MINUTES OF THE Extraordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 8 May, 2018 COMMENCING AT 2:00pm

Page 1

 

 

TABLE OF CONTENTS

 

ITEMS FOR DETERMINATION.. 1

ITEM - 1     APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2     DECLARATIONS OF INTEREST.. 1

ITEM - 3     DECLARATIONS FOR POLITICAL DONATIONS.. 1

ADJOURNMENT.. 2

ITEM - 4     2018/2019 INTEGRATED PLANNING AND REPORTING.. 2

ITEM - 5     NOTICE OF MOTION - ORANGE REGIONAL TOURISM LIMITED.. 4

REPORT AND RESOLUTIONS OF COMMITTEE OF THE WHOLE.. 6

 


 

 

PRESENT         Clr A Durkin (in the Chair), Clrs J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, P Batten, K Walker, J Weaver and I Davison.


Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Acting Administration Officer.

 

 

ITEMS FOR DETERMINATION

 

 

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

 

Proceedings in Brief

An apology was tendered on behalf of Clr Beatty for his absence from the meeting.

 

Motion (Jones/Oldham)

 

THAT the apology tendered be accepted and the necessary leave of absence be granted.

 

18/05/01

Carried

 

 

ITEM - 2    DECLARATIONS OF INTEREST

 

Proceedings in Brief

There were nil declarations of interest.

 

Motion (Nash/Treavors)

 

THAT it be noted there were nil declarations of interest.

 

18/05/02

Carried

 

 

ITEM - 3    DECLARATIONS FOR POLITICAL DONATIONS

 

Proceedings in Brief

There were nil declarations for political donations.

 

Motion (Newsom/Weaver)

 

THAT it be noted there were nil declaration for political donations.

 

18/05/03

Carried

 

 

ADJOURNMENT

 

Motion (Oldham/Batten)

 

THAT Council adjourn the meeting until the conclusion of the Public Forum.

 

18/05/04

Carried

 

It was noted the time being 2.01pm the meeting was adjourned.

 

It was noted the time being 2.33pm the meeting resumed.

 

 

MOTION (Davison/Jones)

 

THAT Council hereby resolve itself into Committee of the Whole.

 

18/05/05

Carried

 

 

ITEM - 4    2018/2019 INTEGRATED PLANNING AND REPORTING

 

Proceedings in Brief

Clr Davison queried the $3.1M funding from reserves, noting the Long Term Financial Plan (LTFP) does not include transfers from reserves in future years, will this mean reserves will decline in future years.

The Director of Finance and Corporate Services clarified that reserves are used to balance the budget, Council being sustainable is not dependent on reserves. The LTFP shows council generates enough cash to fund the budget.

Clr Davison asked if council would need to apply for a Special Rate Variation (SRV).

The Director of Finance and Corporate Services stated that he doesn’t believe council would need a SRV, possibly in the future if there is a major capital project. He further advised that the CPI increase of 2.3% will generate approximately $236K in rates income.

Clr Davison queried if the waste management fund covers the cost for garbage collection or does council subsidise the costs.

The Director of Finance and Corporate Services confirmed that Council recover all costs, noting the recent increase in charges was to cover the additional costs of recycling.

Clr Davison noted caravan parks are running at a deficit and suggested council increase costs per night.

The Director of Finance and Corporate Service advised that the per night rate had only increased by CPI.

Clr Walker queried the capital works projects for the Puzzle Flat Creek levee costing $2.4M, as it seems far too much.

The General Manager advised the cost is realistic and meets BCA and Department of Environment and Heritage requirements.

Clr Nash noted that she felt $81K for irrigation at Molong Recreation Ground was too much.

Clr Newsom queried why the budget for office equipment was so large.

The Director of Finance and Corporate Services advised there will be a tender for replacing the printer fleet and advised he will send out a detailed breakdown.

Clr Nash queried the timeframe for the completion of the pipeline project.

The Director of Engineering & Technical Services advised the official completion date is April 2019 but Council and the community need to be mindful that the water will not be a potable supply at that time.

The General Manager further clarified that it will be clean clear water supply for twelve months in which times testing will be done prior to the supply being declared potable. If residents consume the supply prior it will be at their own risk.

Clr Batten asked if there may be a joint purchasing opportunity with the Plant Replacement Program.

The General Manager stated that the Director of Engineering & Technical Services is currently preparing a discussion paper for a joint line marking machine with Centroc.

Clr Batten noted that there was an increase in the budget ($38K) for the Bank Street, Molong toilet block.

Clr Batten queried the Heritage Grants Program.

The Director of Environmental Services advised the program has been running for many years in conjunction with the Department of Heritage and Planning. Council have a Heritage Advisor who provides comments to the community and also Council. It is an incentive program to property owners to manage their heritage listed property, noting it is small funding and does not cover things like roofing, that it is more for replacing downpipes, gutters and posts.

 

Recommendation (Walker/Jones)

 

THAT Council:

 

1.  Adopt the Draft Delivery Program 2018/19 – 2019/20.

2.  Adopt the Draft Operational Plan 2018/2019.

                      Part 1 - The activities

                      Part 2 - The Financials including Fees and Charges

3.   Adopt the Draft Resource Strategy which includes:

                      The Long Term Financial Plan.

                      The Workforce Management Plan.

                      The Asset Management Plans.

4.   Publicly exhibit the Community Strategic Plan – Cabonne 2025, the Draft Delivery Program 2018/19 to 2020/21, the Draft Operational Plan 2018/19 and the Draft Resourcing Strategy, for a period of 28 days from Friday 11 May 2018.

5.   Adopt an interest rate equivalent to the maximum allowable percentage allowed by the Office of Local Government for the 2018/19 financial year to be charged on arrears of Rates and Charges.

 

1.

Carried

 

 

ITEM - 5    NOTICE OF MOTION - ORANGE REGIONAL TOURISM LIMITED

 

Proceedings in Brief

The General Manager advised that information had been received from Orange City Council advising that they are coordinating the request for the Ministerial approval. They advised that they had sought legal advice on the matter after they were advised by the Office of Local Government that TDO should consider changing its membership, amending the constitution if necessary and simply renaming the organisation to avoid needing Ministerial approval.

Clr Newsom stated her first query was in regards to how the organisation would be run and the second query was when the rescission motion first came up Clr Davison had stated the organisation needed Cabonne’s contribution to continue when they have grant funding of approximately $210K. Clr Newsom noted her concern is lack of information from the organisation.

The General Manager noted the motion required a commitment of funds and further advised that funding for the first 12 months would need to be released and then undertake a review. The resolution would require an initial $64K to be paid to the organisation.

Clr Newsom stated before Council pay the requested amount more information is needed regarding the organisation’s budget. The General Manager advised the original intention was for the Minister to sign the approval 6 months ago. 

Clr Davison advised that TDO was originally a company owned by Tony Cheney and he had donated the name to the organisation. He further clarified that the organisation have a five year plan in place. Clr Davison advised he will table all documentation including management structures, financial projections and the 5 year plan.

Clr Batten stated he wished to speak in favour of an amendment as he attended the launch with DPI and noted that they have contributed $150K towards the venture. He further stressed that Orange City Council and Blayney Shire Council have already provided funding to the organisation and Cabonne should be doing the same.

Clr Jones suggested Council defer the matter for two weeks to allow all information to be tabled from Davison and allow Council the opportunity to view the brand.

Clr Mullins stated he is against deferring the matter as he is concerned that the group would be reluctant to provide a presentation to Council without prior commitment of funds.

 

Recommendation (Davison/Mullins)

 

THAT Item 4 from the Extraordinary Council meeting held 8 August 2017 being

 

“ITEM – 4 ORANGE REGIONAL TOURISM LIMITED

RECOMMENDATION (Gosper/Davison)

 

THAT if approval is received from the minister for Local Government for Cabonne to be able to become a member of Orange Regional Tourism Limited, that Cabonne Council commit $64,141.60 from its Reserve Funds to join Orange and Blayney Councils to become a member of Orange Regional Tourism LTD for 2017/18 and that a review be undertaken before the end of that term to determine council’s commitment for years 2018/19 and 2019/20.”

 

be rescinded.

 

2.

Carried

  

Councillors Newsom and Jones requested that their vote be recorded against the motion.

 

 

MOTION (Jones/Nash)

 

THAT council defer the matter for two weeks.

 

 

 

AMENDMENT (Davison/Walker)

 

THAT Cabonne Council commit $64,141.60 from its Reserve Funds to join Orange and Blayney Councils to become a member of Orange Regional Tourism LTD for 2017/18 and that a review be undertaken before the end of that term to determine council’s commitment for years 2018/19 and 2019/20.

 

 

The amendment was put and carried becoming the motion, the motion was put and carried.

 

 

Recommendation (Davison/Walker)

 

THAT Cabonne Council commit $64,141.60 from its Reserve Funds to join Orange and Blayney Councils to become a member of Orange Regional Tourism LTD for 2017/18 and that a review be undertaken before the end of that term to determine council’s commitment for years 2018/19 and 2019/20.

 

3.

Carried

 

Councillors Newsom, Nash and Jones requested that their votes be recorded against the motion.

 

It was noted the time being 3.31pm the Chair resumed the ordinary meeting.

 

 

REPORT AND RESOLUTIONS OF COMMITTEE OF THE WHOLE

 

Motion (Oldham/Batten)

 

THAT the report and recommendations of the Committee of the Whole Meeting held on Tuesday 8 May 2018 be adopted.

 

18/05/06

Carried

 

 

There being no further business, the meeting closed at 3.32pm.

 

 

 

CHAIRMAN.

 

 

Chairman of the Ordinary Meeting of Cabonne Council held on the 22 May, 2018 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.