Minutes of Ordinary Meeting - Tuesday, February 25, 2025

PRESENT Clr K Beatty (in the Chair), Clrs P Batten, J Jones, M Nash, K O’Ryan, A Pull, A Rawson, J Weaver, A Pearson.

Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, IT Officer, Department Leader – Governance & Corporate Performance and Governance Officer.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Motion (Weaver/Pearson)

THAT it be noted there were nil applications for leave of absence.

25/02/01

Carried

ITEM - 2 DECLARATIONS OF INTEREST

Motion (Rawson/Nash)

THAT it be noted there were nil declarations of interest.

25/02/02

Carried

ITEM - 3 DECLARATIONS OF POLITICAL DONATION

Motion (O'Ryan/Pearson)

THAT it be noted there were nil declarations for political donations.

25/02/03

Carried

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 17/12/2024 – Business paper review with the Deputy Mayor, General Manager and Deputy General Managers, Molong. Ordinary Council Meeting, Molong. Councillors and staff Christmas party. 18/12/2024 – Interview with Neil Gill radio program. Central West Community Leaders Forum. Cabonne rating review stakeholders meeting, Molong Office. 20/12/2024 – Council staff Christmas Party, Cumnock. 24/01/2025 – Australia Day meeting, Molong office. 25/01/2024 – Picked up Australia Day Ambassador and attended official party dinner, Orange. 26/01/2025 – Official party Australia Day celebrations in Cumnock, Molong and Eugowra. 29/01/2025 – Interview with Neil Gill radio program. Meeting with the General Manager, Molong office. Meeting in Orange. 30/01/2025 – Interview with Prime TV regarding vandalism in Canowindra. Inspection in Eugowra regarding potential land for housing. Meeting with Eugowra Men’s Shed. 03/02/2025 – Meeting in Orange. 04/02/2025 – Meeting with the General Manager, Molong office. Meeting with Rhonda Watt regarding potential Cumnock projects. 05/02/2025 – Interview with 2BS Bathurst. Central NSW Joint Organisation (CNNSWJO) Youth Summit. Meeting in Dubbo. 12/02/2025 – Interview with Neil Gill Radio Program. 13/02/2025 – Meeting with the General Manager, Molong office. 14/02/2025 – Central West Community Leaders Forum. Meeting with Michael Carroll regarding Bequeathing Art. 17/02/2025 – Community Assets Reference Group meeting, Eugowra. 20/02/2025 – Meeting with Doctor for Cudal 355 committee, Cudal. 24/02/2025 – Meeting with Peter Crich regarding flood mitigation, Molong. Meeting with the General Manager, Molong office. Interview with ABC radio regarding CNSWJO matters. Clr Jones 17/12/2024 – Business paper review and Ordinary Council meeting, Molong. 26/01/2025 – Australia Day events at Cudal, Molong and Eugowra. 11/02/2025 – Community, Economy and Culture Committee meeting, Molong. Councillor workshop and public forum, Molong. 12/02/2025 – Cabonne Audit Risk and Improvement committee meeting. 13/02/2025 – Molong Advancement Group meeting. 17/02/2025 – Community Assets Program Reference Group meeting, Eugowra. Clr Pearson 26/01/2025 – Australia Day event at Molong RSL Club. 11/02/2025 – Councillor workshop, Molong. 13/02/2025 – Molong Advancement Group meeting with Deputy Mayor Jones. Clr Rawson 17/12/2024 – Ordinary Council meeting and Christmas party, Molong. 18/12/2024 – CWNSWJO Water Advocacy Subcommittee meeting. 26/01/2025 – Australia Day events, Mullion Creek, Borenore and Manildra. 29/01/2025 – CWNSWJO Water Advocacy Subcommittee meeting. 30/01/2025 – Meeting with CTW General Manager, Orange. 10/02/2025 – Inspection of Canowindra Station Masters Cottage. 11/02/2025 – Council committees and workshop, Molong. 12/02/2025 – Nashdale/Lidster Consultative Committee meeting, Nashdale. 17/02/2025 – Meeting with CTW General Manager, Orange. 19/02/2025 – Chaired CTW Board meeting, Blayney. Clr Weaver Christmas Street Party, Canowindra. Carols on the Course. 26/01/2025 – Australia Day event, Canowindra. January – Canowindra Progress Association meeting. UHA Meeting, Canowindra. February – Canowindra Progress Association meeting. Clr Batten 26/04/2025 – Australia Day events at Cumnock, Molong and Yeoval. 04/02/2025 – Yeoval and District Progress Association meeting. 11/02/2025 – Infrastructure Roads Committee meeting. Councillor workshop and public forum, Molong. Clr Nash December – Manildra and District Improvement Association meeting. 26/01/2025 – Australia Day events in Cargo and Manildra. February – Manildra and District Improvement Association meeting. 05/02/2025 – Blayney Central Tablelands Water IP & R. 11/02/2025 – Councillor workshop and public forum, Molong. 19/02/2025 – Blayney Central Tablelands Water meeting. 20/02/2025 – Cumnock Progress Association meeting.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
25/02/04	Carried

ITEM - 5 MAYORAL MINUTE - NATIONAL LOCAL ROADS, TRANSPORT AND INFRASTRUCTURE CONGRESS 2024

Motion (Beatty/-)

THAT council prioritise the development of a Cabonne Road Safety Plan to be incorporated into the 2025/26 Operational Plan.

25/02/05

Carried

	ITEM - 6 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted Clr O’Ryan called item 23 and Clr Nash called item 22 to be debated in Committee of the Whole.
	Motion (Rawson/Nash) THAT items 22 and 23 be debated in Committee of the Whole.
25/02/06	Carried

ITEM - 7 GROUPING OF REPORT ADOPTION

Motion (Pull/Jones)

THAT items 8 to 11 be moved and seconded.

25/02/07

Carried

ITEM - 8 CONFIRMATION OF THE MINUTES

MOTION (Pull/Jones)

THAT the minutes of the following meetings be adopted:

1. Ordinary Council meeting held on 17 December 2024;

2. Australia Day Awards Committee meeting held 17 December 2024;

3. Community, Economy and Culture Committee held on 11 February 2025; and

4. Infrastructure (Transport) Committee held on 11 February 2025.

25/02/08

Carried

ITEM - 9 POLICY REGISTER - CABONNE AFTER SCHOOL HOURS CARE POLICY

MOTION (Pull/Jones)

THAT the name change to Cabonne Out of School Hours Care Policy is endorsed by council.

25/02/09

Carried

ITEM - 10 COMMUNITY ASSISTANCE PROGRAM 2024/25

MOTION (Pull/Jones)

THAT council approves:

1. Opening the 2024-25 Cabonne Community Assistance Program - Round 2, and

2. Changing the name of the Community Assistance Program to the Cabonne Community Assistance Program.

25/02/10

Carried

ITEM - 11 EXEMPTION TO THE ALCOHOL-FREE ZONE IN CANOWINDRA AND THE ALCOHOL PROHIBITED AREA

MOTION (Pull/Jones)

THAT council:

1. Agree to the request from the Canowindra Progress Association to suspend the alcohol-free zone for Gaskill Street, Canowindra, including road reserve/footpath for the 2025 Canowindra Balloon Challenge, and

2. Advertises the changes in The Canowindra Phoenix and The Canowindra News prior to the event.

25/02/11

Carried

ITEM - 12 2025 NATIONAL GENERAL ASSEMBLY

Motion (Batten/Pull)

THAT council:

1. Authorise the attendance of the Mayor and General Manager at the 2025 National General Assembly (NGA), and

2. Identify motions for submission to the NGA.

25/02/12

Carried

ITEM - 13 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN HALF YEARLY REPORT 2024/2025

Motion (Pull/Rawson)

THAT the update of the Operational Plan to 31 December 2024 be adopted.

25/02/13

Carried

ITEM - 14 INTEGRATED PLANNING AND REPORTING - COMMUNITY STRATEGIC PLAN 2025-2035

Motion (Jones/Weaver)

THAT council endorse the draft Cabonne Community Strategic Plan 2025-2035 and place the document on public exhibition for 28 days.

25/02/14

Carried

ITEM - 15 QUARTERLY BUDGET REVIEW

Motion (Weaver/Nash)

THAT council note the variances in the report and authorise those changes to be included in the 2024/2025 Council Budget.

25/02/15

Carried

	ITEM - 16 EUGOWRA COMMUNITY ASSETS PROGRAM REFERENCE GROUP
	Proceedings in Brief Clr Rawson nominated Clr Jones as representative to the reference group. Clr Jones accepted the nomination.
	Motion (Jones/Pull) THAT council: 1. Adopt the terms of reference for the Eugowra Community Assets Program Reference Group, and 2. Appoint Clr Jones as representative to the reference group.
25/02/16	Carried

ITEM - 17 DONATION REQUEST UNITED NATIONS SUMMIT

Motion (Weaver/Pull)

THAT council note the report on the United Nations Regional Youth Summit and

1. Issue media in support of the event, and

2. Sponsor two students attend for travel and accommodation to a total maximum of $2,000.

25/02/17

Carried

ITEM - 18 DONATION REQUEST WOMENS WELLBEING WORKSHOP

Motion (Nash/Pull)

THAT council support a donation of $500 toward activities being held at the Women’s Wellbeing and Wellness weekend workshop.

25/02/18

Carried

ITEM - 19 EVENTS ASSISTANCE PROGRAM

Motion (Weaver/Pull)

THAT council provide, under its 2024/25 Event Assistance Program:

1. $3,000 for the Eugowra Masters of the Mandagery event, and

2. $1,000 for the Cargo to Grenfell Fundraiser Walk.

25/02/19

Carried

ITEM - 20 VILLAGE ENHANCEMENT FUND 2024-25

Motion (Pull/Rawson)

THAT council approves funding under its 2024/25 Village Enhancement Fund of $11,902 to the Canowindra Progress Association for the cost of installing a shade sail at the Canowindra Preschool.

25/02/20

Carried

ITEM - 21 SPONSORSHIP PROGRAM

Motion (Weaver/Pull)

THAT council provide, under its 2024/2025 Sponsorship Program, sponsorship of $20,000 to Canowindra Challenge Inc for the 2025 Cabonne Community Balloon Glow event.

25/02/21

Carried

It was noted item 22 and 23 was moved to Committee of the Whole.

	ITEM - 24 DEVELOPMENT APPLICATION 2025/0051 - TWO LOT SUBDIVISION OF LAND AT 2610 BURRENDONG WAY, KERRS CREEK
	Motion (Jones/Nash) THAT: 1. Development Application 2025/0051 for a two lot subdivision of Lots 8, 73 and 74 DP 756888, Lots 5, 184, 185, 245, 250, 267 DP 756895, Lot 5 DP 658137, and Lot 223 DP 658140 being 2610 Burrendong Way, Kerrs Creek, be granted consent subject to the conditions attached, and 2. In accordance with s4.6 of the Cabonne Local Environmental Plan 2012, council support the request to vary the 100ha Minimum Lot Size standard to permit a rural allotment, containing an existing dwelling, and having an allotment area of 90ha.
25/02/22	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson and J Weaver. Against: Nil

	ITEM - 25 MODIFICATION TO DEVELOPMENT APPLICATION 2021/0176/3 - 12 LOT SUBDIVISION AT 9 OSTINI LANE, MULLION CREEK
	Motion (Nash/Jones) THAT Modification of Development Application 2021/0176/3 for a 12-lot subdivision of land described as Lot 1 DP 131413 and Lot 1 DP 183093 being 9 and 77 Ostini Lane, Mullion Creek, be granted consent subject to the modified conditions attached.
25/02/23	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson and J Weaver. Against: Nil

	ITEM - 26 DEVELOPMENT APPLICATION 2024/0113 - 1 ICEWORKS LANE, MOLONG
	Motion (Weaver/Jones) THAT Development Application 2024/0113 for alterations and additions to an existing dwelling, conversion of part of an existing industrial building into a dwelling, and construction of a retaining wall, upon land described as Lot 1 DP 1225810 and Lot 5 Sect 60 DP 758693 known as 1 Iceworks Lane, Molong, be refused as there is insufficient information supporting the application to enable adequate assessment of the proposed development.
25/02/24	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson and J Weaver. Against: Nil

ITEM - 27 QUESTIONS FOR NEXT MEETING

Motion (Rawson/Pearson)

THAT the following matters be subject to a future report to council:

1. A general review of speed limits in the Nashdale area, specifically Cargo Rd, Nashdale Ln, Nancarrow Ln and Borenore Rd.

2. The possibility of fog line marking in Gidley Street, Molong.

3. The possibility of having a crossing guard installed at the Wellington Street, Molong crossing adjacent to Molong Central School.

4. Stormwater at the Manildra Lions Park toilets.

5. Council’s role in supporting the NSW Government Essential Workers Housing Strategy for rural areas.

25/02/25

Carried

	ITEM - 28 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted the Mayor called item 13 and Clr Jones called item 2 to be further considered.
	Motion (Jones/Batten) THAT: 1. Items 2 and 13 be further consider. 2. The remaining notation items be noted.
25/02/26	Carried

ITEM - 2 RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

MOTION (Jones/Batten)

THAT the information be noted.

25/02/27

Carried

ITEM - 13 AMENDMENT TO CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - ADDITIONAL PERMITTED USE

MOTION (Jones/Batten)

THAT the information be noted

25/02/28

Carried

ITEM - 29 MATTERS OF URGENCY

Motion (Weaver/Rawson)

THAT it be noted there were nil matters of urgency.

25/02/29

Carried

ITEM - 30 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Pull/Nash)

THAT council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

25/02/30

Carried

	ITEM - 22 PROPOSED ROAD CLOSURE - SMITH LANE
	Proceedings in Brief It was noted that Clrs Rawson and Nash voted against the motion.
	Recommendation (Jones/Pull) THAT council: 1. Approve the public exhibition of the proposal closure of the unused section of road reserves adjacent Lots 214, 224, & 213 DP 756890 Parish of March, County of Wellington and Lot 247 DP756895, Parish of Mulyan, County of Wellington, and 2. Receive a report following the public exhibition to consider any public submissions, and in the absence of any submissions – to determine the proposed purchase and lease of these road reserves.
1.	Carried

	ITEM - 23 PROPOSED ROAD NAMING - "UNNAMED EXISTING PRIVATE ROAD", MOLONG
	Proceedings in Brief It was noted, the time being 3.17pm until 3.44pm, this item was debated by councillors.
	Recommendation (Pull/O'Ryan) THAT council endorse the name of “Bobs Creek Lane” to apply to an existing private road, being a Right of Way (ROW) across Lot 203 DP 1121725, off Jennings Lane, Molong.
	Amendment (Batten/Jones) THAT council: 1. Does not endorse the name of “Bobs Creek Lane” to apply to an existing private road, being a Right of Way (ROW) across Lot 203 DP 1121725, off Jennings Lane, Molong. 2. Request the right of way remain unnamed, due to: a) servicing two properties only, and b) both parties not agreeing with the proposed naming.
	The amendment was put and carried becoming the motion, the motion was put and carried.
	Recommendation (Batten/Jones) THAT council: 3. Does not endorse the name of “Bobs Creek Lane” to apply to an existing private road, being a Right of Way (ROW) across Lot 203 DP 1121725, off Jennings Lane, Molong. 4. Request the right of way remain unnamed, due to: c) servicing two properties only, and d) both parties not agreeing with the proposed naming.
2.	Carried

MOTION (Pull/Nash)

THAT council move out of Committee of the Whole and resume the Ordinary Meeting.

25/02/31

Carried

ITEM - 31 PLANNING PROPOSAL FOR ADDITIONAL PERMITTED USE - 1064 SANDY CREEK ROAD, MOLONG

MOTION (Nash/Jones)

THAT council note the correspondence from NSW RFS relating to an amendment to the Cabonne Local Environmental Plan 2012 to enable a Place of Public worship to be a permitted lad use on land known as 1064 Sandy Creek Road, Molong, endorse finalisation of the planning proposal.

25/02/32

Carried

ITEM - 32 NATIONAL WATER GRID FUNDING - MOLONG CREEK DAM RAW WATER PIPELINE

MOTION (Jones/Nash)

THAT council endorses the application to the National Water Grid Fund to replace the Molong Creek Dam raw water pipeline, and if successful provide the necessary co-contribution towards the costs of the project.

25/02/33

Carried

It was noted the time being 3.53pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE

Recommendation (Weaver/Pull)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Jones/Weaver)

THAT the committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Australia Day Awards Committee meeting held 17 December 2024, are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 ELECTRICITY PROCUREMENT FOR SMALL MARKET SITES

Recommendation (Pull/O'Ryan)

THAT council:

1. Participates in the regional procurement process, facilitated by Central NSW Joint Organisation, for the supply of electricity for small market sites,

2. Resolve that because of the extenuating circumstances set out in the report a satisfactory result would not be achieved by inviting tenders for the aggregated procurement of electricity for small market sites which are due to commence on 1 July 2025,

3. Note that the reasons for the decision of the council in point 2 of this resolution are as follows:

a. The services with respect to which the tender relates can only be provided by energy retailers.

b. Council has received expert advice that due to the nature of the relevant market, offers from those retailers which will be made in response to the request for tender will only be open for acceptance for a period of 1-2 weeks.

c. Even if the tender period was shortened to 7 days as permitted under the Regulations, some if not all the relevant tenders would expire prior to council being able to undertake an assessment of tenders, report the matter to council and resolve to accept or reject any tenders.

d. This would result in council either having no valid tenders which it is able to accept, or it would not be able to consider for acceptance all of the tenders lodged in response to the request for tender.

e. This would not be a satisfactory result for council,

4. Delegate the determination, acceptance or rejection of proposals on behalf of council to the General Manager, and

5. Delegate the execution of the contract for the supply of electricity for small sites to the General Manager.

Carried

ITEM - 4 TENDER 1790417 - SUPPLY OF PHOTOVOLTAIC MODULES FOR EUGOWRA SOLAR FARM

Recommendation (Nash/Batten)

THAT council:

1. Note the report on Tender 1790417 – Supply of Photovoltaic Modules for Eugowra Solar Farm.

2. Award Tender 1790417 – Supply of Photovoltaic Modules for Eugowra Solar Farm to Supply Partners Pty Ltd for the amount $358,624.55 (AUD ex GST).

3. Delegate authority to the General Manager to finalise contract details with the preferred tenderer.

Carried

ITEM - 5 CARGO ROAD ALIGNMENT - ACQUISITION OF PROPERTY

Recommendation (Pearson/Nash)

THAT council accepts the second valuation for the purchase of Lot 39 DP750139 & Lot 2 DP1291114 and authorises the General Manager to negotiate terms of purchase with the property owner on the basis of both valuations received.

Carried

ITEM - 6 PROPOSED LAND PURCHASING WITHIN LOT 10 DP 10595 (TILGA STREET)

Recommendation (O'Ryan/Pearson)

THAT council:

1. Accepts the valuation report for the acquisition of part lot 10 DP10595 Tilga Street, and progress the acquisition of the road reserve,

2. Gives authority to the General Manager to negotiate terms of purchase of part Lot 10 DP10595 on behalf of council,

3. Authorises the Mayor and General Manager to execute all documentation required to finalise the purchase of the part allotments, and

4. Receive a further report following negotiations for purchase.

Carried

ITEM - 7 STRATEGIC LAND PURCHASE CABONNE

Recommendation (Jones/Pull)

THAT council:

1. Endorse the submitted application under the Regional Economic Development and Community Investment Program,

2. Endorse the participation in the proposed project under the attached Terms Agreement in partnership with Reconstruction NSW and Housing NSW,

3. Authorise the Mayor and General Manager to negotiate the proposed land acquisition in line with the terms outlined in the report, and

4. Receive a further detailed report, if the outcomes of the land acquisition are agreed to by all parties.

Carried

ITEM - 8 TENDER 1754860 - CANOWINDRA LIBRARY AND CABONNE HOME SUPPORT REFURBISHMENT

Recommendation (Weaver/Pull)

THAT council:

1. Award the tender 1754860 for the refurbishment of the Canowindra Library and Cabonne Home Support building to Zauner Constructions Pty Ltd for the amount of $1,799,000 ex GST,

2. Provide the General Manager with delegation to enter into a contract with Zauner Constructions Pty Ltd Tender for the refurbishment of the Canowindra Library and Cabonne Home Support building, and

3. Approve an additional budget of $130,202 for the refurbishment of the Canowindra Library and Cabonne Home Support building to allow for contingency during construction to be sourced from council’s Infrastructure Reserves.

10.

Carried

ITEM - 9 VOLUNTARY PURCHASE PROGRAM - UPDATE

Recommendation (Jones/Pull)

THAT the council note the Voluntary Purchase Program Update report and determine the purchase price offer for 2 North Street, Eugowra, remain at $284,500.

11.

Carried

It was noted the time being 4.34pm the Mayor resumed the Ordinary Meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Weaver/Pull)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 25 February, 2025 be adopted.

25/02/34

Carried

There being no further business, the meeting closed at 4.34pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 25 March, 2025 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.