Minutes of Ordinary Meeting - Tuesday, June 25, 2024

PRESENT Clr K Beatty (in the Chair), Clrs P Batten, J Jones, M Nash, L Oldham, K O’Ryan, A Pull, A Rawson, J Weaver.

Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, IT Coordinator, Department Leader – Governance & Corporate Performance and Governance Officer.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Motion (Oldham/Weaver)

THAT it be noted there were nil applications for leave of absence.

24/06/01

Carried

ITEM - 2 DECLARATIONS OF INTEREST

Motion (Rawson/Nash)

THAT it be noted there were nil declarations of interest.

24/06/02

Carried

ITEM - 3 DECLARATIONS OF POLITICAL DONATION

Motion (Weaver/Oldham)

THAT it be noted there were nil declarations of political donations.

24/06/03

Carried

It was noted the time being 2.07pm the Mayor adjourned the Ordinary Council meeting.

AJOURNMENT OF MEETING

Motion (Weaver/Oldham)

THAT council adjourn the Ordinary Council meeting until the conclusion of the presentations from student representatives from Molong Central School and Yeoval Central School.

24/06/04

Carried

It was noted the time being 2.30pm the Mayor resumed the Ordinary Council meeting.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 28/05/2024 – Business paper review with General Manager, Deputy General Managers and Deputy Mayor, Molong. Ordinary Council meeting, Molong. Community Strategic Plan (CSP) Community Consultation meeting, Molong. 31/05/2024 – Meeting with Voice of Cabonne, Molong office. 05/06/2024 – Interview with Neil Gill radio program. Central New South Wales Joint Organisation (CNSWJO) Extraordinary Board meeting, online. 11/06/2024 – Meeting with Prime Minister, the Hon. Anthony Albanese MP, Parliament House, Canberra. 12/06/2024 – CNSWJO Mayoral Advocacy meeting, online. Meeting with Brendon Moon, Coordinator General for National Emergency Management Agency of Australia. 14/06/2024 – Meeting with National Awards for Local Government, Molong office. Interview with Prime 7 News. Prime Minister, the Hon. Anthony Albanese MP visit. 15/06/2024 to 23/06/2024 – On Leave. Clr Jones 28/05/2024 – Business paper review and Ordinary Council meeting, Molong. 28/05/2024 – CSP Community Consultation meeting, Molong. 11/06/2024 – Community, Economy & Culture Committee meeting and Infrastructure (Transport) Committee meeting and Councillor Workshop, Molong. 11/06/2024 – Eugowra Progress and Promotion Association meeting, Eugowra. 12/06/2024 – Eugowra Recovery Advisory Committee meeting, Eugowra. 13/06/2024 – Molong Advancement Group meeting, Molong. 19/06/2024 – Interview with Neil Gill radio program, Triple M. 21/06/2024 – Meeting with Grow Molong and General Manager, Molong. Clr Rawson 28/05/2024 – Ordinary Council meeting, Molong. 28/05/2024 – CSP Community Consultation meeting, Molong. 03/06/2024 – Roads Congress, Sydney. 05/06/2024 – NSW Productivity Commission and CNSWJO review of funding models for local water utilities (CTW), Microsoft Teams. 06/06/2024 – Lake Rowlands Catchment Management Plan Workshop, CTW Blayney. 11/06/2024 - Central West Drought Resilience Plan, Cabonne Workshop, Molong. 11/06/2024 – Community, Economy & Culture Committee meeting and Infrastructure (Transport) Committee meeting and Councillor Workshop, Molong. 17/06/2024 – Ophir Reserve Land Manager Board meeting, Orange. 19/06/2024 – CTW Board meeting, CTW Canowindra. Clr Batten 28/05/2024 – Ordinary Council meeting, Molong. 29/05/2024 to 30/05/2024 – Destination and Visitor Economy Conference, Wagga Wagga. 04/06/2024 – Yeoval and District Progress Association meeting, Yeoval. 11/06/2024 – Roads Committee meeting and Councillor Workshop, Molong. 20/06/2024 – Cumnock Progress Association meeting, Cumnock.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
24/06/05	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted Clr Batten called item 8 to be debated in Committee of the Whole.
	Motion (Pull/O'Ryan) THAT item 8 be debated in Committee of the Whole.
24/06/06	Carried

ITEM - 6 CONFIRMATION OF THE MINUTES

Motion (Pull/Nash)

THAT the minutes of the following meetings be adopted;

1. Ordinary Council meeting held on 28 May 2024;

2. Community, Economy & Culture Committee meeting held on 11 June 2024, and

3. Infrastructure (Transport) Committee meeting held on 11 June 2024.

24/06/07

Carried

ITEM - 7 MAYORAL MINUTE - COUNTRY MAYORS ASSOCIATION OF NSW SUBMISSION TO INQUIRY INTO COMMUNITY SAFETY IN REGIONAL AND RURAL COMMUNITIES

Motion (Beatty/-)

THAT council note the submission of the Country Mayors Association of NSW to the Parliamentary Inquiry into Community Safety in Regional and Rural Communities.

24/06/08

Carried

It was noted item 8 was moved to Committee of the Whole.

ITEM - 9 LGNSW STATE CONFERENCE - RESPONSE TO MOTIONS SUBMITTED BY CABONNE COUNCIL

Motion (Pull/Jones)

THAT council write to Minister Moriarty thanking her for the response and expressing strong support for the continuation of initiatives outlined in their correspondence.

24/06/09

Carried

Motion (Jones/Rawson)

THAT council hereby resolve itself into Committee of the Whole to discuss item 10.

24/06/10

Carried

ITEM - 10 NSW RECONSTRUCTION AUTHORITY (NSWRA) COMMUNITY ENGAGEMENT - RESILIENT HOMES PACKAGE

Motion (Pull/Jones)

THAT council urge NSW Reconstruction Authority, to ensure the draft flood mapping, eligibility criteria and program measures of the Resilient Housing Program, be included as part of the second stage community information sessions in their meetings with affected community members.

24/06/11

Carried

Motion (Jones/Pull)

THAT council resume the Ordinary meeting.

24/06/12

Carried

ITEM - 11 MAKING OF RATES AND CHARGES FOR 2024-2025 & RATE OF INTEREST ON OVERDUE RATES AND CHARGES FOR 2024-2025

Motion (Pull/Nash)

THAT council:

1. Make the Rates for 2024-2025 included in the table listed in the report in accordance with section 535 of the Local Government Act 1993,

2. Adopt the charges for water, sewer, domestic waste management and the stormwater levy in accordance with s496,496A, 501, 551 and 552 of the Local Government Act 1993 as per pages 9-16 of Council’s Fees and Charges for 2024-2025, and

3. Adopt in accordance with Section 566(3) of the Local Government Act 1993, accrual of interest on overdue rates and charges, the maximum rate of interest to apply to outstanding rates and charges for the 2024-2025 rating year, will be 10.5%.

24/06/13

Carried

	ITEM - 12 CROWN LANDS PLANS OF MANAGEMENT
	Proceedings in Brief The Deputy General Manager Infrastructure requested that consideration of the draft Plans of Management for the Canowindra and Cudal caravan parks and swimming pools be deferred to the next meeting as the annexure to the business paper was missing. Clr Rawson requested council consider amendments to the draft documents, including, reference to Mount Canobolas to include full name – Gaanha Bula; management of native vegetation areas, specifically cemeteries; inconsistencies with allowable activities for natural bushland areas, including the identification of locations of threatened species or endangered ecological communities. The Deputy General Manager Infrastructure responded that he would take the queries on notice.
	Motion (Weaver/Batten) THAT council: 1. Endorse the draft Plans of Management for Crown Reserves Generic Plan of Management, 2. Forward the draft Plans of Management to the NSW Department of Planning and Environment for consent to place the plans on public exhibition, and 3. Authorise the General Manager to place the draft Plans of Management on public exhibition, following State government consent being granted.
24/06/14	Carried

ITEM - 13 CANOWINDRA CARAVAN PARK CABIN

Motion (O'Ryan/Weaver)

THAT council:

1. Endorse the sale of the damaged cabin at Molong Caravan Park,

2. Proceed with the purchase of a new cabin for Canowindra Caravan Park, and

3. Move the remaining funds from the Regulatory Signage Project to the Canowindra Cabin Project.

24/06/15

Carried

ITEM - 14 QUESTIONS FOR NEXT MEETING

Motion (Oldham/Rawson)

THAT it be noted there were nil questions raised for the next meeting.

24/06/16

Carried

ITEM - 15 BUSINESS PAPER ITEMS FOR NOTING

Motion (Pull/Jones)

THAT the notation items be noted.

24/06/17

Carried

ITEM - 16 MATTERS OF URGENCY

Motion (Jones/Weaver)

THAT it be noted there were nil matters of urgency.

24/06/18

Carried

ITEM - 17 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Oldham/Nash)

THAT council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

24/06/19

Carried

ITEM - 8 MAYORAL MINUTE - CENTRAL NSW JOINT ORGANISATION SUBMISSION TO INQUIRY INTO LOCAL GOVERNMENT SUSTAINABILITY

Recommendation (Beatty-)

THAT council note the submission by the CNSWJO to the House of Representatives Standing Committee on Regional Development, Infrastructure and Transport’s inquiry into Local Government Sustainability.

Carried

ITEM - 18 LOCAL STUDENTS TO ADDRESS COUNCIL MEETING

Recommendation (Weaver/Rawson)

THAT council notes the matters raised by young people at this meeting.

Carried

It was noted the time being 3.08pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE

Recommendation (Oldham/Pull)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 S2_2024: SUPPLY, DELIVERY AND/OR INSTALLATION OF GUARDRAIL AND WIRE ROPE SAFETY FENCING

Recommendation (Weaver/Jones)

THAT council accept and sign contracts with RBK Pty Ltd t/as Top Notch Fencing, and Western Safety Barriers Group Pty Ltd for the supply, delivery and/or installation of guardrail and wire rope safety fencing.

Carried

ITEM - 3 W1_2024: DAM SURVEILLANCE AND INSPECTIONS

Recommendation (Rawson/Batten)

THAT council participate in the Central New South Wales Joint Organisation Contract for Dam Surveillance and Inspections and authorise the General Manager sign a contract with Department of Regional NSW to undertake Dam Surveillance and Inspections.

Carried

ITEM - 4 PLANT REPLACEMENT - SMOOTH DRUM ROLLERS

Recommendation (Pull/O'Ryan)

THAT council authorise the purchase of two Caterpillar CS68B Smooth Drum Rollers from WesTrac Pty Ltd for a total purchase price of $396,000 excl GST.

Carried

ITEM - 5 PLANT REPLACEMENT - GRADERS

Recommendation (Nash/Jones)

THAT council resolves to purchase from WesTrac Pty Ltd three Caterpillar 140 Motor Graders for a total cost of $ 1,618,500 excl GST.

Carried

ITEM - 6 CONTRACT 1683746 SUPPLY DELIVERY AND PLACEMENT OF SPRAYED BITUMINOUS SURFACING WITHIN CABONNE SHIRE

Recommendation (Weaver/Pull)

THAT council accepts the submissions for Contract 1683746 for the Supply, Delivery and Placement of Sprayed Bituminous Surfacing within Cabonne Shire and forms a panel of suppliers consisting of:

a. Downer EDI

b. Fulton Hogan

c. Stabilised Pavements

d. Roadworks

Carried

ITEM - 7 CONTRACT 1683879 TRAFFIC MANAGEMENT SERVICES WITHIN CABONNE SHIRE

Recommendation (Batten/Nash)

THAT council accepts the submissions for Contract 1683879 for Traffic Management Services within Cabonne Shire and forms a panel of suppliers consisting of

a. WorkControl

b. Mid-West Traffic Management

c. DTC (Wils)

d. Go Traffic

Carried

ITEM - 8 TENDER F4207 FOR THE COLLECTION AND RECYCLING OF USED TYRES

recommendation (Nash/Weaver)

THAT council:

1. Endorses Tender F4207 for the Collection and Recycling of Used Tyres to be awarded to JLW Services Pty Ltd for their tendered prices as set out in this report for the initial two (2) year term with the option of two (2) x 12-month available extensions,

2. Endorses that as the existing contract expiry date (1 May 2024) has surpassed, a new contract start date for the two (2) year term will be advised by NetWaste upon endorsement from the NetWaste Steering Committee, and then acceptance by the NetWaste host Orange City Council via council meeting, and

3. Delegate the authority to execute the contracts for the Collection and Recycling of Used Tyres to the General Manager.

10.

Carried

ITEM - 9 MID-SCALE SOLAR PLANT

Recommendation (Batten/Rawson)

THAT council borrow the full pre-approved loan amount of $4 million from the Commonwealth Bank for the Mid-Scale Solar Plant project.

11.

Carried

ITEM - 10 ACQUISITION OF LAND - BELUBULA RIVER WALK, CANOWINDRA

Recommendation (Weaver/O'Ryan)

THAT council

1. Gives authority to the General Manager to negotiate terms of purchase of part allotments 1, 2 & 3 DP 150114 and Lot 3 DP 576079 on behalf of council, and

2. Authorises the Mayor and General Manager to execute all documentation required to finalise the purchase of the part allotments.

12.

Carried

ITEM - 11 CONTRACT 1548795 DESIGN AND CONSTRUCTION OF PEAK HILL - BALDRY ROAD UPGRADE

Recommendation (Nash/Pull)

THAT council:

1. Reject all tenders received for Tender 1548795 Design and Construction of Peak Hill – Baldry Road Upgrade due to the tender amounts exceeding the funding available for this project,

2. Resolve to negotiate with the two highest ranked tenderers received for Tender 1548795 Design & Construction of Peak Hill - Baldry Rd Upgrade based on a revised scope of work,

3. Undertake a comprehensive assessment of all potential options available to deliver a suitable outcome for the Design and Construction of Peak Hill - Baldry Rd Upgrade,

4. Seek formal approval for council’s preferred option from the Design and Construction of Peak Hill-Baldry Rd Upgrade from the Department of Infrastructure, Transport, Regional Development, Communications and the Arts,

5. Subject to the outcomes of (4) above, delegate authority to the General Manager to enter into a contract with the preferred tenderer after negotiations have concluded for the Design & Construction of Peak Hill - Baldry Rd Upgrade, and

6. Receive a further report on this matter once the preferred option has been approved and the necessary negotiations have been finalised to deliver this project.

13.

Carried

ITEM - 12 APPROVAL OF TENDER FOR THE CANOWINDRA SWINGING BRIDGE PROJECT

Recommendation (Weaver/Nash)

THAT council endorses the tender for the demolition of the existing swinging bridge at Canowindra and the construction of a new swinging bridge by Heuron Streamline Pty Ltd for the amount of $749,200 excl GST.

14.

Carried

It was noted the time being 3.50pm the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Rawson/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 25 June, 2024 be adopted.

24/06/20

Carried

There being no further business, the meeting closed at 3.51pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 23 July, 2024 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.