Agenda of Ordinary Meeting - 25 September 2018

ITEM 1 - ACKNOWLEDGEMENT OF COUNTRY

REPORT IN BRIEF

Reason For Report	To provide an opportunity for the mayor to recite an acknowledgement of country
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\ISSUES MANAGEMENT\ABORIGINAL INDIGENOUS AFFAIRS - 959970

Recommendation

THAT an Acknowledgement of Country be recited in accord with Council’s Code of Meeting Practice policy.

General Manager's REPORT

Council’s adopted Code of Meeting Practice policy includes reciting of an Acknowledgement of Country on “… special/formal occasions; at the September Council Meeting for the Election of Mayor & Deputy Mayor; and at other occasions at the discretion of the Mayor…”.

An Acknowledgement of Country is where people acknowledge and show respect for the Aboriginal Traditional Custodians of the land upon which the event/meeting is taking place.

A Chair usually begins the meeting by acknowledging that the meeting is taking place in the country of the traditional owners. It reads as follows.

“I would like to acknowledge that we are here today on the land of the Wiradjuri people who are the Traditional Custodians of this land. I would also like to acknowledge the present Aboriginal and Torres Strait Islander people who may reside within this area.”

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 936870

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2018 - 936871

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 4 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 936874

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 5 - DEPUTY MAYORAL ELECTIONS PROCEDURE 2018

REPORT IN BRIEF

Reason For Report	Outlining procedures for the conduct of Deputy Mayoral elections
Policy Implications	Consistent
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 959973

Recommendation

THAT Council:

1. Re-affirm its previous practice of conducting voting for the position of Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2. Determine if it wishes details of the voting for the position of Deputy Mayor to be made public.

General Manager's REPORT

Nominations for Deputy Mayor

Councillors are advised that nominations for the position of Deputy Mayor will close at 2.00pm sharp on Tuesday, 25 September 2018. Nominations must be in writing and signed by two councillors, one of whom may be the nominee. The consent for nomination must be signed by the Nominee. Should a councillor act as one nominee for oneself it is most important that they also sign the consent to nomination. Failure to do so renders the nomination invalid.

Nominations can be delivered to the Acting General Manager or the Director of Finance and Corporate Services at the Molong Office for placement in the ballot box. The Acting General Manager will also be in attendance on meeting day from 9.00am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

Council should also indicate if it wishes details of voting to be made public.

Should councillors have any queries in relation to any aspect of the Deputy Mayoral Elections, they are asked to contact the Acting General Manager or the Director of Finance and Corporate Services at their convenience.

Amendments to the Local Government Act

The NSW Parliament has passed amendments to the Local Government Act 1993 (the LGA) known as the Phase 1 reforms, focusing mainly on improving council governance and strategic business planning.

It should be noted that due to the amendments the term of office for a mayor elected by councillors has been increased to two years (section 230(1) LGA) and the current Mayor has a year remaining for his current term.

Election Procedures

The procedure for election for the positions of Deputy Mayor is:

1. If only one councillor is nominated, that councillor is elected.

2. If more than one councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

3. The election is to be held at the council Meeting at which the Council resolved on the method of voting.

4. The following definitions apply:

“Ballot” has its normal meaning of secret ballot;

“Open Voting” means voting by a show of hands or similar means.

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received. Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by councillors, in the Local Government (General) Regulation 2005.

Ordinary Voting

The ballot papers are to contain the names of both candidates. councillors make their vote by placing “1” against the name of the candidate they wish to see elected. The candidate with an absolute majority of votes is deemed to be elected.

Preferential Voting - Ballot Papers and Voting

1. The ballot papers are to contain the names of all the candidates. The councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates. In accordance with Clause 9 of Schedule 7, councillors must show their preferences for all candidates for votes to be formal.

2. The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

3. An informal ballot paper must be rejected at the count.

Count

1. If a candidate has an absolute majority of first preference votes, that candidate is elected.

2. If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

3. A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes. The latter is elected.

4. In this clause “absolute majority” in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

Tied Candidates

1. If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

a) those candidates are the only candidates in the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

b) those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

2. If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

The result of the election (including the name of the candidate elected as mayor or deputy mayor) is:

a) to be declared to the councillors at the council meeting at which the election is held by the returning officer, and

b) to be delivered or sent to the Office of Local Government and to the Secretary of Local Government NSW.

ITEM 6 - ELECTION OF DEPUTY MAYOR 2018/2019

REPORT IN BRIEF

Reason For Report	To allow elections for Deputy Mayor for 2018/2019
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\MAYORAL - 959974

Recommendation

THAT the Acting General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.

General Manager's REPORT

Following the determination by Council of the item relating to the determination of requirements for the election process, a resolution for the Acting General Manager to proceed with the election of the Deputy Mayor is required.

ITEM 7 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

Reason For Report	For Council to determine whether ballot papers need to be destroyed
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 959975

Recommendation

THAT the ballot papers for the position of Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

General Manager's REPORT

Following the election of Mayor and Deputy Mayor a resolution is required as to disposal of the ballot papers.

Traditionally Cabonne Council has destroyed the ballot papers upon the completion of formalities associated with the respective ballots.

ITEM 8 - DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)

REPORT IN BRIEF

Reason For Report	To reaffirm the delegation to the successful candidates elected as Mayor and Deputy Mayor
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.5.j. Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\AUTHORISATIONS\DELEGATIONS - 959976

Recommendation

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor Kevin John Beatty and, where allowed, in his/her absence the Deputy Mayor (name in full to be inserted) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

1. To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council.

2. To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.

General Manager's REPORT

Following the election for Deputy Mayor, it is necessary for Council to re-affirm the delegation to the successful candidates. This is in addition to such other powers as are conferred under the Local Government Act 1993.

ITEM 9 - AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL

REPORT IN BRIEF

Reason For Report	For Council to resolve to authorise the Chairperson of Council and Committee meetings with the powers of expulsion and removal.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 959977

Recommendation

THAT Council authorise:

1. The presiding Chair of Council and Committee meetings with the power of expulsion as provided by the Local Government Act 1993, Section 10(2).

2. The presiding Chair of Council and Committee meetings with the power to authorise necessary force to remove a person, councillor or otherwise, who has been expelled and refuses to leave the meeting place as provided by the Local Government (General) Regulation 2005, Clause 258.

General Manager's REPORT

Council’s Code of Meeting of Practice policy, consistent with requirements of the Local Government Act 1993 and Local Government (General) Regulation 2005, refers to the powers of expulsion and removal which can be authorised by resolution provided by the Act and Regulation and notes that these powers have being given to the Chair of Council and Committee meetings.

Council is required to consider and reaffirm this authorisation.

ITEM 10 - OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED

REPORT IN BRIEF

Reason For Report	To determine the committee members for other Council committees for 2018/20
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 959978

Recommendation

THAT Council determine the:

1. Committee members for the Australia Day Awards Committee that meets as and when required for the 2018/20 years; and

2. Membership of the Heritage Working Party.

General Manager's REPORT

Each of Council’s committees is constituted to deal with certain matters identified under Council’s principal activities. Further details of the principal activities are included in Council’s Delivery Program.

The committee members for Other Council Committees that meet as and when required for the year 2018/20 (October to September) comprised of the following:

1) AUSTRALIA DAY AWARDS COMMITTEE

This committee was formed following Office of Local Government advice regarding a technical breach of the Local Government Act in considering award winners in a ‘Closed’ session of Council.

The committee considers nominations for Australia Day awards (including Citizen, Young Citizen and Community Group of the Year as well as the Cabonne Youth Ambassador of the Year) and recommends winners to Council.

The Terms of Reference for this Committee is annexed.

The Australia Day Awards Committee consists of all the councillors and the General Manager.

2) HERITAGE WORKING PARTY

The working party has input into developing council programs to support the wider community in acknowledging its history and heritage. The working party also has a role in facilitating significant anniversary and study projects.

Members were Clrs Mullins and Oldham, the Director of Environmental Services and Council’s Heritage Advisor.

ITEM 11 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEARS 2018/20

REPORT IN BRIEF

Reason For Report	For Council to confirm its delegates and representatives to other organisations and community organisations for the 2018/20 year.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.b. Maintain strong relationships and liaise effectively with all relevant government agencies and other councils
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 959980

Recommendation

THAT Council confirm its delegates and representatives to other organisations for the 2018/20 years has been listed in the report.

General Manager's REPORT

Council is required to determine its delegates and representatives to other organisations and community organisations for the 2018/20 years.

1) ARTS OUT WEST

Arts Out West is an organisation that gives people the opportunity to become involved at a regional and state level with arts and cultural development in the Central West Region.

Council’s representative to Arts Out West Advisory Committee has been Clr Oldham.

2) ASSOCIATION OF MINING & ENERGY RELATED COUNCILS INC

The Association of Mining & Energy Related Councils is the primary lobby group for councils affected by mining & energy. It also provides technical advice and networking opportunities.

Council’s representatives on the Association of Mining and Energy Related Councils Inc. has been Clr Davison (with Clr Walker as alternative delegate) and the Director of Environmental Services.

3) AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

This group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.” Supporting the AWRRG agenda by becoming a financial member is seen as a proactive approach to address the funding shortfall.

Council’s delegates to the AWRRG Group have been Clrs Beatty and Walker, with Clr Jones as alternative delegate.

4) BELUBULA RIVER JOINT COMMITTEE

The Belubula River Joint Committee is run in conjunction with Cowra Council and is responsible for river clearance and management issues on the Belubula River.

Council’s representative to the Belubula River Joint Committee has been Clr Walker with Clr Weaver as an alternative delegate.

5) CABONNE CARAVAN PARK COMMITTEE

This committee is responsible for overseeing the operation of all Cabonne caravan parks. A representative of each caravan park is a member of the Committee: i.e. the managers from Molong and Canowindra.

Council’s representatives on the Cabonne Caravan Park Committee have been Clrs Oldham, Mullins and Walker. Urban Services staff also attend.

6) CABONNE/ORANGE ROAD SAFETY COMMITTEE

This committee is responsible for road safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.

The council representative to the Cabonne/Orange Road Safety Committee has been Clr Treavors with Clr Durkin as the alternative representative.

7) CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

The Cabonne Country Tourism Advisory Committee aims to facilitate the development of tourism to and within Cabonne Country. The charter requires nomination of a minimum of one Cabonne Council Councillor to this committee. The Tourism and Community Development Coordinator and Economic Development Manager attend these meetings

Council’s representative to the Cabonne Country Tourism Advisory Committee has been Clr Weaver with Clr Davison as the alternative representative.

8) CADIA – ANNUAL ENVIRONMENTAL REVIEW

This group has a role to assess mining and environmental matters associated with Cadia mine.

The Director of Environmental Services has been Council’s representative on the Cadia Annual Environmental Review group.

9) CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

The councils of Cabonne, Orange and Blayney combined their Bushfire Management Committees to form the Canobolas Bushfire Management Committee.

Council’s representatives to the Canobolas Bush Fire Management Committee have been Clr Batten with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.

10) CANOBOLAS COMMUNITY SAFETY PRECINCT COMMITTEE

Community Safety Precinct Committees (CSPCs) provide an opportunity for local councils and community members to meet with Police Local Area Commanders. It is an opportunity to share their perspective on local crime and safety issues, to get involved in strategies designed to address local crime concerns and an opportunity for Local Area Commanders to promote accurate local crime information and raise awareness of crime prevention approaches.

Council’s representative to the Canobolas Community Safety Precinct Committee is the Mayor (Clr Beatty).

11) CANOBOLAS ZONE LIAISON COMMITTEE

The committee has been formed to administer the Canobolas Zone Service Level Agreements.

Council representative to the Canobolas Zone Liaison Committee have been Clr Batten with Clr Nash as alternative delegate and the Director of Engineering and Technical Services.

12) CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

These are 2 community committees established to administer the Age of Fishes Museum at Canowindra.

Council’s representative to the Canowindra Age of Fishes Board and Strategic Advisory Committee has been Clr Walker with Clr Weaver as the alternative delegate.

13) CANOWINDRA COUNTRY EDUCATION FUND (CCEF)

This committee helps rural and regional communities support their local school leavers by raising funds for local youth to help them with their transition from high school into further education, training or jobs.

Council’s representative to the CCEF has been Clr Durkin.

14) CANOWINDRA FOOD BASKET ADVISORY GROUP

The aim of this project is to supply food to the underprivileged and low income families of Canowindra. To qualify, clients must have a current pension or health card and only one weekly entitlement per household is allowed.

Council’s delegate on the Canowindra Food Basket Advisory Group has been Clr Walker.

15) CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE

The proposed objective of the working group is to develop guidelines and operational protocols sufficient to satisfy the legal requirements of the three parties (Council, Uniting Care and the Project Association) in a formal deed of understanding or like document in order that the infrastructure and building planning may commence.

Council’s representatives on the Canowindra Retirement Village Project working committee are Clr Walker, Clr Beatty, the General Manager and the Director of Finance and Corporate Services with Clr Durkin, as the alternate representative.

16) CARGO ROAD USERS ASSOCIATION

This committee has been established to lobby for upgrading of Cargo Rd.

Council’s representative on the Cargo Road Users Association has previously been Clr Davison.

17) CENTRAL TABLELANDS LOCAL LAND SERVICES (LLS) previously Central West Catchment Management Authority (CWCMA)

LLS bring together agricultural production advice, biosecurity, natural resource management and emergency management into a single organisation.

Councillor representation on the former CWCMA Local Government Reference Group Forum has been through Clr Batten as delegate. Council’s Environmental staff also attend the meeting.

18) CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

This committee has oversight of mining exploration and operations, particularly in the Cabonne, Orange and Blayney areas.

Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is Clr Davison with the Mayor (Clr Beatty) as the alternative delegate.

19) CENTROC HEALTH WORKFORCE COMMITTEE

This committee is responsible for monitoring medical and health issues in the CENTROC region.

Council’s delegates to the CENTROC Health Workforce Committee have been Clr Nash with the Mayor (Clr Beatty) as the alternative delegate and the Community Services Manager.

20) HACC JOINT COMMITTEE

This committee, previously known as the Food Services Advisory Committee is responsible for advising on Food Services needs for Council’s Home and Community Care operations.

Council’s representative to the HACC Joint Committee has been Clr Walker with Council’s Community Services Manager as alternative delegate.

20) JOINT REGIONAL PLANNING PANEL

This panel determines development applications independently from council where certain trigger points are met (eg private capital expenditure in excess of $20M). The panel has two representatives appointed by council, an independent person with technical planning qualifications and a community representative (who may be a councillor).

Council’s delegates to this committee has been the Director of Planning and Environmental Services from Blayney Shire Council, Mr Mark Dicker, and Clr Durkin.

21) LACHLAN REGIONAL TRANSPORT COMMITTEE

This committee assumes a lobbying role on transport issues in the Lachlan region.

Council’s delegate to the Lachlan Regional Transport Committee has been Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required).

22) LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

This committee has assumed responsibility for Landcare Management issues associated with Little River in the Yeoval area.

Council’s representative to the Little River Landcare Group has been Clr Batten with Cr Nash as the alternative delegate.

23) LOCAL EMERGENCY MANAGEMENT COMMITTEE

This committee is responsible for the coordination of emergency response issues for Cabonne.

The representatives to the Local Emergency Management Committee previously consisted of the Mayor (Clr Beatty), the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer (and the Maintenance Coordinator as alternative Deputy).

Under the current Emergency Management legislation, the General Manager is the chair of the Local Emergency Management Committee (LEMC). The General Manager elected to delegate the role to the Director of Engineering and Technical Services.

24) MOLONG MEDICAL COMMITTEE

This committee is responsible for community liaison on health and medical issues in Molong.

Council’s representative on the Molong Medical Committee has been Clr Jones with Clr Nash as the alternative representative.

25) NOXIOUS WEEDS ADVISORY COMMITTEES

These are cooperative committees involving groups of councils in the Lachlan and Macquarie River catchment areas along with NSW Agriculture to oversee and advise on noxious weeds matters.

Lachlan Valley Noxious Weeds Advisory Committee

Clr Walker has been the council’s representative on this committee.

Upper Macquarie Noxious Weeds Advisory Committee

Clr Davison has been the council’s representative on this committee with the Mayor (Clr Beatty) being the alternative delegate.

26) OPHIR RESERVE TRUST BOARD

The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator. Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands.

Council’s representative on this Board to fill the position of ‘councillor’ has been Clr Oldham.

27) RESTART WATER SECURITY TASKFORCE

This taskforce relates to Stage 1: Orange to Molong Creek Dam pipeline project.

Council’s representative on this taskforce has been the Mayor Clr Beatty.

28) SYDNEY ROADLINKS COMMITTEE

This is a regional committee with representatives from 7 Councils aimed at upgrading the Great Western Highway from the Blue Mountains through to Bathurst.

Council’s delegate to this committee has been the Mayor (Clr Beatty) with Clrs Davison and Jones as the optional alternative delegates.

Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer.

29) TRAFFIC COMMITTEE

This committee advises Council on traffic related issues in Cabonne. It also consists of Police and RMS representatives.

Council’s delegate to this committee has been Clr Treavors with Clr Mullins as the alternative delegate. Council staff also attend this meeting.

30) VERTO LTD

This committee comprises of representatives from the Central West overseeing the provision of training, employment and community services offered by Verto Ltd.

Council’s delegate to this committee has been Clr Newsom.

31) WALUWIN CENTRE GOVERNANCE COMMITTEE

A lease has been put in place between Council and the Health Administration Corporation on behalf of Greater Western Area Health Service (GWAHS). The lease provides for a “Centre Governance Committee” to be established by Council including representatives of all lessees/occupiers within the building to provide advice to the lessor on but not limited to the efficient management and operation of the building including the preparation of annual budgets.

Council’s delegate to this committee has been Clr Nash with Clr Jones as the alternative delegate. Council’s Director of Finance & Corporate Services is also a member of the committee.

32) WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE

The key role of the Advisory Committee is to set the strategic direction for primary and community health and health related services for the community of Molong and the surrounding towns. The Advisory Committee will oversee the HealthOne Molong service to ensure the safe, appropriate and strategic conduct of the service occurs.

Council’s delegate to this committee has been Clr Mullins with Clr Jones as the alternative delegate.

33) WELLINGTON/DUBBO LANDCARE MANAGEMENT

This committee represents some sixteen (16) Landcare Groups and 400 ratepayers within the Cabonne boundary.

Council’s delegate to this committee has been Clr Davison with Clr Batten as the alternative delegate.

ITEM 12 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

Reason For Report	For Council to confirm its delegates and representatives to other community peak organisations 2018/20
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 959982

Recommendation

THAT Council confirm the re-appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these organisations for the 2018/20.

General Manager's REPORT

Town	Organisation	Meetings	Representative
Manildra	Manildra and District Improvement Association (MADIA)	1^st Wednesday of each month	Clr Nash (Clr Treavors as alternate)
Cumnock	Cumnock and District Progress Association	3^rd Thursday of each month	Clr Davison (Clr Batten as alternate)
Yeoval	Yeoval and District Progress Association	1^st Tuesday of each month	Clr Davison (Clr Batten as alternate)
Molong	Molong Advancement Group	1^st Thursday of each month	Clr Batten (Clr Jones as alternate)
Mullion Creek	Mullion Creek & District Progress Association	1^st Monday of each month	Clr Oldham (Clr Treavors as alternate)
Cargo	Cargo Progress Association	Meet as and when required	Clr Nash (Clr Newsom as alternate)
Borenore	Borenore Community Progress Association	As and when advised	Clr Davison (Clr Oldham as alternate)
Canowindra	Canowindra Business Chamber	2^nd Wednesday of each month	Clr Newsom (Clr Durkin as alternate)
Eugowra	Eugowra Promotion and Progress Association	2^nd Tuesday of each month	Clr Newsom (Clr Jones as alternate)
Cudal	Cudal Progress Association	1^st Tuesday of each month	Clr Treavors (Clr Durkin as alternate)
Spring Hill/Spring Terrace	Spring Hill/Spring Terrace Committee	As and when advised	Clr Oldham (Clr Durkin as alternate)
Canowindra	Canowindra Sports Trust	2^nd Wednesday of each month	Clr Durkin (Clr Weaver as alternate)

ITEM 13 - ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

REPORT IN BRIEF

Reason For Report	For Council's information
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\ASSOCIATIONS - 959983

Recommendation

THAT the information be noted.

General Manager's REPORT

Council’s Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy includes a previously resolved policy that any official Council delegate is authorised to arrange for another councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.

The councillor representing a delegate who is unable to attend may claim reimbursement of travel expenses at the prescribed rate provided that Council’s Administration Manager is advised in writing by the official delegate of the arrangements made.

ITEM 14 - FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

REPORT IN BRIEF

Reason For Report	To determine the time and date of regular meetings of Council and other meetings
Policy Implications	Could impact on the Code of Meeting practice
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 959984

Recommendation

THAT Council determine the date and time of regular meetings of Council and other meetings.

General Manager's REPORT

The following procedure is to conduct Council and other meetings as follows:

a) Ordinary Council Meeting

The Ordinary Council meeting is held at Council’s Molong Office on the fourth Tuesday of each month, commencing at 2.00pm.

b) Other Meetings

Meetings for other strategic directions and business improvement purposes are held on the second Tuesday of the month as required.

ITEM 15 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 936875

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 16 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 936876

Recommendation

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed.

ITEM 17 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 936877

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. Items 18 to 20 be moved and seconded.

General Manager's REPORT

Items 18 to 20 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 18 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Minutes
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	1. August 28 2018 Ordinary Council Meeting Minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2018 - 936878

Recommendation

THAT the minutes of the Ordinary meeting held 28 August 2018 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement:

1. Minutes of the Ordinary Council meeting held on 28 August 2018.

ITEM 19 - COUNCIL UNION PICNIC DAY

REPORT IN BRIEF

Reason For Report	Seeking Council's approval to conduct the Annual Union Picnic Day.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.a. Performance measures are in place
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PERSONNEL\ARRANGEMENTS\PICNIC DAY - 963820

Recommendation

THAT Council:

1. Approve the Annual Union Picnic Day to be held on Friday 12 October 2018.

2. Authorise the attendance of all councillors at the Union Picnic Day.

3. Note the cost of $52 for attending the Union Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

General Manager's REPORT

Council has received a request from the Cabonne Union Picnic Committee, seeking Council’s consent to hold the annual picnic day on Friday 12 October 2018.

Council has always supported the conduct of the union picnic day for all staff members, and a continuation of this practice is supported.

The usual practice for the conduct of the picnic is to make the picnic available for all staff who purchase a picnic ticket and attend on the day. Staff who do not participate in the picnic day have the option to take annual leave or a rostered day off, as appropriate.

This year’s picnic will be held in Manildra. The day will consist of golf, bowls and lunch. The cost of attending the picnic day is $52 which covers the cost of activities, lunch and refreshments.

Councillors are welcome to attend and should notify the Acting General Manager if they wish to do so.

ITEM 20 - SUPPORT FOR NSW PUBLIC LIBRARIES ASSOCIATION FUNDING CAMPAIGN

REPORT IN BRIEF

Reason For Report	To obtain Council support for increased State Government Funding of Public Libraries
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.2.a - Operate libraries according to the service agreement with Orange City Council
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\PUBLIC LIBRARIES NSW - 964266

Recommendation

THAT Council:

1. Endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries.

2. Note the announcement by the NSW Government on 24 August 2018 of its intention to provide a $60m funding package for NSW public libraries for the quadrennial period 2019-20 to 2022-23.

3. Support the ongoing Renew Our Libraries initiative to secure the pledged funding, clarify the funding components and liaise with the government regarding the funding model.

4. Support Renew Our Libraries to work with the Government to develop a sustainable future funding model with a view guaranteeing an appropriate level of ongoing and indexed state funding.

5. Make representation to the local State Member(s), The Hon. Phil Donato and The Hon. Rick Colless, in relation to the need for ongoing additional funding from the NSW State Government for the provision of public library services.

6. Write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of ongoing and indexed increases in state funding for NSW public libraries, supported by a sustainable future funding model.

7. Activate the campaign locally through its library branches.

8. Endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative.

9. Formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative.

Director of Finance and Corporate Services' REPORT

The NSW Public Libraries Association and Local Government NSW are requesting support from all local council’s in their advocacy to State Government for additional funds for Public Libraries.

Cabonne Council invests approximately $400,000 per annum on library services. Additionally Council has budgeted to spend $1.089 million on a new library at Molong.

Whilst Council receives funds from State Government, these have gradually declined. In 2015/16, State funding for Public Libraries covered only 7.5% of the total costs of operating the 368 libraries across NSW. The level of State Government funding for NSW public libraries has reached crisis point. This is an historic issue that has been ignored by successive NSW governments. The key issues are that:

· NSW public libraries receive the lowest per-capita funding from their State Government compared to all other states in Australia

· NSW councils are currently paying 92.5% of the costs to operate public libraries, up from 77% in 1980

· In 2015-16, NSW State Government funding for public libraries was only $26.5M compared to a contribution of $341.1M from Local Government. NSW councils are paying 12 times more than the State Government to provide library services to their communities.

· The total funding available through the NSW Public Library Funding Strategy is not indexed to population growth or consumer price index (CPI), thereby contributing to the ongoing attrition of State Government funding.

· The 2018-2019 State Budget delivered a 5% cut to current funding and cut access to all infrastructure funding for metropolitan areas

· Physical and virtual visitation, library borrowing and participation in library programs continue to increase year on year.

· Libraries play a major part in supporting the achievement of government literacy targets.

· Libraries provide collections, programs and spaces for marginalised groups including older people, refugee and multicultural communities, and people who are digitally disadvantaged.

In 2011, the NSW State Government made a pre-election commitment to comprehensively review the level and allocation of funding for NSW public libraries. The Library Council of NSW worked with the NSW Public Libraries Association and the State Library of NSW to develop an evidence-based submission.

The resulting submission Reforming Public Library Funding, recommending a fairer, simpler and more transparent method for the distribution of funds, was presented to the State Government in October 2012. Despite the undertaking of the State Government to comprehensively review funding for its public libraries, the recommendations of Reforming Public Library Funding were ignored and the funding model was neither reviewed nor improved.

In 2016, the then Minister for the Arts, the Hon. Troy Grant, undertook to review the matter of State Government funding for NSW libraries at the conclusion of the Fit For the Future program. It can be reasonably assumed that Fit For the Future has concluded, yet there has been no review of library funding nor any mention of libraries in the Government’s pre-election undertakings. At the 2016 LGNSW Conference, the then Premier Mike Baird committed to reviewing library funding.

The NSW Public Libraries Association has joined forces with Local Government NSW to establish a library funding advocacy initiative in the lead up to the 2019 NSW State election. The Renew Our Libraries strategy will be rolled out over the next 8 months to persuade the Government that its network of 368 public libraries has reached a funding flashpoint that, without significantly increased and sustainable funding, is at risk of imminent service reduction. The success of this approach relies heavily on the support of NSW councils, their libraries and their communities.

It should be noted that the following motion (submitted by the Blue Mountains City Council) was unanimously endorsed at the Local Government NSW 2017 Conference:

That Local Government NSW works with the NSW Public Libraries Association (NSWPLA) to develop a strategic partnership to:

a) increase public awareness of the multiple roles that Local Government Public Libraries play in supporting the educational, social, cultural and economic outcomes in local communities

b) advocate, in the lead up to the March 2019 State election, for improved State Government funding for Local Government Public Libraries in NSW to enable public libraries to meet the growing needs of our local communities.

(Note: This motion covers the following motion set out in small font)

Wagga Wagga City Council - Funding for public libraries - That Local Government NSW and member councils lobby the NSW Government to increase annual percentage of funding for public libraries

As previously noted, this is not a party-political issue as every government since 1980 shares the blame for the current funding situation. Nevertheless, it is worth noting that the NSW Opposition released its Library Funding Policy on 26 March 2018 with an undertaking to increase overall funding to all suburban and regional NSW public libraries by $50 million in the first term of government. This is a very significant pledge insofar as it is the first policy from any political party in recent history that undertakes to provide a significant and specified increase in state funding for public libraries.

NSW public libraries are governed by the Library Act 1939, a legislative instrument that was initially introduced to ensure the provision and ongoing sustainability of libraries through State Government and Local Government collaboration, and providing up to 50% of the funding required to establish and operate libraries. Since then local government has increasingly carried the funding burden with the situation deteriorating significantly since the 1980s. As a result, there are examples of attrition in library staffing, opening hours, collections, services and programs in a number of councils across the state.

Disappointingly, the 2018-19 NSW state budget delivered a 5% cut to current library funding and cut access to all infrastructure funding for metropolitan areas. The State Government has completely ignored the recommendation of its own expert panel, the Library Council of NSW which, in consultation with the State Library of NSW and the NSW Public Libraries Consultative Committee, recommended an increase in public library funding to $30M in 2018-19. The public library grant funding component, which has been a budget inclusion for many years, has been scrapped entirely. This component financed a competitive grant project which has part-funded countless library infrastructure and service projects over many years.

On 24 August 2018 the NSW government announced a $60 million funding commitment for NSW public libraries. This is as an important first step in the right direction and has thanked councils and supporters for their efforts so far. Further clarification is needed and further work is required to fix the long-term funding model for NSW public libraries. It is critical that any commitment of extra funding be recurrent, to ensure our public libraries can continue to grow and provide those valued services with certainty well into the future.

The NSW public library network is at serious risk. Neither this Council nor the broader NSW Local Government sector can continue with the high degree of uncertainty about the level of ongoing State Government funding for public libraries.

It is recommended that Council support urgent action from the NSW local government sector and NSW Public Libraries Association / Local Government NSW, to reverse the ongoing deterioration of state funding for public libraries to ensure that local councils will not be forced to continue meeting the funding shortfall.

ITEM 21 - EVENTS ASSISTANCE PROGRAM 2018/19

REPORT IN BRIEF

Reason For Report	For Council to consider an application for funding under the 2018-19 Events Assistance Program
Policy Implications	Nil
Budget Implications	$500 to be funded from the 2018/19 Events Assistance Program
IPR Linkage	4.4.1.c - Provide assistance to community groups
Annexures	1. Rally Till It Rains EAP application ⇩
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 964434

Recommendation

THAT Council approve funding of $500 under the 2018/19 Events Assistance Program to Yeoval Progress Association for the Rally Till It Rains community gathering.

Community Engagement and Development Manager's REPORT

Council has received one application this month under the 2018/2019 Events Assistance Program (EAP).

Application 1

Organisation: Yeoval Progress Association

Event: Rally Till It Rains

Date: 16 September 2018 and ongoing during drought

Requested amount: $500

Reason for funding: A contribution towards purchasing items for barbecue lunch

Event Description

Rally Till It Rains is an initiative of the Yeoval Progress Association to raise the spirits of the local community during the drought, which is having a crippling effect on this rural area.

The initial event was scheduled to be held at the Yeoval Bowling Club on 16 September 2018, with ongoing events foreshadowed, depending on the success of the inaugural gathering.

The Rally Till It Rains family gathering would provide the opportunity for the Yeoval community to come together and momentarily escape the effects of the drought and to support each other, in what has been a particularly difficult time. Prolonged droughts can create mental health issues and often those suffering are reluctant to seek help or confide in others. Events such as this Rally can provide a venue for people to come together, have the opportunity to share their thoughts and receive emotional support in a social setting.

As well as a free barbecue lunch, there will be live music, lawn bowls, lucky door prizes and a jumping castle and face-painting for children.

The organisers will use local businesses as much as possible for food, beverages and entertainment.

Assessment

The inaugural Rally Till It Rains meets the Events Assistance Program guidelines for a developing event for which the level of funding is $500.

ITEM 22 - MOLONG MULTI-PURPOSE SPORTS FACILITY

REPORT IN BRIEF

Reason For Report	In response to a request by Clr Batten for the provision of a pedestrian path to allow access to the playing field from the bunkers on the eastern side of the facility.
Policy Implications	Nil
Budget Implications	$32,270
IPR Linkage	3.3.3.b - Maintain sporting facilities to safe operational standards
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\MULTI PURPOSE SPORTING FACILITY - MOLONG - 965040

Recommendation

THAT Council consider and approve a total of $32,270 be allocated from the Capital Works Reserve Fund for the works at the Molong Multi–Purpose Sports Facility, as detailed in the report.

Director of Engineering & Technical Services' REPORT

Following this request, Council staff inspected the location to ascertain the scope of the work and an estimated cost. The inspection of the facility revealed a significant problem that directly affects the provision of a pedestrian path in the short term, but if not addressed at this time, would have a long term impact on the playing surface.

Recent rainfall events have allowed overland water flow to enter from the eastern boundary of the facility; as a result of this and the lack of a suitable catch drain at the top of batter, the water continues down the embankment, carrying with it eroded soil and depositing it adjacent to the playing surface, adjoining the location of the proposed path. Added to the silt deposition, the eastern embankment is severely eroded along its entire length.

Prior to the installation of the pedestrian path, it would be necessary to arrest the erosion issue and prevent further damage to the embankment and potential long term damage to the playing surface.

The estimated cost of the provision of turf that would offer an adequate solution to repair and provide a desirable and user-friendly solution to the problem would be $15,750.

The estimated cost of the provision of a concreted paved path 1.2m wide is $16,520 which would include the provision of an open catch drain at the top of the batter. The estimated total amount is $32,270.

ITEM 23 - TRAFFIC COMMITTEE REPORT AUGUST 2018

REPORT IN BRIEF

Reason For Report	Council to ratify Traffic Committee report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. E-traffic committee 20180824 - minutes ⇩ 2. Traffic Committee 201808 - minutes ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\MEETINGS\TRAFFIC COMMITTEES - 965074

Recommendation

THAT Council ratify the recommendations of the Local Traffic Committee of 23 August 2018.

Manager Technical Services' REPORT

Attached are the minutes of the Local Traffic Committee meeting held 23 August 2018. The items addressed and their associated recommendations are as follows:

Item 3. Orange Cycle Club Bicycle Races 2019

THAT Council approve the request subject to:

1. Implementation of the Risk Management Plan and Traffic Management Plan, in accordance with the “Guide to Traffic and Transport Management for Special Events” (RTA, v3.4 August 2006) for a Class 2 event

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6. The event organiser notifying all emergency services of the event

7. The event organiser notifying the residents by letterbox drop and publishing in local newspaper including relevant signage.

8. The event organiser debriefing Council on the event. This includes notifying Council of all incidents or near misses that occur during the event.

Item 4. Orange Running Festival

THAT Council approve the request subject to:

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6. The event organiser notifying all emergency services of the event

7. The event organiser notifying the residents by letterbox drop and publishing in local newspaper including relevant signage.

8. The event organiser debriefing Council on the event. This includes notifying Council of all incidents or near misses that occur during the event

Item 5. Hills of Orange Cycling Event

THAT Council approve the request subject to:

2. NSW Road Rules being observed by participants at all times

3. Written approval being obtained from NSW Police

4. Written approval being obtained from all affected Local Government Authorities

5. Council being provided with an updated copy of the $20M Public Liability Insurance Policy indicating Cabonne Council’s interests, with the date and location of the event

6. The event organiser notifying all emergency services of the event

7. The event organiser notifying the residents by letterbox drop and publishing in local newspaper including relevant signage.

8. The event organiser debriefing Council on the event. This includes notifying Council of all incidents or near misses that occur during the event

Item 6. Road Safety Issues between Cumnock and Molong

Traffic committee recommends Council is to install the community speed on either side of the Cumnock Village. Assets team is to conduct a review of road signage along the entry to Cumnock

Item 7. Proposal to improve the entry way of the existing ramp at Cargo Public School

Traffic committee recommends that No Parking signage be installed on both sides of the road on either side of the schools exit.

Item 8. Parking sign to install front post office, Eugowra

That Council approve the proposal

Item 9. Proposal to install Reduce Speed Sign Ridgeway Road/Cadia Road Intersection

THAT Council approve the proposal by Cadia Valley Operations regard to relocation of signage at Cadia Road and Ridgeway Road intersection

Item 10 Proposal to improve the safety on Lake Canobolas Road and Cargo Road intersection.

Council is to contact State & former state member to ascertain what grants were promised. Contact Gina Spratt (RMS) to get an understanding of funding available for this project in the future.

ITEM 24 - EUGOWRA VOLUNTARY PURCHASE

REPORT IN BRIEF

Reason For Report	Advising Council of the status of a proposed Eugowra Voluntary Purchase for 2018/2019
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.a - Implement Eugowra Floodplain Management Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\EUGOWRA - 10 NORTH STREET - VOLUNTARY PURCHASE SCHEME - PANCALDI - 961552

Recommendation

THAT Council:

1. Consult with the Eugowra Consultative Committee on the proposed Eugowra Voluntary purchase.

2. Receive a further report regarding provision of funding from the NSW office of Environment and Heritage.

Urban Assets Coordinator's REPORT

Cabonne Council’s Voluntary Purchase Scheme in Molong and Eugowra has been in operation for many years. The object of the scheme is to voluntarily acquire flood-affected properties nominated in the relevant flood studies and clear the land allowing the house owner to relocate out of the floodway. The acquired land is classified as operational land.

Council purchases one property per year generally alternating between Molong and Eugowra. Two thirds of the funding is provided by the New South Wales Office of Environment and Heritage (OEH) and one third from Council’s budgeted funds.

Council at its ordinary meeting on 24 May 2016 endorsed a proposed schedule of voluntary purchases as follows;

Financial year	Village	Address
2016/2017	Eugowra	14 Cooper Street
2017/2018	Molong	5 Betts Street
2018/2019	Eugowra	To be determined
2019/2020	Molong	7 Betts Street

In compliance with the resolution, the first two properties listed above have been acquired and now a Eugowra property (10 North Street) has been offered to Council for purchase in the 2018/2019 year.

The property has been valued independently at $125,000. Legal costs and demolition costs are estimated at $36,400 bringing the estimated total cost for the project to $161,400. Council’s two-thirds reimbursement from OEH will therefore be $107,600.

OEH have now advised that funding may be available for 2018/2019 and a preliminary work plan has been submitted in line with OEH guidelines, as in previous years.

Should Council be successful in receiving OEH funding, a funding agreement will be provided for Council’s consideration. A further report will be submitted to Council at that time.

Council has a preference for potential vendors at Eugowra to relocate within the village. The Eugowra Consultative Committee also reviews potential purchases and advises Council on the potential for relocation prior to Council’s acquisition of the property.

The following steps are now proposed.

1 Council will consult with the Eugowra Consultative Committee.

2 A further report is to be submitted to Council following receipt of a funding agreement from OEH. Acquisition of the property will only proceed with the direct authorisation of Council following the subsequent report.

ITEM 25 - PLANNING PROPOSAL - REZONE LOT 650 DP 788871, 75 BELGRAVIA ROAD, MULLION CREEK

REPORT IN BRIEF

Reason For Report	To obtain council resolution to support the Planning Proposal to rezone land at Mullion Creek.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\PLANNING\AMENDMENT 9 TO LEP 2012 - Lot 650 DP 788871 - 75 Belgravia Road Mullion Creek - 965101

Recommendation

THAT Council:

1. Receive and note the Planning Proposal for the rezoning of land identified as Lot 650 DP 788871, being 75 Belgravia Road, Mullion Creek, and located within the Strategy Area 5 (SA 5b) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008.

2. Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 3.33 of the Environmental Planning and Assessment Act 1979.

3. Receive a further report following the public exhibition period to provide details of any submissions received during the exhibition process.

Director of Environmental Services' REPORT

Council has received a Planning Proposal from Geolyse on behalf of RM Mullion Creek Pty Ltd to amend the Cabonne Local Environmental Plan 2012. The Planning Proposal relates to land located to the west of the settlement of Mullion Creek, and approximately 15km north east of Orange, being land described as Lot 650 DP 788871, 75 Belgravia Road, Mullion Creek.

The subject land is identified in the Blayney, Cabonne and Orange City Sub Regional Rural and Industrial Land Use Strategy, 2008, as part of a future investigation area for the release area for life style development. The area, identified in the sub regional strategy as Strategy Area 5 (SA 5b), is located to the immediate north of the Mullion Creek settlement and extends to the west to include the subject property.

Investigation Area 5 – SA 5a & SA 5b

2078800

4891685

9741365

Aerial view of subject area

The SA 5b area consisted of approximately twenty three allotments, generally to the north of Mullion Creek. The subject lot is bounded to its north by Belgravia Road and is a discrete allotment, separated from the remainder of the investigation area by its location and the presence of Belgravia Road, enabling consideration to its development separate to the remainder of the SA 5b area.

The land described SA 5a also contains a number of separate allotment and land owners, separate to the current Planning Proposal.

The proposal seeks to rezone a 41ha rural holding currently zoned RU1 Primary Production to R5 Large Lot Residential, and to amend the Cabonne LEP 2012 Lot Size Map (Sheet LSZ-004C) to permit a minimum lot size of 2ha. The property contains an existing dwelling situated to the north eastern side of the land.

Concept subdivision plan

The applicant states that the proposed rural residential development of the subject land would comprise the following:

· Lots averaging 2ha in area, with a concept plan provided for the development of 19 allotments

· Construction of a sealed cul de sac road to service the proposed estate development that would connect to Belgravia Road. The existing dwelling would retain its access direct onto Belgravia Road.

· Building envelopes nominated for each proposed lot to minimise removal of vegetation, optimise on-site wastewater disposal options and ensure adequate bushfire protection is provided

· Water supply for residential purposes to be provided by rainwater tanks supplemented with on-site farm storage and / or the provision of bores where required

· Each lot to be supplied with an on-site effluent management system

· Biodiversity offset will need to be determined as a requirement of this proposal proceeding (subdivision determination phase)

· Electricity and telecommunication services to be provided via the extension of existing infrastructure.

A conceptual development plan has been prepared as part of the Planning Proposal, however the final lot layout may vary based upon the requirements of the development assessment process and relevant design criteria. It is proposed that the development be released in one stage, with all lots developed at the same time.

Preliminary investigation has been undertaken as part of the Planning Proposal to assess environmental impacts including water quality, flora and fauna assessment, groundwater, on-site effluent disposal, soil erosion, stormwater management, flooding and bushfire hazard, traffic and access, site contamination and heritage assessment. The detailed support documentation indicates that the land is capable of accommodating the proposed development. A review of the Planning Proposal documentation by council officers supports the study findings.

It is noted that the adjacent large lot residential subdivision serviced by Shepherds Lane is nearing its development potential with 19 lots, the majority either approved for, or containing residences.

The proposed rezoning will release an additional 19 development lots in the Mullion Creek area (noting the existing dwelling located upon the property will be contained within a subdivided allotment).

The Planning Proposal to rezone land from RU1 Primary Production to R5 Large Lot Residential is supported. It is considered that the relevant requirements under section 3.33 of the Environmental Planning and Assessment Act 1979 and the matters identified in the Department of Planning’s ‘A guide to preparing Planning Proposals’ have been adequately addressed in the Planning Proposal.

It is recommended that council support the Planning Proposal and the matter by submission of the proposal to Gateway Determination.

The intended outcomes of the Planning Proposal are identified as being:

· the rezoning of Lot 650 DP 788871 from RU1 Primary Production to R5 Large Lot Residential by amending the Cabonne Local Environmental Plan 2012 Lot Zone Map (sheet LZN_004C)

· amending the Cabonne Local Environmental Plan 2012 Lot Size Map (Sheet LSZ_004C) as it applies to Lot 650 DP 788871 to reflect a minimum lot size of 2ha.

ITEM 26 - AFFIXING OF COUNCIL SEAL TO AIR SPACE LEASE AGREEMENT

REPORT IN BRIEF

Reason For Report	To obtain council authority for use of the council seal on a legal document.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a - Assess and determine planning and development applications to foster community growth within the shire
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2014\03-2014-0092 - 963205

Recommendation

THAT the council seal be affixed to the air space lease legal documents associated with the construction of a gantry over part of Derowie Street, Manildra, to service land owned by MSM Milling described as Lot 270 DP 821835 and Lot 1085601.

Director of Environmental Services' REPORT

Condition 6 of the development consent for DA 2014/092 for a boiler (coal or biomass) to service the canola mill operation of MSM Milling requires that MSM Milling enter into a lease agreement with council for the lease of air space over a road reserve to accommodate a gantry linking the two allotments of land held by the company. The lease agreement is to be for a term of 99 years.

Council’s solicitors have prepared the agreement and to facilitate the implementation of the legal document council’s seal is required to be affixed.

ITEM 27 - PURCHASE OF LAND FROM TRANSPORT NSW IN WATSON STREET, MOLONG

REPORT IN BRIEF

Reason For Report	To obtain council's resolution to proceed with land aquisition.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.c - Implement Molong Floodplain Management Plan
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 965105

Recommendation

THAT:

1. Pursuant to Sections 186 and 187 of the Local Government Act 1993 (NSW) Council compulsorily acquire the land forming part of the Great Western Railway proclaimed in Government Gazette No. 289 of 17.7.1885 Folio 4562 and Government Gazette No. 232 of 9.6.1885 Folio 3629, being the area marked as “Lot 1” on the attached plan (the Land) for the purpose of flood infrastructure in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

2. Council make an application to the Minister for Local Government and the Governor for the compulsory acquisition of the Land.

3. Authority be granted to affix the Common Seal of Council to any acquisition documentation associated with the Land.

4. The land to be acquired is to be classified as Community Land.

Senior Town Planner's REPORT

Council has previously resolved to acquire land in Watson Street, Molong, adjacent the railway line and Molong Creek, from Staterail (John Holland). Due to legislative changes it is now necessary for Council to review and update its resolution to acquire the land to enable the process to receive. Council’s solicitor has provided the appropriate wording for relevant resolution.

ITEM 28 - COUNCIL TO AQUIRE EASEMENTS OVER LAND IN EUGOWRA FOR THE PUZZLE FLAT CREEK FLOOD LEVEE

REPORT IN BRIEF

Reason For Report	FOR DETERMINATION
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	5.2.2.b - Construction of Puzzle Flat Creek Levee
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\EUGOWRA PUZZLE FLAT CREEK AND LEVEE - 965470

Recommendation

THAT:

1. Pursuant to Sections 186 and 187 of the Local Government Act 1993 (NSW) Council compulsorily acquire easements over the land described as:

(1) Lot 1 in DP 432838 Eugowra;

(2) Lot 3943 in DP 1200868 Eugowra;

(3) Lot 148 in DP 750182 Eugowra;

(4) Lot 7001 in DP 1125814 Eugowra;

(5) Lot 88 in DP 750159 Eugowra; and

(6) Lot 71 in DP 750182 Eugowra.

as shown in the attached plans for the purpose of flood levee infrastructure in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

2. Council make an application to the Minister for Local Government and the Governor for the compulsory acquisition of the Land.

3. Authority be granted to affix the Common Seal of Council to any acquisition documentation associated with the Land.

4. The land to be acquired is to be classified as Community Land.

Senior Town Planner's REPORT

Council has previously resolved to acquire land in Eugowra for the Puzzle Flat Creek flood levee. Due to legislative changes it is now necessary for Council to review and update its resolution to acquire the land to enable the process to receive. Council’s solicitor has provided the appropriate wording for relevant resolution.

ITEM 29 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 936879

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

General Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

ITEM 30 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 936881

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 31 - MATTERS OF URGENCY

REPORT IN BRIEF

Reason For Report	Enabling matters of urgency to be called.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 936882

Recommendation

THAT Councillors call any matters of urgency.

General Manager's REPORT

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as “any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

This item enables councillors to raise any item that meets this definition.

ITEM 32 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

Reason For Report	Enabling reports to be considered in Committee of the Whole.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g. Code of Meeting Practice adhered to
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 936883

Recommendation

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

General Manager's REPORT

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

ITEM 1 - INVESTMENTS SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Investment Schedule.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.b. Maximise secure income through investments
Annexures	1. Investments Summary August 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 963982

Finance Manager's REPORT

Council’s investments as at 31 August 2018 stand at a total of $40,498,294.

Council’s average interest rate for the month was 2.32%. The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank’s official cash rate remained steady at 1.50% during the month of August. However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.86%.

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy. The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

The Schedule of Investments for August 2018 is attached for Council’s information.

ITEM 2 - RATES SUMMARY

REPORT IN BRIEF

Reason For Report	Information provided in relation to Council's Rates collections.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.4.a - Level of rate of collection
Annexures	1. Rates graph August 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 964667

Senior Rates Officer's REPORT

Rate Collection Summary to 31 August 2018 is attached for Council’s information. The percentage collected is 32.83% which is similar to previous years.

The first rate instalment fell due 31 August 2018.

ITEM 3 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

Reason For Report	To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.a. Provide quality administrative support and governance to councillors and residents
Annexures	1. Council ⇩ 2. Traffic Light Report Summary ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 956402

General Manager's REPORT

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

Councillors should raise any issues directly with the directors as per the mayor’s request.

ITEM 4 - CENTROC BOARD AND CENTRAL NSW JOINT ORGANISATION

REPORT IN BRIEF

Reason For Report	Council to note the minutes of the meetings.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.d Maintain effective membership of Centroc, Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LGNSW and other forums
Annexures	1. Centroc Board Minutes 23 August 2018 ⇩ 2. Minutes Central NSW Joint Organisation 23 August 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2018 - 961922

General Manager's REPORT

The Centroc Board and Central West Joint Organisation meeting was held at Parliament House Canberra on 23 August 2018. Both the Mayor and General Manager tendered apologies for the meetings.

Matters discussed at the Board meeting included:

· Water Infrastructure;

· Health;

· Regional Development

· Planning

· Tourism

Minutes of the meetings and Mayoral report are attached for Councillors’ information.

ITEM 5 - COUNCILLOR WORKSHOP

REPORT IN BRIEF

Reason For Report	A copy of the notes from the Councillor Workshops.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.6.c - Provide regular opportunities for management to meet and discuss contemporary issues
Annexures	1. Councillor Workshop Minutes - 12 June 2018 ⇩ 2. Councillor Workshop Minutes - 14 August 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 961684

General Manager's REPORT

Council workshops were held on 12 June 2018 on the following topics:

· Age of Fishes Museum

· Cabonne Water Supply

Council workshops were held on 14 August 2018 on the following topics

· Molong library and community hall

· Resolutions register

· State significant planning proposals

· Blayney, Orange, Cabonne Rural & Industrial Land Use Strategy review

A copy of the notes from the workshops is attached.

ITEM 6 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

Reason For Report	To report on approved expenditure under the Community Facilitation Fund (CFF).
Policy Implications	Nil
Budget Implications	Within existing budget allocation
IPR Linkage	3.3.5.a. Review community need for new and upgraded facilities
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 961815

General Manager's REPORT

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015. The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

As a reminder, the guidelines for the CFF are as follows:

1. Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

2. Recipients must be community based not-for-profit groups.

3. Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

4. Allocation of funds to be reported to the next available council meeting.

5. Limit of $3,000 per allocation unless other approved by council.

The following allocation of funds was processed in the past month.

Cabonne Council

$620

Drought relief water deliveries

ITEM 7 - INVESTMENT OF COUNCIL FUNDS WITH BENDIGO BANK

REPORT IN BRIEF

Reason For Report	To inform Council of the viability of supporting the Bendigo Bank agency which is opening in Canowindra.
Policy Implications	In accordance with Investment Policy.
Budget Implications	Nil
IPR Linkage	2.1.1.a - Implement strategies from Regional Economic Development Strategy (REDS)
Annexures	1. Investment Policy ⇩
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\INVESTMENTS\OTHER - 963178

Director of Finance and Corporate Services' REPORT

A new Bendigo Bank agency has recently opened in Canowindra. This is an important service for local businesses and the people of Canowindra and district, who have no other bank branches operating in the town.

Banks provide employment and create foot traffic in the CBD and therefore it is common for rural Council’s to support banks in their towns from an economic development prospective.

Although Bendigo Bank is opening an agency in the town, council would be investing with the bank itself, via the Cowra branch of the bank and not the agency.

Council can choose to support this agency but must do so within the confines of its Investment Policy which is attached for the information of Councillors. As per the policy Council is required to acquire 3 quotes when investing. It also states that the aggregate of investments should not exceed the following limits as shown in the table below:

Long Term Rating (Standard & Poors)	Short Term Rating (Standard & Poors)	Maximum Percentage Permitted
AAA to AA-	A1+	100%
A+ to A-	A1	50%
BBB+ to BBB-	A2	10
Unrated Credit Union	Unrated	2%

Bendigo Bank has a Standard and Poors short term rating of A2. Currently Council has $2,750,000 invested with credit agencies rated as A2. Given that council’s current portfolio is about $40 million, Council could not invest more than $4 million with institutions which have this risk profile. Presently, $1.25 million of the total A2 rated investments are due to mature in October and November 2018.

It is important to keep in mind the relationship between risk and return. The higher the risk the greater the return that Council would expect from its investment. Therefore Council would expect a slightly higher return on its money when investing in Bendigo Bank compared to one of the four major banks given its slightly higher risk profile.

ITEM 8 - ENGINEERING AND TECHNICAL SERVICES REPORT - SEPTEMBER UPDATE

REPORT IN BRIEF

Reason For Report	To update Council on works in progress in the Engineering and Technical Services Department.
Policy Implications	nil
Budget Implications	nil
IPR Linkage	4.5.1.a - Provide quality administrative support and governance to councillors and residents
Annexures	1. Engineering Capital Works and Expenditure Report September 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 965032

Director of Engineering & Technical Services' REPORT

Please find attached to this report an update of the 2018-2019 works in progress in the Engineering and Technical Services Department.

ITEM 9 - MUSEUM PROJECT

REPORT IN BRIEF

Reason For Report	To inform council of the progress of the Regional Museum's Program
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.2.1.c - Participate in regional museum programs and sustainable collections program
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\SUSTAINABLE COLLECTIONS PROJECT - 961909

Director of Environmental Services' REPORT

The following information has been provided by Orange City Council’s Museum Manager and Heritage Coordinator:

‘Background

The Villages of the Heart project forms part of the award-winning Sustainable Collections Program (SCP) that has been active in the Central West Region over the past ten years. Villages of the Heart contributes to this project by recording community memories and stories around places, objects, and people as the basis for new initiatives in audience development, community building, intergenerational connections, education, tourism and economic development. The project will work with a wide range of people of diverse cultural backgrounds and ages, including Wiradjuri elders, descendants of early settlers, post war migrants and newly arrived refugees.

Villages of the Heart has been funded under a number of grant programs. Stage 1 research and oral histories was funded through a grant from the Department of the Environment, Stage 2 is funded through a partnership with Sydney Living Museums (SLM), with a focus on the food and produce of the region‘s villages, farms and landscapes. This has included the participation of SLM’s gastronomer, Jacqui Newling, who has worked with Orange Regional Museum and community museums to present public programs around food stories in the museums and villages.

Villages of the Heart is a staged project which will progressively explore and develop a range of themes, exhibitions, public programs, and other initiatives linked to the villages and their character, people and histories. Potential future themes may include memorials and sacred places, transport routes, significant buildings and structures, sporting places, people, teams and traditions.

· Stage 1 of the project involved primary research and documentation of the villages of the region.

· Stage 2 continued further research on the villages, refining the village histories with objects, images and stories and uploading to the website; and research for an exhibition around food and culinary traditions.

· Stage 3 is to research, prepare and design an exhibition and exhibition catalogue, identify 5 villages for public art concepts and consult with councils about public art opportunities. Paddock to Plate; a history of food and wine in Orange and district opened in April 2018 and is currently on display in Orange Regional Museum.

Expressions of Interest

The project worked with Arts Out West to identify key artists to develop 5 concepts for public art located in the villages of Blayney, Carcoar, Orange and Manildra. The Villages of the Heart grant application projected commissioning five regional artists, including Wiradjuri artists, to develop public art concepts for five villages/locations, and one for an Aboriginal site or theme. The idea behind the art commissions is that they would support storytelling about lost places and histories that are not reflected in the surviving heritage places and collections, such as Aboriginal places and Chinese market gardeners and gardens.

Five key villages have been selected as part the project for Public Art Concepts to be developed: Manildra, Carcoar, Blayney, Orange Regional Museum and ‘The Springs’ an itinerant Aboriginal and non-Aboriginal fringe camp of the 1930s – 40s.

Artists will meet with key staff to obtain information to further interpret the storylines and thematic histories captured in earlier phases. The artists will develop detailed and fully costed proposals that may be the subject of future grants to proceed to full commissions.

Vic McEwan from the Cad Factory was engaged to undertake the public art concept for Manildra. The Cad Factory is an artist led organisation creating an international program of new, immersive and experimental work guided by authentic exchange, ethical principles, people and place. The Cad Factory embraces opportunities to expand contemporary arts practice by working with diverse sectors such as health, business, education, community and the environment. We work independently and in collaboration to create new contemporary art and performance.

Public Art Concept for Manildra

Cabonne Council’s Director Environmental Services and Orange City Council’s Museum Manager and Heritage Coordinator attended an introductory meeting with Vic McEwan from the Cad Factory, on 1 August 2018 to inspect sites around Manildra and to discuss the town’s historic aspects. Responding to the Brief, Vic McEwan has provided a draft concept for the council’s information.

Manildra - A Film Maker in Residence program

In the Shadow of Industry - The Lives of People Play Out

As you drive into Manildra, it is the site of industry that dominates the landscape, shifting your attention to the buildings, the machinery, and the fine layers of flour dust over large pieces of equipment.

The lives of local people are an important part of the industry in terms of employment and investment into the village, and in the shadows of this industry, the lives of people play out, both despite of and removed from the large industrial cogs that spin around them.

When learning about the recent past of Manildra, about the unique story and unique strength of a community having faced many traumas, it presents itself as an opportunity to focus on the unique story, resilience, and character of Manildra.

The Amusu Theatre is a proud part of Manildra’s cultural heritage contributing to the unique local story. Having been described as “a living icon of the importance of film and cinema in the course and pattern of NSW’s Cultural History”. “There are only a handful of early theatres remaining in NSW and the AMUSU is an extremely rare example of one that has operated continuously. Few, if any cinemas possess the memorabilia and moveable heritage that is found at the AMUSU”.

In the Shadow of Industry - The Lives of People Play Out is a proposal to tell the unique stories that make up the town of Manildra. It is a 5 (or perhaps 10 year) commitment to realise a “Filmmaker in Residence” program that places one filmmaker a year in the community, to work alongside community members to tell an aspect of their lives, whether fiction or non-fiction.

Each year a filmmaker will conduct a series of residencies throughout the year to work with community members to develop, produce and present a short film. This could result in an annual local gala event at the Amusu Theatre as a premiere film screening of the locally made short film.

A project website will be created to document the processes and outcomes, to create a body of work that can celebrate the uniqueness of the outcomes nationally, as an example of community rejuvenation, community storytelling and the unique role that an artist can play in the well-being and story of a town.

The marketing of this program, outside of Manildra, will be an important aspect of the program as well as the potential for investment by the local flour and canola mills. The film maker in residence project will showcase the best content and stories from the region.

Additional work to complete the concept is still being considered and will form the basis of a further report. Council is reminded that this work is to develop a concept for public art and that funding for the concept to be realised will need to be sought via funding sources.’

ITEM 10 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

Reason For Report	Providing councillors with a copy of the Heritage Advisor's report.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.3.2.b - Heritage advisory service provided
Annexures	1. Heritage Advisor's Report - September 2018 ⇩
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 2018 - 965081

Director of Environmental Services' REPORT

A copy of the Heritage Advisor’s Report for September 2018 is attached for the information of the council.

ITEM 11 - DEVELOPMENT APPLICATIONS RECEIVED DURING AUGUST 2018

REPORT IN BRIEF

Reason For Report	Details of development applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 961592

Director of Environmental Services' REPORT

Development Applications have been received during the period 01/08/2018 to 31/08/2018 as detailed below.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Section 68 Only x 10	$----
Change Of Use	$----
Agricultural Produce Industry - Micro Winery	$----
Modification To Two Lot Subdivision For Intensive Agriculture	$----
Modification To Agricultural Produce Industry (Winery) & Signage	$----
Boundary Adjustment	$----
Shop (Liquor Sales)	$----
Paddle Board Hire at Lake Canobolas	$----
Extension to Existing Dwelling	$150,000
Garage	$6,700
Manufactured Home	$77,000
Deck	$11,000
Addition of Disabled WC & Shower to Existing Rooms	$18,882
Container Shed	$20,000
Dwelling & Rainwater Tank	$ 769,450
Farm Stay & Cellar Door	$110,000
Signage & Entrance Wall	$20,000
Proposed Patio & Deck	$19,300
Alterations & Additions to Existing Dwelling	$50,000
TOTAL: 28	$1,252,332

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Additions to Dwelling	$88,000
*GRAND TOTAL: 29*	*$1,340,332*

ITEM 12 - DEVELOPMENT APPLICATIONS APPROVED DURING AUGUST 2018

REPORT IN BRIEF

Reason For Report	Details of development applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Provide efficient and effective development assessment
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 961593

Director of Environmental Services' REPORT

Development Applications have been approved during the period 01/08/2018 to 31/08/2018 as detailed below.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
S68 Only x 3	$-----
7 Lot Rural Subdivision	$-----
Modification to Two Lot Subdivision for Intensive Agriculture	$-----
2 Lot Subdivision	$-----
Modification to Dwelling	$-----
Modification to Subdivision	$-----
Shop (Liquor Sales)	$-----
Modification to 10 Lot Rural Subdivision	$-----
Modification to Agricultural Produce Industry (Winery) & Signage	$-----
Storage Shed	$15,000
New Carport and Enclose Existing Carport	$10,295
Garage	$6,700
Alterations & Additions to Existing Motel	$450,000
Manufactured Home	$77,000
Deck	$11,000
Extension to Existing Dwelling	$150,000
TOTAL: 18	$719,995

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Additions to Dwelling	$88,000
TOTAL:1	$88,000

GRAND TOTAL: 19	$807,995
*Previous Month: 38*	$6,915,070

ITEM 13 - MEDIAN PROCESSING TIMES 2018

REPORT IN BRIEF

Reason For Report	To provide information on median processing times.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 963751

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of August:

YEAR	MEDIAN ACTUAL DAYS
2013	27
2014	9
2015	26
2016	44
2017	31

Summary of median Application Processing Times for 2018:

MONTH	MEDIAN ACTUAL DAYS
January	36
February	24.5
March	22
April	21.5
May	31
June	24.5
July	16
August	17
September
October
November
December

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	3.3.1.a - Maintain cemeteries in accordance with community requirements
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 963752

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12	54
2012/13	54
2013/14	80
2014/15	66
2015/16	64
2016/17	41
2017/18	67
2018/19
July	8
August	5
September
October
November
December
January
February
March
April
May
June
Total	13

Item 8 Ordinary Meeting 25 September 2018

Item 8 - Annexure 1

ENGINEERING EXPENDITURE and PROJECTS FOR 2018/2019
SEPTEMBER REPORT	BUDGET	ACTUAL
Administration	$3,999,740
Plant Fund	$3,358,440	$34,440
Administration Capital Works/Projects
Training Room - Fit Out	$69,000	$0
Replace Printer / Copier Fleet - Includes 16 Small Printers, 5 Large Multifunction Devices	$198,375	$0
Modelling Software for Rates, Water and Sewer	$23,000	$0
Large Format Printer Scanner for Cudal Office	$17,250	$0
Cudal Office - Refurbishment of Existing Toilets	$18,625	$0
Canowindra Depot - Repair and Replace Electronic Roller Doors Controller	$13,800	$0
Molong Office - Timber Repairs, Internal Painting and Replacement of Carpet	$172,500	$0
Overhead Cranes	$100,000	$0
Upgrade Electrical Switchboard at Molong Workshop	$28,750	$0
Public Order & Safety	$17,250
New Animal Shelter	$17,250	$0
Environment	$2,761,355
Fabrication of 3 9M3 Skip Bins for Waste Recycling	$19,780	$11,340
Voluntary Purchase - 5 Betts Street, Molong	$300,000	$0
Molong Old Gasworks Site - Establish Car Park /Open Space Precinct	$14,950	$599
Puzzle Flat Creek Levee	$2,426,625	$190
Housing & Community Amenities	$87,256
Molong Cemetery - Purchase of land for expansion of cemetery	$9,200	$0
Canowindra Cemetery - Upgrade /complete internal driveways and pathways	$57,500	$0
Additional Beams for Molong Cemetery	$13,225	$0
Beam Extensions - To fit in with new mapping & denomination design Various	$3,306	$0
Public Conveniences	$4,025	$0
Refurbishment of Exterior of Bank Street Toilets	$4,025	$0
Cabonne Water	$9,497,382
Restart NSW Pipeline Stage 1	$9,411,132	$0
Purchase of Land for Cumnock Service Reservoir Construction	$9,600	$0
Project Mgt Non Cap ' Administration	$80,000	$0
Project Mgt Cap ' Administration	$250,000	$0
Survey & Develop Route	$22,187	$0
Develop Drinking Water Implementation Plan	$70,000	$0
Detail Design of Preferred Option	$5,000	$0
Land Acquisitions Licences and Easements	$150,000	$29,603
Final design Review Non Cap	$20,000	$0
Final Design Review Cap	$5,000	$0
Spec of Pipelines,Town Water Reservoir & Pumpstation	$10,000	$0
Tender of Reticulation Construction	$5,000	$0
Award of Reticulation works in Cumnock & Yeoval	$5,000	$0
Construct Retic Works Cumnock & Yeoval	$1,384,131	$0
Construct Stage 1 - Orange to Molong	$40,000	$3,774
Commissioning Stage 1	$5,000	$0
Construction of Stage 2 - Molong to Cumnock and Yeoval	$7,350,214	$5,276,470
Water Capital Works & Projects
Water Assets - 30.8cfm Air compressor at Molong Treatment plant	$86,250	$0
Small Town Sewer	$129,000
Small Town Sewer Management Expenses	$129,000	$0

Cabonne Sewer	$91,000
Sewer Management Expenses	$91,000	$0
No Work Order	$91,000	$0
Recreation & Culture	$2,238,000
Swimming Pools
Canowindra Pool - Expansion Joints further work required	$57,500	$0
Sporting Grounds
Molong Rec Ground - Underground Irrigation of Sports Field	$80,500	$0
VEP (Village Enhancement Program)	$1,504,680	$182,910
Stronger Country Communities Fund	$2,100,000	$0
Shared Mobility Access Pathway – Mullion Creek (Bevan Road to Long Point Road)	$115,750	$114,831
Shared Mobility Access Pathway – Manildra (Showground to Park St)	$90,563	$0
Shared Mobility Access Pathway – Cudal (Toogong Street – Wall St to Cargo St.)	$64,975	$0
Transport & Communication	$11,184,484
LOCAL ROADS
R2R – Belgravia Road Stage 3	$453,701	$226,998
R2R – Icely Road	$585,880	$261,157
Resources for Regional Project – Four Mile Creek Road	$1,407,445	$0
Urban Reseal - 18/19	$342,610	$0
Rural Reseal - 18/19	$1,132,832	$0
Heavy Patching - 18/19	$1,059,000	$0
Gravel Resheeting Local Roads - 18/19
Baldry Road, Baldry	$28,000	$0
Barnes Track, Eugowra	$42,000	$0
Beaths Road, Canowindra	$25,500	$0
Bertie Cole Street , Molong	$15,000	$1,591
Breens Road, Nyrang Creek	$14,000	$0
Buckland Street, Molong	$14,000	$1,591
Dry Creek Road	$28,000	$0
Emu Swamp Road	$28,000	$0
End Street, Molong	$12,000	$1,182
Hillview Lane, Eugowra	$30,500	$0
Jason Street, Molong	$15,000	$1,591
Kangaroobie Road	$24,000	$0
Kerrs Greek Road	$34,000	$0
Kjollers Road	$32,000	$0
Lemmons Road, Borenore	$32,000	$0
Lower Lewis Pond Road	$28,000	$0
Mandagery Lane, Manildra	$32,000	$0
Mostyn Lane, Manildra	$22,500	$0
Pengilly Lane, Eugowra	$11,500	$0
Peterson Road, Manildra	$20,000	$0
Puzzle Flat Lane, Eugowra	$7,500	$0
Quarry Road, Morbel	$15,000	$0
Rutherford Road, Molong	$145,000	$11,991
Sandy Creek Road, Cudal	$99,500	$0
Shreeves Road, Molong	$39,500	$4,545
Sullivans Road, Manildra	$17,500	$0
Whiteheads Road, Molong	$17,500	$1,591
Windeyer Street, Manildra	$14,000	$0
Waldergrave Road,	$23,000	$0
Yuranigh Road, Molong	$110,000	$15,273
Spring Hill Road - Extend Seal to Blayney Council Boundary	$75,000	$2,736
Local Road Construction - South Bowan Park Road - Replace Timber Culvert	$180,000	$0
Local Road Construction - Paling Yards Loop Road - Replace Timber culvert	$200,000	$0
Local Road Construction - Byng Road External Seal 1 km	$100,000	$0
Local Roads Construction - Woods Lane, Nashdale - External Seal 600 mts	$55,000	$0
Local Roads Construction - Dry Creek Road - External Seal 1 km	$100,000	$0
Local Roads Construction - Lower Lewis Ponds - External Seal 1 km	$100,000	$0
Local Roads Construction - Emu Swamp Road - External Seal 1 km	$100,000	$0
Local Roads Construction – Washpen Bridge Approaches Seal, Gundong Road	$130,000	$149,192
REGIONAL ROADS	$5,149,029	$0
Regional Road - Heavy Patch Capital from Maintenance Budget	$683,541	$0
REPAIR Program (50/50 funded with RMS Project to be finalised)	$800,000	$0
Fixing Country Roads - Banjo Paterson Way Widening Project (Four Stages)	$4,465,488	$0
Stage 1 – Norah Lane to “The Boot”	TBA	$11,990
Stage 2 – Burgoon Lane 5.5km towards Cumnock	TBA	$63,125
Stage 3 – Near Murrays Bridge	TBA	$0
Stage 4 – Old Yullundry Road to Hanover Creek Bridge	TBA	$0
Gasworks Lane Molong Car Park	$75,000	$0
STATE ROADS
State Roads - Maintenance	$515,000	$
State Roads – Construction. (18/19 Projects To Be Determined)
Culvert works Edward Street and Peabody Road (MR359)	$38,000	$0

LOCAL ROADS

Council’s Local Roads Gravel Resheeting has not commenced.

Grading has been undertaken on Belgravia Road, Shades Creek Road, Sandy Creek Road, The Gap Road, Jennings Lane, Old Canobolas Road, The Glen Road, Nanami Lane, Barragan Raod, Old Canobolas Road, Ophir Road, Oaky Lane, Dry Creek Road, Byng Road, Manchester Road, Standford Road, Rutherfield Lane.

Road Maintenance

Kurrajong Road, Wenz Lane, Casuarina Drive, Cadia Road, Nixon Road, Canowindra Streets.

Roads To Recovery

Belgravia Road Stage 3

Council has completed tree vegetation on both sections of Belgravia Road.

The 1.5km section from North Strathmore Lane towards Molong was sealed by Council’s contractors on the 16 August 2018. The final 1.6km section, from Strathmore Lane south to the Bell River was sealed 14 September 2018.

Icely Road

The vegetation works have been completed on Icely Road. The first 2km from Selection Road towards White Rocks Road, was sealed on the 22 August, 2018. The remaining 1km will be sealed by Councils contractors on the18 September 2018.

Washpen Bridge Approaches

The Washpen Bridge Approaches commenced on the 2 July and were sealed on the 18 July, 2018. This project is now completed, and Gundong Road is now a sealed road.

REGIONAL ROADS

Banjo Patterson Way – Fixing Country Roads Project

The Fixing Country Roads funded project on Banjo Patterson Way will be completed in four stages, between Molong and Yeoval.

Council has commenced Stage 2, in the first instance, from Burgoon Lane towards Cumnock, 5.5km section.

BRIDGES

Hillan’s Creek Bridge is now completed, on Eurimbla Road Cumnock with the official opening taking place on the 15 August, 2018.

SHARED MOBILITY ACCESS PATHWAYS

Council was successful in funding for Shared Mobility Access Pathways, under the Stronger Country Communities Funding. The shared pathway and pram ramps at Mullion Creek has been completed, from Bevan Road to Long Point Road. Works have commenced on the shared pathway in Manildra – from the showground to Park Street.

Central Tablelands water security for the Regions – Orange to molong Pipeline Project stage 1

· The design and construction Ammerdown (Orange) to Molong Creek Dam Pipeline and associated break tank have been completed.

· The design of Molong to Cumnock and Yeoval pipeline has been completed.

· 48km of pipeline has been laid, commencing from Molong and progressing towards Cumnock and Yeoval villages. The construction of the Molong Gidley Street pump station building the Cumnock and Yeoval chlorine dosing buildings are almost completed. The reservoir on Banjo Patterson Way, Cumnock is nearing completion.

NOXIOUS WEEDS DEPARTMENT

Work carried out since the last report.

Dry weather has continued which means very little growth in the Central West area.

Work is currently underway on grasses controlling Serrated Tussock, African Love Grass And Chilean Needle Grass.

Where Century plant control was undertaken, results are slow but appear to be working. Council will wait a little longer for conclusive results before conducting more control work on this plant.

PROJECTS UPDATE

The status of the main projects are as follows:

1. Orana House

· Construction is in progress

2. Molong Truck Wash

· Concept design is in progress

3. Banjo Paterson Way Widening and Four Mile Creek Road

· Monthly progress reporting

4. Pipeline – Molong to Cumnock and Yeoval

· Construction is in progress

5. Molong Sewer Pump Station

· Tender evaluation has been completed

6. Molong Library

· Engineering and civil design is in progress

7. Management of Canowindra Swimming Pool

· Contractor has been engaged

8. Supply and installation of guardrail and wire rope safety fencing in the Cabonne Council LGA

· Tender evaluation has been completed

9. Refurbishment of Public Toilets

· Design Consultant has been engaged

10. The following tenders have been called

· Excavator Hire

· Supply of Trees and Limbs Removal Services

· Supply and Installation of Culverts, Footpaths, Kerb and Guttering (closed)

· Heavy Patching

URBAN SERVICES AND UTILITIES SECTION UPDATE

· Fluoride dosing unit has been commissioned internally awaiting external sign off.

· Tree planting program is ongoing (plantings recently in Cumnock.)

· Upper Bank St garden beds completed.

· Water main breaks completed as required.

· New private water and sewer connections completed as required.

· Sewer main breaks and chokes completed as required.

· Hydrant inspection program completed.

· Sheps garden corner project completed.

· E-one units repaired and replaced as required.

· Tree pruning works completed as required.

· Leaf removal works completed as required.

· Major cleaning works on amenities buildings completed.

· Hall maintenance works completed as required.

· Manildra garden bed works near the pool nearing completion.

· Cargo garden bed completed.

· Project scoping, quotation and ordering has commenced into a number of projects identified in the recently allocated VEP works.

· Thistle Street sewerage pump station retendered.

· Effluent testing for all sites in Cabonne completed.

Clr Greg Treavors	Cabonne Council
Mr Geoff Lewis	Community Representative
Mr David Vant	Roads and Maritime Services
C/INSP. David Harvey	NSW Police
Mr Surendra Sapokota	Cabonne Council
Mr Ragu San	Cabonne Council
Ms Andrea Hamilton-Vaughn	Orange-Cabonne Road Safety Officer
Mr Leigh Meagher	Cabonne Council (minutes)

Number	Action	Responsible
7.1	Cargo PS to consult the Dept of Ed Road safety Official for advice & get back to Council	Cargo PS
7.2	No Parking signage to increase vision at exit	Cabonne Council

Number	Action	Responsible
9.1	Cabonne to conduct a Signage Audit	RS
9.2	If required: A green Turning Vehicles, or Distance plate be fitted	SS
9.3	That CVO pay for the installation of the required sign	SS

Number	Action	Responsible
10.1	LTC to contact State & former state member to ascertain what grants were promised	P Donato (RS/SS) A Gee (GL)
10.2	Conduct a Road safety Audit on the intersection	RS/SS
10.3	Contact Gina Spratt (RMS) to get an understanding of funding	RS

Version Date (Draft or Council Meeting date)	[22 May 2018]
Author	Finance Manager
Owner (Relevant director)	Director of Finance & Corporate Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Adopted by Council
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)	18/05/20

Title	Date Approved	Signature
Director of Finance & Corporate Services

Minute No.	Summary of Changes	New Version Date
10/02/17	Readopted by Council	15 February 2010
10/06/18	Readopted by Council	21 June 2010
11/05/13	Readopted by Council	16 May 2011
13/05/17	Reviewed and updated based on current fiscal conditions	21 May 2013
13/09/30	Previous (May 2011) version inadvertently readopted as per s165(4)	17 September 2013
14/04/9	Readopted by Council	15 April 2014
18/05/20	Readopted as per s165(4)	22 May 2018

Investment Type	Investment Maturity	Maximum Exposure as % Total Investment Portfolio
Cash Funds (at call)	N/A	As required for Day to Day Cash Flow
Cash Funds (Direct Investments)	30 days – 365 days	100%

Long Term Rating (Standard & Poors)	Short Term Rating (Standard & Poors)	Maximum Percentage of Total Investments
AAA to AA-	A1+	30%
A+ to A-	A1	20%
BBB+ to BBB-	A2	10%
Unrated Credit Union	*Unrated*	2%

*Investment*	Performance Benchmark
Cash Funds (At Call)	11AM Cash Rate
Cash Funds (Direct Investments)	BBSW Index