Minutes of Ordinary Meeting - Tuesday, 26 August 2025

PRESENT Clr K Beatty (in the Chair), Clrs P Batten, J Jones, M Nash, K O’Ryan, A Pull, A Rawson, J Weaver, A Pearson.

Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, IT Coordinator, Department Leader – Governance & Corporate Performance and Governance Officer.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Motion (Weaver/Pearson)

THAT it be noted there were nil applications for leave of absence.

25/08/01

Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Rawson declared an interest (identified as a perceived conflict of interest, non-significant non-pecuniary) in item 18 as he is a member of the Australian National Field Days Committee. Clr Batten declared an interest (identified as a perceived conflict of interest, significant non-pecuniary) in item 18 as he is the president of Molong Advancement Group.
0	Motion (Nash/Rawson) THAT the declarations of interest be noted.
25/08/02	Carried

ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS

Motion (Jones/Weaver)

THAT it be noted there were nil declarations for political donations.

25/08/03

Carried

It was noted the time being 2.05pm the Mayor adjourned the Ordinary Council meeting until the conclusion of the local school student representative’s address.

It was noted the time being 2.30pm the Mayor resumed the Ordinary Council meeting.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 22/07/2025 – Council meeting briefing and Ordinary Council meeting, Molong. 23/07/2025 – Eugowra Multi-Purpose Centre Community opening. 29/07/2025 – General Manager’s performance review, Molong Office. 30/07/2025 – Interview with Neil Gill radio program. Central NSW Joint Organisation (CNSWJO) Board dinner, Parkes. 31/07/2025 – CNSWJO Board meeting, Cooke Park Pavilion, Parkes. 05/08/2025 – Meeting with the General Manager, Molong Office. 06/08/2025 – Travelled to Sydney. 07/08/2025 – CNSWJO Chairs meeting, Parliament House. Country Mayors Forum. Energy Forum, Country Mayors dinner. 08/08/2025 – Country Mayors meeting, Parliament House. Returned to Orange. 11/08/2025 – Interview with ABC Radio regarding Cabonne Infrastructure. 12/08/2025 – Council committee meeting and workshop, Molong. 13/08/2025 – Interview with Neil Gill radio program. Meeting with the General Manager, Molong Office. 14/08/2025 – Eugowra Multi-Purpose Centre. Community Leaders Forum. 18/08/2025 – Cumnock Progress Association meeting. A gazebo was presented as part of Local Government Week, acknowledging the work that progress associations do. Meeting with Caddie Marshall and Blayney Mayor Bruce Reynolds, Molong. 21/08/2025 – Meeting with the General Manager, Molong Office. 22/08/2025 – Molong Advancement Group gazebo presentation as part of Local Government Week, acknowledging the work that progress associations do. Clr Jones 22/07/2025 – Business paper review and Ordinary Council meeting, Molong. 23/07/2025 – Eugowra Recovery Projects community consultation. 24/07/2025 – Cabonne Acquisitive Art Prize Presentation evening. 25/07/2025 – Cumnock Village Preschool 50^th celebration. 29/07/2025 – General Manager’s performance review, Molong Office. Cabonne Roads advisory committee meeting. 12/08/2025 – Community, Economy and Culture Committee meeting and councillor workshop, Molong. 13/08/2025 – Cabonne Audit Risk and Improvement Committee meeting. 14/08/2025 – Molong Advancement Group meeting. 22/08/2025 – Molong Advancement Group gazebo presentation as part of Local Government Week, acknowledging the work that progress associations do. Clr Pearson 22/07/2025 – Ordinary Council meeting, Molong. 23/07/2025 – Eugowra Multi-Purpose Centre Community opening. 25/07/2025 – Cabonne Acquisitive Art Prize. 12/08/2025 – Councillor workshop. 14/08/2025 – Molong Advancement Group meeting. Clr Rawson 29/07/2025 – Cabonne Roads Advisory meeting, Cudal. 30/07/2025 – CNSWJO Water Profile Mayoral meeting (CTW). 31/07/2025 – CNSWJO Board meeting, Parkes (CTW). 04/08/2025 – Mullion Creek Progress Association meeting. 12/08/2025 – Council committees and workshop, Molong. 18/08/2025 – Met with CTW General Manager regarding business papers, Orange (CTW). 19/08/2025 – Represented Council at Borenore CWA amenities block opening. 20/08/2025 – Chaired CTW Board meeting, Blayney (CTW). Chair CTW General Manager review meeting, Blayney (CTW). Clr Batten 22/07/2025 – Ordinary Council meeting, Molong. 23/07/2025 – Eugowra Multi-Purpose Centre Community opening. 24/07/2025 – Cabonne Acquisitive Art Prize Presentation evening. 29/07/2025 – General Manager’s Performance Review, Molong. 05/08/2025 – Yeoval and District Progress Association meeting. 12/08/2025 – Infrastructure Roads Committee meeting and councillor workshop. Clr Nash 06/08/2025 – Manildra and District Improvement Association meeting. 07/08/2025 – Local Traffic Committee meeting. 20/08/2025 – Central Tablelands Water meeting, Blayney. 21/08/2025 – Cumnock Progress Association meeting,
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
25/08/04	Carried

ITEM - 5 COMMITTEE OF THE WHOLE

Motion (O'Ryan/Nash)

THAT it be noted there were nil items called to be debated in Committee of the Whole.

25/08/05

Carried

ITEM - 6 CONFIRMATION OF THE MINUTES

Motion (Weaver/Pearson)

THAT the minutes of the following meetings be adopted:

1. Ordinary Council meeting held on 22 July 2025;

2. Community, Economy and Culture Committee meeting held on 12 August 2025

3. Infrastructure (Transport) Committee meeting held on 12 August 2025

25/08/06

Carried

Motion (Pull/Rawson)

THAT council hereby resolve itself into Committee of the Whole to discuss item 7.

25/08/07

Carried

	ITEM - 7 FAIRBRIDGE CHILDREN'S PARK SCHOOL BELL
	Proceedings in Brief Clr Batten proposed an amendment that the Fairbridge School Bell be located at the Fairbridge park.
	Motion (Weaver/Jones) THAT council determine the location of the Fairbridge School Bell.
	Amendment (Batten/Pull) THAT the Fairbridge School Bell be located at the Fairbridge Park.
	The amendment was put and carried becoming the motion, the motion was put and carried.
	Motion (Batten/Pull) THAT the Fairbridge School Bell be located at the Fairbridge Park.
25/08/08	Carried

Motion (Pull/Weaver)

THAT council resume the Ordinary meeting.

25/08/09

Carried

ITEM - 8 STRATEGIC POLICY REVIEW

Motion (Pearson/Nash)

THAT council:

1. Re-adopt the policies listed in the report detailed “minor changes”.

2. Adopt the following annexed draft policies:

a) Event Management Policy, and

b) Rating Farmland Policy.

25/08/10

Carried

ITEM - 9 INTERNAL AUDIT CHARTER

Motion (Batten/Jones)

THAT council adopt the Internal Audit Charter.

25/08/11

Carried

ITEM - 10 AUSTRALIA DAY 2026

Motion (Weaver/Nash)

THAT council:

1. Endorse a five-year Official Party rotation program as detailed in the report, and

2. Note the nomination timeline for Australia Day 2026 awards.

25/08/12

Carried

ITEM - 11 ORANGE AND CABONNE ROAD SAFETY COMMITTEE MERGED WITH THE COMMUNITY SAFETY AND CRIME PREVENTION COMMITTEE

Motion (Pearson/Jones)

THAT council:

1. Note Orange and Cabonne Road Safety Committee (OCRSC) has been merged with the Community Safety and Crime Prevention Committee (CSCPC); and

2. Re-confirm its delegates to the Community Safety and Crime Prevention Committee.

25/08/13

Carried

ITEM - 12 CUMNOCK/YEOVAL POTABLE WATER AND FLUORIDATION OF WATER SUPPLY

Motion (Weaver/Nash)

THAT council approve the allocation of $212,000 total from the water fund for the following projects:

1. Water Supply Fluoridation - $131,000, and

2. Cumnock and Yeoval Potable Water - $81,000

25/08/14

Carried

ITEM - 13 CUMNOCK COMMUNITY LAND PLAN OF MANAGEMENT

Motion (Batten/Jones)

THAT council adopts the Cumnock Community Land Plan of Management.

25/08/15

Carried

ITEM - 14 CONFIRMATION OF THE CABONNE LOCAL TRAFFIC COMMITTEE MEETING MINUTES

Motion (Jones/Nash)

THAT council accept the minutes from the Local Traffic Committee held on 7 August 2025 and;

1. Note the new delegation instrument and guidelines for the functioning of Local Traffic Forums (previously Local Traffic Committee).

2. Council endorse the approval to conduct the Orange Running Festival on 15 March 2026.

3. Council endorse the approval of road closures and disruptions for the Lonely Mountain Ultra event being held in Cabonne on 27 September 2025.

4. Council endorse the event, the Matar and Bullio NSW State Championships and the Matar and Bullio Cup Elevator Endurance Ride.

5. Council notes the request for a crossing supervisor for the Wellington Street crossing at Molong Central School

6. Council endorse the need for a crossing supervisor for the Wellington Street crossing at Molong Central School

7. That TfNSW arrange a meeting with Molong Central School, Council and TfNSW representatives.

8. Council tables the request to install signage banning the parking of trucks on Tilga Street, Canowindra, pending further information from NSW Police.

9. Further investigations be undertaken to determine sight distance and intersection alignment of Back Nyrang Road.

10. Council note the approval granted to undertake the 2025 Great Endeavour Rally.

11. Council notes the approval granted to undertake the NSW Gravity Enduro event.

12. Council notes the request from Newmont Mining to review the speed limit on Orchard Road.

13. Council notes the request to install a pedestrian crossing at the entrance of Cargo Public School on Hamilton Street, Cargo.

14. Council staff undertake further discussions with the Principal of Cargo Public School on the need for a crossing at the school.

15. Council notes the update regarding the traffic data requested for Adams Corner, Molong; Baldry Road; and Packham Drive in front of Manildra Public School.

16. Council notes the update regarding the speed zone reviews currently underway by TfNSW.

25/08/16

Carried

ITEM - 15 CONFIRMATION OF THE ROADS ADVISORY COMMITTEE MEETING MINUTES

Motion (Jones/Pearson)

THAT the minutes from the Cabonne Roads Advisory Committee Meeting held on 29 July 2025 be adopted.

25/08/17

Carried

ITEM - 16 CABONNE COUNCIL BORROW (GRAVEL) PITS

Motion (Pull/Batten)

THAT $220,000 (incl GST) be transferred from the gravel pit restoration reserve to allow for the undertaking of the gravel pit investigation.

25/08/18

Carried

ITEM - 17 NSW PUBLIC LIBRARIES ASSOCIATIONS ANNUAL CONFERENCE

Motion (Pearson/Nash)

THAT Clrs O’Ryan and Pearson attend the 2025 NSW Public Libraries Association Conference.

25/08/19

Carried

It was noted the time being 3.19pm Clr Rawson declared an interest in the following item and left the chamber.

It was noted the time being 3.20pm Clr Batten declared an interest in the following item and left the chamber.

It was noted the time being 3.22pm Clrs Rawson and Batten returned to the Chamber.

ITEM - 18 SPONSORSHIP PROGRAM

Motion (Weaver/Pearson)

THAT council approve the following applications under the 2025/2026 Sponsorship Program:

1. The Australian National Field Days for $15,000, and

2. The Molong Advancement Group for $5,000 for October Markets.

25/08/20

Carried

ITEM - 19 EVENTS ASSISTANCE PROGRAM

Motion (Nash/Weaver)

THAT council approves under its 2026/25 Event Assistance Program, $5,000 to the Eugowra Harness Racing Club for the 2025 Canola Cup Family Picnic Day.

25/08/21

Carried

ITEM - 20 REQUESTS FOR DONATIONS

Motion (Batten/Jones)

THAT council approves the donation of pools passes equating to $498 to Yeoval Central School P and C Trivia Night event.

25/08/22

Carried

	ITEM - 21 DEVELOPMENT APPLICATION 2025/0096 - 358 BELGRAVIA ROAD MULLION CREEK
	Motion (O'Ryan/Pearson) THAT Development Application 2025/0096 for subdivision of Lot 1 DP 731798, Lot 2 DP 746880, Lot 17 DP 114075, Lots 17, 221 and 227 DP 756895, Belgravia Road, Mullion Creek, be granted consent subject to the conditions attached to the report.
25/08/23	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson and J Weaver. Against: Nil

It was noted the time being 3.32pm Clr Pearson left the meeting.

	ITEM - 22 DEVELOPMENT APPLICATION 2025/0106 - CENTRE-BASED CHILD CARE FACILITY AND BUSINESS IDENTIFICATION SIGNAGE - LOT 150 DP 750182, 21 NOBLE STREET, EUGOWRA
	Proceedings in Brief The Mayor advised that there has been a request from the applicant to amend the draft notice by: · Deleting Condition 19, and · By amending Condition 24 to permit construction hours of work on Saturdays from 7am to 5pm. Condition 19 refers to the use of flood compatible building materials. This condition can be deleted as the building is to be constructed to a floor level that is above the flood level. Condition 24 enables construction work during Saturday afternoon and is in accordance with EPA and Dept of Planning post covid construction guidelines.
	Motion (Pull/Jones) THAT: 1. Council consents to development application DA 2025/106 for Centre-Based Child Care Facility and Business Identification Signage at Lot 150 DP 750182 - 21 Noble Street, Eugowra pursuant to the conditions of consent in the attached Notice of Approval, subject to the deletion of draft Condition 19 and amendment to Condition 24 to enable construction work on Saturdays from 7am to 5pm, and 2. Council not impose Section 7.12 development contributions pursuant to Cabonne Council Section 7.12 Development Contributions Plan 2022 Clause 3.13 exemption - rebuilding after natural disaster.
25/08/24	Carried
	The Chair called for a Division of Council (noting the absence from Clr Pearson – left the meeting 3.32pm) as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pull, A Rawson and J Weaver. Against: Nil

	ITEM - 23 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Jones requested a report on the works undertaken as part of the creek vegetation clearing program. The Deputy General Manager Infrastructure advised that one of the actions in the Molong Floodplain Risk Management Plan is the development of a creek vegetation management plan. It is intended that the plan will be reported annually to Council providing progress updates on the activities undertaken. That plan would become one of Council’s strategies in managing the floodplains and would be presented to the flood advisory committee and then Council.
	Motion (Pull/Jones) THAT it be noted there were nil questions for next meeting.
25/08/25	Carried

	ITEM - 24 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr Batten called item 6 to be further considered.
	Motion (Batten/Pull) THAT: 1. Item 6 be further considered. 2. The remaining notation items be noted.
25/08/26	Carried

ITEMS FOR NOTATION

ITEM - 6 INVESTMENT SUMMARY - JULY 2025

Motion (Batten/Pull)

THAT the information be noted.

25/08/27

Carried

ITEM - 25 MATTERS OF URGENCY

Motion (Pull/Weaver)

THAT it be noted there were nil matters of urgency.

25/08/28

Carried

ITEM - 26 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Batten/Rawson)

THAT it be noted nil matters were called to be debated in Committee of the Whole.

25/08/29

Carried

Item – 27 LOCAL STUDENTS TO ADDRESS COUNCIL MEETING

Motion (Rawson/Weaver)

THAT the matters raised by the Molong Central School, Canowindra High School and Yeoval Central School students be noted.

25/08/30

Carried

It was noted the time being 3.44pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE

Recommendation (Pull/Rawson)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

It was noted the time being 3.45pm senior staff left the chamber.

ITEM - 2 MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE REVIEW

Recommendation (Beatty/-)

THAT the final report on the outcome of the General Manager’s Performance Review and recommendations of the Performance Review Panel be adopted.

Carried

It was noted the time being 4.06pm senior staff returned to the chamber and the meeting resumed.

ITEM - 3 SALE OF LOT 18 DP 1113621, 5 CANDLEBARK CLOSE CANOWINDRA AND LOT 27 DP 1113621, 18 CANDLEBARK CLOSE, CANOWINDRA

Recommendation (Weaver/Pull)

THAT council authorise the affixing of Council’s Common Seal to land sale contracts and transfer documents for:

1. 5 Candlebark Close, Canowindra being Lot 18 DP 1113621, and

2. 18 Candlebark Close, Canowindra being Lot 27 DP 1113621.

Carried

ITEM - 4 NETWASTE CONTRACT - DOMESTIC WASTE COLLECTION SCHEDULE

Recommendation (Weaver/Nash)

THAT council adopt the revised collection schedule below as part of its domestic waste collection joint procurement program:

1. 240L Domestic Waste – fortnightly collection

2. 240L Recycling waste – fortnightly collection

3. 240L Organics Waste – weekly collection

Carried

ITEM - 5 CONTRACT 1859575 SUPPLY OF TWO BITUMEN MAINTENANCE TRUCKS

Recommendation (Rawson/Pull)

THAT:

1. Council award Tender 1859575, Supply and Delivery of two (2) Bitumen Maintenance Trucks to Damiler Trucks, Canberra

a. Two Fuso Fighter 1424 trucks, fitted with Flocon Patching bodies, for the purchase price of $334,024.20 each (excl. GST)

2. Allocate from the Plant Reserve, $58,959.40 being the shortfall in funding for this purchase.

Carried

ITEM - 6 CONTRACT 1859574 - SUPPLY AND DELIVER A TRUCK MOUNTED VACUUM EXCAVATOR

Recommendation (Batten/Nash)

THAT council award Tender 1859574 – Supply and Deliver a Truck Mounted Vacuum Excavator to RDO Equipment for:

1. A Vermeer VSK70 – 500 Truck Mounted Vacuum Excavator fitted to an ISUZU NQR 87/80 190 Cab Chassis for the purchase price of $244,037.25 excl. GST.

Carried

ITEM - 7 STRATEGIC LAND PURCHASE CABONNE

Recommendation (Jones/Weaver)

THAT council authorise the affixing of the Common Seal to the Call Option Deed to purchase the property known as Proposed Lot 1221 in an unregistered Plan of subdivision of Lot 122 in Deposited Plan 661228.

Carried

It was noted the time being 4.19pm the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Pull/Nash)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 August, 2025 be adopted.

25/08/31

Carried

There being no further business, the meeting closed at 4.19pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 23 September, 2025 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.