MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 22 October, 2024 COMMENCING AT 2:00 PM

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TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION. 1

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE. 1

ITEM - 2    DECLARATIONS OF INTEREST. 1

ITEM - 3    DECLARATIONS OF POLITICAL DONATION. 1

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS. 2

ITEM - 5    COMMITTEE OF THE WHOLE. 3

ITEM - 6    CONFIRMATION OF THE MINUTES. 3

ITEM - 7    CONFIRMATION OF THE CABONNE LOCAL TRAFFIC COMMITTEE MEETING MINUTES. 3

ITEM - 8    CONFIRMATION OF THE CABONNE FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE MEETING MINUTES. 4

ITEM - 10  LOCAL GOVERNMENT NSW CONFERENCE 2024. 5

ITEM - 11  UNION PICNIC DAY 2024. 5

ITEM - 12  GENERAL MANAGER'S PERFORMANCE REVIEW PANEL. 5

ITEM - 13  STANDING COMMITTEES. 5

ITEM - 14  AUSTRALIA DAY AWARDS COMMITTEE. 6

ITEM - 16  ADVISORY COMMITTEES OF COUNCIL - AUDIT, RISK AND IMPROVEMENT COMMITTEE. 7

ITEM - 17  DELEGATES TO JOINT REGIONAL PLANNING PANEL (OTHER ORGANISATIONS) 2024/2025. 7

ITEM - 20  APPOINTMENT OF SECTION 355 COMMITTEES. 7

ITEM - 21  GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW.. 8

ITEM - 22  QUARTERLY BUDGET REVIEW.. 8

ITEM - 23  NSW PUBLIC LIBRARIES ASSOCIATION ANNUAL CONFERENCE. 8

ITEM - 24  COMMUNITY ASSISTANCE PROGRAM ROUND 1. 8

ITEM - 25  EVENTS ASSISTANCE PROGRAM.. 9

ITEM - 26  VILLAGE ENHANCEMENT FUND 2024-25. 10

ITEM - 27  EXEMPTION TO THE  ALCOHOL-FREE ZONE IN CANOWINDRA AND THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE AT MOLONG FOR CHRISTMAS IN THE VILLAGE EVENTS. 11

ITEM - 28  MOLONG FLOOD RISK MANAGEMENT STUDY AND PLAN SEPTEMBER 2024. 11

ITEM - 29  EUGOWRA MEDICAL CENTRE COMMITTEE - REQUEST TO CANCEL INVOICE. 12

ITEM - 30  PROPOSED ROAD NAMING - "UNNAMED EXISTING PRIVATE ROAD", MOLONG.. 12

ITEM - 31  2024 NATIONAL LOCAL ROADS, TRANSPORT & INFRASTRUCTURE CONGRESS. 12

ITEM - 32  DEVELOPMENT APPLICATION 2025/0021 - TELECOMMUNICATIONS FACILITY - 26 BEVAN ROAD, MULLION CREEK - LOT 1 DP 314296. 12

ITEM - 33  QUESTIONS FOR NEXT MEETING.. 13

ITEM - 34  BUSINESS PAPER ITEMS FOR NOTING.. 13

ITEM - 35  MATTERS OF URGENCY. 13

ITEM - 36  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 13

ITEM - 9    COUNCILLOR CONDUCT FRAMEWORK. 13

ITEM - 15  ADVISORY COMMITTEES OF COUNCIL. 14

ITEM - 18  DELEGATES TO COMMUNITY PEAK ORGANISATIONS - FOR THE TERM OF COUNCIL. 14

ITEM - 19  DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL. 15

CONFIDENTIAL ITEMS. 16

ITEM - 1    CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE. 16

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 16

ITEM - 3    CONTRACT 1738364 ROAD INFRASTRUCTURE CONDITION ASSESSMENT FOR CABONNE COUNCIL. 17

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE. 17

 


 

 

PRESENT        Clr K Beatty (in the Chair), Clrs P Batten, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson, J Weaver.


Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, Innovation and Technology Officer, Department Leader – Governance & Corporate Performance and Governance Officer.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1   APPLICATIONS FOR LEAVE OF ABSENCE

 

Motion (Rawson/Nash)

 

THAT it be noted there were nil applications for leave of absence.

 

24/10/14

Carried

 

 

ITEM - 2   DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clr Batten declared an interest (identified as a perceived conflict of interest, pecuniary interest) in item 26 and 27 as he is the President of the Molong Advancement Group.

Clr Jones declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in Notation item 10 and 13 as the Development Application is adjacent to land he owns.

Clr Pearson declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in item 26 and 27 as he is a member of the Molong Advancement Group.

 

Motion (Weaver/Jones)

 

THAT the declarations of interest be noted.

 

24/10/15

Carried

 

 

ITEM - 3   DECLARATIONS OF POLITICAL DONATION

 

Motion (O'Ryan/Pull)

 

THAT it be noted there were nil declarations for political donations.

 

24/10/16

Carried

 

It was noted the time being 2.07pm there was a Youth of the Month presentation for Belle Moxey and Evie Smith.

 

 

ITEM - 4   MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Beatty

27/08/2024 – Ordinary Council meeting, Molong.

29/08/2024 – Bush Summit, Orange Ex-Services Club.

08/10/2024 – Council workshops, Cabonne Floodplain Management Advisory Committee Meeting and Extraordinary council meeting, Molong.

09/10/2024 – Site inspection at the IGA rear carpark with the General Manager.

12/10/2024 – Meeting with the Hon. Jenny Aitchison, MP in Canowindra regarding road issues.

15/10/2024 – Molong Showground meeting.

18/10/2024 – Opening of the Washpen Rural Fire Service station.

Clr Rawson

13/08/2024 – Extraordinary council meeting and briefing, Molong.

20/08/2024 – Chaired Central Tablelands Water Board Meeting, Blayney.

21/08/2024 to 22/08/2024 – Central West New South Wales Joint Organisation Board Meeting and Parliamentary visit, Canberra.

26/08/2024 – Meeting with Central Tablelands Water new General Manager, Blayney.

27/08/2024 – Lunch with the Hon. Andrew Gee, MP. Council briefing and workshops, Molong. End of term dinner for councillors.

02/09/2024 – Mullion Creek Progress Association Meeting, Mullion Creek.

24/09/2024 – Borenore Progress Association Meeting, Borenore.

01/10/2024 – Nashdale Consultative Committee Meeting, Nashdale.

08/10/2024 – Council swearing in at the Extraordinary Council Meeting, Molong.

14/10/2024 – Mullion Creek Progress Association Annual General Meeting.

15/10/2024 – Ophir Reserve Land Manager Board Meeting, Orange.

Central Tablelands Water Board meeting, Grenfell.

Clr Batten noted he attended the opening of the Washpen Rural Fire Service station.

Clr Jones noted he attended the Canobolas Rural Fire Zone Awards night and expressed recognition to all volunteer fire fighters that received Long Service Awards.

 

Motion (Beatty/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

24/10/17

Carried

 

 

ITEM - 5   COMMITTEE OF THE WHOLE

 

Proceedings in Brief

It was noted Clr Rawson called item 9, 15 and 18 to be debated in Committee of the Whole.

It was noted Clr Batten called item 19 to be debated in Committee of the Whole.

 

Motion (Rawson/Pull)

 

THAT item 9, 15, 18 and 19 be debated in Committee of the Whole.

 

24/10/18

Carried

 

 

ITEM - 6   CONFIRMATION OF THE MINUTES

 

Motion (Weaver/Nash)

 

THAT the minutes of the following meetings be adopted;

 

1.  Ordinary Council meeting held on 13 August 2024; and

2.  Extraordinary Council meeting held on 08 October 2024.

 

24/10/19

Carried

 

 

ITEM - 7   CONFIRMATION OF THE CABONNE LOCAL TRAFFIC COMMITTEE MEETING MINUTES

 

Motion (Batten/Pearson)

 

THAT council accept the minutes from the Local Traffic Committee held on 30 September 2024 and;

 

1.  Note the endorsement of the committee for the placement of a new bus stop for the Yeoval Pre-School at King Street, Yeoval, and receive a further report regarding the construction of the bus stop to a future meeting of council.

2.  Approve the request and undertake the change of parking on Gidley Street, Molong, (between Riddell Street and Molong Street) from parallel parking to angle parking.

3.  Note that the Traffic Management Plan for the Orange Running Festival be tabled pending further information to the committee.

4.  Note that the Traffic Management Plan for the Resilience Ride be tabled pending further information from the event organiser to the committee and approval for the event from NSW Police.

5.  Approve the traffic management plan for the Cudal Open Streets event including the closure of Smith Street, Cudal, (between Main Street and Short Street) between 3pm and 10pm subject to Transport for NSW consideration of the event and an updated TGS showing the use of VMS boards be received.

6.  Approve the traffic management plan for the Molong Christmas Shopping Night including the closure of Bank Street (between Shields Lane and Watson Street) between 3pm and 10pm subject to Transport for NSW consideration of the event and an updated TGS showing the use of VMS boards be received.

7.  Approve the traffic management plan for the Canowindra Christmas Shopping Night including the closure of Gaskill Street on 29 November 2024 between 3pm and 10pm.

8.  Approve the traffic management plan and the closure of Cashens Lane for the purpose of conducting the Shamrock Haulage Rally of Bathurst between 7am and 5pm on the 2 November 2024 subject to consent from NSW Police being provided; residents of the road are provided escort access to and from their property during the event, and confirmation that emergency services have been advised.

9.  Note that the Traffic Management Plan for the New Years Eve Fireworks Event at Lake Canobolas be tabled pending further information to the committee.

10. That the applicant for the school bus route extension at Mullion Creek be referred directly to Transport for NSW for their consideration.

11. Note the endorsement of the committee concerning the relocation of bus stops in Cudal to the intersection of Main Street and Smith Street, and a report be brought to council concerning the proposed relocation.

12. Endorse that feedback be given to the event organisers for the proposed AusCycling event, including the requirements to close Old Canobolas Road for the event.

13. Approve the traffic management plan for the 2024 Alpine Classic event within the Cabonne Local Government Area on 26 and 27 October 2024.

24/10/20

Carried

 

 

ITEM - 8   CONFIRMATION OF THE CABONNE FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE MEETING MINUTES

 

Motion (Jones/Weaver)

 

THAT

 

1.  The minutes of the Cabonne Floodplain Management Advisory Committee held on 20 August 2024 and 08 October 2024 be adopted; and

2.  Council endorse the draft Molong Flood Risk Management Study and Plan 2024 for Public Exhibition.

24/10/21

Carried

 

It was noted item 9 was moved to Committee of the Whole.

 

 

ITEM - 10 LOCAL GOVERNMENT NSW CONFERENCE 2024

 

Motion (Jones/Nash)

 

THAT council authorise Clr Pearson and Clr Batten to attend the 2024 Local Government NSW Conference.

 

24/10/22

Carried

 

 

ITEM – 11 UNION PICNIC DAY 2024

 

Motion (Weaver/Rawson)

 

THAT council approve the annual Union Picnic Day to be held on Friday 1 November 2024.

 

24/10/23

Carried

 

 

ITEM – 12 GENERAL MANAGER’S PERFORMANCE REVIEW PANEL

 

Motion (Jones/Pull)

 

THAT council:

 

1.  Establish a Performance Review Panel comprising of the Mayor, Deputy Mayor and Clr Batten and Clr O’Ryan, as the General Managers representative, for the purpose of undertaking the annual performance review of the General Manager; and

2.  Adopt the General Manager’s Performance Review Panel Terms of Reference.

24/10/24

Carried

 

 

ITEM – 13 STANDING COMMITTEES

 

Proceedings in Brief

Panel

Committee

Clr Representatives

A

1.         Infrastructure (Community)

Clrs O’Ryan, Weaver, Jones, Pearson

2.         Community, Economy & Culture

B

1.         Environment, Innovation & Energy

Clrs Pull, Rawson, Batten, Nash

2.         Infrastructure (Transport)

 

Clr Jones suggested the Infrastructure (Other) Committee be re-named Infrastructure (Community) Committee.

 

Motion (Weaver/Nash)

 

THAT council:

1.  Adopt the Standing Committees’ structure, as detailed in the report;

2.  Adopt the terms of reference for the:

a)  Community, Economy and Culture Committee;

b)  Environment, Innovation and Energy Committee;

c)  Infrastructure (Community) Committee;

d)  Infrastructure (Transport) Committee; and

3.   Determine its Standing Committees’ core members for the term of council.

 

24/10/25

Carried

 

 

ITEM - 14 AUSTRALIA DAY AWARDS COMMITTEE

 

Motion (Batten/Pearson)

 

THAT:

1.  The Australia Day Awards Committee consists of all councillors and the General Manager, for the term of council; and

2.  Council adopts the Australia Day Awards Committee - Terms of Reference.

24/10/26

Carried

 

It was noted item 15 was moved to Committee of the Whole.

 

 

ITEM - 16 ADVISORY COMMITTEES OF COUNCIL - AUDIT, RISK AND IMPROVEMENT COMMITTEE

 

Motion (Jones/Nash)

 

THAT council:

1.  Adopt the terms of reference for the Audit, Risk and Improvement Committee, and

2.  Appoint Clr Jones as representative, and Clr Nash as an alternate, to the committee.

24/10/27

Carried

 

 

ITEM - 17 DELEGATES TO JOINT REGIONAL PLANNING PANEL (OTHER ORGANISATIONS) 2024/2025

 

Motion (Batten/Pearson)

 

THAT:

1.  Council endorse Director Planning and Environmental Services, Andrew Muir, as its technical delegate to the Western Region Joint Planning Panel (Cabonne Panel),

2.  Council appoint Clr Batten as its second representative, and Clr Nash as the alternate representative, to the Western Regional Joint Planning Panel for Cabonne Council for the 2024/25 year,

3.  Both delegates, and the alternative representative, be appointed for the balance of the 2024/2025 year, and

4.  The Joint Regional Planning Panel secretariat be advised of council’s resolution.

24/10/28

Carried

 

It was noted item 18 and 19 was moved to Committee of the Whole.

 

 

ITEM - 20 APPOINTMENT OF SECTION 355 COMMITTEES

 

Motion (Pull/Pearson)

 

THAT council appoint committees as detailed in the report,  pursuant to Section 355 of the Local Government Act 1993.

 

24/10/29

Carried

 

 

ITEM - 21 GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW

 

Motion (Batten/Pull)

 

THAT council adopt the draft 2024/25 Agency Information Guide annexed to the report.

 

24/10/30

Carried

 

 

ITEM - 22 QUARTERLY BUDGET REVIEW

 

Motion (Weaver/Rawson)

 

THAT council note the variances in the report and authorise those changes to be included in the 2024/2025 Council Budget.

 

24/10/31

Carried

 

 

ITEM - 23 NSW PUBLIC LIBRARIES ASSOCIATION ANNUAL CONFERENCE

 

Proceedings in Brief

Clr Pull noted that the report states the conference will be held in Port Macquarie and is actually being held in Coffs Harbour.

 

Motion (Jones/Rawson)

 

THAT council authorise Clr O’Ryan and Clr Pull to attend the 2024 NSW Public Libraries Association Conference.

 

24/10/32

Carried

 

 

ITEM - 24 COMMUNITY ASSISTANCE PROGRAM ROUND 1

 

Motion (Weaver/Pull)

 

THAT council approves the following under its 2024/25 Community Assistance Program:

 

1.  $5,000 to Cudal Central Inc. for Cudal Community Hall floor refurbishment;

2.  $2,105 to Cumnock Country Women’s Association (CWA) for replacement of front footpath leading up to the CWA building;

3.  $2,916.59 to Cumnock Golf Club Inc. for Cumnock Golf Club shed improvements;

4.  $2,398.40 to Eugowra Community Children’s Centre for an outdoor garden space;

5.  $500 to Eugowra Promotion and Progress Association (EPPA) for Equipment for Eugowra Boot Camp Group;

6.  $4,257.75 to Eugowra Pool for sport seating and pool platform replacement;

7.  $5,000 to Canowindra Lion’s Club for driver reviver BBQ trailer;

8.  $5,000 to Molong Swimming Club for commercial solar pool covers;

9.  $5,000 to Mullion Creek and District Progress Association Inc. for a community BBQ facility;

10. $3,837.65 to Yeoval Historical Society for Buckinbah Park table shelter construction and handrail renewal;

11. $3,466.96 to Molong Hockey Club for hockey training equipment;

12. $5,000 to Canowindra Bowling Club for new fence.

24/10/33

Carried

 

 

ITEM - 25 EVENTS ASSISTANCE PROGRAM

 

Motion (Rawson/O'Ryan)

 

THAT council:

1.          Approves under its 2024/25 Event Assistance Program $1,000 for Regional Development Australia Central West’s 2024 Central West Inspired Women event;

2.          Endorse Clr Nash and Clr O’Ryan’s attendance at the event.

 

24/10/34

Carried

 

It was noted the time being 2.41pm Clr Batten declared an interest in item 26 and 27 and left the chambers.

 

 

ITEM - 26 VILLAGE ENHANCEMENT FUND 2024-25

 

Proceedings in Brief

The Mayor noted point 5, the approval of $10,049.33 to the Molong Advancement Group Incorporated to replace the rollers at the Molong Swimming Pool, was not included in the recommendation as per the information provided in the report.

 

Motion (Weaver/Pull)

 

THAT council approves the following under its 2024/25 Village Enhancement Fund:

1.          $14,954 to Cudal Central Inc. for Cudal Community Hall floor refurbishment;

 

2.          $7,657.59 to the Mullion Creek and District Progress Association Inc. for a community BBQ facility;

 

3.          $18,150 to the Canowindra Progress Association for the replacement of the Canowindra town clock;

 

4.          $8,000 to the Canowindra Progress Association for the installation of LED lighting at the Canowindra Showground;

 

5.          $10,049.33 to the Molong Advancement Group Incorporated to replace the rollers at the Molong Swimming Pool.

 

24/10/35

Carried

 

 

ITEM - 27 EXEMPTION TO THE  ALCOHOL-FREE ZONE IN CANOWINDRA AND THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE AT MOLONG FOR CHRISTMAS IN THE VILLAGE EVENTS.

 

Motion (Rawson/Pull)

 

THAT council:

 

1.  Approves the request from the Canowindra Progress Association to suspend the alcohol-free zone for Gaskill Street, Canowindra, including road reserve/footpath for the 2024 Canowindra Christmas Shopping Night,

2.  Approves the request from the Molong Advancement Group Incorporated to suspend the alcohol-free zone in Bank Street, Molong, including road reserve/footpath, and the alcohol prohibited zone over the Molong Village Green for the 2024 Molong Christmas Shopping Night, and

3.  Advertises these changes in the Central Western Daily and Canowindra News prior to the events.

24/10/36

Carried

 

It was noted the time being 2.45pm Clr Batten returned to the Chamber.

 

 

ITEM - 28 MOLONG FLOOD RISK MANAGEMENT STUDY AND PLAN SEPTEMBER 2024

 

Motion (Jones/Nash)

 

THAT council approve the draft Molong Flood Risk Management Study and Plan 2024 for public exhibition.

 

24/10/37

Carried

 

 

ITEM - 29 EUGOWRA MEDICAL CENTRE COMMITTEE - REQUEST TO CANCEL INVOICE

 

Motion (Jones/Weaver)

 

THAT council agrees to the request from the Eugowra Medical Centre Committee to cancel the invoice for co-contribution to the Eugowra Medical Centre refurbishment, and fund $20,071.00 over expenditure from the Infrastructure Replacement – Urban Improvement Reserve

 

24/10/38

Carried

 

 

ITEM - 30 PROPOSED ROAD NAMING - "UNNAMED EXISTING PRIVATE ROAD", MOLONG

 

Motion (Pull/Nash)

 

THAT council proceed with public consultation on the proposal to name a private road off Jennings Lane, Molong, as “Bob’s Creek Road”.

 

24/10/39

Carried

 

 

ITEM - 31 2024 NATIONAL LOCAL ROADS, TRANSPORT & INFRASTRUCTURE CONGRESS

 

Motion (Pull/Weaver)

 

THAT council nominate attendance of the Deputy Mayor at the 2024 National Local Roads, Transport & Infrastructure Congress.

 

24/10/40

Carried

 

 

ITEM - 32 DEVELOPMENT APPLICATION 2025/0021 - TELECOMMUNICATIONS FACILITY - 26 BEVAN ROAD, MULLION CREEK - LOT 1 DP 314296.

 

Motion (Rawson/Batten)

 

THAT Development Application 2025/0021 for a telecommunication facility on land described as Lot 1 DP 314296, known as 26 Bevan Road, Mullion Creek, be granted consent subject to the conditions attached.

 

24/10/41

Carried

 

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows:

 

For: Clrs P Batten, K Beatty, J Jones, M Nash, K O’Ryan, A Pearson, A Pull, A Rawson and J Weaver.

 

Against: Nil

 

 

 

ITEM - 33 QUESTIONS FOR NEXT MEETING

 

Motion (Weaver/Pull)

 

THAT it be noted there were nil questions raised for the next meeting.

 

24/10/42

Carried

 

 

ITEM - 34 BUSINESS PAPER ITEMS FOR NOTING

 

Motion (Pull/Nash)

 

THAT the notation items be noted.

 

24/10/43

Carried

 

 

ITEM - 35 MATTERS OF URGENCY

 

Motion (Weaver/Batten)

 

THAT it be noted there were nil matters of urgency

 

24/10/44

Carried

 

 

ITEM - 36 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

Motion (Batten/Jones)

 

THAT council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

24/10/45

Carried

 

 

ITEM - 9   COUNCILLOR CONDUCT FRAMEWORK

 

RECOMMENDATION (Rawson/Batten)

THAT council endorse the CNSWJO submission to the Office of Local Government on the Councillor Conduct Framework Review discussion paper.

 

AMENDMENT (Nash/Pull)

 

THAT council;

 

1.    Endorse the CNSWJO submission to the Office of Local Government, and

2.    Provide a submission on the Councillor Conduct Framework Review discussion paper.

 

 

The amendment was put and carried becoming the motion, the motion was put and carried.

 

 

recommendation (Nash/Pull)

 

THAT council;

 

1.    Endorse the CNSWJO submission to the Office of Local Government, and

2.    Provide a submission on the Councillor Conduct Framework Review discussion paper.

 

1.

Carried

 

 

ITEM - 15 ADVISORY COMMITTEES OF COUNCIL

 

Proceedings in Brief

Advisory Committee

Mayor (or alternate)

Councillor and Alternate

Age of Fishes Museum

Clr Weaver

Clr O’Ryan

Cabonne Pools

Clr Pull

Clr Nash

Cabonne Floodplain Management

Clr Rawson

Clr Weaver

Eugowra Recovery

Clr Jones

Clr Weaver

Roads

Clr Rawson

Clr Pearson

Local Traffic

Clr Nash

Clr Batten

Cabonne Community Stakeholder

To be determined following the first Community, Economy and Culture Committee meeting.

To be determined following the first Community, Economy and Culture Committee meeting.

 

Recommendation (Weaver/Batten)

 

THAT council:

1.  Adopt the terms of reference for the following advisory committees of council:

a)  Age of Fishes Museum;

b)  Cabonne Pools;

c)  Cabonne Floodplain Management;

d)  Eugowra Recovery;

e)  Roads; and

f)   Local Traffic;

2.  Agree to repeal the Economy, Tourism and Culture Advisory Committee;

3.  Agree to the establishment and adopt the terms of reference for the Cabonne Community Stakeholder Advisory Committee; and

4.  Appointment of members to each of the committees as detailed in the Proceedings in Brief.

2.

Carried

 

 

ITEM - 18 DELEGATES TO COMMUNITY PEAK ORGANISATIONS - FOR THE TERM OF COUNCIL

 

Proceedings in Brief

TOWN

ORGANISATION

MEETINGS

COUNCILLOR REPRESENTATIVE

Borenore

Borenore Community Progress Association

As and when advised

Clr Rawson

(Clr Pull as alternate)

Canowindra

Canowindra Progress Association

3rd Monday of each month

Clr Weaver

(Clr O’Ryan as alternate)

Cargo

Cargo Progress Association

Meet as and when required (quarterly)

Clr Nash

(Clr Jones as alternate)

Cudal

Cudal Central Incorporated

Meet as and when required (quarterly)

Clr Jones

(Clr O’Ryan as alternate)

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr Batten

(Clr Nash as alternate)

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr Jones

(Clr Weaver as alternate)

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr Nash

(Clr Rawson as alternate)

Molong

Molong Advancement Group

2nd Thursday of each month

Clr Jones

(Clr Pearson as alternate)

Mullion Creek

Mullion Creek & District Progress Association

1st Monday of each month

Clr Rawson

(Clr Pearson as alternate)

Nashdale

Nashdale-Lidster Consultative Committee

Meet quarterly

Clr Rawson

(Clr Pull as alternate)

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month (bi-monthly)

Clr Batten

(Clr Nash as alternate)

 

Recommendation (O'Ryan/Pull)

 

THAT council determine the appointment of delegates to Community Peak Organisations as detailed in the Proceedings in Brief, subject to the support from these organisations, for the term of council.

 

3.

Carried

 

 

ITEM - 19 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

 

Proceedings in Brief

Organisation

Councillor Delegate

Alternate Delegate

Arts out West

Clr O’Ryan

Not required

Association of Mining and Energy Related Councils NSW

Clr Batten

Clr Rawson

Cabonne/Orange Road Safety Committee

Clr Pearson

Clr Jones

Canobolas Bushfire Management Committee

DGMI

Clr Batten

Canobolas Zone Liaison Committee

Clr Batten

Clr O’Ryan

Central West Libraries

Clr Pull

Clr O’Ryan

Community Safety Precinct Committees

Mayor

Clr Pearson

Orange360

Mayor

Clr Jones

Ophir Reserve Trust Board

Clr Rawson

Not required

 

Recommendation (Pull/Jones)

 

THAT council determine its delegates to other organisations (as detailed in the report) for the term of council.

 

4.

Carried

 

It was noted the time being 3.43pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

 

CONFIDENTIAL ITEMS

 

 

ITEM - 1   CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE

 

Recommendation (Pull/Weaver)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

5.

Carried

 

 

ITEM - 2   ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Rawson/Nash)

 

THAT the committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 13 August 2024 are sufficient to state the general effect of the proceeding in Closed Committee.

 

6.

Carried

 

 

ITEM - 3   CONTRACT 1738364 ROAD INFRASTRUCTURE CONDITION ASSESSMENT FOR CABONNE COUNCIL

 

Recommendation (Batten/Weaver)

 

THAT council:

1.  Award contract 1738364 Road Infrastructure Condition Assessment for Cabonne Council to Shepherd Services Pty Ltd in the amount of  $160,407.50 (incl. GST);

2.  Provide delegation to the General Manager with delegation to execute contract 1738364 Road Infrastructure Condition Assessment for Cabonne Council; and

3.  Additional funding of $32,754.00 be allocated to the Transport Assets Revaluation budget from savings in financial services projects

7.

Carried

 

It was noted the time being 3.44pm the Mayor resumed the Ordinary Meeting.

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

Motion (Rawson/Pull)

 

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 22 October, 2024 be adopted.

 

24/10/46

Carried

 

There being no further business, the meeting closed at 3.44pm.

 

CHAIRMAN.

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 26 November, 2024 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.