Minutes of Ordinary Meeting

PRESENT Clr K Beatty (in the Chair), Clrs J Jones, M Nash, P Mullins, G Treavors, L Oldham, P Batten, K Walker, J Weaver and I Davison.

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clrs Durkin and Newsom for their absence from the meeting.
	Motion (Davison/Oldham) THAT the apologies tendered on behalf of Clrs Durkin and Newsom be accepted and the necessary leave of absence be granted.
18/06/16	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Beatty declared an interest (identified as a perceived conflict of interest, non-significant non-pecuniary) in Item 16 as he is a member of the Molong Bowling Club. Clr Mullins declared an interest (identified as a perceived conflict of interest, non-significant non-pecuniary) in Item 16 as he is a member of the Molong Bowling Club.
	Motion (Jones/Oldham) THAT the declarations of interest be noted.
18/06/17	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations.
	Motion (Weaver/Nash) THAT it be noted there were nil declarations for political donations.
18/06/18	Carried

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Weaver Noted for councillors information that Ruth Shanks who is the World President of the Associated Country Women of the World (ACWW) will be addressing the Canowindra CWA Branch on 26 July 2018. Clr Batten Attended the Cumnock Progress Association meeting and on behalf of the committee wished to commend the Director of Engineering & Technical Services, his team and also the contractors on the progress of the water pipeline noting the efforts of the contractors cleaning up as they go. Attended the Molong Advancement Group meeting and informed Council that the committee passed a motion based on the outcome of their submission to the Delivery Program “to encourages villages to develop plans”. He advised that the committee have enthusiastically embraced the idea and are keen to work with other key bodies to develop a plan from the Recreation Ground around to Rotary Park. Clr Nash Commented on how wonderful the gardens at the Cudal Council Office look and noted that Council are assisting with the gardens and landscaping for the Molong MPS redevelopment. Clr Davison Attended the Borenore RFS meeting and wished to pass on comment that the committee appreciated the attendance of the Director of Engineering & Technical Services. Mayor 29/5/18 – Attended the Molong office for business paper review with General Manager, directors, Deputy Mayor and councillor. Attended the Ordinary Council meeting. 30/5/18 – Attended the Molong office for meeting with the General Manager. Radio interview with Neil Gill. 31/5/18 – Attended Country Mayors Association meeting with the General Manager at Parliament House Sydney. 1/6/18 - Attended Country Mayors Association meeting with the General Manager at Parliament House Sydney. 6/6/18 – Attended Orange City Council for a councillor workshop. 7/6/18 – Attended Community Safety Precinct Meeting at Orange City Council. Attended RFS Medal presentation at Rural Fire Headquarters Orange. 12/6/18 – Attended MSM Milling Manildra for launch of Bio Mass Boiler. Attended Extraordinary Council meeting and workshop. 13/6/18 – Attended Molong office for a meeting with the General Manager. Radio interview with Neil Gill. 17/6/18 to 20/6/18 – Attended Australian National Congress Meeting with the General Manager in Canberra. 22/6/18 – Attended Molong office for a meeting with Australian National Field Days committee. 25/6/18 – Attended Molong office for a meeting with Clr Oldham. Meeting with Don Murray and Nick White from Premier and Cabinet.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
18/06/19	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that Clr Mullins called Item 15 to be debated in Committee of the Whole.
	Motion (Treavors/Weaver) THAT the item called be debated in Committee of the Whole.
18/06/20	Carried

	ITEM - 6 GROUPING OF REPORT ADOPTION
	Proceedings in Brief It was noted that Clr Oldham called Item 7 and Clr Davison called Item 8 to be further considered.
	Motion (Walker/Treavors) THAT items 7 and 8 be further considered.
18/06/21	Carried

	ITEM - 7 CONFIRMATION OF THE MINUTES
	Proceedings in Brief Clr Oldham requested the Minutes from the May Council meeting be amended in relation to Item 29 – Development Application 2018/0084 Restaurant and Cellar Door 194 Nancarrow Lane, Nashdale, to read “Clr Oldham asked the Director of Environmental Services if the maximum seating numbers were 70 in the restaurant area, 70 in the cellar door area and 60 and 40 for the two outdoor eating spaces”.
	Motion (Oldham/Nash) THAT the minutes of the Ordinary meeting held 22 May 2018 and the Extraordinary meeting held on 12 June 2018 be adopted, with the amendment as outlined in the Proceedings in Brief.
18/06/22	Carried

ITEM - 8 EASY TO DO BUSINESS PROGRAM

Motion (Jones/Nash)

THAT Council:

1. Accept an invitation from Service NSW to join the Easy to do Business Program.

2. Authorise the General Manager to enter into a Memorandum of Understanding with Service NSW regarding the Easy to do Business Program.

18/06/23

Carried

	ITEM - 9 COUNTRY MAYORS ASSOCIATION
	Proceedings in Brief The Mayor commented that it is well worth being a member of the association as there are 61 member councils and it creates a good opportunity to speak to other mayors and ministers.
	Motion (Nash/Weaver) THAT Council approve membership of the Country Mayors Association and authorise attendance of quarterly meetings by the Mayor and General Manager.
18/06/24	Carried

	ITEM - 10 ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION
	Proceedings in Brief Clr Batten queried if the 2018/2019 Budget does not include carry overs from the current budget will Council deal with them as a future item. The Director of Finance & Corporate Services confirmed that a report will be provided to councillors at a future meeting and they will have the opportunity to vote items to be carried over into the 2018/2019 Budget. Clr Batten queried the budget figures for the Bank Street toilet upgrade. The General Manager noted that there is approximately $37K to be brought forward for the project.
	Motion (Walker/Oldham) THAT Council adopt: 1) The Draft Delivery Program 2018/19 – 2020/21 2) The Draft Operational Plan 2018/19, including: a) Part 1 – The Activities; and b) Part 2 – Financials (including Fees and Charges) and 3) The Draft Resourcing Strategy, which includes: a) The Workforce Management Plan; and b) The Long Term Financial Plan c) The Asset Management Strategy d) The Asset Management Plans, being i) The Transport Asset Management Plan ii) The Building Asset Management Plan iii) The Water Supply Asset Management Plan iv) The Open Spaces Asset Management Plan v) Sewer Asset Management Plan and vi) Long Term Financial Plan, as amended at the extra-ordinary meeting held Tuesday 12 June, 2018.
18/06/25	Carried

ITEM - 11 YOUTH WEEK CELEBRATIONS

Motion (Weaver/Jones)

THAT Council contribute $1,000 to Yeoval Central School for costs associated with activities held in Youth Week.

18/06/26

Carried

	ITEM - 12 REQUESTS FOR DONATIONS
	Proceedings in Brief Clr Nash suggested Council consider giving $250 to Cargo Public School as $100 doesn’t sound enough. The General Manager advised that the request for donation did not come from the P & C so Council probably should not be donating anything as it should be funded by the Department of Education. Clr Treavors advised Council that the “Help our Aussie Farmers Silent Auction” event may not go ahead as tickets are not selling, noting the event may be pushed back to next month. Clr Batten stated that the Burrumbuttock Hay Runners is a commercial operation and Council need to ensure the donation goes to purchase of hay and not to the individual person. The General Manager stated that the cheque would not be made out to an individual person.
	Motion (Batten/Oldham) THAT Council: 1. Donate $150 to the “Help our Aussie Farmers Silent Auction” 2. Donate $100 to Cargo Public School towards the installation of outdoor gym equipment 3. Donate $150 to the “Feel Good BBQ Event”
18/06/27	Carried

ITEM - 13 MAKING OF RATES AND CHARGES FOR 2018/2019

Motion (Nash/Oldham)

THAT Council :

1. Approve the definitions relating the various Rating Categories in the Rating Summary attached, and

2. Make the Rates for 2018/2019, in accordance with Council resolution, of the rates included in the table listed below;

*RATE*	*Rate in $*	*Minimum*
*Farmland*	*0.00402400*	*$ 453.65*
*Residential*	*0.00410727*	*$ 453.65*
*Residential - Canowindra Town*	*0.01096000*	*$ 581.35*
*Mining*	*0.05030300*	*$ 453.65*
*Business*	*0.00410727*	*$ 453.65*
*Business - Molong Town*	*0.00410727*	*$ 453.65*
*Business- Canowindra Town*	*0.01096000*	*$ 581.35*

3. Adopt the charges as per pages 11 - 21 of Council’s Fees and Charges for 2018/2019 (as attached)

4. In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2018/2019 rating year, that is 7.5%

18/06/28

Carried

ITEM - 14 2017/18 COMMUNITY ASSISTANCE PROGRAM ROUND 2

Motion (Jones/Treavors)

THAT Council approves Community Assistance Program (CAP) funding for applications 1 - 8 as recommended in the report.

18/06/29

Carried

It was noted Clrs Beatty and Mullins declared an interest (identified as a perceived conflict of interest, non-significant non-pecuniary) in the following item and remained in the Chamber.

ITEM - 16 EVENTS ASSISTANCE PROGRAM 2017/18

Motion (Nash/Davison)

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP):

1. Molong Bowling Club $1,500

2. Cycling NSW $5,000

18/06/30

Carried

ITEM - 17 MANILDRA POOL - REQUEST TO RENAME

Motion (Batten/Jones)

THAT Council advise the Miller family it is unable to rename the Manildra Swimming Pool and that other options to acknowledge Ron Miller’s contribution to the Manildra community will be investigated.

18/06/31

Carried

	ITEM - 18 MODIFICATION TO DEVELOPMENT APPLICATION 1999/0008/1, SUBDIVISION OF RURAL LAND, CARGO ROAD, CANOWINDRA
	Proceedings in Brief Clr Davison asked the Director of Environmental Services if she could further explain the matter. The Director of Environmental Services clarified that the subdivision was created and registered a number of years ago noting the initial development consent has fulfilled its purpose with the subdivision completed by the registration of the plans.
	Motion (Oldham/Jones) THAT Modification Application 1999/0008/1 for subdivision of land described as Lots 1, 2 and 4 in DP 882990 be refused, as the purpose of the development consent concluded with the registration of the subdivision.
18/06/32	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs Durkin & Newsom - apologies) as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors , L Oldham, P Batten, K Walker, J Weaver, and I Davison. Against: Nil

	ITEM - 19 PLANNING PROPOSAL - LOT 30 DP 130510, MARKET AND CREOSUS STREETS, MOLONG
	Motion (Batten/Nash) THAT pursuant to section 3.36 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to include Lot 30 DP 130510, Market and Creosus streets, Molong, in schedule 1 of the Cabonne Local Environmental Plan 2012, to permit a truck wash facility as an additional permitted use.
18/06/33	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clrs Durkin & Newsom - apologies) as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors , L Oldham, P Batten, K Walker, J Weaver, and I Davison. Against: Nil

ITEM - 20 REQUEST TO WAIVE FEES FOR USE OF MOLONG HALL

Motion (Walker/Treavors)

THAT Council donate an amount equal to the fee for the use of the Molong Community Hall by the Salvation Army for the annual Red Shield Appeal.

18/06/34

Carried

	ITEM - 21 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Batten requested a report be presented to the next Council meeting regarding the changes to the Crown Lands Act in particular the implications for Council. Clr Batten also queried if it included all stock reserves such as the one at Garra as it is classified as a travelling stock route. The General Manager clarified that stock reserves are exempt.
	Motion (Oldham/Weaver) THAT Council receive a report at the next Council meeting in relation to the changes to the Crown Lands Act.
18/06/35	Carried

	ITEM - 22 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted that nil items were called to be further considered.
	Motion (Batten/Treavors) THAT the notation items be noted.
18/06/36	Carried

	ITEM - 23 MATTERS OF URGENCY
	Proceedings in Brief It was noted there were nil matters of urgency.
	Motion (Jones/Weaver) THAT it be noted there were nil matters of urgency.
18/06/37	Carried

ITEM - 24 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Jones/Davison)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

18/06/38

Carried

	ITEM - 15 ORANGE REGION TOURISM MEMBERSHIP
	Proceedings in Brief Clr Batten asked the Director of Finance & Corporate Services why the recommendation is for $64K and the amount being carried over in the 2018/2019 Budget for Brand Orange is $74K. The Director of Finance & Corporate Services advised he will report back on the matter as he was unsure of the reason for the difference. Clr Mullins stated that he has issues with recommendation points 2,3 and 4 and does not understand the motive. The organisation is only in its formative stages and the potential hasn’t yet been realised. Orange Region Tourism have $3M - $4M in next year’s budget, how practical is it to ask for proof they are spending $32K in the Cabonne LGA when there is a big chance they will spend more, it could result in there only being a maximum of $32K spent in our LGA noting it’s about the whole region. Clr Oldham stated she did not agree with an amendment. Clr Nash said she can understand why the points were put in the recommendation to ensure the contribution is fair to Cabonne and that the Cabonne region is being clearly promoted. Clr Davison stated he cannot see from Council or TDO Board position how the group should need to quantify spending $32K. The organisation already have included in their budget the promotion of: The Age Fishes Museum; Wine Week; Food Week; Banjo Paterson Festival; Canowindra Balloon Festival. The organisation are already using all three of the member council’s logos on its website and all promotional material.
	motion (Oldham/Walker) THAT: 1. Cabonne Council commit $64,161.40 to be a member of Orange Region Tourism Ltd for 2018-19. 2. Cabonne Council’s membership of Orange Region Tourism Ltd be subject to a service agreement stipulating that Orange Region Tourism Ltd spends 50% of Cabonne Council’s annual contribution on marketing all of the villages in the Cabonne Local Government Area. 3. Cabonne Council’s 2019-20 membership contribution to Orange Region Tourism Ltd be conditional on Orange Region Tourism Ltd providing a satisfactory report before June 2019 demonstrating that it has spent 50% of Cabonne Council’s 2018-19 contribution on marketing of all villages in the Cabonne Local Government Area. 4. Cabonne Council’s membership of Orange Region Tourism Ltd be conditional on Orange Region Tourism Ltd using Cabonne Council’s logo on any marketing, promotional or communication collateral.
	Amendment (Mullins/Davison) THAT: 1. Cabonne Council commit $64,161.40 to be a member of Orange Region Tourism Ltd for 2018-19; and 2. Cabonne Council’s membership of Orange Region Tourism Ltd be conditional on Orange Region Tourism Ltd using Cabonne Council’s logo on any marketing, promotional or communication collateral.
	The amendment was put and carried becoming the motion, the motion was put and carried.
	Recommendation (Mullins/Davison) THAT: 1. Cabonne Council commit $64,161.40 to be a member of Orange Region Tourism Ltd for 2018-19; and 2. Cabonne Council’s membership of Orange Region Tourism Ltd be conditional on Orange Region Tourism Ltd using Cabonne Council’s logo on any marketing, promotional or communication collateral.
1.	Carried

It was noted the time being 2.46pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Jones/Nash)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Weaver/Jones)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Australia Day Committee meeting held on 22 May 2018 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Oldham/Nash)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 REQUEST FOR CONSIDERATION OF WATER CHARGES FOR 4127000000

Recommendation (Mullins/Weaver)

THAT Council reduce the consumption cost by 50% and write off $456.85 and interest accrued.

Carried

ITEM - 5 CONTRACT NO 922176 – DESIGN AND CONSTRUCTION OF THISTLE STREET SEWER PUMP STATION, MOLONG NSW

Recommendation (Nash/Batten)

THAT Council refuse to accept the tenders and approve the re-tendering for the design and construction of Thistle Street Sewer Pump Station, Molong.

Carried

It was noted that the time being 2.49pm the Mayor resumed the ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Jones/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 June, 2018 be adopted.

18/06/41

Carried

There being no further business, the meeting closed at 2.49pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 July, 2018 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.