Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 757141

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2016 - 757142

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 757143

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 757144

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 757147

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 757148

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 11 be moved and seconded.

Director of Finance and Corporate Services' REPORT

Items 7 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. April 26 2016 Ordinary Council minutes 2. May 10 2016 Extraordinary Council minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2016 - 757150

Recommendation

THAT the minutes of the Ordinary meeting held 26 April 2016 and the Extraordinary meeting held 10 May 2016 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 26 April 2016; and

2. Minutes of the Extraordinary Council meeting held on 10 May 2016.

ITEM 8 - REQUEST FOR ASSISTANCE WITH LEGAL COSTS - BATHURST REGIONAL COUNCIL

REPORT IN BRIEF

Reason For Report	To consider a request to assist Bathurst Regional Council with legal costs incurred
Policy Implications	No written policy applies however it is a standing practice to assist
Budget Implications	Yes - If approved will be funded from Council's s356 donation budget
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT NSW - 758196

Recommendation

THAT Council contribute $711.19 towards assistance with legal costs incurred in relation to Bathurst Regional Council from the s356 vote.

Administration Officer's REPORT

Council will be aware of the Local Government NSW (LGNSW) Legal Assistance Policy which allows a council to apply for the support of the Association in seeking contributions from all councils to assist with its legal costs where that council is involved in litigation and the principle in question in the matter;

· involves a major local government principle which may be eroded but for pursuing the matter; and

· is one which should not be eroded merely because the council involved is not itself, so seriously affected by the outcome of the case that the legal costs associated with pursuing the principle outweigh any other consequences. That is, just because the council involved itself, has decided in all the circumstances not to further pursue the matter, legal assistance can be provided where the matter is of such significance and broader concern to the whole of local government to warrant pursuing the principle.

The LGNSW Board approved an application made by Bathurst Regional Council for legal assistance under the LGNSW Legal Assistance Policy & Guidelines in August 2015. The matter has now been resolved in the courts. The LGNSW Board considered the matter to be of importance to local government throughout the State, as the proceedings related to the ability of councils to enter into contracts that include fees for services.

Bathurst Regional Council defended the matter before the NSW Court of Appeal. The proceedings challenged Council's jurisdiction to fix fees for services under long-term contracts. The NSW Court of Appeal found against Bathurst Regional Council, identifying that:

'even when the Local Government Act confers a power in terms upon councils to reach an agreement or arrangement with a landowner, the price it can charge for work performed by it remains subject to Part 10 of Chapter 15. To that extent at least, the 'general power to contract' cannot permit a Council to escape the statutory restrictions upon it'.

LGNSW is considering the implications of this decision for NSW councils and is likely to seek feedback from councils in the future to enable the issue to be adequately addressed in the next phase of the review of the Local Government Act 1993.

Financial contributions are now sought from councils as the costs of the proceedings have been determined.

The requested amount from Cabonne Council in this matter is $711.19.

ITEM 9 - PROPOSED ROAD NAMING - ROCKDALE ROAD, MANILDRA

REPORT IN BRIEF

Reason For Report	Council has been made aware of an unnamed Council maintained road that requires naming.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 757039

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Rockdale Road”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Rockdale Road” in accordance with Section 162 of the Roads Act, 1993.

Acting Technical Services Manager's REPORT

Council has been made aware of an unnamed Council maintained road that runs in a westerly direction off Yellowbox Road near the Manildra Resource Recovery Centre. The road proposed to be named is shown in red outline on the map below. This road provides legal access to a number of allotments and will likely be required to be named in the future for the purposes of rural addressing. Having gazetted road names is critical in assisting emergency services attending to emergencies.

A suggested name for the road is “Rockdale Road”. This name is considered suitable as the ‘Rockdale’ was the name of an old property in that vicinity. It is noted that the name is considered suitable under the Geographical Names Board Guidelines.

ITEM 10 - PROPOSED ROAD NAMING - PIGGERY LANE, MANILDRA

REPORT IN BRIEF

Reason For Report	Council has been made aware of an unnamed Council maintained road that requires naming.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 757050

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Piggery Lane; and

2. Assuming no objections are received, Council proceeds with the naming of “Piggery Lane” in accordance with Section 162 of the Roads Act, 1993.

Acting Technical Services Manager's REPORT

Council has been made aware of an unnamed Council maintained road that runs in a northerly direction off Gumble Road past the Manildra Sewer Treatment Plant and connecting with Packham Drive. The road proposed to be named is shown in red outline on the map below. This road provides legal access to a number of allotments and is required to be named for the purposes of rural addressing as part of a Development Application. Having gazetted road names is also critical in assisting emergency services attending to emergencies. This road is also used as Council’s access to the Manildra Sewer Treatment Plant.

A suggested name for the road is “Piggery Lane”. This name is considered suitable as this road is commonly unofficially referred to as Piggery Lane by locals and Council staff. It is noted that the name should be considered suitable under the Geographical Names Board Guidelines.

ITEM 11 - UPDATED SCHEDULE OF PROPOSED VOLUNTARY PUCHASES OF FLOOD AFFECTED PROPERTIES

REPORT IN BRIEF

Reason For Report	Seeking Council endorsement of updated schedule of proposed voluntary purchases of flood affected properties.
Policy Implications	Consistent with Council policy of purchasing one flood affected property per year
Budget Implications	Consistent with Council budget
IPR Linkage	5.2.2.c. Action voluntary purchase applications
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\VOLUNTARY PURCHASE SCHEME - FLOOD PRONE LAND - 754756

Recommendation

THAT Council endorse the updated schedule of proposed voluntary purchases.

Urban Assets Coordinator's REPORT

Council generally purchases one flood affected house each year alternating between Eugowra and Molong. A house in Molong has recently been demolished.

Council has received several offers of properties for voluntary purchase and the purpose of this report is to update the notional schedule of future purchases pending funding from the NSW State Office of Environment and Heritage (OEH) which is usually granted on a 2:1 basis.

Schedule of proposed voluntary purchases

Financial Year	Village	Address
2016/2017	Eugowra	14 Cooper Street
2017/2018	Molong	5 Betts Street
2018/2019	Eugowra	To be determined
2019/2020	Molong	7 Betts Street

All properties eligible for funding from OEH are identified in the appropriate Flood Plan for the village. A Eugowra property for purchase in 2018/2019 has not yet been identified but it is expected that a suitable property will be offered in the intervening period.

Council has a preference for potential vendors in Eugowra to relocate within the village. A Eugowra consultative committee also reviews potential purchases and advises Council on the potential for relocation prior to Council’s acquisition of the property.

Council may amend the priority of voluntary purchases at any time.

ITEM 12 - POLICY REGISTER - MOBILE PHONES POLICY and RECORDS AND INFORMATION MANAGEMENT POLICY

REPORT IN BRIEF

Reason For Report	For the Council to consider updated versions of these policies for adoption
Policy Implications	Yes - will become the council's policies if adopted
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. draft Mobile Phones policy 2. draft Records and Information Management policy
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 748346

Recommendation

THAT the draft Mobile Phones policy and draft Records and Information Management policy be adopted.

Administration Manager's REPORT

Mobile Phones policy

The current Mobile Phones policy has been reviewed and updated to reflect responsibility for phones being reassigned to the Systems Administrator. Additional changes include clarification that negligence for damage as well as for loss may trigger compensation by the user and the methodology/limits for when personal usage will require reimbursement to the council was updated.

Records and Information Management policy

The current Records and Information Management policy has been updated based on advice provided by State Records NSW relating to what to do with removable media, such as CDs and flash drives, after records are captured into corporate systems.

A copy of the draft Records and Information Management policy is annexed.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period: this report relates to a matter of an ongoing nature and it is considered it complies with the guidelines.

ITEM 13 - LOCAL GOVERNMENT WEEK 2016

REPORT IN BRIEF

Reason For Report	To determine activities for Local Government Week 2016
Policy Implications	Nil
Budget Implications	Yes
IPR Linkage	4.5.2.c. Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK 2014 - 2018 - 751547

Recommendation

THAT activities for Local Government Week 2016 be determined.

Administration Officer's REPORT

Local Government Week is due to take place from Monday 1 August until Sunday 7 August 2016.

This year's theme is ‘Our Council, Our Community' which reflects that councils are closely connected to their communities, and they deliver support and services every day that are important to people’s lives.

Examples of possible events Council could hold might include:

· Each day showcase a different Council undertaking through the Council website and Facebook page. The showcase would highlight upcoming events, photos of some of the volunteers/workers at the facilities and what achievements have been done to date and what is planned for the future. Examples of undertakings include; Age of Fishes Museum, Cabonne Libraries, Amusu Theatre, Eugowra Medical Centre, Yeoval Memorial Hall, Cumnock and Cargo Community Centres, Acacia Lodge.

· Hold a mock Australian Citizenship Ceremony with students reading the Oath and singing the National Anthem.

· Create a postcard competition for school students in Cabonne. The theme being “Our Council, Our Community”, with gift cards being awarded to the 1^st, 2^nd and 3^rd prize winners.

· Hold a session where local residents can ‘meet the local councillors’, either in the Council Chambers or out in the community.

· Hold Heritage walks around the Cabonne region.

· Encourage residents to keep up to date with happenings at Council through social media. Add the website address ‘www.cabonne.nsw.gov.au’ and ‘like us on Facebook’ logo to the rate notices.

ITEM 14 - QUARTERLY BUDGET REVIEW FOR PERIOD ENDING 31 MARCH 2016

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the 15/16 Budget with regard to the original budget
Policy Implications	Nil
Budget Implications	Yes
IPR Linkage	4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. Quarterly Budget Review - March 2016
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 755054

Recommendation

THAT Council:

1. Note the variances in this report be updated to the 15/16 Budget; and

2. Resolve that the changes are required and warranted for the continued management of council’s functions.

Senior Accounting Officer's REPORT

Various changes to Council’s initial Budget are proposed in the attached report.

As Council is in a merger proposal period the guidelines issued under section 23A must be taken into consideration. Under the guidelines, funding that was not included in Council’s original budget must be considered in open Council and the resolution voting the funds must state the reason why Council considered the expenditure is required and warranted.

The changes contained herein are necessary to the continuing function of Council in the current year or have previously been reported to Council.

ITEM 15 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

Reason For Report	The Borenore CWA and the Molong District Soccer Club have requested a donation in support of their activities.
Policy Implications	Nil
Budget Implications	To be funded from current budget allocations
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	1. Borenore CWA Donation 2. Molong Soccer Club request
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2016 - 757311

Recommendation

THAT Council donate $300 to the Molong and District Soccer Club and $500 to the Borenore CWA.

Community Services Manager's REPORT

The Borenore CWA seeks a donation from Council to upgrade their oven to a commercial unit which will enable them to cater for large events.

Their preferred stoves range in price from $1800 to $2000.

The Molong and District Soccer Club seeks a donation of $500 to help them to upgrade their kit bags.

Their current kit bags are in disrepair and most items within them need to be replaced.

They believe that updated kit bags will make a big difference to each team’s training and game day routine.

The application from Borenore CWA does not fully justify why a commercial oven is necessary, however, it is clear that they do need to upgrade their existing cooking facilities.

The application from the Molong and District Soccer Club is likely to bring many benefits for local teams. Council may wish to consider if a donation towards sporting equipment will set a precedent for requests from other sporting groups.

Should Council wish to make a donation this could be funded from its s356 budget for donations, which has expenditure of $4,927 from a budget of $7,168 leaving a balance of $2,241.

Donations made to date are as follows;

$300 Cudal Camp Draft Association

$200 Molong Historical Society 50th anniversary celebrations

$300 Memorial for Constable John Herbert at Canowindra

$200 Manildra Christmas party fireworks display

$250 St Joseph’s School Molong excursion to Canberra

$250 St Joseph’s School Manildra excursion to Canberra

$250 Rotary Club of Orange Calare - drug education forums

$500 Molong Christmas Tree Party

$200 Cargo Public School spring disco party

$100 Clergate Public School purchase of resources

$1,050 Prizes for school presentation days

$227 Donation towards hall hire Cudal Public School

$300 CWA schools public speaking competition

$500 Cancer Care Western NSW Cruisin’ Along fundraiser

$300 Canowindra Preschool Fundraiser

ITEM 16 - EVENTS ASSISTANCE FUNDING PROGRAM 2015/2016

REPORT IN BRIEF

Reason For Report	Council to consider an application under the Events Assistance Program 2015/2016
Policy Implications	Nil
Budget Implications	$4,550 from the existing budget
IPR Linkage	4.4.1.b. Implement funding opportunities through the Events Assistance Program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2015 - 2016 - 755033

Recommendation

THAT Council approve funding under the 2015/16 Events Assistance Program of:

1. $2,000 for Canowindra - Wool Harvest Expo;

2. $1,550 for Canowindra Art Group for “The Artful 8 Art Show”; and

3. $1,000 for Taste Orange@ Wahroonga 2016.

Acting Economic Development Manager's REPORT

Council has received three requests for funding under Council’s Events Assistance Program and Council’s Promotions and Tourism Officer has provided the following event details and assessments:

Application 1

Organisation: Canowindra Sports Shear & Shearing Industry Promotions P/L

Event Title: Wool Harvest EXPO

Date: 25 – 28 August 2016

Requested Amount: $2,000

Shearing Industry Promotions in conjunction with the Canowindra Show Shearing Committee are planning to present a four-day wool harvesting event. The event aims to promote the shearing industry, offer valuable training and education to shearers and wool handlers that will in turn work to develop and strengthen the wool and shearing industry.

There will be 1,000 Merino sheep available to be shorn for the event. At the Wool Harvest EXPO there will be Australian Wool handling trainers available to deliver valuable training and education.

The Wool Harvesting EXPO program is designed to include:

Thursday: High School Day

Friday - Farmers & Contractors & Blade Shearing Day

Saturday - Open Day for Shearers and Wool Handlers

Sunday - Sports Shear NSW Training Day

The inaugural Wool Harvesting EXPO provides an opportunity to showcase the industry and for community members to meet the importers, manufacturers and to try out the latest equipment. This event will bring four main manufacturers together in one location which is a rare occasion.

The Cabonne community in general will benefit from this event by raising area’s profile, attracting international interest and participation by businesses from many areas in NSW and interstate.

The event aims to help the shearing and wool industry strengthen and grow due to new techniques demonstrated and the raised awareness of the new advanced equipment.

The inaugural Wool Harvest EXPO meets the guidelines of the Events Assistance Program by providing $2,000 for associated activities to promote and market the event to attract community interest and visitors to Cabonne.

Application 2

Organisation: Canowindra Arts Group

Event Title: The Artful 8 Art Show

Date: 10 -20 October 2016

Requested Amount: $2,000

The Artful 8 Art Show aims to promote and expand the art community in Canowindra and surrounding areas with the ultimate future goal to establish an arts and cultural hub.

The organisation plans to hold an exhibition of local artists under the banner of “The Artful 8” over a two-week period that links with the Canowindra Baroquefest 2016.

The exhibition of local artists’ works will be officially opened during the Baroquefest by a noteable person from the arts community. The organisers plan to develop and expand the event in the future by developing art trails and educational workshops.

The Canowindra Arts Group hopes to attract about 800 visitors to the region and build upon the established reputation of the renowned food and wine reputation to encompass the growing regional art sector.

This event meets the guidelines of the Events Assistance Program and Council’s Promotion and Tourism Officer recommends that $1,550 be funded to support this new initiative and upcoming event.

Application 3

Organisation: Brand Orange

Event Title: Taste@Wahroonga

Date: 25 October2016

Requested Amount: $2,500

Brand Orange is an advocacy and marketing organisation that coordinates events to promote, market and develop the wine and food area of the Orange-Cabonne region.

Taste Wahroonga is designed to showcase the region’s wine and food producers in partnership with restaurants and to engage with the community of the North Shore of Sydney. The one-day event with a country style theme will be held in Wahroonga Park.

The event aims to raise awareness of the diverse produce of the region and present a personal face of producers to attract visitors to come, sample and enjoy the renowned food and wine of the area. This event builds upon the success of Taste@Martin Place, FOOD WEEK and Wine Week.

It is anticipated the event will increase economic growth in the region by supporting and promoting accommodation outlets, local wineries, cafes and related tourism businesses.

Events Assistance Program Budget 2015/2016

Council allocated $50,000 in the 2015/2016 Budget for the Events Assistance Program (EAP)

To date $45,416 has been allocated for various events in the financial year leaving $4,584 remaining.

Expenditure to Date

28 July Orange Region Vignerons Association - $3,500

3 August Meet U in Molong $1,000

25 August NSW Cycling Masters Championship $5,000

22 September Canowindra Baroquefest $2,689

24 November GarlicSmith Festival $1,000

1 December Banjo Paterson Festival $1,500

16 December Canowindra Balloon Challenge $20,000

10 February Sydney Cellar Door $1,000

10 February Orange Apple Festival $2,000

2 March Newcrest Bicycle Challenge $2,727

3 March Food Week $5,000

Total $45,416

ITEM 17 - MOLONG LIMESTONE QUARRY SHED

REPORT IN BRIEF

Reason For Report	To seek approval to go to tender for the replacement of the Limestone shed at the Molong Limestone Quarry
Policy Implications	Nil
Budget Implications	To be funded from the Quarry Equipment Reserve
IPR Linkage	5.5.2.b. Operate Limestone Quarry in accordance with mine safety regulations
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG LIMESTONE QUARRY 1540 - 2015 - 2016 - 753858

Recommendation

THAT Council:

1. Call tenders for the replacement of the limestone storage shed at the Molong Limestone Quarry (MLQ);

2. Vote $180,000 from the Quarry Equipment Reserve; and

3. Resolve the expenditure is required and warranted to comply with an improvement notice from Trade & Investment NSW Mine Safety.

Acting Director of Engineering & Technical Services' REPORT

Background

The limestone quarry operation at the Molong Limestone Quarry (MLQ) has a two part 420 square metre corrugated iron shed that stores crushed limestone prior to further crushing in the two lime mills to produce lime. The crushed limestone needs to be under cover for dust suppression and to keep the material sufficiently dry for the lime production stage

The shed which is over 50 years old has been subjected to structural damage to the frame trusses from earthmoving equipment over a long period and a section of the shed recently collapsed.

Council has received an Improvement Notice from Trade and Investment NSW Mine Safety in relation to the collapsed section and a risk analysis carried out by Council in conjunction with the NSW Mine Safety Officer indicates that because of structural concerns the whole of shed should be replaced.

A shed design has been developed which incorporates the conveyor system inside the building to prevent build-up of crushed limestone that may fall off a conveyor onto the roof.

The shed walls will be constructed from concrete tilt panels to prevent future damage from earthmoving equipment working inside the shed.

The new shed will have capacity for approximately 1,400 cubic metres of crushed limestone, doubling the present capacity, which will improve the overall productivity of the quarry.

The estimated cost of this project is $180,000 and is to be funded from the Quarry Equipment Reserve.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The expenditure is required and warranted to comply with an improvement notice from Trade & Investment NSW Mine Safety.

ITEM 18 - EUGOWRA RECREATION GROUND ROOF REPAIR

REPORT IN BRIEF

Reason For Report	To transfer funds from the Softfall Compliance to The Eugowra Recreation Ground - Repair Roof
Policy Implications	Nil
Budget Implications	$4,300 from Playgrounds Softfall Compliance vote.
IPR Linkage	3.3.3.e. Maintain the council's properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\MAINTENANCE\EUGOWRA RECREATION GROUND - 757383

Recommendation

THAT:

1. A sum of $4,300 be transferred from Softfall Compliance to Eugowra Recreation Ground – Repair roof: and

2. These funds are required and warranted to enable roof repairs to be completed.

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council is currently undertaking the replacement of a section of roofing on the amenities building at the Eugowra Recreation Ground.

The original budget figure of $10,000 was a preliminary estimate and the best quote received for this work is $14,300.

The required shortfall can be funded from the Council playgrounds soft fall compliance vote. This vote has a remaining amount of $26,300 which will not be required this budget year.

ITEM 19 - CUDAL DEPOT - INSTALLATION OF SECURITY FENCE AND GATE

REPORT IN BRIEF

Reason For Report	To transfer funds from Molong Depot - Security and Fencing to the Cudal Depot - Installation of Security Fence and Gate.
Policy Implications	Nil
Budget Implications	$34,000 from the Molong Depot - Security and Fencing vote
IPR Linkage	3.3.6.b. Construct budgeted improvements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\DEPOTS - 757547

Recommendation

THAT:

1. A sum of $34,000 be transferred from Molong Depot – Security and Fencing to Cudal Depot – Installation of Fence and Gate; and

2. These funds are required and warranted to enable security upgrade at Cudal Depot to be completed.

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council is currently undertaking the installation of electronically controlled security gates at Cudal Depot.

The Depot has three entry/exit gates on the southern, eastern and western perimeters. The original design called for the electronic security to be installed on the southern and eastern entrances. However, due to the proximity of high voltage power lines adjacent to the eastern entrance, it is necessary to adopt the western entrance as the second electronically controlled security gate.

This inclusion will increase the cost of installation of the electronic security to the southern and western entrances to $80,000 mainly due to the extension of power to the western site. The current budget allocation for this project is $46,000.

The budget for the Molong Depot – Security and fencing is $36,100 under spent due to the deletion of one security gate which is only used occasionally. This gate will continue to be operated manually.

ITEM 20 - REQUEST TO WAIVE FEES FOR USE OF MOLONG HALL

REPORT IN BRIEF

Reason For Report	Seeking Council approval to donate fees for use of Molong Hall by Salvation Army.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 756697

Recommendation

THAT Council donate the fee of $93.00 for the use of the Molong Community Hall by the Salvation Army for the annual Red Shield Appeal.

Urban Assets Coordinator's REPORT

The Salvation Army in Molong conducts an annual Red Shield Appeal charity collection for its charity work. The organisation has for some years operated from the Molong Community Hall for the day of the collection.

The Salvation Army has requested that Council donate the fees for the use of the hall for the day of 29May 2016. The fee for the use of the hall is $93.00. Council has customarily donated the fee as requested.

ITEM 21 - REQUEST TO WAIVE FEES FOR THE USE OF THE CUDAL COMMUNITY HALL

REPORT IN BRIEF

Reason For Report	Request by the Cudal CWA to donate fees for the use of the Cudal Community Hall for a public meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\COMMUNITY HALLS - 756718

Recommendation

THAT Council grant the request to donate the $35.00 fee for the use of the Cudal Community Hall for a public meeting.

Urban Assets Coordinator's REPORT

On the 27April 2016 a public meeting was held at the Cudal Community Hall to review options for acquiring additional medical services for the Cudal community. The meeting was hosted by the Cudal CWA. The fee for a meeting at the hall is $35.00.

As the purpose of the community hall is as a venue for community purposes, and as the CWA holding the event was to benefit the community, it is recommended that Council donate the fee.

ITEM 22 - CANOWINDRA CARAVAN PARK AMENITIES

REPORT IN BRIEF

Reason For Report	To transfer funds from Molong Caravan Park Furniture Fitout to Canowindra Caravan Park Renovate Toilet and Shower Room.
Policy Implications	Nil
Budget Implications	$18,400 to be sourced from the Molong Caravan Park - Furniture Fitout vote
IPR Linkage	3.3.3.e. Maintain the council's properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\CARAVAN PARKS and CAMPING AREAS - 757034

Recommendation

THAT:

1. The remaining budget allocation from the Molong Caravan Park - Furniture Fitout be transferred to Canowindra Caravan Park - Renovate Toilets and Shower Room; and

2. The funds are required and warranted to enable works at the Canowindra Caravan Park to be completed.

Urban Assets Coordinator's REPORT

Council is currently undertaking renovations to the amenities at the Canowindra Caravan Park in accordance with the 2015 – 2016 Works Program.

During the course of the work, it was found that extra unforeseen work would be necessary to complete the project. This additional work involves the replacement of broken terracotta sewer pipes, the replacement of existing faulty and corroded plumbing and the reinstatement of the concrete footpath surrounding the amenities block.

The original vote was $50,000 and the additional work has been estimated to cost $18,400.

This work can be funded from savings on the Molong Caravan Park managers cabin fit out which has been completed and is $18,456 underspent.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period. The funds are required and warranted to enable works at the Canowindra Caravan Park to be completed.

ITEM 23 - MODIFICATION TO DA 2012/0171 TO INDUSTRIAL SUBDIVISION AND CONSTRUCTION OF INDUSTRIAL BUILDINGS TO INCREASE WALL AND RIDGE HEIGHTS OF BUILDINGS A, B & C ON LOT 173 DP 750133 BANJO PATERSON WAY MOLONG

REPORT IN BRIEF

Reason For Report	The modification application has been referred to Council for determination as the original application was determined by Council.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Modified Conditions of Consent 2012 171
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0171 - 748626

Recommendation

THAT Modified Development Application 2012/0171 for Industrial Subdivision and Construction of Industrial Buildings on land described as Lot 173 DP 750153, Banjo Paterson Way, Molong, be granted consent subject to the amended conditions attached.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the modified development application submitted for a 3 lot industrial subdivision and the construction of industrial buildings on Lot 173 DP 750133, Banjo Paterson Way, Molong. The modification application seeks to increase the wall and ridge heights of Buildings A, B and C. The purpose of the changes is for improved storage and stacking of items (Building A); facilitate unobstructed operation of equipment and loading/unloading within Building B & C.

The application has been referred to Council for determination as the original application was approved by Council’s Environmental Services and Sustainability Committee. This committee has been disbanded and as such determination is required by Council. The application was originally approved on 18 March 2014.

The application has been assessed in accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979, being of minimal environmental impact and substantially the same development for which consent was granted.

It is recommended that the application be approved subject to amended conditions of consent.

Applicant: Peter Basha Planning & Development

Owner: Davimac Pty Ltd

Proposal: 3 lot industrial subdivision, construction of 4 industrial sheds for industrial use, warehouse and distribution

Location: Lot 173 DP 750153, Banjo Paterson Way, Molong

Zone: 1(a) General Rural

Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of determination is not contrary to the guidelines.

THE PROPOSAL

The proposed modification seeks to:-

· Increase the wall height of Building A from 4.8m to 6m to facilitate improved storage and stacking of items. The ridge height would also be increased from 6.131m to 7.331m;

· Increase the wall height of Building B from 6m to 7.5m to facilitate unobstructed operation of equipment and loading/unloading within this building. The ridge height would be modified to increase from 9.015m to 10.515m; and

· Increase the wall height of Building C from 6.2m to 7.5m to facilitate unobstructed operation of equipment and loading/unloading within the building. An increase in the ridge height for Building C is also proposed from 9.391m to 10.691m.

No other aspects to the development are proposed to alter.

Site Map

The subject land is located on the southern side of Banjo Paterson Way, approximately 3km to the west of Molong and has an area of approximately 42 hectares. The land is bounded by Shingle Ridge Creek to the east; Banjo Paterson Way to the north; native timber to the west and rural land to the south. The land is vacant of any buildings or structures and consists of land used for grazing purposes. The site is mainly cleared of native timber with small patches of native trees. The predominant vegetative cover is pasture. The subject land is characteristic of surrounding rural properties that has been cleared for agricultural purposes.

Shingle Ridge Creek forms the eastern boundary of the subject site; is a non-perennial tributary that flows into the Molong Creek approximately 2.5km to the north east.

The surrounding development pattern comprises the following:-

· A small rural holding with dwellings to the north on the opposite side of Banjo Paterson Way with dwellings located approximately 105m and 185m for the northern boundary of the subject site.

· Native timber on the land to the east which comprises 3 rural properties.

· Cleared grazing land to the south of the site with the nearest dwelling being approximately 495m from the southern boundary.

· Native forest adjoins the site to the west creating a buffer of approximately 500m between the sites western boundary and rural properties to the west.

Access to the site is via Banjo Paterson Way which is identified as a regional road, consisting of a two-lane bitumen sealed carriageway. The site and surrounding locality is not connected to either reticulated water or sewer. Telecommunications and electricity are available within the locality.

Background

Approval was granted for Industrial Subdivision and Construction of Industrial Buildings via 2012/171 on 18 March 2014.

MATTERS FOR CONSIDERATION

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

As the original DA was assessed under the CLEP 1991 provisions any modification is required to be assessed under those same provisions. The subject land is zoned 1(a) General Rural by the Cabonne Local Environmental Plan 1991. Subdivision of land, construction of industrial buildings for industry and warehouse is permissible within this zone, subject to Council’s development consent.

The proposed modification for an increase in building height (ridge and wall height) does not change the context of the modification application.

Objectives of the 2(v) zone

The proposal is not contrary to the aims of the LEP or the objectives of the 1(a) zone. The development relates to and is consistent with the zone objective which seeks to “promote the proper management and utilization of resources".

The proposed modification is not contrary to the objectives of the zone.

Clause 11 – Subdivision of land generally

The nature of the modification is not changing the context of the approved development. The modification does not propose to change any aspects of the subdivision principles.

Clause 15 – Subdivision for other purposes in Zones Nos 1(a) and 7(c)

The nature of the modification is not changing the context of the approved development. The modification does not propose to change any aspects of the subdivision principles.

All existing requirements for subdivision remain.

Clause 21 – Development along arterial roads

The proposed modified development does not propose to change any aspects of the development relating to access provisions.

All existing requirements and conditions will remain.

Clause 23 – Bushfire hazard

The proposed modification does change the previous site assessment for impacts on bushfire.

Clause 24 – Access

The proposed modification does not change from the previous site assessment.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No 44 (Koala Habitat) applies to the site as Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

State Environmental Planning Policy Rural Lands (2008) applies to the subject land.

The Rural Lands SEPP applies to the Cabonne Council area. The nature of the modification does not require any further assessment of the SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development. The DCP specifies controls for dwellings and subdivisions. The proposal is generally consistent with those controls that are relevant to the development.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting /location

The modification does not propose to alter any location of structures.

Lot size and shape

There are no changes to lot size or shape with the proposed modification.

Setbacks

No changes to setbacks for the buildings are proposed.

Visual amenity

Whilst the modification seeks to increase the height of approved buildings A, B & C, there is already an acknowledgement that the landscape of the subject will change (via Councils approval of the development in March 2014 for industrial subdivision and buildings for industrial uses). Landscaping commitments are required by the consent and these requirements stand. The purpose of the condition is to lessen the impact of the approved development and not necessarily to screen the development completely from all surrounding properties.

Access and traffic

The proposed modification does not alter access provisions or traffic arrangements for the approved development.

Noise

The modification for a change in ridge height does not alter the previous site assessment. Conditions of consent remain unchanged. Compliance with noise regulations also remain.

Light

Whilst the modification seeks to increase the wall height for buildings A, B and C and an increase in ridge heights, the existing condition is still considered to be satisfactory which will require a design to provide effective illumination without causing light scatter or disturbance.

Effluent Disposal

The proposed modification does not affect the previous site assessment.

Agricultural Impact

The proposed modification relates only to wall and ridge height changes to Buildings A, B and C. The modification does not alter the previous assessment in relation to agricultural changes and impact on the land.

Flora and Fauna

There have been no identified threatened species on the subject land upon investigation of the NSW National Parks and Wildlife Service Atlas. It is considered that the modification will not impact on any threatened species as only minimal removal of existing vegetation would be required.

Heritage

The subject land is not identified as being an item of environmental heritage under Schedule 1 of the LEP. In addition, the site is not known to contain any Aboriginal relics or places.

Utilities

The proposed modification for a change in wall and ridge heights for Buildings A, B & C does not affect the previous site assessment.

Signage

The proposed modification does not change the previous site assessment.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

The land is identified as being bush fire prone land. The original application was referred to NSW RFS for concurrence. The nature of the modification does not require any additional referral or concurrence.

DEVELOPMENT CONTRIBUTIONS

No contributions apply to the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed modified development was neighbourhood notified for a period of 14 days. Four (4) submissions were received by the close of the exhibition phase. Issues raised in the submission(s) are addressed as follows:

Submission

Issues

Response

No objection

Noted

Reside in close proximity and did not receive a letter about the changes

The new height will impinge on my life

An increase in trucks

Council is ruining the countryside

Neighbourhood notification letters were sent to owners of the land according to Council records

Noted

There are no changes to vehicle movements as a result of the modification

The original application was approved by Council. The proposed uses were permitted uses under the provisions of the planning instrument at the time (CLEP 1991)

Proposed new height of Building A is more than 2 storeys in height and Building B & C will be greater than 3 storeys in height

Greater visual intrusion as a result of the increased building height

More vehicle activity – both delivery and client based

Larger parking requirements

Greater light spill

Further reduced property values

Increase in noise

Change in ownership of the businesses and whether change in ownership also means change in manufacturing activities that are now prohibited under current LEP

Modifications are contrary to DCP objective for rural land

Reduction in the effectiveness of screening

Council to put in conditions to disallow further applications for increases and changes to infrastructure and business activities in future

Request that Council undertake a site inspection and view the development from the other side of Banjo Paterson Way to understand the visual impact on the rural landscape. Request that this site inspection is undertaken prior to determination.

All previous concerns and objections regarding the DA are reiterated

Noted

No changes to vehicle movements for the approved development

The changes relate to the structure only; not the activity

Condition applies

Not a planning matter under the EP&A Act 1979

Changes relate to structural aspects of the development and not operational matters

Ownership is not a planning matter for consideration; the DA approves a land use for a particular parcel of land. The subdivision and industrial uses were approved via DA 2012/0171 under the provisions of CLEP 1991 which allowed for these uses.

The modification seeks to increase the height of the buildings A, B, and C. The modification does not propose to change the context of the approved uses obtained under the original approval.

Landscaping provisions will still be required to be implemented via conditions

Council is unable to add conditions as requested. Council in its assessment must follow the guise of the legislation of the planning and in particular Section 96 of the EP & A Act. Council only assesses those aspects of the development for which changes are sought. All other components of the development and their requirements remain unchanged

Councilors please note the request to undertake a site inspection prior to determination of the proposed modification.

Noted

Increase in height by 1.2m will increase the buildings by over 20%

Further compromise of the rural setting and its surrounds

Changes in business operations may result in further changes to the DA via increased impacts

Both original DA and the modification are adverse to the zone objectives (RU1) (Clause 2.1.1)

A consent authority may modify the consent; it is not obliged to (Clause 2.1.2)

The proposed modification has the potential to significantly change the development for which consent was originally granted (Clause 2.1.2)

The Modification is adverse to the aims of the LEP (Clause 2.1.3)

Changes in manufacturing operations and businesses, implied by the modifications and the history of business changes over the past 2 years have the potential for adverse impacts (Clause 6.6)

Potential to increase traffic

Industrial scale buildings are not appropriate in this setting

Noise impacts

Increased impact from lighting

Air quality and water quality impacts due to changes in manufacturing operation and business changes

If approval is given to the modification this will set a precedent for further modifications which would vary the nature and impacts into the future

Concern that Council amalgamations with Orange allows the potential for further changes of rural land to be zoned industry in the vicinity of this development

Noted

Not a planning matter for consideration under the act

The DA has been approved for subdivision and industrial use. The current modified assessment is based on the changes proposed. Council does not have the ability to go back and re-assess the context of the development.

Council assess modifications under Section 96 of the NSW EP&A Act 1979

The purpose of the application is to assess the changes in context with the original approval and the legislation.

As above

The modification application relates only to changes in wall height and ridge height for Buildings A, B and C. The modification does not seek any further changes to the approved development.

Other aspects of the development will remain unchanged

The buildings for industrial uses were approved under the original approval

Addressed in Submission 3

Conditioned

As previously indicated, Council only have the ability to assess the proposed changes and not other aspects of the development. The modification does not seek changes to approved uses of the buildings.

Council in its assessment is to follow section 96 of the EP&A Act.

Noted

PUBLIC INTEREST s79C(1)(e)

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed modified development is permissible with the consent of Council. In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted. The development complies with the relevant aims, objectives and provisions of the LEP. Section 23A of the Local Government Act “Council decision making during merger proposal periods” requires Council to consider these guidelines and assess any impact upon a determination. The guidelines have been considered and the proposed development and determination for the support of determination is not contrary to the guidelines.

A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 24 - DA 2016/0118 ANIMAL TRAINING & BOARDING FACILITY, TEENAGERS RETREAT & A DETACHED STUDIO ("CLUBHOUSE") ON LOT 86 DP 756876, 2342 BELGRAVIA ROAD, MOLONG

REPORT IN BRIEF

Reason For Report	Proposed setback from the side boundary is contrary to DCP provision.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	1. Draft Conditions of Consent
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0118 - 754885

Recommendation

THAT Development Application 2016/0118 for an Animal boarding and training establishment, teenagers retreat and a detached studio on Lot 86 DP 756876, 2342 Belgravia Road, Molong, be granted consent subject to the conditions attached.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application submitted for Animal Boarding & Training Establishment, Teenagers retreat, and detached studio on Lot 86 DP 756876, 2342 Belgravia Road, Molong.

The application is not advertised development however due to the nature of the proposal, the application was neighbor notified for a period of 14 days with no submissions being received during the exhibition phase.

The application is required to be determined by Council as two of the structures, teenagers retreat and detached studio are within 20m of front and side boundaries. The proposed setbacks are contrary to DCP No.5.

It is recommended that the application be approved subject to conditions of consent.

Applicant: Gaswa Elniz

Owner: Gaswa Elniz

Proposal: Animal Boarding & Training Facility, Teenagers retreat and detached studio

Location: Lot 86 DP 756876, 2342 Belgravia Road, Molong

Zone: RU1 Primary Production

THE PROPOSAL

The proposal seeks consent for the establishment of an animal boarding and training establishment for greyhound breeding, rearing and training complex to accommodate up to 50 dogs on a rural holding on the outskirts of Molong. Currently the land owners have eight (8) dogs on site; these animals are not for the purposes of breeding and training of a commercial nature, merely a hobby.

The proposal seeks approval for a maximum of up to fifty (50) dogs.

No hours of operation are indicated.

The owners of the land will operate the facility should it become commercial in nature. There are no additional employees.

The proposal also seeks consent for a teenagers retreat; located behind the existing dwelling (approximately 20-30m away) and shed and sits approximately 2m from the eastern boundary of the lot. A detached studio is also located approximately 15m from the Belgravia Road boundary and approximately 130m from the access point to the property.

All structures associated with the proposal (teenagers retreat, detached studio, animal shelters, shed and fencing for animal runs) have been constructed.

Access is via an existing access point off Belgravia Road.

The site is not connected to either reticulated water or sewer; however on site electricity is available. Water is available via tanks and a licensed bore.

Site Map

2958368

6126557

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Division 6 of Part 4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU1 Primary Production
Lot size map	Minimum lot size
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Has biodiversity sensitivity on the subject land (Red Stringybark - Blakely's Red Gum - Yellow Box woodland)
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Groundwater vulnerable (Moderately High – High)
Land reservation acquisition map

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. Animal boarding and training establishment, teenagers retreat and detached studio is permissible within this zone, subject to Council’s development consent.

The proposal is consistent with the standard instrument definition for animal boarding and training establishment.

A teenagers retreat and a detached studio are not specifically defined in the standard instrument, and as such are best identified as inordinate uses.

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development relates to and is consistent with the zone objectives which seek to

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To minimise the fragmentation and alienation of resource lands.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

· To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

Part 2 – Permitted or prohibited development

The proposed development for an Animal Boarding and Training Establishment (Greyhounds) is a permissible land use in the RU1 zone under the provisions of the LEP. The proposed teenagers retreat and detached studio are not prohibited uses.

Part 4 – Principal development Standards

There are no principal development standards that apply to the proposed development.

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Whilst the subject land is identified as “Biodiversity” on the Terrestrial Biodiversity Map (Red Stringybark - Blakely's Red Gum - Yellow Box woodland), the proposed development is not likely to have any adverse impact on the flora and fauna of the land. No additional measures are required to minimise or mitigate the impacts of the proposed development.

6790066

Clause 6.4 Groundwater vulnerability

The subject land has been identified as “Groundwater Vulnerable” on the Groundwater Vulnerability Map (Moderately High – High). The proposed development for an Animal Boarding and Training Establishment, teenagers retreat and detached studio will not have any adverse impacts on the groundwater dependent ecosystems nor any cumulative effect on the groundwater system itself. Based on the proposed use of the land, the proposed development will not result in groundwater contamination. No additional measures are required to avoid, minimize or mitigate impacts for the proposed developments.

9883443

Clause 6.8 Essential services

The site is not connected to reticulated water or sewer. There is an existing dwelling on site and as such the provision of electricity, telecommunications, on site provisions of water, septic and access are all existing or available within the locality.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat) applies to the site.

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. There are no known sightings of koalas in the locality, or sources of koala habitat.

State Environmental Planning Policy No.55 – Remediation of Land applies to the site and the application. The proposal is not considered to be contrary to the provisions of the SEPP.

State Environmental Planning Policy (Exempt and Complying Development) 2008 is applicable in the assessment of the application.

Fencing and animal shelters may be dealt with under the exempt code if they meet the required development standards. This application does not seek approval for the animal shelters or fencing as these structures have already been constructed.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan No 5 – General Rural Zones applies to this development. The proposal is generally consistent with the provisions of the plan.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Siting /location

The DCP identifies setbacks being 20m from a boundary for dwellings. Whilst the structures are not dwellings, they are both sited closely to the front and side boundary. The detached studio is approximately 15m from the Belgravia Road boundary with the teenagers retreat being approximately 2m from the eastern boundary. There is an adjoining dwelling to the east of the site and is approximately 20m from the teenagers retreat.

Animal shelters, runs and shed are not sited in close proximity to any boundaries and are not visually offensive in nature.

Visual amenity

Many of the aspects of the development are rural in nature; metal fencing, shed and animal shelters. The animal shelters are relatively small in size and whilst visual; are not intrusive on the site or the surrounding landscape.

The other structures are not intrusive nor out of context. The teenagers retreat is sited behind the dwelling, connected via a cement path, and not visual from the front boundary. It is however in close proximity to the eastern boundary and the adjoining dwelling. Landscaping along the eastern boundary from the rear of the teenagers retreat to its intersection with the northern boundary would assist in creating visual amenity between the structures as well as assisting in screening of the animal shelters and runs.

Whilst the detached studio is sited close to the front boundary (Belgravia Road) no additional measures are required.

Access and traffic

Access to the site is via Belgravia Road via an existing access point. The access point meets the engineering specifications for the provision of private access for the development and as such no further upgrades are required.

Traffic generation is considered to be minimal based on proposed numbers and the long term boarding and training of the animals. This type of development generates low volumes of traffic when compared to commercial boarding kennels for animal pets.

An internal access road exists on site and has been constructed to an all-weather two-wheel drive standard.

Noise

Noise; mainly barking dogs have been identified as a potential source of noise from the proposed development. A condition of consent will be included requiring ongoing compliance with the provisions of the Industrial Noise Policy of the NSW Office of Environment and Heritage and the Protection of the Environment Operations Act 1997.

Waste

No details regarding waste and hygiene have been provided. There will be a requirement for the yards, shed and food preparation areas to be cleaned daily.

Water

The site is not connected to a reticulated water supply; however the site is serviced by a licensed bore.

Use of teenagers retreat and detached studio

A condition of consent will be included in any consent that these structures as a teenagers retreat and a detached studio are not for residential use. The approval for these inordinate uses will only remain valid whilst the subject land is in its current ownership. Should ownership of the land change, council will seek their removal from the site or for the structures to be decommissioned.

THE SUITABILITY OF THE SITE s79C(1)(c)

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

No contributions apply to the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development is not advertised development; however the proposed development was neighbor notified for a period of 14 days. No submissions were received during the notification phase.

SECTION 149 – BUILDING CERTIFICATES

Whilst Council acknowledges buildings works have been undertaken on site for the teenagers retreat and detached studio without development consent, the provisions of building certificates provides Council with a means of regularising illegal building works after the event.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development an Animal boarding and training establishment, teenagers retreat and detached studio is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 25 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2016/1028 - DWELLING & SHED UPON LAND KNOWN AS LOT 1 DP1117738, 3 VISTA LANE, CANOWINDRA

REPORT IN BRIEF

Reason For Report	To obtain Council approval for the donation of $1,807.05 as reimbursement of development application fees paid in association with DA 2016/1028 for dwelling & shed upon land know as Lot 1 DP 1117738, 3 Vista Lane, Canowindra.
Policy Implications	Nil
Budget Implications	s356 Budget
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-1028 - 757345

Recommendation

THAT Council donate $1,807.05 from its s356 budget to Benjamin Read, being the amount equivalent to DA application fees paid in association with Development Application 2016/1028 for a dwelling & shed on Lot 1 DP 1117738, 3 Vista Lane, Canowindra.

Senior Town Planner's REPORT

Council has received a request from Ben and Jemimah Read requesting Council’s consideration of reimbursement of fees paid in association with DA 2016/1028 for a dwelling & shed on Lot 1 DP 1117738, 3 Vista Lane, Canowindra.

Ben and Jemimah are the parents of 9 year old triplets who all have a rare type of muscular dystrophy and all depend on power wheelchairs. The new dwelling aims to be entirely wheelchair accessible and cater to their needs in order to allow the children to be as independent as possible.

Although the request does not fit Council’s policy, special consideration has been asked that Council consider the request in order to ease financial burden in these exceptional circumstances.

The fees paid totalled $2,857.05 and consisted of the following:-

Complying Development Application $ 833.25

Inspections $ 841.10

S68 Application $ 82.70

Occupation Certificate $ 50.00

Long Service Levy $1,050.00

It is understood that Council is unable to refund the Long Service Levy.

The DA for this application has been approved and consent granted on 14 April 2016.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 26 - REQUEST TO RELEASE RESTRICTION ON THE USE OF THE LAND REGISTERED AS DP 863231 - RESTRICTIONS ON THE USE OF LAND REFERRED TO AS ITEM 2 IN THE SECOND SCHEDULE OF FOLIO 100/1091508, KNOWN AS LOT 100 DP 1091508, 631 CARGO ROAD, NASHDALE

REPORT IN BRIEF

Reason For Report	The release of the restriction requires the seal of the authoity to be applied to the required documents. Cabonne Council is named as the authority
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2011\03-2011-0071 - 758187

Recommendation

THAT Council execute the release of the restriction on the use of land registered as DP 863231 – Restriction(s) on the Use of Land referred to as item 2 in the Second Schedule of Folio 100/1091508, known as Lot 100 DP 1091508, 631 Cargo Road, Nashdale and apply the Council seal to the required documents.

Senior Town Planner's REPORT

Correspondence has been received from planning consultant Peter Basha Planning and Development, acting on behalf of Nik and Deonne Helena Samodol being the owners of the subject land (Lot 100 DP 1091508 known as 631 Cargo Road, Nashdale) requesting that council authorise the release on the Restriction on the Use of the Land which was previously applied to the land in relation to a subdivision in 1995.

The subject land (ie Lot 100 DP 1091508) is rural land. The Restriction on the Use of the Land was a policy of Council at the time relating to rural subdivisions. The restriction related to subdivision 1995/45 and specifically referred to:

(a) No dwelling house, cottage or other erection or construction for the purpose of or capable of use as residential use shall be erected, maintained or allowed to remain upon the land hereby burdened.

(b) No person shall dwell or remain in any dwelling house, cottage or other erection or construction for the purpose of or capable for use as residential premises or residential use upon the land hereby burdened.

Since the restriction was placed on the land, a further subdivision (2011/0071) of the land was approved. Prior to the release of subdivision 2011/0071 there is a requirement to either vary the restriction or seek Council’s consent to release the restriction.

The restriction to the use of the land related to a policy that is no longer a current policy of Council. The policy in times past was required to register a restriction on the title deeds of rural subdivisions so subsequent land owners were aware of the planning provisions and restrictions applicable at the time. It should be noted that Council’s local environmental plan still holds the legislative requirements for a dwelling on rural land. As such, there is no objection for the release of this restriction on the said land and it is requested that the Council seal be applied to the required documents for the release to be binding.

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Site map

ITEM 27 - TRUST MANAGER FOR "GREEN WASTE" DEPOT RESERVE R26989

REPORT IN BRIEF

Reason For Report	Council resolution required
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.3.1.c. Provide facilities to encourage maximum recycling and reuse of all waste streams
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\LEASING OUT\CROWN RESERVES - OTHER - 753105

Recommendation

THAT Council write to Lands requesting that:

1. R26989 (Lot 7300 DP1149700) be gazetted as a reserve for a garbage depot; and

2. Cabonne Council be appointed as the Trust Manager for both R26989 (Lot 7300 DP1149700) and Lot 69807 (Lot 68 DP 750170).

Senior Environmental Services Officer's REPORT

Council has received correspondence from the Department of Primary Industries – Lands, seeking confirmation by way of a Council resolution to be Trust Managers for two (2) lots relating to the council’s green waste depot at Molong.

R26989 (Lot 7300 DP1149700) is currently gazetted as a reserve for a Limestone Quarry and is actually being used as the council’s green waste depot at Molong and should be retained for that purpose;

Lot 69807 (Lot 68 DP 750170) is currently gazetted as a “reserve” for a Garbage Depot. Although this lot is currently fenced off from the current greenwaste collection site, a recent inspection of the site showed some indications that the site has been previously landfilled.

It is proposed that Lands be requested to gazette R26989 as a reserve for a garbage depot which would allow the current waste related activities (green waste and abandoned cars) and allowing other similar uses subject to future changes; and to appoint Cabonne Council as the Trust Manager.

Due to the likelihood of Lot 69807 being previously landfilled, it is also proposed that Lands be requested to appoint Cabonne Council as Trust Manager for this site to ensure the ongoing rehabilitation of the site.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, the actions recommended will enable Council to address matters of land management in a compliant manner.

ITEM 28 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 757151

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Director of Finance and Corporate Services' REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 29 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 757152

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Please note that guidelines have been issued under Section 23A of the Local Government Act titled “Council decision making during merger proposal periods”. Council must consider the guidelines in relation to each decision they make during the proposal period, as these items are for noting it is considered that they are of a nature which complies with the guidelines, however should a called item be proposed to have a resolution other than notation Council would need to further consider how the guidelines apply.

ITEM 30 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 757153

Recommendation

THAT Councillors call any matters of urgency.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 31 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 757155

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Director of Finance and Corporate Services' REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 23 Ordinary Meeting 24 May 2016

Item 23 - Annexure 1

DRAFT CONDITIONS OF MODIFIED CONSENT DA 2012/0171/1

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Modified Development is to take place in accordance with the attached stamped plans (Modified Plans Reference No 11058D13 Peter Basha Planning & Development Proposed Floor Plan & Elevations Sheets 3-5 and dated 8.03.2016 and amended SoEE by Peter Basha Planning & Development Dated March 2016 and Ref No 11058D11 Peter Basha Planning and Development Sheet No 1-2 and dated 2/12/2013) and documentation Peter Basha Planning and Development Statement of Environmental Effects Revised proposal dated December 2013; Wilkinson Murray Operation Noise Assessment Report No. 12158 Version B dated May 2013; and Envirowest Consulting On Site Effluent Management Study Lot 102 Ref: R13097-102e 4 April 2013, Lot 103 Ref: R13097-103e 4 April 2013, submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2013 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2013 and relevant Australian Standards.

Performance

The approved Industrial Sheds must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2010. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b).

3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

Objective

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

Performance

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

4. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for a:

SUBDIVISION CERTIFICATE

CONSTRUCTION CERTIFICATE

COMPLIANCE CERTIFICATE

5. LOT DESIGN AND PURPOSE

Objective

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lot(s) is/are clarified in the context of Cabonne Local Environmental Plan, 1991.

Performance

(a) Surveying of the subject land will be generally in accordance with the attached draft plan of survey.

(b) Lot 101, 102 and 103 has been approved under Clause 15 of Cabonne Local Environmental Plan, 1991 for the purpose of industry.

6. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

Performance

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

7. PROVISION OF SERVICES

Objective

To ensure adequate provision of services

Performance

Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.

8. FENCING

Objective

To ensure that the newly created lots are fenced to a suitable standard.

Performance

Prior to release of the Linen Plan the applicant is required to fence the boundaries of the newly created Lot(s) and road reserve to a stockproof standard.

9. SCALE

Objective

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

Performance

This approval enables the applicant to operate at a scale as submitted in the proposal. Any increase in the scale of the activity as submitted, will require the further approval of Council.

10. VISUAL AMENITY

Objective

To reduce the visual impact on adjoining properties.

Performance

Non-reflective finish materials to be used on the wall/roof cladding.

11. COLOUR SCHEME

Objective

To ensure the proposed colour scheme is suitable for the development.

Performance

A proposed colour scheme is to be submitted to Council for approval prior to the release of the Construction Certificate.

12. LANDSCAPING

Objective

To ensure the landscaping objectives are met to limit the impact of the development on adjoining premises.

Performance

The applicant shall submit for approval by Council a detailed landscape plan, which limits the impact of the development on adjoining premises. The landscape plan is to be submitted and approved PRIOR to the release of the Subdivision Certificate. Upon council approval of the plan the landscaping shall be implemented and plantings maintained. A $5,000 Bond or Bank Guarantee shall be lodged with Council prior to the commencement of the works and will be refunded 12 months after completion of all landscaping works. The applicant will be required to notify Council on completion of the landscaping works.

Landscaping is to be maintained at all times and in perpetuity.

13. HOURS OF OPERATION

Objective

To protect the amenity of the surrounding area.

Performance

The hours of operation of the business shall be as follows:-

7:00 am to 6:00 pm Monday - Friday

7:00 am to 2:00 pm Saturday

With no activities taking place on Sundays or Public Holidays.

14. CAR PARKING SIGNAGE

Objective

To ensure available car parking is clearly defined.

Performance

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

15. OFF STREET CAR PARKING

Objective

To ensure adequate on-site car parking is provided as per the approved plans.

Performance

Off-street car parking is to be constructed as per approved plans with each car parking space to be clearly marked and to be of minimum dimensions 5.5 X 2.5 metres. Should additional staff be employed, additional car parking may be required to be provided on site.

16. ENTRANCE / EXIT POINTS

Objective

To ensure on-site traffic flows in the manner assessed by Council.

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

17. LOADING / UNLOADING

Objective

To ensure loading / unloading does not interfere with the amenity of the street.

Performance

All loading and unloading operations are to take place at all times wholly within the confines of the newly created lots.

18. INGRESS / EGRESS

Objective

To ensure reasonable driver / pedestrian safety.

Performance

All vehicles entering or leaving the subject property shall be driven in a forward direction.

19. OUTDOOR STORAGE

Objective

To protect the amenity of the surrounding area and ensure development proceeds in the manner assessed by Council.

Performance

No goods, materials, or trade waste are to be stored at any time outside the building other than in approved areas.

20. NOISE EMISSION

Objective

To protect the amenity of the surrounding area.

Performance

Emission of sound from the premises shall be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997.

21. CONTROL OF NUISANCE

Objective

To protect the amenity of the surrounding area.

Performance

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke or any polluted discharge whatsoever. NOTE: Amendments to the POEO Act 1997, require Council to investigate complaints where only one person complains.

22. SPILLAGE OF LIGHT

Objective

To protect the amenity of the surrounding area.

Performance

Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of adjoining land.

23. ON SITE WASTE WATER MANAGEMENT

Objective

To ensure that an accredited sewage management facility is designed, constructed and installed.

Performance

The Onsite Wastewater Management System is to be designed following a site specific examination of the site by a suitably qualified person, details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council prior to the issue of a Construction Certificate.

24. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the accesses. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

A Compliance Certificate for the accesses must be submitted to Council before a Final Subdivision Certificate can be issued.

25. REMOVAL OF VEGETATION

Objective

To ensure that safe egress is achieved by maintaining adequate sight distance.

Performance

The applicant is required to remove, at his/her full cost, vegetation on the left and right of the access to achieve a safe sight distance of 250 metres stipulated in the Austroad Guidelines for Safe Intersection Sight Distances.

Before Works can commence the applicant must, in consultation with Council, identify those trees, which will need to be removed to achieve the designated sight distance.

26. ENGINEERING DESIGN

Objective

To ensure design works are undertaken by a suitably qualified person and fulfil the relevant authority’s requirements.

Performance

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans, unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

The intersection of newly proposed road with Banjo Patterson Way will be designed in accordance with the RMS and Councils recommendations. Basic Left (BAL) and Channelized Right (CHR) turning treatments are required and will be designed to take into account the existing property access to Lot 163 DP 783953. Pavement design is required to take into account the site conditions and vehicle movements generated by this development and will include at a minimum 50mm AC10 pavement/ wearing surface on newly created roads and intersection that will be maintained by Council. The Road Hierarchy for this development is Industrial and needs to be designed in accordance with WBC Guide for Engineering Works.

27. ROAD AND INTERSECTION CONSTRUCTION

Objective

To ensure that the newly constructed road and intersection with Banjo Patterson Way will be designed in accordance with the RMS and Councils recommendations.

Performance

The applicant is required to bear the full cost of survey, design and construction of the proposed road and intersection with Banjo Paterson Way.

A complete set of drawings is to be provided to Council for approval before a ROAD CONSTRUCTION CERTIFICATE for the works is issued.

A ROAD COMPLIANCE CERTIFICATE FOR ALL ROAD WORKS IS TO BE ISSUED.

One set of printed copies plus an electronic copy (AutoCAD2000.dwg file format) of “Works as Executed” plans are to be submitted to Council for works carried out on Council’s Road in CONNECTION WITH THE COMPLIANCE CERTIFICATE.

All relevant work to be completed BEFORE THE ISSUE OF ANY SUBDIVISION CERTIFICATE.

28. ROAD NAMING

Objective

To name new roads.

Performance

Developer suggestions for the names of new road together with the reasons for the names proposed, should be submitted BEFORE ISSUE OF THE SUBDIVISION CERTIFICATE FOR THE DEVELOPMENT, for Council’s adoption. Council favours names with historical, zoological, botanical or geographic association with the locality. Council can provide advice on appropriate names on request.

29. STREET NAME SIGNS

Objective

To ensure all streets are named and signposted.

Performance

The developer is to bear the full cost of the supply and installation of any necessary Street Name Signs strictly in accordance with Council’s specification after the statutory naming and advertising process has been completed.

30. MAINTENANCE LIABILITY PERIOD

Objective

To protect Council’s assets.

Performance

A maintenance performance (defects liability) period adequate to reasonably test the asset under service conditions, normally a minimum of twelve (12) months, shall apply to all works that will become a Council asset and, for this purpose a security of 5% of the value of work undertaken shall be retained for this period.

31. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

32. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

Performance

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority.

The plan is to note any proposed vegetation retention and planting and is to be submitted and approved prior to the issue of a construction certificate.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

33. PUBLIC LIABILITY INSURANCE

Objective

To ensure that the applicant and Council are both protected against any liability claim.

Performance

Prior to the commencement of any works on Council controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million. This insurance is to note Council’s interest and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works. Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of any Construction Certificate.

34. WASTE DISPOSAL (GENERAL)

Objective

To ensure satisfactory disposal of wastes.

Performance

All wastes associated with the proposed operations are to be disposed of to a location and by an effective means in accordance with relevant government regulations.

35. STORMWATER PROTECTION

Objective

To limit the potential for adverse effects of stormwater runoff on downstream properties.

Performance

The development's stormwater design shall include the incorporation of stormwater retention within the development designed to limit peak outflows from the land to the pre-existing natural outflows up to the 100 year ARI frequency. Sufficient allowance shall be provided in the outflow spillway design capacity to safely pass flows of lower frequency (that is, a rarer event) without damage to downstream developments.

The design of the retention storage is to be undertaken using the ILSAX rainfall-runoff hydrologic model or an approved equivalent capable of assessing runoff volumes and their temporal distribution as well as peak flow rates. The model is to be used to calculate the flow rates for the existing and post-development conditions. The developed flows are to be routed through the proposed storage within the model so that the outflows obtained are no greater than the flows obtained for the pre-existing natural flows. A report is to be submitted to the Certifying Authority detailing the results of the analysis including:

• A catchment plan showing any sub-catchments under existing and developed conditions.

• A schematic diagram of the catchment model showing sub areas and linkages.

• Details of the model used and the bases for the calculations.

• Tabulation detailing the elevation, storage volume and discharge relationships for the retention storage.

• A tabulation for the range of frequencies analysed detailing the inflows, outflows and peak storage levels for both existing and developed conditions.

This report together with engineering design plans of the required drainage system shall be submitted to the Certifying Authority BEFORE THE ISSUE OF ANY CONSTRUCTION CERTIFICATE.

36. BUSH FIRE CONTRIBUTIONS

Objective

To make an equitable contribution towards improvement of Bush Fire Services and Amenities for the specified Brigade. The contribution has been levied in accordance with Council’s Bushfire Services Contributions Plan, February, 1993.

A copy of the Plan is available for inspection at Council’s Department of Environmental Services, Bank Street, Molong during business hours.

Performance

Prior to release of the Linen Plan the applicant is required to make a contribution of $1,663.80 towards the improvement of bushfire services and amenities for the Garra Bushfire Brigade (Income No: 1049).

37. ACCESS

Objective

To provide legal access to the proposed Lot 101.

Performance

Submitted Engineering plans / s.88b Instrument to make satisfactory provision for the following in respect of the proposed right of way.

Provision of a minimum maintenance all-weather carriageway surface

Provision for on-going management/maintenance of the carriageway including clear details of obligations/responsibilities of the affected parties.

Provision for adequate width and turning facilities for likely vehicle traffic including all likely service and emergency vehicles.

Effective (legal) provision for access by all emergency and other essential service organisations over the private carriageway.

Full details to the satisfaction of the Certifying Authority, including draft s88b instrument and plans / specifications to be provided BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

Approved 88b instrument to be provided WITH THE APPLICATION FOR THE SUBDIVISION CERTIFICATE.

38. INTERNAL ROADS

Objective

To ensure a suitable all weather access is provided and to prevent the rising of generated dust from the development.

Performance

All internal roads, including car parking shall be bitumen sealed and be maintained at all times to prevent the rising of dust generated from the development.

Landscaping is to be undertaken in a manner designed to reduce landuse conflict and lessen the visual impact of the development of the concessional lots.

39. CONSTRUCTION DESIGN DETAILS

Objective

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

Performance

Full working drawings, including engineering details and specifications must be submitted to Principal Certifying Auithority (PCA) for approval PRIOR to issue of a construction certificate.

40. PROVISION OF TEMPORARY FACILITIES

Objective

To provide temporary toilet facilities.

Performance

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.

41. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

42. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

43. SOIL EROSION

Objective

To protect the water catchments.

Performance

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment

44. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500. A section 68 Application to be made to Council prior to issue of Construction Certificate

45. WASTE DISPOSAL (GENERAL)

Objective

To ensure satisfactory disposal of wastes.

Performance

All wastes associated with the proposed operations are to be disposed of to a location and by an effective means in accordance with relevant government regulations.

46. DISABLED ACCESS

Objective

To comply with Disabled Access provisions under the Local Government Act, 1993

Performance

The applicant shall make provision for access requirements for disabled people in accordance with AS 1428.1 and the Disability Discrimination Act 1992.

47. DISABLED ACCESS ADVISORY CONDITION

Objective

Advisory only.

Performance

Applicants are advised that provisions should be made to enable people with disabilities, as far as reasonable, safe equitable and dignified access to and within the building. This application does not imply nor confer compliance with the Commonwealth Disability Discrimination Act 1992. Applicants should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

48. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

To ensure all conditions of consent are complied with and development proceeds in the manner assessed by Council.

Performance

The use or occupation of the approved development shall not commence until such time as all conditions of this development consent have been complied with. The use or occupation of the development prior to compliance with all conditions of development consent may make the applicant / developer liable to legal proceedings.

49. IMPACT ON RATES

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to that Department to do so.

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph 30 April 2016
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 757334

Senior Rates Officer's REPORT

Rate Collection Summary to 30 April 2016 is attached for Council’s information. The percentage collected is 79.38%, which is comparable to the figure for previous years.

The fourth instalment will fall due on 31 May 2016.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investment Report April 2016.pdf
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 757323

Senior Accounting Officer's REPORT

Council’s investments as at 30 April 2016 stand at a total of $44,928,579.

Council’s average interest rate for the month was 2.81%. The effect of the low cash rate is having a minimal impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains unchanged at a record low of 2.00% for the month of April. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.15%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for April 2016 is attached for Council’s information.

ITEM 3 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

Reason For Report	To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 757941

General Manager's REPORT

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

1. Road program

Refer to Engineering and Technical Services update report.

2. Molong quarry

Still in negotiations with the two successful tenderers as per February 2016 council resolution.

3. Canowindra Retirement Village

Consultant appointed, awaiting report.

4. Molong Library and Visitor Information Centre

- Finalising Heritage Report and Statement of Environmental effects

- Commencing detailed design including elevations

5. Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

6. Asset Management Plans

Asset management plans on public display with the budget papers and IPR.

7. Review of asset holdings

Scheduled to be completed in conjunction with the compilation of Asset Management Plans.

8. Multi-purpose sport facility

Tender for Design and construction has been advertised and closes 22 June 2016.

ITEM 4 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation.
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 758039

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The was no allocation of funds in April 2016.

ITEM 5 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council 2. Traffic Light Report Summary
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 757649

Director of Finance and Corporate Services' REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 6 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	1. STDG minutes 12 apr 2016
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 754236

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

Projects and Programs

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

CCTAC’s bi-monthly meeting was held on Wednesday 20 April 2016 at the Molong Council Chambers. There were six community members present with three apologies.

April proved to be a hectic and busy month for our operators and producers with a record number of events and activities held across the shire.

Major events included:

· Food Week (8 -17 April) which offered more than 120 events throughout the area, including Molong’s 100 Mile Dinner for which all 350 tickets sold out well before the closing date.

· Canowindra Balloon Challenge which attracted a very large crowd.

· The NSW Cycling Masters Road Championships, which featured the road race events at Molong where up to 460 riders participated.

The Next CCTAC meeting is scheduled for Tuesday 21 June 2016

Wine of the Month

TP Action 3.1.2

The Wine of the Month for May was again Tom’s Waterhole Wines – The Waterhole Blend 2012 as it complemented activities taking place in the area. The vineyard is a small family owned company established in 1998 and produces a full range of red and white table wines. Their specialties are the Methode Traditionale Sparkling (both red and white). All wines are made on site where you can meet the winemaker.

Tom’s Waterhole Vineyard is located 7.5km from Canowindra on the Longs Corner Rd.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne What’s On Newsletter promoted 19 events and activities in May, including Eugowra’s Most Wanted Murals Weekend, Amusu Theatre’s weekly Sunday matinees at Manildra and regular monthly markets in Moorbel and Cumnock.

The Cabonne What’s On newsletter is distributed widely via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and with the 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937	6,259
March	Hits	Statistic now not available	95,799	80,202	113,645

April	Visits	Statistic now not available	7,482	8,313	7,132
April	Hits	Statistic now not available	94,981	88,480	100,572

May	Visits	5,297	7,547	7,293
May	Hits	60,107	97,692	91,554

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	31,694
	Total Hits	534,163	997,158	1,137,183	534,209

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine – monthly

b. Historic Villages of Central NSW – Sun Herald Traveller

c. IMAG on the webpage

d. The Wanderer Magazine

e. Apple Harvest Festival

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism’s held its final review meeting for the draft Central West Destination Management Plan on 27 April 2016.

An updated Central West pad map has been printed and the Unearth Central NSW Campaign for 2016 has started. Council’s Promotions and Tourism Officer has contacted a number of Cabonne businesses to bundle packages for an upcoming feature in House and Garden magazine and social media competition.

NSW Cycling Road Masters Championship 30 April 2016

The Molong-based road race section of the Cycling NSW Masters Road Championship was a great success, with 460 competitors.

Cabonne Council sponsored the event under the Events Assistance Program and provided the use of Molong Community Hall as a registration centre and race headquarters, as well as three variable message boards to keep motorists informed.

Molong was abuzz with activity, Bank Street and surrounding streets were full with parked cars, cyclists preparing and visitors enjoying the town.

Barnsey’s coffee shop, Molong Bakery and the Lolly Shop were extremely pleased with their record sales and business activity.

The road race was part of three days of racing in Orange and Molong, where it is being held from 2016-2018. Next year’s championships will be staged on 22-24 April 2017.

A debriefing will be held soon to evaluate this year’s championships and provide suggestions on how to improve the event in the next two years.

Feedback from the cyclists on the day highlighted how courteous and accommodating local drivers were during their races.

Cabonne’s Promotion and Tourism Officer telephoned a number of residents along the course to ensure they were aware of the race and to help minimise any inconvenience.

Campervan & Motorhome Club of Australia 30^th Rally

The Campervan & Motorhome Club of Australia held its 30^thRally on Mt Panorama in Bathurst on Friday 29 April 2016. Local Government representatives were invited to attend a Local Government Forum focused on attracting the RV market as an economic driver with little cost to councils and communities.

Cabonne’s Promotions’ and Tourism Officer attended along with representatives from Bathurst, Forbes, Oberon, Lithgow, Mudgee, Parkes and Sydney.

The Local Government Forum proved valuable in establishing relevant networks and learning more about developments in the RV industry and how Councils can become more involved to better service this rapidly growing market.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Taste Orange@Watson’s Bay 22 May 2016

b. Molong Markets in Village Green May 2016

c. Wool Harvesting Expo 25-28 August 2016

d. AMSAG Motor Vehicle Rally 27 August 2016

e. Wool Harvest Expo 25-28 August 2016

f. Cudal Show 11 September 2016

g. Eugowra Show 16-17 September 2016

h. Molong Show 18 September 2016

i. Taste Orange@Martin Place Sydney 22-23 September 2016

j. Canowindra – The Artful 8 Art Show 10-20 October 2016

k. Orange Wine Festival 14-30 October 2016

l. Australian National Field Days 20– 22 October 2016

m. Canowindra – Baroquefest Musical Festival October 2016

n. Taste Orange@Wahronga 25 October 2016

o. Canowindra Light the Night – Leukaemia Foundation 5 November 2016

Community Group Development

EDS Objective 9.4

The ED&T Team has administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground – assistance with administration of grant funding.

c. Cycling NSW - NSW Masters Championships Road race in Cabonne Shire in 2016. Ongoing liaison.

d. Bicycle Network – PTO attended the event evaluation and debrief.

e. Destination NSW

f. Central NSW Tourism

g. Brand Orange

h. Campervan & Motorhome Club of Australia –RV Friendly Towns

i. Canowindra RSL Sub Branch – Grant

j. Canowindra Arts Group

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. Orange City Council

c. Blayney Council

d. Orange Wine Region

e. BEC Orange

f. Business Chamber - Canowindra

g. Caravanning & Motorhome Association

h. Age of Fishes Museum

i. Central NSW Tourism

j. AMSAG Motor Vehicle Rally event in Cabonne & Forbes 27 August 2016

Canowindra RV Friendly Town Status

Canowindra has experienced an increase in visits from caravans and motorhomes since becoming an RV Friendly Town. RV Friendly Town road signs will be installed following negotiations with RMS, which needs to approve the locations. Canowindra Showground is the designated camping site and the manager has been pleased with the operation of the free overnight stay arrangements and increase in visitors to the town.

Daroo Business Awards 4 November 2016

EDS Objective 11.2

The 2016 Daroo Business Awards, scheduled for Friday 4 November 2016 at Cumnock, were officially launched at Cabonne Council’s April Ordinary meeting.

The theme is The Environment of Change. The public will be asked to nominate businesses for most of the 16 awards, with voting to close on 30 June 2016.

Voting boxes and nomination forms are located in Cabonne villages and are available online through the Central West Business Enterprise Centre.

The awards committee will meet next on 14 June 2016.

ITEM 7 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Eng Tech Serv Projects
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 757507

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

ITEM 8 - REGIONAL WATER SECURITY PROJECT UPDATE

REPORT IN BRIEF

Reason For Report	To update council on the regional water project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.a. Implement and amend best practice for water supply within Cabonne water operations
Annexures	1. Regional pipeline project
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\PIPELINES - 757512

Acting Director of Engineering & Technical Services' REPORT

Attached as Annexure 1 to this report is an update on the Orange to Molong Creek Dam – Stage 1 project.

ITEM 9 - CARLISLE STREET MANILDRA

REPORT IN BRIEF

Reason For Report	To provide information requested by Council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a. Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\TRAFFIC AND TRANSPORT\MAINTENANCE\TRUCK PARKING FACILITIES - 754356

Acting Director of Engineering & Technical Services' REPORT

Council at its meeting of 22 March 2016 resolved that a progress report be presented on the proposed B double turning area at Manildra.

Currently Council has a Stage 2 application under the Fixing Country Roads and Heavy Vehicle Safety and Productivity Program for a $300,000 grant toward the construction of Dedarang Street, Carlisle Street and Derowrie Streets in the vicinity of Graincorp, MSM Milling and Manildra Flour.

Council’s Stage 1 application was recently approved.

The design includes a B double parking area in Dedarang Street and provides an opportunity for trucks travelling south in Boree Street to enter Dedarang Street and to traverse Derowrie Street and Carlisle Street and rejoin Boree Street in order to travel in a northerly direction.

ITEM 10 - ENERGY EFFICIENCY COMMITTEE REPORT

REPORT IN BRIEF

Reason For Report	To update the council on progress of energy efficiency and sustainable energy use
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.7.2.a. Report on sustainability initiatives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\ENERGY EFFICIENCY AND SUSTAINABILITY COMMITTEE - 754869

Acting Director of Engineering & Technical Services' REPORT

The Energy Efficiency Committee was formed in January 2016 with the purpose of identifying and implementing measures that will make Council’s energy use more efficient and sustainable. This involves committee meetings to identify areas where energy use may be better managed, or propose areas where new or current technologies may aid in more efficient energy use. A separate committee was established in 2012 with the same purpose, with various measures implemented. These included:

· Changing light fittings at Molong and Cudal Council Offices from T8 fittings to more efficient T5 fittings.

· Installing a Power Factor Correction at the Molong Quarry to reduce energy wastage.

The current Energy Efficiency Committee has not implemented any measures as yet, however the following projects have been included in the 2016/17 budget for consideration:

· Solar installation at Rotary Park Amenities – re-establish power at the amenities at Rotary Park for the purpose of providing lighting for the area.

· Variable Speed Drive at Canowindra Pool – reduce pump energy use by reducing the speed of the pump when minimal pool filtration is required.

There are several other measures that have been identified by the Committee, as well as possible technologies identified by individual members outside meetings, that would have an impact on Council’s energy use provided they are implemented correctly. It must be stressed that these ideas have not been budgeted or investigated, however they are projects that may be investigated in the future for their viability. They include the following:

· LED Streetlights – would reduce the cost of street lighting, which is the second largest electricity cost behind the Molong Quarry. Would also involve large capital costs and large amounts of co-ordination with the energy provider.

· Solar panel installations – would reduce the cost of electricity by using clean, renewable energy. Solar installations would only be cost effective at sites where energy usage is highest during daylight hours (for example Molong and Cudal Council Offices and Canowindra Pool), which would reduce energy usage at peak times when costs are highest.

· Smart meter installations – will be rolled out by energy retailers from December 2017. Smart meters will allow Council to monitor its energy use remotely and switch to more flexible electricity tariffs, as well as eliminate the need for meter readers.

· Review of current tariffs at all sites – savings may be possible if some sites have their tariffs changed from a Fixed rate to a Time-of-Use rate, and vice-versa. This is dependent on the type of meter at each site and the economic feasibility of the tariff change.

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING APRIL 2016

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 754982

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/4/2016 to 30/4/2016 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
S68 x 9	$-----
Two Lot Subdivision	$-----
Four Lot Subdivision	$-----
Modification to Shed	$-----
Two Lot Subdivision	$-----
Shed	$5,168
Limestone Quarry	$4,500,000
Shed	$40,000
Dwelling & Shed	$180,000
Shed	$18,000
Shed	$26,000
Shed	$17,000
Shed	$12,000
Alterations & Additions	$10,800
Shipping Container & Fence	$2,500
Alterations & Additions	$150,000
Addition to Existing Rural Fire Station	$40,000
Shed	$9,500
Farm Stay Accommodation	$130,000
TOTAL: 27	$5,140,968

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Dwelling	$306,750
Dwelling & Shed	$300,000
Alterations & Additions to Dwelling	$40,000
TOTAL: 3	$646,750
*GRAND TOTAL: 30*	*$5,787,718*

ITEM 12 - DEVELOPMENT APPLICATIONS APPROVED DURING APRIL 2016

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 754985

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/4/2016 to 30/4/2016 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 5	$ -----
Modification to Relocate Access	$ -----
Garage	$ 30,000
Transportable Home	$ 200,000
Animal Complex & Training Establishment (Greyhounds) & Signage	$ 60,000
TOTAL: 9	$290,000

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Dwelling	$306,750
Dwelling & Shed	$300,000
TOTAL: 2	$606,750

GRAND TOTAL: 11

$ 896,750

Previous Month: 28

$ 1,681,482

ITEM 13 - MEDIAN PROCESSING TIMES 2016

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 755006

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of April:

YEAR	MEDIAN ACTUAL DAYS
2011	31
2012	47.5
2013	43
2014	19.5
2015	36

Summary of median Application Processing Times for 2016:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	45
March	30
April	14.5
May
June
July
August
September
October
November
December

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 755010

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16
July	7
August	4
September	7
October	4
November	3
December	3
January	6
February	7
March	7
April	6
May
June
Total	54

Item 6 Ordinary Meeting 24 May 2016

Item 6 - Annexure 1

MINUTES OF THE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING HELD AT THE MOLONG COUNCIL CHAMBERS ON TUESDAY 12 APRIL 2016 COMMENCING AT 7PM

Present: Alf Cantrell (Yeoval), Don Bruce (Cumnock), Glenda Gibson (Manildra), Lindy Crossley (Mullion Creek), Dale Jones Cabonne Council Acting Economic Development Manager

Apologies: Marion Gosper (Cudal), Kerry Connelly (Molong),

ITEM 1 CALL FOR AN ACTING CHAIRPERSON

Motion:

That Don Bruce chairs the meeting.

Moved: A Cantrell Second: G. Gibson Carried

ITEM 2 WELCOME

D Bruce welcomed all to the meeting.

ITEM 3 APOLOGIES

Motion:

That the apologies be accepted.

Moved: A Cantrell Second: G Gibson Carried

ITEM 4 MINUTES

Motion:

That the minutes of the meeting dated 9 February 2016 be corrected in regard to Manildra Christmas Party and Fireworks, amending number of children at event from 20 to 200.

Correction requested by email by Marion Gosper in regard to the Ben Mitchell Tribute Day at Cudal was made before minutes distributed.

Remainder of minutes confirmed as being true and correct.

Moved: A Cantrell Second: L Crossley Carried

ITEM 5 MATTERS ARISING

Nil

ITEM 6 CORRESPONDENCE

Nil

ITEM 7 GENERAL BUSINESS

7.1 EDM ACTIVITIES UPDATE

Marketing Campaign to Promote the 12 Village Areas of Cabonne

At an extraordinary meeting on 12 April 2016, Council resolved to accept a tender from Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

CCTAC first meeting for 2016 was held on Wednesday 17 February and was well attended with five community members and the Promotion and Tourism Officer. CCTAC’s next bi-monthly meeting is Wednesday 20 April 2016.

Wine of the Month

TP Action 3.1.2

The selected Wine of the Month for March 2016 is Borrodell Vineyard Gewürztraminer 2013. This is a crisp balanced white wine full of flavor that was selected for QANTAS business class international flights. A significant achievement for a cool climate wine that helps to market the region.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne What’s On Newsletter promoted 22 events and activities for the month of March 2016. This month’s Cabonne newsletter highlighted the Molong NSW Sheep Dog Championship Trials, the Newcrest Challenge which has over a 1,000 cyclists registered to race in a 170 kilometre road race through Cabonne Shire and Manildra’s ‘GREASE’ festival plus the regular markets and village museum activities.

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and with the 350 hard copies distributed throughout the shire.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015	2016
January	Visits	Statistic now not available	6,121	8,971	10,457
January	Hits	Statistic now not available	Statistic now not available	83,274	123,475

February	Visits	Statistic now not available	5,146	7,813	7846
February	Hits	Statistic now not available	59826	88,736	73,042

March	Visits	Statistic now not available	6,269	7,937
March	Hits	Statistic now not available	95,799	80,202

April	Visits	Statistic now not available	7,482	8,313
April	Hits	Statistic now not available	94,981	88,480

May	Visits	5,297	7,547	7,293
May	Hits	60,107	97,692	91,554

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015	7,211
December	Hits	69,626	96,778	109,865

	Total Visits	43,912	124,534	92,517	18,303
	Total Hits	534,163	997,158	1,137,183	319,992

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine - monthly

b. IMAG on the webpage

c. Orange Food Week Program

d. Orange Dining Guide

e. Banjo Paterson Australian Poetry Festival

f. Apple Harvest Festival

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism’s Executive Officer Lucy White held a meeting with regional tourist managers in Bathurst on Wednesday 2 March 2016. Council’s Promotions and Tourism Officer was unable to attend.

Upcoming Events

Upcoming events in the Cabonne LGA include:

a. Cumnock Agricultural Show 5 March

b. Mill 2 Mill Charity Bike Ride 14 – 17 March 2016

c. Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

d. Volcanic Challenge Run 20 March 2016

e. NSW Sheep Dog Trial Championship 17 -21 March 2016

f. Molong 100 Mile Dinner 11 April 2016

g. Orange Food Week 8 - 17 April 2016

h. Canowindra Balloon Challenge & Glow 9 -11 April 2016

i. Jayes Gallery Monthly Classic Nights 16 April 2016

j. Yeoval Show 19 April 2016

k. ANZAC Day Ceremonies 25 April 2016

l. Cycle NSW Masters Championship 30 April 2016

m. Orange Apple Festival 6 - 8 May 2016

Community Group Development

EDS Objective 9.4

The ED&T Team have administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground – assistance with administration of grant funding.

c. Cycling NSW –NSW Masters Championship Road race in Cabonne Shire in 2016. Ongoing liaison.

d. Bicycle Network – ongoing support for the proposed NSW Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas. Ongoing liaison.

e. Event Trekkerz – discussions for a family fun event at Lake Canobolas in September 2016. At this stage the organisers are now leaning towards holding the event at Orange Showground.

f. Destination NSW

g. Central NSW Tourism

h. FOOD WEEK support

i. Brand Orange

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Brand Orange

b. Destination NSW

c. Orange City Council

d. Blayney Council

e. Orange Wine Region

f. BEC Orange

g. MSM Milling Manildra

h. Caravanning & Motorhome Association

i. Banjo Paterson Festival planning for 2016

j. Age of Fishes Museum

k. Central NSW Tourism

l. Amusu Theatre – Film Festival

m. Banjo Paterson Film potential opportunities

n. AMSAG Motor Vehicle Rally event in Cabonne & Forbes 27 August 2016

Canberra Food & Wine EXPO

TP Action 5.3.2

The Canberra Food & Wine EXPO was held at the Canberra Exhibition Centre on 19-21 February 2016. Brand Orange organised the regional display with a number of wineries along with Cabonne’s Promotion and Tourism Officer who provided the visitor information, responded to enquiries and promoted upcoming regional events and attractions. During the three days more than 500 Village Guides were handed out, along with a similar number of Orange Region Visitor Guides. The stand also promoted two significant events, the Canowindra Balloon Challenge and Food Week, scheduled for April.

Acting EDM also updated the committee on the following subjects:

Cabonne, Orange, Blayney Merger Proposal

Whether Cabonne will continue as a stand-alone council in the future should be known within the next two months.

About three weeks ago, Local Government Minister Paul Toole wrote to councillors asking them to apply for roles at newly merged councils, despite a decision on council amalgamations not yet being finalised.

Job roles include acting as an administrator, taking up a role as a councillor on the new entity until elections are conducted, or becoming a member of one of two advisory groups. The letter asked for expressions of interest to be submitted by April 15 and said councillors would be notified of any outcomes by the middle of the year. At a workshop on Tuesday 12 April 2016, council resolved that all councillors reserve the right to submit an expression of interest or not.

Expressions of interest have also been sought from existing council general managers for "interim" roles in new merged entities.

At Tuesday’s meeting, Council agreed to join legal action, initiated by Walcha Council, in the Land & Environment Court against the State Government (Minister for Local Government) as the Minister has failed to comply with Section 218F of the Local Government Act, 1993.

Council approve legal expenses associated with this action up to a maximum of $20,000.

Cabonne Villages Marketing Campaign

At an extraordinary meeting on 12 April 2016, Council resolved to accept the tender of Adloyalty of Canowindra to design and deliver a marketing campaign to promote the 12 village areas of Cabonne.

The $50,000 campaign will be mainly centred on television advertising, supported by a dedicated website and social media presence initially over an eight-week period.

Ophir Road Upgrade

Council will consider (with priority) including $465,000 in its 2016-17 Budget to upgrade Ophir Road following a petition from 18 road users. A total of 6.5km of road is unsealed between the limit of the existing seal 900m west of the Lookout Road intersection and the causeway over Summer Hill Creek at the Ophir Reserve. Traffic counts indicated the road averages 55 vehicles a day.

Should Council wish to seal the requested length of road, the total cost would be about $1.8m, involving a budget allocation of $465,000 over the next four years.

7.2 ROUND THE TABLE

Manildra - Glenda Gibson

· Mill to Mill ride - Beyond Blue is the major beneficiary of the ride with funds also going to Manildra Public School, St Joseph’ss School, Pre-School, Men’s Shed, Caravan Park and Skate Park . Congratulations to organisers of this event .

· Manildra Movie Festival was a great success, lots of visitors, great for the towns clubs, hotel. The Amusu Theatre and the markets also did well. Looking forward to next year.

· The Men’s Shed is coming along, regular working bee’s are being held.

· The footpath to the new amenities has been completed, let’s hope we can finally get the last of this project completed.

· Rugby League season has begun in Manildra. It’s great that this sport is back up and running. Tennis has also taken a favorable turn.

· Anzac Day just around the corner plans have been organised with Kate Hazelton from Cudal as our special guest speaker for this year.

Yeoval – Alf Cantrell

· Average of four people staying at the showground camping area each night. Show society charging $15 per person.

· Camp kitchen is being constructed adjacent to the recently completed amenities block at the showground and 15 advanced trees will be planted around the caravan camping area.

· Work has started on the construction of a new bridge over Hanover Creek on Banjo Paterson Way.

· Cabonne Council has done a lot of work on local roads, particularly realignment and culvert replacement on Banjo Paterson Way and the standard is excellent. Will wait until next heavy rain to see if smaller culvert pipes handle storm water.

· The recent resurfacing of Yeoval’s main street was disappointing as the contractors appear to have done the work badly.

· There has been an increase in the number of students at Yeoval Central School.

· Yeoval Show will be held on Tuesday 19 April 2016 and an increase in entries and spectators is expected. With the show being held during the school; holidays, the committee has never had as many inquiries from exhibitors and competitors.

Mullion Creek – Lindy Crossley

· The Australian championship winning robotics team from Mullion Creek school will not be travelling to Germany for the world titles, however they recently did a display in Sydney.

A new robotics team will be attempting to qualify for the national championships.

· Mullion Creek Public School pupil Piper Denning had her artwork displayed in Sydney.

· A car rally raising money for the Royal Flying Doctors Service passed through Mullion Creek recently.

· Cabonne Council and Roads and Maritime Service will each meet 50% of the cost of constructing a path from the school to Mullion Creek Hall. With little parking at the school, this pathway will provide access to the parking area at the hall.

· The community has agreed on a local resident’s design to upgrade the hall, and quotes are now being obtained. The community is planning fund-raising activities including a raffle and possibly a clearing sale.

· Mullion Creek Progress Association wants the status of a water bore in the village clarified. It is believed the bore was installed just after a severe drought in the 1980s as a drought mitigation measure. The association believes the bore should remain available for people to access during drought, but understands Council has stated it should be locked for fire-fighting purposes.

Cumnock – Don Bruce

· Cumnock held a successful show in March despite unseasonably hot weather which required part of the program to be delayed until the evening.

· The village this week farewelled its local police officer.

· Cumnock pre-school has carried out improvements to the exterior and interior following highly successful fund-raising efforts and the receipt of grant funding.

· The memorial gates have been painted in preparation for Anzac Day services in the village.

· A lot of road works are being carried out by Cabonne Council, particularly on Baldry and Gumble Roads.

· The community is trying to raise funds to upgrade the toilet area at the showground.

· The Zoo to Zoo cycle ride from Canberra to Dubbo recently passed through Cumnock where the community served breakfast. Cumnock usually hosts two Zoo to Zoo rides a year, with another group riding from Sydney to Dubbo annually. This year’s Canberra ride included a group of cyclists who had ridden from Melbourne.

Molong – Kerry Connelly (provided in writing prior to the meeting)

· The 100 Mile Dinner last night as an amazing success. We were told it was going to another town but during the evening Edwina announced Molong would again hold the dinner next year, so will have to confirm that a little later.

350 tickets were sold (maximum capacity), they set for 400 just to allow movement in seating.

People from Darwin, Tambourine Mountain QLD, Coffs harbour were among the guests.

28 cyclists had ridden through town last year and said they would book in when they did their ride this year, and they thoroughly enjoyed the evening.

Cudal – Marion Gosper (provided in writing prior to the meeting)

· The Cudal Show Society received a grant of $39,100.00 that was submitted to the Public Reserves Management Fund, Crown Lands for a new kitchen at the Cudal Showground. The ceiling of the kitchen has been fully lined to stop vermin getting in, the floors have been sealed, a screen door placed on the entrance of the kitchen a roller door over the servery and all new appliances have been bought including Fridge, Bain Maree, Urn, Griddle, Cool room, Stainless Steel Centre Bench, kitchen sink and hand wash area, oven and pie warmer. New kitchen cupboards and benches have also been installed and rubber floor mats. Cath Kearney and Kirsty Samson coordinated the project. With the remaining funds they hope to cement the verandah area and purchase new aluminium picnic tables and seating.

· Cudal Tennis Club received a grant of $15,000

· Kymberlee Chase will work with Cudal Tennis Club to restore and revitalise the local tennis courts and clubhouse to create a community venue accessible to all. With rural mental health at the front of her mind, Kymberlee was spurred into action after the recent loss of the Royal Hotel in Cudal, destroyed by fire in mid-2015.

Together with a dedicated local committee, she is passionate about creating a meeting place where her local community can get together, make social connections and keep active, forming a vital support network for each other.

The Community of Cudal is very proud of Kymberlee and the Cudal Tennis Club. We all realise that our little village is really struggling at the moment and it is refreshing to hear such wonderful news.

The Cudal Tennis Club re formed last year with an enthusiastic young committee. This committee applied to the Royal Agricultural Society Foundation Community Grants Program to help make a difference to our community. The committee comprising Kym Chase, Jo Balcomb, Jock Hough and Matt Bowden initiated the idea of applying for a grant over 6 months ago. They were notified at the end of November that they were short listed and Kym subsequently had a phone interview with Robert Ryan RAS President and RAS Foundation Board member, Robyn Clubb RAS Treasurer and RAS Foundation board member, David Davidson RAS Councillor and Kate Ross Executive Officer RAS Foundation. She must have done a marvellous job as she heard at the beginning of February that the Tennis Club were successful in obtaining $15,000 for upgrades and help with their mental health awareness project.

The Old Tennis Club folded in in February 2012 and remaining funds from the club were deposited in the account of the Cudal Progress Association. The courts and clubhouse are owned by Cabonne Council for the Cudal Community.

Meanwhile the Progress Association had asked Bunnings Store from Orange for help and were thrilled when in November 2011 Bunnings supplied the paint and painted the club house as a community project. They also supplied a small kitchen, BBQ, table, chairs and umbrella and plants and Christmas lights.

· Over the past few months Cudal Tennis Club has been working on recommissioning the two outer courts. Dan Curran has been an enormous contributor from Ecoscape Solutions. He has provided the machinery and trucks and countless hours of his time to bring it all together. Today we completed court 1 in time for the coaching clinic in the school holidays which Darren Gersbach said he’d require to coach the 30 or so kids over the three days of 18, 19, 20 April. Ecoscape Solutions is in the landscaping industry based in Orange and offer a range of services such as mulching, lawn seeding, and landscape supplies.

The family nights have been successful over the summer with up to 100 in attendance.

· Cudal M&D presented “Off the Hook” a three act Farce. The Cudal M&D are to be commended on bringing this entertaining show to fruition.

· The Cudal Anglican Church held a very successful fete on 2 April 2016.

· The Men’s Shed opening on the new site at Brown Street (Canowindra Road) was held on 11 March 2016. President Darcy Callan addressed the audience and welcomed John Cobb MP, Andrew Gee MP, Councillor Geoff Dean and Peter Stephens President of the Cudal/Cargo Lions Club. The building of the Men’s Shed would not have been possible without $30,000 donated by the Cudal/Cargo Lions Club. Peter Stephens as president of the Lions Club and Darcy jointly cut the ribbon to officially open the Shed. John Cobb was happy to announce $6250 in Commonwealth grants and Andrew Gee represented the state government giving $5300 in grants. Other grants to help towards the purchase of tool were FRRR $2300 and The Mens Shed Association $3500.

· The Cudal Motor Inn has opened a café part time but hope to open longer hours soon-this is wonderful news for the residents and passing traffic.

· Preparations are in hand for Anzac Day-the Dawn Service at Toogong at 6am and the Cudal Service at 10am. The Cabonne Food Wine and Cultural Centre will once again serve breakfast at a small cost from 7am.

· Cudal had a team at the Relay for Life named the Cudal Community Spirit-money raised has not been finalised as yet.

ITEM 8 NEXT MEETING

The next Small Town Development Committee meeting is to be held on Tuesday 14 June 2016 at 7pm at the Council Chambers in Molong.

ITEM 9 MEETING CLOSED

There being no further business the meeting closed at 8.15pm

Item 7 Ordinary Meeting 24 May 2016

Item 7 - Annexure 1

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016 MAY
PROJECT	BUDGET		COST TO DATE
Administration	$806,847
Cudal Office Building - Repair Foundation	$13,800		$9,983
Training Room - Mitchell Room Fit Out	$69,000		$0
Council Building Inspections - Include Halls, Chambers & Molong Health One	$28,750		$21,223
Cudal Depot - Installation of Security Fence and Gate	$46,000		$0
Molong Workshop - Car and Truck Hoists	$41,400		$49,324
Molong Workshop - Recycled Air Flow System	$28,750		$16,032
HACC Building roof replacement	$77,282		$1,178
Connelly’s Store upgrade	$587,487		$184,265

Public Order and Safety
Cudal Fire Shed	$240,000		$38,724
Byng, Moorbel and Mullion Creek Fire Shed	$75,000		$36,065

Urban Stormwater	$484,685
Molong - Complete Stage 2 Riddell Street Molong	$200,000		$4,370
Molong - Install Culverts Intersection Riddell & William Street	$93,000		$0
Cudal - Cudal Health Centre Drainage	$75,000		$21,397
Manildra - Molong Street- Whitton Street and Orange Street	$55,185		$5,257

Cabonne Water	$1,934,963
Water Assets - Hydrant Inspection Maintenance & Replacement Program	$34,500		$0
Water Meter/Connection Replacement Program	$34,500		$3,257
Water Assets - Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP	$74,750		$65,145
Water Assets - Mitchell Highway Water Main Renewal	$74,750		$11,873
Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir	$34,500		$28,969
Water Assets - Molong - Construct New Trunk Mains	$1,380,000		$4,036
Water Study - Long Term Financial - Best Practice Framework Project	$57,500		$38,931
Water Contractor DWMP - Implementation Project	$38,123		$36,235

Small Town Sewer	$1,306,146
STSS Assets - Cumnock Budget Allocation	$365,248		$119,250
STSS Assets - Yeoval Budget Allocation	$814,865		$111,984
Security Alarm and Access Control - Cumnock and Yeoval STP	$23,000		$0
Sewer Assets - Cudal STP Inlet Structure	$40,250		$0
Sewer Assets - Manildra STP Inlet Structure	$34,500		$0

Cabonne Sewer	$748,619
Canowindra Pump Stations Repair & Replace in Accordance with AMP	$150,880		$31,317
Eugowra Pump Stations	$41,120		$18,115
Eugowra STP – Repairs Earthworks embankment	$69,000		$79,414
Thistle St Pump Station - Repair in Accordance with AMP	$22,111		$0
UV Disinfection System - Wet Weather Bypass	$123,050		$0
Options Report for replacement of Mechanical Mixers	$23,000		$47,225
Canowindra & Molong Sewer Mains	$253,000		$315,237
Canowindra & Molong Sewer Mains Asset Inspection	$40,250		$19,834

Recreation & Culture	$1,453,854
Mitchell Room Molong - Structural and Architectural Report	$230,000		$0
Drafting of Architectural Drawings for all Council Public Halls	$27,324		$0
Halls – Painting, Fence Replacement, Replace Windows	$52,325		$29,452
Halls – Paint exterior of Manildra Hall	$28,526		$18,406
Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,	$289,042		$156,861
Molong Multipurpose Sports Venue	$575,000		$0
Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall	$167,555		$68,436
Canowindra Rec Ground - Basketball Court - Renew surfaces, repaint back boards & nets	$178,250		$0
Cargo Recreation Ground – Lighting Upgrade	$117,464		$115,941
Yeoval Recreation Ground – Amenities Building	$147,716		$110,158

Economic Affairs	$112,700
Canowindra Caravan Park - Renovate Laundry Room	$20,700		$23,798
Canowindra Caravan Park - Renovate toilets & shower room waterproof	$57,500		$54,367
Molong Caravan Park – Furniture fit out of cabin	$34,500		$16,043
Transport & Communication	$12,638,483
Local Road Construction - Funded by Roads to Recovery	$1,950,533
Packham Drive Stage 1 – Yellowbox Road Intersection, Molong	$400,210		$513,247
Packham Drive Stage 2 – 50/100 Manildra	$400,210		$39,465
Nanima Lane and Davys Plain Road – Intersection, Cargo	$135,654		$212,947
Paling Yards Loop, Cudal	$102,470		$95,023
Gordon Road, Guyong	$124,263		$117,542
Casuarina Drive, Eugowra	$378,000		$338,745
Bank Street, Molong	$49,726		$448
Moorbel Drive, Canowindra	$100,000		$151,569
Orange Street, Manildra	$260,000		$7,045

Local Road Construction - Funded by Blackspot	$941,500
Cadia Road – south of Ridgeway entrance	$258,000		$267,776
Cargo Road – Talbingo overtaking lane	$395,500		$197,169
Packham Drive – Stage 1	$133,000		$45,258
Packham Drive – Stage 2	$155,000		$3,436
Lookout Road, Mullion Creek (delineation and tree vegetation)	$57,500		$36,965
Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015 and completed 31 October 2015.)	$1,274,164		$1,264,845

Cadia Road Heavy Patching	$800,000
Cadia Road Heavy Patching			$380,514

Local Road Urban Reseal Program	$227,750		$11,406

Local Road Rural Reseal Program	$770,250		$400,476

Local Road Heavy Patching	$825,000		$668,276

Local Road - Gravel Resheeting	$862,212		$640,326

Mount Pleasant Road	$25,000		$6,132
Barnes Lane	$12,500		$8,353
Meadow Bank Road	$25,000		$13,239
Palings Yard Loop	$25,000		$20,875
Bowans Lane	$25,000		$10,290
Nanami Lane	$25,000		$26,737
Mousehole Lane	$25,000		$31.602
Scenic Drive Road	$25,000		$12,344
Burdett Road	$25,000		$21,258
Kangaroobie Lane	$25,000		$28,295
Belgravia Road	$25,000		$21,311
Oakey Road	$12,500		$9,460
Waldergrave Road	$25,000		$17,872
Cowridga Road	$25,000		$15,043
Spring Hill Road	$12,500		$0
Cashens Lane	$25,000		$19,643
Convent Lane	$25,000		$21,580
Dry Creek Road	$25,000		$21,770
Mount Canobolas Road	$50,000		$29,522
Northern Area Baldry Road	$50,000		$37,066
Rocky Ponds Road	$25,000		$16,512
Strathmore Lane	$25,000		$26,016
Greenbah Creek Road	$25,000		$21,126
Bournewood Church Road	$50,000		$44,809
Burrawong Road	$25,000		$16,002
Eurimbla Road	$25,000		$29,528
Goodgodery Road	$25,000		$28,211
Trajere Road	$14,375		$6,037
Lookout Road	$28,750		$17,035
Kangaroobie Road (revote from 2014/15)	$23,529		$414
Kerrs Creek Road (revote from 2014/15)	$23,529		$13,785
Guyong Road (revote from 2014/15)	$23,529		$20,160
Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council	$2,253,739
Gumble Road - Sealing Unsealed Section	$2,253,739		$1,154,297

Local Roads Construction - Funded by Budget	$173,500
Baldry Road - From Dilga to Mirrabenna	$173,500		$151,631

Local Roads Construction - Funded by Budget	$3,450,000

Gaskill Street Canowindra. Pavement Stabilise and Seal		$165,000.00	$86,642
Derowrie Street Manildra. Pavement Stabilise and Seal		$40,000.00	$32,955
Euchareena Road, Molong. Heavy Patching		$180,000.00	$59
Ryall Street Canowindra. Pavement Stabilise and Seal		$40,000.00	$20,709
Borenore Road, Borenore. Pavement strengthening and overlay		$312,000.00	$264,274
Horspool Way, Borenore. Pavement strengthening and overlay		$60,000.00	$60,944
Canobolas Road, Canobolas. Pavement strengthening and overlay		$340,000.00	$152
Forbes Street Yeoval. Full width pavement sealing		$80,000.00	$0
Gowan Road, Lower Lewis Ponds. Pavement resheeting table drainage		$100,000.00	$78,499
Rodd Street Canowindra. Pavement Stabilise and Seal		$50,000.00	$23,859
Lockwood Road, Canowindra. Pavement resheeting table drainage		$100,000.00	$88,984
Bruce Road, Borenore. Pavement resheeting table drainage		$20,000.00	$19,734
Amaroo Road, Borenore. Heavy Patching.		$200,000.00	$0
Convent Road, Borenore. Pavement strengthening and overlay		$60,000.00	$11,799
Underwood Road, Borenore. Pavement resheeting table drainage		$50,000.00	$0
Byng Road, Byng. Pavement resheeting table drainage		$50,000.00	$11,691
Griffin Road, Orange. Pavement strengthening and overlay		$60,000.00	$35,697
Longs Corner Road, Canowindra. Shoulder widening.		$40,000.00	$18,768
Yellowbox Road, Manildra. Strengthen shoulders and extend seal width		$100,000.00	$92,415
Monaghans Road, Manildra. Pavement resheeting table drainage		$112,000.00	$61,599
Eurimbla Road Bridge, Cumnock. Construct Side track.		$63,000.00	$65,731

Canowindra/Molong Street Sealing		$210,000	$14,341
Back Nyrang Road. Gravel Resheeting		$25,000	$0
Ophir Road, Ophir. Gravel Resheeting		$25,000	$0
Rutherford Road, Molong. Gravel Resheeting		$25,000	$0
Strathmore Lane, Belgravia. Gravel Resheeting		$25,000	$0
Belgravia Road, Belgravia. Gravel Resheeting		$25,000	$0
Hoffmans Road, Manildra. Heavy Patching		$52,000	$0
Spring Glen Road, Ophir. Heavy Patching		$60,000	$0
Windera Drive, Windera. Heavy Patching		$50,000	$0
Thomas Kite Drive, Windera. ReSeal		$50,000	$0
Bradleys Lane, Borenore, ReSeal		$56,000	$0
Bank Street, Molong. Resurfacing		$175,000	$0

Regional Road Construction – Funded by Black spot		$279,000
Burrendong Way – Kerrs Creek		$279,000	$185,689

Regional Road Construction - RMS Repair Program		$400,000
Banjo Paterson Way Repair Program Stage 1		$400,000	$301,790
Banjo Paterson Way Repair Program Stage 2		$275,000	$222,145

Regional Road Construction - Heavy Patch & Reseal Program		$662,528
Cargo Road - Heavy Patching		$47,150	$117,236
Nangar Rd - Heavy Patching		$498,688	$453,057
Burrendong Way - Heavy Patching		$47,150	$0

Regional Road Construction – Funded by HSVPP, Fixing Country Roads, Block Grant		$384,500
Cumnock S Bends		$384,500	$376,340

Bridge Construction - Local Bridges		$70,000
Baghdad Bridge		$70,000	$19,293
Marylebone Bridge (from 2014/2015) and approaches		$1,130,000	$1,047,572
Bridge Construction - Regional Bridges Funded by Fixing Country Roads, RRRP		$1,890,292
Hanover Creek Bridge		$1,008,000	$24,260
Hanover Creek Bridge Approaches		$882,292	$87,692

Kerb & Guttering Construction		$42,000
Cumnock - Stage 2 - McLaughlin St to Banjo Patterson Way		$42,000	$13,418

Pathway Construction		$77,000
Hicks Street, Cargo		$77,000	$0

State Road Work Orders
MR310 Shoulder Widening Mont Calm to Cudal, Stage 4		$984,709	$850,281
MR61 Manildra West Rehabilitation and Drainage 1.6km Stage 1		$1,093,980	$1,117,254
MR61 – repair & replace timber melts with ET2000 melts and raise guard rail		$131,860	$89,309
State Road HP		$470,000	$336,126
State Road Reseals		$850,000	$456,930
State Road Maintenance		$620,000	$581,548
Monument intersection – Shoulder Resheeting and sealing, Installation		$97,833	$0
Intersection Peabody Road and The Escort Way – installation of a BAR		$84,573	$0

OPERATIONS ROADS AND BRIDGES

STATE ROADS

Manildra West Stage 1.

This project has been completed.

MR310 Canowindra Road Shoulder Widening Stage 4

This project has been completed.

HEAVY PATCHING

The State Road heavy patching programme has been completed.

RESEALING PROGRAM

The State Road resealing programme has been completed by Council’s contractor.

REGIONAL ROADS

Heavy Patching

The heavy patching program for Regional Roads has been completed.

MR234 REPAIR Programme 2015-2016 - Banjo Patterson Way

Stage 1 of the REPAIR Programme has been completed. 38.3km – 40.2km from Molong.

This project involved the widening of the road to a 8m formation with a 7m reseal.

Stage 2 of the REPAIR Programme has been completed. 30km – 31.2km from Molong.

This project involved the widening of the road to a 8m formation with a 7m reseal.

Cargo Road Overtaking Lanes

The overtaking lane at Tamburoo, Cargo Road have been completed. The Canowindra bound lane is funded from Black Spot.

MR537 Burrendong Way

Council has completed the tree vegetation, signage, pavement widening and shoulder strengthening on Burrendong Way near Kerrs Creek. This project is a Black Spot funded project.

MR 234 Banjo Patterson Way Cumnock (S Bends)

This project has been completed.

MR234 Hanover Creek Bridge

Piling and erection of precast abutments & crosshead have been completed. The bridge contractor is expected to finish the installation of Super Tee Beams, bridge deck and guardrail at the end of June 2016. Council has started site clearing and earthworks/culvert works at the proposed bridge approaches from 7^th April 2016. The approaches to the bridge have been planned to be completed by the end of August 2016. The relocation of electric transformer pole from the proposed new bridge approach is in progress. The relocation design has recently been certified by Essential Energy. Council is waiting for the power shutdown time from the Essential Energy for the relocation of the electric transformer/conductors.

LOCAL ROADS

Roads To Recovery (R2R)

Gordon Road, Paling Yards Loop (drainage and Resheeting), Moorbel Drive (sealing and drainage) and Stage 1 of Packham Drive vegetation, pavement widening and shoulder strengthening has been completed. Widening and shoulder works at Casuarina Drive have completed (2.0 – 5.3km from Eugowra). Work has now commenced on Gumble Road, Manildra near Orange Street.

Packham Drive pavement rehabilitation is being undertaken with the Black Spot funded project. These works have commenced.

Blackspot

Lookout Road delineation and tree vegetation has been completed.

Packham Drive Stage I and Stage II have commenced. These works include shoulder widening and chevron signage. The tree vegetation for sight distance was completed in conjunction with the Roads to Recovery works for this stretch of road.

Cadia Heavy Patching

Additional funding has been received from Cadia Valley Operations for the continuing heavy patching works on Cadia Road. These works commenced early March and are now completed.

Cadia Blackspot

Works are now completed at Cadia Road, south of Ridgeway mine entrance, tree vegetation works for sight distance, delineation and signs, pavement widening and superelevation works.

Cadia/Four Mile Creek Intersection.

This project has been completed.

Eurimbla Road Bridge – side track

Council has completed the construction of the side track for this bridge. Load restrictions have been lifted.

Gumble Road

First lot-Two km road construction starting from Dowlings Road intersection have been completed and bitumen sprayed sealed on 18 February 2016. Clearing of blocked culverts and culverts raising and extensions are proceeding on schedule. The second lot of road construction has already commenced and is making good progress. This second lot-another 2km road is expected to be bitumen sealed on 19^th of May 2016.

This project is expected to be completed by the end of October 2016.

Maintenance Grading

To date, the combination of council’s Grader, Roller and Water Cart have completed Pecks Road, Nanami Lane, Barragan Road,

Gravel Re-sheeting

The 2015-2016 Gravel Re-sheeting programme has been completed. Additional gravel resheeting has been programmed, see below.

Sealed Road Maintenance

Garra Road, Packham Drive, Paytons Bridge Road, Forest Reefs Road, Vittoria Road, Cullya Road, Clergate Road, Ophir Road, Lower Lewis Ponds Road, White Rocks Road, Icely Road, Strathnook Lane, Urban Streets and Regional Roads.

Garra Road, Mt Canobolas, Wattle Road,

Local Road Sealing

Casuarina Road and Obley Road reseals have been completed.

Heavy Patching

Kerway Asphalting Pty Ltd, has completed heavy patching on Amaroo Road, and will commence Euchareena and then Canobolas Road.

Local Road Construction – Backlog

The urban sealing at Canowindra has been completed. Molong urban sealing will be completed in the coming weeks. Thomas Kite Drive at Windera and Bradleys Road at Borenore have been resealed. Back Nyrang Road has been resheeted.

Stage 2 – Riddell Street, Molong Urban Stormwater

Works have commenced for the stormwater in Riddell Street, Molong from Gidley Street intersection to Edward Street intersection. Council have engaged JH & MJ Trindade Pty Ltd to undertake these works.

Preliminary investigation are currently underway for the Cudal Health Centre drainage.

Watson and Riddell street have been surveyed and designed for the installing of box culverts at this intersection.

Bank Street

Council has completed the tender for Bank Street resurfacing from Watson Street intersection to Gidley Street intersection. The contract has been awarded to State Asphalt Services and works will be undertaken in June.

Canowindra Basketball Courts

The Canowindra basketball courts are to be resurfaced in June, after the contract has been awarded to State Asphalt Services.

WEEDS SECTION UPDATE

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Eugowra, Toogong, Spring Glen, Freemantle and Ophir.

Control work on Council land

Control work on African Love Grass, Chilean Needle Grass, Serrated Tussock, Pear and Blackberry.

Weed staff have carried out vegetation control around headstones in the Council cemeteries.

Some private work on spraying Blackberry for landowners.

Sucker spraying for the engineering department.

FOUR TOWN SEWER SCHEME UPDATE

Summary of Progress

Components	Status
Components	Yeoval	Cumnock
Rising Main	· Practically completed on budget and on schedule
Reticulation	· Practically completed on budget and on schedule
Sewage Treatment Plant	· Sewage Treatment Plant are operational and practically completed on budget and on schedule.
On Property works (installation of low pressure sewer components and connection of black water to the council sewer system).	· Practically completed.	· Practically completed.

Please note that some grey water connections are the responsibilities of the respective owners and not part of the On Property Works Contract.

2.00pm	Joanna Balcombe – Youth of the Month Andrew Gee – Address to Council