Minutes of Ordinary Meeting - 26 September 2017

PRESENT Clr K Beatty (in the Chair following election), Clrs J Jones, M Nash, P Mullins, G Treavors, C Newsom, , A Durkin, J Weaver, P Batten, K Walker, L Oldham and I Davison.

Also present were the General Manager, Director of Engineering & Technical Services, Director of Environmental Services, Acting Economic Development Manager, Administration Manager, Administration Officer and Executive Assistant to General Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 ACKNOWLEDGEMENT OF COUNTRY
	Proceedings in Brief The General Manager recited an Acknowledgement of Country in accord with Council’s Code of Meeting Practice.
	MOTION (Davison/Walker) THAT an Acknowledgement of Country be recited in accord with Council’s Code of Meeting Practice policy.
17/09/01	Carried

	ITEM - 2 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief There were nil applications for leave of absence.
	MOTION (Durkin/Davison) THAT it be noted there were nil applications for leave of absence.
17/09/02	Carried

	ITEM - 3 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Mullins declared an interest (identified as a significant pecuniary interest) in item 41 due to owning the block adjacent to the subject land. Clr Nash declared an interest (identified as a significant non-pecuniary interest) in item 5 closed due to her brother in law being related to the land owner in question. Clr Beatty declared an interest (identified as a non-significant non-pecuniary interest) in Item 38 due to being vice president of the Molong Players who frequently use the Molong Hall. Clr Batten declared an interest (identified as a non-significant non-pecuniary interest) in item 34 due to being a member of the Molong Show Society.
	MOTION (Treavors/Walker) THAT the Declarations of Interest be noted.
17/09/03	Carried

	ITEM - 4 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations of political donations.
	MOTION (Nash/Newsom) THAT it be noted there were nil declarations of political donations.
17/09/04	Carried

	ITEM - 5 OATH AND AFFIRMATION OF OFFICE FOR COUNCILLORS
	Proceedings in Brief It was noted each councillor swore an oath or solemn affirmation. Clrs Jones, Nash, Mullins, Treavors, Newsom, Weaver, Beatty, Walker and Davison swore an oath and Clrs Durkin, Batten and Oldham swore a solemn affirmation.
	MOTION (Weaver/Newsom) THAT all councillors undertake an oath or affirmation of office as part of the official proceedings following election, at Council’s Ordinary Meeting on 26 September, 2017.
17/09/05	Carried

	ITEM - 6 MAYORAL ELECTIONS PROCEDURE 2017
	Proceedings in Brief The General Manager chaired the meeting as Returning Officer. The General Manager advised that the Deputy Mayor can be determined for either one or two years and that other council’s had a mixture of one or two years with examples given.
	MOTION (Mullins/Treavors) THAT Council: 1. Re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot. 2. Wishes details of the voting for the positions of Mayor and Deputy Mayor to be made public. 3. Confirm the term for the Deputy Mayor to be a one year term.
17/09/06	Carried

	ITEM - 7 ELECTION OF MAYOR FOR 2017/2019
	Proceedings in Brief The General Manager advised that there were three (3) nominations received for the position of Mayor, those being Clrs Beatty, Davison, Durkin: as such an election was required. The councillors confirmed their acceptance of the nomination for the position of Mayor. The General Manager advised that in these circumstances it was necessary to conduct a preferential ballot. The General Manager advised that all ballot papers must be numbered in order of preference 1, 2 and 3 to be counted as a valid vote. The General Manager announced from the first round of counting that Clr Davison received 5 votes, Clr Beatty received 4 votes and Clr Durkin received 3. The General Manager advised that Clr Durkin was excluded having received the lowest amount of votes. Clr Durkin’s preferences were then distributed for second round counting to the two remaining nominees. The General Manager announced that after the second round of counting the votes were 6 each for Clr Davison and Beatty. The General Manager proceeded to write down names of the two councillors on separate pieces of paper to be drawn out of a box. The General Manager drew Clr Beatty’s name out of box. The General Manager as Returning Officer declared Clr Beatty duly elected as the Mayor of Cabonne Council for the ensuing term.
	MOTION (Walker/Oldham) THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.
17/09/07	Carried

	ITEM - 8 ELECTION OF DEPUTY MAYOR 2017/2018
	Proceedings in Brief The General Manager advised that there had been five (5) nominations for the position of Deputy Mayor, that being from Clrs Durkin, Nash, Newsom, Treavors, Walker: as such an election was required. The councillors confirmed their acceptance of the nomination for the position of Deputy Mayor. The General Manager advised that in these circumstances it was necessary to conduct a preferential ballot. The General Manager advised that the ballot papers must be marked in order of preference from 1 to 5 to be a valid vote. The General Manager announced from the first round of counting that Clr Walker received 4 votes, Clr Durkin received 4 votes Clr Nash received 2, Clr Newsom received 1 and Clr Treavors received 1. The General Manager advised that the names of the two lowest candidates will be written on separate pieces of paper and drawn from a box, with the name drawn excluded. Clr Newsom’s name was drawn and excluded with her votes distributed to the remaining councillors. After the second round of counting: Clr Walker received 4, Durkin received 4, Nash received 2, Treavors received 2. The General Manager advised that the names of the two lowest candidates would be written on separate pieces of paper and drawn from a box, with the name drawn excluded and the preferences distributed. Clr Nash’s name was drawn and excluded with her votes distributed to the remaining councillors. After the third round of counting: Clr Durkin received 5, Walker received 5 and Treavors received 2. The General Manager advised that the names of the lowest candidate would be distributed. The final count was Clr Durkin received 7 votes and Clr Walker 5. The General Manager as Returning Officer declared Clr Durkin duly elected as the Deputy Mayor of Cabonne Council for the ensuing term.
	MOTION (Durkin/Nash) THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the item relating to the determination of requirements for the election process.
17/09/08	Carried

ITEM - 9 DESTRUCTION OF BALLOT PAPERS

MOTION (Treavors/Mullins)

THAT the ballot papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective ballots.

17/09/09

Carried

It was noted the time being 2:44pm there was a brief adjournment of the meeting to allow the newly elected Mayor and Deputy Mayor to talk to the media.

It was noted the time being 3:00pm the meeting resumed and Clr Beatty assumed the Chair as the newly elected Mayor.

	ITEM - 10 DELEGATION TO MAYOR AND DEPUTY MAYOR (IN MAYOR'S ABSENCE)
	Proceedings in Brief The Mayor thanked the other councillors for his election to the position of Mayor. The Mayor thanked the outgoing Mayor Ian Gosper for his work during his term.
	MOTION (Treavors/Davison) THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor Kevin John Beatty and, where allowed, in his absence the Deputy Mayor Anthony Luke Durkin be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows: 1. To incur expenditure up to the sum of $3,000 for incidental expenses, within approved votes of Council. 2. To receive a public interest disclosure in circumstances assigned to the position of Mayor in Council’s Public Interest Disclosure (Internal Reporting) Policy.
17/09/10	Carried

ITEM - 11 AUTHORISATION OF MEETING CHAIRPERSON WITH POWERS OF EXPULSION AND REMOVAL

MOTION (Davison/Treavors)

THAT Council authorise:

1. The presiding Chair of Council and Committee meetings with the power of expulsion as provided by the Local Government Act 1993, Section 10(2).

2. The presiding Chair of Council and Committee meetings with the power to authorise necessary force to remove a person, councillor or otherwise, who has been expelled and refuses to leave the meeting place as provided by the Local Government (General) Regulation 2005, Clause 258.

17/09/11

Carried

ITEM - 12 STANDING COMMITTEES

MOTION (Nash/Davison)

THAT Council continue to hold workshops as and when required.

17/09/12

Carried

ITEM - 13 OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED

MOTION (Treavors/Davison)

THAT the Committee Members for Council Committees that meet as and when required will be as follows:

1. Australia Day Awards Committee be all councillors and the General Manager; and

2. Heritage Working Party be Clrs Mullins, Oldham, Director of Environmental Services and the Heritage Advisor.

17/09/13

Carried

	ITEM - 14 DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL
	Proceedings in Brief The General Manager noted that the following appointments would be for the full term of Council. Clrs Walker, Nash, Newsom and Durkin all nominated to be delegates for the Central Tablelands Water which led to a ballot being required. The General Manager noted that due to a vote for Central Tablelands Water (CTW) there would be no option for a rescission motion. Clr Davison requested that the policy from CTW stating that delegates must be a user of CTW be changed so there is no restriction to any councillors who may wish to be a delegate in future. The General Manager advised that all councillors must vote in order of preference from 1 to 4 for the ballot paper to be valid. After first count for CTW: Clr Walker received 5, Durkin received 3, Newsom received 2, Nash received 2. The General Manager advised that the names of the two lowest candidates will be written on separate pieces of paper and drawn from a box, with the name drawn excluded and the preferences distributed. Clr Batten queried if it should be that the two highest councillors automatically receive the positions as delegates for CTW. The General Manager advised in the Mayoral Election Procedures that a majority must be established. Clr Nash was eliminated with her preferences distributed. After second round counting Walker received 7, Durkin received 3, Newsom received 2. Clrs Walker and Durkin were elected as delegates to CTW.
	MOTION (Treavors/Oldham) THAT delegates to other organisations for the term of Council be as follows: 1. Central Tablelands Water delegates be Clrs Walker and Durkin; 2. Central West Libraries Committee delegates be Clr Weaver and Clr Nash as alternate delegate, the Director of Finance & Corporate Services, with the Administration Manager acting as alternate; and 3. Central NSW Business HQ committee delegates be Clr Davison with Clr Newsom and the General Manager being alternate delegates.
17/09/14	Carried

	ITEM - 15 DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2017/18
	Proceedings in Brief The General Manager advised that all nominations be put forward and then moved as a bulk item. Clr Newsom advised she is already a member of the Cabonne Country Tourism Advisory Committee and queried how that would affect her position as councillor. The General Manager advised that if she is a council delegate she would not need to declare interest, if she is a community member she would need to declare interest. Clr Treavors queried if other councillors received invitations to the Canobolas Community Safety Precinct Committee or other committees could they ttend if they were not delegated to. The General Manager responded that they could attend but they would not be able to claim an allowance unless they are the delegate to the committee.
	MOTION (Durkin/Batten) THAT Council determine its delegates and representatives to other organisations (as listed below) for the balance of the 2017/18 year. 1) ARTS OUT WEST Council’s representative to Arts Out West is Clr Oldham. 2) ASSOCIATION OF MINING RELATED COUNCILS INC Council’s representatives on the Association of Mining Related Councils Inc. are Clr Davison (with Clr Walker as alternative delegate) and the Director of Environmental Services. 3) AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG) Council’s delegates to the AWRRG Group are Clrs Beatty and Walker with Clr Jones as alternative delegate. 4) BELUBULA RIVER JOINT COMMITTEE Council’s representative to the Belubula River Joint Committee is Clr Walker and Clr Weaver as an alternative delegate. 5) CABONNE CARAVAN PARK COMMITTEE Council’s representatives on the Cabonne Caravan Park Committee are Clrs Oldham, Mullins and Walker. Urban Services staff also attend. 6) CABONNE/ORANGE ROAD SAFETY COMMITTEE The council representative to the Cabonne/Orange Road Safety Committee is Clr Treavors with Clr Durkin as the alternative representative. 7) CABONNE COUNTRY TOURISM ADVISORY COMMITTEE Council’s representative to the Cabonne Country Tourism Advisory Committee is Clr Weaver with Clr Davison as the alternative representative. 8) CADIA - MREMP COMMITTEE The Director of Environmental Services is Council’s representative on the Cadia MREMP Committee. 9) CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE Council’s representatives to the Canobolas Bush Fire Management Committee is Clr Batten with Clr Nash as alternative delegate and the Director of Engineering and Technical Services. 10) CANOBOLAS COMMUNITY SAFETY PRECINCT COMMITTEE Council’s representative to the Canobolas Community Safety Precinct Committee is Clr Beatty 11) CANOBOLAS ZONE LIAISON COMMITTEE Council representative to the Canobolas Zone Liaison Committee is Clr Batten with Clr Nash as alternative delegate and the Director of Engineering and Technical Services. 12) CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM Council’s representative to the Canowindra Age of Fishes Board and Strategic Advisory Committee is Clr Walker with Clr Weaver as the alternative delegate. 13) CANOWINDRA FOOD BASKET ADVISORY GROUP Council’s delegate on the Canowindra Food Basket Advisory Group is Clr Walker. 14) CANOWINDRA RETIREMENT VILLAGE PROJECT WORKING COMMITTEE Council’s representatives on the Canowindra Retirement Village Project working committee are Clr Walker and the Director of Finance and Corporate Services with Clr Durkin as the alternate representative. 15) CARGO ROAD USERS ASSOCIATION Council’s representative on the Cargo Road Users Association is Clr Davison. 16) CENTRAL TABLELANDS LOCAL LAND SERVICE (LLS) previously Central West Catchment Management Authority (CWCMA) Councillor representation on the Central Tablelands Local Land Service is Clr Batten as delegate. Council’s Environmental staff also attend the meeting. 17) CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY) Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is Clr Davison with Clr Beatty as the alternative delegate. 18) CENTROC HEALTH WORKFORCE COMMITTEE Council’s delegates to the CENTROC Health Workforce Committee is Clr Nash with Clr Beatty as the alternative delegate and the Community Services Manager. 19) HACC JOINT COMMITTEE Council’s representative to the HACC Joint Committee has been Clr Walker with Council’s Community Services Manager as alternative delegate. 20) JOINT REGIONAL PLANNING PANEL Council’s delegates to this committee is the Director of Environmental Services from Blayney Shire Council, Mr Mark Dicker, and Clr Durkin. 21) LACHLAN REGIONAL TRANSPORT COMMITTEE Council’s delegate to the Lachlan Regional Transport Committee is Clr Durkin with Clr Walker as the alternative delegate and the Director of Engineering and Technical Services (as and when required). 22) LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT Council’s representative to the Little River Landcare Group is Clr Batten with Cr Nash as the alternative delegate. 23) LOCAL EMERGENCY MANAGEMENT COMMITTEE The representatives to the Local Emergency Management Committee consists of Clr Beatty, the Director of Engineering and Technical Services as the Local Emergency Management Officer and the Operations Manager Roads & Bridges as the Deputy Local Emergency Management Officer (and the Maintenance Coordinator as alternative Deputy). Under the current Emergency Management legislation, the General Manager is the chair of the Local Emergency Management Committee (LEMC). The General Manager elected to delegate the role to the Director of Engineering and Technical Services. 24) MOLONG MEDICAL COMMITTEE Council’s representative on the Molong Medical Committee is Clr Jones with Clr Nash as the alternative representative. 25) NOXIOUS WEEDS ADVISORY COMMITTEES Lachlan Valley Noxious Weeds Advisory Committee Clr Walker is Council’s representative on this committee with Batten as alternate. Upper Macquarie Noxious Weeds Advisory Committee Clr Davison is Council’s representative on this committee with Clr Beatty being the alternative delegate. 26) OPHIR RESERVE TRUST BOARD Council’s representative on this Board to fill the position of ‘councillor’ is Clr Oldham. 27) RESTART WATER SECURITY TASKFORCE Council’s representative on this taskforce has been Clr Beatty. 28) SYDNEY ROADLINKS COMMITTEE Council’s delegate to this committee is Clr Beatty with Clrs Davison and Jones as the optional alternative delegates. Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer. 29) TRAFFIC COMMITTEE Council’s delegate to this committee is Clr Treavors with Clr Mullins as the alternative delegate. Council staff also attend this meeting. 30) VERTO LTD Council’s delegate to this committee is Clr Newsom. 31) WALUWIN CENTRE GOVERNANCE COMMITTEE Council’s delegate to this committee is Clr Nash with Clr Jones as the alternative delegate. Council’s Director of Finance & Corporate Services is also a member of the committee. 32) WALUWIN MOLONG HEALTHONE HEALTH SERVICES ADVISORY COMMITTEE Council’s delegate to this committee has been Clr Mullins with Clr Jones as the alternative delegate. 33) WELLINGTON/DUBBO LANDCARE MANAGEMENT Council’s delegate to this committee is Clr Davison with Clr Batten as the alternative delegate.
17/09/15	Carried

ITEM - 16 DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

MOTION (Durkin/Davison)

THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed below), subject to the support from these organisations for the 2017/18.

Town	Organisation	Meetings	Representative
Manildra	Manildra and District Improvement Association (MADIA)	1^st Wednesday of each month	Clr Nash (Clr as Treavors)
Cumnock	Cumnock and District Progress Association	3^rd Thursday of each month	Clr Davison (Clr Batten as alternate)
Yeoval	Yeoval and District Progress Association	1^st Tuesday of each month	Clr Davison (Clr Batten as alternate)
Molong	Molong Advancement Group	2^nd Thursday of each month	Clr Batten (Clr Jones as alternate)
Mullion Creek	Mullion Creek & District Progress Association	1^st Monday of every 2nd month	Clr Oldham (Clr Treavors as alternate)
Cargo	Cargo Progress Association	Meet as and when required	Clr Nash (Clr Newsom as alternate)
Borenore	Borenore Community Progress Association	As and when advised	Clr Davison (Clr Oldham as alternate)
Canowindra	Canowindra Business Chamber	2^nd Wednesday of each month	Clr Newsom (Clr Durkin as alternate)
Eugowra	Eugowra Promotion and Progress Association	2^nd Tuesday of each month	Clr Newsom (Clr Jones as alternate)
Cudal	Cudal Progress Association	1^st Tuesday of each month	Clr Treavors (Clr Nash as alternate)
Spring Hill/Spring Terrace	Spring Hill/Spring Terrace Committee	As and when advised	Clr Oldham (Clr Durkin as alternate)
Canowindra	Canowindra Sports Trust	2^nd Wednesday of each month	Clr Durkin (Clr Weaver as alternate)

17/09/16

Carried

ITEM - 17 ALTERNATE DELEGATE TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

MOTION (Treavors/Davison)

THAT the information be noted.

17/09/17

Carried

ITEM - 18 FIXING THE DATE AND TIME FOR COUNCIL AND OTHER MEETINGS

MOTION (Walker/Durkin)

THAT regular meetings of Council be held at 2:00pm on the fourth Tuesday of the month.

17/09/18

Carried

It was noted the time being 3:50pm Clr Mullins left the chambers and returned at 3:52pm.

	ITEM - 19 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief The General Manager noted that usually the Mayor would table any attendances for the previous month and highlight anything of significance. Clrs can note any meetings of significance they have attended in the previous month. Clr Davison attended a meeting for TDO on Thursday 21 September. Clr Durkin stated he and Clr Newsom met with Bruce Noble from Eugowra regarding the Puzzle Flat Creek levee, Clr Durkin expressed the wish to organise a bus trip for all councillors to inspect the site.
	MOTION (Beatty/) THAT the information contained in the Mayoral Minute be noted.
17/09/19	Carried

	ITEM - 20 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted that Clr Durkin called Item 34, Clr Davison called Items 25, 26 and 33 to be debated in Committee of the Whole.
	MOTION (Nash/Davison) THAT the items called be debated in Committee of the Whole.
17/09/20	Carried

	ITEM - 21 GROUPING OF REPORT ADOPTION
	Proceedings in Brief There were nil items called for further consideration.
	MOTION (Walker/Durkin) THAT: 1. Councillors call any items they wish to further consider 2. Items 22 to 24 be moved and seconded.
17/09/21	Carried

ITEM - 22 CONFIRMATION OF THE MINUTES

MOTION (Walker/Durkin)

THAT the minutes of the Ordinary meeting held 22 August 2017 be adopted.

17/09/22

Carried

ITEM - 23 ANNUAL FINANCIAL STATEMENTS

MOTION (Walker/Durkin)

THAT the Mayor, Deputy Mayor, General Manager and Acting Director of Finance & Corporate Services sign the Statement by councillors and management in the approved format, for both the General Purpose and Special Purpose Financial Statements.

17/09/23

Carried

ITEM - 24 DRAFT RECORDS AND INFORMATION MANAGEMENT POLICY

MOTION (Walker/Durkin)

THAT the attached draft Records and Information Management Policy be adopted.

17/09/24

Carried

It was noted that Item 25 and Item 26 were called to be debated in Committee of the Whole.

	ITEM - 27 CANOWINDRA RETIREMENT VILLAGE
	Proceedings in Brief Clr Newsom requested that more information be provided to all councillors on this issue. The General Manager advised he will send out a summary to all Clrs.
	MOTION (Walker/Durkin) THAT Council resolve to enter into a Public Private Partnership to facilitate the development of a retirement village in Canowindra.
17/09/25	Carried

ITEM - 28 2017 LG NSW ANNUAL CONFERENCE

MOTION (Batten/Durkin)

THAT Council:

1. Be represented at the 2017 Local Government NSW Annual Conference by the Mayor and Clrs Newsom and Davison as the two observers nominated by Council and the General Manager, or his alternate delegate, in an advisory capacity; and

2. Identify issues and/or motions to be submitted to the conference.

17/09/26

Carried

	ITEM - 29 OFFICE OF LOCAL GOVERNMENT (OLG) - COUNCILLOR WORKSHOPS
	Proceedings in Brief The General Manager noted that there was an amendment to the original recommendation in the report to include authorisation of attendance.
	MOTION (Treavors/Newsom) THAT Councillors make themselves available to attend the OLG “Hit the Ground Running” workshop in Blayney on Thursday 2 November 2017 and their attendance be authorised by Council.
17/09/27	Carried

	ITEM - 30 COUNCILLOR PROFESSIONAL DEVELOPMENT
	Proceedings in Brief The General Manager noted that there was an amendment to the original recommendation in the report to include authorisation of attendance.
	MOTION (Treavors/Nash) THAT councillors advise the General Manager if they wish to be registered to attend the Capable Councils workshop in Orange on 19 October and their attendance be authorised by Council.
17/09/28	Carried

ITEM – 31 UNION PICNIC DAY 2017

MOTION (Treavors/Jones)

THAT councillors notify the General Manager if they will be attending the Union Picnic Day in Molong on 13 October 2017.

17/09/29

Carried

	ITEM – 32 FUTURE DIRECTIONS FORUM
	Proceedings in Brief Clr Batten requested if this meeting could be organised for later in the week instead of earlier in the week. The General Manager noted that this may be dependent on the presenters.
	MOTION (Davison/Treavors) THAT Council authorise the conduct of a Future Directions Forum with final arrangements to be determined by the Mayor and General Manager.
17/09/30	Carried

It was noted that Items 33 and 34 were called to be debated in Committee of the Whole.

	ITEM - 35 EVENTS ASSISTANCE PROGRAM 2017/18
	Motion (Walker/Mullins) THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events; 1. $2,000 for Australian National Field Days; and 2. $500 for Cargo Twilight Village Markets.

	Amendment (Davison/Durkin) THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events; 1. $1,000 for Australian National Field Days; and 2. $500 for Cargo Twilight Village Markets.
	The amendment was put and carried becoming the motion, the motion was put and carried.

	Motion (Davison/Durkin) THAT Council approve funding under the 2017/2018 Events Assistance Program (EAP) for the following events; 1. $1,000 for Australian National Field Days; and 2. $500 for Cargo Twilight Village Markets.
17/09/31	Carried

	ITEM - 36 2017 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS
	Proceedings in Brief After much interest was expressed in attending the National Local Roads and Transport Congress the General Manager advised that normally only one Clr attends due to costs and location being in Western Australia. Clr Mullins asked for a vote on who would attend. Councillors agreed to draw the names of Clrs Treavors and Walker. The General Manager wrote both names on separate pieces of paper and Clr Jones selected a paper which led to Treavors becoming the delegate.
	MOTION (Davison/Nash) THAT Clr Treavors is the nominated delegate to attend the 2017 National Local Roads & Transport Congress.
17/09/32	Carried

ITEM - 37 DECOMMISSIONING OF UNDERGROUND PETROLEUM STORAGE SYSTEM AT MOLONG DEPOT

MOTION (Batten/Nash)

THAT Council approve $30,000 from the Plant reserve to undertake additional work.

17/09/33

Carried

It was noted that Clr Beatty declared an interest in item 38 due to his participation with the Molong Players who utilise the hall, he left the chambers at 4:35pm.

Clr Durkin assumed the Chair.

	ITEM - 38 MITCHELL ROOM, BANK STREET, MOLONG
	Proceedings in Brief Clr Davison stated he was against spending any more money on the Mitchell Room and Hall, due to the age of the building. Clr Mullins queried the decision of the relocation of library that was discussed in the former term of Council. The library plans were put on public display and feels they should still be used as it will be a futuristic library that will be utilised for 50-100 years and was against the motion. Clr Nash noted that Council had purchased the house next to hall and the focus needs to be on the library not the Mitchell room. Clr Walker stated he would be happy with an amendment. Clr Davison proposed that the amendment be that Council review the original plans for a new library. The General Manager stated that the Library committee that was formed had become too large and the focus of the project was lost. Clr Davison agreed the previous committee lost focus and that the hall should be used for other multipurpose uses. Clr Batten wished it be noted that he is against any amendment to the original motion.
	Motion (Walker/Oldham) THAT a further structural assessment be commissioned to confirm the findings of earlier reports and to carry out the recommendations of the report.

	Amendment (Davison/Nash) THAT Council review the original plans for a new library in Molong.
	The amendment was put and carried becoming the motion, the motion was put and carried.

	Motion (Davison/Nash) THAT Council review the original plans for a new library in Molong.
17/09/34	Carried The Chair requested a show of hands. For: Clrs Jones, Nash, Mullins, Treavors, Newsom, Durkin, Oldham, Walker, Weaver and Davison. It was noted that Clr Beatty was absent due to declaring an interest. Against: Clr Batten

It was noted that the time being 4:47pm Clr Beatty rejoined the meeting and resumed the Chair.

ITEM - 39 CANOWINDRA SEWER REUSE RETICULATION RECTIFICATION

MOTION (Walker/Durkin)

THAT Council approve additional funding of $40,000 from the Canowindra Town Improvement Fund to complete the Canowindra Sewer Reuse Reticulation Rectification works.

17/09/35

Carried

	ITEM - 40 CANOWINDRA AND EUGOWRA SES BUILDINGS
	Proceedings in Brief Clr Weaver queried if she should declare interest due to being a member. It was noted Clr Weaver left the Chambers at 4:50pm
	MOTION (Davison/Nash) THAT Council authorise funding from the Infrastructure Replacement Reserves of: 1. $5,000 for replacement of air conditioning for the Canowindra SES; and 2. $675 for two motors for the roller doors for the Eugowra SES.
17/09/36	Carried

It was noted the time being 4:51pm Clr Weaver rejoined the meeting.

It was noted the time being 4:51pm Clr Mullins left the chambers due to declaring an interest in Item 41 as he lives next door to the mentioned land.

ITEM - 41 PURCHASE OF RAILWAY LAND - MOLONG

MOTION (Nash/Walker)

THAT the land to be acquired is classified as Community Land.

17/09/37

Carried

It was noted the time being 4:52pm Clr Mullins rejoined the meeting.

ITEM - 42 PLANNING PROPOSAL TO AMEND CABONNE LOCAL ENVIRONMENTAL PLAN 2012 (SCHEDULE 5) TO INCLUDE THE GUMBLE HALL AS A HERITAGE ITEM

MOTION (Nash/Oldham)

THAT pursuant to section 59 of the Environmental Planning & Assessment Act 1979, council forward the Planning Proposal to the Department of Planning and Environment for the Minister to make a Local Environmental Plan to amend schedule 5 of the Cabonne Local Environmental Plan 2012 to include the Gumble Hall (located upon part Lot 1 DP 796803), Gumble Road at Gumble, as an item of environmental heritage.

17/09/38

Carried

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows:

For: Clr K Beatty, J Jones, M Nash, P Mullins, G Treavors, C Newsom, A Durkin, J Weaver, P Batten, K Walker, L Oldham and I Davison.

Against: Nil

	ITEM - 43 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief In response to a questions from Clr Nash, the General Manager advised that Central Tablelands Water (CTW) has remuneration to delegates as it is a County Council from constituent Councils and CTW pays the delegates. Clr Batten requested briefings on various road plans from the Director of Engineering and Technical Services. Clr Durkin requested a workshop on Canowindra Health Centre. The General Manager noted that an Extraordinary meeting will be called on 17 October after public exhibition for Stronger Communities funding and suggested a workshop be held to include Canowindra Health Centre, roads information requested, pecuniary interests and conflict of interest.
	MOTION (Oldham/Durkin) THAT a workshop be held on 17 October 2017 to discuss the matters raised in the Item Questions for Next Meeting.
17/09/39	Carried

	ITEM - 44 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief There were nil items called for further consideration.
	MOTION (Mullins/Nash) THAT the Notation items be noted.
17/09/40	Carried

	ITEM - 45 MATTERS OF URGENCY
	Proceedings in Brief There were nil matters of urgency.
	MOTION (Davison/Treavors) THAT it be noted there were nil matters of urgency.
17/09/41	Carried

	ITEM - 46 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
	Proceedings in Brief It was noted that Items 25, 26, 33 and 34 had been called for debate.
	MOTION (Davison/Nash) THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.
17/09/42	Carried

	ITEM - 25 PUBLIC ACCESS TO COUNCIL MEETINGS
	Proceedings in Brief Clr Nash stated that in the past it has been particularly hard with Development Application decision when the public address the Council on the meeting day. Clr Durkin noted that other addresses for such things as funding and events should be allowed. Clr Mullins stated that the public should be given the chance to state their cases to the Council. Clr Batten was in agreement to changing public addressing Council to the fortnight before Council meeting. Clr Treavors questioned what would happen if there was no workshop planned for the 2^nd Tuesday of the month, would there still be an opportunity for public addresses. The General Manager stated that it would be beneficial to hold a workshop every month. Clr Oldham queried how the public would be advised of the change. The General Manager stated that the information will be published on the Council website, he also noted that Council’s new website will be implemented in approximately two months. Clr Nash stated that the public would still need to make an appointment to address Council. Clr Davison questioned the Director of Environmental Services on the process of when a Development Application commences and do residents get asked to address Council. The Director of Environmental Services stated that Development Applications only get put to Council if there is recommended for refusal or there have been three or more objections to the Development Application.
	Recommendation (Durkin/Nash) THAT Council amend its Code of Meeting Practice to conduct an open forum a fortnight before each Ordinary council meeting to enable the public to address council.
1.	Carried

	ITEM - 26 VILLAGE ENHANCEMENT - STREET TREES
	Proceedings in Brief Clr Nash questioned what types of trees will be planted, who will be responsible for the trees, especially maintaining watering and does the plan include the lopping of trees. The General Manager advised that there are a variety of trees based on consultation that was carried out previously. Clr Davison proposed an amendment to go back to the community to get opinions and gather experts in the tree fields. The General Manager advised that the plans were carried out with community consultation and expert consultants when they were drafted it was taken into consideration what trees would be suited best to each area. Clr Batten raised concerns about planting due to the expected extreme heat conditions over summer, and high possibility of loss of trees planted. Clr Batten suggested waiting for a better season to plant. Clr Batten suggested that the project be carried out on a smaller scale, by selecting smaller areas to begin the project so there is less risk and less expenditure initially.
	Recommendation (Durkin/Mullins) THAT Council authorise the expenditure of $277,000 from the Village Enhancement reserve.
2.	Carried

	ITEM - 33 REQUESTS FOR DONATIONS
	Proceedings in Brief Clr Davison noted that the Orange, Cowra, Cabonne Science Hub had previously addressed Council and queried why Council needs to provide funding as it should be funded from Department of Education. He suggested that Council donate a maximum of $500.
	Recommendation (Durkin/Davison) THAT Council donate: 1. $500 to the Orange, Cowra, Cabonne Science Hub project; 2. $500 from the s.356 budget to assist students from Mullion Creek participate in the Australian Robotics Championships at the University of Queensland; and 3. $200 from the s.356 budget towards provision of a supper for a Mental Health Information session at Molong.
3.	Carried

It was noted that Clr Batten had declared an interest in Item 34 due to being a member of the Molong Show Society, Clr Batten did not leave the Chambers.

	ITEM - 34 STRONGER COUNTRY COMMUNITIES FUND
	Proceedings in Brief After much discussions regarding each project it was agreed by Council that the first round funding would be recommended to the Molong Early Learning Centre, Cudal Community Childrens Centre, Footpath to Mullion Creek Public School and Associated Road Safety Works and the construction of Footpath at Manildra.
	Recommendation (Jones/Newsom) THAT: 1. Council recommend funds to the Molong Early Learning Centre, Cudal Community Children’s Centre, Construction of Footpath to Mullion Creek Public School and Associated Road Safety Works and the Construction of Footpath at Manildra; and 2. Projects, other than those included in the Cabonne Pedestrian Access and Mobility Plan, be placed on public exhibition for 14 days from 27 September 2017 to 10 October 2017 for public inspection and comment.
4.	Carried

It was noted the time being 5:05pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Davison/Durkin)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Davison/Durkin)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Ordinary Council on 22 August 2017 and notes the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committees.

Carried

ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

Recommendation (Durkin/Davison)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made, within seven days of this correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 4 PROVISION FOR TRAFFIC CONTROL SERVICES CONTRACT

Recommendation (Batten/Oldham)

THAT Council:

1. Accept the tender from Midwest Traffic Management for Contract 855213 Provision of Traffic Control Services; and

2. Authorise the signing and Common Seal to the contract instrument of agreement between Cabonne Council and Midwest Traffic Management.

Carried

It was noted that the time being 6:11pm Clr Nash declared an interest in Item 5 due to her brother in law being related to the land owner in question and left the Chambers.

ITEM - 5 COMPULSORY LAND ACQUISITION OF PART OF THE LAND FOR CUMNOCK SERVICE RESERVOIR CONSTRUCTION UNDER RESTART NSW REGIONAL WATER SECURITY FOR REGIONS PIPELINE PROJECT

Recommendation (Davison/Treavors)

THAT Council authorise to process the compulsory land acquisition and to issue Proposed Acquisition Notice (PAN) to the landowners to acquire the part of the privately owned land in accordance with the Land Acquisition (Just Terms Compensation) Act 1991 for construction and installation of Cumnock Service Reservoir to provide potable water to Cumnock village.

Carried

It was noted the time being 6:13pm Clr Nash rejoined meeting.

ITEM - 6 SUPPLY AND INSTALLATION OF LIGHTING AT THE MOLONG MULTI-PURPOSE SPORTS FACILITY - MOLONG

Recommendation (Batten/Walker)

THAT Council:

1. Engage Rees Electrical Pty Ltd to supply and install lighting for the Molong Multi-Purpose Sports Facility at Molong; and

2. Approve additional funds of $6,730 to come from Capital Works Reserve.

10.

Carried

It was noted the time being 6.14pm the Mayor resumed the ordinary meeting.

	REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE
	MOTION (Nash/Davison) THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 26 September, 2017 be adopted.

17/09/43	Carried

There being no further business, the meeting closed at 6:15pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on 24 October, 2017 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.