MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 26 March, 2019 COMMENCING AT 2:00pm
Page 1
TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE
ITEM - 9 NOTICE OF MOTION - PUBLIC TOILETS IN BANK STREET, MOLONG
ITEM - 11 2019 NATIONAL GENERAL ASSEMBLY
ITEM - 12 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS
ITEM - 13 REQUEST FOR DONATION
ITEM - 15 EVENTS ASSISTANCE PROGRAM
ITEM - 16 ADDITIONAL PROJECTS FOR 2018/2019
ITEM - 17 LOCAL TRAFFIC COMMITTEE REPORT MARCH 2019
ITEM - 18 PROPOSED ROAD NAMING - "BARTON LANE", BOWAN PARK
ITEM - 22 PLANNING PROPOSAL - 75 BELGRAVIA ROAD, MULLION CREEK
ITEM - 24 QUESTIONS FOR NEXT MEETING
ITEM - 25 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 27 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 28 POLICY REVIEW - CODE OF MEETING PRACTICE
ITEM - 4 PROPOSAL FOR COMMUNITY CENTRE AND LIBRARY AT MOLONG
ITEM - 6 COMMUNITY FACILITATION FUND
ITEM - 7 FORMER MOLONG GASWORKS - CONTAMINATED LAND DECLARATION REVIEW
ITEM - 9 CENTRAL WEST LIBRARIES FINANCIAL REPORT
ITEM - 11 REVIEW OF EDUCATION SERVICES IN CABONNE
ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 3 REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4479110001
ITEM - 4 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS
ITEM - 5 GENERAL MANAGER RECRUITMENT
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clrs K Beatty (in the Chair), J Jones, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison.
Also present were the Acting General Manager, Acting Director of Environmental
Services, Director of Finance & Corporate Services, Director of Engineering
& Technical Services, Administration Manager and Administration Officer.
|
|
|
Proceedings in Brief An apology was tendered on behalf of Clr Nash for her absence from the meeting. |
|
THAT the apology tendered on behalf of Clr Nash be accepted and the necessary leave of absence be granted.
|
19/03/01 |
Carried |
|
|
|
Proceedings in Brief Clr Mullins declared an interest (identified as a potential conflict of interest, significant non-pecuniary) in Confidential Item 3 as he may be making a similar claim for reduction of water charges in the future. |
|
THAT the declarations of interest be noted.
|
19/03/02 |
Carried |
|
|
|
Proceedings in Brief There were nil declarations for political donations. |
|
THAT it be noted there were nil declarations for political donations.
|
19/03/03 |
Carried |
|
|
|
Proceedings in Brief Clr Beatty 26/02/19 – Attended the office for the business paper review with the Acting General Manager and Directors. Attended the Ordinary Council Meeting. 27/02/19 – Attended Orange 360 Board meeting. Attended the office for a meeting with the Fairbridge Committee. 28/02/19 – Attended Department of Primary Industries (DPI), Forest Road Orange for a J.O meeting. 04/02/19 – Attended Molong Community Hall for a Next Crop Public Meeting. 05/02/19 – Attended the office for the General Manager selection interviews. 06/02/19 – Attended radio interview with Neil Gill. Attended the office for the General Manager recruitment and to attend to office correspondence. 07/02/19 – Attended Sydney with the Acting General Manager for the Country Mayors Meeting. 13/02/19 – Attended the office for a meeting with the Acting General Manager. 15/02/19 – Attended Molong Community Hall for $5M funding announcement. Attended the office for a meeting with the Acting General Manager. 20/02/19 – Attended Molong Recreation Ground for the opening of NSW Sheep Dog Trials. Attended the office for General Manager recruitment presentations. Clr Weaver 12/03/19 – Attended CCTAC meeting at Molong. 15/03/19 – Attended Molong Community Hall for $5M funding announcement. 17-20/03/19 Attended the Local Government Tourism Conference at Terrigal with Clr Nash and Council’s Tourism & Community Development Coordinator. Clr Jones 11/03/19 – Attended the Eugowra Agriculture Society AGM. 12/03/19 – Attended General Manager recruitment meeting with McArthur Consulting and the selection panel at the Council Chambers. Attended the Eugowra Progress & Promotion Association March meeting. 15/03/19 – Attended Molong Community Hall for $5M funding announcement. 20/03/19 – Attended the opening of the Molong Early Learning Centre. Represented Council at the NSW State Championship Sheepdog Trial in Molong and presented the Novice Awards. |
|
THAT the information contained in the Mayoral Minute be noted.
|
19/03/04 |
Carried |
|
|
|
THAT it be noted there were nil items called to be debated in Committee of the Whole.
|
19/03/05 |
Carried |
|
|
|
Proceedings in Brief The Mayor advised that only Items 7 and 8 would be included in grouping of report adoption as Item 9 would need to be further considered.
|
|
THAT items 7 and 8 be moved and seconded.
|
Carried |
|
|
|
THAT the minutes of the Ordinary meeting held 26 February 2019 be adopted.
|
Carried |
|
|
|
Proceedings in Brief The Mayor advised that he has had discussions with the Acting General Manager and they agreed to extend the assistance for another month. He noted that once the dam level is below 50% the primary concern is to supply water to Molong, Cumnock and Yeoval and stressed that the water is not to supply stock. Clr Newsom queried how people can get access to water to supply stock. The Mayor advised that Council do have a number of bores available but noted they aren’t always a guarantee as the Yeoval bore is now dry. The Director of Engineering and Technical Services advised that there is a bore in Manildra. Clr Davison queried the current level of water restrictions for Molong and if there are plans to increase. The Director of Engineering and Technical Services advised that the water restrictions are currently at level 3 and there are no plans to increase further at this stage. |
|
THAT Council continue the drought assistance measure currently in place until the end of April and review at that time the strategy for conservation of the Molong town water supply.
|
19/03/10 |
Carried |
|
|
|
Proceedings in Brief Clr Durkin nominated the Mayor and General Manager to attend the 2019 National General Assembly. Clr Davison said he would like to attend if the Mayor is unavailable. Clr Davison suggested Council submit a Right to Farm motion as Cabonne is predominately an agricultural shire and its prime agricultural land should be protected. Clr Jones said although it is clear the Right to Farm Policy falls under NSW legislation he would support Council putting in a submission. |
|
THAT Council:
1. Authorise the Mayor and General Manager to attend the 2019 National General Assembly; and
2. Submit a motion for the Right to Farm Policy.
|
19/03/11 |
Carried |
|
|
|
THAT Council donate $300 to Finley Gutherson to attend the Australian Diamonds Softball Development Tour.
|
19/03/13 |
Carried |
|
|
|
Proceedings in Brief After discussion it was determined there will be no councillors available to represent Cabonne at the Orange Dawn Service or the mid-morning Civic Commemoration Service. Borenore will be attended by Clr Oldham. Canowindra will be attended by Clrs Weaver, Walker and Newsom. Cudal will be attended by Treavors. Cumnock will be attended by Clr Batten. Eugowra will be attended by Clr Durkin. Manildra will be attended by Clr Nash. Molong will be attended by Clr Beatty. Obley will be attended by Clr Mullins. Toogong will be attended by Clr Treavors. Yeoval Dawn Service will be attended by Clr Durkin and the mid-morning service will be attended by the Acting General Manager. Clr Davison wished that it be noted he is unavailable to attend ANZAC Day services this year. |
|
THAT Council:
1. Advise the Orange Anzac Day Committee that a Cabonne representative will not be available to attend the Civic Commemoration Service in Orange on ANZAC Day 2019;
2. Authorise councillors to represent Council at ANZAC Day services throughout Cabonne as per the proceedings in brief; and
3. Advise the Police that Council offers no objection to the temporary closure of streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.
|
19/03/14 |
Carried |
|
|
|
Proceedings in Brief Clr Davison queried if Council could give the Cudal Tennis Club more funding to enable children from families struggling with the drought to attend. Clr Treavors noted that there are around 60 to 80 participants. The Mayor advised that the applicant would need to make a further application for assistance as $500 is all they have requested. Clr Batten queried the appropriateness of Item 3. Council’s Tourism & Community Development Coordinator advised that it is a Council decision and if Council push to attract conferences to the region she believes that villages will benefit. Clr Newsom queried what the money will be spent on. Council’s Tourism & Community Development Coordinator clarified that the money will be spent on marketing. |
|
THAT Council:
1. Approve $500 funding under the 2018 - 19 Events Assistance Program to Eugowra Events & Tourism Association for ‘Relish Eugowra’. 2. Approve $500 funding under 2018 - 19 Events Assistance Program to Cudal Tennis Club for Cudal Tennis Holiday Coaching Clinic. 3. Approve $500 funding under 2018 - 19 Events Assistance Program to the Central West NSW Region Australian Poll Dorset Conference.
|
19/03/15 |
Carried |
|
|
|
THAT Council approve the additional projects as listed to be included in the Heavy Patching, Gravel Re-sheeting and Local Road Resealing Programs for 2017/2018.
|
19/03/16 |
Carried |
|
|
|
Proceedings in Brief Clr Weaver advised that she has spoken to the Director of Engineering and Technical Services regarding Moorbel Drive and the issue with trucks speeding, she said she had requested a possible reduction in the speed zone and airbrake signage to be put in place. |
|
THAT Council ratify the recommendations of the Local Traffic Committee meeting held 8 March 2019.
|
19/03/17 |
Carried |
|
|
|
THAT: 1. Council proceed with public consultation proposing to name the road as “Barton Lane”; and 2. Assuming no objections are received, Council proceeds with the naming of the road as “Barton Lane” in accordance with Section 162 of the Roads Act, 1993.
|
19/03/18 |
Carried |
|
|
|
Proceedings in Brief Clr Mullins requested a report on flood mitigation measures and an update on the SMEC project and commented that it may be worthwhile constituting a floodplain management committee. Clr Jones requested a report on developing key strategies and identifying priorities for Council and the community to take advantage of funding programs, particularly those with a 50/50 contribution arrangement for possible inclusion in the 2019/20 budget. Clr Batten requested a report on the solar panels at the sewerage treatment plant and possible development of a ‘Renewable Energy Action Plan’, detailing a cost benefit analysis for implementation in the 2020/21 financial year. The Mayor noted that Centroc is also working with an organisation in regards to the Southern Lights Program. Clr Davison stated that he has had discussions with the Acting General Manager regarding population projection and undertaking an ageing profile for Cabonne as it has one of the oldest ageing populations in the State. Clr Davison suggested that Council consider developing an Older People/Ageing Policy. The Mayor suggested this matter be further discussed at a Councillor Workshop. Clr Durkin requested a copy of the Request for Reduction in Water and Sewerage Consumption Policy, noting he would like to seek an amendment to the current policy. Clr Weaver queried if there are plans already in place for NAIDOC Week and if there is a program that Council follows. Council’s Tourism & Community Development Coordinator advised that she has been approached by Molong NAIDOC Committee as they are interested in holding a NAIDOC event in Molong and noted there are eighty people identifying as Aboriginal living in Molong. A report will be provided to Council when the Committee’s intentions are clear. |
|
THAT Council receive a report at the next Council meeting in relation to the following matters:- 1. Flood mitigation measures and an update on the SMEC project;
2. Developing key strategies and identifying priorities for Council and the community to take advantage of funding programs, particularly those with a 50/50 contribution arrangement for possible inclusion in the 2019/20 budget; and
3. Solar panels at the sewerage treatment plant and possible development of a ‘Renewable Energy Action Plan’, detailing a cost benefit analysis for implementation in the 2020/21 financial year. |
19/03/24 |
Carried |
|
|
|
Proceedings in Brief It was noted that Clr Davison called Items 4, 6, 7, 9 and 11 to be further considered. |
|
THAT: 1. Items 4, 6, 7, 9 and 11 be further considered; and 2. The balance of the items be noted.
|
19/03/25 |
Carried |
|
|
|
THAT it be noted there were nil matters of urgency.
|
19/03/26 |
Carried |
|
|
|
THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
|
19/03/27 |
Carried |
|
|
|
Proceedings in Brief Clr Davison queried the Cudal Community Children’s Centre project and said he was worried about it becoming an ongoing problem for council. The Mayor advised that he doesn’t believe it to be problem as the project is on track and funding payments are being made. |
|
THAT the information be noted.
|
19/03/30 |
Carried |
|
|
|
Proceedings in Brief Clr Davison queried the distribution of assets. The Director of Finance and Corporate Services advised that Central West Libraries will be liquidated, their balance sheet shows that there is $944K in cash, offset by $577K of current liabilities most of which are employee entitlements (which Orange City Council will be responsible for paying) and the remainder being creditors. That leaves $367K which will be split up according to contributions by member councils, as understood by the Director of Finance and Corporate Services, Cabonne Council’s share is 16-18%, which will mean Council should expect a distribution of approximately $58K. The non-current assets are $788K which are not going to be liquidated. |
|
THAT the information be noted.
|
19/03/32 |
Carried |
|
|
|
Proceedings in Brief Clr Davison noted that student numbers at Yeoval Central School really stood out to him, noting they have 120 students making it the fourth largest school in Cabonne, he suggested Council take more notice of the school. |
|
THAT the information be noted.
|
Carried |
It was noted the time being 3.16pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
It was noted the time being 3.16pm Clr Mullins declared an interest (identified as a potential conflict of interest, significant non-pecuniary) in the following item and left the Chamber.
It was noted the time being 3.17pm Clr Mullins returned to the Chambers.
|
|
|
THAT:
1. The confidential Mayoral Minute dated 26 March 2019 in relation to the recruitment and appointment of a General Manager be received and noted.
2. That the preferred candidate selected by the Council be offered the position of General Manager and the Mayor and Deputy Mayor be authorised, with advice from the Recruitment Consultant, to finalise negotiations based on the following:
a. A four year performance-based Contract; b. A total remuneration package of $230,000 (increased to a maximum of $250,000, at twelve month performance review). c. The contract of employment being in accordance with the standard contract required by the Office of Local Government with provisions of facilities as outlined in the report.
3. No public announcement of the name of the successful candidate be made until the Mayor has obtained a written acceptance of the offer from the preferred candidate.
4. The employment contract between the appointee and the council be executed under the Common Seal of the Council.
|
5. |
Carried |
It was noted the time being 3.42pm the Mayor resumed the Ordinary Meeting.
|
|
|
THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 March, 2019 be adopted.
|
19/03/34 |
Carried |
There being no further business, the meeting closed at 3.42pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 30 April, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.