road, Lower Lewis Ponds approx. 16km north-east of Orange.

 

The lots are level in the west fronting Lower Lewis Ponds Road, however, rise significantly on the eastern side of Lewis Ponds Creek with a rise of approx. 200m across the lot. The lot is generally cleared in the western half from previous agricultural land uses, with the eastern steeper parts remaining significantly vegetated.

 

The surrounding area comprises similar sized allotments utilized for extensive agriculture (grazing) with a number of ancillary dwellings.

 

INTEGRATED DEVELOPMENT:

 

Fisheries Management Act 1994

No

Heritage Act 1977

No

Mine Subsidence Compensation Act 1961

No

National Parks & Wildlife Act 1974

No

Protection of the Environment Operations Act 1997

No

Roads Act 1993

No

Rural Fires Act 1997

No

Water Management Act 2000

No

 

MATTERS FOR CONSIDERATION

Section 4.55 of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters in the assessment of a modification of a development consent, of which those pertaining to the application are listed below:

 

(1A) Modifications involving minimal environmental impact 

A consent authority may, on application being made by the applicant or any other person entitled to act on a consent granted by the consent authority and subject to and in accordance with the regulations, modify the consent if—

(a)  it is satisfied that the proposed modification is of minimal environmental impact, and

(b)  it is satisfied that the development to which the consent as modified relates is substantially the same development as the development for which the consent was originally granted and before that consent as originally granted was modified (if at all), and

(c)  it has notified the application in accordance with—

(i)         the regulations, if the regulations so require, or

(ii)        a development control plan, if the consent authority is a council that has made a development control plan that requires the notification or advertising of applications for modification of a development consent, and

(d)  it has considered any submissions made concerning the proposed modification within any period prescribed by the regulations or provided by the development control plan, as the case may be.

Subsections (1), (2) and (5) do not apply to such a modification

 

Comment: Council considers that the removal of the requirements for vegetation will result in a minor environmental impact, and therefore can be assessed pursuant to clause 4.55(1A) of the act as above. The development will still remain substantially the same development as a result of this modification.

 

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Cabonne Local Environmental Plan 1991

The proposed modification will not result in the proposed development being inconsistent with the requirements or objectives of CLEP1991. The removal of the vegetation buffer requirements as set out in condition 7 and 8 was a common practice when a concessional allotment was created in an agricultural setting. In this instance, the presence of separation through Lower Lewis Ponds Road and the creek provides a sufficient buffer to ensure that the subject site will not be adversely impacted by agricultural undertakings on adjoining lots. An advisory condition of consent will be placed on the consent advising the applicant of Council’s Right to Farm policy. 

 

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

No changes as a result of this modification.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s4.15(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

LIKELY IMPACTS OF THAT DEVELOPMENT s4.15(1)(B)

Context and Setting

The proposed removal of the requirement for vegetation buffers will not have an adverse impact on the surrounding area that will remain to be utilised for agricultural purposes (predominantly grazing).

 

Traffic and Access

No changes as a result of this modification.

 

Utilities

No changes as a result of this modification.

 

Flora and Fauna

The removal of the requirement for vegetation will not have an adverse impact on existing flora or fauna.

Visual Amenity

Whilst future development on the site may be visible as a result of this modification, this is not inconsistent with the surrounding area that has a number of dwellings close to the road that are visible.

 

THE SUITABILITY OF THE SITE s4.15(1)(c)

The subject site is suitable for the proposed development as it is rural land being development for uses ancillary to the rural use of the area generally in accordance with Councils controls and objectives.

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No changes as a result of this modification.

 

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

The proposed development is not advertised development.

 

The proposed development was not neighbourhood notified, in accordance with Council’s Community Participation Plan. 

 

PUBLIC INTEREST s4.151)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

OTHER LEGISLATIVE CONSIDERATIONS

Section 1.7 of the Environmental Planning and Assessment Act 1979

Section 1.7 of the Act identifies that Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environment.

 

Having regard to the relevant provision and based on an inspection of the subject property it is considered that the proposed development is not likely to have a significant effect on any threatened species, population or ecological communities or their habitats.

 

National Parks and Wildlife Act 1974

A AHIMS search was undertaken as part of the assessment of the application and did not identify any aboriginal sites or places in the vicinity of the subject lot.

 

CONCLUSION

The proposed modified development is permissible with the consent of Council. The modified development complies with the relevant aims, objectives and provisions of the LEP.  A section 4.55(1A) assessment of the development indicates that the development is acceptable in this instance.  Attached is a draft Modified Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

 

 

ITEM 27 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079895

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

 

General Manager REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 28 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079896

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 29 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079897

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

ITEM 30 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079898

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.


Item 7 Ordinary Meeting 24 March 2020

Item 7 - Annexure 1

 

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Item 8 Ordinary Meeting 24 March 2020

Item 8 - Annexure 1

 

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Item 10 Ordinary Meeting 24 March 2020

Item 10 - Annexure 1

 

DRAFT Pandemic Response Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

March 2020

Author

Administration Manager

Owner

(Relevant director)

General Manager

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft

Next Review Date

 

Minute number
(once adopted by Council)

 

2 Summary

This policy establishes how the Council will handle a pandemic situation should one occur.

3 Approvals

Title

Date Approved

Signature

 

 

 

4 History

Unless otherwise indicated, printed or downloaded versions of this document are uncontrolled.  Before using this document check it is the latest version by referring to Council’s Policy Register at www.cabonne.nsw.gov.au.

Minute No.

Summary of Changes

New Version Date

 

 

 

5 Reason

To ensure a coordinated and integrated response to a pandemic.


 

6 Scope

Applies to Cabonne Council; its staff, councillors and members of council committees.

7 Associated Legislation

Work Health and Safety Act 2011

NSW Public Health Act 2010

8 Definitions

Epidemic – an outbreak of a disease that occurs over a wide geographic area and affects an exceptionally high proportion of the population.

Pandemic – A pandemic is an epidemic that spreads on a global scale. Pandemics usually occur when a new infectious disease emerges that can spread rapidly around the world.

LGA – Local Government Area.

9 Responsibilities

9.1 General Manager

The General Manager is responsible for the overall control and implementation of the policy.

9.2 Councillors

All councillors are to ensure compliance with the policy.

9.3 Council Committees

All council committees are to ensure compliance with the policy.

9.4 Employees

All employees are to ensure compliance with the policy.

10 Related Documents

Document Name

Document Location

Cabonne Council Business Continuity Plan – Part 1 Manual

 

Cabonne Council Business Continuity Plan – Part 2 Procedure

 

Cabonne Council Business Continuity Plan – Divisional Sub Plans

 

11 Policy Statement

That in the event the World Health Organisation (WHO) declares a pandemic, Council will comply with the directives and advice issued by the World Health Organisation, the Australian Health Protection Principal Committee (AHPPC), the Australian Government and/or the NSW Government.  It will work to minimise the adverse health impacts on the Cabonne residents and the wider NSW population to reduce the burden and disruption to health-related services in the Cabonne LGA and more broadly NSW.  Council will work with all levels of government to reduce the adverse social and economic impacts associated with a pandemic so far as is reasonably practicable.

Council recognises that these Federal and NSW State organisations including NSW Health are the lead agencies regarding advice and guidance in a pandemic outbreak and accordingly will respond to their directions as they relate to the Cabonne LGA without undue delay.

Cabonne Council will also be guided by the NSW Office of Local Government in its response as well as being informed by its Business Continuity Plans regarding its operations to minimise impacts on the Cabonne community so far as is reasonably practicable when a pandemic is declared.


Item 12 Ordinary Meeting 24 March 2020

Item 12 - Annexure 1

 

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Item 13 Ordinary Meeting 24 March 2020

Item 13 - Annexure 1

 

 

Country Women's Association of NSW

ABN 82 318 909 926                           Incorporated in 1931 by an Act of NSW Parliament

All Communication to be addressed to the Treasurer of CENTRAL WESTERN GROUP

 

CENTRAL WESTERN GROUP

The General Manager,
Cabonne Council,

P.O. Box 17

MOLONG NSW 2866

Cabonne Council

RECEIVED 0 5 FEB 2020

 

Referred to.....................

31' January, 2020

Dear Sir,

Re: Sponsorship of Schools' Public Speaking Competition, 2020

Your Council has been very generous in helping our annual Schools' Public Speaking Competition over several years. I write to ask if you are able to help us again in 2020. The event will be held at All Saints, Campus on the 26th May, 2020.

I was informed that a formal written request was a sufficient application. If you require a more specific format, or more information, I look forward to your advice.

Should you agree to sponsor the competition, we would ask that your donation be sent to Mrs. Beverley Worrall, Group Treasurer, 15 Maclaughlan Street, Cumnock, 2867, the cheque should be made out to CWA of NSW, Central Western Group. Alternatively, an electronic payment for that account can be made to the Commonwealth Bank, Account name Country Women's Assoc. of NSW, Central Western Group, BSB 062 587, Account No. 00930440

Yours in CWA friendship

Beverley Worrall

Central Western Group
Treasurer

0428636774

worrall.1@bigpond.com


Item 14 Ordinary Meeting 24 March 2020

Item 14 - Annexure 1

 

EUGOWRA LIONS CLUB Inc

PO Box 12 Eugowra NSW 2806

 

 

27th February 2020

 

The General Manager

Cabonne Council

PO Box 17

Molomg NSW 2866

 

Dear Brad,

Lions Annual Seniors Day

 

On Monday 17th February the Eugowra Lions Club held its annual Seniors Day luncheon at the Eugowra Community Bowls and Recreation Club to coincide with Seniors Week. It was again a most enjoyable day, attended by more than 90 people from Canowindra, Cudal, Molong and Manildra, as well as Eugowra.

 

In previous years, Council has seen fit to make a financial contribution toward the running of this day, and we ask if Council will again continue this arrangement.

 

We apologise for not making prior contact, but this year, like 2019, Seniors Week has been moved forward by the NSW government.

 

 

Yours faithfully,

 

 

 

Bob Roach

Secretary

 


Item 15 Ordinary Meeting 24 March 2020

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Item 15 Ordinary Meeting 24 March 2020

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Item 16 Ordinary Meeting 24 March 2020

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Item 19 Ordinary Meeting 24 March 2020

Item 19 - Annexure 1

 

Molong Floodplain Management Advisory Committee

 

1          Purpose

The purpose of the Molong Floodplain Risk Management Advisory Committee (the committee) is to provide advice on the development and implementation of floodplain risk management studies relating to the Molong Township, in accordance with the NSW Floodplain Development Manual 2005.

Specifically the committee:

·    Provides a forum for the discussion of technical, social, economic, environmental and cultural issues; and

·    Creates the opportunity for the views of key stakeholders to be identified and captured through the development and implementation of floodplain management plans

 

2          Status of Committee

The committee operates as an ‘advisory committee’ of Council

 

3          Delegations

The Committee may make recommendations to Council on all maters before it. These recommendations are submitted via the minutes of each meeting to Council for consideration.

Substantial recommendations (including any requiring the expenditure of Council funds) are accompanied by a separate report to Council.

Committee recommendations considered purely or substantially ‘operational’ in nature will be directed to relevant directorates within the Council organisation by delegation of the General Manager.

Advisory Committees do not have the power to incur expenditure, nor do they have the power to bind Council.

 

4          Key Issues

The committee considers key issues such as the following:

·    State Government policy for floodplain risk management

·    Flood studies and network analysis

·    Floodplain risk management studies, including priorities for management initatives

·    Floodplain risk management plan implementation, including oversight of floodplain risk mitigation works projects

·    Priorities for future study and analysis

·    Other matters as outlined for Floodplain Risk Management Committees as pertained within the NSW Governments Floodplain Development Manual

 

5          Membership

5.1       Formation of Committee

Membership of the Committee shall comprise the following voting members

·    Councillors – up to 2 (Chair and Deputy Chair), with one alternate for each position

·    Council Staff – up to 2, as delegated by the General Manager

·    Local Community Representatives – up to 2, consisting of individuals whom;

Maintain a broad interest or technical understanding of floodplain management

A commitment to floodplain management for the Molong township

A resident or business person living or working in or near a flood prone area

·    Local NSW State Emergency Services Controller, or appointed representative

·    Office of Environment and Heritage Representative

5.2       Other Attendance at Meetings

Attendance of other elected members is permitted, however no voting rights are entitled outside of the committee membership.

The Chairperson and/or the General Manager may invite community representatives, consultants or technical specialists in order to assist with advice to the committee. Invited community members and/or specialist do not have voting rights.

Meetings are not open to the general public.

Additional Council staff may be invited to attend meetings, but do not have voting rights.

 

6       Term of Office

Elected members continue as members of the committee until:

·    The next ordinary election of the Mayor

·    The next general election of Council

·    The committee is disbanded or completes its purpose in accordance with these terms of reference

Other members continue until the committee is disbanded or completes its purpose in accordance with these Terms of Reference.

Any casual vacancy in elected members is filled by Council appointment. Any other casual vacancy is filled by the General Manager.

 

7          Support

Council will provide specialist advice and information in the areas of interest of the Committee. Such information includes:

·    Proposed strategic issues for consideration by the Committee

·    Background research on issues relevant to the Committee

·    Reports on issues to be considered in Committee Meetings

Council provides administrative support as determined by the General Manager to assist the Committee in their deliberations. Such support includes:

·    Preparing and publishing notices of meeting, agenda and minutes

·    Liaising with Council officers of any reports and actions required

·    Arranging meeting venues

 

8       Meeting practice and procedures

8.1       Meeting Schedule

Location, date and time for meetings may be decided by the Chair in consultation with the General Manager.

8.2       Quorum

The quorum for a meeting of the Committee is four (4) members. If a quorum is not present within 15 minutes of the scheduled commencement time, the meeting lapses.

8.3       Voting

In general, it is expected the Committee will develop recommendations by consensus. If however voting is required, the Chair has a casting vote.

8.4       Proceedings

The administrative provisions of Council’s Code of Meeting Practice apply.

General business matters may be raised by members at any meeting without notice, however if the matter is substantial, a report is to be prepared and included on the agenda at a future meeting.

Minutes of each meeting are submitted to the next available Council Meeting.

 

9       Code of Conduct

9.1       General

All members of the Committee are required to observe the provisions of the Cabonne Council Code of Conduct and any other policy or requirement applicable to the proper functioning of the committee.

A breach of the Code of Conduct may lead to the member being expelled from the committee.

9.2       Confidentiality and privacy

Committee members may come in contact with confidential or personal information retained by Council. If so, members are required to maintain the security of any confidential or personal information and not access, use or remove any information, unless the member is authorised to do so.

Should a member become aware of any breach of the security, or misuses of Council’s confidential or personal information, the General Manager is to be notified immediately.

9.3       Media Protocol

Members are not to speak to the media in their capacity as a member of the Committee.

 

10     Document Control

10.1    Review

These Terms of Reference are reviewed at least at the commencement of each term of Council

Apart from any inconsequential editing, substantial amendments to the Terms of Reference are approved by the Council.

10.2    Version History

Version

Release Date

Author

Reason for Change

1.0

 

 

New Document

 


Item 24 Ordinary Meeting 24 March 2020

Item 24 - Annexure 1

 

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Item 26 Ordinary Meeting 24 March 2020

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 24 March, 2020

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      RATES SUMMARY................................................................................ 2

ITEM 4      CENTROC BOARD AND CENTRAL NSW JOINT ORGANISATION  2

ITEM 5      COMMUNITY FACILITATION FUND................................................. 3

ITEM 6      COUNTRY MAYORS ASSOCIATION................................................ 4

ITEM 7      ANZAC DAY 2020................................................................................. 5

ITEM 8      PURCHASE OF MOBILE TOILETS................................................... 6

ITEM 9      ENGINEERING AND TECHNICAL SERVICES DEPARTMENT REPORT MARCH 2020.......................................................................................................... 8

ITEM 10    DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2020        9

ITEM 11    DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2020      10

ITEM 12    HERITAGE ADVISOR'S REPORT................................................... 11

ITEM 13    MEDIAN PROCESSING TIMES 2020.............................................. 11

ITEM 14    BURIAL STATISTICS......................................................................... 12  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Traffic Light Report Summary............................. 14

ANNEXURE 1.2    Council................................................................................ 15

ANNEXURE 2.1    Investments Summary February 2020............... 34

ANNEXURE 3.1    Rates graph Feb 2020.................................................. 36

ANNEXURE 4.1    Minutes of the Centroc Board Meeting 27 Feb 2020    37

ANNEXURE 4.2    Mayoral report Grenfell...................................... 38

ANNEXURE 6.1    CMA Minutes 6 March 2020......................................... 51

ANNEXURE 9.1    2020 03 20 Council Engineering Report - March 2020   59

ANNEXURE 12.1  Heritage Advisor's Report - March 2020......... 71 

 


ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Light Report Summary

2.  Council    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 1079904

 

General Manager REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investments Summary February 2020    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1100490

 

Senior Accounting Officer's REPORT

 

Council’s investments as 29 February 2020 stand at a total of $44,308,294.27.

 

Council’s average interest rate for the month of February 2020 was 1.49%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained at 0.75% during the month of February. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 0.785%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for February 2020 is attached for Council’s information.

 

 

ITEM 3 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph Feb 2020    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1102028

 

Senior Rates Officer's REPORT

 

The Rate Collection Summary to 29 February 2020 is attached for Council’s information. The percentage collected is 69.9% which is similar to previous years.

 

The third instalment was due 28 February 2020.

 

 

 

 

 

ITEM 4 - CENTROC BOARD AND CENTRAL NSW JOINT ORGANISATION

REPORT IN BRIEF

 

Reason For Report

Council to note the minutes of the meetings.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

1.  Minutes of the Centroc Board Meeting 27 Feb 2020

2.  Mayoral report Grenfell    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTRAL NSW JOINT ORGANISATION (CENTROC) - 1101690

 

General Manager REPORT

 

The Mayor and General Manager attended the Centroc Board and Central NSW Joint Organisation meetings held in Grenfell on 27 February 2020. 

 

Matters discussed at the Board meeting included:

 

·    Wind-up of Centroc

·    Financial report

 

Matters discussed by the Central West Joint Organisation included:

 

·    Statement of Regional Strategic Priorities

·    Financial Reports

·    Matters raised by members – Blayney-Demondrille Railway Line

·    Murray Darling Irrigation Desalination Proposal

 

The Mayoral report and minutes of the meetings are attached for Councillors’ information.

 

 

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1101750

 

General Manager’S REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available Council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by Council.

 

There following allocation of funds was processed in the past month

 

Canowindra Country Education Fund

Donation of skip bin for fund raising day at Canowindra Sports ground.

$330.00

 

 

ITEM 6 - COUNTRY MAYORS ASSOCIATION

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Country Mayors Association meeting held 6 March 2020.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

1.  CMA Minutes 6 March 2020    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\COUNTRY MAYORS ASSOCIATION OF NSW - 1101748

 

General Manager's REPORT

 

The Mayor and Deputy Mayor attended the Country Mayors Association meeting at Parliament House, Sydney on 6 March 2020.

 

Special guests included:

 

·    Hon Melinda Pavey MP, Minister for Water, Property and Housing.

·    Ms Teresa Corbin, Chief Executive Officer, Australian Communications Consumer Action Network.

·    Mr Rob Rogers, AFSM, Deputy Commissioner, NSW Rural Fire Service and Rebel Talbert, Assistant Commissioner, NSW Rural Fire Service.

·    Hon Jennifer Gardiner, Chairperson, NSW Local Government Grants Commission.

·    Dr Lindsay White, Director, Northern Basin, Commonwealth Environmental Water Holder and Mr Hilary Johnson, Director, Southern Basin, Commonwealth Environmental Water Holder.

·    Ms Susan Madden, Board Member, Murray Darling Basin Authority.

·    Mr David Harris, CEO Water NSW.

 

Minutes of the meeting are attached for Councillors’ information.  Any queries regarding items discussed should be directed to the Mayor or Deputy Mayor.

 

 

ITEM 7 - ANZAC DAY 2020

REPORT IN BRIEF

 

Reason For Report

To provide councillors with an update regarding ANZAC Day 2020

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.4.1.a - Facilitate the council's administrative aspects of ANZAC Day events and citizenship ceremonies

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2020 - 1105591

 

Administration Officer's REPORT

 

Following updates from the NSW Government, RSL NSW have advised of the decision to cancel all public ANZAC Day commemoration services across the state. The risk to vulnerable people during the current health situation is simply too high for these events to continue in their traditional format.

 

While traditional commemorative services will no longer go ahead, ANZAC Day is still a day of recognition and for many Australians, the most important day in the commemorative calendar.

 

ANZAC Day, as a marker of respect and admiration for ANZACs past and present will still be observed. Exactly what form this will take will be different from previous years, but as custodians of commemoration, the RSL will still honour the service and sacrifice of the brave serviceman and women.

 

 

ITEM 8 - PURCHASE OF MOBILE TOILETS

REPORT IN BRIEF

 

Reason For Report

Purchase of Mobile Toilets

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.1.1.a - Complete the annual rural and urban roads maintenance program

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\PLANT - EQUIPMENT\PURCHASE - 1104599

 

Acting Director of Engineering and Technical Services REPORT

 

Council’s Plant Fund has recently ordered two new Scanvogn 520 transportable toilet blocks. The units consist of 5 toilets, 2 urinals and 3 hand basins.

 

These toilets were purchased instead of two Variable message boards as part of the 2019/2020 Minor Plant Replacement Program. These have been placed in the proposed 2020/21 budget.

 

These toilets can be used as standalone amenities, or can be connected to gravity systems, found in Molong, Eugowra and Canowindra or pressure sewer pods found in the four small towns of Manildra, Cudal, Cumnock and Yeoval.

 

One will be based at Canowindra and the other in Molong. They will be used on Council work sites and also be available for major events in the Cabonne LGA if needed, they would not be a substitute for existing facilities, but will complement amenities that may struggle, during major events.

 

Council will develop appropriate fee structure and booking process to manage community requests.

 

The diagram below shows the set out of the trailers, with a removable panel to allow for different configurations to be utilised.

The image below provides an example of branding that may be used to promote the LGA or major sponsors and an image of a 420 unit.

 

 

 


 

 

ITEM 9 - ENGINEERING AND TECHNICAL SERVICES DEPARTMENT REPORT MARCH 2020

REPORT IN BRIEF

 

Reason For Report

To update Council on works in progress in the Engineering and Technical Services Department

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  2020 03 20 Council Engineering Report - March 2020    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1105359

 

Acting Director of Engineering and Technical Services REPORT

 

Please find attached to this report the update on 2019/20 works in progress in the Engineering and Technical Services department.

 

 

ITEM 10 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2020

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1101046

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/02/2020 to 29/02/2020 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

 

TYPE

ESTIMATED VALUE

Section 68 Only x 9

$----

Boundary Adjustment

$----

Modification to Swimming Pool & BBQ Area

$----

Farm Building – Continued Use

$----

Modification to Subdivision

$----

Boundary Adjustment

$----

Home Based Business (Mechanics)

$----

Modification to Storage Shed

$----

Modification to Remote Control Car Track

$----

Subdivision

$----

Additions to Existing Dwelling

$20,000

Storage Shed & Carport

$15,000

Alterations & Additions to Existing Dwelling

$195,000

Amenities Block x 3

$255,000

Alterations & Additions to Food & Drink Premises

$6,000

Demolition & Construction of 2 New Pavilions

$397,500

Dual Occupancy

$600,000

Garage & Relocation of Storage Shed

19,000

TOTAL: 26

$1,507,500

 

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Alterations & Additions to Existing Dwelling

$130,000

TOTAL: 1

$130,000

 

GRAND TOTAL: 21

$1,637,500

 

 

ITEM 11 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2020

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1101059

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/02/2020 to 29/02/2020 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

 

 

TYPE

ESTIMATED VALUE

Section 68 Only x 9

$----

Cellar Door

$----

Modification to Swimming Pool & BBQ Area

$----

Modification to Boundary Adjustment

$----

Modification to Storage Shed

$----

Storage Shed

$11,550

Storage Shed

$64,000

Shed

$6,000

Extractive Industry (Borrow Pit)

$10,000

Extractive Industry (Borrow Pit 4)

$10,000

Dwelling

$400,000

Alterations & Additions to Food & Drink Premises

$6,000

Convert Shed to Dwelling

$60,000

Alterations & Additions to Existing Dwelling

$195,000

TOTAL: 22

$762,550

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

 

TYPE

ESTIMATED VALUE

 

 

TOTAL: 0

$0

 

GRAND TOTAL: 20

$762,550

Previous Month: 20

$1,379,451

 

 

ITEM 12 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing Councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisor's Report - March 2020    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1102397

 

Director of Environmental Services' REPORT


A copy of the Heritage Advisor’s Report for March 2020 is attached for the information of Council.

 

 

 

ITEM 13 - MEDIAN PROCESSING TIMES 2020

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1101068

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of February:

 

YEAR

MEDIAN ACTUAL DAYS

2015

27.5

2016

45

2017

41

2018

24

2019

21

 

Summary of median Application Processing Times for 2019:

 

MONTH

MEDIAN ACTUAL DAYS

January

22

February

12

March

 

April

 

May

 

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

 

 

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 1101064

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

2017/18

67

2018/19

77

2019/20

 

July

5

August

6

September

8

October

7

November

8

December

2

January

7

February

2

March

 

April

 

May

 

June

 

Total

45

  


Item 1 Ordinary Meeting 24 March 2020

Item 1 - Annexure 1

 

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Item 1 Ordinary Meeting 24 March 2020

Item 1 - Annexure 2

 

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Item 2 Ordinary Meeting 24 March 2020

Item 2 - Annexure 1

 

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Item 3 Ordinary Meeting 24 March 2020

Item 3 - Annexure 1

 

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Item 4 Ordinary Meeting 24 March 2020

Item 4 - Annexure 1

 

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Item 4 Ordinary Meeting 24 March 2020

Item 4 - Annexure 2

 

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Item 6 Ordinary Meeting 24 March 2020

Item 6 - Annexure 1

 

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Item 9 Ordinary Meeting 24 March 2020

Item 9 - Annexure 1

 

ENGINEERING & TECHNICAL SERVICES REPORT – MARCH 2020

ROADS

LOCAL ROADS – CONSTRUCTION/SEALING

Project:

Objectives:

Budget:

Actual

Timeframe

Bocobra Loop Road

 

2 kms new seal (Henry Parkes Way end)

$102,620

 

Completed

Davis Road

1 km new seal, extension of existing seal.

$78,948

 

Completed

Strachan Road

880m new seal (from Davis’s Road to Carcoar Street

$66,873

 

Competed

Yuranigh Road

Extend existing seal 2kms

$90,240

 

Completed

Gas Works Lane

Seal area and install kerb & guttering for parking

$

 

TBA

Project:

Objectives:

Budget:

Actual

Timeframe

Grading

Lookout Road, Ophir Road, Wenze Road, Pauls Lane, Newton Road, Monahans Road, Burdett Road, Wilson Lane, Nanami Lane, Toogong Road, Battys Lane, Coates Creek Road, Geraden Road, Nyora Lane, Sandy Creek Road, Taylors Road, Sharpless Road, Pinecliffe Road, Mills Road & Gregra Road

$1,200,000

 

Completed

Bitumen Patching

Canowindra Township, Cargo Township, White Rocks Road, Manildra Township, Gavins Lane, Bowan Park Road, Mousehole Lane, Packham Drive, Longs Corner Road, Euchareena Road, Cumnock Streets, Cadia Road, Clergate Road, Culya Road, Vittoria Road, Spring Hill Road, Lake Canobolas Road, & Three Rivers Road

$700,000

 

Complete

Gravel Resheeting

Heifer Station Lane, Prattens Lane, Springvale Lane, White Flat Road, & Googodery Road

$964,264

 

End of March 2020

Heavy Patching

Oberon Street, Chesher Street, Paytens Bridge Road, Evelyn Street,

Derowie Street, Boree Street.

$1,079,568

 

End of March 2020

Reseals – Urban

Edward street, Eugowra Streets,

 

 

$348,776

 

End of April 2020

Reseals – Rural

Orchard Road, Eurimbla Road, Rocky Ponds Road, Yuranigh Road, Davys Plains Road, Woods Lane & Old Canobolas Road

$1,153,690

 

End of April 2020

Flood Damage

Various Locations – flood event 2nd & 15th February 2020

 

 

On going

                                                                                                                                                                                        

REGIONAL ROADS BITUMEN PATCHING

Road Maintenance

MR237, MR234

 

 

Completed

 

REGIONAL ROADS – HEAVY PATCHING & RESEALS

Project:

Objectives:

Budget:

Actual

Timeframe

Reseals

MR237 & MR234

$300,000

 

April 2020

Heavy Patching

TBD

$150,000

 

March 2020

 

REGIONAL ROADS – CONSTUCTION MR237 Cargo Road & MR573 Burrendong Way Regional Roads Repair Program

Project:

Objectives:

Budget:

Actual

Time

Construction – widening to 9m seal

MR237 Cargo Road

From Moorbel Drive 1.5km’s towards Cargo

$400,000

 

Completed February 2020

Construction – widening to 9m seal

MR573 Burrendong Way

$400,00

 

Start Late March

 

CARGO ROAD PROJECT

 

CARGO ROAD PROJECT

CARGO ROAD PROJECT

 

 

 

RMS PROJECTS

 

Project:

Objectives:

Budget:

Actual

Timeframe

Bitumen patching

MR359, MR310, MR377, MR61 & SH7

$460,000

 

 

RMS Ordered Works

Toogong Widening Project

Project length – 4 kms from Bowens Lane intersection to Yellowbox Road intersection.

$2,000,000

 

Commenced 3.7.19.  2 kms sealed by 24.9.19.

Completed

Heavy Patching

Mitchell Highway

$550,000

 

Start 23 March

Reseals

MR61, MR377, SH7

$687,995

 

Completed

SAVING LIVES ON COUNTRY ROADS – RMS FUNDED PROJECTS

Project:

Objectives:

Budget:

Actual

Timeframe

Ophir Road

Tree & vegetation removal completed

$100,000

 

Roadworks to commence 2020/21

Obley Road

Tree & vegetation removal completed

$770,000

 

Roadworks to commence 2020/21

Lake Canobolas/Cargo Road Intersection

Works planned – if funding is approved

$400,000

 

Roadworks 2020/21

Four Mile Creek

Shoulder widening, installation of safety fencing, delineation and curve advisory signage.

 

$1,273,360

 

 

 

 

 

Works commenced in Feb 2020

 

Purchased

 

Guardrail purchased

$100,000

 

2019/20

 

 

RESOURCES FOR REGIONS

Project:

Objectives:

Budget:

Actual

Timeframe

Davys Plains Road

 

Shoulder widening, installation of safety fencing, delineation and curve advisory signage. Also, heavy patches completed

$1,269, 576

 

Completed Dec 2019

 

 

 

ROADS TO RECOVERY

Project:

Objectives:

Budget:

Actual

Timeframe

Lemmons Road

 

1.6 kms, culvert widening, vegetation removal, pavement widening & seal

$220,750

$199,000

Completed Nov 2019

Fish Fossil Drive

1.9km, culvert widening, vegetation removal, pavement widening & seal

$638,400

$629,000

Completed Feb 2020

Casuarina Drive

1.2kms, culvert widening, vegetation removal, pavement widening & seal

$375,000

$368,000

Completed Dec 2019

 

 

FIXING COUNTRY ROADS

Project:

Objectives:

Budget:

Actual

Timeframe

Banjo Paterson Way  4 stages between Molong & Yeoval

 

 

 

 

 

$4,400,000

 

 

 

 

 

 

 

Stage 1

1.450km section near Nyora Lane including hot mix entrance to new industrial estate by Council’s contractor

 

 

Completed

Stage 2

5.5km Burgoon Lane towards Cumnock

 

 

Completed

Stage 3

629m section near Avondale Road

 

 

Completed Nov 2019

Stage 4

Hanover Bridge towards Cumnock commenced 10.09.19

 

 

Completed except for the causeway – Old Yullundry Rd (schedule for completion March/April)

 

 

 

 

 

 

 

 

RESTART NSW FUNDING

Vittoria Road – work to commence Feb/March 2020

DRAINAGE WORKS

Project:

Objectives:

Budget:

Actual

Timeframe

Eugowra

Two location identified

$150,000

 

Completed Jan 2020

South Bowen Park Road

Council to engage a contractor

$190,000

 

Completed May 2020

Palings Yard Loop Road

Council to engage a contractor

$190,000

 

Completed May 2020

 

Evelyn St, Eugowra

Karreena St, Eugowra

 

 

 

 

 

 

TECHNICAL SERVICES

Project:

Objectives:

Budget:

Actual

Timeframe

Construction of Saint Germain’s Bridge

Construction of dual lane concrete bridge

$1,289,000.00

$20,941.50

30 June 2022

 

Project:

Objectives:

Budget:

Actual

Timeframe

Construction of Bangaroo Bridge

Construction of dual lane concrete bridge

$1,511,895.00

$56,487.75

30 June 2022

 

Project:

Objectives:

Budget:

Actual

Timeframe

Molong Recreational Ground Power Upgrade

3 Phase power supply to the recreational ground

$105,210.00

$94,928.00

31 March 2020

 

Project:

Objectives:

Budget:

Actual

Timeframe

Construction of Puzzle Flat Creek Levee

Construction of levee

$2,424,106.00

$135,584.96

15 November 2020

 

Project:

Objectives:

Budget:

Actual

Timeframe

Molong Community Centre

Construction of Community Centre in Molong

$1,057,514.33

$42,221.21

30 June 2022

 

Project:

Objectives:

Budget:

Actual

Timeframe

Molong Office Foyer Refurbishment

Refurbishment

$100,000.00

$17,005.12

30 April 2020

 

Project:

Objectives:

Budget:

Actual

Timeframe

Molong Showground Main Pavilion Refurbishment

Refurbishment

$190,000.00

$63,995.83

31 March 2020

 

Project:

Objectives:

Budget:

Actual

Timeframe

Refurbishment of Orana House

Refurbishment

$86,250.00

$2415.00

30 June 2020

 

 

URBAN SERVICES

Project:

Objectives:

Budget:

Actual

Timeframe

Upgrade to Mullion Creek Playground

Installation of additional  playground – facility area improvement

$33,500

In progress

Installation 19/3

 

 

 

 

 

 

Project:

Objectives:

Budget:

Actual

Timeframe

Rubble Drain – Plumbing Upgrade Cargo Football Ground

To improve the septic facilities and plumbing infrastructure prior to football season

$20,000

In progress

Completion by start of April 2020

 

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WATER AND SEWER

Project:

Objectives:

Budget:

Actual

Timeframe

 Trolleys for E1 pumps

Utilization of trolleys for lift & extraction of E1 pumps from Pods – WHS issue

$2,500

 

Trolleys being utilized

* The recently purchased trolleys reduce staff exposure to effluent from sewer pods while undertaking an e-one pump replacement. Effluent can infect staff with transmissible diseases including hepatitis. Member s of staff have raised concern with how the task had been required to be undertaken and requested an improved method be found.

* By also assisting to lift the pump and move the pump to the vehicle, the trolley use also has reduced the need for manual handling.

 

E1 TROLLEY FOR STAFF/ASSET PROTECTION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

Project:

Objectives:

Budget:

Actual

Timeframe

Leak Detection program

To detect hidden water leaks within Molong Water reticulation network and repair

$12,000

95% complete

Complete April 2020

 

The leak detection program has been undertaken in Molong with 94 % of the network surveyed. This is approx. 3km in length. The following leaks were found

-      3 x service pipes

-      2 x hydrants

-      2 x main < 300mm

-      1 x Water meter

-      1 x Supply pipe

-      1 x Stop valve

Water leak repairs have been repaired on a priority basis. A second round of investigation will commence at the end of March

Project:

Objectives:

Budget:

Actual

Timeframe

Identified safety upgrades to Water and Sewer operations

To provide a safe working environment for workers

$8500

$8500

Ongoing

 

Continual improvement to improve operational safety has seen the installation of Chlorine bottle holders at Canowindra Wastewater treatment plant. These holders will ensure the chlorine gas bottles are safely secured, reducing the risk of falling resulting in gas leak. This is combined with previous improvements to transport and safe lifting devices.

A further improvement to confined space safety though the purchase of an Safety Lock out devices and an Emergency rescuer with harness for confined space self-rescue. This will allow for a 30 minute self-rescues from a confined space environment with low oxygen levels.


Item 12 Ordinary Meeting 24 March 2020

Item 12 - Annexure 1

 

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