MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 26 March, 2019 COMMENCING AT 2:00pm

Page 1

 

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ITEM - 4     MAYORAL MINUTE - APPOINTMENTS.. 2

ITEM - 5     COMMITTEE OF THE WHOLE.. 3

ITEM - 6     GROUPING OF REPORT ADOPTION.. 3

ITEM - 7     CONFIRMATION OF THE MINUTES.. 3

ITEM - 8     GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE.. 3

ITEM - 9     NOTICE OF MOTION - PUBLIC TOILETS IN BANK STREET, MOLONG   3

ITEM - 10  DROUGHT ASSISTANCE.. 4

ITEM - 11  2019 NATIONAL GENERAL ASSEMBLY.. 5

ITEM - 12  DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS.. 5

ITEM - 13  REQUEST FOR DONATION.. 5

ITEM - 14  ANZAC DAY 2019. 5

ITEM - 15  EVENTS ASSISTANCE PROGRAM.. 6

ITEM - 16  ADDITIONAL PROJECTS FOR 2018/2019. 7

ITEM - 17  LOCAL TRAFFIC COMMITTEE REPORT MARCH 2019. 7

ITEM - 18  PROPOSED ROAD NAMING - "BARTON LANE", BOWAN PARK.. 7

ITEM - 19  REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2018/156 - MOLONG MEN'S SHED - ENCLOSE EXISTING VERANDAH - LOT 1 DP 1067700, BANK STREET, MOLONG.. 8

ITEM - 20  REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0072 - KARMA YIWONG SAMTEN LING - ABLUTION BUILDING & SEPTIC SYSTEM - LOT 134 DP 1091778, 1064 SANDY CREEK ROAD, MOLONG   8

ITEM - 21  REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0020 - CWA BRANCH EUGOWRA - ALTERATIONS & ADDITIONS - LOT A DP 364668, NANIMA STREET, EUGOWRA.. 8

ITEM - 22  PLANNING PROPOSAL - 75 BELGRAVIA ROAD, MULLION CREEK   9

ITEM - 23  DEVELOPMENT APPLICATION 2019/0070 FOR A DUAL OCCUPANCY AT LOT 128 DP 750418 BEING 307 GILES ROAD, SPRINGSIDE.. 9

ITEM - 24  QUESTIONS FOR NEXT MEETING.. 10

ITEM - 25  BUSINESS PAPER ITEMS FOR NOTING.. 11

ITEM - 26  MATTERS OF URGENCY.. 11

ITEM - 27  COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 11

ITEM - 28  POLICY REVIEW - CODE OF MEETING PRACTICE.. 11

ITEMS FOR NOTATION.. 12

ITEM - 4     PROPOSAL FOR COMMUNITY CENTRE AND LIBRARY AT MOLONG   12

ITEM - 6     COMMUNITY FACILITATION FUND.. 12

ITEM - 7     FORMER MOLONG GASWORKS - CONTAMINATED LAND DECLARATION REVIEW... 12

ITEM - 9     CENTRAL WEST LIBRARIES FINANCIAL REPORT.. 13

ITEM - 11  REVIEW OF EDUCATION SERVICES IN CABONNE.. 13

CONFIDENTIAL ITEMS.. 14

ITEM - 1     CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 14

ITEM - 2     ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING.. 14

ITEM - 3     REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4479110001  14

ITEM - 4     DEBT RECOVERY REPORT OF OUTSTANDING DEBTS.. 15

ITEM - 5     GENERAL MANAGER RECRUITMENT.. 15

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE.. 16

 


 

 

PRESENT         Clrs K Beatty (in the Chair), J Jones, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison.


Also present were the Acting General Manager, Acting Director of Environmental Services, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Administration Manager and Administration Officer.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

An apology was tendered on behalf of Clr Nash for her absence from the meeting.

 

Motion (Durkin/Davison)

 

THAT the apology tendered on behalf of Clr Nash be accepted and the necessary leave of absence be granted.

 

19/03/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

Clr Mullins declared an interest (identified as a potential conflict of interest, significant non-pecuniary) in Confidential Item 3 as he may be making a similar claim for reduction of water charges in the future.

 

Motion (Mullins/Oldham)

 

THAT the declarations of interest be noted.

 

19/03/02

Carried

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations for political donations.

 

Motion (Oldham/Weaver)

 

THAT it be noted there were nil declarations for political donations.

 

19/03/03

Carried

 

 

ITEM - 4    MAYORAL MINUTE - APPOINTMENTS

 

Proceedings in Brief

Clr Beatty

26/02/19 – Attended the office for the business paper review with the Acting General Manager and Directors. Attended the Ordinary Council Meeting.

27/02/19 – Attended Orange 360 Board meeting. Attended the office for a meeting with the Fairbridge Committee.

28/02/19 – Attended Department of Primary Industries (DPI), Forest Road Orange for a J.O meeting.

04/02/19 – Attended Molong Community Hall for a Next Crop Public Meeting.

05/02/19 – Attended the office for the General Manager selection interviews.

06/02/19 – Attended radio interview with Neil Gill. Attended the office for the General Manager recruitment and to attend to office correspondence.

07/02/19 – Attended Sydney with the Acting General Manager for the Country Mayors Meeting.

13/02/19 – Attended the office for a meeting with the Acting General Manager.

15/02/19 – Attended Molong Community Hall for $5M funding announcement. Attended the office for a meeting with the Acting General Manager.

20/02/19 – Attended Molong Recreation Ground for the opening of NSW Sheep Dog Trials. Attended the office for General Manager recruitment presentations.

Clr Weaver

12/03/19 – Attended CCTAC meeting at Molong.

15/03/19 – Attended Molong Community Hall for $5M funding announcement.

17-20/03/19 Attended the Local Government Tourism Conference at Terrigal with Clr Nash and Council’s Tourism & Community Development Coordinator.

Clr Jones

11/03/19 – Attended the Eugowra Agriculture Society AGM.

12/03/19 – Attended General Manager recruitment meeting with McArthur Consulting and the selection panel at the Council Chambers. Attended the Eugowra Progress & Promotion Association March meeting.

15/03/19 – Attended Molong Community Hall for $5M funding announcement.

20/03/19 – Attended the opening of the Molong Early Learning Centre. Represented Council at the NSW State Championship Sheepdog Trial in Molong and presented the Novice Awards.

 

Motion (Beatty/-)

 

THAT the information contained in the Mayoral Minute be noted.

 

19/03/04

Carried

 

 

ITEM - 5    COMMITTEE OF THE WHOLE

 

Motion (Oldham/Weaver)

 

THAT it be noted there were nil items called to be debated in Committee of the Whole.

 

19/03/05

Carried

 

 

ITEM - 6    GROUPING OF REPORT ADOPTION

 

Proceedings in Brief

The Mayor advised that only Items 7 and 8 would be included in grouping of report adoption as Item 9 would need to be further considered.

 

 

Motion (Weaver/Jones)

 

THAT items 7 and 8  be moved and seconded.

 

19/03/06

Carried

 

 

ITEM - 7    CONFIRMATION OF THE MINUTES

 

MOTION (Weaver/Jones)

 

THAT the minutes of the Ordinary meeting held 26 February 2019 be adopted.

 

19/03/07

Carried

 

 

ITEM - 8    GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE

 

MOTION (Weaver/Jones)

 

THAT Council:

 

1.  Adopt the minutes of the Governance Risk Management and Business Improvement Committee (GRM&BI) meeting held on 21 February 2019;

2.  Agree to increase the sitting fee for the Chairman of the GRM&BI Committee to $750 per meeting attendance;

3.  Note the 2018 GRM&BI Committee annual report.

 

19/03/08

Carried

 

 

ITEM - 9    NOTICE OF MOTION - PUBLIC TOILETS IN BANK STREET, MOLONG

 

Proceedings in Brief

Clr Jones stated that at the December 2018 Council meeting he requested a report on the refurbishment of the toilet block in Bank Street, Molong and noted the report was presented to the February 2019 Council meeting. Clr Jones advised that he is now seeking Council support for the extra funding as detailed in that report to allow for complete refurbishment of the toilet block, noting they are the only public toilet block in the Molong CBD and Molong Advancement Group have had the Bank Street toilets on their agenda for at least 6 years.

Clr Weaver queried if the design included a disabled toilet. Clr Jones advised that there is currently a disabled toilet and the new facilities will upgrade the current plan of men’s, women’s and disabled toilets.

Clr Davison queried if Council have any plans of upgrading the toilets at the Railway Station, noting that parking is excellent for larger vehicles and is the current site for the library. The Director of Engineering and Technical Services advised that at this stage there are no plans to upgrade the Railway Station facilities.

 

Motion (Jones/Oldham)

 

THAT Council allocates an additional $113,090 from its capital reserves, to the remaining $26,910 it allocated as part of the 2018/2019 budget, to refurbish the public toilets in Bank Street, Molong.

 

19/03/09

Carried

 

 

ITEM - 10 DROUGHT ASSISTANCE

 

Proceedings in Brief

The Mayor advised that he has had discussions with the Acting General Manager and they agreed to extend the assistance for another month. He noted that once the dam level is below 50% the primary concern is to supply water to Molong, Cumnock and Yeoval and stressed that the water is not to supply stock.

Clr Newsom queried how people can get access to water to supply stock. The Mayor advised that Council do have a number of bores available but noted they aren’t always a guarantee as the Yeoval bore is now dry. The Director of Engineering and Technical Services advised that there is a bore in Manildra.

Clr Davison queried the current level of water restrictions for Molong and if there are plans to increase. The Director of Engineering and Technical Services advised that the water restrictions are currently at level 3 and there are no plans to increase further at this stage.

 

Motion (Davison/Newsom)

 

THAT Council continue the drought assistance measure currently in place until the end of April and review at that time the strategy for conservation of the Molong town water supply.

 

19/03/10

Carried

 

 

ITEM - 11 2019 NATIONAL GENERAL ASSEMBLY

 

Proceedings in Brief

Clr Durkin nominated the Mayor and General Manager to attend the 2019 National General Assembly. Clr Davison said he would like to attend if the Mayor is unavailable.

Clr Davison suggested Council submit a Right to Farm motion as Cabonne is predominately an agricultural shire and its prime agricultural land should be protected. Clr Jones said although it is clear the Right to Farm Policy falls under NSW legislation he would support Council putting in a submission.

 

Motion (Durkin/Jones)

 

THAT Council:

 

1.     Authorise the Mayor and General Manager to attend the 2019 National General Assembly; and

 

2.     Submit a motion for the Right to Farm Policy.

 

19/03/11

Carried

 

 

ITEM - 12 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

 

Motion (Jones/Weaver)

 

THAT Council appoint Clr Jones as delegate and Clr Walker as alternate delegate to the Eugowra Promotion & Progress Association.

 

19/03/12

Carried

 

 

ITEM - 13 REQUEST FOR DONATION

 

Motion (Durkin/Newsom)

 

THAT Council donate $300 to Finley Gutherson to attend the Australian Diamonds Softball Development Tour.

 

19/03/13

Carried

 

 

ITEM - 14 ANZAC DAY 2019

 

Proceedings in Brief

After discussion it was determined there will be no councillors available to represent Cabonne at the Orange Dawn Service or the mid-morning Civic Commemoration Service.

Borenore will be attended by Clr Oldham.

Canowindra will be attended by Clrs Weaver, Walker and Newsom.

Cudal will be attended by Treavors.

Cumnock will be attended by Clr Batten.

Eugowra will be attended by Clr Durkin.

Manildra will be attended by Clr Nash.

Molong will be attended by Clr Beatty.

Obley will be attended by Clr Mullins.

Toogong will be attended by Clr Treavors.

Yeoval Dawn Service will be attended by Clr Durkin and the mid-morning  service will be attended by the Acting General Manager.

Clr Davison wished that it be noted he is unavailable to attend ANZAC Day services this year.

 

Motion (Weaver/Newsom)

 

THAT Council:

 

1.   Advise the Orange Anzac Day Committee that a Cabonne representative will not be available to attend the Civic Commemoration Service in Orange on ANZAC Day 2019;

 

2.   Authorise councillors to represent Council at ANZAC Day services throughout Cabonne as per the proceedings in brief; and

 

3.   Advise the Police that Council offers no objection to the temporary closure of streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

 

19/03/14

Carried

 

 

ITEM - 15 EVENTS ASSISTANCE PROGRAM

 

Proceedings in Brief

Clr Davison queried if Council could give the Cudal Tennis Club more funding to enable children from families struggling with the drought to attend. Clr Treavors noted that there are around 60 to 80 participants. The Mayor advised that the applicant would need to make a further application for assistance as $500 is all they have requested.

Clr Batten queried the appropriateness of Item 3. Council’s Tourism & Community Development Coordinator advised that it is a Council decision and if Council push to attract conferences to the region she believes that villages will benefit. Clr Newsom queried what the money will be spent on. Council’s Tourism & Community Development Coordinator clarified that the money will be spent on marketing.

 

Motion (Weaver/Jones)

 

THAT Council:

 

1.   Approve $500 funding under the 2018 - 19 Events Assistance Program to Eugowra Events & Tourism Association for ‘Relish Eugowra’.

2.   Approve $500 funding under 2018 - 19 Events Assistance Program to Cudal Tennis Club for Cudal Tennis Holiday Coaching Clinic.

3.   Approve $500 funding under 2018 - 19 Events Assistance Program to the Central West NSW Region Australian Poll Dorset Conference.

 

19/03/15

Carried

 

 

ITEM - 16 ADDITIONAL PROJECTS FOR 2018/2019

 

Motion (Jones/Batten)

 

THAT Council approve the additional projects as listed to be included in the Heavy Patching, Gravel Re-sheeting and Local Road Resealing Programs for 2017/2018.

 

19/03/16

Carried

 

 

ITEM - 17 LOCAL TRAFFIC COMMITTEE REPORT MARCH 2019

 

Proceedings in Brief

Clr Weaver advised that she has spoken to the Director of Engineering and Technical Services regarding Moorbel Drive and the issue with trucks speeding, she said she had requested a possible reduction in the speed zone and airbrake signage to be put in place.

 

Motion (Weaver/Durkin)

 

THAT Council ratify the recommendations of the Local Traffic Committee meeting held 8 March 2019.

 

19/03/17

Carried

 

 

ITEM - 18 PROPOSED ROAD NAMING - "BARTON LANE", BOWAN PARK

 

Motion (Durkin/Treavors)

 

THAT:

1.  Council proceed with public consultation proposing to name the road as “Barton Lane”; and

2.  Assuming no objections are received, Council proceeds with the naming of the road as “Barton Lane” in accordance with Section 162 of the Roads Act, 1993.

 

19/03/18

Carried

 

 

ITEM - 19 REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2018/156 - MOLONG MEN'S SHED - ENCLOSE EXISTING VERANDAH - LOT 1 DP 1067700, BANK STREET, MOLONG

 

Motion (Batten/Oldham)

 

THAT council donate $708.55 from its s356 budget to Molong Men’s Shed, being the development application and construction certificate fee paid to council in relation to DA 2018/0156 for enclosure of existing verandah upon land known as Lot 1 DP 1067700, Bank Street, Molong.

 

19/03/19

Carried

 

 

ITEM - 20 REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0072 - KARMA YIWONG SAMTEN LING - ABLUTION BUILDING & SEPTIC SYSTEM - LOT 134 DP 1091778, 1064 SANDY CREEK ROAD, MOLONG

 

Proceedings in Brief

Clr Newsom queried what this group is and why Council need to make a donation. The Mayor advised that it is a Buddhist Retreat. The Acting General Manager confirmed that it is a not-for-profit organisation that meets the guidelines for donation of development application fees.

 

Motion (Mullins/Durkin)

 

THAT council donate $1,252.50 from its s356 budget to Karma Yiwong Samten Ling, being the development application, construction certificate and S68 application fee paid to council in relation to DA 2019/0072 for ablution building and septic system upon land known as Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong.

 

19/03/20

Carried

 

 

ITEM - 21 REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0020 - CWA BRANCH EUGOWRA - ALTERATIONS & ADDITIONS - LOT A DP 364668, NANIMA STREET, EUGOWRA

 

Motion (Jones/Weaver)

 

THAT council donate $1,379.85 from its s356 budget to CWA Branch Eugowra being the development application, construction certificate and S68 application fee paid to council in relation to DA 2019/0020 for alterations & additions and upon land known as Lot A DP 364668, Nanima Street, Eugowra.

 

19/03/21

Carried

 

 

ITEM - 22 PLANNING PROPOSAL - 75 BELGRAVIA ROAD, MULLION CREEK

 

Motion (Batten/Oldham)

THAT pursuant to section 3.36 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to rezone Lot 650 DP 788871, being 75 Belgravia Road, Mullion Creek from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size of 2ha.

 

19/03/22

Carried

 

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr Nash - apology) as follows:

 

For: Clrs K Beatty, J Jones, P Mullins, G Treavors, P Mullins, C Newsom, A Durkin, L Oldham, K Walker, J Weaver and I Davison.

 

Against: Nil

 

 

 

ITEM - 23 DEVELOPMENT APPLICATION 2019/0070 FOR A DUAL OCCUPANCY AT LOT 128 DP 750418 BEING 307 GILES ROAD, SPRINGSIDE

 

Proceedings in Brief

Clr Davison queried if a dual occupancy is able to be used for home stay or a B&B. The Acting Director of Environmental Services advised that potentially the dwelling could be used as a B&B due to legislative changes that may allow for exempt development.

Clr Davison queried if this is a way around getting B&Bs approved. The Acting Director of Environmental Services advised it is not necessarily a way around, its more stream lining the process due to extensive uptake.

 

Motion (Durkin/Jones)

 

THAT Development Application 2019/0070 for a Dual Occupancy (detached) at Lot 128 DP 750415, be granted consent subject to the conditions attached.

 

19/03/23

Carried

 

 

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr Nash - apology) as follows:

 

For: Clrs K Beatty, J Jones, P Mullins, G Treavors, P Mullins, C Newsom, A Durkin, L Oldham, K Walker, J Weaver and I Davison.

 

Against: Nil

 

 

 

ITEM - 24 QUESTIONS FOR NEXT MEETING

 

Proceedings in Brief

Clr Mullins requested a report on flood mitigation measures and an update on the SMEC project and commented that it may be worthwhile constituting a floodplain management committee.

Clr Jones requested a report on developing key strategies and identifying priorities for Council and the community to take advantage of funding programs, particularly those with a 50/50 contribution arrangement for possible inclusion in the 2019/20 budget.

Clr Batten requested a report on the solar panels at the sewerage treatment plant and possible development of a ‘Renewable Energy Action Plan’, detailing a cost benefit analysis for implementation in the 2020/21 financial year. The Mayor noted that Centroc is also working with an organisation in regards to the Southern Lights Program.

Clr Davison stated that he has had discussions with the Acting General Manager regarding population projection and undertaking an ageing profile for Cabonne as it has one of the oldest ageing populations in the State. Clr Davison suggested that Council consider developing an Older People/Ageing Policy. The Mayor suggested this matter be further discussed at a Councillor Workshop.

Clr Durkin requested a copy of the Request for Reduction in Water and Sewerage Consumption Policy, noting he would like to seek an amendment to the current policy.

Clr Weaver queried if there are plans already in place for NAIDOC Week and if there is a program that Council follows. Council’s Tourism & Community Development Coordinator advised that she has been approached by Molong NAIDOC Committee as they are interested in holding a NAIDOC event in Molong and noted there are eighty people identifying as Aboriginal living in Molong. A report will be provided to Council when the Committee’s intentions are clear.

 

Motion (Oldham/Jones)

 

THAT Council receive a report at the next Council meeting in relation to the following matters:-

1.    Flood mitigation measures and an update on the SMEC project;

 

2.    Developing key strategies and identifying priorities for Council and the community to take advantage of funding programs, particularly those with a 50/50 contribution arrangement for possible inclusion in the 2019/20 budget; and

 

3.    Solar panels at the sewerage treatment plant and possible development of a ‘Renewable Energy Action Plan’, detailing a cost benefit analysis for implementation in the 2020/21 financial year.

19/03/24

Carried

 

 

ITEM - 25 BUSINESS PAPER ITEMS FOR NOTING

 

Proceedings in Brief

It was noted that Clr Davison called Items 4, 6, 7, 9 and 11 to be further considered.

 

Motion (Durkin/Davison)

 

THAT:

1.   Items 4, 6, 7, 9 and 11 be further considered; and

2.   The balance of the items be noted.

 

19/03/25

Carried

 

 

ITEM - 26 MATTERS OF URGENCY

 

Motion (Jones/Weaver)

 

THAT it be noted there were nil matters of urgency.

 

19/03/26

Carried

 

 

ITEM - 27 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

 

Motion (Jones/Newsom)

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

19/03/27

Carried

  

 

ITEM - 28 POLICY REVIEW - CODE OF MEETING PRACTICE

 

Motion (Durkin/Jones)

 

THAT Council place the draft Code of Meeting Practice on public exhibition for a period of not less than 42 days, inviting submissions from the public, after which time the policy shall be reported back to Council for adoption with a summary of submissions received.

 

19/03/28

Carried

 

ITEMS FOR NOTATION

 

 

ITEM - 4    PROPOSAL FOR COMMUNITY CENTRE AND LIBRARY AT MOLONG

 

Proceedings in Brief

Clr Davison requested an update on the Community Centre and Library Project noting with the funding announcement he hoped the plans could start from scratch and that the architects will not be influenced by the previous plans. The Acting General Manager advised that there was a $5M funding announcement but noted Council are yet to see the terms of the agreement, she advised that if Council wished they could request an Expression of Interest so that a wider field could be sought. The Director of Engineering and Technical Services stated that the problem with starting over may be the timeline.

Clr Oldham suggested that when the terms of the funding agreement are received and the timeframes are known that Council hold a Workshop to discuss and develop a project team. The Mayor advised there will be an update report to Council when more information is known.

 

Motion (Durkin/Davison)

 

That the information be noted.

 

19/03/29

Carried

 

 

ITEM - 6    COMMUNITY FACILITATION FUND

 

Proceedings in Brief

Clr Davison queried the Cudal Community Children’s Centre project and said he was worried about it becoming an ongoing problem for council. The Mayor advised that he doesn’t believe it to be problem as the project is on track and funding payments are being made.

 

Motion (Durkin/Davison)

 

THAT the information be noted.

 

19/03/30

Carried

 

 

ITEM - 7    FORMER MOLONG GASWORKS - CONTAMINATED LAND DECLARATION REVIEW

 

Proceedings in Brief

Clr Davison queried where the plans are for the parking and access to Bank Street. The Acting General Manager stated that she could provide plans again if necessary. She further advised that development consent for relocation of the rotunda from the Village Green to the former gasworks site was approved recently and that the only access to the subject land is through Gasworks Lane, noting that it does not link to Bank Street. The concept for car parking is for all day parking and RV parking.

Clr Davison stated that previously there was discussion regarding the access coming through from Bank Street. The Acting General Manager clarified that the land is privately owned and approval and commitment would be required from those landowners.

Clr Mullins requested that the fence be removed as soon as possible. The Director of Engineering of Technical Service advised he will make arrangement to have the fenced removed.

 

Motion (Durkin/Davison)

 

THAT the information be noted.

 

19/03/31

Carried

 

 

ITEM - 9    CENTRAL WEST LIBRARIES FINANCIAL REPORT

 

Proceedings in Brief

Clr Davison queried the distribution of assets. The Director of Finance and Corporate Services advised that Central West Libraries will be liquidated, their balance sheet shows that there is $944K in cash, offset by $577K of current liabilities most of which are employee entitlements (which Orange City Council will be responsible for paying) and the remainder being creditors. That leaves $367K which will be split up according to contributions by member councils, as understood by the Director of Finance and Corporate Services, Cabonne Council’s share is 16-18%, which will mean Council should expect a distribution of approximately $58K. The non-current assets are $788K which are not going to be liquidated.

 

Motion (Durkin/Davison)

 

THAT the information be noted.

 

19/03/32

Carried

 

 

ITEM - 11 REVIEW OF EDUCATION SERVICES IN CABONNE

 

Proceedings in Brief

Clr Davison noted that student numbers at Yeoval Central School really stood out to him, noting they have 120 students making it the fourth largest school in Cabonne, he suggested Council take more notice of the school.

 

Motion (Durkin/Davison)

 

THAT the information be noted.

 

19/03/33

Carried

  

It was noted the time being 3.16pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

 

CONFIDENTIAL ITEMS

 

 

ITEM - 1    CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Davison/Jones)

 

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

 

1.

Carried

 

 

ITEM - 2    ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

 

Recommendation (Batten/Oldham)

 

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Ordinary Council meeting held on 26 February 2019 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

 

2.

Carried

 

It was noted the time being 3.16pm Clr Mullins declared an interest (identified as a potential conflict of interest, significant non-pecuniary) in the following item and left the Chamber.

 

 

ITEM - 3    REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4479110001

 

Recommendation (Weaver/Oldham)

 

THAT Council:

1.   Write off 50% of consumption costs of $661.30 period ending 31/01/2019 and $389.86 for part period ending 30/04/2019 for account 4479110001 once all other charges are paid.

2.   Charge the remaining consumption for period ending 30/04/2019 at the first level of $2.34/KL for account 4479110001.

 

3.

Carried

 

It was noted the time being 3.17pm Clr Mullins returned to the Chambers.

 

*

ITEM - 4    DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

 

Recommendation (Durkin/Treavors)

 

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of this correspondence, Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

 

4.

Carried

 

 

ITEM - 5    GENERAL MANAGER RECRUITMENT

 

Recommendation (Beatty/-)

 

THAT:

 

1.   The confidential Mayoral Minute dated 26 March 2019 in relation to the recruitment and appointment of a General Manager be received and noted.

 

2.   That the preferred candidate selected by the Council be offered the position of General Manager and the Mayor and Deputy Mayor be authorised, with advice from the Recruitment Consultant, to finalise negotiations based on the following:

 

a.   A four year performance-based Contract;

b.   A total remuneration package of $230,000 (increased to a maximum of $250,000, at twelve month performance review).

c.   The contract of employment being in accordance with the standard contract required by the Office of Local Government with provisions of facilities as outlined in the report.

 

3.  No public announcement of the name of the successful candidate be made until the Mayor has obtained a written acceptance of the offer from the preferred candidate.

 

4.  The employment contract between the appointee and the council be executed under the Common Seal of the Council.

 

5.

Carried

 

It was noted the time being 3.42pm the Mayor resumed the Ordinary Meeting.

 

 

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

Motion (Oldham/Weaver)

 

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 March, 2019 be adopted.

 

19/03/34

Carried

 

 

 

There being no further business, the meeting closed at 3.42pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 30 April, 2019 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.