Agenda of Infrastructure (Other) Committee

ITEM 1 - ELECTION OF COMMITTEE CHAIRPERSON & DEPUTY CHAIRPERSON

REPORT IN BRIEF

Reason For Report	Election of Charperson & Deputy Chairperson for the Infrastructure (Other) Committee.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COMMITTEE MEETINGS - 1768512

RECOMMENDATION

THAT the committee elect a Chairperson and Deputy Chairperson for the term of council.

Deputy General Manager - Cabonne Services' REPORT

As this is the first meeting of the Infrastructure (Other) Committee for the new term of council, the committee will need to elect a Chairperson and Deputy Chairperson for the ensuing year.

Council’s Code of Meeting Practice provides as follows;

The chairperson of each committee of the council must be:

(a) the mayor, or

(b) if the mayor does not wish to be the chairperson of a committee, a member of the committee elected by the council, or

The council may elect a member of a committee of the council as deputy chairperson of the committee. If the council does not elect a deputy chairperson of such a committee, the committee may elect a deputy chairperson.

It has been council’s practice in the past for Committees to elect their Chairperson and Deputy Chairperson. The Mayor has indicated that he does not wish to automatically be considered as Chairperson of any committees.

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1722576

RECOMMENDATION

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2024 - 1722589

RECOMMENDATION

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 4 - DECLARATIONS OF POLITICAL DONATION

REPORT IN BRIEF

Reason For Report	To allow for an opportunity for Councillors to declare any Political Donation received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.2.2.1a - Facilitate Council and standing committee meeting processes.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1722597

RECOMMENDATION

THAT any political donations be noted.

General Manager's REPORT

A call for declarations of any political donations.

ITEM 5 - INFRASTRUCTURE (COMMUNITY) INFORMATION REPORT

REPORT IN BRIEF

Reason For Report	To provide update on key projects within the Urban Infrastructure Department
Policy Implications	Nil
Budget Implications	See report
IPR Linkage	2.1.1.5a - Carry out inspections and maintenance in accordance with agreed levels of service.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2024 - 1770197

RECOMMENDATION

THAT the committee note the strategic Urban Infrastructure update.

Department Leader - Urban Infrastructure's REPORT

STRATEGIC ACTIVITY ITEM 1 – Showground Master Plan (Molong, Cudal and Eugowra)

The public exhibition period for the Showground Plans of Management (PoM) has finished. The comments received from community groups have been collated and sent to the consultant (LANDSAS) to make the required changes.

The amended plans will then go back to the Minister for a final review and can then be adopted by Council early 2025.

STRATEGIC ACTIVITY 2 – KEY PROJECT UPDATES

a) Insurance projects

The remaining insurance amount will be utilised as a co-contribution with the Community Asset Program funding.

· Relocation of the Molong hockey field $1,497,600

· Relocation of Manildra multi-purpose courts $661,752

· Refurbishment of the old Eugowra Pre-School site $682,032

b) Flood Recovery Community Assets Program Projects

Cabonne submitted eleven (11) projects. Council’s application was successful for 10 of the 11 projects submitted. We have received two (2) of the executed deeds to date.

1. Relocation of the Molong hockey field

2. Eugowra Sportsground - lighting

3. Refurbishment of the former Eugowra Pre-School site

4. Activate Memorial Park Eugowra

5. Relocation of Manildra multi-purpose courts

6. Restoration of Eugowra Historical Museum and Bushranger Centre

7. Activation of Hunter Caldwell sports precinct

8. Activation of Eugowra CBD

9. Activation of Eugowra showground

10. Restoration of Eugowra pool and amenities

c) Yeoval Recreation Ground – SCCF5

The tennis shed has been constructed. The community has indicated that they would like the remaining funds used to upgrade the play equipment at the Yeoval Sportsground, purchase and install an electronic scoreboard for the sportsground, relocate the power board and install furniture in the tennis shelter. Council staff are preparing playground designs for the Yeoval community to discuss and advise their preference.

d) Eugowra Multipurpose Centre

Project is progressing. Project will be complete mid to late November.
Interior: plastering, painting, ceilings completed. Sports floor installed. Remaining works: kitchen, electrical and plumbing fit out.

Exterior: windows, doors, masonry, exterior concrete, hydraulics completed. Remaining: metal wall cladding, connection of services. Fire hydrant requires new mains connection at road from Central Tablelands.
Certifier has completed pre-OC inspection walk through with no major red flags.

e) Montana Park, Manildra

Footpath works completed. Half court completed except for installation of hoop (expected complete 30/11/24 once arrived). Construction of the amenities block is completed and contractors have been engaged for new electrical connection and sewer pod connection and install.

f) Cabonne Home Support (CHS) Refurbishment

Still awaiting finalised engineering & BCA review. Will issue tender once received. Timeframe for tender opening will likely need to extend into the new year due to holiday shutdown period. Targeting Feb Council meeting for tender award.

Shipping container coolroom has been ordered (will be used during construction and once building completed). The coolroom is expected to be delivered to the Canowindra Depot in January 2025, Meals on Wheels will utilize it at the Depot until the CHS refurbishment is completed.

g) Molong and Canowindra CBD - Activate Cabonne Projects

Canowindra Art Panels - Steel fabrication finally completed. Powdercoating underway, installation scheduled for week commencing 11 November.
Canowindra River Rehab - SCS have now completed their hard landscaping, will complete major soft landscaping elements as part of this project.
Canowindra Swinging Bridge Replacement - Adverse soil conditions have been encountered, deeper drill for screw piles will be on site 7/11 for footings. Bridge engineering signed off and fabrication is underway. Main mobilisation to site mid-November with completion in December. Plants will be ordered for landscape design, but planting may be delayed to a more favorable time of year, March 2025. Contractor has commenced work on the river walk.

h) Town Entry Signage

Fabrication of the 37 signs is well underway and will be completed by the 15/11/24. Signage locations have been approved by TfNSW.
Installation will commence on Monday 11 November at Yeoval the contractor will continue installation from the North of the shire through to the South. Project on track for completion in early December.

i) Activating Cargo Village Green – Tennis Courts

Construction has been delayed due to the discovery of subsoil moisture. Investigating suitable options with the contractor to unable delivery with the reactive ground conditions.

A site investigation was undertaken 31/10 with L-Don, with soil excavated to 1.2m below ground. No ground water was seen, and soil appeared to have reasonable bearing & consistency below top 200mm (similar to Geotech report). Decision to be made on receipt of options from L-Don by 8/11. L-Don planning to complete the project before the end of the year.

j) Cabonne Pool Upgrades

TWS (NSW) Pty Ltd has completed stage 1 of the pump room upgrades at Molong, Cumnock, Yeoval and Canowindra pools. Council staff will begin preparing tender documentation for stage 2 in December so that work can commence on Eugowra, Cudal and Manildra Pools in winter 2025.