Minutes of Ordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison.

Also present were the General Manager, Director of Environmental Services, Acting Director of Engineering & Technical Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Motion (Oldham/Weaver)

THAT the apology tendered on behalf of Clr Nash be accepted and the necessary leave of absence be granted.

20/05/01

Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Mullins declared an interest (identified as an actual conflict of interest, pecuniary) in Item 5 as he is a proprietor of a local newspaper, the Molong Express. Clr Batten declared an interest (identified as a perceived conflict of interest, significant, non-pecuniary) in Item 11 as he is the Chairperson of the Molong Advancement Group who initiated the Molong Recreation Ground lighting project. Clr Walker declared an interest (identified as a perceived conflict of interest, pecuniary) in Item 14 as he is a nearby property owner.
	Motion (Davison/Oldham) THAT the declarations of interest be noted.
20/05/02	Carried

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Motion (Durkin/Newsom)

THAT it be noted there were nil declarations for political donations

20/05/03

Carried

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 28/04/20 – Attended the Business Paper Review with the General Manager and Directors. Attended the Ordinary Council meeting. 29/04/20 – Attended the Molong Office for the Orange 360 online meeting. Attended an online meeting with NSW Health. 30/04/20 – Attended the Molong Office for an online meeting with Central Tablelands Water regarding Lake Rowlands. 01/05/20 – Notified by the General Manager of the boil water alert for Molong and notified all Councillors. 07/05/20 – Attended the Molong Office for an online meeting with J.O and the Deputy Prime Minister regarding COVID-19. Attended meeting with the General Manager. 12/05/20 – Attended the Molong Office for the Councillor workshop. 13/05/20 – Attended an interview with Neil Gill radio program. 14/05/20 – Attended the Molong Office for a Western Area Health webinar with Scott McLaughlan. Attended meeting with the General Manager. 20/05/20 – Attended the Molong Office for a Webinar with Office of Local Government. Update from the Hon. Melinda Pavey MP regarding NSW water. Attended meeting with the General Manager. 22/05/20 – Attended the Molong Office for the Deputy General Manager Cabonne Services and Deputy General Manager Cabonne Infrastructure interviews. Meeting with the General Manager. Phone call with Member for Calare the Hon. Andrew Gee MP regarding federal funding announcement. Clr Jones 22/4/20 – Attended funding announcement at the Molong Recreation Ground with the Mayor, by the Hon. Sam Farraway MLC regarding Stronger Country Communities grant and the Molong Water Supply. 23/4/20 – Attended the Eugowra Steering Committee meeting via webinar. 28/4/20 – Attended the April Ordinary Council meeting via webinar. 11/5/20 – Attended funding announcement at Dean Park, Cudal with the General Manager, by the Member for Calare the Hon. Andrew Gee MP regarding Drought Communities Programme. 12/5/20 – Attended the Councillor Workshop via webinar. 22/5/20 – Attended the Council Chambers to conduct interviews for the positions of Deputy General Manager Cabonne Services and Deputy General Manager Cabonne Infrastructure with the Mayor and General Manager, Susanne Lyall from McArthur and Stefanie Loader, Independent Leadership Consultant. Clr Davison 26/5/20 – Attended the Central West Tourism group meeting (part of J.O).
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
20/05/04	Carried

It was noted the time being 2.04pm Clr Mullins declared an interest in the following item and left the Chambers.

ITEM - 5 MAYORAL MINUTE - SUPPORT FOR LOCAL MEDIA

Motion (Beatty/-)

THAT Council continue to support local media in Cabonne through advertising of public notices.

20/05/05

Carried

It was noted the time being 2.05pm Clr Mullins returned to the Chambers.

	ITEM - 6 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that Clr Davison called items 10, 11, 13 and 14 to be debated in Committee of the Whole.
	Motion (Davison/Jones) THAT items 10, 11, 13 and 14 be debated in Committee of the Whole.
20/05/06	Carried

ITEM - 7 GROUPING OF REPORT ADOPTION

Motion (Jones/Oldham)

THAT Council note there are nil items for grouping.

20/05/07

Carried

ITEM - 8 CONFIRMATION OF THE MINUTES

Motion (Oldham/Newsom)

THAT the minutes of the Ordinary meeting held 28 April 2020 be adopted.

20/05/08

Carried

ITEM - 9 RENEWABLE ENERGY ACTION PLAN

Motion (Batten/Durkin)

THAT Council adopt the Renewable Energy Action Plan.

20/05/09

Carried

It was noted that items 10 and 11 were called to be debated in Committee of the Whole.

ITEM - 12 CADIA PIPELINE AGREEMENT - DEED OF LEASE

Motion (Durkin/Davison)

THAT Council authorise the affixing of the Common Seal to the Cadia Pipeline agreement and associated documents as required.

20/05/10

Carried

It was noted that items 13 and 14 were called to be debated in Committee of the Whole.

ITEM - 15 QUESTIONS FOR NEXT MEETING

Motion (Jones/Durkin)

THAT it be noted there were nil questions raised for the next meeting.

20/05/11

Carried

	ITEM - 16 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted that Clr Davison called items 8 and 9 to be further considered.
	Motion (Batten/Durkin) THAT: 1. Items 8 and 9 be further consider; and 2. The balance of the items be noted.
20/05/12	Carried

ITEMS FOR NOTATION

ITEM - 8 CANOWINDRA COMMUNITY BUS

Motion (Davison/Jones)

THAT the information be noted.

20/05/13

Carried

ITEM - 9 CABONNE / BLAYNEY FAMILY DAY CARE AND CABONNE AFTER SCHOOL CARE

Motion (Davison/Jones)

THAT the information be noted.

20/05/14

Carried

ITEM - 17 MATTERS OF URGENCY

Motion (Durkin/Newsom)

THAT it be noted there were nil matters of urgency.

20/05/15

Carried

ITEM - 18 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Davison/Weaver)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

20/05/16

Carried

ITEM - 10 LOCAL GOVERNMENT WEEK 2020

Recommendation (Weaver/Davison)

THAT Council participate in Local Government Week 2020 activities subject to lifting of current Covid-19 restrictions.

Carried

It was noted the time being 2.30pm Clr Batten declared an interest in the following item and left the Chambers.

ITEM - 11 STRONGER COUNTRY COMMUNITIES FUND ROUND 3

Recommendation (Davison/Durkin)

THAT Council:

1. Accept the offer of partial project funding by the NSW Government under Round 3 of the Stronger Country Communities Fund.

2. Use the co-funding nominated for the SCCF Canowindra lighting project towards the delivery of the two successful projects and locate another funding source from reserves for the potential success of other grant applications for this project (listed as option (b) in this report).

Carried

It was noted the time being 2.43pm Clr Batten returned to the Chambers.

ITEM - 13 Molong Floodplain Management Advisory Committee - Terms of Reference Adoption

Recommendation (Davison/Mullins)

THAT Council:

1. Adopt the Molong Floodplain Management Advisory Committee Terms of Reference; with the following amendment to be made:

Section 7 Membership

Mayor – As Chairperson, with one alternate position

Councillor – As Deputy Chairperson, with one alternate position.

2. Appoint Clr Mullins to the Molong Floodplain Management Advisory Committee, with Clr Oldham as Alternate, and Clr Jones as Mayor Alternate.

3. Authorise the General Manager to advertise for expressions of interest to fill the Local Community Representative positions.

4. Delegate authority to the Mayor, Councillor Representative of the Committee and the General Manager to receive the expressions of interest and appoint the Local Community Representatives.

5. Authorise the General Manager to write to the NSW State Emergency Services and NSW Office of Environment and Heritage to seek representation on the committee.

Carried

It was noted the time being 2.47pm Clr Walker declared an interest in the following item and left the Chambers.

	ITEM - 14 DEVELOPMENT APPLICATION 2019/0169 - SERVICE STATION, GASKILL STREET, CANOWINDRA
	Recommendation (Davison/Batten) THAT Development Application 2019/0169 for demolition, construction of a service station and installation of business identification signage at Lot 1 DP 852310, known as 19-23 Gaskill Street, Canowindra, be approved, subject to the conditions of consent in the attached Draft Notice of Approval.
4.	Carried
	The Chair called for a Division of Council (noting the absence of Clr Nash – apology and Clr Walker – declaration of interest) as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, P Mullins, G Treavors, L Oldham, P Batten, J Weaver and I Davison. Against: Clrs C Newsom and A Durkin.

It was noted the time being 2.58pm Clr Walker returned to the Chamber.

It was noted the time being 2.58pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Weaver/Newsom)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Durkin/Jones)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 28 April 2020 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

It was noted the time being 2.59pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Batten/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 May, 2020 be adopted.

20/05/17

Carried

There being no further business, the meeting closed at 3.00pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 23 June, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.