MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 25 February, 2020 COMMENCING AT 2.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 SOUTHERN LIGHTS NSW PROJECT
ITEM - 9 AUDIT, RISK, IMPROVEMENT COMMITTEE
ITEM - 10 DRAFT TREE MANAGEMENT POLICY
ITEM - 12 INTEGRATED PLANNING AND REPORTING TIMETABLE
ITEM - 13 ENTERPRISE RISK MANAGEMENT POLICY
ITEM - 14 AUSTRALIA DAY AWARDS COMMITTEE MEETING
ITEM - 15 2020 NATIONAL GENERAL ASSEMBLY
ITEM - 16 QUARTERLY BUDGET REVIEW
ITEM - 17 2020 CANOWINDRA INTERNATIONAL BALLOON CHALLENGE
ITEM - 18 EVENTS ASSISTANCE PROGRAM 2019/20
ITEM - 20 QUESTIONS FOR NEXT MEETING
ITEM - 21 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 23 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 24 WALUWIN COMMUNITY CENTRE - LEASE AGREEMENT WESTERN NSW LOCAL HEALTH DISTRICT
ITEM - 25 ELECTION COMMITMENTS FUNDING DEED - MOLONG COMMUNITY CENTRE & LIBRARY CONSTRUCTION PROJECT
ITEM - 26 CHANGE OF MEETING DATE - MARCH COUNCIL MEETING
ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 ORGANISATION RESTRUCTURE
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE..
PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison.
Also present were the General Manager, Director of Environmental Services,
Director of Finance & Corporate Services, Acting Director of Engineering
& Technical Services, Administration Manager and Administration Officer.
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THAT Council adjourn the Ordinary Council meeting until the conclusion of the Youth of the Month and Outstanding Service Award presentations.
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20/02/01 |
Carried |
It was noted the time being 2.10pm the Youth of the Month award for January was presented to Shaun Coyte.
It was noted the time being 2.13pm an Outstanding Service Award was presented to Graham Whiting.
It was noted the time being 2.29pm the Mayor resumed the Ordinary Meeting.
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THAT it be noted there were nil applications for leave of absence.
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20/02/02 |
Carried |
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Proceedings in Brief Clr Newsom declared an interest (identified as a perceived conflict of interest, significant, non-pecuniary) in Item 17 as there is a perception of commercial interest. Clr Batten declared an interest (identified as a perceived conflict of interest, non-significant, non-pecuniary) in Item 18 as the Molong Advancement Group provided a letter of support for an events assistance application by Molong P&C. |
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THAT the declarations of interest be noted.
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20/02/03 |
Carried |
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THAT it be noted there were nil declarations for political donations.
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20/02/04 |
Carried |
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Proceedings in Brief Clr Beatty 17/12/19 – Attended Councillor Workshop and business paper review with the General Manager and directors. Attended Ordinary Council meeting. Attended councillors and staff Christmas party in Molong. 20/12/19 – Attended the Council staff Christmas lunch at Waratah Sports Club. 06/01/20 – Attended Molong Office for a meeting with the General Manager and attended to correspondence. 08/01/20 – Attended Heifer Station Wines with General Manager for a meeting with Stivens regarding A Day on the Green. 11/01/20 to 20/01/20 – On leave 22/01/20 – Attended Orange 360 board meeting. Attended Canowindra with General Manager for a meeting with Adam Barrow, Canowindra Balloon Challenge. 23/01/20 – Attended Balloon Challenge meeting at Canowindra. Attended the PCYC Drought Disco at Molong. 24/01/20 – Attended Borrodell Vineyard with General Manager and Australia Day Ambassador. 26/01/20 – Attended Australia Day celebrations with Official Party and Ambassador – Mullion Creek, Cargo and Canowindra. 28/01/20 – Attended Orange Regional Theatre with General Manager for a Drought Forum. Meeting with Prime Minister. Attended Molong Office for a meeting with the General Manager. 31/01/20 – Attended Heifer Station Wines with General Manager for a tour of the Day on the Green site, dinner with management and VIP guests. 05/02/20 – Radio interview with Neil Gill. 10/02/20 – Attended the Molong Office for a meeting with the General Manager. Attended meeting with Dr Kaipu. 11/02/20 – Attended Councillor Workshop. Reviewed Molong Community Centre/Library plans with General Manager. Attended EPA meeting in Eugowra with Deputy Mayor and General Manager. 14/02/20 – Attended to correspondence at Molong Office and attended a meeting with General Manager. Prepared recording of speech for Community Centre/Library Workshop day. 22/02/20 – Attended Banjo Paterson Festival Dinner in Molong. The Mayor wished to acknowledge and thank Council’s Tourism and Community Development Coordinator, Lynne Hawkes for her assistance with the Australia Day celebrations, and in particular, her assistance with the Ambassador. Clr Nash 26/01/20 – Attended Australia Day Celebrations in Cargo, Cudal and Manildra. 18/02/20 – Attended Health Council meeting in Molong. 22/02/20 – Attended the Banjo Paterson Festival Dinner in Molong. Clr Newsom 23/01/20 – Attended Canowindra Balloon Challenge meeting and Canowindra Chamber and Progress Association meeting. 24/01/19 – Attended Canowindra Golf Club meeting. 26/01/20 – Attended Australia Day Celebrations in Canowindra. Clr Jones 17/12/19 – Attended the business paper review and Council meeting. 26/01/20 – Attended Australia Day Celebrations in Canowindra, Eugowra and Molong. 11/02/20 – Attended the Councillor Workshop and Eugowra Progress Association meeting. 13/02/20 – Attended the Molong Advancement Group meeting. 19/02/20 – Attended the Molong Community Centre – inquiry by design session. Attended a meeting with representatives from the Cudal Preschool and Cudal Corden Store. 20/02/90 – Attended the Orange App Launch. 22/02/20 – Attended the Banjo Paterson Festival Dinner in Molong. Clr Weaver 23/01/20 – Attended Canowindra Balloon Challenge meeting. 24/01/20 – Attended Canowindra Golf Club meeting. 26/01/20 – Attended Canowindra Australia Day Celebrations and Citizenship Ceremony. 05/02/20 – Attended CTAC meeting in Molong. 11/02/20 – Attended Councillor Workshop. 25/02/20 – Attended Council meeting. Clr Weaver wished to acknowledge and thank Council’s Administration Officer, Heidi Thornberry for all the hard work involved with arrangements for Australia Day celebrations in the shire and in particular her assistance with organising the Canowindra Australia Day and Citizenship ceremony. Clr Davison 22/02/20 – Attended the Banjo Paterson Poet’s Brunch and Lunch Day at Yeoval. |
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THAT the information contained in the Mayoral Minute be noted.
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20/02/05 |
Carried |
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THAT it be noted there were nil items called to be debated in Committee of the Whole.
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20/02/06 |
Carried |
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THAT Items 7 to 14 be moved and seconded.
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20/02/07 |
Carried |
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THAT the minutes of the Ordinary meeting held 17 December 2019 be adopted.
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Carried |
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THAT the Council proceed to implement the Southern Light Streetlighting Program.
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Carried |
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THAT Council adopt the minutes from the meeting of the Audit, Risk Improvement Committee held 12 December 2019.
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Carried |
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THAT Council endorse the draft Tree Management Policy and place the draft policy on public exhibition.
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Carried |
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THAT Council note the attached Integrated Planning and Reporting Timetable for financial year 2020-2021.
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Carried |
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THAT Council adopt the attached updated Enterprise Risk Management Policy.
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Carried |
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THAT the report and recommendations of the Australia Day Awards Committee meetings of Cabonne Council held 24 September 2019, 22 October 2019 and 17 December 2019 be adopted.
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Carried |
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THAT:
1. Council authorise the Mayor and General Manager to attend the 2020 National General Assembly.
2. The General Manager prepare a motion for submission to the NGA in consultation with the councillors.
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20/02/16 |
Carried |
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THAT Council hereby resolve itself into Committee of the Whole to discuss Item 16.
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Carried |
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Proceedings in Brief The Director of Finance and Corporate Services advised of a slight change to the QBR report, page 7 should read deficit of $678K, which corresponds to page 4 of the QBR report and page 16 of the business paper. The General Manager and the Director of Finance and Corporate Services summarised the major issues affecting the quarter and clarified any queries raised by councillors. |
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THAT Council note the variances in the report and authorise those changes to be included in the 2019/2020 Council Budget.
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20/02/18 |
Carried |
It was noted the time being 2.47pm Clr Newsom declared an interest (identified as a perceived conflict of interest, significant, non-pecuniary) in the following item and left the Chamber.
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THAT:
1. Council provides funding of $30K to Canowindra Challenge Inc from the 2019-20 Events Assistance Program. 2. Council increases the 2019-20 Events Assistance Program allocation by $10K and reduces the 2020-21 Events Assistance Program budget allocation by $10K. 3. Council place on public exhibition for 28 days its intention to provide funding of $60K to pay creditors of Canowindra Challenge Inc to be funded from the Canowindra Town Improvement Reserve.
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20/02/19 |
Carried |
It was noted the time being 2.50pm Clr Newsom returned to the Chamber.
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THAT Council approve funding under the 2019/2020 Events Assistance Program (EAP) to the following events:
1. Molong SMARTS Festival for $500; 2. Australian 3 Day Orienteering Championship in Molong for $500; and 3. Garingal Orienteers in Eugowra for $500.
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20/02/20 |
Carried |
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THAT it be noted there were nil questions raised for the next meeting
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20/02/22 |
Carried |
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THAT the notation items be noted. |
20/02/23 |
Carried |
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THAT it be noted there were nil matters of urgency.
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20/02/24 |
Carried |
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THAT Council hereby resolve itself into Committee of the Whole.
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20/02/25 |
Carried |
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Motion (Weaver/Newsom)
THAT Council reschedule the March 2020 Ordinary Council meeting to Thursday 26 March 2020 commencing at 2pm.
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Amendment (Batten/Nash)
THAT Council reschedule the March 2020 Ordinary Council meeting to Tuesday 24 March 2020 commencing at 4pm.
The amendment was put and carried becoming the motion, the motion was put and carried.
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THAT Council reschedule the March 2020 Ordinary Council meeting to Tuesday 24 March 2020 commencing at 4pm.
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3. |
Carried |
It was noted the time being 3.05pm the Director of Finance and Corporate Services, Director of Environmental Services and Acting Director of Engineering and Technical Services left the Chamber.
It was noted the time being 3.05pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
It was noted the time being 3.10pm the Mayor resumed the Ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 25 February, 2020 be adopted.
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20/02/26 |
Carried |
There being no further business, the meeting closed at 3.11pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 24 March, 2020 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.