MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 22 October, 2024 COMMENCING AT 2:00 PM
Page 0
TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS OF POLITICAL DONATION
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 CONFIRMATION OF THE MINUTES
ITEM - 7 CONFIRMATION OF THE CABONNE LOCAL TRAFFIC COMMITTEE MEETING MINUTES
ITEM - 8 CONFIRMATION OF THE CABONNE FLOODPLAIN MANAGEMENT ADVISORY COMMITTEE MEETING MINUTES
ITEM - 10 LOCAL GOVERNMENT NSW CONFERENCE 2024
ITEM - 11 UNION PICNIC DAY 2024
ITEM - 12 GENERAL MANAGER'S PERFORMANCE REVIEW PANEL
ITEM - 14 AUSTRALIA DAY AWARDS COMMITTEE
ITEM - 16 ADVISORY COMMITTEES OF COUNCIL - AUDIT, RISK AND IMPROVEMENT COMMITTEE
ITEM - 17 DELEGATES TO JOINT REGIONAL PLANNING PANEL (OTHER ORGANISATIONS) 2024/2025
ITEM - 20 APPOINTMENT OF SECTION 355 COMMITTEES
ITEM - 22 QUARTERLY BUDGET REVIEW
ITEM - 23 NSW PUBLIC LIBRARIES ASSOCIATION ANNUAL CONFERENCE
ITEM - 24 COMMUNITY ASSISTANCE PROGRAM ROUND 1
ITEM - 25 EVENTS ASSISTANCE PROGRAM
ITEM - 26 VILLAGE ENHANCEMENT FUND 2024-25
ITEM - 28 MOLONG FLOOD RISK MANAGEMENT STUDY AND PLAN SEPTEMBER 2024
ITEM - 29 EUGOWRA MEDICAL CENTRE COMMITTEE - REQUEST TO CANCEL INVOICE
ITEM - 30 PROPOSED ROAD NAMING - "UNNAMED EXISTING PRIVATE ROAD", MOLONG
ITEM - 31 2024 NATIONAL LOCAL ROADS, TRANSPORT & INFRASTRUCTURE CONGRESS
ITEM - 33 QUESTIONS FOR NEXT MEETING
ITEM - 34 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 36 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 9 COUNCILLOR CONDUCT FRAMEWORK
ITEM - 15 ADVISORY COMMITTEES OF COUNCIL
ITEM - 18 DELEGATES TO COMMUNITY PEAK ORGANISATIONS - FOR THE TERM OF COUNCIL
ITEM - 19 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE
ITEM - 3 CONTRACT 1738364 ROAD INFRASTRUCTURE CONDITION ASSESSMENT FOR CABONNE COUNCIL
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
Also present were the General Manager, Deputy General Manager - Cabonne
Services, Deputy General Manager - Cabonne Infrastructure, Innovation and Technology
Officer, Department Leader – Governance & Corporate Performance and
Governance Officer.
|
|
|
THAT it be noted there were nil applications for leave of absence.
|
24/10/14 |
Carried |
|
|
|
Proceedings in Brief Clr Batten declared an interest (identified as a perceived conflict of interest, pecuniary interest) in item 26 and 27 as he is the President of the Molong Advancement Group. Clr Jones declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in Notation item 10 and 13 as the Development Application is adjacent to land he owns. Clr Pearson declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in item 26 and 27 as he is a member of the Molong Advancement Group. |
|
THAT the declarations of interest be noted.
|
24/10/15 |
Carried |
|
|
|
THAT it be noted there were nil declarations for political donations.
|
24/10/16 |
Carried |
It was noted the time being 2.07pm there was a Youth of the Month presentation for Belle Moxey and Evie Smith.
|
|
|
Proceedings in Brief Clr Beatty 27/08/2024 – Ordinary Council meeting, Molong. 29/08/2024 – Bush Summit, Orange Ex-Services Club. 08/10/2024 – Council workshops, Cabonne Floodplain Management Advisory Committee Meeting and Extraordinary council meeting, Molong. 09/10/2024 – Site inspection at the IGA rear carpark with the General Manager. 12/10/2024 – Meeting with the Hon. Jenny Aitchison, MP in Canowindra regarding road issues. 15/10/2024 – Molong Showground meeting. 18/10/2024 – Opening of the Washpen Rural Fire Service station. Clr Rawson 13/08/2024 – Extraordinary council meeting and briefing, Molong. 20/08/2024 – Chaired Central Tablelands Water Board Meeting, Blayney. 21/08/2024 to 22/08/2024 – Central West New South Wales Joint Organisation Board Meeting and Parliamentary visit, Canberra. 26/08/2024 – Meeting with Central Tablelands Water new General Manager, Blayney. 27/08/2024 – Lunch with the Hon. Andrew Gee, MP. Council briefing and workshops, Molong. End of term dinner for councillors. 02/09/2024 – Mullion Creek Progress Association Meeting, Mullion Creek. 24/09/2024 – Borenore Progress Association Meeting, Borenore. 01/10/2024 – Nashdale Consultative Committee Meeting, Nashdale. 08/10/2024 – Council swearing in at the Extraordinary Council Meeting, Molong. 14/10/2024 – Mullion Creek Progress Association Annual General Meeting. 15/10/2024 – Ophir Reserve Land Manager Board Meeting, Orange. Central Tablelands Water Board meeting, Grenfell. Clr Batten noted he attended the opening of the Washpen Rural Fire Service station. Clr Jones noted he attended the Canobolas Rural Fire Zone Awards night and expressed recognition to all volunteer fire fighters that received Long Service Awards. |
|
THAT the information contained in the Mayoral Minute be noted.
|
24/10/17 |
Carried |
|
|
|
Proceedings in Brief It was noted Clr Rawson called item 9, 15 and 18 to be debated in Committee of the Whole. It was noted Clr Batten called item 19 to be debated in Committee of the Whole. |
|
THAT item 9, 15, 18 and 19 be debated in Committee of the Whole.
|
24/10/18 |
Carried |
|
|
|
THAT the minutes of the following meetings be adopted;
1. Ordinary Council meeting held on 13 August 2024; and 2. Extraordinary Council meeting held on 08 October 2024.
|
24/10/19 |
Carried |
It was noted item 9 was moved to Committee of the Whole.
|
|
|
THAT council authorise Clr Pearson and Clr Batten to attend the 2024 Local Government NSW Conference.
|
24/10/22 |
Carried |
|
|
|
THAT council approve the annual Union Picnic Day to be held on Friday 1 November 2024.
|
24/10/23 |
Carried |
|
|
|
THAT council:
1. Establish a Performance Review Panel comprising of the Mayor, Deputy Mayor and Clr Batten and Clr O’Ryan, as the General Managers representative, for the purpose of undertaking the annual performance review of the General Manager; and 2. Adopt the General Manager’s Performance Review Panel Terms of Reference. |
24/10/24 |
Carried |
|
||||||||||||
|
Proceedings in Brief
Clr Jones suggested the Infrastructure (Other) Committee be re-named Infrastructure (Community) Committee. |
|||||||||||
|
THAT council: 1. Adopt the Standing Committees’ structure, as detailed in the report; 2. Adopt the terms of reference for the: a) Community, Economy and Culture Committee; b) Environment, Innovation and Energy Committee; c) Infrastructure (Community) Committee; d) Infrastructure (Transport) Committee; and 3. Determine its Standing Committees’ core members for the term of council.
|
|||||||||||
24/10/25 |
Carried |
|
|
|
THAT: 1. The Australia Day Awards Committee consists of all councillors and the General Manager, for the term of council; and 2. Council adopts the Australia Day Awards Committee - Terms of Reference. |
24/10/26 |
Carried |
It was noted item 15 was moved to Committee of the Whole.
It was noted item 18 and 19 was moved to Committee of the Whole.
|
|
|
THAT council appoint committees as detailed in the report, pursuant to Section 355 of the Local Government Act 1993.
|
24/10/29 |
Carried |
|
|
|
THAT council note the variances in the report and authorise those changes to be included in the 2024/2025 Council Budget.
|
24/10/31 |
Carried |
|
|
|
THAT council approves the following under its 2024/25 Community Assistance Program:
1. $5,000 to Cudal Central Inc. for Cudal Community Hall floor refurbishment; 2. $2,105 to Cumnock Country Women’s Association (CWA) for replacement of front footpath leading up to the CWA building; 3. $2,916.59 to Cumnock Golf Club Inc. for Cumnock Golf Club shed improvements; 4. $2,398.40 to Eugowra Community Children’s Centre for an outdoor garden space; 5. $500 to Eugowra Promotion and Progress Association (EPPA) for Equipment for Eugowra Boot Camp Group; 6. $4,257.75 to Eugowra Pool for sport seating and pool platform replacement; 7. $5,000 to Canowindra Lion’s Club for driver reviver BBQ trailer; 8. $5,000 to Molong Swimming Club for commercial solar pool covers; 9. $5,000 to Mullion Creek and District Progress Association Inc. for a community BBQ facility; 10. $3,837.65 to Yeoval Historical Society for Buckinbah Park table shelter construction and handrail renewal; 11. $3,466.96 to Molong Hockey Club for hockey training equipment; 12. $5,000 to Canowindra Bowling Club for new fence. |
24/10/33 |
Carried |
|
|
|
THAT council: 1. Approves under its 2024/25 Event Assistance Program $1,000 for Regional Development Australia Central West’s 2024 Central West Inspired Women event; 2. Endorse Clr Nash and Clr O’Ryan’s attendance at the event.
|
24/10/34 |
Carried |
It was noted the time being 2.41pm Clr Batten declared an interest in item 26 and 27 and left the chambers.
|
|
|
Proceedings in Brief The Mayor noted point 5, the approval of $10,049.33 to the Molong Advancement Group Incorporated to replace the rollers at the Molong Swimming Pool, was not included in the recommendation as per the information provided in the report. |
|
THAT council approves the following under its 2024/25 Village Enhancement Fund: 1. $14,954 to Cudal Central Inc. for Cudal Community Hall floor refurbishment;
2. $7,657.59 to the Mullion Creek and District Progress Association Inc. for a community BBQ facility;
3. $18,150 to the Canowindra Progress Association for the replacement of the Canowindra town clock;
4. $8,000 to the Canowindra Progress Association for the installation of LED lighting at the Canowindra Showground;
5. $10,049.33 to the Molong Advancement Group Incorporated to replace the rollers at the Molong Swimming Pool.
|
24/10/35 |
Carried |
It was noted the time being 2.45pm Clr Batten returned to the Chamber.
|
ITEM - 28 MOLONG FLOOD RISK MANAGEMENT STUDY AND PLAN SEPTEMBER 2024 |
|
THAT council approve the draft Molong Flood Risk Management Study and Plan 2024 for public exhibition.
|
24/10/37 |
Carried |
|
|
|
THAT it be noted there were nil questions raised for the next meeting.
|
24/10/42 |
Carried |
|
|
|
THAT the notation items be noted.
|
24/10/43 |
Carried |
|
|
|
THAT it be noted there were nil matters of urgency
|
24/10/44 |
Carried |
|
|
|
THAT council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
|
24/10/45 |
Carried |
|
ITEM - 18 DELEGATES TO COMMUNITY PEAK ORGANISATIONS - FOR THE TERM OF COUNCIL |
||||||||||||||||||||||||||||||||||||||||||||||||
|
Proceedings in Brief
|
||||||||||||||||||||||||||||||||||||||||||||||||
|
THAT council determine the appointment of delegates to Community Peak Organisations as detailed in the Proceedings in Brief, subject to the support from these organisations, for the term of council.
|
||||||||||||||||||||||||||||||||||||||||||||||||
3. |
Carried |
|
ITEM - 19 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL |
||||||||||||||||||||||||||||||
|
Proceedings in Brief
|
||||||||||||||||||||||||||||||
|
THAT council determine its delegates to other organisations (as detailed in the report) for the term of council.
|
||||||||||||||||||||||||||||||
4. |
Carried |
It was noted the time being 3.43pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
|
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE |
|
THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.
|
5. |
Carried |
|
ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING |
|
THAT the committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 13 August 2024 are sufficient to state the general effect of the proceeding in Closed Committee.
|
6. |
Carried |
|
ITEM - 3 CONTRACT 1738364 ROAD INFRASTRUCTURE CONDITION ASSESSMENT FOR CABONNE COUNCIL |
|
Recommendation (Batten/Weaver)
THAT council: 1. Award contract 1738364 Road Infrastructure Condition Assessment for Cabonne Council to Shepherd Services Pty Ltd in the amount of $160,407.50 (incl. GST); 2. Provide delegation to the General Manager with delegation to execute contract 1738364 Road Infrastructure Condition Assessment for Cabonne Council; and 3. Additional funding of $32,754.00 be allocated to the Transport Assets Revaluation budget from savings in financial services projects |
7. |
Carried |
It was noted the time being 3.44pm the Mayor resumed the Ordinary Meeting.
|
|
|
THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 22 October, 2024 be adopted.
|
Carried |
There being no further business, the meeting closed at 3.44pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 26 November, 2024 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.