Minutes of Ordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins , C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison.

Also present were the Acting General Manager, Acting Director of Environmental Services, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Personal Assistant to Director of Environmental Services and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Treavors and Walker for their absence from the meeting.
	Motion (Durkin/Oldham) THAT the apologies tendered on behalf of Clrs Treavors and Walker be accepted and the necessary leave of absence be granted.
19/06/05	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Mullins declared an interest (identified as an actual pecuniary interest) in item 11 as he is the business owner, of the Molong Express which provides advertising for a fee to the proponents law firm. Clr Mullins declared an interest (identified as a perceived, pecuniary interest) in item 2 in Closed as he will be submitting a claim for a similar reduction of water charges. Clr Batten declared an interest (identified as a potential conflict of interest, non-significant, non-pecuniary interest) in item 18 as he is a member of the Molong Show Society.
	Motion (Oldham/Nash) THAT the Declarations of Interest be noted.
19/06/06	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief It was noted there were nil declarations for political donations.
	Motion (Jones/Weaver) THAT it be noted there were nil declarations for political donations.
19/06/07	Carried

It was noted the time being 2.05pm there was a Youth of the Month presentation made to Joe Spencer.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Beatty 28/05/19 – Attended the office for the business paper review with the Acting General Manager and Directors. Attended the Ordinary Council meeting. 29/05/19 – Interview with Neil Gill radio program. Flew to Sydney with the Acting General Manager for a meeting at Local Government NSW head office. Attended the Centroc meeting and J.O. meeting. 30/05/19 – Attended Parliament House Sydney. Attended the J.O meeting. Attended the Country Mayor’s Association Dinner. 31/05/19 – Attended Parliament House Sydney for the Country Mayor’s Association Conference. 05/06/19 – Attended Orange City Council for a meeting with Orange, Blayney and Central Tablelands Water in relation to water issues. 07/06/19 – Attended the office of Andrew Gee for a meeting with the Acting General Manager, Director of Engineering and Technical Services and Mid-West Regional Council in relation to the Dixons Long Point crossing. 11/06/19 – Attended the office for the Council Workshop. Attended a meeting with the Acting General Manager. 13/06/19 – Attended the Cudal Office for a meeting with the Acting General Manager and Adam Barrow from the Canowindra Challenge Incorporated. 16/06/19 to 19/06/19 - Attended the National General Assembly in Canberra with the Acting General Manager. Clr Weaver 01/06/19 – Attended the Canowindra Fire Brigade Retirement Dinner for Mr Bill Paul. Bill joined the Canowindra Fire Brigade on the 1^st June 1969, he became Fire Chief in 1986, and was the recipient of the Canowindra Australia Day award in 1993 also serving many years with the Canowindra Lions Club. Bill has certainly contributed to his town, serving 50 years in the Fire Brigade. 05/06/19 to 06/06/19 – Attended the 2019 Women in Local Government in Sydney with Clr Nash and the Acting General Manager and would like to thank Cabonne Council and our Local State Member for their support and nomination at this function. 17/06/19 – Attended the Age of Fishes board meeting along with Guest Mr Cameron Slayter from the Australian Museum, this meeting was very positive and proved very informative with many topics covered and focused on the moving of the slabs, which disappears to be taking place in July, during this period the board will be holding a workshop along with Cameron, which I believe will be very beneficial to the project. Clr Durkin Met with Mr Gee and the Deputy Prime Minister Michael McCormack for the funding announcement of Dixons Long Point Crossing.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
19/06/08	Carried

ITEM - 5 COMMITTEE OF THE WHOLE

Motion (Durkin/Nash)

THAT it be noted there were nil items called to be debated in Committee of the Whole.

19/06/09

Carried

ITEM - 6 CONFIRMATION OF THE MINUTES

Motion (Jones/Durkin)

THAT the minutes of the Ordinary meeting held 28 May 2019 and the Extraordinary meeting held 11 June 2019 be adopted.

19/06/10

Carried

ITEM - 7 ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION

Motion (Jones/Weaver)

THAT Council adopt:

1) The Draft Operational Plan 2019/20, including:

a) Part 1 – The Activities; and

b) Part 2 – Financials (including Fees and Charges) and

as amended due to the submissions considered at the extra-ordinary meeting held Tuesday 11 June 2019.

19/06/11

Carried

ITEM - 8 MAKING OF RATES AND CHARGES FOR 2019/2020

Proceedings in Brief

Clr Davison noted that rural rates payers are seeking Council’s review of rural rating.

Clr Weaver queried if the Canowindra Sewerage Upgrade levy finishes in 2020.

The Director of Finance and Corporate Services advised that this coming financial year the levy payments will finish as there is only one payment left to make. There will be a letter sent out to both the people paying the levy and the ones who aren’t advising the levy rate will be taken off for those paying and for those who aren’t paying their rates will remain the same.

Clr Batten noted that council need to communicate the new rates to the community including the farmers. This should include advice that the increase is the result of rate pegging. He further noted a year like current, that’s impacting farming situations, Council should be able to adjust rates but can’t due to NSW Government Policy and that, Council needs to advocate with other country mayors on rural rating.

Motion (Oldham/Nash)

THAT Council :

1. Approve the definitions relating the various Rating Categories in the Rating Summary attached to the report, and

2. Make the Rates for 2019/2020, in accordance with Council resolution, of the rates included in the table listed below;

*RATE*	*Rate in $*	*Minimum*
*Farmland*	*0.00413260*	*$ 465.89*
*Residential*	*0.00421816*	*$ 465.89*
*Residential - Canowindra Town*	*0.01125590*	*$ 597.04*
*Mining*	*0.05166110*	*$ 465.89*
*Business*	*0.00421816*	*$ 465.89*
*Business - Molong Town*	*0.00421816*	*$ 465.89*
*Business- Canowindra Town*	*0.01125590*	*$ 597.04*

3. Adopt the charges as per pages 10-22 of Council’s Fees and Charges for 2019/2020 as referenced in the report.

4. In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2019/2020 rating year, that being 7.5%

19/06/12

Carried

ITEM - 9 CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

Motion (Weaver/Durkin)

THAT Council appoints Kerry Hicks, Lester Davis, Christine Weston, Ron Hay, Alf Cantrell, Jan Kerr and Tanya Lampe as members of the 2019-2021 Cabonne Country Tourism Advisory Committee.

19/06/13

Carried

	ITEM - 10 MODIFICATION OF DEVELOPMENT APPLICATION 2018/0084/2 LOT B DP 179711, 194 NANCARROW LANE, NASHDALE
	Motion (Durkin/Batten) THAT the modification of Development Application 2018/0084/2 for a Restaurant at Lot B DP 1749711, 194 Nancarrow Lane, Nashdale, be granted consent subject to the conditions attached.
19/06/14	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote (noting the absence of Clrs Treavors and Walker) for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison. Against: Nil

It was noted the time being 2.17pm Clr Mullins declared an interest (identified as an actual pecuniary interest) in the following item as he is the business owner of the Molong Express which provides advertising for a fee to the proponents law firm, he left the chambers.

	ITEM - 11 DEVELOPMENT APPLICATION 2019/0010 FARM STAY ACCOMMODATION LOT 12 DP 868993, GRIFFIN ROAD, ORANGE
	Proceedings in Brief Clr Batten requested clarification to whether Council is making it clear that the farm stay is being built in an agricultural area in close proximity to vineyards which will be spraying pesticides. The Acting Director of Environmental Services advised that a condition of consent has been included that informs the application of Council’s Right to Farm Policy and that Council is an advocate for the Right to Farm. Clr Davison noted that Council received an application years ago from Heifer Station on a similar type of farm stay and the application was refused. He queried the difference between the two farm stay applications. The Acting General Manager advised that the Heifer Station application was under the previous LEP and the refusal was challenged in the Land and Environment Court. Clr Weaver noted that the report states there will be no power points which raises concerns in the case of an emergency. The Acting Director of Environmental Services advised there is no mains power on site but there is solar and battery power.
	Motion (Oldham/Davison) THAT Development Application 2019/0010 Farm Stay Accommodation, Lot 12 DP 868993, Griffin Road, Orange be granted consent subject to the conditions attached.
19/06/15	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote (noting the absence of Clrs Treavors and Walker) for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison. Against: Nil

It was noted the time being 2.20pm Clr Mullins returned to the Chambers.

ITEM - 12 ADDITIONAL WORKS IN LOCAL ROAD PROGRAM - GRAVEL RESHEETING, RESEALS AND HEAVY PATCHING

Motion (Davison/Weaver)

THAT council approve the additional projects as listed in the report to be included in the respective roads programs for 2018/2019.

19/06/16

Carried

ITEM - 13 MAY 2019 LOCAL TRAFFIC COMMITTEE MEETING

Motion (Durkin/Newsom)

THAT Council ratify the recommendations of the May 2019 Local Traffic Committee.

19/06/17

Carried

	ITEM - 14 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief It was noted there were nil reports requested for the next Council meeting.
	Motion (Oldham/Batten) THAT Council note nil reports were requested for the next Council meeting.
19/06/18	Carried

ITEM - 15 BUSINESS PAPER ITEMS FOR NOTING

Motion (Davison/Oldham)

THAT the notation items be noted.

19/06/19

Carried

ITEM - 16 MATTERS OF URGENCY

Motion (Jones/Nash)

THAT it be noted there were nil matters of urgency.

19/06/20

Carried

ITEM - 17 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Oldham/Newsom)

THAT it be noted there were nil items called to be debated in Committee of the Whole.

19/06/21

Carried

It was noted Clr Batten declared an interest (identified as a potential conflict of interest, non-significant, non-pecuniary interest) in the following item, as he is a member of the Molong Show Society, he remained in the Chambers.

	ITEM - 18 REFURBISHMENT OF THE MAIN PAVILION AND LUNCHEON PAVILION AT THE MOLONG SHOWGROUND
	Proceedings in Brief The Mayor advised the refurbishment will enable the show to continue to operate into the future. Clr Newsom noted Eugowra Show ground has been requesting funds and queried if Council could look at assisting Eugowra show ground as well. The Acting General Manager advised that Crown Land is doing an audit on show grounds in the area. Once Council is notified of the results of the audit it may be clear as to whom holds trusteeship of the various showgrounds. Clr Nash queried if the quote is firm. The Director of Engineering and Technical Services indicated that he believes it is a true representation of work to be carried out. Clr Mullins queried if Council owns the building. The Acting General Manager noted the show ground is included in Council’s Asset Register. Clr Batten noted that Council’s involvement resolving the building issues puts the Molong Show Society in a position to apply for other funding from the State Government to further improve the facility.
	Motion (Jones/Oldham) THAT Council approve $190,000 expenditure from the Capital Works Reserve to carry out the recommended repair works as listed in the report to the Main Pavilion and Luncheon Pavilion buildings at the Molong Showground.
19/06/22	Carried

	ITEM - 19 RECORDING COUNCIL MEETINGS
	Proceedings in Brief Clr Davison requested that local suppliers be included in quotations.
	Motion (Oldham/Newsom) THAT Council investigate providing audio and video recording of its council meetings.
19/06/23	Carried

It was noted the time being 2.33pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Weaver/Oldham)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

It was noted the time being 2.34pm Clr Mullins declared an interest (identified as a perceived pecuniary interest) in the following item as he is submitting a claim for a similar reduction of water charges next month, he left the Chambers.

ITEM - 2 REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4667600003

Recommendation (Durkin/Batten)

THAT Council not give any reduction to water consumption costs for account 4667600003.

Carried

It was noted the time being 2.35pm Clr Mullins returned to the Chambers.

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Oldham/Davison)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence, Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 SUPPLY AND DELIVERY OF BULK FUEL

Recommendation (Jones/Newsom)

THAT Council accept and sign contracts with Dib Group, GBS Distributions, Liberty Oil Australia, Ocwen Energy, Oilplus Holdings Australia and Park Pty Ltd for the supply and delivery of bulk fuel.

Carried

It was noted the time being 2.36pm the Mayor resumed the Ordinary Meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Oldham/Nash)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 25 June, 2019 be adopted.

19/06/24

Carried

There being no further business, the meeting closed at 2.37pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 23 July, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.