MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 25 August, 2020 COMMENCING AT 2.00pm

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TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ADJOURNMENT OF MEETING.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 2

ITEM - 5     COMMITTEE OF THE WHOLE.. 3

ITEM - 6     GROUPING OF REPORT ADOPTION.. 3

ITEM - 7     CONFIRMATION OF THE MINUTES.. 3

ITEM - 8     GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW... 3

ITEM - 9     AUSTRALIA DAY 2021. 4

ITEM - 10  LGNSW STATE CONFERENCE MOTIONS.. 4

ITEM - 12  CANOWINDRA TOWN CENTRE URBAN DESIGN PROJECT.. 4

ITEM - 13  MOLONG RECREATION AREAS - DRAFT MASTERPLANS.. 4

ITEM - 15  RESOURCES FOR REGIONS PROGRAM - ROUND SEVEN.. 5

ITEM - 16  CABONNE COUNCIL POOL MASTERPLAN.. 5

ITEM - 17  IMPACT OF COVID-19 ON 2020/21 POOL SEASON.. 5

ITEM - 18  DEVELOPMENT APPLICATION 2020/0154 - FENCE- LOT 23 DP 848546 - 82 MARSDEN STREET, MOLONG.. 6

ITEM - 19  QUESTIONS FOR NEXT MEETING.. 6

ITEM - 20  BUSINESS PAPER ITEMS FOR NOTING.. 7

ITEMS FOR NOTATION.. 7

ITEM - 9     TREE MAINTENANCE IN MANILDRA.. 7

ITEM - 21  MATTERS OF URGENCY.. 7

ITEM - 22  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 7

ITEM - 11  DRAFT CANOWINDRA TOWN IMPROVEMENT FUND RESERVE POLICY   8

ITEM - 14  EVENTS ASSISTANCE PROGRAM.. 8

CONFIDENTIAL ITEMS.. 8

ITEM - 1     CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 8

ITEM - 2     MOLONG LIMESTONE QUARRY LEASE.. 9

ITEM - 3     NETWASTE TENDER - COLLECTION AND DISPOSAL OF USED MOTOR OIL CONTRACT.. 9

ITEM - 4     CONTRACT NO 1177110 - DESIGN, SUPPLY & INSTALLATION OF INCLUSIVE PLAYGROUNDS AT MORRIS PARK, CANOWINDRA AND DR ROSS MEMORIAL RECREATION GROUND, MOLONG.. 9

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE.. 10

 


 

 

PRESENT         Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison.


Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, Department Leader - Governance & Corporate Performance and Governance Officer.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Motion (Newsom/Durkin)

 

THAT it be noted there were nil applications for leave of absence.

 

20/08/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in items 13 and 14 as he is the Chair of Molong Advancement Group and a member of Banjo Paterson Festival Committee.

 

Motion (Jones/Durkin)

 

THAT the declarations of interest be noted.

 

20/08/02

Carried

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Motion (Durkin/Oldham)

 

THAT it be noted there were nil declarations for political donations

 

20/08/03

Carried

 

It was noted the time being 2.03pm the meeting was adjourned.

 

 

ADJOURNMENT OF MEETING

 

Motion (Beatty/Jones)

 

THAT Council adjourn the Ordinary Council meeting until the conclusion of an Outstanding Service Award presentation.

 

20/08/04

Carried

 

It was noted the time being 2.23pm the Mayor resumed the Ordinary Meeting.

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Beatty

28/07/20 – Attended the Molong Office for the business paper review with the General Manager, Deputy General Managers, Deputy Mayor and Clr Durkin.

31/07/20 – Attended the Molong Office for an online J.O. meeting with the Deputy Prime Minister. Meeting with the General Manager.

03/08/20 – Attended the Molong Office for a meeting regarding the Molong Community Centre Project.

05/08/20 – Attended an interview with Neil Gill radio program. Attended Nashdale Hall with the General Manager and Clr Oldham for a community meeting.

07/08/20 – Attended the Kangaroobie Road users meeting with the Deputy Mayor, General Manager, Deputy General Manager Infrastructure. Then attended the Kangaroobie Road Users meeting.

11/08/20 – Attended the Molong Office for a meeting with the General Manager. Attended the Councillor Workshop.

13/08/20- Attended the Molong RSL for the Molong Advancement Group meeting.

14/08/20 – Telephone call with Ted Ryan regarding poor state of roads. Attended site inspection of Finch Road.

19/08/20 – Attended an interview with Neil Gill radio program. Meeting with the General Manager.

24/08/20 – Attended the Molong RSL Club for the Molong Town Centre consultation meeting.

Clr Oldham

03/08/20 – Attended a meeting regarding Molong Community Centre at Council Chambers.

05/08/20 – Attended a meeting for Nashdale Action Group with the Mayor and General Manager at Nashdale Hall.

11/08/20 – Attended the Councillor Workshop.

13/08/20 – Attended Molong Advancement Group meeting at Molong RSL.

18/08/20 – Attended a meeting regarding Cabonne Acquisitive Art Prize at Council Chambers.

Clr Jones

28/07/20 – Attended the July business paper review and Council Meeting.

07/08/20 – Attended the Kargaroobie Road users meeting with the Mayor, General Manager and Deputy General Manager Infrastructure.

10/08/20 – Attended Cudal’s Cordon Store Meeting.

11/08/20 – Attended the Councillor workshop. Attended the Eugowra Progress and Promotion Association meeting.

13/08/20 – Attended the Molong Advancement Group meeting.

24/08/20 – Attended the Molong Town Centre consultation meeting.

 

Motion (Beatty/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

20/08/05

Carried

 

 

ITEM - 5    COMMITTEE OF THE WHOLE

 

Proceedings in Brief

It was noted Clr Newsom called item 11 and Clr Jones called item 14.

 

Motion (Weaver/Davison)

 

THAT the items called be debated in Committee of the Whole.

 

20/08/06

Carried

 

 

ITEM - 6    GROUPING OF REPORT ADOPTION

 

Motion (Durkin/Jones)

 

THAT items 7 to 10 be moved and seconded.

 

20/08/07

Carried

 

 

ITEM - 7    CONFIRMATION OF THE MINUTES

 

Motion (Durkin/Jones)

 

THAT the minutes of the Ordinary meeting held 28 July 2020 be adopted.

 

20/08/08

Carried

 

 

ITEM - 8    GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) AGENCY INFORMATION GUIDE - ANNUAL REVIEW

 

Motion (Durkin/Jones)

 

THAT Council adopt the annexed draft 2020/21 Agency Information Guide.

 

20/08/09

Carried

 

 

ITEM - 9    AUSTRALIA DAY 2021

 

Motion (Durkin/Jones)

 

THAT Council note the schedule for Australia Day 2021.

 

20/08/10

Carried

 

 

ITEM - 10 LGNSW STATE CONFERENCE MOTIONS

 

Motion (Durkin/Jones)

 

THAT Council adopt the proposed Motions as outlined in the report for submission to the 2020 LGNSW Business Paper.

 

20/08/11

Carried

 

It was noted that Item 11 was called to be debated in Committee of the Whole.

 

 

ITEM - 12 CANOWINDRA TOWN CENTRE URBAN DESIGN PROJECT

 

Motion (Weaver/Nash)

 

THAT:

 

1.   The Canowindra Town Centre Review of Submissions Table, dated August 2020, be noted and a copy of the document sent to all submission makers for their information as well as uploaded onto Council’s website for a period of no less than 21 days; and

 

2.   Council undertake the urban design process for the Canowindra Town Centre and that this be informed by the submissions to the Canowindra Town Centre issues paper.

 

20/08/12

Carried

 

It was noted Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in the following item and remained in the chamber.

 

 

ITEM - 13 MOLONG RECREATION AREAS - DRAFT MASTERPLANS

 

Motion (Jones/Oldham)

 

THAT Council:

 

1.   Resolve to ‘adopt in principle’ the three Molong Recreational Ground Master Plans.

 

2.   Utilises the Molong Recreational Ground Master Plans in its decision making and planning processes under Council’s integrated planning and reporting framework as well as grant funding opportunities.

 

20/08/13

Carried

 

It was noted item 14 was called to be debated in Committee of the Whole.

 

 

Motion (Treavors/Newsom)

 

THAT Council hereby resolve itself into Committee of the Whole to discuss item 15.

 

20/08/14

Carried

 

 

ITEM - 15 RESOURCES FOR REGIONS PROGRAM - ROUND SEVEN

 

Motion (Treavors/Newsom)

 

THAT Council apply for funding under round seven of the Resources for Regions Program to fund the construction of a new amenities block and spectator seating at Tom Clyburn Oval in Canowindra;

 

20/08/15

Carried

 

 

ITEM - 16 CABONNE COUNCIL POOL MASTERPLAN

 

Motion (Treavors/Weaver)

 

THAT Council endorse the prioritisation of the Cabonne Public Swimming Pool strategic plan within the Council works program and fund the strategy through;

 

1.   Reprioritisation of $43,774 within the 2020/21 capital works program

2.   Fund $19,026 from Council reserves, to be recognised in the 2020/21 first quarter budget review.

 

20/08/16

Carried

 

 

ITEM - 17 IMPACT OF COVID-19 ON 2020/21 POOL SEASON

 

Motion (Durkin/Nash)

 

THAT Council:

 

1.  Support the closure of any Cabonne pool facility if Public Health Order requirements cannot be reasonably met or managed; and

2.  Support the reduction of public pool use hours from 30 to 20 per week for the village pools (excluding Molong and Canowindra) to ensure Covid-19 Public Health Order requirements are met.

 

20/08/17

Carried

 

 

ITEM - 18 DEVELOPMENT APPLICATION 2020/0154 - FENCE- LOT 23 DP 848546 - 82 MARSDEN STREET, MOLONG

 

Motion (Nash/Durkin)

 

THAT Development Application 2020/0154 for a fence at 82 Marsden Street, Molong, be refused for the following reasons:

 

1.   The development for which consent is sought is inconsistent with the objectives of the R5 Large Lot Residential zone.

 

2.   The development for which consent is sought is inconsistent with Clauses 1.2 and 3.3 of council’s Development Control Plan No 6 – Rural Small Holdings.

 

3.   The granting of development consent is not in the public interest.

 

4.   The development for which consent is sought will unreasonably and unnecessarily impact the visual amenity of the adjoining property.

 

5.   The development for which consent is sought creates adverse visual impacts on the locality.

 

20/08/18

Carried

 

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows:

 

For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison

 

Against - Nil

 

 

 

ITEM - 19 QUESTIONS FOR NEXT MEETING

 

Motion (Davison/Durkin)

 

THAT:

1.    Staff investigate opportunities to support service providers in the community with a focus on mental health, and a report be provided to an upcoming Council meeting;

2.    Council note that the fossil site property at Canowindra is for sale and the matter be included for discussion at the September Councillor Workshop;

3.    The inlet and outlet drainage pipe on Belubula Way be located and cleared to allow water to drain away; and

4.    The potential impacts of the recommendations from the Local Government Rating System review on Council’s rating income be reported to the next Council meeting.

20/08/19

Carried

 

 

ITEM - 20 BUSINESS PAPER ITEMS FOR NOTING

 

Proceedings in Brief

It was noted Clr Nash called item 9 to be further considered.

 

Motion (Treavors/Jones)

 

THAT:

1.    Item 9 be further considered; and

 

2.    The remaining notation items be noted.

20/08/20

Carried

 

ITEMS FOR NOTATION

 

 

ITEM - 9    TREE MAINTENANCE IN MANILDRA

 

Proceedings in Brief

Clr Nash thanked the Deputy General Manager Infrastructure for the report and requested a timeframe. The Deputy General Manager Infrastructure advised that as reported the works would commence in September and is due for completion by 30 October 2020.

 

Motion (Nash/Treavors)


THAT the information be noted.

20/08/21

Carried

 

 

ITEM - 21 MATTERS OF URGENCY

 

Motion (Weaver/Durkin)

 

THAT it be noted there were nil matters of urgency.

 

20/08/22

Carried

 

 

ITEM - 22 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

Motion (Treavors/Nash)

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

20/08/23

Carried

 

 

ITEM - 11 DRAFT CANOWINDRA TOWN IMPROVEMENT FUND RESERVE POLICY

 

Recommendation (Newsom/Mullins)

 

THAT Council endorse the draft Canowindra Town Improvement Fund Reserve Policy and place the draft policy on public exhibition.

 

1.

Carried

  

It was noted Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in the following item and remained in the chamber.

 

 

ITEM - 14 EVENTS ASSISTANCE PROGRAM

 

Recommendation (Jones/Treavors)

 

THAT Council approve the Event Assistance Program (EAP) funding for applications 1 through 4 as detailed in the report.

 

2.

Carried

 

It was noted the time being 3.06pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

 

CONFIDENTIAL ITEMS

 

 

ITEM - 1    CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Weaver/Oldham)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

3.

Carried

 

 

ITEM - 2    MOLONG LIMESTONE QUARRY LEASE

 

Recommendation (Durkin/Nash)

 

THAT the information be noted.  

 

4.

Carried

 

 

ITEM - 3    NETWASTE TENDER - COLLECTION AND DISPOSAL OF USED MOTOR OIL CONTRACT

 

Recommendation (Davison/Nash)

 

THAT Council:

 

1.   Accept the tender submitted by Cleanaway dated 28 July 2020, for the collection and disposal of used motor oil, for the initial two (2) year term, and sign the required contract documentation; and

 

2.   That authority be granted for the application of the council seal to the contract documents.

 

5.

Carried

 

 

ITEM - 4    CONTRACT NO 1177110 - DESIGN, SUPPLY & INSTALLATION OF INCLUSIVE PLAYGROUNDS AT MORRIS PARK, CANOWINDRA AND DR ROSS MEMORIAL RECREATION GROUND, MOLONG

 

Recommendation (Weaver/Nash)

 

THAT Council:

1.   Resolve not to accept any Tender for the supply and installation of inclusive playgrounds at Canowindra and Molong, in accordance with Clause 178 (1b) of the Local Government (General) Regulation 2005.

2.   In accordance with Clause 178 (3e) of the Local Government (General) Regulation 2005, enter into negotiations with the intent to enter into a contract for the supply of inclusive playgrounds at Canowindra and Molong.

3.   Resolve in accordance with Clause 178 (4b) of the Local Government (General) Regulation 2005, not call for new tenders, noting that it is considered calling for new tenders will not allow Council to meet its strategic objectives for the project.

4.   Authorise the General Manager to enter into a contract with a contractor to deliver the supply of inclusive playgrounds at Canowindra and Molong, subject to successful negotiations.

5.   Authorise any variation to the contract for the project provided the variations are contained within the overall approved budget.

 

6.

Carried

 

It was noted the time being 3.20pm the Mayor resumed the Ordinary meeting.  

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

Motion (Oldham/Treavors)

 

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 25 August, 2020 be adopted.

 

20/08/24

Carried

 

 

 

There being no further business, the meeting closed at 3.22pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 22 September, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.