Minutes of Ordinary Meeting - 28 November 2017

PRESENT Clr K Beatty (in the Chair), Clrs J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, Weaver and I Davison.

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Administration Manager and Personal Assistant to Director of Engineering.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief There were nil applications for leave of absence.
	Motion (Weaver/Nash) THAT it be noted there were nil applications for leave of absence.
17/11/01	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Beatty declared an interest (identified as a non-significant non-pecuniary interest) in Item 22 due to Molong Players being a user of the Molong Community Hall. Clr Beatty declared an interest (identified as a significant non-pecuniary interest) in Item 25 due to being friends with the developer and owning a neighbouring property. Clr Jones declared an interest (identified as a significant non-pecuniary interest) in Item 25 due to being in the process of purchasing property in the area.
	Motion (Treavors/Newsom) THAT the Declarations of Interest be noted.
17/11/02	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations for political donations.
	Motion (Oldham/Treavors) THAT it be noted there were nil declarations for political donations.
17/11/03	Carried

It was noted the time being 2:04pm there was a Youth of the Month presentation for November to Blake Cameron of Yeoval Central School.

It was noted the time being 2:08pm Chris Clayton & John O’Malley from the Office of Auditor General made a presentation to Council until 2.35pm.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Weaver noted on 22 November she attended the Meals on Wheels Anniversary afternoon tea and on 24 November she attended the White Ribbon Day March. Clr Davison advised he attended the Borenore School Presentation Night and noted that the school wished to thank council for the works recently completed around the school. Clr Newsom noted she attended the Eugowra Progress Association meeting. Clr Nash advised she attended the Molong Health Service meeting and noted works at Molong Hospital are due for completion 15 December, she noted the service is looking for an aboriginal artist to do some artworks. Clr Durkin noted he attended the White Ribbon Day March and also attended the opening of the triplets house in Canowindra, he wanted to thank and acknowledge Mark Ward and the community for assistance with the project. Mayor – 24/10/17 – Review business papers with General Manager, directors and councillors Batten and Weaver. Attended the October Council meeting. 25/10/17 – Attended Molong Office for meeting with General Manager. 26/10/17 – Attended Molong Office for meeting with General Manager. Attended Australian National Field Days with General Manager for judging of exhibitors and official opening. 28/10/17 – Attended Cudal Rural Fire shed official opening. Clr Treavors was also present. 30/10/17 – Attended the Governance Risk Management and Business Improvement Committee meeting at Blayney Shire Council. Also present were the General Manager and Director of Finance & Corporate Service Luke Taberner. 30/10/17 – Attended Molong Office for meeting with General Manager and Rick Colless MP. 1/11/17 – Attended Molong Office for meeting with David Hoadley from RFS. Also present was the General Manager. Attended meeting with Sue Stewart and Bruce Reynolds (Rep NSW Farmers) regarding Spring Hill Quarry. Attended meeting with General Manager regarding Council matters. 3/11/17 – Attended Daroo Awards night in Yeoval. Also present was the General Manager and councillors Newsom, Batten, Jones, Mullins and Davison. 8/11/17 – Attended Molong Office for meeting with General Manager. 8/11/17 – Attended Cudal with Clr Davison for meeting with Peter Carman and Gerald Ingham in relation to a Development Application issue. 9/11/17 – Attended Orange for meeting with Andrew Gee Federal MP. 10/11/17 – Attended Molong Office for meeting with Donna Galvin, facilitator of the Strategic Directions Forum. Also present was the General Manager, directors and Personal Assistant to General Manager. 12/11/17 – Attended Molong Recreation Ground for meeting with sheep dog trials committee. Also present councillors Batten and Jones. 13/11/17 – Attended Molong Office for meeting with General Manager. Meeting also with Director Environmental Services Heather Nicholls regarding sheep dog statues. 14/11/17 – Attended Molong Chambers for councillor workshop. Attended Spring Hill Quarry with councillors, General Manager, Director Environmental Services Heather Nicholls for site inspection regarding DA matter. 15/11/17 – Attended Molong Community Hall for outdoor staff breakfast. Also present General Manager, Director Engineering & Technical Services Bob Cohen and councillors Jones, Batten, Oldham and Newsom. Attended Molong Office for meeting with General Manager. 16/11/17 – Attended Mudgee for Strategic Directions Forum Workshop. General Manager, directors, Personal Assistant to General Manager, Dale Jones and councillors were also present. 17/11/17 – Attended Mudgee for Strategic Directions Forum Workshop. General Manager, directors, Personal Assistant to General Manager, Dale Jones and councillors were also present. 23/11/17 – Attended Young Council with General Manager for Centroc meeting. 24/11/17 – Attended Molong Office for a meeting with General Manager. Attended Canowindra for White Ribbon Day March with General Manager and Deputy Mayor Anthony Durkin.
	Motion (Beatty/-) THAT the information contained in the Mayoral Minute be noted.
17/11/04	Carried

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that Clr Batten called Item 13 and Item 22 to be debated in Committee of the Whole.
	Motion (Batten/Walker) THAT the items called be debated in Committee of the Whole.
17/11/05	Carried

ITEM - 6 GROUPING OF REPORT ADOPTION

Motion (Walker/Nash)

THAT:

1. Councillors call any items they wish to further consider

2. Items 7 to 12 be moved and seconded.

17/11/06

Carried

ITEM - 7 CONFIRMATION OF THE MINUTES

Motion (Walker/Nash)

THAT the minutes of the Ordinary meeting held 24 October 2017 be adopted.

17/11/07

Carried

ITEM - 8 ESTABLISHMENT OF TRUCK WASH AT MOLONG - LAND ACQUISITION

Motion (Walker/Nash)

THAT Council: -

1. Apply a budget of $100,000 for the acquisition of the land;

2. Approve funding from the Capital Works Reserve; and

3. Authorise the affixing of the Common Seal on the Restart NSW Funding Deed for the Molong Truck Wash Facility.

17/11/08

Carried

ITEM - 9 CABONNE COUNTRY TOURISM ADVISORY COMMITTEE
(CCTAC)

Motion (Walker/Nash)

THAT Council approves CCTAC meetings to be held monthly, commencing 2018 and to vary the meeting location among Cabonne villages.

17/11/09

Carried

ITEM - 10 OFFER OF LICENCE FOR USE OR OCCUPATION OF CROWN LAND FOR THE CUMNOCK TO YEOVAL PIPELINE

Motion (Walker/Nash)

THAT Council:

1. Authorise the signing and affixing of the Common Seal of Council to the licence offer document issued under the Crown Lands Act 1989 – Section 34A by Department of Industry – Lands and Forestry for the use or occupation of Crown Lands as required for the construction of part of the Cumnock to Yeoval water pipeline under Central Tablelands Regional Water Security Pipeline Project.

2. Authorise the payment of initial rent of $483 (GST exclusive) to Department of Industry – Lands and Forestry as per the licence offer document.

17/11/10

Carried

ITEM - 11 VOLUNTARY PURCHASE OF 5 BETTS STREET MOLONG

Motion (Walker/Nash)

THAT:

1. Council authorise the General Manager to sign the funding agreement;

2. Council authorise the affixing of Council’s Seal to the contract of sale for 5 Betts Street, Molong; and

3. The land be classified as Operational land.

17/11/11

Carried

ITEM - 12 2016 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

Motion (Walker/Nash)

THAT Council continue to support the National Local Roads and Transport Congress.

17/11/12

Carried

It was noted that Item 13 was called to be debated in Committee of the Whole.

ITEM - 14 ORANGE REGION TOURISM

Motion (Mullins/Davison)

THAT Council:

1. Make an application to the Minister for Local Government under s358 of the Local Government Act 1993 seeking approval to participate in the formation of a corporation to be set up to deliver industry led regional tourism services for the Blayney, Cabonne and Orange councils areas that would be administered as reflected in the draft constitution attached to the report.

2. Note the contents of the report that addresses the criteria the Minister may consider to be used as the basis for the submission to accompany the request for the approval to participate in the formation of the new entity.

17/11/13

Carried

ITEM - 15 SOUTH CANOWINDRA CROWN RESERVE 65464 & 78103

Motion (Walker/Weaver)

THAT Council enter into negotiations between the volunteer group and the Canowindra Pony Club and, if successful, advertise the proposal to remove clause 11.1 from the Plan of Management.

17/11/14

Carried

ITEM - 16 SCHOOL PRESENTATION DAYS

Motion (Jones/Treavors)

THAT Council:

1. Sponsor a $50 prize for each primary and secondary school in Cabonne; and

2. Authorise councillors to attend school presentations if invited.

17/11/15

Carried

ITEM - 17 REQUESTS FOR DONATIONS

Motion (Oldham/Davison)

THAT Council donate $500 to the Orange Lions Club for their Easter Camel Races event.

17/11/16

Carried

ITEM - 18 REQUEST FOR DONATION OF RATES FOR AGE OF FISHES MUSEUM, CANOWINDRA

MOTION (Batten/Nash)

THAT Council decline the request to provide further assistance to the Age of Fishes Museum at Canowindra.

After initial debate Clr Batten withdrew the motion with the permission of Clr Nash.

MOTION (Durkin/Jones)

THAT this item be dealt with in the Committee of the Whole section.

17/11/17

Carried

	ITEM - 19 ANIMALS ON BIKES FUNDING REQUEST
	Proceedings in Brief Clr Davison stated that the Animals on Bikes project is a good promotional initiative for Cabonne but noted there needs to be some maintenance to make them more attractive as it is a well worthwhile project.
	Motion (Davison/Nash) THAT Council: 1. Provide funding of $6,373.30 for the first year of the Animals on Bikes project from the Community Facilitation Fund; and 2. Investigate the feasibility of the projects outlines for years two and three.
17/11/18	Carried

ITEM - 20 EVENTS ASSISTANCE PROGRAM 2017/18

Motion (Walker/Davison)

THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) of $1,000 for the event Taste @Barangaroo Brand Orange.

17/11/19

Carried

ITEM - 21 PLANT REPLACEMENT - TRIMBLE BASE STATION

Motion (Nash/Jones)

THAT Council replace a “Trimble” Base Station as part of the 2017/2018 plant replacement program.

17/11/20

Carried

It was noted that Item 22 was called to be debated in Committee of the Whole.

ITEM - 23 REQUEST TO WAIVE FEES FOR USE OF MOLONG HALL

Motion (Treavors/Nash)

THAT Council waive the fees for use of the Molong Community Hall by the Molong Show Society for the 2017 Molong Show.

17/11/21

Carried

	ITEM - 24 DEVELOPMENT APPLICATION 2018/005 - SPRING HILL QUARRY
	Proceedings in Brief The General Manager advised that a letter had been received from NSW Environmental Defenders Office in regards to this matter raising concerns that the report does not satisfy the requirements of the Environmental Planning & Assessment Act 1979 and, in particular, the requirements of SEPP 55 – Remediation of Land or SEPP (Mining, Petroleum and Extractive Industries) 2007, cl. 14 (2). The General Manager asked the Director of Environmental Services to provide further information. The Director of Environmental Services stated that there are no instances of contaminations known to affect the site. The site is suitable for purpose and requires no further investigation. The director indicated that the matter of greenhouse gas emissions had been addressed in the Statement of Environmental Effects and the emissions reported were 0.000029% of the Australian 2020 target and 0.000022% of the Australian 2030 target. Final rehabilitation of the site will see it returned to usage as rural grassland. Clr Batten noted that the report provided comprehensive evidence that the current operator of the quarry is attempting to do the right thing and doing the best they can to rehabilitate the land.
	Motion (Nash/Durkin) THAT Development Application 2018/005 for expansion of an extractive industry upon land described as Lot 28 DP 1227863 and known as Spring Hill Quarry, Spring Hill Road, Spring Hill, be granted consent subject to the conditions attached.
17/11/22	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison. Against: Nil

It was noted that Clr Beatty declared an interest in Item 25 due to being friends with the developer and owning a neighbouring property.

It was noted that Clr Jones declared an interest in Item 25 due to being in the process of purchasing property in the area.

Clrs Beatty and Jones left the Chambers at 02:56pm

Clr Durkin assumed the Chair.

	ITEM - 25 DEVELOPMENT APPLICATION 2018/028 - CONSTRUCTION OF BOUNDARY FENCES - LOT 7 DP 1193183, 15 FOYS DRIVE, MOLONG.
	Proceedings in Brief Clr Mullins noted he did not believe the applicant tried to defeat the conditions of consent, he thought it was an honest mistake and in good faith.
	Motion (Nash/Mullins) THAT Development Application 2018/028 for boundary fencing at Lot 7 DP 1193183, 15 Foys Drive, Molong, be granted consent subject to the conditions attached.
17/11/23	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absence of Clr K Beatty and Clr J Jones – interest declared) as follows: For: Clrs M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison. Against: Nil

It was noted, the time being 02:58pm councillors Beatty and Jones rejoined the meeting and Clr Beatty resumed the Chair.

	ITEM - 26 REVIEW OF DETERMINATION - DEVELOPMENT APPLICATION 2017/129 - 19 HAIG STREET, CUMNOCK
	Motion (Nash/Durkin) THAT: 1. Council adhere to its previous resolution to refuse Development Application 2017/129, and 2. Assessment of the Section 68 Application to connect the subject site to sewer be undertaken by the relevant council staff.
17/11/24	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison. Against: Nil

	ITEM - 27 DEVELOPMENT APPLICATION 2018/6 FOR FIVE (5) LOT SUBDIVISION OF LAND AT 2522 CARGO ROAD, CARGO
	Motion (Newsom/Jones) THAT Development Application 2018/6 for subdivision of land at 2522 Cargo Road, Cargo be granted consent subject to the attached conditions of consent.
17/11/25	Carried
	The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, L Oldham, P Batten, K Walker, J Weaver and I Davison. Against: Nil

	ITEM - 28 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief It was noted there were nil reports requested for the next Council meeting.
	Motion (Nash/Weaver) THAT Council note nil reports were requested for the next Council meeting.
17/11/26	Carried

	ITEM - 29 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief It was noted that Clr Nash called Item 9, Clr Davison called Item 10 and Clr Newsom called Item 15.
	Motion (Mullins/Newsom) THAT: 1. Council further consider called items. 2. The balance of the items be noted.
17/11/27	Carried

ITEMS FOR NOTATION

	ITEM - 9 CABONNE BLAYNEY FAMILY DAY CARE
	Proceedings in Brief Clr Nash stated she is concerned about the Family Day Care (FDC) funding being cut back as she believes it is a great service to the Cabonne community. Clr Nash suggested Council continue to look at other ways to continue to support the service as she feels it is valued by the community. The General Manager clarified the report at this stage is to advise Council of the funding application. He further explained the model changes introduced by the government and explained it will be more competitive to obtain the funding. Clr Jones stated that FDC plays an important role in the community and he understands the Federal Government changes. Clr Jones noted that in the future Council may have to determine if FDC will continue to be a core business function of Council. Clr Davison asked if FDC lose their funding will Council provide financial support. He further stated he has concerns the funding will go elsewhere in the state and not remain in the Cabonne LGA. The General Manager advised that if FDC are to lose funding that the funding will go to another service provider that is able to service the Cabonne LGA. He suggested Council lobby the government to ensure the service is maintained in Cabonne, he noted the importance of FDC continuing to obtain registered educators. The Director of Finance & Corporate Services stated that the FDC service get $1.10 per hour to run the service and the carer gets the remainder, he also noted the importance of gaining more educators to ensure the service remains viable.
	Motion (Nash/Batten) THAT: 1. Council write to the Local Member seeking his support and request that he lobby the Government to retain the Community Child Care Fund (CCCF) funding; and 2. A further report be provided to the March 2018 Council meeting providing a review of the Family Day Care funding.
17/11/28	Carried

	ITEM - 10 STRONGER COUNTRY COMMUNITIES FUND
	Proceedings in Brief Clr Batten noted that in future Council should focus on the more strategic/big ticket items and also go back to the communities prior to March with updates to allow time for DA’s (if required) to be lodged.
	Motion (Davison/Nash) THAT the information be noted.
17/11/29	Carried

	ITEM - 15 COUNCILLOR REQUEST - REZONING OF LAND AT CANOWINDRA
	Proceedings in Brief The General Manager advised that the costs involved include $3,000 for application, plus a minimum of $10,000 for a planning study, there are no staff available internally so a consultant would be required and it would set a dangerous and expensive precedent. Clr Nash queried if the owners were able to apply to rezone themselves. The General Manager advised that yes they could but it would be at their own expense, they would be required to get a planning consultant to undertake the planning study. Clr Newsom advised that the owners had been told that a rezoning could only occur with Council support. The General Manager indicated that even with Council’s support the Department of Planning would be required to grant approval. Clr Walker stated he understands the General Manager’s comments and believes the owner understands also. Clr Durkin stated that when the LEP was redrafted the owner was explained the situation clearly at that time and that Council needs to abide by the LEP.
	Motion (Newsom/Oldham) THAT the information be noted.
17/11/30	Carried

	ITEM - 30 MATTERS OF URGENCY
	Proceedings in Brief It was noted there were nil matters of urgency.
	Motion (Durkin/Treavors) THAT it be noted there were nil matters of urgency.
17/11/31	Carried

ITEM - 31 COMMITTEE OF THE WHOLE SECTION OF THE MEETING

Motion (Walker/Weaver)

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

17/11/32

Carried

	ITEM - 13 QUARTERLY BUDGET REVIEW
	Proceedings in Brief Clr Batten requested further information from the Director of Finance & Corporate Services regarding the annexure on Variance in Income and Expenditure and an explanation on the variance on the projected income. The Director of Finance & Corporate Services advised that Council were paid the Financial Assistance Grants (FAG) in advance meaning Council had to adjust the 17/18 budget by $2.1M. This was simply a timing issue that Council had no control over. Clr Davison queried the increase in the Code of Conduct expenses. The Director of Finance & Corporate Services advised that the increase was due to costs for a consultant to conduct investigations in regards to a personnel matter.
	Recommendation (Batten/Walker) THAT Council note the variances in the report and authorise the changes to be updated to Council’s 2017/2018 Budget.
1.	Carried

	ITEM - 18 REQUEST FOR DONATION OF RATES FOR AGE OF FISHES MUSEUM, CANOWINDRA
	Proceedings in Brief Clr Nash queried why the Age of Fishes Museum are responsible for payment of rates if Council own the building. The General Manager clarified that Council own the land and building and that the Age of Fishes Museum are appointed the care, control and management as a Section 355 Committee. The Age of Fishes Museum keep the income from patronage of the museum and Council pay for the Manager. The museum generates sufficient income and Council do not receive any income from the museum. He also noted that Council this year covered the cost of extensive repairs to the building which were the responsibility of the Committee. Clr Nash suggested Council need to really push for the Age of Fishes Museum to be recognised as a tourist destination. Clr Mullins suggested a Council workshop be held in the new year. The Mayor stated that Orange Region Tourism are keen to get Age of Fishes on board and also have a representative from Age of Fishes as a committee member. Clr Newsom queried if the board runs the museum whether they report the figures to Council. The General Manager advised that a report is submitted to Council annually as required by Section 355 committees, performance standards and financials used to be reported to Council more regularly and he will investigate why this has ceased. The Community Engagement & Development Manager advised he is unsure why the impression the museum is going broke, in fact the museum are quite financial and far healthier than previous years. Visitor numbers are steadily increasing (11% last few months). The new storage shed is funded 50/50 by Cabonne Council $300,000 and NSW Government Club Grants funding $300,000. Last year Council allocated $50,000 for marketing which included the employment of a person to do promotional activities and $60,000 was funded for maintenance. The Mayor stated the perception they are struggling may be because they are asking for support, this is not the case, the Age of Fishes Museum have been given money consistently. Clr Weaver queried that on her previous term as councillor it was agreed to fund $15,000 from the Canowindra Town Improvement Fund per year to the museum, is this not the case anymore? The General Manager stated to cover cost of manager plus on costs approximately a total package of $100,000. The Board accepted that Council would pay the manager expenses and they would cover all other costs.
	RECOMMENDATION (Durkin/Mullins) THAT Council provide a one off 50% donation of rates to the Age of Fishes Museum.
2.	Carried

Clr Beatty declared a perceived conflict of interest, of a non-pecuniary, non-significant nature in Item 22 due to Molong Players being a user of the Molong Community Hall, and remained in the meeting.

	ITEM - 22 MITCHELL ROOM, BANK STREET, MOLONG
	Proceedings in Brief Clr Batten stated Council should get moving on the project (that may or may not involve the library), the resolution should incorporate action to demolish the house and extend the Mitchell room. The Mayor noted the grant funding of $200,000 has to be expended before 30 June 2018. Clr Davison suggested Council submit further plans/drawings to the government and apply for further grant funding with the concept of building a whole precinct. The Director of Engineering & Technical Services advised that there has only been a structural assessment completed on the Mitchell Room and there needs to be one for the whole building. The General Manager further stated that comments had been misleading and that the building is not falling down. Clr Davison noted that councillors were advised it was condemned when the building inspection took place, the General Manager advised that a staff member had made that statement without the benefit of a structural engineer’s report. Clr Davison queried if it was included in the Development Application for the house to be demolished. The Director of Environmental Services stated that DA approved initially for development to proceed but that Council cannot demolish the building if it is not proposing to replace it with the project put forward in the application. Clr Batten suggested worst case scenario the space could be utilised for a car park and Council should look to demolish the house and get the project started.
	RECOMMENDATION (Batten/Mullins) THAT a further structural assessment be commissioned to confirm the findings of earlier reports and to carry out the recommendations of the report.
3.	Carried

It was noted the time being 4:12pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Durkin/Jones)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Durkin/Nash)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Ordinary Council on 24 October 2017 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committees.

Carried

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Durkin/Treavors)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 CORRECTION OF ACCOUNT NUMBER - REQUEST FOR CONSIDERATION OF WATER/SEWER CHARGES 771000007

Recommendation (Durkin/Jones)

That Council advise the owners of 771000007 that no reduction will apply to water/sewer charges.

Carried

ITEM - 5 REQUEST FOR CONSIDERATION OF WATER/SEWER CHARGES 1006000002

Recommendation (Nash/Mullins)

That water consumption charges for account 1006000002 be reduced to the first level of charges for the billing periods ending 31 July 2017 and 31 October 2017.

Carried

ITEM - 6 CENTROC - SUPPLY AND DELIVERY OF ROAD SIGNS

Recommendation (Jones/Newsom)

THAT Council endorse the selection of Artcraft Pty Ltd, Barrier Signs Pty Ltd and De Neefe Pty Ltd as members of Council’s panel for supply of road signs and advise Centroc of its decision.

Carried

ITEM - 7 AUTOMATED ROAD MAINTENANCE TRUCK

Recommendation (Walker/Batten)

THAT Council purchase of a Isuzu FXZ240/350 fitted with a Paveline Autopatch body for the purchase price of $384,692 (excluding GST), from Paveline International.

10.

Carried

It was noted the time being 4:14pm the Mayor resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

Motion (Treavors/Oldham)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 28 November, 2017 be adopted.

17/11/33

Carried

There being no further business, the meeting closed at 4:15pm

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 12 December, 2017 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.