Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 981445

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

Acting General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATIONS OF INTEREST - 2019 - 981447

Recommendation

THAT the Declarations of Interest be noted.

Acting General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 996445

Recommendation

THAT any Political Donations be noted.

Acting General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 981472

Recommendation

THAT the information contained in the Mayoral Minute be noted.

Acting General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 981473

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 981474

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 9 be moved and seconded.

Acting General Manager's REPORT

Items 7 to 9 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. February 26 2019 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2019 - 981476

Recommendation

THAT the minutes of the Ordinary meeting held 26 February 2019 be adopted.

Acting General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 26 February 2019.

ITEM 8 - GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE

REPORT IN BRIEF

Reason For Report	To advise Council of the outcomes of the previous GRM&BI Committee meeting
Policy Implications	Nil
Budget Implications	$1,000 per annum from the Risk Management budget
IPR Linkage	4.5.5.c - Comply with internal audit requirements
Annexures	1. 21 February 2019 GRM&BI Committee meeting minutes ⇩ 2. CC Audit Committee Annual Report 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE - 997690

Recommendation

THAT Council:

1. Adopt the minutes of the Governance Risk Management and Business Improvement Committee (GRM&BI) meeting held on 21 February 2019;

2. Agree to increase the sitting fee for the Chairman of the GRM&BI Committee to $750 per meeting attendance;

3. Note the 2018 GRM&BI Committee annual report.

Director of Finance and Corporate Services' REPORT

The GRM&BI met on 21 February 2019. A copy of the minutes are attached for the information of Councillors.

Additionally the Committee requested that the sitting fee for the Chairman be increased from $500 to $750 per meeting in recognition of the additional work required to perform the role. The Committee meets 3 to 4 times per year.

The GRM&BI Committee annual report for 2018 was tabled by the Chairman and discussed at the meeting. A copy is attached for the information of Councillors.

ITEM 9 - NOTICE OF MOTION - PUBLIC TOILETS IN BANK STREET, MOLONG

REPORT IN BRIEF

Reason For Report	For Council to consider a Notice of Motion received by Councillor Jones and Councillor Mullins.
Policy Implications	Nil
Budget Implications	$113,090 from Capital Reserves
IPR Linkage	3.3.3.e - Maintain the council's properties to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\PUBLIC TOILETS - 1001623

Recommendation

THAT the Notice of Motion be dealt with.

A Notice of Motion has been received by Councillor Jamie Jones and Councillor Paul Mullins as follows:

We the undersigned councilor/s hereby give notice of intention to move the following motion at the council meeting to be held on Tuesday, 26 March 2019:-

THAT Council allocates an addition $113,090 from its capital reserves, to the remaining $26,910 it allocated as part of the 2018/2019 budget, to refurbish the public toilets in Bank Street, Molong.

ITEM 10 - DROUGHT ASSISTANCE

REPORT IN BRIEF

Reason For Report	To review the drought assistance implemented by council.
Policy Implications	Nil
Budget Implications	Unknown
IPR Linkage	4.5.2.c - Engage with community to determine future needs & objectives
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 1000387

Recommendation

THAT Council continue the drought assistance measure currently in place until the end of April and review at that time the strategy for conservation of the Molong town water supply.

Acting General Manager's REPORT

Council will recall the resolution from August in relation to drought assistance as follows:

THAT Council provide access to water from the Molong Depot stand-pipe at no charge based on the following parameters:

1. Recipients being registered with details of their location, rural enterprise and where the water will be utilised.

2. The water is to be used for domestic purposes only.

3. Parties who have registered will be responsible for cartage of the water.

4. This policy will be reviewed after a three-month trial period or should the level of water restrictions for the town water supplies increase.

5. The policing of on-selling of water.

Council reviewed this resolution in December and resolved to maintain the drought assistance measure in place and review in March 2019.

To date the scheme has cost council $6,745.60 with 1,088,000 kilolitres of water picked up servicing drought affected properties.

Council’s depot staff have advised that water is mainly being accessed by the same land owners and that as drought conditions continue, there has been an increase in the number of enquiries for water for commercial activities and stock purposes.

The Molong Creek Dam water level has dropped to 49%. It is now necessary that procedures be put in place to conserve that water resource for town domestic use. It is suggested that the current arrangement be extended until the end of April, and that drought measures be further considered.

ITEM 11 - 2019 NATIONAL GENERAL ASSEMBLY

REPORT IN BRIEF

Reason For Report	To advise of opening of registrations for the 2019 National General Assembly.
Policy Implications	Nil
Budget Implications	Registration, travel & accommodation costs approximately $3,000
IPR Linkage	4.5.1.b Maintain strong relationships and liaise effectively with all relevant Government agencies and other councils.
Annexures	1. 2019-NGA-Discussion-Paper-WEB-1 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION - 1000365

Recommendation

THAT Council:

1. Nominate and authorise the attendance of council representatives to the 2018 National General Assembly.

2. Identify a motion for submission to the NGA.

Acting General Manager's REPORT

The 2019 National General Assembly (NGA) will be held in Canberra from 16-19 June. This year’s theme, “Future Focused” will consider what councils can do today to get ready for the challenges, opportunities and changes that lie ahead. The NGA is Australia’s largest and most influential gathering of local government councillors, mayors and officials.

Council has previously been represented at the NGA by the Mayor and General Manager. The costs for registration, accommodation and expenses is approximately $3,000 for two people.

Councils have the opportunity to submitting motions to the NGA that address the theme and meet the following criteria:

1. be relevant to the work of local government nationally;

2. be consistent with the themes of the NGA;

3. complement or build on the policy objectives of your state and territory local government association;

4. be submitted by a council which is a financial member of their state or territory local government association;

5. propose a clear action and outcome;

6. not be advanced on behalf of external third parties that may seek to use the NGA to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

The attached discussion paper has been developed to assist councils to identify motions that address the theme of the NGA.

ITEM 12 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

Reason For Report	For Council to determine a new delegate for the Eugowra Promotion & Progress Assocation (EPPA).
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\EUGOWRA PROMOTION and PROGRESS ASSOCIATION - 1000377

Recommendation

THAT Council determine the appointment of a delegate to the Eugowra Promotion & Progress Association.

Acting General Manager's REPORT

Council, as part of the appointment of delegates to peak community groups at the September meeting, appointed Clr Cheryl Newsom as delegate and Clr Jamie Jones as alternate to EPPA.

Clr Newsom has advised that there is a conflict with meeting dates of the EPPA meeting with the meetings of the Daroo Awards Committee of which she is a member and will be unable to continue to attend the EPPA meetings.

It is therefore necessary to appoint a new delegate to the EPPA.

ITEM 13 - REQUEST FOR DONATION

REPORT IN BRIEF

Reason For Report	For Council to consider the following request for donation
Policy Implications	NIL
Budget Implications	To be funded from exisitng budget allocations
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Finley Aus U14 Request to Cabonne ⇩
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2019 - 1001080

Recommendation

THAT Council donate $300 to Finley Gutherson to attend the Australian Diamonds Softball Development Tour

Acting Community Services Manager's REPORT

Finley Gutherson is one of three representatives from the Central West to be chosen to represent Australia on the Under 14s and Under 17s Australian Diamonds Softball Development Tour to New Zealand in April 2019. Finley is the only Cabonne representative selected for this tour.

Finley has gained selection through representing Country NSW at the Australian Softball Championships in January 2019. Finley has also represented the Orange District Softball Association at NSW Age Championship for the past four years.

Finley will use this experience to take a larger leadership role within the Orange District Softball Association and to work with younger children through umpiring and coaching.

Should Council wish to make these donations there remains $3,355 in the s.356 budget for donations this financial year.

Donations so far this year are:

$250 Eugowra Mural Committee

$377 Canowindra Men’s Shed, Garbage Collection

$134 2017/2018 Rental of Council tennis courts

$500 Orange Lions Club - 2019 Camel Races

$1,050 Prizes for School Presentations

$500 Manildra Bowling Club, external lighting

$300 CWA School’s Public Speaking Competition

$500 St John’s Ambulance Cadets

$360 Breastscreen transportation

$250 NAIDOC Week School Initiatives

ITEM 14 - ANZAC DAY 2019

REPORT IN BRIEF

Reason For Report	For Council to nominate Councillors to attend ANZAC Day celebrations throughout Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.4.1.a - Facilitate the council's administrative aspects of ANZAC Day events and citizenship ceremonies
Annexures	1. Anzac Day Services in Cabonne 2019 - Timetable ⇩
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\ANZAC DAY 2019 - 1002244

Recommendation

THAT Council:

1. Authorise the Mayor, Deputy Mayor or a nominated Councillor to attend the Civic Commemoration Service in Orange on ANZAC Day 2019;

2. Nominate and authorise Councillors to represent Council at ANZAC Day services throughout Cabonne; and

3. Advise the Police that Council offers no objection to the temporary closure of streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.

Administration Officer's REPORT

There will be fourteen (14) ANZAC Day services held in the Cabonne Local Government Area (LGA) in 2019 as listed in the attached timetable.

It is customary for Council to grant approval to the various towns and villages for such marches, subject to the organisers of the march complying with the requirements of the local police concerning traffic barricades and police participation, if necessary.

The ANZAC Day committee for the Civic Commemoration Service in Orange have invited a Council representative to attend the Dawn Service at 5.30am and the Civic Commemoration Service at 11.00am at the Cenotaph in Robertson Park. The Committee have also invited the representative to attend breakfast at Orange Ex-Services Club following the Dawn Service and the ANZAC luncheon at the Ex-Services Club from 12.30pm.

A resolution of Council is required to determine council’s representation at the Orange ANZAC Day service for 2019, and also Councillor attendance at the services in Cabonne so that payment of travel expenses can be authorised and committees can be informed.

Council’s ANZAC Day Commemorations Policy states that the Mayor will represent Council at the ANZAC Day celebrations in Orange. Should the Mayor not be available, then Council will be represented by, in descending order of preference, the Deputy Mayor or one of the Councillors.

A wreath will be provided for each ANZAC commemoration service event as per Council’s ANZAC Day Commemorations Policy.

ITEM 15 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	For Council to consider applications for funding under the 2018-2019 Events Assistance Program
Policy Implications	Nil
Budget Implications	Up to $1,500 to be funded from the 2018-2019 Events Assistance Program
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Eugowra Events and Tourism Association - Event Assistance Program Application - Relish Eugowra.⇩ 2. Cudal Tennis Club - Event Assistance Program Application Form.⇩ 3. Events Assistance Program Application Form - Central West NSW Region of the Australian Poll Dorset Association.⇩
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2018 - 2019 - 1000915

Recommendation

THAT Council:

1. Approve $500 funding under the 2018-19 Events Assistance Program to Eugowra Events & Tourism Association for ‘Relish Eugowra’.

2. Approve $500 funding under 2018-19 Events Assistance Program toCudal Tennis Club for Cudal Tennis Holiday Coaching Clinic.

3. Approve $500 funding under 2018 -19 Events Assistance Program tothe Central West NSW Region Australian Poll Dorset Conference

Community Engagement and Development Manager's REPORT

Council has received three applications under the 2018/2019 Events Assistance Program (EAP).

Council’s Tourism and Community Development Coordinator has provided the following assessments.

Application 1

Organisation: Eugowra Events & Tourism Association

Event: ‘Relish Eugowra’

Date: 13 April 2019

Requested Amount: $500

Reason for Funding: Contribution towards marketing and promoting the event.

Event Description:

This inaugural initiative developed by the newly formed Eugowra Events and Tourism Association, a not for profit organisation who aim to promote Eugowra and attract increased visitation to the village and surrounding district.

‘Relish Eugowra’ will be a lunch event organised to take place during FOOD Week and focusses on showcasing local produce and Cabonne wines. The produce used and promoted include Eugowra olive oil, quail, beef, honey and local entertainment. The local catering business involved is Eat Your Greens who have also provided the outdoor setting for the event.

The Eugowra event aims to attract up to 200 people and buses have been organised from various locations including Orange, Forbes and Parkes.

‘Relish Eugowra’ committee will be working with local businesses and community groups, who will all in turn benefit.

Assessment

The submitted application meets the grant criteria of the Events Assistance Program as a developing event that attracts visitors to the Cabonne village and makes a significant contribution to local businesses and community groups that benefits the welfare of the whole community.

The level of funding for a developing support event is up to $500.

Application 2

Organisation: Cudal Tennis Club Inc

Event: Cudal Tennis Holiday Coaching Clinic

Date: April 2019

Requested Amount: $500

Reason for Funding: Contribution towards event expenses and marketing and promotion.

Event Description

The Cudal Tennis Club aims to run tennis clinics during the school holidays at the Cudal Tennis courts. The coaching clinics are open to children aged between 4 years to 12 years old. They are designed to teach skills, technique, build confidence, team spirit and provide a fun environment for children to develop healthy outlooks.

As the clinic is held during school holidays, this enable families to participate and support their children and visit Cudal. The Coaching clinic aims to attract families from various Cabonne villages and further afield.

The Cudal Tennis Coaching Clinic is held over two days and is capped at 80 participants. The families and visitors to Cudal will make use of local accommodation and various businesses during their stay.

Assessment

This great opportunity will attract families and visitors that in turn help to instill confidence in the community.

The Cudal Tennis Club Coaching Clinic is a sporting event that has the potential to attract visitors from the local shire and surrounding area. The club aims to utilize the grant funding to attract participants and families from around NSW.

The level of funding for a developing support event is up to $500.

Application 3

Organisation: Central West Region of the Poll Dorset Assoc.

Event: 2019 National Poll Dorset Conference

Date: 17 -19 March 2019

Requested Amount: $500

Reason for Funding: Contribution towards event expenses, marketing and promotion.

Event Description

The National Poll Dorset Conference is a bi-annual event held at changing locations throughout Australia. The 2019 the conference is held in the Orange and Cabonne region. The conference aims to educate Poll Dorset stud breeders in all aspect of the business and provide a valuable networking opportunity.

The conference draws attendees from all states of Australia and in past has ranged between 90-200 attendees. It consists of a combination of talks, demonstrations, discussion forum and viewing stud sheep.

The Tuesday conference segment on the 19 March is held in Cabonne Shire at two nominated Cudal properties and then on to Canowindra Showground. There are a number of Cabonne businesses and community organisations who are actively involved in supporting this conference.

They include the Cudal P&C for catering, Canowindra CWA for catering at the

Show ground, a bus company with drivers, local videographer to compile a promotional video. Each speaker will receive a thank you gift that will be a box of locally produced products from Cabonne and Orange region.

Assessment

The Events Assistance Application documentation for the Central West Region of the Poll Dorset Conference was received after the finalisation of Council reports for the meeting dated 26 February.

The level of funding for a developing support event is up to $500. It is noted in this instance that Council support is retrospective to the event having occurred.

Events Assistance Program Expenditure

2018 - 2019 Funding Allocation $52,851

Funding approved in 2018 - 2019

Canowindra Baroquefest $3,000

Molong Village Markets $500

Cargo Village Markets $500

Australian National Field Days $2,500

Canowindra Christmas in July $500

Central West Charity Tractor Trek $1,500

Molong Spring Arts Festival $500

Canobolas Endurance Riders Bullio Cup $500

MAG 2018 Banjo Paterson Dinner, Molong $1,000

2019 Canowindra International Balloon Challenge $20,000

2018 Orange Wine Festival $2,000

Yeoval Rally till It Rains $500

2019 Banjo Paterson Poetry Festival $1,000

Canowindra Coming Together $500

MADIA – Manildra Christmas Party $1,000

Bard on the Beach- Shakespeare under the Stars $500

Mullion Creek Christmas Party $350

Eugowra Pony Club Gymkhana $500

Fields of Cargo 150 Year Celebration $500

Canowindra Make, Bake & Grow Markets $500

Total Expenditure to date $37,850

Remaining Funds $15,001

ITEM 16 - ADDITIONAL PROJECTS FOR 2018/2019

REPORT IN BRIEF

Reason For Report	For Council to approve additional projects 2018/2019
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\REPORTING\OPERATION MANAGER ROAD - BRIDGES REPORTS - 1001225

Recommendation

THAT Council approve the additional projects as listed to be included in the Heavy Patching, Gravel Re-sheeting and Local Road Resealing Programs for 2017/2018.

Operations Manager Roads & Bridges' REPORT

Council engineering staff have reviewed the road infrastructure programs for 2018/19 and can report there has been savings in Gravel Re-sheeting, and Local Road Heavy Patching Programs. As part of the review, due to scale of quantities and favorable weather conditions, budget savings have been identified in each program.

Staff have also reviewed the road infrastructure network to identify locations where the saved expenditure of $411,125 in the Gravel Re-sheeting Program, $192,342 in the Local Road Heavy Patching Programs.

The proposed works listed below has been compiled using asset management principles, maintenance history and customer service requests in addition to projects recommended by Councillors.

Proposed Works
Description	Project Estimated Cost $
Extension of seal - McGroder Street, Molong	34,000
Extension of seal - Archer Road, Mullion Creek	144,000
Extension seal - Kerr’s Creek Road	152,000
Dust seal - Long Point Road	48,000
Gravel re-sheet - Back Mogong Road	75,000
Heavy Patch - Thompson Street, Canowindra	120,000
Heavy Patch – Borenore Road	15,000
TOTAL	588,000

ITEM 17 - LOCAL TRAFFIC COMMITTEE REPORT MARCH 2019

REPORT IN BRIEF

Reason For Report	For Council to ratify the recommendations of the committee.
Policy Implications	nil
Budget Implications	nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. TRAFFIC COMMITTEE 2019_03_⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 1002090

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee meeting held 8 March 2019.

Technical Services Manager's REPORT

Attached are the minutes of the Local Traffic Committee electronic meeting held 8 March 2019. The items addressed and their associated recommendations are as follows:

Item 5. Cadia – Ridgeway Road intersection request

That Council NOT supports the proposal to instal the Sign & Mirror.

Item 6. Bus Stop- Four Mile Creek Road

That Council defers the decision until the next Local Traffic Committee meeting subject to further information on the request.

Item 7. Mt Canobolas Road signage

That Council ratify the recommendation of the Local Traffic Committee (LTC) to remove from the agenda as Council has no authority within this area and issues raised are outside LTC jurisdiction and delegation.

Item 8. Tilga Street Pedestrian Refuge installation

That Council refer this matter to Roads and Maritime Services (RMS) as it is State Road.

Item 9. Moorbel Drive Speeding

That council Defer and get some classifier data at the location to determine if there is a speeding issue and obtain types of vehicles using Moorbel Drive as this may be a perceived speeding issue. The classifiers should be in for 1 month and refer back to the LTC for assessment.

Item 10. Toogong Bus Route

That Council inspect and approve the proposed bus route and provide a letter to the relevant government agency.

Item 11. Proposed school bus extention at Mullion Creek

That Council defers the decision until the next Local Traffic Committee meeting subject to further information on the request.

ITEM 18 - PROPOSED ROAD NAMING - "BARTON LANE", BOWAN PARK

REPORT IN BRIEF

Reason For Report	Council has been made aware of an unnamed Council maintained road that requires naming.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 1000333

Recommendation

THAT:

1. Council proceed with public consultation proposing to name the road as “Barton Lane”; and

2. Assuming no objections are received, Council proceeds with the naming of the road as “Barton Lane” in accordance with Section 162 of the Roads Act, 1993.

Director of Environmental Services' REPORT

Council has been aware of an unnamed Council maintained road in Bowan Park. The lane runs in a south-easterly direction off Paling Yards Loop through Lots 218, 216 and 244 DP 750139 for 680m, then south adjacent the eastern boundary of Lot 244 DP 750139 for 785m, then east along the northern boundary of Lot 2 DP 1227775 for 160m. The road proposed to be named is shown on the map below. Having gazetted road names is critical in assisting emergency services attending to emergencies.

A suggested name for the road is “Barton Lane”. This name is considered suitable as the laneway heads in the direction of Barton Nature reserve, and is the closest Council owned road to the reserve. It is noted that the name is considered suitable under the Geographical Names Board Guidelines.

ITEM 19 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2018/156 - MOLONG MEN'S SHED - ENCLOSE EXISTING VERANDAH - LOT 1 DP 1067700, BANK STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council approval to donate $708.55 to Molong Men's Shed
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 997662

Recommendation

THAT council donate $708.55 from its s356 budget to Molong Men’s Shed, being the development application and construction certificate fee paid to council in relation to DA 2018/0156 for enclosure of existing verandah upon land known as Lot 1 DP 1067700, Bank Street, Molong.

Director of Environmental Services' REPORT

Council has received a request from Molong Men’s Shed requesting council’s consideration of fees paid in association with DA 2018/0156 for enclosure of existing verandah located at Bank Street, Molong, being Lot 1 DP 1067700.

The fees paid totalled $708.55 and consisted of the following:-

Development application fee $177.45

Construction Certificate $96.70

Inspections $280.00

Occupation Certificate $154.40

Total $708.55

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

The Development Application was approved on 8 May 2018. A Final Occupation Certificate was issued on 26 February 2019.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application. Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 20 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0072 - KARMA YIWONG SAMTEN LING - ABLUTION BUILDING & SEPTIC SYSTEM - LOT 134 DP 1091778, 1064 SANDY CREEK ROAD, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council approval to donate $1,252.50 to Karma Yiwong Samten Ling
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 997809

Recommendation

THAT council donate $1,252.50 from its s356 budget to Karma Yiwong Samten Ling, being the development application, construction certificate and S68 application fee paid to council in relation to DA 2019/0072 for ablution building and septic system upon land known as Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong.

Director of Environmental Services' REPORT

Council has received a request from Karma Yiwong Samten Ling requesting council’s consideration of fees paid in association with DA 2019/0072 for ablution building and septic system located at 1064 Sandy Creek Road, Molong, being Lot 134 DP 1091778.

The fees paid totalled $1252.50 and consisted of the following:-

Development application fee $191.00

Construction Certificate $111.50

Inspections $150.00

Occupation Certificate $200.00

S68 Septic Tank application fee $150.00

S68 inspections $450.00

Total $1252.50

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

The Development Application was approved on 21 November 2018. A Final Occupation Certificate was issued on 26 February 2019.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 21 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2019/0020 - CWA BRANCH EUGOWRA - ALTERATIONS & ADDITIONS - LOT A DP 364668, NANIMA STREET, EUGOWRA

REPORT IN BRIEF

Reason For Report	To obtain council approval to donate $1,379.85 to CWA Branch Eugowra
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1000280

Recommendation

THAT council donate $1,379.85 from its s356 budget to CWA Branch Eugowra being the development application, construction certificate and S68 application fee paid to council in relation to DA 2019/0020 for alterations & additions and upon land known as Lot A DP 364668, Nanima Street, Eugowra.

Director of Environmental Services' REPORT

Council has received a request from CWA Branch Eugowra requesting council’s consideration of fees paid in association with DA 2019/0020 for alterations & additions located at Lot A DP 364668, Nanima Street, Eugowra.

The fees paid totalled $1,379.85 and consisted of the following:-

Development application fee $211.60

Construction Certificate $135.55

Inspections $300.00

Occupation Certificate $200.00

S68 Plumbing 7 Drainage Application $82.70

S68 inspections $450.00

Total $1,379.85

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation under delegation and requires approval from Council.

The Development Application was approved on 21 November 2018. A Final Occupation Certificate was issued on 26 February 2019.

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

1. Development Application (DA) fees

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

Council staff may process any such requests within the limits of the policy. Any requests exceeding the policy are to be reported to Council for consideration.

ITEM 22 - PLANNING PROPOSAL - 75 BELGRAVIA ROAD, MULLION CREEK

REPORT IN BRIEF

Reason For Report	To obtain council resolution to proceed to amend Cabonne Local Environmental Plan 2012
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.c - Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 9 TO LEP 2012 - Lot 650 DP 788871 - 75 Belgravia Road Mullion Creek - 998642

Recommendation

THAT pursuant to section 3.36 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to rezone Lot 650 DP 788871, being 75 Belgravia Road, Mullion Creek from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size of 2ha.

ACTING DIRECTOR OF ENVIRONMENTAL SERVICES REPORT

Council at its meeting of 25 September 2018 resolved to support a request from RM Mullion Creek to amend the Cabonne Local Environmental Plan 2012 to rezone Lot 650 DP 788871, being 75 Belgravia Road, Mullion Creek from RU1 Primary Production to R5 Large Lot Residential with a minimum lot size of 2ha.

The proposal was forwarded to the department on 10 October 2018 and a Gateway Determination was issued by the department on 25 October 2018.

The planning proposal was placed upon public exhibition for a period of 28 days from 29 January 2019 until 26 February 2018. During the exhibition period the Planning Proposal and all relevant documents were available at the council’s Molong office, Orange Library and through council’s web site. Notification was made through public advertisement placed in the Central Western Daily newspaper, and by correspondence to adjoining landowners.

As required by the Gateway determination, the planning proposal was forwarded to NSW DPI – Water, NSW Office Environment and Heritage, NSW Rural Fire Service and NSW Local Land Services- Central Tablelands, with submissions to be received by Cabonne Council by 5 December 2018.

By the close of the notification phase no community submissions had been received by council. Responses from NSW Office of Environment and Heritage and RFS were provided, generally in agreement of the rezoning proposal.

The Council may now consider to resolve to proceed with the amendment to the local planning provisions, in accordance with the submitted Planning Proposal, and issued Gateway Determination.

ITEM 23 - DEVELOPMENT APPLICATION 2019/0070 FOR A DUAL OCCUPANCY AT LOT 128 DP 750418 BEING 307 GILES ROAD, SPRINGSIDE

REPORT IN BRIEF

Reason For Report	To obtain Councils development consent.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2019\03-2019-0070 - 999064

Recommendation

THAT Development Application 2019/0070 for a Dual Occupancy (detached) at Lot 128 DP 750415, be granted consent subject to the conditions attached.

Senior Town Planner's REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

The following report provides an assessment of the development application submitted for a Dual Occupancy (Detached) at Lot 128 DP 750415, 307 Giles Road, Springside.

The application has been referred to the Council for determination as four (4) submissions objecting to the development have been received during the notification period.

It is recommended that the application be approved subject to the attached conditions of consent.

Applicant: D & S Gell C/- Saunders and Staniforth

Owner: D & S Gell

Proposal: Dual Occupancy (Detached)

Location: Lot 128 DP 750415, 307 Giles Road, Springside

Zone: RU1 Primary Production

THE PROPOSAL

The applicant is seeking consent to erect a second dwelling on the allotment being a dual occupancy. The dwelling will be located in the south-eastern quarter of the allotment, approx. 25m south-west of the existing dwelling, 20m from the side (southern) boundary and 95m from the rear (eastern) boundary. The dwelling will be lineal in design, with a north-south axis. The dwelling will face east down the valley, with the western side to be below existing ground level, and a retaining wall erected along the western (rear) wall.

The dwelling will comprise:

· Four bedrooms

· Two Bathrooms as well as an ensuite to the master bedroom and a separate water closet.

· Open plan living and kitchen area

· Separate Lounge room

· Attached Double Garage

The overall footprint of the building will be 461.3m².

A new On Site Sewage Management System (OSSMS) is proposed for the new dwelling.

The applicant initially lodged an application for a new Dwelling and sought consent for the existing dwelling to operate as ‘Farm Stay Accommodation’. Council staff sought additional information in regard to the farm practices on site as they were not satisfied that the allotment comprised a ‘working farm’ as per the definition under Cabonne Local Environmental Plan 2012 (extract below).

Farm stay accommodation means a building or place that provides temporary or short-term accommodation to paying guests on a working farm as a secondary business to primary production.

Discussions with the applicant and Council staff resulted in the application being amended to a Dual Occupancy (detached) as per above.

SITE

The subject site, Lot 128 DP 750415, is a small rural allotment of 9.169 ha situated on the eastern side of Giles Road approx. 3km south-west of the intersection of Giles Road and Cadia Road. The lot is bounded by Flyers Creek to the north (which is the boarder of Cabonne Council and Orange City Council). The lot generally slopes west to east and contains an existing dwelling and farm infrastructure. The lot contains a number of mature trees across the allotment.

The surrounding area comprises small to medium rural allotments. A number of detached dwellings are located on the rural allotments.

INTEGRATED DEVELOPMENT:

Fisheries Management Act 1994	No	Heritage Act 1977	No
Mine Subsidence Compensation Act 1961	No	National Parks & Wildlife Act 1974	No
Protection of the Environment Operations Act 1997	No	Roads Act 1993	No
Rural Fires Act 1997	No	Water Management Act 2000	No

MATTERS FOR CONSIDERATION

Section 4.15 of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s4.15(1)(a)(i)

Cabonne Local Environmental Plan 2012

Clause 1.2 Aims of the Plan

The broad aims of the LEP are as follows:

(a) to encourage development that complements and enhances the unique character and amenity of Cabonne, including its settlements, localities, and rural areas,

(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Cabonne in a manner that allows present and future generations to meet their needs by implementing the principles of ecologically sustainable development,

(c) to facilitate and encourage sustainable growth and development that achieves the following:

(i) contributes to continued economic productivity, including agriculture, business, tourism, industry and other employment opportunities,

(ii) allows for the orderly growth of land uses while minimising conflict between land uses within the relevant zone and land uses within adjoining zones,

(iii) encourages a range of housing choices and densities in planned urban and rural locations that is compatible with the residential and rural environment and meets the diverse needs of the community,

(iv) promotes the integration of land uses and transport to improve access and reduce dependence on private vehicles and travel demand,

(v) protects, enhances and conserves agricultural land and the contributions that agriculture makes to the regional economy,

(vi) avoids or minimises adverse impacts on drinking water catchments to protect and enhance water availability and safety for human consumption,

(vii) protects and enhances places and buildings of environmental, archaeological, cultural or heritage significance, including Aboriginal relics and places,

(viii) protects and enhances environmentally sensitive areas, ecological systems, and areas that have the potential to contribute to improved environmental, scenic or landscape outcomes.

Clause 1.9A Suspension of covenants, agreements and instruments

This clause provided that covenants, agreements or other similar instruments that restrict the carrying out of development upon the subject land do not apply unless such are:

· Covenants imposed or required by council

· Prescribed instruments under s183A of Crown Lands Act 1989

· Any conservation agreement under National Parks and Wildlife Act 1974

· Any trust agreement under the Nature Conservation Trust Act 2003

· Any property vegetation plan under the Native Vegetation Act 2003

· Any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995

· Any planning agreement made under Section 7.4 of the Environmental Planning & Assessment Act 1979

Mapping

The subject site is identified on the LEP maps in the following manner:

Land zoning map	Land zoned RU1 Primary Production
Lot size map	Minimum lot size 100 Ha
Heritage map	Not a heritage item or conservation area
Terrestrial Biodiversity Map	Has biodiversity sensitivity on the subject land · Mountain Gum- Peppermint forest at high Altitudes · Apple Box, Yellow Box, Mountain Gum Open Woodland
Flood planning map	Not within a flood zone
Natural resource – karst map	Not within a karst area
Drinking water catchment map	Not within a drinking water catchment area
Riparian land and watercourse map, groundwater vulnerability map	Groundwater vulnerable Not affected by riparian land or watercourse
Land reservation acquisition map	Not applicable

These matters are addressed in the report following.

Cabonne Local Environmental Plan 2012

The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. A Dual Occupancy (Detached) is permissible within this zone, subject to Council’s development consent.

Dual occupancy (detached) means 2 detached dwellings on one lot of land, but does not include a secondary dwelling.

Dwelling means a room or suite of rooms occupied or used or so constructed or adapted as to be capable of being occupied or used as a separate domicile.

Objectives of the RU1 Primary Production zone

The proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development relates to and is consistent with the zone objectives which seek to:

· To encourage sustainable primary industry production by maintaining and enhancing the natural resource base.

· To encourage diversity in primary industry enterprises and systems appropriate for the area.

· To minimise the fragmentation and alienation of resource lands.

· To minimise conflict between land uses within this zone and land uses within adjoining zones.

· To enable function centres, restaurants or cafes and appropriate forms of tourist and visitor accommodation to be developed in conjunction with agricultural uses.

Part 4 – Principal development Standards

Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones

Pursuant to clause 4.2A(3)(e) the proposed dual occupancy is permissible as the whole of the subject lot was identified as an ‘existing holding’.

Part 5 – Miscellaneous provisions

No miscellaneous provisions are applicable to the proposed development.

Part 6 – Additional local provisions

Clause 6.3 Terrestrial biodiversity

Part of the subject site is identified as terrestrial biodiversity. The dwelling may minimally encroach on the identified area, however it has historically been cleared of mature vegetation and contains only surface grasses. Further to this, the development does not propose to remove any mature vegetation. A search of NSW Bionet records identified that no vulnerable or critically endangered species have been identified on the subject site or the surrounding area.

Therefore Council staff are satisfied that the development will not have an adverse impact on the existing biodiversity qualities of the lot or the surrounding area.

Clause 6.4 Groundwater vulnerability

The subject lot is identified as being groundwater vulnerable. The proposed development will require earthworks to create a level surface for the slab of the dwelling as well as an On-site Sewer Management System (OSSMS). A geotechnical site investigation was lodged with the development application identifying that the required OSSMS can be accommodated on site without adverse impacts to the subject site or the surrounding area (including groundwater systems), with the disposal area set a minimum of 30m from adjoining properties. Further to this, there are no known sensitive or threatened groundwater dependent ecosystems in the vicinity of the subject site that may be impacted by the proposed development.

Therefore, Council staff are satisfied that the proposed development will not have an adverse impact on the sources or quality of groundwater.

Clause 6.8 Essential services

Council is satisfied the following services that are essential for the development are available, or will be made available:-

a. The supply of water

b. The supply of electricity

c. The disposal and management of sewerage

d. Stormwater drainage, &

e. Suitable vehicle access

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No. 44 Koala Habitat Protection

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat. The applicant has not addressed the SEPP; however, the subject land is generally cleared and the proposed development will not impact upon any existing vegetation. As per the NSW Environment and Heritage ‘Bionet Atlas’, there are no known sightings of koalas in the locality, or sources of koala habitat.

State Environmental Planning Policy No. 55 Remediation of Land

Pursuant to Clause 7 of this SEPP, Council must be satisfied that the subject site is suitable for the proposed development. The site has historically been utilised for agricultural purposes (predominantly grazing), with no indication of contaminating land uses. Therefore the subject site is deemed suitable for the proposed development in its current state.

State Environmental Planning Policy (Building and Sustainability Index: BASIX) 2004

The proposed dwelling is consistent with the provisions of BASIX. Certificate number: 973225S. Conditions of consent will be imposed to ensure the BASIX commitments are adhered to.

State Environmental Planning Policy 2008 (Rural Lands) applies to the subject land.

10 Matters to be considered in determining development applications for rural subdivisions or rural dwellings

(1) This clause applies to land in a rural zone, a rural residential zone or an environment protection zone.

The subject land is zoned RU1 Primary Production.

(2) A consent authority must take into account the matters specified in subclause (3) when considering whether to grant consent to development on land to which this clause applies for any of the following purposes:

(a) subdivision of land proposed to be used for the purposes of a dwelling,

(b) erection of a dwelling.

The application is for an additional dwelling, which would result in two dwellings on the allotment, being a dual occupancy.

(3) The following matters are to be taken into account:

(a) the existing uses and approved uses of land in the vicinity of the development,

The land currently contains an existing dwelling with the remainder of the land being used for agricultural production (predominantly grazing). Surrounding land use is agriculture with associated dwellings.

(b)whether or not the development is likely to have a significant impact on land uses that, in the opinion of the consent authority, are likely to be preferred and the predominant land uses in the vicinity of the development,

Agricultural use of the subject land is likely to continue as will the surrounding agricultural land uses. The agricultural viability of the lot is unlikely to be significantly impacted as a result of this development.

(c) whether or not the development is likely to be incompatible with a use referred to in paragraph (a) or (b),

The proposed dwelling will be compatible with the land uses in the vicinity of the development (on the subject site or the surrounding area). The land uses will be unimpeded by the proposed development, with the agricultural uses to continue. The subject site itself is proposed to continue to be utilized for small scale agriculture (predominantly grazing).

(d) if the land is not situated within a rural residential zone, whether or not the development is likely to be incompatible with a use on land within an adjoining rural residential zone,

The land is current zoned RU1 Primary Production and all surrounding land is for agricultural production. The proposed dwelling is unlikely to have an adverse impact on the primary production on adjoining lots. Further to this, an advisory condition will be imposed to advise the applicants of Council’s ‘Right to Farm’ policy.

(e) any measures proposed by the applicant to avoid or minimise any incompatibility referred to in paragraph (c) or (d).

No measures have been proposed by the applicant to address any incompatibility of adjoining land uses nor are they deemed warranted in this instance.

The proposal is consistent with the provisions of this SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s4.15(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s4.15(1)(a)(iii)

Section 3.3 Building Requirements

3.3.2 Access & Roading

Vehicle access to the proposed dwelling is via Giles Road. Access is via an existing driveway. It is noted that the existing access is not in accordance with council requirements, however given the nature of the access (with ornamental structures) Council’s development engineer has not requested that the access be upgraded. Further to this, traffic has appropriate sight distances in each direction along Giles Road.

3.3.3 Setbacks

In general rural zones dwellings will generally be discouraged from being placed within 20m of any boundary. The proposed dwelling is setback approximately 20m from the southern boundary and 95m from the eastern boundary. Development complies with all requirements for setbacks under DCP No 5.

3.3.4 Septic Tank

All new dwellings in the General Rural Zones are to be serviced by an approved septic tank system. The applicant has not applied for Section 68 approval at this stage, however did supply an effluent management study demonstrating that the site can accommodate an On Site Sewer Management System (OSSMS) for the new dwelling. A condition of consent will be imposed requiring the applicant to apply for a section 68 approval for the proposed OSSMS prior to the release of the construction certificate.

3.3.5 Water Supply

All new dwellings are to be serviced with an adequate water supply with storage facilities for domestic supply generally being a minimum 90 000 L for dwellings of three or more bedrooms. A 110,000L water tank is proposed for the new dwelling.

3.3.6 Power

The proposed building is to be connected to power in accordance with the relevant supply authority.

3.3.7 Visual Amenity

Council requires dwellings and associated buildings to be constructed of non-reflective surfaces (brick, metal steel, timber etc) and to have an appearance that blends with the landscape. Proposed external construction materials for the dwelling are brick/masonry veneer wall cladding and corrugated metal roof sheeting.

3.3.8 Bushfire Protection

The site is not identified as bushfire prone land. As per the DCP, new dwellings must provide water storage close at hand for protection purposes. This can be done by creating a reserve in the lower section of the rain water storage tank with appropriate fittings for fast filling access by bushfire units. A draft condition for water storage (min 10 000 L reserve) will apply to the development.

PROVISIONS PRESCRIBED BY THE REGULATIONS s4.15(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

Section 4.15(1)(b) - likely impacts of that development

Context and Setting

The proposed additional dwelling is compatible with the surrounding rural area. The minor increase in density for the Springside area will not have an adverse impact on the agricultural viability of the adjoining lots or the broader area.

Traffic Access and Parking

Access to the subject site will remain via the existing driveway cross over to Giles Road. The development will generate minimal increases in traffic (RMS Guide to Traffic Generating Development identifies 7.4 vehicle trips per dwelling per day) which will be easily accommodated by the local road network. Given that Giles Road is sealed to the entrance of the subject site, no adverse impacts are identified. Parking for the proposed dwelling will be provided for in an attached double garage on the northern side of the dwelling, with a proposed extension from the existing driveway providing vehicular access.

Utilities

There is power connected to the subject site, and this will be extended to the proposed new dwelling as required. A 110,000L water tank is proposed for the new dwelling as well as a new On-site Sewer Management Study (OSSMS). The proposed septic tank absorption area is well within the setback requirements under DCP No. 5.

Water Quality & Stormwater

Stormwater from the dwelling is proposed to be captured and diverted to the proposed 110,000L water tank, other water and overflow will be required to be diverted to a legal point of disposal. Given the slope of the lot, adequate arrangements would need to be in place to ensure water does no impede adjoining lots at more than would naturally occur. A stormwater management plan will be required to be submitted by the applicant prior to the release of the construction certificate.

Soils, soil erosion

The proposed development will require a site cut to the lot to accommodate the new dwelling. A retaining wall is proposed to be constructed along the western side of the dwelling. To ensure the retaining wall is structurally sound, Council will require engineering details prior to the construction certificate being issued.

To mitigate any adverse impacts in regard to erosion during construction the applicant will be required to lodge a erosion and sedimentation control plan with Council prior to the release of the construction certificate that demonstrates the measures to be implemented during construction works.

Flora and Fauna

The proposed development does not require the removal of any vegetation as part of the construction of the dwelling. There has been no native fauna identified on the subject site as per NSW Bionet records, however there have been sightings within the general vicinity of the site. The proposed works required as part of the development will not impact on the habitat of these identified species There have been no records of vulnerable or critically endangered species in the vicinity of the subject site.

Council staff are satisfied that the proposed development will not have an adverse impact on any native flora or fauna.

Noise & vibration

The development will generate noise and potential vibrations as part of the construction works. The impacts will be minimized through the permissible hours of construction which will ensure that adjoining properties are not adversely impacted during works.

Overlooking and Privacy

The proposed dwelling is located on the south-eastern corner of the allotment. Whilst the dwelling is setback 20m from the side (southern) boundary, there are no opportunities for overlooking from this elevation given there are no windows. Further to this, the location of the propose dwelling is nearly 200m from the closest dwelling on an adjoining allotment and screened by existing mature vegetation on the southern boundary. Council staff are satisfied that there will be no adverse impacts in regard to overlooking and/or privacy.

Landscaping

The applicant has not proposed any additional landscaping as part of the development. Given the rural character of the area, no additional landscaping is deemed warranted in this instance.

THE SUITABILITY OF THE SITE s4.15(1)(c)

The subject site, Lot 128 DP 750415, is suitable for the proposed development as it is rural zoned land being developed for uses ancillary to the agricultural use of the lot in accordance with Councils objectives and requirements.

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

DEVELOPMENT CONTRIBUTIONS

Council’s Bushfire Services Contributions Plan apply to this development.

Bushfire

The subject lot is identified as being within the low category for bush fire risk. Therefore, the contribution of $410.20 (Springside Bushfire Brigade income: 10030) will be payable prior to the release of the occupation certificate for the new dwelling.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s4.15(1)(d)

The proposed development is not advertised development.

The proposed development was neighbourhood notified between the 9^th to 27^th November 2018. A week extension was granted at the request of an adjoining landowner so that the notification period closed on 4^th December 2018. Four (4) submissions were received by the close of the exhibition phase that were objecting to the development.

Issues raised in the first submission(s) are addressed as follows:

· The proposed site is not a working farm and therefore the proposed development for Farm Stay Accommodation is not permissible.

Council Comment: After the initial submission period, Council staff sought additional information in regard to the farm uses on site as well as requesting that the applicant demonstrate that the working farm would be the primary use of the lot. After discussions with the Council staff, the applicant sought to amend the application to a Dual Occupancy, with no Farm Stay Accommodation proposed.

· If a Farm Stay Accommodation is approved, a further dwelling could be approved on the lot.

Council Comment: Any subsequent dwelling on the lot would require a development application and would be assessed against the objectives and controls of Council’s planning documents. However, since this notification period, the application has been amended to a Dual Occupancy, therefore no further dwellings would be permissible on the lot.

· The new dwelling itself could be used as Farm Stay Accommodation in the future.

Council Comment: The use of the new dwelling for Farm Stay Accommodation in the future would require development consent. It is noted that the NSW Parliament have passed legislation in 2018 that may allow ‘Short Term Rental Accommodation’ (‘Air BnB’ or similar) as exempt development. However the parameters of the exempt development have not been released by the Department of Planning and Environment and therefore it is unclear if it would be applicable to the subject site.

However, Farm Stay Accommodation has been removed from this development application and development consent is only sought for a Dual Occupancy on the lot.

· The development would have an adverse impact on the rural amenity of the area.

Council Comment: The impacts on the amenity have been assessed and addressed under Section 4.15(1)(b) above. The development is not inconsistent or incompatible with the rural character of the area.

· How did the proposed dwelling achieve BASIX requirements

Council Comment: A compliant BASIX Certificate in accordance with the requirements of State Environmental Planning Policy (Building and Sustainability Index: BASIX) 2004 has been lodged with the development. A condition of consent will require that the commitments of the BASIX Certificate are implemented during construction.

· The proposed development may impact on adjacent properties Right to Farm.

Council Comment: Council has the Right to Farm policy. Conditions of consent will be attached advising the applicant of the right to farm policy.

· The proposed earthworks associated with the development could lead to slippage on the hill side.

Council Comment: Erosion and sediment controls will be required to be in place during construction including ground stabilisation. Further to this, the applicant has included a retaining wall around the western side of the dwelling to mitigate any potential impacts.

· The occupants of the Farm Stay Accommodation may accidently trespass on adjacent properties.

Council Comment: The Farm Stay Accommodation has been removed from this development and therefore does not form part of this assessment.

· The Farm Stay Accommodation would lead to increases in traffic along Giles Road.

Council Comment: The Farm Stay Accommodation has been removed from this development and therefore does not form part of this assessment.

· The property could potentially be subdivided in the future.

Council Comment: Under Cabonne Local Environmental Plan 2012, the minimum lot size for subdivision with a dwelling within the RU1 Primary Production is 100Ha. The subject site is significantly below the minimum lot size therefore at present there is no potential to subdivide the property.

· The plans submitted do not have all the structures on the subject site or the surrounding area.

Council Comment: The applicant has amended the submitted plans to include the structures previously omitted from the plans.

· The proposed location of the dwelling is subject to change, and therefore the impacts cannot be assessed.

Council Comment: The application has been assessed on the submitted location. Any change to the location of the dwelling would require a modification to the approved plans.

· The building will be visible from adjoining lots.

Council Comment: Whilst the building may be visible from adjoining lots, it complies with all setback requirements of Cabonne Development Control Plan No. 5. Further to this, there are no windows facing the closest boundary (20m). Therefore, even though the proposed dwelling may be visible (which is not uncommon in rural areas) there are no adverse privacy and/or overlooking impacts identified given the proposed dwelling is nearly 200m away from the closest dwelling on an adjoining lot.

· Existing sheds on the lot have been built close to the boundary without consent.

Council Comment: The existing structures on the lot do not form part of this development assessment.

· The development of Farm Stay Accommodation may lead to safety and security concerns for adjoining land owners.

Council Comment: The development application has been amended to remove Farm Stay Accommodation from the proposal.

· The development may have an adverse impact on adjacent land values.

Council Comment: The impacts of a development on adjacent property values do not form part of a development assessment under Clause 4.15 of the Environmental Planning and Assessment Act 1979.

As identified above, after the first submission period, Council sought additional information to address some of the concerns raised above that Council deemed warranted of further clarification. Additional information was received on 31^st January and the application was amended from a ‘Dwelling and conversion of existing dwelling to Farm Stay Accommodation’ to a ‘Dual Occupancy (Detached)’. Due to the proposed change in land use, the application was re-notified to adjoining land owners from 6^th to 22^nd February 2019. During this notification period, Council received two (2) submissions objecting to the development and one (1) that did not object, but raised concerns.

Issues raised in the second submission(s) are addressed as follows:

· There are no details of where the water run-off is being diverted to. The water run-of may lead to adverse impacts including erosion on adjacent allotments.

Council Response: The flow of storm water as a result of the dwelling will be required to be lawfully dispersed, this includes overland flow that may be impeded by the dwelling and associated retaining wall. Council will require the applicant to submit a storm water management plan that identifies how the stormwater and overland flow will be accommodated in accordance with the legal requirements prior to the release of the Construction Certificate.

· Can Council guarantee that the subject lot cannot be subdivided in the future?

Council Response: As addressed above, the minimum lot size for a subdivision where a dwelling is on the lot is 100Ha under Cabonne Local Environmental Plan 2012. Therefore at present there is no further potential to subdivide the subject lot. The reduction of the minimum lot size or potential rezoning of the lot have not been identified under Council’s strategic planning studies, therefore it is unlikely that Council would support any proposals that would permit a subdivision of the lot.

· A condition should be attached that prohibits farm stay accommodation or other commercial accommodation on the lot.

Council Response: Farm Stay Accommodation is a permissible development within the RU1 zone, should the applicant be able to demonstrate the subject site can comply with the definition, then consent could be granted. Therefore, Council cannot restrict a development on a lot that is permissible under Cabonne Local Environmental Plan 2012.

· The location of the dwelling is still visible from adjoining lots. Landscaping should be used to visually screen the dwelling.

Council Response: As addressed above, the proposed dwelling complies with the setback requirements under Cabonne Development Control Plan No. 5. Further to this, the closest dwelling on an adjoining lot is nearly 200m away and there are a number of mature boundary trees that provide suitable screening between the 2 dwellings. Therefore, Council does not consider that additional landscaping is warranted in this instance.

· There is a shed built on the boundary that is not in accordance with the exempt development provisions and should be moved.

Council Response: As addressed above, the existing shed does not form part of this development assessment.

PUBLIC INTEREST s4.151)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

OTHER LEGISLATIVE CONSIDERATIONS

Section 1.7 of the Environmental Planning and Assessment Act 1979

Section 1.7 of the Act identifies that Part 7 of the Biodiversity Conservation Act 2016 and Part 7A of the Fisheries Management Act 1994 have effect in connection with terrestrial and aquatic environment.

Having regard to the relevant provision and based on an inspection of the subject property it is considered that the proposed development is not likely to have a significant effect on any threatened species, population or ecological communities or their habitats.

National Parks and Wildlife Act 1974

An Aboriginal Heritage Information Management System (AHIMS) search was undertaken as part of the assessment of the application and did not identify any aboriginal sites or places in the vicinity of the subject lot.

CONCLUSION

The proposed development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 4.15 assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

ITEM 24 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 981478

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

Acting General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 981482

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

Acting General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 26 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 981484

Recommendation

THAT Councillors call any matters of urgency.

Acting General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 27 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 981488

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

Acting General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 981499

Acting General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary February 2019.pdf ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 999977

Senior Accounting Officer's REPORT

Council’s investments as at 28 February 2019 stand at a total of $43,176,294.

Council’s average interest rate for the month of February was 2.48%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of February. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.86%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for February 2019 is attached for Council’s information.

ITEM 3 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph February ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 1000004

Senior Rates Officer's REPORT

The Rate Collection Summary to 28 February 2019 is attached for Council’s information. The percentage collected is 72.36% which is similar to previous years.

The third rate instalment was due 28 February 2019.

ITEM 4 - PROPOSAL FOR COMMUNITY CENTRE AND LIBRARY AT MOLONG

REPORT IN BRIEF

Reason For Report	To provide information requested by council
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.b - Construct the new Molong Library
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\MOLONG - PROPOSED NEW LIBRARY AND COMMUNITY MEETING ROOM - 1000236

Acting General Manager's REPORT

Council at its February 2019 meeting requested a report on concept plan preparation for a library and community centre incorporating a community hall upon land described as Lot 2 DP 182943, Lot B DP 155735 and Lot 432 DP 1070957 and known as 94 – 98 Bank Street, Molong.

The council submitted an application for funding under the Regional Cultural Fund Round 2 program which closed late September 2018. Notification that council had been unsuccessful in this funding round was conveyed to council late December 2018.

Council considered a report relating to the Molong library project at its meeting of 30 October 2018, and whilst noting that a funding application had been submitted in support of the library project it further resolved to authorise $25,000 from the Capital Works reserve to procure a design concept for a community centre incorporating a library and learning centre on land situated on the site of the current Molong community hall and adjoining council land.

The preparation of the plans incorporating demolition of a council owned dwelling, the Mitchell Room and the community hall with construction of a multipurpose community centre and library would then enable cost options to be prepared with a view to engaging in community consultation whether to proceed with the revised project. As previously advised to council such consultation is required pursuant to s23A of the Local Government Act 1993.

Due to the timing of the grant funding announcement for the proposed library project, and a series of changes to staff positions within council, there had been a delay in acting upon the Council resolution. An approach has been made to the consultant who had prepared concept plan “A” to ascertain their availability to prepare amended plans.

Recent representation by Mayor, Councillor Beatty, to the NSW Deputy Premier cumulated in an announcement on 15 March of $5 million funding for an envisaged $6 million library precinct project. Funding agreement documents are to be issued following the March 23 election.

ITEM 5 - CENTROC BOARD AND CENTRAL NSW JOINT ORGANISATION

REPORT IN BRIEF

Reason For Report	Council to note the minutes of the meetings.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums
Annexures	1. 190228_Centroc Board Minutes_28 February 2019 ⇩ 2. 190228_Minutes JO Board Draft ⇩ 3. 190228_Mayoral Board Report_Final ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTRAL NSW JOINT ORGANISATION (CENTROC) - 1000355

Acting General Manager's REPORT

The Deputy Mayor and General Manager attended the Centroc Board and Central West Joint Organisation meetings held in Oberon on 28 February 2019.

Matters discussed at the Board meeting included:

· Transport Infrastructure

· Water Infrastructure

· Health

· Regional Development

· Planning

· Tourism

Matters discussed by the Central West Joint Organisation included:

· Drought sub-committee report

· Mandatory code of Meeting Practice

· Remuneration for the Chair and/or other Mayors

· Central NSW JO engagement with neighboring councils

· Strategic update for the JO

· Stronger Rural Health Strategy

Minutes of the meetings are attached for Councillors’ information.

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 1000582

Acting General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

There were nil allocation of funds were processed in the past month.

ITEM 7 - FORMER MOLONG GASWORKS - CONTAMINATED LAND DECLARATION REVIEW

REPORT IN BRIEF

Reason For Report	To notifiy council of the review of the contaminated land declaration for the former Molong Gasworks site
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.d - Environmental monitoring of former gasworks site
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\MOLONG GASWORKS - 1001548

Acting General Manager's REPORT

In August 2017 council submitted a final report to NSW Environment Protection Authority (EPA) regarding the remediation of project undertaken at the former Molong Gasworks site. Council received notification on 15 March 2019 from EPA that it has issued a final notice to end the declaration of the land as significantly contaminated (issued under s44 of the Contaminated Land Management Act – Notice no. 20194404). A final ongoing maintenance order has been issued under s28 of the Contaminated Land Management Act (Notice No. 20192801) to formalise the implementation of the Long Term Management Plan for the site.

The above notification enables council to move from the site remediation process to that of implementation of the site for a car park and open space area in accordance with the various EPA approvals. Ongoing ground water monitoring, and decanting from the well located upon the land, are to continue into the future as part of the council’s environmental obligations.

ITEM 8 - COUNTRY MAYORS ASSOCIATION

REPORT IN BRIEF

Reason For Report	To update Council on matters discussed at the Country Mayors Association meeting held on 8 March 2019.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums
Annexures	1. CMA Minutes 8 March 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\COUNTRY MAYORS ASSOCIATION OF NSW - 999695

Acting General Manager's REPORT

The Mayor and Acting General Manager attended the Country Mayors Association meeting at Parliament House Sydney on 8 March 2019. Special guest at the meeting was Richard Colbran, CEO, NSW Rural Doctors Network.

The meeting was followed by a question and answer session with representatives of NSW political parties, in the lead up to the State election. Speakers were given five minutes to address the meeting with their vision for how the state can support local government followed by a question and answer session.

Minutes of the meeting are attached for Councillors’ information. Any queries in regard to items discussed should be directed to the General Manager.

ITEM 9 - CENTRAL WEST LIBRARIES FINANCIAL REPORT

REPORT IN BRIEF

Reason For Report	To inform Council of the 2018 Financial status of Central West Libraries
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a - Operate libraries according to the service agreement with Orange City Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 1001010

Director of Finance and Corporate Services' REPORT

The Central West Libraries ceased operating on 1 July 2018. Their financial statements for 2017/2018 have been distributed to Councillors.

Council were a member of Central West Libraries and should expect a pro rata distribution of nett assets once the organisation is formally dissolved.

ITEM 10 - REVIEW OF CABONNE HEALTH SERVICES

REPORT IN BRIEF

Reason For Report	Undertake a review of the health services in Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.2.3.a - Undertake review of Health services
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\SERVICE PROVISION\HEALTH CENTRES - 1001196

Acting Community Services Manager's REPORT

Cabonne Shire has an extensive array of health and medical services and support available to residents. Along with the following services, Cabonne also has four pharmacies and one dentist.

CANOWINDRA

Community Health Centre

Services available include:

o District and Community Nurse

o Dietician

o Dementia counsellor

o Speech therapist

o Audiometry

o Psychiatrist

o Social worker

o Drug and alcohol information and referral

o Diabetes educator

o Sexual health

o Women’s health clinic

Soldier’s Memorial Hospital

Services available include:

o Emergency services

o Acute and long-term beds

o Occupational therapist

o Physiotherapist

o Day centre

Canowindra Medical Practice & Skin Clinic

o GP clinic - three GPs

o Skin cancer clinic

o Monday - Friday, 9.00am - 5.00pm

Dr Nicholas O’Ryan Medical Practice

o GP clinic

o Nurse

o Visiting psychology service

o Monday - Friday, 9.00am - 5.30pm

CARGO

Community Nurse home visits from Canowindra Community Health

CUDAL

Cudal Health Service

Services available include:

o Emergency services

o Acute care

o General medicine

o Community nurse

o Regular GP clinic

o Open Tuesday 9.00am – 11.00am and Thursday 9.00am – 1.00pm

o There are no beds, only a Community Health Service

CUMNOCK

o Community nurse clinic by Health One Molong

o Child and family clinic

o Open Monday and Wednesday 8.30am – 5.00pm

EUGOWRA

Eugowra Memorial Multi-Purpose Service

Services available include:

o Primary health

o Emergency services

o Acute care

o Palliative care

o Aged care

o Respite services

o Allied health

o Oral health

o Community nurse

Dr Vikki Wymer Medical Practice

o GP Clinic

o Open Monday 9.00am - 5.00pm, Tuesday 9.00am - 11.00am, and Thursday 9.00am - 4.00pm

MANILDRA

Community Health Centre

Services available include:

o GP clinic

o Psychology clinic

o Podiatry

o Child and family clinic

o Open Tuesday and Friday 9.00am – 1.00pm

MOLONG

Waluwin Health One

Services available include:

o General practice

o Physiotherapy

o Psychology services

o Podiatry

o Pathology

o Dietician

o Maternal, child and family health

o Occupational therapy

o Speech pathology

o Walk-in non-emergency clinic

o Community nurse

o Open Monday - Friday 8.30am - 5.30pm

Molong Health Service

Services available include:

o Emergency services

o General medicine

o Palliative

o Respiratory

o Aged care

o Respite

Molong Medical Practice

o GP Clinic

o Skin Cancer Clinic

YEOVAL

Community Health Centre

o GP clinic

o Psychology clinic

o Podiatry

o Child and family clinic

o Open Tuesday and Friday 9.00am - 1.00pm

ITEM 11 - REVIEW OF EDUCATION SERVICES IN CABONNE

REPORT IN BRIEF

Reason For Report	To update Councillors on the provision of education services in Cabonne
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.4.1.a - Monitor challenges and opportunities for education services provided in Cabonne
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 1000596

Acting Community Services Manager's REPORT

There are 19 schools in Cabonne, which all provide a high standard of teaching to meet the educational needs of their students.

The 2017 statistics are listed below, which show total number of enrolments, percentage of Indigenous students, percentage of students with a language other than English (LOTE) background and attendance rates.

School	Enrolments	Indigenous	LOTE	Attendance
Borenore Public	40	5%	7%	95%
Canowindra High	246	11%	3%	89%
Canowindra Public	217	6%	2%	93%
Cargo Public	22	14%	0%	93%
Clergate Public	103	4%	1%	96%
Cudal Public	77	4%	8%	94%
Cumnock Public	54	9%	13%	93%
Eugowra Public	29	24%	0%	94%
Manildra Public	43	19%	2%	97%
Molong Central	472	10%	4%	91%
Mullion Creek Public	55	5%	2%	95%
Nashdale Public	119	2%	5%	96%
St Columba’s Yeoval	26	15%	0%	96%
St Edward’s Canowindra	74	4%	4%	93%
St Joseph’s Eugowra	31	19%	0%	94%
St Joseph’s Manildra	23	9%	0%	94%
St Joseph’s Molong	46	2%	0%	95%
Spring Terrace Public	26	4%	0%	93%
Yeoval Central	120	18%	2%	92%

In 2017 there were 39 Higher School Certificates awarded to Year 12 students across Cabonne’s three Secondary Schools, compared with 74 in 2016.

Vocational Education Programs (VET) are becoming more popular with Secondary Students. Students are able to undertake a VET course as part of their HSC program. VET courses completed by Cabonne students in 2017 include:

· Certificate I – Mechanical and Industrial Engineering and Technology

· Certificate II – Horticulture and Viticulture

· Certificate II – Food and Hospitality

· Certificate II - Building

· Certificate II – Automotive Engineering and Technology

· Certificate III – Electrical Engineering and Technology

· Certificate III – Veterinary Studies

· Certificate III – Human Welfare Studies

Further enrolments, number of teaches and student performance can be found on the My School website www.myschool.edu.au.

NAPLAN results are also available on this website and these can be effective in identifying schools where extra resources are needed and to direct initiatives to address learning needs.

Students from Canowindra High, Molong Central and Yeoval Central Schools will be invited to address a future Council Meeting.

ITEM 12 - WEED CONTROL ON ROADS

REPORT IN BRIEF

Reason For Report	To report on letter from Warwick O'Brien
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	1.1.1.a - Complete the annual rural and urban roads maintenance program
Annexures	1. Lt Warwick O'Brien re weed control ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - RURAL ROADS\GUMBLE ROAD - 1001093

Director of Engineering & Technical Services' REPORT

The attached letter has been received from Mr Warwick O’Brien regarding weed control on roads and requesting that the letter be tabled at the next Council meeting the 26 March 2019.

Council is aware of the Yellow Burr which is quite extensively spread across the shire. However, there are so many high priority species within the shire to be controlled at the present time and as Yellow Burr is not on the “Weeds of National Significance” list it doesn’t have a high priority. It will be sprayed when it is encountered and the roadsides of Gumble Road were boom sprayed from Manildra to Cumnock on 19 February 2019.

ITEM 13 - FLUORIDATION OF MOLONG WATER SUPPLY SYSTEM

REPORT IN BRIEF

Reason For Report	To advise the current status of project
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.1.1.b - Continue to maintain drinking water management system
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\PLANNING\DRINKING WATER MANAGEMENT PLAN - 1001703

Technical Services Manager's REPORT

The process of fluoridating Molong water supply has been a long process with investigation starting in 2010. The community of Molong undertook a non-compulsory survey to determine community support to fluoridate the town water supply. This survey found the community to be in favour of the process to begin. A Council resolution to fluoridate the Molong town water supply was made on the 11 November 2011.

Since this time, the Molong Water Treatment Plant has been required to undertake major upgrades. This resulted in delays to start fluoridating Molong water supply with the augmentation completed late 2015. These were required to enable the fluoridation of the town water supply and includes the following items;

· Instrumentation and control of all critical control points and control points in the process

· Improve coagulation and flocculation

· Design and construct of new chemical dosing systems (ACH, Poly and Chlorination)

· Fully automate the water treatment plant

· Replacement of all manual valves to pneumatic actuated valves and installation of new compressed air system

· Replacement of all pipework and installation of covered pipes for concrete channels

· Improve lightning protection and new power board for the WTP

· Implementation of ClearSCADA

· Water hammer mitigation and pressure reducing valve

The fluoride plant was constructed in December 2018. Currently staff are in the process of finalising dose point installation and flow sensor wiring with the expected final work to be completed within the next three months. An ultrasonic level sensor is being installed under the direction of Department of Industry (DoI)- Crown Land and Water as indicator of flow. This, along with a raw water flow meter will ensure the overdosing of fluoride cannot occur into the town water supply. Any indication of low or no flow will directly shut down the fluoridation plant. Once these directed modifications are complete, the Department of Industry will inspect and provide a final sign off.

It is a further requirement to have a minimum of two trained staff to operate the plant. Currently one staff member has achieved competency and a further two are required to complete practical components. This is required to be undertaken at an operational plant, under the supervision of a qualified operator over five consecutive days. Orange City Council has agreed to offer support to Cabonne Council to allow this to be undertaken.

The NSW code of Practice for Fluoridation of Public Water Supplies defines the steps required to undertake fluoridation of a public water supply. Section 4.1.1.3 states

A water utility must not commence fluoridation of a water supply prior to the consumers within that supply area being given adequate warning of the commencement date

The construction of the Molong to Cumnock and Yeoval pipeline, once operational, will result in the supply of fluoridated water to these villages as the water supply to Cumnock and Yeoval village will be provided from the Molong water supply system. As a result it is necessary for these villages to also be provided with adequate information, warning and communication regarding the commencing of fluoridated water supply. This will involve the informing of residents via letter box drop and further information and guides available at public places. Council will further advise residents closer to the commencement date. This is an additional notification to ensure all residents on fluoride supplements cease or modify rates to ensure excessive intake does not occur.

It is expected fluoridation to commence in Molong by mid-2019 subject to the approval from NSW Health. The expected commencement in Yeoval and Cumnock is dependent on the level of water supply in Molong Creek Dam and final completion of the pipeline including the reticulation system.

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING FEBRUARY 2019

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 997807

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/02/2019 to 28/02/2019 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 5	$-----
Two Lot Subdivision	$-----
Modification to Alterations and Additions to Existing Dwelling	$-----
Subdivision	$-----
Modification to Storage Shed	$-----
Dwelling	$298,000
Storage Shed	$29,000
Emergency Services Facility (Rural Fire Services Shed)	$200,000
Storage Shed (Golf Carts)	$19,000
Patio	$22,270
Dwelling	$120,000
Additions to Recreation Facility (Amenities Block)	$8,734
Additions to Existing Shed	$19,300
Alterations and Additions to Men’s Shed	$19,050
TOTAL: 18	$735,354

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
TOTAL:0	$-----

GRAND TOTAL:18	$735,354
*Previous Month: 26*	$2,116,079

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING FEBRUARY 2019

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 997835

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/02/2019 to 28/02/2019 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 5	$----
Modification to Alterations & Additions to Existing Dwelling	$----
Subdivision	$----
2 Lot Subdivision	$----
Modification to Dual Occupancy	$----
Modification to Storage Shed	$----
Storage Shed	$64,000
Storage Shed	$29,000
Additions to Existing Dwelling	$70,000
Emergency Services Facility (Rural Fire Service Shed)	$200,000
Installation of 2 Swimming Pool	$54,800
Alterations & Additions to Men’s Shed	$19,050
Alterations & Additions to Museum	$26,000
Storage Shed & Awning	$27,500
Dwelling & Detached Storage Shed	$380,000
Dwelling	$317,000
TOTAL: 20	$1,158,350

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Alterations & Additions to Dwelling	$151,376
TOTAL: 1	$151,376

GRAND TOTAL: 21

$1,309,726

ITEM 16 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisor's Report - March 2019 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 1001582

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for March 2019 is attached for the information of the council.

ITEM 17 - MEDIAN PROCESSING TIMES 2019

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 1001558

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of February:

YEAR	MEDIAN ACTUAL DAYS
2014	20
2015	27.5
2016	45
2017	41
2018	24

Summary of median Application Processing Times for 2018:

MONTH	MEDIAN ACTUAL DAYS
January	10
February	21
March
April
May
June
July
August
September
October
November
December

ITEM 18 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 1001570

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19
July	8
August	5
September	7
October	4
November	6
December	7
January	9
February	7
March
April
May
June
Total	53

Meeting Date	Steve Kent	Phillip Burgett	Cr Ian Gosper	Cr Kevin Beatty
27 March 2017	√	√	√
30 October 2017	√	√		√
27 April 2018	√	√		√
12 July 2018	√	√		x
5 November 2018	√	√		√

Clr Treavors Greg	Cabonne Council
Mr David Vant	Roads and Maritime Services
Mr Geoff Lewis	Community Representative
CIP Dave Harvey	NSW Police
Sgt Mark Hevers	NSW Police
Surendra Sapkota	Cabonne Council
Ms Andrea Hamilton-Vaughn	Orange-Cabonne Road Safety Officer
Leigh Meagher	Cabonne Council

Attachments:	Nil
Recommendation:	THAT any apologies be accepted

REPORT
No Apologies Received.

Attachments:	Minutes of the Traffic Committee Meeting August 2018
Recommendation:	THAT the minutes be accepted.

REPORT
The minutes were sent to the members present at the last Traffic Committee and asked to indicate that the minutes were correct. The minute of the November meeting were reported to the Council Meeting in November meeting and formally adopted. Comments from the members: Noted and agreed.

Attachments:	Email & Diagram
Recommendation:	THAT Council NOT supports the proposal Instal the Sign & Mirror

Attachments:	Letter Ref # 983827 from Mr Mastrangeli
Recommendation:	That Council defers the decision until the next Local Traffic Committee meeting subject to further information on the request

Attachments:		E-mail from Peter & Bernadette Carman & minutes of E-LTC meeting on this issue
Recommendation:	THAT Council supports the proposal to: 1. Inspect the proposed bus route 2. Approve the proposed Bus Route 3. Council provide a letter to be used to support this application
REPORT Council have received a request to alter the Rural School Bus route & to allow for the pick up of an additional 7 users at 2 stops. The diagram below details the existing route (black line) & the proposed new route & turn around location (red line)

Attachments:	Email # 997261 & Diagram
Recommendation:	That Council defers the decision until the next Local Traffic Committee meeting subject to further information on the request