Agenda of Extraordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for councillors not present.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 928086

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

General Manager's REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2018 - 928087

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest.

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.1.g - Code of Meeting Practice adopted and implemented.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 928088

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - SUBMISSIONS IN RELATION TO THE 2018/2019-2020/2021 INTEGRATED PLANNING AND REPORTING DOCUMENTATION

REPORT IN BRIEF

Reason For Report	To advise Council of submissions received relating to the Draft Integrated Planning and Reporting documentation, which has been on public exhibition.
Policy Implications	Nil
Budget Implications	Nil
IPR Linkage	4.5.2.c Engage with community to determine future needs & objectives
Annexures	1. Molong hockey club ⇩ 2. Budget Fees and Charges additional lease back fee ⇩ 3. Family Day Care - Re-enrollemnt Fees for Families Increase ⇩ 4. Fees and charges water Central Tablelands ⇩ 5. Fees and Charges Caravan Parks ⇩ 6. Future 20_20 Plan for Cabonne ⇩
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2018-2019 - 931675

Recommendation

THAT Council consider all submissions which have been received.

Director of Finance and Corporate Services' REPORT

In accordance with the Local Government Act 1993, Council’s draft 2018/19 – 2020/21 Integrated Planning and Reporting (IP&R) Documentation was placed on public exhibition for 28 days from 11 May until 8 June 2018.

The advertising campaign, which was in excess of the requirements of the Act, informed the community of the public exhibition of the documents and invited comments. It included a two week stint of television advertising which was well received.

The IP&R documentation consists of The Community Strategic Plan (which has not been changed), The Delivery Program (2018/19–2021), The Operational Plan and Budget (2018/19). It also consists of the Resourcing Strategy which comprises the Long Term Financial Plan, the Workforce Management Plan an Asset Management Strategy and Asset Management Plans for Roads, Water, Sewer, Transport, Buildings and Open Spaces.

With the exception of the Budget, no submissions were received in relation to these documents.

At the time of writing six submissions in relation to the 2018/19 Budget had been received, the details of which are summarised below:

1. A submission has been received from Molong Hockey club in relation to the Molong Multi Sports Facility. The major issues raised were:

· Request for the construction of a footpath from Dean Street to the entry gate at the dugout and around to the other gate on the northern side.

· Construction of a retaining wall on the western side of the facility.

· Construction of a grandstand in the area on the western side from Dean Street to the dugout.

· Kerb and guttering around the facility to prevent mud.

· Construction of a canteen facility.

· Construction of an umpire’s space and storage facility

The cost of the requests has not been established, but a rough estimate of the cost of the first two items come to about $168,000.

2. A submission has been received from the General Manager in relation to a new fee, to be added to the fees and charges schedule, of $189.90 (inc GST) per fortnight, for the Full Leaseback of a Council Vehicle, including private fuel. This facility is generally offered to high level members of Council staff.

3. A Submission was received from a Family Day Care Educator objecting to the increase of the children’s services re-enrolment fee from nil to $25 per annum. This was introduced as part of a suit of measures to counteract the decrease in government funding. This type of fee is common amongst most family day care services and has been budgeted to raise about $3,000 per year.

4. A submission has been received from the Senior Rates Officer in relation to the Industrial Water Usage Charge. This needs to be increased from $3.30, as currently shown in the draft fees and charges schedule, to $3.35. The charge was unable to be set until after Central Tablelands Water had set their charge.

5. A submission has been received from the Urban Overseer in relation to fees charged at Council’s three caravan parks. In the document placed on exhibition the fees were increased by about 2% from 2017/18. The urban overseer is suggesting fees go up by higher amounts for casual rentals as shown in the table below:

Fee	Advertised Fee	Suggested Fee	% increase from 17/18
Canowindra Caravan Park
Powered Sites – per night	23.00	26.00	16%
Stay 2 nights get 3^rd night free	45.00	52.00	16%
Unpowered site –per night	20.00	23.00	15%
Stay 2 nights get 3^rd night free	38.00	46.00	25%
Powered Sites - per week – one person	111.00	114.00	4.4%
Powered Sites - per week – one person with pension card	97.00	100.00	5.3%
Powered Sites - per week – two persons	127.00	130.00	4.3%
Powered Sites - per week – two persons with pension card	120.00	123.00	4.8%
charge per additional person over five	30.00	33.00	11%
Unpowered Sites - per week – one person	46.00	49.00	9%
Unpowered Sites - per week – one person with pension card	40.00	43.00	11%
Unpowered Sites - per week – two persons	52.00	55.00	7.8%
Unpowered Sites - per week – two persons with pension card	46.00	49.00	9%
charge per additional person over five	23.00	26.00	15%
Cudal Caravan Park
Powered Sites – per night	23.00	26.00	16%
Stay 2 nights get 3^rd night free	45.00	52.00	16%
Unpowered site –per night	20.00	23.00	15%
Stay 2 nights get 3^rd night free	38.00	46.00	25%
Powered Sites - per week – one person	103.00	106.00	5.8%
Powered Sites - per week – one person with pension card	95.00	98.00	5.5%
Powered Sites - per week – two persons	111.00	114.00	4.4%
Powered Sites - per week – two persons with pension card	106.00	109.00	4.7%
charge per additional person over five	28.00	31.00	12%
Unpowered Sites - per week – one person	39.00	42.00	11%
Unpowered Sites - per week – one person with pension card	27.00	30.00	13%
Unpowered Sites - per week – two persons	46.00	49.00	9%
Unpowered Sites - per week – two persons with pension card	40.00	43.00	11%
charge per additional person over five	21.00	24.00	18%
Molong Caravan Park
Powered Sites – per night	23.00	26.00	16%
Stay 2 nights get 3^rd night free	45.00	52.00	16%
Unpowered site –per night	20.00	23.00	15%
Stay 2 nights get 3^rd night free	38.00	46.00	25%
Powered Sites - per week – one person	111.00	114.00	4.4%
Powered Sites - per week – one person with pension card	97.00	100.00	5.3%
Powered Sites - per week – two persons	127.00	130.00	4.3%
Powered Sites - per week – two persons with pension card	120.00	123.00	4.8%
charge per additional person over five	30.00	33.00	11%
Unpowered Sites - per week – one person	46.00	49.00	9%
Unpowered Sites - per week – one person with pension card	40.00	43.00	11%
Unpowered Sites - per week – two persons	52.00	55.00	7.8%
Unpowered Sites - per week – two persons with pension card	46.00	49.00	9%
charge per additional person over five	23.00	26.00	15%

6. A submission was received from a Manildra resident requesting lighting, toilets, a BBQ and playground at the Skate Park. This is in line with a concept plan of the park area given to Council in 2013. An upgrade to the town entry to Manildra was also requested.

Copies of the submissions summarised above have been attached to this report for the information of Councillors.

Any submissions received after the time of writing and prior to 5PM on Friday 8 June will be presented to Council on the day of the meeting for consideration.

After consideration of all submissions Council will need to adjust its IP&R documentation where necessary.