Minutes of Ordinary Meeting

PRESENT Clr I Gosper (in the Chair), Clrs G Dean, M Nash, S Wilcox, A Durkin, G Treavors, K Walker and I Davison.

Also present were the General Manager, Acting Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services, Executive Assistant to the General Manager and Administration Officer.

ITEMS FOR DETERMINATION

The Mayor acknowledged the Principal, teachers and students from Borenore Public School who were in sitting in the gallery.

The Mayor advised that there would be a Youth of the Month Award presented to Darcey Eyb for the month of August.

The Mayor acknowledged Phoebe Cowdrey from the Orange, Cowra, Cabonne Science Hub who would be providing a short presentation to Council.

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief It was noted there were nil applications for leave of absence.
	MOTION (Wilcox/Durkin) THAT it be noted there were nil applications for leave of absence.
17/08/03	Carried

	ITEM - 2 DECLARATIONS OF INTEREST
	Proceedings in Brief Clr Treavors declared an interest (identified as a pecuniary interest) in item 17 due to his wife being an employee of the applicant. Clr Davison declared an interest (identified as a pecuniary interest) in item 17 due to having private work relations with the applicant.
	MOTION (Nash/Durkin) THAT the Declarations of Interest be noted.
17/08/04	Carried

	ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS
	Proceedings in Brief There were nil declarations of political donations.
	MOTION (Wilcox/Dean) THAT it be noted there were nil declarations of political donations.
17/08/05	Carried

It was noted the time being 2:05pm the Mayor presented the Youth of the Month award to Darcey Eyb until 2:10pm.

It was noted the time being 2:10pm Phoebe Cowdrey from the Orange, Cowra Cabonne, Science Hub provided a presentation to council until 2:19pm.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief The Mayor acknowledged the passing of Charlie McCarron, a former councillor on both Cabonne and Boree councils, business owner and local identity from Canowindra. The Mayor thanked the Deputy Mayor for chairing the July Council meeting in the Mayor’s absence. The Mayor thanked the Councillors for their service and dedication over the five year council term. Clr Dean commented that he felt the planned Councillor bus tour that was held at the start of the month for Local Government week was very successful and a nice way to end the term at Council. Clrs Durkin, Treavors, Walker and Davison thanked the Mayor and other Councillors for their services during the term of Council. The Mayor and Councillors thanked all staff, in particular the senior management, of council for the hard work given during their term at council The General Manager thanked the Mayor and Councillors for their service over their five year term at Council which he acknowledged was at times difficult. The Mayor · 27/6/17 Attended the business paper review with the Deputy Mayor, General Manager and Directors. · 27/6/17 Chaired the June Council meeting · 27/6/17 Attended a meeting regarding the Molong Multipurpose Sports Facility with Canowindra’s Sports Trust President and representatives from Molong regarding a forming a committee · 28/6/17 Attended a meeting with the Canobolas Zone Rural Fire Service Superintendent regarding new fire sheds for the Cabonne Brigades · 29/6/17 Attended the Mayor’s Office for meetings · 31/7/17 Attended the Mayor’s Office for meetings · 1/8/17 Attended a shire tour with the Councillors and senior staff for Local Government Week, including attending three Primary Schools in the Shire to coincide with Education Week · 3/8/17 Attended the Mayor’s Office for meetings, including a meeting with the Cudal Community Children’s Centre regarding support from Council · 4/8/17 Attended the Mayor’s Office for meetings, including a meeting with representatives from the Molong Advancement Group · 7/8/17 Attended the Molong Office to be on the interview panel for the position of Director of Engineering and Technical Services · 7/8/17 Attended a meeting with the General Manager and a member of the New South Wales Legislative Council Rick Colless · 8/8/17 Attended a meeting with the General Manager and the President of Local Government New South Wales Clr Keith Rhodes · 8/8/17 Attended Cabonne Council’s Local Government Councillors’ Award presentation that was officiated by the President of Local Government New South Wales Clr Keith Rhodes and the CEO of Local Government NSW Donna Rygate · 9/8/17 – 10/8/17 Attended the annual Centroc meeting at Parliament House with the General Manager · 17/8/17 Attended a meeting in the Mayor’s Office with the General Manager and Cabonne residents · 18/8/17 Attended a thank you dinner for the former Water Blayney Cabonne Executive Officer Donna Galvin with Clr Davison
	MOTION (Gosper/) THAT the information contained in the Mayoral Minute be noted.
17/08/06	Carried

It was noted the time being 2:27pm the Principal from Borenore Public School gave thanks to Council and along with the students and teachers left the chambers.

	ITEM - 5 COMMITTEE OF THE WHOLE
	Proceedings in Brief It was noted there were nil items called for debate in Committee of the Whole.
	MOTION (Treavors/Walker) THAT it be noted there were nil items called for debate in Committee of the Whole.
17/08/07	Carried

	ITEM - 6 GROUPING OF REPORT ADOPTION
	Proceedings in Brief It was noted there were nil items called for further consideration.
	MOTION (Walker/Davison) THAT: 1. Councillors call any items they wish to further consider 2. Items 7 to 9 be moved and seconded.
17/08/08	Carried

ITEM - 7 CONFIRMATION OF THE MINUTES

MOTION (Walker/Davison)

THAT the minutes of the Ordinary meeting held 25 July 2017 and Extraordinary meeting held 8 August 2017 be adopted.

17/08/09

Carried

ITEM - 8 CENTROC - PARTICIPATION IN BITUMEN EMULSION AND COLD MIX CONTRACT

MOTION (Walker/Davison)

THAT Council agree to participate in regional contracts for bitumen emulsion and cold mix.

17/08/10

Carried

ITEM - 9 MAY 2017 LOCAL TRAFFIC COMMITTEE

MOTION (Walker/Davison)

THAT Council ratify item 8 recommendation of the May 2017 Local Traffic Committee.

17/08/11

Carried

ITEM - 10 ORANGE, BLAYNEY, CABONNE REGIONAL ECONOMIC DEVELOPMENT PLAN

MOTION (Wilcox/Durkin)

THAT Council supports the development of a Regional Economic Development Strategy for the region encompassing the local government areas Orange, Blayney and Cabonne.

17/08/12

Carried

ITEM - 11 CANOWINDRA PRESCHOOL KINDERGARTEN

MOTION (Durkin/Walker)

THAT Council:

1. Enter into a peppercorn lease agreement for a nominal fee of $1 per year with the Canowindra Preschool Kindergarten for Lots 1 and 2 Section 3 DP 978016 Ryall Street, Canowindra

2. Affix the seal to the lease agreement between Council and the Canowindra Preschool Kindergarten Inc.

17/08/13

Carried

	ITEM - 12 25th ANNIVERSARY OF FAMILY DAY CARE AND HACC SERVICES
	Proceedings in Brief The Mayor noted that the Community Services Manager has announced his retirement from council in October 2017. He commended the report and acknowledged Mr Brown’s service and contribution to council.
	MOTION (Walker/Wilcox) THAT Council: 1. Recognise the 25th Anniversary of HACC and Family Day Care Services; and 2. Fund up to $500 towards each anniversary celebration for HACC and Family Day Care from the Community Services Reserve.
17/08/14	Carried

	ITEM - 13 END OF TERM REPORT
	Proceedings in Brief The Mayor noted that copies of the End of Term Report had been provided to all Councillors and commended the General Manager, Acting Economic Development Manager and Executive Assistant for their work in compiling the report.
	MOTION (Wilcox/Davison) THAT: 1. Council adopts the Cabonne Council End of Term Report for the period 2012-2017; 2. The report be mailed to ratepayers and residents; 3. The report be uploaded to Council’s website and Facebook page and be promoted through the media; and 4. Copies of the report be provided to the Minister for Local Government, the State Member for Orange and the Office of Local Government.
17/08/15	Carried

	ITEM - 14 DEVELOPMENT APPLICATION 2017/178 - PARTIAL DEMOLITION OF STONE STABLES - 9 MOLONG STREET, MOLONG BEING LOT 130 DP 876496
	Proceedings in Brief The Mayor gave a brief report of the background behind the stone stables and noted that the Department of Education had advised the Molong Early Learning Centre that the centre would need to close unless the building safety issues were dealt with. He indicated the Molong Early Learning Centre had tried to source grant funding, however it would be a large cost to make the required repairs to the stables.
	MOTION (Walker/Nash) THAT Development Application 2017/178 for the partial demolition of the heritage listed ‘Quinn’s Stables’ at 9 Molong Street, Molong, being Lot 130 DP 876496, be granted consent subject to the conditions attached.
17/08/16	Carried The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs Gosper, Dean, Nash, Wilcox, Durkin, Treavors, Walker and Davison Against: Nil

	ITEM - 15 MODIFICATION OF DEVELOPMENT APPLICATION 2008/0128/1 - WESTLIME QUARRIES PTY LTD - 115 CANOMODINE LANE, CANOWINDRA
	Proceedings in Brief The Mayor noted that there was an error in the heading of this item and the Development Application number should read 2016/128/1.
	MOTION (Davison/Walker) THAT Modification of Development Application 2016/128/1 to permit the siting of the proposed office and weighbridge, workshop and hardstand, fuel store and hardstand, (being components of the proposed open cut mine (limestone mine) and ancillary processing), outside the open cut mine working area, be granted consent subject to the variation of Condition 1 to include the modified site plan and accompanying Statement of Environmental Effects. The modified subject land is described as part of Lot 201 DP 1232203, previously described as proposed Lots 100 and 101 in the subdivision of Lot 2 DP 590034, Lot 136 DP 664861 and Lot 137 DP 652082 known as 115 Canomodine Lane Canowindra.
17/08/17	Carried The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows: For: Clrs Gosper, Dean, Nash, Wilcox, Durkin, Treavors, Walker and Davison Against: Nil

ITEM - 16 DEVELOPMENT APPLICATION 2017/147 DWELLING UPON LOT 6 DP 838725, LAND ALSO KNOWN AS 1288 PEABODY ROAD, MOLONG

MOTION (Nash/Wilcox)

THAT:

1. Council vary the development standard being the minimum lot size for development of a dwelling, and

2. Development Application 2017/147 for a dwelling upon Lot 6 DP 838725 land also known as 1288 Peabody Road, Molong be granted consent subject to the conditions attached.

17/08/18

Carried

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion as follows:

For: Clrs Gosper, Dean, Nash, Wilcox, Durkin, Treavors, Walker and Davison

Against: Nil

It was noted, the time being 2:40pm Clr Treavors declared and interest (identified as a pecuniary interest) in item 17 due to his wife being an employee of the applicant and left the chambers.

It was noted, the time being 2:40pm Clr Davison declared an interest (identified as a pecuniary interest) in item 17 due to having private work relations with the applicant and left the chambers.

ITEM - 17 MODIFIED DEVELOPMENT APPLICATION 2001/37/4 FOR AGRITECHNOLOGY UPON LOT 13 DP 1023110, LAND ALSO KNOWN AS 36 UNDERWOOD ROAD, BORENORE

MOTION (Walker/Durkin)

THAT Council:-

1. Approve modification application 2001/37/4 for installation of a evaporator unit for Agritechnology Pty Ltd upon Lot 13 DP 1023110, land also known as 36 Underwood Road, Borenore;

2. Amend Condition 40(a) On-site Effluent Management from monthly to quarterly reporting; and

3. Retain Condition 41(b) Environmental Control - Odour Assessment and 42(c) Environmental Control - Noise Assessment as written in the conditions of consent.

17/08/19

Carried

The Chair called for a Division of Council as required under Section 375A (3) of the Local Government Act which resulted in a vote for the motion (noting the absences of Clrs Treavors and Davison – pecuniary interests) as follows:

For: Clrs Gosper, Dean, Nash, Wilcox, Durkin, and Walker

Against: Nil

It was note the time being 2:42pm Clrs Treavors and Davison rejoined the meeting.

	ITEM - 18 QUESTIONS FOR NEXT MEETING
	Proceedings in Brief Clr Durkin requested investigation of the possibility of the laneway between the Royal Hotel and the pharmacy in Gaskill Street Canowindra being made one way only.
	MOTION (Nash/Treavors) THAT Council receive a report at the next Council meeting in relation: 1. The possibility of the laneway between the Royal Hotel and the pharmacy in Gaskill Street Canowindra being made one way only.
17/08/20	Carried

	ITEM - 19 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr Davison queried in relation to item 9 if Councillor iPads needed to be handed in at the end of the meeting, as he still had committee meetings to attend before the end of the Council term. The General Manager noted that the request for the iPads at the end of the meeting was for convenience of the Councillors, however iPads could be returned any time before the end of term. It was noted nil items were called for further consideration.
	MOTION (Treavors/Wilcox) THAT the Notation items be noted.
17/08/21	Carried

	ITEM - 20 MATTERS OF URGENCY
	Proceedings in Brief It was noted that there were nil matters of urgency.
	MOTION (Wilcox/Nash) THAT it be noted there were nil matters of urgency.
17/08/22	Carried

	ITEM - 21 COMMITTEE OF THE WHOLE SECTION OF THE MEETING
	Proceedings in Brief It was noted there were nil matters called for debate in Committee of the Whole.
	MOTION (Wilcox/Walker) THAT Council hereby resolve itself into Committee of the Whole.
17/08/23	Carried

It was noted the time being 2:48pm the Chair announced that the Council would now be resolving into a Closed Committee of the Whole.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Recommendation (Wilcox/Durkin)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

Carried

ITEM - 2 PROPOSAL FOR ESTABLISHMENT OF A TRUCK WASH AT MOLONG - LAND ACQUISITION

Recommendation (Wilcox/Durkin)

THAT Council authorise the General Manager to negotiate to acquire land for the proposed truck wash development in Molong, up to the amount included in the grant application.

Carried

ITEM - 3 OFFER TO PURCHASE OR LEASE LOT 87 DP1100661 CASUARINA DR, EUGOWRA

Recommendation (Walker/Nash)

THAT Council obtain a new valuation on the property from an alternate suitably qualified valuer before determining a new minimum sale price.

Carried

It was noted the time being 2:58pm the Chair resumed the Ordinary meeting.

The Mayor acknowledged that this would be the last Council meeting for the term of Council and thanked the Councillors for all their efforts during term of Council.

REPORT & RESOLUTIONS OF COMMITTEE OF THE WHOLE

MOTION (Wilcox/Dean)

THAT the Report and Recommendations of the Committee of the Whole Meeting held on Tuesday 22 August, 2017 be adopted.

17/08/24

Carried

There being no further business, the meeting closed at 2:59pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 26 September, 2017 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.