Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 1079907

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 1079909

Recommendation

THAT the Declarations of Interest be noted.

General Manager REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 1079910

Recommendation

THAT any Political Donations be noted.

General Manager REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1079912

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - MAYORAL MINUTE - COVID 19 FINANCIAL SUPPORT

REPORT IN BRIEF

Reason For Report	To advocate for local government financial support from the state and federal governments during the Covid 19 pandemic.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b - Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 1114323

Recommendation

THAT Council:

1. Calls on the Federal Government and NSW Government to urgently deliver comprehensive and multifaceted financial support and stimulus packages to local government to enable them to continue to operate effectively and provide essential services during the COVID-19 pandemic.

2. Calls for the packages to include the following measures:

· Increasing Financial Assistance Grants payments to 1% to help councils maintain essential functions and services, acknowledging the increased costs and mounting revenue losses arising from COVID-19 (and drought and bushfire where affected) as well as giving councils capacity to provide hardship assistance to businesses and residents.

· Immediate financial assistance to support council employees, particularly those employed in early education and care.

· Increased access to TAFE, VET and other apprenticeship opportunities that council staff can undertake to address skill shortages, especially for staff in non-essential services who are unable to be redeployed.

3. Commends the NSW and Federal Governments on their stewardship during this crisis and commits to working in partnership to protect community health and sustain local economies through this crisis.

4. Write to the local State and Federal Member(s) Mr Philip Donato MP and the Hon Andrew Gee MP, Prime Minister the Hon Scott Morrison MP, NSW Premier the Hon Gladys Berejiklian MP, Federal Treasurer the Hon Josh Frydenburg MP, NSW Treasurer the Hon Dominic Perrottet MP, NSW Local Government Minister the Hon Shelley Hancock MP, Federal Minister for Local Government the Hon Mark Coultan, Federal Opposition Leader the Hon Anthony Albanese, NSW Opposition Leader Jodi McKay MP, Federal Shadow Minister for Local Government Jason Clare MP and NSW Shadow Minister for Local Government Greg Warren MP to confirm their support for increased financial assistance and stimulus funding for local government to help councils maintain essential services and employment during the COVID-19 pandemic.

5. Endorses Local Government NSW’s sector-wide campaign to obtain financial assistance, employment support and stimulus funding for the local government sector.

6. Advise LGNSW President Linda Scott of the passage of this Mayoral Minute.

MAYORAL MINUTE

I am calling on Councillors to support the local government sector’s campaign for assistance in dealing with the health and economic crisis caused by the COVID-19 pandemic.

Cabonne Council and its community is already suffering the consequences of the COVID-19 pandemic and effects from a long running drought.

I am recommending that we support the campaign, which is being coordinated on behalf of the NSW sector by Local Government NSW (LGNSW) and at a national level by the Australian Local Government Association (ALGA).

Council has faced increased costs and calls for support from our communities during these trying times and at the same time is facing a potential decline in revenue as more and more ratepayers are forced into financial hardship. The impacts are likely to rapidly escalate.

Cabonne Council is doing everything possible to provide support and deliver the services needed to protect community health and keep our communities running during these difficult times. The wellbeing, safety and livelihoods of our communities, customers, and staff is our top priority. However, if additional assistance is not planned and provided, Council may in future be forced to cut services, infrastructure maintenance and staff.

It is critical that the local government sector receives adequate funding and resources to coordinate and deliver the goods and services needed as we navigate through, and recover from, natural disasters and the new challenges presented by COVID-19 and its massive impacts on people and our local economies.

Council needs certainty on financial assistance from the Federal Government and NSW State Government to maintain infrastructure, services and employment as well as funding to give councils the capacity to provide hardship assistance to the community.

The measures listed below would be effective and simple to implement:

· Providing stimulus funding to councils for projects that will help sustain council operations and boost local economies. This could be achieved through increasing or bringing forward funding under existing funding programs or introducing new programs. Existing Federal funding programs include the Roads to Recovery, Bridges Renewal and Road Safety Blackspots programs. State programs include Fixing Local Roads, Fixing Country Bridges and the Stronger Country Communities programs.

ITEM 6 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079913

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 7 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 1079914

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 8 to 11 be moved and seconded.

General Manager REPORT

Items 8 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 8 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. March 24 2020 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 1079916

Recommendation

THAT the minutes of the Ordinary meeting held 24 March 2020 be adopted.

General Manager REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 24 March 2020.

ITEM 9 - FUNDING AGREEMENT 'EVERYONE CAN PLAY' GRANT PROGRAMME

REPORT IN BRIEF

Reason For Report	Council authorise affixing of Common Seal on funding agreement.
Policy Implications	Nil
Budget Implications	Matching funding required - previously resolved to be provided from reserves by Council for these projects which were also nominated for the Building Better Regions Fund
IPR Linkage	3.3.3.d - Maintain playgrounds to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 1113090

Recommendation

THAT Council authorise the affixing of the Common Seal to the funding agreements under the Everyone Can Play Grant Round 2 for:

1. Canowindra Morris Park Inclusive Playground $87,430

2. Molong Recreation Ground Inclusive Playground $95,865

Acting Community Engagement and Development Manager's REPORT

Council has been successful in attracting grant funds on a dollar-for-dollar basis, under the NSW Government’s Everyone Can Play grant programme for two projects:

1. Canowindra Morris Park Inclusive Playground $87,430

2. Molong Recreation Ground Inclusive Playground $95,865

The improvements are based around more inclusive play spaces with broader appeal to a variety of users, utilising design principles from the NSW Everyone Can Play guidelines.

Though these two projects were also nominated for the Building Better Regions Fund (under another dollar-for-dollar funding arrangement) the Department has advised that Council are unable to utilise that funding as our 50% contribution.

To accept the funding, it is necessary to affix the Common Seal to execute the funding agreements.

ITEM 10 - TREE MANAGEMENT POLICY

REPORT IN BRIEF

Reason For Report	For Council to adopt the draft Tree Management Policy and answer a question from Clr Newsom.
Policy Implications	Draft policy seeks to supersede existing Tree Management Policy readopted 22 May 2018.
Budget Implications	Nil
IPR Linkage	4.3.1.c - Complete annual tree maintenance and hazard removal program
Annexures	1. Draft Tree Management Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1111182

Recommendation

THAT Council adopt the Tree Management Policy and note answer to Clr Newsom’s question.

Acting Director of Engineering and Technical Services REPORT

At the 25 February 2020 Council meeting Council resolved:

“THAT Council endorse the draft Tree Management Policy and place the draft policy on public exhibition.”

As advised at the February meeting the draft Tree Management Policy establishes an intent for the management of trees on Council managed public space, property and reserves and to advise conditions of maintenance and replacement of trees.

Cabonne Council has a duty of care to take reasonable measures within budgeted resources to manage risks arising from trees under Council control.

This tree management policy provides direction to ensure a balance between managing the risks to the community’s safety and infrastructure, and acknowledgement of the significant benefit trees have within the landscape to the social, environmental, economic and cultural wellbeing of the community.

Key aspects of the policy are as follows:

· Council will seek to retain and preserve trees that add value to the communities’ amenity and identity.

· Priority will be given to public safety over amenity and environmental issues.

· Notification procedures to the community on proposed removal of trees

· Establishment of new trees

Governance

In accordance with s.160 of the Local Government Act 1993 Council placed the draft policy on public exhibition, with no comments being received.

Given there has been no objection to the policy contents, it is recommended that Council now adopt the Tree Management Policy.

At the Council’s Ordinary Meeting dated 24 March 2020, Councillor Newsom asked the following question:

“Does Council have a plan to manage the removal of trees from the edges of roads; and is Council able to issue permits to residents for the removal of these trees”.

The proposed Tree Management Policy has been developed on the basis of a reactive approach to tree management. This approach is based on identification of tree issues through customer requests or unscheduled identification of issue by staff. Once the subject tree has been brought to attention of the Council, inspections will be undertaken to assess the tree health and prioritise any works on a risk basis.

With regards to work on trees within Road Reserves, permission must be sought from Council prior to undertaking removal of trees within Council Road Reserve. The process of gaining permission includes, but is not necessarily limited too, ensuring those undertaking the work have appropriate safe methods of work in place, appropriate insurance, and assessment of the tree for biodiversity and conservation value.

In accordance with the Roads Act 1993, no unauthorised works are to be undertaken within council road reserve.

ITEM 11 - REQUEST FOR DONATION EQUIVALENT TO FEES PAID FOR DA 2020/0109

REPORT IN BRIEF

Reason For Report	To seek council approval to donate xxx
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2020\03-2020-0109 - 1115022

Recommendation

THAT Council donate from its s356 budget to the Canowindra Showground Racecourse Land Managers the sum of $3,342.79, being the development application fee (excluding GST) paid to council in relation to DA 2020/0109 for amenities blocks at the Canowindra Showground.

Director of Environmental Services' REPORT

Council has received a request from the president of the Canowindra Showground Racecourse Land Managers seeking council’s consideration of a donation equivalent to fees paid in association with DA 2020/0109 for construction of amenities blocks at the Canowindra Showground.

The development application fee paid totalled $4,535.40 and included the Plan First Levy and the State government Long Service Levy. The applicant will need to be separately apply to the State for refund of the Levy.

The Development Application was approved 9 March, 2020.

The fees paid for this Development Application (including GST) totalled consisted of the following:-

Development application fee $1,008.70

Construction Certificate $ 739.00

Inspections $ 450.00

Plumbing & drainage $ 82.70

Inspections $ 900.00

Occupation Certificate $ 300.00

Total $3,480.40 (includes GST $137.61)

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 12 - DRAFT RATES AND CHARGES HARDSHIP ASSISTANCE POLICY FOR RATEPAYERS SUFFERING FROM THE EFFECTS OF NATURAL DISASTERS

REPORT IN BRIEF

Reason For Report	For Council to adopt the draft policy to provide eligible ratepayers with assistance relating to rates and water and sewer charges
Policy Implications	The policy be added to Councils Policies register
Budget Implications	Nil
IPR Linkage	4.5.4.a - Levying of Council Rates and Charges in accordance with the Local Government Act
Annexures	1. Draft Rates and Charges Hardship Assitance Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1111189

Recommendation

THAT Council adopt the draft Rates and Charges Hardship Assistance Policy.

General Manager REPORT

At the 25 February 2020 Council meeting Council resolved:

“THAT Council endorse the draft Rates and Charges Hardship Assistance Policy for Ratepayers Suffering from the Effects of Natural Disasters and place the draft policy on public exhibition for no less than 28 days.”

The policy was placed on public exhibition for 28 days and Council received zero submissions from the public.

Councillors should note that the current COVID-19 pandemic has been determined as a natural disaster.

As per the report in February the key objectives of this policy are to:

· Provide a mechanism that enables people to feel comfortable in approaching Council about outstanding debts, so that debt does not become unmanageable.

· Reduce legal costs to Council and the ratepayer by reducing the amount of debt that is referred to debt collection agencies.

· Provide a policy that encourages a consistent and proactive approach in identifying and assisting ratepayers who may be experiencing difficulty paying their rates and charges.

· Enable more appropriate ways for Council to seek payment of rate arrears other than through the legal system.

In accordance with s.160 of the Local Government Act 1993 Council must:

1. give public notice of a draft local policy after it is prepared;

2. the period of public exhibition must not be less than 28 days.

It is recommended that Council adopt the draft Rates and Charges Hardship Assistance Policy.

ITEM 13 - 2020/2021 INTEGRATED PLANNING AND REPORTING

REPORT IN BRIEF

Reason For Report	To present the Integrated Planning and Reporting documents for adoption and to advise Council on key issues relating to these documents.
Policy Implications	Consistent with Council Policies and incorporates the requirements of NSW government Integrated Planning and Reporting regulations.
Budget Implications	Provides funds for the operation of Council and ensures its financial sustainability.
IPR Linkage	4.5.5.j Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. Draft Operational Plan 2020/2021 ⇩ 2. Draft Fees and Charges 2020/2021 ⇩ 3. Draft Budget 2020/2021 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2020-2021 - 1114044

Recommendation

THAT Council:

1. Adopt the Draft Operational Plan 2020/2021.

2. Adopt the 2020/21 Draft Budget including Fees and Charges.

3. Publicly exhibit the Draft Budget and Operational Plan 2020/21 for a period of 28 days from Monday 4 May 2020.

4. Adopt an interest rate equivalent to the maximum allowable percentage allowed by the Office of Local Government for the 2020/2021 financial year to be charged on arrears of Rates and Charges.

5. Hold an Extraordinary Council meeting on 9 June 2020 to consider any submissions received.

Administration Manager's REPORT

Council’s Integrated Planning and Reporting for 2018/2019 – 2020/2021 requires an annual Draft Operational Plan and Draft Budget to be prepared and placed on public display for adoption.

Operational Plan & Budget

The Council is required to have an Operational Plan which is adopted prior to the beginning of each financial year and which details the activities to be engaged in by Council during the year. The actions in the Operational Plan are aligned to those in the third year of the Delivery Program and are funded by the dollars allocated in the budget.

Council’s budgeted operating income is $41.6 million made up of Rates and Annual Charges of $14.7 million, Capital Grants and contributions of $4.7 million, Operating Grants and contributions of $12.7 million and User Charges of $8 million.

Operating expenditure is $42.7 million, which includes $11.1 million of depreciation, Employee costs of $13.9 million, Material & Contracts of $12.7 million. Capital expenditure and major works is $22 million of which $8 million is on road construction and $4.5 million on stimulus in particular community interest projects.

The budget is partially relying on a net amount of $5.7 million funding from reserves.

The cash budget surplus is currently $50,685.

Rates and Annual Charges

Rates will increase by the rate peg limit of 2.6%, equating to an increased collection of $346,894. Waste and Recycling bin collection service will also increase by 2.6% or $10.10. The water and sewer access charges will increase by CPI at 1.7%.

A typical annual residential bill in Molong would be as follows:

2019/20 2020/21 Increase

Rates $ 465.89 $ 478.00 $12.11

Domestic Waste Management $ 387.30 $ 397.40 $10.10

Stormwater $ 25.00 $ 25.00 $0

Water access p.a $ 391.20 $ 398.00 $6.80

Sewer $ 610.90 $ 621.30 $10.40

Water usage fees, which are in addition to the above will also increase by 1.7%.

Water

The Water Fund has budgeted to make a cash deficit of $316,108. Total Operating Income will be $1.35 million and another $1.395 million is for the finalization of the Water pipeline project. Capital works projects have been identified being $492k and $1.395 million for the pipeline completion.

Sewer

The Sewer Fund has budgeted for a surplus of $112,698 and the Small Town Sewer Fund has budgeted for a surplus of $175,881. These amounts will be transferred to the Sewer reserve and consequently can only be spent on sewer projects in future years. Operating income will be $2.3 million and expenditure of $1.79 million.

Exhibition

Under sections 405(3) of the Local Government Act Council must give public notice of its draft Operational Plan for not less than 28 days. It is proposed that the documents be publicly exhibited from Monday 4 May to Sunday 31 May 2020 on Council’s website www.cabonne.nsw.gov.au, a link to the website will also be posted on Council’s Facebook page.

The public are invited to make submissions during this time. Any submissions will be considered at an Extraordinary Council meeting of Council to be held on Tuesday 9 June 2020.

The final documents will be reported to Council for adoption at its ordinary meeting 23 June.

Conclusion

This budget and operating plan has been prepared to give the Council direction in pursuit of its objectives and play a major role in ensuring its long term financial viability. It has also been developed in the context of the current global Covid 19 Pandemic with a view to ensuring that Council and the Community of Cabonne have a positive outlook for the coming financial year, with Council operations gainfully employing staff and initiatives and capital projects stimulating economic activity across the Local Government Area in a responsible and effective manner.

ITEM 14 - QUARTERLY BUDGET REVIEW

REPORT IN BRIEF

Reason For Report	To advise Council of the present position of the 2019/2020 Budget and to submit changes to the budget for approval and inclusion.
Policy Implications	Nil
Budget Implications	$29,028 Credit
IPR Linkage	4.5.5.h - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	1. March 2020 Quarterly Budget Review ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\QUARTERLY FINANCIAL STATEMENTS - QBR - 1115016

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Recommendation

THAT Council note the variances in the report and authorise those changes to be included in the 2019/2020 Council Budget.

Senior Accounting Officer's REPORT

Executive Summary

	Original Budget	Revised Budget
Operating result	$6,803,433 surplus	$12,905,293 surplus
Cash result	($37,479) deficit	$2,744,289 surplus
Capital works	$23,008,325	$33,502,879
Reserve balance	$45,182,953 opening	$33,049,020 revised

The purpose of the Quarterly Budget Review is to adjust the budget in response to changes in the financial landscape and decisions made since the setting of the original budget. The report is presented to provide fair and reasonable information to Councillors, regarding the current state of the 2019/2020 budget, considering all known factors up to 31 March 2020.

Operating Income

Operating income budget adjustments for the quarter totalled a net increase of $1,634,827. The main reason for this increase was a request from RMS for flood damage roadworks repairs of $1,585,074.

Other operating income increases include an expected insurance claim of $27,500, an increase to HACC home maintenance funding of $10,853 and Australia Day funding focusing on pool activities of $10,000.

Capital Income

Budgeted capital income decreased by a net total of $1,368,540 for the quarter. The main adjustment being a reduction in restart/pipeline funded activities of $1,405,290 (see capital expenditure below for additional details).

Other capital income adjustments included an increase in the anticipated funding for the 2019/20 voluntary purchase of $52,400.

Operating Expenditure

Budgeted operating expenditure increased by a net total of $1,687,834 for the March quarter. The main adjustments relating to this variance include the RMS flood damage repair works to be undertaken of $1,585,074, an allowance for redundancy payments of $182,900 including on-cost, and allowance of new roles and wage adjustments of $262,431.

Capital Expenditure

Budgeted capital expenditure decreased by a net total of $1,249,214 for the quarter. This is due to a program review of the Restart NSW Pipeline Project and $1,405,290 in works value will be moved to the 2020/21 financial year for completion.

Other capital expense changes include an adjustment to the total for the 2019/20 voluntary purchase of $78,704, a budget inclusion required for emergency water infrastructure of $57,500.

The attached Quarterly Budget Review details the impact of the March budget changes to the Operating Result, Cash Budget and Restrictions. The review details major changes for Council’s consideration.

ITEM 15 - DRAFT SPONSORSHIP POLICY

REPORT IN BRIEF

Reason For Report	To seek Council endorsement of the draft sponsorship policy and place the document on public exhibition
Policy Implications	Draft policy - no existing policy adopted
Budget Implications	Nil
IPR Linkage	4.4.1.b - Implement funding opportunities through the Events Assistance Program
Annexures	1. DRAFT - Sponsorship Policy.docx ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1115448

Recommendation

THAT Council endorse the draft Sponsorship Policy and place the draft policy on public exhibition.

Acting Community Engagement and Development Manager's REPORT

Over the past 12 months, Council has seen a significant increase in both the number of proposals submitted for Events Assistance Program (EAP) funding, as well as the dollar value of those requests. As such, additional budgetary pressure been placed on the EAP with funds available being exhausted well before the end of the budget year.

Due to this, it is considered that an additional stream of support is required and that it is appropriate for this to take the form of a Sponsorship arrangement.

The purpose of this policy is to:

· Provide a framework under which Council may enter into a sponsorship agreement;

· Ensure that any agreements are assessed and managed through a sponsorship approval, reporting and acquittal process;

· Ensure the level of commitment aligns with annual Budget allocations; and

· Aligns with Council’s Integrated Planning and Reporting framework, including the Long Term Financial Plan, Annual Budget, Delivery Program and Operational Plan.

This policy applies to sponsorship agreements entered into by Cabonne Council and applies to Councillors and employees of the Council, as well those organisations and businesses wishing to enter into sponsorship agreements with Council.

It is proposed that requests for sponsorship are to be assessed according to the following key principles:

· Identified economic, social and cultural benefits to the Cabonne Local Government Area;

· Alignment with Council’s Integrated Planning and Reporting framework, including the Long Term Financial Plan, Annual Budget, Delivery Program and Operational Plan; and

· Compatibility with Council’s objectives and values.

· Risk Assessment, considering financial viability and guarantees, conflicts of interest, returns on investment, potential of adverse impact on the environment and potential of risk to Council’s reputation.

Requests for sponsorship are separate to Council’s Events Assistance Program and community donations program.

Types of Sponsorship

Council will consider three levels of sponsorship:

· Gold for large events with a significant demonstrated economic benefit for the Cabonne Local Government Area where Council has the naming rights or is one of the major sponsors.

· Silver for large events with a significant demonstrated economic benefit for the Cabonne Local Government Area; emerging events with the potential to deliver significant economic benefits; or large community events where Council has a high profile as a sponsor.

· Bronze for large events with a significant demonstrated economic benefit for the Cabonne Local Government Area; emerging events with the potential to deliver significant economic benefits; or large community events where Council has a lower profile as a sponsor.

The draft Sponsorship Policy document in its entirety is attached for reference to additional terms proposed.

In accordance with s.160 of the Local Government Act 1993 Council must

1. give public notice of a draft local policy after it is prepared

2. the period of public exhibition must not be less than 28 days

ITEM 16 - CABONNE COMMUNITY CENTRE - DESIGN CHARETTE OUTCOMES

REPORT IN BRIEF

Reason For Report	To seek Council endorsement of the design charette outcomes for the Cabonne Community Centre
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.b - Enquiry by design process for the new Molong Library/Community/Cultural Centre
Annexures	1. Cabonne Community Centre Plans ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\TENDERS\CONTRACT 1043456 - EOI MOLONG COMMUNITY CENTRE DESIGN - 1115033

Recommendation

THAT Council endorse the concept plan – Option D, Cabonne Community Centre, as the final concept design, and move the project to detailed design and approvals phase

Acting Director of Engineering and Technical Services REPORT

Design Charette Process

In November 2020, Council engaged the services of King and Campbell Pty Ltd to undertake the process of architectural conceptualisation of a Cabonne Community Centre.

A design charette is a participatory process with key individuals and stakeholders to explore different ideas, concepts and options for the design of a community project. The focus of a design charette is the design component and developing a concept, rather than traditional community consultation which seeks to canvas issues.

The first workshop was held on 9 December 2019, which was an inception meeting for the Architects to become familiar with the current needs, use and expectations of key user groups.

A second workshop was held 19 February 2020 presenting first concepts for consideration of the key users regarding functionality of the design.

The third workshop of 8 April 2020 was undertaken following the costing of the concepts by a quantity surveyor. Initial options from the second workshop were over the allocated budget for construction of $5,000,000. This led to Option D being developed, which scaled the size of the building to match the construction budget.

Outcomes and preferred option

Attached to this report is the final concept, titled Option D, which provides the layout, elevations and functionality of the building.

The layout shows a gross floor area of 864 square metres, split into three distinct areas of the community centre, being:

· Auditorium

Area of the auditorium is increased from that currently (133m2) and is now 299m2, with increase area also in the green room, accommodating dedicated changing areas.

· Library

Library is 143m2, which in consultation with New South Wales Libraries, is sufficient to meet the requirements of the Peoples Places Guidelines and funding requirements. This is being deemed appropriate given when additional common areas being used by the library are incorporated, they combine to meet the guideline specification of 190m2 floor space.

· Support Area

Provides kitchen, storage and toilet amenities. It is envisaged that elements within the existing kitchen will be able to be utilised within the new kitchen of the Cabonne Community Centre.

The elevations of the building are sympathetic to the cascading building line of Bank Street.

Next Steps

A development application is required to be lodged for the development, with preliminary planning works underway in preparation for the lodgement. It is expected that a Development Application will be lodged in June 2020.

Concurrently, detailed engineering design will commence on structural and service components of the building and is expected to be completed towards the end of the calendar year.

Tendering of the project is expected to be undertaken in January/February 2021, and construction to be completed by May 2022.

ITEM 17 - MOLONG BORE WATER SUPPLY PROJECT PROCUREMENT

REPORT IN BRIEF

Reason For Report	In recognition of urgency of project delivery, Council consider procurement options for construction procurement of the Molong Bore Water Supply project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.c - Maintain water infrastructure assets
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\WATER SUPPLY SYSTEMS - 1115003

Recommendation

THAT Council:

1. In accordance with the Local Government Act 1993, section 55(3)(i) determine to not invite tenders, with the intent of entering into a contract, the Molong Bore Water Supply Project due to the following extenuating circumstances:

a) Establishment of emergency water supply is time bound to ensure security of the essential town water needs of Molong,

b) Cost of supply of water from Orange City of $90,300 during the procurement time period, and

c) Provision of stimulus to the local economy effects and reduced accessibility to statewide contractors to undertake work following from COVID-19 restrictions.

2. Authorise the General Manager to seek quotations from selected contracting companies to construct the Molong Bore Water Supply Project.

3. Authorise the General Manager to enter into a contract with the successful quoting contracting company to construct the Molong Bore Water Supply Project.

Acting Director of Engineering and Technical Services REPORT

Background

At its Ordinary Meeting of 25 February 2020, an information report was provided to Council detailing the status of the Molong Town Water Supply. The report detailed consideration of four options to ensure continual water supply. Of the four options, two of these have been pursued given they presented the least risk and opportunity for ensuring water supply to Molong.

Connection of the Orange to Molong pipeline occurred on 19 February 2020. At this stage the Molong Creek Dam supply was closed, and the dam depleting to a capacity of 8% since. With recent rain events, the current reading of the dam capacity is 12%.

Council Officers have also been pursuing the commissioning of a borehole supply for the Molong Township. A bore has been established at the rear of the Molong Works Depot, with a water access licence and allocation of 95ML/annum. To enable this to be a viable water supply for Molong, infrastructure was required to deliver the water from the bore direct to the Molong Water Treatment Plant. The project also includes the provision of a second potential bore in Molong, with the possible yield of a further 100ML/annum, which will also be included in the construction program (if this bore is viable for this capacity).

The total cost of the project is estimated at $1,200,000.

Following a significant amount of advocacy, funding has been announced from the State Government for 75% of the project cost, being $840,000.

The project has reached shovel readiness, with the completion of specifications for a design and construct contract.

Urgency of Works and Impact of Delay

The estimated program for construction of bore and pipeline to the water treatment plant is 8-12 weeks from engagement of the contractors. Procurement in accordance with provisions of the Local Government Act 1993 and General Regulation (2005) will require approximately 12 weeks before a contractor can be engaged. A total timeframe would therefore be at least 20 weeks to realise completion of the project.

Expedience of the project is critical given the status of water supply for the township of Molong, and the reliance on Orange City Council given the cities current water supply status.

Orange City Council has projected needing to implement level 6 water restrictions in the second half of the calendar year without significant inflows into water supply catchments. Completion of the bore water supply project will reduce the impact of Molong township on the city’s water supply.

Council’s connection to the Orange City Council water supply currently costs Council $7,500 per week, with this cost likely to continue whilst the Molong Creek Dam remains at such a low volume. Bringing the program forward by approximately 12 weeks, would therefore save an estimated $90,300.

An application has been submitted to the State Government seeking assistance with the cost of supply of water from Orange to Molong, which has been announced, with $120,000 being made available.

Governance

Considering these impacts, the best value for Council in delivery of this project is to consider procurement outside of the prescribed requirements within the Local Government Act (1993).

The Local Government Act 1993 prescribes requirements for tendering within Part 3, Division 1 – Tendering, detailing when tenders are required, and what contracts that the section does not apply.

In extenuating circumstances, Council may by resolution, engage in a contract without seeking a tender. Section 55(3)(i) of the Local Government Act 1993 reads:

(3)“This section (tendering) does not apply to the following contracts -

(i) a contract where, because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, a council decides by resolution (which states the reasons for the decision) that a satisfactory result would not be achieved by inviting tenders”

The extenuating circumstances identified with relation to the procurement of the Molong Bore Water Supply project are:

a) Establishment of emergency water supply is time bound to ensure security of the essential town water needs of Molong

b) Cost in the order of $90,300 are estimated should the project be delayed further

c) Provision of stimulus to the local economy effects and reduced accessibility to statewide contractors to undertake work following from COVID-19 restrictions

It is for these reasons that a satisfactory result will not be realised if invitation for tenders was to be undertaken.

Risk Assessment

A high level risk assessment has been considered for both options.

	Criteria
	Health, Safety	Financial	Projects	Leadership, Governance	Service Delivery	Ethics, Image	Assets	Environment	Legal
Full Tender Procurement	VL(2)	H(19)	VL(5)	VL(2)	VL(1)	H(18)	VL(1)	VL(1)	VL(1)
Select Quotation Procurement	VL(5)	L(6)	VL(2)	VL(4)	VL(1)	VL(5)	VL(1)	VL(1)	VL(3)

High level risks considered are the ongoing costs of water purchase from Orange City Council, and the risk of reputation due to criticism of not reacting quickly to secure an alternative water supply other than Orange City.

ITEM 18 - MOLONG TOWN CENTRE UBRAN DESIGN PROJECT

REPORT IN BRIEF

Reason For Report	To obtain council support to proceed with the Enquiry by Design process for this project
Policy Implications	Nil
Budget Implications	Nil - included in current budget
IPR Linkage	2.1.1.b - Implement CBD promotional activities and works in consultation with businesses and progress associations
Annexures	1. Molong Town Centre Issues Paper - Review of Submissions Table ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\PROJECTS\MOLONG TOWN CENTRE URBAN DESIGN - 1114960

Recommendation

THAT:

1. The Molong Town Centre Review of Submissions Table, dated April 2020, be noted and a copy of the document sent to all submission makers for their information as well as uploaded onto Council’s website for a period of no less than 21 days;

2. Council’s General Manager commence preliminary enquiries with private land owners on the activation of the rear parking space of commercial premises north of Bank Street, Molong, to investigate possible connection opportunities to Bank Street and key attractors in the Molong Town Centre.

3. A further report be provided to Council following the engagement of the urban designer to set the program for the Enquiry-by-Design Phase and the completion of the Molong Town Centre Plan.

Director of Environmental Services' REPORT

Council has previously been briefed on the Molong Town Centre Urban Design Project, and the background / issues paper prepared by Active Planning. The program scope intends to undertake a number of strategic planning phases involving high levels of community engagement to develop the Molong Town Centre Plan. This body of work includes the following:

1 Molong Town Centre Issues Paper - The public exhibition of the Molong Town Centre Issues Paper was the first step in realising the possibilities and opportunities of the centre through an urban designed approach. Feedback from the exhibition of the Issues Paper is being used to inform subsequent stages and to brief an urban designer to assist with the Enquiry-by-Design Workshops and development of the Molong Town Centre Plan.

2 Enquiry-by-Design Workshops - Enquiry-by-Design Workshops will be facilitated by an urban designer with experience in main street planning. The aim of the workshops will be to explore ways to create more attractive and functional spaces in Molong Town Centre. Current social distancing rules to address the COVID 19 Pandemic may place limitations on how future workshops will operate, and the consultants brief will deal with a number of contingencies to ensure all interested members of the community have opportunity to provide their input into this phase of the design process. The findings of the Enquiry-by-Design Workshops will assist with the preparation of the Molong Town Centre Plan.

3 Molong Town Centre Plan - The Molong Town Centre Plan will provide an urban design plan for Bank Street, as well as other key sites, that underpin town centre objectives. The Molong Town Centre Plan will document the tasks and projects proposed to be undertaken over the coming 10 year period. The draft plan will be placed on public exhibition to gain community feedback on the proposed actions.

The Molong Town Centre Issues Paper has been placed on public exhibition and it is now timely to consider community feedback and set the direction for the engagement of an urban designer to progress the Enquiry-by-Design Workshops and prepare a draft Molong Town Centre Plan.

Attached to this report is a detailed Review of Submissions Table that responds to all of the comments and issues raised from the public exhibition of the Molong Town Centre Issues Paper. Overall, feedback on the Issues Paper and the intended development of the Town Centre Plan has been positive and constructive. Most issues and comments can be addressed as part of the development of the Molong Town Centre Plan, however there are a several issues that Council may wish to progress independently, or until the Molong Town Centre Plan if further progressed. This issues are listed below:

1. Flooding Molong Creek – noting that council is to form a Flood Committee to investigate strategies to mitigate the flooding impacts of the Molong Creek, including consideration of short, medium and long term solutions.

2. Bank Street Traffic Management – either as part of the urban design project, or a separate study, to investigate the Bank Street business area traffic movements and speed limits, and review the existing on street parking and traffic flow strategies including the effectiveness, or not, of the double white lines along this section of Bank Street, Molong.

3. Bank Street Off-street Parking - To address potential opportunities to connect / upgrade / secure off-street parking to support businesses in the Molong Town Centre, there may be merit in the General Manager undertaking preliminary enquiries with private land owners of Lots 200 and 201 DP 1044929, Lot 21 DP 1059690, Lot 23 DP 587038, Lot 1 DP 317370, Lot 1 DP 621760 and Lot 221 DP 608276 on the activation of this precinct.

Council will now seek suitably qualified urban design consultants to undertake the Enquiry-by-Design Workshops and complete the Molong Town Centre Plan.

The Molong Town Centre Urban Design project is the initial phase of a broader urban design program for council and its communities. A similar program is to be undertaken for the Gaskill Street commercial precinct at Canowindra. Once a draft background / issues paper has been prepared for the Canowindra precinct, council will be briefed on the project parameters in a similar fashion to the commencement of the current Molong project. Similar projects may then be undertaken for all of Cabonne’s town and village business areas.

ITEM 19 - CABONNE COMMUNITY PARTICIPATION PLAN PROPOSED AMENDMENT

REPORT IN BRIEF

Reason For Report	To amend the community participation plan.
Policy Implications	Amends how council may consult with the community.
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire
Annexures	1. Community Participation Plan Amendment Draft ⇩
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\COMMUNITY PARTICIPATION PLAN - 1114293

Recommendation

THAT Council adopt the draft amendments to Cabonne Community Participation Plan to allow for a variation to exhibition requirements as required.

SENIOR Town Planner's REPORT

Recent global events have demonstrated that at times Council is unable to fully complete its obligations in regard to community engagement. Currently, under direction from the NSW Department of Planning, Industry and Environment, Council is no longer required to make hard copies of exhibited planning documents available for inspection for the duration of the Covid-19 restrictions.

To ensure that in future Council is able to adapt the way that public exhibition of planning documents are undertaken and the way that the community are engaged with due to unforeseen events, Council staff have proposed to make minor amendments to Council’s Community Participation Plan. The Community Participation Plan sets outs how and when Council will engage with the community on planning matters. The proposed changes will allow staff to amend the engagement methods to reflect extreme unforeseen circumstances (Natural Disasters, Global Pandemics or other events that may adversely impact Council’s ability to engage with the community).

The proposed amendments will not reduce the minimum exhibition timeframes for planning documents, but may allow staff to directly engage with the community via more suitable means than at present should the need arise (e.g. email correspondence rather than post or directly engaging with stakeholders in addition to exhibiting documents in local newspapers as required under the current CPP and legislation).

ITEM 20 - LOCAL HERITAGE FUND APPLICATION - EUGOWRA MASONIC LODGE

REPORT IN BRIEF

Reason For Report	Allocation of funding under the Local Heritage Assistance Fund.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Deliver heritage conservation programs
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2020 - 1113652

Recommendation

THAT Council allocates $1,500 of the 2019/2020 Local Heritage Fund to Regina Nugent for the restoration of the Eugowra Masonic Lodge, Barrack Street, Eugowra.

Town Planner's REPORT

Cabonne Council and the NSW Office of Environment and Heritage are jointly funding the Cabonne Local Heritage Assistance Fund 2019/2020 which is targeted at minor improvements and conservation works to heritage listed properties within the Shire. The fund recognises the importance of conserving, protecting and caring for heritage listed building and properties within the Shire.

Council is in receipt of an application for funding through the Local Heritage Fund for restoration work to the eaves, fascia, gutter and downpipes as well as minor repairs to the cement portico and cracking in the brickwork at the Eugowra Masonic Lodge, Barrack Street, Eugowra. The applicant for the project is Regina Nugent.

The Eugowra Masonic Lodge is listed in Schedule 5 of the Cabonne Local Environmental Plan 2012 as an Item of Environmental Heritage. The Heritage Significance of the building is described as:

One of the few remaining Masonic Lodges in Cabonne, constructed in 1927 with typical entry livery… that is locally distinctive in the landscape. The masonic symbols above the door, the five-bay tall masonry building with highlight windows in each bay and white painted façade. Last bay forms the masonic entrance with parapet and quoining and small gable end roof porch over the door.

The works proposed are consistent with the advice provided by Council’s Heritage Advisor. Accordingly, the application is supported on the basis of meeting the criteria for works which will enhance the streetscape and building.

Council’s Policy encourages the annual heritage grants program to be utilised as widely as possible across the Shire, with $1000 being the general grant contribution; however, projects can be matched dollar for dollar where there is sound conservation practice and the property is visible to the community.

In this instance, the property contributes to the heritage streetscape and is prominent in the village of Eugowra. It Is recommended that $1,500 be allocated towards the project.

ITEM 21 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079920

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 22 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079921

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 23 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 1079922

Recommendation

THAT Councillors call any matters of urgency.

General Manager REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 24 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 1079923

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

Item 18 Ordinary Meeting 28 April 2020

Item 18 - Annexure 1

OVERVIEW STATEMENT

As the area with the highest level of retail and commercial activity in the centre of Cabonne Shire, a focused Plan is required for the Molong Town Centre; one that includes practical and achievable actions across a range of subject areas. Cabonne Shire Council is undertaking a number of strategic planning / community engagement phases to develop the Molong Town Centre Plan. This body of work includes:

1. Molong Town Centre Issues Paper

2. Enquiry-by-Design Workshops

3. Molong Town Centre Plan

The Molong Town Centre Issues Paper was placed on public exhibition from 26 February 2020 to 24 March 2020. The following Review of Submissions Table responds to all of the comments and issues raised from the public exhibition of the Molong Town Centre Issues Paper.

ISSUES RAISED FROM PUBLIC EXHIBITION OF MOLONG TOWN CENTRE ISSUES PAPER

Survey comment / Letter submission	Issue	Summary of comment	Council / Consultant Response
C Brown	Purpose	Purpose of the Town Centre Plan should be made clearer.	The public exhibition of the Molong Town Centre Issues Paper by Council is the first official step in the plan making / community engagement process. The aim of the Issues Paper was to engage with stakeholders and stimulate their consideration to what they feel needs to be considered in the preparation of the Molong Town Centre Plan. There will be further opportunities for interested members of the community to provide input on the preparation of the Molong Town Centre Plan, including refining the purpose of the plan.
C Brown	Strategic analysis	The Town Centre Plan should reflect a more holistic view of the centre’s potential, not just focus on business perspective to provide a more robust basis for identification / prioritisation of strategies and actions.	It is agreed the focus of the Molong Town Centre Plan must go beyond a focus on business perspective. It is important to recognise however, that the retail and property investment sector underpins the Molong Town Centre. Without a vibrant business sector, the Molong Town Centre as a whole will suffer and languish and fewer people will likely choose to use the space for social interactions.
C Brown	Strategic analysis	Moving forward with the design process, it will be important to properly contextualize Molong’s strategic position within its regional economic, demographic and urban investment context.	It is agreed that Molong’s strategic position within the broader region should be investigated. Based on a greater understanding of regional issues, constraints and gaps in current services, the Molong Town Centre Plan may be able to take advantage of new and emerging opportunities.
C Brown	Strategic Analysis	The Town Centre Plan needs to be considered as part of a broader, integrated public realm strategy, encompassing surrounding open spaces, recreational assets and movement networks. For example the Molong Town Centre ‘experience / brand’ could be linked to Molong Creek.	It is agreed that the development of the Molong Town Centre Plan needs to take into consideration the attributes of the broader township. The scope of the Town Centre Plan Project has been set in the context of other urban settlements in the Cabonne Shire, and at this stage it is not proposed to widen the scope of the project to provide an all-encompassing strategy for Molong. The draft Cabonne Shire Local Strategic Planning Statement is intended to provide a broader land-use planning strategy for urban centres in the shire.
C Brown	Project identification	The term ‘urban renewal projects’ used in the Molong Town Centre Issues Paper is misleading, as the special interventions required will likely be incremental / limited to a relatively small range of projects. Having a clearer purpose for the Town Centre Plan should help to define feasible projects.	Agreed.
C Brown	Project scope	The extent of the Molong Town Centre needs to be clarified in the Enquiry-by-Design and further consultation phases.	Drone aerial imagery has recently been obtained over Molong Town Centre and this will be used to develop more detailed mapping to show the extent of the Molong Town Centre, as well as other key features of the centre and proposed project sites.
C Brown	Project scope	The focus of the Molong Town Centre Plan should go beyond attempting to make the shopping experience ‘attractive’ or ‘colourful’ and should primarily seek to underpin the functionality and potential of the town centre as a social space.	The focus of the Molong Town Centre Plan will go beyond creating a shopping experience, and will potentially examine a wide variety of projects. It is important to recognise however, that the retail and property investment sector underpins the Molong Town Centre, and these sectors have been struggling to maintain ‘physical stores’ in a market strongly influenced by online shopping, larger centres such as nearby Orange and other economic and social distancing conditions. Without a vibrant retail sector, the Molong Town Centre as a whole will suffer and languish and fewer people will likely choose to use the space for social interactions. One of the main drivers of change for a more active, attractive and socially interactive Town Centre is from new property investment decisions. Whilst Council and other community groups can undertake improvements to the public domain, it is the cumulative effect of the built form that often creates the strongest impression of the wealth and vitality of the Town Centre. Shop proprietors can make significant improvements to their signage and internal spaces, but the property owner has control over much of the appearance of the external façade of the building. Throughout the Enquiry-by-Design Workshops and in developing the Molong Town Centre Plan, it will be important to maintain focus on policies that increase appetite for property owners and businesses to invest in building refurbishments and maintenance.
C Brown	ESD	The Molong Town Centre Issues Paper overlooked the centre’s long term capacity to operate in an environmentally sustainable manner. The Molong Town Centre Plan should focus on key environmental issues / performance, such as flood mitigation, stormwater harvesting and the like.	It is essential that Ecologically Sustainable Development (ESD) becomes a guiding principle of the Molong Town Centre Plan. The urban designer will be briefed on the need to incorporate ESD into all workshop presentation material and any potential projects.
B Dean	Maintenance	Before spending money on new projects, it is important that a ‘shine’ be put on what we already have.	Main street assets will continue to be maintained in the Molong Town Centre to the highest standard possible by Council. Other service authorities, property owners and businesses should also be encouraged to maintain their premises to the highest standards possible. As part of the development of the Molong Town Centre Plan, it is intended to conduct a strategic review of Council’s levels of maintenance service in Bank Street to determine if there is warrant and / or capacity in Council budgets to lift levels of maintenance service. The urban designer will be invited to provide input on the review of maintenance levels of service and the development of a draft Main Street Furniture Procurement Guide.
B Dean	Condition / maintenance of public toilets	Travellers look for good public toilets and it is essential to consider in the Molong Town Centre Plan, including upgraded toilets at the Recreation Ground and Rotary Park.	Agreed in principle.
B Dean	Maintenance of main street buildings	The Molong Town Centre Plan should facilitate maintenance of buildings in the central core of Bank Street.	Agreed in principle.
B Dean	Maintenance of main street assets	With a new plan / consultants, Council will need to show more consistency in maintaining what we have.	The urban designer will be invited to provide input on the review of maintenance levels of service and the development of a draft Main Street Furniture Procurement Guide.
B Dean	Maintenance of main street assets	If Council is not prepared to follow through on maintenance of facilities under its control, or to make others accountable, then perhaps some services should be privatised.	Council is taking responsibility for managing the main street assets under its control as well as the development of the Molong Town Centre Plan which has potential to encourage new levels of maintenance service levels from other service authorities and owners of private properties / businesses in the centre. Once adopted, the Molong Town Centre Plan will be used by Council to inform future Council Budgets, Delivery Programs and Operational Plans, as to what works need to be prioritised / undertaken in the Molong Town Centre.
B Dean	Interpretation signage	An addition to shopfronts that would add interest could be signage that tells the story of that site, which has been undertaken in other centres.	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
B Dean	Speed limits	A speed limit of 40km/h along Bank Street should be created between its intersection with Gidley Street and Watson Street (Mitchell Highway).	The warrant for a speed reduction to 40km/h in Bank Street will be investigated by Council as part of the development of the Molong Town Centre Plan.
B Dean	Traffic calming	Traffic calming measures along Bank Street should be considered between its intersection with Gidley Street and the Mitchell Highway.	The warrant for traffic calming measures in Bank Street will be investigated by Council as part of the development of the Molong Town Centre Plan.
B Dean	Double white lines in Bank Street	Subject to speed reduction and/or traffic calming measures in Bank Street, the existing double white lines down the centre of Bank Street should be removed, between its intersection with Gidley Street and the Mitchell Highway.	The warrant for double white lines in Bank Street will be investigated by Council as part of the development of the Molong Town Centre Plan.
B Dean	Street furniture	There was disappointment when the aluminium seats were installed (in Bank Street), in that they are hot to sit on in summer and cold in winter. The orientation of seats at 90^o to shopfronts doesn’t encourage people to sit and have a chat.	The Molong Town Centre Issues Paper shows a mix of street furniture along Bank Street. The urban designer will be briefed on the need to explore attractive / practical / cost effective street furniture options for possible future installation within Molong Town Centre. Street furniture styles will be presented to stakeholders in the Enquiry-by-Design workshops. Further consideration could also be given to the preparation of a draft Main Street Furniture Procurement Guide to ensure new main street assets meet set criteria / standards.
B Dean	Flooding	Much work could be done now for flood mitigation with removal of trees/ plants that have ‘clogged’ the creek with vegetation in the town area.	Council is currently investigating the merits / logistics of forming a Flood Committee to investigate strategies to mitigate the flooding of the Molong Creek, including consideration of short, medium and long term solutions.
D Ecclestone	Flooding	Significant upgrades to the Euchareena Road Bridge, rail bridge and channel sections of Molong Creek (generally between North Street and Edward Street) are required to address flooding of the lower Molong business area in and around Bank, Watson and Gidley Streets, which includes over 40 properties.	Council is currently investigating the merits / logistics of forming a Flood Committee to investigate strategies to mitigate the flooding of the Molong Creek, including flooding of the lower Molong business area in and around Bank, Watson and Gidley Streets.
D Ecclestone	Flooding	Need to address flooding of the Molong Creek to at least address a 1 in 100 year event.	Council is currently investigating the merits / logistics of forming a Flood Committee to investigate strategies to mitigate the flooding of the Molong Creek, including appropriate flood planning levels.
D Ecclestone	Flooding	Need to consult with persons who could be potentially be affected by flooding of the Molong Creek, including past/current property owners and occupiers of land flooded in the 2005 flood.	Any future flood investigations involving preparation of new strategies / works would involve stakeholder consultation.
D Ecclestone	Structural Integrity of main street buildings	All property awnings to be assessed for structural integrity. There may be opportunity to consider structural consistency of upgrades to complement main street aesthetics and building architecture, such as bracing/posts.	Council has taken action on main street buildings where structural issues were observed. The issue of implementing a wider Main Street Awnings Review Policy is currently being investigated.
D Ecclestone	Flooding	Consider permanently relocating essential businesses / services to premises above the flood level.	Council does not have a Policy for the relocation of businesses above the level of the highest recorded flood of the Molong Creek. Such mitigation strategies have been known to be undertaken in extreme situations of significant flooding of properties from large river systems. It may be premature to consider such an approach for properties affected by flooding of the Molong Creek until further consideration of all available flood mitigation options.
P Manwaring and L Loke	Vision for LongMo’s	Have a vision for their premises LongMo’s (40 Bank Street) and experience in events management and the creative arts, which could benefit the Molong Town Centre Plan.	LongMo’s will be welcome to participate in the Enquiry-by-Design workshops. Council values new perspectives and ideas that could help form a new vision for the Molong Town Centre. The urban designer will be briefed on the need to explore a vision for the Molong Town Centre Plan with stakeholders in the Enquiry-by-Design workshops.
P Manwaring and Loke	Differentiated vision / brand for Molong	Most issues need to be considered in a holistic approach and which supports the overall vision for Molong. The current vision for the Molong Town Centre is very generic. Suggest consideration of a vision that differentiates Molong from other towns in Australia.	A holistic approach to achieve the finalised vision for the Molong Town Centre is supported. The urban designer will be briefed on the need to explore a vision for the Molong Town Centre Plan with stakeholders in the Enquiry-by-Design workshops.
P Manwaring and L Loke	Adherence to vision	Once a new vision is agreed on, Council needs to promote it and ensure all decisions are referred to it to ensure consistency of approach.	Agreed in principle.
P Manwaring and L Loke	Residency growth appeal	Disagree with prevailing view that growth is only limited to visitors. There are emerging opportunities to grow Molong’s population, such as technological advances allowing people to work from home, cost of living benefits of living in Molong, road and rail transport improvements as well as locational criteria.	Support for emerging opportunities to grow Molong into the future will be a central objective of the Molong Town Centre Plan. Improvements in technology, transport and business models are particularly promising for growing the diversity of businesses in Molong. However, these aspirational goals must be considered in light of the following: · Growth Projections - The data measuring the annual change of population are based on estimates prepared by the Australian Bureau of Statistics (ABS) for the usually resident population. This is a count of those people living in an area for six months or more. Between each Census these numbers are informed by information from birth and death registration forms, and when people change their address for Medicare. Updated NSW population projections were released by the NSW Government on 14 December 2019. The NSW population projections use a multi-regional cohort component model, whereby State, Region and Local Government Area (LGA) assumptions are set, with LGAs constrained to the projection region it sits within, and regions constrained to state totals. They show the Central West and Orana Region has experienced slower growth than NSW as a whole since 2001, with Molong’s growth being stable / slower than the region as a whole. Molong’s population growth is largely a factor of births, deaths and migration levels (the volume of people moving in and out of an area). An ageing population and external migration of younger people to larger centres for education, employment and lifestyle opportunities continues to pose challenges for the long-term sustainability of diversity in Molong. · Migration Distribution - While advances in technology and transport could lead to some outmigration of city based residents to regional areas, such as Molong, the current trends for migration to coastal towns and larger inland centres is likely to continue. · Retail Catchment - Molong’s Regional Catchment Area (RCA) is approximately 30 kilometres radius around town and is strongly influenced by Orange, which has many of the big discount department stores and franchise chains commonly associated with regional centres. Large scale government offices and employment generating developments are also located at Orange. There is limited potential for growth based on traditional supply / demand models, especially in light of the close proximity of Orange. · Visitor Economy - Molong has a strong and diverse visitor economy which is currently underpinned by highway travellers, festivals and events. Molong is starting to benefit from 'driving tourism'. Visitors provide a boost to the local economy, with direct revenue to service stations, food shops, hotels, motels, caravan parks and the like. There is potential demand for serviced apartments and conference facilities. In light of the above, a focus on visitor markets provides a viable source of additional income for businesses in Molong Town Centre.
P Manwaring and L Loke	Flooding	Advise the potential for flood damage of their premises at 40 Bank Street has limited their desire to invest in property upgrades.	Noted.
P Manwaring and L Loke	Maintaining the built environment	Suggest the overzealous application of heritage guidelines, especially in the limited view of colours and signage can restrict owners desire to upgrade / maintain buildings. A common sense approach allowing minor differences should be encouraged.	Many of the historic civic and commercial buildings in the Molong Town Centre as well as several shops and residences are listed as local heritage items under the Cabonne Local Environmental Plan 2012. Some of these sites are listed on the State Heritage Register. The current system of heritage management of listed heritage items is generally limited to physical or land-use changes to items. Where changes are proposed a Development Application is required to be lodged and approval granted before works can progress. Council does not have a prescribed schedule of approved ‘heritage’ building paint colours that limits property owners choice. Information on exterior colour schemes typical of each era of architecture is readily available to assist property owners make informed decisions, however use of these colours is not mandatory. To assist residents and businesses to navigate the heritage management system, Council’s Heritage Advisor is positioned to provide free advice and present options for the management of any changes to heritage buildings / sites. There are many examples in NSW where heritage buildings are approved for significant changes to their scale, use and colour schemes. As part of the development of the Molong Town Centre Plan there may be opportunities to assist owners of heritage items in the town centre to identify potential restoration / adaptive reuse projects requiring approvals and to provide additional assistance and incentives for such changes to be documented in Development Applications. Such issues could be further explored as part of the Enquiry-by-Design phase.
P Manwaring and L Loke	Maintaining main street assets	Suggest the street furniture (in particular the aluminium seats) and garden beds are out of character with the streetscape and should be removed.	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops. Main street assets will continue to be maintained in the Molong Town Centre to the highest standard possible by Council. No existing seats or garden beds are intended to be removed until further development and/or completion of the Molong Town Centre Plan.
P Manwaring and L Loke	Stimulating property investment	Advise that if there was more flexible approach to heritage management and flooding issues were resolved, we would invest heavily in 40 Bank Street premises.	Noted.
P Manwaring and L Loke	Consolidating activity and Land Use	A connected town centre with active spaces and a tree canopy are essential to a vibrant centre.	It is agreed that a connected town centre with active spaces is essential for the Molong Town Centre. However, the creation of a tree canopy may not be as important. The right tree in the right place may be the correct response for the town centre. All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Consolidating activity and Land Use	The following place making ideas were suggested: · Garden beds under each street tree to capture seed pods, some with seating / tables and chairs. · Retaining / increasing big leafy trees. · Larger garden bed in front of public toilets. · Plant filtering of stormwater on kerbside drains and reuse of stormwater for garden watering. · Plantings can be experiments in biodiversity and indigenous knowledge. · Street furniture that invites sociality, creates comfort zones and supports a cycle of walk-wander-stand-sit. Explore other built elements such as statues to achieve the same. · Any reduction in car parking on the main street to be supplemented by a new paved car park behind Spar Supermarket for cars, RV’s and trailers, with a beautiful garden walkway to the main street. · Explore opportunities to bring in public art (created by quality artists) that surprises, attracts and delights locals and tourists alike. · Curated changing program of public art and performance. · Heritage and indigenous self-guided heritage tours with static or digital placards.	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Consolidating activity and Land Use	Creativity in all aspects is ‘King’ in the vitalisation / differentiation of a town centre. Nobody (residents or visitors) wants to see the same colours on buildings, or the same goods and experiences in the same shops in every town.	Agreed in principal, subject to everyone agreeing on the criteria / standards to guide detailed project design. All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Consolidating activity and Land Use	Local makers, produce and experiences are what will differentiate and eventually promote a town.	Agreed in principle.
P Manwaring and L Loke	Consolidating activity and Land Use	Empty shops could be used for pop-up-shops, artist residencies and local producers, such as what has proven positive under the Renew Newcastle scheme.	Agreed to in principle, subject to support of landowner / estate agents.
P Manwaring and L Loke	Consolidating activity and Land Use	Council should play a more proactive role in encouraging owners of retail spaces to change underutilized premises into more active spaces.	Innovative suggestion, but not supported at this stage due to the scope / timing of the Molong Town Centre Project. There is a need to explore how this could work under Council’s Local Government Act Charter and wider community feedback under Council’s Integrated Planning and Report Framework.
P Manwaring and L Loke	Consolidating activity and Land Use	Council should play a more proactive role in identifying / subsidising key commercial businesses (e.g. boutique bakery, butchers, deli, gallery) for key sites in the main street, similar to what is done in commercial shopping centres.	Innovative suggestion, but not supported at this stage due to the scope / timing of the Molong Town Centre Project. There is a need to explore how this could work under Council’s Local Government Act Charter and wider community feedback under Council’s Integrated Planning and Report Framework.
P Manwaring and L Loke	Consolidating activity and Land Use	Opening a train using existing under-utilised railway between Molong, Orange and Milthorpe would be a game changer.	Innovative suggestion, but not supported at this stage due to the scope timing of the Molong Town Centre Project and given there are no known commitments from rail authorities / services.
P Manwaring and L Loke	Defining the activity centre	Suggest a significant and aesthetically iconic central median strip could be installed (in Bank Street) between its intersection with the Mitchell Highway and the Council Chambers.	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Defining the activity centre	Suggest good wayfinding at the intersection of Bank Street and Edward Street.	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Defining the activity centre	Human-scale attractive street lighting (retro, warm yellow light).	All place making ideas for the Molong Town Centre are welcomed and will be included for consideration by the Urban Designer and at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Bridging the gap – pedestrian priority	Suggest 40km/hr speed limit, central median, marked pedestrian crossings, more use of blended heritage / contemporary street lighting and furniture. Highlight place making ideas from Ghel Architects that prioritise pedestrians over motorists with clever use of pavements.	The merits / warrant for a speed reduction to 40km/h in Bank Street, central median, new street lighting and furniture will be investigated by Council as part of the development of the Molong Town Centre Plan. The urban designer will be asked to undertake background review of Ghel Architects work, with potential for examples of their work (and others) being displayed at the Enquiry-by-Design workshops.
P Manwaring and L Loke	Providing the right support service	Suggest a new public carpark behind the Spar Supermarket and additional signposted / line-marked long vehicle parking on Mitchell Highway near Molong Swimming Pool and Molong Home Timber and Hardware.	Agreed to in principle, subject to support of landowners and RMS for signage on the Mitchell Highway.
P Manwaring and L Loke	Supporting existing markets	Suggest wayfinding and pleasant path between main street and Community Markets conducted at the Dr Ross Memorial Recreational Ground are key to ensuring market visit spend time in Town Centre.	Agreed to in principle, subject to support of landowners and achievement of a viable / safe pedestrian pathway between Bank Street and the Recreational Ground.
P Manwaring and L Loke	Exploring new markets	There needs to be a mix between basic services and other more interesting attractions / outlets for various demographics.	Agreed to in principle.
P Manwaring and L Loke	Exploring new markets	Molong needs ‘instagramable’ elements and a social tag, say ‘#MeetInMolong. Ideas include artist designed furniture, dog tie-ups and water bowls, horse tie-ups and water troughs, street performances.	Agreed to in principle.
P Manwaring and L Loke	Using the town centre day and night	It may be difficult to maintain night time activities, however specific themed events could be successful.	Agreed to in principle.
growMOLONG	Participation	Values the opportunity to contribute to the public discussion of the issues document and look forward to working collaboratively with Council and the community on these important issues for our town.	The contributions already made by growMOLONG are highly valued by Council and have been influential in Council committing to the preparation of the Molong Town Centre Plan. As a major stakeholder in the Molong Town Centre, Council is also interested in developing a new plan that programs improvements to Bank Street and other key sites. To ensure all members of the community have opportunities to provide input / comments on the development of the Molong Town Centre Plan, Council is implementing the following consultation phases: · Public Exhibition of the Molong Town Centre Issues Paper. · Enquiry-by-Design Workshops. · Public Exhibition of the Molong Town Centre Plan. The public exhibition of the Molong Town Centre Issues Paper by Council is the first official step in the plan making / community engagement process. The aim of the Issues Paper was to engage with stakeholders and stimulate their consideration to what they feel needs to be considered in the preparation of the Molong Town Centre Plan. There will be further opportunities for interested members of the community to provide input on the preparation of the Molong Town Centre Plan.
growMOLONG	Vision for Molong	Advise the aim of growMOLONG is to get some of the 2,500 vehicles that travel through Molong every day to stop and do business in Molong by making Molong and it’s Town Centre more inviting and sustainable. Many of the issues in the Molong Town Centre Issues Paper have been covered in previous documents written by growMolong members, including Enhancing the Visual Amenity of Molong Plan 2017, A Blueprint for the Molong Enhancement Master Plan 2018 and The Molong Flood Study and Action Plan 2019.	Enhancing the Visual Amenity of Molong Plan 2017 written by Les and Julie Dean aims: · To develop more exposure. · To become a destination. · To promote more business and jobs for the town by attracting tourism related business activity. · To develop economically beneficial projects, with high social impact and maximum stakeholder engagement. A Blueprint for the Molong Enhancement Master Plan 2018 written by Les and Julie Dean highlights a number of precincts in Molong Town Centre for potential investment: · The parking areas behind the shops. · Bank Street Shopping Precinct. · The Railway Station and car park. · Allan McMahon and Myors Memorial Parks. · The avenue of Mop Top Trees linking the silos to the Railway Station. · The proposed Molong Silo Art and Heritage Walk. The Molong Flood Study and Action Plan 2019, prepared by members of growMOLONG provides valuable observations and photographic recordings of the 2005 Molong Flood. In letters dated dated 13 June 2019 and 18 November 2019, growMOLONG has requested Council to make recommendations to the Local Traffic Committee and RMS to remove the double unbroken white lines along Bank Street and replace them with broken white lines and a 40km/h speed limit. growMOLONG President Les Dean has addressed Council in 2017 and 2019 on the Liquid Amber trees in Bank Street (refer to Liquid Amber trees and Why so Passionate presentation material). All of the above documents have been referenced in the preparation of the Molong Town Centre Issues Paper and will continue to inform the Enquiry-by-Design workshops and preparation of the Molong Town Centre Plan.
growMOLONG	Maintaining the built environment	Suggest the Molong Town Centre does not have many existing well-kept features that have a great deal of appeal. Advise the heritage classification of the buildings limits the improvements that can be done to increase the attractiveness of the buildings and shopfronts. Internal and external safety issues are significant with these establishments and are the responsibility of the owner. However, Council is responsible for the safety of the public and community. Encourage Council to seek some Heritage Grants perhaps 50/50 with business owners to assist with the improvement of the historical streetscape, as complying with heritage standards makes renovations more expensive and difficult to achieve.	There are many building features in the Molong Town Centre that have appeal, which is evidenced by the number of State and local heritage listed items in and around the centre. The current system of heritage management of listed heritage items is generally limited to physical or land-use changes to items. Where changes are proposed a Development Application is required to be lodged and approval granted before works can progress. To assist residents and businesses to navigate the heritage management system, Council’s Heritage Advisor is positioned to provide free advice and present options for the management of any changes to heritage buildings / sites. Council also administers a Heritage Incentives Grant Scheme where 50/50 funding can be approved for eligible projects. As part of the development of the Molong Town Centre Plan there may be opportunities to assist owners of heritage items in the town centre to identify potential restoration / adaptive reuse projects requiring approvals and to provide additional assistance and incentives for such changes to be documented in Development Applications. Such issues could be further explored as part of the Enquiry-by-Design phase.
growMOLONG	Exploring new markets	Establishing an extended caravan park on what was formally the gas works site and linking it to the main shopping centre has been identified as a potential major improvement to encouraging RV travellers to enjoy an extended stay in Molong under a different management / tenure model.	Requires further detailed investigation, which may not be possible under scope / timing of the Molong Town Centre Plan.
growMOLONG	Exploring new markets	Advise little reference has been given to the Railway Station and carpark. These areas feature prominently in growMOLONG’s plan to create a tourist destination by incorporating a tourist information centre, car and RV parking, etc. for the Molong Silo Heritage and Art Walk.	The Urban Designer will be briefed to consider the Railway Station and carpark as part of the Enquiry-by-Design workshops.
growMOLONG	Exploring new markets	Highlight the potential of the tourist market surrounding the Silo Art Trail. Suggest a Silo Art Trail is already emerging within the Central West, South West and extending along the Mitchel Highway into Qld.	Requires further detailed investigation of emerging markets. The growMOLONG Inc, is encourage to undertaken further investigations and consultation with stakeholders to build a business case for this potential project.
growMOLONG	Enquiry-by-Design workshops	Request a higher number of invitations to growMOLONG members to attend workshops, given the diversity of the growMOLONG membership (many with established businesses in Bank Street) and the level of planning work already done by the group.	Current social distancing rules to address the COVID 19 Pandemic may place limitations on future workshops. However, the intent of the Enquiry-by-Design process will be to provide an open invitation for all members of the community who are interested in the development of the Molong Town Centre Plan to provide input.
growMOLONG	Enquiry-by-Design workshops	Recommend the community be brought along with the planned developments by Council explaining the process, stages and timeframe required to make decisions and plans on the CBD area. To keep the community informed and understanding the developments the plans and details should be publicly displayed in the newspaper, other social media, postal leaflet drops and shopfront windows.	To ensure all members of the community have opportunities to provide input / comments on the development of the Molong Town Centre Plan, including growMOLONG members, Council is implementing the following process: · Public exhibition of the Molong Issues Paper - 26 February 2020 to 24 March 2020. The submissions received are being considered in this Review of Submissions Table. It is intended the Review of Submissions Table will be tabled with Council for consideration of all issues raised and the next steps in developing the Molong Town Centre Plan. · Urban Designer Engagement - it is intended that an Urban Designer will be engaged to lead on the development of the Molong Town Centre Plan. · Enquiry-by-Design workshops - following the Issues Paper phase, it is intended to hold a number of Enquiry-by-Design workshops with community members and other interested stakeholders. The workshops will be designed to be highly interactive to allow stakeholders to conceptualise / visualise what improvements are achievable in the Molong context. The meetings / workshops will be facilitated by the Urban Designer. · Review of Workshop Findings Report to Council - following the Enquiry-by-Design phase, the urban designer will prepare the Molong Town Centre Plan. · Public exhibition of the Molong Town Centre Plan - Council will place the Molong Town Centre Plan on public exhibition for community comment. A review of submissions table will respond to all comments made as a result of the exhibition of the Molong Town Centre Plan. The finalised Plan will then be reviewed by Council and adopted at a future Council Meeting. The adopted Plan will be used to inform future Council Budgets, Delivery Programs and Operational Plans, as to what works need to be prioritised / undertaken in the Molong Town Centre.
growMOLONG	Molong Town Centre Plan	Request Council move quickly in the development of the Molong Town Centre Plan.	It is intended to include this Review of Submissions Table to the Council Meeting in May 2020, to discuss the program for the further development of the Molong Town Centre Plan.
growMOLONG	Activity Generators	Suggest inclusion of the Railway Station car park in the Molong Town Centre Plan to assist with wider consideration of RV and coach parking and short walks to new attractions, which would bring more tourists to town.	The Urban Designer will be briefed on the need to consider the Railway Station, associated carpark and existing / proposed walkways as part of the Enquiry-by-Design workshops.
growMOLONG	Activity Generators	Questions whether the reference ‘to the private carpark north of Bank Street’ is to the Spar Supermarket. Suggest the area needs development in consultation with all of the owners and Council’s plans with access to the caravan park. Any Council plans to develop a link from the main street with the Caravan Park and swimming pool would also involve collaboration with the private owners of the land.	Agreed in principle, subject to support of landowners.
growMOLONG	Traffic and Parking	Highlight parking is not adequate on Fridays or after school hours. Developing off street car parking would be justified.	Noted. The Urban Designer will be briefed on the need to undertake parking survey work as part of the Enquiry-by-Design workshops.
growMOLONG	Street lights	Highlight the street lights in Bank Street were not designed for parking cars, being too close to the kerb and continually being hit by reversing cars.	Noted. The Urban Designer will be briefed on the need to consider parking layout issues.
growMOLONG	Street trees	Advise street trees has been a contentious issue strongly debated by growMOLONG members, who consider the Liquid Amber trees to be an unsuitable species in Bank Street as they drop seed pods and present a safety hazard to the community. growMOLONG has produced potential alternatives which are documented in A Blueprint for the Molong Enhancement Master Plan 2018.	Noted. The Urban Designer will be briefed on the need to consider the street tree issues / options.
growMOLONG	Flooding	Advise flooding has dominated discussion from growMOLONG since its inception. It seems senseless to develop an up to date and attractive centre with this hanging over the head of retailers. Request Council to urgently move on the formation of a Flood Committee.	Council is currently investigating the merits / logistics of forming a Flood Committee to investigate strategies to mitigate the flooding of the Molong Creek, including consideration of short, medium and long term solutions.
growMOLONG	Signage	Suggest a holistic and up-to-date signage is required at appropriate locations, including consideration of alterations to existing signs, tourist leaflets, phone apps and the like.	Agreed in principle.
growMOLONG	Bridging the Gap	Recommend a speed limit of 40km/h and removal of existing double white lines down the centre of Bank Street, between its intersection with Gidley Street and Watson Street (Mitchell Highway).	The warrant for a speed reduction to 40km/h in Bank Street and removal of double white lines in Bank Street will be investigated by Council as part of the development of the Molong Town Centre Plan.
growMOLONG	Providing the right support services	Highlight the need for defibrillators to assist people with a medical emergency.	Noted.

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 1079927

General Manager REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph March ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1112498

Senior Rates Officer's REPORT

The Rate Collection Summary to 31 March 2020 is attached for Council’s information. The percentage collected is 73.1% which is similar to previous years.

Rate reminder notices were issued mid March for overdue rates.

ITEM 3 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary March 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1113154

Senior Accounting Officer's REPORT

Council’s investments as 31 March 2020 stand at a total of $43,108,294.27.

Council’s average interest rate for the month of March 2020 was 1.39%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate dropped to 0.25% during the month of March. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 0.352%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for March 2020 is attached for Council’s information.

ITEM 4 - PAYMENT OF COUNCIL RATES - CASES OF HARDSHIP DUE TO THE COVID-19 PANDEMIC

REPORT IN BRIEF

Reason For Report	For Council to note the information provided in the report
Policy Implications	Rates and Charges Hardship Assistance Policy
Budget Implications	Potential loss of income from interest charges
IPR Linkage	4.5.4.a - Levying of Council Rates and Charges in accordance with the Local Government Act
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1114950

General Manager REPORT

Council rates and charges will continue to be levied as required under the Local Government Act (1993). Council will deal with cases of hardship due to the COVID-19 pandemic on an individual case by case basis as per Council’s Rates and Charges Hardship Assistance Policy.

Council will work with ratepayers to establish repayment plans. Such plans may include consideration of the waiving, or deferring, of interest penalties for the short term. The current interest rate charged on overdue rates and charges is 7.5%.

Councillors should note that where rates are already overdue, prior to the COVID-19 pandemic, existing charges including interest will continue to be levied and existing debt recovery action/proceedings will continue.

It is anticipated that the COVID-19 pandemic will have an impact on cash flows, the level of this will become apparent when the next rate instalment is levied in May 2020. This impact will be closely monitored, and further information will be provided to Council if necessary.

ITEM 5 - LACHLAN REGIONAL TRANSPORT COMMITTEE (LRTC)

REPORT IN BRIEF

Reason For Report	To provide an update to Councillors
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.4.2.a - Undertake lobbying activities
Annexures	1. 20200408 Lt Michael McCormack re Intercity Rail Lines ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1113325

Acting Director of Engineering & Technical Services' REPORT

LRTC recently wrote to Hon Michael McCormack MP, Deputy Premier, regarding inter-city rail lines. Mr McCormack’s response was distributed to member councils and is attached to this report.

ITEM 6 - ENGINEERING & TECHNICAL SERVICES REPORT

REPORT IN BRIEF

Reason For Report	To update Council on the works in progress for the Engineering & Technical Services Dept.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Council Engineering Report March 2020 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 1115063

Acting Director of Engineering and Technical Services REPORT

Please find attached to this report the updated information on 2019/20 works in progress for the Dept of Engineering & Technical Services.

ITEM 7 - MEDIAN PROCESSING TIMES 2020

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1113654

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of March:

YEAR	MEDIAN ACTUAL DAYS
2015	28.5
2016	30
2017	33.5
2018	22
2019	10.5

Summary of median Application Processing Times for 2019:

MONTH	MEDIAN ACTUAL DAYS
January	22
February	12
March	22
April
May
June
July
August
September
October
November
December

ITEM 8 - DEVELOPMENT APPLICATIONS RECEIVED DURING MARCH 2020

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1113697

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/03/2020 to 31/03/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 7	$----
Change of Use to Dwelling House	$----
Modification to Dual Occupancy & Upgrade of Existing Amenities in Shed	$----
Boundary Adjustment	$----
Modification to 3 Lot Rural Subdivision	$----
Modification to Alterations & Additions to Existing Dwelling	$----
Boundary Adjustment	$----
Alterations & Additions to Dwelling & Pool	$250,000
Dwelling	$255,500
Alterations & Additions to Existing Dwelling	$200,000
Four Retreat Huts	$20,000
Alterations & Additions to Existing Dwelling	$159,500
Storage Shed	$19,173
Shed & Attached Carport	$16,900
Alterations & Additions to Existing Dwelling	$120,000
Garage	$35,000
Dwelling	$465,080
TOTAL: 23	$1,541,153

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Detached Farm Shed	$19,500
Dwelling	$305,715
New Dwelling and Detached Shed	$215,322
Swimming Pool	$61,000
TOTAL: 4	$601,537

GRAND TOTAL: 27

$2,142,690

ITEM 9 - DEVELOPMENT APPLICATIONS APPROVED DURING MARCH 2020

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1113710

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/03/2020 to 31/03/2020 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
Section 68 Only x 5	$----
Farm Building – Continued Use	$----
Change of Use to Dwelling House	$----
Home Based Business (Mechanic)	$----
Modification to Dual Occupancy & Upgrade of Existing Amenities in Shed	$----
Modification to Subdivision	$----
Modification to Remote Control Car Track	$----
Alterations to Existing Dwelling	$20,000
Amenities Block x 3	$255,000
Demolition of 2 Existing Pavilions & Construction of 2 New Pavilions	$397,500
Alterations & Additions to Existing Dwelling	$200,000
Garage and Relocation of Storage Shed	$19,000
Alterations & Additions to Dwelling & Pool	$250,000
Shed & Attached Carport	$16,900
TOTAL: 18	$1,158,400

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS APPROVED

TYPE	ESTIMATED VALUE
Detached Farm Shed	$19,500
New Dwelling and Detached Shed	$215,322
TOTAL: 2	$234,822

*GRAND TOTAL: 20*	*$1,393,222*
*Previous Month: 20*	*$762,550*

ITEM 10 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 1113716

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19	77
2019/20
July	5
August	6
September	8
October	7
November	8
December	2
January	7
February	2
March	5
April
May
June
Total	50

Version Date (Draft or Council Meeting date)	25 February 2020
Author	Engineering Environmental Officer
Owner (Relevant director)	Director of Engineering & Technical Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date	Within 12 months of new council election
Minute number (once adopted by Council)

Title	Date Approved	Signature
Director of Engineering & Technical Services

Minute No.	Summary of Changes	New Version Date
18/05/20	Readopted as per s165(4) 22.5.18
20/02/10	Policy accepted for public exhibition	25/02/2020

Document Name	Document Location
Cabonne Local Environmental Plan 2012
Review of Environmental Factors regional and local road works

Version Date (Draft or Council Meeting date)	25 February 2020
Author	Director of Finance and Corporate Services
Owner (Relevant director)	Director of Finance and Corporate Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date	2 years from Approval
Minute number (once adopted by Council)

Document Name	Document Location
Rates and Charges Hardship Relief Application Form
Office of Local Government Debt Management and Hardship Guidelines

Version Date (Draft or Council Meeting date)	21 April 2020
Author	Acting Community Engagement and Development Manager
Owner (Relevant director)	General Manager
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Draft
Next Review Date	Within 12 months of new council election
Minute number (once adopted by Council)