Minutes of Ordinary Meeting

PRESENT Clr K Beatty (in the Chair), Clrs J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, J Weaver and I Davison.

Also present were the Acting General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Senior Town Planner, Administration Manager and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Walker for his absence from the meeting.
	Motion (Durkin/Davison) THAT the apology tendered on behalf of Clr Walker be accepted and the necessary leave of absence be granted.
18/03/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief There were nil declarations of interest.
	Motion (Oldham/Jones) THAT it be noted there were nil declarations of interest.
18/03/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations of political donations.
	Motion (Newsom/Nash) THAT it be noted there were nil declarations of political donations.
18/03/03	Carried

It was noted the time being 2.02pm there was an outstanding service award presentation made to retiring staff member Anthony Flannery.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Newsom advised she attended the fitness path meeting in Eugowra with Clrs Mullins and Weaver and noted that the committee were pleased to see support from Council. Clr Newsom advised she also attended the Canowindra Business Chamber AGM and the Canowindra Balloon Challenge launch. Clr Durkin noted he attended the opening of the sports field in Molong Clr Treavors advised he attended the Molong Central School regeneration planting project at the old quarry site at the Cudal Common. Clr Davison noted he attended the Cumnock Show. Clr Weaver advised she attended the fitness path meeting in Eugowra, the tourism conference at Parkes, the CCTAC meeting and the Canowindra Balloon Challenge launch. Clr Oldham advised she attended the ALGWA Conference at Gundagai. The Mayor noted that the report provided by Clr Nash from the conference she attended was very informative. Clr Davison advised he attended the TDO meeting. He noted that the Minister’s approval to proceed had been delayed due to an objection to a small part of the agreement. Clr Nash noted she attended the ALGWA Conference, two health services meetings at the Molong MPS, one in relation to palliative care and one the MPS opening. Clr Nash also attended the MADIA meeting and the Cargo residents meeting regarding the digital scoreboard project. Mayor 27/2/18 – Attended Molong Office for a meeting with the Deputy Mayor and General Manager. Attended the business paper review with the General Manager, directors, Deputy Mayor and Clr Jones. Attended February Council meeting. 28/2/18 – Attended Molong Office for a meeting with the General Manager and Director of Environmental Services. 1/3/18 – Attended the National Driver Fatigue launch at ‘Two Fat Ladies’ in Lucknow. 5/3/18 – Attended Molong Office for a meeting with the General Manager and ratepayer in relation to a development inquiry. Attended the Age of Fishes Museum for a tourism meeting. 6/3/18 – Attended Molong Office for a tourism meeting. 10/3/18 – Attended Molong Village Green in relation to grant funding for Molong RSL Sub Branch. Rick Colless from National Party also in attendance. 12/3/18 – Attended Robertson Park in Orange for media release regarding first round of Stronger Country Communities Grant funding. Attended Council office for meeting with General Manager and Stacey Whiley. 13/3/18 – Attended Molong Office for media release with Neil Gill and Win TV regarding the new Cenotaph, family day care issue and the painting of the Bank Street, Molong building. Attended meeting with General Manager, directors and Donna Galvin. Attended councillor workshop. 14/3/18 – Attended Molong Office for a meeting with the General Manager, Director of Finance and Corporate Services and local business owners. Attended new website presentation with council staff. Attended Cudal Common with Clr Treavors and students from Molong Central School for the tree planting program. 15/3/18 – Attended Molong Office for a meeting with the General Manager. 21/3/18 – Attended Molong office for meeting with General Manager. Attended Mayoral Morning Tea and opening of the Molong Sheep Dog Trials. Attended the official opening of the Molong Multi-purpose Sports Complex with General Manager, staff and councillors. 22/3/18 – Attended the Cumnock Bowling Club with General Manager for former staff member Alan Chandler’s retirement dinner. 24/3/18 – Attended Molong Historical Society opening. Attended Molong Sheep Dog Trials for presentation of awards. 25/2/18 – Attended Nashdale School oval for the coin toss for the Annual Nashdale versus Borenore cricket match.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
18/03/04	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that the Mayor called Item 13 to be debated in Committee of the Whole, noting the absence of Clr Walker. It was noted that Clr Nash called Item 16 to be debated in Committee of the Whole.
	Motion (Davison/Weaver) THAT the items called be debated in Committee of the Whole.
18/03/05	Carried

	ITEM - 6 GROUPING OF REPORT ADOPTION
	Proceedings in Brief It was noted that Clr Davison called Item 9 to be further considered.
	MOTION (Nash/Weaver) THAT: 1. Item 9 be further considered; and 2. Items 7 to 8 be moved and seconded.
18/03/06	Carried

ITEM - 7 CONFIRMATION OF THE MINUTES

MOTION (Nash/Weaver)

THAT the minutes of the Ordinary meeting held 27 February 2018 be adopted.

18/03/07

Carried

ITEM - 8 COUNCIL'S POLICY REGISTER - AMENDMENT OF

MOTION (Nash/Weaver)

THAT the Code of Meeting Practice Policy and Policy on Service be amended to remove the reference of members of the public addressing council on council meeting day and include the conduct of public forums on the second Tuesday of each month.

18/03/08

Carried

	ITEM - 9 MARCH 2018 LOCAL EXTRAORDINARY TRAFFIC COMMITTEE MEETING
	Proceedings in Brief Clr Davison queried the report in regards to the Borenore community’s application for the speed limit from Borenore through to Nashdale to be reviewed and noted that it seems to have been disregarded by the committee. Clr Treavors advised he is a member of the traffic committee and stated that speed limits are not a council matter and that the issue has been submitted to the RMS for consideration.
	Motion (Nash/Weaver) THAT Council adopt the recommendations of the Local Extraordinary Traffic Committee meeting held on 7 March 2018.
18/03/09	Carried

ITEM - 10 PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS POLICY

Motion (Nash/Oldham)

THAT Council:

1. Endorse the draft Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy;

2. In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of the Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors Policy; and

3. Receive a further report to the May Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors Policy.

18/03/10

Carried

	ITEM - 11 ANZAC DAY 2018
	Proceedings in Brief After discussion it was decided that the Deputy Mayor would attend the Orange Dawn Service and Clr Davison would attend the mid-morning Civic Commemoration Service in Orange. The following additional representations were noted: Borenore will be attended by Clrs Davison and Oldham. Canowindra will be attended by Clr Newsom (mid-morning service) noting that Clr Walker would do the wreath laying. Clr Weaver noted she attends all Canowindra services. Cudal will be attended by Clr Treavors. Toogong will be attended by Clrs Treavors & Nash. Manildra will be attended by Clr Nash. Eugowra will be attended by Clr Durkin. Cumnock & Yeoval will be attended by Clr Batten. Molong will be attended by the Mayor (both Dawn Service & the mid-morning service) and Clr Jones (Dawn Service). Obley will be attended by Clr Mullins.
	Motion (Batten/Davison) THAT Council: 1. Authorise the Deputy Mayor to attend the Dawn Service and Clr Davison to attend the mid-morning Civic Commemoration Service in Orange on ANZAC Day 2018; 2. Authorise councillors to represent Council at ANZAC Day services throughout Cabonne as per the proceeding in brief; and 3. Advise the Police that Council offers no objection to the temporary closure of streets involved, subject to compliance with local police regulations, in any of the towns and villages which are to conduct ANZAC Day marches in the Cabonne LGA.
18/03/11	Carried

	ITEM - 12 REQUESTS FOR DONATION
	Proceedings in Brief Clr Nash queried if a $500 donation was enough for the Borenore CWA. The Acting General Manager stated the request for funds/assistance is in order of what Council would normally donate. Clr Davison advised that the Borenore CWA are currently awaiting funding from CWA Sydney.
	Motion (Treavors/Oldham) THAT Council donate: 1. $500 to the Borenore CWA for repairs to the Hall kitchen. 2. Two bench seats to the value of $1,600 to the Canowindra RSL Sub-branch for placement within the grounds of the Canowindra Hospital. 3. $250 to NAIDOC Week School Initiatives 4. $100 to Paris Capell to represent the electorate at the YMCA Youth Parliament.
	Amendment (Nash/Davison) THAT Council donate: 1. $1,000 to the Borenore CWA for repairs to the Hall kitchen. 2. Two bench seats to the value of $1,600 to the Canowindra RSL Sub-branch for placement within the grounds of the Canowindra Hospital. 3. $250 to NAIDOC Week School Initiatives 4. $100 to Paris Capell to represent the electorate at the YMCA Youth Parliament.
	The amendment was put and carried becoming the motion, the motion was put and carried.
	Motion (Nash/Davison) THAT Council donate: 1. $1,000 to the Borenore CWA for repairs to the Hall kitchen. 2. Two bench seats to the value of $1,600 to the Canowindra RSL Sub-branch for placement within the grounds of the Canowindra Hospital. 3. $250 to NAIDOC Week School Initiatives 4. $100 to Paris Capell to represent the electorate at the YMCA Youth Parliament.
18/03/12	Carried

	ITEM - 14 EVENTS ASSISTANCE PROGRAM 2017/18
	Proceedings in Brief The Mayor advised that the Cudal Camp Draft event has been postponed due to the drought and the event will now be held later in the year.
	Motion (Davison/Durkin) THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP): 1. Canowindra Creative Centre Inc for $500 2. Cudal Camp Draft Association for $1,000
18/03/13	Carried

ITEM - 15 PARTICIPATION IN A REGIONAL PROCUREMENT PROCESS FOR SEWER REHABILITATION (PIPE RELINING)

Motion (Batten/Durkin)

THAT Council agree to participate in a regional contract for sewer rehabilitation (pipe relining), and advise Centroc of its decision.

18/03/14

Carried

	ITEM - 17 REQUEST FOR DONATION EQUIVALENT TO DEVELOPMENT APPLICATION FEES PAID - FRIENDS OF THE ORANGE REGIONAL GALLERY - SCULPTURE EXHIBITION AT 909 CADIA ROAD, SPRINGSIDE.
	Proceedings in Brief Clr Davison stated that he felt the Springside area tends to be disregarded and that Council should support the request. Clr Batten advised that he is against the motion as it is indicated in the report that the request is not a provision of Council’s Donations Policy, the event is to promote a facility located within the Orange City Council (OCC) LGA and Cabonne ratepayers should not have to subsidise the event. Clr Treavors stated that he agreed with Clr Batten’s comments. Clr Davison stated that Springside is located on the border with OCC and the event forms part of Food Week.
	Motion (Davison/Oldham) THAT council donate $285, being the amount equivalent to the payment of fees paid to lodge a development application for a sculpture garden fund raising event by the Friends of the Orange Regional Gallery.
18/03/15	Carried

	ITEM - 18 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Oldham requested that a follow up report be provided in relation to external painting of 46 Bank Street, Molong, and a separate report on opportunities to implement the heritage advisor’s recommendations for Bank Street, Molong. The Acting General Manager advised that the Development Application in relation to 46 Bank Street, Molong is due to be reported to the April Council meeting. Clr Newsom requested that a report be provided on garbage charges for rural properties stating that these residents are also required to pay fees at local tips. Clr Davison requested a report on surplus funds in the various internal restricted accounts. Clr Davison requested a report on the previous management arrangements for the Age of Fishes Museum, and the future direction Council is taking in regards to the Age of Fishes Museum.
	Motion (Oldham/Durkin) THAT Council receive a report at the next Council meeting in relation to the following matters: 1. The building matter at 46 Bank Street, Molong; 2. Opportunities to implement the Heritage Advisors recommendations for Bank Street, Molong; 3. Garbage charges for rural properties; 4. Surplus funds in the various internal restricted accounts; and 5. Age of Fishes Museum – previous management arrangements and Council’s future direction.
18/03/16	Carried

	ITEM - 19 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr Davison requested that Items 12 & 15 be further considered. Clr Davison through discussion with the Acting General Manager suggested that the Resolution Register be listed for a future councillor workshop.
	Motion (Batten/Oldham) THAT: 1. Items 12 & 15 be further considered; and 2. The balance of the items be noted.
18/03/17	Carried

ITEMS FOR NOTATION

	ITEM - 12 PLANNING LEGISLATION UPDATE
	Proceedings in Brief Clr Davison queried how the changes may impact Cabonne. The Acting General Manager further clarified the matters raised in the report.
	Motion (Davison/Weaver) THAT the information be noted.
18/03/18	Carried

	ITEM - 15 STATUS OF DEVELOPEMENT CONSENT - DA 2016/128
	Proceedings in Brief The Mayor advised that this matter cannot be discussed as it is now a legal matter.
	Motion (Oldham/Jones) THAT the information be noted.
18/03/19	Carried

	ITEM - 20 MATTERS OF URGENCY
	Proceedings in Brief It was noted there were nil matters of urgency.
	Motion (Weaver/Nash) THAT it be noted there were nil matters of urgency.
18/03/20	Carried

ITEM - 21 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Jones/Treavors)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

18/03/21

Carried

	ITEM - 13 CANOWINDRA FISH FOSSILS - DEED OF GIFT TO AUSTRALIAN MUSEUM
	Proceedings in Brief After considerable discussion it was agreed unanimously that Council should not proceed with the Deed of Gift as the Australian Museum’s intentions for the future of the collection are unclear. Councillors expressed concern regarding two particular points in the letter, reference to other suitable storage locations and the statement that the Australian Museum may suspend or terminate the permanent loan arrangement where the Collection is being treated in a way that endangers the condition, security or its integrity or where the Council is suspended, amalgamated or otherwise ceases to exist. It was agreed that the fossils are a national treasure with significant value and they should remain at Canowindra.
	Recommendation (Mullins/Newsom) THAT Council do not proceed with the Deed of Gift.
1.	Carried

	ITEM - 16 CLOSED CIRCUIT TELEVISION FOR PUBLIC PLACES AT MOLONG AND CANOWINDRA
	Proceedings in Brief Clr Durkin stated there would be a considerable cost involved and thought that the project should consider other towns and villages also. He noted that he would like to be a member of the working party. Clr Mullins advised that he is against the motion as there is no evidence to suggest that equipment is required and that hotels/clubs have their own CCTV installed. Clr Mullins queried if there are any crime statistics available and if not Council should not proceed with the project. Clr Treavors advised he is in support of the motion and would like to be a member of a working party. He suggested Council obtain advice through the Orange police. Clr Nash queried why only Canowindra and Molong were proposed for the project. Clr Newsom noted that the Canowindra Chamber of Commerce investigated and sought quotes a couple of years ago and suggested that Council could approach them for the information. Clr Newsom further stated that there had been several incidents in Canowindra recently.
	Recommendation (Durkin/Newsom) THAT Council form a working-party of appropriate stakeholders to undertake a detailed assessment and address the necessary criteria to determine the future of the project to install closed circuit television in public places in relevant towns and villages within Cabonne.
2.	Carried

It was noted the time being 3.23pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COMMITTEE RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Weaver/Oldham)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Davison/Nash)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Ordinary Council meeting held on 27 February 2018 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 COST BENEFIT ANALYISIS - MOLONG VISITOR INFORMATION CENTRE

Recommendation (Batten/Oldham)

THAT:

1. The report be noted; and

2. Further analysis be postponed to a future date.

Carried

ITEM - 4 CONSTRUCTION OF FOSSIL STORAGE FACILITY AT AGE OF FISHES MUSEUM, CANOWINDRA

Recommendation (Oldham/Nash)

THAT Council:

1. Accept the tender from Renascent Regional Pty Ltd to construct the Age of Fishes Museum Fossil Storage Facility at Canowindra at the tendered price of $465,314 (GST exclusive); and

2. Authorise the affixing of the Council Seal to the contract documents.

Carried

ITEM - 5 PLANT REPLACEMENT THREE 20 TONNE VIBRATING (SMOOTH DRUM) ROLLERS

Recommendation (Durkin/Treavors)

THAT Council purchase from JCB Construction Equipment Australia, three Dynapac CA6000DBS rollers for a total purchase price of $479,400 excl GST or $159,800 excl GST each.

Carried

ITEM - 6 ENTERING INTO A CONTRACT FOR SUPPLY AND DELIVERY OF BITUMEN EMULSION

Recommendation (Jones/Weaver)

THAT Council:

1. Endorse the selection of Bitupave Limited t/as Boral Asphalt for supply of delivery of bitumen emulsion and advise Centroc of its decision; and

2. Authorise the affixing of Council Seal to the contract documents.

Carried

ITEM - 7 SUPPLY AND INSTALLATION OF GUARDRAIL AT THE MITCHELL HIGHWAY (NORTH MOLONG) MOLONG

Recommendation (Durkin/Nash)

THAT Council:

1. Engage Euro Civil Pty Ltd to supply and install guardrail at the Mitchell Highway (North Molong) at Molong at the tendered price of $212,540 (GST exclusive); and

2. Authorise the affixing of Council Seal to the contract documents.

Carried

It was noted the time being 3.44pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Oldham/Treavors)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 27 March, 2018 be adopted.

18/03/22

Carried

There being no further business, the meeting closed at 3.45pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 24 April, 2018 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.