Minutes of Extraordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison.

Also present were the General Manager, Director of Finance & Corporate Services, Senior Planner and Executive Assistant.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Walker for his absence from the meeting.
	Motion (Nash/Weaver) THAT the apology tendered be accepted and the necessary leave of absence be granted.
19/09/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief There were nil declarations of interest.
	Motion (Durkin/Newsom) THAT it be noted there were nil declarations of interest.
19/09/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations.
	Motion (Davison/Jones) THAT it be noted there were nil declarations for political donations.
19/09/03	Carried

It was noted the time being 4.17pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Oldham/Durkin)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 RECONSIDERATION OF TENDER MOLONG POOL CONTRACT

Recommendation (Durkin/Oldham)

THAT Council receive and note the report.

Carried

ITEM - 3 APPLICATION FOR FINANCIAL ASSISTANCE CANOWINDRA CHALLENGE

Recommendation (Davison/Oldham)

THAT Council agree to finalise outstanding payment for electrical works at the Canowindra Showground in the amount of $26,148.63 to enable finalisation of the NSW Government Stronger Country Communities grant.

Carried

RESCISSION MOTION - MOLONG SWIMMING POOL MANAGEMENT CONTRACT

Recommendation (Jones/Newsom)

THE Closed Item 4 from the July Council meeting held 23 July 2019 being:

1. Accept the tender from Lifeguarding Services Australia for management and operation of the Molong Swimming Pool situated at Hill Street Molong from 30 September 2019 to 29 March 2022 at the tendered price of $89,621 including GST.

2. Transfer $32,820 from account number 11400340 – Project Pre Planning to account number 2806000 – Pool Caretakers Fees, to provide a sufficient annual budget for management and operation of the Molong Swimming Pool.

Be rescinded.

Carried

Recommendation (Nash/Treavors)

THAT Council:

1. Formally notify all tenders that none of the tenders for the proposed Contract 1017527 were accepted; and

2. Authorise the General Manager to enter into direct negotiations with any persons with a view to entering into a contract in relation to the subject matter of the tender.

Carried

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Durkin/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 10 September, 2019 be adopted.

19/09/04

Carried

There being no further business, the meeting closed at 4.21pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 September, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.