Agenda of Ordinary Meeting

ITEM 1 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 761276

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 761275

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 761277

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 761279

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 761280

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 761281

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 8 be moved and seconded.

Director of Finance and Corporate Services' REPORT

Items 7 to 8 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. May 23 2016 Extraordinary Council minutes 2. May 24 2016 Ordinary Council minutes 3. June 14 2016 Extraordinary Council minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 761283

Recommendation

THAT the minutes of the Extraordinary meeting held on 23 May 2016, Ordinary meeting held 24 May 2016 and the Extraordinary meeting held 14 June 2016 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Extraordinary Council meeting held on 23 May 2016;

2. Minutes of the Ordinary Council meeting held on 24 May 2016; and

3. Minutes of the Extraordinary Council meeting held on 14 June 2016.

ITEM 8 - LOCAL TRAFFIC COMMITTEE - MAY 2016

REPORT IN BRIEF

Reason For Report	For Council to ratify the recommendations of the Local Traffic Committee
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Traffic Committee 2016 05 26 - Minutes
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 763123

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee.

ACTING MANAGER TECHNICAL SERVICES' REPORT

Attached are the minutes of the Local Traffic Committee (LTC) meeting held 26 May 2016. The items addressed and their associated recommendations are as follows:

Regulation of Traffic

2016 Alpine Classic – Classic Rally Club

THAT Council approve the application subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event

6. The event organiser notifying all emergency services of the event

7. Adherence to the statements in the letter of application

2016 AMSAG Forbes Rally

It is recommended THAT Council approve this event subject to:

1. The supply of a Traffic Control Plan (TCP) in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 1 event a minimum of 6 weeks before the event that:

a) includes the specific location of Marshalls along each section of the proposed route

b) includes the specific location for spectators and measures undertaken for their protection

c) is set up by a current RMS accredited “Apply TCPs” (RMS Yellow Ticket) person

d) has only RMS accredited Traffic Controllers (Blue/Grey Ticket) operating the road closure locations

e) clearly shows how property owners on the closed section of road have ingress and egress to their properties without the onus being on the property owners

2. The event organiser shall notify all residences affected by the event, including detailed locations of closures, times of closures and procedures for access through the closed areas to properties

3. The event organiser shall notify all emergency services of the event

4. The event organiser shall obtain written Police approval to conduct the event

5. The event organiser shall have public liability insurance cover to the value of $20 million, with Cabonne Council noted as an interested party and with the date and time of the event

6. The event organiser shall be responsible for the cost of repairing any damage caused to Council infrastructure as a result of the event. To this end

a) The event organiser shall supply a bank guarantee for the full amount of maintenance grading all Council’s roads used by this event, at a rate of $1730 per km. Council shall draw on only the funds necessary to repair damages caused by this event

b) Council shall inspect and document the condition of the road before and after the event to enforce condition 6.a).

Orange Mountain Bike Club – 2016/17 State Forest Schedule

THAT Council approve the application subject to the following being supplied for the portion of the event that occurs on the Local Road:

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests upon expiry of the one provided, with the date and location of the event

5. The event organiser notifying all emergency services of the event

Timed Parking on Kiewa Street, Manildra

THAT no action be taken on this matter at this time.

Pinnacle Road Speed Zone

RECOMMENDATION – Unanimous

THAT Council

1. Forward the speed zone review to the RMS, and

2. Forward the crash report to Orange City Council requesting a review of signage at the Pinnacle Entrance

Speed Zones at Spring Hill

THAT Council forward this request to the RMS for review.

Speed Zones at Cargo

THAT Council forward this request to the RMS for review.

Speeding Vehicles on Bowan Park Road

THAT Council place classifiers to identify the time of speeding vehicles and forward this information to the police.

Bus Route Modification – Waldegrave Road

THAT Council support the change in route

ITEM 9 - CUDAL SHOWGROUND COMMITTEE

REPORT IN BRIEF

Reason For Report	Seeking Council's determination for request for financial assistance.
Policy Implications	Nil
Budget Implications	yes
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SHOWGROUNDS - 763443

Recommendation

THAT Council consider the request from the Cudal Combined Showground Committee.

General Manager's REPORT

Council has received a request from the Cudal Combined Showground Committee (CCSC) for assistance to raise funds to build a new office and amenities block at the Cudal Showground.

This request was intended for draft Budget consideration, however was received too late.

The CCSC have received $30,000 in government funding and a further $10,000 through donations towards this project. In order to complete the project however, they require an additional $15,000 as follows:

· $5,000 electricity connection to the building

· $10,000 concrete slab for the building

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. Should the council wish to provide a contribution it could be funded from the Community Facilitation Fund.

ITEM 10 - ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION

REPORT IN BRIEF

Reason For Report	To endorse Council's Integrated Planning and Reporting documents, including Delivery Program 2013/14 - 2016/17; Operational Plan 2016/17 and the Resource Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).
Policy Implications	As per the OLG requirments for Integrated Planning and Reporting.
Budget Implications	Budget implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.
IPR Linkage	4.5.2.c. Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 763450

Recommendation

THAT Council adopt:

1) The Draft Operational Plan 2016/17, including:

a) Part 1 – The Activities; and

b) Part 2 – Financials (including Fees and Charges); and

2) The Draft Resource Plans, including:

a) Workforce Management Plans; and

b) Asset Management Plans:

i) Asset Management Plan;

ii) Asset Management Policy;

iii) Asset Management Strategy;

iv) Water Supply Asset Management;

v) Building Asset Management Plan;

vi) Recreation Asset Management Plan;

vii) Transport Asset Management Plan;

viii) Sewer Asset Management Plan; and

ix) Long Term Financial Plan.

As amended at the extra-ordinary meeting held Tuesday 14 June, 2016.

Director of Finance and Corporate Services' REPORT

As part of the Integrated Planning and Reporting Framework introduced by the NSW Office of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4 years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual).

As required by the Local Government Act, 1993, Council reviewed these draft plans at the extra-ordinary meeting held on 10 May, 2016.

These draft plans were placed on public exhibition for a minimum 28 days, concluding on Friday 10 June, 2016. Council received a number of submissions, which were considered at the extra-ordinary meeting held on 14 June, 2016.

A copy of the amended plans and amended fees and charges have been forwarded to councillors on their iPads.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

ITEM 11 - MAKING OF RATES AND CHARGES FOR 2016/2017

REPORT IN BRIEF

Reason For Report	To formally make the Rates and Charges for 2016/2017
Policy Implications	Nil
Budget Implications	Levy the 2016/2017 Rates and Charges
IPR Linkage	4.5.5.g. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. Rating Summary 2016/2017 2. Fees and Charges 2016/2017
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2016 - 763462

Recommendation

THAT Council:

1. Adopt the Pricing Policy and Fees and Charges for 2016/2017.

2. Make and levy the rates for 2016/2017, as shown on the rating schedule attached.

3. Approve the definitions relating to the various “rating categories” in the annexure attached.

4. In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2016/2017 rating year. That rate is 8.0%.

Director of Finance and Corporate Services' REPORT

This report is presented to Council to formally make and levy rates, fees and charges for 2016/2017, as required by the Local Government Act, 1993.

Formal notification has been received from the Office of Local Government that the maximum interest rate allowable for overdue rates and charges will be 8.0% for the 2016/2017 rating year.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

ITEM 12 - INDUSTRIAL WATER CHARGES

REPORT IN BRIEF

Reason For Report	To advise on investigations into industrial water charges by other water authorities
Policy Implications	Possible development of a new policy
Budget Implications	Possible decrease in income from water user charge
IPR Linkage	5.1.3.a. Cabonne water responsible use promoted
Annexures	1. Water charges for other water authorities 2. Cabonne water charges
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\FEES AND CHARGES\ACCOUNTS-RATE ASSESSMENT - 764405

Recommendation

THAT Council consider developing a policy to address industrial water usage where there is demonstrated economic benefit to the local government area by the next Council meeting.

Director of Finance and Corporate Services' REPORT

Council at its extraordinary meeting held on 14 June 2016 resolved: -

“THAT Council investigate water charges and policies for industrial uses by other water authorities and report to the next Council meeting on 28 June 2016”.

Council also discussed whether it was reasonable to be levying the current high level of consumption charge for an industrial purpose and whether it would be possible to have an alternate pricing policy.

Council staff have contacted Cowra, Orange, Forbes, Parkes, Western Plains and Tamworth councils as well as Central Tablelands Water regarding water charges.

The majority of the water authorities have a commercial charge and four have an industrial charge. All schemes have a variety of access and consumption charging methods as well as differing volume limits for progressive “stepped charging frameworks”. All schemes contacted are larger than Cabonne in customer numbers. Attached are extracts from the water fees and charges of each of the water authorities.

The Cabonne Water supplies to the townships of Molong, Cumnock and Yeoval were not designed with the intention of providing industrial water supplies, however as indicated in the submission to the Operational Plan an industrial customer has existed for a number of years in Molong which consumes a considerable volume of water and at the highest “step” of the water usage charges.

When implementing Council’s “best practice” water pricing regime, which was intended to reduce water wastage, consideration had not been given to industrial customers, therefore placing a “punitive” consumption price on the customer.

During the investigation into industrial supplies provided by other water authorities, it was noted that Tamworth Regional Council have a separately identified water charge for food processors and, in one particular instance, have entered into a “Heads of Agreement” with a consumer.

It is possible for a policy to be developed by Council in cases where an industrial usage is identified and is in excess of a certain volume of water. If the customer is then able to demonstrate there is a clear economic benefit to the local area, Council could enter into a ‘Heads of Agreement’ for a fixed per kilolitre charge for such a customer based on consumption figures.

A review of Council’s records indicate that, with the exception of leaking internal plumbing, only the industrial customer in question and the Council’s sewerage treatment plant consume in excess of 4,000 kilolitres per annum.

A minimum annual consumption of 4,000 kilolitres per annum could be set to ensure that consumption is on an industrial scale. The onus of establishing an economic benefit to the area would be on the customer. This would apply not only to those making the current submission to the Operational Plan but any future potential customer of the water scheme.

ITEM 13 - FUNDING OF AGED UNITS AT MOLONG

REPORT IN BRIEF

Reason For Report	The Acacia Lodge Committee has requested Council to provide a loan to assist with the costs of construction of their new units.
Policy Implications	Nil
Budget Implications	To be funded from loan funds and a contribution from Council's Housing Reserve.
IPR Linkage	3.2.1.b. Facilitate retirement and aged care projects and services
Annexures	1. Acacia Lodge request
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 749985 - DESIGN AND CONSTRUCTION OF 3 SELF CARE UNITS - 763252

Recommendation

THAT:

1. Council advertise its intention to provide interest free loan funds of up to $450,000 to fund the construction of three additional aged units for the Acacia Lodge Committee;

2. The 15% corporate management charge on expenditure for this project be borne by Council, rather than being added to the loan amount, as the property will become a Council asset;

3. Council contribute $20,000 toward this project from its Housing Reserve; and

4. The project be recognised as being required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s management plan 3.2.1.b Facilitate retirement and aged care projects and services.

Community Services Manager's REPORT

Tenders have recently closed for the construction of three self-care units for aged people in Edward Street Molong.

The tender selected as most favourable was for the amount of $679,637 from Hines Constructions.

The Acacia Lodge Committee is a s.355 Committee of Council and have been working towards this project for many years, having previously purchased the site for the units which is held in Council’s name in 2013.

The Committee will be providing $275,000 (consisting of a cash contribution and the proceeds from the sale of 6 Gidley Street, Molong) towards this project and seek to borrow the balance of the funds needed from Council, as reported to the December, 2015 meeting of Council.

As the Acacia Lodge Committee is a s.355 committee of Council they are unable to borrow directly from a bank and have asked Council to finance a loan on their behalf.

Upon examination of their current and projected income from the units it appears that their rental income will be sufficient to repay the loan.

The Committee have written to Council requesting the following;

1. That Council provide an interest free loan to the Acacia Lodge Committee.

2. That Council bear the cost of the usual 15% corporate management charge when making progress payments to the builder, rather than adding to the loan amount.

3. That Council consider making a $20,000 donation to the project from Council’s Housing Reserve (previously known as the Community Housing Projects Reserve).

The Committee is unable to borrow directly from the bank and wishes to repay the loan as quickly as possible. The provision of an interest free loan would greatly assist this project.

The 15% corporate management charge would be a significant burden to the Committee and prevent them from repaying the loan amount more quickly. As the units will become an asset of Council, it would not be unreasonable for the charge to be borne by Council.

The Housing Reserve was set up originally to help encourage community housing projects in Cabonne and has a balance of approximately $150,000 Council has used this to support several other housing projects through the years including developing the site for the proposed Canowindra Aged Units.

This addition to the Acacia Lodge project will ensure the long-time viability of the project and provide a critical mass that will facilitate further growth.

The provision of a loan up to $450,000 will enable construction costs to be met, provide a buffer for landscaping and cover contingencies.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The guidelines indicate that councils preparing Operational Plans during a proposal period should prepare them as a sub-plan of the adopted Delivery Program and not depart from the Delivery Program.

The project is required and warranted as it follows on from Council’s calling of tenders in December 2015 and is included in Council’s management plan 3.2.1.b Facilitate retirement and aged care projects and services.

ITEM 14 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	The Cumnock Public School P&C have requested a donation towards a district netball & soccer carnival at Cumnock
Policy Implications	Nil
Budget Implications	To be funded from current budget allocations
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 763472

Recommendation

THAT Council donate $300 to the Cumnock Public School P&C to assist them in hosting a district soccer and netball carnival.

Community Services Manager's REPORT

Cumnock Public School Parents and Citizens Committee is seeking sponsorship from Council for the Cumnock P & C Soccer and Netball carnival to be held in August 2016.

This carnival has been running for over 30 years and draws participants from a wide area of the Central West to compete.

This is a significant event for Cumnock and helps to generate funds to provide resources and programs for the children at the school.

The P&C has requested a donation to assist them in coordinating and operating this event.

Cumnock Public School is providing good services to the local community and the soccer and netball carnival will assist in raising funds for the school. Normally Council does not tend to sponsor school sporting carnivals however this one does attract participants from throughout the Central West and will benefit the school.

A donation of $300 is considered appropriate to fund this community event.

Should Council wish to make a donation this could be funded from its s356 budget for donations, which has expenditure of $5,727 from a budget of $7,168 leaving a balance of $1,441.

Donations made to date are as follows;

$300 Cudal Camp Draft Association

$200 Molong Historical Society 50th anniversary celebrations

$300 Memorial for Constable John Herbert at Canowindra

$200 Manildra Christmas party fireworks display

$250 St Joseph’s School Molong excursion to Canberra

$250 St Joseph’s School Manildra excursion to Canberra

$250 Rotary Club of Orange Calare - drug education forums

$500 Molong Christmas Tree Party

$200 Cargo Public School spring disco party

$100 Clergate Public School purchase of resources

$1,050 Prizes for school presentation days

$227 Donation towards hall hire Cudal Public School

$300 CWA schools public speaking competition

$500 Cancer Care Western NSW Cruisin’ Along fundraiser

$300 Canowindra Preschool Fundraiser

$300 Molong and District Soccer Club

$500 Borenore CWA purchase of stove

ITEM 15 - REQUEST TO WAIVE FEES - MANILDRA GROUP

REPORT IN BRIEF

Reason For Report	For council to consider waiving invoice for cold mix to Manildra Flour Mill
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a. Complete the annual rural and urban roads maintenance program
Annexures	1. Letter to Cabonne Council - Manildra Group
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\PRIVATE WORKS - 2013 - 2017 - 763461

Recommendation

THAT the request for waiver of invoice for $2,375.00 be denied.

Acting Director of Engineering & Technical Services' REPORT

Council has received a letter from Manildra Flour Mill requesting that we waive invoice number 8569 for $2,375 for cold mix and labour to fill the small gap between the road in Kiewa Street and a section of new concrete driveway that the mill has recently replaced.

Council was engaged by the Mill to do the work and the invoice was sent out in December 2015 which was made up of the hire of truck, 3 ton of cold mix and 4 men crew which included 2 traffic controllers on 2 separate visits.

As council have now completed the work and no prior arrangement to waive the fees was made, it is requested that their request be denied.

The letter from Manildra Group is attached.

ITEM 16 - RURAL ROADS MAINTENANCE PROGRAM 2015-2016

REPORT IN BRIEF

Reason For Report	To transfer funds from Local Roads Construction Program - Backlog to the Rural Roads Maintenance Program
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a. Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\GRADING - 763207

Recommendation

THAT an amount of $170,000 be transferred from the Local Roads Construction Program (backlog) to the Rural Roads Maintenance Program.

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Due to the recent inclement weather events, it has been necessary to provide additional resources to repair and maintain various sections of both the sealed and unsealed networks.

Following recent rainfall events, more so in the eastern and southern sections of the LGA, damage to road pavements required extra pothole patching and grading repairs. The provision of these extra resources was funded from the Rural Roads Maintenance Program, resulting in the full expenditure of the allocated funds.

Following a review of expenditure of the current funding programs, it was found that savings will be made in the Local Roads Construction Program (backlog). This program is on schedule to be completed by 30 June.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines to each decision they make during the proposal period. This matter, although transferring previously allocated funds, is technically voting expenditure outside of Council’s adopted budget.

ITEM 17 - PROPOSED MOLONG LIBRARY UPDATE

REPORT IN BRIEF

Reason For Report	To update and endorse the proposed Molong Library plans
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Molong Concept Package 2. Proposed new building to replace existing hall 3. Option 7a
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\MOLONG - PROPOSED NEW LIBRARY - 763555

Recommendation

THAT council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

Acting Technical Services Manager's REPORT

Background

Council would recall previous reports with the new Molong Library proposal. Previous reports suggested that the library be situated at the Connelly’s store. After discussions with the Molong Library working party which consists of councillors, council staff and Central West library staff, it was decided to relocate the library to a location that is more sustainable by improving accessibility to the main user groups of the library. The preferred location was the Mitchell Room and council was also able to acquire neighbouring land to give a more substantial space for a library. It is proposed to demolish the dwelling located upon the purchased land and the Mitchell room, and build the library with access to the existing hall.

Council engaged Complete Urban Pty Ltd who have worked closely with the Molong Library working party, and have so far completed a site survey, demolition plan and demolition specification for submission of a development application, hazardous materials audit, geotechnical investigation and concept architectural plans. The key aspects of the design address the street, relationship between it and the hall, new toilets to serve the new building and the hall, relocation of the kitchen to the western side of the Community Hall (Weeds section), entry from the car park due to high level of patrons using their cars and an alternate entry at the front of the building. Community meeting rooms are proposed at the front of the library, which can be used for functions for the hall and other purposes. The library will have a reading area with lounges and a children’s area. The library will be able to multi-function as bookcases and operable walls will enable larger spaces for special purposes, including the expansion of the meeting rooms. Entry to the carpark will be from Shields Lane and there will be 12 spaces including disabled car park.

Consultation

The library working party is comprised of councillors, staff and Central West Libraries. This group is overseeing the development of the design concept.

The General Manager, Mayor and Deputy Mayor have recently spoken with a representative from the Molong Players for input.

Budget and Timeframe

The budget is $1,380,000 which includes the $200,000 from the Public Library Infrastructure grant.

A brief timeline for this project is set out as;

· Heritage Report – Draft by end of June 2016 and Final by end of July 2016 (Subject to Council signoff)

· Statement of Environmental Effects – End of July 2016

· Detailed Architectural Design for Development Application and Construction Certificate – Consultant estimates 8 weeks from when the design is fully signed off – End of September 2016 (Subject to Council signoff)

· Concept Structural Design and Detailed Structural Design – Structural to commence once design has been signed off by Council. This would coincide with detailed architectural design for development application and construction certificate and would be completed at the same time – End of September 2016 (Subject to Council signoff)

· Submission of Development Application

· Preparation of Tender documents and Contract Award - Consultant estimates 8 weeks tender and assessment by Council – End of November 2016

· Construction and Project Management – Consultants estimates 9 months - Commencement - Mid of January 2017 and Completion End of October 2017

The working party request that council endorse the concept design and note that modifications can and may need to be made at the approval of the Molong Library Working Party.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The development of the library has been identified in council’s Operational Plan which is a sub-plan of the Delivery Program.

ITEM 18 - ASSOCIATION OF MINING RELATED COUNCIL - MEMORANDUM OF UNDERSTANDING WITH NSW MINERALS COUNCIL AND TIMELINE FOR COMPLETION OF VOLUNTARY PLANNING AGREEMENTS

REPORT IN BRIEF

Reason For Report	To seek council's support for the MOU and timeline
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils
Annexures	1. Memorandum of Understanding - Negotiating Voluntary Planning Agreements for NSW Mining Development 2. Draft VPA negotiation process 3. Resolution Document MOU and Time Line
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 759322

Recommendation

THAT council advise the Association of Mining Related Councils of its support for the Memorandum of Understanding with the NSW Minerals Council and the timeline for completion of Voluntary Planning Agreements.

Director of Environmental Services' REPORT

The Association of Mining Related Councils (of which Cabonne Council is a participating member) has requested council’s consideration to endorse the organisation’s actions in developing a Memorandum of Understanding (MOU) and a timeline to allow further negotiations with the NSW Minerals Council to continue in relation to Voluntary Planning Agreements (VPAs). Copies of the documents referred to above are attached to this report.

Background

The association has been concerned for some time about the status and function of VPAs relating to addressing the mining developments upon local communities. VPAs form part of the planning process and as such the Minister for Planning, and representatives of the Department of Planning and Environment have addressed the association meeting. Arising from the association’s lobbying discussions were then entered into with the NSW Mineral Council to negotiate a preferred framework for future VPA negotiations.

In November 2015 the Association of Mining Related Councils (AMRC) resolved to enter discussions with the NSW Minerals Council to determine if there was opportunity to develop a closer working relationship on behalf of both organisations, particularly in relation to Voluntary Planning Agreements and the related contribution methodology. VPAs for some member councils in past years had become expensive and time consuming matters to negotiate when new mining ventures were proposed within a local government area. Council may recall that the extensive and protracted negotiations involving Cabonne, Blayney and Orange City councils with Cadia Valley Operations in establishing the VPA associated with the State significant Cadia East mining development.

The Association of Mining Related Councils appointed an advisory panel of three (3) councillors and two (2) general managers as members. The association appointed a consultant to the panel to assist with its negotiations (Oz Environmental Pty Ltd managing director Warwick Giblin who has extensive background with councils in negotiating VPAs with mining companies).

The panel has over the past 6 months been able to debate and negotiate a draft Memorandum of Understanding (MOU) with the NSW minerals Council to a point whereby the association has resolved to proceed with signing the MOU. The association has also successfully negotiated with the NSW Minerals Council a timeline document that sets out an acceptable framework and methodology for negotiations of a VPA. The aim is to develop an acceptable model for negotiating contributions to local social and physical infrastructure, particularly roads.

The association is seeking council endorsement of the actions to date to assist member councils with this matter. As per the resolution of the association at its meeting of 13 May 2016 it is the intention of the association to authorise the chairperson to sign the MOU if there is positive agreement in returned written responses by a majority of member councils (ie 50% plus one).

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature and it is considered it complies with the guidelines.

ITEM 19 - REQUEST TO REZONE LAND BEING LOT 272 DP 750170, HILL STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To inform council and seek a recommendation
Policy Implications	Request to amend Cabonne LEP 2012
Budget Implications	Nil
IPR Linkage	4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	1. Request for consideration to change zoning
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 763468

Recommendation

THAT:

1. Council support the request from G & K Robbins to amend the Cabonne Local Environmental Plan 2012 to correct a planning anomaly by rezoning Lot 272 in DP 750170, Hill Street, Molong from R1 General Residential to B2 Local Centre,

2. Council prepare a Planning Proposal for rezoning of Lot 272 in DP 750170, and the adjacent reserve land, currently zoned R1 General Residential to be zoned B2 Local Centre (Lot 272) and RE1 Public Recreation, respectively,

3. The Planning Proposal be forwarded to the Department of Planning and Infrastructure for Gateway Determination in accordance with section 56 of the Environmental Planning & Assessment Act, 1979, and

4. A further report be provided to council following the public exhibition period to provide details of any submissions received.

Director of Environmental Services' REPORT

Council has received the attached correspondence from Mr G and Mrs K Robbins requesting council consideration for rezoning of Lot 272 DP 750170, Hill Street, Molong, from R1 General Residential under the Cabonne Local Environmental Plan 2012 to B2 Local Centre.

The land is the site of the former CWA rooms, and more recently used as a café and an art gallery. Located on the northern side of Hill Street at the intersection of Hill and Gidley streets, the building is adjacent to the recreation ground, crown land and further to the east – the Molong Swimming Pool.

8042599

1880317

The property had enjoyed a ‘Village’ zone under the previous LEP. That zone permitted a broad range of residential, commercial and industrial uses within the zone subject to council’s development consent. In transitioning the former LEP to the Standard Model Instrument LEP the village zone was replaced by the R1 General Residential zone. The latter zone does not permit commercial or business uses within the zone.

At the time of the LEP review in 2010 to 2012 when the new LEP was implemented, the subject property continued to operate as either a café or more recently as an art gallery. The uses, lawfully commenced under the former planning scheme(s) was protected under the ‘Existing Use Rights’ provisions of the Environmental Planning & Assessment Act 1979 and associated regulation. Existing Use Rights enables land to continue to be used for an approved land use, even after the zoning of an area has been altered. However, once a land use ceases to operate for a period of twelve (12) months existing use rights are extinguished and land use permissibility is guided by the planning provision in place at that time.

The subject land had been protected by existing use right legislation at the time of implementation of the 2012 Cabonne LEP. The property had been leased and the situation arose of a vacant tenancy. A period of twelve months has since lapsed with the premise remaining vacant despite the owner’s efforts to secure a new commercial tenant.

The building was originally the Molong CWA rooms. As a structure the building has had a commercial use. The current LEP restricts the future lawful use of the building generally to that of a residence.

The land owner is requesting that council consider rezoning the single allotment of land to a commercial spot rezoning to enable the site to continue to be used for business / commercial uses in order to address an anomaly brought about by the transition to the current LEP. Given the isolated nature of the subject land it appears unlikely that the building would be altered and utilised as a residential dwelling.

It is noted that an area of reserve located east and north of the subject land is also zoned for residential use. It is suggested that should the adjacent land be rezoned, that the reserve land also be removed from the R1 General Residential zone and be back zoned as recreational land.

2128558

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, this matter is of an ongoing nature (being a proposed spot rezoning to amend a planning anomaly) and it is considered it complies with the guidelines.

ITEM 20 - PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 - REZONING OF LAND BEING LOT 2 IN DP 794456 AND KNOWN AS 1099 OPHIR ROAD, SUMMER HILL

REPORT IN BRIEF

Reason For Report	To obtain Council resolution to proceed with the making of the LEP amendment for Lot
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 4 TO LEP 2012 - LOT 2 DP794456 NO 1099 OPHIR RD SUMMER HILL CREEK - 763637

Recommendation

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to rezone Lot 2 DP 794456 being land known as 1099 Ophir Road, Summer Hill from zone RU1 Primary Production to R5 Large Lot Residential.

Director of Environmental Services' REPORT

The following report is provided to Council as a result of a resolution at its May 24 meeting to defer the matter to the next meeting.

Council at its meeting of 27 October 2015 resolved as follows:

‘THAT:

1. Receive and note the Planning Proposal for the rezoning of land identified as Lot 2 DP 794456 and located within the Strategy Area 4 (SA4 – Spring Glen) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008.

2. Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 56 of the Environmental Planning and Assessment Act 1979.

3. A further report be presented to council following the public exhibition period to provide details of any submissions received during the exhibition process.’

Council may recall that the proposal seeks to rezone a 95.9ha rural holding owned by Gwenda Sandrin. The subject land is currently zoned RU1 Primary Production and it is proposed to rezone the land to RU5 Large Lot Residential (amending LEP map sheet LZN_004 and LZN_004D), and to amend the Cabonne LEP 2012 Lot Size Map (Sheet LSZ-004 and LSZ-004D) to permit a minimum lot size of 5ha.

It is proposed to create 14 large lot residential allotments ranging in area from 5ha to 10ha. A centrally located access road off Ophir Road would be constructed to service the proposed subdivision. Building envelopes will be nominated for each lot to minimise removal of vegetation, optimise on-site waste water disposal options and ensure adequate bushfire protection is provided. Water supply for residential purposes would be from rain water tanks supplemented by on-site farm storages and provision of several bores. Electricity and telephone connections are to be provided to the site by extension of existing infrastructure.

The proposal was forwarded to the department on 6 November 2015. A Gateway Determination was issued by the department on 1 December 2015 and required agency consultation with the Rural Fire Service occur prior to authorization being given by the planning department to proceed to the public exhibition of the planning proposal. Consultation was undertaken and the department advised. Accordingly, approval to exhibit the planning proposal was received by council form the department of planning on 24 February 2016.

In accordance with the Gateway Determination the Planning Proposal was placed upon public exhibition for a period of 28 days. During the exhibition period the Planning Proposal and all relevant documents were publically available at the council’s Molong office and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper. Written notification was provided to adjacent and nearby landowners of the subject land.

By the close of the exhibition period no submissions had been received by council.

It is suggested that council proceed with the rezoning proposal and submit the Planning Proposal and relevant documentation to the Department of Planning and Infrastructure for the Minister to make a Local Environmental Plan to re zone the land to which this report applies. To facilitate the lodgment of the amending LEP, council will first need to obtain Parliamentary Counsel Opinion that the plan can be legally made, and seek Department of Planning input to the drafting of the final version amending plans.

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of determination is not contrary to the guidelines.

ITEM 21 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES PAID IN ASSOICATION WITH DEVELOPMENT APPLICATION 2016/85 FOR UPGRADE OF EXISTING SPORTS GROUND AT LOTS 30-35 DP 1089785 BETTS STREET MOLONG

REPORT IN BRIEF

Reason For Report	To obtain Council approval for the donation of $4,091.50 as reimbursement of development application fees paid in association with Development Application 2016/85 for upgrade of existing sports ground at Lots 30-35 DP 1089785, Betts Street, Molong.
Policy Implications	Nil
Budget Implications	s356 Budget
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0085 - 763004

Recommendation

THAT Council donate $4,091.50 from its s356 budget to Molong Advancement Group, being the amount equivalent to DA application, Construction Certificate and Inspection fees paid in association with Development Application 2016/85 for the upgrade of existing sports ground on Lots 30-35 DP 1089785, Betts Street, Molong.

Senior Town Planner's REPORT

Council has received a request from Molong Advancement Group requesting Council’s consideration of a donation of fees paid in association with DA 2016/85 for the upgrade of existing sports ground on Lots 30-35 DP 1089785, Betts Street, Molong.

The fees paid totalled $7,817.50 and consisted of the following:-

Development Application $1,825.00

Construction Certificate $1,706.50

Inspections $ 560.00

Plan First Fee $ 576.00

Long Service Levy $3,150.00

Under Council’s policy staff are not authorised to donate the Long Service Levy and Plan First fee.

The DA for this application has been approved and consent granted on 24 May 2016.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 22 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/48 FOR EXTENSION TO TOILET BLOCK UPON LAND KNOWN AS LOT 41 DP 750145, CARGO ROAD, CARGO

REPORT IN BRIEF

Reason For Report	To obtain Council approval for the donation of $560.70 as reimbursement of development application fees paid in association with DA 2016/48 for extensions to toilet block upon land know as Lot 41 DP 750145, Cargo Road, Cargo
Policy Implications	Nil
Budget Implications	s356 Budget
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0048 - 763302

Recommendation

THAT Council donate $560.70 from its s356 budget to Cargo Rugby League Football Club, being the amount equivalent to Development Application, Construction Certificate & Section 68 application fees paid in association with Development Application 2016/48 for extension to toilet block on Lot 41 DP 750145, Cargo Road, Cargo.

Senior Town Planner's REPORT

Council has received a request from Cargo Rugby League Football Club requesting Council’s consideration of a donation of fees paid in association with DA 2016/48 for extension to toilet block on Lot 41 DP 750145, Cargo Road, Cargo.

The fees paid totalled $1,412.20 and consisted of the following:-

Development Application $272.00

Construction Certificate $206.00

Inspections $561.10

S68 Application $ 82.70

Occupation Certificate $154.40

Long Service Levy $136.00

Under Council’s policy staff are not authorised to donate the Long Service Levy and inspection fee.

The DA for this application has been approved and consent granted on 14 October 2015.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 23 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - 2016/3 - INSTALLATION OF SPORTING FIELD LIGHTS UPON LAND KNOWN AS LOT 41 DP750145, CARGO ROAD, CARGO

REPORT IN BRIEF

Reason For Report	To obtain Council approval for the donation of $827.45 as reimbursement of development application fees paid in association with DA 2016/3 for installation of sporting field lights upon land know as Lot 41 DP 750145, Cargo Road, Cargo.
Policy Implications	Nil
Budget Implications	s356 Budget
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0003 - 763314

Recommendation

THAT Council donate $827.45 from its s356 budget to Cargo Rugby League Football Club being the amount equivalent to Development Application & Construction Certificate fees paid in association with Development Application 2016/3 for installation of sporting field lights on Lot 41 DP 750145, Cargo Road, Cargo.

Senior Town Planner's REPORT

Council has received a request from Cargo Rugby League Football Club requesting Council’s consideration for donation of fees paid in association with DA 2016/3 for installation of sporting field lights on Lot 41 DP 750145, Cargo Road, Cargo.

The fees paid totalled $1481.45 and consisted of the following:-

Development Application $441.30

Construction Certificate $386.15

Inspections $280.00

Plan First Fee $ 58.00

Long Service Levy $316.00

Under Council’s policy staff are not authorised to donate the Long Service Levy, Plan First fee and inspection fees.

The DA for this application has been approved and consent granted on 20 July 2015.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 24 - DEVELOPMENT APPLICATION 2016/134 4 LOT SUBDIVISION OF LOT 4 DP 1180377 LAND ON MCDONALD LANE, CANOWINDRA

REPORT IN BRIEF

Reason For Report	To consider Development Application 2016/134
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. 2016 134 Draft Conditions of Consent
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0134 - 764515

Recommendation

THAT Development Application 2016/134 a four (4) lot subdivision of land described as Lot 4 in DP 1180377, McDonald Lane, Canowindra be granted consent subject to the conditions attached.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application 2016/134 submitted for a four lot subdivision of Lot 4 DP 1180377 being land in McDonald Lane, Canowindra.

The application has been referred to the Council for determination due to the urban design issues arising from the proposed subdivision.

The planning assessment recommendation is that the application be approved subject to the attached conditions of consent.

Section 23A of the Local Government Act ‘Council decision making merger proposal periods’ requires council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for support is not contrary to the guidelines.

Applicant: Peter Basha Planning and Development

Owner: AC & K Robson

Proposal: Subdivision

Location: Lot 4 DP 1180377

Zone: R1 General Residential

DIRECTOR ENVIRONMENTAL SERVICES COMMENTS

Development Application 2016/134 relates to land previously approved for a six (6) unit development. The first of three proposed duplex buildings has been constructed and the developer has since decided not to proceed to construct the other 2 duplex units. Instead the developer proposes to re-subdivide the land to create two (2) vacant residential allotments and two (2) allotments containing a semi-detached unit.

While the subdivision satisfies the numerical values for minimum lot sizes, the layout of the subdivision as proposed raises a series of urban design issues, and hence the application is being referred to council for its information and determination. In particular, the re-subdivision of the subject land sets a precedent within the estate given the initial subdivision layout was for large lot residential lots as a transitional buffer between the existing industrial development to the south and standard residential allotments to the north.

The proposed vacant allotments are constrained by the existing easements and the setback from adjoining industrial land. The width of the two allotments therefore will limit the size and location of any future dwelling.

The existing duplex will be accommodated on two (2) separate freehold battleaxe allotments. A shared right of carriageway will be retained to service those lots. While landscaping and boundary fencing was not initially addressed in the subdivision application, the proponent subsequently committed to measures to enhance visual amenity and site safety/security.

THE PROPOSAL

Council approval is sought for a 4 lot subdivision of lot 4 DP 1180377 land in McDonald Lane, Canowindra.

Proposed Lot	Area	Land Use
101	805.5m²	Vacant land for future development
102	609m²	Existing dwelling
103	609m²	Existing dwelling
104	805.5m²	Vacant land for future development

Lot 4 comprises 2 existing dwellings and attached garages in a duplex arrangement. The existing dwellings were constructed as part of a medium density dwelling pursuant to DA 2012/166. The DA was originally for 6 residential units configured as 3 duplexes.

The developer now proposes to subdivide each existing dwelling onto separate lots and the remainder of the land will also be subdivided for future residential development. A total of four lots will be created.

In terms of site design, proposed lots 102 and 103 are battle axe lots with a shared driveway. As the existing dwellings share a common wall, the common boundary of both proposed lots will be set on this wall.

Proposed lots 101 and 104 are currently vacant and the central driveway forms the common boundary of these lots.

The Site

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned R1 General Residential
Lot size map	Minimum lot size 500m2
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	No biodiversity sensitivity on the subject land
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Not affected by riparian, watercourse or groundwater vulnerability
Land reservation acquisition map

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned R1 General Residential by the Cabonne Local Environmental Plan 2012. Subdivision of land is permissible within this zone, subject to Council’s development consent.

Objectives of the R1 General Residential zone

The proposal is not contrary to the aims of the LEP or the objectives of the R1 zone. The development relates to and is consistent with the zone objectives which seek:-

• To provide for the housing needs of the community.

• To provide for a variety of housing types and densities.

• To enable other land uses that provide facilities or services to meet the day to day needs of residents.

Part 4 – Principal development Standards

Clause 4.1 Minimum subdivision lot size

4.1(3) The size of any lot resulting from a subdivision of land to which this clause applies is not to be less than the minimum lot size shown on the Lot Size Map in relation to that land.

Under the current Cabonne LEP 2012 minimum lot size of Lot 4 DP 1180377 is 500m². The smallest lot to be created is 609m2. The proposed subdivision complies with the requirements of cl 4.1.

Part 5 – Miscellaneous provisions

There are no miscellaneous provisions that apply to the proposed development.

Part 6 – Additional local provisions

Clause 6.8 Essential services

Council is satisfied the following essential services that are essential for the development are available:-

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage, &

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

No SEPPs apply to this development.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

No Development Control Plans apply to this land.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Context & Setting

The proposed subdivision will facilitate two additional dwellings and separate the two existing dwellings. The site is surrounded by residential development on the northern, eastern and western boundaries. There is industrial zoned land on the southern boundary which contains sheds associated with the Canowindra Produce (chaff mill).

The proposed subdivision is consistent with the surrounding residential area in terms of context and setting. The site does not share a common boundary with the industrial zone as McDonald Lane separates the land. This is considered to be an adequate buffer and there will be minimal chance of conflicting landuses.

The proposed subdivision is considered to be acceptable for the site and there will be minimal adverse impact as a result of the development proceeding.

Access & Traffic

Proposed lots 101 and 104 gain access via McDonald Lane. Proposed lots 102 and 103 will be created as battle axe lots with a 3.5m access leading from McDonald Lane to the attached car garage. An existing gravel driveway has been constructed along the common boundary and it is proposed to be established by a right of carriageway.

Upon inspection of Lot 4 DP 1180377 it is noted the existing access for proposed lots 102 and 103 has already been constructed to Council’s minimum standard with no further upgrade required. The applicant has requested the Council not impose that a formal access be constructed to proposed lots 101 and 104 as it is hard to determine a preferred location for the new accesses whilst it is unknown what house design will be constructed on proposed lots. This is considered to be acceptable as the land is zoned R1 – General Residential and the access can be dealt with at the time a dwelling is proposed. The proposed right of carriageway for proposed lots 102 and 103 is constructed of a high quality using compacted gravel to minimise the rising of nuisance dust. Parking for the proposed attached units on lots 102 and 103 has been addressed with a visitor parking space provide in front of each unit.

Landscaping and boundary fencing

The proponent proposes to provide landscaping along both sides of the battleaxe driveway as follows:

- Within the wider section (closer to McDonald Lane) plant 4 small native trees/shrubs on each side of the driveway selecting from callistemon or banksia or similar.

- Within the tapered section plant 6 narrow habit evergreen small trees/shrubs on each side selecting from Pittosporum Sunburst or Silversong or similar.

- The landscaping is to be established prior to the release of the subdivision certificate.

A Section 88B restriction is to be imposed that requires fencing along the eastern boundary of proposed Lot 101 and the western boundary of proposed Lot 104 to be colorbond Classic Cream (or similar) to match the fencing of the existing units and have a maximum height of 1.5 metres. For a distance of 6 metres from McDonald Lane the fence is to be no higher than 1.2 metres.

Utilities

All essential urban services (water, sewer and power) have already been connected under DA 2012/166 and DA 2008/163. However additional sewer headworks charges will apply to one of the newly created lots.

All existing and proposed easements (right of access, power, stormwater, sewer and water) would need to be formalised in the way of an 88b instrument being created and attached to the final linen plan when lodge with Council for release.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No contributions apply to the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbourhood notified. No submissions were received by the close of the exhibition phase.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 25 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 761285

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Director of Finance and Corporate Services' REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 26 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 761286

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 27 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 761287

Recommendation

THAT Councillors call any matters of urgency.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 28 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 761289

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Director of Finance and Corporate Services' REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph 31 May 2016
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 763257

Senior Rates Officer's REPORT

Rate Collection Summary to 31 May 2016 is attached for Council’s information. The percentage collected is 91.93%, which is comparable to the figure for previous years.

The fourth instalment has passed due date of 31 May 2016 and reminder notices issued for those assessments with an outstanding balance.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Report May 2016
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 762259

Senior Accounting Officer's REPORT

Council’s investments as at 31 May 2016 stand at a total of $44,835,579.

Council’s average interest rate for the month was 2.77%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate dropped to a record low of 1.75% for the month of May. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.98%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for May 2016 is attached for Council’s information.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council 2. Traffic Light Report Summary
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 763367

Director of Finance and Corporate Services' REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation.
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 759098

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The table below outlines the allocation of funds in May 2016.

Project	Amount	Payee
Nashdale/Lidster Public Hall – rain water tank and stove (as per resolution of March 2016 Council meeting).	$4,500	Nashdale/Lidster Public Hall Committee
Repairs and replacement of picnic tables and seats at Molong Recreation Ground.	$3,000	Molong Advancement Group
Replacement of stove at Borenore CWA Hall.	$2,559	Borenore CWA
Fossil Storage Shed – payment of DA fees.	$1,909	Cabonne Council

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

Reason For Report	To update Council on matters discussed at the Centroc Board Meeting on 12 May 2016.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums
Annexures	1. 230516_Centroc Mayoral Board Report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015-2016 - 760540

General Manager's REPORT

The Mayor & General Manager attended the Centroc Board meeting held at Parliament House Macquarie Street on 12 May 2016.

Due to the Cabinet meeting on the Local Government amalgamations in the morning and the official announcement by the Premier at 12.30pm, some Ministers were unable to address the Board. Apologies were received from The Hon Paul Toole, Minister for Local Government, The Hon Robert Stokes, Minister for Planning and The Hon Mr John Barilaro, Minister for Regional Development.

The following Ministers address the Board.

· The Hon Jillian Skinner, Minister for Health;

· Senior advisors to the The Hon Duncan Gay, Minister for Roads, Maritime and Freight, Mr Andrew Huckel and Ms Emma Higginson;

· The Hon Andrew Constance, Minister for Transport and Infrastructure;

· The Hon Niall Blair, Minister for Lands and Water and Primary Industries; and

· Executive Director of Planning and Design, to the Hon Robert Stokes, Minister for Planning, Mr Halvard Dalheim.

Matters discussed at the meeting include:

· Water Security & Infrastructure;

· Transport Infrastructure;

· Health;

· Regional Development;

· Planning.

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information.

ITEM 6 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

Reason For Report	To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 764143

General Manager's REPORT

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

1. Road program

Refer to Engineering and Technical Services update report.

2. Molong quarry

Earth Plant Hire P/L were the successful tenderer in the lease of the Molong Limestone Quarry and contract documentation is being drawn by council’s solicitors.

3. Canowindra Retirement Village

Draft Housing Review and Site Analysis received and returned to consultant with comments. Final report anticipated to be available for the July meeting.

4. Molong Library and Visitor Information Centre

Refer to report in business paper

5. Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

6. Asset Management Plans

Asset Management plans to be approved at this council meeting.

7. Review of asset holdings

Compiling council’s asset data and looking at what to dispose of.

8. Multi-purpose sport facility

Tender for Design and Construction has been advertised and closes 22 June 2016.

ITEM 7 - CABONNE / BLAYNEY / FAMILY DAY CARE AND AFTER SCHOOL CARE SERVICES

REPORT IN BRIEF

Reason For Report	To update Council on the operation of family day care and after school care services
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.b. Implement the Family Day Care program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\FAMILY DAY CARE - FAMILIES AND CARERS - 760733

Community Services Manager's REPORT

The Cabonne / Blayney Family Day Care Service has consolidated its financial position over the past financial year and is expected to finish the year with a significant operational surplus. An increase in educator numbers to 26 contributed to this result as did savings in staff costs. The service experienced significant staff changes over the past twelve months and is operating with a strong and enthusiastic team led by Mrs Sharnie Duncan who was appointed in March 2016.

Family Day Care is a home based child care service that is primarily provided across Cabonne Blayney and Orange LGAs. It provides employment for the 26 home based educators and enables many women with young children to re-join the workforce.

The challenge ahead for the service will be to retain and expand the number of educators within a context of increased competition from other family day care and long day care services. Educators with the service are working towards their Certificate III in Children’s Services and many participated in some in-service training provided by the coordination unit on the 18 June 2016.

After School Care Services have been provided at Mullion Creek, and at Millthorpe and Blayney through the strategic alliance. Blayney Shire Council has contributed to the costs of running the service. It appears the services will meet their running costs through grant funding and user fees which were increased in late 2015. During 2015 each after school care services was assessed and met all of the requirements of the seven quality areas of the National Quality Framework.

Some advice has been provided to Manildra Public School in investigating the possibility of establishing an after school hours care service there.

ITEM 8 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	1. STDG Minutes 12 April 2016
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 762096

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

CCTAC’s bi-monthly meeting is scheduled for 28 June 2016.

Wine of the Month

TP Action 3.1.2

The Wine of the Month for June is Zinga Family Wines – Chadonnay 2013.

The Zinga Family Wines vineyard is located 6 kms west of Orange on the Old Forbes Rd. The vineyard producers a select range of ‘cool climate’ wines and they are proud to provide a number of award winning wines.

The Zinga Chardonnay 2013 received a Bronze Medal at the Orange Wine Show 2014.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne ‘What’s On’ Newsletter promoted 18 events and activities in the month of June, including the Taste Canowindra music and dinner nights, a number of village markets, the Great Gatsby Gala Ball at Canowindra along with the regular Amusu Theatre Sunday matinees.

The Cabonne ‘What’s On’ newsletter is distributed widely via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293	6,567
May	Hits	60,107	97,692	91,554	105,668

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	38,261
	Total Hits	534,163	997,158	1,137,183	639,877

Plus Page views are 79,211

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine – monthly

b. IMAG on the webpage

c. The Wanderer Magazine

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism’s held its Tourism Managers meeting in Bathurst on 1 June 2016. Local Government tourism managers from Bathurst, Cowra, Mudgee, Forbes, Orange, and Cabonne were represented. Topics included an update on the Unearth Campaign, Destination NSW issues and the appointment of a replacement Central NSW Tourism Executive Officer.

A valuable presentation was delivered by Richard Bunting, Realview Digital covering Partica and new platform for mobile and tablets that publishes tourist brochures and magazine PDFs. He feels this platform has the potential to drive distribution and reduce printing costs.

Patrica works by stripping the PDF copy and content out which is then uploaded in the Patrica program ready for web based machines.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Wool Harvesting Expo 25-28 August 2016

b. AMSAG Motor Vehicle Rally 27 August 2016

c. Wool Harvest Expo 25-28 August 2016

d. Cudal Show 11 September 2016

e. Eugowra Show 16-17 September 2016

f. Molong Show 18 September 2016

g. Taste Orange@Martin Place Sydney 22-23 September 2016

h. Canowindra – The Artful 8 Art Show 10-20 October 2016

i. Orange Wine Festival 14-30 October 2016

j. Australian National Field Days 20– 22 October 2016

k. Canowindra – Baroquefest Musical Festival October 2016

l. Taste Orange@Wahronga 25 October 2016

m. Canowindra Light the Night – Leukaemia Foundation 5 November 2016

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground - assistance with administration of grant funding.

c. Cycling NSW - NSW Masters Championships Road race setting the date for 2017.

d. Bicycle Network – Setting the date for 2017

e. Central NSW Tourism

f. Brand Orange

g. Campervan & Motorhome Club of Australia –RV Friendly Towns

h. Canowindra RSL Sub Branch – Grant

i. Canowindra Arts Group

j. Canowindra Sportshear & Shearing Industry

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. Orange City Council

c. Blayney Council

d. Orange Wine Region

e. BEC Orange

f. Business Chamber - Canowindra

g. Caravanning & Motorhome Association

h. Age of Fishes Museum

i. Central NSW Tourism

j. AMSAG Motor Vehicle Rally event in Cabonne & Forbes

Canowindra RV Friendly Town Status

Signs signifying Canowindra’s status as an RV friendly town, are ready to be installed. Canowindra Showground is the designated free overnight site.

Cabonne Villages Marketing Campaign 2016

The marketing campaign promoting the 12 village areas of Cabonne started on 29 May 2016, with 30-second television advertisements titled Discover the Riches Take a Day, a Week – or a Lifetime which went to air on the Prime, WIN and Southern Cross Ten networks.

On 5 June 2016, 15-second advertisements were aired for each village. There are 11 individual 15-second ads.

The television advertising is being supported by a dedicated website www.discovertheriches.com.au and social media, including a Facebook page.

The website includes detailed information on each village and tabs for events in the Shire, the history of the towns and individual stories of residents, as well as a three-minute promotional video which was viewed by more than 11,000 people in the first few days.

The analytics of the digital marking component of the campaign as of 6 June 2016 were:

Date	Lifetime Total Likes	Engaged Users	Total Reach	Impressions	Video Views	Page Views	Users
As at 26/05/2016	515	2,121	36,519	66,209	5,000	3,804	688
As at 28/05/2016	544	2,446	41,472	74,810	12,754	4,242	798
As at 03/06/2016	577	2,944	48,332	88,110	14,959	5,241	978
As at 06/06/2016	615	3,503	56,762	103,344	16,497	5,663	1,031

Community feedback has been positive with overall comments stating that they are impressed with the marketing campaign, its quality of images, the key message and with the key message all working towards creating a positive interest in the area.

Cabonne Postcard Project

Council’s Promotions and Tourism Officer is working with Blayney Council and Orange City Councils on a village postcard project to update and produce postcards for the villages.

Although it may be seen as an “old” marketing tool, Visitor Information Centres have reported there is still a strong demand for this product.

Cabonne Council will be aiming to produce one postcard for each village.

Daroo Business Awards 4 November 2016

EDS Objective 11.2

Nominations for businesses to be included in the 2016 Daroo Business Awards close on 30 June 2016. Residents, customers and clients will then be asked to vote for finalists in 13 of the 16 categories. Three other categories, including the best Business in Cabonne, are decided by a judging panel.

The awards will be presented at a dinner at Cumnock Showground on Friday 4 November 2016.

The Daroo committee met on 14 June 2016 and the next meeting is scheduled for 12 July 2016.

ITEM 9 - LETTER OF APPRECIATION - CANOWINDRA MEMORIAL PARK

REPORT IN BRIEF

Reason For Report	To inform Council of a letter of appreciation for the provision of a sound system at Canowindra Memorial Park
Policy Implications	Nil
Budget Implications	$2,462.45
IPR Linkage	3.3.3.c. Maintain parks and gardens to safe operational standards
Annexures	1. Cullane David - Letter of Appreciation for Public Address System at Memorial Park
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\CANOWINDRA MEMORIAL PARK CANOWINDRA - 763491

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Council has received a letter of appreciation from Mr David Cullane OAM, of Canowindra, thanking it for its assistance in funding the installation of a permanent public address sound system in Memorial Park, Canowindra.

Mr Cullane requested Council’s assistance to provide a better sound system for Anzac Day ceremonies and other events.

The work, which cost $2,462.45, was financed through the Community Facilitation Fund and was completed before Anzac Day 2016. The secure system includes speakers strategically placed on a pole to ensure the sound is distributed evenly across the park.

Mr Cullane was very happy with the way it worked on Anzac Day.

Council’s Economic Development staff is working with Mr Cullane on a grant application to obtain funding for the construction a memorial wall in the park, commemorating Canowindra’s fallen service men and women.

Staff is also trying to identify suitable grant programs to fund the installation of up-lighting at the base of trees in the park.

ITEM 10 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Eng Tech Serv Projects
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 763469

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

ITEM 11 - REGIONAL WATER SECURITY PROJECT UPDATE

REPORT IN BRIEF

Reason For Report	To update council on the regional water project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 763470

Acting Director of Engineering & Technical Services' REPORT

1. Works Completed

Orange to Molong Creek Dam Pipeline:

The price for the potable water pipeline connecting Orange to Molong Dam and Molong High Level Reservoir has been accepted in principal by Cabonne Council based on a price of water from Orange City Council of $1.94/kL and impact to the typical residential bill (TRB) of $104 per assessment.

Orange City Council have been requested to formalise the agreement for water pricing including new access to landholders along the route, with their Councillors.

The Geotechnical Study and Environmental Assessment for the potable pipeline between Orange (Ammerdown) and Molong Dam and the Molong High Level Reservoir has commenced.

An option to equip a new Bore at Molong Depot and shandy the bore water with Molong dam water pipeline has been suggested as a cheaper alternative for consideration.

Molong to Cumnock & Yeoval Pipeline

The pipeline from Molong to Cumnock / Yeoval is for full potable supply allowing for peak flows of 10 L/s. The environmental assessment has been completed and is posted on Council website for public display.

The detail design tender process is complete.

2. Budget

- Actuals Year to Date $187,838.62

- Total Expenditure (incl. Committed) Year to Date $592,716.56.

- Current FY15/16 Budget forecast $1,316,873

- FY16-17 Budget forecast $15,524,028

3. Design

- MWH Consultants have been recommended as the consultants and designers for the Molong to Cumnock and Yeoval Pipeline

- Condition assessment report for Cumnock and Yeoval town reticulation system is in progress

- Detail design for the Molong to Cumnock and Yeoval Pipeline is planned to commence in June

- Detail survey for the Molong to Cumnock and Yeoval Pipeline is in progress

- Geotechnical study for the Molong to Cumnock and Yeoval Pipeline is due for completion this month.

4. Schedule for next quarter:

- No change

5. Identified Issues

- Orange City Council are yet to approve the price of $1.94/kL for ‘top up’ water

- The Central Tablelands Regional Advisory Committee are yet to discuss the potable water pipeline pricing proposals

- The changes to Deed for funding is to be approved by INSW and a new Deed formulated, which may delay the project.

- Agreement should be sought from INSW for any surplus funds, to be used for the Molong to Cumnock and Yeoval pipeline potentially offsetting Council’s contribution to the project.

6. Community Engagement

- Landholders are continually being updated with project information.

7. Project Team Members

- The Cabonne Council Pipeline Project Team includes Leonard Grout (Pipeline Project Manager), Nyssa Smith (Customer Service Officer), Mike Ryan (Acting Director of Engineering & Technical Services), Jacob Evans (GIS Officer), Tony Dwyer (Water & Sewer Supervisor) Dale Jones (Communication & Media) and Warwick Doulman (Environmental Officer).

ITEM 12 - SUSTAINABLE COLLECTIONS MUSEUM PROGRAM REVIEW FOR 2015/16

REPORT IN BRIEF

Reason For Report	To inform council of the progress of this tri-council partnership program
Policy Implications	Nil
Budget Implications	Request for continued annual funding of $15,000
IPR Linkage	4.2.1.c. Participate in regional museum program and sustainable collections program
Annexures	1. Progress report on the Sustainable Collections Project - Orange Blayney and Cabonne ~ June 2016
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\SUSTAINABLE COLLECTIONS PROJECT - 763287

Director of Environmental Services' REPORT

Council has received the attached annual report from Orange City Council reviewing the activities of the Sustainable Collections Program during the financial year of 2015/2016. The information is provided for the information of council.

ITEM 13 - HERITAGE ADVISOR'S REPORTS

REPORT IN BRIEF

Reason For Report	Providing Councillors with a copy of the Heritage Advisor's reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b. Facilitate heritage advisory service
Annexures	1. Heritage Advisor's Report December 2015 2. Heritage Advisor's Report - February 2016 3. Heritage Advisor's Report March 2016 4. Heritage Advisor's Report April 2016 5. Heritage Advisor's Report May 2016 6. Heritage Advisor's Report June 2016
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 763440

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for December 2015, February, March, April, May & June 2016 are attached for the information of the council.

ITEM 14 - NETWASTE REGIONAL LITTER PLAN

REPORT IN BRIEF

Reason For Report	For the information of Council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.3.1.h. Identify and participate in appropriate waste reduction campaigns
Annexures	1. NetWaste 12-month Litter Implementation Plan Draft 2
File Number	\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\CAMPAIGNS\NETWASTE - 760054

Senior Environmental Services Officer's REPORT

Executive Summary:

Council’s Senior Environmental Officer has been working with NetWaste and the other eight participating Councils to develop a Regional Litter Plan and Regional Litter Implementation Plan. The Environmental Protection Agency (EPA) has developed the Litter – Regional Implementation Program (L-RIP) to help Regional Waste Groups to develop Regional Litter Plans.

NetWaste was awarded $20,000 under Stage 1 of the EPA’s L-RIP Program to prepare a Regional Litter Plan and 12-month Litter Implementation Plan.

NetWaste now requires each participating Council to sign off on the Regional Litter Plan, which will allow the project to progress to the next stage of implementing pilot projects across the region.

Report:

Plan development and funding

NetWaste is the Regional Waste Group for western NSW that provides collaborative approaches to waste and resource management, with 27 member Councils from stretching from the Blue Mountains to Broken Hill in NSW, covering almost 40% of the state.

Funding for Regional Litter plans has been provided at a state level through the provision of $465.7 million through the Waste Less Recycle More initiative to achieve litter reduction goals. EPA developed the Litter – Regional Implementation Program (L-RIP) under the Waste Less Recycle More initiative to assist Regional Waste groups to develop Regional Litter Plans, and then jointly fund the delivery of litter implementation plans in 2016-17.

NetWaste received $20,000 under Stage 1 of the EPA L-RIP program to prepare the Regional Litter Plan and 12 month Implementation Plan.

Plan development was coordinated by NetWaste’s Environmental Learning Advisor, and consultant Impact Environmental. Nine member Councils have actively participated in the development of the plan, including Broken Hill.

Data Collection and Results

A regional litter profile and identification of litter challenges was developed through a variety of data sources:

· Current litter practices

· Staff surveys – including current service and demand gaps

· Community Group Surveys

· Partnership Programs e.g. Tidy Towns

· Community complaints

· Litter Policies and Strategies

· Cost Data

All nine participating Council’s engage in litter management practices across the Four Integrated Behaviour Change Strategies in varying capacity. The four areas are:

1. Education and Awareness

2. Infrastructure

3. Regulation and Enforcement

4. Evaluation and Monitoring

Prevention and reduction of litter in the majority of Councils is more about management through the provision of infrastructure in hotspots and the continual removal of litter manually or mechanically. This is not through complacence or lack of wanting, it is due to lack of long term resourcing and prioritising.

The community and staff surveys identified litter sites, litter types and the litterer. Recreational areas, followed by roadsides were identified as the most littered sites. Recreational areas include parks, lookouts, sports ovals, rest areas, riparian areas. Roadsides are heavily used such as highways or main roads in and out of towns. The most prevalent litter types identified were drink containers followed by plastic and takeaway containers. The litterer was difficult to identify in regard to age, gender etc., however based on witness reports in the surveys road users who go to quick service outlet, recreational area users, people driving with unsecured loads are as specific as the data would allow.

Regional Litter Challenges

Based on the findings of the Regional Litter Profile, the participating Council’s identified the following litter challenges:

· Reducing recreational area and roadside litter

· Reducing drink and takeaway container litter

· Changing road and recreational area users litter behaviour

· Improving access and availability of litter volume and cost data

· Engage more councils within the region to participate in the litter plan and implementation plan

· Increasing regional resources will reduce staff time, costs, and help to facilitate long term community behaviour change

· Engaging community

Litter Objectives, Targets and Priority Projects

The litter working team (participants) developed litter objectives and targets in response to the region’s litter priorities and to contribute to the NSW Premier’s priority to reduce litter volume by 40% by 2020.

The proposal is to run pilot projects in the first year of implementation which will commence July 2016. The Litter plan identifies a range of project options for each Council to choose from. Each project identifies the objectives and targets to be met.

An example is:

Project: Recreational Areas – Don’t rubbish our recreational areas

Objective: Reduce the volume of takeaway and drink containers being littered at high volume/use parks with infrastructure, lookouts, and riparian areas across the region.

Target: 10% reduction in the volume of takeaway and drink containers in the first year and a further 10% each year until 2020 across participating Councils.

Further projects and their objectives are in the attached Regional Litter Plan for your information.

The Regional Litter Implementation Plan that is currently being developed, will detail how the projects will be implemented. The projects will be set up to promote community involvement and look at a range of activities and methods to target litter challenges.

Participation in this project will provide positive action toward litter issues in Cabonne, and advantage can be taken of learning from each of the pilot projects that will help identify activities that achieve the best results for our region.

Each participating Council is required to sign off on the Regional Litter Plan, which will then be submitted to the NSW EPA for final approval. Following the final approval, the pilot projects will be able to commence by July 2016.

ITEM 15 - MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Providing Councillors with the minutes of the Cadia Valley Operations Community Consultative Committee meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.5.1.h - Participate in Cadia community consultative committee
Annexures	1. CVO Community Consultative Committee - 8 February 2016 2. CVO Community Consultative Committee - 9 May 2016 Meeting
File Number	\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE - STEERING COMMITTEE - 763425

Director of Environmental Services' REPORT

The minutes of the Cadia Valley Operations Community Consultative Committee for the meetings held on 8 February and draft Minutes 9 May 2016 are attached for the Council’s information.

ITEM 16 - MINUTES OF THE ASSOCIATION OF MINING RELATED COUNCIL MEETING

REPORT IN BRIEF

Reason For Report	Providing Councillors with the minutes of the Association of Mining Related Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.f. Participate in relevant reference groups and meetings
Annexures	1. Ordinary Meeting AMRC - 19th February 2016 2. Ordinary Meeting AMRC - 13th May 2016
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 763433

Director of Environmental Services' REPORT

The minutes of the Association of Mining Related Council meetings held on 19 February and draft Minutes 13 May 2016 are attached for the Council’s information.

ITEM 17 - DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762899

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/5/2016 to 31/5/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
S68 x 8	$-----
Modification to Dwelling & Detached Shed	$-----
Boundary Adjustment (2 Lots)	$-----
2 Lot Subdivision	$-----
Modification - 6 Lot Subdivision	$-----
Subdivision – 2 Lots	$-----
Modification to Shed	$-----
Modification	$272,000.00
Toilet Block/Café Seating Area	$90,000.00
Dwelling with Attached Garage	$500,000.00
Subdivision & Dwelling	$280,000.00
Storage Shed	$18,500.00
Carport	$2,500.00
Dwelling	$300,000.00
Re Roofing Dwelling	$30,000.00
Dwelling & Attached Garage	$380,000.00
Intensive Plant Agriculture	$925,000.00
Rainwater Tank	$3,000.00
Shed & Horse Complex	$42,200.00
Dual Occupancy (Transportable)	$162,990.00
Dual Occupancy & Demolition of existing	$1,250,000.00
Shed & Awning	$19,950.00
Packing Shed	$250,000.00
Shed with Bathroom	$20,000.00
TOTAL: 31	$4,546,140.00

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
In Ground Swimming Pool	$43,215.00
Replace Existing Roof	$15,000.00
TOTAL: 2	$58,215.00
*GRAND TOTAL: 33*	*$4,604,355.00*

ITEM 18 - DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762901

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/5/2016 to 31/5/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 6	$ -----
Modification	$ -----
Modification to Dwelling & Detached Shed	$ -----
2 Lot Subdivision	$ -----
Change of Use	$ -----
3 Lot Industrial Subdivision	$ -----
2 Lot Subdivision	$ -----
Modification to Shed	$ -----
Alterations & Additions	$50,000.00
Shed	$30,000.00
Shed	$40,000.00
Shed	$17,000.00
Shed	$26,000.00
Dwelling/Septic/Flagpole	$250,000.00
Shed	$9,500.00
Change of Use – Long Day Care Centre	$190,000.00
Dwelling & Shed	$180,000.00
Shed	$5,168.00
Carport	$2,500.00
Modification to Dwelling	$272,000.00
Upgrading Existing Facility – Hockey Field	$900,000.00
Storage Shed	$18,500.00
Addition to Existing Rural Fire Station	$40,000.00
Alterations & Additions	$10,800.00
TOTAL: 29	$2,041,468.00

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
In Ground Swimming Pool	$43,215.00
TOTAL: 1	$43,215.00

GRAND TOTAL: 30

$2,084,683.00

Previous Month: 11

$896,750.00

ITEM 19 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 762910

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of May:

YEAR	MEDIAN ACTUAL DAYS
2011	24.50
2012	33
2013	21
2014	28
2015	45

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May	41
June
July
August
September
October
November
December

ITEM 20 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 762911

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16
July	7
August	4
September	7
October	4
November	3
December	3
January	6
February	7
March	7
April	6
May	4
June
Total	58

Item 8 Ordinary Meeting 28 June 2016

Item 8 - Annexure 1

MINUTES OF THE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING HELD AT THE MOLONG COUNCIL CHAMBERS ON TUESDAY 12 APRIL 2016 COMMENCING AT 7PM

Present: Alf Cantrell (Yeoval), Don Bruce (Cumnock), Glenda Gibson (Manildra), Lindy Crossley (Mullion Creek), Dale Jones Cabonne Council Acting Economic Development Manager

Apologies: Marion Gosper (Cudal), Kerry Connelly (Molong),

ITEM 1 CALL FOR AN ACTING CHAIRPERSON

Motion:

That Don Bruce chairs the meeting.

Moved: A Cantrell Second: G. Gibson Carried

ITEM 2 WELCOME

D Bruce welcomed all to the meeting.

ITEM 3 APOLOGIES

Motion:

That the apologies be accepted.

Moved: A Cantrell Second: G Gibson Carried

ITEM 4 MINUTES

Motion:

That the minutes of the meeting dated 9 February 2016 be corrected in regard to Manildra Christmas Party and Fireworks, amending number of children at event from 20 to 200.

Correction requested by email by Marion Gosper in regard to the Ben Mitchell Tribute Day at Cudal was made before minutes distributed.

Remainder of minutes confirmed as being true and correct.

Moved: A Cantrell Second: L Crossley Carried

ITEM 5 MATTERS ARISING

Nil

ITEM 6 CORRESPONDENCE

Nil

ITEM 7 GENERAL BUSINESS

7.1 EDM ACTIVITIES UPDATE

Marketing Campaign to Promote the 12 Village Areas of Cabonne

At an extraordinary meeting on 12 April 2016, Council resolved to accept a tender from Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

CCTAC first meeting for 2016 was held on Wednesday 17 February and was well attended with five community members and the Promotion and Tourism Officer. CCTAC’s next bi-monthly meeting is Wednesday 20 April 2016.

Wine of the Month

TP Action 3.1.2

The selected Wine of the Month for March 2016 is Borrodell Vineyard Gewürztraminer 2013. This is a crisp balanced white wine full of flavor that was selected for QANTAS business class international flights. A significant achievement for a cool climate wine that helps to market the region.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne What’s On Newsletter promoted 22 events and activities for the month of March 2016. This month’s Cabonne newsletter highlighted the Molong NSW Sheep Dog Championship Trials, the Newcrest Challenge which has over a 1,000 cyclists registered to race in a 170 kilometre road race through Cabonne Shire and Manildra’s ‘GREASE’ festival plus the regular markets and village museum activities.

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and with the 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937
March	Hits	Statistic now not available	95,799	80,202

April	Visits	Statistic now not available	7,482	8,313
April	Hits	Statistic now not available	94,981	88,480

May	Visits	5,297	7,547	7,293
May	Hits	60,107	97,692	91,554

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	18,303
	Total Hits	534,163	997,158	1,137,183	319,992

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine - monthly

b. IMAG on the webpage

c. Orange Food Week Program

d. Orange Dining Guide

e. Banjo Paterson Australian Poetry Festival

f. Apple Harvest Festival

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism’s Executive Officer Lucy White held a meeting with regional tourist managers in Bathurst on Wednesday 2 March 2016. Council’s Promotions and Tourism Officer was unable to attend.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Cumnock Agricultural Show 5 March

b. Mill 2 Mill Charity Bike Ride 14 – 17 March 2016

c. Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

d. Volcanic Challenge Run 20 March 2016

e. NSW Sheep Dog Trial Championship 17 -21 March 2016

f. Molong 100 Mile Dinner 11 April 2016

g. Orange Food Week 8 - 17 April 2016

h. Canowindra Balloon Challenge & Glow 9 -11 April 2016

i. Jayes Gallery Monthly Classic Nights 16 April 2016

j. Yeoval Show 19 April 2016

k. ANZAC Day Ceremonies 25 April 2016

l. Cycle NSW Masters Championship 30 April 2016

m. Orange Apple Festival 6 - 8 May 2016

Community Group Development

EDS Objective 9.4

The ED&T Team have administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground – assistance with administration of grant funding.

c. Cycling NSW –NSW Masters Championship Road race in Cabonne Shire in 2016. Ongoing liaison.

d. Bicycle Network – ongoing support for the proposed NSW Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas. Ongoing liaison.

e. Event Trekkerz – discussions for a family fun event at Lake Canobolas in September 2016. At this stage the organisers are now leaning towards holding the event at Orange Showground.

f. Destination NSW

g. Central NSW Tourism

h. FOOD WEEK support

i. Brand Orange

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. Destination NSW

c. Orange City Council

d. Blayney Council

e. Orange Wine Region

f. BEC Orange

g. MSM Milling Manildra

h. Caravanning & Motorhome Association

i. Banjo Paterson Festival planning for 2016

j. Age of Fishes Museum

k. Central NSW Tourism

l. Amusu Theatre – Film Festival

m. Banjo Paterson Film potential opportunities

n. AMSAG Motor Vehicle Rally event in Cabonne & Forbes 27 August 2016

Canberra Food & Wine EXPO

TP Action 5.3.2

The Canberra Food & Wine EXPO was held at the Canberra Exhibition Centre on 19-21 February 2016. Brand Orange organised the regional display with a number of wineries along with Cabonne’s Promotion and Tourism Officer who provided the visitor information, responded to enquiries and promoted upcoming regional events and attractions. During the three days more than 500 Village Guides were handed out, along with a similar number of Orange Region Visitor Guides. The stand also promoted two significant events, the Canowindra Balloon Challenge and Food Week, scheduled for April.

Acting EDM also updated the committee on the following subjects:

Cabonne, Orange, Blayney Merger Proposal

Whether Cabonne will continue as a stand-alone council in the future should be known within the next two months.

About three weeks ago, Local Government Minister Paul Toole wrote to councillors asking them to apply for roles at newly merged councils, despite a decision on council amalgamations not yet being finalised.

Job roles include acting as an administrator, taking up a role as a councillor on the new entity until elections are conducted, or becoming a member of one of two advisory groups. The letter asked for expressions of interest to be submitted by April 15 and said councillors would be notified of any outcomes by the middle of the year. At a workshop on Tuesday 12 April 2016, council resolved that all councillors reserve the right to submit an expression of interest or not.

Expressions of interest have also been sought from existing council general managers for "interim" roles in new merged entities.

At Tuesday’s meeting, Council agreed to join legal action, initiated by Walcha Council, in the Land & Environment Court against the State Government (Minister for Local Government) as the Minister has failed to comply with Section 218F of the Local Government Act, 1993.

Council approve legal expenses associated with this action up to a maximum of $20,000.

Cabonne Villages Marketing Campaign

At an extraordinary meeting on 12 April 2016, Council resolved to accept the tender of Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

Ophir Road Upgrade

Council will consider (with priority) including $465,000 in its 2016-17 Budget to upgrade Ophir Road following a petition from 18 road users. A total of 6.5km of road is unsealed between the limit of the existing seal 900m west of the Lookout Road intersection and the causeway over Summer Hill Creek at the Ophir Reserve. Traffic counts indicated the road averages 55 vehicles a day.

Should Council wish to seal the requested length of road, the total cost would be about $1.8m, involving a budget allocation of $465,000 over the next four years.

7.2 ROUND THE TABLE

Manildra - Glenda Gibson

· Mill to Mill ride - Beyond Blue is the major beneficiary of the ride with funds also going to Manildra Public School, St Joseph’ss School, Pre-School, Men’s Shed, Caravan Park and Skate Park . Congratulations to organisers of this event .

· Manildra Movie Festival was a great success, lots of visitors, great for the towns clubs, hotel. The Amusu Theatre and the markets also did well. Looking forward to next year.

· The Men’s Shed is coming along, regular working bee’s are being held.

· The footpath to the new amenities has been completed, let’s hope we can finally get the last of this project completed.

· Rugby League season has begun in Manildra. It’s great that this sport is back up and running. Tennis has also taken a favorable turn.

· Anzac Day just around the corner plans have been organised with Kate Hazelton from Cudal as our special guest speaker for this year.

Yeoval – Alf Cantrell

· Average of four people staying at the showground camping area each night. Show society charging $15 per person.

· Camp kitchen is being constructed adjacent to the recently completed amenities block at the showground and 15 advanced trees will be planted around the caravan camping area.

· Work has started on the construction of a new bridge over Hanover Creek on Banjo Paterson Way.

· Cabonne Council has done a lot of work on local roads, particularly realignment and culvert replacement on Banjo Paterson Way and the standard is excellent. Will wait until next heavy rain to see if smaller culvert pipes handle storm water.

· The recent resurfacing of Yeoval’s main street was disappointing as the contractors appear to have done the work badly.

· There has been an increase in the number of students at Yeoval Central School.

· Yeoval Show will be held on Tuesday 19 April 2016 and an increase in entries and spectators is expected. With the show being held during the school; holidays, the committee has never had as many inquiries from exhibitors and competitors.

Mullion Creek – Lindy Crossley

· The Australian championship winning robotics team from Mullion Creek school will not be travelling to Germany for the world titles, however they recently did a display in Sydney.

A new robotics team will be attempting to qualify for the national championships.

· Mullion Creek Public School pupil Piper Denning had her artwork displayed in Sydney.

· A car rally raising money for the Royal Flying Doctors Service passed through Mullion Creek recently.

· Cabonne Council and Roads and Maritime Service will each meet 50% of the cost of constructing a path from the school to Mullion Creek Hall. With little parking at the school, this pathway will provide access to the parking area at the hall.

· The community has agreed on a local resident’s design to upgrade the hall, and quotes are now being obtained. The community is planning fund-raising activities including a raffle and possibly a clearing sale.

· Mullion Creek Progress Association wants the status of a water bore in the village clarified. It is believed the bore was installed just after a severe drought in the 1980s as a drought mitigation measure. The association believes the bore should remain available for people to access during drought, but understands Council has stated it should be locked for fire-fighting purposes.

Cumnock – Don Bruce

· Cumnock held a successful show in March despite unseasonably hot weather which required part of the program to be delayed until the evening.

· The village this week farewelled its local police officer.

· Cumnock pre-school has carried out improvements to the exterior and interior following highly successful fund-raising efforts and the receipt of grant funding.

· The memorial gates have been painted in preparation for Anzac Day services in the village.

· A lot of road works are being carried out by Cabonne Council, particularly on Baldry and Gumble Roads.

· The community is trying to raise funds to upgrade the toilet area at the showground.

· The Zoo to Zoo cycle ride from Canberra to Dubbo recently passed through Cumnock where the community served breakfast. Cumnock usually hosts two Zoo to Zoo rides a year, with another group riding from Sydney to Dubbo annually. This year’s Canberra ride included a group of cyclists who had ridden from Melbourne.

Molong – Kerry Connelly (provided in writing prior to the meeting)

· The 100 Mile Dinner last night as an amazing success. We were told it was going to another town but during the evening Edwina announced Molong would again hold the dinner next year, so will have to confirm that a little later.

350 tickets were sold (maximum capacity), they set for 400 just to allow movement in seating.

People from Darwin, Tambourine Mountain QLD, Coffs harbour were among the guests.

28 cyclists had ridden through town last year and said they would book in when they did their ride this year, and they thoroughly enjoyed the evening.

Cudal – Marion Gosper (provided in writing prior to the meeting)

· The Cudal Show Society received a grant of $39,100.00 that was submitted to the Public Reserves Management Fund, Crown Lands for a new kitchen at the Cudal Showground. The ceiling of the kitchen has been fully lined to stop vermin getting in, the floors have been sealed, a screen door placed on the entrance of the kitchen a roller door over the servery and all new appliances have been bought including Fridge, Bain Maree, Urn, Griddle, Cool room, Stainless Steel Centre Bench, kitchen sink and hand wash area, oven and pie warmer. New kitchen cupboards and benches have also been installed and rubber floor mats. Cath Kearney and Kirsty Samson coordinated the project. With the remaining funds they hope to cement the verandah area and purchase new aluminium picnic tables and seating.

· Cudal Tennis Club received a grant of $15,000

· Kymberlee Chase will work with Cudal Tennis Club to restore and revitalise the local tennis courts and clubhouse to create a community venue accessible to all. With rural mental health at the front of her mind, Kymberlee was spurred into action after the recent loss of the Royal Hotel in Cudal, destroyed by fire in mid-2015.

Together with a dedicated local committee, she is passionate about creating a meeting place where her local community can get together, make social connections and keep active, forming a vital support network for each other.

The Community of Cudal is very proud of Kymberlee and the Cudal Tennis Club. We all realise that our little village is really struggling at the moment and it is refreshing to hear such wonderful news.

The Cudal Tennis Club re formed last year with an enthusiastic young committee. This committee applied to the Royal Agricultural Society Foundation Community Grants Program to help make a difference to our community. The committee comprising Kym Chase, Jo Balcomb, Jock Hough and Matt Bowden initiated the idea of applying for a grant over 6 months ago. They were notified at the end of November that they were short listed and Kym subsequently had a phone interview with Robert Ryan RAS President and RAS Foundation Board member, Robyn Clubb RAS Treasurer and RAS Foundation board member, David Davidson RAS Councillor and Kate Ross Executive Officer RAS Foundation. She must have done a marvellous job as she heard at the beginning of February that the Tennis Club were successful in obtaining $15,000 for upgrades and help with their mental health awareness project.

The Old Tennis Club folded in in February 2012 and remaining funds from the club were deposited in the account of the Cudal Progress Association. The courts and clubhouse are owned by Cabonne Council for the Cudal Community.

Meanwhile the Progress Association had asked Bunnings Store from Orange for help and were thrilled when in November 2011 Bunnings supplied the paint and painted the club house as a community project. They also supplied a small kitchen, BBQ, table, chairs and umbrella and plants and Christmas lights.

· Over the past few months Cudal Tennis Club has been working on recommissioning the two outer courts. Dan Curran has been an enormous contributor from Ecoscape Solutions. He has provided the machinery and trucks and countless hours of his time to bring it all together. Today we completed court 1 in time for the coaching clinic in the school holidays which Darren Gersbach said he’d require to coach the 30 or so kids over the three days of 18, 19, 20 April. Ecoscape Solutions is in the landscaping industry based in Orange and offer a range of services such as mulching, lawn seeding, and landscape supplies.

The family nights have been successful over the summer with up to 100 in attendance.

· Cudal M&D presented “Off the Hook” a three act Farce. The Cudal M&D are to be commended on bringing this entertaining show to fruition.

· The Cudal Anglican Church held a very successful fete on 2 April 2016.

· The Men’s Shed opening on the new site at Brown Street (Canowindra Road) was held on 11 March 2016. President Darcy Callan addressed the audience and welcomed John Cobb MP, Andrew Gee MP, Councillor Geoff Dean and Peter Stephens President of the Cudal/Cargo Lions Club. The building of the Men’s Shed would not have been possible without $30,000 donated by the Cudal/Cargo Lions Club. Peter Stephens as president of the Lions Club and Darcy jointly cut the ribbon to officially open the Shed. John Cobb was happy to announce $6250 in Commonwealth grants and Andrew Gee represented the state government giving $5300 in grants. Other grants to help towards the purchase of tool were FRRR $2300 and The Mens Shed Association $3500.

· The Cudal Motor Inn has opened a café part time but hope to open longer hours soon-this is wonderful news for the residents and passing traffic.

· Preparations are in hand for Anzac Day-the Dawn Service at Toogong at 6am and the Cudal Service at 10am. The Cabonne Food Wine and Cultural Centre will once again serve breakfast at a small cost from 7am.

· Cudal had a team at the Relay for Life named the Cudal Community Spirit-money raised has not been finalised as yet.

ITEM 8 NEXT MEETING

The next Small Town Development Committee meeting is to be held on Tuesday 14 June 2016 at 7pm at the Council Chambers in Molong.

ITEM 9 MEETING CLOSED

There being no further business the meeting closed at 8.15pm

Item 10 Ordinary Meeting 28 June 2016

Item 10 - Annexure 1

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016 JUNE
PROJECT	BUDGET		COST TO DATE
Administration	$806,847
Cudal Office Building - Repair Foundation	$13,800		$9,983
Training Room - Mitchell Room Fit Out	$69,000		$0
Council Building Inspections - Include Halls, Chambers & Molong Health One	$28,750		$21,223
Cudal Depot - Installation of Security Fence and Gate	$46,000		$0
Molong Workshop - Car and Truck Hoists	$41,400		$49,936
Molong Workshop - Recycled Air Flow System	$28,750		$16,032
HACC Building roof replacement	$77,282		$3,047
Connelly’s Store upgrade	$587,487		$184,265

Public Order and Safety
Cudal Fire Shed	$240,000		$38,724
Byng, Moorbel and Mullion Creek Fire Shed	$75,000		$36,727

Urban Stormwater	$484,685
Molong - Complete Stage 2 Riddell Street Molong	$200,000		$70,990
Molong - Install Culverts Intersection Riddell & William Street	$93,000		$0
Cudal - Cudal Health Centre Drainage	$75,000		$21,667
Manildra - Molong Street- Whitton Street and Orange Street	$55,185		$17,789

Cabonne Water	$1,934,963
Water Assets - Hydrant Inspection Maintenance & Replacement Program	$34,500		$0
Water Meter/Connection Replacement Program	$34,500		$3,361
Water Assets - Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP	$74,750		$65,337
Water Assets - Mitchell Highway Water Main Renewal	$74,750		$39,131
Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir	$34,500		$28,969
Water Assets - Molong - Construct New Trunk Mains	$1,380,000		$4,036
Water Study - Long Term Financial - Best Practice Framework Project	$57,500		$38,931
Water Contractor DWMP - Implementation Project	$38,123		$36,235

Small Town Sewer	$1,306,146
STSS Assets - Cumnock Budget Allocation	$365,248		$0
STSS Assets - Yeoval Budget Allocation	$814,865		$0
Security Alarm and Access Control - Cumnock and Yeoval STP	$23,000		$0
Sewer Assets - Cudal STP Inlet Structure	$40,250		$0
Sewer Assets - Manildra STP Inlet Structure	$34,500		$0

Cabonne Sewer	$748,619
Canowindra Pump Stations Repair & Replace in Accordance with AMP	$150,880		$31,317
Eugowra Pump Stations	$41,120		$18,115
Eugowra STP – Repairs Earthworks embankment	$69,000		$79,414
Thistle St Pump Station - Repair in Accordance with AMP	$22,111		$0
UV Disinfection System - Wet Weather Bypass	$123,050		$0
Options Report for replacement of Mechanical Mixers	$23,000		$47,225
Canowindra & Molong Sewer Mains	$253,000		$323,988
Canowindra & Molong Sewer Mains Asset Inspection	$40,250		$19,834

Recreation & Culture	$1,453,854
Mitchell Room Molong - Structural and Architectural Report	$230,000		$0
Drafting of Architectural Drawings for all Council Public Halls	$27,324		$0
Halls – Painting, Fence Replacement, Replace Windows	$52,325		$29,452
Halls – Paint exterior of Manildra Hall	$28,526		$19,970
Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,	$289,042		$156,861
Molong Multipurpose Sports Venue	$575,000		$0
Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall	$167,555		$68,436
Canowindra Rec Ground - Basketball Court - Renew surfaces, repaint back boards & nets	$178,250		$2,415
Cargo Recreation Ground – Lighting Upgrade	$117,464		$115,941
Yeoval Recreation Ground – Amenities Building	$147,716		$116,956

Economic Affairs	$112,700
Canowindra Caravan Park - Renovate Laundry Room	$20,700		$24,009
Canowindra Caravan Park - Renovate toilets & shower room waterproof	$57,500		$59,632
Molong Caravan Park – Furniture fit out of cabin	$34,500		$16,043
Transport & Communication	$12,638,483
Local Road Construction - Funded by Roads to Recovery	$1,950,533
Packham Drive Stage 1 – Yellowbox Road Intersection, Molong	$400,210		$513,269
Packham Drive Stage 2 – 50/100 Manildra	$400,210		$51,840
Nanima Lane and Davys Plain Road – Intersection, Cargo	$135,654		$22,474
Paling Yards Loop, Cudal	$102,470		$95,023
Gordon Road, Guyong	$124,263		$117,542
Casuarina Drive, Eugowra	$378,000		$339,666
Bank Street, Molong	$49,726		$448
Moorbel Drive, Canowindra	$100,000		$151,569
Orange Street, Manildra	$260,000		$108,463

Local Road Construction - Funded by Blackspot	$941,500
Cadia Road – south of Ridgeway entrance	$258,000		$268,660
Cargo Road – Talbingo overtaking lane	$395,500		$309,121
Packham Drive – Stage 1	$133,000		$99,865
Packham Drive – Stage 2	$155,000		$63,151
Lookout Road, Mullion Creek (delineation and tree vegetation)	$57,500		$37,110
Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015 and completed 31 October 2015.)	$1,274,164		$1,264,845

Cadia Road Heavy Patching	$800,000
Cadia Road Heavy Patching			$503,609

Local Road Urban Reseal Program	$227,750		$15,028

Local Road Rural Reseal Program	$770,250		$451,926

Local Road Heavy Patching	$1,039,830,000		$645,170,276

Local Road - Gravel Resheeting	$862,212		$640,326

Mount Pleasant Road	$25,000		$6,132
Barnes Lane	$12,500		$8,353
Meadow Bank Road	$25,000		$13,239
Palings Yard Loop	$25,000		$20,875
Bowans Lane	$25,000		$10,290
Nanami Lane	$25,000		$26,737
Mousehole Lane	$25,000		$31.602
Scenic Drive Road	$25,000		$12,344
Burdett Road	$25,000		$21,258
Kangaroobie Lane	$25,000		$28,295
Belgravia Road	$25,000		$21,311
Oakey Road	$12,500		$9,460
Waldergrave Road	$25,000		$17,872
Cowridga Road	$25,000		$15,043
Spring Hill Road	$12,500		$0
Cashens Lane	$25,000		$19,643
Convent Lane	$25,000		$21,580
Dry Creek Road	$25,000		$21,770
Mount Canobolas Road	$50,000		$29,522
Northern Area Baldry Road	$50,000		$37,066
Rocky Ponds Road	$25,000		$16,512
Strathmore Lane	$25,000		$26,016
Greenbah Creek Road	$25,000		$21,126
Bournewood Church Road	$50,000		$44,809
Burrawong Road	$25,000		$16,002
Eurimbla Road	$25,000		$29,528
Goodgodery Road	$25,000		$28,211
Trajere Road	$14,375		$6,037
Lookout Road	$28,750		$17,035
Kangaroobie Road (revote from 2014/15)	$23,529		$414
Kerrs Creek Road (revote from 2014/15)	$23,529		$13,785
Guyong Road (revote from 2014/15)	$23,529		$20,160
Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council	$2,253,739
Gumble Road - Sealing Unsealed Section	$2,253,739		$1,154,297

Local Roads Construction - Funded by Budget	$173,500
Baldry Road - From Dilga to Mirrabenna	$173,500		$151,631

Local Roads Construction - Funded by Budget	$3,450,000

Gaskill Street Canowindra. Pavement Stabilise and Seal		$165,000.00	$86,659
Derowrie Street Manildra. Pavement Stabilise and Seal		$40,000.00	$32,955
Euchareena Road, Molong. Heavy Patching		$180,000.00	$59
Ryall Street Canowindra. Pavement Stabilise and Seal		$40,000.00	$20,709
Borenore Road, Borenore. Pavement strengthening and overlay		$312,000.00	$264,274
Horspool Way, Borenore. Pavement strengthening and overlay		$60,000.00	$60,944
Canobolas Road, Canobolas. Pavement strengthening and overlay		$340,000.00	$18,683
Forbes Street Yeoval. Full width pavement sealing		$80,000.00	$36,123
Gowan Road, Lower Lewis Ponds. Pavement resheeting table drainage		$100,000.00	$78,499
Rodd Street Canowindra. Pavement Stabilise and Seal		$50,000.00	$23,859
Lockwood Road, Canowindra. Pavement resheeting table drainage		$100,000.00	$88,984
Bruce Road, Borenore. Pavement resheeting table drainage		$20,000.00	$19,734
Amaroo Road, Borenore. Heavy Patching.		$200,000.00	$236,613
Convent Road, Borenore. Pavement strengthening and overlay		$60,000.00	$41,603
Underwood Road, Borenore. Pavement resheeting table drainage		$50,000.00	$0
Byng Road, Byng. Pavement resheeting table drainage		$50,000.00	$11,691
Griffin Road, Orange. Pavement strengthening and overlay		$60,000.00	$59,109
Longs Corner Road, Canowindra. Shoulder widening.		$40,000.00	$43,738
Yellowbox Road, Manildra. Strengthen shoulders and extend seal width		$100,000.00	$92,415
Monaghans Road, Manildra. Pavement resheeting table drainage		$112,000.00	$63,894
Eurimbla Road Bridge, Cumnock. Construct Side track.		$63,000.00	$66,241

Canowindra/Molong Street Sealing		$210,000	$14,341
Back Nyrang Road. Gravel Resheeting		$25,000	$17,632
Ophir Road, Ophir. Gravel Resheeting		$25,000	$3,764
Rutherford Road, Molong. Gravel Resheeting		$25,000	$13,163
Strathmore Lane, Belgravia. Gravel Resheeting		$25,000	$18,567
Belgravia Road, Belgravia. Gravel Resheeting		$25,000	$7,696
Hoffmans Road, Manildra. Heavy Patching		$52,000	$10,942
Spring Glen Road, Ophir. Heavy Patching		$60,000	$0
Windera Drive, Windera. Heavy Patching		$50,000	$0
Thomas Kite Drive, Windera. ReSeal		$50,000	$0
Bradleys Lane, Borenore, ReSeal		$56,000	$0
Bank Street, Molong. Resurfacing		$175,000	$1,669

Regional Road Construction – Funded by Black spot		$279,000
Burrendong Way – Kerrs Creek		$279,000	$222,233

Regional Road Construction - RMS Repair Program		$400,000
Banjo Paterson Way Repair Program Stage 1		$400,000	$325,198
Banjo Paterson Way Repair Program Stage 2		$275,000	$232,685

Regional Road Construction - Heavy Patch & Reseal Program		$662,528
Cargo Road - Heavy Patching		$47,150	$117,236
Nangar Rd - Heavy Patching		$498,688	$453,057
Burrendong Way - Heavy Patching		$47,150	$0

Regional Road Construction – Funded by HSVPP, Fixing Country Roads, Block Grant		$384,500
Cumnock S Bends		$384,500	$376,340

Bridge Construction - Local Bridges		$70,000
Baghdad Bridge		$70,000	$52,344
Marylebone Bridge (from 2014/2015) and approaches		$1,130,000	$1,047,572
Bridge Construction - Regional Bridges Funded by Fixing Country Roads, RRRP		$1,890,292
Hanover Creek Bridge		$1,008,000	$229,832
Hanover Creek Bridge Approaches		$882,292	$142,546

Kerb & Guttering Construction		$83,375
Cumnock - Stage 2 - McLaughlin St to Banjo Patterson Way, Loftus St Manildra		$83,375	$50,337
Canowindra Preschool Kindergarten
Pathway Construction		$77,000
Hicks Street, Cargo		$77,000	$6,521

State Road Work Orders
MR310 Shoulder Widening Mont Calm to Cudal, Stage 4		$984,709	$850,281
MR61 Manildra West Rehabilitation and Drainage 1.6km Stage 1		$1,093,980	$1,117,254
MR61 – repair & replace timber melts with ET2000 melts and raise guard rail		$131,860	$89,309
State Road HP		$470,000	$336,126
State Road Reseals		$850,000	$456,930
State Road Maintenance		$620,000	$584,845
Monument intersection – Shoulder Resheeting and sealing, Installation		$97,833	$0
Intersection Peabody Road and The Escort Way – installation of a BAR		$84,573	$812
MR310 Heavy Patching		$409,190	$17,205

OPERATIONS ROADS AND BRIDGES

STATE ROADS

Manildra West Stage 1.

This project has been completed.

MR310 Canowindra Road Shoulder Widening Stage 4

This project has been completed.

MR61 The Escort Way and Peadbody Road Intersection.

RMS allocated $84,573 for council to place a BAR at this intersection, thus allowing vehicles from Orange to turn safely onto Peabody Road.

MR61 Henry Parkes Way/The Escort Way Intersection

RMS have allocated $97,836 for shoulder widening and install rumble strips at the intersection.

HEAVY PATCHING

The State Road heavy patching programme has been completed. However, the RMS allocated an additional $409,190 thus enabling Council to undertake works on MR310.

RESEALING PROGRAM

The State Road resealing programme has been completed by Council’s contractor.

REGIONAL ROADS

Heavy Patching

The heavy patching program for Regional Roads has been completed.

MR234 REPAIR Programme 2015-2016 - Banjo Patterson Way

Stage 1 of the REPAIR Programme has been completed. 38.3km – 40.2km from Molong.

This project involved the widening of the road to a 8m formation with a 7m reseal.

Stage 2 of the REPAIR Programme has been completed. 30km – 31.2km from Molong.

This project involved the widening of the road to a 8m formation with a 7m reseal.

Cargo Road Overtaking Lanes

The overtaking lane at Tamburoo, Cargo Road have been completed. The Canowindra bound lane is funded from Black Spot.

MR537 Burrendong Way

Council has completed the tree vegetation, signage, pavement widening and shoulder strengthening on Burrendong Way near Kerrs Creek. This project is a Black Spot funded project.

MR 234 Banjo Patterson Way Cumnock (S Bends)

This project has been completed.

MR234 Hanover Creek Bridge

Piling and erection of precast abutments & crosshead have been completed. The bridge contractor is expected to finish the installation of Super Tee Beams, bridge deck and guardrail at the end of June 2016. Council has started site clearing and earthworks/culvert works at the proposed bridge approaches from 7^th April 2016. The approaches to the bridge have been planned to be completed by the end of August 2016. The relocation of electric transformer pole from the proposed new bridge approach is in progress. The relocation design has recently been certified by Essential Energy. Council is waiting for the power shutdown time from the Essential Energy for the relocation of the electric transformer/conductors.

LOCAL ROADS

Roads To Recovery (R2R)

Gordon Road, Paling Yards Loop (drainage and Resheeting), Moorbel Drive (sealing and drainage) and Stage 1 of Packham Drive vegetation, pavement widening and shoulder strengthening has been completed. Widening and shoulder works at Casuarina Drive have completed (2.0 – 5.3km from Eugowra). Work has now commenced on Gumble Road, Manildra near Orange Street.

Packham Drive pavement rehabilitation is being undertaken with the Black Spot funded project. These works R2R works have been completed.

Blackspot

Lookout Road delineation and tree vegetation has been completed.

Packham Drive Stage I and Stage II have commenced. These works include shoulder widening and chevron signage. The tree vegetation for sight distance was completed in conjunction with the Roads to Recovery works for this stretch of road.

The linemarking and delineation are to be completed on these projects.

Cadia Heavy Patching

Additional funding has been received from Cadia Valley Operations for the continuing heavy patching works on Cadia Road. These works commenced early March and are now completed.

Cadia Blackspot

Works are now completed at Cadia Road, south of Ridgeway mine entrance, tree vegetation works for sight distance, delineation and signs, pavement widening and superelevation works.

Cadia/Four Mile Creek Intersection.

This project has been completed.

Eurimbla Road Bridge – side track

Council has completed the construction of the side track for this bridge. Load restrictions have been lifted.

Gumble Road

First lot-Two km road construction starting from Dowlings Road intersection have been completed and bitumen sprayed sealed on 18 February 2016. Clearing of blocked culverts and culverts raising and extensions are proceeding on schedule. The second lot of road construction has already commenced and is making good progress. This second lot-another 2km road is expected to be bitumen sealed on 19^th of May 2016.

This project is expected to be completed by the end of October 2016.

Maintenance Grading

To date, the combination of council’s Grader, Roller and Water Cart have completed. However recent inclement weather conditions have necessitated emergency grading works to be undertaken on Pecks Road, Nanami Lane, Barragan Road, Old Canobolas Road, Nashdale Lane and Dry Creek Road.

Gravel Re-sheeting

The budgeted 2015-2016 Gravel Re-sheeting programme has been completed. Additional gravel resheeting has been programmed, see below.

Sealed Road Maintenance

Garra Road, Packham Drive, Paytons Bridge Road, Forest Reefs Road, Vittoria Road, Cullya Road, Clergate Road, Ophir Road, Lower Lewis Ponds Road, White Rocks Road, Icely Road, Strathnook Lane, Mt Canobolas, Wattle Road,

Local Road Sealing

Casuarina Road and Obley Road reseals have been completed.

Heavy Patching

Kerway Asphalting Pty Ltd, has completed heavy patching on Amaroo Road, and will commence Euchareena and then Canobolas Road.

Local Road Construction – Backlog

Work has commenced on Mt Canobolas Road widening and pavement strengthening. The remaining projects in the program are on schedule to be completed by the end of June 2016.

The urban sealing at Canowindra has been completed. Molong urban sealing will be completed by the end of June 2016. Thomas Kite Drive at Windera and Bradleys Road at Borenore have been resealed. Back Nyrang Road has been resheeted.

Stage 2 – Riddell Street, Molong Urban Stormwater

Works have completed for the stormwater in Riddell Street, Molong from Gidley Street intersection to Edward Street intersection. Council engaged JH & MJ Trindade Pty Ltd to undertake these works.

Preliminary investigation is currently underway for the Cudal drainage project.

Bank Street

The contractor, State Asphalt Services has completed the resurfacing of Bank Street, between Watson and Gidley Street. These works were delayed due to inclement weather conditions and were completed June 16 2016.

Canowindra Basketball Courts

The Canowindra basketball courts are to be resurfaced in June, after the contractor has completed the Resurfacing of Bank Street, Molong (between Watson Street and Gidley Street).

WEEDS SECTION UPDATE

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Molong, Gowan, Canowindra, White Rocks and Obley.

Control work on Council land

Control work on African Love Grass, Chilean Needle Grass, Serrated Tussock, Pear, African Boxthorn and Scotch Thistle.

Weed staff have carried out vegetation control around the Council waste sites.

Some private work on spraying African Boxthorn for landowners.

Training: chemical re-accreditation of weed staff has been carried out.

FOUR TOWN SEWER SCHEME UPDATE

Summary of Progress

Components	Status
Components	Yeoval	Cumnock
Rising Main	· Practically completed on budget and on schedule
Reticulation	· Practically completed on budget and on schedule
Sewage Treatment Plant	· Sewage Treatment Plant are operational and practically completed on budget and on schedule.
On Property works (installation of low pressure sewer components and connection of black water to the council sewer system).	· Practically completed.	· Practically completed.

Please note that some grey water connections are the responsibilities of the respective owners and not part of the On Property Works Contract.

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 1

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: December 2015 Visit: 7/12/2015

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Canowindra Soldier’s Memorial Hospital with Mark Telford

1.1.2 Canowindra Council HACC office building

1.1.3 Rail Precinct at Canowindra

1.1.4 8 Betts Street, formerly Leathams house

Previous recent items

1.1.5 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.6 Molong Medical centre – Sign revision progress

1.1.7 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit:

· Monday - 1^st February, 2016

The forthcoming visits listed below

· Monday – 29^th February, 2016 (March visit)

· Monday - 4^th April

2.0 Follow Up required

v Canowindra Railway Precinct

v Eugowra Hotel - reconstruction

v Canowindra Museum – Dylan Gower Master Plan

v Cabonne Museums Programme

v Molong Roman Catholic Church – Bell tower

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Morris Park, Canowindra

Contacts: Canowindra Garden Club: President Mrs. Mary Finn on 02 633441454 and 0428 441 454

Robyn Cleary 0263443103

Paula Gray 0263448261

Anne Ward 0263443262

Refer full notes from November visit

The next steps:

· A site meeting with Geoff Wilson to discuss a range of issues related to the Park would be useful and constructive;

· Should a simple design concept be developed by the Garden Club and council which assisted in conserving and restoring several elements of the layout and landscape, then Council could consider contributing a grant from the local heritage fund;

· The Garden Club appears to have great track record in fund raising and could plan further future contributions assisted by council and the Heritage Advisor towards park layout improvements and restoration;

· The Garden Club has the local skills of Sally Bourne Landscape Architect who could contribute concepts to conserve and better manage the park, layout and amenity. These can then be assessed by Council and the local community in a partnership to better plan, manage and fund this great heritage asset for all.

4.0 Canowindra Soldier’s Memorial Hospital

Attention: Heather Nicholls, Kate Blackwood and Mark Telford

Significance

The site is an important social and historic landmark for Canowindra. It is not currently listed on the LEP as a heritage item. It meets the criteria for listing in relation to the standard criteria.

An inventory form has been partially completed to record the currently known and observed details.

Contact has been made with Dorothy Balcomb to ascertain what local history the Canowindra and District Historical Society may have on the site. Enquiries will also be made with the Museum in due course

Statement of significance

Preliminary:

The Canowindra Soldier's Memorial Hospital has historic significance for the local community as a placed constructed to serve the health needs of Canowindra in 1922 and dedicated to those who served in WWI and it retains the distinctive original Edwardian inter-war character in the form of the original building including the tower, entry porch with memorial panels and mosaic floor and the botanic styled garden and forecourt.

Site History

The main wing was built circa 1922 and consisted of a symmetrical male and female pair of wards each side of the main entry and office area.

IMAG6390

Figure 1 Floor Plan with the original wing as evident from the main front steps and male ward to the bottom and Female ward to the top and then later additions at the rear and bottom

Physical Description

Figure 2 The main site entry with original gate piers

Early site photos should be reviewed to ascertain if there are any elements missing.

Contact the Canowindra Garden Club – President Mrs. Mary Finn on 02 633441454 and 0428 441 454 and arrange a site visit with her key members and the Hospital Garden maintenance person and review the options for the Club assisting with a garden restoration plan.

The objectives of the Plan:

· Restore the key features

· Lower the cost and difficulty of maintenance

Council can assist with local heritage funds annually to assist with the garden restoration by application

IMAG6409

Figure 3 The trophy gun located in the central garden within the circular driveway.

The garden bed around the base is under reconstruction. An appropriate treatment would be to remove the planting bed and retain and complete the rockery as the most appropriate base for the gun. Once the origins of this gun type can be traced then an appropriate plaque should be placed on the plinth.

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Figure 4 The main elevation of the original wing with the garden in the foreground

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Figure 5 View of the front elevation from the garden, noting the tower and symmetrical wards: male to the right and female to the left.

The fibreglass bench seat in the garden is out of character with the hospital and the garden. Should there be a need for bench and garden seating then this can be provided using appropriate seats and useful shaded locations to take advantage of the beautiful setting. Again Consult the Garden Club as local brains trust!

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Figure 6 The formal central garden within the circular driveway includes a wide range of endemic and European/deciduous trees indicating a botanical approach to the setting and one of rarity and distinction

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Figure 7 The central rose garden once included a plaque. Investigations are recommended to research the origins as these are usually related to the Women’s Auxiliary and the plaque is worthy of replacement. The memorial WA Plaques are noted in the main foyer.

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Figure 8 The floor of the porch

A list of simple cleaning agents will be supplied for use in restoring the finish to this valuable terrazzo floor.

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Figure 9 The ceiling of the porch – the light should be replaced in due course with an Old School House Seattle 1m pendant with warm white LED lamp and bronze powdercoat gallery from Planet Lighting

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Figure 10 Wall panel one: the fixings to the rear wooden dowels require replacement. Replacing like with like is probably the best strategy as opposed to introducing contemporary fixings such as expanding bolts.

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Figure 11 As above

Figure 12 The leadlight in the front door set. Relocating the red sign would enhance the heritage significance of the place with reducing the effect of the message.

Figure 13 The front door set

As discussed with Mark, the number of signs within the porch is excessive and self-defeating. Removal of those regarded as being redundant is recommended. The memorial plaque panel board could also be relocated to a more appropriate location as the porch should be dedicated to the original Soldier’s memorial function. Review comments below on the door colours.

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Figure 14 The foundation stone

Figure 15 Original door set retained in sealed area

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Figure 16 View from the rear of the original wing into the main passage and to the front entry

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Figure 17 Detail view of the entry door set from inside

A more appropriate colour scheme for the original door set could be provided after paint scrapes to determine the original – probably not pink or white!

5.0 HACC Offices at Gaskill Street, Canowindra

Attention: Kate and Jeeva San

A site meeting with Jeeva at the Council office building in Gaskill Street

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Figure 1 The rear elevation noting the three ridge lines and four gutters.

Note that the car spaces shown above are all that will remain related to the site as the other spaces opposite are on a site which has been sold as part of the adjoining land fronting both this Lane and the Street.

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Figure 2 An original rear portion showing the partitions and the safe

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Figure 3 The rear drain area and single outlet and the AC unit for the Cool Room

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Figure 4 Close up of the single outlet drain issue

The purpose of the meeting is to review the options for the building. The replacement roof has been fully documented and tendered with two contractors ready to appoint for the construction.

The Accommodation within the building currently provides three similarly sized linear tenant spaces:

· Council occupies the space to the south and this provides for the meals on wheels service – two Council officers, storage generally in the large meeting room and a large cool room, temporary office space for visiting Planning staff and family day care to meet and consult the public and a Broad Band facility for seniors training. The space has a ramped entry from the street and a kitchenette at the rear but no internal bathrooms

· The central unit is occupied by the central west libraries based in Orange as a lending library and is fully fitted out and air-conditioned. The entry is shared with the Council unit

· The northern unit is occupied by a tenant as computer business.

The current project has been to replace the roof which consists of three ridges and four box gutters. The two central box gutters in particular consistently leak. There are also roof lights which have leaked and are damaged in several instances.

A critical part of the heritage significance is the Gaskill Street streetscape elevation which consists of the three ridges coming to meet a parapet topped facade at an oblique angle. All the gutters drain to the rear.

While a second roof option could include a low pitched roof or low pitched skillion roof, these would need to maintain the streetscape character. This is not possible where the three pitched elements meet the main facade.

Alternatives for reconstruction:

The three spaces noted above are relatively simple and no advantage could be gained from reconstruction. As new regulations would apply the new works are likely to be considerably more expensive requiring new ramps, accessible bathrooms and services. Such options are unlikely to be feasible given the nature of the building value in the street and the current accommodation needs are generally met by the existing building – except for the roof.

Conclusion

The practical option is the replacement of the existing roof in the current format as per the documentation and tenders.

In the long term other upgrades such as the entry and toilets could be pursued as separate projects.

Note: the storm drain runs beneath the building and with the last hail storm it iced up. A preventative strategy should be studied should this occur again.

6.0 Canowindra Rail Precinct

An update on the rail precinct due in the new year from Dylan Gower and Arthur Falconer

The following is recommended for review at the February Meeting:

· A site plan illustrating the following:

o Site boundary for the proposed Railway land for leasing and the boundaries of each of the individual stakeholders: Age of Fishes, Museum, Canowindra Produce, silos, Lions Reserve

o Key significant structures:

· Age of Fishes Museum site

· The Canowindra & District Historical Society Museum

· The railway lines within the site

· The grain shed

· The galvanised iron clad railway storage shed

· The timber railway Station building and platform

· The water tank and stand

· The railway turntable

· The raised concrete platform siding

· The outstanding consent for aged care accommodation

· Silos and structures on separate leases for commercial users with access requirements around the site.

Important issues to consider for future flexibility and sustainability:

· Expansion plans for the Age of Fishes Museum

· Expansion plans for the CDHS Museum

· Future development for the accommodation consent

· Future rail uses

· Adaptive re-uses for the structures

· Planting plan

· Shared access route plan

· Energy plan – solar, water, wind

The site vision has generally been an active landscape space to accommodate the needs of the above users

Council will require a budget and management plan which can be developed after the Strategic Plan has been agreed

The following photographs record the turntable which is capable of minor works to reduce the rate of decay to the steelwork and the perimeter and bowl.

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Photograph 1 View of the precinct looking north from the turntable

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Photograph 2 The main central boss on the turntable at the centre

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Photograph 3 One of the end wheels

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Photograph 4 View of the railing and rail arc for the full rotation

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Photograph 5 Long view of the central section

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Photograph 6 Side view of the lost timbers but extant steel work

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Photograph 7 The second end wheel set

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Photograph 8 The full width of the unit

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Photograph 9 View looking south to Canowindra produce

7.0 8 Betts Street, Molong

Attention: Kate

The property has the following significant remaining elements

· The front four rooms and rear bathroom and part kitchen are within the original double brick envelope with hipped roof and rear skillion

· The hipped roof sheeting has been part replaced at the front and side hips

The building has undergone the following changes

· The front verandah is not original with piers and half posts in pairs & 1 cast iron bracket

· The kitchen has been extended and includes an outside toilet

· The rear verandah has been extended

· A concrete block retaining wall encloses the rear courtyard and carport

· A steel roofed carport is linked to the rear verandah

· There are signs of major stormwater drainage works and sub-floor venting to the rear of the building evident on the south side

· The interior has been part renovated

o Passage arch removed and timber architraves stripped

o Ceilings replaced in the passage and earlier batten ceilings in the bedrooms

o Rear side wall partition to the rear bedroom

o Wall cladding in sheet from in bedroom and part timber to dado height in the central passage

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Photograph 1

View to adjoining neighbour indicating remaining corner bracket. Source matching brackets from the wagga Foundry.

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Photograph 2

Recommend replacing the verandah with new timber floor and deck and new posts on concrete footings while the beams may be sound provided additional rafters and purlin are fitted followed by plain Fielders galvanised iron and ogee gutter and circular downpipes.

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Photograph 3

Remove the render course which supports rising salt damp. Add additional air vents to the sub-floor to match the existing

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Photograph 4

Review the PVC pipes and purpose – air flow beneath the rear of the house as this is essential to reduce damp and rot. Remove all weeds and earth within 600mm of perimeter and install compacted roadbase topped with gravel to allow evaporation.

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Photograph 5 View of the rear courtyard

If the yard has no separate drain then one should be provided to reduce ground and surface water running beneath the house

Review the rear retaining wall to ensure it is well drained and stable

Building works issues

Consult the Building Report initially and the Consultant about specific issues

Rising salt damp appears to affect the external front wall and several internal walls. Phillip Apps Tel. 0412796020 and 0263411233 of central west damp proofing, could review the extent and advise on remedial works. These could include installing a dpc or could treat the issue locally depending upon options for a traditional damp course to the brick walls

The floors can be re-finished subject to revealing the condition of the floor boards under the carpet. Feast & Watson Floor Clean and Tung Oil are recommended. Some boards may require replacement

Hallway walls and ceiling need refurbishment with heritage details

Front verandah to be replaced with new full height posts, timber decking and skillion roof using existing timber roof frame plus new purlins

Check ceiling for minimum 100mm thermal insulation on ceiling level

Confirm EDB to electrical code

Check evidence of drainage around the rear and down the sides of the house to keep stormwater away from the house.

Allow for an additional surface installed grated drain in the rear yard next to the rear verandah slab to take water which falls on the open courtyard away from the house

· For the conservation works, a simple spreadsheet for a budget should be set up scheduling the works and allocating budgets

· Do a simple floor plan if the Agent does not have one and work out a preferred layout – bedrooms, living, dining, kitchen etc. Note that the rear north side room has a partition only to the hall to provide this separate room.

Options

1. New family room extension to replace toilet and extend off existing kitchen, into courtyard in framed construction clad in colorbond or similar

2. New galley style compact kitchen to replace the existing, accounting for a potential additional family living room extension

3. Cottage style garden based on Peter Cuffleys cottage gardens in Australia in front of house to change in level and reconstruct arbour

4. Broad rectangular lawn to lower front section edged with planted bed for easy mowing

5. Screen tree row to north boundary to screen out the adjoining house and steel shed, accounting for the planted border beds

6. Clean out the existing rear block retaining wall and drain behind and repair the damaged gutter to the rear of the carport

7. Side and rear boundaries: standard star picket/horse proof rural fencing

8. Replace tree of heaven and suckers

9. Install standard steel rain tank or two in suitable screened locations for garden water

8.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	6
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	4	25
		Heritage advice	4	33
		Urban design advice		6
		Pre-DA advice	1	9
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	1	11
5	Local Heritage Fund	Funded projects		5
		Project value
		Heritage fund value
		Owner contribution		10
		Tourism projects		3
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets	1	8
9	Sustainability	Adaptive re-use		2
		Restoration	2	10
		Reinstatement	2	9
		Landscape	2	9
		Water	1	1

David Scobie RAIA

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 2

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: February 2016 Visit: 1/2/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 Godolphin property

1.1.2 Hay shed one for Russell Culverson and

1.1.3 Hay shed two for Bonnie Chapman

Previous recent items

1.1.4 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.5 Molong Medical centre – Sign revision progress

1.1.6 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit:

· Monday - 29^th February, 2016

The forthcoming visits listed below

· Monday - 4^th April

· Monday – 2^nd May

· Monday - 6^th June

2.0 Follow Up required

Kate: Please contact Dylan Gower and Arthur Falconer and book a time to meet at Canowindra 29^th February with a progress Report

v Canowindra Railway Precinct

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Canowindra Museum – Dylan Gower Master Plan

v Cabonne Museums Programme

v Molong Roman Catholic Church – Bell tower

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 The Godolphin Homestead site

Site meeting with Tony Gordon

Significance

The site is listed on the Cabonne LEP

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Photo 1 The former Dairy and Meat safe building

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Photo 2 The former Stable building

The listing details are minimal and relate largely to the Cemetery being based on the previous listing by the National Trust Cemeteries Group

An initial revision has been completed and the changes to more adequately address the two significant buildings are noted on the enclosed copy: SHI Number 1271011. The later red brick homestead which replaced the original has a low level of significance

These preliminary forms should be provided to Tony Gordon to review in order that any corrections and amendments can be made to provide a more complete and accurate record.

The change of use to the stables is complete in respect of the works and the building is in current use as short term visitor or farm stay accommodation. The works are generally excellent and complement the character and significance of the structures.

A DA has been prepared by Peter Basha and lodged covering three issues related to the site:

· Change of use for the former Stable building

· Change of use for the former dairy/meat safe building

· Erection of an additional accommodation building including adapted existing silos on high ground some 150m from the homestead.

The works to adapt the two buildings, which have historic and aesthetic significance, is sympathetic and consistent with their significance.

The change of use is appropriate and does not detract from their significance.

The proposed additional dwelling and siting:

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Photograph 1 View from new dwelling site to existing homestead site

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Photograph 2 View from proposed new dwelling site to general farm site

The proposed additional residence requires additional accommodation in relation to the following:

· A revised set of architectural drawings is requested to address the following:

o A site plan indicating landscape planting using deciduous and native endemic trees and hedgerows. These should be in the vicinity of the building and the roadway leading to the new site. This is proposed in order to continue the tradition of such planting on the site and in the vicinity of the group of buildings

o It is recommended that the silos be separated from the new structure so as to produce a more efficient design and one which clearly distinguishes the new from the recycled elements

o The external elevations are to be clearly marked to indicate their materials and colours

4.0 Culverson hay Shed at Cullyah Orchard, 1078 Burrendong Way, Clergate

The following notes need to be reviewed in the context of the excellent summary prepared by Russell David Culverson. This applied to both sheds which in the same ownership.

The shed is clearly indicated in a record 1916 photograph held in the house on this site.

The following is a summary using the site photos taken to illustrate the main issues: Investigate the significance and report on the means to stabilise and restore using traditional methods and materials. The site includes the hay shed and the former adjoining Blacksmiths shop which remains in remnant form only.

Preliminary issues:

The building includes a rare collection of items and materials

The construction and materials have generally maintained their integrity despite a range of repairs

Key issues:

· Site drainage

· Lack of diagonal roof bracing

· Insecure connections – rafters, posts and beams

· Decayed main timber posts

· Rotted bottom plate

· Insecure galvanised iron sheeting

The following notes should be accompanied by a copy of the preliminary Heritage Inventory which was completed on the Cabonne Shire Heritage SHI database

Heritage Grants area available from Cabonne Shire Council. Projects are generally eligible for a single grant per year. There is no limit on the number of grants other than the annual assessment and the funds available from Council. The general conditions are available on the Council website.

The recommended strategy would be the development of a 5-7 year plan with the works staged according to factors such as budget, available skills and materials.

One useful contact to begin is the Marsden Memorial Rural History Research Centre and speak with Russell on 02 6361 4645. While shearing sheds are the main game, they have extensive experience with local contacts, skills and available materials. They also have experience in using functions and open days for visitors to raise funds and this could be a concept worth exploring together or solely

IMAG7648

Photograph 2

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Photograph 3

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Photograph 4

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Photograph 5

Recycled post: new or re-used post on top of new base post

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Photograph 6

Early wagon/two wheel sulky

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Photograph 7

Rare farm equipment related to orcharding

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Photograph 8

1927 Chev suspension

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Photograph 9

Missing sheet cladding, note primary post with replaced post base at ground level and note wet ground conditions

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Photograph 10

Corner post and timber board at return for door fixing

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Photograph 11

An important missing post

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Photograph 12

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Photograph 13

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Photograph 14

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Photograph 15

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Photograph 16

Rare door joinery and timber partition

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Photograph 17

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Photograph 18

Rare one of two horse troughs

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Photograph 19

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Photograph 20

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Photograph 21

Former Blacksmiths shop

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Photograph 22

Main Elevation at the end

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Photograph 23

The Main side long elevation of the former horse accommodation facing the Smithy

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Photograph 24

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Photograph 25

Preliminary Strategy

· Review by a suitable structural engineer to identify key missing structural features

· Stage the structural repairs including missing post

· Provide two swale drains to the two high sides

· Provide 1m wide and 150mm deep gravel perimeter

· Raise and level five linear edges and repair post bases

· Replace bottom plates

· Secure the sheet roofing and cladding

· Review rabbit treatment

· Provide a gravel floor and restore timber floor

· Restore operable doors

5.0 Chapman/Culverson Hay Shed at ‘Toujours’, 87 Culverson Road

A companion shed on the adjoining site but part of the original property

The following notes should be accompanied by a copy of the preliminary Heritage Inventory

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Photo 3

View back to the Culverson Shed from Culverson Road

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Photo 4

View from the Chapman shed to the Culverson shed

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Photo 5

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Photo 6

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Photo 7

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Photo 8

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Photo 9

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Photo 10

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Photo 11

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Photo 12

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Photo 13

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Photo 14

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Photo 15

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Photo 16

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Photo 17

Separate former shed remnant

Could these timbers be re-used or should they stay in this location?

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Photo 18

Main Elevation

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Photo 19

Insecure fixing point at major corner

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Photo 20

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Photo 21

IMAG7656

Photo 22

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Photo 23

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Photo 24

Damaged posts on the line of the skillion junction

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Photo 25

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Photo 26

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Photo 27

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Photo 28

Preliminary Strategy

· Review by a suitable structural engineer to identify key missing structural features

· Stage the structural repairs

· Improve swale drain

· Provide 1m wide and 150mm deep gravel perimeter

· Trim overhanging tree

· Raise and level five linear edges and repair post bases

· Replace bottom plates

· Secure the sheet roofing and cladding

· Review rabbit treatment

· Consolidate the gravel floor

· Restore operable doors

6.0 Canowindra Rail Precinct

An update on the rail precinct due in the new year from Dylan Gower and Arthur Falconer

The following is recommended for review at the February Meeting:

· A site plan illustrating the following:

o Site boundary for the proposed Railway land for leasing and the boundaries of each of the individual stakeholders: Age of Fishes, Museum, Canowindra Produce, silos, Lions Reserve

o Key significant structures:

· Age of Fishes Museum site

· The Canowindra & District Historical Society Museum

· The railway lines within the site

· The grain shed

· The galvanised iron clad railway storage shed

· The timber railway Station building and platform

· The water tank and stand

· The railway turntable

· The raised concrete platform siding

· The outstanding consent for aged care accommodation

· Silos and structures on separate leases for commercial users with access requirements around the site.

Important issues to consider for future flexibility and sustainability:

· Expansion plans for the Age of Fishes Museum

· Expansion plans for the CDHS Museum

· Future development for the accommodation consent

· Future rail uses

· Adaptive re-uses for the structures

· Planting plan

· Shared access route plan

· Energy plan – solar, water, wind

The site vision has generally been an active landscape space to accommodate the needs of the above users

Council will require a budget and management plan which can be developed after the Strategic Plan has been agreed

The following photographs record the turntable which is capable of minor works to reduce the rate of decay to the steelwork and the perimeter and bowl.

7.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	7
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	2	27
		Heritage advice	2	35
		Urban design advice		6
		Pre-DA advice		9
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building		11
5	Local Heritage Fund	Funded projects		5
		Project value
		Heritage fund value
		Owner contribution		10
		Tourism projects		3
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets		8
9	Sustainability	Adaptive re-use		2
		Restoration	2	12
		Reinstatement	2	11
		Landscape		9
		Water		1

David Scobie RAI

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 3

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: March 2016 Visit: 29/2/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1

Previous recent items

1.1.2 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.3 Molong Medical centre – Sign revision progress

1.1.4 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit:

· Monday - 4^th April

The forthcoming visits listed below

· Monday – 2^nd May

· Monday - 6^th June

2.0 Follow Up required

Kate: Please contact Dylan Gower and Arthur Falconer and book a time to meet at Canowindra on Monday 4^th April with a progress Report on the Railway Precinct. It would be good if Ross Cleary could be present as the Museum is one of the keys to the success of the projects

v Canowindra Railway Precinct

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Canowindra Museum – Dylan Gower Master Plan

v Cabonne Museums Programme

v Molong Roman Catholic Church – Bell tower

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 The Molong Hall/Theatre, Bank Street

Attention: Stephen

A request has been made to increase the size of the opening in the West Elevation of the building to improve access for sets and props. The existing opening is a single standard door.

Stephen will take some photographs of the relevant location and both sides of the existing opening.

In principle, the works should be acceptable subject to only the minimal work being carried out, in particular the demolition of the original wall.

If possible, the architrave surrounding the existing opening should be saved during the demolition and re-used in the surrounds for the new opening. Additional architrave should be fabricated using similar materials and details to complete the new opening. It does not need to match exactly and the junctions between new and old should be capable of being seen and interpreted. This allows for the different ages of the being to be made clear.

A patch may also be required in the flooring if the wall has originally been constructed through to the foundation. Similar cypress or equal floorboards should be used.

4.0 Stone stable block, Molong Street

Property owner: Sharlea

The following notes are intended for the attention of Sharlea

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Photograph 1 Internal view of stonework and timber lintel at entry

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Photograph 2 Note crack typically related to gable end opening. Note eave gap, insecure opening and missing mortar

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Photograph 3 Note poor condition of areas of stonework with loose material which needs reconstruction. The timber shutter is good and a traditional detail but needs additional detailing to better seal the gaps

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Photograph 4 The random nature of the ledge course as a support for the beams require a more comprehensive structural solution. For example a continuous beam around the perimeter can be used to support the edge of the floor/cross beams and then this beam can be supported on a limited number of posts. This solution is ideal where the stone walls are not sufficient for the floor/cross beams to be built in or supported on the ledge.

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Photograph 5 Previous repairs appear to have been done in cement

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Photograph 6

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Photograph 7 Internal view of beams and the suspect ledge supports.

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Photograph 8 General view of timber beams resting on the suspect wall ledge

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Photograph 9 General internal view showing propped beams

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Photograph 10 Internal view showing traditional construction with poles, rafters and purlins. Note minimal diagonal bracing and lack of tie beams, bottom chords, rods or wires or other tension measures to restrain rafter spread

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Photograph 11 Detail view of the stone wall and gable roofed section noting movement cracks, damaged brick arches and lost pointing

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Photograph 12 External Elevation showing general arrangement of stonework. Note the damaged dormer details which need reconstruction, missing pointing and lack of stable perimeter

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Photograph 13 Internal view of the mezzanine floor level and timber post and beam structure

The site has been visited some 5 years previously by the Advisor and comments and recommendations would have been made and provided to the Owner.

The state of the building is such that two additional visits are recommended followed then by a quote for the remedial works.

The quote or quotes can then be used to submit an application for funding assistance from the Cabonne Shire Local Heritage fund.

Daniel Cook is an experienced local Structural Engineer based in Orange and he has experience with similar traditional stone buildings including local Churches.

The local stonemason has completed repairs on the stonework at the Molong Museum on two separate projects.

It is recommended that a meeting be arranged preferably with all three parties to review the scope of works.

The following is a preliminary scope of works based on the last visit and the current site photos provided and shown above. The works cover three separate areas and need not be carried out simultaneously but all three are required to stabilise the building and reduce the rate of decay:

Stonework

· Mason to review the walls and isolate the primary cracks, damaged and undercut foundations and the loose stones. Work will then be required to repair the damaged areas including the removal of damaged work each side of the main cracks and reconstruction, the insertion of loose and missing stones into gaps and the reconstruction of foundation stonework after the Structural Engineer has defined any underpinning or ground works needed to improve drainage and stabilise the foundations.

· Existing stone should be used for reconstruction and similar stone where additional material is required

· A lime mortar should be used in all the reconstruction work to match the adhesion required in traditional work.

Ground works.

This work is the most important priority and should be carried out prior to the other works where possible

· The ground around the perimeter of the building is subject to wetting and drying which produces movement due to shrinkage and swelling. This can all be reduced by keeping the perimeter stable. Generally the top 200mm of ground/earth is removed and replaced with 150mm of road base and topped with 50-75mm of decomposed granite which is wet and rolled and laid to fall. This will stabilise the ground while remaining porous sufficient not to trap moisture beneath the building. Where the space is limited such next to a boundary fence, make the path as wide as possible while in the main yard around the other three side of the building, the path should be nominally 1200mm wide

· Where the path is likely to collect a substantial amount of water, this should be collected using a geotextile wrapped agricultural drain which is then directed into a suitable lawn area and soakage trench or pit

Building works

· Lintels and heads: Check these two critical items for being structurally sound and replace where they are damaged to the point of not being capable of carrying the imposed load. Note: Do not replace sound material just for the sake of appearance

· Check all the gutters and downpipes as many appear damaged, non-functional or missing. This is an essential first step in keeping water away from the walls and foundations. Repair the existing where possible. It may be useful to consolidate pieces and sections to one long run and then utilise new material on the other run. Utilise standard traditional galvanised guttering and circular downpipes supplied by Fielders to the same shape and profile

· Several windows have brick heads and arches. Check their condition and structure: Do they have arch bars or are they supporting brick arches. Reconstruct using similar bricks using the same technique as the existing

· Missing timber: rafters, purlins, diagonal bracing. Review the structure and replace all the missing timbers to ensure a consistent structure for supporting the roof.

· Top plate: It is likely that one of the primary causes of the wall movement is the lack of bracing to the walls and the stress pushing the tops of the walls out. This can be countered by ensuring that the rafters are fixed to a linear consistent top plate along the walls. This top plate can then be linked with stainless steel wires with turnbuckles used to tighten then. Rods are an option but can be too heavy, more expensive and harder to tension.

· Doors and windows: The doors and windows are generally in a poor state of repair. In these cases, this lets in water and allows wind to pressurise the interior and exterior. All openings should have the capacity for being blocked and secured, even if it is a temporary mans such as weatherboarding until a permanent traditional solution can be constructed

· Dormers: In particular, these are unsound and require bracing and making secure and then weather tight. They are a key distinctive feature and are worthy of restoration.

· Flashings: The gables are generally insecure. This lets in water and high wind which have the potential to peel the roof off. The traditional solution is the fixing of standard timber barge boards to the top of the roof structure. This also secures the top plate, rafters and purlins at these points while also sealing off any minor gaps in the stonework. The roof is then finished with a traditional barge roll flashing which will also assist in shedding the roof water.

5.0 John Williamson Reserve

Kate: The following notes are for the attention of Dennis O’Brien, Cudal Office

The items have heritage significance

Surface cleaning is recommended as soon as possible after vandal events to reduce the risk of continuous offending

Issues: Vandals consistently spray painting the structures

The two recommended proprietary paint removal systems are as follows:

Peelaway or ...

Let’s Clean Soy gel

PO Box 36, Artarmon, NSW 2064,
Australia ph: +61 (02) 9451 8422

1.1.1 Will SOY•Gel™ remove all types of paints and varnishes?

Answer: SOY•Gel™ has proven to remove most coatings including lead-base paints, enamels, oil and water based latex, varnishes and urethanes, Acrylics, Epoxies - single or two part. Sometimes the Heritage No1 and SOY•Gel™ is used for different layers of paint. A test is recommended in which product will work best or a combination of both. Order a sample from us and try a small area first. See link here.

1.1.2 What application methods are used for SOY•Gel™?

Answer: The recommended application methods are to use either an airless sprayer or a paint brush. When using a paint brush, make sure to use a "glopping" method when applying. Get the product on THICK. (Approx. 3mm").

1.1.3 Will SOY•Gel™ remove stains?

Answer: SOY•Gel™ will not remove stain. It may however lighten stain slightly.

1.1.4 What is the difference between Heritage No1 and SOY•Gel™?

Answer: The difference between Heritage No.1 and SOY•Gel™ is that Heritage No1 will dissolve and "absorb" the paint within its poultice and SOY•Gel™ will only dissolve and soften the paint.

1.1.5 Does SOY•Gel™ raise the grain of wood?

Answer: SOY•Gel™ will not raise the grain of the wood. (Rinsing the product off with too much water may cause the grain to raise, though.)

1.1.6 How long do I let SOY•Gel™ work?

Answer: Remember "Thicker better, longer stronger". Generally SOY•Gel™ can take anywhere from 5 minutes to 8 hours depending on what is being removed and how many coatings are to be removed. Let the product do the work. Test the surface every 20-30 minutes until the coatings begin to soften and are ready to be removed. ˆ

6.0 Bank Street Medical centre, Bank Street, Molong

The following information is to be sent to Sue at the Pharmacy and the doctor at the centre, for information and comment.

Significance

· The building is a prominent contemporary building at the main intersection on Bank Street

Site description

On Gidley Street, the elevation consists of three elements: The curved roof pavilion, the linking wall and blue gate and the corner building.

The Gidley Street Elevation

Currently the three oleander plants have been pruned back very hard. The plants are very close to the wall and have left some marks on the paint work. It would be best if they were replaced with plants more suitable for this restricted location.

A substantial streaking occurs on the facade caused by the metal capping on the wall which fails to drain effectively in on to the roof. Prior to painting the walls, this should be cleaned and adjusted to improve the fall.

The gravel finish on the verge next to the wall has worn or washed away and the dirt now splashes against the wall leaving brown markings up to the three brick courses. Simply the gravel needs replacing with a steel edge for restraint.

Minor cracking is showing at the south west corner which needs repair prior to painting.

On the rear elevation, air-conditioning conduit requires painting to make it blend in with the wall.

The current colour is close to Dulux Regency White. A similar with greater depth such as Ecru or Paperbark would have greater hiding qualities. Paint test pots tried out on both the sunny and shaded sides would be a good start.

As the building is considerably larger than the traditional buildings, some variation would be of benefit. This can be achieved by using a balancing colour on separate elements. The key element is the main building while the subsidiary elements are the garden wall and rear pavilion on Gidley Street and the planter box and garden wall on bank Street. These elements could be Dulux Terra Cotta or Stone

The Bank Street Elevation

The planting is overgrown and touching the building and paint work in many places. Substantial pruning of the planting both behind the wall and inside the planter is therefore recommended prior to painting

Not shown in the above photos from Google are the two signs. These are being replaced shortly. Therefore they should be removed while the painting is carried out and then the new signs erected.

The artwork for the new signs is being prepared by the signwriter for the Doctor and is to be submitted for approval to Council shortly.

The tubular steel frame beneath the front awning is Blue as is the side gate into the courtyard off Gidley Street. As this colour has seriously faded, Windspray or Basalt are more practical choices as they will not fade and are a recommended colour for both.

Recommendations

· Carry out the pruning to the plants to ensure that the walls are free and clear and no plants contact the walls

· If required replace the plants in the planter box as they appear to have passed their prime and overgrown the wall

· Remove the existing walls signs

· Test the optional wall colours on sunny and shaded walls to determine the preferred choice

· The walls will require good preparation as the previous coating was a heavy texture to conceal the smooth red brick.

7.0 Library and Community Meeting Room

Info supplied to Consultant on Heritage Report

The Proposal is not clear however it appears that an option may be demolition of the one of the hall buildings and a residence.

The Consultant will need to ensure that all options for retention and re-use of the hall are investigated prior to recommending the demolition option.

The demolition of the house is not contentious.

8.0 Canowindra Rail Precinct

Kate: The following notes are to be sent to Arthur Falconer and Dylan Gower and Ross Cleary as part of the April Meeting invitation

An update on the rail precinct due in the new year from Dylan Gower and Arthur Falconer.

The following is recommended for review at the April Meeting:

· A site plan illustrating the following:

o Site boundary for the proposed Railway land for leasing and the boundaries of each of the individual stakeholders: Age of Fishes, Museum, Canowindra Produce, silos, Lions Reserve

o A copy of the Plan which Dylan has prepared for the Museum as this is a key to the area in improving the linkages

o Key significant structures:

· Age of Fishes Museum site

· The Canowindra & District Historical Society Museum

· The railway lines within the site

· The grain shed

· The galvanised iron clad railway storage shed

· The timber railway Station building and platform

· The water tank and stand

· The railway turntable

· The raised concrete platform siding

· The outstanding consent for aged care accommodation

· Silos and structures on separate leases for commercial users with access requirements around the site.

Important issues to consider for future flexibility and sustainability:

· Expansion plans for the Age of Fishes Museum

· Expansion plans for the CDHS Museum

· Future development for the accommodation consent

· Future rail uses

· Adaptive re-uses for the structures

· Planting plan

· Shared access route plan

· Energy plan – solar, water, wind

The site vision has generally been an active landscape space to accommodate the needs of the above users

Council will require a budget and management plan which can be developed after the Strategic Plan has been agreed

The following photographs record the turntable which is capable of minor works to reduce the rate of decay to the steelwork and the perimeter and bowl.

9.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	8
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	1	28
		Heritage advice	4	39
		Urban design advice	1	7
		Pre-DA advice	1	10
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building		11
5	Local Heritage Fund	Funded projects		5
		Project value
		Heritage fund value
		Owner contribution		10
		Tourism projects		3
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets	1	9
9	Sustainability	Adaptive re-use		2
		Restoration	1	13
		Reinstatement		11
		Landscape	1	10
		Water		1

David Scobie RAIA

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 4

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: April 2016 Visit: 4/4/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1

Previous recent items

1.1.2 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.3 Molong Medical centre – Sign revision progress

1.1.4 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit: Monday – 2^nd May

The forthcoming visits listed below

· Monday - 6^th June

· Monday – 4^th July

2.0 Follow Up required

Kate: Please contact Dylan Gower and Arthur Falconer and book a time to meet at Canowindra with a progress Report

v Canowindra Railway Precinct

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Canowindra Museum Master Plan

The following comments should be provided to Ross Cleary at the Museum and Dylan Gower

Dylan Gower has prepared a series of drawings under instructions from the C&DHS

· Location Plan indicating the key issues. Note that in the current drawing no reference is made to provision of facilities outside the existing site

· Drawing 03a presents an option with the memorial wall relocated within the ANZAC Memorial Park and is subject to further consultation with Council and the Park Committee. The objectives in this option include provding a linked relationship and entry to the Museum from the Park and in relation to the Gaskill Street streetscape, providing a more traditional presentation to the street for the Museum. Items 2, 7 and 8 vary in their locations

· Drawing 04a assumes the memorial wall remains and the new entry structure is designed around it

· A key aspect of both options is the adaptation of the Station Master’s Cottage into Museum use and administration

· Openings are noted in both options into the three important adjoining sites: The Age of Fishes, ANZAC Park and the Railway Precinct

· The new building is described as accommodating a major new display and entry area while the text refers to a high standard archive area. It is recommended that Ross and the group visit Temora and tour their Archive and Family History research space with Bill Speirs to obtain a full appreciation of the scale and value of these areas.

· A visit to Millthorpe Museum is highly recommended to review how useful a clear circulation pattern can be

· A visit to Parkes would be useful to see how not to do it. A master plan is underway to inject clarity into a poorly organised site

· The use of the main building is not clearly indicated – collection, display, research etc

· The use of the SM’s cottage is most welcome as a valued historical asset however the notes refer to administration. It is recommended that this be reconsidered in order that Administration, research, family history etc are incorporated into new and extendable buildings where high quality environs can be provided without detracting from heritage assets

· As noted in earlier comments, early consultations with The Age of Fishes and John Holland are recommended so that expansion can be jointly negotiated. This would avoid the potential for the site becoming too cramped when there is no need in the long term by sharing the greater site

· Further comments to be provided in due course, however the concepts are an excellent start.

4.0 All Saints Church, Canowindra

The following has been prepared at the request of Richard Statham.

rosnayrichard@gmail.com

IMAG8134

Photograph 1 View of the last major work

IMAG8133

Photograph 2 View of the existing access ramp. Note that the steel railing has been damaged and no attempt has been made to blend the ramp in with the building – coloured concrete or brick walls

IMAG8132

Photograph 3 The preferred option for an accessible entry. A new landing would be built out over the existing steps. An access ramp would be constructed 4700mm long to the right to a landing and then a matching ramp back parallel at the same length. Thus the required 9500mm long 1.14 ramp would provide access. The ramps would be bound by face brick walls to screen out the steel balustrades and assist in blending the new work in wit the existing. Bowral Bricks make a good range of dry pressed bricks which would be suitable. The concrete needs to be slate coloured using a charcoal oxide

IMAG8131

Photograph 4 The current entry is the preferred location for the accessible entry as it is less visible from the frontage than the north eastern side

IMAG8130

Photograph 5 The North eastern entry is marginally higher requiring a greater length of ramp and is very exposed to the frontage and vehicle entry

IMAG8129

Photograph 6 A general view

IMAG8128

Photograph 7 This view shows the level of prominence of the two entries and the additional porch on the NW corner where the ramp is recommended

IMAG8136

Photograph 9 A General view of the proposed ramp location where a simple dog-leg ramp would comply with the Code and if well constructed sing brick and concrete would not detract from the heritage significance of the Church and site.

5.0 Western Stores proposal, Gaskill Street, Canowindra

Contacts: Mr. & Mrs. Freedman

Graeme.Freedman@dotindot.com

The following information is regarded as being commercial in confidence and is for Council and Mr. Freedman only

General comments only

Council planning staff will provide separate advice on the provision of the proposed use on the site. The separate use is to be accommodated within the rear shed. Issues related to licensing for the spaces and the premises may also apply.

· Note that in the standard LEP under the Heritage Clauses, there are the standard exemption Clauses. These provide for the setting aside of the use restrictions if the restoration of the listed heritage building depends upon the change of use, which would otherwise be prohibited. The new use must be conditioned by the restoration and there must be no negative impacts on the general amenity from the proposed use.

Generally the proposed use is not in conflict with appropriate use for the site.

The provision of associated uses however needs consideration as residential use was not originally envisaged for the premises. Retail, storage and business uses are suitable.

The large open space could be partitioned on the basis that the walls would be reversible and in lightweight construction. This is common where larger spaces are subdivided into smaller retail floor areas subject to fire escape and smoke detection requirements being addressed.

Retention and restoration of the shopfront is expected

Provision of typical French doors into the two side elevations would be acceptable subject to design

Substantial modifications to the side shed on the south side would be acceptable.

Replacement of the roof, use of solar panels and installation of water tanks would be acceptable subject to design.

There are concerns with the provision of a residential use in the rear raised portion of the building as the building was not designed to accommodate such uses however should a good case be mounted then the option would be considered. For example, when the village of Millthorpe contracted through the 1970s and 1980s shops were converted into residential use and now that demand has returned some of these buildings are being adapted back into retail and hospitality etc

IMAG8153

Figure 1 View of the original lower ground access – significant to be retained

IMAG8152

Figure 2 View of typical damaged caneite ceiling. Replacement would be acceptable where damaged beyond repair or retention

IMAG8151

Figure 3 View of the rear access from the basement to the rear yard. Access via relocated steps could be provided. Glass could be inserted into these doors for additional light.

IMAG8150

Figure 4 Basement view

IMAG8149

Figure 5 Significant: retain original stairs

IMAG8148

Figure 6 General retail floor area with central partition – not significant and removal supported

IMAG8147

Figure 7 Safe and accounts clerk location are significant and should be retained

IMAG8146

Figure 8 Remaining accounts clerk partitions are significant and should be retained

IMAG8145

Figure 9 General view of floor area to retail space. The battened ceiling is significant although the caneite can be replaced if required. Note that removing a ‘portion’ of the ceiling to expose the structure and allow for rooflights would be acceptable subject to design

IMAG8144

Figure 10 Provision of standard height doors across the rear elevation would be acceptable subject to design for light and natural ventilation and a raised timber outdoor deck, noting the impact on the basement light and vent.

IMAG8143

Figure 11 Removing the additions to the main shed shown on the left and right would be acceptable

IMAG8142

Figure 12 Removal of the extension and improving the yard would be acceptable.

IMAG8141

Figure 13 Exposed significant timber structure

IMAG8140

Figure 14 Restoration of original doors would be supported.

IMAG8139

Figure 15 Courtyard opportunity on the southern side noting the short shed at the front of the site which has minimal significance

IMAG8138

Figure 16 Phots to be used for restoration concepts. Structural advice required for the awning

IMAG8154

Figure 17 Access to the rear raised floor area. The steps could be relocated and new ramp or steps substituted

IMAG8137

Figure 18 Modclad can restore/replace the framing. The history and details noted above are available via the Museum. Contact Ross Cleary, President

6.0 34 Main Street, Cudal (cnr. Wall Street)

Property owner:

The following notes are intended for the attention of Elisabeth Wright

IMAG8160

Photograph 1 The existing timber verandah cab be replaced on a like for like basis with timber. Cypress or hardwood are possible on the basis that they meet the required structural standards and Code. The roofing will need a standard smooth unperforated traditional quad gutter and circular downpipe A Maor Red gutter is recommended with downpipes painted to match the posts. Roof sheeting to be Colorbond Shale Grey or Fielders heritage galvanised

IMAG8158

Photograph 11 Re-use existing posts where they are sound. If the roof is replaced then traditional rolled flashings should be used as shown above.

IMAG8156

Photograph 12 View of the verandah space and structure. Traditional timber construction should be used and not ‘gangnail’ or other contemporary steel brackets

IMAG8157

Photograph 13 Council to attend to the washed away stormwater area which appears to be undermining the footings to the posts.

Photograph 14 The post bases have rotted due to the ground contact. Steel stirrups are required. Simple mitred skirts are used to conceal the non-traditional exposed post bases.

IMAG8159

Photograph 15 This photo for Council to consider the options for reducing the erosion near the footings.

Other issues:

· Steel or aluminium framed screen doors with Crimsafe or similar are fine. Match the green colour or use a very dark grey

· If refurbishing the rear extension beware of concrete slabs and rising salt damp. Re-clad in weatherboards or colorbond sheeting and insulation.

· A new roof could be Shale Grey colorbond or fielders galvanised with traditional rolled flashings

· Gutters and downpipes as noted above

· Kate to send out the Heritage Grant application form details

· Kate to send out a copy of the SHI listing and the date of the gazettal of the LEP

· Fixing an NBN device on the rear roof would be acceptable

7.0 Tessellated tiles, Council offices, Molong

· Provision of soft construction/movement joints is acceptable

· Provision of a brass mate well with coir mat would be acceptable

8.0 Spring Hill Uniting Church

Contact: Alan Chapman, 329 Lords Place, Orange Tel. 0412618802

Significance: 1874 Church and adjoining Sunday School (early Church)

Proposal: replacement for the post and rail/cyclone wire fence

The Heritage advisor has visited the site and provided advice some 12 months ago and it is hoped that the current advice is similar!

· Standard steel spears are recommended

· Simple tops such as item 17 or 18 would be fine

· Speak with Andrew at the wagga Foundry on the span for a run of palisade and utilise a standard Hawkesbury post between each panel.

· No base concrete strip is required provided the landscape is well maintained

· Utilise a traditional dark Red or Green or Grey colour

· Utilise a standard gate and standard pair of vehicle gates or one larger gate

· For an original local example visit the late Victorian residence and fence in Molong across the railway line and opposite the Bowling Club

9.0 Surgery and Clinic, Bank Street

Proposal: external Colour scheme

Sue wild has confirmed that the proposed colour scheme using Dulux Portland Stone on the walls and Dulux Terra cotta on the planter in Bank Street and garden walls in Gidley Street is accepted and will proceed.

The detailed description is contained within the March Report from the Heritage Advisor

10.0 9 Bank Street, Molong

Proposal: Colour for the shopfront in Lime White with Coffee toned trim

Contact: Jeremy Kelly and Lizzie at Booful

IMAG8162

View in close-up of the typical wall details

The lower traditional wall is clad in traditional dark green ceramic tiles

It is unclear why they have been painted. It often happens as people dislike the colour. Look at the result….dirty and damaged peeling paint. The sensible, practical thing to do is to clean off the paint using Lets Clean soy gel or Peelaway and learn to love the look. Tus the only portion left to paint is the solid wall areas above the projecting course and the hamper panels above the shopfronts. Generally if you look at high quality retail shopfronts they use dark colours so that the goods on display come forward and the walls do not visually compete with the merchandise. This clearly happens in the above images where there is a lot of bright light coming off the off-white wll colours.

IMAG8161

View of the pair of retail units which are part of and adjoin the Hotel

The door colour is purple blue

11.0 Canowindra Rail Precinct

Kate: The following notes are to be sent to Arthur falconer and Dylan Gower

An update on the rail precinct due in the new year from Dylan Gower and Arthur Falconer.

The following is recommended for review at the April Meeting:

· A site plan illustrating the following:

o Site boundary for the proposed Railway land for leasing and the boundaries of each of the individual stakeholders: Age of Fishes, Museum, Canowindra Produce, silos, Lions Reserve

o A copy of the Plan which Dylan has prepared for the Museum as this is a key to the area in improving the linkages

o Key significant structures:

· Age of Fishes Museum site

· The Canowindra & District Historical Society Museum

· The railway lines within the site

· The grain shed

· The galvanised iron clad railway storage shed

· The timber railway Station building and platform

· The water tank and stand

· The railway turntable

· The raised concrete platform siding

· The outstanding consent for aged care accommodation

· Silos and structures on separate leases for commercial users with access requirements around the site.

Important issues to consider for future flexibility and sustainability:

· Expansion plans for the Age of Fishes Museum

· Expansion plans for the CDHS Museum

· Future development for the accommodation consent

· Future rail uses

· Adaptive re-uses for the structures

· Planting plan

· Shared access route plan

· Energy plan – solar, water, wind

The site vision has generally been an active landscape space to accommodate the needs of the above users

Council will require a budget and management plan which can be developed after the Strategic Plan has been agreed

12.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	9
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	5	33
		Heritage advice	5	44
		Urban design advice	1	8
		Pre-DA advice	4	14
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	4	15
5	Local Heritage Fund	Funded projects		5
		Project value
		Heritage fund value
		Owner contribution	2	12
		Tourism projects	1	4
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets		9
9	Sustainability	Adaptive re-use		2
		Restoration	1	14
		Reinstatement		11
		Landscape		10
		Water		1

David Scobie RAIA

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 5

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: May 2016 Visit: 2/5/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1

Previous recent items

1.1.2 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.3 Molong Medical centre – Sign revision progress

1.1.4 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit: Monday - 6^th June

The forthcoming visits listed below

· Monday – 4^th July

· Monday – 1^st August

· Monday – 5^th September

· Monday - 10^th October

· Monday - 7^th November

· Monday – 5^th December

2.0 Follow Up required

Kate: Please contact Dylan Gower and Arthur Falconer and book a time to meet at Canowindra with a progress Report

v Canowindra Railway Precinct

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Byng Uniting Church – The Byng Wesleyan Cemetery

Meeting with Ray – representing the Uniting Church and Julie Sharp, proposer for the Columbarium

The following report and information is to be forwarded to Julie Sharp for action.

Proposal:

A standard double sided brick columbarium for the internment of ashes and fixing of name plaques

The site is the Wesleyan Cemetery located opposite the Byng Uniting Church (former Wesleyan Methodist Church).

Both sites are listed as Heritage Places on the current Cabonne Shire Council LEP

A copy of the heritage listing details currently available are made available with the following information.

Photograph 1 Location via Google Maps

The Church is located to the left and western side of Byng Road in the above aerial photograph while the Cemetery is the fenced nominally square space to the right and eastern side of Byng Road

Photograph 2 Indicative proposal Plan

The superimposed broad arrow indicates the graded 2400mm wide access from the site entrance gate off Byng Road. The access route appears to be sited nominally down the east-west centreline of the Cemetery.

The rectangle indicates the nominal location for the proposed Columbarium. It is intended to be close to the access route and on ground which is nominally reasonably level. The rectangular area is approximately 30m from the gate.

Site Photos

IMAG8496

Photograph 3 View looking south with the proposed site in the foreground and the southern boundary and fence line are clearly visible.

IMAG8495

Photograph 4 View from the access route looking north across the access route to the next set of grave sites

IMAG8494

Photograph 5 View looking west down the access route to the entry gate noting the gravel surface

IMAG8497

Photograph 6 View from the southern side of the boundary looking north back across the proposed site. Note that there are no obvious burials in the vicinity

Heritage Advice and recommendations:

Guide

Cabonne Shire Council has brick columbaria at many local Cemeteries including relevant smaller structures at both Cudal and Cargo and these are worthy of inspection. Contact Kristin initially as she can supply local site photos of these structures prior to a visit. Contact Kristin Zinga, Senior Environmental Officer and Manager of Cemeteries at Cabonne Shire Council for further advice on all issues related to Cemeteries, in particular the standard design Council uses for Cemetery identification signs.

A standard size brick columbarium is located within the Anglican section of the Millthorpe Cemetery and would provide a useful guide on construction and materials.

As discussed on site, a sandstone slab top would be an appropriate reference to the building materials used in the adjoining Church.

1. Discuss the local available knowledge with Will Hawke and review the current heritage listing, advising Council of any additional information and amendments.

2. Review the available literature and site history with the Uniting Church Archives in Sydney and compile all the available information they have and check that it supplements what is available locally. A site plan would be most helpful if available;

3. Assess the proposed location after reviewing the above and test with a steel reinforcing rod or similar and then by removing a nominal cover depth of 150-350mm to review the foundation condition – soil, rock etc

4. Do the site visits and consult Kristin and then prepare a sketch design including location plan, plan and elevations of the wall

5. Provide the sketches to Council for review

6. Complete a local fund application for the works and await the outcome

7. Submit the required Development Application

8. Upon the approvals being received, proceed with the works

9. As part of the works, it is recommended that the central access track be upgraded to improve access. After grading and sloping for stormwater runoff, the top surface should be given a firm layer of local compacted roadbase

10. Prepare a design for the ‘Byng Wesleyan Cemetery’ sign after reviewing with Kristin the standard designs

11. If the application for funding assistance is in the 2016-2017 financial year then this would be eligible for assistance.

The columbarium and standard cemetery identification sign would generally meet the guidelines for support under the Cabonne local heritage fund via an application. Kate will supply the relevant grant application forms.

Cemetery Burial Records

The following burial details are recorded for the site within the Australian Cemeteries Index (ACI) available online. It would be a valued and worthwhile task to provide a more complete record of the burials in the Cemetery and have these recorded on the national web site – Australian Cemeteries Index. This is often done over a period of time by targeting each of the separate areas within the Cemetery during a working bee for 1-3 hours and recording the following details:

http://www.austcemindex.com/?cemid=1200

Oates	Eliza	1834	1892	58	dau/William & Mary; wife/William
Oates	Elizabeth	1801?	1867	66	dau/William & Elizabeth (nee Giles); wife/Thomas (died in England)
Oates	Elizabeth Anne	1843?	1915	72	dau/William & Mary; wife/Thomas James
Oates	Elizabeth Mary	1856	1869	12	dau/William & Eliza (nee Thomas)
Oates	Francis James	1869	1870	1	son/William & Eliza (nee Thomas)
Oates	Thomas James	20 Mar 1835	23 Jul 1906	71	son/Thomas & Elizabeth (nee Williams); husb/Elizabeth Anne (nee Thomas)
Oates	William	1832	1900	68	son/Thomas & Elizabeth (nee Williams); husb/Eliza (nee Thomas)
Oates	William John	1876	1893	17	son/Thomas & Elizabeth

The site has no formal Cemetery identification sign. The Heritage Committee and Council would support the provision of an appropriate sign to mark the Cemetery.

As only one grant is available in each financial year, it is recommended that the two projects are carried out in consecutive years

4.0 Canowindra Museum Master Plan

The following comments should be provided to Ross Cleary at the Museum and Dylan Gower

The Works proposed for the Museum could be eligible for grants under the Heritage near me funding program

http://www.environment.nsw.gov.au/resources/heritagebranch/heritage-activation-grant-guidelines-2797.pdf

Program purpose

The OEH Heritage Activation Grants program seeks to support the implementation of projects that actively increase community interaction and participation with publicly accessible heritage items listed in a local council’s Local Environmental Plan (LEP). This program recognises the importance the reactivation of these spaces/precincts plays in sustainable heritage conservation.

Support is available for projects that will increase public interaction and participation with NSW heritage assets whilst conserving their heritage significance.

Who can apply?

Applications will only be accepted from owners or managers of heritage items that are:

 listed on LEPs, and

 regularly accessible to the public.

Applicants must be holders of an Australian Business Number (ABN), and may be individuals, companies, not-for-profit organisations or local government.

State government owned assets may be eligible for activation projects that are demonstrably outside core activities.

The term `regularly accessible’ does not encompass infrequent public access days like open days or fetes. A heritage item must have regular, clearly defined and publicly promoted opening hours.

Applications will be accepted up until the closing date for submissions as published on the Heritage Near Me website. Late applications will not be accepted.

What projects are eligible for funding?

Projects must benefit heritage items listed on Local Environmental Plans and encourage public use and enjoyment. Eligible projects could include:

 Physical construction, reconstruction and conservation works necessary for public access and activation.

 Fire, safety, access or building services upgrades, compliance and upgrading works to meet current Building Code Australia, the Disability Discrimination Act and Work Health and Safety Act requirements.

 The professional development of strategic, business, marketing and programming plans to support community-based, participatory, sustainable and sympathetic works.

 One-off events or projects that will initiate, support or promote on-going heritage activities with the area/place/item.

Heritage Activation Grants assessment criteria

All applicants must identify how their project meets the stated assessment criteria for the Heritage Activation Grants program.

Public access to local heritage

Applicants must demonstrate that their project will benefit heritage items that are, or will be, regularly accessible to the public.

Public enjoyment of local heritage

Applicants must demonstrate how their project will increase public enjoyment of local heritage within the community The NSW Heritage Near Me Team can be contacted on 02 9873 8544 or email heritage.nearme@environment.nsw.gov.au.

For help in finding a suitable heritage specialist, go to http://www.environment.nsw.gov.au/heritageapp/HeritageConsultantsDirectory.aspx

For help in using the on-line grants management system, please go to SmartyGrants help.

5.0 Tessellated tiles, Council offices, Molong

Attention: Audrey Meehan – Customer service officer

· A review of the finished work indicates that the standard of the completed tiling is not acceptable. The following works require review by the Contractor with an indication of how the issues could be rectified

o A number of tiles have sides which are raised above the level of the adjoining tiles to the point where they provide potential for tripping. There appear to be approximately 40-50 tiles in this situation and they are generally located in the central area and path of travel between the entrance and the mat and the sliding door. It is probably that this corresponds to the area which was subject to the subsidence and that insufficient adhesive has been provided to produce a level base of the tiles.

IMAG8499

Photograph 1 The view of the general route in the centre of the floor from the glass doors towards the street entrance.

Photograph 2 A top down view of the mat well

The mat well is nominally 15mm deep while the coir mat provided is nominally 17mm deep and this produces a raised lip of some 2-5mm the majority of which is due to the brass bottom leg which projects into the well area. While the difference is minor in terms of millimetres, the mat is rubber backed and this bends up when set on the brass leg

IMAG8503

Photograph 3

A close view of the mat shows that the backing is some 4mm thick and bonds the coir making it not possible to cut back.

Photograph 4 A close view of the tiles in the central area illustrating how the tiles at right-angles are lower than the tiles which run across, creating an edge

Recommendations

1. The tiler to return and review the tiling and assess the issues raised above, in particular how to re-tile the number of tiles in the main path which have raised edges

2. Review the mat well and address how to ensure that the 17mm mat fits flush:

a. The inside leg of the brass angle could be cut off leaving only the vertical flat to border the tiles, or

b. The angle could be replaced with a brass vertical flat so that there was no leg intruding and

c. The surface of the cement base under the mat is ground back some 2-5mm to accommodate the 17mm mat thickness.

6.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	10
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	2	35
		Heritage advice	2	46
		Urban design advice		8
		Pre-DA advice	1	15
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	1	16
5	Local Heritage Fund	Funded projects	1	6
		Project value
		Heritage fund value
		Owner contribution		12
		Tourism projects		4
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets		9
9	Sustainability	Adaptive re-use		2
		Restoration		14
		Reinstatement		11
		Landscape	1	11
		Water		1

David Scobie RAIA

Item 13 Ordinary Meeting 28 June 2016

Item 13 - Annexure 6

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: June 2016 Visit: 6/6/2016

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1

Previous recent items

1.1.2 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.3 Molong Medical centre – Sign revision progress

1.1.4 Molong Main Street – former Medical Centre for adaptation to Real Estate office

1.1.5 Byng Cemetery and Columbarium

The next visit: Monday – 4^th July

The forthcoming visits listed below

· Monday – 1^st August

· Monday – 5^th September

· Monday - 10^th October

· Monday - 7^th November

· Monday – 5^th December

2.0 Follow Up required

v Canowindra Railway Precinct

v Molong Medical centre – replacement external sign

v Eugowra Hotel - reconstruction

v Cabonne Museums Programme

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Canowindra Museum Master Plan

Attention: Heather, Kate and David

Meeting at Canowindra

Meeting convened by David Ward, Heritage Officer for John Holland Rail – Country Regional network (JHG-CRN)

Contacts: David Ward: DavidA.Ward@jhg.com.au

Samantha Leah: samantha.l@nghenvironmental.com.au

JHG –CRN have commissioned NGH Environmental Consultants to prepare a Masterplan for the Canowindra Railway precinct.

The purpose of the meeting is to meet the local stakeholders and discuss the local issues which provide a range of constraints and opportunities around the site.

The following notes were prepared in October 2015 after meeting Dylan and Arthur on site and discussing the project:

Meeting on site with members of the working group: Arthur, Dylan and Mark with apologies from David Ward of John Holland Group – CRN

Background

The group have been building local support for the initiatives developed by the University students over the last three years.

The primary objective is to have the precinct retained and the heritage elements enhanced through the development of a park like setting.

The extent of the large site is the railway land between Gaskill Street to the east, Mill Street to the west, Clyburn Street to the north and Mill Street to the south. This is the land nominated within the statement of heritage significance prepared for the site in the Conservation Management Plan. There remains a small tapering triangle to the north east of the site. Within the overall area there is a number of discrete spaces currently dedicated or not so, as follows:

· The northern portion for agricultural industrial uses;

· The eastern portion utilised for a planted landscape;

· The Age of Fishes Museum on Gaskill Street;

· The Canowindra Historical Society and Museum;

· The Canowindra playground and park on Mill Street;

· The GrainCorp concrete and Steel silos on the western portion adjoining Mill Street;

· The former timber Station building, Goods Shed and long open Storage shed

There is no intention of altering or impacting on any of the above users or occupations.

The project objectives include the following:

· Retain and conserve the heritage significant sites and structures;

· Reduce the weed growth and associated hazards and develop a recreational park landscape;

· Encourage local groups to utilise the site for traditional machinery use, display and restoration;

· Activate access to and from the site for the Age of Fishes Museum and the Canowindra Historical Society Museum;

· Develop future railway uses and historical interpretation including the use of rail trikes;

· Encourage local community groups to utilise the site for appropriate functions and events.

The next steps:

· Engage with the full range of stakeholders and agree on a simple statement of objectives;

o Develop a simple Master Plan illustrating the key places within the site

o List the primary projects and their due/anticipated dates

o Develop a nominal budget including recurrent sums and capital project sums

o Meet with key management group and agree on the above

· Engage with Council and John Holland through a strategy meeting

The following notes were prepared in February:

An update on the rail precinct due in the new year from Dylan Gower and Arthur Falconer

The following is recommended for review at the February Meeting:

· A site plan illustrating the following:

o Site boundary for the proposed Railway land for leasing and the boundaries of each of the individual stakeholders: Age of Fishes, Museum, Canowindra Produce, silos, Lions Reserve

o Key significant structures:

· Age of Fishes Museum site

· The Canowindra & District Historical Society Museum

· The railway lines within the site

· The grain shed

· The galvanised iron clad railway storage shed

· The timber railway Station building and platform

· The water tank and stand

· The railway turntable

· The raised concrete platform siding

· The outstanding consent for aged care accommodation

· Silos and structures on separate leases for commercial users with access requirements around the site.

Important issues to consider for future flexibility and sustainability:

· Expansion plans for the Age of Fishes Museum

· Expansion plans for the CDHS Museum

· Future development for the accommodation consent

· Future rail uses

· Adaptive re-uses for the structures

· Planting plan

· Shared access route plan

· Energy plan – solar, water, wind

The site vision has generally been an active landscape space to accommodate the needs of the above users

Council will require a budget and management plan which can be developed after the Strategic Plan has been agreed

The following photographs record the turntable which is capable of minor works to reduce the rate of decay to the steelwork and the perimeter and bowl.

IMAG6438

Photograph 1 View of the precinct looking north from the turntable

IMAG6437

Photograph 2 The main central boss on the turntable at the centre

IMAG6436

Photograph 3 One of the end wheels

IMAG6435

Photograph 4 View of the railing and rail arc for the full rotation

IMAG6434

Photograph 5 Long view of the central section

IMAG6433

Photograph 6 Side view of the lost timbers but extant steel work

IMAG6432

Photograph 7 The second end wheel set

IMAG6431

Photograph 8 The full width of the unit

IMAG6439

Photograph 9 View looking south to Canowindra produce

4.0 Cabonne Shire building – HACC & Library, Gaskill Street, Canowindra

Attention: Jeeva San, Engineering and Operations, Cudal

Meeting with Jeeva San on site to review completion.

Project

The works included the replacement of the roofing, flashings, gutters and downpipes on the building. The complex work included flashing to the main facade on Gaskill street, two extended box gutters and rain heads and oversized downpipes.

The works appear on inspection to have been completed in accordance with the heritage advice provided.

Council, the contractor and the project Managers are to be congratulated on the works which are entirely sympathetic with the significance of the building and maintain all the key internal and external features.

IMAG8681

General view of the rear of the property indicating the complexity and attention to detail on the finished project.

5.0 The Royal Hotel, 75 Gaskill Street, Canowindra

The building is a listed heritage item

The building is located within the Heritage conservation Area

IMAG8680

It appears that a vehicle collision has damaged the cast iron corner verandah column.

Contact with Andrew Peverell at the Wagga Foundry is recommended to review options for repair and replacement.

Contacts: Candace or Sarah on Reception

Tel. 026921 3387

sales@ironfoundr.au

A local grant from the Heritage Assistance Fund, available via Application from Cabonne Shire Council, may assist with the works should insurance not cover the project costs.

For other advice related to the repair or replacement, contact Council for free heritage advice and other advice relating to the consent and construction process.

Contact Kate Blackwood at Cabonne Shire Council for advice and assistance.

6.0 DA146

Proposed new residence on vacant land

Contact Brett and Kate

The site is in the vicinity of heritage items and the Conservation area,

The proposal includes an alteration to the original stone curb and guttering for a new crossover and restoration of the existing shared crossover.

IMAG8686

Photograph 1 A detail view of the existing vehicle crossover. The close portion will be restored to serve the proposed residence.

The three gutter stones in the existing crossover shown above would be re-used in the new crossover. In the two new concrete potions of the works, a charcoal additive should be provided so that the final colour of the new concrete is charcoal grey. A printed colour and printed pattern are not recommended as they fail to last under vehicle wear and there are no precedents in Molong for similar patterning.

IMAG8685

Photograph 2 Close view of the location of the proposed new crossover and vacant site for the proposed residence which will share the driveway with the existing house to the right above.

The curbing and guttering is significant and should be conserved where possible. The traditional approach has been an ‘over the top’, cross-over which reaches out into the road surface. This option leaves a fall off both edges down to the gutter level and visually detracts from the significance of the streetscape and stonework.

The alternative would be to relocate the standing curb stones as seen above down flat to serve the new crossover and conserve the gutter stones in both cases. The stones would need to be re-laid on a firm sound foundation as part of the crossover works. The existing guttering should be treated to kill off and remove all weeds and then the joints all grouted with suitable local material such as dec0-granite cement mix.

The alternative is supported by the Heritage advisor as it retains the significance while adapting the existing to suit the new use.

IMAG5984

Example: The purpose of this example, a site photograph from Millthorpe, is only to illustrate the use of the Charcoal oxide within the new concrete. The technique is a standard requirement within Blayney Shire for vehicle cross-overs in Millthorpe

Additional comments:

The following recommendations are based on a review of two sets of drawings and are provided as advice to ensure that the character of the new residence is sympathetic with the streetscape including the heritage items and Conservation Area:

· The heavy fascia and concealed gutter should be amended to provide a standard traditional skillion roofed verandah.

· The brick verandah supports on the front elevation should be amended to be ex 150mm square painted timber verandah posts up to an expressed timber verandah beam. No imitative verandah brackets are required as the house should be a contemporary home

· Any door and windows in the front elevation facing the street, should be timber framed and preferably with double hung sliding sash windows. The contemporary style front door shown is fine for the character of the new home.

· The garage door should be a simple coloured smooth panel door without decorative features in a suitable standard colorbond colour such as Paperbark, so as not to detract from the character of the house and the streetscape.

· If brick is selected as the cladding, then a good quality traditional style face brick from one of the main suppliers is recommended. The following dry pressed examples from the Boral range are offered as examples which would suit the property and add value. Rendering is generally not recommended or valued as an external appearance due to it requiring re-finishing every seven years and showing the wear and tear

Roof colours

· From the standard Colorbond range, Windspray and Basalt provide the sympathetic steel roofs with Shale Grey gutters and fascia to complement timber colour or paperbark verandah posts and windows

7.0 Molong Planters

Attention: Heather and Andrew

An enquiry has been made for the improvement of the Bank Street streetscape using planting with a view that plants could be applied to external buildings on the elevations facing the street.

A number of communities have explored traditional beautification schemes using plants and landscaping as there is usually a positive response from the community to flowers, street furniture, seating and well maintained buildings and infrastructure when viewed from the public areas.

Traditional heritage programs run by local councils target buildings which have the potential for simple improvements through the main street program and consist of traditional external paint colours, replacing missing external features, improving external signs and reinstating verandahs.

The success of these programs relies on Council contacting and engaging with tenants and building owners in the programs. This can take time and resources but over the long term provides valued investment into the primary fabric of the streetscape with the long term responsibility for the maintenance remaining with building owners and tenants.

In terms of the public realm or streetscape, both the capital costs and maintenance costs remain with Council.

However, there are opportunities for landscaping in the public realm.

The Heritage Advisor has developed programs for a wide range of regional communities to select suitable street furniture and landscaping however the street furniture in Cabonne has generally not involved heritage input and so it is good that this opportunity has now been made.

IMAG8682

Classic planters located in Eugowra and also there are similar items and associated seating to be found in Millthorpe

Millthorpe and planters (made by locals – The Men’s Shed etc

Alternatives

Images courtesy Google images

Lined timber planters are a good fit in heritage areas: They look sympathetic, they can be fabricated locally – using local cypress and steel liners, and they are easily maintained.

Generally they should be stained a mid-grey to prolong the life, not contrast with the heritage buildings while showing off the foliage. Locations and size need to take into account the dimensions of the footpaths and the requirements for accessible footpath routes.

Pre-fabricated planters are available, however they lack local input and do not support the conservation of the traditional character of each village such as Molong, Canowindra etc

While considering planters it would be practical to consider the general range of street furniture in order that the general character in the streetscape presents an integrated and well considered appearance and amenity. Currently there is much room for improvement and the recent building colour schemes and verandahs indicate the potential.

8.0 Masonic Hall (Former), Barrack Street, Eugowra

Attention: Heather, Kate and David

The meeting was requested by Samuel Golenia, contact: phooky@hotmail.com

Sam is considering the purchase of the site which includes the Hall and has a range of questions considering the potential of the site and building for alterations and additions. Sam has also spoken with other Council staff on building and flooding matters.

The key intent today was the impact of possible works on the heritage significance of the building.

IMAG8684

Figure 1 View of the side of the original front entrance, illustrating the classical details and several issues related to movement and cracking. Note minor repairs to the porch and concrete works in the vicinity

IMAG8683

Figure 2 The foundation stone relating to the Hall from 1924 while rear supper room was an extension circa 1941

Given the flood related issues, the option recommended for consideration would be a first floor extension above the rear supper room of sufficient size to provide for suitable accommodation for general use but specifically in the event of flooding. In this case the first floor may include a bedroom, bathroom and kitchenette with an internal stair.

In locating the extension centrally over the existing rear area, the impact of the bulk and scale would be reduced and any plumbing services would relate to the existing bathroom below. The first floor level would therefore mean that the existing rooms and levels and services would remain.

The accommodation would need to comply with the BCA and related Council requirements which are standard for dwellings.

Accommodation for cars would generally be separate structures and open like a carport to meet the flood requirements. A suitable distance from the existing building with suitable tree planting for screening would meet the heritage requirements.

General conservation works

· Replace a 1200mm wide perimeter of earth with a 150mm deep and 1200mm wide path using compacted roadbase laid to fall away from the building so as to keep the air vents free and damp away

· Check and repair all gutters and downpipes and route the base of all downpipes at least 3m clear of the building to prevent damp near the foundation

· Check and upgrade all electrical cabling, the EDB and services for compliance and install a smoke detection system for BCA compliance

· Replace all broken glass panes with similar and ensure doors and windows are operable and secure

· Check the roofing for soundness and weatherproofing and make good as required. Only replace if restoration is not possible

· Provide thermal insulation as close as is possible to the ceiling level

· After 12moths or 2 years, review and repair cracks and movement areas

· Consider a sympathetic external colour scheme for the exterior

· Consider a suitable landscape plan using appropriate plants in suitable locations to achieve privacy, shelter and an improved appearance

Small grants are available via application for conservation works to heritage items in Cabonne Shire. Contact Kate Blackwood for details.

9.0 SUMMARY: Annual Heritage Strategy checklist – 2016/2017

1	Heritage Committee	Advice to Council	1	1
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	3	3
		Heritage advice	5	5
		Urban design advice
		Pre-DA advice	2	2
		Advice on DA's	1	1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	4	4
5	Local Heritage Fund	Funded projects
		Project value
		Heritage fund value
		Owner contribution
		Tourism projects	1	1
6	Main Street	Committee
		Study
		Implementation
		Expanded main street
7	Education & promotion	Brochures, web, plaques, panels	1	1
		Events
		Tourism strategy	1	1
		Trails
		Training
8	Council assets	Asset management plans	1	1
		CMP and CMS
		Works budgets	1	1
9	Sustainability	Adaptive re-use	1	1
		Restoration
		Reinstatement
		Landscape	1
		Water

David Scobie RAIA

Item 16 Ordinary Meeting 28 June 2016

Item 16 - Annexure 1

Minutes of

NSW Association of Mining Related Councils Inc.

Ordinary Meeting

Friday 19^th February 2016

Parkes Room, Level 47

MLC Centre, Martin Place

Sydney

The meeting commenced at 9.30 am

Attendance

Cr Peter Shinton Warrumbungle Shire Council (Chair)

Cr Chris Connor Wollongong City Council (Deputy Chair) Cr Lilliane Brady (OAM) Cobar Shire Council (Deputy Chair)

Cr Peter Abbott Cobar Shire Council

Mr Ron Zwicker Wollongong City Council

Cr Liz McGlynn Bland Shire Council

Mr Robert Hunt Lachlan Shire Council

Cr Dennis Brady Lachlan Shire Council

Cr Owen Hasler Gunnedah Shire Council

Mr Michael Silver Gunnedah Shire Council

Mr Andrew Spooner Campbelltown City Council

Cr Tony Ellis Narromine Shire Council

Cr Holee Jenkins Singleton Council

Cr John Martin (OAM) Singleton Council

Cr Scott Ferguson Blayney Shire Council

Cr Nuatali Nelmes Newcastle City Council

M/S Donna Ausling Liverpool Plains Shire Council

Cr Robert Webster Liverpool Plains Shire Council

Cr Jim Nolan Broken Hill City Council

Cr Michael Greenwood Parkes Shire Council

Cr Bob Wheeldon Wentworth Shire Council

Staff

Mr Don Tydd Executive Officer

M/S Julie Goodwin Accounts Administrator

Apologies

Cr Gordon Bradbery OAM Wollongong City Council

Cr Col Mitchell Wollondilly Shire Council

Mr David Henry Wollondilly Shire Council

Cr Michael Banasik Wollondilly Shire Council

Mr Greg Lamont Narromine Shire Council

Cr Neil Pokoney Bland Shire Council

Cr Catherine Collyer Narrabri Shire Council

Cr Robyn Faber Narrabri Shire Council

Cr Conrad Bolton Narrabri Shire Council

Cr Paul Hawker Campbelltown City Council

Cr Peter Bishop Upper Hunter Shire Council

Mr Brad Cam Mid Western Regional Council

Cr Rebecca Ryan Gunnedah Shire Council

Mr Steve Loane Warrumbungle Shire Council

Cr Bob Pynsent Cessnock City Council

M/S Rebecca Ryan Blayney Shire Council

Cr Sharon Wilcox Cabonne Shire Council

M/S Heather Nicholls Cabonne Shire Council

1. Apologies

01/2016 Resolved that the apologies be received and noted.

(Cr L. Brady/ Cr Jenkins)

2. Disclosures of Pecuniary Interests

02 /2016 Resolved delegates now disclose any pecuniary interests and reasons for declaring such interests in the matters under consideration at the meeting.

Ron Zwicker declared an interest through holding AGL shares.

3. Adoption of Minutes, Ordinary Meeting held Friday 13^th November 2015, Cabonne Shire Council Chambers, 99-101 Bank Street Molong.

03/2016 Resolved that minutes of the Association’s Ordinary meeting held in the Cabonne Shire Council Chambers, 99-101 Bank Street Molong, Friday 13^th November 2015 be received and noted.

(Cr Hasler/ Cr Jenkins)

4. Matters Arising From The Minutes

Cr Ellis asked what progress had been made with Item 15-1 the Association’s strategic planning document.

The Chairperson, Councillor Shinton advised the matter would be dealt with under recommendation 7 from the recent meeting of the Executive Committee.

5. Recommendations- Executive Committee meeting held Thursday 2015

04/2016 Resolved that the meeting consider recommendations from the Executive Committee meeting held 5^th February 2016.

(Cr L. Brady/ Cr Conner)

5.1. Invitation to Parliamentarians to Attend Meetings

05/2016 Resolved the Treasurer and Minister for Industrial Relations, The Honourable Gladys Berejiklian be invited to the Association’s August 2016 meeting.

(Cr Hasler/ Cr Conner)

5.2. Western NSW Mining and Resource Development Taskforce

Note Item 5.2

Prior to consideration of this matter it was duly advised by the mover of this recommendation at the Executive Committee meeting (Cr Hasler) that the organisation referred to was the Land Use Conflict Taskforce and not the Western NSW Mining and Resource Development Taskforce as stated in the original recommendation. There had not been consultation with the Councils, community groups or, expert groups when the Taskforce visited the North West of NSW. This amendment was noted by meeting delegates and the recommendation changed to reflect Councillor Hasler’s advice on this matter.

5.2. 06/2016 (1) Resolved a letter be forwarded to the NSW Premier advising that Association member Gunnedah Shire Council with an interest in the establishment of the Land Use Conflict Taskforce through its geographical location, was not advised of the establishment of the organisation and there appeared to be a lack of consultation with external stakeholders when the Taskforce visited the North West region. This was contrary to advice received from the Head of Premier and Cabinet in 2015 at a meeting of Namoi Councils where it was stated there would be consultation and,

(2) The Association apply for membership of the Western NSW Mining and Resources Taskforce.

(Cr Hasler/ Cr L. Brady)

5.3. Commonwealth Government’s Response to FIFO-DIDO Enquiry

07/2017 Resolved that a further letter be forwarded to The Honourable Darren Chester MP, Minister for Infrastructure and Transport asking that if he cannot attend a future meeting of the Association to discuss FIFO/DIDO Enquiry issues, he be asked to approach another Government Minister or, a senior representative of his Department to attend.

(Cr Hasler/Cr D. Brady)

5.4. Quorums At Meetings

07/2016 Resolved the Association hold a Special Meeting to amend clause 12 of its constitution to read:

“At a general meeting, a quorum shall exist when the majority of member councils are represented”.

(Cr Martin / Cr Jenkins)

5.5. Renewable Energy

08/1016 that renewable energy becomes part of the Association’s charter and consideration be given to an amendment to the organisation’s constitution to reflect the inclusion of this energy source.

(Cr Ferguson/ Cr Hasler)

5.6. Financial Statements

09/11016 Resolved cash journal for the period 1^st October 2015- 31^st December 2015 and financial statements for the period 1^st October 2015 to 31^st December 2015 be received and noted.

(Cr Connor/Cr Jenkins)

5.7. 2013-2016 Strategy Document

10/2016 Resolved the Association appoint a panel with Councillor Chris Connor as Chair and invite three (3) other delegates to be members, they

being Councillor Jim Noland, Councillor Owen Hasler and Councillor Dennis Brady.

The Panel to review all aspects of the Association’s current strategy document, formulate a new document and to bring it up to date with current technologies and frameworks. A review of the organisation’s web site framework and content also to be included in the Panel’s brief.

(Cr Connor/Cr Hasler)

Standing Orders

11/2016 Resolved Standing Orders be suspended at 10 00am to allow the presentation from Mr Warwick Giblin

(Cr Nolan/Cr Connor)

Presentation by Mr Warwick Giblin, Progress Report on Discussions with NSW Minerals Council on Planning Agreements (Formerly Known as VPAS)

Cr Shinton welcomed Mr Giblin to the meeting.

Mr Giblin advised the discussions with the NSW Minerals Council (MC) so far were an encouraging start to resolving this issue. He spoke to his presentation and highlighted some flaws in the MC’s approach and there was still a lot of work to be done.

The MC’s document relating to a Ministerial direction for any adopted proposals to apply to all NSW councils had been placed on the “back burner” for the time being. There was a need for the Association to know more on the role that IPART could play in this matter. In reference to the proposed MOU, this would be discussed at a meeting to be held on Monday 22^nd February 2016 where he expected a softening of the MC’s approach on this matter.

Any future planning agreement/template would need to be a standard document with issues such as commencing dates, payment of costs and CPI considerations which needed consistency.

The discussions with the MC were a good opportunity to solving the issues.

Delegates Questions/Comments

Cr Halser referred to a recent meeting of the Namoi Joint Organisation of Councils where a delegate had made a comment that there had been a deal done between the Association and the MC on this matter which was not true. He wondered if member councils were receiving the current information on this matter through their delegates. This did not seem the case with the recent comments by the delegate at the Joint Organisation meeting.

He was also concerned that this matter could drag on and take up to a year to resolve. The Department of Planning and Environment was keen to progress this matter and there was a need for a quicker solution.

Mr Giblin in response to this comment advised the appointed Association Panel was making progress with this matter. In relation to the time frame, the MC was keen to move this matter on.

Cr Martin commented on the basis that he was independently chairing the Panel/MC meetings. In his opinion there was a lot of information to consider in the discussions on the planning agreements (VPAS). He was concerned as to the complicated process required to get results many of which were long term issues. He also had concerns on the process as laid out in the draft

documents. He used an example from Singleton Shire Council where the process had taken five years. Mining companies had their own priorities with such agreements. Future socio –economic effects from mining in NSW are very broad particularly the issue of “who pays”.

Mr Giblin commented the Umwell model could be written into the negotiations to address some of these issues. There was a need for Panel members to understand these matters.

In relation to road contributions the template could not cover all situations.

Cr Wheeldon commented that a template was a good idea and it should reduce conflict between the parties.

Cr Nolan believed a template was a good idea but should be able to be varied.

Cr Hasler further commented that VPAs get to a point where companies could agree on some things e.g. timeframes.

Cr Abbott commented that if Council staff were involved in the negotiations they needed more expertise.

Mr Silver observed that the socio economic details in EIS’s were improving. He was concerned that the Department of Planning and Environment was not taking a lead on this matter and there was a need to put pressure on the Department for this matter to be resolved at that level.

He mentioned the REM plan. Gunnedah Shire Council, Liverpool Plains Shire Council and Narrabri Shire Council had used this model, however its accuracy depended upon how the information was utilised with the model particularly road costings.

Mr Giblin commented the UMWELL model was economic but was not good on social costings.

Cr Lilliane Brady asked what mines would be involved.

Mr Giblin advised he had no details but would find out this information.

Cr Wheeldon asked what processes would be included if IPART was involved?

Mr Giblin made comment on where IPART would be involved.

Cr Martin commented that companies and councils should not get to a “deadlocked “situation.

Cr Hasler reported on Gunnedah Shire Council’s experience with IPART. He commented someone has to make a decision if there is an impasse and the Department of Planning and Environment will not.

Cr Noland commented on the situation of renewable energy involving wind and solar farms and the developments in the Broken Hill area where there were no VPAS involved. One proposed wind farm had 100 turbines and this would have socio economic impacts. He asked Mr Giblin what he thought would happen when future remediation was necessary.

Mr Giblin advised he believed the incorporation of renewable energy into the Association’s charter was a good idea and VPAS would be needed for these developments.

Robert Hunt questioned Mr Giblin on his opinion on the worker location model in some agreement formulas.

Mr Giblin advised he does not like this type of model as it can favour the adjoining council over the council where the development is.

This concluded Mr Giblin’s presentation and he left the meeting after being thanked by the Chair, Councillor Shinton.

Standing Orders

12/1016 Resolved the meeting resume at 10 35am –recommendations from Executive Committee meeting 5^th February 2016.

(Cr Martin/Cr Nolan)

5.8. Review of Discussions between Association and NSW Minerals Council on Planning Agreements (Formerly Known as Voluntary Planning Agreements)

13/2016 Resolved that the Executive Committee note the progress being made with discussions between the Association and the NSW Minerals Council on Voluntary Planning Agreements (VPAS). Further, Mr Warwick Giblin, Consultant appointed to review this matter be invited to address the next meeting of the Association to be held on Friday 19^th February 2016 and that a further $7,000 be allocated from the Association’s cash reserves to cover costs for anticipated finalisation of the discussions.

(Cr Hasler/ Cr Jenkins

5.9. Post Mining Issues and Mining Rates

14/2016 Resolved the Muswellbrook Shire Council Mayor, Councillor Martin Rush be invited to address the Association at its meeting to be held on the 4^th August 2016 or, the 4^th November 2016 on post mining and mine rating issues. Further, a representative of the NSW Minerals Council also be invited to attend one of the indicated meetings.

(Cr Martin/Cr Jenkins)

6. Executive Officers Report (For Information)

Councillor Hasler made comment on Item 6.6 Dust Monitoring Gunnedah Coal Basin. He thanked the Association for its support and lobbying of the State government, its departments and agencies on the issue. He pointed out the reporting was different to the Hunter Valley monitoring (real time) and was a delayed time model. There were four sites in the Gunnedah coal basin using mining company equipment. There was a question as to the accuracy of the data. It was possible a real time system may be installed in the future. Residents in the Gunnedah area were being asked to provide feedback on the new system. There had been some headway over the past three years with this matter and it was essential for the Basin to have an effective system in place prior to the ramp up of mining.

15/2016 Resolved the Executive Officer’s report (for information) be received and noted.

(Cr L Brady/ Cr Connor)

7. Presentation by the Honourable Mick Veitch MLC, Shadow Minister for Primary Industries, Shadow Minister for Lands & Shadow Minister for Western NSW

The Executive Officer advised delegates that prior to the meeting commencing he had received a telephone message from Mr Veitch’s office advising he had to return to his home as a matter of urgency due to a family member’s illness. He therefore would not be attending today’s meeting and sent his apologies.

8. General Business

8.1 Resources for Regions Grant Program

Councillor Hasler raised the matter of the recent announcement of a new round of funding under the program ($32m) and expressed his concern given the previous grants had totalled approximately $208m

He was also concerned there had been a change in the guidelines with a total emphasis on applications being encouraged from regional organisations meaning fewer funds to go round. It appeared there was more justification of regional applications over local council applications.

Cr Lilliane Brady commented in some cases there was some value in the government’s latest approach especially for regional road funding applications.

Councillor Hasler further commented on local priorities as compared to regional priorities.

Cr Wheeldon and Cr Connor made comment on this matter.

Robert Hunt advised that Lachlan Shire Council had already been approached by CENTROC to participate in a joint regional approach.

Cr Greenwood commented that it is important to know what happens after this round of funding.

8.2 Association’s Panel for discussions of Planning Agreement matters With NSW Minerals Council

Councillor Jenkins questioned delegates in relation to the Panel currently having two Singleton Councillors involved and their thoughts on this matter.

Councillor Martin commented he was the independent Chair appointed for meetings and this was his only role at this stage.

By consensus, it was agreed that Councillor Jenkins should continue as a Panel member.

8.3 Continuance of Operations- North Parkes Mine

Councillor Greenwood advised under a recent announcement, the North Parkes Mine would continue its operations until 2042.

8.4 Effect on The Association from Proposed Council Mergers

Councillor Greenwood asked what effects the current proposed mergers of some NSW Councils may have on the Association.

The Executive Officer advised (at this stage) if the present proposals go ahead, the Association may lose two shire councils, Cabonne and Blayney. Financially this would mean that the Association may from 2017-2018, be in a “balanced “budget situation rather than the present surplus. He was continuing to investigate any opportunities for new members.

Councillor Hasler commented the merger proposals could affect other local government organisations particularly Local Government NSW.

Meeting Adjournment

The meeting was adjourned at 11 04am and resumed at 11 48am.

9.0 Presentation by Mr David Kitto, Department of Planning and Environment on Proposed Changes to the Operation of Community Consultative Committees (CCCS).

Councillor Shinton introduced Mr Kitto. Mr Kitto explained his role in the Department and the areas of NSW he is responsible for. Industries include mining, CSG and renewable energy projects.

Mr Kitto advised the meeting the draft CCC guidelines went on display on Thursday 18^th February 2016 and were open to comment until 31^st March 2016. Some consultation with major stakeholders had already taken place.

CCCS had been operating for fifteen years with the mining industry and the results had been mixed. The new guidelines were designed to make the committees work more effectively.

CCCS had been set up previously following mining exploration. It was apparent that a lot more consultation was needed prior to the approval of the development.

It was necessary for expansions of the CCC concept to all major developments and also set up in the post development phase. It was apparent that to avoid problems after development that there was a need for early introduction of a CCC. Flexibility would be a key factor in the operations of future CCCS.

Mr Kitto explained the process for the appointment of a CCC Chair and members of the committee. There would be a more formal appointment process and an independent review of appointees. There would be a new toolkit for the committees’ operations. The Departmental Secretary would have the ability to intervene if any committee was found not to be working effectively.

Delegates Questions and Comments

Cr Martin explained that CCCS had been operating in the Singleton Council area for thirty five years. Their operations had been fairly successful. Independent chairs had helped resolve some of the problems. He believed that taking away the responsibility from councils for committee nominations would be helpful. There had been good community representation on the committees in the Singleton area but often problems occurred when representatives from mining areas expressed personal views on some matters. He was supportive of the new guidelines.

Mr Kitto advised the Chair could be from Council but the Department was flexible on these issues.

Ron Zwicker raised the matter of the lack of Departmental representation on the committees. He had the experience of having to defend Departmental polices as a council representative which resulted in some problems.

Mr Kitto advised Departmental Compliance Officers will attend some CCC meetings under the revised guidelines.

Cr Hasler advised he had been a CCC member and he saw the new draft guidelines as a positive move. However, there was a need to change some of the wording in the document.

Cr Connor supported the changes in the guidelines and asked Mr Kitto what triggers the setting up of a CCC?

Mr Kitto explained that the local council is a useful mechanism for flagging the setting up with then due advice to the Department. The CCC should be in operation from the beginning of the development.

Mike Silver expressed the view that some CCCS benefited from members coming from outside the local government area where the development was taking place.

Mr Kitto commented the local council will have considerable input into the appointment of the CCC Chairperson.

Cr Wheeldon raised his concerns as to the Department not having the same obligations as the local council and other organisations.

Mr Kitto advised this issue was a problem in western areas of the state. Often there were few submissions and the Department realised that a CCC was often not the best vehicle to resolving such local matters. It was a case by case review process. He observed that there was a need for more consultation between the Department and Councils. He advised VPAS should be utilised as a tool (if possible) for financial contributions and should be in the consent.

Cr Lilliane Brady raised the problem of Councils negotiating/dealing with mining companies operating underground mines.

Mr Kitto advised Council can negotiate a VPA with a company and set up a CCC for the development.

Councillor Wheeldon raised the matter of contributions. Wentworth Shire had a problem with this issue.

Mr Kitto commented that this was a local problem and should be dealt with through discussions between Council and the Department.

Cr Ferguson asked what projects should have CCCS?

Mr Kitto advised the CCC should be in place when development commences not when EIS is in place – it needed to be a long process.

Cr Ferguson gave the example of Arcadia Mines as a company which had a successful relationship with the local CCC. He complimented the company on its attitude.

At the conclusion of Mr Kitto’s presentation, the Chair thanked him for his attendance at today meeting.

Additional General Business

Some delegates asked that the remaining meeting dates be confirmed.

The Executive Officer verbally advised the dates but confirmed he would forward related details by e mail in the near future.

There being no further business the meeting concluded at 12 23pm.

The Minutes (Pages 1- 12) were confirmed at a meeting held on Friday 19^th February 2016 and are a true and accurate record of proceedings of the meeting held on Friday 13^th May 2016.

………………………………………………………….

Cr Peter Shinton

Chairperson

Item 16 Ordinary Meeting 28 June 2016

Item 16 - Annexure 2

Minutes of

NSW Association of Mining Related Councils Inc.

Ordinary Meeting

Friday 13^th May 2016

Aerodrome Auditorium

Tom Perry Drive

Narromine Aerodrome

The meeting commenced at 9.30 am

Attendance

Cr Peter Shinton Warrumbungle Shire Council (Chair)

Cr Chris Connor Wollongong City Council (Deputy Chair) Cr Lilliane Brady (OAM) Cobar Shire Council (Deputy Chair)

Cr Jarrod Marsden Cobar Shire Council

Mr Steve Loane Warrumbungle Shire Council

Mr Ron Zwicker Wollongong City Council

Cr Liz McGlynn Bland Shire Council

Mr Robert Hunt Lachlan Shire Council

Cr Dennis Brady Lachlan Shire Council

Cr Owen Hasler Gunnedah Shire Council

Mr Andrew Spooner Campbelltown City Council

Cr Tony Ellis Narromine Shire Council

Cr Holee Jenkins Singleton Council

Cr John Martin (OAM) Singleton Council

M/S Ngaire Baker Newcastle City Council

Cr Jim Nolan Broken Hill City Council

Cr Michael Greenwood Parkes Shire Council

Cr Col Mitchell Wollondilly Shire Council

Mr David Henry Wollondilly Shire Council

Cr Bob Pynsent Cessnock City Council

Cr Sharon Wilcox Cabonne Shire Council

M/S Heather Nicholls Cabonne Shire Council

Staff

Mr Don Tydd Executive Officer

M/S Julie Goodwin Accounts Administrator

Guests

Mr Derick Francis Bogan Shire Council

Mr Glenn Wilcox Armidale Regional Council/Life

Member

Mr Daniel Coulton Mining – CSG Communications Officer

NSW Farmers

Apologies

Cr Gordon Bradbery OAM Wollongong City Council

Cr Michael Banasik Wollondilly Shire Council

Mr Greg Lamont Narromine Shire Council

Cr Neil Pokoney Bland Shire Council

Cr Paul Hawker Campbelltown City Council

Cr Peter Bishop Upper Hunter Shire Council

Mr Brad Cam Mid Western Regional Council

Cr Rebecca Ryan Gunnedah Shire Council

Cr Nuatali Nelmes Newcastle City Council

Mr Eric Groth Gunnedah Shire Council

Cr Scott Ferguson Blayney Shire Council

Cr Allan Ewin Blarney Shire Council

1. Welcome to Guests

Chair, Cr Shinton welcomed Mr Glenn Wilcox (Life Member), Mr Derick Francis (General Manager- Bogan Shire Council) and Mr Daniel Coulton (NSW Farmers) to the meeting.

2. Welcome to Narromine Shire

Councillor Shinton invited the Narromine Shire Council Deputy Mayor, Councillor Sue McCutcheon to provide a welcome to delegates on behalf of Council.

Councillor McCutcheon welcomed delegates and reported that the Thursday night dinner allowed her to hear many views on the mining industry. Mining was a major industry in the Shire along with agriculture, stone fruits and an emerging cherry industry. Prime lambs and beef also were prominate industries through the leased council saleyards. Market gardens were also prominent.

The Shire had two irrigation schemes with flood irrigation. Grants totalling $115m had been made available to landholders to prevent leakage from irrigation channels. A further $60m had been allocated by the government for further works to make the irrigation industry more efficient. The lining of the channels had reduces leakage from 40% loss of water to 6%. The Murray – Darling Scheme had affected the irrigation industry in the Shire.

The local aerodrome featured gliding and an aircraft museum.

The Shire featured a young population who were employed in the agricultural industry. Many younger people were returning to Narromine which had a reputation as a “green” town through the use of bore water.

Council had adopted a new flood policy resulting in new homes being constructed above the highest known flood level.

Council would like to attract more industry to Narromine however the closeness of Dubbo was a limiting factor. Council would also like to attract further aviation industries to the local airport.

Council had taken up loans to ensure there were adequate funds to gravel unsealed road and get farmers’ products to market.

Councillor McCutcheon spoke on other developments around the Narromine Township and Shire including the Tomingley gold mine. Council and the community have a good working relationship with the mining company and management.

Following her address, Councillor McCutcheon answered several delegates’ questions.

Councillor Shinton thanked Councillor McCutcheon for her informative presentation.

3. Apologies

16/2016 Resolved that the apologies be received and noted.

(Cr Wilcox/ Cr Jenkins)

4. Disclosures of Pecuniary Interests

17/2016 Resolved delegates now disclose any pecuniary interests and reasons for declaring such interests in the matters under consideration at the meeting.

Ron Zwicker declared an interest through holding AGL shares.

5. Meeting Adjournment and Resumption

The Ordinary meeting was adjourned at 9 45am to allow the Special meeting to be held.

Following the conclusion of the Special meeting at 9 48am the Ordinary meeting resumed.

6.. Adoption of Minutes, Ordinary Meeting held Friday 19^th February 2016,Parkes Room, Level 47, MLC Centre, Martin Place Sydney.

18 /2016 Resolved that minutes of the Association’s Ordinary meeting held Friday 19^th February 2016, Parkes Room, Level 47, MLC Centre, Martin Place Sydney the be received and noted.

(Cr D Brady/ Cr Connor)

7. Matters Arising From The Minutes

Nil

8. Introduction of New Delegate

Cr Lilliane Brady introduced Cobar Shire Council’s new delegate, Councillor Jarrod Marsden.

9. Recommendations- Executive Committee meeting held 22^nd April 2016

9.1. Review of Discussions between Association and NSW Minerals Council on Planning Agreements (Formerly Known as Voluntary Planning Agreements)

Discussion

Cr Hasler spoke positively about the progress made with these documents. He believed they should be adopted. However, the contribution models required further work.

Cr Martin commented that he believed following the adoption of the documents at today’s meeting they should be sent to member councils for review and comment. The contribution to roads model should have input by member council senior staff and a review by a consultant.

Cr Connor agreed with Councillor Martin. The MOU and Time Line documents were acceptable and had been amended by the Panel independent of the NSW Minerals Council. He made mention of the “stop the clock” in the time line and also suggested the documents should be sent to member councils in a business paper form. The Umwelt contributions model needed input from a member council technical group as different councils have different needs. He commented on the Executive Committee’s support for a review of the roads model by a specialist group.

Councillor Lilliane Brady commented the Association had made great progress with mining issues over the past 10 years and the organisation should be proud of the progress made with this matter.

Steve Loane made comment on the engagement with the NSW Minerals Council through the discussions on this matter by the appointed Panel. He also spoke of the current position of the Department of Planning in relation to councils views. The NSW Minerals Council had taken a view on these matters and councils’ operations had not been recognised in discussions up until November 2016. He believed the Panel had been successful in achieving results for the Association. The NSW Minerals Council was now taking notice of the Association’s position through discussions with the Panel. If 80% of any agreements could be generic this would allow the remaingin20% to be flexible for the affected council.

There had been a marked change in the NSW Minerals Council’s attitude and outcomes were now more beneficial to both parties.

Councillor Jenkins spoke on the change of attitude to this matter by the NSW Minerals Council. The Panel was raising issues which were not previously recognised by the NSW Minerals Council.

.Councillor Hasler again spoke on the progress made to date and the robust but respectable discussions between the Panel and the NSW Minerals Council. The member Councils needed to know about the progress made. In the past he did not believe this information was being provided to councils however, this was now not the case. He believed delegates must get the message to their councils and asked delegates to support the motion.

David Henry commented that in the footnotes to the draft MOU, that item “a” should refer to Part 4.1 of the Planning and Assessment Act and not Part 4.

19/2016 Resolved:

(1) The Memorandum of Understanding and Timeline documents be approved and adopted with the documents then sent to all member councils with a recommendation that they be reviewed and adopted. Further, if necessary Executive Committee members make themselves available to attend member council meetings if this matter is to be discussed.

(2) Any road contributions model be developed from member councils’ asset management systems and,

(3) If possible, a sub group of member council technical officers in association with the Association’s consultant provide a recommendation on a roads contribution model for the Executive Committee meeting to be held on 29^th July 2016.

(Cr Hasler/ S Loane)

9.2. Reappointment of Association Panel for Discussions with the NSW Minerals Council

Following discussion on the operations of the Panel to date and the need for a review of its membership and possible need for continued expertise and involvement of technical staff:

20/2016 Resolved:

(1) the following member council delegates be appointed to the Association’s Panel:

Councillor John Martin

Councillor Owen Hasler

Councillor Hollie Jenkins

Mr Steve Loane

Mr Greg Lamont

(2) Councillor Bob Pynsent be appointed as the Chairperson for meetings between the Panel and the NSW Minerals Council.

(Cr L Brady/ Cr S Wilcox)

9.3. Budget: Employment of Consultant OZEnvironmental

Discussion

It was noted the progress that had been made with the development of the MOU and time line.

Steve Loane commented that the progress with this matter would be beneficial to all local government in NSW through the efforts of the Association. He also mentioned that the NSW Minerals Council was happy to support the changes.

Councillor Martin spoke on the three meetings which had taken place to this point in time but it would be now necessary to speed up the conclusion of the negotiations.

21/2016 Resolved a further $20,000 be allocated to finalise the Planning Agreement (formerly known as Voluntary Planning Agreements) project.

(Cr Hasler/ Cr Connor)

9-4. Withdrawal of Narrabri Shire Council from the Association

Discussion

Cr Hasler spoke in support of the development of an information pack.

22/2016 Resolved:

(1) Narrabri Shire Council’s withdrawal from the Association be noted and the matter of attracting new members be discussed in the review of the Association’s strategic planning and,

(2) Following the September 2016 elections, the development of an information pack on the Association’s activities for distribution to NSW councils be investigated to encourage them to join the organisation.

(Cr Hasler/Cr Brady)

9.5. Collaboration and Information Sharing With NSW Farmers Organisation- Mining and CSG Communications Project

23/2016 Resolved this matter be noted.

(Cr Hasler/ Cr Wilcox)

9.6. Trade Display Local Government NSW Annual Conference Wollongong 16^th – 18^th October 2016

24/2016 Resolved an equivalent amount of funds expended on attending a Local Government NSW conference be allocated for promotional packages to highlight the Association’s activities. All NSW councils to be targeted with the packages with Executive Committee members to visit interested councils if required to support the Association’s quest for new members.

(Cr Hasler/Cr L Brady)

9.7. Accounts Administrator’s Report and Financial Reports for Period 1^st July 2016- 31^st March 2016.

25/2016 Resolved the Accounts Administrator’s Report, financial reports for period 1st July 2015 - 31^st March 2016 and estimated budget for period 1 July 2015- 30^th June 2016 be received and noted.

(Cr L Brady/ Cr D Brady)

10. Meeting Adjournment - Presentation by Mr Daniel Coulton, Mining and CSG Communications Officer NSW Farmers.

At 10 30am, Chairperson Councillor Shinton welcomed Mr Coulton to the meeting and invited him to make his presentation.

Mr Coulton explained:

· The NSW Farmers project as it related to CSG and mining

· The purpose of the project was to provide a trusted source of information for farmers

· The NSW Farmers organisation aim is to provide all relevant information in one format

· This created an awareness and understanding of the issues.

· The information had four objectives- to be accurate, factual, trusted and unbiased

· Funding for the year 2012-2014 was $500,000 and funding for 2014-2016 was $500,000

Mr Coulton through his presentation provided further detail as to his role including the production of a suite of communication materials to provide a guide to current mining issues and coal seam gas. This guide would be released hopefully in May 2016.

He provided statistical details as to meetings that had been held throughout NSW to assist NSW Farmers members. He had also attended agricultural field days throughout NSW as well as establishing a presence through social media and the internet. He was also available to attend public meetings to discuss mining and CSG issues. Mr Coulton believed the project could be of assistance to councils and staff. His contact number was 1300 794 000.

Following the conclusion of his presentation, Mr Coulton answered questions from delegates on this project.

Councillor Hasler asked what role NSW Farmers had in opposing mining. Mr Coulton explained the organisation was opposed to mining on prime agricultural land.

Councillor Connor asked/commented:

(1) What was Mr Coulton’s background?

Mr Coulton gave his relevant details.

(2) What was his opinion on the recent Hume Coal decision? Mr Coulton gave his opinion on this matter.

(3) The NSW Farmers attitude to wind and solar installations. Mr Coulton gave details.

(4) The proposed guide should be searchable.

Councillor Nolan commented on hard rock and sand mining issues and proposed wind farms in western NSW. Mr Coulton advised he has not been contacted on these issues.

Councillor Nolan gave details of exploration for uranium in western NSW.

Steve Loane asked who could access the information.

Mr Coulton advised NSW Farmers members and non members could obtain the information through the organisation’s web site.

Councillor Shinton thanked Mr Coulton for his presentation which he believed was very positive.

Meeting Resumption

The meeting resumed following the conclusion of Mr Coulton’s presentation.

11. Executive Officers Report (For Information)

26/2016 Resolved the Executive Officer’s Report for information be received and noted.

(Cr Wilcox/Cr Jenkins)

12. General Business

12.1 Discussion Document – Local Government Rates

The document was discussed by delegates.

27/2016 Resolved the discussion document be received and noted.

(Cr Martin/ Cr L Brady)

The Executive Officer advised a submission on mining rates would be sent to the IPART Inquiry this afternoon. The submission would be based on discussions

on this matter by delegates on behalf of their councils at Association meetings over the past three years.

12.2 Options for Employment of the Association’s Executive Officer

Steve Loane raised the matter of options for the employment of the Association’s Executive Officer following the conclusion of the current employee’s contract later in 2016.

The Executive Officer left the meeting while this matter was discussed.

28/2016 Resolved a report by Greg Lamont, General Manager and Delegate Narromine Shire Council (in consultation with the Chairperson, Councillor Peter Shinton), be submitted to the next Executive Committee meeting to be held on 29^th July 2016 on the various employment options for the Association’s Executive Officer.

(S Loane / Cr L Brady)

12.3 Presentation to Member Councils of Draft Memorandum of Understanding with NSW Minerals Council and Voluntary Planning Agreement Time Line Documents.

29/2016 Resolved:

(1) The adopted Memorandum of Understanding with the NSW Minerals Council and Voluntary Planning Agreement Time Line be forwarded to member councils for their consideration,

(2) The member councils be asked to advise the Association by no later than 22^nd July 2016 of their acceptance or, rejection of these documents and,

(3) The Chairperson be authorised to sign the Memorandum of Understanding if there is positive agreement as notified to the Association in writing by fifty percent (50%) plus one of member councils.

(Cr Martin/ Cr Connor)

12.4 Provision of Association Minutes and VPA negotiation details to Local Government NSW

Following discussion on this matter it was agreed that the Association’s meeting minutes should be forwarded to Local Government NSW together with details on current VPA negotiations with the NSW Minerals Council.

It was also agreed that the President of Local Government NSW, Councillor Keith Rhodes should be invited to attend the Association’s meeting to be held on Thursday 4^th August 2016.

12.5 Resources for Regions Program

Cr Greenwood asked what was the current situation with the Resources for Region’s program.

The Executive Officer advised the first meeting of the Advisory Panel would be held on Thursday 19^th May 2016 in Sydney and he would be attending the meeting as an invited Panel member. Councillor Hasler also provided details of a conversation he recently had with the Minister in regard to current and future funding for the program.

12.6 Association Strategic Planning

Steve Loans asked what was the situation regarding the review of the Association’s strategic planning documents.

Cr Connor (Chairperson of the working party) advised some preliminary work had been completed on the discussion document however finalisation of the matter may be delayed until later in 2016.

There being no further business the meeting concluded at 11.50am.

The Minutes (Pages 1- 11) were confirmed at a meeting held on Thursday 4^th August 2016 and are a true and accurate record of proceedings of the meeting held on Friday 13^th May 2016.

………………………………………………………….

Cr Peter Shinton

Chairperson

2.00pm	Phoenix Aguila – Youth of the Month
	Michelle Murphy – Associate Degree in Spatial Science (Surveying)
	Jan Kerr – Canowindra Balloon Challenge