Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 524787

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2014 - 524788

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 524789

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for Declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 524790

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 530425

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 6 to 13 be moved and seconded.

Director of Finance and Corporate Services' REPORT

Item 6 to 13 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. February 18 2014 Ordinary Council minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2014 - 524791

Recommendation

THAT the minutes of the Ordinary Meeting held 18 February 2014 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 18 February, 2014.

ITEM 7 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Community Services Committee Recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 4 2014 Community Services Committee Meeting Report of
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524792

Recommendation

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 4 March 2014 be adopted.

Community Services Manager's REPORT

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 4 March 2014 for Council’s adoption.

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Economic Development & Tourism Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 4 2014 Economic Development and Tourism Report of
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524793

Recommendation

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 March 2014 be adopted.

Economic Development Manager's REPORT

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 March 2014 for Council’s adoption.

ITEM 9 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of the Works Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 4 2014 Works Committee Meeting Report of
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COMMITTEES - REPORTS OF 2014 - 524794

Recommendation

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 4 March 2014 be adopted.

Acting Director Engineering & Technical Services REPORT

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 4 March 2014 for Council’s adoption.

ITEM 10 - LOCAL GOVERNMENT WEEK COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Local Government Week Committee recommendations.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.f - Code of Meeting Practice adopted and implemented.
Annexures	1. March 4 2014 Local Government Week Committee Meeting Report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 538123

Recommendation

THAT the report and recommendations of the Local Government Week Committee Meeting of Cabonne Council held on 4 March, 2014 be adopted.

Director of Environmental Services' REPORT

Attached is the report of the Local Government Week Committee Meeting of Cabonne Council held on 4 March, 2014.

ITEM 11 - BEAUTIFICATION OF MAIN STREETS

REPORT IN BRIEF

Reason For Report	Report requested from February meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3 - Beautiful towns and villages with historic assets cared for and preserved.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\URBAN STREETSCAPE PROJECT - VILLAGE ENHANCEMENT PROGRAM - 537904

Recommendation

THAT a workshop be held at the conclusion of Council meeting.

General Manager's REPORT

Councillors would recall wide ranging discussions at Future Directions in November 2012 regarding town image (positives/negatives) and the general short comings of the now discontinued Village Enhancement Program (VEP).

Councillors would also recall approving the discontinuation of the VEP program and returning the funds to the Capital Works Reserve pending identification of specific programs. Concurrent with ceasing the VEP the Coordination Taskforce was tasked with a) undertaking an audit into the existence (or otherwise) and condition of 'base line' facilities within each town and b) commencing a study into the movement, image and legibility characteristics of parts of Molong. This project is titled the Molong Movement, Image and Legibility Study (MMILS).

The facilities audit is not the subject of this report, however it is relevant to the MMILS.

The MMILS is intended to examine the experience visitors and residents have of the town (ie its image) and how they navigate around/through it and what options might be available to improve these attributes of the town and its enjoyment by residents and visitors.

The project will limit its focus to the town approaches, through roads, Main Street and other key attributes (eg Rec, river) and linkages to these attributes.

The project team plans to utilise the KISS (keep it simple) principle and focus its initial efforts upon lower cost/higher impact initiatives, including an examination of the current and potential maintenance costs and opportunities. Many of these maintenance elements have already been further investigated and have been dissected into precincts and specific elements.

The associated costs of the maintenance of these precincts and elements demonstrate the importance of keeping this project simple and focusing on lower cost/higher impact opportunities.

Notwithstanding this 'simple' approach, the project team intends to develop a continuum of opportunities ranging from lower cost through to those of a more substantial nature for consideration.

The initial stages of the project may include limited public consultation; however the form that consultation might take is not yet resolved.

Molong has been selected as the initial trial town. This is due solely to it housing the council administration and therefore enabling easy access to the study area by staff. Once the project team considers the project methodology is sound a sister project will be commenced at Canowindra. Other towns may be considered in future years.

Currently no funds other than staff wages have been expended. A budget for both towns will be proposed for professional services to assist the project and which are not available internally.

Councillor input into this project is welcomed. It is suggested a 1 hour workshop be convened at the conclusion of the March meeting.

ITEM 12 - INTEGRATED PLANNING & REPORTING TIMETABLE

REPORT IN BRIEF

Reason For Report	To advise on required changes to Council meeting dates due to Operating Plan advertising requirements.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5 - A Council that is effective and efficient.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2014 - 538518

Recommendation

THAT Council:

1. Hold the June Committees on 10 June, 2014.

2. Hold extra-ordinary Council meetings on 2 May and 10 June, 2014 as required under the IP&R process.

Director of Finance and Corporate Services' REPORT

Council staff are well progressed in the development of the Draft Operational Plan and Budget for the 2014/15 year and at this stage it is anticipated that Councillors will be provided with a copy of the draft on the April Council meeting day.

In order to consider the Draft Operational Plan and associated documentation, Council needs to hold an extraordinary meeting on May Committee day (6 May 2014), at that time Council will resolve to advertise the draft plan inviting submissions.

In order to consider the submissions received, Council needs to hold an extraordinary meeting and allow 28 days for advertising. It is proposed that Council move the June Committees back by one week and hold the Committee meeting on 10 June 2014 and also conduct an Extraordinary Council meeting on that day to consider any submissions received.

Council will then consider/adopt the Final Plan at the June Council meeting day (24 June 2014), subject to Council agreeing with the recommendation in the General Manger’s report on the National Assembly of Local Government.

ITEM 13 - CLEAR ZONE POLICY

REPORT IN BRIEF

Reason For Report	For Council to adopt a policy on reducing roadside hazards
Policy Implications	New Policy
Budget Implications	No budget proposed at this stage
IPR Linkage	1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.
Annexures	1. Draft Clear Zone Policy
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE\REMOVAL AND TRIMMING OF ROADSIDE TREES AND GRASS - 537692

Recommendation

THAT Council adopt the Clear Zone Policy

Design Manager's REPORT

A report was presented to the November 2013 Council meeting in regards to a proposed Clear Zone Policy.

Council has developed a policy for specification of clear zones on Council’s local roads, based on the Berrigan Shire Council’s Roadside Hazard Treatment Policy adopted in January 2012.

In providing a safe roadside for vehicles, clear zones specified by road design guides are impossible to retrofit, due to physical, financial and environmental constraints. Council has developed this policy to provide guidance on clear zones for existing local roads.

Council resolved (13/11/23):

“THAT Council place the following Draft Policy for Clear Zones on public exhibition for a period of 4 weeks and invite comment from stakeholders to be considered at a future Council meeting.”

Council has exhibited the Draft Policy throughout December and January on its website, and advertised in the Central Western Daily, and has received no comment in regards to the proposal.

ITEM 14 - 2014 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

Reason For Report	To advise of release of discussion paper and call for Motions for the 2014 National General Assembly.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 532046

Recommendation

THAT Council:

1. Consider any matters for motions which reside within one of the three themes to be submitted for consideration at the 2014 National General Assembly with a view to formulating these at the April Council meeting.

2. Authorise the attendance of the Mayor and the General Manager to the 2014 National General Assembly.

3. Conduct the June Ordinary Council meeting on Tuesday 24 June 2014.

General Manager's REPORT

The Australian Local Government Association (ALGA) has made a call for motions for this year’s National General Assembly to be held in Canberra from 15 - 18 June.

The ALGA is calling for motions under this year’s theme “Getting Down to Business”. The theme reflects the renewed focus across all levels of government on the roles and responsibilities of the public sector and the challenges of meeting community needs.

To be eligible for inclusion motions must follow the principles:

· Fall under the NGA theme;

· Be relevant to the work of local government nationally; and

· Complement or build on the policy objectives of state or territory association

To assist councils in the preparation of motions a discussion paper has been made available which has been emailed to Councillors. Alternatively, it can be accessed through the National General Assembly website at www.alga.asn.au.

Motions must be submitted by Thursday 17 April to be considered for inclusion at the 2014 National General Assembly.

Council will need to give consideration to its attendance at the NGA by the Mayor or his representative and the General Manager. It should be noted however, that the NGA does coincide with Council’s June Council meeting which is scheduled for Tuesday 17 June 2014, therefore it is suggested that the June meeting be conducted one week later on Tuesday 24 June 2013. This will also assist with the preparation of Committee reports and agendas, as it will be necessary to move June committee day back one week to 10 June, because of the 28 day advertising period associated with Council’s IP&R requirements.

ITEM 15 - CANOWINDRA RETIREMENT VILLAGE PROJECT LAND

REPORT IN BRIEF

Reason For Report	A request to remove the caveat from the title deed of the Canowindra Retirement Village Project Land.
Policy Implications	Nil
Budget Implications	Possible loss of security over $100,180.90.
IPR Linkage	3.2.1.b - Facilitate retirement and aged care projects.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\PROPOSED AGED UNITS - CORNER BLATCHFORD and MILL STREETS CANOWINDRA - 538498

Recommendation

THAT Council determine how it wishes to deal with the caveat on the title deed of the Canowindra Retirement Village Project Land.

Director of Finance and Corporate Services' REPORT

The Canowindra Retirement Village Project Association Incorporated has written to Council advising that a new committee has been formed to re-vitalise the project and requesting that Council give favourable consideration to releasing the caveat on the title deed in order for the association to approach the Bendigo Bank for financing.

A history of the project is as follows:-

· Council conducted a survey to enable the acquisition of the land from the ARTC (November 2005 Council meeting)

· Payment of legal costs to the value of $3,000 (November 2005 Council meeting)

· Provision of a housing grant to the value of $20,000 (November 2006 Council meeting)

· Provision of a housing loan to the value of $66,000 (increased in October 2006 to include the value of GST)

· Considerable in kind support from various Council staff members

· Council agreed to make available a loan with an updated value of up to $80,180.90 to the Canowindra Retirement Village Committee to purchase the land from Council (February 2008 Council meeting)

· A further $20,000 loan to enable the association to complete the requirements of their development application (May 2010 Council meeting)

A caveat was placed on the title to the land as security over the loan. The caveat is the only security that Council has.

The association have had a number of changes to membership over the years and have indicated they are now confident they can progress with the project to the construction stage. They have however indicated that they require additional funds to finance the detailed planning and to give support to a proposed developer. To this end they are seeking Council giving favourable consideration to releasing the caveat held over the property.

Council can either:-

· Decline the request and meet with the Association to determine whether it can assist in some other manner, or

· Remove the caveat and have no security over the $100,180.90 loan.

ITEM 16 - EXPRESSION OF INTEREST IN OLD SES BUILDING, CANOWINDRA

REPORT IN BRIEF

Reason For Report	For Council to consider whether it wishes to sell the building
Policy Implications	Nil
Budget Implications	Income from possible sale
IPR Linkage	4.1: A successful balance of village and rural living
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT - 538185

Recommendation

THAT Council undertake further investigation in relation to the need for car parking in Canowindra prior to determining whether it wishes to sell the former SES building in Ryall Street, Canowindra.

Director of Finance and Corporate Services' REPORT

Council has received a strong enquiry regarding the possible purchase of the former SES building in Ryall Street, Canowindra. The people making the enquiry have inspected the building and outbuildings twice in recent weeks and have indicated they would be strongly interested in purchasing the property depending on Council nominating a purchase price.

The land had initially been identified for sale as part of the funding source for the new SES building and Council Depot in Armstrong Avenue. However, this proposal had been put on hold pending investigation into the feasibility and need for car parking due to a perceived parking problem in Gaskill Street.

Council should undertake a study to determine the need for car parking and if no need could be established then the land would be surplus to Council’s requirements.

ITEM 17 - REQUEST FOR ASSISTANCE WITH LEGAL COSTS - CANTERBURY CITY COUNCIL

REPORT IN BRIEF

Reason For Report	To consider a request to assist Canterbury City Council with legal costs incurred
Policy Implications	No written policy applies however it is a standing practice to assist
Budget Implications	Yes - If approved will be funded from Council's s356 donations budget
IPR Linkage	4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT and SHIRES ASSOCIATIONS - ASSISTANCE WITH LEGAL COSTS - 534107

Recommendation

THAT Council contribute $303.59 towards assistance with legal costs incurred in relation to Canterbury City Council.

Administration Manager's REPORT

Advice has been received from Local Government NSW that the former Associations' Joint Committee considered a report and resolved to approve an application for legal assistance by Canterbury City Council.

The matter concerns a land locked piece of land that was purchased by a private owner with no legal access to a public road. The land was previously owned by the RTA (now RMS), who informed Council of their intention to sell the land to the adjoining owners. In 2006 the land was subject to an LEP that rezoned the land as residential and included a provision requiring the land have suitable road access before any approval could be given.

The RTA proceeded to sell the property on the open market without consulting Council. The new owner contacted Council and sought an easement to the public road over land zoned as Open Space and classified as Community land. Council informed the owner that it did not have the power to do this. The owner then made an application to the Supreme Court of NSW to impose an easement over the Council land, which was granted.

Council has argued that, if allowed to stand, the decision will lower the bar for people seeking easements over community land and that the decision could have major adverse implications for other councils in terms of undermining their attempts to protect public recreation land from alienation for private purposes.

Cabonne Council's contribution in this matter is $303.59.

ITEM 18 - POLICY DATABASE - PROPOSED NEW POLICIES

REPORT IN BRIEF

Reason For Report	For Council to consider proposed additional policies.
Policy Implications	Yes - Will update Council's Policy database.
Budget Implications	Nil
IPR Linkage	4.5.1 - Provide ethical, open, accountable and transparent decision making processes
Annexures	1. Draft Feral or Infant Companion Animals Management Policy 2. Draft Swimming Pool Inspection Policy
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 537565

Recommendation

THAT the annexed draft Feral or Infant Companion Animals Management Policy and draft Swimming Pool Inspection Policy be adopted.

Administration Manager's REPORT

Feral or Infant Companion Animals Management Policy

Section 64 of the Companion Animals Act 1998 (the Act) allows that a seized animal, including surrendered animals that have not been claimed, may be sold or destroyed by Council if a relevant notice has been given and the animal has been held by Council for the required time.

Section 64(2) of the Act does make provision for the management of these feral and infant companion animals in that, “the council may, in accordance with any policy that has been adopted by the council in relation to the management of feral or infant companion animals, destroy the seized or surrendered animal concerned before the end of any such period referred to in subsection (1)”.

The proposed policy satisfies s64(2) and allows that, subject to a validation process, where companion animals which are seized or received under the Act are assessed as being “feral” or “infant” they may be humanely euthanased prior to the end of the required holding period as determined by the Companion Animals Act 1998.

Swimming Pool Inspection Policy

Council received a report via its Environmental Services and Sustainability Committee at the November meeting. It advised that the NSW government carried out a comprehensive review of the Swimming Pools Act 1992 and identified a number of changes required to the Act aimed at increasing the safety of young children around private swimming pools.

The aim of the changes being to promote swimming pool safety and ensure compliance with pool barrier legislation.

Local councils have a significant role in carrying out the new regime of inspections as well as promoting pool safety. The overall aim of the new legislation is to reduce the incidence of drowning and near-drowning.

At that Committee meeting it was recommended that Council endorse the public exhibition of the Draft Swimming Pools Inspection Program. Council endorsed the Committee’s recommendation at the subsequent Council meeting.

The exhibition process has been completed and no submissions were received. A draft policy including the program is annexed.

ITEM 19 - BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	To inform Council of the background, operation and status of Council's Business Development Assistance Program
Policy Implications	Nil
Budget Implications	Yes - Council has a BDAP Budget of $142,000
IPR Linkage	2.1 A strong and vibrant local business sector. 2.3 Increased viable, sustainable and value adding businesses in Cabonne. 2.4 Jobs for Cabonne people in Cabonne.
Annexures	1. Eugowra Pharmacy BDAP Application
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT - 537186

Recommendation

THAT Council approve funding to the value of $4,500 for the Eugowra Pharmacy under the Business Development Assistance Program.

ACTING ECONOMIC DEVELOPMENT MANAGER's REPORT

BACKGROUND

The Business Development Assistance Program was established in 2010 to assist and encourage the attraction, establishment, relocation, expansion and continuation of viable businesses in Cabonne Shire.

A budget of $142,000 was allocated to the program.

The program aims to provide appropriate incentives to:

· Existing businesses, located within the Shire, to expand their operations or relocate to a more appropriate area;

· Existing businesses, located outside the Shire, to relocate or establish within the Shire; and

· New businesses to establish within the Shire.

The incentives offered are in the expectation that the business will directly or indirectly provide increased employment opportunities or services for Cabonne residents.

A range of incentives are available on application.

1. ASSISTANCE CRITERIA

Applicants are assessed on the following merit based criteria:

· The viability of the business, as presented in a business plan

· Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

· Demonstrated need for the business to be accommodated in the Shire. If business type already exists in the Shire, this will be factored in when considering level of assistance.

· The costs incurred by the business in undertaking the relocation or expansion.

· Benefit to other businesses from the business assistance, such as the upgrade of infrastructure.

· Number of employees, direct and flow-on, which the business will develop/provide.

· Benefit to the community including an identified need for the businesses or services.

2. TYPES OF ASSISTANCE

Council may on application consider the following measures as potential incentives for business development by negotiation:

· Facilitate the release of Council land for development.

· An amount to meet the cost of relocation expenses.

· Provide direct financial incentives and or facilitate government partnerships, linked to the cost of business establishment, relocation and expansion.

· Donate, reduce or delay payment of Council’s component of Development Application fees to a set limit.

· Donate, reduce or defer Council rates to a set limit.

· Provide land or buildings owned by Council at either a reduced rental, at cost, under a lease/purchase arrangement, delayed settlement and or terms purchase arrangement.

· Provide infrastructure (that would otherwise be met by the business).

· Provide council plant for in-kind works at cost value.

· Provide identified training and education.

· Promote and advertise business services in appropriate media.

· Facilitate and identify the types of assistance available from government and non government agencies.

· Assist in preparing applications for government and non government support.

· Host visits by key personnel.

These measures can be considered by Council singularly or in combination on a case by case basis dependent on the merits of each case.

PRESENT SITUATION

Since December 2011, the following assistance has been provided:

1 01/12/2011 Peter Browne Gallery, Molong. $3,884.00

Establishment of art gallery and

studio in Molong.

2 10/07/2012 Manildra Pharmacy, Manildra. $4,416.95

Establishment of pharmacy

business in Manildra. This included

DA fees, set up costs and the cost

of promotion and advertising.

3 16/04/2013 Craft on the Creek Inc, Eugowra. $1,470.00

Establishment of community

business, selling home-made

craft plants and baked goods.

This included DA fees, set up

costs, insurance costs, and the

costs of promotion and advertising.

4 24/07/2013 Eugowra Promotion & Progress

Association. $4,078.75

Relocation of postal services to

Rural Transaction Centre. This

included DA fees, set up costs

and the cost of Australia Post

training.

5 18/02/14 Brent Twaddle International $4,500.00

Promotions.

Relocation of a rally car construction

business to Cargo. This included DA

fees and relocation costs.

Council, at its February 2014 Ordinary meeting, resolved to:

1. Approve funding for Brent Twaddle International Promotions – approved level of funding $4,500 – under the Business Development Assistance Program.

2. Receive a further report in relation to the application by the Eugowra Pharmacy addressing whether the license can be moved.

Application – St Mary’s Pharmacy Eugowra

An application has been received from St Mary’s Pharmacy for the establishment of a pharmacy in Eugowra which has opened in the old Australia Post building at 54 Nanima Street, Eugowra. St Mary’s Pharmacy in Eugowra was opened on the 29th July 2013.

The following photos were taken from inside the Pharmacy:

Financial assistance under Council’s BDAP is being sought. The assistance will help in the areas of establishment expenses, identified training and education, DA fees and promotion and advertising costs. From the application, a total cost of $36,679.55 is identified.

The details of the assistance requested include:

· $395 cost of Development Application to Council;

· $34,675.83 for establishment costs;

· $540 for promotion and advertising of the business;

· $1,068.75 for identified training and education.

The applicant meets the following merit based criteria:

· The viability of the business, as presented in a business plan.

· Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

· Demonstrated need for the business to be accommodated in the Shire.

· If business type already exists in the Shire, this will be factored in when considering level of assistance.

· The costs incurred by the business in undertaking the relocation or expansion.

· Benefit to the community including an identified need for the businesses or services.

The Pharmacy Location Rules

In previous discussions on this matter, Council has expressed concern the existing pharmacy licence at Eugowra may be relocated to another town or city after a certain period.

Subsequent enquiries with the Pharmacy Guild of Australia have clarified it is not possible to transfer the licence to a location outside Eugowra.

The Pharmacy Location Rules (the Rules) are a fundamental component of the Fifth Community Pharmacy Agreement between the Commonwealth of Australia (as represented by the Australian Government Department of Health and Ageing) and the Pharmacy Guild of Australia. This Agreement commenced 1 July 2010.

The Pharmacy in Eugowra was approved under Rule 131 of the Rules. Rule 131 requires the proposed premises to be at least 10 km, by the shortest lawful access route, from the nearest approved pharmacy. Under Rule 131 of the Pharmacy Location rule (page 39 of the Pharmacy Location Rules), the following restriction applies:

New approvals that are granted following an application made under Rule 131 can not under any circumstances relocate from the town in which the approval was originally granted. It may only be relocated within the same town.

BDAP Review

Following determination of the application detailed above, receipt of BDAP applications will be suspended pending a review of the program and amendment of the BDAP Guidelines and Application Forms.

ITEM 20 - CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

REPORT IN BRIEF

Reason For Report	To determine a suitable applicant to fill a vacancy on the Cabonne Country Tourism Advisory Committee.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	2.2 Coordinated tourism product in a thriving visitor industry in Cabonne.
Annexures	1. Alf Cantrell - CCTAC EOI 2. Arthur Falconer - CCTAC EOI
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\MEETINGS\CABONNE COUNTRY TOURISM ADVISORY COMMITTEE - CCTAC - 537954

Recommendation

THAT Council appoint a suitable candidate to fill a vacancy on the Cabonne Country Tourism Advisory Committee (CCTAC).

Promotion and Tourism Officer's REPORT

Council recently advertised for Expressions of Interest to fill a vacancy on the Cabonne Country Tourism Advisory Committee (CCTAC).

The vacancy was created when committee member Fiona Ferguson resigned in November 2013.

CCTAC consists of a minimum of seven community individuals with a skill set based around marketing, promotion, tourism, event management, creativity, networking and life skills.

Council advertised the opportunity widely in local and regional newspapers.

and media outlets

As of the 21 February 2014 closing date, two nominations from community members Arthur Falconer and Alf Cantrell. A summary of their attributes and skills are detailed below:

Applicant 1 -Alf Cantrell

· Many years of extensive experience in planning/organising and running numerous successful community events/festivals

· A long time Yeoval resident, with a passion for encouraging cooperation between Cabonne villages and maximising tourism

· A strong community minded person with a firm rural tourism focus to advance our villages and attract visitors to Cabonne

· On the 1 January 2014 Alf opened his long standing passion, the Banjo Paterson Exhibition/Museum and Clancy’s Café which is located in Yeoval. The Museum was successfully launched during the Banjo Paterson Festival by the Honorable Tim Fischer on 17 February and attended by government both state and local representatives and was successful in attracting strong community interest

· He has organised many community functions in Yeoval, the most successful was the Mulga Bill Festival that attracted thousands of visitors over a three day weekend. Mulga Bill Quickshear and his Museum are designed to attract visitors to Yeoval and in turn Cabonne Shire

Applicant 2 - Arthur Falconer

· Moved to the Canowindra area in September 2006

· Since moving to the Cabonne Shire, Arthur has become involved and passionate about the area was actively involved in the “Towards 2020” initiative

· He has approximately 30 years sales, sales management and strong people management experience

· He possesses an ability to plan and execute long term strategies and plans

· Community volunteer business mentor in the Cowra Entrepreneur Scheme

· For the last 4 years he has been involved in the Canowindra Balloon Challenge Group and is a strong believer in Tourism and its valuable benefits

· Responsible for the rebuild of the www.canowindra.org.au website in 2011

· Arthur is unbiased and has no business tourism involvement other than the desire to promote and market the area.

Attached to this report are the two Expression of Interest forms.

ITEM 21 - CROWN ROADS ON COUNCIL'S ASSET REGISTER

REPORT IN BRIEF

Reason For Report	To take ownership of the Crown roads
Policy Implications	Introduces new policy on Crown road maintenance
Budget Implications	Nil
IPR Linkage	1.1 A safe, efficent and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network
Annexures	1. Annexure 1 2. Annexure 2
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\CROWN ROAD TRANSFERS - 533847

Recommendation

THAT:

1. Rosella Place be transferred into Council’s ownership.

2. All Crown roads appearing on Council’s asset register be transferred into Council’s ownership.

3. Council adopt the Road Maintenance policy as annexed.

Design Manager's REPORT

Council has received numerous letters from a resident of Rosella Place Mullion Creek requesting the 500m road be sealed. The Design Manager has replied to the residents correspondence declining his request due it being a Crown Road, however the resident is not accepting Council response.

Site Map.

Rosella Place Background.

1. Prior to the creation of DP 1092893 “Rosella Place” was an unformed crown road.

2. DP 1092893 was created under DA 2003/112.

3. Referring to the above map, the section of Rosella Place coloured green is owned by Council the yellow is owned by Crown.

4. Rosella Place was upgraded to a 6m gravel road and sign posted “Rosella Place” as a condition of consent within DA 2003/112.

5. Council has maintained the Crown road by mistake in the past.

6. There was been 7 dwellings erected within DP 1092893. No dwellings have paid s94 contributions because the road is a Crown road (7 x $2689 = $18,823).

7. There are 1607kms of rural local roads within Council’s asset register, 249kms of which are Crown Roads (eg, Rosella Place, Baldry Road, Davys Plains Road, Old Bocobra Road).

8. Council reports 1607kms of rural local roads to the Federal Government for FAG funding for road maintenance.

In summary, Council has not levied s94 contributions on this road because it is a Crown road although Council has maintained this road. The road appears on Council’s asset register and is reported to the Federal Government for FAG funding.

Crown Roads appearing on Council’s Asset Register

As mentioned above there are 249kms of Crown roads Council has on its asset register (see Annexure 1). The capacity, quality and function of these roads all differ. In some cases the sealed road that would appear as a Council road is actually a Crown road. An example below is Forests Reefs Road.

For the purpose of establishing a consistent ownership of the subject Crown roads it is recommended that Council take ownership of the Crown roads that appear on Council’s asset register. If Council take ownership of these roads it will be able to apply Section 94 levies to developments that take place on the road.

Road Maintenance policy

The issues of maintaining Crown roads arises within the customer service function of Council’s engineering section often. Council’s Transport Asset Management Plan does set out a frequency and intervention level for the maintenance of Council owned roads but not Crown Roads.

As annexed (see Annexure 2) is a draft Road Maintenance policy for Council’s consideration for adoption. Council should note that this policy would need to be adopted in accordance with the provisions of the Local Government Act 1993.

ITEM 22 - WINDUS ROAD TRANSFER

REPORT IN BRIEF

Reason For Report	To gain Council's concurrence to take ownership of the section of road
Policy Implications	Draft Road Maintenance Policy
Budget Implications	Nil
IPR Linkage	4.5. A Council that is effective and efficient
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\ACQUISITION\CROWN ROAD TRANSFERS - 534798

Recommendation

THAT Council accept ownership of Windus Road.

Design Manager's REPORT

Council has received correspondence from the National Parks and Wildlife Service requesting Council take over the ownership of a 1 kilometre section of Windus Road.

The subject part of Windus road runs along the western boundary of the Killonbutta State forest and is actually an access road vested in the Minster for the Environment under part 11 of the National Parks and Wildlife Act 1974.

The subject part of the “Part 11 Road” is built to a minimum standard and is bounded at either end by a Crown Road as shown highlighted in the map below. The transfer of the Crown portion of Windus Road is addressed within

another report at this Council meeting.

Crown roads highlighted map

Council has maintained Windus Road in the past and Windus Road is signposted with a Council road name sign the road does appear on Council’s asset register.

Aerial map showing Windus Road within the Killonbutta State forest.

Windus Road is built to Council’s minimum standard and has a P5 rating (poor pavement). The road is used by several of Council’s rate payers.

ITEM 23 - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 4 2014 Environmental Services and Sustainability Report of
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2014 - 524795

Recommendation

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 March 2014 be adopted and carried motions be noted.

Director of Environmental Services' REPORT

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 March 2014.

ITEM 24 - COAL SEAM GAS - DRAFT POLICY OF ASSOCIATION OF MINING RELATED COUNCILS

REPORT IN BRIEF

Reason For Report	The association seeks Council's comments and/or endorsement of its draft policy.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.5.1.d - Support community education programs in environmental stewardship and management.
Annexures	1. Draft Coal Seam Gas Policy
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\ASSOCIATION OF MINING RELATED COUNCILS - 537127

Recommendation

That Council support the Association of Mining Related Council’s draft policy on coal seam gas.

Director of Environmental Services' REPORT

The attached correspondence has been received from Don Tydd, on behalf of the Association of Mining Related Councils. The association at its February meeting discussed the draft policy, being the association’s position on coal seam gas in NSW.

The association resolved to refer the draft policy to its member councils for discussion and comment.

ITEM 25 - REQUEST FOR DONATION OF LAND - NORTH STREET, CANOWINDRA

REPORT IN BRIEF

Reason For Report	Advising of a request received to donate land.
Policy Implications	Request for donation of an allotment of land
Budget Implications	Request for donation of land that is currently for sale
IPR Linkage	2.4.1.d - Provide Council land assets through the development of residential and industrial estates in Cabonne.
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0088 - 535935

Recommendation

That Council determine the level of support for the request by Mr Wythes for the donation of Lot 21 DP 32670, North Street, Canowindra

Director of Environmental Services' REPORT

Council has received correspondence from Mr Greg Wythes who recently acquired Lot 22 DP 32670, North Street, Canowindra, and subsequently sought and obtained development consent for the construction of an industrial building upon the land. The allotment was purchased from Council and is part of the North Canowindra Industrial Estate.

Mr Wythes has purchased a shed which he believes will be too large to be accommodated on his land. He requests that council donate the adjacent land (Lot 21) to him as that allotment is currently vacant.

Mr Wythes proposes to supply equipment for his drilling company as well as providing engineering services. A development application had previously been submitted by Mr Wythes for establishment of a fabrication business upon residential land in Robinson Street, South Canowindra. The application was considered by the Environmental Services and Sustainability Committee at its meeting of 3 September 2013, where following presentations from neighbourhood representatives it was resolved to defer the matter and seek additional information from the proponent. No further information has been provided by Mr Wythes in regard to the development application, however shortly afterwards he recommenced negotiations with council for the purchase of the North Street industrial site.

A development application was subsequently lodged for Lot 22 DP 32670 on 19 November 2013. The application contained limited information and additional information was sought from the applicant. Development consent and a Construction Certificate were issued on 20 January 2014.

ITEM 26 - REMEDIATION OF FORMER MOLONG GASWORKS SITE

REPORT IN BRIEF

Reason For Report	To obtain council approval to call for expressons of interest to remediate the site
Policy Implications	Nil
Budget Implications	To operate within the established budget for the program
IPR Linkage	4.5.3.f - Manage contaminated land.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG GASWORKS - 538227

Recommendation

THAT council call for expressions of interest for selective tenderers to undertake the site remediation of the former Molong Gasworks site.

Director of Environmental Services' REPORT

Council at its confidential meeting of 25 June 2012 resolved to accept a tender for the remediation of the former Molong gasworks site subject to the Environmental Protection Authority (EPA) signifying compliance prior to awarding the contract.

As council will be aware the contract could not be awarded due to the second part of the resolution remaining outstanding. Council has facilitated a review of the background documentation to the project and has been working with the EPA towards preparation of a Voluntary Management Plan (VMP) for endorsement, to enable the site remediation to proceed. Recently EPA has advised that the Remediation Action Plan (RAP), the revised Remediation Works Schedule (RWS) and the revised Groundwater Monitoring Program are adequate and the preparation of the VMP should be prepared by council to reflect the documents.

The EPA has also granted an extension of time to council to December 2014 to comply with the remediation requirements associated with the classification of the site as Contaminated Land.

The remediation process is a specialist one, and the geology / hydrology of the Molong former gasworks site makes it both difficult and unique to manage. With this in mind it is suggested that council prepare documentation and call for expressions of interest from suitably qualified remediation contractors for the remediation of the site. It is also suggested that council (with consultant support where required) proceed with preparation of the VMP for submission to the EPA based upon the RAP, revised RWS and the revised ground water monitoring program.

ITEM 27 - DA 2012/171 3 LOT INDUSTRIAL SUBDIVISION AND CONSTRUCTION OF INDUSTRIAL BUILDINGS, WAREHOUSE AND DISTRIBUTION CENTRE ON LOT 173 DP 750133, BANJO PATERSON WAY, MOLONG

REPORT IN BRIEF

Reason For Report	This report was requested as a result of a resolution from the March Environmental Services and Sustainability 2014 Committee Meeting
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Provide efficient and effective development assessment
Annexures	1. Draft Conditions of Consent 2012 171
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0171 - 538115

Recommendation

THAT Draft Conditions of Consent for DA 2012/171 be provided to Council for consideration in accordance with resolution of Item 4 from Environmental Services and Sustainability Committee Meeting on 4 March 2014.

Senior Town Planner's REPORT

Council at its March Environmental Services and Sustainability Committee Meeting resolved Item 4 of the agenda that :

1) The Director of Environmental Services prepare a draft development consent for Development Application 2012/171 on Lot 173 DP 750133, Banjo Paterson Way, Molong for a 3 lot subdivision, two Industrial buildings and two warehouse buildings with such notice of approval to incorporate adequate conditions to address noise, traffic, visual amenity, scale of development and environmental controls; and,

2) The draft notice of consent be provided to council for consideration at its March meeting.

In accordance with the resolution, a copy of the draft conditions of consent are attached.

ITEM 28 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 524796

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for it Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 29 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 524797

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Director of Finance and Corporate Services' REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

Item 27 Ordinary Meeting 18 March 2014

Item 27 - Annexure 1

DRAFT CONDITIONS OF CONSENT DA 2012/171

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Development is to take place in accordance with the attached stamped plans (Ref No 11058D11 Peter Basha Planning and Development Sheet No 1-5 and dated 2/12/2013) and documentation Peter Basha Planning and Development Statement of Environmental Effects Revised proposal dated December 2013; Wilkinson Murray Operation Noise Assessment Report No. 12158 Version B dated May 2013; and Envirowest Consulting On Site Effluent Management Study Lot 102 Ref: R13097-102e 4 April 2013, Lot 103 Ref: R13097-103e 4 April 2013, submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2013 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2013 and relevant Australian Standards.

Performance

The approved Industrial Sheds must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2010. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b).

3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

Objective

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

Performance

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

4. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for a:

SUBDIVISION CERTIFICATE

CONSTRUCTION CERTIFICATE

COMPLIANCE CERTIFICATE

5. LOT DESIGN AND PURPOSE

Objective

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lot(s) is/are clarified in the context of Cabonne Local Environmental Plan, 1991.

Performance

(a) Surveying of the subject land will be generally in accordance with the attached draft plan of survey.

(b) Lot 101, 102 and 103 has been approved under Clause 15 of Cabonne Local Environmental Plan, 1991 for the purpose of industry.

6. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

Performance

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

7. PROVISION OF SERVICES

Objective

To ensure adequate provision of services

Performance

Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.

8. FENCING

Objective

To ensure that the newly created lots are fenced to a suitable standard.

Performance

Prior to release of the Linen Plan the applicant is required to fence the boundaries of the newly created Lot(s) and road reserve to a stockproof standard.

9. SCALE

Objective

To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.

Performance

This approval enables the applicant to operate at a scale as submitted in the proposal. Any increase in the scale of the activity as submitted, will require the further approval of Council.

10. VISUAL AMENITY

Objective

To reduce the visual impact on adjoining properties.

Performance

Non-reflective finish materials to be used on the wall/roof cladding.

11. COLOUR SCHEME

Objective

To ensure the proposed colour scheme is suitable for the development.

Performance

A proposed colour scheme is to be submitted to Council for approval prior to the release of the Construction Certificate.

12. LANDSCAPING

Objective

To ensure the landscaping objectives are met to limit the impact of the development on adjoining premises.

Performance

The applicant shall submit for approval by Council a detailed landscape plan, which limits the impact of the development on adjoining premises. The landscape plan is to be submitted and approved PRIOR to the release of the Subdivision Certificate. Upon council approval of the plan the landscaping shall be implemented and plantings maintained. A $5,000 Bond or Bank Guarantee shall be lodged with Council prior to the commencement of the works and will be refunded 12 months after completion of all landscaping works. The applicant will be required to notify Council on completion of the landscaping works.

NB: Landscaping is to be maintained at all times.

13. HOURS OF OPERATION

Objective

To protect the amenity of the surrounding area.

Performance

(a) The hours of operation of the business shall be as follows:-

7:00 am to 6:00 pm Monday - Friday

7:00 am to 2:00 pm Saturday

With no activities taking place on Sundays or Public Holidays.

14. CAR PARKING SIGNAGE

Objective

To ensure available car parking is clearly defined.

Performance

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

15. OFF STREET CAR PARKING

Objective

To ensure adequate on-site car parking is provided as per the approved plans.

Performance

Off-street car parking is to be constructed as per approved plans with each car parking space to be clearly marked and to be of minimum dimensions 5.5 X 2.5 metres. Should additional staff be employed, additional car parking may be required to be provided on site.

16. ENTRANCE / EXIT POINTS

Objective

To ensure on-site traffic flows in the manner assessed by Council.

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

17. LOADING / UNLOADING

Objective

To ensure loading / unloading does not interfere with the amenity of the street.

Performance

All loading and unloading operations are to take place at all times wholly within the confines of the newly created lots.

18. INGRESS / EGRESS

Objective

To ensure reasonable driver / pedestrian safety.

Performance

All vehicles entering or leaving the subject property shall be driven in a forward direction.

19. OUTDOOR STORAGE

Objective

To protect the amenity of the surrounding area and ensure development proceeds in the manner assessed by Council.

Performance

No goods, materials, or trade waste are to be stored at any time outside the building other than in approved areas.

20. NOISE EMISSION

Objective

To protect the amenity of the surrounding area.

Performance

Emission of sound from the premises shall be controlled at all times, so as to comply with the Protection of the Environment Operations Act 1997.

21. CONTROL OF NUISANCE

Objective

To protect the amenity of the surrounding area.

Performance

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke or any polluted discharge whatsoever. NOTE: Amendments to the POEO Act 1997, require Council to investigate complaints where only one person complains.

22. SPILLAGE OF LIGHT

Objective

To protect the amenity of the surrounding area.

Performance

Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of adjoining land.

23. ON SITE WASTE WATER MANAGEMENT

Objective

To ensure that an accredited sewage management facility is designed, constructed and installed.

Performance

The Onsite Wastewater Management System is to be designed following a site specific examination of the site by a suitably qualified person, details of the proposed system along with an application to install an onsite wastewater management system are to be provided to Council prior to the issue of a Construction Certificate.

24. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the accesses. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

A Compliance Certificate for the accesses must be submitted to Council before a Final Subdivision Certificate can be issued.

25. REMOVAL OF VEGETATION

Objective

To ensure that safe egress is achieved by maintaining adequate sight distance.

Performance

The applicant is required to remove, at his/her full cost, vegetation on the left and right of the access to achieve a safe sight distance of 250 metres stipulated in the Austroad Guidelines for Safe Intersection Sight Distances.

Before Works can commence the applicant must, in consultation with Council, identify those trees, which will need to be removed to achieve the designated sight distance.

26. ENGINEERING DESIGN

Objective

To ensure design works are undertaken by a suitably qualified person and fulfil the relevant authority’s requirements.

Performance

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans, unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

The intersection of newly proposed road with Banjo Patterson Way will be designed in accordance with the RMS and Councils recommendations. Basic Left (BAL) and Channelized Right (CHR) turning treatments are required and will be designed to take into account the existing property access to Lot 163 DP 783953. Pavement design is required to take into account the site conditions and vehicle movements generated by this development and will include at a minimum 50mm AC10 pavement/ wearing surface on newly created roads and intersection that will be maintained by Council. The Road Hierarchy for this development is Industrial and needs to be designed in accordance with WBC Guide for Engineering Works.

27. ROAD AND INTERSECTION CONSTRUCTION

Objective

To ensure that the newly constructed road and intersection with Banjo Patterson Way will be designed in accordance with the RMS and Councils recommendations.

Performance

The applicant is required to bear the full cost of survey, design and construction of the proposed road and intersection with Banjo Paterson Way.

A complete set of drawings is to be provided to Council for approval before a ROAD CONSTRUCTION CERTIFICATE for the works is issued.

A ROAD COMPLIANCE CERTIFICATE FOR ALL ROAD WORKS IS TO BE ISSUED.

One set of printed copies plus an electronic copy (AutoCAD2000.dwg file format) of “Works as Executed” plans are to be submitted to Council for works carried out on Council’s Road in CONNECTION WITH THE COMPLIANCE CERTIFICATE.

All relevant work to be completed BEFORE THE ISSUE OF ANY SUBDIVISION CERTIFICATE.

28. ROAD NAMING

Objective

To name new roads.

Performance

Developer suggestions for the names of new road together with the reasons for the names proposed, should be submitted BEFORE ISSUE OF THE SUBDIVISION CERTIFICATE FOR THE DEVELOPMENT, for Council’s adoption. Council favours names with historical, zoological, botanical or geographic association with the locality. Council can provide advice on appropriate names on request.

29. STREET NAME SIGNS

Objective

To ensure all streets are named and signposted.

Performance

The developer is to bear the full cost of the supply and installation of any necessary Street Name Signs strictly in accordance with Council’s specification after the statutory naming and advertising process has been completed.

30. MAINTENANCE LIABILITY PERIOD

Objective

To protect Council’s assets.

Performance

A maintenance performance (defects liability) period adequate to reasonably test the asset under service conditions, normally a minimum of twelve (12) months, shall apply to all works that will become a Council asset and, for this purpose a security of 5% of the value of work undertaken shall be retained for this period.

31. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

32. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

Performance

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority.

The plan is to note any proposed vegetation retention and planting and is to be submitted and approved prior to the issue of a construction certificate.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

33. PUBLIC LIABILITY INSURANCE

Objective

To ensure that the applicant and Council are both protected against any liability claim.

Performance

Prior to the commencement of any works on Council controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million. This insurance is to note Council’s interest and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works. Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of any Construction Certificate.

34. WASTE DISPOSAL (GENERAL)

Objective

To ensure satisfactory disposal of wastes.

Performance

All wastes associated with the proposed operations are to be disposed of to a location and by an effective means in accordance with relevant government regulations.

35. STORMWATER PROTECTION

Objective

To limit the potential for adverse effects of stormwater runoff on downstream properties.

Performance

The development's stormwater design shall include the incorporation of stormwater retention within the development designed to limit peak outflows from the land to the pre-existing natural outflows up to the 100 year ARI frequency. Sufficient allowance shall be provided in the outflow spillway design capacity to safely pass flows of lower frequency (that is, a rarer event) without damage to downstream developments.

The design of the retention storage is to be undertaken using the ILSAX rainfall-runoff hydrologic model or an approved equivalent capable of assessing runoff volumes and their temporal distribution as well as peak flow rates. The model is to be used to calculate the flow rates for the existing and post-development conditions. The developed flows are to be routed through the proposed storage within the model so that the outflows obtained are no greater than the flows obtained for the pre-existing natural flows. A report is to be submitted to the Certifying Authority detailing the results of the analysis including:

• A catchment plan showing any sub-catchments under existing and developed conditions.

• A schematic diagram of the catchment model showing sub areas and linkages.

• Details of the model used and the bases for the calculations.

• Tabulation detailing the elevation, storage volume and discharge relationships for the retention storage.

• A tabulation for the range of frequencies analysed detailing the inflows, outflows and peak storage levels for both existing and developed conditions.

This report together with engineering design plans of the required drainage system shall be submitted to the Certifying Authority BEFORE THE ISSUE OF ANY CONSTRUCTION CERTIFICATE.

36. BUSH FIRE CONTRIBUTIONS

Objective

To make an equitable contribution towards improvement of Bush Fire Services and Amenities for the specified Brigade. The contribution has been levied in accordance with Council’s Bushfire Services Contributions Plan, February, 1993.

A copy of the Plan is available for inspection at Council’s Department of Environmental Services, Bank Street, Molong during business hours.

Performance

Prior to release of the Linen Plan the applicant is required to make a contribution of $1,663.80 towards the improvement of bushfire services and amenities for the Garra Bushfire Brigade (Income No: 1049).

37. ACCESS

Objective

To provide legal access to the proposed Lot 101.

Performance

Submitted Engineering plans / s.88b Instrument to make satisfactory provision for the following in respect of the proposed right of way.

Provision of a minimum maintenance all-weather carriageway surface

Provision for on-going management/maintenance of the carriageway including clear details of obligations/responsibilities of the affected parties.

Provision for adequate width and turning facilities for likely vehicle traffic including all likely service and emergency vehicles.

Effective (legal) provision for access by all emergency and other essential service organisations over the private carriageway.

Full details to the satisfaction of the Certifying Authority, including draft s88b instrument and plans / specifications to be provided BEFORE THE ISSUE OF A CONSTRUCTION CERTIFICATE FOR THE DEVELOPMENT.

Approved 88b instrument to be provided WITH THE APPLICATION FOR THE SUBDIVISION CERTIFICATE.

38. INTERNAL ROADS

Objective

To ensure a suitable all weather access is provided and to prevent the rising of generated dust from the development.

Performance

All internal roads, including car parking shall be bitumen sealed and be maintained at all times to prevent the rising of dust generated from the development.

Landscaping is to be undertaken in a manner designed to reduce landuse conflict and lessen the visual impact of the development of the concessional lots.

39. CONSTRUCTION DESIGN DETAILS

Objective

To ensure that the development is constructed in a manner that is structurally sufficient and sound.

Performance

Full working drawings, including engineering details and specifications must be submitted to Principal Certifying Auithority (PCA) for approval PRIOR to issue of a construction certificate.

40. PROVISION OF TEMPORARY FACILITIES

Objective

To provide temporary toilet facilities.

Performance

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.

41. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

42. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

43. SOIL EROSION

Objective

To protect the water catchments.

Performance

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment

44. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500. A section 68 Application to be made to Council prior to issue of Construction Certificate

45. WASTE DISPOSAL (GENERAL)

Objective

To ensure satisfactory disposal of wastes.

Performance

All wastes associated with the proposed operations are to be disposed of to a location and by an effective means in accordance with relevant government regulations.

46. DISABLED ACCESS

Objective

To comply with Disabled Access provisions under the Local Government Act, 1993

Performance

The applicant shall make provision for access requirements for disabled people in accordance with AS 1428.1 and the Disability Discrimination Act 1992.

47. DISABLED ACCESS ADVISORY CONDITION

Objective

Advisory only.

Performance

Applicants are advised that provisions should be made to enable people with disabilities, as far as reasonable, safe equitable and dignified access to and within the building. This application does not imply nor confer compliance with the Commonwealth Disability Discrimination Act 1992. Applicants should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

48. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

To ensure all conditions of consent are complied with and development proceeds in the manner assessed by Council.

Performance

The use or occupation of the approved development shall not commence until such time as all conditions of this development consent have been complied with. The use or occupation of the development prior to compliance with all conditions of development consent may make the applicant / developer liable to legal proceedings.

49. IMPACT ON RATES

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to that Department to do so.

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

ITEM 1 - CENTROC BOARD MEETING FEBRUARY 2014

REPORT IN BRIEF

Reason For Report	To update Council on outcomes of the CENTROC Board Meeting held 27 September 2014 in Bathurst.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums.
Annexures	1. Minutes Centroc Board 27022014
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 537000

General Manager's REPORT

The CENTROC board meeting was held in Bathurst on 27 February 2014. The meeting was attended by the Mayor and General Manager.

Agenda items included:

· Transport Infrastructure including the Bells Line of Road

· Water Infrastructure

· Health

· Telecommunications

· Regional Development

· Planning report (Regional Local Government Reform)

· Operational report

· Constitution report

· Management Plan 2014/2015

· Financial Report

Minutes of the meeting are attached for Council’s information.

The next meeting will be held at Parliament House Sydney on 29 May 2014.

ITEM 2 - CENTROC REGIONAL ENERGY PROGRAMMING

REPORT IN BRIEF

Reason For Report	Providing background information regarding the Centroc regional energy programme and the role of the contact person.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, WBC Stragtegic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGSA and other forums.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 538178

General Manager's REPORT

At its meeting of 7 November 2013, the Centroc General Managers Advisory Committee (GMAC) received a report regarding the redeployment of Centroc staff to support the growing activity in the energy sector. This will allow for:

· Administration of e21 and a greater understanding of member council electricity usage.

· Identification of ways to reduce electricity consumption.

· Administration of the regional electricity contracts.

· A greater understanding of ways to procure electricity and how as a region it can be done better.

· Advocacy to pay less for street lighting, including engaging with the Australian Energy Regulator (AER).

· Support for other activities around distributed energy planning and management.

· Support for renewable energy programming as identified by the Board.

Council Contribution

Centroc staff currently has access to electricity data through either the e21 program. Electricity consumption data is used to inform the regional electricity contract, calculate savings achieved from the regional electricity contract and for use in grant applications. In order to benefit from grant programming (where over $4m has been awarded to Centroc for regional projects in this space over the past 4 years) and receive advice regarding electricity management in the context of current contracts, Councils for whom Centroc cannot directly access this data will need to ensure that this information is available on request.

Electricity Contact Person

Due to the growing work in the energy space and the importance of accurate data, GMAC were asked at their 6 February 2014 meeting to identify one staff member at each council to be the contact person for energy related programming such as the electricity contract.

Ideally, the contact person would have an overall understanding of council’s electricity sites and consumption as well as a desire to be involved in a regional energy program.

These people will be asked to form a committee to steer and monitor the progress of the regional contract and may be involved in developing grant funded and other projects.

Typically Centroc operational support teams meet between 2 and 6 times per year depending on the level of activity.

ITEM 3 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

Reason For Report	To provide Council with an update on WBC activities for the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.c - Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance
Annexures	1. Report to Council March 2014
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\WBC - 537682

General Manager's REPORT

An update report on activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors’ information.

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

· Shared Services Project –

o Step 1 – Development of mission/vision and strategies for proposed entity

o Step 2 – Analysis of services

o Step 3 – Development of detailed business case

o Step 4 – Legal entity arrangements

· WBC Board Meeting – 11 April 2014

ITEM 4 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b - Maximise Secure Income through Investments
Annexures	1. Investment Report for February 2014
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 537923

Finance Manager's REPORT

Council’s Investments as at 28 February 2014 stand at a total of $38,274,113. This is down by $547,911 from the previous month due to a negative outflow of funds for the month of February.

Council’s average interest rate for the month was 3.60%, down slightly from last month, as interest rates offered by the financial institutions are reflecting the August 2013 cut to the official cash rate. The Reserve bank’s official cash rate remained steady at 2.5% for the month of February. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 2.61%.

Council’s investments are held with multiple Australian Financial institutions with varying credit ratings according to Council’s Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its “Standard and Poors” Credit Rating.

The Schedule of Investments for February 2014 is attached for Council’s information.

ITEM 5 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph 28 Feb 2014
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 537522

Finance Manager's REPORT

Rate Collection Summary to 28 February, 2014 is attached for Council’s information.

ITEM 6 - BUSINESS ACTIVITY STATEMENT FOR JANUARY 2014

REPORT IN BRIEF

Reason For Report	To advise of Council's obligations with regard to GST reporting for the month ended 31 January 2014
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4 - Manage the present and long term financial sustainability of Cabonne Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 535140

Finance Manager's REPORT

Council’s Business Activity Statement for the month of January 2014 was completed and submitted to the Australian Taxation Office on 17 February, 2014. This was prior to the statutory deadline of 21 February.

The January Business Activity Statement resulted in a refund to Council of $27,807.

A comparison between January 2014 and December 2013 shows the major differences as follows:

· Total Income Received decreased by $3,917,108. This was mainly due to the receipt in December of funding from Roads and Maritime Services totalling $2,450,000, as well as the receipt of $829,000 from the NSW Office of Water for work on the Yeoval Sewer Treatment Plant.

· GST Free Income decreased by $947,000. Major amounts included as GST free income in December included library grants of $48,000, $176,000 for Council’s Pension Rebate Claim, and $50,000 from NSW Rural Fire Service for hazard reduction works. Amounts included in this category also include withdrawals from Council’s at call investments to cover creditors payments. In December this amounted to $1,000,000.

· Capital Purchases decreased by $1,024,000. Totals for January included amounts paid to Smiths Earthmoving for works on the Cumnock Small Town Sewer ($160,000), Ted Wilson & Sons for works at the Molong Water Treatment Plant ($97,000) and Benington Pty Ltd for footpath construction at Manildra ($55,000).

· GST Free Purchases decreased by $42,000.

· Non – Capital purchases decreased by $1,712,000. Amounts included in this category for December included $975,000 Weeds Action Program funding distributed to other Councils. This amount had been received as a grant in November 2013.

No Fringe Benefits Tax was payable in the January Business Activity Statement.

No Diesel Fuel Rebate was claimed for January.

ITEM 7 - BUSINESS ACTIVITY STATEMENT FOR FEBRUARY 2014

REPORT IN BRIEF

Reason For Report	To advise of Council's obligations with regard to GST reporting for the month ended 28 February 2014
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4 - Manage the present and long term financial sustainability of Cabonne Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\GST - 538327

Finance Manager's REPORT

Council’s Business Activity Statement for the month of February 2014 was completed and submitted to the Australian Taxation Office on 7 March 2014. This was prior to the statutory deadline of 21 March.

The February Business Activity Statement resulted in a refund to Council of $130,363.00.

A comparison between February 2014 and January 2014 shows the major differences as follows:

· Total Income Received increased by $217,000 compared to January 2014. Council received a Financial Assistance Grant instalment of $553,952 during February. This was offset by a decrease of $250,000 in funding from Roads and Maritime Services in February 2014.

· GST Free Income decreased by $575,000. This variance is mainly due to the receipt of the third quarterly payment of the Financial Assistance Grant in February.

· Capital Purchases increased by $442,000. Major purchases made during the month of February included $80,000 for works on the Molong Water Supply Dam and $585,000 for work on the Yeoval Sewerage Treatment Plant.

· Non Capital Expenditure increased by $375,000 compared to January. Expenditure in this category included bitumen sealing on MR 61 of $37,000 and payment of Council’s Workers Compensation Insurance instalment of $175,000.

No Fringe Benefits Tax was payable for the month of February.

No Diesel Fuel Rebate was claimed with the Business Activity Statement for February.

ITEM 8 - CHANGE OF NAME FOR DIVISION OF LOCAL GOVERNMENT

REPORT IN BRIEF

Reason For Report	Councillor information
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\OFFICE OF LOCAL GOVERNMENT - 537345

Administration Manager's REPORT

As of Monday 24 February 2014, the Division of Local Government (DLG), Department of Premier and Cabinet became the Office of Local Government (OLG).

The Office of Local Government is an executive agency related to the Department of Premier and Cabinet (DPC), and as such remains part of the DPC Cluster, but not as a Division within the Department. This change has been made as a result of the new Government Sector Employment Act 2013, which also commenced on Monday 24 February 2014.

There will be no change in terms of the OLG role with the local government sector.

The OLG contact details and postal address will remain the same and, at this stage, there will be no change to their email address / domain name. They will migrate over to a new domain name in the coming months; however they will maintain the existing dlg domain name for a period of time to facilitate this transition.

ITEM 9 - RESOLUTIONS REGISTER - INFOCOUNCIL - OUTSTANDING ACTIONS

REPORT IN BRIEF

Reason For Report	To provide Council with a report of outstanding actions up to last month's Council and Committee meetings.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4. 5.1.a - Provide quality administrative support and governance to Councillors and Residents
Annexures	1. Council Resolutions 2. Community Services 3. Economic Development and Tourism 4. Environmental Services and Sustainability 5. Rate Review 6. Works 7. Resolutions Traffic light indicator - summary 8. Resolutions Traffic light indicator - detail
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 537438

Administration Manager's REPORT

InfoCouncil generated reports are provided including actions up to the previous month’s meetings Resolutions. These are annexed sorted by meeting i.e. Council, Community Services, etc.

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

A new “traffic light” indicator system has been implemented to enable council to identify potential areas of concern at a glance and is included at the end of the full register.

Councillors should raise any issues directly with Directors as per the Mayor’s request.

ITEM 10 - STATE OF PLANT FUND AND PROGRAM FOR NEXT 12 MONTHS

REPORT IN BRIEF

Reason For Report	To inform Council of state of plant fund and program for the next 12 months.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5 A council that is effective and efficient
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\PLANT [EQUIPMENT] - 538131

Acting Director Engineering & Technical Services REPORT

Plant Replacement Program 2014 – 2015

Council has a total of nine major plant items listed for replacement in accordance with council’s 10 year plant replacement program for the 2014 – 2015 financial year.

The plant items are:

1 Isuzu NPS 300 3 tonne Tipping Truck	Construction works
2 Volvo 480 HP 13 tonne Tipping Truck	Construction works
1 Mitsubishi Fuso 4.5tonne Tipping Truck	Molong town maintenance
1 Tractor fitted with Front End Loader	Canowindra town maintenance
1 Caterpillar 140H Motor Grader	Construction works
1 Caterpillar Skid-steer Loader	Construction/Maintenance works
1 1721 Case Loader	Construction works

The total estimated value of these plant purchases is $1,230,604. As of July 2013 the Plant Reserve Fund was $2,661,530.

ITEM 11 - TRAFFIC COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	For Council to note the minutes and recommendations of the Local Traffic Committee meeting held in Feburary 2014
Policy Implications	Traffic Management functions are delegated to Council by the Minister through Local Traffic Committees
Budget Implications	Nil
IPR Linkage	1.1 A safe, efficient and quality urban and rural transport system for vehicles and pedestrians on Council's local, regional and state road network.
Annexures	1. Traffic Committee Minutes Feb 2014
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\TRAFFIC COMMITTEES - 526097

Design Manager's REPORT

The minutes from the Local Traffic Committee meeting held in the Cudal Office on Thursday 27 February 2014 are attached for the Councillors’ information.

Items requiring determination by Council are reported separately.

ITEM 12 - WASTE SERVICES INITIATIVES

REPORT IN BRIEF

Reason For Report	To update council on actions
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.3.1.f - Investigate feasibility of introducing waste services voucher system with view to implementing 12 month trial period.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\LIAISON\COMMUNITY - 538199

Director of Environmental Services' REPORT

The council at its meeting of 19 March 2012 resolved to investigate the feasibility of introducing a waste services voucher system with a view to trialling the concept in the following financial year. The initiative aimed at providing services to rural landholders remote from council’s landfill sites. The voucher system was based on the surmise of equating the service cost to match the standard waste fee attributed to ratepayers.

Discussions were instigated with staff from adjoining council areas. Implementation of such a system would require support from councils including Blayney, Wellington, Bathurst and Orange initially. Continuity in facilitating the discussions, procedural matters relating to project administration and associated legal implications have all contributed to the project not progressing to date.

It is noted however that as quoted in a recent Netwaste grant application, of the approximate 4,500 households within Cabonne some 3,000 household have existing access to contract services. Such level of service across a significant land area is considered a positive achievement for the council and the community.

It is also noted that Cabonne responded to an opportunity that arose to participate in discussions with Blayney Council, Cadia Valley Operations and landowners to examine a CVO proposal to provide a regular collection service to the landholders surrounding the mine. Again discussions have needed to take shape and evolve to address economics and feasibility issues. The project is still evolving.

Council as part of Netwaste are currently negotiating contract arrangements for provision of standard waste services – the current contract held by JR Richards. An option has been taken to investigate extending weekly and fortnightly services to the rural residential areas located within Cabonne. A survey of land owners has been carried out as part of the strategy. The response to date has not been in support of the extension of a user pay service.

It is apparent that a number of rural landowners currently have private contract arrangements with service providers to collect domestic waste and that the services are satisfactory for the needs of the users. The private operators have also indicated that introduction of additional council imposed services would adversely affect their business operations.

It is suggested that council continue to explore emerging opportunities to provide cost effective, sustainable waste collection services to the shire.

ITEM 13 - REGIONAL MUSEUM PROGRAM - REQUEST FOR FUNDING

REPORT IN BRIEF

Reason For Report	To inform council of the regional museum program activities and the request for continued funding
Policy Implications	Nil
Budget Implications	Request for consideration of an additional $15,000 allocation towards the regional museums program in the forthcoming 2014/15 council budget
IPR Linkage	4.2.1.d - Participate in Regional Museum program and sustainable collections program.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\SUSTAINABLE COLLECTIONS PROJECT - 538320

Director of Environmental Services' REPORT

The following information has been received from Orange City Council’s Regional Museum Advisor, Kylie Winkworth and Museum and Heritage Coordinator, Alison Russell.

Introduction

The purpose of this report is to update Cabonne Council on work undertaken through the Sustainable Collections Project (2007/2013) and request Council’s support for renewed funding for the program in 2014/2015.

Background

The Sustainable Collections Project (SCP) is a joint initiative of Cabonne, Blayney and Orange Councils, with funding support from Arts NSW and other partners. The project was initiated in 2007 by Orange City Council’s museum program, working with community museums in the region. It is designed to assist community museums and volunteers with the documentation, assessment and interpretation of collections and to improve coordination and planning for the future of the museums and their significant collections.

The project recognises that the museums hold collections which are important community, cultural and financial assets. These collections need maintenance, planning and investment to sustain their value and significance. Improved collection management and interpretation enables communities to access the cultural, tourism and education potential inherent in the collections and the stories held by the museums. Underpinning the project is the employment of locally based collections officers to work with museum volunteers to identify significant objects and distinctive stories in each museum and document collections. The project is managed by Orange City Council’s Museum and Heritage Coordinator, while their Museum Adviser provides strategic and policy advice.

The Sustainable Collections Project has pioneered a new model of regional cooperation for sustainable museum development. It was the first time in Australia that three councils had supported a co-ordinated museum program. Since its inception, the project has been recognised as a national model, it has been commended in various studies and museum reports, and it has attracted significant grant funding and national awards.

Key Elements of the Project

· An audit of the condition of the museums and their collections

· Identify key needs and priority projects in each museum

· Employment of locally based collections officers to work with volunteers to document the collections and assess their significance

· Develop and upgrade museum collection policies, procedures and strategic plans

· Identify distinctive themes and stories and significant objects in each museum

· Develop new exhibitions and interpretations

· Provide specialist conservation advice and supplies

· Commission new research on key themes such water, migration heritage, Aboriginal history and Cornish settlers in the region

· Use this research in collaborative projects and exhibitions

· Support volunteers with targeted museum advice, training, workshops and skills development on subjects including using the Mosaic collection database, exhibition design, storytelling through medical collections, using social media, significance and collection management

· Purchase and upgrade for all museums to version 10 of Mosaic collection management system

· Purchase museum equipment, showcases, storage cabinets and mannequins

· Develop a Central NSW Museums website to promote the museums to tourists http://www.centralnswmuseums.com.au/wp/

· Facebook presence for CNSW museums website

· Develop museum brochures, booklets and promotional materials

· Assist museums with grant applications for priority building works and museum projects

· Develop project partnerships with NSW state museums including the Powerhouse Museum, the NSW Migration Heritage Centre and Sydney Living Museums

· Stage 1 of ‘Villages of the Heart’ collaborative project underway, recording the stories and memories of villages across the region, with initial funding of $22,000 from the Department of Environment and $25,000 from Orange City Council

Additional Project Outcomes for Museums in Cabonne

· 2,300 objects catalogued and photographed at Molong Museum, Eugowra Museum and Canowindra Museum

· Statements of significance for important objects

· Draft collection policies and strategic plans, advice on de-accessioning

· Document collection at Molong Museum

· Assist Molong Museum to secure a federal grant for repairs to museum building, approx. $90,000

· Museum Adviser, Collections Officer and Project Manager help pack the museum collection ahead of building works, organise storage and moving the collection, Saturday working bee at the site to clean the sheds

· Pay for data cabling in the museum

· Install hanging system and new fit-out of the exhibition rooms

· Prepare acquittal of the federal grant

· Broker Migration Heritage Centre partnership with Molong Museum and grant of $4,500, with total project cost of $23,000 for historical research, design and install new exhibition on Fairbridge Farm History, scan and copy images, purchase TV and DVD, develop brochure

· Also design, produce and install new exhibition on Molong history, interpretive panels on the Packham Pear, WWI, reinstall parlour and Aboriginal displays

· Purchase cabinet and fund conservation and re-framing of historic photographs

· At Eugowra Museum establish collection management and cataloguing systems and document collection

· Assist with building new exhibition screens

· Design and produce new interpretive panels on the Gold Escort Robbery

· Assist Eugowra with grant application for capital works for storage, office, toilets and a new shed - secured $46,000 from Arts NSW

· Fund commissioned mural at Age of Fishes Museum

· At Canowindra Museum assist with cataloguing collection

· Purchase equipment for soundscape in the shearing shed and associated electrical works

· Fund the design and production of new interpretation of the Lucerne industry

· Purchase exhibition cabinet and mannequins

· Advice to Molong RSL

· An estimated $99,690 was spent in Cabonne on funding the Collections Officer, museum supplies and equipment, exhibitions and interpretation, not counting museum specific grants, general program activities and partnerships

· An additional $140,000 in museum grants was secured for museums in Cabonne over the last seven years of the project

· Cabonne Council’s contribution over seven years was $51,000, (3 contributions of $12,000 and one at $15,000), which was expended entirely in the Cabonne LGA

· Museum Adviser services and project management was provided at no cost by Orange City Council

Additional Project Outcomes for Museums in Blayney

· 1,150 objects catalogued and photographed at Carcoar Hospital Museum, Carcoar Stoke Stable, Carcoar Court House and Golden Memories Museum, Millthorpe

· Statements of significance for important objects

· Draft collection policies and strategic plans, advice on deaccessioning

· Supply hanging system, design and develop Carcoar Hospital Time line and Patient Care panels, assist in the purchase of a screen for the operating theatre at Carcoar Hospital Museum

· Facilitate a strategic plan for the Carcoar Hospital Museum

Design and develop policing and the Carcoar Court House exhibition panels

· Facilitate a conservation assessment of Stoke Stable, Carcoar

· Design, produce new exhibition and video on Pea Harvesting, design and produce 2 exhibition panels for the Good Templars Hall, and domestic use of water exhibition panels at Millthorpe Museum

· Provide funding towards the Millthorpe Museum master plan

· Fund commissioned mural at Age of Fishes Museum

· At Canowindra Museum assist with cataloguing collection

· Purchase equipment for soundscape in the shearing shed and associated electrical works

· Fund the design and production of new interpretation of the Lucerne industry

· Purchase mannequins

· Advice to Molong RSL

· An estimated $88,000.00 was spent in Blayney on funding the Collections Officer, museum supplies and equipment, exhibitions and interpretation, not counting museum specific grants, general program activities and partnerships

Additional Project Outcomes for Museums in Orange

· 1000 objects catalogued and photographed at Orange and District Historical

· Statements of significance for important objects

· 150 objects catalogues and photographed as part of Orange City Council Heritage Collection

· Draft collection policies and strategic plans, advice on deaccessioning

· Develop video on the Theatre Curtain as part of Orange Blossoms Exhibition 2009

· Provide advice to Orange and District Historical Society

· Assist in the interpretation at Wentworth Mine, Lucknow

· Assist with a thematic history of the Cornish to Orange and District

· Assistance towards the Orange Aboriginal Heritage Study

· An estimated $48,000.00 was spent in Orange on funding the Collections Officer, museum supplies and equipment, exhibitions and interpretation, not counting museum specific grants, general program activities and partnerships

Project Benefits/Achievements

· Over 5,000 objects catalogued and photographed across the three LGAs

· Supporting volunteers to focus time and resources on collection management

· Museum volunteers working together in a museum network providing mutual assistance and advice

· Skills development, training and workshops for volunteers, bringing experts to the region for particular projects including: telling medical collections stories, the Australian Dress Register and Exhibition Design

· Harness support and partnerships from NSW State museums

· Secured grant funding of $396,000 for museum projects to 2016, not counting museum specific grants and Council contributions

· This is funding which wouldn’t have been accessed without the project and network of museums working together

· Central NSW museum and heritage website up as a virtual museum and gateway to the region

· Purchase Mosaic collection database for all museums

· Focus on distinctive collections, themes and stories in each museum

· New exhibitions and professionally design displays and interpretive panels

· Collections and stories linked to tourism marketing such as food and gardens

· Participation in collaborative exhibitions with satellite displays across the region

· Direct assistance to museums to provide museum showcases, conservation materials, AV equipment, wire mannequins, internet connections and the fit-out of collection working spaces

· Assistance writing grant applications

· Updated policies, plans and improved collection management so museums meet national benchmarks

· Innovative collaborative projects with museums and communities across the region

· A nationally recognised model for regional co-operation in museum development and services

· Museums Australia National Award for sustainability 2011

· Highly commended in Local Government National Awards 2012

· Museums and Galleries Award 2012

Next Stages 2014/2016

· The SCP has secured $45,000 from Arts NSW for 2014, on the basis of a $15,000 contribution from each Council

The program will include:

o Purchase of a networked collection database for use by all the museums which will make it easier to upload collection information and community stories to the web

o Continue development of the Central NSW Museums and Heritage website, as a virtual museum and gateway to the region, promoting visitation to museums and villages

o Continued work on the collections and museums with a focus on promoting tourism and audience development

o Research and interpret the Centenary of WWI

o Commission a history of Chinese migration to the region as the basis for new interpretation and programs to attract Chinese tourists to the region

o Further research on the Aboriginal history of the region to underpin an Aboriginal heritage trail and new displays

o Commission museum education materials for use by schools

o Stage 2 of a project on the Cornish history of the region

o Continued program of workshops, training and skills development

· Stage 2 of the Villages of the Heart project, developed as part of the SCP, includes a partnership with Sydney Living Museums, funded by a $140,000 grant from Arts NSW for 2014/2016

The project will have a special focus on the food and culinary history in the region, linked to tourism and food and wine programs.

This will include:

o Documenting food and produce related items in museums and villages across the region

o Oral histories and memories of villages past and present uploaded to the website

o Workshops and storytelling about the distinctive histories of villages across the region, with a particular focus on food and culinary traditions

o Public programs and demonstrations around food and culinary history led by SLM’s gastronomy curator

o Research and planning for a major collaborative exhibition on food in 2016 with new displays in community museums

o Commission five artists to develop concepts for installations or public art inspired by local produce and food traditions

Anticipated Outcomes and Benefits

· A content rich virtual museum website showcasing stories from villages across the region

· New museum programs linked with food related festivals and tourism marketing to attract visitors to the villages and region

· New displays and programs around migration history, particularly Chinese migrants, to underpin tourism marketing to Chinese tourists

· Develop museum and community skills in digital storytelling and presenting public programs to improve visitation to the museums

· Promotion of the region’s culinary history to SLM Sydney audiences

· Work towards a collaborative exhibition in 2016 focussed on food, local produce and culinary traditions

· Support creative industries in the region though film making and commissioned artworks

· Interpretation of Aboriginal heritage places and stories

· Education resources for use in all the museums

· Linkages between the museums, libraries, Orange regional Gallery and heritage places

· Appreciation of significant collections, food and culinary traditions and the special place of villages in community memories.

Future Reporting

Orange City Council’s Museum and Heritage Coordinator has spoken to Cabonne Director Development Services who has stated that the reporting process needs to more regular. It has been suggested that the Director Development Services may be more involved in the process and assist with the reporting processes.

There may also further opportunities as part of the Sustainable Collections Project and the Villages of the Heart Project that a consultant be engaged to assist with the museum collection documentation and interpretation and to assist in the reporting process for the period 2014-2016.

Recommendation

1. That consideration be given to allocating $15,000 within Council’s 2014/2015 budget and in 2015/2016 to continue the Sustainable Collections Project and undertake the ‘Villages of the Heart’ partnership project with Sydney’s Living Museums.

2. The Museum Adviser and Museum and Heritage Coordinator, Orange City Council are invited to speak to this report at a future Council briefing session at Cabonne and Blayney Councils.

ITEM 14 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2014

REPORT IN BRIEF

Reason For Report	Details of Development Applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Provide efficient and effective development assessment.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 537900

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/2/2014 to 28/2/2014 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
S68 x 9	$-----
7 Lot Subdivision	$-----
Community Market	$-----
100 Mile Dinner	$-----
Modification to Amenities Block & Sign	$-----
Modification to Extensions to Existing Dwelling	$-----
Vehicle Sales Premises	$-----
Boundary Adjustment	$-----
Murals	$-----
Subdivision	$-----
Modification to Demolish Existing & Construct New Amenities Block	$-----
Storage Shed	$15,000
Detached Studio Room	$55,000
Carport	$4,000
Dwelling & Temporary Dwelling	$440,000
Manufactured Cottage	$81,325
Garage/Shed with Temporary Living Accommodation	$49,500
TOTAL: 25	$644,825

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Alterations & Additions to Dwelling	$200,000
Dwelling	$250,000
Inground Pool	$11,900
Carport	$4,000
Garage	$-----
TOTAL: 5	$465,900
*GRAND TOTAL: 30*	*$1,110,725*

ITEM 15 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2014

REPORT IN BRIEF

Reason For Report	Details of Development Applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Provide efficient and effective development assessment.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 537901

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/2/2014 to 28/2/2014 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 4	$ -----
Modification to Dwelling	$ -----
Modification to Renovation of Existing Building	$ -----
Modification to Mountain Bike Trail Centre	$ -----
Modification to Shed	$ -----
Modification to Extension to Existing Dwelling	$ -----
Murals	$ -----
Dwelling	$ 320,000
Shed Construction & Extension and Increase in Animal Numbers	$ 800,000
Dwelling	$ 320,000
Demolition of Existing Shed & Erection of New Station	$ 85,000
Steel Framed Shed	$ 55,998
Transportable Cabin	$ 89,000
Shearing Shed	$ 45,000
Amenities Block	$ 144,000
Alterations & Additions to Dwelling	$ 80,000
Dwelling	$ 300,000
Alterations & Additions to Dwelling	$ 240,000
TOTAL: 21	$ 2,478,998

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

TYPE	ESTIMATED VALUE
Dwelling	$ 250,000
TOTAL: 1	$ 250,000

GRAND TOTAL: 22

$ 2,728,998

Previous Month: 22

$ 1,755,715

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.c - Maintain records of burials, reservations and placement of memorials.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 537902

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14
July	6
August	7
September	8
October	4
November	10
December	4
January	8
February	5
March
April
May
June
Total	52

Item 9 Ordinary Meeting 18 March 2014

Item 9 - Annexure 1

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 September 2011

Steve Harding

Confidential Items

WALUWIN COMMUNITY CENTRE

Steve Harding

Recommendation (Bleakley/MacSmith)

THAT Council agree to permit General Practitioners and Practice Nurses to occupy the section of the building indicated in the report on a contra arrangement as outlined subject to them meeting all outgoings on a proportional basis including a proportion of the shared area, subject to an agreement that charges would be at the bulk billing rate and that responsibility for maintenance and replacement of equipment provided by Council would be at the cost of the General Practitioners whilst such items remain the property of Council.

04 Feb 2014 - 4:51 PM - Steve Harding

Further request made to Dr Williams.

05 Dec 2013 - 2:15 PM - Steve Harding

Messenger & Messenger requested copy of trust deed - request referred to Dr Williams.

30 Oct 2013 - 9:23 AM - Steve Harding

Follow up email sent to Messenger & Messenger.

19 Aug 2013 - 9:24 AM - Steve Harding

Trustees details forwarded to Messengers

31 Jul 2013 - 3:44 PM - Steve Harding

Messengers seeking details on Trustees.

27 May 2013 - 12:44 PM - Steve Harding

Follow up letter forwarded to Messengers

07 Mar 2013 - 3:03 PM - Steve Harding

Asset listing and other details forwarded to Council's solicitors.

07 Dec 2012 - 11:53 AM - Steve Harding

Asset listing obtained from integration coordinator

12 Sep 2012 - 12:32 PM - Steve Harding

Details of trust fund obtained

07 Mar 2012 - 11:32 AM - Steve Harding

Futher information requested by Solicitors

08 Feb 2012 - 4:17 PM - Steve Harding

Further information provided to Council solicitors - awaiting advice

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 February 2012

Bob Cohen

For Determination

UNDERGROUND PETROLEUM STORAGE SYSTEM CUDAL DEPOT

Bob Cohen

MOTION (Gosper/Wilcox)

THAT:

1. The existing UPSS at the Cudal Depot be decommissioned with funding to be provided from the Plant Replacement Reserve.

2. A further report be provided to Council presenting the benefits of an alternate fuel storage/supply system.

3. In the interim period tender for the supply of fuel from commercial fuel distributors.

4. Undertake an integrity test on the Molong UPSS.

5. A timeline for the Molong UPSS and replacement fuel systems be referred to the Works Committee for determination.

05 Mar 2014 - 11:06 AM - Sharlea Kenney

contractors should be finished by week ending 7/3/14

31 Jan 2014 - 4:50 PM - Bob Cohen

contractor has been delayed. works expected to be done now early February 2014.

29 Oct 2013 - 3:07 PM - Bob Cohen

UPSS has been installed. Electrical work to be undertaken early November.

25 Sep 2013 - 8:45 AM - Bob Cohen

Contractor has completed the concrete works. Installment of the UPSS to be completed by early Oct

02 Sep 2013 - 1:46 PM - Bob Cohen

Contractor delayed in return to works. now estimate completion to be late September.

23 Jul 2013 - 2:04 PM - Bob Cohen

Work has been delayed due to the inclement weather and the expected time of completion will be late August.

03 Jul 2013 - 4:40 PM - Bob Cohen

Funds approved. Contractor will commence works mid July and the Above Ground Diesel Tank will be operational by the end of July.

13 May 2013 - 4:42 PM - Bob Cohen

Report to May Council meeting seeking funds from plant reserve for this project

03 Apr 2013 - 2:59 PM - Bob Cohen

Obtained quotes from concretors
Waiting for confirmation on the start date from the contractor.

06 Mar 2013 - 11:52 AM - Bob Cohen

Ongoing. Obtaining additional quotes.

31 Jan 2013 - 12:50 PM - Bob Cohen

Construction certificate received 29 January. Site is being surveyed today. Three quotes for concrete work to comply with the construction certificate are being obtained. Once obtained we will be able to get an estimate date of completion.

19 Nov 2012 - 12:58 PM - Bob Cohen

undertaking minor works prior to issue of construction certificate.

24 Oct 2012 - 8:57 AM - Bob Cohen

still in progress

05 Sep 2012 - 9:12 AM - Bob Cohen

DA application is still being processed for the tanks to be installed.

26 Jul 2012 - 2:26 PM - Bob Cohen

Bowsers from Orange depot were sent to be fitted, and will be installed at the Cudal depot mid to late August. The above ground diesel tank will then be installed and connected to the bowsers.
Integraty test will then be done at the Molong depot once the tanks at Cudal are installed.

25 Jun 2012 - 12:53 PM - Bob Cohen

Tanks to be adapted to our existing bowser and the tanks should be delivered in mid-July.
Sent in paper work for the DA.
Test at molong will be done when the tanks are removed at Cudal depot.

11 May 2012 - 2:04 PM - Bob Cohen

Report went to Works Committee in May.

02 Apr 2012 - 2:42 PM - Bob Cohen

Quotations close 4 April 2012 for supply and delivery of one storage diesel tank

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 March 2012

Heather Nicholls

Confidential Items

Mullion Creek and Byng Waste and Recycling Trial Report

Heather Nicholls

Recommendation (Wilcox/Duffy)

THAT Council investigate the feasibility of introducing a waste services voucher system (Option 5) with a view to trial it for 12 months during 2012/13.

07 Mar 2014 - 12:45 PM - Heather Nicholls

report prepred for MArch 2014 coucil meeting agenda. COMPLETE

05 Feb 2014 - 9:43 AM - Heather Nicholls

discussions with GM have continued. Separate matter - netwaste tender for waste service contract in prepraration and to include option for service to rural residential area ie windera and mullion creek. Survey issued to guauge interest - so far lacks community support

02 Sep 2013 - 11:51 AM - Heather Nicholls

consultation letter / survey drafted for issue to residents sept 2013 to ascertain support for proposed initiative

05 Aug 2013 - 9:08 AM - Heather Nicholls

discussions with netwaste to investigate includinf R5 zoned land in waste tender as part of contract renwal program

19 Mar 2013 - 10:38 AM - Heather Nicholls

Officer returns from leave end of March. Noting also that discussions with Wellington and Blayney DES will need to recommence as past discussions were with staff no longer with those councils

07 Jan 2013 - 10:58 AM - Heather Nicholls

Officer on leave - preliminary discussions with Blayney and Wellington Council staff.

07 Dec 2012 - 4:23 PM - Heather Nicholls

No further progress to date - staffing resource issues

11 Apr 2012 - 3:33 PM - Heather Nicholls

Investigation commenced in conjuction with Senior Environmental Officer.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 June 2012

Heather Nicholls

Confidential Items

Gasworks Remediation Project – recommendation of preferred tenderer

Heather Nicholls

Recommendation (Gosper/Wilcox)

THAT Council:

1. Accept the tender from Synergy Resource Management Pty Ltd of Unit 41/7 Narabang Way, Belrose NSW 2085 for the total sum of $607,730.20 including GST, for the proposed remediation of the former Molong Gasworks site subject to EPA signifying compliance prior to awarding of the contract.

2. Authorise the affixing of the Council Seal to the contract documents.

07 Mar 2014 - 12:46 PM - Heather Nicholls

report prepared for council's march 2014 business paper - COMPLETE

02 Sep 2013 - 11:53 AM - Heather Nicholls

Geolyse undertaking project review to enable re-engagement strategy with EPA

05 Aug 2013 - 9:09 AM - Heather Nicholls

Due to staffing and resource changes to Enviro Services dept Geolyse has been approached to carry out an independant review of the project /process to date and formualte a program to progress EPA negotiations - report to be provided to Enviro Services in Aug

19 Mar 2013 - 10:39 AM - Heather Nicholls

Following consultation with GM a review of process/documentation to datehas been undertaken. Contact Snr Eviro Officer who was managing this program has recently left council requiring reallocation of tasks aand EPA negotiations

07 Dec 2012 - 4:23 PM - Heather Nicholls

Negotiations with EPA have not reached conclusion to satisfy terms of council resolution

14 Sep 2012 - 12:09 PM - Heather Nicholls

Consultation with EPA re licencing continues. Upon finalisation of discussion tender matter will be progressed.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 16 July 2012

Jason Theakstone

For Determination

ACQUISITION OF LAND FOR REALIGNMENT OF NASHDALE RAIL OVERBRIDGE

Bob Cohen

MOTION (Wilcox/MacSmith)

THAT Council:

1. compensate the owners of Lot 118 DP 615013 the sum of $8500.00 for the acquisition of the subject land.

2. compensate the owners of Lot 4 DP 848713 the sum of $4900.00 for the acquisition of the subject land.

3. pay all legal costs associated with the purchase of both parcels of land.

4. pay all survey, production fees and plan lodgement fees associated with the purchase of both parcels of land.

5. affix the Common Seal to transfer documents associated with the purchase of both parcels of land.

6. Classify the land as operational.

07 Mar 2014 - 3:36 PM - Jason Theakstone

follow up email sent 7/3/14 requesting update on progress

29 Jan 2014 - 12:17 PM - Jason Theakstone

IN PROGRESS

17 Oct 2013 - 3:35 PM - Jason Theakstone

IN PROGRESS

29 Aug 2013 - 2:28 PM - Jason Theakstone

M&M currently working on Rawson acquisition. could be months away.

19 Jun 2013 - 10:29 AM - Jason Theakstone

IN PROGRESS WITH m & m

30 Apr 2013 - 7:50 AM - Jason Theakstone

still with M&M

14 Nov 2012 - 2:10 PM - Jason Theakstone

With M & M for legals

06 Sep 2012 - 10:37 AM - Jason Theakstone

Recieved draft and requested form 6 to be amended

10 Aug 2012 - 8:59 AM - Jason Theakstone

engaged Geolyse to draw plan. ETA 31/8/12

25 Jul 2012 - 11:10 AM - Jason Theakstone

engaging surveyor for plan preperation

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 16 July 2012

Anna Sutton

For Determination

ACQUISITION OF LAND FOR REALIGNMENT OF NASHDALE RAIL OVERBRIDGE

Steve Harding

MOTION (Wilcox/MacSmith)

THAT Council:

1. compensate the owners of Lot 118 DP 615013 the sum of $8500.00 for the acquisition of the subject land.

2. compensate the owners of Lot 4 DP 848713 the sum of $4900.00 for the acquisition of the subject land.

3. pay all legal costs associated with the purchase of both parcels of land.

4. pay all survey, production fees and plan lodgement fees associated with the purchase of both parcels of land.

5. affix the Common Seal to transfer documents associated with the purchase of both parcels of land.

6. Classify the land as operational.

03 Feb 2014 - 12:20 PM - Anna Sutton

See DM notes ; In progress

22 Jan 2014 - 12:40 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:41 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

09 Sep 2013 - 2:21 PM - Ashleigh Hobbs

Spoke with DM 9/9/13 -advising time frame - 2-3 months.

30 Jul 2013 - 12:09 PM - Ashleigh Hobbs

Please see DM notes.

30 Apr 2013 - 9:16 AM - Ashleigh Hobbs

Advised from DM - Documents with Solicitors.

04 Mar 2013 - 11:50 AM - Ashleigh Hobbs

Still waiting for document from DM.

24 Jul 2012 - 2:51 PM - Anna Sutton

Spoke with DM today - advised that the document will be ready in about a year.

18 Jul 2012 - 2:06 PM - Anna Sutton

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 August 2012

Heather Nicholls

For Determination

WEST MOLONG - DEVELOPMENT CONTROL REVIEW

Heather Nicholls

MOTION (Duffy/Walker)

THAT in the absence of the Mayor and Deputy Mayor Clr Farr assume the Chair.

MOTION (Duffy/Hyde)

THAT subject to the outcomes of the servicing strategy review for the proposed R5 zone in West Molong, that further investigation be undertaken to determine development / landuse capabilities for land west of McGroder Street while maintaining a minimum 400m buffer to the existing quarry with a view to preparing a planning proposal to amend draft Cabonne LEP 2012 in support of the implementation of a reduced buffer zone where adequate development controls can be demonstrated.

02 Sep 2013 - 11:57 AM - Heather Nicholls

NFA - No further local enquiry either. Matter not an issue for council or the ommunity at the present time

05 Aug 2013 - 9:12 AM - Heather Nicholls

No further action taken

19 Mar 2013 - 10:43 AM - Heather Nicholls

Design Manager to provide info

07 Dec 2012 - 4:24 PM - Heather Nicholls

Matter to be progressed when servicing strategy review ha been finalised by council's Development Engineer

14 Sep 2012 - 12:05 PM - Heather Nicholls

Upon receipt of servicing strategy adcvice supplied by engineering department review will be completed.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2012

Jason Theakstone

For Determination

MARYLEBONE BRIDGE LAND AQUISITION

Bob Cohen

MOTION (Wilcox/Durkin)

THAT:

1. Council compensate the owners of Lot 11 DP 589558 the sum of $1000 for 428m2 of land to be acquired.

2. Pay all associated survey, lodgement and legal costs.

3. Fence the new road reserve to a suitable stock proof standard.

4. Relocate the land owners private water line at its own cost.

5. Affix the Council seal to transfer documents associated with the purchase of the land.

6. Classify the land as operational road reserve.

29 Jan 2014 - 12:16 PM - Jason Theakstone

PLANS LODGED

11 Dec 2013 - 12:49 PM - Jason Theakstone

plans signed and in progress

17 Oct 2013 - 3:35 PM - Jason Theakstone

SURVEY JUST COMPLETED

29 Aug 2013 - 2:30 PM - Jason Theakstone

survey in progress. Survey will be done by mid Sept and then lodged at DPI.

02 Aug 2013 - 12:44 PM - Jason Theakstone

survey suby in progress

05 Jul 2013 - 3:43 PM - Jason Theakstone

attaining quotes to subdivide

19 Jun 2013 - 10:27 AM - Jason Theakstone

attaind crown consent and will subdivide shortly

30 Apr 2013 - 7:49 AM - Jason Theakstone

STILL WAITING FOR THE CROWN

04 Mar 2013 - 4:42 PM - Jason Theakstone

AWAITING CROWN

22 Feb 2013 - 1:57 PM - Jason Theakstone

awaiting crown concurrence for other side of the bridge and will do survey together

15 Jan 2013 - 11:25 AM - Jason Theakstone

In progress, land acquisition to commence after January 21

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2012

Jonathon Foong

For Determination

CUMNOCK AND YEOVAL POTABLE WATER FEASIBILITY STUDY

Bob Cohen

MOTION (Walker/Nash)

THAT Council approve a working group as outlined in the report with the addition of the Director of Environmental Services, to consider the contents of the proposed potable water schemes for Cumnock and Yeoval in the feasibility report.

04 Mar 2014 - 11:34 AM - Sharlea Kenney

committee formed
COMPLETE

23 Aug 2013 - 2:37 PM - Jonathon Foong

Water Reference Group meeting provided new direction. Discussion was deemed confidential.

25 Jul 2013 - 10:10 PM - Jonathon Foong

The Cabonne Reference Group will be meeting again on 7th August 2013 to discuss updates for the Cumnock and Yeoval water supply scheme

05 Jul 2013 - 12:37 PM - Jonathon Foong

The Cabonne Water Reference Group will be meeting in August to discuss the TBL of the water supply scheme which will have implications on the feasibility of providing potable water for Cumnock and Yeoval.
The NSW Ministry of Health has replied to Cabonnes submission in regards to providing treated water for Cumnock and Yeoval which they are not in favour off due to the increase risk of residents using it for potable water purposes. Council is now working closely with a number of industry experts to provide a cost effective solution to the problem

22 Apr 2013 - 11:02 AM - Jonathon Foong

Andrew and I attended a meeting with Yeoval Progress Association. The Potable water option for Yeoval and Cumnock is cost prohibitive without considerable external funding. The feedback we have recieved from the community indicate that they would like to see an improvement in water quality, which need not be regarded as potable. We are looking at various options, liasing with NSW Health to provide cost estimates for the project,

02 Apr 2013 - 10:49 AM - Jonathon Foong

The Yeoval Progress Association have requested a meeting for the 2nd April 2013 to be held in Yeoval to discuss the future of potable water for Yeoval. The GM and I will be attending the meeting. Rob Staples is currently on leave and is not able to attend.

19 Mar 2013 - 9:15 AM - Jonathon Foong

Council is in discussion with the commercial division of Water Co to determine options that will improve the water quality of town water supplied to Cumnock and Yeoval. At this stage, we are working on options to produce a cost estimate for the project.

28 Feb 2013 - 3:50 PM - Jonathon Foong

Engineering is working on a new options study to enhance quality and security for Cumnock and Yeoval Water Supply as recommended in the Water Reference Group Meeting held on 4th Feb 2013 at Molong Council Chambers.

11 Feb 2013 - 9:54 AM - Jonathon Foong

Water Reference Group had met on 4th February. The options were discussed in detail. The investigation will continue with direction provided by the Water Reference Group.

18 Jan 2013 - 12:15 PM - Jonathon Foong

The Water Reference Group will be meeting on 5thFeb 2013 to discuss the Feasibility Study Reports for Cumnock and Yeoval. The meeting will provide clarifcation and direction to the councillors so that the approriate decision can be made

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2012

Kate Blackwood

For Determination

DEVELOPMENT APPLICATION 2013/0068 - DWELLING UPON LAND KNOWN AS LOT 104 DP 870687 BEING 61 BOREE LANE, LIDSTER

Heather Nicholls

MOTION (Durkin/Davison)

THAT:

1. Council resolve to remove the restriction-as-to-user under section 88B of the Conveyancing Act, which exists on lot 104 DP 870687 and prohibits a dwelling on the lot.

2. Council authorise the affixing of the common seal to the documents removing the 88B.

3. Council approve a dwelling upon land known as Lot 104 DP 870687 being 61 Boree Lane, Lidster, subject to the attached conditions.

04 Feb 2014 - 2:26 PM - Kate Blackwood

Waiting DA for dwelling

21 Jan 2014 - 4:34 PM - Kate Blackwood

Waiting Additional Info

19 Nov 2013 - 12:21 PM - Kate Blackwood

waiting additional info

02 Sep 2013 - 9:42 AM - Kate Blackwood

Waiting additional info

16 Jul 2013 - 12:35 PM - Kate Blackwood

Waiting additional info (DA for a dwelling)

24 May 2013 - 9:51 AM - Chloe Jones

1. Waiting for applicant to register amended 88b Terms and Restrictions

18 Feb 2013 - 11:54 AM - Kate Blackwood

1. Council resolved to approve Section 1
2. This is outsanding until the applicant applies for removal of 88b & affixing of common seal
3. Dwelling approved by Council - form 4 issued

03 Jan 2013 - 10:44 AM - Kate Blackwood

Waiting Additional Info

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2012

Anna Sutton

For Determination

MARYLEBONE BRIDGE LAND AQUISITION

Steve Harding

MOTION (Wilcox/Durkin)

THAT:

1. Council compensate the owners of Lot 11 DP 589558 the sum of $1000 for 428m2 of land to be acquired.

2. Pay all associated survey, lodgement and legal costs.

3. Fence the new road reserve to a suitable stock proof standard.

4. Relocate the land owners private water line at its own cost.

5. Affix the Council seal to transfer documents associated with the purchase of the land.

6. Classify the land as operational road reserve.

03 Feb 2014 - 12:20 PM - Anna Sutton

See DM notes

22 Jan 2014 - 12:49 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:41 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

10 Oct 2013 - 2:47 PM - Ashleigh Hobbs

Please refer to DM notes: survey in progress. Survey will be done by mid Sept and then lodged at DPI.

30 Jul 2013 - 12:12 PM - Ashleigh Hobbs

DM notes: attaining quotes to subdivide

30 Apr 2013 - 9:16 AM - Ashleigh Hobbs

Advised from DM - documents are with Crown.

14 Feb 2013 - 11:48 AM - Ashleigh Hobbs

Spoke with DM - waiting on consent and survey.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2012

Anna Sutton

For Determination

DEVELOPMENT APPLICATION 2013/0068 - DWELLING UPON LAND KNOWN AS LOT 104 DP 870687 BEING 61 BOREE LANE, LIDSTER

Steve Harding

MOTION (Durkin/Davison)

THAT:

1. Council resolve to remove the restriction-as-to-user under section 88B of the Conveyancing Act, which exists on lot 104 DP 870687 and prohibits a dwelling on the lot.

2. Council authorise the affixing of the common seal to the documents removing the 88B.

3. Council approve a dwelling upon land known as Lot 104 DP 870687 being 61 Boree Lane, Lidster, subject to the attached conditions.

29 Jan 2014 - 3:45 PM - Anna Sutton

See Kate's notes.

22 Jan 2014 - 12:50 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:41 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

10 Oct 2013 - 2:47 PM - Ashleigh Hobbs

Refer to TP notes: Waiting additional info 2/9/13

30 Jul 2013 - 12:14 PM - Ashleigh Hobbs

TP notes: Waiting additional info (DA for a dwelling).

30 Apr 2013 - 9:22 AM - Ashleigh Hobbs

Spoke with Town Planner - Kate - please refer to her notes.

01 Feb 2013 - 2:33 PM - Ashleigh Hobbs

Spoke with Kate - will look into it and once documents are ready I can affix common seal.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 February 2013

Bob Cohen

For Determination

MANILDRA TRUCK PARKING AREA

Bob Cohen

MOTION (Wilcox/Nash)

THAT formal negotiations commence with both Mills with regard to the funding that they would provide and getting documentation to allow Council to construct this facility on railway land.

07 Mar 2014 - 5:01 PM - Sharlea Kenney

ADETS will liaise with John Farr to arrange meeting with stakeholders

21 Jan 2014 - 2:09 PM - Sharlea Kenney

this has been no progression on this.

15 Jan 2014 - 3:40 PM - Bob Cohen

Action reassigned to Bob Cohen by: Gerry Aguila

07 Aug 2013 - 10:10 AM - Sharlea Kenney

council recieved letter from Minister for roads and ports advising that and projects outside the current capital program does not usually provide funding. still trying to arrange formal discussions with the mill

30 Apr 2013 - 1:01 PM - Sharlea Kenney

DETS has contacted John Farr to be part of negotiations.
negotiations will commence asap

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 February 2013

Jason Theakstone

For Determination

CADIA ROAD/FOUR MILE CREEK ROAD INTERSECTION

Bob Cohen

MOTION (Wilcox/Davison)

THAT Council:

1. Support option 1.

2. Proceed with detailed design and acquisition negotiations.

3. Advertise the design in the print media and write to the relevant landholders.

29 Jan 2014 - 12:16 PM - Jason Theakstone

IN LAND AQUISITIONS

05 Nov 2013 - 3:56 PM - Jason Theakstone

awaiting Geolyse

17 Oct 2013 - 3:34 PM - Jason Theakstone

GETTING THERE. ACQUISITIONS NEAR COMPLETION

29 Aug 2013 - 2:34 PM - Jason Theakstone

still in acquisition negotiations and hope to have finalised by end of Septemebr

29 Aug 2013 - 10:58 AM - Kristi Whiteman

In acquisition negotiations

05 Jul 2013 - 3:42 PM - Jason Theakstone

with Geolyse

19 Jun 2013 - 10:19 AM - Jason Theakstone

PLANS SENT TO GEOLYSE FOR DRAFTING

30 Apr 2013 - 7:47 AM - Jason Theakstone

still in progress

04 Mar 2013 - 4:30 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 February 2013

Jason Theakstone

For Determination

SUB LEASE OF LOT 1 DP 1027227 FOR MANILDRA AMENITIES BLOCK

Bob Cohen

MOTION (Dean/Wilcox)

THAT Council proceed with the subdivision of Lot 1 DP 1027227.

07 Mar 2014 - 3:27 PM - Jason Theakstone

documents held up with surveyor. Surveyor promissed they will be lodged today

05 Nov 2013 - 3:56 PM - Jason Theakstone

Documents lodged with DPI. Awaiting registration

17 Oct 2013 - 3:35 PM - Jason Theakstone

APPLICATION SENT TO JHR

29 Aug 2013 - 2:31 PM - Jason Theakstone

still with Manildra Mill awaiting signiture. Will pursue the document mid september

05 Jul 2013 - 3:42 PM - Jason Theakstone

with Manildra mill then to JH

19 Jun 2013 - 10:26 AM - Jason Theakstone

suby cert signed and will send to JH for signiture

06 Jun 2013 - 1:00 PM - Jason Theakstone

sent for subdivision certificate pursuant to Code SEPP

14 May 2013 - 11:11 AM - Jason Theakstone

survey in progress

30 Apr 2013 - 7:47 AM - Jason Theakstone

still in progress awaiting survey

04 Mar 2013 - 4:30 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 August 2013

Jonathon Foong

For Determination

LANDSCAPING OF LOT A DP 359347 EUGOWRA

Bob Cohen

MOTION (Wilcox/Walker)

THAT Council allocate $20,000 from the Town & Village Beautification Reserve for the landscaping of Lot A DP 359347 and Lot 15 DP 1044001.

04 Mar 2014 - 9:43 AM - Jonathon Foong

Action reassigned to Jonathon Foong by: Gerry Aguila

29 Jan 2014 - 12:15 PM - Jason Theakstone

handed to urban ops - COMPLETE

17 Oct 2013 - 3:32 PM - Jason Theakstone

WORKS IN PROGRESS WITH URBAN OPS DEPARTMENT

29 Aug 2013 - 11:00 AM - Kristi Whiteman

Assigned works to urban operations

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Jason Theakstone

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR NASHDALE RAIL OVERBRIDGE

Bob Cohen

MOTION (MacSmith/Wilcox)

THAT Council:

1. Compensate the owners of Lot 2 DP 109486 the sum of $2,000 for the acquisition of the subject land;

2. Pay all legal, survey, production and plan lodgement costs associated with the purchase of the land;

3. Affix the common seal to the documents associated with the purchase of the land; and

4. Classify the land as operational.

07 Mar 2014 - 3:36 PM - Jason Theakstone

emial sent 7/3/14 requesting update on progress of application

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLOND RAIL

05 Nov 2013 - 3:54 PM - Jason Theakstone

in progress awaiting JHR

17 Oct 2013 - 3:29 PM - Jason Theakstone

Application submitted to JHR. awaiting advice from JHR

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Heather Nicholls

For Determination

DELEGATION OF COVENANT VARIATION REQUESTS

Heather Nicholls

MOTION (MacSmith/Wilcox)

THAT Council:

1. Approve the variation of terms of covenant applying to Lot 203 DP 1064871, 12 Thomas Kite Lane, Windera, to permit construction of a colorbond clad garage, and

2. Grant delegation to the General Manager to determine individual applications for variation or modification to restrictive covenants at Windera where Council is identified as the authority empowered to release, vary or modify such covenant restrictions, subject to such action being consistent with the existing character of development within the area.

07 Mar 2014 - 12:49 PM - Heather Nicholls

Done / Noted COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Jason Theakstone

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

Bob Cohen

Recommendation (Wilcox/Culverson)

THAT Council:

1. Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2. Affix the seal of Council to the subdivision and acquisition documents.

3. Classify the land as operational.

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLAND RAIL

05 Nov 2013 - 3:55 PM - Jason Theakstone

Awaiting JHR

17 Oct 2013 - 3:30 PM - Jason Theakstone

Application sent to JHR. Awaiting advice

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Jason Theakstone

Confidential Items

LAND PURCHASE - OBLEY STREET, CUMNOCK

Bob Cohen

Recommendation (Nash/Wilcox)

THAT Council:

1. Approve the subdivision and purchase of Part Lot 1, DP 4988.

2. Authorise affixation of the Council Seal to land transfer and subdivision documents as required.

3. Classify the land as operational.

4. Authorise the compensation outlined in the report to be paid to the affected land owner as well as associated fencing, legal and subdivision costs.

07 Mar 2014 - 10:38 AM - Jason Theakstone

IN PROGRESS

29 Jan 2014 - 12:15 PM - Jason Theakstone

will need a new POS.
Have asked for new job number

17 Oct 2013 - 3:30 PM - Jason Theakstone

Will issue certificate under codes SEPP.
Complexities with the age of the plan.
in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Anna Sutton

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR NASHDALE RAIL OVERBRIDGE

Steve Harding

MOTION (MacSmith/Wilcox)

THAT Council:

1. Compensate the owners of Lot 2 DP 109486 the sum of $2,000 for the acquisition of the subject land;

2. Pay all legal, survey, production and plan lodgement costs associated with the purchase of the land;

3. Affix the common seal to the documents associated with the purchase of the land; and

4. Classify the land as operational.

03 Feb 2014 - 12:10 PM - Anna Sutton

Please see notes above from Ashleigh, the process could take years.

22 Jan 2014 - 12:53 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:41 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:35 AM - Ashleigh Hobbs

Message from the DM 11/10/13 - The railway purchase of lands is going to take years.

23 Sep 2013 - 11:40 AM - Ashleigh Hobbs

Common seal.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Anna Sutton

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

Steve Harding

Recommendation (Wilcox/Culverson)

THAT Council:

1. Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2. Affix the seal of Council to the subdivision and acquisition documents.

3. Classify the land as operational.

03 Feb 2014 - 12:10 PM - Anna Sutton

Please see notes from above from Ashleigh re this process could take years.

22 Jan 2014 - 12:54 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:42 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:34 AM - Ashleigh Hobbs

Message from the DM 11/10/13 - The railway purchase of lands is going to take years.

23 Sep 2013 - 11:43 AM - Ashleigh Hobbs

Common seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Anna Sutton

Confidential Items

LAND PURCHASE - OBLEY STREET, CUMNOCK

Steve Harding

Recommendation (Nash/Wilcox)

THAT Council:

1. Approve the subdivision and purchase of Part Lot 1, DP 4988.

2. Authorise affixation of the Council Seal to land transfer and subdivision documents as required.

3. Classify the land as operational.

4. Authorise the compensation outlined in the report to be paid to the affected land owner as well as associated fencing, legal and subdivision costs.

29 Jan 2014 - 3:47 PM - Anna Sutton

See DM notes.

22 Jan 2014 - 12:59 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:42 PM - Anna Sutton

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:41 AM - Ashleigh Hobbs

Advised by DM - He is still working on the document.

23 Sep 2013 - 11:43 AM - Ashleigh Hobbs

Common seal.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 15 October 2013

Heather Nicholls

For Determination

USE OF COUNCIL SEAL - SUBDIVISION RELEASES

Heather Nicholls

MOTION (Wilcox/Durkin)

THAT the Council resolves to approve the following variations to legal documentation and to apply where required the common seal of Council to the following documents:

1. Subdivision administration sheet – DA 2013/170, Pye Street, Eugowra

2. Variation to the registered building envelope applying to Lot 4 DP 1177075 Strachan Road, Spring Hill,

3. Variation to the registered s88b restriction as to user covenant, to delete the prohibition of clearing of vegetation upon Lot 43 DP 1091778, 1064 Sandy Creek Road, Molong.

07 Mar 2014 - 12:50 PM - Heather Nicholls

COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 12 November 2013

Heather Nicholls

Matters of Urgency

MATTER OF URGENCY - DA 2013/113 CONDITIONS SUBDIVISION OF 12 LOTS - LOT 1 DP 758693 NO 59 SPEEDY ST MOLONG

Heather Nicholls

	MATTER OF URGENCY - DA 2013/113 CONDITIONS SUBDIVISION OF 12 LOTS - LOT 1 DP 758693 NO 59 SPEEDY ST MOLONG
	Proceedings in Brief The General Manager apologised for the item being introduced as a matter of urgency – he advised that the applicant had requested that one of the conditions relating to this subdivision be dealt with by way of bond and potential sales were pending Council’s determination. The Director of Environmental Services rejoined the meeting and further advised that the condition to fence each of the lots could be dealt with by way of covenant on the Title deed and the road repairs (inspection revealed that a section of the constructed road had failed) by way of a bond. She further recommended that a timeframe be placed on release of the bond linked to the repair to ensure the road condition was going to be satisfactory.
	MOTION (Davison/Hayes) THAT: 1. A Bond (with a suitable timeframe to be determined) be put in place for the road. 2. A Covenant be placed over the Title relating to the obligation to fence prior to sale of each lot. 3. Council’s Seal be affixed to the relevant documents if necessary.
13/11/5	Carried The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs Nash, Wilcox, Treavors and Walker – apologies; and Clr Culverson – declared interest) as follows: For: Clrs Gosper, Dean, MacSmith, Hayes, Durkin, Smith and Davison. Against: Nil.

07 Mar 2014 - 12:51 PM - Heather Nicholls

COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 12 November 2013

Gerry Aguila

Matters of Urgency

MATTER OF URGENCY - DA 2013/113 CONDITIONS SUBDIVISION OF 12 LOTS - LOT 1 DP 758693 NO 59 SPEEDY ST MOLONG

Steve Harding

	MATTER OF URGENCY - DA 2013/113 CONDITIONS SUBDIVISION OF 12 LOTS - LOT 1 DP 758693 NO 59 SPEEDY ST MOLONG
	Proceedings in Brief The General Manager apologised for the item being introduced as a matter of urgency – he advised that the applicant had requested that one of the conditions relating to this subdivision be dealt with by way of bond and potential sales were pending Council’s determination. The Director of Environmental Services rejoined the meeting and further advised that the condition to fence each of the lots could be dealt with by way of covenant on the Title deed and the road repairs (inspection revealed that a section of the constructed road had failed) by way of a bond. She further recommended that a timeframe be placed on release of the bond linked to the repair to ensure the road condition was going to be satisfactory.
	MOTION (Davison/Hayes) THAT: 1. A Bond (with a suitable timeframe to be determined) be put in place for the road. 2. A Covenant be placed over the Title relating to the obligation to fence prior to sale of each lot. 3. Council’s Seal be affixed to the relevant documents if necessary.
13/11/5	Carried The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs Nash, Wilcox, Treavors and Walker – apologies; and Clr Culverson – declared interest) as follows: For: Clrs Gosper, Dean, MacSmith, Hayes, Durkin, Smith and Davison. Against: Nil.

03 Mar 2014 - 3:55 PM - Gerry Aguila

Rang DESPA - Seal may not be needed. To confirm and advice.

26 Nov 2013 - 10:33 AM - Kristi Whiteman

AM for seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

NAMING COTTONS BRIDGE

Bob Cohen

MOTION (Walker/Durkin)

THAT Council commence the process of naming the subject bridge “Cottons Bridge” pursuant to Section 5 (1) (a) of the Geographical Names Act 1966.

07 Mar 2014 - 3:24 PM - Jason Theakstone

to be gazzetted today

26 Nov 2013 - 3:52 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

ROAD NAMING - FOYS DRIVE

Bob Cohen

MOTION (Walker/Durkin)

THAT Council commence the public consultation process to name the road ‘Foys Drive’ in accordance with Section 162 of the Roads Act 1993 and proceed with the suggested name if no objections are raised.

26 Nov 2013 - 3:52 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

MARYLEBONE BRIDGE CROWN LAND ACQUISITION

Bob Cohen

MOTION (Walker/Durkin)

THAT Council:

1. Pay the determined compensation to the Crown for the 3394 m² of land.

2. Pay all associated survey, lodgement and legal costs.

3. Authorise the affixing of the Common Seal to transfer documents associated with the purchase of the land.

04 Mar 2014 - 1:45 PM - Jason Theakstone

in progress

26 Nov 2013 - 3:53 PM - Jason Theakstone

in progress
Have to amend valuation

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Steve Harding

For Determination

BORENORE COMMUNITY PROGRESS ASSOCIATION

Steve Harding

MOTION (Culverson/Nash)

THAT Council provide an interest free loan payable over a 2 year term to the value of the Insurance cost to the Borenore Community Progress Association.

04 Feb 2014 - 4:51 PM - Steve Harding

Letter forwarded advising on availability of loan and seeking details of proposed location.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

POLICY ON CLEAR ZONE TREATMENT

Bob Cohen

MOTION (Walker/Durkin)

THAT Council place the following Draft Policy for Clear Zones on public exhibition for a period of 4 weeks and invite comment from stakeholders to be considered at a future Council meeting.

07 Mar 2014 - 10:34 AM - Jason Theakstone

report to March council with, "no comments as per resolution 19 November 2013" and a "adopt the policy" recommendation - COMPLETE

08 Jan 2014 - 3:26 PM - Jason Theakstone

Action reassigned to Jason Theakstone by: Sharlea Kenney

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

ORANGE TRIATHLON FESTIVAL - 1 FEBRUARY 2014 - LAKE CANOBOLAS ROAD

Bob Cohen

MOTION (Durkin/Davison)

THAT approval be granted for the road closure for this event as set out in the Elite Energy Submission to conduct the Orange Triathlon Festival on Lake Canobolas Road on Saturday 1 February 2014 with the temporary closure of Lake Canobolas Road and Canobolas Road, between the entrance to Lake Canobolas and Mount Canobolas Road from 6:45am to 12:00pm subject to the following conditions:

1. Implementation of the submitted Traffic Management Plan.

2. The Traffic Control Plan be implemented as submitted with the addition of advanced warning “Road Closed on Side Road” (or similar) installed on Cargo Road on each approach to Lake Canobolas Road.

3. NSW Road Rules are to be observed by competitors at all times.

4. Event Organiser is to obtain written approval from the NSW Police Force and all directions and conditions promptly obeyed.

5. Council to be provided with a copy of a $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event.

6. The Event Organiser is to obtain written approval from Orange City Council as the owner for the use of the Lake Canobolas Reserve.

7. The Event Organiser is to notify all Emergency Services of the event.

8. The Event Organiser is to notify all business proprietors and residents affected by the event at least seven (7) days prior to the event.

9. The Event Organiser should organise a public notice in the Central Western Daily at least seven (7) days prior to the event, announcing the event including date, time and roads that will be affected, at the Event Organiser’s cost.

10. A clear passage way of four (4) metres wide should be maintained within the closed section of roadway for emergency access.

11. Council to be provided with a brief report after the event addressing any traffic related issues / concerns experienced during the event.

04 Mar 2014 - 1:46 PM - Jason Theakstone

COMPLETE

26 Nov 2013 - 3:54 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Jason Theakstone

For Determination

LAND ACQUISITION - BOREE LANE

Bob Cohen

MOTION (Durkin/Culverson)

THAT Council:

1. Proceed with the subdivision of Lot 1, DP 1075530.

2. Transfer Lot 2 DP 1075530 to the owner of Lot 51 DP 1071718.

3. Transfer Part of Lot 1 DP 1075530 to the owner of Lot 1 DP 1132154 as shown on the attached plan.

4. Transfer Part Lot 1 DP 1075530 to the owner of Lot 2 DP 1132154 as shown on the attached plan.

5. Authorise the affixing of the Common Seal to transfer documents.

04 Mar 2014 - 1:47 PM - Jason Theakstone

IN PROGRESS

26 Nov 2013 - 3:54 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Denis O'Brien

For Determination

VOLUNTARY PURCHASE OF A EUGOWRA PROPERTY

Bob Cohen

Recommendation

THAT Council approve the recommendations numbers 1 to 5 outlined in the report.

03 Mar 2014 - 12:31 PM - Denis O'Brien

Formal offer of funding to Council being prepared by OEH.

27 Feb 2014 - 4:09 PM - Denis O'Brien

Advised by solicitor that vendor accepts valuation and wishes to proceed with sale.

07 Feb 2014 - 2:05 PM - Denis O'Brien

Phone call received - letter of reply being sent from solicitor

21 Jan 2014 - 11:06 AM - Denis O'Brien

No response from vendor. Vendor to be contacted again.

07 Jan 2014 - 10:45 AM - Denis O'Brien

Vendor advised of property valuation.
Vendor to advise council if valuation is acceptable.

06 Jan 2014 - 2:43 PM - Denis O'Brien

Valuation received.
No advice yet received from state government in regard to funding.

19 Dec 2013 - 8:09 AM - Gerry Aguila

Noted at December Council that minutes show as "recommendation". This was resolved and Carried.

16 Dec 2013 - 3:44 PM - Denis O'Brien

Valuation being arranged

28 Nov 2013 - 4:16 PM - Denis O'Brien

Letter sent to Mr. Hoswell advising of Council resolution and seeking confirmation that Mr. Hoswell wishes VP is to proceed

26 Nov 2013 - 10:52 AM - Kristi Whiteman

1.                Council confirm the Eugowra property identified in the September report as first priority for 2013/2014 and the Molong property identified in the September report as second priority.

2.                No conditions regarding the relocation of the vendor back into Eugowra are attached to the purchase consistent with the Eugowra Consultative Committee recommendation.

3.                Council authorise the affixing of the Common Seal to the contract of sale.

4.                Upon acquisition the land be classified as operational land.

5.                No action is to proceed until confirmation of funding is received from the NSW state government.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Denis O'Brien

For Determination

CARGO FORMER BABY HEALTH CENTRE BUILDING

Bob Cohen

MOTION (Walker/MacSmith)

THAT Council:

1. Adopt the draft Plan of Management for the reserve.

2. Prepare a standard licence agreement.

3. Authorise the affixing of the Common Seal to the licence agreement.

4. Submit the signed and sealed licence agreement to NSW Lands for Ministerial consent.

03 Mar 2014 - 11:49 AM - Denis O'Brien

Enquiring with RFS in regard to progress with their acceptance of licence.

07 Feb 2014 - 2:05 PM - Denis O'Brien

RFS called back - they are still considering document and fee.

21 Jan 2014 - 11:05 AM - Denis O'Brien

Followed up with RFS today. RFS to call back.

13 Dec 2013 - 10:20 AM - Denis O'Brien

License with RFS for review and signing.

05 Dec 2013 - 4:03 PM - Denis O'Brien

License prepared for signatures

29 Nov 2013 - 12:34 PM - Denis O'Brien

Licence now being prepared.

28 Nov 2013 - 4:18 PM - Denis O'Brien

License agreement to be prepared as per resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Amanda Rasmussen

For Determination

REQUEST TO VARY COVENANT ON LOT 100 DP 1182220, MADELINES LANE, WINDERA

Heather Nicholls

MOTION (Durkin/Culverson)

THAT Council approve the variation of terms of covenant applying to Lot 100 DP 1182220, 9 Madelines Lane, Windera to permit the construction of a colorbond clad garage to be located outside the identified building envelope.

06 Feb 2014 - 1:27 PM - Amanda Rasmussen

Letter sent advising that variation to covenant was approved . See Doc ID 515191. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Andrew Hopkins

Confidential Items

EXPRESSION OF INTEREST - LOT 148 DP 750170 & LOT 149 DP 750170, 90 & 92 PACKHAM DRIVE, MOLONG

Andrew Hopkins

Recommendation (Durkin/Treavors)

THAT the General Manager be authorised to enter into discussions with interested parties and resolve the matter consistent with the Proceedings in Brief.

07 Mar 2014 - 3:06 PM - Robyn Little

No further action to date.

19 Dec 2013 - 1:50 PM - Robyn Little

GM has contacted interested parties to discuss. Negotiations ongoing.

05 Dec 2013 - 2:27 PM - Andrew Hopkins

Action reassigned to Andrew Hopkins by: Steve Harding

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Andrew Hopkins

Confidential Items

MANILDRA RESIDENTIAL ESTATE MARKETING REPORT

Andrew Hopkins

Recommendation (MacSmith/Treavors)

THAT Council defer further action in relation to the Manildra residential estate and the GM be authorised to enter into negotiations as outlined in the Proceedings in Brief.

07 Mar 2014 - 3:05 PM - Robyn Little

Awaiting further information from applicant following last meeting.

03 Feb 2014 - 1:51 PM - Robyn Little

Meeting was held with applicant by DES & EDM

03 Jan 2014 - 4:25 PM - Robyn Little

No further contact has been made by interested party.

05 Dec 2013 - 11:31 AM - Robyn Little

GM has written to interested party requesting that they contact him to set up a meeting to discuss proposal further.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Anna Sutton

For Determination

MARYLEBONE BRIDGE CROWN LAND ACQUISITION

Steve Harding

MOTION (Walker/Durkin)

THAT Council:

1. Pay the determined compensation to the Crown for the 3394 m² of land.

2. Pay all associated survey, lodgement and legal costs.

3. Authorise the affixing of the Common Seal to transfer documents associated with the purchase of the land.

03 Feb 2014 - 12:21 PM - Anna Sutton

See DM notes

22 Jan 2014 - 1:59 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

26 Nov 2013 - 10:46 AM - Kristi Whiteman

AM for seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Anna Sutton

For Determination

DEDICATION OF PUBLIC ROAD THROUGH LOT 7001 DP 93431, LONG POINT ROAD.

Steve Harding

MOTION (Walker/Hayes)

THAT Council:

1. Grant concurrence to the dedication of public road.

2. Affix the Common Seal to any associated land transfer or dedication document.

3. Grant consent to Orange City Council for the use of the newly created road reserve for the purpose of a water pipeline and subject to original conditional approval.

4. Affix the Common Seal to any associated land tenure document for the water pipeline.

05 Feb 2014 - 10:23 AM - Anna Sutton

Advised by Rachel; We are waiting on the Crown to supply the transfer documents for seal. This could be over a period of time.

03 Feb 2014 - 12:22 PM - Anna Sutton

See DM notes

22 Jan 2014 - 1:59 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

26 Nov 2013 - 10:49 AM - Kristi Whiteman

AM for seal x2

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Anna Sutton

For Determination

LAND ACQUISITION - BOREE LANE

Steve Harding

MOTION (Durkin/Culverson)

THAT Council:

1. Proceed with the subdivision of Lot 1, DP 1075530.

2. Transfer Lot 2 DP 1075530 to the owner of Lot 51 DP 1071718.

3. Transfer Part of Lot 1 DP 1075530 to the owner of Lot 1 DP 1132154 as shown on the attached plan.

4. Transfer Part Lot 1 DP 1075530 to the owner of Lot 2 DP 1132154 as shown on the attached plan.

5. Authorise the affixing of the Common Seal to transfer documents.

03 Feb 2014 - 12:18 PM - Anna Sutton

DM advised; DA 2013/0051 subdivides the allotment. The application for suby cert is with enviro for a suby cert.

22 Jan 2014 - 1:59 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

26 Nov 2013 - 10:50 AM - Kristi Whiteman

AM for seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Anna Sutton

For Determination

VOLUNTARY PURCHASE OF A EUGOWRA PROPERTY

Steve Harding

Recommendation

THAT Council approve the recommendations numbers 1 to 5 outlined in the report.

05 Feb 2014 - 10:30 AM - Anna Sutton

See Urban Asset Coordinator notes

22 Jan 2014 - 1:59 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

19 Dec 2013 - 8:12 AM - Gerry Aguila

Noted at December Council that minutes show as "recommendation". This was resolved and Carried

26 Nov 2013 - 10:54 AM - Kristi Whiteman

AM for seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 19 November 2013

Anna Sutton

For Determination

CARGO FORMER BABY HEALTH CENTRE BUILDING

Steve Harding

MOTION (Walker/MacSmith)

THAT Council:

1. Adopt the draft Plan of Management for the reserve.

2. Prepare a standard licence agreement.

3. Authorise the affixing of the Common Seal to the licence agreement.

4. Submit the signed and sealed licence agreement to NSW Lands for Ministerial consent.

03 Feb 2014 - 12:39 PM - Anna Sutton

Waiting on documents

22 Jan 2014 - 2:00 PM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

26 Nov 2013 - 10:55 AM - Kristi Whiteman

AM for seal

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 03 December 2013

Jonathon Foong

Confidential Items

TENDER DETERMINATION OF THE UNDERBORING FOR THE RETICULATION FOR YEOVAL AND CUMNOCK

Bob Cohen

Recommendation (Davison/Culverson)

That Council approves the additional works expenditure for under bore work in Cumnock as outlined in the report.

05 Dec 2013 - 11:44 AM - Jonathon Foong

TAKS COMPLETED
Council has engaged the contractor to continue with under boring work in Cumnock

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Denis O'Brien

For Determination

CUDAL COMMUNITY HALL

Bob Cohen

MOTION (Durkin/Culverson)

THAT Council adopt the Plan of Management for the Cudal Community Hall and advise Council’s solicitor to finalise the transfer of title in compliance with Council’s December 2012 resolution.

03 Mar 2014 - 11:44 AM - Denis O'Brien

Solicitor being contacted for advice on progress.

21 Jan 2014 - 11:10 AM - Denis O'Brien

Solicitor contacted for timeline estimate for job completion.

07 Jan 2014 - 10:21 AM - Denis O'Brien

Adopted plan of management sent to solicitor as required for transfer of title to proceed.

06 Jan 2014 - 2:40 PM - Denis O'Brien

Liaising with Council solicitor

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Jonathon Foong

For Determination

SEWAGE CONNECTION FOR THE CUDAL SHOWGROUND

Bob Cohen

MOTION (Durkin/Dean)

THAT Council:

1. Grant approval for the sewer connection to the Cudal Showground; and

2. Waive the developer charges of $8,753.90 for the sewer connection to the Cudal Showground.

3. Accept the grant as trustees of the Cabonne Council Reserve Reserves Trust.

07 Mar 2014 - 1:27 PM - Jonathon Foong

COMPLETE

07 Mar 2014 - 12:47 PM - Jonathon Foong

The underbore across Davys Plains Rd connecting Councils Sewer Main to the boundary kit of the Cudal Showground has been completed. The E-One pod is scheduled to be installed on 7th March 2014.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Kristin Zinga

For Determination

COLLECTION AND RECYCLING OF E WASTE FOR COUNCILS IN THE NETWASTE REGION

Heather Nicholls

MOTION (Wilcox/Davison)

That Council:

1. Sign the Agreement under the Common Seal, once circulated, appoint Reverse E-Waste as the exclusive service provider for E Waste collection and recycling.

2. Ensures the requirements of the arrangement are met.

10 Feb 2014 - 9:58 AM - Kristin Zinga

Signed document sent back to NetWaste.
COMPLETE.

22 Jan 2014 - 3:47 PM - Kristin Zinga

Signature page sent to records for Common Seal to be afixed.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Dale Jones

For Notation

BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

Andrew Hopkins

MOTION (Gosper/Davison)

THAT Council:

1. Proceed with assessment of the two (2) current applications for determination at the February Council meeting.

2. Suspend receipt of BDAP applications until the Program is amended.

07 Mar 2014 - 3:17 PM - Dale Jones

Further report prepared for 18 March 2014 Ordinary Council Meeting

06 Feb 2014 - 9:32 AM - Dale Jones

Further report on two assistance applications prepared for February Ordinary Council meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Steve Harding

For Determination

QUESTIONS FOR NEXT MEETING

Steve Harding

MOTION (Dean/Culverson)

THAT Council receive a report at the March Council meeting in relation to the state of the Plant Fund and the program for the next 12 months.

MOTION (Davison/Dean)

THAT Council receive a report at the February Council meeting in relation to:

1. Options relating to status of the Council owned Factory site at Packham Drive Molong.

2. Council lodging an application of the AR Bluett Memorial Award.

05 Mar 2014 - 11:42 AM - Steve Harding

Report on Bluett Award to February meeting - COMPLETE

05 Mar 2014 - 11:42 AM - Steve Harding

Report on Gelato Factory to February meeting - COMPLETE

04 Feb 2014 - 5:01 PM - Steve Harding

First motion regarding plant fund to be reported by DETS.

Report on options for Packham Drive Factory going to February Meeting.

Report on Bluett Award nomination going to February Meeting.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Steve Harding

Confidential Items

REDEEMING BANK GUARANTEE

Steve Harding

Recommendation (Durkin/Wilcox)

THAT Council agree to the redemption of bank guarantees in relation to works carried out for DA 2008/163.

05 Mar 2014 - 11:44 AM - Steve Harding

Reported to February meeting - COMPLETE

04 Feb 2014 - 4:54 PM - Steve Harding

Request received for extension - being reported to February meeting.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Anna Sutton

For Determination

MOLONG SHOWGROUND AND GOLF COURSE

Steve Harding

MOTION (Durkin/Culverson)

THAT Council:

1. Approve the license for the Molong Show Society; and

2. Authorise the Mayor and General Manager to sign and seal the document

29 Jan 2014 - 3:51 PM - Anna Sutton

Documents have been returned to Denis for him to forward for ministerial sign off.

22 Jan 2014 - 11:46 AM - Gerry Aguila

Documents received and prepare for signature

21 Jan 2014 - 11:41 AM - Anna Sutton

Action reassigned to Anna Sutton by: Gerry Aguila

21 Jan 2014 - 11:40 AM - Gerry Aguila

Reassigned to new AO for Seal

19 Dec 2013 - 11:20 AM - Gerry Aguila

AM re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 December 2013

Anna Sutton

For Determination

NETWASTE REGIONAL TENDER FOR WASTE SERVICES

Steve Harding

MOTION (Wilcox/Walker)

THAT Council inform JR Richards and Sons of 92 Manning St, Tuncurry in writing, as soon as possible, that Council wishes the current Waste Services Contract to be extended until midnight 3 April 2016.

07 Mar 2014 - 4:52 PM - Anna Sutton

Awaiting documents

22 Jan 2014 - 4:06 PM - Gerry Aguila

AO for Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Anna Sutton

For Determination

ANZAC DAY 2014

Steve Harding

MOTION (Wilcox/Smith)

THAT Council:

1. Authorise the Deputy Mayor to attend the civic commemoration service in Orange on ANZAC Day 2014.

2. Advise Canobolas Local Area Command that Council offers no objection to the temporary closure of the streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

04 Mar 2014 - 9:37 AM - Anna Sutton

1. Letter has been sent to the Orange RSL committee advising Deputy Mayor MacSmith will be attending.
2. Letter has been sent to local police advising Council object to no road closures - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jason Theakstone

For Determination

GOANNA HILL, MITCHELL HIGHWAY - ROAD REALIGNMENT AND ACQUISITION

Bob Cohen

MOTION (Wilcox/Smith)

THAT Council:

1. Waive the compensation for this area of road reserve and offer concurrence to the acquisition of the road reserve the east of the Strathmore Lane intersection.

2. Authorise the affixation of the Council Seal on documents required for the closure and transfer of ownership of this section of road.

04 Mar 2014 - 1:23 PM - Jason Theakstone

letter sent - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Amanda Rasmussen

For Determination

EXEMPTION TO THE ALCOHOL PROHIBITED AREA AND ALCOHOL FREE ZONE FOR THE VILLAGE GREEN, MOLONG FOR PROPOSED EVENT - 100 MILE DINNER

Heather Nicholls

MOTION (Wilcox/Smith)

THAT Council agree to the Food Week Committee’s 100 Mile Dinner request to suspend the Alcohol Prohibited Order and Alcohol Free Zone for the Molong Village Green and the road reserve/pavement bounding Bank Street and Gidley Street, Molong for Monday 7 April 2014.

07 Mar 2014 - 2:32 PM - Sarah Stewart

NFAR. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Andrew Hopkins

For Determination

2014 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

Andrew Hopkins

MOTION (Treavors/Culverson)

THAT Clrs Nash and Wilcox be authorised to attend the 2014 ALGWA (NSW) Conference.

07 Mar 2014 - 3:04 PM - Robyn Little

Clrs Nash & Wilcox registered to attend conference. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Steve Harding

For Determination

INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN 2ND QUARTER REVIEW

Steve Harding

MOTION (Durkin/Davison)

THAT the update of the Operational Plan to the 31 December 2013, as presented be adopted.

05 Mar 2014 - 11:45 AM - Steve Harding

Noted NFA - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Dale Jones

For Determination

BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

Andrew Hopkins

MOTION (Durkin/MacSmith)

THAT Council:

1. Approve funding for Brent Twaddle International Promotions – approved level of funding $4,500 - under the Business Development Assistance Program:

2. Receive a further report in relation to the application by the Eugowra Pharmacy addressing whether the licence can be moved.

07 Mar 2014 - 3:15 PM - Dale Jones

Report prepared for 18 March 2014 Ordinary Council meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Dale Jones

For Determination

ATTENDANCE OF CABONNE COUNCIL DELEGATES AT THE 2014 LOCAL GOVERNMENT TOURISM CONFERENCE

Andrew Hopkins

MOTION (Culverson/Wilcox)

THAT Council’s Promotions and Tourism Officer and the Chairman of Council’s Economic Development and Tourism Committee Clr Davison be authorised to attend the 2014 NSW Local Government Tourism Conference.

07 Mar 2014 - 3:13 PM - Dale Jones

PTO and Cr Davison attended conference 10-12 March 2014 - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Kristine Farrell

For Determination

DECEMBER QUARTERLY BUDGET REVIEW

Steve Harding

MOTION (Wilcox/Davison)

THAT Council review the variances presented in this review and the current budget be amended in line with those variances.

04 Mar 2014 - 10:45 AM - Kristine Farrell

COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jonathon Foong

For Determination

TRIGGERS FOR WATER RESTRICTION

Bob Cohen

MOTION (Wilcox/Davison)

THAT:

1. A risk based approach based on the protection of public health, available storage in Molong Creek Dam and/or capacity of the Molong Filtration Plant and storage capacity of the clear water reservoirs be adopted by Engineering and Technical Services;

2. Joint authority by the Mayor and General Manager to commence, alter and cease water use restrictions as recommended by the Director of Engineering and Technical Services, subject to immediate communication to all Councillors; and

3. Retain the 5 levels of water restrictions currently used for the Molong Water Supply.

07 Mar 2014 - 12:44 PM - Jonathon Foong

A risk based approach based on the protection of public health, available storage in Molong Creek Dam and/or capacity of the Molong Filtration Plant and storage capacity of the clear water reservoirs has been implemented

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jonathon Foong

For Determination

VARIATION FOR CONTRACT 4863976 MOLONG CHEMICAL DOSING SYSTEM

Bob Cohen

MOTION (Hayes/Durkin)

THAT:

1. The variation amount of $4,807 (Inc GST) be approved to engage TWS as the Principal Contractor for Contract 4863796;

2. The variation amount of $12,441 (Inc. GST) for the D&C of a Service Water Supply System for the Molong Water Treatment Plant; and

3. The variation amount $5,120.50 (Inc.GST) for the installation of pipe and cable trusses to facilitate transfer of chemical and power supply to the chemical dosing systems.

07 Mar 2014 - 12:46 PM - Jonathon Foong

TASK COMPLETED. The Contractor TWS has been notified that the variation has been approved.

07 Mar 2014 - 10:07 AM - Sharlea Kenney

done
COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jason Theakstone

For Determination

2014 FLOODPLAIN MANAGEMENT ASSOCIATION CONFERENCE

Bob Cohen

MOTION (Durkin/Treavors)

THAT Council:

1. Nominate Clr Durkin as a delegate to attend the conference.

2. Continue to support the FMA by sending delegates each year.

04 Mar 2014 - 1:24 PM - Jason Theakstone

REGISTRATION DONE - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Heather Nicholls

For Determination

ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

Heather Nicholls

MOTION (Treavors/Wilcox)

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 February 2014 be adopted and carried motions be noted with the exception that the temporary absence of Clr Culverson should be an apology and a leave of absence granted.

28 Feb 2014 - 12:18 PM - Sarah Stewart

Noted. NFAR. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Heather Nicholls

For Determination

LAND SALE SIGN, CASUARINA DRIVE, EUGOWRA

Heather Nicholls

MOTION (Culverson/MacSmith)

THAT Council agree to the removal of the existing sign located upon Lot 87 DP 1100661, Casuarina Drive, Eugowra, and the replacement of the sign with a smaller sign inviting inquiry for rural industrial land development.

04 Mar 2014 - 9:28 AM - Sarah Stewart

Quotes being sought for the refacing of the sign.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Amanda Rasmussen

For Determination

RE-IMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR DA 2014/0112 FOR RECONCILLIATION STUPA (RELIGIOUS MEMORIAL) FOR KARMA YIWONG SAMTEN LING (TIBETAN BUDDHIST CENTRE INCORPORATED) ON LOT 134 DP 1091778, SANDY CREEK ROAD, MOLONG

Heather Nicholls

MOTION (Culverson/MacSmith)

THAT Council donate $534.00 from its s356 budget to Karma Yiwong Samten Ling being the amount equivalent to the development application fee paid in association with DA 2014/0112 for a Reconciliation Stupa (Religious Memorial) on Lot 134 DP 1091778, Sandy Creek Road, Molong.

07 Mar 2014 - 2:32 PM - Sarah Stewart

Refund arranged. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Steve Harding

For Determination

QUESTIONS FOR NEXT MEETING

Steve Harding

MOTION (Culverson/Davison)

THAT Council receive a report at the next Council meeting in relation to the conditions of funding relating to the Banjo Paterson self drive brochure to determine if a refund is due.

MOTION (MacSmith/Culverson)

THAT Council write to the Minister expressing its concerns in relation to increasing RFS contributions.

MOTION (Davison/Wilcox)

THAT Council receive a report at the next Council meeting in relation to ideas and progress made in relation to beautifying the main streets and the timeframe for same.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Steve Harding

Confidential Items

BANK GUARANTEE

Steve Harding

Recommendation (Hayes/Wilcox)

THAT Council decline the request and proceed with the December resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Steve Harding

Confidential Items

REPORT ON OPTIONS FOR FACTORY SITE AT PACKHAM DRIVE MOLONG

Steve Harding

Recommendation (Davison/Treavors)

THAT Council place Lot 3 of the proposed sub - division on the market to be sold at or above the amount referred to in the proceeding in brief.

Recommendation (Hayes/MacSmith)

THAT Council:

1. Place Lot 2 of the proposed sub – division on the market to be sold at an amount referred to in the report.

2. Receive a report to the next Council meeting in relation to Lot 1 of the proposed sub – division and Lot 1 DP833003.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Evan Webb

Confidential Items

DISPUTED WATER ACCOUNT 3934.26104.5

Steve Harding

Recommendation (Wilcox/Dean)

THAT Council write-off the amount of $2,211.78 plus interest accrued for water consumption on account 3934.26104.5.

20 Feb 2014 - 2:07 PM - Gerry Aguila

NOTE: Rescission Motion received

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Evan Webb

Confidential Items

INTEREST FREE LOANS FOR INSTALLATION OF LIQUID TRADE WASTE GREASE ARRESTORS

Steve Harding

Recommendation (MacSmith/Hayes)

THAT Council:

1. Not give interest free loans to businesses to install Liquid Trade Waste Grease Arrestors;

2. Approve for businesses to contribute to a trust fund and pay interest (as per Council’s average interest rate) until such time that they have enough money to install grease arrestors in conjunction with the State Government’s Liquid Trade Waste Policy; and

3. Advise the letter writer of the outcome.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jonathon Foong

Confidential Items

CONTRACT 499090 DRILLING AND CONSTRUCTION OF GROUNDWATER MONITORING BORES AT CUDAL, CUMNOCK AND YEOVAL STP'S

Bob Cohen

Recommendation (Durkin/Dean)

THAT Council accepts the quotation from Chief Drilling Exploration and Water Bores from Orange NSW at a tendered price of $28,352.50 (inclusive GST).

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Jason Theakstone

Confidential Items

CONTRACT 448504 - MANUFACTURE AND ERECTION OF STEEL SHADE STRUCTURES FINAL CERTIFICATE

Bob Cohen

Recommendation (Wilcox/Durkin)

THAT Council agree to issue the Final Certificate for Contract 448504 earlier than stated in the terms of the Contract.

04 Mar 2014 - 1:42 PM - Jason Theakstone

in progress

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Denis O'Brien

Confidential Items

CONTRACT 520071 MANAGEMENT OF CANOWINDRA CARAVAN PARK FOR A THREE YEAR PERIOD

Bob Cohen

Recommendation (Dean/Treavors)

THAT Council:

1. Accepts the tender from Neil and Ros Haywood for the management of the Canowindra caravan park for a three year period at a tendered price of $63,000 (exc. of GST.)

2. Authorise the affixing of Council’s seal to the agreement for Contract 520071.

27 Feb 2014 - 3:52 PM - Denis O'Brien

Documentation being prepared in compliance with Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Denis O'Brien

Confidential Items

EUGOWRA VOLUNTARY PURCHASE

Bob Cohen

Recommendation (Culverson/Davison)

THAT Council approve the table of proposed voluntary purchases as outlined in the report.

27 Feb 2014 - 3:53 PM - Denis O'Brien

Resolution noted - applicants to be advised of proposed time frame.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Gerry Aguila

For Determination

AUSTRALIA DAY AWARDS COMMITTEE MEETING

Steve Harding

RECOMMENDATION(Davison/Wilcox)

THAT consideration of the Australia Day Awards be brought forward to the October Council Meeting day.

Recommendation (Culverson/Davison)

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 17 December, 2013 be adopted.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Anna Sutton

For Determination

GOANNA HILL, MITCHELL HIGHWAY - ROAD REALIGNMENT AND ACQUISITION

Steve Harding

MOTION (Wilcox/Smith)

THAT Council:

1. Waive the compensation for this area of road reserve and offer concurrence to the acquisition of the road reserve the east of the Strathmore Lane intersection.

2. Authorise the affixation of the Council Seal on documents required for the closure and transfer of ownership of this section of road.

20 Feb 2014 - 1:59 PM - Gerry Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Gerry Aguila

For Determination

2014 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

Steve Harding

MOTION (Treavors/Culverson)

THAT Clrs Nash and Wilcox be authorised to attend the 2014 ALGWA (NSW) Conference.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Gerry Aguila

For Determination

ATTENDANCE OF CABONNE COUNCIL DELEGATES AT THE 2014 LOCAL GOVERNMENT TOURISM CONFERENCE

Steve Harding

MOTION (Culverson/Wilcox)

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Gerry Aguila

For Determination

2014 FLOODPLAIN MANAGEMENT ASSOCIATION CONFERENCE

Steve Harding

MOTION (Durkin/Treavors)

THAT Council:

1. Nominate Clr Durkin as a delegate to attend the conference.

2. Continue to support the FMA by sending delegates each year.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Gerry Aguila

For Determination

ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE MEETING

Steve Harding

MOTION (Treavors/Wilcox)

20 Feb 2014 - 2:04 PM - Gerry Aguila

re Bound Minutes

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Anna Sutton

Confidential Items

CONTRACT 520071 MANAGEMENT OF CANOWINDRA CARAVAN PARK FOR A THREE YEAR PERIOD

Steve Harding

Recommendation (Dean/Treavors)

THAT Council:

1. Accepts the tender from Neil and Ros Haywood for the management of the Canowindra caravan park for a three year period at a tendered price of $63,000 (exc. of GST.)

2. Authorise the affixing of Council’s seal to the agreement for Contract 520071.

20 Feb 2014 - 2:09 PM - Gerry Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Dale Jones

For Determination

QUESTIONS FOR NEXT MEETING

Andrew Hopkins

MOTION (Culverson/Davison)

THAT Council receive a report at the next Council meeting in relation to the conditions of funding relating to the Banjo Paterson self drive brochure to determine if a refund is due.

MOTION (MacSmith/Culverson)

THAT Council write to the Minister expressing its concerns in relation to increasing RFS contributions.

MOTION (Davison/Wilcox)

THAT Council receive a report at the next Council meeting in relation to ideas and progress made in relation to beautifying the main streets and the timeframe for same.

07 Mar 2014 - 3:12 PM - Dale Jones

Report considered by ED&T Committee 4 March 2014. Committee recommended seeking refund of EAP contribution

20 Feb 2014 - 2:14 PM - Gerry Aguila

a/EDM re Banjo Paterson report

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 18 February 2014

Andrew Hopkins

For Determination

QUESTIONS FOR NEXT MEETING

Andrew Hopkins

MOTION (Culverson/Davison)

THAT Council receive a report at the next Council meeting in relation to the conditions of funding relating to the Banjo Paterson self drive brochure to determine if a refund is due.

MOTION (MacSmith/Culverson)

THAT Council write to the Minister expressing its concerns in relation to increasing RFS contributions.

MOTION (Davison/Wilcox)

THAT Council receive a report at the next Council meeting in relation to ideas and progress made in relation to beautifying the main streets and the timeframe for same.

07 Mar 2014 - 3:03 PM - Robyn Little

Report on Molong beautification prepared for March Council business paper.

Letter sent to Emergency Services Minister regarding Council's concerns.

COMPLETE

20 Feb 2014 - 2:15 PM - Gerry Aguila

GM re beautification report

Version Date (Draft or Council Meeting date)	[DRAFT]
Author	Design and Assets Manager
Owner (Relevant director)	Director of Engineering and Technical Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)

Title	Date Approved	Signature
Director of Engineering & Technical Services

	Road Classification	Typical Warrants
MR	Regional Roads	Gazetted Main Roads designated by RMS as Regional Roads.
E	Sub-Arterial Road	Rural >200 VPD Urban >1000 VPD
F	Distributor Road	Rural 100-200 VPD Urban 500-1000 VPD
G	Collector Road	Rural 50-100 VPD Urban 10-50 VPD
H	Collector Road	Rural 10-50 VPD Urban 100-250 VPD
I	Local Access	Rural <10 VPD Urban <100 VPD
J	Minimal Access	Rural/Urban <2 VPD

	Road Classification	Design AADT
MR	Regional Roads	1500
E	Sub-Arterial Road	500
F	Distributor Road	200
G	Collector Road	100
H	Collector Road	50
I	Local Access	10
J	Minimal Access	2

	Road Classification	Minimum Clear Zone (m)
MR	Regional Roads	Austroads Guide to Road Design – Part 6
E	Sub-Arterial Road	5
F	Distributor Road	4
G	Collector Road	3
H	Collector Road	2
I	Local Access	2
J	Minimal Access	2

Cr G Rush	Bathurst Regional Council	Mr G Styles	Orange City Council
Mr B Roach	Bathurst Regional Council	Cr K Keith	Parkes Shire Council
Cr W Tuckerman	Boorowa Council	Mr K Boyd	Parkes Shire Council
Mr A McMahon	Boorowa Council	Cr J Shaw	Upper Lachlan Shire
Cr I Gosper	Cabonne Council	Mr J Bell	Upper Lachlan Shire
Mr A Hopkins	Cabonne Council	Cr M Liebich	Weddin Shire Council
Cr D Somervaille	Central Tablelands Water	Mr G Carroll	Weddin Shire Council
Mr T Perry	Central Tablelands Water	Cr S Freudenstein	Young Shire Council
Cr B West	Cowra Shire Council	Mr P Vlatko	Young Shire Council
Mr P Devery	Cowra Shire Council	Mr B Steffen	Forbes Shire Council
Cr B West	Cowra Shire Council	Cr B Miller	Cowra Shire Council
Mr P Devery	Cowra Shire Council	Ms J Bennett	Centroc
Cr P Miller	Forbes Shire Council	Ms M Macpherson	Centroc
Cr R Penny	Forbes Shire Council	Ms L Chapman	Centroc
Cr D Manwaring	Lachlan Shire Council	Mr Noman Mann	CNSWT
Ms L Collyer	Lachlan Shire Council	Ms Lucy White	CNSWT
Cr R Thompson	Lithgow City Council	Ms Monica Morse	CNSWT
Mr R Bailey	Lithgow City Council	Mr Roger Stephan	Hunter Councils
Cr J McMahon	Oberon Council
Mr A Cairney	Oberon Council