Minutes of Ordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison.

Also present were the General Manager, Deputy General Manager - Cabonne Services, Deputy General Manager - Cabonne Infrastructure, Department Leader - Governance & Corporate Performance and Administration Officer.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Motion (Durkin/Newsom)

THAT the apology tendered on behalf of Clr Walker be accepted and the necessary leave of absence be granted.

20/06/07

Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Newsom declared an interest (identified as an actual conflict of interest, non-significant, non-pecuniary) in item 14 as her daughter works at Canowindra Phoenix. Clr Batten declared an interest (identified as an actual conflict of interest, significant, non-pecuniary) in item 11 as he is Chairperson of the Molong Advancement Group. Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in item 18 as he is the Chairperson of the Molong Advancement Group.
	Motion (Nash/Weaver) THAT the declarations of interest be noted.
20/06/08	Carried

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Motion (Oldham/Jones)

THAT it be noted there were nil declarations for political donations.

20/06/09

Carried

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 26/5/20 – Attended the Molong Office for the Community Precinct meeting. Business Paper Review with Deputy Mayor, General Manager and Deputy General Managers. Attended Ordinary Council meeting. 27/5/20 – Attended the Molong Office for an interview with Neil Gill radio program. Orange 360 board meeting via Zoom. Meeting with the General Manager. 28/5/20 – Attended the Molong Recreation Ground for an interview with Prime News and Win News regarding the mobile COVID-19 testing. 4/6/20 – Attended the Molong Office for a J.O. Board meeting via Zoom. Molong Community Centre meeting via Zoom. 9/6/20 – Attended the Molong Office for a meeting regarding Hunter Caldwell area and Molong Showground. Attended Councillor workshop. 10/5/6/20 – Attended the Molong Office to conduct the General Manager’s Performance Review with the Panel. Attended a meeting with Fairbridge members regarding Fairbridge Park. 12/6/20 – Attended the Molong Office for a meeting with Christine McIntosh regarding Kinross Wolaroi School. Teleconference with the Hon. Matthew Kean MP regarding Mount Canobolas bike track. 16/6/20 – Attended Molong RSL Club for public meeting regarding Molong Recreation Ground Master Plan. 17/6/20 – Attended Canowindra Master Plan meeting with the General Manager. Teleconference with the Hon. Stuart Ayres MP regarding tourism. Attended Canowindra Master Plan public meeting evening session. 19/6/20 – Attended Molong Railway Station for a meeting with Molong Advancement Group and Railway Action Group regarding Molong Railway Station. 21/6/20 – Attended the Molong Office for a meeting with the General Manager. Attended Orange with the General Manager for a meeting with Orange and Blayney Mayors and General Managers regarding Orange, Blayney and Cabonne Alliance. Clr Weaver 9/6/20 – Attended the Councillor Workshop. 11/6/20 – Attended a meeting with Canowindra Sports Trust with the General Manager, to alleviate concerns and open up communication between the Trust and Council. 15/6/20 – Attended Canowindra Age of Fishes Museum Board Meeting. 17/6/20 – Attended a meeting with the Age of Fishes Museum with the General Manager to discuss the future direction of the museum. Attended community meeting regarding Canowindra Master Plan. Clr Jones 26/5/20 – Attending the Business Paper Review and Ordinary Council meeting. Attended the Eugowra Steering Committee meeting. 9/6/20 – Attended the Extraordinary Council meeting and Councillor Workshop. 10/6/20 – Attended the General Manager’s Performance Review. 11/6/20 – Attended a meeting with Canowindra Sports Trust. 17/6/20 – Attended the Canowindra Town Master Plan meeting. Clr Treavors 4/6/20 – Attended the online Traffic Committee meeting. Clr Weaver 17/6/20 – Attended the Canowindra Community Strategic Planning session.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
20/06/10	Carried

ITEM - 5 COMMITTEE OF THE WHOLE

Motion (Davison/Treavors)

THAT it be noted there were nil items called to be debated in Committee of the Whole.

20/06/11

Carried

ITEM - 6 GROUPING OF REPORT ADOPTION

Motion (Durkin/Jones)

THAT items 7 to 9 be moved and seconded.

20/06/12

Carried

ITEM - 7 CONFIRMATION OF THE MINUTES

MOTION (Durkin/Jones)

THAT the minutes of the Ordinary meeting held 26 May 2020 and Extraordinary meeting held 9 June 2020 be adopted.

20/06/13

Carried

ITEM - 8 AUDIT, RISK AND IMPROVEMENT COMMITTEE

MOTION (Durkin/Jones)

THAT Council adopt the minutes from the meeting of the Audit, Risk and Improvement Committee held 3 June 2020.

20/06/14

Carried

ITEM - 9 JUNE 2020 LOCAL TRAFFIC COMMITTEE MEETING

MOTION (Durkin/Jones)

THAT Council ratify the recommendations from the June 2020 Local Traffic Committee meeting.

20/06/15

Carried

	ITEM - 10 SPONSORSHIP POLICY
	Proceedings in Brief Clr Davison suggested that the following section be clarified: “Events or Activities Ineligible for Sponsorship. Council will not consider sponsor agreements for events or activities that: Exclude or offend some sections of the community, particularly minority groups”.
	Motion (Davison/Nash) THAT Council adopt the Sponsorship Policy.
20/06/16	Carried

It was noted the time being 2.05pm Clr Batten declared an interest in the following item and left the Chamber.

ITEM - 11 MOLONG RECREATION AREAS - DRAFT MASTERPLANS

Motion (Weaver/Oldham)

THAT Council place the three draft Molong Recreational Ground Master Plans on 28 day exhibition seeking further public feedback.

20/06/17

Carried

It was noted the time being 2.06pm Clr Batten returned to the Chamber.

Motion (Newsom/Davison)

THAT Council hereby resolve itself into Committee of the Whole to discuss Item 12.

20/06/18

Carried

	ITEM - 12 ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION
	Proceedings in Brief Clr Newsom requested further information be provided at a future meeting or workshop regarding what is planned for points 2.3 and 2.4 of the Operational Plan.
	Motion (Batten/Davison) THAT council adopt the Draft Operational Plan 2020/2021, including Part 1 – Activities, and Part 2 – Financials (including Fees and Charges), and the Long Term Financial Plan.
20/06/19	Carried

ITEM - 13 MAKING OF RATES AND CHARGES FOR 2020/2021

Motion (Nash/Durkin)

THAT Council:

1. Approve the definitions relating the various Rating Categories in the Rating Summary attached to the report, and

2. Make the Rates for 2020/2021, in accordance with Council resolution, of the rates included in the table listed below.

*RATE*	*Rate in $*	*Minimum*
*Farmland*	*0.00302158*	*$ 478.00*
*Residential*	*0.00342600*	*$ 478.00*
*Residential - Canowindra Town*	*0.01104000*	*$ 612.55*
*Mining*	*0.05419190*	*$ 478.00*
*Business*	*0.00342600*	*$ 478.00*
*Business - Molong Town*	*0.00342600*	*$ 478.00*
*Business- Canowindra Town*	*0.01104000*	*$ 612.55*

3. Adopt the charges as per pages 10-21 of Council’s Fees and Charges for 2020/2021 as referenced in the report.

4. In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2020/2021 rating year, will be 0.0% for 1 July 2020 to 31 December 2020. The interest rate to apply for 1 January 2021 to 30 June 2021 will be 7.0%.

20/06/20

Carried

It was noted the time being 2.16pm Clr Newsom declared an interest in the following item and left the Chamber.

ITEM - 14 EVENTS ASSISTANCE PROGRAM

Motion (Batten/Durkin)

THAT Council approve funding of $500 to the Canowindra Phoenix for the Christmas in July promotion 2020.

20/06/21

Carried

It was noted the time being 2.17pm Clr Newsom returned to the Chamber.

ITEM - 15 ORANGE REGIONAL BICYCLE TOURISM PROJECT PROPOSAL

Motion (Davison/Durkin)

THAT Council endorse the Orange 360 Regional Bicycle Tourism Project proposal and agree to the submission of a grant application by Orange 360 for funding the delivery of the project.

20/06/22

Carried

ITEM - 16 PEDESTRIAN ACCESS AND MOBILITY PLAN (PAMP) AND BIKE PLAN

Motion (Weaver/Jones)

THAT Council:

1. Receive the draft Active Transport Plan - Pedestrian Access and Mobility Plan (PAMP) and place on public exhibition for a minimum of 28 days.

2. Receive the draft Active Transport Plan - Bike Plan and place on public exhibition for a minimum of 28 days.

3. That a further report be provided to council following the conclusion of the public exhibition period.

20/06/23

Carried

ITEM - 17 NAMING OF NEW BRIDGE ON EURIMBLA ROAD, CUMNOCK

Motion (Durkin/Nash)

THAT Council:

1. Commence the public exhibition process to name the newly constructed bridge on Eurimbla Road, Cumnock as “Montgomery Bridge” in accordance with Geographical Names Board of NSW Policy on Place Naming as described in this report.

2. Notify the relevant NSW agencies and seek concurrency with the proposed naming of the bridge.

3. Proceed with the naming of the bridge if no submissions are received within 28 days of exhibition.

20/06/24

Carried

It was noted Clr Batten declared an interest in the following item and remained in the Chamber.

ITEM - 18 CABONNE LOCAL STRATEGIC PLANNING STATEMENT

Motion (Jones/Nash)

THAT Council adopt the Cabonne Local Strategic Planning Statement and post it on the NSW Planning Portal and Council Website.

20/06/25

Carried

	ITEM - 19 DEVELOPMENT APPLICATION DA2020/0147 DUAL OCCUPANCY AND BUILDING ENVELOPE VARIATION AT LOT 100 DP 1083822, 100 WOOLSHED LANE WINDERA
	Motion (Jones/Oldham) THAT Development Application 2020/0147 for a Dual Occupancy at Lot 100 DP 1083822, 1 Woolshed Lane, Windera, be granted consent subject to the conditions attached.
20/06/26	Carried
	The Chair called for a Division of Council (noting the absence of Clr Walker – apology) as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison. Against: Nil

ITEM - 20 REQUEST FOR DONATION EQUIVALANT OF DEVELOPMENT APPLICATION FEES DA2020/0110 CUMNOCK MENS SHED

Motion (Batten/Weaver)

THAT Council donate from its s356 budget to the Cumnock Men’s Shed the sum of $818.85, being the construction certificate fee (excluding GST) paid to council in relation to DA 2020/0110 for the construction of additions to the Cumnock Men’s Shed.

20/06/27

Carried

	ITEM - 21 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Nash requested a report in relation to dangerous gum trees that are around Toogong, Whitton and Parkes streets in Manildra.
	Motion (Nash/Durkin) THAT Council receive a report at the next Council meeting in relation to dangerous gum trees that are around Toogong, Whitton and Parkes streets in Manildra.
20/06/28	Carried

ITEM - 22 BUSINESS PAPER ITEMS FOR NOTING

Motion (Durkin/Batten)

THAT the notation items be noted.

20/06/29

Carried

ITEM - 23 MATTERS OF URGENCY

Motion (Oldham/Weaver)

THAT it be noted there were nil matters of urgency.

20/06/30

Carried

ITEM - 24 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Jones/Nash)

THAT Council hereby resolve itself into Committee of the Whole.

20/06/31

Carried

It was noted the time being 2.29pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Durkin/Oldham)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

It was noted the time being 2.30pm the General Manager, Deputy General Manager – Cabonne Infrastructure and Deputy General Manager – Cabonne Services left the Chamber.

ITEM - 2 GENERAL MANAGER'S PERFORMANCE REVIEW

Recommendation (Weaver/Oldham)

THAT Council receive a verbal report from the Mayor regarding the General Manager’s Performance Review.

Carried

It was noted the time being 2.38pm the General Manager, Deputy General Manager – Cabonne Infrastructure and Deputy General Manager – Cabonne Services returned to the Chamber.

ITEM - 3 NETWASTE REGIONAL WASTE CONTRACT - DEED OF VARIATION - GATE FEE INCREASE FROM VISY RECYCLING

Recommendation (Weaver/Nash)

THAT Council:

1. Agree to the contract variation requested by JR Richards & Sons Pty Ltd to the Waste Collection and Recycling Processing Contract between Cabonne Council and JR & EG Richards Pty Ltd to reflect the increase in costs applied by Visy Recycling, as outlined in the attached report, and

2. Affix the council seal to the contract variation documentation.

Carried

ITEM - 4 REQUEST FOR CONSIDERATION OF INTEREST CHARGES FOR A98525

Recommendation (Oldham/Durkin)

THAT Council not waive interest for assessment A98525.

Carried

It was noted the time being 2.42pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Newsom/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 23 June, 2020 be adopted.

20/06/32

Carried

There being no further business, the meeting closed at 2.42pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 28 July, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.