Minutes of Ordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, K Walker, J Weaver and I Davison.

Also present were the General Manager, Director of Environmental Services, Director of Finance & Corporate Services, Acting Director of Engineering & Technical Services, Acting Administration Manager, Administration Officer and Director of Environmental Services Personal Assistant.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Batten and Durkin for their absence from the meeting.
	Motion (Treavors/Oldham) THAT the apologies tendered on behalf of Clrs Batten and Durkin be accepted and the necessary leave of absence be granted.
19/07/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Newsom declared an interest (identified as a Significant Non-pecuniary interest) in Item 11 as her daughter owns The Canowindra Phoenix.
	Motion (Newsom/Oldham) THAT the Declarations of Interest be noted.
19/07/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations.
	Motion (Nash/Treavors) THAT it be noted there were nil declarations for political donations.
19/07/03	Carried

It was noted the time being 2.06pm there was a Youth of the Month presentation made to Bridget Smith.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 25/06/19 – Attended the office for the business paper review with the Acting General Manager and Directors. Attended the Ordinary Council Meeting. 26/06/19 – Attended an interview the Neil Gill Radio Program. Meeting with the Acting General Manager. 01/07/19 – Attended the Rural Aid Hay Drop in Cumnock. Attended an interview with A Current Affair. 03/07/19 – Attended the office for a meeting with Acting General Manager and attended to correspondence. 09/07/19 – Attended the office for the Public Forum and Workshop. 10/07/19 – Attended the office for an interview with the Neil Gill Radio program and meeting with the Acting General Manager. 15/07/19 – 18/07/19 – On Leave. During the month of July received numerous telephone calls in relation to the Development Control Plan – Rural Tourism. Clr Weaver 26/06/19 – Attended the last CCTAC Meeting before the establishment of the new committee and new members. 29/06/17 – Attended the Canowindra Lions Changeover Dinner and was privileged to be asked to give the last toast to the Lions Clubs and the contributions they made to the communities. 08/07/19 – Attended the Age of Fishes Museum workshop and Board Meeting. The workshop was very beneficial. 15/07/19 – Attended the Soldiers’ Memorial Hospital for a presentation of a VIEW Machine valued at $8,900. It allows doctors and staff easier access to patients’ veins for cannulas and blood samples to be taken, this machine was purchased with the donation from the now disbanded Canowindra Belubula Band led by Mr Colin Chick. Clr Nash Attended the Official Opening of the Biomass Boiler at MSM Milling with the Acting General Manager.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
19/07/04	Carried

ITEM - 5 COMMITTEE OF THE WHOLE

Motion (Davison/Jones)

THAT it be noted there were nil items called to be debated in Committee of the Whole.

19/07/05

Carried

ITEM - 6 CONFIRMATION OF THE MINUTES

Motion (Davison/Weaver)

THAT the minutes of the Ordinary meeting held 25 June 2019 be adopted.

19/07/06

Carried

	ITEM - 7 2019 LOCAL GOVERNMENT NSW ANNUAL CONFERENCE
	Proceedings in Brief The Mayor noted that Clr Davison had suggested that establishing water security in Council’s area should be submitted to the conference. He further noted that if anyone else would like to submit a motion to the conference to have it to the General Manager’s Personal Assistant by Tuesday 30^th July. Clr Jones noted that at a previous meeting Clr Mullins had moved that every councillor should get the opportunity to attend. He queried if those who haven’t attended be given the opportunity to do so. The General Manager advised that his Personal Assistant will send out an email to the councillors to call for nominations.
	Motion (Oldham/Newsom) THAT Council: 1. Be represented at the 2019 Local Government NSW Annual Conference by the Mayor or his delegate, observers, nominated via email and selected by the Mayor with first preference to be given to those who haven’t attended previously, and the General Manager or his alternate delegate in an advisory capacity; and 2. Submit the issue of water security in the Cabonne area to the conference and any other issues raised before the conference be submitted by Tuesday 30^th July.
19/07/07	Carried

	ITEM - 8 INLAND RAIL CONFERENCE TOOWOOMBA
	Proceedings in Brief Clr Jones and Davison spoke on the opportunities that this may present to Council due to Cabonne’s close proximity to Parkes and it is crucial that Council have Councillors attend the conference. Clr Jones further noted that as the mover of the motion that he would like to move that the Mayor, General Manager and Clr Davison attend the conference. The General Manager advised there will be a workshop with information regarding Inland Rail prior to the conference.
	Motion (Jones/Treavors) THAT the Mayor, General Manager and Clr Davison attend the Inland Rail Conference to be held in Toowoomba 21-22 August 2019.
19/07/08	Carried

	ITEM - 9 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW
	Proceedings in Brief Clr Davison asked for clarification on various topics, those being page 54 - 2.2 regarding the Visitor Information Centre being a part of the library and the issues for parking and access, page 69 - 4.11 the Development Control Plan and where that is up to with the Sub Regional Strategy, the Eugowra Levy and if the funding document has been signed yet, and the Molong Levy application process. The Director of Environmental Services advised the funding for the Eugowra Levy was signed a number of months ago. She further advised Council has applied for funding for the Molong Levy recently and the Sub Regional Strategy Review has commenced. The General Manager advised the Visitor Information Centre scope has increased vastly. Council will explore the practicalities of including the Visitor Information Centre in the library through a consultative process, as well as enhancing the parking and access.
	Motion (Davison/Jones) THAT, subject to any alterations the Council deems necessary at the July Council meeting, the update of the Operational Plan to 30 June 2019, as presented be adopted.
19/07/09	Carried

	ITEM - 10 UNSPENT EXPENDITURE TO BE REVOTED TO THE 2019/2020 BUDGET
	Proceedings in Brief Clr Davison queried how much of the unspent expenditure will be spent and if there is a way to spend rather than carrying the money forward. He noted there is $1.2M revoted for the Canowindra Retirement Units and queried if Council is being ambitious with the projects and if there is enough staff to carry out the projects. The General Manager advised that he has spoken with the Director of Finance and Corporate Services about the projects and noted if the Canowindra Retirement Units expenditure was put into reserves it may complicate the process when making grant applications. It was advised that staff capacity can be an issue when putting the capital projects together but Council is working on the issues. The General Manger also advised that he has confidence in the program and believes it to be achievable, adding that this can also be reviewed at the August Workshop.
	Motion (Davison/Weaver) THAT the works listed in the attachment be included in the 2019/2020 budget.
19/07/10	Carried

It was noted that Item 11 was moved to Committee of the Whole.

ITEM - 12 RECTIFICATION OF DEFECTS IN OVERHEAD ELECTRICAL INSTALLATION AT EUGOWRA SHOWGROUND

Motion (Nash/Weaver)

THAT Council approve $41,000 from Council Capital Reserve for the rectification of defects in overhead electrical installation at Eugowra Showground.

19/07/11

Carried

ITEM - 13 PROPOSED ROAD NAMING - "UNNAMED LANE", BOWAN PARK

Motion (Davison/Oldham)

THAT:

1. Council proceed with public consultation proposing to name the unnamed lane as described in the report as “Bordens Road”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Bordens Road” in accordance with Section 162 of the Roads Act, 1993.

19/07/12

Carried

ITEM - 14 PROPOSED ROAD NAMING - "UNNAMED NEW ROAD", ORANGE

Motion (Davison/Nash)

THAT:

1. Council proceed with public consultation proposing to name the road identified in the report as “Adair Drive”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Adair Drive” in accordance with Section 162 of the Roads Act, 1993.

19/07/13

Carried

	ITEM - 15 DEVELOPMENT APPLICATION 2019/0174 TWO LOT SUBDIVISION LOT 191 DP 1057795, RANDALL STREET, MOORBEL
	Motion (Nash/Walker) THAT Development Application 2019/0174 for a two (2) lot subdivision at Lot 191 DP 1057795, Randall Street Moorbel be granted consent subject to the conditions attached to the report.
19/07/14	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote (noting the absence of Clrs Durkin and Batten) for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, K Walker, J Weaver and I Davison. Against: Nil

	ITEM - 16 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Walker queried status of the Development Application for the Service Station in Canowindra. The Director of Environmental Services advised that the notification period for the DA had ended and submissions will now be provided to the proponent so they have a chance to respond to the issues raised. The applicant will then identify how they wish to proceed and the assessment process will commence. In response to a query from Clr Walker regarding a property included in the sale of land for unpaid rates, the Director of Finance & Corporate Services advised that the photo of the property, obtained via a Google search, in Charlotte Street was inaccurate as it is currently a vacant block of land and this has now been relayed to staff and media outlets.
	Motion (Oldham/Treavors) THAT it be noted there were nil questions asked/matters raised that require a report to the next Council meeting.
19/07/15	Carried

	ITEM - 17 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief The Mayor congratulated Council’s Grants Officer on the content of Item 7 which reported $17M worth of grant funding received throughout 18/19 financial year.
	Motion (Jones/Nash) THAT: 1. Councillors call any items they wish to further consider. 2. The balance of the items be noted.
19/07/16	Carried

ITEM - 18 MATTERS OF URGENCY

Motion (Oldham/Weaver)

THAT it be noted there were nil matters of urgency,

19/07/17

Carried

ITEM - 19 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Newsom/Davison)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

19/07/18

Carried

It was noted the time being 2.30pm Clr Newsom declared an interest (during the discussion regarding the Canowindra Phoenix, Christmas in July) and left the chamber. She returned to the chamber at 2.38pm.

	ITEM - 11 EVENTS ASSISTANCE PROGRAM
	Proceedings in Brief Canowindra Phoenix Christmas in July The Councillors engaged in discussion in relation to Item 3 of the recommendation, raising issues such as the assistance being given retrospectively, Council not obtaining any recognition and conditioning the funding so that it is applied for and provided prior to the event. It was noted Clrs Oldham moved and Treavors seconded the item to be discussed in Committee of the Whole. The Promotions & Tourism Coordinator advised that the reason it was being given retrospectively was due to guidelines within the Events Assistance Program that states funding cannot be given for the same event more than once in each financial year. The councillors engaged in further discussion regarding making the funding part of the budget in order to avoid reporting the application late every year. The General Manager advised there are policies in place to get sponsorship from Council. Council’s Tourism team and the Canowindra Phoenix should work together to be ahead of the game and could allow the funding to be paid twice in one financial year, on one occasion, to realign the payment schedule.
	Recommendation (Treavors/Weaver) THAT Council approve: 1. Funding of $2,000 under the 2019- 2020 Events Assistance Program to Canowindra Fine Music Inc. for the Baroquefest, 2. Funding of $1,000 under the 2019-20 Events Assistance Program to Canobolas Endurance Riders Club for the Matar Stables Bullio Cup, 3. Funding of $500 to the Canowindra Phoenix for the Christmas in July promotion 2019, and 4. Funding of $2,000 to the Mulga Bill Festival Inc. for the Lexus Melbourne Cup Tour visit to Yeoval.
1.	Carried

It was noted the time being 2.44pm the Director of Environmental Services Personal Assistant left the Chambers.

It was noted the time being 2.44pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Weaver/Jones)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Jones/Nash)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 25 June 2019 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 CONTRACT 1016303 MANAGEMENT OF CANOWINDRA SWIMMING POOL, GASKILL STREET, CANOWINDRA NSW 2804

Recommendation (Weaver/Newsom)

THAT Council accept the tender from Margaret Duguid for management and operation of the Canowindra Swimming Pool situated at Gaskill Street Canowindra from 30September 2019 to 29 March 2022 at the tendered price of $54,000 (Including GST) per annum.

Carried

ITEM - 4 CONTRACT 1017527 MANAGEMENT OF MOLONG SWIMMING POOL, HILL ST, MOLONG NSW 2866

Recommendation (Jones/Oldham)

THAT Council:

1. Accept the tender from Lifeguarding Services Australia for management and operation of the Molong Swimming Pool situated at Hill Street Molong from 30 September 2019 to 29 March 2022 at the tendered price of $89,621 including GST.

2. Transfer $32,820 from account number 11400340 - Project Pre Planning to account number 12806000 – Pool Caretakers Fees, to provide a sufficient annual budget for management and operation of the Molong Swimming Pool.

Carried

ITEM - 5 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Nash/Newsom)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence, Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

Confidenital ITEMS FOR NOTATION

	ITEM - 1 INVEST IN ORANGE REGION WEBSITE
	Recommendation (Walker/Oldham)
7.	Carried

It was noted the time being 2.57pm the Mayor resumed the Ordinary Meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Jones/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 23 July, 2019 be adopted.

19/07/19

Carried

There being no further business, the meeting closed at 2.57pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 27 August, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.