Agenda of Ordinary Meeting - 15 December 2015

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 713938

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2015 - 713939

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 713941

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 713942

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 713943

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 717899

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 9 be moved and seconded.

Director of Finance and Corporate Services' REPORT

Items 7 to 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. November 24 2015 Council minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2015 - 713944

Recommendation

THAT the minutes of the Ordinary meeting held 24 November 2015 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 24 November 2015.

ITEM 8 - AUSTRALIA DAY AWARDS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Australia Day Awards Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Code of Meeting Practice adopted and implemented.
Annexures	1. November 24 2015 Australia Day Committee report of
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\AUSTRALIA DAY 2016 - 717738

Recommendation

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 24 November, 2015 be adopted.

Administration Manager's REPORT

Attached is the report of the Australia Day Awards Committee Meeting of Cabonne Council held on 24 November, 2015 for Council’s adoption.

ITEM 9 - LOCAL GOVERNMENT ACT AMENDMENT

REPORT IN BRIEF

Reason For Report	For the information of councillors
Policy Implications	Under review - may impact on Code of Conduct and Code of Meeting policies
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LEGISLATION\ACTS - BILLS - 714558

Recommendation

THAT:

1. The information be noted.

2. Council receive policy updates should these changes require same.

Administration Manager's REPORT

Advice has been received that the Local Government Act (the “LG Act”) has been amended by the Local Government Amendment (Councillor Misconduct and Poor Performance) Act 2015 (the “CMPP Act”).

The CMPP Act came into force and amended the “LG Act” on Friday 13 November 2015.

The object of the CMPP Act is to reform the legislative scheme for addressing councillor misconduct and poor performance by streamlining and improving the effectiveness of performance improvement orders and to provide stronger powers to the Minister and the Chief Executive of the Office of Local Government.

The legislation was last amended in this regard in 2013 through the enactment of the early intervention framework to allow a more rapid response to poor performance and to drive improvement. The CMPP Act is designed to strengthen these provisions by offering a more effective deterrent to serious and repeated councillor misconduct and to ensure timely action is taken to uphold councillor behaviour.

The former provisions of the LG Act that allowed councillors to participate in the consideration of changes to a planning instrument applying to a council’s area where they have a pecuniary interest have also been amended.

Additionally, revisions have been made to the LG Act to update terminology and references relating to public sector agencies, legislation, and the like so that the words “any other person” mean any person with the power to make an order or take action under the Act.

ITEM 10 - MOLONG MULTI-PURPOSE SPORTS FACILITY

REPORT IN BRIEF

Reason For Report	To advise Council of management options for the proposed multi-purpose facility.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\MULTI PURPOSE SPORTING FACILITY - MOLONG - 717314

Recommendation

THAT Council advise Molong Advancement Group (MAG) of its agreement to allow the construction of a multi-purpose synthetic sporting facility on Lots 31-35 DP1089785 and Lot 30 DP 977127 Section A and of the proposed management and funding arrangements as outlined in the report.

Director of Finance and Corporate Services' REPORT

At its October meeting Council authorised owner’s consent for the construction of a multi-purpose synthetic sporting facility on Lots 31-35 DP1089785 and Lot 30 DP 977127 Section A by MAG to enable it to lodge a first round grant application.

The first round application was successful with MAG being invited to submit a final, more detailed application for further consideration. Part of the application process requires MAG to provide a statement of confirmation of how the facility is to be managed and funded.

It is proposed that if the application is successful that Council will conduct community consultation to establish a sports trust similar to the successful sports trusts operating in Canowindra and Manildra. These trusts are made up of members of the various sporting groups that utilise the multi-purpose facilities and handle bookings, usage fees and day-to-day maintenance with Council providing funding assistance on an annual basis.

Initially it is anticipated that funding required would not exceed the current budgeted amounts for watering and mowing of the facility which will no longer be required with an artificial surface.

Capital and ongoing maintenance expenditure would then be considered on an annual basis.

ITEM 11 - RECORDS AND INFORMATION MANAGEMENT POLICY

REPORT IN BRIEF

Reason For Report	For Council to consider adoption of draft policy
Policy Implications	Yes - will become Council's new policy if adopted
Budget Implications	Nil
IPR Linkage	4.5.5.h. Provide a records management system which meets statutory and organisational demands
Annexures	1. draft Records and information management policy 2. Records and information management policy checklist June 2015
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 716606

Recommendation

THAT the draft Records and information management policy be adopted.

Administration Manager's REPORT

Council’s Record’s management policy has been reviewed and amended consistent with the new Standard on records management - March 2015.

The Standard on records management covers records and information in all formats, including both digital and physical records. It has been designed to support digital recordkeeping as the NSW Government transitions to digital business processes.

Underpinning this standard is the need to ensure that business is supported by sound records and information management practices. Importantly, the standard has been framed and targeted to support good information practices in complex business and information environments.

This standard refers to both records and information and establishes requirements for the holistic management of records and information. Taking this approach to the management of records and information better reflects the way in which most organisations now manage their information resources in an integrated manner.

The Records and information management policy checklist (copy annexed) issued by State Records has been used as a base for the policy.

ITEM 12 - CWA PUBLIC SPEAKING COMPETITION FOR SCHOOLS

REPORT IN BRIEF

Reason For Report	The Country Women's Association have requested Council sponsorship for their public speaking competition.
Policy Implications	Nil
Budget Implications	To be funded from Council's s.356 Budget
IPR Linkage	4.4.1.c. Provide assistance to community groups
Annexures	1. CWA Public Speaking Comp
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2015 - 717116

Recommendation

THAT Council donate $300 to the CWA Public Speaking Competition for Schools.

Community Services Manager's REPORT

The CWA have written to Council seeking a donation towards their annual public speaking contest for schools to be held at All Saints' College, Bathurst on 31 May, 2016.

The contest involves 60 schools and approximately 250 students from year 3 to year 12 from the Central West including Cabonne.

The day is run by volunteers from the CWA and is well regarded by the participants and schools. The donation is sought to go towards the running of the event.

Council has made donations towards the running of this event for many years and local schools participate in it.

Should Council wish to make a donation this could be funded from its s356 budget for donations which has expenditure of $3,827 from a budget of $7,168 leaving a balance of $3,341.

Donations made to date are as follows;

$300 Cudal Camp Draft Association

$200 Molong Historical Society 50th anniversary celebrations

$300 Memorial for Constable John Herbert at Canowindra

$200 Manildra Christmas party fireworks display

$250 St Joseph’s School Molong excursion to Canberra

$250 St Joseph’s School Manildra excursion to Canberra

$250 Rotary Club of Orange Calare - drug education forums

$500 Molong Christmas Tree Party

$200 Cargo Public School Spring Disco Party

$100 Clergate Public School purchase of resources

$1050 Prizes for School presentation days

$227 Donation towards Hall Hire Cudal Public School

ITEM 13 - CENTRAL NSW TOURISM CAMPAIGN

REPORT IN BRIEF

Reason For Report	Request Council's participation in the Unearth Campaign for 2015/16
Policy Implications	Nil
Budget Implications	$11,000 from the Tourism Plan - Central NSW Tourism allocation 2015/16
IPR Linkage	2.2.1.a. Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\TOURISM\DESTINATION NSW - 716511

Recommendation

THAT Council approve a contribution of $11,000 to Central NSW Tourism’s 2015/16 Unearth Central campaign to be allocated from the 2015/16 Tourism Plan Implementation budget.

ACTING Economic Development Manager's REPORT

Central NSW Tourism

Central NSW Tourism is submitting an application to Destination NSW for $178,000 funding under the 2015/16 Regional Visitor Economy Funding (RVEF) program. This funding program requires participating tourism organisations to match grant funding on a dollar-for-dollar basis.

Cabonne Council has been actively involved in this highly successful Unearth Central campaign for the past two years. The next phase aims to build upon and expand the social media, marketing and promotional initiatives during the next year.

To continue its participation in the program, Cabonne’s contribution would be $11,000. This amount has been included in Council’s 2015/16 Budget to implement tourism plan initiatives.

The previous success of the Unearth Central NSW branding and marketing campaign has achieved considerable media coverage which has helped to build the region’s branding.

ITEM 14 - EVENTS ASSISTANCE FUNDING PROGRAM 2015/2016

REPORT IN BRIEF

Reason For Report	Council to consider an application for funding under the 2015/2016 Events Assistiance Program
Policy Implications	Nil
Budget Implications	$20,000 from 2015/16 Events Assistance Program.
IPR Linkage	4.4.1.b. Implement funding opportunities through the Events Assistance Program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2015 - 2016 - 717049

Recommendation

THAT Council allocate $20,000 to the 2016 Canowindra International Balloon Challenge and Festival from the 2015/16 Events Assistance Program.

Acting Economic Development Manager's REPORT

Council has received the following application from the Canowindra International Balloon Challenge and Festival for assistance under the 2015/16 Events Assistance Program.

Application
Organisation:	Canowindra Challenge Inc.
Event:	2016 Canowindra International Balloon Challenge and Festival
Date:	Saturday 9 April to Thursday 14 April 2016.
Requested Amount:	$20,000
To be funded for:	Contribution towards event advertising, promotion, event fees and event safety.
Description of the event:	2016 will be the 6^th year of the Canowindra Challenge. 2011 saw 18 balloons participate in the event increasing to 39 balloons in 2014. The Cabonne Country Balloon Glow attracted 4,500 people in 2011 and has tripled its attendance to over 15,000 people in 2014. 2015 experienced adverse weather that severely affected the crowd’s attendance at the Balloon Glow. The week long competitive ballooning event has previously injected $1.9 million into the regional/local economy, including spending in local and regional business, accommodation facilities, shops, restaurants, cafes, attractions and specialised tourism services. The event has accommodated over 200 caravans, 120 motor homes and over 80 campers. The Canowindra Showground booked 412 sites in 2014. Marketing for the event was undertaken in television, print, radio, social media, YouTube, promotional material and public relations. In 2015, a part time Event Manager was employed.

Council’s Promotions and Tourism Officer has provided the following assessment of the application:

Assessment

The application meets the grant criteria of the Events Assistance Program.

In terms of visitor numbers, the Canowindra Challenge is the second largest event in Cabonne behind the Australian National Field Days, but provides the greatest visitor spend in Cabonne of any event.

Based on previous years attendance figures the committee anticipate in excess of 13,000 spectators plus an estimate of 20 to 24 balloons with accompanying 200 competitors that consist of pilots, crew, officials and technicians etc.

Council provided $20,000 in EAP funding to this event last year and $15,000 for each of the previous two events.

It was reported on the 7 December 2015 by the NSW Government under the Regional Flagship Events funding that Canowindra Balloon Challenge was awarded triennial funding of $20,000 per year for the next three years commencing 2016. This is a definite show of confidence for this regional event.

In addition to the monetary assistance, Council also provided in kind support in the following areas. This in kind contribution in 2013 was costed to equal our EAP funding support of $15,000.

• Assistance with event management;

• Staff assistance at the Canowindra Visitor Information Centre;

• Access to Council staff to answer inquiries;

• Approval to close roads;

• Provision of waste management facilities;

• Provision of public toilets;

• Fortnightly meetings with Council’s Economic Development and Tourism staff;

• Support from Council’s Tourism Advisory Committee;

• Promotion through Council’s What’s On calendar, website and publications;

• Assistance with media coverage.

It is anticipated a similar level of support listed above will be required for the 2016 event. This was previously costed at

As stated above, the 2015 event was adversely affected by poor weather and this remains a risk for all outdoor events. In the case of hot air ballooning, weather conditions are more critical wind playing a major factor in determining whether a balloon glow can proceed. The weather may be fine but if the breeze is too strong, it is unsafe to conduct the glow.

Due to the success of the event prior to 2015 and the expansion of the program, the committee intends to employ a part-time Events Manager for 2016.

Awards

The Canowindra Challenge Committee was a finalist for following awards in 2014:

a. NSW/ACT Regional Achievement and Community Awards – Regional Event category; and

b. NSW Tourism Awards – Events Category. Silver award.

In addition, a submission has been made to host the 2018 Women’s World Championships in Canowindra. This could involve as many as 60 balloons.

Council has allocated $50,000 in 2015/16 for the administration of the Events Assistance Program. To date $36,000 is remaining in this allocation for the 2015/16 financial year.

Expenditure to Date 2015/2016

28 July Orange Wine Festival $3,500

25 August NSW Masters Cycling Championship $5,000

22 September Banjo Paterson Australian Poetry $1,500

27 October Bicycle Network challenge Ride $2,000

27 October Garlic Harvest Festival $1,000

Total $14,000

ITEM 15 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (CCTAC) SUGGESTIONS FOR CONSIDERATION

REPORT IN BRIEF

Reason For Report	To advise Council of CCTAC's desire to help market the Age of Fishes Museum as a key tourist attraction.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2.1.a. Promote strategies listed in the Tourism Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 717709

Recommendation

THAT Council considers Cabonne Country Tourism Advisory Committee’s (CCTAC) suggestions to help raise the profile of the Age of Fishes Museum and to commence initial development of the Fossil Dig site.

Acting Economic Development Manager's REPORT

CCTAC visited the Age of Fishes Museum and the fossil dig site on the 22 September 2015 with the aim to understand and discuss potential opportunities that would help raise the profile, build the branding and elevate this Cabonne tourist attraction.

The committee members agreed upon various stages and felt that the committee could offer their support and assistance as a worthy project to the Age of Fishes Museum Board.

CCTAC members are intending to attend the 9 February 2016 Age of Fishes Museum Board meeting to discuss support and potential opportunities.

Suggestions included the following:

1. Council to begin preliminary discussions to explore the potential acquisition of the land adjacent to the road that is owned by Dr Charles Curran titled “Narruc”. Community members have reported that the property owner is very supportive of developing the fossil dig site as a potential tourist attraction.

2. Council to begin preliminary planning and relevant field work to realign the road adjacent to the fossil dig site, if the Council discussions are positive of this initiative.

ITEM 16 - UPGRADE OF EXISTING AIR CONDITIONING/HEATING AT THE CANOWINDRA AND MOLONG HEADQUARTERS NSW SES

REPORT IN BRIEF

Reason For Report	Council approve the upgrade of the existing air conditioners/heaters at the SES headquarters in Molong and Canowindra
Policy Implications	Nil
Budget Implications	$3,000 from Capital works reserve
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\EMERGENCY SERVICES\SERVICE PROVISION\STATE EMERGENCY SERVICE - SES - 712831

Recommendation

THAT Council approve the upgrade of the air conditioners/heaters at the SES headquarters in Molong and Canowindra and contribute 50% of the costs to install.

Acting Director of Engineering & Technical Services' REPORT

Council has received a letter from NSW State Emergency Services (SES) requesting financial assistance to upgrade the existing air conditioners/heating at the Canowindra and Molong headquarters. After discussions with the SES Regional Controller, it was agreed that they will cover 50% of the costs.

An extract from the letter with regard to the request is set out below;

Canowindra Unit Headquarters

· Moving the existing split system air conditioner from the Operations Room into the Unit Controller’s Office. Estimated cost $770.

· Installation of a brand new larger Fujitsu air conditioning reverse cycle split system in the Operations Room that will also cool/heat the training/meeting room. Estimated cost $2,533.

Molong Unit Headquarters

· Replace the existing damaged air conditioning/heating unit in the meeting/training room with a Fujitsu reverse cycle split system air conditioner. Estimated cost $2,505.

The SES and Cabonne Council have a partnership agreement, an extract from which is set out below;

Local Government Responsibilities

As per the State Emergency Service Act 1989, each Council will continue to provide NSW SES Units in its area with a building or buildings and ancillary facilities fit for NSW SES operational purposes. This arrangement should be guided by the principles of a Landlord and Tenant Agreement, for items such as insurances, alterations and improvements, and repairs.

ITEM 17 - CANOWINDRA SEWERAGE LAND ACQUISITION

REPORT IN BRIEF

Reason For Report	To seek approval to access sewer reserve funds to complete the acquisition of the Crown Land that the Canowindra Sewerage Treatment Plant is built on.
Policy Implications	Nil
Budget Implications	$53,000 from the Sewer Reserve
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\CANOWINDRA - LAND - SEWERAGE TREATMENT PLANT - CROWN - 715418

Recommendation

THAT an amount of $53,000 be allocated from the Sewer Reserve to acquire Lots 7300, 7301, 7302 DP1143594 and Lot 302 DP750147.

Acting Technical Services Manager's REPORT

Council has previously passed a motion to acquire Lots 7300, 7301, 7302 DP1143594 and Lot 302 DP750147 from Crown at its 19 August 2014 meeting (Item 19). This resolution allocated $38,500 from the Canowindra Sewerage Fund in an attempt to complete this project. This figure was derived from an independent valuation that Council had conducted on the land which valued the land at $38,500.

In accordance with Crown policy it is necessary for the Crown to seek a quote from the Valuer General under the Land Acquisition (Just Terms Compensation) Act 1991. Council has recently received the valuation from Crown which lists the land value as $45,000. At present there are no funds available to complete this purchase as the $38,500 that was allocated during last year’s August meeting was not revoted to the current financial year. An additional provision is being included to ensure that there are sufficient funds to pay for the land valuation, legal fees, LPI registration and plan lodgement fees.

The area inside the brown line on the map below is land that Council already owns, the land between the black and brown line is the land that is proposed to be purchased by Council. It is noted that Lot 279 DP750147 is not included as it has Aboriginal Land Claim that presently prevents Council from purchasing this parcel of land unless the claim can be extinguished. Council has made attempts to extinguish this claim but to date have been unsuccessful.

ITEM 18 - ROAD NAMING - UNNAMED ROAD IN CANOWINDRA

REPORT IN BRIEF

Reason For Report	Council has received a request to name an unnamed lane in Canowindra to avoid ambiguity with a resident's address.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 716773

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Richies Lane”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Richies Lane” in accordance with Section 162 of the Roads Act, 1993.

Acting Technical Services Manager's REPORT

A report was put to Council’s August meeting in relation to naming an unnamed lane in Canowindra as ‘Biddulph Lane’. This name was advertised however Council received an objection to the proposed name from the Geographical Names Board due to duplication with an unformed road in Cargo also having a name registered as Biddulph Street. Council has contacted the original applicant and their second preference for a name is “Richies Lane”.

The road proposed to be named is shown in red outline on the map below. The original request highlighted that the resident doesn’t have a current official address and currently receives mail from various authorities, including Council and electricity and water providers, with different postal addresses. The request also stressed the importance of a proper address being provided to the property owner so that in the case of an emergency, the police, ambulance and fire brigades can find the property in a timely manner.

It is noted that “Richies Lane” is not named after a living person and as such this name should be considered suitable as per the Geographical Names Board Guidelines.

ITEM 19 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 714696

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Director of Finance and Corporate Services' REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 20 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 714697

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 21 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to Councillors and Residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 714698

Recommendation

THAT Councillors call any matters of urgency.

Director of Finance and Corporate Services' REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 22 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 714700

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Director of Finance and Corporate Services' REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph November 2015
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 716539

Finance Manager's REPORT

Rate Collection Summary to 30 November 2015 is attached for Council’s information. The percentage collected is 54.55%, which is slightly higher than the figure for previous years.

The second instalment was due 30 November 2015 and payments continue to be received after the due date.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b - Maximise secure income through investments
Annexures	1. Investment Report November 2015
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 717048

Senior Accounting Officer REPORT

Council’s investments as at 30 November 2015 stand at a total of $44,473,692.

Council’s average interest rate for the month was 2.81%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remains unchanged at a record low of 2.00% for the month of November. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.05%.

Council’s investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for November 2015 is attached for Council’s information.

ITEM 3 - BUSINESS ACTIVITY STATEMENT FOR OCTOBER 2015

REPORT IN BRIEF

Reason For Report	To advise of Council's obligations with regard to GST reporting for the month ended 31 October 2015
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 713517

FINANCE MANAGER'S REPORT

Council’s Business Activity Statement for the month of October 2015 was completed and submitted to the Australian Taxation Office on 16 November 2015. This was prior to the statutory deadline of 21 November 2015.

The October Business Activity Statement resulted in a refund to Council of $63,548.

The major factors are as follows:

Total Income

· Roads and Maritime Services – Funding $1,363,445

· Department Social Services – Child Care Benefit $61,251

· Crown Finance Entity, Restart NSW – Cumnock S’s Project Claim No.1 $38,324

· Department Social Services – HACC Funding $15,000

· Construct a BAR on Mitchell Highway $20,003

· Transport NSW – Funding $32,612

GST Free Income

· Roads and Maritime Services – Funding $1,363.445

· Department Social Services – Child Care Benefit $61,251

· Crown Finance Entity, Restart NSW – Cumnock S’s Project Claim No.1 $38,324

· Department Social Services – HACC Funding $15,000

Capital Purchases

· Agile Arbor Pty Ltd – R2R Stages 1 & 2 Clearing, remove trees and limbs $42,020

· L-Don Sporting Areas Pty Ltd – Lighting upgrade at the Cargo Recreation Ground $48,480

· Downer EDI Works Pty Ltd – Spray Sheet for bitumen sealing $68,355

· P & R Earthmoving – Hire Excavator Cargo Road $21,681

· Tony Leahey Motor Group – Supply and deliver vehicle $36,860

· Rolfe’s Molong Pty Ltd – Upgrade including sub circuit and protection pump control and contactors $15,400

· Calvani Crushing Pty Ltd – Crushing and winning for gravel resheeting $132,433

· Ted Wilson & Sons – Molong Water Treatment Plant Backwash Pumping System $49,584

Other Purchases

· Pavement Management Services – Road infrastructure condition assessment $51,772

· Orange City Council – Quarterly Central West Libraries contribution 1/10/15 to 31/12/15 $72,395

· Earth Plant Hire – Hire of rollers, truck mounted lime spreader and road stabiliser $40,029

· Southern Explosives Supplies Pty Ltd – Supply explosives drill and blast for shot fired 7/9/15 $72,706

· Downer EDI Works Pty Ltd – Cold Mix and Spray Sheet for bitumen sealing $69,696

· Land & Property Information – Valuation fees 2015/2016 $58,417

· Independent Cement & Lime Pty Ltd – Hydrated Lime, Product 50% Lime 50% Slag $66,303

· Garry Livingstone Tree Service – Dead wooding of eucalypt Nashdale, Tree and Limb removal Escort Way $68,530

· Lockinda Pty Ltd – Hire of trucks $36,419

· JR Richards & Sons – Garbage and Recycling $28,831

· Calvani Crushing Pty Ltd – Supply a mobile crushing system to crush rock material $52,886

· Orange City Council – Contribution Rural Fire Service Costs 15/16 $37,889

GST Free Purchases

· Orange City Council – Contribution Rural Fire Service Costs 15/16 $37,889

· Land & Property Information – Valuation Fees 2015/2016 $58,417

The October Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax. This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.

Council did not claim Diesel Fuel Rebate in the Business Activity Statement for October 2015.

ITEM 4 - CENTROC BOARD MEETING

REPORT IN BRIEF

Reason For Report	To update Council on matters discussed at the Centroc Board Meeting on 26 November 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums
Annexures	1. 261115_Mayoral Board Report 2. MinutesCentrocAGMNovember 2015 3. MinutesCentrocBoardNovember 2015
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2015 - 716704

General Manager's REPORT

The Mayor & General Manager attended the Centroc Board meeting and AGM held at Molong RSL on 26 November 2015.

Centroc Annual General Meeting

Cr Bill West, Mayor of Cowra was re-elected as Chair and Cr Gary Rush, Mayor of Bathurst was re-elected as Deputy Chair. Executive members are Cr M Statham, Mayor of Lithgow, Cr K Keith, Mayor of Parkes, Cr Phyllis Miller, Mayor of Forbes, Cr John Medcalf Mayor of Lachlan and Cr John Davis Mayor of Orange. Their respective General Managers form the General Manager Executive. Delegates were elected to various bodies such as the Bells Line Expressway Group and the Western Regional Sports Academy.

Centroc Board meeting

Matters discussed at the Board meeting include:

· Water Infrastructure;

· Transport Infrastructure;

· Health;

· Telecommunications;

· Regional Development;

· JO Pilot Progress.

Minutes of the Board meeting, AGM and the Mayoral Board report are attached for Councillors’ information

ITEM 5 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To provide Council with an update on WBC activities for the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance
Annexures	1. WBC Update Report - December 2. 2015 WBC Annual Report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 717076

General Manager's REPORT

An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

· Risk Management

· Asset Management

· Wellington exits the Alliance

· Alliance Board Meeting

· Presentation of the 2014/15 Alliance Annual Report

· End of the Year

ITEM 6 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

Reason For Report	To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCILLORS - 2012-2016\PROFESSIONAL DEVELOPMENT - CONFERENCES - 717066

General Manager's REPORT

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

1. Road program

Refer to Engineering and Technical Services update report.

2. Molong quarry

Detailed proposals in the form of business plans have been requested from the successful tenderers with a closing date of 3 December 2015.

3. Canowindra Retirement Village

Correspondence forwarded to Canowindra Retirement Village Association requesting them to contact Uniting Care with a view to arranging a meeting for the working party.

4. Molong Library and Visitor Information Centre

· Engaged the services of Complete Urban to undertake Design and Project Management.

· Complete Urban provided a presentation to the Molong Railway and Library Working Party.

· Private residence purchased.

5. Yeoval & Cumnock Sewerage Scheme

Refer to Engineering and Technical Services update report.

6. Asset Management Plans

Asset Management System Implementation underway by asset staff. Existing asset data received from finance, being reviewed for application to asset management plans and gaps identified. Review of data approximately 90% complete. Next stages are:

· Collect additional asset data required for advancing the level of AMP’s

· Test asset management system for completeness of data

· Utilise data to update AMP’s

· Currently seeking expressions of interest from suitably qualified professional for independent verification of current methodology.

7. Review of asset holdings

Project team identified and outline of project requirements established. Required information for review will be determined and collected with additional information required for AMP’s. Project scheduled to be completed in conjunction with the second half of AMP’s project.

8. Multi-purpose sport facility

· Advised shortlisted to 1 of 35 for grant funding.

· DA to be lodged.

· Cost estimates completed.

· Preliminary designs completed.

· Final grant submission due 16 December 2015.

ITEM 7 - COUNCILLOR WORKSHOP - 10 NOVEMBER 2015

REPORT IN BRIEF

Reason For Report	To advise on outcomes of the councillor workshop held on 10 November 2015
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.c. Engage with community to determine future needs & objectives
Annexures	1. Notes from Workshop - 10 November 2015
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 714501

Director of Finance and Corporate Services' REPORT

A workshop was held on 10 November 2015 for councillors to discuss matters relating to the Cabonne Council Plant Replacement and Discussion on possibilities after November 18 (notes from this workshop are attached).

ITEM 8 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council 2. Works 3. Australia Day 4. Traffic Light report summary
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 714703

Director of Finance and Corporate Services' REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 9 - CENTRAL WEST LIBRARIES - USAGE STATISTICS

REPORT IN BRIEF

Reason For Report	To keep Council informed of usage of the libraries
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a. Review level of usage of libraries
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 712181

Administration Officer's REPORT

Every year Council is provided with updated information relating to usage of the libraries in the Cabonne local government area.

Currently Central West Libraries are providing services consistent with the Joint Agreement with Cabonne Council and library services are conducted as below:

Location

Days

Hours

Canowindra

(18 hours)

Tuesday

Thursday

Friday

Saturday

2pm to 5pm

11am to 1pm then 2pm to 5pm

10am to 1pm then 2pm to 5pm

10am to 2pm

Manildra

(12 hours)

Monday

Wednesday

Friday

10am to 2pm

Molong

(15 hours)

Monday

Wednesday

Friday

11am to 1pm then 2pm to 5pm

The loans, memberships and visits for the three Cabonne libraries for the two (2) previous financial years are as follows:

	*2013 - 2014*	*2014 - 2015*
*Canowindra Library*
Circulation (Loans)	7,669	7,091
Membership	950	849
Library Visits	6,115 *	2,814
*Manildra Library*
Circulation (Loans)	2,198	2,076
Membership	203	159
Library Visits	1,634	1,519
*Molong Library*
Circulation (Loans)	18,443	15,255
Membership	985	890
Library Visits	10,012	7,731

* Note: Canowindra Library visitor statistics for 2013-2014 are overstated due to a counter malfunction. The branch visits as reported here are therefore higher than the actual figure.

ITEM 10 - FAMILY DAY CARE UPDATE

REPORT IN BRIEF

Reason For Report	To update Council on the operation of the Cabonne / Blayney Family Day Care Scheme
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.1.1.a. Recruit, train and monitor educators for Family Day Care (FDC)
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\FAMILY DAY CARE - 717103

Community Services Manager's REPORT

The Cabonne Blayney Family Day Care Scheme is recruiting a new authorised supervisor following the resignation of Leanne Thornberry who is moving out of the district. Leanne has been filling this role since the departure of the previous authorised supervisor some months ago.

There has been considerable movement of staff for this service over the past twelve months and this change will bring the number of new family day care personnel in key roles to three. The newly appointed staff have all quickly fitted in and the service is operating effectively.

There are currently 28 registered carers and 238 children enrolled with the scheme and the service is operating within budget.

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

Reason For Report	Updating Councillors on economic development activities undertaken by Council's Economic Development and Tourism team
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.1.1.a. Develop a current economic development plan for Cabonne
Annexures	1. STDG minutes 17 Nov 2015
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 716269

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

Activities undertaken by the Acting Economic Development Manager and Promotions and Tourism Officer are listed here:

Projects and Programs

Cabonne Daroo Business Awards

EDS Objective 11.2

The Daroo Business Awards Committee will meet this month to review the 2015 awards and start planning for the 2016 awards. Cumnock will be the host community next year.

Small Towns Development Group

EDS Objective 9.5

The Cabonne Small Towns Development Group met on 17 November 2015, with representatives from Cumnock, Manildra, Yeoval, Molong and Mullion Creek communities. Council’s Acting Development Manager provided an outline of the unit’s activities since the previous meeting, while community representatives provided a summary of issues and events related to their areas. Minutes of the meeting have been distributed to Councillors and are attached as an annexure.

The next meeting is scheduled for 9 February 2016.

Cabonne Community Pride Promotions

EDS Objective 11.2

To add colour and engender some Christmas spirit, Council has initiated Christmas promotions in its two largest shopping precincts.

Large fairy lights have been permanently installed in the centre tree in Molong’s Village Green to provide a display during the holiday period and enable the tree to be illuminated at other times, such as the 100 Mile Dinner.

In Canowindra, Council has sponsored a shop decoration competition, offering three $500 prizes for the best three displays. The prizes will be in the form of vouchers which must be spent at Canowindra businesses of the winners’ choice.

The promotions have been introduced as a trial. Depending on the outcome (including feedback from traders and the community), initiatives may be instigated in other villages.

Preliminary discussions have been held with Molong Advancement Group, Canowindra Business Chamber and a number of traders about potential future main street projects which may generate more business in the towns.

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

On the 22 September 2015 CCTAC committee members visited the Age of Fishes Museum and fossil dig site in Canowindra with the aim to explore options and to develop a number of actions that will work towards enhancing and raising the profile of this significant tourist asset.

CCTAC members intend to attend an Age of Fishes Museum Board meeting in early 2016 to offer assistance and support to raise the profile and community awareness of the Museum.

CCTAC members requested Cabonne Council to consider the following suggestions relevant to the Age of Fishes Museum:

1. Begin preliminary planning and field work to realign the road past the fossil dig site.

2. Begin preliminary discussions about potentially developing a tourist attraction at the dig site.

CCTAC’s last meeting for the 2015 is scheduled for Wednesday 16 December 2015.

Wine of the Month

TP Action 3.1.2

The selected Wine of the Month for December 2015 is Hedberg Hill 2015 Rosé.

Hedberg Hill vineyard was established in 1998 on a 5.6 ha vineyard located on the western edge of Orange. The vineyard produces four aromatic whites, including Rieslings, Sauvignon Blanc, Chardonnay and Viognier. The 2015 Rosé is a blend of Cabernet and Merlot grapes and was awarded the Bronze Medal in the recent 2015 Orange Region Wine Show.

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

The Cabonne What’s On Newsletter promoted 18 events and activities for the month of December 2015. This month’s Cabonne newsletter promoted the various village Christmas activities, farmers markets and Jayes Gallery’s exhibitions and music events.

The Cabonne What’s On newsletter is distributed widely via email to regional Visitor Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups, regional and local media, posted on the Cabonne Council and Cabonne Country websites and Facebook pages and displayed on various community notice boards.

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015
January	Visits	Statistic now not available	6,121	8,971
January	Hits	Statistic now not available	Statistic now not available	83,274

February	Visits	Statistic now not available	5,146	7,813
February	Hits	Statistic now not available	59826	88,736

March	Visits	Statistic now not available	6,269	7,937
March	Hits	Statistic now not available	95,799	80,202

April	Visits	Statistic now not available	7,482	8,313
April	Hits	Statistic now not available	94,981	88,480

May	Visits	5,297	7,547	7,293
May	Hits	60,107	97,692	91,554

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812	7887
November	Hits	70,612	103,591	124,306

December	Visits	5,950	10,015
December	Hits	69,626	96,778

	Total Visits	43,912	124,534	85,306
	Total Hits	534,163	997,158	1,027,318

Advertising / Magazines

TP Action 3.1.2

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine - monthly

b. IMAG on the webpage

c. Orange Food Week Program

d. Wanderer Magazine

Central NSW Tourism

TP Action 5.2.2

Central NSW Tourism held its annual meeting on Wednesday 25 November 2015 at Forbes where incumbent board members were re-elected.

The meeting was told the NSW Government is reviewing the State’s 12 Regional Tourism Organisations with the reported intention to streamline tourism services.

Central NSW Tourism’s Executive Officer Lucy White has resigned to take up the newly created Tourism Manager’s role at Bathurst Council early in the New Year.

Events

Upcoming events in the Cabonne LGA include:

a. Canowindra Christmas Evening 28 November

b. Carols on the Greens – Molong 11 December 2015

c. Manildra Christmas Party & Fireworks 16 December 2015

d. Banjo Paterson Poetry Festival 17 -21 February 2016

e. Canberra Food & wine Expo 19 - 21 February 2016

f. Mill 2 Mill Charity Bike Ride 14 March 2016

g. Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

h. NSW Sheep Dog Trial Championship 17 -21 March 2016

i. Orange Food Week 8 - 17 April 2016

j. Canowindra Balloon Challenge & Glow April 2016

k. Cycle NSW Masters Championship 30 April 2016

l. Orange Apple Festival 6 - 8 May 2016

Community Group Development

EDS Objective 9.4

The ED&T Team have administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground – assistance with administration of grant funding.

c. Cycling NSW – Development of memorandum of understanding for the NSW Masters Championship Road race in Cabonne Shire in 2016.

d. Bicycle Network – ongoing support for the proposed NSW Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas.

e. Event Trekkerz – ongoing discussions for the event to be held at Lake Canobolas in September 2016. Coordinated approach with Orange City Council.

f. Destination NSW

g. Central NSW Tourism

Business Inquiries & Development

EDS Objective 10.7, 9.2

Council has administered the following enquires and/or met with:

a. Taste Orange

b. Destination NSW

c. Orange City Council

d. Blayney Council

e. Orange Wine Region

f. BEC Orange

g. MSM Milling Manildra

h. Caravanning & Motorhome Association

i. Banjo Paterson Festival planning for 2016

j. Age of Fishes Museum

k. Central NSW Tourism

ITEM 12 - MEDIA RELEASES

REPORT IN BRIEF

Reason For Report	To inform Council of media releases since the last report
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.d. Provide effective communications and information systems for residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 716794

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

DATE	MEDIA RELEASE	MEDIA/PUBLICATIONS
11 November 2015	Name that bin! New video clip shows how to recycle properly	2EL, Radio 1089, 2PK, Canowindra News, Canowindra Phoenix, Molong.com.au
16 November 2015	Cabonne business encouraged to be part of Shop Small campaign	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News,
16 November 2015	Cabonne reaffirms its stand against merger	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News, Western Advocate Bathurst, Wellington Times
19 November 2015	Canowindra stormwater drainage work continues	2EL, Radio 1089, 2PK, Canowindra Phoenix, Canowindra News
19 November 2015	High fire danger as temperatures soar	ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
24 November 2015	Support Salvos’ Christmas Appeal by recycling your old mobile phone	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Canowindra Phoenix
25 November 2015	Time running our to apply for RAS Community Futures Grant	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Molong Express, Canowindra News, Canowindra Phoenix
26 November 2015	Cabonne Council lends $70,000 to Molong Early Learning Centre	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express
26 November 2015	Dress up you business and light up Christmas	Prime TV, Canowindra News, Canowindra Phoenix, Cowra Guardian
27 November 2015	Canowindra pool to be closed on Thursday December 3	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Canowindra News, Canowindra Phoenix
1 December 2015	Fire at Manildra Waste Depot	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
1 December 2015	Manildra Waste Depot fire contained	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
2 December 2015	Manildra Waste Depot open today after fire extinguished	Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily
2 December 2015	From the Mayor’s Desk	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News
3 December 2015	Cabonne lights up Christmas	2EL, Radio 1089, 2GZ, 2PK, 107.5FM, 2MCE, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Wellington Times, Canowindra Phoenix, Manildra Matters, Cudal News

ITEM 13 - MEDIA ACTIVITIES

REPORT IN BRIEF

Reason For Report	To inform Council of other media activities since the last report
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.d. Provide effective communications and information systems for residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 716800

ACTING ECONOMIC DEVELOPMENT MANAGER'S REPORT

SUBJECT	MEDIA OUTLET
Canowindra businesses shine at Daroo awards	Canowindra News
Paul Toole and Baird haven’t sold mergers	Canowindra News, Molong Express
Wellington needs a partner	Central Western Daily
Canowindra cleans up at Daroos	Canowindra Phoenix
Gee backs Cabonne’s stand against merger	Molong Express
Cabonne business prowess shines	Central Western Daily
Fitting together not easy for councils	Central Western Daily
Andrew Gee praised for standing firm against mergers	Canowindra News
Blayney push for more future funds	Central Western Daily
Blayney is Bathurst’s merger partner of choice	Central Western Daily
Orange Council agrees to merger with Blayney, Cabonne	Central Western Daily
Canowindra’s streets flooded again	Canowindra Phoenix
Wellington’s overwhelming opposition to merger	Yeoval Satellite
Congratulations to all the winners – Daroo Business Awards feature	Central Western Daily
Blayney more attractive for Bathurst	Central Western Daily
CMO’s weekly radio interviews	2EL, 2PK

ITEM 14 - 2015 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

REPORT IN BRIEF

Reason For Report	To inform Council in a report of the congress.
Policy Implications	Consistent with Payment of expenses and provision of facilities and Mayors Policy.
Budget Implications	Met from operating expenses.
IPR Linkage	1.4.1.a. Construction of local roads
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 716270

OPERATIONS MANAGER ROADS & BRIDGES' REPORT

Council sent two delegates to the annual National Local Roads and Transport Congress that was held at Ballarat, Victoria during 17-19 November 2015. The venue for the congress was the Ballarat Lodge and Convention Centre.

The congress was attended by 221 delegates from across Australia, and its theme was “Connecting Communities – Building the Nation.”

The congress was preceded by a welcoming reception held at Sovereign Hill Historic Park, Ballarat’s iconic tourist attraction, where delegates re-invigorated existing networks and created new ones.

The congress was opened by the Australian Local Government Association (ALGA) President Troy Pickard, who indicated that the key aim of this year’s congress, was to highlight the importance of Federal funding to local government in overcoming road and infrastructure challenges.

The Honorable Warren Truss MP (Deputy Prime Minister and Minister for Infrastructure and Regional Development) gave an additional welcome to the delegates and emphasised the Federal Government’s commitment to the continuance of funding to local governments and the desire by the government to fund projects that will improve Australia’s productivity, with an emphasis on farm gate to market.

The keynote address for the day was given by Phillip Davies, Chief Executive Infrastructure Australia, who spoke about Progressing Productivity Reforms and some of the challenges such as population, productivity, connectivity, funding and governance.

The remainder of the morning was taken up with a panel session of Regional Council Groups, who discussed issues that included Supply Chain Logistics and “First Mile Last Mile” transport challenges.

The afternoon session commenced with a panel session on Boosting National Productivity and its Regional Challenges. The panel had representatives from the Western Australia Local Government, Toowoomba Regional Council and Ernst and Young.

Sal Petrocitto, Chief Executive Officer, National Heavy Vehicle Regulator (NHVR) presented the progress of the recent developments with the implementation of the Heavy Vehicle National Law, the early teething problems associated with it and the fact that the decision on heavy vehicle routes or conditions imposed is still the responsibility of Council.

The concluding session to the first day was given by Jeff Roorda from ALGA, who gave a presentation on the “National State of the Assets 2015”. The report is based on data received from 230 councils managing a total of $180 billion in infrastructure, broken down to six asset groups.

· Roads - $73.7 billion

· Building and Facilities - $30.3 billion

· Parkes and Reserves - $7.9 billion

· Stormwater - $33.3 billion

· Water and Wastewater - $33.5 billion

· Airports and Aerodromes - $0.8 billion.

The performance analysis of that data found that:

· $73.7 billion of Roads under management, $8.2 billion (11%) in a poor to very poor state.

· Councils report $30.3 billion of Building and Facilities under management with $3.1 billion (10%) in a poor or very poor state.

· Councils report $7.9 billion of Parks and Recreation assets under management with $0.7 billion (9%) in a poor or very poor state.

· Councils report that of the $33.3 billion of Stormwater assets under management $3.1 billion (9%) in a poor to very poor state.

· Councils report that of the $33.5 billion of Water and Wastewater assets under management, $4.1 billion (12%) in a poor to very poor state.

· Councils report that of the $0.8 billion of Airports and Aerodromes assets under management, $0.1 billion (12%) in a poor to very poor state.

The combined value of road and community infrastructure reported in a poor to very poor state is $19.3 billion or 11% of the assets gross replacement cost. Extrapolated to represent the local government sector across Australia the estimated gross replacement value of infrastructure potentially performing in a poor to very poor state could be in the order of $47 billion.

Jeff Roorda concluded that with a potential $47 billion community infrastructure risk been made evident in the 2015 National State of the Assets Report 2015. This provides evidence that, with challenging national, regional and local strategic objectives and priorities, a national strategy is essential to align infrastructure funding across Australia.

The second day commenced with a presentation on the Future of National Infrastructure Strategies given by representatives from the Department of Infrastructure and Regional Development and the National Transport Commission.

The keynote speaker for the day was Professor John Woodrooffe for the University Of Michigan Transport Research Institute. The theme of his presentation was the challenges of Heavy Vehicle Transport in North America compared to those of Australia and the benefits of moving produce nationwide under uniform laws and regulations.

The Honourable Anthony Albanese MP addressed the congress and highlighted the achievements of his ministry when he was in government, the commitment to the Road to Recovery Program and his continued support of Local Government as the Shadow Minister for Infrastructure and Transport.

The remaining session of the morning was a panel session regarding Ongoing policy Changes given by members from the Department of Defence, Australian Road Research Board and Austroads.

The afternoon session was presented by the newly appointed Minister for territories, Local Government and Major Projects, The Honourable Paul Fletcher MP. He reinforced the Federal Government’s commitment to Local Government funding and the necessity to focus on national productivity gains in recognising improvements to infrastructure.

The congress concluded with the ALGA President Troy Pickard outlining the Association’s blueprint for National Policy and Election Priorities that it will present to Federal Government and Opposition before the next election with a focus on the necessity to increase or at a minimum, maintain the commitment to the current Roads to Recovery program.

The congress was a rewarding success for the delegates that attended and gave an opportunity to meet and network with their peers in the Local Government sector and bring back to Council the focus of the Federal funding providers.

ITEM 15 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To update council on works progress in the Engineering and Technical Services Department.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Eng Tech Serv Projects December 2015
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 716647

Acting Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2015/16 works in the Engineering and Technical Services department.

ITEM 16 - TRAFFIC COMMITTEE MEETING MINUTES

REPORT IN BRIEF

Reason For Report	To notify recommendations of the committee
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Traffic Committee Minutes 2015 11 26
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 716603

ACTING MANAGER TECHNICAL SERVICES' REPORT

The Cabonne Local Traffic Committee met on the 26 November 2015. The minutes from the meeting are attached for Council’s information.

ITEM 17 - ENFORCEMENT RELATING TO BARKING DOGS

REPORT IN BRIEF

Reason For Report	For the information of Council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.c. Administer statutory requirements (Companion Animals Act & Impounding Act) in accordance with community needs
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\ANIMAL WELFARE\COMPANION ANIMALS - DOGS and CATS - 716188

Senior Environmental Services Officer's REPORT

At Council’s last meeting on 24 November 2015, a motion was passed that Council receive a report at the next Council meeting in relation to barking dogs.

Barking dogs in Cabonne Council, as in all Councils, is an ongoing issue for our Ranger Services division. Councils have statutory powers to deal with barking dogs under the Companion Animals Act (i.e. nuisance dog orders) or under the Protection of the Environment and Operations (POEO) Act (i.e. prevention notice).

Residents can take action independently of the Council and seek a noise abatement order from the local court. The court may issue this order when a person satisfies the court that a neighbour’s dog is making an offensive noise.

Residents can also contact a Community Justice Centre which is an independent government funded centre which specialises in settling differences between neighbours without entering into complicated legal processes.

Current Procedures

Council’s current procedure manual reflects Council’s objectives, powers and procedures for dealing with barking dog complaints. Council’s objective is to ensure that complaints of barking dogs are responded to in a prompt, efficient, correct and consistent manner.

Council’s current complaint procedure is summarised as follows:

1. Mediation with dog owner and complainant;

2. Issue warning letter;

3. Issue nuisance order;

4. Penalty Infringement Notices (PINs) and possible court action.

When Council receives a complaint, officers must investigate the complaint in order to substantiate the complaint. This may include collecting evidence such as written statements from neighbours, asking complainants to keep barking dog diaries, visiting the property where the dog is kept etc.

If the complaint is substantiated, the officer can issue a nuisance order, specifying the aspects of the dog’s behaviour which must be prevented i.e. barking. The nuisance order remains in force for 6 months and is not subject to an appeal or review. Council officers may issue a prevention notice on the owner of a dog where several dogs may be involved and a specific noisy dog cannot be identified. The prevention notice may be appealed in court.

Barking Dogs in South Canowindra

Since 1 January 2014 Council has received approximately 68 complaints in relation to barking dogs across the Cabonne Council area. Of these, approximately 25 (37%) were lodged from a single residence (“the complainant”) in South Canowindra.

Council’s electronic records indicate the complainant has lodged complaints regarding barking dogs over the past 9 years. The complaints have been thoroughly investigated by various officers over that time (including attendance by council’s Canowindra based part time ranger). None of the complaints, upon investigation, have been substantiated. Additionally, the NSW Police have also responded to complaints over the timeframe and were unable to substantiate the complaints.

Council and the police have enforcement roles under the Protection of Environment Operations Act. Council also regulates the Companion Animals Act. Basically noise as defined by the law relates to offensive noise. While daily activity may be an annoyance to a resident, the action for example of a dog barking at passers by is not a breach of any law, and is not offensive noise.

Council has canvassed neighbours in the vicinity of the complainant’s address and has letter box dropped information regarding companion animal regulations. The ranger and other staff have spent many hours investigating and monitoring the streets surrounding the complainant’s property, including evenings and night time monitoring. Council has placed news articles in the Canowindra newspaper to encourage responsible care of pets within the residential area. The neighbours named by the complainant have been interviewed. Observation of the streets is carried out each time the ranger is in Canowindra. The complainant has recently agreed to keep a barking dog diary to record barking dog incidents in South Canowindra. This information will assist Council further in their investigation and allow a more targeted approach to surveillance by Council’s rangers.

ITEM 18 - HERITAGE ADVISOR'S REPORT - NOVEMBER 2015

REPORT IN BRIEF

Reason For Report	Providing Councillors with a copy of the Heritage Advisor's report for the month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b. Facilitate heritage advisory service
Annexures	1. Heritage Advisor's Report - November 2015
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 716810

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for November 2015 is attached for the information of the council.

ITEM 19 - MINUTES OF THE CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Providing Councillors with the minutes of the Cadia Valley Operations Community Consultative Committee meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.5.1.h - Participate in Cadia community consultative committee
Annexures	1. CVO Community Consultative Committee - August 2015 Minutes 2. CVO Community Consultative Committee - November 2015 Minutes
File Number	\OFFICIAL RECORDS LIBRARY\ENVIRONMENTAL MANAGEMENT\MEETINGS and COMMITTEES\CADIA VALLEY OPERATIONS COMMUNITY CONSULTATIVE - STEERING COMMITTEE - 716812

Director of Environmental Services' REPORT

The minutes of the Cadia Valley Operations Community Consultative Committee for the meetings held on 17 August and 9 November 2015 are attached for the Council’s information.

ITEM 20 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 716809

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of November:

YEAR	MEDIAN ACTUAL DAYS
2010	37
2011	30
2012	28
2013	18
2014	23

Summary of median Application Processing Times for 2015:

MONTH	MEDIAN ACTUAL DAYS
January	7.5
February	22
March	26.5
April	31
May	24.5
June	40.5
July	28
August	46
September	22
October	17
November	17
December

ITEM 21 - DEVELOPMENT APPLICATIONS RECEIVED DURING NOVEMBER 2015

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 716802

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/11/2015 to 30/11/2015 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
S68 x 10	$-----
Modification to Freestanding Mural	$-----
Modification to Cellar Door, Amenities Building & Signage	$-----
Modification to Dwelling	$-----
Subdivision	$-----
Consolidation & Subdivision of Land	$-----
Dwelling	$700,000
Dwelling with Attached Garage	$501,900
Dual Occupancy	$650,000
Dwelling	$500,000
Advertising Sign	$1,200
Demolition of Dwelling	$25,000
Extension to Dwelling	$194,150
Shed	$14,000
Dwelling	$200,000
Garage & Carport Extension	$13,700
TOTAL: 25	$2,799,950

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Swimming Pool	$46,000
Alterations & Additions incl. Swimming Pool	$400,000
Additions to Dwelling	$19,500
Dwelling	$354,304
Sunroom	$36,420
Dwelling & Attached Garage	$575,300
TOTAL: 6	$1,431,524
*GRAND TOTAL: 31*	*$4,231,474*

ITEM 22 - DEVELOPMENT APPLICATIONS APPROVED DURING NOVEMBER 2015

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 716806

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/11/2015 to 30/11/2015 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 12	$ -----
Modification to Two Lot Subdivision	$ -----
Modification to Dwelling	$ -----
Dwelling & Shed	$270,000
Swimming Pool	$4,000
Alterations	$12,000
Shed	$62,940
Swimming Pool	$40,442
Dwelling	$380,000
Dwelling & Shed	$200,000
Dwelling with Attached Garage	$501,900
Alterations & Additions	$45,000
Shed	$7,000
Yoga Shed/Studio	$30,000
Extension to Dwelling	$194,150
TOTAL: 26	$1,747,432

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Fibreglass Pool	$19,000
Swimming Pool	$46,000
Additions to Dwelling	$19,500
Dwelling	$354,304
Sunroom	$36,420
Dwelling & Attached Garage	$575,300
TOTAL: 6	$1,050,524

GRAND TOTAL: 32

$ 2,797,956

Previous Month: 28

$ 1,167,710

ITEM 23 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.c - Maintain records of burials, reservations, placement of ashes and memorials
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 716807

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16
July	7
August	4
September	7
October	4
November	3
December
January
February
March
April
May
June
Total	25

Item 11 Ordinary Meeting 15 December 2015

Item 11 - Annexure 1

MINUTES OF THE SMALL TOWNS DEVELOPMENT COMMITTEE MEETING HELD AT THE MOLONG COUNCIL CHAMBERS ON TUESDAY 17 NOVEMBER 2015 COMMENCING AT 6PM

Present: Alf Cantrell (Yeoval), Don Bruce (Cumnock), Glenda Gibson (Manildra), Kerry Connelly (Molong), Lindy Crossley (Mullion Creek), Dale Jones Cabonne Council Acting Economic Development Manager

Apologies: Marion Gosper (Cudal)

ITEM 1 CALL FOR AN ACTING CHAIRPERSON

Motion:

That Don Bruce chairs the meeting.

Moved: A Cantrell Second: K Connelly Carried

ITEM 2 WELCOME

D Bruce welcomed all to the meeting.

ITEM 3 APOLOGIES

Motion:

That the apologies be accepted.

Moved: K Connelly Second: L Crossley Carried

ITEM 4 MINUTES

Motion:

That the minutes of the meeting dated 8 September 2015 are confirmed as being true and correct.

Moved: D Bruce Second: A Cantrell Carried

ITEM 5 MATTERS ARISING

Nil

ITEM 6 CORRESPONDENCE

Nil

ITEM 7 GENERAL BUSINESS

7.1 EDM ACTIVITIES UPDATE

Cabonne Daroo Business Awards

The 2015 Cabonne Daroo Business Awards were presented at a gala dinner at Cudal Hall on Friday 6 November 2015.

More than 150 people attended the event where the trophy for the Best Business in Cabonne went to M & A Bray Transport, from Eugowra. Winners in the other 15 categories came from Molong, Canowindra, Cargo, Manildra and Yeoval.

The awards have gone from strength-to-strength since moving to a people’s choice format in 2013. When the new format was introduced there were just under 1,000 votes, but this year 7,000 votes were received from customers and clients.

Neil Druce, who developed the Junee Licorice Factory into a thriving business and tourist attraction, was a popular and inspirational guest speaker.

Much of the success of the event is due to the volunteer members of the Daroo Awards Committee, Central NSW Business Enterprise Centre manager Bruce Buchanan and his staff, who took on additional duties this year, and the Cudal community which embraced the awards so enthusiastically.

Special thanks are due to Jacinta Dean and her young assistants from the Cudal Swimming Club, which was the host organisation. Jacinta and her crew worked tirelessly to decorate the hall, set-up the kitchen and bar, assist caterer Edwina Mitchell and clean up the hall at the end of the night.

Jacinta’s organisational skills, creativity and enthusiasm ensured the Daroos were a night that most people thoroughly enjoyed.

The 2016 awards will be held in Cumnock.

Cabonne Country Tourism Advisory Committee (CCTAC)

The Cabonne Country Tourism Advisory Committee (CCATC) met on Wednesday 11 November in Molong. There were seven members in attendance and only one apology. The meeting was constructive and identified potential communication improvements to explore with the aim of increasing the committee’s communication flow to Cabonne villages. Council’s Promotion and Tourism Officer will explore options for an electronic events calendar on the Cabonne Country website.

The CCTAC committee has recommended the committee liaise with the Age of Fishes Museum Board to offer to attend the next board meeting to discuss offering support to help raise the museum’s profile and community awareness.

What’s On In Cabonne Newsletter

The Cabonne What’s On Newsletter promoted 21 events and activities for the month of November. This month’s Cabonne newsletter highlighted a number of food and wine events relevant to the Orange Wine Festival, Daroo Business Awards ceremony along with the popular Jayes Gallery’s exhibitions and music events.

Cabonne Country Website

Statistics collected from the Cabonne Country website indicate the following tourism trends:

Month	Activity	2013	2014	2015
January	Visits	Statistic now not available	6,121	8,971
January	Hits	Statistic now not available	Statistic now not available	83,274

February	Visits	Statistic now not available	5,146	7,813
February	Hits	Statistic now not available	59826	88,736

March	Visits	Statistic now not available	6,269	7,937
March	Hits	Statistic now not available	95,799	80,202

April	Visits	Statistic now not available	7,482	8,313
April	Hits	Statistic now not available	94,981	88,480

May	Visits	5,297	7,547	7,293
May	Hits	60,107	97,692	91,554

June	Visits	5,101	9,809	6,757
June	Hits	45,229	110,648	96,266

July	Visits	6,768	19,889	7,489
July	Hits	52,442	73,814	109,530

August	Visits	2,804	17,534	7,889
August	Hits	79,532	104,150	129,623

September	Visits	5,987	14,010	7,024
September	Hits	74,746	90,361	84,260

October	Visits	6,241	10,900	7,933
October	Hits	81,869	69,518	139,823

November	Visits	5,764	9,812
November	Hits	70,612	103,591

December	Visits	5,950	10,015
December	Hits	69,626	96,778

	Total Visits	43,912	124,534	77,419
	Total Hits	534,163	997,158	903,012

Advertising / Magazines

Editorial and or advertisements were placed in the following printed media:

a. Discover Central NSW Magazine - monthly

b. IMAG on the webpage

c. Orange Food Week Program

d. Daroo Business Awards

Central NSW Tourism

Central NSW Tourism held the second meeting to review the Destination Management Plan in Orange on Wednesday 11 November 2015. The meeting was facilitated by consultant Rose Wright and attended by industry representatives, tourist managers from Mudgee, Forbes, Parkes, Cabonne, Bathurst, Orange, Blayney and Grenfell, two Destination NSW representatives, the Central NSW Tourism Chair, Chief Executive Officer and two board members.

The Destination Management Plan will establish a collaborative platform for all parties to ensure new markets are captured and that Central NSW Tourism is the leading visitor economy by 2025.

The Draft Destination Management Plan is to be completed by early December 2015.

Central NSW Tourism will hold its annual meeting on Wednesday 25 November 2015 in Forbes.

Australian National Field Days (ANFD) 22 -24 October

The 63^rd Australian National Field Days at Borenore was held from 22-24 October 2015. The ANFD management said the field days attracted more than 600 exhibitors and 18,000 visitors. This year’s focus was technological agricultural advances and eFarming which highlighted the benefits of reduced costs and increased production.

The “Made in Cabonne” pavilion housed and promoted 14 operators this year who were pleased to promote their business, products and services. Unfortunately the weather was bleak on Thursday and this affected the crowds but conditions improved on Friday and Saturday delivering successful and sunny days. Our operators stated the event was very successful and overall profitable for their efforts and extremely helpful in raising awareness of their enterprise to a large audience.

Events

Upcoming events in the Cabonne LGA are:

a. Canowindra Christmas Evening 28 November

b. Banjo Paterson Poetry Festival 17 -21 February 2016

c. Canberra Food & wine Expo 19 – 21 February 2016

d. Mill 2 Mill Charity Bike Ride 14 March 2016

e. Bicycle Network –Newcrest Challenge Bike Ride 20 March 2016

f. NSW Sheep Dog Trial Championship 17 -21 March 2016

g. Orange Food Week 8 – 17 April 2016

h. Cycle NSW Masters Championship 30 April 2016

Community Group Development

The ED&T Team have administered the following enquires and/or met with:

a. Age of Fishes Museum – ongoing support.

b. Yeoval Showground – assistance with administration of grant funding.

c. Cycling NSW – Development of memorandum of understanding for the NSW Masters Championship Road race in Cabonne Shire in 2016.

d. Bicycle Network – ongoing support for the proposed NSW Challenge Orange Bike Ride through Orange, Cabonne and Blayney Local Government Areas.

e. Event Trekkerz – ongoing discussions for the event to be held at Lake Canobolas in September 2016. Coordinated approach with Orange City Council.

f. Destination NSW

g. Central NSW Tourism

Business Inquiries & Development

Council has administered the following enquires and/or met with:

a. Taste Orange

b. Australian National Field Day Committee - finalisation

c. Destination NSW

d. Orange City Council

e. Blayney Council

f. Orange Wine Region

g. BEC Orange

h. MSM Milling Manildra

i. Coo-ee March Re-enactment - Boomerang Branch

7.2 ROUND THE TABLE

Manildra - Glenda Gibson

· The old amenities’ building has been demolished. Landscaping and upgrade to watering system to be completed.

· The verandah has been completed on the Royal Hotel back to its original state. Official opening to take place on 28 November 2015 at 2.30. All invited.

· Manildra Christmas Event and Fireworks are on 16 December 2015. Gates open 6pm. BBQ, kid’s events Christmas carols, monster fireworks display. All Welcome.

· The Amusu Theatre is being kept busy with lots of visitors. Ring Joan for information on movies or to book an event.0418 452 902

· Manildra Bowling Club is under new management and is very busy, booked out from now to Christmas.

· Our old butcher is back and everyone is very excited, the meat is great and the service is excellent.

· The Men’s Shed is getting ready to pour the slab just waiting on the weather to be favorable.

· Tennis has had a revival in Manildra the night comp is very popular with families especially with the BBQ and children’s area close by.

· The caravan stopover is proving to be extremely popular.

· The roof of the old amenities building has been taken to the showground to be used at a later date for shelter at the caravan area. This committee has done a great job getting this area and the showground back in shape.

· There are several new homes to be built in Manildra, great to see the young ones with families staying in the community.

· The Manildra Store business is to be taken over by a young couple next week; the post office will be moved into the shop next door all in the name of progress.

· RFS and the First Responders were informed last week that they would no longer have accounts at the local service station. After some negotiation the RFS is able to get their fuel, still working on first responders. It’s disappointing when a business is taken over by out-of-towners who don’t understand how vital our volunteers are and what a great service they provide.

· Congratulations to Daroo Award winners and all who were nominated. Well done committee and Cudal

Molong – Kerry Connelly

· Orange City Brass Band included Molong in the “Music In The Villages”

Well received with a good number of spectators.

· Molong Baptist Church is holding a community “Gingerbread House” Making night – this was very popular last year.

· Molong’s Christmas Tree event will be held on 6 December 2015.

· Carols on the Green will be held on 11 December 2015.

· A new shop - “Bootiful” – is opening at the eastern end of Bank Street shortly. I believe this to be a gift shop.

· 91 Bank Street has been sold and leased to two tenants. One being O’Brien Funeral Directors

· The Lolly Shop has new owners, Cheryn & Michael Johnson

· Central Coast Tourism promotion of Molong has received a flow of visitors (according to Rozzi Smith).

(Acting Economic Development Manager commented that Cabonne was not involved in a specific Central Coast promotion, but a reasonable number of people who attended the Taste Orange @Martin Place promotion would have lived on the Central Coast)

· Molong Hospital is having an open period from 12pm on 19 december 2015 for locals to view the old maternity ward, which was built in the 1920’s and will be demolished soon.

· Halloween this year seemed to be a community event with large numbers accumulating at the Freemasons Hotel. There were designated houses for children to go trick-a-treating.

· Molong Early Learning Centre raised $40,000 at the ball held last month

· The fundraising event held at the RSL for the Webb family raised $37,000.

· The Cabonne Country Tourism Advisory Committee visited the Age Of Fishes Museum at Canowindra and is looking to working with them to achieve some major goals.

· The Cooee March re-enactment passed through Molong and was very well received.

· Congratulations to all involved with the 2015 Cabonne Daroo Business Awards for organising another successful event.

Yeoval – Alf Cantrell

· The Banjo Paterson Festival is coming up in February and efforts are being made to encourage visitors to travel from Orange to Yeoval. This includes a bus tour to Yeoval, stopping at Molong and Cumnock, on at least one weekend of the festival.

· An official opening was held for the new $1 million building at Yeoval Central School. New technology now enables students studying certain subjects to have a video link to teachers in other centres.

· The successful ceremony to mark the reinterment of Aboriginal remains on the Buckinbah Reserve should ensure the site remains a Crown Lands reserve.

· Cabonne Council is widening and resurfacing Yeoval’s main street and tree-lopping along the road into town will provide drivers with better vision.

· A lot of road works have been undertaken on Banjo Paterson Way and construction of a new bridge at Hanover Creek is scheduled to be the next major project.

· The number of caravans using the camping grounds at Yeoval Showground has increased.

Mullion Creek – Lindy Crossley

· Mullion Creek Public School’s junior robotics team won the National Championships in Adelaide recently and has now been invited to Germany for the World Championships. This is a great effort for a school with 36-37 pupils. Thank you to Cabonne Council for providing the funding for the team to travel to Adelaide.

· The condition of Mullion Creek hall has become a major problem. The brick hall was built in 1923, but the rear has become unsafe. The community is considering two plans (a) to design and construct a totally new hall and (b) incorporate part of the old building into the design of a new hall.

· The road out of the village to Long Point is narrow and dangerous and the community would like Cabonne Council to carry out much needed safety improvements on this section of road. The danger is increased by the high logging truck traffic. There is not much room to pass and logging trucks find it difficult to move over because of the steep drop-offs on the side of the bitumen.

· Mullion Creek now has its own Australia Day committee and next January’s event will start at 8am. The community will possibly use the Australia Day event as a fund-raiser for a new hall.

Cumnock – Don Bruce

· Cumnock was represented at the Australian National Field Days in October.

· The village’s 150^th birthday celebrations were excellent and included weekend markets and a dinner attended by more than 150 people. About 70 people took part in an open day at the 2CR transmitting station on the Sunday and commemorative medallions were pressed to mark the 150^th anniversary.

· The community provided breakfast for participants in the Zoo-to-Zoo bike ride which passed through the village on the same weekend.

· A time capsule was retrieved after being buried in 1970 with material and documents from 1965 – Cumnock’s centenary year. It will be reburied with additional information and material from 2015.

· Cumnock did not win the MAL Beef Brigade competition, but did receive $2000 in prizemoney.

· The Cumnock Christmas Tree event will be held on Saturday 12 December 2015 from 6pm-9pm.

· Little Athletics has resumed in the village this year.

· The Cumnock Pre-School raised $25,000 at a charity event at the showground and also raised additional funds from a sheep-shearing event.

ITEM 8 NEXT MEETING

The next Small Town Development Committee meeting is to be held on Tuesday 9 February 2016 at 7pm at the Council Chambers in Molong.

ITEM 9 MEETING CLOSED

There being no further business the meeting closed at 7.15pm

Item 15 Ordinary Meeting 15 December 2015

Item 15 - Annexure 1

ENGINEERING AND TECHNICAL SERVICES PROJECTS 2015-2016 DECEMBER
PROJECT	BUDGET		COST TO DATE
Administration	$806,847
Cudal Office Building - Repair Foundation	$13,800		$9,983
Training Room - Mitchell Room Fit Out	$69,000		0
Council Building Inspections - Include Halls, Chambers & Molong Health One	$28,750		0
Cudal Depot - Installation of Security Fence and Gate	$46,000		0
Orange Depot - Installation of Security Fence and Gate	$34,500		0
Molong Workshop - Car and Truck Hoists	$41,400		0
Molong Workshop - Recycled Air Flow System	$28,750		0
HACC Building roof replacement	$77,282		$1,141
Connelly’s Store upgrade	$587,487		$19,705

Public Order and Safety
Cudal Fire Shed	$240,000		$1,209
Byng, Moorbel and Mullion Creek Fire Shed	$75,000		$
			0
Urban Stormwater	$433,535
Molong - Complete Stage 2 Riddell Street Molong	$200,000		0
Molong - Install Culverts Intersection Riddell & William Street	$93,000		0
Cudal - Cudal Health Centre Drainage	$75,000		$19,436
Manildra - Molong Street- Whitton Street and Orange Street	$55,185		0

Cabonne Water	$1,753,729
Water Assets - Hydrant Inspection Maintenance & Replacement Program	$34,500		0
Water Meter/Connection Replacement Program	$34,500		0
Water Assets - Molong Water Mains -Repair and Replace Deteriorated Assets in Accordance with AMP	$74,750		$28,836
Water Assets - Mitchell Highway Water Main Renewal	$74,750		0
Water Assets - Flow Monitoring Molong Creek Dam Inlet & Outlet Weir	$34,500		0
Water Assets - Molong - Construct New Trunk Mains	$1,380,000		$28,127
Water Study - Long Term Financial - Best Practice Framework Project	$57,500		0
Water Contractor DWMP - Implementation Project	$38,123		$32,383

Small Town Sewer	$1,266,363
STSS Assets - Cumnock Budget Allocation	$353,748		$
STSS Assets - Yeoval Budget Allocation	$814,865		0
Security Alarm and Access Control - Cumnock and Yeoval STP	$23,000		0
Sewer Assets - Cudal STP Inlet Structure	$40,250		0
Sewer Assets - Manildra STP Inlet Structure	$34,500		0

Cabonne Sewer	$703,407
Canowindra Pump Stations Repair & Replace in Accordance with AMP	$150,880		0
Eugowra Pump Stations	$22,116		0
Eugowra STP – Repairs Earthworks embankment	$69,000		0
Thistle St Pump Station - Repair in Accordance with AMP	$22,111		0
UV Disinfection System - Wet Weather Bypass	$123,050		0
Options Report for replacement of Mechanical Mixers	$23,000		$7,360
Canowindra & Molong Sewer Mains	$253,000		$2,147
Canowindra & Molong Sewer Mains Asset Inspection	$40,250		$200

Recreation & Culture	$1,453,854
Mitchell Room Molong - Structural and Architectural Report	$230,000		0
Drafting of Architectural Drawings for all Council Public Halls	$27,324		0
Halls – Painting, Fence Replacement, Replace Windows	$52,325		$19,994
Halls – Paint exterior of Manildra Hall	$28,526		0
Pools - Replace pumps, upgrade electrical, replace chlorine booster, signage, replace shade cover,	$223,400		$92,877
Molong Multipurpose Sports Venue	$575,000		0
Recreation & Sporting Grounds, Playgrounds – Table, seating, roof, hot water system, amenities, paint, swings, softfall	$167,555		$68,436
Canowindra Rec Ground - Basketball Court - Renew surfaces, repaint back boards & nets	$178,250		0
Cargo Recreation Ground – Lighting Upgrade	$117,464		$109,729
Yeoval Recreation Ground – Amenities Building	$147,716		$54,737

Economic Affairs	$112,700
Canowindra Caravan Park - Renovate Laundry Room	$20,700		0
Canowindra Caravan Park - Renovate toilets & shower room waterproof	$57,500		0
Canowindra Caravan Park – Furniture fit out of cabin	$34,500		$16,043
Transport & Communication	$12,638,483
Local Road Construction - Funded by Roads to Recovery	$936,074
Packhams Drive (2 stages), Molong	$800,420		$59,906
Nanima Lane and Davies Plain Road – Intersection, Cargo	$135,654		0
Palings Yard Loop, Cudal	$102,470		$80,310
Gordon Road, Guyong	$124,263		$13,915
Casuarina Drive, Eugowra	$102,470
Bank Street, Molong	$49,726
Moorbel Drive, Canowindra	$100,000
Orange Street, Manildra	$260,000

Local Road Construction - Funded by Blackspot	$941,500
Cadia Road – south of Ridgeway entrance	$258,000		0
Cargo Road – Talbingo overtaking lane	$395,500		0
Packham Drive – 2 Stages	$288,000		0
Lookout Road, Mullion Creek (delineation and tree vegetation)	$57,500		0
Cadia Road – Four Mile Creek Intersection Upgrade total expenditure (commenced in 2014-2015 and completed 31 October 2015.)	$1,274,164		$1,026,201

Local Road Urban Reseal Program	$227,750
			0
Local Road Rural Reseal Program	$770,250
			0
Local Road Heavy Patching	$825,000
			$177,256
Local Road - Gravel Resheeting	$755,625
Mount Pleasant Road	$25,000		0
Barnes Lane	$12,500		$8,332
Meadow Bank Road	$25,000		$12,593
Palings Yard Loop	$25,000		$12,560
Bowans Lane	$25,000		$8,947
Nanami Lane	$25,000		$24,913
Mousehole Lane	$25,000		$20,841
Scenic Drive Road	$25,000		$11,570
Burdett Road	$25,000		$15,718
Kangaroobie Lane	$25,000		$28,295
Belgravia Road	$25,000		$21,115
Oakey Road	$12,500		$9,421
Waldergrave Road	$25,000		$17,709
Cowridga Road	$25,000		$15,043
Spring Hill Road	$12,500		0
Cashens Lane	$25,000		$34,353
Convent Lane	$25,000		0
Dry Creek Road	$25,000		$18,930
Mount Canobolas Road	$50,000		0
Northern Area Baldry Road	$50,000		0
Rocky Ponds Road	$25,000		0
Strathmore Lane	$25,000		$25,833
Greenbah Creek Road	$25,000		0
Bournewood Church Road	$50,000		0
Burrawong Road	$25,000		0
Eurimbla Road	$25,000		0
Goodgodery Road	$25,000		0
Trajere Road	$14,375		$6,004
Lookout Road	$28,750		$15,531
Kangaroobie Road	$23,529		0
Kerrs Creek Road	$23,529		0
Guyong Road	$23,529		$18,162
Local Roads Construction - Funded by Fixing County Roads & Other Grant Funds & Council	$2,253,739
Gumble Road - Sealing Unsealed Section	$2,253,739		$169,404

Local Roads Construction - Funded by Budget	$173,500
Baldry Road - From Dilga to Mirrabenna	$173,500		0

Local Roads Construction - Funded by Budget	$3,450,000

Gaskill Street Canowindra. Pavement Stabilise and Seal		$165,000.00
Derowrie Street Manildra. Pavement Stabilise and Seal		$40,000.00
Euchareena Road, Molong. Heavy Patching		$180,000.00
Ryall Street Canowindra. Pavement Stabilise and Seal		$40,000.00
Borenore Road, Borenore. Pavement strengthening and overlay		$312,000.00
Horspool Way, Borenore. Pavement strengthening and overlay		$60,000.00
Canobolas Road, Canobolas. Pavement strengthening and overlay		$340,000.00
Forbes Street Yeoval. Full width pavement sealing		$80,000.00
Gowan Road, Lower Lewis Ponds. Pavement resheeting table drainage		$100,000.00	$25,265
Rodd Street Canowindra. Pavement Stabilise and Seal		$50,000.00
Lockwood Road, Canowindra. Pavement resheeting table drainage		$100,000.00	$83,922
Bruce Road, Borenore. Pavement resheeting table drainage		$20,000.00	$19,734
Amaroo Road, Borenore. Heavy Patching.		$200,000.00
Convent Road, Borenore. Pavement strengthening and overlay		$60,000.00
Underwood Road, Borenore. Pavement resheeting table drainage		$50,000.00
Byng Road, Byng. Pavement resheeting table drainage		$50,000.00
Griffin Road, Orange. Pavement strengthening and overlay		$60,000.00
Longs Corner Road, Canowindra. Shoulder widening.		$40,000.00	$16,760
Eurimbla Road Bridge, Cumnock. Construct Side track.		$63,000.00	$63,384
Yellowbox Road, Manildra. Strengthen shoulders and extend seal width		$100,000.00
Monaghans Road, Manildra. Pavement resheeting table drainage		$112,000.00	$32,640

Regional Road Construction – Funded by Black spot		$279,000
Burrendong Way – Kerrs Creek		$279,000	0
Regional Road Construction - RMS Repair Program		$400,000
Banjo Paterson Way 14/15 Repair Program		$400,000	0

Regional Road Construction - Heavy Patch & Reseal Program		$662,528
Warrederry Way - Reseal		$69,540	0
Cargo Road - Heavy Patching		$47,150	$130,707
Nangar Rd - Heavy Patching		$498,688	$453,057
Burrendong Way - Heavy Patching		$47,150	0

Regional Road Construction - Block Grant Funded		$96,100
Road Construction - Regional Roads for Budget Purposes		$96,100	0

Regional Road Construction – Funded by HSVPP, Fixing Country Roads, Block Grant		$384,500
Cumnock S Bends (including 2014/15)		$384,500	$171,170

Bridge Construction - Local Bridges		$70,000
Baghdad Bridge		$70,000	0
Marylebone Bridge (from 2014/2015) and approaches		$1,130,000	$1,047,572
Bridge Construction - Regional Bridges Funded by Fixing Country Roads, RRRP		$1,890,292
Hanover Bridge		$1,008,000	0
Hanover Bridge Approaches		$882,292	0

Kerb & Guttering Construction		$42,000
Cumnock - Stage 2 - McLaughlin St to Banjo Patterson Way		$42,000	0

Pathway Construction		$77,000
Hicks Street, Cargo		$77,000	0

State Road Work Orders
MR310 Shoulder Widening Mont Calm to Cudal, Stage 4		$984,709	$843,858
MR61 Manildra West Rehabilitation and Drainage 1.6km Stage 1		$1,093,980	$433,835
MR61 – repair & replace timber melts with ET2000 melts and raise guard rail		$131,860	$5,200
MR61 – repair guard rail safety fence			$5,200
State Road HP		$470,000	$195,651
State Road Reseals		$850,000	$0
State Road Maintenance		$620,000	$273,739

OPERATIONS ROADS AND BRIDGES

STATE ROADS

Manildra West Stage 1.

MR61 Henry Parkes Way – Manildra to Meranburn. This project consists of 1.6km of pavement rehabilitation and associated drainage works. The culvert extensions are completed. The first 860m section of shoulder widening and pavement strengthening for this project has commenced and will be completed by mid December, with the remaining 820m completed in mid January 2016.

MR310 Canowindra Road Shoulder Widening Stage 4

This project has been completed.

HEAVY PATCHING

The State Road network heavy patching has been completed on all roads.

(Maintenance crews are now undertaking heavy patching program on local roads.)

REGIONAL ROADS

MR 234 Banjo Patterson Way Cumnock (S Bends)

The Cumnock S Bends project has been sealed and is now completed.

MR234 Hanover Creek Bridge

The contractor, Murray Constructions Pty Ltd has submitted the proposed design plans and have commenced to fabricate the bridge components off site at Deniliquin. The encroaching timber at the site has been removed for the commencement of the in-situ bridge construction works to commence in the last week of January, 2016.

LOCAL ROADS

Cadia/Four Mile Creek Intersection.

This project is now completed.

Eurimbla Road Bridge – side track

Council has completed the construction of the side track for this bridge. Load restrictions have been lifted.

Gumble Road

Stage 1 (4.5km) of the two stage roadwork construction starting from Dowlings Road intersection has recommenced. Clearing of vegetation is ongoing and culvert extensions are proceeding on schedule. The pavement widening works have commenced and are progressing satisfactorily. Council has installed an onsite 20, 000 litre portable reservoir that will provide a constant water source that will allow the work to proceed unimpeded.

Maintenance Grading

To date, the combination of council’s Grader, Roller and Water Cart have completed Stagecoach Road, Bulgas Road, Nanami Lane, McMurrays Lane, Endinboro Lane, Wilsons Lane, Broadwater Road, Yellowbox Road, Bowens Lane, Nanami Lane, Frisby Lane, Burdett Road, Boneys Rocks Lane, Eulimore Road, Rutherfield Lane, Baldry Road, Donnellys Road, Jobs Road, Higgins Road, Thomas Road, Carrolls Road, Neville Road, Gundong Road, Old Yullundry Road, Hendersons Road.

Other maintenance grading completed are:

Mostyn Lane, Paling Yard Loop, Edinboro Lane, McMurrays Lane, Toogong Road, Fish Fossil Drive, Geradan Lane, Mt Pleasant Road, Battery Lane, Moorbel Drive, Cable Street, Gowan Road, Dry Creek Road, Puzzle Flat Lane, Boomey School Road, Sandy Creek Road, Rocky Ponds Road, Hazeldene Road, Rangoon Lane, Heckendorfs Road.

Gravel Re-sheeting

Burdett Road, Lockwood Road, Paling Yards Loop, Mousehole Lane, Nanami Lane, East Guyong Road, Byng Road, Gowan Road, Gordon Road, Cashens Lane, Dry Creek Road, Post Office Lane, Scenic Drive have been gravel re-sheeted.

(Please note that some roads have been invoiced for gravel, though the road is yet to be resheeted.)

Sealed Road Maintenance

Packham Way, Belgravia Road, Amaroo Road, Obley Road, Kurrajong Road, Davys Plains Road, Longs Corner Road, Casuarina Drive, George Russell Drive, Cadia Road, Forest Reefs Road, Bowan Park Road, Vittoria Road, Mt Canobolas Road, Old Canobolas Road, Lake Canobolas Road, Kangaroobie Lane, Kent Road, Cullya Road, Clergate Road, Ophir Road, Lookout Road, Long Point Road, Lower Lewis Ponds Road, White Rocks Road, Icely Road, Strathnook Lane, Stanford Road, Spring Glen Road, Broken Shaft Close, Windera drive.

Heavy Patching

The heavy patching crew have commenced heavy patching at Borenore Road, Gumble Road, Euchareena Road, completed works on Yellowbox Road and Kurrajong Road, Lower Lewis Ponds, White Rocks Road and Four Mile Creek Road, Spring Terrace Road and Gavins Lane.

WEEDS SECTION UPDATE

Work carried out since the last report.

Inspections and Reinspections have been carried out in the areas of Borenore, Canowindra, Yeoval Cargo road and Griffin lane.

Control work on Council land

Weed staff are currently concentrating on spraying St John’s Wort through out the Council at the present time spray units are working in the Northern and Southern areas moving towards the Eastern areas which germinates a bit later in the season. With the recent wide spread rain a second germination is already occurring in some places.

Due to the recent rainfalls weeds will continue to be a problem well into the New Year.

Spraying of the Council cemeteries around the headstones will occur before the end of December.

FOUR TOWN SEWER SCHEME UPDATE

Summary of Progress

Components	Status
Components	Yeoval	Cumnock
Rising Main	· Practically completed on budget and on schedule
Reticulation	· Practically completed on budget and on schedule
Sewage Treatment Plant	· Sewage Treatment Plant are operational and practically completed on budget and on schedule.
On Property works (installation of low pressure sewer components and connection of black water to the council sewer system).	· Practically completed.	· Practically completed.

Please note that some grey water connections are not part of this contract and will be connected in accordance with Councils requirements at the completion of the contract works.

Item 18 Ordinary Meeting 15 December 2015

Item 18 - Annexure 1

David Scobie Architects

Level One, 177A Sailors Bay Road,

Northbridge, Heritage

NSW 2063

Tel: (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Amanda Rasmussen & Kate Blackwood and Accounts

REPORT: November 2015 Visit: 2/11/2015

1.0 Information provided to the Heritage Advisor

1.1 Heritage Advisor appointments –

1.1.1 2528 The Escort Way, Boree with Tom Caswell

1.1.2 Morris Park Canowindra with Canowindra Garden Club

Previous recent items

1.1.3 Canowindra railway precinct project – Arthur Falconer & Dylan Gower

1.1.4 Molong Medical centre – Sign revision progress

1.1.5 Molong Main Street – former Medical Centre for adaptation to Real Estate office

The next visit:

· Monday - December 7^th

The forthcoming visits listed below

· Monday – 1^st February, 2016

2.0 Follow Up required

v Canowindra Railway Precinct

v Eugowra Hotel - reconstruction

v Canowindra Museum – Dylan Gower Master Plan

v Cabonne Museums Programme

v Molong Roman Catholic Church – Bell tower

The following notes apply to site visits and requests for advice

The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

3.0 Morris Park, Canowindra

Attention: Heather Nicholls, Kate Blackwood and Mary Finn President Canowindra Garden Club

Meeting on site with Mary Finn as a representative of the Canowindra Garden Club

Tel. 026344 1454 and 0428 441 454

Background

The Club requested a meeting with a view to obtaining a grant from sources including Council through the Local Heritage assistance Grants Program for the pathways around the Park and associated rose garden.

Figure 1 An aerial photograph of Morris Park, courtesy Google maps, with North up the page. The four legs of the pathways which form the diagonals of the Union jack layout are referred to in the following commentary as NW, NE, SW and SE (Town)

Significance

Morris Park is a listed heritage item on Schedule 5 of the Cabonne Shire Council LEP. It is recorded as Item I48 and located at Lot 1, Section 45, DP 758221. As a matter of interest, the similar Park at Eugowra is also listed as Item I120.

Statement of Significance

The Park provides a very striking presence within the streetscape, and is an historic example of a formal, civic memorial garden that reflects community emotion and sentiment, while containing excellent cultural planting and memorial structures. The site has social value for those families whose relations names are recorded, and for all the town as a landmark.

Opened on 26 April 1939 by H. O. Elliott MLA

The following additional information was provided by Mary

Physical Description and Historical Notes

The original site had been dedicated as a park within the town plan and prior to the 1929 works. The site included local eucalypts and grassland and ran north from the Belubula River between Tilga and Rodd Streets as a Government reserve..

The layout is commonly known as a Union Jack, and consists of intersecting axes, lined with mature palms, and the major memorial structure as the centrepiece at the intersection. A formal gateway is sited at the street frontage. It is reputed that the design was prepared by a former Boree Shire Engineer, Mr. Lloyd Morris who had been stationed in Palestine during the Great War, and participated in the march into Cairo. Eugowra has a very similar design at the Memorial Park. The Park provided work during the Great Depression and beautified a part of the town with a major civic work. Members of the Canowindra Unemployed League were employed under the supervision of the Council.

The Curator (or Director?) of the Botanic gardens in Sydney provided some assistance in terms of the design and planting advice in 1929. Older trees were removed and the site ploughed and levelled. It is understood that the project was undertaken over several years. In addition to the stone gate posts, the site was original fully fenced and hedges planted inside the fence line. There were timber gates at each corner for entry.

The key feature was the 160 Canary Island Palm trees planted to each side of each pathway.

Changes

The hedges and fences were removed to encourage more access as stock were kept out of the town centre. The replacement treated pine rails were a Canowindra Rotary Club project.

The rose garden was a project of the garden Club as part of the Centenary of Federation Projects in 2001. The gates were restored as part of the works.

Current Issues

The Garden Club is seeking advice on grant funding to assist with the repair and conservation of the Historic Diagonal paths which form the Park layout. While Council is the site owner and Manager, the Garden Club manage several specific elements and work together with Council in maintaining the historic site and plantings. A document described as a Plan of Management was prepared by Councillor Jenny Weaver in 2007 and provides some guidelines and objectives for maintenance and future works.

A brief review of the Park indicates that it has received a great deal of attention in recent years with a wide variety of works and projects. Many have been to the detriment of the original intentions of the park although there is no doubt that they have been well intentioned. These include a large brick toilet block, an old tractor, a children’s covered playground and equipment, steel picnic shelters with seating, barbecues, a water fountain, a wishing well, and an unfinished interpretive structure.

While the energy and enthusiasm has been substantial to create these capital intensive projects, the result has been mixed and twofold:

· The general level of maintenance requiring ongoing funds and labour has been difficult to sustain, and

· The landscape character of the park has been reduced by the consistent loss of integrity of the layout caused by many of the projects which rarely added as much as the amenity they provided

A Direction:

The following photographs are intended to highlight a range of current issues where there is scope for improvement, possibly with small initial steps and then over a 5-7year plan towards an exciting Park with enhanced history, current high standard amenities and sustainable long term maintenance costs.

IMAG6121

Photograph 1 General view of the main path from the town looking south east to the village.

Key Issues:

The terminating end of the path has been removed;

A concrete path cuts across the original Union Jack path at the junction with the crossover path; and

A water cooler unit has been installed outside the layout with no connecting path or access.

IMAG6120

Photograph 2 The new water cooler looking NW along the line of the truncated path.

IMAG6119

Photograph 3 The toilet block and addition of a not accessible accessible public toilet. The bricks are not the best match although it appears that the vandalised finish could be part of that story.

IMAG6118

Photograph 4 View of the main public access to the toilets. It was noted during the inspection that the toilets are well patronised by tourists although no-one also visited or inspected the Memorial Park.

IMAG6117

Photograph 5 A general view of the toilet Block in the park setting.

IMAG6116

Photograph 6 The tractor which is located between the toilet block and playground.

IMAG6115

Photograph 7 An example of one of the earlier and possibly redundant picnic settings.

IMAG6114

Photograph 8 A second example of picnic furniture in poor condition and which has probably outlived its usefulness and general compliance with amenity and safety standards

IMAG6113

Photograph 9 The concrete path does not acknowledge the original Union Jack layout regardless of the intent of getting public access to the toilet block

IMAG6112

Photograph 10 The view to the missing SE Corner path

IMAG6111

Photograph 11 Such bins do not equate with the character expected of a prime park and public location.

IMAG6110

Photograph 12 A feature as a work in progress as joint effort – Council School and Garden Club

IMAG6109

Photograph 13 The exposed earth and loss of topping due to rain and vehicle use.

IMAG6108

Photograph 14 The meandering route on the NW path

IMAG6107

Photograph 15 The meandering route on the NE path

IMAG6106

Photograph 16 View to the Rodd Street entry from the central feature. . The rose garden area is generally sound and well managed and maintained.

IMAG6105

Photograph 17 Note the meandering route and lack of edging.

IMAG6104

Photograph 18 Note the swerving direction of the path and the accumulation of earth when the decomposed granite is lost and the wheel tracks left by vehicle use

IMAG6122

Photograph 19 A general view of the main SE path

The next steps:

· A site meeting with Geoff Wilson and the relevant Parks and Gardens staff member if possible is recommended to discuss a range of issues related to the Park and would be useful and constructive;

· Should a simple design concept be developed by the Garden Club and Council which assisted in conserving and restoring several elements of the layout and landscape, then Council could consider contributing a grant from the local heritage fund;

· The Garden Club appears to have great track record in fund raising and could plan further future contributions assisted by council and the Heritage Advisor towards park layout improvements and restoration;

· The Garden Club has the local skills of Sally Bourne Landscape Architect who could contribute concepts to conserve and better manage the park, layout and amenity. These can then be assessed by Council and the local community in a partnership to better plan, manage and fund this great heritage asset for all.

4.0 2528 The Escort way, Boree - Cheesman’s Creek

Attention: Heather Nicholls, Kate Blackwood and Tom Caswell

Significance

The site is listed on Schedule 5 of the Cabonne Shire Council LEP as Item I62, Hotel, Post Office and residence (former) and located at Lot 168, DP 601977

Statement of significance

This early hotel and post office is a most significant link with the hamlet of Cheesman's Creek and the important Forbes Road. It is an interesting example of vernacular construction. The site contains a significant collection of buildings and outbuildings relating to rural development in the area from 1850s until the 1970s.

Site History

The main building was built by Cornelius J. Watts about the 1860s. Between 1865-72, it was licensed to Mary Keenan who owned the Amaroo pastoral lands. In January 1875 George Hughes was appointed Postmaster. In 1876 George's mother Mrs Brigit Hughes held the license for 'The Post Office Hotel', Boree Creek. In 1883 she is shown as the licensee of 'The Cheesman's Creek Post Office Hotel', presumably the same hotel. Mrs Hughes died in 1885 and her son Luke was Postmaster and licensee until 1901. The hotel probably ceased about 1902-3 but it remained a Post Office until 1974. The buildings are now empty and in danger of demolition through neglect.

Additions to the building included a post office licence issued in 1875, and operating until recent years. The telephone exchange was connected in the 1920s, and ceased in 1974.

It was part of the Cobb and Co track as a horse changing station.

The name 'Cheesman' reputedly was the name of a shepherd who lived in the area and worked for John Smith, the pastoralist. The buildings consist of a rubble construction dairy, a vertical slabs and partly of plastered stone rubble building containing a kitchen and the area of the telephone exchange. The main building front facing The Escort Way is of vertical weather board with 6 pane sash windows. Doors are of 3 or 4 panels.

Physical Description

The site is a 5 acre block which has been owned for 3 years by Tom Caswell.

The elements of heritage significance are described on the heritage Inventory and include a former timber house with stone outbuilding to the rear. Uncontrolled tree growth has left trees within 3m of the structures.

Figure 1 View of the site courtesy Google maps. Note the contemporary residence to the west, the centrally located shed and the former residence with rear extension to the east. The site is bordered by Escort Way to the south and Boree Creek to the north.

At the previous meeting with Tom, the potential for the site was discussed in terms of either retention and conservation of the structures or demolition of the structures. Tom was advised that clearing of the re-growth landscape was both acceptable and advisable as follows:

· It reduces the risk to the structures from tree roots and branches and fire

· It better exposes the site and reduces the risk of vandalism and consequential damage

· The exposure may incite interest for parties seeking a conservation type project

The following photos document the excellent work done to date and gives a better appreciation of the extent of the structures and their condition.

Photograph 1 The rear portion of the middle structure and the stone walls and sliding sash window

Photograph 2 An internal view of the composite construction – rendered stone, post and beam and early timber boarded door.

Photograph 3 The eastern room in the middle building, possibly the earliest portion. The chimney flue has collapsed into the fireplace

Photograph 4 The large central space within the middle building with the end wall in masonry but other walls in timber and tin.

Photograph 5 The parting of the framed structural walls in the north east corner of the Middle building, noting the timber framed structure

Photograph 6 A general view looking west into this large space

Photograph 7 The early simple stone building to the south and abutting the river bank, noting the poor condition of the door and wall

Photograph 8 A general view of the east ends of both the front and northern building to the right above and the middle building to the left with the timber boarded red coloured wall.

Photograph 9 The East and North elevations of the river front stone building noting the good condition of the stone block end wall but loss of the facing on the north face. The roof appears to be keeping the weather out for the time being however simple stone repairs are urgently recommended to stabilise the rate of decay.

Photograph 10 The full North elevation looking towards the river, noting the poor condition of the wall to the left of the door opening. Also clear weeds from perimeter and dump a load of roadbase to keep the damp clear and draining around the outside of the building.

Photograph 11 The South elevation of the middle building showing the timber & tin construction of the west end portion.

Photograph 12 Partially filled structure – possibly early septic

Photograph 13 The West Elevation of the middle building, noting that the brick chimney is sound externally despite having fallen in on the inside (Review photo 3).

Photograph 14 A general view of the West Elevation of the front and Southern building noting the enclosed verandah and fibro sheeting to be dealt with caution and after reviewing the WorkCover guide.

Photograph 15 A corner view of the front South Elevation to the left and West to the right. Tom has done an excellent job so far on removing the weed growth in the vicinity of the building. He has the site fenced and has erected a no entry sign.

Photograph 16 A close detail of the loss of integrity to the flooring to the main front building.

Photograph 17 A general interior of the rear room to the front building.

Photograph 18 A missing dividing partition wall where the slotted groove has allowed the dividing boards to fall away after the floor has subsided.

Photograph 19 A middle room in the front building

Photograph 20 One of the faces of the intact back to back fireplace

Photograph 21 The eastern portion of the fireplace and intact chimney

Photograph 22 The early hall and entry door to the front elevation

Photograph 23 The western verandah has collapsed and the outer wall gone.

Photograph 24 The front South elevation is generally intact in boards and battens with double hung sliding 6 pane sash windows

Photograph 25

The next step for Tom is the careful extension of the clearing to the South western corner of the building, removing the suckering weed growth while retaining the substantial trees. Care in retaining the random stone edging from a garden layout is required. Generally exposing the front 5m from the building line is recommended for the reasons noted in the introduction.

Follow up steps:

· Arrange for a view on the issues associated with removal of the fibro

· Prepare a simple bund around the building area to divert surface water away

· Connect as much as possible of the gutters and downpipes to drain clear of the building

· Consider a grant from the Cabonne Local Heritage Fund for the stone repairs to the third structure – northern small building fronting the river and general reinstatement of timber verandah posts

· Consider some useful local PR from the papers related to the local history and conservation works to generate some interest

· Review the Incentive Clauses within the LEP as these would assist with the conservation works by creating development opportunities related to conservation.

5.0 SUMMARY: Annual Heritage Strategy checklist

1	Heritage Committee	Advice to Council	1	5
		Consultant Directory
		Services & trades Directory
2	Heritage Study	Aboriginal Study
		Statements of significance
3	Heritage Advice	Site visits	2	21
		Heritage advice	2	29
		Urban design advice		6
		Pre-DA advice	1	8
		Advice on DA's		1
4	Pro-active Management	Heritage DCP
		Urban design DCP
		DA fee relief
		Flexible Planning & building	1	10
5	Local Heritage Fund	Funded projects		5
		Project value
		Heritage fund value
		Owner contribution	2	10
		Tourism projects	1	3
6	Main Street	Committee
		Study
		Implementation
		Expanded main street		3
7	Education & promotion	Brochures, web, plaques, panels
		Events
		Tourism strategy
		Trails
		Training
8	Council assets	Asset management plans
		CMP and CMS
		Works budgets	1	7
9	Sustainability	Adaptive re-use		2
		Restoration	2	8
		Reinstatement	2	7
		Landscape	2	7
		Water	1	1

David Scobie RAI

2.00pm	Michael Philpott – Outstanding Service Award
	Courtney Davies – November Youth of the Month
	Sarah Cohen – December Youth of the Month
	Donna Galvin (WBC Executive Manager) – Address to Council