Minutes of Ordinary Meeting - 24 November 2020

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, P Batten, K Walker, J Weaver and I Davison.

Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, Department Leader - Governance & Corporate Performance and Governance Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Durkin for his absence from the meeting.
	Motion (Oldham/Newsom) THAT the apology tendered on behalf of Clr Durkin be accepted and the necessary leave of absence be granted.
20/11/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Newsom declared an interest (identified as a perceived conflict of interest significant, non-pecuniary) in item 14 as she is the director of Inxcess who own the Orange App. Clr Batten declared an interest (identified as an actual conflict of interest significant, non-pecuniary) in item 13 as he is the Chair of the Molong Advancement Group.
	Motion (Nash/Jones) THAT the declarations of interest be noted.
20/11/02	Carried

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Motion (Weaver/Oldham)

THAT it be noted there were nil declarations for political donations.

20/11/03

Carried

It was noted the time being 2.08pm Leanne Smith from Intentus Chartered Accountants addressed Council regarding Council’s Annual Financial Statements.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 27/10/20 – Attended the business paper review with the General Manager and Deputy General Managers. Attended the Ordinary Council meeting. 28/10/20 – Attended the Orange 360 Board meeting. Interview with Neil Gill radio program. Attended Molong RSL for Molong Main Street community consultation. 29/10/20 – Attended the office for an RDA meeting. Attended Fairbridge Farm Memorial with the General Manager for a meeting with the Fairbridge Association. Attended Molong Central School for Molong St. John Cadet presentation. 30/10/20 – Attended an interview with B Rock FM radio program. Attended Cudal cemetery for an interview with Prime TV. 4/11/20 – Attended an interview with ABC radio regarding Canowindra Retirement Village. 5/11/20 – Attended Country Mayors Association meeting with the General Manager in Sydney. 6/11/20 – Attended Country Mayors Association meeting with the General Manager. 9/11/20 to 14/11/20 – Leave. 18/11/20 – Attended ARIC meeting with external auditors and General Manager. 23/11/20 – Attended the office for LGNSW conference via Zoom. Interview with Neil Gill radio program. Clr Davison 28/10/10 – Attended Orange 360 Board meeting. 29/10/20 – Attended JO Tourism Review Committee meeting via Zoom. 30/10/20 – Interview panel for Regional Phycologist position in region. 4/11/20 – Attended Yeoval Progress Association meeting. 5/11/20 – Attended J.O. Tourism Committee Meeting via Zoom. 10/11/20 – November Councillor workshop. 17/11/20 – Attended November J.O. Tourism meeting via Zoom. 19/11/20 – Attended BEC AGM in Orange. 20/11/20 – Attended meeting with Orange 360 Committee. 23-24/11/20 – Attended National Roads Conference via Zoom. 24/11/20 – Council Meeting. Clr Treavors 16-17/11/20 – Attended Roads, Transport and Resilience Conference. Clr Jones 27/10/20 – Attended the business paper review and Council meeting. 28/10/20 – Attended the Molong Main Street community consultation meeting. 29/10/20 – Attended the Canowindra Main Street community consultation meeting. 6/11/20 – Attended the official opening of the Canowindra Showground upgrade. 8/11/20 – Attended the Cudal Light Horse memorial ceremony. 10/11/20 – Attended the Councillor workshop and Grow Molong meeting. 11/11/20 – Attended the Molong Remembrance Day ceremony. 12/11/20 – Attended the Molong Advancement Group meeting. 21/11/20 – Attended the official opening of the extension to the Eugowra Museum and Bushranger Centre.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
20/11/04	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted Clr Davison called item 12 to be debated in Committee of the Whole.
	Motion (Oldham/Nash) THAT item 12 be debated in Committee of the Whole.
20/11/05	Carried

ITEM - 6 GROUPING OF REPORT ADOPTION

Motion (Weaver/Nash)

THAT items 7 to 10 be moved and seconded.

20/11/06

Carried

ITEM - 7 YEOVAL ANNUAL SHOW 2021 & 2022

MOTION (Weaver/Nash)

THAT Council lodge a formal biennial application for the proclamation of part-day public holidays from 8:30am to 7:00pm, for that portion of the township of Yeoval, which is in the Cabonne Council area on Tuesday 4 May 2021 and Tuesday 17 May 2022 for the Yeoval Annual Show.

20/11/07

Carried

ITEM - 8 AUSTRALIA DAY AWARDS COMMITTEE MEETING

MOTION (Weaver/Nash)

THAT the report and recommendations of the Australia Day Awards Committee Meeting of Cabonne Council held on 27 October, 2020 be adopted.

20/11/08

Carried

ITEM - 9 DRAFT STATEMENT OF BUSINESS ETHICS

MOTION (Weaver/Nash)

THAT Council endorse the draft Statement of Business Ethics and place the draft on public exhibition.

20/11/09

Carried

ITEM - 10 DRAFT COMMUNITY ENGAGEMENT POLICY

MOTION (Weaver/Nash)

THAT Council endorse the draft Community Engagement Policy and place the draft policy on public exhibition.

20/11/10

Carried

	ITEM - 11 CONFIRMATION OF THE MINUTES
	Proceedings in Brief The Mayor clarified the resolution relating to Closed item 3 from the October confidential business paper, noting that points 1 & 2 of the recommendation relate to a tender for provision of heavy patching services.
	Motion (Davison/Treavors) THAT the minutes of the Ordinary meeting held 27 October 2020 be adopted, noting the minor amendment as detailed in the Proceedings in Brief.
20/11/11	Carried

It was noted item 12 was moved to Committee of the Whole.

It was noted the time being 2.27pm Clr Batten declared an interest in the following item and left the Chamber.

ITEM - 13 EVENTS ASSISTANCE PROGRAM

Motion (Newsom/Jones)

THAT Council approve the Event Assistance Program (EAP) funding for the application as detailed in the report.

20/11/12

Carried

It was noted the time being 2.27pm Clr Batten returned to the Chamber.

It was noted the time being 2.28pm Clr Newsom declared an interest in the following item and left the Chamber.

ITEM - 14 CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

Motion (Treavors/Weaver)

THAT Council appoints Nicole Farrell, Jack Traves and Brendon Argyle as members of the 2019-2021 Cabonne Country Tourism Advisory Committee to fill the current vacancies.

20/11/13

Carried

It was noted the time being 2.29pm Clr Newsom returned to the Chamber.

ITEM - 15 YEOVAL SHOWGROUND WATER CONSUMPTION

Motion (Nash/Davison)

THAT Council write off the amount of $1,916.74 from account number 851000000 due to water loss.

20/11/14

Carried

	ITEM - 16 2020 CHRISTMAS LIGHTS IN CABONNE
	Proceedings in Brief The Mayor noted there was a minor error in the report and Eugowra should have been listed. The Deputy General Manager Infrastructure confirmed the lights proposed are to be erected in Nanima Street, Eugowra and in the trees in front of the Supermarket.
	Motion (Weaver/Newsom) THAT Council endorse the installation of Christmas lights in towns and villages of Cabonne at a total cost of $16,000 to be funded from the 2020/21 Village Enhancement Program budget.
20/11/15	Carried

ITEM - 17 DAM SAFETY ACT - NEW REGULATORY FRAMEWORK

Motion (Davison/Treavors)

THAT Council write to the Minister for Water expressing concerns over the extra costs imposed on the ratepayers of Cabonne by the introduction of the additional dam safety levy.

20/11/16

Carried

ITEM - 18 RESERVE FUNDING - BUDGET VARIATION

Motion (Batten/Weaver)

THAT Council approve the budget variation in the amount of $120,750 to maintain upkeep of trees and vegetation.

20/11/17

Carried

ITEM - 19 EUGOWRA VOLUNTARY PURCHASE

Motion (Nash/Jones)

THAT Council select the property being 8 North Street, Eugowra, for the voluntary purchase in 2020/21 financial year, subject to the availability of funding contribution being granted from Department Planning, Industry and Environment.

20/11/18

Carried

ITEM - 20 PEAK HILL ROAD UPGRADE UNDER ROADS OF STRATEGIC IMPORTANCE (ROSI) PROGRAM

Motion (Davison/Treavors)

THAT Council agrees to the 20% contribution to the Peak Hill Road Upgrade in the event of receipt of the grant funding under the Roads of Strategic Importance (ROSI) program.

20/11/19

Carried

ITEM - 21 FUNDING OFFER FOR REPLACEMENT OF WASHPEN BRIDGE ON GUNDONG ROAD

Motion (Batten/Jones)

THAT Council:

1. Approve the 50% Council contribution amounting $1,145,400 for the replacement of Washpen Bridge on Gundong Road in accordance with the funding offer under the Australian Government Bridge Renewal Program.

2. Include the Washpen Bridge project in the 2021/22 Operational Plan.

20/11/20

Carried

It was noted the time being 2.39pm Clr Jones left the Chamber.

	ITEM - 22 DA2019/0010/1 MODIFICATION OF FARM STAY ACCOMODATION LOT 12 DP 868993 GRIFFIN ROAD ORANGE
	Motion (Treavors/Nash) THAT Development Application 2019/0010/1 be granted development consent subject to the modified development consent attached.
20/11/21	Carried
	The Chair called for a Division of Council (noting the absence of Clr Durkin – apology and Clr Jones – absent from the Chamber) as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, P Batten, K Walker, J Weaver and I Davison Against - Nil

It was noted the time being 2.41pm Clr Jones returned to the Chamber.

	ITEM - 23 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Weaver requested an update on the Canowindra Retirement Village project. The General Manager advised that the project is proceeding and a feasibility study is being undertaken. He noted that Council have engaged King + Campbell to investigate the options available and consult with the committee members. He stated that a report will be presented to Council to highlight the options once the investigation is complete. Clr Nash requested a report on the relocation of Manildra Library to the main street. Clr Newsom requested a report on the future plan for the Canowindra Court House. The Deputy General Manager Infrastructure advised Council is in the initiation phase with reviewing all Council properties and will bring a complete list to Council when complete. Clr Jones requested a report detailing the plan and steps required to remove the flood zoning in Eugowra now that the levee is nearing completion.
	Motion (Weaver/Nash) THAT a report be provided to Council on the following items: 1. Relocation of the Manildra Library; 2. Future plan for the Canowindra Court House; and 3. Plan and steps required to remove the flood zoning in Eugowra.
20/11/22	Carried

ITEM - 24 BUSINESS PAPER ITEMS FOR NOTING

Motion (Nash/Batten)

THAT the notation items be noted.

20/11/23

Carried

ITEM - 25 MATTERS OF URGENCY

Motion (Davison/Treavors)

THAT it be noted there were nil matters of urgency.

20/11/24

Carried

ITEM - 26 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Treavors/Oldham)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

20/11/25

Carried

	ITEM - 12 QUARTERLY BUDGET REVIEW
	Proceedings in Brief Clr Davison raised a number of queries. All queries raised were clarified by the General Manager and Deputy General Manager Services.
	Recommendation (Davison/Nash) THAT Council note the variances in the report and authorise those changes to be included in the 2020/2021 Council Budget.
1.	Carried

	ITEM - 27 MOLONG AND CANOWINDRA TOWN CENTRE CONCEPT DESIGN PROJECT FEEDBACK
	Proceedings in Brief Clr Batten wished to commend the General Manager and staff for the extensive consultation and noted the positive feedback received from the Molong community. The General Manager noted there was a response number 8 that did not make it into the report and advised that Council has acknowledged the response.
	Recommendation (Batten/Jones) THAT: 1. The submissions table for the Molong and Canowindra Town Centre Plans, dated November 2020 be noted, and a copy of the document sent to all submission makers for their information as well as uploaded onto Council’s website for a period of no less than 21 days; and 2. Council adopt concept plans and confirm support to move forward with the next stage of the planning process and the development of Business Cases to support future funding applications
2.	Carried

It was noted the time being 2.55pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Oldham/Treavors)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Davison/Weaver)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Australia Day Committee meeting held on 27 October 2020 are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 MOLONG LIMESTONE QUARRY

Recommendation (Batten/Nash)

THAT Council authorise the General Manager to:

1. Proceed with the settlement offer, as detailed in the report;

2. Commence the investigation of options for the future management of the Molong Limestone Quarry.

Carried

ITEM - 4 POSSIBLE SALE OF LOT 9 DP 1113621 LONGS CORNER ROAD, CANOWINDRA

Recommendation (Walker/Treavors)

THAT Council authorises affixing of Council’s seal to the land sale contract and transfer documents.

Carried

It was noted the time being 3.05pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Weaver/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 November, 2020 be adopted.

20/11/26

Carried

There being no further business, the meeting closed at 3.06pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 15 December, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.