Minutes of Ordinary Meeting - 26 November 2019

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, P Batten, K Walker, and I Davison.

Also present were the General Manager, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Acting Director of Environmental Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Weaver and Durkin for their absence from the meeting.
	Motion (Davison/Newsom) THAT the apologies tendered on behalf of Clrs Weaver and Durkin be accepted and the necessary leave of absence be granted.
19/11/05	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Batten declared an interest (identified as a potential conflict of interest, non-significant, non-pecuniary interest) in item 13 as he is a member of the Molong Show Society. Clr Batten declared an interest (identified as a potential conflict of interest, significant, non-pecuniary interest) in item 16 as he is a member of the Banjo Paterson Festival Committee.
	Motion (Jones/Nash) THAT the declarations of interest be noted.
19/11/06	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations of political donations.
	Motion (Oldham/Davison) THAT it be noted there were nil declarations of political donations.
19/11/07	Carried

It was noted the time being 2.09pm the Youth of the Month award for October was presented to Hudson Izzard and the Youth of the Month award for November was presented to Lachlan Thompson.

It was noted the time being 2.14pm an Outstanding Service Award was presented to Kristine Farrell.

It was noted the time being 2.20pm Mr John O’Malley from the Audit Office NSW addressed Council regarding Council’s Annual Financial Statements.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 22/10/19 – Attended briefing on the use of the chamber microphone system. Review business paper with General Manager and directors. Attended the Ordinary Council meeting. 23/10/19 – Attended Orange 360 Board meeting. Meeting with General Manager and A Day on the Green management. 28/10/19 – Attended the Molong office to attend to correspondence and signing of Daroo Award certificates. 29/10/19 – Attended the Molong Golf Club with General Manager, Clr Jones and Clr Batten for masterplan meeting regarding the Molong showground. 30/10/19 - Attended Orange local radio station for an interview. Attended the Molong SES with Clr Jones for presentation handover of new vehicle. Attended the Opening of the Cumnock Rural Fire Service shed with Clr Jones and Clr Batten. 31/10/19 and 1/11/19 – Attended the Country Mayors Association meeting at Parliament House in Sydney. 1/11/19 – Attended Cabonne Daroo Business Awards night in Manildra. 4/11/19 – Attended Orange for a media release regarding the Orange to Molong water pipeline. Attended interview with ABC Radio regarding the Orange to Molong water pipeline. Attended Mullion Creek Progress Association meeting with Clr Oldham. 6/11/19 – Attended the Molong office for a meeting with Sean Haynes from Eugowra Showground, Clr Jones and the General Manager regarding Eugowra multi-purpose centre. Attended meeting with David Hyde, the General Manager, Director of Finance and Corporate Services and Council’s Community Services Manager regarding Eugowra Self-Care Units. 11/11/19 – Attended the Molong office for a meeting with the General Manager and Acting Director of Engineering and Technical Services regarding the Molong Truck Wash. 12/11/19 – Attended the Councillor Workshop and Extraordinary Council meeting at Canowindra. 13/11/19 – Attended Orange local radio station for an interview. Attended Canowindra for meeting with Dr Bullock regarding Canowindra Medical Centre. Meeting with Kathryn O’Ryan regarding Canowindra Medical Centre. Attending meetings with numerous Canowindra residents. Attended the Canowindra Community meeting at Canowindra RSL with Clrs Durkin, Weaver and Newsom. 15/11/19 – Attended the Molong office for meeting with General Manager and to attend to correspondence. 17/11/19 to 20/11/19 – Attended the National Roads Congress in Adelaide with the General Manager. 22/11/19 – Attended the Molong office for a meeting with the Acting Director of Environmental Services, Chris Eldred, regarding a Development Application matter. National Road Congress 2019 The General Manager and Mayor attended the National Roads Congress (Congress) in Hahndorf, Adelaide, South Australia. Represented at the Congress was local government mayors, general managers and engineers from across Australia. A number of politicians and presenters addressed the Congress on road related matters. The main topics covered included: · automated vehicles, both passenger and heavy freight, electric and hydro electric vehicles. · Recycled material being used in road construction. · Towards zero road tolls. Statistics produced showed that a large majority of fatal accidents occurred on regional roads with regional people the victims. There was a strong push for all councils to assist with reducing the road toll. Clr Jones 22/10/19 – Attended the business paper review and Ordinary Council meeting. 30/10/19 – Attended the Molong SES vehicle handover and Long Service Medal presentation with the Mayor. 30/10/19 – Attended the Cumnock Rural Fire Brigade station opening and Long Service Medal presentation with the Mayor and Clr Batten. 1/11/19 – Attended the Cabonne Daroo Business Awards in Manildra. 6/11/19 – Attended the office for meeting with Eugowra Show Society representatives and the Mayor and General Manager. 8/11/19 – Attended the Eugowra Showground Pavilion funding announcement. 12/11/19 – Attended the Extraordinary Council meeting and Workshop. 13/11/19 – Attended the Molong sports precincts masterplan meeting. 14/11/19 – Attended the Molong Advancement Group AGM and Ordinary meeting. 19/11/19 – Attended the Central West Police District Medal & Awards Ceremony. 2311/19 – Attended the Baldry Rural Fire Brigade station opening with Clr Batten and the General Manager. Clr Nash Attended the MADIA meeting. Attended the Bald Hill Quarry inspections. Attended meeting with Cargo residents. Attended Health Council forum at Parkes. Attended the NSW Public Libraries Conference at Penrith. Attended two Manildra Rhinos Football Club meetings. Attended Cabonne Daroo Business Awards in Manildra.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
19/11/08	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that Clr Jones called Item 11 to be debated in Committee of the Whole.
	Motion (Davison/Nash) THAT Item 11 be debated in Committee of the Whole.
19/11/09	Carried

ITEM - 6 GROUPING OF REPORT ADOPTION

Motion (Batten/Newsom)

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 and 8 be moved and seconded.

19/11/10

Carried

ITEM - 7 CONFIRMATION OF THE MINUTES

Motion (Batten/Newsom)

THAT the minutes of the Ordinary meeting held 22 October 2019 be adopted.

19/11/11

Carried

ITEM - 8 ALTERATION OF LICENCE FOR USE OR OCCUPATION OF CROWN LANDS FOR THE CONSTRUCTION OF MOLONG TO CUMNOCK AND YEOVAL PIPELINE

Motion (Batten/Newsom)

THAT Council:

1. Authorise the signing and affixing of the Council Seal to the Alteration of Licence document varied pursuant to Section 7.3 of the Crown Land Management Act 2016 by NSW Department of Planning, Industry & Environment – Crown Lands for the use or occupation of Crown lands as required for the construction of Molong to Cumnock and Yeoval pipeline.

2. Authorise the payment of $496.00 excluding GST for the rent to the Department of Planning, Industry & Environment – Crown Lands as per the Alteration of Licence document.

19/11/12

Carried

ITEM - 9 2020 AUSTRALIAN LOCAL GOVERNMENT WOMEN'S ASSOCIATION (NSW) ANNUAL CONFERENCE

Motion (Oldham/Newsom)

THAT Clrs Nash, Newsom, Oldham, and Weaver be authorised to attend the 2020 ALGWA (NSW) Conference.

19/11/13

Carried

	ITEM - 10 SALE OF SOUTHERN PHONE SHARES TO AGL
	Proceedings in Brief The Director of Finance and Corporate Services wished to clarify that in the report to Council it stated that the money paid to Council for this sale has been identified as a source of funding for the Southern Lights Project, the report should have stated that it is a potential source of funding. Clr Newsom stated at Council’s May Ordinary meeting there was discussion about the Southern Lights Project being funded by the Snowy Hydro and asked if there was an update on that. The General Manager advised that Centroc was seeking grants from the state government out of the Snowy Hydro funding and have been told that the program would not be eligible for that funding, meaning Council would have to source its own funding. Clr Newsom queried if Council should consider keeping the shares as the return appears better than having the money invested in the bank. The Director of Finance and Corporate Services stated that the advice received from the Board is that due to the change in the landscape of the mobile phone industry the business would require significant capital investment to keep up with the NBN landscape and would not be able to provide the dividends it has in the past, noting last year it provided no dividends it all. Clr Davison queried the total financial requirement for the Southern Lights Project. The General Manager advised it is approximately $700K.
	Motion (Davison/Walker) THAT Council: 1. Agree to the sale of Southern Phone shares to AGL Energy in line with the attached share sale agreement; and 2. Delegate to the General Manager to execute any relevant documentation necessary.
19/11/14	Carried

It was noted that Item 11 was called to be debated in Committee of the Whole.

ITEM - 12 CABONNE SCHOOLS PRESENTATION DAY

Motion (Oldham/Newsom)

THAT Council:

1. Sponsor a $50 prize to each primary and secondary school in Cabonne; and

2. Authorise Councillors to attend school presentations if invited.

19/11/15

Carried

It was noted that Clr Batten declared an interest in point 4 of the following item and remained in the Chamber.

ITEM - 13 REQUESTS FOR DONATIONS

Motion (Nash/Newsom)

THAT Council donate:

1. $500 to Cabonne Food, Wine and Cultural Centre;

2. $250 to NAIDOC Week School Initiatives;

3. $500 to Cargo Rugby League Football Club; and

4. $210 to Molong Show Society.

19/11/16

Carried

	ITEM - 14 2020 CANOWINDRA CHALLENGE HOT AIR BALLOON FESTIVAL
	Proceedings in Brief Clr Walker stated that he has been involved in this event from day one and noted that there has been a number of successes and failures in its 8-9 years. He advised that he has spoken to numerous business people in Canowindra and the belief is, with a cash injection in April, even if it’s only minor in comparison to last year, it will assist the event running which is better than the event not going ahead. He noted local businesses supported the assistance being funded from the Canowindra Town Improvement Fund. Clr Newsom added that it is imperative that this event goes ahead for the people and businesses of Canowindra and the risk is the event will be lost to another venue.
	Motion (Walker/Newsom) THAT: 1. Council enters into a legal agreement to provide a one-off loan of $50,000 to be repaid over five years to Canowindra Challenge Inc. to conduct the 2020 Canowindra Challenge and balloon glow; 2. Funds for the loan be sourced from the Canowindra Town Improvement Fund; 3. The loan be made available after 1 March 2020 upon Council’s satisfaction that necessary arrangements are in place to conduct the Canowindra Challenge and balloon glow in April 2020; 4. The loan be provided according to the requirements of the NSW Local Government Act for the making of loans to community groups and appropriate due diligence being undertaken; 5. Authority be given to the Mayor and General Manager to sign all documentation and affix Council seal as required.
19/11/17	Carried

	ITEM - 15 REGIONAL AGRICULTURAL SHOW DEVELOPMENT GRANTS PROGRAM
	Proceedings in Brief Clr Jones advised the Cudal Agricultural & Pastoral Society Incorporated have been working on this application for at least 6 months and noted that when he and the General Manager were approached at the Cudal Annual Show the group explained that the facility is unable to hold any big events without upgrades to infrastructure, including electricity and water. This project was also identified as a top priority at a workshop run by Caddie Marshall to identify Cudal’s strengths, weaknesses and opportunities. Further discussion with the Member for Calare, Mr Andrew Gee has been positive and he has indicated his willingness to support Cudal in this grant proposal, noting he also assisted the complex in building a new Campdraft and Pony Club shed. He also noted that local contractors would be used. Clr Jones also wished to acknowledge Council’s Grants Officer, Naomi for her assistance in regards to this matter. Clr Treavors added that he is the local representative for Cudal, and for a number of years the organisation has battled to obtain funding to upgrade what is required at the complex. He noted that if the organisation is successful in obtaining funding Council should provide financial support to ensure there is no ongoing danger in the power not being adequate.
	Motion (Jones/Nash) THAT Council: Support Cudal Central Incorporated and the Cudal Agricultural & Pastoral Society Incorporated in their application to the Regional Agricultural Show Development Grants Program, by way of; 1. A financial co-contribution of up to $66,000 from reserves; 2. A letter from Council confirming support and confirming availability of the financial co-contribution.
19/11/18	Carried

It was noted the time being 2.54pm Clr Batten declared an interest in point 3 of the following item and left the chamber during the discussion on that matter. Clr Batten returned to the Chamber at 2.55pm.

	ITEM - 16 EVENTS ASSISTANCE PROGRAM 2019/20
	Proceedings in Brief The Mayor advised that there have been amendments to the recommendation following the withdrawal of the request from Molong Advancement Group for funding for the Christmas in Cabonne Event.
	Motion (Walker/Newsom) THAT Council approve funding under the 2019/2020 Events Assistance Program (EAP) to the following events: 1. Australian Stock Horse Society for the ASH Youth Camp - $2,400; 2. Cumnock P & C for the Long White Lunch - $1,000; 3. Rotary Club of Orange for the 2020 Banjo Paterson Australian Poetry Festival - $1,000; 4. Bite Riot on Behalf of Orange Apples for Orange Apple Festival -$1,000; 5. Mullion Creek Progress Assoc for Mullion Creek Christmas Party- $400; and 6. $500 to the Cabonne Country Tourism Advisory Committee to provide prizes for a Christmas lights competition to be conducted in Cabonne Shire; and the prizes consist of five $100 vouchers to be spent at Cabonne businesses.
19/11/19	Carried

	ITEM - 17 DEVELOPMENT APPLICATION 2019/0163 - SUBDIVISION / BOUNDARY ADJUSTMENT OF LOTS 49 AND 189 DP 750387 BEING 86 & 186 DAVIS ROAD, SPRING HILL
	Proceedings in Brief Clr Mullins stated that the rationale provided in the report is sound and having heard the proponents representative, although sympathetic to their wishes, believes it will go against the intention of the LEP and will create what is effectively a lifestyle building block, noting the applicant should have applied for a rezoning of the lot to residential to allow for the subdivision. Clr Davison suggested that rather than placing the emphasis on the small block, being the house block, Council should place its emphasis on one of its core values in the shire, agricultural land. There are two small blocks of land, which by themselves are not viable as agricultural land, but when the two blocks are combined (with the small housing block taken out) it equates to approximately 74ha, which makes the area much more viable. He also noted that across the road there are small housing blocks. Clr Batten requested further advice from the Acting Director of Environmental Services in regards to the concessional lots across the road from the proposal and if they are currently zoned RU (rural land use) or are they classified residential. The Acting Director of Environmental Services explained that across the road to the north east is R5 (large lot residential land) it was a subdivision that went through in the last ten years, the process of seeking a planning proposal to rezone the land from RU1 (formerly 1A under previous LEP) and was rezoned to 1C which at the time was small lot rural land which in turn with the new LEP has been adopted to R5, large lot residential. Clr Batten queried what the advice back to the applicant would be. The Acting Director of Environmental Services stated that the advice back to the applicant would be that the application, as presented, did not comply with LEP provisions, and should they wish to further pursue a lot of that size, being a 2ha lot, Council’s advice would be to seek a rezoning to a planning proposal.
	Motion (Mullins/Nash) THAT Development Application 2019/0163 for a boundary adjustment between Lots 49 and 189 in DP 750387, being land described as 86 and 186 Davis Road, Spring Hill, be refused as it is inconsistent with clause 4.2B(3)(c) and (d) of the Cabonne Local Environmental Plan 2012.
19/11/20	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act (noting the absences of Clrs Weaver and Durkin – apologies) which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, L Oldham, P Batten. Against: Clrs Davison, Newsom, Walker.

	ITEM - 18 CABONNE COMMUNITY PARTICIPATION PLAN
	Proceedings in Brief Clr Davison asked when the Community Participation Plan comes into effect. The Acting Director of Environmental Services advised that once the Plan has been adopted, it will be uploaded to the planning portal and will be effective from 1 December 2019.
	Motion (Davison/Nash) THAT Council adopt the Cabonne Community Participation Plan and publish it on the NSW Planning Portal.
19/11/21	Carried

ITEM - 19 PROPOSED ROAD NAMING - UNNAMED LANE, BOWAN PARK

Motion (Nash/Oldham)

THAT Council proceed with the naming of the road detailed in the associated report as “Asquith Lane” in accordance with Section 162 of the Roads Act, 1993.

19/11/22

Carried

	ITEM - 20 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Mullins discussed the current issues that have been raised with him regarding the Molong Swimming Pool and requested that a report be provided to the December Council meeting addressing the following questions: 1. Is there any regulatory requirement for council swimming pools to have lane ropes installed permanently; and 2. Could Council be advised of any response given to those who have written to Council concerning the operation of the swimming pool. Clr Newsom requested reports be presented to the December Council meeting regarding the following matters: 1. Financial details relating to the 2019 Daroo Business Awards for both Council and Committee and budget projections for the 2020 awards. 2. Canowindra Food Basket, possibility of Council assisting the food basket with financial assistance, and consideration of Council participating in the planning and development of the Community Life Centre and its operations.
	Motion (Mullins/Davison) THAT Council receive a report at the next Council meeting in relation to the following items: 1. Any regulatory requirement for council swimming pools to have lane ropes installed permanently; 2. Any response given to those who have written to Council concerning the operation of the Molong swimming pool; 3. Financial details relating to the 2019 Daroo Business Awards for both Council and the Committee and budget projections for the 2020 awards; and 4. Canowindra Food Basket, possibility of Council assisting the food basket with financial assistance, and consideration of Council participating in the planning and development of the Community Life Centre and its operations.
19/11/23	Carried

	ITEM - 21 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted that Clr Walker called Item 10 and Clr Mullins called Item 11 to be further considered.
	Motion (Davison/Nash) THAT: 1. Items 10 and 11 be further considered; and 2. The balance of the items be noted.
19/11/24	Carried

ITEMS FOR NOTATION

	ITEM - 10 REPLACEMENT OF SOLAR PANELS FOR CANOWINDRA CHARLES MCCARRON SWIMMING POOL
	Proceedings in Brief Clr Walker commented that he supports the additional expenditure being funded by the Canowindra Town Improvement Fund, and queried when the works would be completed. The General Manager confirmed that the works have been completed and noted that at the November Workshop councillors supported the work being funded from the Canowindra Town Improvement Fund. Clr Newsom queried if maintenance for other pools in the Shire is funded by the general rate contribution why should Canowindra pool maintenance be funded by the Canowindra Town Improvement Fund. The General Manager advised that the Canowindra Pool is the only pool in the Shire that has this type of heating so it does fit the parameters of being funded by the Canowindra Town Improvement Fund.
	Motion (Walker/Mullins) THAT the information be noted.
19/11/25	Carried

	ITEM - 11 ENGINEERING AND TECHNICAL SERVICES REPORT - OCTOBER 2019
	Proceedings in Brief Clr Mullins noted the changes to the report and wished to commend the engineering team. He also noted the improvements in relation to the cleaning of the Molong toilet block, and advised that feedback from the community has been very positive.
	Motion (Mullins/Walker) THAT the information be noted.
19/11/26	Carried

	ITEM - 22 MATTERS OF URGENCY
	Proceedings in Brief There were nil matters of urgency.
	Motion (Newsom/Nash) THAT it be noted there were nil matters of urgency.
19/11/27	Carried

ITEM - 23 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Batten/Oldham)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

19/11/28

Carried

	ITEM - 11 QUARTERLY BUDGET REVIEW
	Proceedings in Brief Clr Davison queried where the internal unrestricted balances are detailed in the QBR. The Director of Finance and Corporate Services advised that the internal and external restrictions are listed on page 9. The opening balances equate to what was presented by Council’s Auditor. Clr Davison then asked where the unrestricted funds were detailed. The Director of Finance and Corporate Services clarified that the unrestricted funds are not shown on that page, only the restricted funds. The unrestricted funds are included in the total bank balance on page 10, which includes all cash. The total bank balance includes Cash at Bank, Deposits on Call and Term Deposits. The Director of Finance and Corporate Services advised that the unrestricted funds can be calculated by subtracting the restricted funds from the total cash figure. He also advised that unrestricted funds do not need to be shown because the QBR is not a report on bank funds but a report on changes to the budget, and that restricted funds are shown because they are used to fund the budget. He advised that an additional line showing unrestricted funds can be included in future reports.
	recommendation (Jones/Newsom) THAT Council note the variances in the report and authorise those changes to be included in the 2019/2020 Council Budget.
1.	Carried

It was noted the time being 3.28pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

recommendation (Batten/Oldham)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

recommendation (Nash/Jones)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 22 October 2019 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Newsom/Nash)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence, Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 SALE OF LAND FOR OVERDUE RATES

Recommendation (Oldham/Davison)

THAT the information be noted.

Carried

ITEM - 5 PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT

Recommendation (Jones/Newsom)

THAT Council tables the report and considers the matter at its December Ordinary meeting.

Carried

ITEM - 6 HEAVY PATCHING IN THE CABONNE LGA

Recommendation (Davison/Oldham)

THAT Council:

1. Accept the tender from Kerway Asphalting Pty Ltd for a lump sum amount of $1,341,967 (incl GST) to supply heavy patching services for Cabonne Local Government Area, in accordance with Section 55 of the NSW Local Government Act 1993;

2. Authorise the General Manager to enter into a contract with Kerway Asphalting Pty Ltd for the supply of heavy patching services;

3. Authorise any variation to the contract for the project provided the variations are contained within the overall approved budget; and

4. Advise unsuccessful tenderers in writing.

Carried

ITEM - 7 GRAVEL RESHEETING IN THE CABONNE LGA

Recommendation (Walker/Nash)

THAT Council:

1. Accept the tender from Spicer Constructions Pty Ltd for $984,772 (incl. GST), for the supply of gravel resheeting services;

2. Authorise the General Manager to enter into a contract with Spicer Constructions Pty Ltd for the supply of gravel resheeting services;

3. Authorise any variation to the contract for the project provided the variations are contained within the overall approved budget; and

4. Advise unsuccessful tenderers in writing.

Carried

ITEM - 8 SUPPLY OF TREES AND LIMBS REMOVAL SERVICES AT VARIOUS LOCATIONS IN CABONNE COUNCIL LGA

Recommendation (Walker/Jones)

THAT Council:

1. Accept the tender from Oliver Shoeark Tree Services for Trees and Limbs Removal Services under a schedule of rates contract, in accordance with Section 55 of the NSW Local Government Act 1993;

2. Authorise the General Manager to enter into a contract with Oliver Shoeark Tree Services for Trees and Limbs Removal Services;

3. Authorise any variation to the contract for the project provided the variations are constrained within the overall approved budget; and

4. Advise the unsuccessful tenderers in writing.

Carried

It was noted the time being 3.34pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Oldham/Nash)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 November, 2019 be adopted.

19/11/29

Carried

There being no further business, the meeting closed at 3.35pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 17 December 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.