cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

21 November 2018

 

NOTICE OF Ordinary Council Meeting

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 27 November, 2018 commencing at 2:00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

SJ Harding

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 

 

 


 

ATTENDEES – NOVEMBER 2018 COUNCIL MEETING

 

 

2:00pm

Youth of the month

Maisie Harrison - Canowindra High School

 

John O’malley – Auditors presentation of financial statements. Joining Councillors for lunch

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 November, 2018

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      MAYORAL MINUTE - RECRUITMENT OF GENERAL MANAGER     6

ITEM 6      COMMITTEE OF THE WHOLE........................................................... 7

ITEM 7      GROUPING OF REPORT ADOPTION.............................................. 8

ITEM 8      CONFIRMATION OF THE MINUTES................................................. 8

ITEM 9      RURAL MANAGEMENT CHALLENGE............................................. 9

ITEM 10    EXCLUSIVE LICENCE TO QUARRY.............................................. 10

ITEM 11    THE APPOINTMENT OF INDEPENDENT MEMBERS TO THE GOVERNANCE, RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE    11

ITEM 12    DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS............................................................................... 12

ITEM 13    DROUGHT COMMUNITIES PROGRAMME................................... 13

ITEM 14    REQUEST TO FUND SURVEY FOR THE CANOWINDRA COMMUNITY BANK................................................................................................................. 15

ITEM 15    DELEGATE TO ORANGE 360 REGIONAL TOURISM ORGANISATION   16

ITEM 16    2018-19 COMMUNITY ASSISTANCE PROGRAM....................... 17

ITEM 17    EVENTS ASSISTANCE PROGRAM................................................ 18

ITEM 18    ENTERING INTO CONTRACTS FOR THE SUPPLY AND DELIVERY OF BULK FUEL...................................................................................................... 23

ITEM 19    REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2018/0026 - KARMA YIWONG SAMTEN LING - EXTENSIONS TO EXISTING LECTURE HALL - LOT 134 DP1091778, 1064 SANDY CREEK RD, MOLONG ................................................................................................................. 24

ITEM 20    QUESTIONS FOR NEXT MEETING................................................ 26

ITEM 21    BUSINESS PAPER ITEMS FOR NOTING...................................... 27

ITEM 22    MATTERS OF URGENCY................................................................. 27

ITEM 23    COMMITTEE OF THE WHOLE SECTION OF THE MEETING... 28

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4752200008

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      ACQUISITION OF LAND - KURRAJONG ROAD, MANILDRA

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 6      SUPPLY AND INSTALLATION OF CULVERTS, FOOTPATHS, KERB AND GUTTERING IN THE CABONNE COUNCIL LGA

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business   

 

ANNEXURE ITEMS

 

ANNEXURE 8.1    October 30 2018 Ordinary Council Meeting Minutes  30

ANNEXURE 10.1  Small Mines Agreement Gavins and OBriens Pit 49

ANNEXURE 13.1  Drought Communities Programme Extension_EOI Summary  Project Brief................................................................... 61

ANNEXURE 14.1  canowindra community bank letter............... 65

ANNEXURE 17.1  Mullion Creek Xmas 2018 re EAP Form.............. 67

ANNEXURE 17.2  Manildra and District Improvement Association - Events Assistance Program Application Form - Manildra Christmas Party............................................................ 72

ANNEXURE 17.3  Banjo Paterson Dinner EAP.................................... 80

ANNEXURE 17.4  Bard on the Beach EAP.............................................. 85 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 936903

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2018 - 936904

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 936905

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 936906

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

 

ITEM 5 - MAYORAL MINUTE - RECRUITMENT OF GENERAL MANAGER

REPORT IN BRIEF

 

Reason For Report

To appoint a selection panel for the recruitment of a General Manager.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 974891

 

 

Recommendation

 

THAT:

 

1.   Council appoint five members to a selection panel to determine a short-list of candidates for the position of General Manager.

 

2.   Following the short-list process, the final appointment of the general manager be determined by Council.

 

 

MAYORAL MINUTE

 

Following the announcement of retirement by Stephen Harding, council appointed a selection panel to select a suitable consultant and commence the recruitment process.  Councillors have been advised that consultant Matthew McArthur has been appointed for this role.

 

Advice from Mr McArthur is that it is appropriate for a selection panel to be appointed to carry out the process of short-listing candidates with the objective that two final candidates would be interviewed and selected for the position by the whole council.

 

It is necessary now to appoint a selection panel under the guidelines to liaise with the consultant and short-list suitable candidates.

 

Guidelines under section 23A of the Local Government Act

 

Guidelines under section 23A of the Local Government Act “Guidelines for the Appointment and Oversight of General Managers, July 2011” state:

 

·    The council’s governing body is responsible for recruitment of the general manager.

 

·    The governing body of council should delegate the task of recruitment to a selection panel and approve the recruitment process.

 

·    The selection panel should consist of at least the Mayor, the Deputy Mayor, another council and ideally, a suitably qualified person independent of the council.

 

·    Selection panels must have at least one male and one female member.

 

 

ITEM 6 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 936907

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

 

 

ITEM 7 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 976083

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 7 to 11 be moved and seconded.

 

 

General Manager's REPORT

 

Items 7 to 11 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

 

ITEM 8 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  October 30 2018 Ordinary Council Meeting Minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2018 - 936910

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 30 October 2018 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 30 October 2018.

 

ITEM 9 - RURAL MANAGEMENT CHALLENGE

REPORT IN BRIEF

 

Reason For Report

To advise council and acknowledge the success of a staff team at the Local Government Professionals Rural Management Challenge.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.f - Provide effective communication and information systems for staff

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT PROFESSIONALS AUSTRALIA NSW - 975033

 

 

Recommendation

 

THAT Council acknowledge the achievement of the Cabonne team in the Rural Management Challenge.

 

General Manager's REPORT

 

Local Government Professionals is the leading association representing professional staff in NSW local government, strengthening the professional capability of members and providing access to resources and support.  One of their initiatives is the Rural Management Challenge which is specially designed for councils in rural and regional areas of NSW to develop skills and knowledge that can be immediately applied back at council. 

 

Over two days, teams of four come together to compete against other councils in their region as they are challenged with tasks which stretch their knowledge of local government and their council’s policies and procedures. All tasks are tailored specifically for rural and regional councils, addressing realistic scenarios faced in the day-to-day management of council operations.

 

Heats are held all over the state and Cabonne entered a team in the heat recently hosted by Orange City Council.  The Cabonne team were up against teams from Singleton, Goulburn-Mulwaree, Orange, Blayney and Narromine.

 

The Cabonne team comprising Emma Tadros, Chris Eldred, Jeeva San and Kiara Webb, mentored by Luke Taberner, won the regional heat and will now travel to Sydney in February 2019 to compete with other regional teams in the final.

 

 

 

 

ITEM 10 - EXCLUSIVE LICENCE TO QUARRY

REPORT IN BRIEF

 

Reason For Report

Small Mine Land Owner Agreement Exclusive Licence to Quarry require execution under Council's Common Seal

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.3.b - Renew gravel pit lease agreements

Annexures

1.  Small Mines Agreement Gavins and OBriens Pit    

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\SERVICE PROVISION\SMALL MINE LAND OWNER AGREEMENT 2018-2020 - 973416

 

 

Recommendation

 

THAT Council authorise the affixing of the Common Seal to the Exclusive License to Quarry agreements of the following small mines:

1.   Gavins Pit – S42

2.   O’Briens Pit – N136

 

Director of Engineering & Technical Services' REPORT

 

Council operates a number of small quarries and gravel pits across the shire.  Many of these are located on private land. Renewal for the operation of mines requires Council to obtain exclusive licence to quarry from the land owners for a three year period.

Currently council is required to renew the operation of Gavins Pit (S42) and O’Briens Pit (N136). The Small Mine Exclusive Licence to Quarry, Land Owner Agreements require execution under Council’s Common Seal.

 

 

ITEM 11 - THE APPOINTMENT OF INDEPENDENT MEMBERS TO THE GOVERNANCE, RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

To appoint the independent members to the Governance, Risk Management and Business Improvement Committee

Policy Implications

Nil  

Budget Implications

Nil  

IPR Linkage

4.5.5.e - Integrate risk management into all areas of Council's activities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\GOVERNANCE RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE - 974475

 

 

Recommendation

 

THAT Council appoint Donna Rygate and Phil Burgett as independent members to the Governance, Risk Management and Business Improvement (GRM&BI) Committee for a period of two years 2018-2020.

 

Director of Finance and Corporate Services' REPORT

 

Background

 

Council co-ordinates with Blayney Shire and Central Tablelands Water when appointing independent members to its Governance, Risk Management and Business Improvement Committee. This saves costs and enables the committees to appoint the best possible calibre of people by making the three in one day meeting agenda more attractive to applicants.

 

On 13 November 2018 the Mayor of Cabonne and the Director Finance and Corporate Services met via phone hookup with Anton Franze (Direcotor Corporate Services Blayney Shire), Cr David Somervaille (Blayney Shire), and Gavin Rhodes (GM Central Tablelands Water), to review the applications.

 

From the eight applications received, the three councils agreed on two applicants.

 

Phil Burgett

Mr Phil Burgett is a current serving member on the committee. He is a retired chartered accountant who was in public practice as a partner of Morse Group for 24 years, working as an engagement partner on an extensive portfolio of regional rural local government councils. Phil currently sits as independent chair on the Orange and Bathurst Audit and Risk committees. He brings considerable financial expertise to the committee and also brings continuality.

 

Donna Rygate

Donna Rygate has extensive experience in local government and other areas such as community development, agriculture and environmental protection. She is a recent former Chief Executive of Local Government NSW (4 years) and the NSW Office of Communities (3 years). She is also a former Executive Director of Corporate Governance & Policy for the NSW Department of Planning and Infrastructure. Donna currently sits on the City of Parramatta Audit and Risk Committee and several other committees.

 

The GRM&BI committee meets quarterly in Blayney at times mutually convenient to the three councils.

 

ITEM 12 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to determine a new delegate for the Molong Advancement Group.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 975008

 

 

Recommendation

 

THAT Council determine the appointment of a delegate to the Molong Advancement Group.

 

 

General Manager's REPORT

 

Council, as part of the appointment of delegates to peak community groups at the September meeting, appointed Clr Peter Batten as delegate and Clr Jamie Jones as alternate to the Molong Advancement Group.

 

At the recent AGM of the Molong Advancement Group, Clr Peter Batten was elected as Chair and will therefore not be able to fill the role as council delegate as well.   It is therefore necessary to appoint a new delegate to the Molong Advancement Group.

 

 

 

ITEM 13 - DROUGHT COMMUNITIES PROGRAMME

REPORT IN BRIEF

 

Reason For Report

Council is required to nominate priorities of projects to be funded under the Drought Communities Programme.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.2.c - Engage with community to determine future needs & objectives

Annexures

1.  Drought Communities Programme Extension_EOI Summary  Project Brief    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\DROUGHT COMMUNITY PROGRAM EXTENSION - 975319

 

 

Recommendation

 

THAT Council:

 

1.   Determine priorities of projects to be funded under the Drought Communities Programme.

2.   Amend its procurement policy to provide that, where possible, materials required for this programme are purchased from within the Cabonne LGA.

 

General Manager's REPORT

 

Council called for expressions of interest from the community for projects to be funded under the Drought Communities Programme.  Submissions were considered at the workshop held on 13 November 2018 with some projects being dismissed if they did not fit the funding guidelines, or if the scale of the project was such that it would not meet the deadline of 30 June 2019 for completion of project. The remaining projects, as follows, have been costed to determine priorities for funding.

 

For costing purposes the labor force to improve community facilities and seating across the shire has been costed on the basis of 50% labor and 50% materials for 10 people for 10 weeks.  It can be larger or smaller, depending on council’s emphasis for the project.

 

Item

Community/Group

Location

Project

Cost $

1

Cabonne Council

Shire wide

Upgrade/replacement of community facilities seating at Cabonne parks, sporting grounds & reserves utilising locals registered with labour hire services

$340,000

2

Cabonne Council

Shire wide

Men’s Shed program

$60,000

3

Cabonne Council

Shire wide

Install rabbit-proof fencing at 5 Cabonne cemeteries

$67,500

4

MADIA

Manildra

Upgrade clubhouse and amenities at tennis courts

$37,000

5

MAG

Molong

Power upgrade at Molong Rec

$115,731

6

Cumnock Village Preschool

Cumnock

Upgrade preschool outside environment including water preservation activities

$91,500

7

Cumnock Public School / P&C Committee

Cumnock

CPS Environment and water sustainability project for school and provision of gravel carpark

$29,340

8

Cumnock & District Progress Association

Cumnock

Clean-up and regeneration of Doughboy Creek through Cumnock Village

$27,000

9

Cudal Community

Cudal

Upgrade Dean Park (Cudal) with fencing, installation of irrigation system and tanks

$50,000

10

Central Tablelands Water

Various

Install three self-serve water filling stations for residents in Cabonne, connected to the CTW water supply network

$117,600

11

MADIA

Manildra

New watering system at Jack Huxley Oval (The Rec) Manildra

$43,000

12

Christine Weston

Cumnock

Fix a Farmhouse Project

$50,000

13

Canowindra Rugby Union Football club

Canowindra

Create a building suitable for use as a community gym

$180,800

 

Two further items have been excluded from those included at the workshop, as they are considered to be already covered by other items.  These are:

 

 

MADIA

Manildra

Install safety railing and some missing steps at Manildra Grandstand

would be included in Item 1

 

Cumnock & District Progress Association

Cumnock

Rabbit proof the cemetery fence

would be included in item 3

 

A temporary amendment would also be required to Council’s procurement policy to allow for any materials required for the programme be purchased within the Cabonne LGA.

 

 

ITEM 14 - REQUEST TO FUND SURVEY FOR THE CANOWINDRA COMMUNITY BANK

REPORT IN BRIEF

 

Reason For Report

A request has been received for financial support to fund the conduct of a survey into the viability of a Bendigo Community Bank in Canowindra.

Policy Implications

Nil

Budget Implications

$15,000

IPR Linkage

2.3.1.a - Identify and Implement Business assistance strategies

Annexures

1.  canowindra community bank letter    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\BANKING\BENDIGO BANK - 975115

 

Recommendation

 

THAT Council not fund the request to fund a survey into the viability of establishing a community bank in Canowindra.

 

Director of Finance and Corporate Services' REPORT

 

Council has received a request from the Canowindra District Community Bank Steering Committee to fund a community survey on the viability of establishing a community bank in Canowindra.

 

The cost of the survey will be $14,970. The money will be spent on consultancy fees for undertaking the survey ($8,470), printing, postage and travel ($3,500) and survey promotion ($3,000). The committee are awaiting advice from the NSW state government about the success of a similar request made to them.

 

The committee have stated that there will be significant benefits from establishment of a Community Bank which include, job creation, retention of commercial activity within the town and profit share accruing to the local company which will flow back into the funding of community projects.

 

The cost of conducting the survey has not been budgeted for so funds would need to be identified through the Quarterly Budget Review Process. It is not the usual practice for Council to fund these type of surveys and agreeing to the request could create a precedent.

 

The letter from the Canowindra and District Community Bank Steering Committee is attached for the information of Councillors.

 

 

 

 

ITEM 15 - DELEGATE TO ORANGE 360 REGIONAL TOURISM ORGANISATION

REPORT IN BRIEF

 

Reason For Report

For Council to select a delegate to the permanent board of the Orange 360 regional tourism organisation

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.2.1.b - Review Council's participation in the Orange Regional Tourism Organisation

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 974954

 

 

Recommendation

 

THAT Council:

 

1.  Appoints the Mayor as its delegate to the board of the Orange 360 regional tourism organisation

2.  Appoints Cr Ian Davison as the alternative delegate to the board of the Orange 360 regional tourism organisation

 

Community Engagement and Development Manager's REPORT

 

Now that the Orange 360 regional tourism organisation has moved from a transitional phase to a permanent board structure, it has requested Cabonne Council to formally appoint a delegate to the board.

 

The 11-person board consists of five industry representatives, as well as four delegates from Orange City Council and one each from Cabonne and Blayney Councils. Cr Ian Davison has been Cabonne Council’s delegate to the regional tourism organisation during its transitional period.

 

With the Mayors of Orange City and Blayney Councils representing their councils as delegates to the permanent board, it may be appropriate for the Mayor to represent Cabonne Council on the Orange 360 board.

 

Orange 360 has finalised its constitution, which is expected to be adopted at the next board meeting. Under the constitution, councils are able to nominate an alternative should the delegate be unable to attend meetings and this would appear to be an appropriate course of action.

 

 

 

ITEM 16 - 2018-19 COMMUNITY ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

To consider projects for funding under Council's 2018-19 Community Assistance Program

Policy Implications

Nil

Budget Implications

Possible $38,501 expenditure from $65,497 (excluding overheads) allocated in Council's Budget for the 2018-19 Community Assistance Program

IPR Linkage

4.3.1.a - Operate Community Assistance Program (CAP)

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 974355

 

 

Recommendation

 

THAT Council approve Community Assistance Program (CAP) funding for Applications 1-7 of the report.

 

Community Engagement and Development Manager's REPORT

 

Council allocated $65,497 (excluding overheads) in its current budget for the 2018-19 Community Assistance Program (CAP).  Not-for-profit community groups were invited to apply for community-related projects on non-commercial facilities which provide ongoing or sustainable benefits to Cabonne communities.

 

Grants are allocated on a 50:50 basis, but communities can provide their half of the funding through voluntary labour or in-kind contributions.

 

Council received seven applications for projects totaling $38,501, all of which met the program guidelines.  Should Council allocate funding to these seven projects $26,996 will be available for a second round of CAP funding early in 2019.

 

The full list of applications for this round of CAP funding is as follows:

 

 

Location

Applicant

Project

Funding Requested

1

Eugowra

Eugowra War Memorial Swimming Pool

Install Children's Play area with shade cover

$4,800

2

Cumnock

Cumnock & District Progress Association

Replace flagpole at the front of Cumnock RSL Memorial Building

$660

3

Cumnock

Cumnock Public School / P& C Association

School Grounds Landscape Plan -garden beds, plantings and play equipment

$11,330

4

Molong

St Joseph's School Molong / P & F Association

Purchase digital piano and other musical instruments for school music program

$1,806

5

Manildra

MADIA

Purchase defibrillator for Jack Huxley Oval

$2,322

6

Manildra

Manildra Preschool Fundraising Committee

Preschool Playground and Community Garden Area – install garden beds, replace fence panels, retaining wall, chalkboards, kitchen garden

$7,400

7

Manildra

Manildra Showground & Public Recreation Reserve Trust

Construct a storage shed and purchase an ATV with boom spray for weed control

$10,184

Sub-total

$38,502

Total budget (excl.overhead)

$65,497

Remainder

$26,995

 

 

ITEM 17 - EVENTS ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

For Council to consider applications for funding under the 2018-2019 Events Assistance Program

Policy Implications

Nil

Budget Implications

Up to $2,350 to be funded from the 2018-2019 Events Assistance Program

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Mullion Creek Xmas 2018 re EAP Form

2.  Manildra and District Improvement Association - Events Assistance Program Application Form - Manildra Christmas Party

3.  Banjo Paterson Dinner EAP

4.  Bard on the Beach EAP    

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2018 - 2019 - 974020

 

 

Recommendation

 

THAT Council:

 

1.   Approve $1,000 funding under the 2018-19 Events Assistance Program (EAP) to MADIA for the 2018 Manildra Christmas Party & Monster Fireworks.

 

2.   Approve $500 funding under the 2018-19 Events Assistance Program (EAP) to Bard on the Beach for the Borrodell Vineyard Shakespeare under the Stars production

 

3.   Approve $350 funding under the 2018-19 Events Assistance Program to Mullion Creek & District Progress Association for the Mullion Creek Christmas Party.

 

4.   Approve $500 funding under 2018-19 Events Assistance Program to Eugowra Pony Club for the Eugowra Pony Club Gymkhana.

 

Community Engagement and Development Manager's REPORT

 

Council has received four applications under the 2018/2019 Events Assistance Program (EAP). Council’s Tourism and Community Engagement Coordinator has provided the following assessments.

 

Application 1

 

Organisation:                     Manildra and District Improvement Association

Event:                                   Manildra Christmas Party & Monster Fireworks

Date:                                     19 December 2018

Requested Amount:          $1,500

Reason for Funding:        Contribution towards marketing and fireworks entertainment

Event Description:

The Manildra District Improvement Association (MADIA) have organised the Manildra Christmas Party for a number of years now with the aim to foster community spirit. Six years ago, the organisers included the monster fireworks display that has added excitement and created strong community interest. The event attracts families and people of all ages from across Cabonne and has grown considerably each year by promoting fun and the festive season.

 

The Manildra Christmas Party venue is the Jack Huxley Oval and the program includes, novelty children’s events, barbecue, entertainment, Christmas carols by the local choir, an appearance by Santa Claus and the monster fireworks display.

 

In 2017, the event attracted a record crowd of more than 700 people, many from the villages of Cabonne and visitors to the area.

 

The overall benefit of this event is that it demonstrates the strength of community and brings all local businesses and organistations together to unite and work together to ensure all are welcome.

 

Council has previously supported this event under the Events Assistance Program for $500. It has been reported that the event is growing in attracting new visitors and strong community interest.

 

Assessment

The submitted application meets the grant criteria of the Events Assistance Program as a core event that attracts visitors to the Cabonne village and makes a significant contribution to local businesses and community groups and the welfare of the whole community.

 

The level of funding for a core event is up to $2,000

 

Application 2

 

Organisation:                     Bard on the Beach

Event:                                   Shakespeare under the Stars

Date:                                     15 & 16 February 2019

Requested Amount:          $500

Reason for Funding:        Contribution towards event expenses and marketing

Event Description

Bard on the Beach is an Australian national touring company with extensive experience in providing outdoor performances. The Cabonne venue is Borrodell Vineyard which lends itself to outdoor performances with the event planned for February 2019 and titled Shakespeare under the Stars. This event will form part of the Banjo Paterson Festival and is programmed for the opening weekend to support local school curriculums.

 

Bard on the Beach has performed at Balmoral Beach for over 25 years, formally Shakespeare by the Sea. The organisation is committed to bringing cultural initiatives and arts to inspire the community. The organisers fully realise the importance of this event to regional communities, as it enriches the cultural profile and inspires young artist, writers, and performers.

 

Bard on the Beach will coordinate and perform the productions of The Life and Death of King John and The Comedy of Errors by William Shakespeare.

 

The Shakespeare under the Stars event is anticipating 80-220 people to attend this event.

 

Assessment

The event Shakespeare under the Stars at Borrodell Vineyard located in Cabonne meets the Events Assistance Program guidelines for a developing event with the level of funding of $500.

 

Application 3

 

Organisation:                     Mullion Creek & District Progress Association

Event:                                   Mullion Creek Community Christmas Party

Date:                                     December 2018 (Date to be confirmed)

Requested Amount:          $350

Reason for Funding:        Contribution towards event expenses and marketing

Event Description

Mullion Creek & District Progress Association are planning a Christmas Party to help bring the community members together and raise spirits. The Christmas party celebration focusses on social benefits for local families and to help promote Mullion Creek to the rest of Cabonne as a healthy and attractive place to live.

 

This inclusive event provides an opportunity to welcome new residents, provide an informal setting for engagement that helps to create a cohesive and strong community.

 

The Rural Fire Service will be providing the fire truck for Santa’s arrival. Other activities include jumping castle, barbecue, raffle prizes, children’s activities and school presentations.

 

The Mullion Creek Community Christmas party is expecting 50-100 attendees.

 

Assessment

The Mullion Creek & District Progress Association’s Christmas Party meets the Events Assistance Program guidelines of a developing event for which the level of funding of $350 is recommended.

 

Application 4

 

Organisation:                     Eugowra Pony Club

Event:                                   Eugowra Pony Club Gymkhana

Date:                                     March 2019 (Date to be confirmed)

Requested Amount:          $1,000

Reason for Funding:        Contribution towards event expenses and marketing.

 

Event Description

Eugowra Pony Club exists to foster horsemanship and encourage young people to ride and enjoy related sports in the field.

 

The Eugowra Pony Club Gymkhana is an annual event for children between the ages of 2 to 21 years who compete in dressage, jumping and sporting activities on their horses and ponies. Families travel from across the Central West to take part in the gymkhana and a number of local businesses support the event.

 

The Eugowra Gymkhana will take place in March 2019 at the Eugowra Showground. The event is anticipating to attract 60 children and 30 families from across the Central West.

 

Assessment

The Eugowra Pony Club meets the Events Assistance program guidelines of a developing event for which the level of funding is $500.

 

 

Events Assistance Program Expenditure

 

2018 - 2019 Funding Allocation                                             $52,851

 

Funding approved in 2018 - 2019

 

Canowindra Baroquefest                                                  $3,000

Molong Village Markets                                                     $500

Cargo Village Markets                                                       $500

Australian National Field Days                                        $2,500

Canowindra Christmas in July                                         $500

Central West Charity Tractor Trek                                   $1,500

Molong Spring Arts Festival                                             $500

Canobolas Endurance Riders Bullio Cup                      $500

MAG 2018 Banjo Paterson Dinner, Molong                  $1,000

2019 Canowindra International Balloon Challenge      $20,000

2018 Orange Wine Festival                                              $2,000

Yeoval Rally Till It Rains                                                   $500

2019 Banjo Paterson Poetry Festival                                       $1,000

Canowindra Coming Together                                         $500

 

Total Expenditure to date                                                        $34,500

Remaining Funds                                                                      $18,351

 

ITEM 18 - ENTERING INTO CONTRACTS FOR THE SUPPLY AND DELIVERY OF BULK FUEL

REPORT IN BRIEF

 

Reason For Report

For Council's decision to enter into contracts for the supply and delivery of bulk fuel.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d - Maintain effective membership of Centroc, Hawkesbury City Council, Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PLANT EQUIPMENT AND STORES\FUEL AND LUBRICANTS\FUEL PRICING - 974200

 

 

Recommendation

THAT Council agree to participate in a regional procurement process for the supply and delivery of bulk fuel.

 

Director of Engineering & Technical Services' REPORT

 

This report seeks Council’s resolve to participate in a regional purchase of fuel through Central NSW Councils (Centroc).

 

Council has participated in Centroc’s regional contract for the purchase of fuel for the past 7 years and subject to council’s resolve, council’s inclusion would be for the next contract which will commence 1 July 2019.

 

The following report provides more background advice regarding both Centroc’s Compliance and Cost Savings Program and the regional purchase of fuel.

 

A regional procurement process for the supply and delivery of bulk fuel was undertaken in 2010, which culminated in a two year regional contract in 2011, and then again in 2013 and 2016. The current contract is now in a period of a 12 month extension, and as the current contract nears completion, Centroc member councils are seeking to repeat the process.

 

Centroc members currently procuring fuel under the current contract are as follows:

 

Council

Participating in Current Regional Contract

Bathurst

Yes

Blayney

Yes

Cabonne

Yes

Central Tablelands Water

No

Cowra

Yes

Forbes

Yes

Hilltops

No

Lithgow

Yes

Lachlan

Yes

Oberon

Yes

Orange

Yes

Parkes

Yes

Upper Lachlan

Yes

Weddin

No

 

 

GMAC resolved at their meeting on 26 July 2018 to approve a regional procurement process for the supply and delivery of bulk fuel.

 

Should council agree to participate in a regional contract, Centroc will put out a Request for Tender (RFT) and proceed to a contract with the preferred supplier/s.  It is anticipated that the contract will be for a two (2) year period with an option for a 12 month extension.

 

A Tender Evaluation Panel will be initiated in the coming months, with staff from participating councils encouraged to be involved.  Advice regarding service and pricing under a regional contract will be provided to members.

 

Benefits of a regional approach include:

·    cost savings to members through bulk procurement;

·    time saved by members though centralised coordination and

·    income stream to Centroc from the Contractor with a view to reducing fees

 

Centroc manages the procurement process including all costs of advertising and tender assessment and receives a management fee of 0.5% of the value of the spend from the supplier to cover these costs.

 

ITEM 19 - REQUEST FOR DONATION OF DEVELOPMENT APPLICATION FEES - DA 2018/0026 - KARMA YIWONG SAMTEN LING - EXTENSIONS TO EXISTING LECTURE HALL - LOT 134 DP1091778, 1064 SANDY CREEK RD, MOLONG

REPORT IN BRIEF

 

Reason For Report

To obtain council approval to donate $374.00 to Karma Yiwong Samten Ling

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a Assess and determine development applications, construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 971291

 

 

Recommendation

 

THAT council donate $374.00 from its s356 budget to Karma Yiwong Samten Ling, being the development application and construction certificate fee paid to council in relation to DA 2018/0026 for extension to existing lecture hall upon land known as Lot 134 DP 1091778, 1064 Sandy Creek Road, Molong.

 

Director of Environmental Services' REPORT

 

Council has received a request from Karma Yiwong Samten Ling requesting council’s consideration of fees paid in association with DA 2018/0026 for extensions to existing lecture hall located at 1064 Sandy Creek Road, Molong, being Lot 134 DP 1091778.

 

The fees paid totalled $808.40 and consisted of the following:-

 

Development application fee                         $224.00

Construction Certificate                                 $150.00

Inspections                                                       $280.00

Occupation Certificate                                    $154.40

Total                                                                   $808.40

 

Under Council’s policy, fees for inspections and occupation certificates are not eligible for donation.

 

The Development Application was approved on 17 October 2017. A Final Occupation Certificate was issued on 22 May 2018.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

 

 

ITEM 20 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 936911

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

ITEM 21 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 936914

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

ITEM 22 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 936915

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

 

 

ITEM 23 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 936916

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 8 Ordinary Meeting 27 November 2018

Item 8 - Annexure 1

 

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Item 10 Ordinary Meeting 27 November 2018

Item 10 - Annexure 1

 

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Item 13 Ordinary Meeting 27 November 2018

Item 13 - Annexure 1

 

 

Drought Communities Programme Extension – further project information

Item 1: Cabonne Council – Upgrade/replacement of community facilities seating

·    Aim is to upgrade or replace community facilities seating at Cabonne parks, sporting grounds & reserves

·    Project would contribute to boosting local employment by utilising locals registered with labour hire services and would assist local business supplying materials required

Cost Estimate: TBC

 

 

Item 2: Cabonne Council – Upgrade of Men’s Sheds

·    Aim is to upgrade local Men’s Sheds throughout the shire

·    Project would contribute to boosting local economy by sourcing materials required

·    Men’s Sheds have proven to have significant benefits for men’s physical and mental health

Cost Estimate: TBC

 

 

Item 3: Cabonne Council – Install rabbit-proof fencing at cemeteries

·    Aim is to install rabbit-proof fencing at Cabonne cemeteries

·    Project would contribute to boosting local employment by employing local trades to complete the work and would assist local business supplying materials required

Cost Estimate: TBC

 

 

Item 4: MADIA, Manildra – Upgrade clubhouse and amenities at tennis courts

·    Aim is to upgrade the clubhouse by painting and upgrade amenities to include disabled access

·    Proponent advises that this project would contribute to boosting local employment by employing local trades to complete the work (electrician, plumber, builders, painters) and would assist local business supplying materials required

 

Cost Estimate: TBC

 

 

Item 5: MADIA, Manildra – Install safety railing and some missing steps at Manildra Grandstand

·    Aim is to install safety handrails to the grandstand and fit steps currently omitted from the structure which would provide an ongoing benefit of improving safety on the grandstand

·    Proponent advises that this project would contribute to boosting local employment by employing local trades to complete the work and would assist local business supplying materials required

 

Cost Estimate: TBC

 

 

Item 6:  MAG, Molong – Upgrade of power supply at Molong Rec Ground

·    Increase power capacity to three phase to cater for additional market stalls at the market days held at the Rec

·    Proponent advises that this project would contribute to boosting the local economy and will assist local groups with other funding applications for the Rec ground

 

Cost Estimate: $115,731.00

 

 

Item 7:  Cumnock Village Preschool, Cumnock – Upgrade preschool outside environment including water preservation activities

·    Upgrade the preschool with the following:

Ø Replacing all doors on the building $12k

Ø Installing new plumbing to replace damaged pipes etc $5k

Ø Replace outdoor play space fence $8k

Ø Landscaping the garden and installing rainwater tank off cubby house for waterplay experiences $10k

Ø Top up sandpit with quality beach sand $1.5k

Ø Paint exterior of building and cement fence $40k

Ø Install automatic watering system $3k

Ø Install more water tanks to manage water use in a more efficient way $2k

Ø Purchase new floor mats for indoor learning environment

 

·    Proponent advises that this project would contribute to boosting local employment by use of local trades and support local business by purchasing materials locally

·    Ongoing community benefit by maintaining care facilities in the village for future generations

Cost Estimate: $91,500

 

 

Item 8:  Cumnock Public School , Cumnock – CPS Environment and water sustainability project for school and provision of gravel carpark

·    Upgrade the school with a sustainability program (as per Cumnock P/S Master Plan) including:

Ø Improve water harvesting with a new 22,500 litre tank

Ø Install drip watering system  for school oval and vegetable patch/orchard

Ø Install more watering points on the grounds

Ø Improve drainage and infrastructure systems

Ø Level and top dress oval to minimise erosion

Ø Mulch for existing native gardens to retain moisture and reduce water consumption

Ø Removal of old sewerage system and rubble drains to re-purpose the area for agricultural learning

Ø Install seating/benches for outdoor learning

·    Provision of a carpark including levelling/gravelling of identified area, installation of a raised border and drainage to prevent erosion.

·    Proponent advises that this project would contribute to boosting local employment by use of local trades and support local business by purchasing materials locally

·    Ongoing community benefit by improving environmental sustainability

Cost Estimate: TBC

 

 

Item 9:  Cumnock & District Progress Association, Cumnock – Regenerate and clean-up of Doughboy Creek through the Cumnock Village

·    Undertake clearance of poplars and excess foliage to improve the health of the creek and regenerate grasses and plantings. Also to install rocks, gravel, boulders to bolster falling banks from further damage

·    Proponent advises that this project would contribute to boosting local employment by use of local labourers and support local business by purchasing materials locally

·    Ongoing community benefit  provided with enhancement to the area for the community

Cost Estimate: TBC

 

 

 

 

 

 

Item 10:  Cumnock & District Progress Association, Cumnock – Rabbit proof cemetery fence

·    Install a rabbit proof fence to prevent grave damage

·    Proponent advises that this project would contribute to boosting local employment by use of local labourers and support local business by purchasing materials locally

·    Ongoing community benefit  provided with enhancement to the area for the community

Cost Estimate: TBC

 

 

Item 11:  Cudal Community, Cudal – Upgrade Dean Park (Cudal) with fencing, installation of irrigation system and tanks

·    Water and perimeter upgrade at the Cudal Rec Ground utilising local suppliers and labour specifically including:

Ø Install irrigation system to the oval

Ø Install tank

Ø Upgrade fencing around the ground to secure the interior against grazing stock and pests from the adjacent common

·    Proponent advises that this project would provide benefit by utilising local labour and using local suppliers for materials

·    Upgrades would provide a long lasting benefit to the community with the provision of better facilities which can host more sporting events and make Dean a more attractive venue to use

·    The kitchen and the water pump have recently been upgraded through the Village Enhancement Program and the Community Assistance Program has funded an upgrade to the BBQ. Upgrades to the watering and fencing would complete a major overhaul of the grounds.

Cost Estimate: $50,000

 

 

Item 12: Central Tablelands Water - Install three self-serve water filling stations for residents  in Cabonne, connected to the CTW water supply network

·    Aim of the project is to make potable water more accessible to the Cabonne community, government agencies, industry and tourists. Funding would enable purchase and installation of three self-serve water filling stations in Canowindra, Manildra and Eugowra

·    The stations would be solar powered and would be connected to the CTW water supply network and training for the online management of the stations would be require

·    Pre and post water connection work would be provided by local CTW staff as an in-kind contribution to the project and local accredited contractors would be utilised for foundation and road access works

·    Filling stations will provide a community benefit as an ongoing accessible source of potable water and will especially benefit those who are not currently connected to the water supply network

Cost Estimate: $117,600

 

 

Item 13: MADIA, Manildra – Watering system for Jack Huxley Oval (The Rec)

·    Aim is to install a new watering system at The Rec to provide a more suitable and appealing public area, to improve the ground surface and prevent injury during sports matches, reduce the amount of time volunteers need to dedicate to manual watering

·    Proponent advises that the project will benefit economic activity as the local CRT store will be used for goods supply and local labour will be utilised to carry out project

·    Enhancement of facilities to meet a community need now and into the future

Cost Estimate: TBC

 

 

Item 14: Christine Weston, Cumnock – Fix a Farmhouse Project

·    Project will repair and renovate 5 local farmhouses owned by Cumnock farmers (who cannot afford to repair them due to drought). The farmhouses will be offered to 5 new families to move into the district (similar to the “Rentafarmhouse for $1 a week” project done 10 years ago.

·    Proponent advises that the project will benefit the local community in maintaining/increasing public school enrolments which then in turn maintain school bus runs etc.

·    Proponent advises there are 24,000 families on the Rentafarmhouse database to be accessed. It is advised that the average spend on products and services by new families in the area is $40k per annum which would equate to $200k per annum input for an initial $50k investment.

·    Local suppliers will be utilised for materials – proponent has provided a full list of local suppliers and products to be sourced from them and all labour will be sourced from the local community. Additional families in the own will boost community volunteers committees and help retail expenditure.

Cost Estimate: $50,000 ($10,000 per house)

 

 

Item 15: Canowindra Rugby Union Football Club – Create a community gym

·    Create a building suitable for use as a community gym and allow for dance, ballet and aerobic classes, and circuit training to  be held there

·    Proponent advises that employment would be provided to locals pre and post construction with the use of local resources, businesses and suppliers. The project aims to increase local spending with gym attendance and provide a space for people to get fit and healthy and contribute to maintaining mental health

·    Proponent advises that the project will support community wellbeing benefits as well as economic benefits

Cost Estimate: TBC

 


Item 14 Ordinary Meeting 27 November 2018

Item 14 - Annexure 1

 

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Item 17 Ordinary Meeting 27 November 2018

Item 17 - Annexure 1

 

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Item 17 Ordinary Meeting 27 November 2018

Item 17 - Annexure 2

 

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Item 17 Ordinary Meeting 27 November 2018

Item 17 - Annexure 3

 

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Item 17 Ordinary Meeting 27 November 2018

Item 17 - Annexure 4

 

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GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 November, 2018

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    2

ITEM 4      COUNTRY MAYORS ASSOCIATION................................................ 2

ITEM 5      COMMUNITY FACILITATION FUND................................................. 3

ITEM 6      COUNCILLOR WORKSHOP............................................................... 4

ITEM 7      RECRUITMENT OF GENERAL MANAGER..................................... 4

ITEM 8      SECTION 355 COMMITTEES ............................................................ 5

ITEM 9      2017/18 STATUTORY ACCOUNTS................................................... 8

ITEM 10    LOCAL GOVERNMENT POPULATION TRENDS........................ 12

ITEM 11    MAINTENANCE AND FUNDING OF COUNCIL OWNED BUILDINGS        14

ITEM 12    ROADS OF STRATEGIC IMPORTANCE (ROSI) INITIATIVE.... 18

ITEM 13    ENGINEERING AND TECHNICAL SERVICES REPORT - NOVEMBER UPDATE................................................................................................................. 20

ITEM 14    HERITAGE ADVISOR'S REPORT................................................... 20

ITEM 15    2017-2018 REGIONAL COMPREHENSIVE STATE OF THE ENVIRONMENT REPORT................................................................................................ 21

ITEM 16    DEVELOPMENT APPLICATIONS APPROVED DURING OCTOBER 2018         21

ITEM 17    DEVELOPMENT APPLICATIONS RECEIVED DURING OCTOBER 2018 23

ITEM 18    MEDIAN PROCESSING TIMES 2018.............................................. 24

ITEM 19    BURIAL STATISTICS......................................................................... 25  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph October 2018...................................... 27

ANNEXURE 2.1    Investment Summary October 2018.................... 28

ANNEXURE 3.1    Council................................................................................ 30

ANNEXURE 3.2    Traffic Light Report Summary............................. 75

ANNEXURE 4.1    CMA Minutes 2 November 2018................................. 76

ANNEXURE 6.1    Councillor Workshop Minutes - 13 November 2018     83

ANNEXURE 8.1    S355 Information and Responsibilities............ 85

ANNEXURE 13.1  ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT NOVEMBER 2018.docx..................................................... 91

ANNEXURE 14.1  Heritage Advisor's Report - November 2018 103

ANNEXURE 15.1  2017-18 Cabonne snapshot report................... 130 

 


 

 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph October 2018    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 974198

 

Senior Rates Officer's REPORT

 

The Rate Collection Summary to 31 October 2018 is attached for Council’s information.  The percentage collected is 40.57% which is similar to previous years.

 

The second rate instalment is due 30 November 2018.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary October 2018    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 973008

 

Senior Accounting Officer's REPORT

 

Council’s investments as at 31 October 2018 stand at a total of $45,348,294.

 

Council’s average interest rate for the month was 2.55%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of October. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.85%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for October 2018 is attached for Council’s information.

 

 

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Council

2.  Traffic Light Report Summary    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 956407

 

General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

 

ITEM 4 - COUNTRY MAYORS ASSOCIATION

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Country Mayors Association meeting held on 2 November 2018.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums

Annexures

1.  CMA Minutes 2 November 2018    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\COUNTRY MAYORS ASSOCIATION OF NSW - 974190

 

General Manager's REPORT

 

The Mayor and General Manager attended the Country Mayors Association meeting at Parliament House Sydney on 2 November 2018.  Special guests at the meeting were Mr Simon Draper, Secretary, Department of Industry; Mr Alex Young, Director, Community and Behavioural Change, NSW Environment Protection Authority; Mr David Salisbury, Executive Manager Engineering, Essential Energy; Ms Julie Briggs, REROC, CEO; and Cr Linda Scott, President, Local Government NSW

 

Minutes of the meeting are attached for Councillors’ information.  Any queries in regard to items discussed should be directed to the General Manager.

 

 

ITEM 5 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 975055

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocations of funds processed in the past month.

 

 

 

ITEM 6 - COUNCILLOR WORKSHOP

REPORT IN BRIEF

 

Reason For Report

A copy of the notes from the Councillor Workshops.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.6.c - Provide regular opportunities for management to meet and discuss contemporary issues

Annexures

1.  Councillor Workshop Minutes - 13 November 2018    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 975056

 

General Manager's REPORT

 

Council workshops were held on 13 November 2018 on the following topics:

·    Public Forum – Davis Road, Spring Hill

·    Central Tablelands Local Land Services

·    Drought Communities Programme

 

A copy of the notes from the workshops is attached.

 

 

 

ITEM 7 - RECRUITMENT OF GENERAL MANAGER

REPORT IN BRIEF

 

Reason For Report

To advise of the appointment of a consultant.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\TENDERING\CONSULTANTS -EXPRESSIONS OF INTEREST- GENERAL MANAGER'S POSITION RECRUITMENT - 974879

 

General Manager's REPORT

 

Council will recall the resolution from the October 2018 meeting that appointed Clrs Beatty, Durkin and Batten as a selection committee to appoint a suitable consultant to recruit a general manager.

 

Four consultants where requested to submit a proposal with a deadline of Friday 9 December 2018.

 

Proposals were received from McArthur, Blackadder & Associates, Local Government NSW and Local Government Appointments and the selection panel met on Tuesday 13 November, following council workshops, to review and assess each proposal received.

 

The selection panel have chosen to appoint Mr McArthur as consultant to recruit the general manager.  The Mayor and Mr McArthur will now determine a timetable for the recruitment.

 

 

 

ITEM 8 - SECTION 355 COMMITTEES

REPORT IN BRIEF

 

Reason For Report

To inform Councillors of the status of S355 Committees in response to a question from the October Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.e - Maintain the council's properties to safe operational standards

Annexures

1.  S355 Information and Responsibilities    

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\2018 - SECTION 355 COMMITTEES - 974459

 

Director of Finance and Corporate Services' REPORT

 

Section 355 Committees are constituted under the Local Government Act. They enable volunteers to take care and control of a Council asset for the benefit of the community.

 

Legally, an action of a section 355 committee is an action of Council.
Therefore committees must comply with all of Council’s Policies and Procedures.

 

Cabonne has 27 Sect 355 Committees performing a range of functions on its behalf. At its meeting on 28 August 2018, council appointed the following Committees and delegated the care, control of management of their respective assets:

 

Committee

Area of Responsibility

Acacia Lodge Management Committee

The management and operational control of Molong and Cudal Community Housing.

Age of Fishes Museum Inc

The Management and Control of the Age of Fishes Museum.

Amusu Theatre Inc

The management and control of the Amusu Theatre building.

Canowindra Pre-school Kindergarten

The management, control and maintenance of the Canowindra Pre-school building.

Canowindra Sports Trust

The management and control of the Canowindra Sports Complex

Cargo Community Centre Committee

The management and control of the Cargo Community Centre.

Cudal Community Children’s Centre Committee

The management and control of the Cudal Community Children’s Centre (Pre-school) Building.

Cumnock and District Progress Association

The management and control of the Crossroads Building Obley St Cumnock and Lot 61 DP 664553 and Lot 1 DP 323485, 48 Obley Street Cumnock.

Cudal Memorial Pool Committee

The management, maintenance and control of the Cudal Memorial Swimming Pool.

Cumnock Community Centre Committee

The management, maintenance and control of the Cumnock Community Centre.

Cumnock Pool Committee

The management, maintenance and control of the Cumnock Swimming Pool.

Doctor for Cudal Committee

The management, maintenance and control of the former doctor’s residence at 36 Main Street, Cudal.

Eugowra Community Children’s Centre and Preschool Committee

The management, maintenance and control of the Eugowra Community Centre and Pre-school.

Eugowra Medical Centre Committee

The management, maintenance and control of the doctor’s residence and surgery at 47 Nanima Street, Eugowra.

Eugowra Memorial Pool Committee

The management, maintenance and control of the Eugowra Memorial Swimming Pool.

Eugowra Promotion and Progress Association

The management, maintenance and control of the Eugowra Historical Museum and Bushranger Centre.

Eugowra Self Care units Committee

The management, maintenance and control of the Eugowra Self Care units. 

Manildra Memorial Hall Committee

The management, maintenance and control of Manildra Memorial Hall.

The Manildra Memorial Pool Committee

The management, maintenance and control of the Manildra Memorial Swimming Pool.

The Manildra Sports Council

The management, maintenance and control of the Manildra Sports complex.

Molong and District Health Watch Committee

The management, maintenance and control of the Molong Doctors Surgery Cnr Bank and Gidley Streets, Molong.

Molong Town Beautification Committee

The management, of beautification projects in and around Molong.

The Moorbel Hall Committee

The management, maintenance and control of the Moorbel Hall, Canowindra.

Yeoval Memorial Hall Management Committee

The management, maintenance and control of the Yeoval Memorial Hall.

Yeoval Pool Committee

The management, maintenance and control of Yeoval Swimming Pool.

Yeoval Progress Association

The management, maintenance and control of the O’Halloran’s Cottage and Buckinbah Park, Yeoval.

Orana House Committee

The Management, Care and Control of Orana House, Ferguson St, Canowindra.

(Appointed 30 October 2018).

 

 

Advantages of Sect355 Committees

The advantages of being a section 355 committee are as follows:

·    The actions of committee members, who are carrying out their functions as a member of the committee, are covered by Council’s public liability insurance.

·    Members are covered under Councillor and Officer Liability Insurance should a member of the public take legal action directly against a Committee Member.

·    The committee assumes care and control of the facility provided that they act within the community interest.

·    The committee can use funds collected for use of the facility on the facility.

·    The committee has a direct Council contact to raise issues with.

 

Responsibilities of Sect 355 Committees

The responsibilities bestowed on Section 355 committees are:

·    The committee must hold an Annual General Meeting

·    The committee must supply annual financial records to Council and account for all money collected and spent.

·    The committee must manage their particular facility in the community interest.

·    Volunteers must comply with Work Health and Safety Legislation

·    Committee members must comply with Council policies, including Procurement and WH&S.

 

A document on the Information and Responsibilities for Sect 355 committees (attached) is sent to the individual committees in February each year. This document outlines the implications for the committee of being delegated the responsibility for the management of the community facility.

 

Being, a new committee these documents have just been sent to the Orana House Committee of Management. The Director of Finance and Corporate Services has recently met with this committee to discuss their responsibilities, and is currently planning to meet with all committees over the next few months.

 

ITEM 9 - 2017/18 STATUTORY ACCOUNTS

REPORT IN BRIEF

 

Reason For Report

To notify councillors of the completion of the audit of the 2017/18 statutory financial statements and of the presentation by council's auditor.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Annual Report prepared

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\AUDIT\AUDIT OFFICE OF NSW - 975269

 

Director of Finance and Corporate Services' REPORT

 

John O’Malley from Intentus is Council’s auditor appointed by the Audit Office NSW. He will address Council at its ordinary meeting on Tuesday 27 November, in relation to Council’s 2017/18 statutory financial statements. His area of focus will be his report on the conduct of the audit.

 

The statements were sent to the Office of Local Government prior to the deadline which was the close of business 31 October 2018. They were also presented to the Governance Risk Management and Business Improvement Committee on 5 November 2018.

 

Copies of the statements were e-mailed to Councillors on 15 November 2018. They show that Council is in a strong financial position and meeting the objectives of its Long Term Financial Plan.

 

Following are some comments on the statements, with minor adjustments, which were made to the Governance, Risk Management and Business Improvement Committee.

 

Operating Statement

Council’s consolidated profit and loss statement shows that Council has made a surplus of $8.7 million, although when capital grants are excluded this surplus drops to $2.1 million. This is a pleasing result and shows that when depreciation is taken into account council has generated approximately $19.3 million in cash for spending on capital works.

 

The operating result is better than Long Term Financial Plan projections, which means that council is on track to meeting its long term financial objectives and points to Council being financially sustainable into the future.

 

The consolidated surplus is made up of $5.13 million in general fund, $3.5 million in water and a loss of $0.1 million in sewer. All funds are financially viable.

 

Income

Total income for the year was $42.7 million which was a drop of $7.6 million on the previous year. This decrease is explained by a reduction of $4.2 million in operating grants and $4.3 in user charges.

 

The fall in operating grants is due to the timing of payments of Financial Assistance Grants. In 2017 Council effectively received six quarterly payments (four payments for the year plus two payments in advance). In 2018 Council received the equivalent of four quarterly payments (two quarters for the year and two quarters in advance). Council is holding two quarters worth of financial assistance grants, valued at $2.4 million, in reserves.

 

The decrease in user charges is due to a reduction in funding of $3.8 million from the RMS for work on state and regional roads. This important revenue source for council was exceptionally high in 2017, so historically the 2018 figure of $5.3 million is only slightly below average. As is the case with many other rural councils, Cabonne does rely on this line of income to keep its workforce fully engaged.

 

The other reason for the reduction in user fees was the leasing out of the Molong Limestone quarry which accounted for about $1 million in fees. This is offset by a reduction in expenditure.

 

Expenditure

Operating Expenditure has decreased by $3 million primarily due to a reduction of $2.5 million in materials and contracts due to a $2 million reduction in service contracts and $0.5 million reduction in the use of raw materials. There was also a reduction of $0.2 million in employment costs. These reductions were mainly due to lower RMS works and the leasing out of the quarry.

 

Cash

Council’s cash position is strong. At 30 June 2018 it had $45.3 million in the bank and can easily meet its short term commitments. It has $42 million in working capital and an unrestricted current ratio of just under 6:1, against a benchmark of 1.5:1.

 

It also has a cash expense cover ratio of 24 months against a local Government benchmark of three months. This means that if all cash inflows were to cease, Council could continue to operate for 24 months (excluding capital spending).

 

Council cash and investment balances have dropped by $1.3 million due to heavy capital expenditure of $20.8 million. This is a result of spending for capital works.

 

Council’s cash is allocated to reserves as follows:

 

External Restrictions                    $15.6 million

Internal Restrictions                     $27.1 million

Unrestricted cash                           $2.6 million

Total                                               $45.3 million

 

External restrictions are money that is required to be restricted by legislation. Typical examples of these are, the Water and Sewer reserves, Developer contributions, RMS contributions and specific purpose unexpended grants.

 

Internal restrictions are money that council chooses to restrict for prudent management of its cash reserves, and include reserves for plant replacement, Infrastructure replacement, Capital Works that have been committed in the budget and employee leave entitlements. 

 

 

Investments

Council’s cash is invested in secure, low risk term deposits in line with its investment policy. Currently, there is virtually no risk to any of Council’s investments.

 

Borrowings  

Council has $2.1 million worth of borrowings which are secured against its future rate revenue.

 

Provisions

Council has adequate provisions on its balance sheet to allow for future commitments. Most of its provisions relate to staff entitlements ($3.95 million) and land remediation ($1.63 million). Having these provisions on the balance sheet means that these commitments have been allowed for in advance of when they are due to be paid, so that Council’s overall net asset position is not overstated. $2.1 million of the staff entitlements (53%) are cash backed.

 

Capital Works

Council spent $20.1 million on capital works during the year; the second highest amount in its recent history, behind last year when $22.8 million was spent.

 

Of the money spent $9.4 million was spent on renewing existing assets and $11.4 on new assets. $8.5 million of the renewals was spent on roads and bridges. 

 

Council’s depreciation on existing infrastructure assets was $8.4 million. Therefore, it is exceeding the benchmark of spending 100% of the depreciation figure on infrastructure asset renewals. Over the long term spending on renewals should generally match depreciation.

 

About $5 million of the new asset spending was spent on the Molong to Cumnock and Yeoval water pipeline which will be completed in the 2018/19 financial year and $2.2 million was spent on Plant. The high spending on Capital works saw the value of Council’s infrastructure assets increase by $9 million after depreciation was subtracted.

 

Spending on Capital Works has increased over the past two years as shown in the graph below:

 

 

Future Performance

The solid financial performance over the 2017/18 financial year means that council has exceeded the projections in its Long Term Financial Plan and is on track meet its projections in Long Term Financial Plan and remain financially sustainable. This strong financial capacity will enable Council to deliver on its objectives in the current Delivery Plan and pass on a stable financial legacy to future elected Councils.

 

ITEM 10 - LOCAL GOVERNMENT POPULATION TRENDS

REPORT IN BRIEF

 

Reason For Report

To gain an understanding of Cabonne's population changes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

0.0.0 - Item without specific IPR action

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\REPORTING\COMMUNITY SERVICES REPORTS - 975231

 

Acting Community Services Manager's REPORT

 

The NSW Department of Planning and Environment has put together Local Government population trends, based on information from the Australian Bureau of Statistics. This information shows how each LG has changed in the past 10-15 years.

 

Population and population trends are measured in two ways, these are:

·    The Census – only counts people if they were in Australia on Census night and completed the Census form;

·    The Estimated Resident Population (ERP) is always higher than the Census as it measures the population as of 30 June, and includes people living elsewhere in Australia and overseas at the time of the Census.

 

The ERP vs Census for Cabonne – Source ABS 2016

CABONNE’S GROWTH

 

Population change is driven by a number of factors, such as the number of births, deaths and population relocation.

 

Cabonne’s population change for 2016-2017 is an overall growth of 28.

 

Births less deaths gives the net impact of natural change

135 Births – 88 deaths = 47

 

People coming less people going gives the net impact of migration

822 arrivals – 844 departures = -19

 

Number of births:

2012          150

2014          161

2016          162

 

The average crude death rate for Cabonne is:

2012          880 deaths per 100,000 people

2014          780 deaths per 100,000 people

2016          800 deaths per 100,000 people

 

Household and Family Composition:

 

2006

 

2016

32%

Couple only

28%

34%

Couple with children

32%

7%

Single parent

8%

22%

Lone person

23%

2%

Group

2%

3%

Other

7%

 

COUNCIL MIGRATIONS

 

Where people are moving from: Between 2011 – 2016 33% of people who moved, were from elsewhere in Cabonne. Those who came from outside the LGA came from:

 

Town

Number of people

Orange

841

Greater Sydney

486

Cowra

90

Dubbo

78

Bathurst

59

Penrith

55

Blayney

48

Blacktown

39

 

The highest age groups represented by those moving to Cabonne were 5-9 years and 40-44 years.

 

Where people are moving to: Between 2011-2016, 34% of people moved to elsewhere in Cabonne. Those who left the area moved to:

 

Town

Number of people

Orange

877

Greater Sydney

241

Cowra

101

Dubbo

95

Bathurst

85

ACT

61

Forbes

59

Parkes

52

 

The highest age group represented by those moving away was 20-24 years.

 

EMPLOYMENT

 

The top five industries of employment in 2016 were:

 

Industry

Number of People

Agriculture, Forestry & Fishing

1,100

Health Care & Social Assistance

780

Education & Training

520

Construction

480

Retail Trade

410

 

Change in employment industries 2011-2016:

 

Top Growth

Top Decline

Food & Beverage Services

Agriculture, Forestry & Fishing

Medical & Other Health Care Services

Machinery & Equipment Manufacturing

Building, Cleaning, Pest Control

Road Transport

Public Order, Safety & Regulatory Services

Health Care & Social Assistance

Professional, Scientific & Technical Services

Metal Ore Mining

 

 

ITEM 11 - MAINTENANCE AND FUNDING OF COUNCIL OWNED BUILDINGS

REPORT IN BRIEF

 

Reason For Report

To provide information detailing how maintenance on Council owned buildings is scheduled and funded.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.4.a - Maintain Council administration buildings

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 975296

 

Director of Engineering & Technical Services' REPORT

 

Cabonne Council’s intention is to provide the Shire with a portfolio of Building assets that are serviced and maintained to a level, which reflects the community’s expectations as outlined in Council’s Asset Management Plans.

 

The level of service provided to each individual building will be based on the classification of that building to ensure that those with the highest utilisation, requiring the best presentation, increased response times and increased levels of renewal can be separated from those that essentially provide a storage function, as well as classes in between.

 

A simple ranking scheme of A, B and C is used; where A has the highest ranking.  An extra class “O” is proposed for buildings that are the responsibility of Council but where the usual maintenance tasks are performed by the community groups or tenants who use them, rather than Council.  

 

Factors considered in assigning the ranking of individual buildings include their occupancy and usage, and the impact on the community if the building was non-functional.  Common characteristics are outlined in the following Table.

 

Common characteristics of buildings in each class

 

Classification

Characteristic

A

•   Buildings that house the corporate and administrative functions of Council

•   Buildings that are used more than 30 hours per week by Council staff or the public

•   Buildings that require a high standard of presentation, access, safety and maintenance

B

•   Buildings that house community and cultural activities

•   Buildings that are used regularly by Council staff or the public

•   Buildings that do not require the highest standards of presentation

•   Buildings that require access and facilities for the disabled

C

•   Structures that are not fully enclosed

•   Buildings that are used for storage, workshops, and other operational uses

•   Buildings that are only accessed by Council staff for short periods

O

•   Buildings that house community and cultural activities, with the community groups providing minor maintenance and cleaning

•   Buildings that are leased, with the lessees determining the day-to-day requirements of the building

•   Buildings that are not accessed by Council staff unless requested to do so

 

Building assets are rated on a 1 (Excellent) to 5 (Very Poor) scale consistent with the requirements for Integrated Planning & Reporting. 

The intent of the Council is not to undertake renewal on an asset until it reaches its ‘Intervention Level’, that is the condition at which renewal is required based on the level of services analysis.  Typically, assets are renewed between condition 3 & 4, which is the threshold for average to poor condition, depending on their classification.

 

Straight-line deterioration profiles will be used to determine when an asset is expected to be due for renewal, until such time historical data can be used to define a more accurate reflection of the deterioration curves for each material type in an asset group.  Useful lives will be refined in a similar way, and Australian Building Component Guidelines are used in the data set until local data becomes available.

 

The intervention level to renew all classes of building asset has been set to condition rating 4 (poor condition).

 

Routine maintenance is the regular on-going work that is necessary to keep assets operating to ensure they reach their useful life.  It includes work on an asset where a portion may fail and need immediate repair to make it operational again.  It may be either planned where works are programmed in or cyclic in nature or reactive in response to storm damage, vandalism etc.

 

All works requests relating to the operation of toilets, power, gas, lighting, operation of hot water systems, heating or cooling units, water intrusion into ceilings or building structural integrity to be actioned within 4 hours for Class A buildings, and within a day for Class B & C buildings.  Those pertaining to damage to the mains pressure water supply, fire-fighting equipment, safety concerns or loss of integrity of the security of the building are actioned as soon as possible.

 

Requests relating to the floor surface failure, termites and vermin are normally investigated within 2 business days and actioned within 1 week for Class A buildings, and investigated within 1 week and actioned within 4 weeks for Class B & C buildings.

 

Councils maintenance activities and the frequency they are undertaken.

 

TASK

Frequency

Check & tag fire extinguishers

Bi-annually

Inspect and service air conditioning

Bi-monthly

Service and maintain fire systems

Bi-annually

Contract cleaning

Monthly / Daily depending on classification of buildings

Clear trees and foliage from roofing, gutter and building

 

Annually

Termite inspection (applicable if any)

 

Annually

 

Amenities cleaning

 

Daily

 

The gap between the current levels of maintenance and the necessary maintenance tasks based on the classification of each building is identified and actioned accordingly e. g. changing the frequency of inspection to better suit the building classification.

 

Routine maintenance tasks recommended to be undertaken on each building class are as follows:

 

Recommended maintenance activities and frequency they are undertaken:

TASK

Minimum Recommended Frequency (in months)

Class A

Class B

Class C

Class O

Service and maintain sprinkler & hydrant fire system

6

6

6

-

Inspect and service ducted air conditioning

2

6

12

-

Inspect and service split system air conditioning

6

12

12

-

Inspect emergency lighting systems and smoke detectors

6

6

6

-

Check & tag fire extinguishers

6

6

6

-

Clear trees and foliage from roofing, gutter and building

6

12

12

-

Termite inspection (applicable if history)

12

12

12

-

Toilet cleaning

Daily

Daily

Daily

-

Contract cleaning

Daily

Weekly

-

-

 

The average yearly maintenance cost for the building assets is $576,000.

 

Funding for the management of assets can come from a variety of sources such as rates and general revenue, discretionary fees, grants and contribution, commission and agency fees etc.

 

The scheduling of the building maintenance is based on the conditions of the assets, their occupancy and usage, and the impact on the community if the building was non-functional and is guided by the Integrated Planning and Reporting (IP&R) documents. The general processes followed for the maintenance and renewal of the asset are outlined below.

·   Identify and quantify asset defects based on inspection report, public feedback and the detailed field observation and decide whether it requires major capital works or minor maintenance works.

·   If it is major capital works define scope of works, conduct technical assessment and design; estimate and allocate resource; list it for coming year’s program, prioritise; take approval of budget and construct using standard work method.

·    If it is minor maintenance work determine whether it is urgent or not. If it is urgent assign task to maintenance crew; apply standard work method. If it is not urgent, group with similar tasks and include in 6-12 months plan.

 

ITEM 12 - ROADS OF STRATEGIC IMPORTANCE (ROSI) INITIATIVE

REPORT IN BRIEF

 

Reason For Report

For Council's consideration as requested by Council

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

1.4.1.a - Construction of local roads

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\PROGRAMS\ROADS OF STRATEGIC IMPORTANCE INITIATIVE - 975300

 

Director of Engineering & Technical Services' REPORT

 

Roads of Strategic Importance

The Roads of Strategic Importance Initiative (ROSI) is a Federal Government program which will support works on regional roads, inter-regional and interstate highways that address impediments to freight movements. The aim of ROSI is to invest in the key freight corridors that connect primary agricultural areas and mining resource regions to ports, airports and other transport hubs. The upgrades will also support communities along the corridors and provide better access for tourists and other road users.

 

These corridors are characterised by narrow sections of road, low capacity bridges and deteriorating pavements, which constrains the productivity and efficiency of freight movements. ROSI funding will target these impediments to accelerate economic activity and improve access to communities and tourist attractions.

 

The identification of corridors would be informed by an analysis of data from sources including the Bureau of Infrastructure, Transport and Regional Economics and CSIRO and once the Federal Government has worked through the data analysis and consultation processes, the Government will determine key corridors to be funded under the ROSI – Northern Australia Package and will work with state, territory and local governments to progress and deliver the package. Funding under the package will be available over 10 years from 2018-19.

 

In the Cabonne Council Region, there are three potential projects we consider which could be priorities for this initiative.

The projects for consideration are:

 

·    Gumble Road. From Manildra to Gumble to B Double standard. A distance of 12.5km with an estimated cost of $4,850,000. The upgrade of this section of road would complete the B Double access from Cumnock to Manildra.

 

·    Cargo Road. From the intersection Canomodine Lane to the intersection of Main Road 310 – Canowindra to Cudal Road. A distance of 7.6km with an estimated of cost $3,100,000.

 

·    Yellowbox Road. From the intersection Coates Creek Road to the intersection of Main Road 377 – Cudal to Eugowra Road. A distance of 10km with an estimated cost of $4,130,000. The upgrade of this section of road would give a shorter and direct route from the south west of the Cabonne LGA to Manildra.

 

 

 

ITEM 13 - ENGINEERING AND TECHNICAL SERVICES REPORT - NOVEMBER UPDATE

REPORT IN BRIEF

 

Reason For Report

To update Council on works in progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  ENGINEERING CAPITAL WORKS and EXPENDITURE REPORT NOVEMBER 2018.docx    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 975354

 

Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2018-2019 works in progress in the Engineering and Technical Services Department.

 

 

 

ITEM 14 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisor's Report - November 2018    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 974341

 

Director of Environmental Services' REPORT


A copy of the Heritage Advisor’s Report for November 2018 is attached for the information of the council.

 

 

ITEM 15 - 2017-2018 REGIONAL COMPREHENSIVE STATE OF THE ENVIRONMENT REPORT

REPORT IN BRIEF

 

Reason For Report

To advise council of the publication of the RSoE comprehensive report 2017-18

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.5.1.b - Participate In Local Land Services (LLS) Local Government reference group discussions and initiatives

Annexures

1.  2017-18 Cabonne snapshot report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL LAND SERVICES - 974352

 

Director of Environmental Services' REPORT

 

Council participates in the annual preparation of a Regional State of the Environment report facilitated by the Central Tablelands Local Lands Service. The 17 participating local government areas extend across the western, central western and central tablelands area (three LLS regions).

 

The regional approach to environmental reporting facilitates a better understanding of the state of the environment across the region, encourages collaboration and project partnerships, assists in the management of shared environmental resources and forges stronger regional links between participating councils.

 

The 2017-2018 Regional Comprehensive State of the Environment Report has been completed and can be located on Council’s website.

 

 

 

 

ITEM 16 - DEVELOPMENT APPLICATIONS APPROVED DURING OCTOBER 2018

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 974171

 

Director of Environmental Services' REPORT

 

Development Applications have been approved during the period 01/10/2018 to 31/10/2018 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

 

TYPE

ESTIMATED VALUE

S68 Only x 10

$-----

Temporary Event

$-----

Paddle Board Hire at Lake Canobolas

$-----

Temporary Use (Event)

$-----

Modification to erection of Shed for use as Bus Depot

$-----

Modification to Alterations & Additions to Existing Dwelling

$-----

Modification to Subdivision (3 Lots)

$-----

Storage Shed

$93,872

Additions to Existing Dwelling

$22,000

Addition of Disabled WC & Shower to Existing Rooms

$18,882

Demolition of Existing Dwelling & Erection of New Dwelling

$475,000

Food Premises

$3,000

Carport

$3,500

Alterations & Additions to Existing Dwelling

$75,000

Farm Stay & Cellar Door

$110,000

Food Premises

$70,000

Alterations & Additions to Existing Dwelling

$50,000

Dual Occupancy

$480,000

Retaining Walls

$15,000

Dual Occupancy

$355,000

TOTAL: 29

$1,771,254

 

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

Inground Swimming Pool

$19,000

Dwelling

$498,834

Garage with Entertainment Area

$38,016

Swimming Pool & Deck

$19,500

TOTAL:4

$575,350

 

GRAND TOTAL: 33

$2,346,604

Previous Month: 30

$3,098,899

 

 

ITEM 17 - DEVELOPMENT APPLICATIONS RECEIVED DURING OCTOBER 2018

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 974184

 

Director of Environmental Services' REPORT

 

Development Applications have been received during the period 01/10/2018 to 31/10/2018 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 8

$----

Modification to Alterations & Additions to Existing Dwelling

$----

Modification to Cellar Door & Restaurant

$----

Modification to Temporary Event

$----

Modification to Dual Occupancy

$----

Modification to Extractive Industry - Quarry

$----

Boundary Adjustment

$----

Modification to Dual Occupancy (Detached)

$----

Temporary Use (Entertainment Facility)

$500,000

Demolition of Existing Dwelling & Erection of New Dwelling

$475,000

Alterations & Additions to Existing Dwelling

$75,000

Animal Boarding & Training Facility

$30,000

Dual Occupancy

$480,000

Dual Occupancy

$355,000

Storage Shed

$ 30,000

Retaining Walls

$15,000

Feedlot

$200,000

Alterations & Additions to Existing Dwelling

$250,000

Dual Occupancy

$7,000

Dwelling

$450,000

In ground Pool

$19,970

TOTAL: 28

$2,886,970

 

 

 

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Dwelling

$498,834

In Ground Swimming Pool

$19,000

Swimming Pool & Deck

$19,500

Garage with Entertainment Area

$38,016

GRAND TOTAL: 32

$3,462,320

 

 

ITEM 18 - MEDIAN PROCESSING TIMES 2018

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 974214

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of October:

 

YEAR

MEDIAN ACTUAL DAYS

2013

34

2014

14

2015

17

2016

33

2017

28

 

Summary of median Application Processing Times for 2018:

 

MONTH

MEDIAN ACTUAL DAYS

January

36

February

24.5

March

22

April

21.5

May

31

June

24.5

July

16

August

17

September

13.5

October

22

November

 

December

 

 

 

ITEM 19 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 974219

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

2016/17

41

2017/18

67

2018/19

 

July

8

August

5

September

7

October

4

November

 

December

 

January

 

February

 

March

 

April

 

May

 

June

 

Total

24

  


Item 1 Ordinary Meeting 27 November 2018

Item 1 - Annexure 1

 

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Item 2 Ordinary Meeting 27 November 2018

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Item 3 Ordinary Meeting 27 November 2018

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Item 4 Ordinary Meeting 27 November 2018

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CountryMayors_LogoCountryMayors_LogoCountry Mayors Association

of NEW SOUTH WALES

 

Chairperson:  Cr Katrina Humphries

PO Box 420 Moree NSW 2400

02 6757 3222

ABN 92 803 490 533

         

Minutes

 

General Meeting

 

FRIDAY, 2 November 2018 Jubilee Room, Parliament House, Sydney

 

The meeting opened at 9.27 a.m.

 

 

1.      Attendance:

Armidale Regional Council, Cr Simon Murray, Mayor

Armidale Regional Council, Mr Susan Law, CEO

Bega Valley Shire Council, Cr Kristy McBain, Mayor

Bland Shire Council, Cr Brian Monaghan, Mayor

Bland Shire Council, Mr Ray Smith, General Manager

Blayney Shire Council, Cr Scott Ferguson, Mayor

Blayney Shire Council, Ms Rebecca Ryan, General Manager

Broken Hill City Council, Cr Darriea Turley, Mayor

Broken Hill City Council, Mr James Roncon, General Manager

Cabonne Shire Council, Cr Kevin Beatty, Mayor

Cabonne Shire Council, Mr Stephen Harding, General Manager

Carrathool Shire Council, Cr Peter Laird, Mayor

Coolamon Shire Council, Cr John Seymour, Mayor

Coolamon Shire Council, Mr Tony Donoghue, General Manager

Coonamble Shire Council, Cr Allan Karanouh, Mayor

Cootamundra-Gundagai Regional Council, Cr Abb McAlister

Cootamundra-Gundagai Regional Council, Mr Allen Dwyer, General Manager

Cowra Shire Council, Cr Bill West, Mayor

Cowra Shire Council, Mr Paul Devery, General Manager

Dubbo Regional Council, Mr Michael McMahon, CEO

Dungog Shire Council, Cr Tracy Norman, Mayor

Dungog Shire Council, Ms Coralie Nichols, General Manager

Federation Council, Cr Paul Miegel, Mayor

Federation Council, Mr Adrian Butler, General Manager

Forbes Shire Council, Cr Phyllis Miller, Mayor

Forbes Shire Council, Mr Steve Loane, General Manager

Glen Innes Shire Council, Cr Carol Sparkes, Mayor

Goulburn Mulwaree Council, Cr Bob Kirk, Mayor

Goulburn Mulwaree Council, Mr Warrick Bennett, General Manager

Griffith City Council, Mr Brett Stonestreet, General Manager

Gwydir Shire Council, Cr John Coulton, Mayor

Gwydir Shire Council, Mr Max Eastcott, General Manager

Hilltops Council, Cr Brian Ingram, Mayor

Hilltops Council, Ms Edwina Marks , General Manager

Kempsey Shire Council, Cr Liz Campbell, Mayor

Kempsey Shire Council, Mr Craig Milburn, General Manager

Kiama Municipal Council, Cr Mark Honey, Mayor

Kiama Municipal Council, Mr Kerry McMurray, General Manager

Leeton Shire Council, Cr Paul Maytom , Mayor

Leeton Shire Council, Ms Jackie Kruger, General Manager

Lithgow City Council, Cr Ray Thompson, Mayor

Lithgow City Council, Mr Graeme Faulkner, General Manager

Lockhart Shire Council, Cr Roger Schirmer, Mayor

Lockhart Shire Council, Mr Peter Veneris, General Manager

Mid-Western/Mudgee Regional Council, Mr Brad Cam, General Manager

Moree Plains Shire Council, Cr Katrina Humphries, Mayor

Moree Plains Shire Council, Mr Angus Witherby, Director Planning and Community Development

Moree Plains Shire Council, Ms Alice Colbran, Support Officer

Murrumbidgee Council, Cr Ruth McRae, Mayor

Murrumbidgee Council, Mr John Scarce, General Manager

Narrabri Shire Council, Cr Catherine Redding, Mayor

Narrabri Shire Council, Mr Stewart Todd, General Manager

Narromine Shire Council, Cr Craig Davies, Mayor

Oberon Shire Council, Cr Kathy Sajowitz, Mayor

Oberon Shire Council, Mr Garry Wallace, General Manager

Parkes Shire Council, Cr Ken Keith, Mayor

Shellharbour City Council, Cr Marianne Saliba, Mayor

Singleton Council, Cr Sue Moore, Mayor

Shoalhaven City Council, Cr Amanda Findley, Mayor

Snowy Monaro Regional Council, Cr John Rooney, Mayor

Snowy Valleys Council, Cr James Hayes, Mayor

Snowy Valleys Council, Mr Matthew Hyde, General Manager

Temora Shire Council, Cr Rick Firman, Mayor

Temora Shire Council, Mr Gary Lavelle, General Manager

Tenterfield Shire Council, Cr Peter Petty, Mayor

Tenterfield Shire Council, Mr Terry Dodds, General Manager

Upper Lachlan Shire Council, Cr John Stafford, Mayor

Upper Lachlan Shire Council, Mr John Bell, General Manager

Uralla Shire Council, Cr Michael Pearce, Mayor

Wagga Wagga City Council, Cr Greg Conkey, Mayor

Walcha Council, Cr Eric Noakes, Mayor

Walcha Council, Mr Jack O’Hara, General Manager

Warrumbungle Shire Council, Cr Denis Todd, Mayor

Warrumbungle Shire Council, Mr Roger Bailey, General Manager

Yass Valley Council, Cr Rowena Abbey, Mayor

Yass Valley Council, Mr Sharon Hutch, General Manager

Mr Ken Gillespie, Regional Infrastructure Coordinator, Premier and Cabinet

Mr Nick White, Office Regional Infrastructure Coordinator, Premier and Cabinet

Mr Bruce Whitehill, Office Regional Infrastructure Coordinator, Premier and Cabinet

Mr Phil Anderson, Office Regional Infrastructure Coordinator, Premier and Cabinet

Michael Kninpp, Office Regional Infrastructure Coordinator, Premier and Cabinet

 

 

          Apologies:

 

As submitted

 

          Special Guests:

          Mr Simon Draper, Secretary, Department of Industry

Mr Alex Young, Director, Community and Behavioural Change, NSW Environment Protection Authority

Mr David Salisbury, Executive Manager Engineering, Essential Energy and Ms Julie Briggs, REROC, CEO

Cr Linda Scott, President, Local Government NSW

 

 

2.      Adoption of Minutes of Previous Meeting:

 

RESOLVED that the minutes of the General Meeting held on 3 August 2018 be accepted as a true and accurate record (Uralla Shire Council / Tenterfield Shire Council).

 

 

3.      Matters Arising from the Minutes

         

NIL

 

4.      Correspondence

Outward

(a) Cr Kevin Beatty, Mayor Cabonne Council, advising that Cabonne Council has been admitted as a member of the Association

(b) To Joint Organisations requesting support to Tenterfield Shire Council and the New England Joint Organisation Re Waste to Energy

(c)  Mr ken Gillespie, Regional Infrastructure Coordinator, NSW Premier and Cabinet requesting him to facilitate a meeting to discuss the challenges and issues in securing feed funding to undertake a study into Waste into Energy

(d) Cr Linda Scott, President, Local Government NSW, regarding Board membership of Local Government Super

(e) Mr David Smith, Chief Executive Officer, Local Government Super, requesting that the Association be advised of the Boards decision regarding future contributions under the Defined Benefits and retirement Fund as early as possible

(f)  The Hon John Barilaro, MP, Deputy Premier, Minister for Regional New South Wales, Minister for Skills and Minister for Small Business thanking him for his presentation to the 3 August meeting

(g) The Hon Gladys Berejiklian, MP, Premier, thanking her for her presentation to the 3 August meeting and advising her of the presentation by Tenterfield Shire Council on Waste to Energy and our request to Ken Gillespie to facilitate a meeting

(h) Cr Peter Petty, Mayor, Tenterfield Shire Council, advising him of the Associations decisions regarding Waste to Energy and that the Premier had been provided with a copy of Terry Dodds presentation

(i)   Mr Terry Dodds, Chief Executive Officer, Tenterfield Shire Council, advising him of the Associations resolutions regarding Waste to Energy

 

Inward

(a) Mr David Smith, Chief Executive Officer, Local Government Super, regarding additional contributions

(b) Hon Gladys Berejiklian, MP, Premier, thanking the Association for its letter regarding Waste to Energy

(c)  JIM Modrouvanos, A/Executive Director, Transport for NSW, regarding the Associations submission and the NSW Freight and Ports Plan 2018-2023

 

NOTED

 

5.      Financial Report

 

RESOLVED That the financial reports for the last quarter were tabled and accepted (Dungog Shire Council / Coonamble Shire Council)

 

6.      County Council Membership

 

RESOLVED That membership of the Country Mayors Association by County Councils be referred to the next meeting of the Association (Bland Shire Council / Blayney Shire Council)

 

7.      Waste to Energy

 

RESOLVED that the Association write to NSW Councils requesting a maximum contribution of $15000  to fund the Waste to Energy Feasibility Study at a local scale that is to be subject to a pro rata redistribution rebate subject to the amount collected (Parkes Shire Council /Forbes Shire Council)

 

RESOLVED That the Association write to the Minister for the Environment requesting that Local Government be included in the EPA’s review of their Waste to Energy Policy (Goulburn Mulwaree Council / Bega Valley Shire Council)

 

 

8.      Simon Draper, Secretary, Department of Industry

The Department of Industry is responsible to five Ministers, and eleven portfolios and has a multitude of functions such as industry, primary industry, water, skills vocational education and TAFE.   99% of the State is currently impacted by drought in some way or another depending on criteria such as rainfall, soil, moisture and pasture growth.   The drought fund has been increased to $600 million plus $500 million has be made available for relief packages such as transport subsidies, cost of living waivers and community health.   The Government has received 35,000 applications.   Water usage per connection has halved and 400,000 more people have access to water and sewerage programs.   A specialist team has been established to work with local Government to solve critical water security issues.   A draft policy is being developed on water metering “No Meter No Pump”.   The Governments objective was to create 150,000 new jobs over 4 years but 360,000 jobs have been created   More jobs were created in NSW country areas than Victoria, South Australia and Queensland country areas combined.   There is a skills and relocation package of $10,000 available and $320 million low interest or no interest loans are available.   Business Connect provides advice to small business.

 

9.         Alex Young, Director, Community and Behavioural Change, NSW Environment Protection Authority

            The purpose of the Container Deposit Scheme is to reduce drink container litter in NSW.   the goal is to reduce litter by 40% by 2020.   Material and Financial flows from suppliers to recyclers and network operators to the collection points.   Total collection since the start last December is 864 million, average daily rate 3.38 million and highest daily rate 4.89 million.   There are 688 collection points with 80.2% collected through vending machines.   The aim is to provide collection point to all towns with a population of 500 or more.   There have been some increases in beverage prices eg beer 4.5c, soft drinks 10.4c, water 10c and fruit juice 4.8c.   There is high community support 91% and public awareness was 93%.   So far $50 Million has been paid out.

 

10.       David Salisbury, Executive Manager Engineering, Essential Energy

            Ms Julie Briggs CEO, REROC

            Essential Energy looks after 1.38 million power poles, 840,000 customers, covers 95% of NSW ie 737,000 square kilometres of rural network and 183, 612 kilometres of overhead power lines.   The role of Essential Energy is distribution and distribution costs are 37% of electricity costs.   There are 163,000 street lights in 83 council areas.  Southern Light a Local Government ROC’s project in southern NSW has a crucial role in promoting the Street Smart Lighting opportunity and has examined the costs of street lighting to LED to save costs.   There is an opportunity to create a State solution to connect to LED and smart solution.   Traditional lighting to LED to connected luminate to small pole as hub of services.   These solutions can be applied to other opportunities in tourism, agriculture, mining and transport.    The next step is to obtain a funding decision from the NSW Government

 

11.       Mr Steve Orr, Premier and Cabinet

            Mr Orr advised that Ken Gillespie and his Regional Infrastructure team would finalise their operations in December with the State election to be held in March 2019.    A Department of Premier and Cabinet Regional Team will be formed and with this restructure in the Premiers Department regional NSW will be given a stronger presence with bigger teams to work with regional NSW

 

 

 

12.       Cr Linda Scott, President, Local Government NSW

            LGNSW will change dates of their Board meetings so that they do not clash with country Mayors meeting dates.   The Annual conference was a success.   LGNSW launched the Local Government Drought Fund in Forbes   The billion $ Safe and Secure Water Program red tape removal is welcomed.   It was pleasing to get the message to Conference from the Government and Opposition that “No one size fits all”.   Cost Shifting Report was released in Bellingen this week.   LGNSW as one organization is working well.   LGNSW is currently recruiting for a new Chief Executive.   LGNSW has changed the way appointments are made to Boards.

 

13.       8 March 2019 Meeting

 

RESOLVED That Country Mayors Association in conjunction with LGNSW arrange a question and answer session on the 8 March 2019 at Parliament House between the leaders of the major NSW Political Parties and the Mayors and General Managers of NSW Councils (Coonamble Shire Council / Blayney Shire Council)

 

14.    Street Smart Lighting

 

RESOLVED That the Association write to the Premier and the Opposition Leader expressing support of the Street Smart Lighting program developed by Essential Energy and ROC’s in southern NSW and request that financial support be provided to allow the project to proceed (Shellharbour City Council / Bland Shire Council)

 

15.    Local Government Superannuation

 

A MOTION WAS MOVED  1. “That Country Mayors Association express its concerns to Local Government Superannuation (LGS) at the continuous demand on all Councils in NSW for additional contributions which often exceeds more than 1% of Councils general rate take beyond the normal percentage on superable salary for the Defined Benefit Plan (DPB).

2.That Local Government Superannuation be requested to undertake an independent audit on the investment strategy to give confidence to stakeholders that the returns on superannuation funds are appropriate to the risk portfolio.

          3. Country Mayors Association requests that Local Government Superannuation to cease the additional contributions on the defined benefit plan immediately as the assets associated with the scheme now exceed the liabilities

4. That Country Mayors' Association requests that LGNSW ensure Industry applicants for any external Board positions be apolitical and not members of any political parties or political organisations.

          5.That Country Mayors' Association requests Local Government Superannuation to amend its constitution immediately to reflect the APRA recommendation that the Board be made up of three union representatives, three industry representatives and three independent representatives with the chair coming from the independents.”

                   (Goulburn Mulwaree/ Cowra Shire Council)

                   CARRIED ON THE CASTING VOTE OF THE CHAIRPERSON

16.    Regional Infrastructure Office

 

          RESOLVED That the Association write to Ken Gillespie thanking him and his team for the support and assistance given to Country Mayors (Moree Plains Shire Council / Temora Shire Council)

 

 

There being no further business the meeting closed at 1.02pmpm.

 

 

Cr Katrina Humphries

Chair – Country Mayor’s Association of NSW

 

 


Item 6 Ordinary Meeting 27 November 2018

Item 6 - Annexure 1

 

 

Present:  Clrs K Beatty, M. Nash, P. Mullins, G. Treavors, C. Newsom, A. Durkin, P. Batten, L. Oldham, K. Walker, and I. Davison, General Manager (GM), Director Environmental Services, Director Finance & Corporate Services (DFCS), Community Engagement & Development Officer (CEDM), Grants Officer.

Apologies:  Clrs Weaver & Jones

Start:  2.00pm

Finish:   3.15pm

Topics: 

·    Central Tablelands Local Land Services

·    Drought Communities Programme

 

CENTRAL TABLELANDS LOCAL LAND SERVICES

 

DISCUSSION

 

Christine Cummings and Ian Rogers made a presentation to council providing a brief history of the Local Land Services (LLS), structure of the Board and scope of the area serviced.  Central points of the presentation were:

 

·    There are four main services areas being bio-security, agriculture advice, natural resources and emergency management advice.

·    Local boards are comprised of a mix of Ministerially-appointed and elected board members

·    Boards focus is on the strategic direction of the organisation, promoting the services offered, encouraging partnerships and building strong relationships with stakeholders.

·    Legislative requirement to engage with stakeholders and operate within State Government guidelines.

 

Ms Cummings provided an overview of services and programs provided by LLS to clients in the areas of agriculture and natural resources; travelling stock routes; emergency management - animal services animal welfare; veterinary teams and protection to cruelty to animals; bio-security – animal, invasive species, plant health, noxious weeds.

 

Ms Cummings advised that a key element of service delivery relates to emerging issues such as the current drought conditions, with the demands on staff to respond to the drought which is being ‘managed’, as are charities, and planning for recovery.

 

The Mayor thanked Ms Cumming and Mr Rogers for their presentation adding that he had utilised the LLS services for animal health issues and has been very satisfied with the service provided.

 

In response to a question regarding the Environmental & Waterway Alliance, Mr Rogers explained that 16 councils were contributing financially to this alliance, with a Project Officer based in Bathurst to assist the delivery of projects.

 

In response to a question regarding research and development (r&d) and sharing information throughout the state, Mr Rogers advised it was his vision to create teams of experts to gain more funding for state-wide r & d projects.

 

Clr Batten acknowledged the knowledge and expertise of Ms Cummings and Mr Rogers adding that the Central Tablelands LLS region was extremely fortunate to have such persons working for the rural landowners.

 

DROUGHT COMMUNITIES PROGRAMME

Councillors were provided a summary of the EOI’s received by the community and some projects suggested by council staff.

The General Manager opened discussion by ruling out a number of projects due to their ineligibility under the guidelines or for other reasons such as scale of the project and not being able to deliver in the timeframe due to council’s procurement requirements and/or staff resources.  He added that he would like to carry out whole-of-shire projects, such as rabbit proof fencing at cemeteries and upgrade of seating at sports fields which would require minimal supervision, supplies sourced locally and be able to done by labour hire.  Men’s Shed projects would be also be very suitable under the guidelines.

The General Manager advised he will organise costings of the remaining projects and prepare a report for the November meeting where councillors will be required to vote on priorities

 

OUTCOMES

·    Drought Community Programme projects be costed and a report prepared for the November meeting for councillors to determine priorities.

 


Item 8 Ordinary Meeting 27 November 2018

Item 8 - Annexure 1

 

 

 

S355 Committees

 

cabonne Council colour 200 wide

 

 

Information and Responsibilities

 

 

 


 

 

(AUTHORISED UNDER SECTION 355 OF THE LOCAL GOVERNMENT ACT 1993)

 

Voluntary community committees serve an important role within the Cabonne Council area, especially through their effective management of public facilities and provision of services to the community.

 

In situations where a building, property or service is provided by, or is under the control of Council and managed by a Local Committee it is necessary to identify this Committee under s355 of the Local Government Act 1993 and to delegate responsibility for its management from Council to that Committee under Section 377 of the Act.

 

 

IMPLICATIONS FOR COUNCIL AND COMMITTEE

TO WHOM DELEGATIONS ARE MADE

 

DUTIES AND POWERS

 

¨         A committee may be entrusted with the care, control and management of a specific property or undertaking which falls under the control of Council, and the expenditure of any moneys as the Council may vote for that purpose.

 

¨         The exercise of powers delegated to a Committee by Council are deemed to have been exercised by the Council.

 

¨         The Committee is a Committee delegated responsibility for care, control and maintenance of a particular asset of Council, and as representatives of Council it is important that Committees act at all times in a reasonable manner.

 

¨         The Committee’s financial year shall end on the 31 March each year

 

¨         The Committee must hold its Annual General Meeting within 2 months of the 31 March each year.

 

¨         Financial statements must be audited by an appropriate person, in line with the Committee’s turnover figures. An example would be Committees with a $2,000 turnover would be able to have audit statements prepared by, say, a postmaster. A Committee with a turnover of $10,000 would need to seek an accountant or a suitably qualified person to conduct a formal audit of the accounts.

 

¨         A copy of the audited financial statements shall be forwarded to Council no later than the 31st May each year.

 

¨         The Committee must meet regularly to discuss and monitor all business and to properly record such business in accordance with accepted meeting procedures and practice.[1]

 

¨         Committee members must be aware of their duty to disclose an interest in any items of business before the Committee, if this interest is likely to result in financial gain or loss to that person or a member of their immediate family.

 

 

¨         Committees are only empowered to act on behalf of the Council by resolution carried by a majority of its members at a properly constituted meeting of its members at which a quorum is present, and to incur expenditure on Council’s behalf only in accordance with existing Council resolutions.

 

¨         The Committee must ensure proper books of account are maintained and proper accounting and management practices implemented.

 

 

 

CONTROL, MANAGEMENT AND CONDUCT

 

In general a Committee’s management responsibilities are to guarantee, to the best of its ability, the efficient and effective operation of the community service or facility.  This includes:

 

¨         Protecting the physical asset from damage, misuse and deterioration. This includes adopting risk management practices and procedures – not relying on insurance in case of an accident.

 

¨         Attaining sufficient funds to maintain the service or facility as a “going concern”.

 

¨         Accounting to the community and the Council for the Committee’s actions and initiatives in respect to the service or facility.

 

 

RELATIONSHIP WITH COUNCIL

 

¨         The concept of a partnership for the provision of services between this Council and the Committees of Council is encouraged.  Committees should not hesitate in contacting the appropriate Council Officer to discuss their plans or problems, in relation to the facility or service managed by that Committee.

 

¨         As part of Council’s support for its S355 Committees arrangements have been made for these committees also to purchase stationery, office supplies etc from its contracted supplier.  Please refer to the attached document.

 

¨         There should be an agreement between Council and the Committee of Council regarding the responsibility for payment for services and utilities (rates, water rates, garbage, electricity, etc).

 

¨         Committees should immediately contact the appropriate Council Officer (see below) in the event of a property becoming unsafe or following the occurrence of an accident, which may lead to an insurance claim.

 

¨         Properly appointed members of these Committees whilst exercising their delegated powers are covered under Council’s insurance policies as follows:

 

¨         Personal accident

 

¨         Fidelity Guarantee insurance (insurance covering the embezzlement or fraudulent misappropriation of money and/or negotiable instruments or goods)

 

¨         Public Liability – Council currently holds a $200M public liability cover, which has a $10,000 excess (Council must bear the first $10,000 of each and every claim).

 

¨         Property Mutual – carries an excess of $1,000.  Where Council’s structural or permanent assets are involved, Council accepts the responsibility for the $1000 excess however, in instances where the committee holds items that are damaged or lost for the purposes of making a profit, that $1,000 excess is borne by the committee.  The policy does not extend to cover property not belonging to the committee or Council, ie outside user and that it’s their responsibility to make sure the item is insured.

 

¨         Committee members must be aware that any admission of liability relating to a potential insurance claim may result in Council’s insurance cover being void.

 

¨         Council may discontinue its delegation of responsibility to a Committee at its discretion.

 


LIST OF COUNCIL OFFICERS FOR CONTACT BY COMMITTEES OF COUNCIL

 

Mrs Jolene Pearson

Administration Manager

(02) 6392 3221

Mr Luke Taberner

Director of Finance & Corporate Services (02) 6392 3200

Mrs Sarah Bellach

Acting Community Services Manager

(02) 6392 3230

Ms Heather Nicholls

Director of Environmental Services

(02) 6392 3200

Mr Robert Cohen

Director of Engineering & Technical Services

(02) 6390 7100

Ms Michelle Murphy

Operations Co-ordinator (Urban Services & Utilities)

(02) 6390 7124

Ms Veronica Windus

Finance Manager

(02) 6392 3203

Mrs Linda Milne

Accounting Officer

(02) 6392 3240

 

 

LIST OF SECTION 355 COMMITTEES                                 

WORK, PROPERTY OR UNDERTAKING

Cudal Memorial Pool Committee

 

Cudal Memorial Swimming Pool

Cumnock Swimming Pool Committee

 

Cumnock Swimming Pool

Eugowra Memorial Pool Committee

 

Eugowra Memorial Swimming Pool

Manildra Memorial Pool Committee

 

Manildra Memorial Swimming Pool

Yeoval Pool Committee

 

Yeoval Swimming Pool

Cudal Homes for Age Persons Committee

 

Boree Lodge

Eugowra Self Care Units Committee

 

Eugowra Self Care Units

Doctor for Cudal Committee

 

Doctors Residence- Cudal

Acacia Lodge Management Committee

 

Molong Community Housing

Molong  District Health Watch Committee

 

Doctors Surgery – Molong

Cargo Community Centre Committee

 

Cargo Community Centre

Cumnock Community Centre Committee

 

Cumnock Community Centre

Eugowra Community Children’s Centre Committee

 

Eugowra Community Centre(Preschool & Hall)

Manildra Memorial Hall Committee

 

Manildra Memorial Hall

Yeoval Memorial Hall Management Committee

 

Yeoval Memorial Hall

Canowindra Sports Trust

 

Canowindra Sports Complex

Manildra Sports Council

 

Manildra Sports Complex

Molong Town Beautification Committee

 

Beautification projects in and around Molong

Canowindra Pre-School Kindergarten

 

Canowindra Pre-School Building

Cudal Community Children’s Centre Committee

 

Cudal Community Children’s Centre (pre-school)

Eugowra Promotion & Progress Association

 

Museum and Bushranger Centre

Age of Fishes Museum Canowindra Committee

 

Age of Fishes Museum

Cumnock & District Progress Association

 

46 Obley Street (Crossroads Building)

Eugowra Medical Centre Committee

 

Doctors surgery –Eugowra

Amusu Theatre Heritage Trust Inc

 

Amusu Theatre –Manildra

 

Moorbel Hall Committee

Moorbel Hall

 

Yeoval Progress Association

O’Hallorans Cottage and Buckinbah Park

Orana House Trust Committee

Orana House – Canowindra

 


Item 13 Ordinary Meeting 27 November 2018

Item 13 - Annexure 1

 

 

ENGINEERING EXPENDITURE and PROJECTS FOR 2018/2019

NOVEMBER REPORT

BUDGET

ACTUAL

Administration

$3,999,740

 

 Plant Fund

$3,358,440

$206,721

 Administration Capital Works/Projects 

 Training Room - Fit Out

$69,000

$0

 Replace  Printer / Copier Fleet -  Includes 16 Small Printers, 5 Large Multifunction Devices

$198,375

$0

 Modelling Software for Rates, Water and Sewer

$23,000

$0

 Large Format Printer Scanner for Cudal Office

$17,250

$0

 Cudal Office - Refurbishment of Existing Toilets

$18,625

$0

 Canowindra Depot - Repair and Replace Electronic Roller Doors Controller

$13,800

$0

 Molong Office - Timber Repairs, Internal Painting and Replacement of Carpet

$172,500

$0

 Overhead Cranes

$100,000

$0

 Upgrade Electrical Switchboard at Molong Workshop

$28,750

$0

 Public Order & Safety

$17,250

 

 New Animal Shelter

$17,250

$0

 Environment

$2,761,355

 

 Fabrication of 3 9M3 Skip Bins for Waste Recycling

$19,780

$11,340

 Voluntary Purchase - 5 Betts Street, Molong

$300,000

$0

 Molong Old Gasworks Site - Establish  Car Park /Open Space Precinct

$14,950

$599

 Puzzle Flat Creek Levee

$2,426,625

$190

 Housing & Community Amenities

$87,256

 

 Molong Cemetery - Purchase of land for expansion  of cemetery

$9,200

$0

 Canowindra Cemetery - Upgrade /complete internal driveways and pathways

$57,500

$0

 Additional Beams for Molong Cemetery

$13,225

$0

 Beam Extensions -  To fit in with new mapping  & denomination design  Various

$3,306

$0

 Public Conveniences

$4,025

$0

 Refurbishment of Exterior of  Bank Street Toilets

$4,025

$0

 Cabonne Water

$9,497,382

 

 Restart NSW Pipeline Stage 1

$9,411,132

$0

 Purchase of Land for Cumnock Service Reservoir Construction

$9,600

$0

 Project Mgt Non Cap ' Administration

$80,000

$0

 Project Mgt Cap ' Administration

$250,000

$0

 Survey & Develop Route

$22,187

$0

 Develop Drinking Water Implementation Plan

$70,000

$0

 Detail Design of Preferred Option

$5,000

$0

 Land Acquisitions  Licences and Easements

$150,000

$39,921

 Final design Review Non Cap

$20,000

$0

 Final Design Review Cap

$5,000

$0

 Spec of Pipelines,Town Water Reservoir & Pumpstation

$10,000

$0

 Tender of Reticulation Construction

$5,000

$0

 Award of Reticulation works in Cumnock & Yeoval

$5,000

$0

 Construct Retic Works Cumnock & Yeoval

$1,384,131

$0

 Construct Stage 1 - Orange to Molong

$40,000

$3,774

 Commissioning Stage 1

$5,000

$0

 Construction of Stage 2 - Molong to Cumnock and Yeoval

$7,350,214

$6,659,648

 Water Capital Works & Projects

 

 

 Water Assets - 30.8cfm Air compressor at Molong Treatment plant

$86,250

$0

 Small Town Sewer

$129,000

 

Small Town Sewer Management Expenses

$129,000

$0

 Cabonne Sewer

$91,000

 

Sewer Management Expenses

$91,000

$0

 No Work Order

$91,000

$0

 Recreation & Culture

$2,238,000

 

 Swimming Pools

 

 

 Canowindra Pool -  Expansion  Joints further work required

$57,500

$46,925

Sporting Grounds

 

 

 Molong Rec Ground  - Underground Irrigation of Sports Field

$80,500

$50,281

VEP (Village Enhancement Program)

$1,504,680

$375,351

Stronger Country Communities Fund

$2,100,000

$0

Shared Mobility Access Pathway – Mullion Creek (Bevan Road to Long Point Road)

$115,750

$129,648

Shared Mobility Access Pathway – Manildra (Showground to Park St)

$90,563

$97,170

Shared Mobility Access Pathway – Cudal (Toogong Street – Wall St to Cargo St.)

$64,975

$46,660

 Transport & Communication

$11,184,484

 

 LOCAL ROADS

Roads to Recoverty (R2R)

R2R – Belgravia Road Stage 3

$453,701

$466,874

R2R – Icely Road

$585,880

$588,816

 Resources for Regional Project

 

 

Four Mile Creek Road

$1,407,445

$0

Reseals

 

 

Urban Reseal - 18/19

$342,610

$0

Rural Reseal - 18/19

$1,132,832

$0

Heavy Patching - 18/19

$1,059,000

$0

Casuarina Drive, Eugowra

$48,000

$16,477

Gravel Resheeting Local Roads - 18/19

$945,610

 

Baldry Road, Baldry

$28,000

$0

Barnes Track, Eugowra

$42,000

$0

Beaths Road, Canowindra

$25,500

$0

Bertie Cole Street , Molong

$15,000

$1,591

Breens Road, Nyrang Creek

$14,000

$0

Buckland Street, Molong

$14,000

$1,591

Dry Creek Road

$28,000

$0

Emu Swamp Road

$28,000

$21,640

End Street, Molong

$12,000

$1,182

Hillview Lane, Eugowra

$30,500

$0

Jason Street, Molong

$15,000

$1,591

Kangaroobie Road

$24,000

$9,831

Kerrs Creek Road

$34,000

$0

Kjollers Road

$32,000

$9,063

Lemmons Road, Borenore

$32,000

$507

Lower Lewis Pond Road

$28,000

$0

Mandagery Lane, Manildra

$32,000

$1,636

Mostyn Lane, Manildra

$22,500

$1,636

Pengilly Lane, Eugowra

$11,500

$0

Peterson Road, Manildra

$20,000

$1,636

Puzzle Flat Lane, Eugowra

$7,500

$0

Quarry Road, Morbel

$15,000

$0

Rutherford Road, Molong

$145,000

$11,991

Sandy Creek Road, Cudal

$99,500

$0

Shreeves Road, Molong

$39,500

$4,545

Sullivans Road, Manildra

$17,500

$1,363

Whiteheads Road, Molong

$17,500

$1,591

Windeyer Street, Manildra

$14,000

$1,591

Waldergrave Road,

$23,000

$17,418

Yuranigh Road, Molong

$110,000

$15,273

Spring Hill Road - Extend Seal to Blayney Council Boundary

$75,000

$33,277

 Local Road Construction - South Bowan Park Road - Replace Timber Culvert

$180,000

$1,200

 Local Road Construction - Paling Yards Loop Road - Replace Timber culvert

$200,000

$1,200

 Local Road Construction - Byng Road External Seal 1 km

$100,000

$80,397

 Local Roads Construction - Woods Lane, Nashdale - External Seal 600 mts

$55,000

$31,609

 Local Roads Construction -   Dry Creek Road - External Seal 1 km

$100,000

$0

 Local Roads Construction -  Lower Lewis Ponds - External Seal 1 km

$100,000

$0

 Local Roads Construction -  Emu Swamp Road - External Seal 1 km

$100,000

$67,082

 Local Roads Construction – Washpen Bridge Approaches Seal, Gundong Road

$130,000

$160,195

REGIONAL ROADS

$5,149,029

Regional Road - Heavy Patch Capital from Maintenance Budget

$683,541

$0

REPAIR Program (50/50 funding with RMS)

$800,000

$0

Cargo Road – Overlay and widen 18.2km – 20.5km from Orange

$605,500

$0

Cargo Road Overlay and widen 32.0 – 32.7km from Orange (near Edinboro Lane)

$195,500

$0

Saving Lives on Country Roads (100% RMS Funded)

 

 

Burrendong Way – Shoulder widening, Safety Barrier and signage

$499,946

 

Cargo Road – From Old Canobolas Rd to Boree lane

$625,485

 

Fixing Country Roads - Banjo Paterson Way  Widening Project (Four Stages)

$4,465,488

$0

Stage 1 – Norah Lane to “The Boot”

TBA

$13,881

Stage 2 – Burgoon Lane 5.5km towards Cumnock

TBA

$189,724

Stage 3 – Near Murrays Bridge

TBA

$0

Stage 4 – Old Yullundry Road to Hanover Creek Bridge

TBA

$0

STATE ROADS

State Roads - Maintenance

$515,000

$155,549

State Roads – Construction.  18/19 Projects To Be Determined

TBA

$0

Culvert works Edward Street and Peabody Road (MR359)

$88,040

$76,860

MR377 Escort Way (Toogong Project)

$320,000

$30,677

MR61 The Escort Way - heavy patching

$293,845

$90,212

MR377 The Escort Way – heavy patching

$260,941

$56,005

MR310/MR377 Narrow Bridge Delineation on Canowindra Road and The Escort Way

$63,120

$3,323

Other Transport & Communication

 

 

Gasworks Lane Molong Car Park

$75,000

$0

 

LOCAL ROADS (October)

Gravel resheeting has completed on the following roads - Emu Swamp Road, Rutherford Road, Waldergrave Road, Yuranigh Road, Kjollers road, Kangaroobie Lane, Lemmons lane, Bertie Cole Street, Buckland Street, End Street, Jason Street, Shreeves Road, have been completed.

Maintenance grading has been undertaken on the following roads - Rocky Ponds Road, North Coates Creek Road, The Gap Road, Days Road, Argentum Road, Reedy Creek Road, Mandagery Road, Eulimore Road, Mackeys Road, Murrays Road, Bulls Lane, Long Swamp Road, Burn Road, Pilcher Road, Waldergrave Road, Long Point Road, Lower Lewis Ponds Road, Gowan Road, Dry Creek Road, Peak Hill Road.

Road Maintenance (October)

Road maintenance has been undertaken on the following roads - Euchareena Road, Amaroo Road, Obley Road, Gavins Lane, Old Canobolas Road, Mt Lofty Road, Nancarrow Lane, Clergate Road, Long Point Road, Icely Road, Strathnook Lane, Lake Way, The Water Way, Windmill Close, Nyrang Road and Urban Streets.  Road maintenance was also completed on Regional and State Roads.

Local Road Heavy Patching (October)

Casuarina Drive heavy patching has been completed.

Washpen Bridge Approaches

The Washpen Bridge Approaches commenced on the 2 July and were sealed on the 18 July 2018.  This project is now completed, and Gundong Road is now a sealed road.

Roads to Recovery

Belgravia Road Stage 3

Council has completed Belgravia Road Stage 3.  The 1.5km section from North Strathmore Lane towards Molong was sealed on the 16 August 2018.  The final 1.6km of the Belgravia Rd, construction works was sealed 14 August 2018, from Strathmore Lane south to the Bell River crossing.  The project included tree vegetation removal.

Icely Road

Council also completed the R2R works on the 3km section of Icely Road. The first 2km from Selection Road towards White Rocks Road was sealed 22 August 2018.  The remaining 1km was sealed 18 September 2018.  This project included tree vegetation removal.

REGIONAL ROADS

Banjo Paterson Way – Fixing Country Roads Project

The Fixing Country Roads funded project on Banjo Paterson Way is in four stages, between Molong and Yeoval.

Council has commenced stage two, from Burgoon Lane towards Cumnock – (5.5km section). These works will started mid July 2018.

Works have recommenced.

RMS REPAIR Project

Council were successful in receiving 50/50 funding for two REPAIR projects on MR237 Cargo Road.

·    18.2 – 20.5km section (Spring Creek/Coffee Hill area)

·    32 – 32.7km section (South of Edinboro Lane)

 

Saving Lives on Country Roads

RMS have confirmed funding for Burrendong Way (north of Archer road), and Cargo Road (Old Canobolas Rd to Boree lane).

STATE ROADS

Council have completed the heavy patching program on MR61 and MR377 The Escort Way.  The reseal program for these locations will be completed in early January 2019.

SHARED MOBILITY ACCESS PATHWAYS

Council was successful in funding for Shared Mobility Access Pathways, under the Stronger Country Communities Funding.  The shared pathway and pram ramps at Mullion Creek - from Bevan Road to Long Point Road, Manildra – from the showground to Park Street, and Cudal - Toogong Street (Wall to Cargo St’s), have all been completed.

 

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

·    The design and construction Ammerdown (Orange) to Molong Creek Dam Pipeline and associated break tank have been completed.

·    The design of Molong to Cumnock and Yeoval pipeline has been completed.

·    48km of pipeline has been laid, commencing from Molong and progressing towards Cumnock and Yeoval villages. The construction of the Molong Gidley Street pump station building the Cumnock and Yeoval chlorine dosing buildings are almost completed.  The reservoir on Banjo Patterson Way, Cumnock is nearing completion.

 

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

A small amount of rain during the October period has had a small effect on the growth of weeds within the Cabonne Shire.

Work continued on controlling African love grass, Chilean needle grass and Serrated Tussock.

St John’s Wort started to appear in late October and will remain the focus for the coming months.

Blackberry, Sweet Briar and Serrated Tussock will also be targeted.

 

All cemetery grass control has been completed as well as grass control to the treatment plants and pump stations.

 

In the previous report we were testing different methods for Century Plant control, this has been very successful within the shire and we will continue to control this in the future with the methods that have been that have been used.

PROJECTS UPDATE

The status of the main projects are as follows:

1.   Orana House

·    Completed

2.   Molong Truck Wash

·    Detailed design is in progress

3.   Pipeline – Molong to Cumnock and Yeoval

·    Commissioning is in progress

4.   Molong Sewer Pump Station

·    Contract has been awarded

5.   Molong Library

·    Civil design completed and structural design is in progress

6.   Refurbishment of Public Toilets

·    Detailed design is in progress

URBAN SERVICES AND UTILITIES SECTION UPDATE

·    Six pools are now open excluding Cudal.  The Cudal pool repairs are currently being conducted.

·    Fluoride training has been completed. Council are awaiting installation of flow meters.

·    Effluent testing for all sites in Cabonne completed.

·    Water main breaks completed as required.

·    New private water and sewer connections completed as required.

·    Sewer main breaks and chokes completed as required.

·    Hydrant inspection program completed.

·    E-one units repaired and replaced as required.

·    The garden beds at Sheps Corner, Canowindra, Bank Street, Molong, Manildra pool and at Cargo are all completed.

·    Tree planting at Cumnock Community Centre car park completed.  Tree planting is currently being completed at Molong and then Manildra.

·    Bins are being placed at all cemetery’s.

 


Item 14 Ordinary Meeting 27 November 2018

Item 14 - Annexure 1

 

David Scobie Architects                                                                                

                                                                                                                               

Level One, 177A Sailors Bay Road,                                                                           

Northbridge,                                                                                                              Heritage

NSW 2063                                                                                                         

Tel:  (02) 9967 2426

Mobile: 0412 415010

Email scobiearchitect@optusnet.com.au

www.davidscobiearchitects.com.au

 

Cabonne Shire Council

Via email

Attn: Ms. Heather Nicholls

Chris Eldred, Jann Ferguson, Kate Blackwood and Accounts

 

REPORT: AprilNovember 2018                                                       Visit: 35/119/2018

 

1.0        Information provided to the Heritage Advisor

 

1.1        Heritage Advisor appointments–

 

1.1.1     St. Laurence RC Church, Molong – proposed works to LEP listed item

1.1.2     Former Church - 11 Obley Street, Yeoval – modifications for a DA Approval to LEP listed item

1.1.3     24 Bank Street, Molong – pre-purchase inspection to site within the Conservation Area

1.1.4     Reinstated signwriting to Connelly’s Store, Bank Street, Molong

1.1.5     Replacement glass for the memorial foyer in the Molong Council office building

 

The next visits:

·      December 3rd

·      February 4th, 2019

 

 

 

 

2.0        Follow Up required

 

v Gumble Hall

v Canowindra Railway Precinct – Master Plan completed for JHG-CRN: David Ward

v Canowindra Museum Master Plan – Ross Cleary

v Villages of the Heart: Reporting strategy for Cabonne Council

v Eugowra Fat Lamb Hotel – reconstruction

v Quinn’s Stables – part demolition

v Cabonne Museums  - Master Plan and Programme and Grant application support

v 46 Bank Street, Molong – DA for paint schmeme for listed item in the Bank Street CA

 

The following notes apply to site visits and requests for advice - The intention is that the notes are passed to the Property Owner/Enquirer/DA Applicant:

 

Proposal: External refurbishment

 

 

 

 

 

 

 

RMS Drawing Proposal option 2

Basalt curb stones on the Hall side of the road

 

Second view of the historic basalt curb stones – nominal 8m length and 4 stones wide.

 

 

 

Comments

The new crossing provides two blisters and curb ramps which connect to the existing footpath.

 

The works will require replacement of approximately 8m of the stone.

 

The works also require the removal of the curb and crossing to the northern corner with Smith Street.

 

Heritage best practice requires the reuse of the material as close as is possible to the original location. In this case it appears that this would be the length of curb to the junction of the Highway and Smith Street and around the corner into Smith Street as required to utilise the material.

The view of the subject site taken from the western side of the highway. This indicates in the foreground a location where the curb stones are either missing or damaged. There are two strips where the subject stones could be relocated. The mitigation is positive as the sites are adjacent to the Park and the Corden heritage building.

 

Relocation possibility one

 

 

Relocation possibility two

 

In view of the contrast between the colour of contemporary white concrete and the basalt and the existing footpath, it is recommended that the new concrete is batched using Charcoal CCS or bayer ferrox oxide. This is currently done by Orange City council in their Conservation areas and in Millthorpe by Contractors constructing driveway crossovers.

 

https://www.concretecoloursystems.com.au/wp-content/uploads/2016/03/CCS-031602-Voodoo87.jpg

Colour card sample: CCS 87

Reference: https://www.concretecoloursystems.com.au/full-depth-coloured-concrete/

 

Use of the pigment in Millthorpe

 

Recommendations

The works may remove the historic material on the basis that it will be re-used as curbing in an area where there is no reasonable alternative to removal and where the new material in the vicinity will use a sympathetic colour in order that the new works is visually sympathetic.

It is noted that at least one tree is noted for removal. In view of the contribution these trees make to the street, it is recommended that the tree be replaced in a suitable location.

 

 

The Canowindra & District

1.   St. Laurence’s Roman Catholic Church

Meeting with Luke to review the following issues:

·      The Consulting Engineers have inspected the two Church buildings and reported that the roofs, and particularly the former Church building roof require work with their preference being to replace the terra-cotta roofing tiles allowing for new lightweight roofing, sarking and insulation and structural works beneath.

 

Significance

·      44 Riddell Street is listed as an item

·      The SHI reference is 1271787

 

Two culturally significant churches on the site from different period - an older stone church dating from 1880s behind and close by the full brick Flemish bond Gothic church.

 

The highly decorated Gothic style church dominates the town from its hilltop position. The stone church dating from the 1880s adds interest to the site and shows a long local history.

The newer church was built at right angles to the old church, and was dedicated to St Laurence O'Toole.

 

·      The above statement would benefit from further historic information. It would be appreciated if the Church could provide more detail to improve the understanding of the age, condition and significance of the site and the buildings.

·      It is recommended that members of the congregation seek advice from the Museum in Molong

 

Address: 20 Riddell Street, Molong

Opening Hours: last Sunday of each month 12.30pm – 3.30pm and every Thursday 11.00am – 4.00pm

Contact: 02 6366 9622 during open hours or Sue Milne on – 6362 8960 m.0400425015 or John Austin – 0429719645 or Marie Hammond –  6360 4799.  Email the museum molongmuseum@hotmail.com

 

Issues

Photograph 1        A detail view of the two church buildings and their replacement Marseille pattern terra cotta tile roofs

Photograph 2        A street view, courtesy Google, illustrating the two adjoining buildings. Both have similar terra cotta tiled roofs although the orange colour is obscured by lichen.

 

Photograph 3        View of the former School buildings near the Church site and the replacement colorbond roof, which was deemed appropriate.

 

The use of a colorbond steel roof to replace the two Church roofs in a custom orb profile would be acceptable subject to the following:

·      Evidence from the Consulting Engineers that replacement was the only reasonable means of conserving the structures;

·      Early historic documentary evidence supplied by the Church and Historical Society (John Austin – molongmuseum@hotmail.com) relating to the original constructions with photos where available; and

·      Mitigation actions as part of the works to ensure that the changes are offset by a sound conservation strategy for the buildings and site.

Colorbond matt range available from suppliers

 

Subject to evidence in the form of photos or similar from the sources, the use of Matt Basalt is recommended for the later church and Matt Shale Grey is recommended for the stone Church. The reason for the two colours is to differentiate them relative to their age and character. Shale Grey is close to original galvanised iron

 

Photograph 4       View of the typical ground perimeter treatment and the additional services which have been applied.

 

A 1500mm perimeter apron replacing the earth and planting in compressed roadbase and gravel topping is recommended to stabilise the foundation.

 

As the main movement appears to focus on the high sides, the use of an agricultural drain in the vicinity of the proposed outer perimeter could be considered to ensure that the moisture content to the surrounds remains as even as is possible.

 

Re-pointing with lime based mortar and associated works could follow.

 

Uncharacteristic services should be either:

·      Relocated out of sight;

·      Painted to match the surroundings where relocation is not feasible and

·      Planting in the form of a professionally prepared landscape plan provided to screen the site and buildings and reduce the mowing burden.

Photograph 5        An example of an external compressor for split system air-conditioning system: the installation of services which detract from the character and appearance and hence heritage significance of the site and building.

 

Photograph 6        Downpipes which discharge on to the ground around the building lead to foundation movement and rising salt damp. All stormwater should be piped to the street or sufficient distance into an earth drain in the landscape. The Engineering report will probably have covered this issue.

 

Photograph 7        The perimeter of the building has grass and planting adjoining the four stone walls and this leads to foundation movement caused by uneven drainage. The door infill detracts from the character, appearance and significance of the Elevation. Restoration of the opening is recommended.

 

Photograph 8        Early steel ‘rod and stick’ bracing systems are evident on both the porch and the end wall. These should be reviewed by the Consulting Engineers as they may no longer be effective and may lead to consequential damage. The galvanised steel flashings replacing or covering the traditional barge boards detract from the traditional details and heritage significance.

Photograph 9        Elements which detract from the heritage significance include the galvanised flashings on the barge boards, the industrial light fitting, the door and cement infill and the external services and AC unit. Planting and the moisture associated with the roots leads to foundation movement and could be replaced/relocated.

 

An alternate standard fitting available in a wide range of lamp types - warm white colour recommended in the type selected, for heritage buildings supplied by Colonial Lighting in Hornsby. Tel. 02 9477 7716 and sales@colonial lighting.com.au

 

Recommendations: Review the tension bracing, re-pointing and plant removals.

 

Photograph 10               The earlier school use and previous conversion is appreciated. However, alternative glazing treatments are  recommended for the three glazed window openings in the end elevation, given the high level of significance.

Photograph 11     The Historic bell in temporary position. A temporary cover is recommended for the structure to reduce the rate of decay.

Photograph 12 The rare Vickers Engineering/foundry bell

Photograph 13

 

Contact Tim Tracey at Towerclock Services, Wyong on 0427 312 334

 

Given a set of photos, Tim should be requested to provide simple scheme for restoring the bell and a suitable structure for mounting the restored bell.

 

This project and any works related to the conservation of the exteriors of the two buildings would be eligible for grant funding from Council. Additional grants may be available from the NSW Government following the publication of the forthcoming grant programme.

Photograph 14     A return fence would be acceptable subject to an appropriate alignment, materials and supplementary planting.

 

Contact Metroll in Dubbo for the product in Dune.

 

 

Photograph 15 Engineers to review the effectiveness of the bracing, the lintels and stone repairs using Helifix or similar in order that the wall be reconstructed to act as a composite element without the point loads exerted.

 

Note: This corner is the high side and subject to the predominant movement of sub-soil moisture through the building foundation. A stabilising strategy is recommended.

Photograph 16     Engineers to review lintel and stonework – asap.

Photograph 17     Route one for driveway. Note that traditional corrugated fencing is recommended in preference to roofing type profiles for heritage buildings and settings.

Photograph 18               Route 1 option for crossover and entry – to the left of the power pole. Council engineers to advise on location, distance from power pole and cross-over design details where required. A minimal design with a SW pipe, similar to the adjoining site, is recommended to retain the traditional swale at the road verge.

Photograph 19     General view towards the former Convent. A gravel finished drive with planting would be acceptable in this context.

Photograph 20               Keeping the drive to the right side of the site between the building and the line of trees and also a planting strip to the left of the drive, will screen the drive from the house and maintain the symmetry of the building.

 

Photograph 21               An Extraordinary view of the side/end elevation of the original Church – now School room, noting alternate stone in use and the sound wall construction.

 

The Project will require a DA for consideration by Council. The DA should include drawings, specifications, an Engineers Report and Landscape Plan. Depending upon the final scope of works Council may complete their own Heritage assessment.

 

 


 

 

2.   24 Bank Street, for Estelle of Koologik

 

RE: Pre-purchase building inspection

 

Contact: Estelle White

Tel: 0432 435 883

Koologik

estelle@koologik.com.au

 

 

Significance: The site is located within the Bank Street Heritage Conservation Area

 

Physical description:

 

Photo 1                Front Elevation to Bank Street

 

The building site consists of a side access shown to the left above, the building is nominally on the side boundary shown to the right, the rendered facade is from the Inter-war period and in the Art Deco style.

 

The building behind appears to be a set of timber framed sheds constructed close to the ground.

 

Estelle will take a set of site photos to clarify the age, condition and significant of the internal elements, in particular, walls, walls and roof.

 

It is recommended that Estelle contact the Museum to locate relevant early historic documentary evidence available from the Historical Society (John Austin molongmuseum@hotmail.com) relating to the original constructions with photos where available

 

Schematic proposal for the site prepared for Koologik

 

The proposed use and schematic proposal is acceptable in heritage terms, subject to conservation and material works being similar to those recommended.

 

·      Art deco colour scheme using traditional white and acceptable feature colour

·      Sign mounted on central concrete lid awning

·      Retained masonry front and return facade and two windows

·      New central timber door and sidelights

·      Access ramp (BCA issue)

 

Photo 2       An original window to be retained and restored

Photo 3       Ramped entry to comply with the Access code will be required. Consult Building control staff on a step ramp and locate new door accordingly with ramp out to property line.

Photo 4       New wall to be horizontal custom orb Windspray Matt cladding to 12m long office wing with new higher wing in contemporary construction in acceptable colour.

Photo 5       New alignment to meet boundary requirements.

Photo 6       This window may be sealed up to meet fire requirements with infill on the inner face so that recessed opening remains externally to show the original.

Photo 7       New building to be horizontal cladding as per other elevation with smooth unperforated quad gutter and circular downpipes all in matching Windspray.

Photo 8       Tree removals acceptable due to succouring and building damage

Photo 9       The structure has lost the level of significance which would warrant retention.

Photo 10     Proximity to the ground has caused extreme decay.   

Photo 11     As above

Photo 12     The character of a mono-colour as seen above, can be represented in the new work

 

Photo 13     The concrete awning requires repair and a replacement art deco light would complement the character.

 


 

 

3.   Former Anglican Church and Hall at Yeoval

Contact: Jeff Wilson

 

Significance: A listed item on the LEP as former Anglican church, Item 242, 11 Obley Street, Yeoval

 

View of former church, courtesy Agency details 2013

 

View of former Church Hall, courtesy Agency details 2013

 

Proposal:    An existing Consent exists for adaptation of the Church and hall for a residence.

 

The Heritage advisor provided advice to the previous owner. Jeff is the new owner and is seeking to vary the Consent.

 

The variations proposed are as follows:

·      To change the use of the former Church to a commercial use such as retail or workshop; and

·      To modify the works to delete the physical connection between the two buildings and the works proposed to the Church building including external decks and verandahs.

 

In processing the CC, a modification under Clause 4.55 of the EP&A Act will be required.

 

Liaise with Kate Blackwood on the planning issues.

 

In summary

·      a revised set of plans will be required showing the elements of the site which are to be erected.

·      Engineering or construction details will be required and then a CC lodged for the proposed works.

 

It is appreciated that a CC has been lodged however this relates to the current consent and not to the revised proposal. Hence, step 1 is to get the planning consent (DA) current and then step 2, ensure that the CC reflects the revised DA.

 

In terms of heritage, there are no problem issues with the revised proposal. Kate will refer the revised DA drawings to the advisor in due course and further comments will be supplied.

 

Any restoration works to the former Church would be eligible for local heritage grant, subject to an application – stained glass window reinstatement, external cladding and painting etc.

 

Leadlight and stained glass supplies

·      Spectrum opalescent glass supplies: 02 9560 0880 and contact Liam or Lance

·      Australian stained glass: 02 9660 7444 Leichhardt

·      Regional window creators

Les or glen in Lockhart 0427 205662

Elaine Marshall in Wyalong

Tony Fisher in Parkes 0428 970 559

 

 

 

4.   Cabonne Council – Painted signs for Connelly’s store

The completed signs on Connelly’s Store are an excellent project. The graphics, signwriting and colours are all very well done.

 

This should set a good example and a high standard for other similar projects in the streetscape where there is evidence for similar early ‘supergraphics’.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.   Cabonne Council – Memorial Foyer light

 

Attention: Craig Troth, Engineering Services, Cudal: 0400 309 468

 

The glass has been missing for some time and the character of the Memorial foyer is reduced through being incomplete while the lack of light increases the risk from vandalism.

 

It is recommended that one of the tow following items are purchased and installed.

 

General view of the memorial foyer at the entrance, noting the missing glass to the light fitting.

 

The fitting indicates a standard incandescent lamp which is nominally 5cm in diameter and therefore the throat on the brass gallery is nominally 14-15cm wide which would accept a glass with a 5” neck.

The standard size is 4 ¼” and there is a range of available fittings with recommended options shown below, available from the Heritage Building Centre in Rockdale.

Contact        02 9567 1322
Email: 
sales@heritagebuilding.com.au

Rear 432b, West Botany Street, Rockdale 2216 

 

https://www.heritagebuilding.com.au/wp-content/uploads/2017/05/GLASS-PARKVILLE-9-3090045.jpg

PARKVILLE 9″ OPAL GLOSS GLASS W/ 4 1/4″ FITTER

$81.00

SKU: LOD3090045 Category: Glassware

 

https://www.heritagebuilding.com.au/wp-content/uploads/2017/05/GLASS-SCHOOL-HOUSE-VICTORIAN-12-3090067.jpg

VICTORIAN 12″ SCHOOLHOUSE OPAL GLOSS W/ 4 1/4″ F

$144.00                       SKU: LOD3090067 Category: Glassware

David Scobie

Heritage Advisor

 

 

 

 

 

 

 

 


 

 

3.0        SUMMARY: Annual Heritage Strategy checklist – 2018/20197

 

1

Heritage Committee

Advice to Council

1

5

 

 

 

Consultant Directory

 

 

 

 

 

Services & trades Directory

 

 

 

2

Heritage Study

Aboriginal Study

 

 

 

 

 

Statements of significance

 

 

 

3

Heritage Advice

Site visits

2

19

 

 

 

Heritage advice

4

23

 

 

 

Urban design advice

 

 

 

 

 

Pre-DA advice

3

16

 

 

 

Advice on DA's

 

1

 

4

Pro-active Management

Heritage DCP

 

 

 

 

 

Urban design DCP

 

 

 

 

 

DA fee relief

 

 

 

 

 

Flexible Planning & building

 

 

 

5

Local Heritage Fund

Funded projects

 

 

 

 

 

Project value

 

 

 

 

 

Heritage fund value

 

4

 

 

 

Owner contribution

 

4

 

 

 

Tourism projects

 

3

 

6

Main Street

Committee