MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Tuesday 24 October, 2017 COMMENCING AT 2.00pm
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 COMMITTEE OF THE WHOLE
ITEM - 6 GROUPING OF REPORT ADOPTION
ITEM - 7 CONFIRMATION OF THE MINUTES
ITEM - 8 PECUNIARY INTEREST RETURNS 2017
ITEM - 9 YEOVAL ANNUAL SHOW 2018
ITEM - 11 MAY 2017 LOCAL TRAFFIC COMMITTEE
ITEM - 12 DECEMBER 2017 AND JANUARY 2018 COUNCIL MEETINGS
ITEM - 13 REVIEW OF CABONNE BRAND
ITEM - 14 CANOWINDRA COUNTRY EDUCATION FUND
ITEM - 15 CUDAL COMMUNITY CHILDREN'S CENTRE - REQUEST FOR ASSISTANCE
ITEM - 16 RESCISSION MOTION - ORANGE REGIONAL TOURISM LIMITED
ITEM - 18 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW
ITEM - 19 NSW PUBLIC LIBRARIES CONFERENCE
ITEM - 20 REQUESTS FOR DONATIONS
ITEM - 21 EVENTS ASSISTANCE PROGRAM 2017/18
ITEM - 22 COMMUNITY ASSISTANCE PROGRAM APPLICATIONS
ITEM - 23 REQUEST TO CONSTRUCT PLAYGROUND AT THE CUDAL RECREATION GROUND
ITEM - 24 PLANNING PROPOSAL - 411 LOWER LEWIS PONDS ROAD, CLIFTON GROVE
ITEM - 28 QUESTIONS FOR NEXT MEETING
ITEM - 29 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 31 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
ITEM - 17 RESCISSION MOTION - ORANA HOUSE
ITEM - 32 GOVERNANCE, RISK MANAGEMENT AND BUSINESS IMPROVEMENT COMMITTEE
ITEM - 33 REQUEST FOR DONATION
ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 2 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS
ITEM - 3 REQUEST FOR CONSIDERATION OF WATER/SEWER CHARGES 771000007
ITEM - 4 REQUEST FOR CONSIDERATION OF WATER CHARGES 994008000006
ITEM - 5 REQUEST FOR REVIEW OF PENSION REBATE A80290
ITEM - 6 PROPOSAL FOR ESTABLISHMENT OF A TRUCK WASH AT MOLONG - LAND ACQUISITION
ITEM - 8 OFFERS TO PURCHASE OR LEASE LOT 87 DP1100661 CASUARINA DR, EUGOWRA
REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
PRESENT Clr K Beatty (in the Chair), Clrs J Jones, M Nash, P Mullins, G Treavors, C Newsom, L Oldham, P Batten, K Walker, Weaver and I Davison.
Also present were the General Manager, Director of Finance & Corporate
Services, Director of Engineering & Technical Services, Director of
Environmental Services, Administration Manager and Personal Assistant to
Director of Engineering.
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Proceedings in Brief An apology was tendered on behalf of Clr Durkin for his absence from the meeting. |
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THAT the apology tendered be accepted and the necessary leave of absence be granted.
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17/10/06 |
Carried |
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Proceedings in Brief Clr Beatty declared an interest (identified as a non-significant non-pecuniary interest) in Item 27 due to being friends with the developer and owning a neighbouring property. Clr Batten declared an interest (identified as a significant non-pecuniary interest) in Item 21 due to being on the organising committee for the 100 mile dinner for the Banjo Paterson Festival. |
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THAT the Declarations of Interest be noted.
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17/10/07 |
Carried |
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Proceedings in Brief There were nil political donations. |
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THAT it be noted there were nil declaration of Political Donations.
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17/10/08 |
Carried |
It was noted the time being 2.04pm the Mayor presented the Youth of the Month award to Olivia Wright from Molong.
It was noted that the time being 2.09pm Council were addressed by Jenny Bennett from Centroc until 2.28pm.
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Proceedings in Brief The Mayor advised that he had received information regarding Item 25 - relating to the Spring Hill Quarry and Item 27 – relating to another development application and that it was recommended that the matters be deferred. Clr Treavors noted that he attended the Byng Rural Fire Service AGM and one of the major concerns raised were road issues at Byng. Mayor – 26/9/17 – Attended the September meeting 28/9/17 – Attended Cumnock RSL soil collection ceremony with Clr Davison and Clr Batten. Met with State Member Phil Donato. 28/9/17 – Attended Molong Men’s Shed 10th Anniversary celebration with Clr Davison. 29/9/17 – Attended Central West Lifestyle Collector’s edition book launch in Orange. 4/10/17 – Attended Molong Office for meeting with General Manager. 4/10/17 – Attended Canowindra. Met with Clrs Oldham, Durkin, Batten, Newsom, Weaver and Treavors. Visited numerous locations with Clrs to discuss issues. Meeting with balloon festival organisers. 5/10/17 – Attended Molong Office. Meeting with General Manager. Meeting with handover by former Mayor Gosper. 9/10/17 – Attended Orange Region Tourism announcement and DPI funding announcement at Hillside Orchard. Attended with General Manager and other Clrs. 9/10/17 – Attended and MC Blackdog Institute presentation Molong Central School Hall. Organised by HealthOne Molong. 11/10/17 – Attended Molong Office. Meeting with General Manager. Meeting with David Hyde about Eugowra walking track. Also present General Manager and Director of Engineering Bob Cohen. 13/10/17 – Attended Council Picnic Day. Also present Clrs Batten, Jones and Mullins. 16/10/17 – Attended Molong Office. Meeting with General Manager. 17/10/17 – Attended Extraordinary Council meeting. Attend Councillor Workshop. 19/10/17 – Attended LGNSW Capable Councils workshop – Orange. 21/10/17 – Attended Central West CWA conference – Canowindra. |
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THAT the information contained in the Mayoral Minute be noted.
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17/10/09 |
Carried |
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Proceedings in Brief It was noted that Clr Nash called Item 17 to be debated in Committee of the Whole. |
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THAT the item called be debated in Committee of the Whole.
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17/10/10 |
Carried |
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THAT: 1. Councillors call any items they wish to further consider 2. Items 7 to 11 be moved and seconded.
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17/10/11 |
Carried |
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THAT the minutes of the Ordinary meeting held 26 September 2017 and Extraordinary meeting held 17 October 2017 be adopted.
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17/10/12 |
Carried |
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Proceeding in Brief The General Manager tabled pecuniary interest returns received from councillors and designated staff. |
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THAT: 1. Council note the tabling of Pecuniary Interest Returns for the period to 30 June 2017; 2. Newly elected councillors complete and lodge a Pecuniary Interest Return with the General Manager by 9 December 2017; and 3. The Pecuniary Interest Returns for newly elected councillors be tabled at the 12 December Council meeting.
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17/10/13 |
Carried |
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THAT Council lodge a formal application for the proclamation of a part-day public holiday from 8:30am to 7:00pm, for that portion of the township of Yeoval, which is in the Cabonne Council area on Tuesday 1 May 2018 for the Yeoval Annual Show.
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17/10/14 |
Carried |
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THAT Council note the schedule for Australia Day 2018.
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17/10/15 |
Carried |
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THAT Council ratify the recommendations of the Local Traffic Committee.
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17/10/16 |
Carried |
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THAT:
1. Council hold its ordinary meeting for December 2017 on Tuesday 12 December;
2. Council not conduct an ordinary meeting in January 2018 due to the restricted timeframe available; and
3. An extraordinary meeting be conducted in January or February if necessary.
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17/10/17 |
Carried |
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Proceedings in Brief The Mayor noted that feedback he had received from another council that has recently changed its brand was that the council had received a lot of negative feedback from the community regarding the cost to the council. Clr Newsom stated that it is important to have consultation with the community and queried if the final cost could be better spent in other areas at this time. Clr Treavors noted that Cabonne have had the current logo for some time now and believes if something is not broken why fix it. Clr Mullins stated that he believes Cabonne should keep the current brand rather than changing at this time, when the village enhancement project is rolled out down the track Council could look at possibly including a rebrand as part of that. Clr Weaver stated it should be left as is as it is recognised well both inside and outside of shire. |
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THAT Council, before considering a rebranding strategy, consult with the community and undertake a brand recognition study to determine how well the current brand is recognised.
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17/10/18 |
Carried |
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Proceedings in Brief Clr Treavors queried if Clr Durkin was aware the recommendation was to appoint him as the representative and why it was specifically Clr Durkin. The General Manager stated that the request to appoint Clr Durkin had come direct from the Canowindra Country Community Fund committee. |
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THAT Council appoint Clr Anthony Durkin as representative to the Canowindra Country Education Fund.
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17/10/19 |
Carried |
It was noted that Item 17 was called to be debated in Committee of the Whole.
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ITEM - 18 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FIRST QUARTER REVIEW |
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THAT the update of the Operational Plan to 30 September 2017, as presented be adopted.
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17/10/22 |
Carried |
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Proceedings in Brief Clr Weaver stated that she is the libraries delegate but is unavailable to attend the conference, she suggested Clr Nash be the alternate. Clr Davison noted that as Cabonne have a proposal to build a new library it would be a good opportunity to promote our area. |
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THAT Council authorise a delegate to attend the NSW Public Libraries Annual Conference and AGM in Penrith from Wednesday 22 November to Friday 24 November 2017.
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17/10/23 |
Carried |
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THAT Council donate $484 being the equivalent of fees for use of the Molong Showground back to the Molong Golf Club Committee.
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17/10/24 |
Carried |
It was noted that Clr Batten declared an interest in Item 21 due to being on the organising committee for the 100 Mile Dinner for the Banjo Paterson Festival, he left the Chambers at 03:09pm.
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THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events:
1. $2,000 for Banjo Paterson Australian Poetry Festival 2018; and 2. $500 for Canowindra Domestic Violence Committee.
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17/10/25 |
Carried |
It was noted, the time being 03:10pm Clr Batten rejoined the meeting.
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Proceedings in Brief Clr Nash queried the request from the Buddhist Centre as her understanding was that the centre was moving to Manildra. The General Manager advised that he understood that the Manildra land had been purchased for housing. |
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Motion (Walker/Batten)
THAT Council approve Community Assistance Program (CAP) funding for Applications 1-10.
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AMENDMENT (Davison/Nash)
THAT Council approve Community Assistance Program (CAP) funding for Applications 1-9.
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The amendment was put and carried becoming the motion, the motion was put and carried.
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THAT Council approve Community Assistance Program (CAP) funding for Applications 1-9.
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17/10/26 |
Carried |
It was noted that Clr Beatty declared an interest in Item 27 due to being friends with the developer and owning a neighbouring property, he left the Chambers at 3.23pm.
In the absence of the Deputy Mayor, Clr Walker was elected Chair.
It was noted the time being 3.26pm Clr Beatty rejoined the meeting and resumed the Chair.
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Proceedings in Brief Clr Newsom requested a report to Council regarding rezoning land, Lot 3 DP 842135, Battery Lane, Canowindra. Clr Treavors requested a report to Council regarding Byng Rural Fire Service’s concerns regarding the conditions of Byng Road. |
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THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.
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17/10/32 |
Carried |
It was noted, the time being 3:31pm Clr Jones left the Chambers.
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Proceedings in Brief There were nil items called for further consideration. |
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THAT the notation items be noted.
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17/10/33 |
Carried |
It was noted, the time being 03:33pm Clr Jones rejoined the meeting.
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Proceedings in Brief There were nil matters of urgency. |
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THAT it be noted there were nil matters of urgency.
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17/10/34 |
Carried |
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Recommendation
THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
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17/10/35 |
Carried |
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THAT Council contribute $6,250 from the Community Facilitation Fund to the Raising for the Read Triplets Trust.
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4. |
Carried |
It was noted the time being 4.04pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.
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Recommendation (Treavors/Jones)
That Council grant pension rebate backdated for an additional four years for assessment A80290.
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9. |
Carried |
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ITEM - 7 LAND ACQUISITION OF PART OF THE LAND FOR CUMNOCK SERVICE RESERVOIR CONSTRUCTION UNDER RESTART NSW REGIONAL WATER SECURITY FOR REGIONS PIPELINE PROJECT |
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Recommendation (Nash/Treavors) THAT Council: 1. Authorise the purchase of 2,172 square metre (m2) of land from Lot 197 DP 753251 for a total purchase price as stated in the report, for the construction of Cumnock service reservoir. 2. Agree to pay all reasonable legal fees, survey fees and plan lodgement fees associated with the purchase. 3. Endorse subdivision of the said land for the purpose of constructing new Cumnock water service reservoir as shown in the Annexures 1 Acquisition plan – Cumnock service reservoir in accordance with the Part 2 Division 1 Subdivision 38 Clause 2.75 (f) of the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008. 4. Authorise the affixation of the Common Seal and appropriate signatures on the associated subdivision and land transfer documents. 5. Classify the acquired land as operational.
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11. |
Carried |
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THAT Council authorise the affixing of the Common Seal to the Deed of Release between Cabonne Council, Minister for Local Government, State of New South Wales, the Acting Chief Executive of the Office of Local Government and Mr Richard Pearson.
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13. |
Carried |
It was noted the time being 4.20pm the Mayor resumed the Ordinary meeting.
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THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 24 October, 2017 be adopted.
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17/10/36 |
Carried |
There being no further business, the meeting closed at 4.21pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 28 November, 2017 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.