Minutes of Extraordinary Meeting

PRESENT Clrs K Beatty (in the Chair), J Jones, M Nash, P Mullins, C Newsom, L Oldham, P Batten, K Walker and J Weaver.

Also present were the Acting General Manager, Director of Finance & Corporate Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Treavors, Durkin and Davison for their absence from the meeting.
	Motion (Weaver/Newsom) THAT the apologies tendered on behalf of Clrs Treavors, Durkin and Davison be accepted and the necessary leave of absence be granted.
19/06/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Batten declared an interest (identified as an actual conflict, pecuniary interest) in item 4 point 2 as he is a member of the Molong Advancement Group which nominated the Recreation Ground Lighting as major project for 2019/20.
	Motion (Nash/Jones) THAT the declarations of interest be noted.
19/06/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations
	Motion (Jones/Oldham) THAT it be noted there were nil declarations for political donations.
19/06/03	Carried

	ITEM - 4 SUBMISSIONS IN RELATION TO THE 2019/2020 INTEGRATED PLANNING AND REPORTING DOCUMENTATION
	Proceedings in Brief 1. Pulse Delegations and Policy Module The Director of Finance and Corporate Services advised that Council already run this software and the delegations and policy module would be an additional module for an additional cost. 2. Molong Recreation Ground Lighting It was noted that Clr Batten declared an interest (identified as an actual conflict, pecuniary interest) in this matter as he is a member of the Molong Advancement Group which nominated the Recreation Ground Lighting as a major project for 2019/20, Clr Batten left the Chamber while this matter was discussed. Clr Nash queried if Canowindra recreation ground would be considered as well, as this has come up before and Council supported applying for grant funding for both Molong and Canowindra recreation ground. The Director of Finance and Corporate Services advised that Council could submit a similar grant funding application for Canowindra, he stated that Canowindra have the Canowindra Town Improvement Fund that could be accessed if the grant application was unsuccessful so that the project could progress, he noted that the Molong project is dependent on receiving grant funding. 3. Cyber Security Audit The Director of Finance and Corporate Services stated that there is already $20K included in the 2019/20 Budget but advised more specific costing has been received and the total cost of the audit will be $44K. Clr Mullins queried if there are issues/problems found as a result of the audit would that then require additional funding. The Director of Finance and Corporate Services confirmed that the $44K is for the audit only. 4. Local Government Excellence Program The Director of Finance and Corporate Services explained that the Local Government Excellence Program is a benchmarking tool that shows comparisons with other councils. 5. Renovation and refurbishment for Orange House The Director of Finance and Corporate Services noted that this submission does not require increasing the budget. 6. Youth Activities No Proceedings in brief. 7. Pool Safety Upgrades The Director of Finance and Corporate Services said he had spoken with the Director of Engineering and Technical Services who advised that safety upgrades are necessary at the Cudal Pool as well as other council pools.
	Motion (Oldham/Jones) THAT the draft 2019/2020 budget be amended as follows: 1. $10,000 for the Pulse Delegations and Policy Module; 2. $170,000 for the Molong Recreation Ground Lighting Project; 3. $24,000 (additional) for the Cyber Security Audit; 4. $8,160 for the Local Government Excellence Program; 5. $5,000 for Youth Activities; 6. $100,000 for Pool Safety Upgrades; and 7. $170,000 for the Canowindra Recreation Ground Lighting Upgrade.
19/06/04	Carried

There being no further business, the meeting closed at 2.57pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 25 June, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.