cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

21 June 2017

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 27th June 2017 commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

 

 

Yours faithfully

Stephen J Harding

GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of Acting General Manager’s Report

4)       Resolve into Committee of the Whole

a)    Consideration of Called Items

b)    Consideration of Closed Items

5)      Adoption of Committee of the Whole Report

 

 

 

 

 

 

 

 


 

ATTENDEES – JUNE 2017 COUNCIL MEETING

 

 

2.00pm

Tieke Thomas – Youth of the Month

 

Wellington Valley Wiradjuri Aboriginal Corporation – presentation to Council regarding Aboriginal cultural and heritage.

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 June, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1

ITEM 2      DECLARATIONS OF INTEREST....................................................... 1

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 1

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 1

ITEM 5      COMMITTEE OF THE WHOLE........................................................... 1

ITEM 6      GROUPING OF REPORT ADOPTION.............................................. 1

ITEM 7      CONFIRMATION OF THE MINUTES................................................. 1

ITEM 8      ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION................................................................................................................... 1

ITEM 9      GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW................................................................................................... 1

ITEM 10    COUNCIL'S POLICY REGISTER - ADOPTION OF "RELATED PARTY DISCLOSURE POLICY" ...................................................................... 1

ITEM 11    MAKING OF RATES AND CHARGES FOR 2017/2018................. 1

ITEM 12    APPLICATION FOR ACQUISITION OF EASEMENTS ON CROWN LANDS FOR THE MOLONG TO CUMNOCK AND YEOVAL PIPELINE............ 1

ITEM 13    COUNCIL'S POLICY REGISTER - AMENDMENT OF "STREET STALL AND RAFFLE TICKET POLICY".................................................................. 1

ITEM 14    REQUEST FOR DONATION - GUMBLE HALL............................... 1

ITEM 15    REQUESTS FOR DONATIONS.......................................................... 1

ITEM 16    FOLLOW UP TO YOUTH ADDRESS TO COUNCIL MEETING... 1

ITEM 17    EVENTS ASSISTANCE PROGRAM 2016/2017.............................. 1

ITEM 18    CUDAL HALL RESTORATION........................................................... 1

ITEM 19    SELECTIVE TENDERERS FOR RESTART REGIONAL WATER SECURITY PIPELINE PROJECT............................................................................. 1

ITEM 20    REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2017/126 - TEMPORARY EVENTS (MARKETS) UPON LAND KNOWN AS BYRNE PARK LOTS 7 8 & 9 SECTION 5 DP 758396 AND APEX PARK LOT 1 DP 314764 & LOT 15 DP 1044001.......................................................................... 1

ITEM 21    RE-IMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR DA 2016/180 FOR A WINDMILL ON LOT 283 DP 1192242, 15 PYE STREET, EUGOWRA    1

ITEM 22    QUESTIONS FOR NEXT MEETING................................................... 1

ITEM 23    BUSINESS PAPER ITEMS FOR NOTING........................................ 1

ITEM 24    MATTERS OF URGENCY.................................................................... 1

ITEM 25    COMMITTEE OF THE WHOLE SECTION OF THE MEETING..... 1

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      DEBT RECOVERY REPORT OF OUTSTANDING DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 4      GENERAL MANAGER'S APPOINTMENT

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 5      GENERAL MANAGER'S PERFORMANCE REVIEW

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 6      POLICY ON LIMITS OF SERVICE AND COMMUNICATION

(f) matters affecting the security of the council, councillors, council staff or council property

ITEM 7      MOLONG LIBRARY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      CONTRACT 799296 DESIGN AND CONSTRUCTION OF EURIMBLA BRIDGE AND THE DEMOLITION OF THE EXISTING OLD BRIDGE STRUCTURES CUMNOCK

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 9      PLANT REPLACEMENT ONE BACKHOE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 10    NETWASTE TENDER FOR THE COLLECTION AND RECYCLING OF SCRAP METAL

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 7.1    May 23 2017 Ordinary Council minutes............... 1

ANNEXURE 7.2    June 6 2017 Extraordinary Minutes...................... 1

ANNEXURE 7.3    June 13 2017 Extraordinary Council minutes 1

ANNEXURE 9.1    Draft GIPA Agency Information Guide for Website 2017-18                                                                                                      1

ANNEXURE 10.1  Draft Related Party Disclosure Policy.pdf 1

ANNEXURE 11.1  Rating Summary 2017 2018............................................ 1

ANNEXURE 11.2  Fees and Charges 2017 2018....................................... 1

ANNEXURE 12.1  Map_Application CrownLand Easement Acquistion - M to C_Y Pipeline.......................................................................... 1

ANNEXURE 15.1  Molong RSL Snooker Club - Request for Donation - 24-06-2017.pdf................................................................................... 1

ANNEXURE 15.2  Gersbach - Request for assistance in costs for mural design on Canowindra Skate Park Shelter.pdf 1 

 


 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 848773

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

General Manager's REPORT

 

A call for apologies is to be made.

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 848775

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

General Manager's REPORT

 

A call for Declarations of Interest.

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 848776

 

 

Recommendation

 

THAT any Political Donations be noted.

 

General Manager's REPORT

 

A call for declarations of any Political Donations.

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 848777

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

ITEM 5 - COMMITTEE OF THE WHOLE

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 848786

 

 

Recommendation

 

THAT Councillors call any items that they wish to be debated in Committee of the Whole.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to call any item they wish to be debated in “committee of the whole” at the conclusion of normal business.

 

The debate process during a ‘normal’ Council meeting limits the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005. 

 

Items should only be called at this time if it is expected that discussion beyond the normal debate process is likely to be needed. 

 

ITEM 6 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.a - Provide quality administrative support and governance to councillors and residents.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\GROUPING OF REPORT ADOPTION and BUSINESS PAPER ITEMS FOR NOTING REPORTS - 848787

 

 

Recommendation

 

THAT:

1.    Councillors call any items they wish to further consider

2.    Items 7 to 12 be moved and seconded.

 

 

General Manager's REPORT

 

Items 7 to 12 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group.  Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

ITEM 7 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Minutes

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

1.  May 23 2017 Ordinary Council minutes

2.  June 6 2017 Extraordinary Minutes

3.  June 13 2017 Extraordinary Council minutes    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - MINUTES - 2017 - 848789

 

 

Recommendation

 

THAT the minutes of the Ordinary meeting held 23 May 2017 and  Extraordinary Council meetings held on 6 June 2017 and 13 June 2017 be adopted.

 

General Manager's REPORT

 

The following minutes are attached for endorsement:

 

1.   Minutes of the Ordinary Council meeting held on 23 May 2017;

2.   Minutes of the Extraordinary Council meeting held on 6 June 2017; and

3.   Minutes of the Extraordinary Council meeting held on 13 June 2017.

 

ITEM 8 - ADOPTION OF INTEGRATED PLANNING AND REPORTING DOCUMENTATION

REPORT IN BRIEF

 

Reason For Report

To endorse Council's Integrated Planning and Reporting documents, including Delivery Program 2013/14 - 2016/17; Operational Plan 2017/18 and the Resource Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).

Policy Implications

As per the OLG requirments for Integrated Planning and Reporting.

Budget Implications

Budget implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.

IPR Linkage

4.5.2.c. Engage with community to determine future needs & objectives

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 848797

 

 

Recommendation

 

THAT Council adopt:

 

1)   The Draft Operational Plan 2017/18, including:

 

a)   Part 1 – The Activities; and

 

b)   Part 2 – Financials (including Fees and Charges); and

 

2)   The Draft Resource Plans, including:

 

a)   Workforce Management Plans; and

 

b)   Asset Management Plans:

 

i)        Asset Management Plan;

ii)       Asset Management Policy;

iii)      Asset Management Strategy;

iv)      Water Supply Asset Management;

v)       Building Asset Management Plan;

vi)      Recreation Asset Management Plan;

vii)     Transport Asset Management Plan;

viii)    Sewer Asset Management Plan; and

ix)      Long Term Financial Plan.

 

As amended at the extra-ordinary meeting held Tuesday 13 June, 2017.

 

 

Acting Director of Finance & Corporate Services' REPORT

 

As part of the Integrated Planning and Reporting Framework introduced by the NSW Office of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4 years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual).

 

As required by the Local Government Act, 1993, Council reviewed these draft plans at the extra-ordinary meeting held on 9 May, 2017.

 

These draft plans were placed on public exhibition for a minimum 28 days, concluding on Friday 9 June, 2017. Council received a number of submissions, which were considered at the extra-ordinary meeting held on 13 June, 2017.

 

A copy of the amended plans and amended fees and charges have been forwarded to councillors on their iPads.

 

ITEM 9 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

REPORT IN BRIEF

 

Reason For Report

For Council to consider its Agency Information Guide and Proactive Release Program for the 2017/18 year

Policy Implications

"Access to Information held by Council" policy requirement.

Budget Implications

Nil

IPR Linkage

4.5.2.d - Provide effective communications and information systems for residents

Annexures

1.  Draft GIPA Agency Information Guide for Website 2017-18    

File Number

\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 838094

 

 

Recommendation

 

THAT Council adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

 

Administration Manager's REPORT

 

Background

Since 2010 Council has adopted an Agency Information Guide (AIG), previously known as a “publication guide”.

 

The Information Commissioner nominated 31 July each year as the date by which a council must review, adopt and make its AIG available to the public online.

 

What is an Agency Information Guide?

An “agency information guide” is a guide (s20) that:

 

a)      describes the structure and functions of the Council, and

b)      describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c)      specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d)      identifies the various kinds of government information held by the Council, and

e)      identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f)       specifies the manner in which the Council makes (or will make) government information publicly available, and

g)      identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG: this is done via Council’s website.

 

The Information Commissioner has more recently issued guidelines (No. 6) relating to best practice for AIGs.

Other than the requirement to review and adopt an AIG annually, the guidelines remind councils of the requirement to: “… notify the Information Commissioner before adopting or amending an AIG and…”.

This is a procedural change.  

The draft AIG was provided to the information Commissioner and has been acknowledged by her.  Council is now allowed to adopt the draft AIG as any comments the Commissioner might wish to make can be incorporated into the next review of the AIG and published at a later date.

What is a Proactive Release Program?

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release.  Council adopted its initial Proactive Release Program (PRP) at its June 2010 meeting and then reviewed and adopted it again in August 2011.  In June 2012 Council adopted an amendment following review to its Proactive Release Program which meant that since it has read as follows:

 

1.      Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2.      Media releases

3.      Any Information considered to be of interest to the public (not already required to be released).

A copy of Council’s draft Agency Information Guide, which includes the PRP, proposed for the ensuing 12 months (2017/18) is annexed.  It is proposed to specifically add the Gift and Benefits declarations register to the PRP this year.

 

ITEM 10 - COUNCIL'S POLICY REGISTER - ADOPTION OF "RELATED PARTY DISCLOSURE POLICY"

REPORT IN BRIEF

 

Reason For Report

To request Council to adopt the draft amended policy.

Policy Implications

Yes - will become Counicl's policy if adopted

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

1.  Draft Related Party Disclosure Policy.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 849664

 

 

Recommendation

 

THAT the draft amended “Related Party Disclosure” policy be adopted.

 

Administration Officer's REPORT

 

At the 23 March 2017 Council meeting Council resolved to adopt a new Related Party Disclosure Policy to meet the requirements of the Australian Accounting Board Standard (AASB 124) – Related Parties Disclosures

 

Following a further review, the Related Party Disclosure Policy has been updated with an amendment to the due date of the disclosures. 

 

The attached draft policy reflects that wording for Council’s consideration.

 

ITEM 11 - MAKING OF RATES AND CHARGES FOR 2017/2018

REPORT IN BRIEF

 

Reason For Report

To formally make the Rates and Charges for 2017/2018

Policy Implications

Nil

Budget Implications

Levy the 2017/2018 Rates and Charges

IPR Linkage

4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  Rating Summary 2017 2018

2.  Fees and Charges 2017 2018    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 848765

 

 

Recommendation

 

THAT Council:

 

1.  Adopt the Pricing Policy and Fees and Charges for 2017/2018;

2.  Make and levy the rates for the 2017/2018, as shown on the rating schedule attached;

3.  Approve the definitions relating the various “Rating Categories” in the annexure attached; and

4.  In accordance with Section 566(3) of the Local Government Act 1993, adopt the maximum rate of interest to apply to outstanding rates and charges for the 2017/2018 rating year, that rate is 7.5%.

 

Senior Accounting Officer's REPORT

 

This report is presented to Council to formally make and levy rates, fees and charges for 2017/2018, as required by the Local Government Act, 1993.

 

Formal notification of the maximum interest rate allowable for overdue Rates and Charges, has been received from the Office of Local Government, that rate will be 7.5% for the 2017/2018 rating year.

ITEM 12 - APPLICATION FOR ACQUISITION OF EASEMENTS ON CROWN LANDS FOR THE MOLONG TO CUMNOCK AND YEOVAL PIPELINE

REPORT IN BRIEF

 

Reason For Report

For Council to approve the acquisition of easements on Crown Lands for the Molong to Cumnock and Yeoval Pipeline Project.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.2.a - Construct new Cabonne Water projects

Annexures

1.  Map_Application CrownLand Easement Acquistion - M to C_Y Pipeline    

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\CUMNOCK TO YEOVAL PIPELINE PROJECT - 848876

 

 

Recommendation

THAT Council approve:

1.  The acquisition of easements (6m easement width) on Crown Lands Lot 7300 DP 1144896 (17 Hendersons Road, Yeoval) and adjacent to Lot 7300 DP 1144896 (17 Hendersons Road, Yeoval) & Lot 12 DP 1211127 (3652 Banjo Paterson Way, Yeoval) for the Molong to Cumnock and Yeoval Pipeline Project with Cabonne Council as beneficiary of the easements; and

2.  The payment of administration fee of $487.70 (FY 2016-17 fee) to Department of Industries - Lands in making the application for Compulsory Acquisition: Consent to Acquire Crown Land.

3.  The affixing of Council’s common seal to the easement documentation.

 

Acting Director of Engineering & Technical Services' REPORT

Council is in the process of implementing Molong to Cumnock and Yeoval potable water pipeline project as Stage-1 and Stage-2 pipeline projects. For the implementation of the pipeline project, Council is required to acquire the easements on Crown Lands located at Hanover Creek crossing and surrounds as shown in the following table. For the submission of an application for Crown Land easement to Department of Industries – Lands it is necessary to attach the Council resolution approving the required easement acquisition. Making this application attracts an administration fee of $487.70 (FY 2016-17 fee) to be paid to the Department of Industries – Lands.

Table - List of Crown Land Parcels

Crown Land

Easement being part of

Location

Easement Width

Easement  Area (m²)

Description of  land

Hanover Creek, Yeoval

Through Lot 7300 DP 1144896                          (17 Hendersons Rd, Yeoval)

6.0m

164m²

Waterway

Crown Road

Reserve

Adjacent to Lot 7300 DP 1144896                     

(17 Hendersons Rd Yeoval ) & Lot 12 DP

1211127 (3652 Banjo Paterson Way, Yeoval)

6.0m

1057m²

Crown Reserve/

Grazing 

 

ITEM 13 - COUNCIL'S POLICY REGISTER - AMENDMENT OF "STREET STALL AND RAFFLE TICKET POLICY"

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval to amend this policy.

Policy Implications

Yes - will update Council's policy register if approval to amend the policy is given.

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 849119

 

 

Recommendation

 

THAT the “Street Stall and Raffle Ticket Policy” be amended:

 

a)   to permit the free use of the street stall by the Molong Advancement Group on four separate occasions during 2017/2018 in exchange for their offer to tidy the appearance of the shelter.

b)   to reflect the correct location used in Canowindra.

c)   to reflect the correct day used in Canowindra.

d)   to discontinue the requirement that the use of the Molong Street Stall on Saturday mornings be for raffle ticket sales only.

e)   to permit more than one street stall per week in Molong.

 

 

General Manager's REPORT

 

Council has an existing policy which addresses the criteria for holding street stalls and to conduct raffle ticket selling within the Cabonne LGA.

 

The Molong Advancement Group have approached council with a proposal that they carry out a tidy up of the street stall shelter in Molong in exchange for four street stalls during the year.  The request hasn’t been approved as the current policy only allows organisations to be entitled to one street stall per annum. 

 

Further a review of the policy has uncovered some anomalies between the policy and current practice, for example:

 

1.   Policy states: Council’s preferred sites for holding of funding raising street stall are Canowindra – front of HACC.  Current practice is that the location is in front of the IGA supermarket (business owners approval given).

 

2.   Policy states: Only one street stall is to be held per week unless prior approval is granted under delegated authority by the General Manager for a second stall on a “one-off” basis, provided agreement is reached with the organisation holding existing approval for a street stall during that week.  Current practice is that raffle ticket sales on Saturday mornings do incorporate selling of baked goods thereby constituting a street stall.

 

3.   Policy states: Street stall allocations in Canowindra not be extended to Saturdays.  Current practice is that street stalls are held on Saturday mornings in Canowindra not Fridays. 

 

4.   Policy states: Council advise all groups, when bookings are made for street stalls in Canowindra, and by advertisement in the local newspaper that street stalls in Canowindra are only to be held outside the Cabonne Council joint HACC/Library facility with the condition that Council has the power to vary this arrangement at any time, according to circumstances.  Current practice as per point 1 above.

 

5.   Policy states:  Only one street stall is to be held per week.  Current practice is that a purpose built stall exists in Molong and is used more frequently.

                                                                                                                                                                                                                                                                                                               

ITEM 14 - REQUEST FOR DONATION - GUMBLE HALL

REPORT IN BRIEF

 

Reason For Report

Consideration of a request for donation of costs associated with the preparation and submission of a Planning Proposal for Gumble Hall.

Policy Implications

Nil

Budget Implications

$3,000 from Community Faciliation Fund

IPR Linkage

3.3.5.a - Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\ZONING\REZONING APPLICATIONS - 849663

 

 

Recommendation

 

THAT Council donate $3,000 towards the costs of rezoning the Gumble Hall to be funded from the Community Facilitation Fund.

 

 

General Manager's REPORT

 

Council considered a report in October 2016 regarding the request to rezone land on behalf of Gumble Hall Incorporated to amend the Cabonne LEP and prepare a Planning Proposal to list the hall as a heritage item.  Part of the report advised that the request for preparation of a Planning Proposal appeared to require council to facilitate the process and absorb the costs as part of its strategic planning function and that in facilitating the matter council would also forgo the $3,000 fee established in its annual fees and charges for submission of a rezoning application.

 

At the time Council did not formally resolve to contribute the $3,000 and council has now received a formal request for assistance by Gumble Hall Incorporated.

 

Should council agree to the request, the money could be funded from the Community Facilitation Fund.

 

ITEM 15 - REQUESTS FOR DONATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to consider the requests for donations recieved.

Policy Implications

Nil

Budget Implications

To be funded from existing budget allocation.

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

1.  Molong RSL Snooker Club - Request for Donation - 24-06-2017.pdf

2.  Gersbach - Request for assistance in costs for mural design on Canowindra Skate Park Shelter.pdf    

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\SPONSORSHIP - DONATIONS\SPONSORSHIP - DONATIONS - 2017 - 849197

 

 

Recommendation

 

THAT Council donate:

 

1.  $250 to the Molong RSL Snooker Club Fundraiser for Nyki Roots Appeal.

2.  $500 to the painting of a mural at the Canowindra Skate Park

3.  The unspent balance of the 2016/17 s.356 budget to the Mullion Creek Progress Association to purchase playground equipment.

 

 

Community Services Manager's REPORT

 

Fundraiser Nyki Roots

Molong RSL Snooker Club held a fundraising day on the Saturday 24th June to raise funds to assist Nyki Roots in recovering from her injuries. As Councillors may be aware Nyki is a young lady from Molong who was injured in a motor vehicle on the 8 April 2017 just out of Molong. Nyki will be requiring long term assistance and therapy from injuries sustained in the accident.

 

Nyki has been unable to work since the accident and faces a long period of recovery and rehabilitation.

 

It is considered worthwhile to support this fundraiser with a donation of $250.

 

Mural at Canowindra Skate Park

Students addressing Council’s May meeting suggested the painting of a mural on the shelter at Canowindra Skate Park.

 

Since then a proposal has been received from Melissa Gersbach from Canowindra who would like to work with students to paint a mural on the shelter.

 

Melissa has previously worked with students from Cudal Public School to paint a mural there and her artwork is appreciated by the community.

 

Her letter includes a budget of $2,200 for the materials and labour.

 

The Country Arts Support Program (CASP) is a potential funding source for this project with grant applications closing on the 27 July 2017.

 

It is proposed that Council staff work with Melissa and the students to complete a CASP grant application and that Council make a contribution of $500 towards the mural from the remainder of the s.356 budget for this year.

 

Mullion Creek Progress Association

Mullion Creek Progress Association manage the community hall and recreation area at Mullion Creek and are enthusiastic about constructing a children’s playground near the tennis courts.

 

Council has provided children’s playgrounds in numerous other locations in Cabonne and it is proposed that the unspent balance of the s.356 budget be donated to the Progress Association to go towards the purchase of play equipment.

 

If the other recommended donations are made the balance will be approximately $1,050.

 

Donations made so far this financial year are listed below.

 

$300          Cumnock Progress Association Website

$500          Cudal Public School P&C robotics program

$500          Nashdale Public School P&C to match grant (if successful)

$500          MADIA – Manildra Christmas Fireworks

$300          Cudal Cricket Club

$350          Cudal Preschool

$300          Cudal Swimming Club to upgrade equipment 

$200          Cargo Public School P&C for their Christmas function.

$1050        School Presentation Ceremonies (Student Prizes)

$300          CWA Public Speaking Competition

$300          Leukemia Foundation

$360          BreastScreen NSW transport of van

$250          NAIDOC Week School Initiatives

$250          Eugowra Public School

$500          Cudal Soccer Club

 

ITEM 16 - FOLLOW UP TO YOUTH ADDRESS TO COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

The matters raised by young people at Council's May meeting are being followed up

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.1.2.b - Organise for young people to address Council annually

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\SERVICE PROVISION\YOUTH SERVICES - 849071

 

 

Recommendation

 

THAT Council write to the young people who addressed its May meeting to respond to the matters in this report.

 

Community Services Manager's REPORT

Young people from Canowindra High School, Yeoval Central School and Molong Central School addressed Council’s May meeting on matters that are important to them.

This report has been jointly prepared by the Engineering and Technical Services section and the Community Services Manager.

The matters raised by students are listed below together with notes on possible actions.

Canowindra High 

Students – School Captains; Jo Balcombe and Ciaran Etty

Thanked for Council Support for Youth Week Event

Suggestions;

·    More footpaths in streets near the school.

To be programmed as per recommendations from the PAMP and recommended to be included for consideration in the Village Enhancement Program.

 

·    Would like to paint a mural on wall of shed at rear of Canowindra Skate park.

Refer to donations report.

 

·    Would like drinking water at skate park

Part of the Drinking Water Program.  A report went to March Council meeting with the recommendation:

 

THAT Council

1.    Agree to the replacement of drinking water bubblers at Molong, Canowindra and Manildra at a cost of $3,800 per bubbler;

2.    Install an additional water bubbler at the Skate Park precinct at Canowindra; and

3.    Contact Central Tablelands Water to share the cost of replacement bubblers and the additional bubbler at Canowindra.

 

·    Would like to have more gardens in public places

To be included for consideration in the Village Enhancement Program

 

·    Public Toilet at Morris Park is too dark – needs lighting or skylights

To be included for consideration in the Village Enhancement Program

 

·    Blue Jacket lookout is run down – needs better facilities at the top and landscaping of approaches.

·    To be included for consideration in the Village Enhancement Program

Yeoval Central School

Student – Captain; Blake Cameron

Thanked Council for working with school in improving seating around the oval and providing improved amenities and goal posts.

Suggestions;

Would like a skate park at Yeoval

·    Would keep young people off roads

·    Provide a focus for activities

·    Has a couple of locations in mind and thinks a portable set of ramps would work if not enough money for a permanent fixture.

·    Young people in the area would work towards raising funds.

 

Sites and costings need to be investigated and a report will go to July 2017 Council meeting.

Community should set up a committee and start looking at different funding avenues. 

 

Molong Central School

Students – Captains; Tieke Thomas and Brooke Watts

Have consulted with their peers

Suggestions;

·    More reliable Wi-Fi at Molong Library

Issue to be referred to Central West Libraries for investigation.

 

·    A study area in the new library for Molong including individual and collaborative learning spaces.

Could be incorporated in planning for new library

 

·    Longer opening hours at the library – especially after school each day.

Seek comment from Central West Libraries.

 

·    A canteen area at Molong pony club – this would enable them to better host regional equestrian events

Noted – not a council asset.

 

·    The public toilets at Cudal are run down. Doors not shutting / locking properly in ladies and too dark and gloomy.

This is included to be done as part of Council’s maintenance program, upgrade to be considered as part of Village Enhancement Program.

 

·    Needs more walking pathways around town at Cudal.

To be programmed as per recommendations from the PAMP and  to be considered for funding from the Village Enhancement Program.

 

·    Exercise machines are good in the walking paths at Molong but areas around them need to be better kept (long grass around them) and machines maintained. More exercise machines would be great.

This is included to be done as part of Council’s maintenance program and more machines to be considered as part of the Village Enhancement Program.

 

·    Would like Blue light Discos or similar to recommence.

Councillor Treavors following up with student bodies.

 

·    Would like movie nights in the community hall.

Noted.  Council supports the promotion of the Amusu theatre at Manildra for movie screenings.

 

The suggestions from students were thoughtful and action can be taken on many of them as indicated above.  Some suggestions are already covered by Council’s budget allocations or are being implemented already. Other suggestions will require a budget allocation in 2018 if they are to progress.

 

ITEM 17 - EVENTS ASSISTANCE PROGRAM 2016/2017

REPORT IN BRIEF

 

Reason For Report

For Council to consider the applications for funding under the 2016/2017 Events Assistance Program

Policy Implications

Nil

Budget Implications

$2,400 funded under the Events Assistance Program 2016/2017

IPR Linkage

4.4.1.c - Provide assistance to community groups

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\EVENTS ASSISTANCE PROGRAM 2016 - 2017 - 844404

 

 

Recommendation

 

THAT Council approve funding of $2,400 under the 2016/2017 Events Assistance Program (EAP) to Molong Bowling Club for the David Wicks Memorial Tournament in Molong.

 

Acting Economic Development Manager's REPORT

 

Council has received one application for funding under its 20016-17 Events Assistance Program (EAP) for an event to promote Molong and attract approximately 200 people to compete in a two-day bowls tournament.

 

Council’s Community Development and Tourism Coordinator has provided the following assessment:

 

Application 1.

 

Organisation:                               Molong Bowling Club Ltd

Event:                                             David Wicks Memorial Tournament

Date:                                               23 & 24 September 2017

Requested amount:                    $2,500

Reason for funding:                             A contribution towards offsetting the marketing, promotion and event management commitments.

 

Event Description:

 

Molong Bowling Club Inc. is holding a bowls pairs tournament over two days in September at the Molong Bowling Club. The tournament will be widely promoted throughout New South Wales and within the Central West. The organisers estimate the event will attract more than 50 bowlers and with their accompanying families, this will potentially bring an additional 150-200 people into Molong.   

 

The David Wicks Memorial Tournament will take place over the weekend of the 23-24 September and provides a great opportunity for visitors to enjoy the Molong charm and help to increase the local visitor economy.

 

The Molong Bowls Tournament will showcase Molong and the surrounding area to the many visitors and will help to attract interest and potential repeat visitors due to their memorable experience.

 

The event will raise the profile and awareness of Molong, our many attractions and this ultimately will lead to an increase in visitors, improved accommodation demand and economic benefits to the Cabonne shire.

 

The Molong Bowls Tournament was held previously in 2016 and was very successful.

 

Cabonne Council’s logo will be included on all marketing and promotional material distributed prior to the event. Cabonne Council’s community support will also be promoted throughout the tournament and during the presentation ceremony.

 

As there will be many visitors from outside the region, this event presents an opportunity to place Cabonne Council banners and the Towns and Villages Guide at the bowling club to highlight the Shire’s many attractions.

 

Assessment

 

This application meets the event assistance funding program objectives of a developing event. Its aim is to attract visitation to the area and support a number of Cabonne enterprises.

 

Events Assistance Program (EAP) status to date:

 

EAP Funding Allocation 2016/2017

$50,900

EAP Expenditure to Date 2016/2017

 

26 July Orange Wine Festival 14-30 October 2016

$5,000

23 Aug Canowindra Balloon Challenge 2017

$20,000

23 Aug Canowindra Airing of the Quilts 1-3 October 2016    

$3,000

23 Aug Cycling NSW Masters Road Cycling Championship 2017

$5,000

27 Sept Canowindra Baroquefest

$2,000

27 Sept Taste Orange@Barangaroo

$500

27 Sept Mulga Bill Pioneers Camp Cooking Experience

$500

28 Feb MBC Women Agri-Business - What the Future Holds

$1,500

28 Feb Canowindra Creative Centre Make it, Bake it, Grow it

$500

28 Feb Canowindra@home 100Mile Dinner 2017

$1,000

28 Feb F.O.O.D Week 2017

$5,000

28 Feb Banjo Paterson Festival

$1,000

28 Feb At the Vineyard Presents

$500

28 March Cumnock Long White Lunch

$500

28 March Eugowra Country Fair

$1,000

23 May Taste Orange@Watson Bay

$1,500

 

 

Total Expenditure

$48,500

Funds Available

$2,400

 

 

ITEM 18 - CUDAL HALL RESTORATION

REPORT IN BRIEF

 

Reason For Report

For Council to approve a variation to complete works on the Cudal hall.

Policy Implications

Nil

Budget Implications

$30,000 from the Infrastructure Replacement Reserve fund

IPR Linkage

3.3.3.e - Maintain the council's properties to safe operational standards

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\MAINTENANCE\COMMUNITY HALLS - 849077

 

 

Recommendation

 

THAT $30,000 for the additional repair work on the Cudal Hall be approved and funded from Council’s Infrastructure Replacement Reserves fund.

 

Acting Director of Engineering & Technical Services' REPORT

Council is currently undertaking a major refurbishment of the Cudal Hall. This project is part of Council’s Capital Works Program that is being managed by the NSW Public Works on behalf of council. The work is being carried out by the Brownrite Building Group.

The project primarily involves the replacement of the wall cladding of the structure and the inclusion of a new roof. The total cost of the project was estimated at $160,028.

During the course of the project, the external cladding was removed from the front or southern façade, and it was revealed that significant wood rot and insect infestation of the existing building timber had occurred, and that it had seriously affected the structural integrity of the building’s framework at that location.

The damage to the framework and the supporting column on the south east corner would compromise the installation of the new cladding, and necessitated a detailed inspection of the exposed frame work and its supporting columns.

Following the inspection, Council requested a quotation from the Brownrite Building Group for the repair of the damaged section of the building. A quotation for the amount of $23,276 (ex GST) was received to undertake the repairs. The quotation was assessed by the NSW Public Works and is considered to be a fair price for the work and have recommended it for consideration. Council staff have also undertaken a similar assessment of the quote and agree that it is a fair price.

To complete the project an additional $30,000 is required to be funded from the Infrastructure Replacement Reserve fund. These funds will cover Council’s on-costs and contractor costs.

 

ITEM 19 - SELECTIVE TENDERERS FOR RESTART REGIONAL WATER SECURITY PIPELINE PROJECT

REPORT IN BRIEF

 

Reason For Report

For Council to approve the selective tenderers for the Cabonne Restart water security pipeline project.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

5.1.2.a - Construct new Cabonne Water projects

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\DESIGN AND CONSTRUCTION\CUMNOCK TO YEOVAL PIPELINE PROJECT - 848894

 

 

Recommendation

THAT:

1.   Comdain Infrastructure Pty Ltd

2.   Diona Pty Ltd

3.   Ertech Pty Ltd

4.   Georgiou Group Pty Ltd

5.   Ledonne Constructions Pty Ltd

6.   Leed Engineering and Construction Pty Ltd

7.   Spiecapag Lucas Joint Venture

be selected as suitable tenderers for submission of proposals for the Molong to Cumnock and Yeoval Pipeline components of the Cabonne Council’s Water Security Pipeline Projects under the Restart NSW Funding arrangement.

 

 

Acting Director of Engineering & Technical Services' REPORT

 

Council at its 12 April 2016 meeting resolved:

THAT Council participate in the calling of expressions of interest with Orange City Council for selective tendering for the Restart Regional Water Security Project.

The process involved calling for expressions of interest from suitably qualified contractors and the selection of a list of contractors capable of meeting the requirements of the proposed contract.

It is necessary for Cabonne Council to formally resolve to accept the list of tenderers considered suitable to be invited to submit detailed Design / Construction proposals.

The selected contractors are as follows:

·    Comdain Infrastructure Pty Ltd

·    Diona Pty Ltd

·    Ertech Pty Ltd

·    Georgiou Group Pty Ltd

·    Ledonne Constructions Pty Ltd

·    Leed Engineering and Construction Pty Ltd

·    Spiecapag Lucas Joint Venture

 

ITEM 20 - REQUEST FOR REIMBURSEMENT OF DEVELOPMENT APPLICATION FEES - 2017/126 - TEMPORARY EVENTS (MARKETS) UPON LAND KNOWN AS BYRNE PARK LOTS 7 8 & 9 SECTION 5 DP 758396 AND APEX PARK LOT 1 DP 314764 & LOT 15 DP 1044001

REPORT IN BRIEF

 

Reason For Report

To obtain Council approval for the donation of $285 as reimbursement of development application fees paid in association with DA 2017/126 for Temporary Events (Markets) upon land know as Byrne Park Lots 7 8 & 9 section 5 DP 758396 and Apex Park Lot 1 DP 314764 & Lot 15 DP1044001

Policy Implications

Nil

Budget Implications

s356 Budget

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2017\03-2017-0126 - 848251

 

 

Recommendation

 

THAT Council donate $285 from its s356 budget to Eugowra Promotion & Progress Association Inc, being the amount equivalent to DA application fees paid in association with Development Application 2017/126 for Temporary Events (Markets) upon land know as Byrne Park Lots 7 8 & 9 section 5 DP 758396 and Apex Park Lot 1 DP 314764 & Lot 15 DP1044001.

 

Senior Town Planner's REPORT

 

Council has received a request from Eugowra Promotion & Progress Association Inc requesting Council’s consideration of reimbursement of fees paid in association with DA 2017/126 for Temporary Events (Markets) upon land know as Byrne Park Lots 7 8 & 9 section 5 DP 758396 and Apex Park Lot 1 DP 314764 & Lot 15 DP1044001.

 

The fees paid totalled $285 and consisted of the following:-

 

Development Application                               $   285.00

 

The DA for this application has been approved and consent granted on 24 March 2017.

 

Council’s Donations policy (dated 17 December 2012) includes the following procedural statements:

 

1.      Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as Council DA fees and charges, as defined, in instances relating to Council owned / controlled or Crown Land where the improvement would become a Council Asset.

Any requests for a refund/donation of DA fees by Not-For-Profit/Community Organisations will be submitted for consideration by Council with the amount to be refunded / donated to be determined on a case by case basis.

 

For clarity it is noted the following fees are not eligible for donation: statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificate applications and complying development applications are to be paid with the application.   Requests for a refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equal to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Council staff may process any such requests within the limits of the policy.   Any requests exceeding the policy are to be reported to Council for consideration.

 

ITEM 21 - RE-IMBURSEMENT OF DEVELOPMENT APPLICATION FEES FOR DA 2016/180 FOR A WINDMILL ON LOT 283 DP 1192242, 15 PYE STREET, EUGOWRA

REPORT IN BRIEF

 

Reason For Report

To obtain council approval for the donation of $423  as reimbursement for Development Application fees paid with DA 2016/180 for a Windmill on Lot 283 DP 1192242, 15 Pye Street Eugowra

Policy Implications

Nil

Budget Implications

Donation to be facilitated from Council's s365 budget

IPR Linkage

4.5.3.a Provide efficient and effective development assessment

Annexures

Nil   

File Number

\Development Applications\DEVELOPMENT APPLICATION\2016\03-2016-0180 - 848326

 

 

Recommendation

 

THAT Council donate $423 from its s365 budget to Eugowra Promotion & Progress Association Inc. being the amount equivalent to the development application fee paid in association with DA 2016/180 for a Windmill on Lot 283 DP 1192242, 15 Pye Street Eugowra.

 

Senior Town Planner's REPORT

 

Council has received correspondence from Eugowra Promotion & Progress Association Inc. seeking reimbursement of fees paid for the lodgement of DA 2016/180 for a Windmill on Lot 283 DP 1192242, 15 Pye Street Eugowra.    The organisation seeks a partial refund of DA fees incurred based on Council’s Donation Policy.

 

The development application fees of $563.00 comprised the following:

 

·    Development Application fee        $285.00

·    Construction Certificate fee           $  88.00

·    Inspections                                       $140.00

·    Occupation Certificate                    $  50.00

 

Under Council’s policy, staff are not authorised to donate the inspection fees.

 

The DA for this application has been approved and consent granted on 9 August 2016.

 

Council’s Donation policy (dated 17 December 2012) includes the following procedural statements:

 

Development Application (DA) fees

Council will donate an amount equal to refunding the actual amounts paid as DA fees and charges, as defined, in instances relating to Council owned/controlled or Crown Land where the improvement would become a Council Asset.

 

Any requests for a refund/donation of DA fees by Not-for-Profit/Community Organisation will be submitted for consideration by Council with the amount to be refunded/donated to be determined on a case by case basis.

 

For clarity, it is noted the following fees are not eligible for donation; statutory fees such as long service levy, advertising, planning reform (plan first levy) and other fees which may be charged including inspections, occupation certificate, subdivision, subdivision certificates, integrated development and principal certifying authority.

 

All fees associated with development applications, construction certificates applications and complying development applications are to be paid with the application. Requests for refund of DA fees are to be made in writing on the prescribed form, stating the grounds or reasons justifying why Council should donate an amount equivalent to the relevant fees.

 

Fees to be donated back to the applicant will only be donated after determination of the relevant application.

 

Based on the above procedural statements the fee of $423 would be considered for donation back to the applicant, that being the fee for the development application, construction certificate and occupation certificate.

 

 

ITEM 22 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 848790

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked/matters raised where necessary.

 

General Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

ITEM 23 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 848791

 

 

Recommendation

 

THAT:

1.   Councillors call any items they wish to further consider.

2.   The balance of the items be noted.

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

ITEM 24 - MATTERS OF URGENCY

REPORT IN BRIEF

 

Reason For Report

Enabling matters of urgency to be called.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 848792

 

 

Recommendation

 

THAT Councillors call any matters of urgency.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to consider matters of urgency which are defined as any matter which requires a decision prior to the next meeting or a matter which has arisen which needs to be brought to Council’s attention without delay such as natural disasters, states of emergency, or urgent deadlines that must be met”.

 

This item enables councillors to raise any item that meets this definition.

 

ITEM 25 - COMMITTEE OF THE WHOLE SECTION OF THE MEETING

REPORT IN BRIEF

 

Reason For Report

Enabling reports to be considered in Committee of the Whole.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g. Code of Meeting Practice adhered to

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 848793

 

 

Recommendation

 

THAT Council hereby resolve itself into Committee of the Whole to discuss matters called earlier in the meeting.

 

General Manager's REPORT

 

Council’s Code of Meeting Practice allows for the Council to resolve itself into “committee of the whole” to avoid the necessity of limiting the number and duration of speeches as required by Clause 250 of the Local Government (General) Regulation 2005.

 

This item enables councillors to go into “committee of the whole” to discuss items called earlier in the meeting.

   


Item 7 Ordinary Meeting 27 June 2017

Item 7 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 7 Ordinary Meeting 27 June 2017

Item 7 - Annexure 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 7 Ordinary Meeting 27 June 2017

Item 7 - Annexure 3

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9 Ordinary Meeting 27 June 2017

Item 9 - Annexure 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 10 Ordinary Meeting 27 June 2017

Item 10 - Annexure 1

 

PDF Creator


Item 11 Ordinary Meeting 27 June 2017

Item 11 - Annexure 1

 

 

                                                                       

 

 

 

RATING SUMMARY

2017/2018

 

 

OVERVIEW

                                                     

The following pages contain details of Council's Rates and Charges.

 

1) The Rating Structure to Apply For 2017/2018

 

Council’s General Rate Categories and Sub-Categories are as follows:

 

¨  Farmland

¨  Residential

¨  Residential - Canowindra Town

¨  Mining

¨  Business

¨  Business - Molong Town

¨  Business - Canowindra Town

 

2) Rating Categories

 

Council wishes to take this opportunity to advise ratepayers that the categorisation of land for rating purposes was not a decision made by Council, but rather is a legal requirement on Council contained in the Local Government Act 1993.

In accordance with the Act Council MUST categorise land into one of four categories, those being farmland, residential, business or mining (see definitions following).

 

As well as this, the definition for each of the categories is contained in the Local Government Act and Council MUST use that definition to determine the category.

 

Things that may seem “logical” as far as the categories are concerned (e.g. as rural for Advance Energy accounts should be classed as rural or farmland for rating purposes) are not necessarily relevant to classification for rating purposes under the Act - only the definition contained in the Act must be used.

 

3) Definitions of Rating Categories From The Act

 

Farmland

 

515.

 

(1)   Land is to be categorised as Farmland if it is a parcel of rateable land valued as one assessment and its dominant use is for farming (that is, the business or industry of grazing, animal feedlots, dairying, pig-farming, poultry farming, viticulture, orcharding, bee-keeping, horticulture, vegetable growing, the growing of crops of any kind, forestry or aquaculture (within the meaning of the Fisheries Management Act 1994) or any combination of those businesses or industries) which:

 

a)   has a significant and substantial commercial purpose or character; and

 

b)   is engaged in for the purpose of profit on a continuous or repetitive basis (whether or not a profit is actually made).

 

(2)   Land is not to be categorised as farmland if it is rural residential land.

 

(3)   The regulations may prescribe circumstances in which land is or is not to be categorized as farmland.

 

Residential

 

516.

 

(1)   Land is to be categorized as Residential if it is a parcel of rateable land valued as one assessment and:

 

a)   its dominant use is for residential accommodation, (otherwise than as a hotel, motel, guest-house, backpacker hostel or nursing home or any other form of residential accommodation - (not being a boarding house or a lodging house) prescribed by the regulations); or

 

b)   in the case of vacant land, it is zoned or otherwise designated for use under an environmental planning instrument (with or without development consent) for residential purposes; or

 

c)   it is rural residential land.

 

(2)   The regulations may prescribe circumstances in which land is or is not to be categorised as residential.

Mining

 

517.

 

(1)   Land is to be categorised as Mining if it is a parcel of rateable land valued as one assessment and its dominant use if for a coal mine or metalliferous mine.

 

(2)   The regulations may prescribe circumstances in which land is or is not to be categorised as mining.

 

Business

 

518.

 

(1)   Land is to be categorised as Business if it cannot be categorised as farmland, residential or mining.

 

Vacant Land

 

The Act indicates that Council should use the following process to categorise vacant land:

 

(i)         “In accordance with the zoning of the land; or

 

(ii)        In accordance with the predominant categorisation of the surrounding land.

 

Council has generally categorised vacant land as residential unless it meets the definition of farmland as contained in the Act.

 

Water Charges

 

In accordance with the requirements of the Local Government Act in conjunction with other Government Agencies.

 

Sewer Rates and Charges

 

In accordance with the requirements of the Local Government Act and in conjunction with other Government Agencies.

 

4) Details of 2017/2018 Rates and Charges

 

Full details of proposed rates and charges for 2017/2018 are contained in the attached pages including Minimum Rates and Rates in the Dollar and a comparison with the previous year’s rates.

 

Council’s rates for 2017/2018 have been increased by IPART’s rate peg amount being 1.5%.

 


Item 11 Ordinary Meeting 27 June 2017

Item 11 - Annexure 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 12 Ordinary Meeting 27 June 2017

Item 12 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 15 Ordinary Meeting 27 June 2017

Item 15 - Annexure 1

 

PDF Creator


Item 15 Ordinary Meeting 27 June 2017

Item 15 - Annexure 2

 

PDF Creator


 

PDF Creator

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 27 June, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      RATES SUMMARY................................................................................ 1

ITEM 2      INVESTMENTS SUMMARY................................................................. 1

ITEM 3      FRINGE BENEFITS TAX...................................................................... 1

ITEM 4      RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING    1

ITEM 5      CENTROC BOARD MEETING............................................................ 1

ITEM 6      STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES.............. 1

ITEM 7      COMMUNITY FACILITATION FUND................................................. 1

ITEM 8      LOCAL GOVERNMENT ELECTIONS 2017 - USE OF COUNCIL RESOURCES  AND ELECTORAL MATERIAL........................................................... 1

ITEM 9      COUNCIL DECISION-MAKING PRIOR TO THE SEPTEMBER 2017 LOCAL GOVERNMENT ELECTIONS.............................................................. 1

ITEM 10    EXTENSION OF FUNDING FOR COUNCIL'S HACC AND COMMUNITY TRANSPORT SERVICES..................................................................... 1

ITEM 11    ECONOMIC DEVELOPMENT ACTIVITIES REPORT.................... 1

ITEM 12    ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT   1

ITEM 13    COUNCIL'S SWIMMING POOLS....................................................... 1

ITEM 14    HERITAGE ADVISOR'S REPORT..................................................... 1

ITEM 15    DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2017   1

ITEM 16    DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2017 1

ITEM 17    MEDIAN PROCESSING TIMES 2017................................................ 1

ITEM 18    BURIAL STATISTICS........................................................................... 1  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph 31 May 2017.............................................. 1

ANNEXURE 2.1    Investment Summary May 2017................................. 1

ANNEXURE 4.1    Traffic Light Summary ................................................ 1

ANNEXURE 4.2    Council................................................................................... 1

ANNEXURE 5.1    Minutes of the Board Meeting 25 May 2017 Parliament House Sydney..................................................................... 1

ANNEXURE 5.2    250517_Mayoral Board Report............................... 1

ANNEXURE 11.1  05.06.2017 Cycling NSW event review.docx....... 1

ANNEXURE 12.1  Engineering Report June 2017................................. 1

ANNEXURE 14.1  Heritage Advisors Report June 2017.docx...... 1 


 

ITEM 1 - RATES SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Rates collections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.a - Level of rate of collection

Annexures

1.  Rates graph 31 May 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 847097

 

Senior Rates Officer's REPORT

 

Rate Collection Summary to 31 May 2017 is attached for Council’s information.  The percentage collected is 92.3%, which is comparable to the figure for previous years.

 

The fourth instalment fell due on 31 May 2017.

 

ITEM 2 - INVESTMENTS SUMMARY

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to Council's Investment Schedule.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.4.b. Maximise secure income through investments

Annexures

1.  Investment Summary May 2017    

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING\FINANCIAL REPORTS TO COUNCIL - 847872

 

Acting Finance Manager's REPORT

 

Council’s investments as at 31 May 2017 stand at a total of $41,633,549.

 

Council’s average interest rate for the month was 2.49%.   The effect of the low cash rate is having a negative impact on term deposit rates offered by financial institutions.  The Reserve Bank’s official cash rate remained steady at 1.50% during the month of May.   However, Council’s average rate is higher than Council’s benchmark rate of the 30 Day Bank Bill Swap Rate of 1.62%. 

 

Council’s investments are held with multiple Australian financial Institutions with varying credit ratings according to Council’s Investment Policy.  The annexure to this report shows a break up of each individual institution that Council invests with and its “Standard and Poor’s” Credit Rating.

 

The Schedule of Investments for May 2017 is attached for Council’s information.

 

ITEM 3 - FRINGE BENEFITS TAX

REPORT IN BRIEF

 

Reason For Report

To advise Council of Fringe Benefit Tax payable to the Australian Taxation Office for the year ended 31 March 2017

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\TAX\FRINGE BENEFITS TAX - 848383

 

Acting Finance Manager's REPORT

 

Fringe Benefits Tax is a tax payable by employers on certain benefits provided to employees.  The benefits that may attract Fringe Benefits Tax are defined under the Fringe Benefits Tax Assessment Act, and may include the provision of a motor vehicle that is available for the private use by the employee and payment of rental charges for an employee’s home telephone.

 

Council’s Fringe Benefits Tax Return for the year ended 31 March 2017 was completed and submitted to the Australian Taxation Office on 17 May 2017. 

 

The total amount of Fringe Benefits Tax payable for 2016/2017 was $76,876.

 

The table below lists the amount of tax relating to each type of benefit, as well as the amount of each benefit that is met from Council funds and from other sources.  Other sources include amounts charged to externally funded activities such as WBC alliance and HACC program. 

 

Benefit Type

Council Funds

Other Sources

Total Payable

Motor Vehicles

$64,590

$10,541

$75,131

Expenses

$878

 

$878

Entertainment

$867

 

$867

TOTAL

$66,335

$10,541

$76,876

 

 

ITEM 4 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report on progress made in actioning its resolutions up to last month's Council meeting and any committee meetings held.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Traffic Light Summary

2.  Council    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 849424

 

Acting General Manager's REPORT

 

InfoCouncil generated reports are annexed including actions up to the previous month’s meetings resolutions.

 

Progress comments are provided until the final action comment which will also show “COMPLETE”: that item will then be removed from the register once resolved by the council.

 

Attached also is the “traffic light” indicator system that enables the council to identify potential areas of concern at a glance.

 

Councillors should raise any issues directly with the directors as per the mayor’s request.

 

ITEM 5 - CENTROC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

To update Council on matters discussed at the Centroc Board Meeting on 25 May 2017.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.d. Maintain effective membership of Centroc, WBC Strategic Alliance, Hawkesbury City Council, Weddin Shire Council and Cabonne Council Country-City Alliance, LG NSW and other forums

Annexures

1.  Minutes of the Board Meeting 25 May 2017 Parliament House Sydney

2.  250517_Mayoral Board Report    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC 2017 - 844565

 

General Manager's REPORT

 

The Mayor, Clr Walker & Acting General Manager attended the Centroc Board meeting held in Sydney at Parliament House on 25 May 2017.

 

Matters discussed at the Board meeting included:

 

·    Water Security;

·    Transport Infrastructure;

·    Health;

·    Regional Development;

·    Tourism;

·    Planning;

·    Management Plan & Policy.

 

Minutes of the Board meeting and the Mayoral Board report are attached for Councillors’ information.

 

ITEM 6 - STRATEGIC DIRECTIONS WORKSHOP - OUTCOMES

REPORT IN BRIEF

 

Reason For Report

To report on the key projects identifed at the strategic direction workshop held on 11 August 2015.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 848648

 

General Manager's REPORT

 

On 11 August 2015, Mr Stephen Blackadder of Blackadder & Associates, consultants, facilitated a Future Directions Forum review session with 9 councillors and the senior staff team at council chambers.

 

At its August 2015 meeting, Council resolved to receive an update report about each key project identified at the workshop for the balance of the council term unless a project is completed.

 

The key ‘projects’ identified were as follows, with advice on the status of each item outlined after each one:

 

1.   Road program

Refer to Engineering and Technical Services update report.

 

2.   Molong quarry

Demolition completed and erection of shed and panels in progress.

 

3.   Canowindra Retirement Village

Awaiting approval to engage in Public Private Partnership.

 

4.   Molong Library and Visitor Information Centre

Report to June council meeting advising council to request an extension to expend grant funding and that council defer decision of the proposed library to the new council when elected in September.

 

5.   Yeoval & Cumnock Sewerage Scheme

Small Towns Sewer Scheme complete

 

6.   Asset Management Plans

Asset Management plans approved at June 2016 council meeting, review currently underway.

 

7.   Review of asset holdings

Delayed due to staff resignations

 

8.   Multi-purpose sport facility

Hand-over meeting scheduled for 20 June 2017.

 

ITEM 7 - COMMUNITY FACILITATION FUND

REPORT IN BRIEF

 

Reason For Report

To report on approved expenditure under the Community Facilitation Fund (CFF).

Policy Implications

Nil

Budget Implications

Within existing budget allocation

IPR Linkage

3.3.5.a. Review community need for new and upgraded facilities

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\COMMUNITY FACILITATION FUND - 848646

 

General Manager's REPORT

 

Council adopted guidelines for the Community Facilitation Fund (CFF) in March 2015.  The CFF was created for smaller community projects not originally included in the council’s budget, to be allocated at the discretion of the Mayor and Deputy Mayor.

 

As a reminder, the guidelines for the CFF are as follows:

 

1.   Projects where no existing vote for the works has been allocated or the vote is insufficient to complete the project.

 

2.   Recipients must be community based not-for-profit groups.

 

3.   Mayor and Deputy Mayor to jointly approve funds (with the General Manager as proxy if one is not available).

 

4.   Allocation of funds to be reported to the next available council meeting.

 

5.   Limit of $3,000 per allocation unless other approved by council.

 

There were NIL allocation of funds were made in the past month.

 

ITEM 8 - LOCAL GOVERNMENT ELECTIONS 2017 - USE OF COUNCIL RESOURCES  AND ELECTORAL MATERIAL

REPORT IN BRIEF

 

Reason For Report

To provide advice received from the Office of Local Government (OLG) regarding the obligations in relation to the use of council resources in the lead up to the 2017 Local Government elections.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2017 - 849613

 

General Manager's REPORT

 

With the upcoming local government elections in 9 September 2017, the Office of Local Government (OLG) have issued the following advice of the obligations of council officials in relation to the use of council resources and the potential for council publications to be considered ‘electoral material’.

 

·    Council officials (including Administrators) must not use council resources, property (including intellectual property), and facilities for the purposes of assisting their election campaign or the election campaign of others unless the use is lawfully authorised and proper payment is made where appropriate.

 

·    In the 40 days preceding the election, councils (including councils currently under Administration) need to consider whether their publications could amount to an “electoral matter”.

 

·    Council officials (including Administrators) must use council resources lawfully, ethically, effectively and carefully keeping in mind the council’s code of conduct and other policies such as the policy on the payment of expenses and the provision of facilities to mayors and councillors.

 

·    “Electoral matter” for the purposes of the Local Government (General) Regulation 2005 broadly includes any matter that is intended or likely to affect voting in an election. The name, photograph and likeness of a candidate fall within the definition of “electoral matter”.

 

·    Council publications that promote the achievements of the council may also potentially fall within the definition of “electoral matter”.

 

Key points

 

·    Under the Model Code of Conduct, the following must not be used for the purpose of assisting anyone’s election campaign:

 

o council resources, property or facilities (unless the resources, property or facilities are otherwise available for use or hire by the public and any publicly advertised fee is paid for use of the resources, property or facility); and

o council letterhead, council crests and other information that could give the appearance it is official council material.

 

·    Breaches of a council’s code of conduct may result in disciplinary action.

 

·    Councils and council officials (including Administrators) should be mindful of the need to maintain community confidence in the integrity of the performance of the council's functions and activities in the lead-up to elections. Councils (including those currently under administration) should be mindful of how the community may perceive any of their activities or actions during this time.

 

Council staff have also been made aware of these obligations.

 

ITEM 9 - COUNCIL DECISION-MAKING PRIOR TO THE SEPTEMBER 2017 LOCAL GOVERNMENT ELECTIONS

REPORT IN BRIEF

 

Reason For Report

To provide advice from the Office of Local Government (OLG) of limits to councils' ability to exercise some of their functions in the four weeks preceding the date of a local government election.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2017 - 849644

 

General Manager's REPORT

 

Clause 393B of the Local Government (General) Regulation 2005 limits councils’ ability to exercise some of their functions in the four weeks preceding the date of a local government election (the caretaker period).

 

Councils are expected to assume a “caretaker” role during election periods to ensure that major decisions are not made which would limit the actions of an incoming council.

 

·    Councils, the general manager or any other delegate of the council (other than a Joint Regional Planning Panel or the Central Sydney Planning Committee) must not exercise the following functions during the caretaker period:

 

o Entering into any contract or undertaking involving an expenditure or receipt by the council of an amount equal to or greater than $150,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger);

 

o Determining a “controversial development application”, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before the commencement of the caretaker period;

 

·    Appointing or reappointing the council’s general manager (except for temporary appointments).

 

·    In certain circumstances, these functions may be exercised with the approval of the Minister.

 

Key points

 

·    “Controversial development application” means a development application under the Environmental Planning and Assessment Act 1979 for which at least 25 persons have made submissions under section 79(5) of that Act by way of objection.

 

·    The caretaker period for the September 2017 local government elections commences on Friday 11 August 2017 and ends on Saturday 9 September 2017.

 

Council staff have also been made aware of these obligations

 

ITEM 10 - EXTENSION OF FUNDING FOR COUNCIL'S HACC AND COMMUNITY TRANSPORT SERVICES

REPORT IN BRIEF

 

Reason For Report

To advise Council of an extension of funding for Council's HACC and Community Transport Services to June 2020.

Policy Implications

nil

Budget Implications

To be included in future budgets

IPR Linkage

3.2.2.a - Promote HACC services within Cabonne

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\GRANTS AND FUNDING\COMMUNITY TRANSPORT - 838852

 

Community Services Manager's REPORT

From the recent Australian 2017 Budget Council has been advised funding arrangements for the Commonwealth Home Support Programme (CHSP) have been extended until 30 June 2020 to provide certainty to the sector and pave the way for further home care reform.  This funding will support Council’s HACC Service and Community Transport Service for the next three years.

Council’s HACC Service receives over $261,000 per annum to provide a range of services for the frail elderly in Cabonne that includes meal deliveries, social opportunities, neighbour aid services and minor home maintenance support.

With the change of the funding from HACC to the CHSP Council’s HACC service will need to rename and several options are being considered for this.

The funding for community transport will support volunteer drivers transporting frail elderly people to appointments and to access services and recreational opportunities.

Both these services make a big difference to people’s lives and enhances the ability of older people to live independently in the community and it is pleasing that the funding of these will be available for the next three years.

ITEM 11 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT

REPORT IN BRIEF

 

Reason For Report

Updating councillors on economic development activities undertaken by Council's Economic Development and Tourism team

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

2.1.1.a. Develop a current economic development plan for Cabonne

Annexures

1.  05.06.2017 Cycling NSW event review.docx    

File Number

\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\REPORTING\COUNCIL REPORTS - 844360

 

Acting Economic Development Manager's REPORT

 

Activities undertaken by the Acting Economic Development Manager and Tourism and Community Development Coordinator are listed below.

 

Projects and Programs

 

Cabonne Country Tourism Advisory Committee (CCTAC)

TP Action 1.2.2

 

The next bi-monthly CCTAC meeting is scheduled for Tuesday 27 June 2017 after the council meeting at the Molong Council Chambers.

 

What’s On In Cabonne Newsletter

TP Action 2.1.1, 3.1.2

 

The Cabonne ‘What’s On’ newsletter for June promoted 19 events and activities. The significant events included Borrodell Truffle Hunt, Molong Museum Cobb & Co talk. Amusu Theatre screenings and The Canowindra Old Vic Inn nights plus the various village markets, gallery, museums, art exhibitions and music events held throughout the month.

 

The What’s On newsletter was distributed via email to regional Visitors Centres, Cabonne tourism operators, accommodation providers, schools, progress associations, community groups and regional and local media. The newsletter is loaded on the Cabonne Council and Cabonne Country websites and Facebook pages, with 350 hard copies distributed throughout the Cabonne shire villages.

 

Cabonne Country Website

TP Action 3.1.2, 3.4.2, 3.5.2

 

Statistics collected from the Cabonne Country website indicate the following tourism trends:

 

Month

Activity

2015

2016

2017

January

Visits

8,971

10,457

39,097

Hits

83,274

123,475

392,053

February

Visits

7,813

7,846

39,285

Hits

88,736

73,042

150,047

March

Visits

7,937

6,259

69,361

Hits

80,202

113,645

227,938

April

Visits

8,313

7,132

65,767

Hits

88,480

100,572

223,558

May

Visits

7,293

6,567

64,327

Hits

91,554

105,668

207,622

June

Visits

6,757

7,966

 

Hits

96,266

133,625

 

July

Visits

7,489

8,007

 

Hits

109,530

190,403

 

August

Visits

7,889

7,687

 

Hits

129,623

229,557

 

September

Visits

7,024

7,816

 

Hits

84,260

178,115

 

October

Visits

7,933

9,554

 

Hits

139,823

371,346

 

November

Visits

7887

12,853

 

Hits

124,306

402,807

 

December

Visits

7,211

18,696

 

Hits

109,865

484,766

 

Year Total

Total Visits

 92,517

103,153

277,837

Total Hits

1,137,183

2,402,115

1,201,218

 

Caravanning Developments

 

Cumnock dump point signs are now installed in both the entry point and exit locations on the main road through Cumnock (Banjo Paterson Way), plus a sign at the dump point at the showground. Cumnock community have been advised of the installation and completion of this task.

 

The dump point ordered and planned for installation at the Yeoval Showground is still awaiting approval through the development approval process.

 

Advertising / Magazines

TP Action 3.1.2

 

Tourism-related editorial and or advertisements placed in the following printed media:

 

a.   Discover Central NSW Magazine

b.   IMAG on the webpage

c.   Canowindra News.

d.   Caravanning Australia

e.   Central Lifestyle Magazine

f.    Orange Wine Week Program October 2017

g.   Cabonne Billboard advertising

h.   ANFD Program

 

Upcoming Events

 

Upcoming events in the Cabonne LGA include:

 

a.   Manildra Show 2 September

b.   Cudal Show 10 September

c.   Eugowra Show 15 &16 September

d.   Molong Show 17 September

e.   Canowindra Show 22 & 23 September

f.    Sydney Wine Festival, Rosehill Racecourse 14 & 15 October (NSW wines only)

g.   Baroque Festival Canowindra

h.   Wine Heroes, Barangaroo 27 - 29 October

i.    Wahroonga Food and Wine Festival 29 October

j.    Australian National Field Days 26 -28 October

k.   Canowindra Blue Moon Festival 4 November

 

Community Group Development

EDS Objective 9.4

 

The ED&T Team has administered the following enquires and/or met with:

 

a.          Age of Fishes Museum – ongoing support

b.          Cycling NSW - NSW Masters Championships Road Race.

c.          Central NSW Tourism

d.          Brand Orange

e.          Campervan & Motorhome Club of Australia –RV Friendly Towns.

f.           Orange Regional Viticulture Organisation

g.          Borrodell Vineyard

h.          Eugowra Progress Association

i.           TDO Tourist Transition Board

j.           Molong Real Estate

k.          MAG Molong liaison

l.           Cumnock Progress Association

m.         Yeoval Progress Association

 

Business Inquiries & Development

EDS Objective 10.7, 9.2

 

Council has administered the following enquires and/or met with:

 

a.   Brand Orange.

b.   CENTROC.

c.   Orange City Council.

d.   Blayney Council.

e.   NSW State Masters Road Championship.

f.    Adloyalty

g.   Orange Wine Region.

h.   BEC Orange.

i.    Age of Fishes Museum.

j.    Yeoval Progress Association.

k.   Central NSW Tourism.

l.    Orange Tri-Athlete Association

m.  Leukaemia Foundation - Light the Night November  

 

Cycling NSW

 

Cabonne Council has received the Cycling NSW 2017 State Masters Road Championship, 22 -24 April 2017 (3 Days) the Event Review Report provides a thorough evaluation and summary of the race and its outcomes.

 

The event organisers and management have reiterated their appreciation to Cabonne Council for their support and sponsorship for this significant event. This event is still one Cycling NSW’s most highly patronised events. Participants, stewards and spectators were highly satisfied with the overall success.

 

Cycling NSW Event Review Report tabled in annexures.

 

Cabonne Billboard

 

The Cabonne Council billboard with the new Discover the Riches of Cabonne key message has now been installed on the Mitchell highway outside of Orange approximately 15kms towards Bathurst at East Guyong (south side of highway).

 

Cabonne Daroo Business Awards

 

The 2017 Cabonne Daroo Business Awards were officially launched prior to Council’s May Ordinary meeting.

 

Nomination forms have been distributed to various locations at Cabonne villages. Nominations close on 30 June 2017 before an online voting process begins.

 

The event will be held in Yeoval on 3 November 2017, with the Yeoval Catholic School Parents and Friends Association providing the catering.

 

The committee met on 30 May 2017 and preparations are well advanced. The next meeting will be held in early July.

 

Cabonne Small Towns Development Group

 

The Cabonne Small Towns Development Group met on 30 May 2017.

 

Members expressed their gratitude to Council for considering their feedback and comments from other groups and community members regarding the proposed redesign of entrances and main streets of Cabonne’s towns and villages.

 

They concurred with Council’s decision not to engage consultants to prepare designs and looked forward to their communities working with council to implement aspects of the original street tree plans and capital works projects submitted by various progress associations.

 

The committee’s next meeting is scheduled for 8 August 2017.

 

ITEM 12 - ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To update council on works progress in the Engineering and Technical Services Department.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

1.  Engineering Report June 2017    

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\REPORTING\ENGINEERING AND TECHNICAL SERVICES REPORTING - 849574

 

Acting Director of Engineering & Technical Services' REPORT

 

Please find attached to this report an update of the 2016/17 works in the Engineering and Technical Services department. 

 

ITEM 13 - COUNCIL'S SWIMMING POOLS

REPORT IN BRIEF

 

Reason For Report

Providing an update regarding the management arrangements for Council's swimming pools.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.3.a - Maintain pools to an operational and safe standard

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\SERVICE PROVISION\SWIMMING CENTRES OR POOLS - 849502

 

Acting Director of Engineering & Technical Services' REPORT

Council operates seven swimming pools in its towns and villages through the Cabonne Local Government Area.   These facilities are located at Cudal, Manildra, Eugowra, Cumnock, Yeoval, Molong and Canowindra. 

The swimming pools operated by Council are classified as Category 4 in the Office of Local Government Water Safety Practice Note 15 (2012).   A Category 4 swimming pool is a facility that has one or two bodies of water with a medium to low patronage.   This Category 4 reclassification required a change to Council’s Management and Supervision Policy that was reported to Council in February 2017. 

As a result of this policy change, Council staff worked with staffing companies and s355 Committees to recruit, induct and then coordinate, with pool supervisors, approximately 12 qualified lifeguards.      Fortunately, a number of local residents, mostly older school children, had qualifications and were available during the school holiday period.        Additionally, Council provided free training to 11 interested residents that were also available for lifeguard duties.    Council was able to keep all the swimming pools open throughout the season, with only minimal closures at Eugowra on one occasion and Manildra for a short period of time due to unforeseen circumstances. 

On 8 March 2017, a workshop was held to discuss the future management of pools.   The workshop was attended by members of s355 Pool Committees from Cudal, Manildra, Cumnock, Eugowra and Yeoval, Mr Graham Jeffries leasee of Molong Pool, the Mayor and several staff members from Cabonne Council. 

Council confirmed that the swimming pools were important to the communities of Cabonne, and as such need to remain open but to operate in a safe and effective way, and that the current position of Council is that the s355 Committee structure remain as the preferred option. 

In preparation for the 2017–2018 swimming season, Council has commenced engagement of an appropriate number of casual staff to undertake the duties of lifeguards at the swimming pools.   Contact has been made with the same staffing company as last season to assist in this recruitment.   Again, Council will advertise the free training program for lifeguards in a similar way as last year.   Several lifeguards from last year have expressed an interest to be included in the forthcoming swimming season. 

 

ITEM 14 - HERITAGE ADVISOR'S REPORT

REPORT IN BRIEF

 

Reason For Report

Providing councillors with a copy of the Heritage Advisor's report.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.3.2.b - Heritage advisory service provided

Annexures

1.  Heritage Advisors Report June 2017.docx    

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\REPORTS\HERITAGE - 848701

 

Director of Environmental Services' REPORT

 

A copy of the Heritage Advisor’s Report for June 2017 is attached for the information of the council.

 

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING MAY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications received during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 844637

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 01/05/2017 to 31/05/2017 as detailed below.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Section 68 Only x 9

$----

Boundary Adjustment

 

2 Lot Large Residential Subdivision

$----

Modification to Detached Dwelling (Dual Occupancy)

$----

Modification to Wood Fired Pizza Shop (Change of hours and days)

$----

Modification to Garage & Carport

$----

Manufactured Home

$179,292

Storage Shed

$9,000

Alterations & Additions

$61,000

Signage

$10,000

Storage Shed

$55,133

Install Above Ground Fuel Tank & Remove Existing UPSS

$61,000

Storage Shed

$13,000

Rural Fire Shed

$240,000

Storage Shed

$12,000

Vehicle Sales & Repairs - Additions

$155,847

Dwelling

$716,000

Storage Shed

$19,600

Dwelling With Detached Shed

$214,000

Storage Shed

$42,500

Alterations & Additions

$90,000

Dwelling with Detached Storage Shed

$350,000

TOTAL: 30

$2,228,372

 

SUMMARY OF COMPLYING DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

ESTIMATED VALUE

Extension To Existing Shed

$10,500

In Ground Fibre Glass Pool

$24,100

In Ground Fibre Glass Pool

$60,590

TOTAL: 3

$95,190

GRAND TOTAL: 33

$2,323,562

 

ITEM 16 - DEVELOPMENT APPLICATIONS APPROVED DURING MAY 2017

REPORT IN BRIEF

 

Reason For Report

Details of development applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Provide efficient and effective development assessment

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 848421

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 01/05/2017 to 31/05/2017 as detailed below.

         

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

ESTIMATED VALUE

Section 68 Only x 6

$-----

Subdivision – 3 Lots

$-----

Subdivision – 2 Lots

$-----

Temporary Use of Land (Events)

$-----

Modified Boundary Adjustment

$-----

Modification – Storage Shed

$-----

Modification – Ancillary Dwelling and Animal Boarding & Training Establishment

$-----

Modification – Detached Dwelling (Dual Occupancy)

$-----

Modification – Garage & Carport

$-----

Dwelling

$400,000

Demolition of House & Shed

$40,000

Detached Shed

$70,000

Cellar Door

$100,000

Storage Shed

$15,000

Micro Brewery/Distillery Restaurant Function Centre & Signage

$450,000

Storage Shed

$40,000

Transportable Dwelling

$182,990

Garage & Carport

$20,000

Carport

$10,900

Storage Shed

$23,200

Storage Sheds x 2

$80,000

Detached Shed

$37,000

Alterations & Additions

$61,000

Dwelling and Storage Shed

$355,000

Storage Shed

$12,000

TOTAL: 30

$1,897,090

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT APPLICATIONS

                                            

TYPE

ESTIMATED VALUE

In Ground Fibre Glass Pool

$24,100

In Ground Fibre Glass Pool

$60,590

TOTAL: 2

$84,690

 

GRAND TOTAL: 32

$1,981,780

Previous Month: 23

$1,783,167

 

 

ITEM 17 - MEDIAN PROCESSING TIMES 2017

REPORT IN BRIEF

 

Reason For Report

To provide information on median processing times.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.3.a. Assess and determine development applications,construction certificate applications and Onsite Sewerage Management Systems (OSMS) to meet agreed service levels

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 848703

 

Director of Environmental Services' REPORT

 

Summary of median Application Processing Times over the last five years for the month of May:

 

YEAR

MEDIAN ACTUAL DAYS

2012

33

2013

21

2014

28

2015

45

2016

41

 

Summary of median Application Processing Times for 2017:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

36

March

33.5

April

35

May

43

June

 

July

 

August

 

September

 

October

 

November

 

December

 

 

ITEM 18 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

3.3.1.a - Maintain cemeteries in accordance with community requirements

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING -  BURIAL STATISTICS - 848702

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

2011/12

54

2012/13

54

2013/14

80

2014/15

66

2015/16

64

July

1

August

4

September

6

October

4

November

3

December

4

January

4

February

2

March

4

April

4

May

2

June

 

Total

38

  


Item 1 Ordinary Meeting 27 June 2017

Item 1 - Annexure 1

 

PDF Creator


Item 2 Ordinary Meeting 27 June 2017

Item 2 - Annexure 1

 

PDF Creator


 

PDF Creator


Item 4 Ordinary Meeting 27 June 2017

Item 4 - Annexure 1

 

PDF Creator


Item 4 Ordinary Meeting 27 June 2017

Item 4 - Annexure 2

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR NASHDALE RAIL OVERBRIDGE

 

Michael Ryan

 

 

MOTION (MacSmith/Wilcox)

THAT Council:

1.             Compensate the owners of Lot 2 DP 109486 the sum of $2,000 for the acquisition of the subject land;

2.             Pay all legal, survey, production and plan lodgement costs associated with the purchase of the land;

3.             Affix the common seal to the documents associated with the purchase of the land; and

4.             Classify the land as operational.

 

16 Jun 2017 - 12:58 PM - Sharlea Kenney

email sent to LPI asking for update

10 May 2017 - 4:03 PM - Sharlea Kenney

Email sent for update status

12 Apr 2017 - 2:23 PM - Sharlea Kenney

Still with LPI and when JHR receive information from them they will get back to Council's solicitor.

17 Mar 2017 - 10:16 AM - Jolene Pearson

With LPI and when JHR receive information from them they will get back to Council's solicitor.

07 Dec 2016 - 10:38 AM - Sharlea Kenney

Waiting for messenger and messenger to send invoice to council for payment

01 Nov 2016 - 3:48 PM - Sharlea Kenney

Still in 6 week settlement and with solicitors

15 Sep 2016 - 11:41 AM - Jolene Pearson

Have contract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that.

09 May 2016 - 1:48 PM - Sharlea Kenney

Still with JHR they said they needed to confirm the area (which has been done on multiple occasions) and also said they needed a subdivision. I gave them the area again they said they need a subdivision certificate (ended up getting Council’s surveyor to email them telling them they don’t need a subdivision for an acquisition done in that manner). Now they have said they will continue processing.

11 Mar 2016 - 9:45 AM - Sharlea Kenney

still no further update

15 Jan 2016 - 12:57 PM - Sharlea Kenney

Last correspondence was on 11/11/15, JHR wanted confirmation of how much land was being acquired as their solicitor was unsure and could not proceed with organising sale. I advised on the 11/11 of the land required by Council and sent through another copy of plans. Have sent JHR correspondence asking for update.


11 Nov 2015 - 10:35 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:25 PM - Sharlea Kenney

reply from Jacob Evans - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

23 Jul 2015 - 12:17 PM - Sharlea Kenney

Still with JH awaiting contracts to be signed

04 Jun 2015 - 3:04 PM - Sharlea Kenney

Jacob Evans comment - Have responded to Rail advising that we had accepted their pricing offer and we are awaiting on them to draw up contracts of sale.

02 Apr 2015 - 3:49 PM - Sharlea Kenney

1.                Have replied to JHR rail and accepted offer. Awaiting them to draw up sale contracts and I need to try to double check that the subdivision has been finalised and ready for the sale

06 Feb 2015 - 9:49 AM - Sharlea Kenney

paperwork has been recieved.  Currently in the process of getting this finalised and sent to solicitors

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer for JHR has contacted me and is chasing these documents up.

01 Dec 2014 - 3:02 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:19 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:36 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

another email sent today requesting update

07 Mar 2014 - 3:36 PM - Jason Theakstone

emial sent 7/3/14 requesting update on progress of application

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLOND RAIL

05 Nov 2013 - 3:54 PM - Jason Theakstone

in progress awaiting JHR

17 Oct 2013 - 3:29 PM - Jason Theakstone

Application submitted to JHR. awaiting advice from JHR

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Sharlea Kenney

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

 

Michael Ryan

 

 

Recommendation (Wilcox/Culverson)

THAT Council:

1.             Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2.             Affix the seal of Council to the subdivision and acquisition documents.

3.             Classify the land as operational.

 

16 Jun 2017 - 12:58 PM - Sharlea Kenney

Email sent to solicitors again for update

10 May 2017 - 4:02 PM - Sharlea Kenney

Email sent to solicitors on status

12 Apr 2017 - 2:24 PM - Sharlea Kenney

Still currently with solicitors to draw up transfer paperwork.

08 Mar 2017 - 11:49 AM - Sharlea Kenney

Currently with solicitors to draw up transfer paperwork.

07 Dec 2016 - 10:39 AM - Sharlea Kenney

survey completed
JHR have said they endorsed plan just waiting for council to receive

02 Nov 2016 - 11:25 AM - Sharlea Kenney

survey has been completed and information sent to Enviro for information as JHR wanting to get land subdivided. 
Awaiting on information

15 Sep 2016 - 11:51 AM - Sharlea Kenney

Quote accepted waiting for correspondence from contractor - Matt Forsyth

09 May 2016 - 1:49 PM - Sharlea Kenney

They advised that they now need a subdivision to be completed. Subdivision will be needed to finalise this one so I have sent this job to 3 surveyors for quotes. Have only received one quote so far. Will await to receive the remaining quotes

11 Mar 2016 - 9:46 AM - Sharlea Kenney

investigations still happening

15 Jan 2016 - 12:55 PM - Sharlea Kenney

John Holland asked for Council to supply 149 Certificate and provide sewer diagrams late last year. 149 Certificate asked to be supplied by Environmental Services.
Environmental Services have advised that further investigations need to be done before supplied with 149.

11 Nov 2015 - 10:36 AM - Sharlea Kenney

still waiting on JHR - design staff liaising with JHR

08 Sep 2015 - 4:24 PM - Sharlea Kenney

Reply from Jacob Evans - Still haven't heard from John Holland Rail at all regarding this or the one below. I have literally just emailed them again this morning so awaiting a response but they haven't sent anything through at this stage.

23 Jul 2015 - 12:18 PM - Sharlea Kenney

Still awaiting approval from NSW Government properties for Rail to sell land directly to Council

04 Jun 2015 - 2:54 PM - Sharlea Kenney

Jacob Evan comment - Last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

02 Apr 2015 - 3:50 PM - Sharlea Kenney

2.                Have contacted JHR regarding this matter and its still with Transport NSW so waiting on them. I was advised that JHR will follow them up to try to get a result.

06 Feb 2015 - 9:39 AM - Sharlea Kenney

have received confirmation from JHR to purchase.  In the process now of doing all the paperwork and sending to solicitors.

06 Jan 2015 - 3:57 PM - Sharlea Kenney

Property Officer from JHR has contacted me and is chasing the documentation up

01 Dec 2014 - 3:03 PM - Sharlea Kenney

have asked for an update from John Holland....no response

09 Oct 2014 - 11:20 AM - Sharlea Kenney

Action reassigned to Sharlea Kenney by: Sharlea Kenney

02 Jul 2014 - 10:40 AM - Kristi Whiteman

Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress.

02 Apr 2014 - 12:58 PM - Jason Theakstone

email sent today requesting update

07 Mar 2014 - 10:37 AM - Jason Theakstone

AWAITING JOHN HOLLAND RAIL

05 Nov 2013 - 3:55 PM - Jason Theakstone

Awaiting JHR

17 Oct 2013 - 3:30 PM - Jason Theakstone

Application sent to JHR. Awaiting advice

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 17 September 2013

Victoria Priest

Confidential Items

PURCHASE OF UNIDENTIFIED RAILWAY LAND NORTH OF LOT 1 DP 745958 MOLONG

 

Steve Harding

 

 

Recommendation (Wilcox/Culverson)

THAT Council:

1.             Proceed with the subdivision and purchase of the unidentified railway land north of Lot 1 DP 745958, Molong.

2.             Affix the seal of Council to the subdivision and acquisition documents.

3.             Classify the land as operational.

 

15 Jun 2017 - 12:22 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:06 PM - Victoria Priest

Awaiting documents to apply seal

16 Mar 2017 - 3:13 PM - Victoria Priest

Noted comments from DETS PA that Currently with solicitors to draw up transfer paperwork. - Awaiting documents to apply seal

09 Feb 2017 - 10:05 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:15 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:53 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

24 Aug 2016 - 4:27 PM - Victoria Priest

Spoken with DETS PA - no further updates as yet - still awaiting documents to apply seal

04 Jul 2016 - 12:20 PM - Victoria Priest

noted comments from DETS PA from May 2016
Awaiting documents to apply seal

28 Apr 2016 - 4:40 PM - Victoria Priest

Noted comment from DETS PA from 11/3/16 - awaiting documents to apply seal.

10 Mar 2016 - 9:43 AM - Victoria Priest

Noted DETS PA comment from January 2016.
Awaiting Documents to apply seal.

20 Jan 2016 - 2:32 PM - Victoria Priest

Noted that Environmental Services have advised that further investigations need to be done before supplied with 149 to JHR.  Awaiting documents.

12 Nov 2015 - 9:16 AM - Anna Sutton

DETSPA wrote in InfoCouncil;still waiting on JHR - design staff liaising with JHR.

11 Nov 2015 - 2:23 PM - Victoria Priest

Action reassigned to Victoria Priest by: Gerard Aguila

08 Sep 2015 - 9:44 AM - Anna Sutton

Awaiting documents

04 Aug 2015 - 4:05 PM - Anna Sutton

Awaiting documents

15 Jul 2015 - 3:36 PM - Anna Sutton

awaiting documents

04 Jun 2015 - 3:54 PM - Anna Sutton

GIS Officer comment ;  last correspondence from Rail was that they are still awaiting approval from Government Properties NSW to be able to sell land direct to Council.

12 May 2015 - 9:33 AM - Anna Sutton

Awaiting documents

09 Feb 2015 - 12:00 PM - Anna Sutton

Ememo sent to the Director asking for an update.

02 Feb 2015 - 1:47 PM - Anna Sutton

Awaiting documents for the seal to be completed.

06 Jan 2015 - 9:43 AM - Anna Sutton

Awaiting documents

12 Nov 2014 - 11:26 AM - Anna Sutton

Awaiting documents.

15 Sep 2014 - 4:06 PM - Anna Sutton

DM advised this requires Ministerial approval and will go on for a few years.

09 Jul 2014 - 12:26 PM - Anna Sutton

DM advised - Response to email sent 2/07/2014 - Documents with Transport NSW, John Holland following up on the progress

14 May 2014 - 3:02 PM - Anna Sutton

14/5/14  - DM advised is in progress, the DM has chased this document up several times with John Holland Rail.  Awaiting to hear a response.

03 Feb 2014 - 12:10 PM - Anna Sutton

Please see notes from above from Ashleigh re this process could take years.

22 Jan 2014 - 12:54 PM - Victoria Priest

Action reassigned to Anna Sutton by: Gerry Aguila

25 Nov 2013 - 12:42 PM - Victoria Priest

Action reassigned to Gerry Aguila by: Gerry Aguila

11 Oct 2013 - 11:34 AM - Ashleigh Hobbs

Message from the DM 11/10/13 - The railway purchase of lands is going to take years.

23 Sep 2013 - 11:43 AM - Ashleigh Hobbs

Common seal

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 10 June 2014

Gerard Aguila

Confidential Items

CANOWINDRA INDUSTRIAL LAND

 

Steve Harding

 

 

RECOMMENDATION (Durkin/Walker)

 

THAT:

 

1.      Council authorise the General Manager to negotiate a settlement in accordance with the terms outlined in the proceedings in brief.

 

2.      The purchaser be responsible for their legal fees in relation to the sale.

 

3.      A deed of release be required from Mr Wythes as part of the settlement.

 

08 May 2017 - 10:30 AM - Gerard Aguila

waiting on timeframe to lapse

14 Mar 2017 - 1:26 PM - Gerard Aguila

waiting on timeframe to lapse

13 Feb 2017 - 10:51 AM - Gerard Aguila

Matter was not finalised as purchaser refuses to finalise Transfer.  Matter referred to CMT (November 2016 meeting) which determined matter be deferred for 12 months.

17 Jan 2017 - 10:38 AM - Victoria Priest

Reopened at AM Request - Sale of land not complete

30 Apr 2015 - 3:17 PM - Gerard Aguila

Action completed by: Kristi Whiteman
28-04-2015

14 Apr 2015 - 10:04 AM - Gerard Aguila

Docs signed and Seal affixed. COMPLETE

31 Mar 2015 - 2:15 PM - Gerard Aguila

Solicitor asked to provide progress update.

22 Jan 2015 - 4:40 PM - Gerard Aguila

Covenant also being prepared as per Confidential PIBs

15 Jan 2015 - 9:50 AM - Gerard Aguila

Final wording on Deed being finalised following request by other side for change.

01 Dec 2014 - 2:25 PM - Gerard Aguila

Further request for update sent to solicitor

07 Oct 2014 - 10:29 AM - Gerard Aguila

Request for progress update sent to Solicitor:  waiting on other side to sign documents.  Doc Id 586668 refers

16 Sep 2014 - 8:09 AM - Gerard Aguila

Solicitor advised re GST situation.

28 Aug 2014 - 8:10 AM - Gerard Aguila

22/8/14 - Draft Deed from Solicitor provided to DFCS to check

19 Aug 2014 - 9:25 AM - Gerard Aguila

Solicitor proceeding with Sale and Deed preparation

24 Jul 2014 - 8:48 AM - Gerard Aguila

Matter referred to Solicitor - doc id 569800 refers

24 Jul 2014 - 8:47 AM - Gerard Aguila

Action reassigned to Gerry Aguila by: Gerry Aguila

24 Jul 2014 - 8:46 AM - Gerard Aguila

Sale negotiated.  Reassigned to Admin Mgr to finalise sale and Deed.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 April 2015

Michael Ryan

For Determination

BALDRY ROAD UPGRADE PETITION

 

Michael Ryan

 

 

MOTION (Wilcox/Gosper)

 

THAT Council:

 

1.      Note the petition; and

 

2.      Support the submission of Baldry Road under the Heavy Vehicle Productivity Program and Fixing Country Roads Program in the 2015 submission process.

 

16 Jun 2017 - 1:01 PM - Sharlea Kenney

looking at other options
COMPLETE

12 Apr 2017 - 2:22 PM - Sharlea Kenney

Funding not available to re-submit

16 Feb 2017 - 10:03 AM - Sharlea Kenney

awaiting advice for when we can resubmit application

03 Nov 2016 - 10:05 AM - Sharlea Kenney

Unsuccessful for Fixing country roads and Nation Heavy Vehicle funding but have been advised to resubmit application.

15 Sep 2016 - 12:52 PM - Sharlea Kenney

council was unsuccessful under the NHV project.

11 Jul 2016 - 10:10 AM - Sharlea Kenney

still no news from NHV funding

09 May 2016 - 2:32 PM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Apr 2016 - 10:59 AM - Sharlea Kenney

still waiting on NHVR to notify of funding application

11 Mar 2016 - 9:49 AM - Sharlea Kenney

council was not successful in the fixing country roads shortlisting.  Awaiting the Heavy vehicle funding notification.

07 Jan 2016 - 10:49 AM - Sharlea Kenney

submission for expression of interest - looking at end of january early february when full applications will be sought

04 Dec 2015 - 2:52 PM - Sharlea Kenney

submitted application

11 Nov 2015 - 10:37 AM - Sharlea Kenney

will submit to Fixing country roads funding round 2

08 Sep 2015 - 4:28 PM - Sharlea Kenney

still waiting on funding opportunities

12 Aug 2015 - 10:05 AM - Sharlea Kenney

still waiting on funding opportunities

30 Jun 2015 - 10:13 AM - Sharlea Kenney

Have sent letter back to author of petition.  Funding sources not available till about Sept/Oct so will submit once funding sources available

13 May 2015 - 2:03 PM - Michael Ryan

Action reassigned to Michael Ryan by: Gerard Aguila

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 25 August 2015

Dale Jones

Confidential Items

POSSIBLE DEED OF AGREEMENT WITH AUSTRALIAN MUSEUM

 

Steve Harding

 

 

Recommendation (Davison/Wilcox)

 

THAT Council investigate options for the future storage and ownership of the Canowindra age of fishes fossils with a report to the next council meeting.

 

05 May 2017 - 9:12 AM - Dale Jones

Australian Museum documents with Crown Solicitor for legal advice

12 Apr 2017 - 4:37 PM - Dale Jones

Latest documents from council's solicitors forwarded to Australian Museum for comment and review

14 Mar 2017 - 12:56 PM - Dale Jones

Advice received from council's solicitors and referred back to them for further amendments.

31 Jan 2017 - 4:28 PM - Dale Jones

Awaiting further advice from Council's solicitors who are reviewing Deed of Gift documents

06 Dec 2016 - 3:21 PM - Dale Jones

Telephone meeting with Australian Museum scheduled for 9am 21 December 2016.

30 Nov 2016 - 1:22 PM - Dale Jones

Draft documents referred to Council's solicitors for review and amendment

08 Nov 2016 - 4:17 PM - Dale Jones

GM reviewing deeds of agreement with view to substantially rewriting document

18 Oct 2016 - 3:09 PM - Dale Jones

Deed of Gift and other documents being analysed by GM

03 Aug 2016 - 11:11 AM - Dale Jones

Latest correnspondence from Australian Museum to be examined by DFCS and AEDM

11 Jul 2016 - 1:52 PM - Dale Jones

Final Deed of Gift documents received and under review. Application submitted for storage facility funding under Clubgrants Category 3 program

11 May 2016 - 1:45 PM - Dale Jones

Updated Deed of Gift documents received from Australian Museum. To be reviewed by GM< DFCS and Acting EDM.

EOI for grant funding to build storage facility successful. Full grant application to be competed by 10 June 2016

14 Apr 2016 - 9:18 AM - Dale Jones

Australian Museum informed of Council's resolution to provide dollar for dollar funding up to $300,000 towards suitable grant for fossil storage building. Museum to provide final draft Deed of Gift documents.

04 Mar 2016 - 1:54 PM - Dale Jones

Only one clause remains to be agreed upon before draft Deed of Gift, Stakeholders Deed and Collections Management Policy and Procedures are finalised.
Mayor, Cr Hayes, GM and Acting EDM scheduled to meet with Deputy Premier's staff and Member for Orange at Parliament House on Wednesday 9 March 2016 to discuss funding opportunities for fossil storage facility.

13 Jan 2016 - 10:10 AM - Dale Jones

Discussions progressing.
Acting EDM advised Council happy to proceed with amendments to deed of Gift clauses, excluding any financial commitment from council.
Advice provided that under the Office of Local Government's guidelines for decision making during merger proposal period, council can not make financial commitments that are binding on any new council.
Australian Museum will need to determine whether it wishes to proceed with the current Deed of Gift arrangements, with no financial commitment from Cabonne Council, or begin a fresh process with the new merged council later in the year should the proposed merger proceed.
Further talks to be held with  Dr Rebecca Johnson, Australian Museum Director Research Institute, Science and Learning, after she retunrs from leave on 18 January 2016.

07 Dec 2015 - 9:23 AM - Dale Jones

Provided further feedback to museum after reviewing latest amendments. Will seek further meeting with museum following discussions with GM and Mayor

11 Nov 2015 - 11:40 AM - Dale Jones

Revised information received from Australian Museum and being reviewed before being forwarded for further consideration

07 Oct 2015 - 3:09 PM - Dale Jones

Suggested amendments and additional clauses in Deed of Agreement forwarded to Australian Museum.
Dr Rebecca Johnson, Director, Australian Museum Research Institute, Science and Learning, has forwarded Council's comments to colleagues for discussion and will get back to Council asap.
Council's Project Engineer has provided estimated cost of $850 per m2 to construct fossil storage facility

03 Sep 2015 - 4:24 PM - Dale Jones

Project team form to consider options and prepare report for Council's September meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Denis O'Brien

For Determination

CANOWINDRA MEN'S SHED

 

Michael Ryan

 

 

MOTION (Dean/Culverson)

 

THAT Council:

1.                Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2.                Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3.                Authorise the affixing of Council Seal to the licence agreement.

 

15 Jun 2017 - 1:15 PM - Denis O'Brien

Draft doc almost complete

08 May 2017 - 2:08 PM - Denis O'Brien

Licence doc in progress

10 Apr 2017 - 10:55 AM - Denis O'Brien

Reviewing details for licence agreement

14 Mar 2017 - 12:53 PM - Denis O'Brien

Licence to be prepared

03 Feb 2017 - 1:56 PM - Denis O'Brien

Licence to be finalised in near future

06 Dec 2016 - 3:31 PM - Denis O'Brien

Standard licence to be prepared.

11 Nov 2016 - 8:47 AM - Denis O'Brien

Advised by Crown Lands Orange that the additional purposes have now been added as requested. Standard licence can now be prepared.

03 Nov 2016 - 10:42 AM - Denis O'Brien

Will follow up woth Lands dept ontheir progress.

18 Oct 2016 - 10:39 AM - Denis O'Brien

Advised by Crown Lands that Rick Foster is now handling this matter

24 Aug 2016 - 3:39 PM - Denis O'Brien

No response from Crown lands as yet.

05 Jul 2016 - 8:53 AM - Denis O'Brien

Additional info provided to Crown lands at their request to expedite decision.

28 Jun 2016 - 2:23 PM - Denis O'Brien

Crown Lands contacted with request for update on progress of adding new purpose to the reserve.

28 Jun 2016 - 12:20 PM - Denis O'Brien

No reply from Lands.

11 May 2016 - 2:43 PM - Denis O'Brien

No reply received from Lands

18 Feb 2016 - 3:55 PM - Denis O'Brien

No reply received from Crown Lands re council letter dated 22/1/2016

20 Jan 2016 - 9:11 AM - Denis O'Brien

Letter being prepared for submission to Crown Lands requesting additional purposes be added to the reserve as per Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 24 November 2015

Victoria Priest

For Determination

CANOWINDRA MEN'S SHED

 

Steve Harding

 

 

MOTION (Dean/Culverson)

 

THAT Council:

1.                Requests Crown Lands to add the purposes “Community Purposes” and “Public Recreation” to Reserve 66072;

2.                Authorises the preparation of a standard Crown Lands license to replace the expired Men’s Shed lease; and

3.                Authorise the affixing of Council Seal to the licence agreement.

 

15 Jun 2017 - 12:22 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:06 PM - Victoria Priest

Awaiting documents to apply seal

16 Mar 2017 - 4:37 PM - Victoria Priest

Noted comment from Urban Assets Coordinator that Licence to be prepared.
Awaiting Documents to apply seal

09 Feb 2017 - 10:05 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:15 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 3:06 PM - Victoria Priest

Noted comments from Acting Urban Assets Coordinator - awaiting documents to apply seal

20 Oct 2016 - 1:54 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:30 PM - Victoria Priest

Noted comments from Urban Assets Coordinator from August still awaiting documents to apply seal

04 Jul 2016 - 12:14 PM - Victoria Priest

Noted comments from Urban Assets Coordinator 28/6/16
Awaiting documents to apply seal

10 Mar 2016 - 9:37 AM - Victoria Priest

Noted comment from Acting Urban Assets Coordinator. 
Awaiting Documents to apply seal

15 Jan 2016 - 3:15 PM - Victoria Priest

AO - Awaiting Documents to apply seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Denis O'Brien

For Determination

CUDAL MEMORIAL PARK

 

Michael Ryan

 

 

MOTION (Dean/Treavors)

THAT Council approve:

1.           Installation of an interpretive plaque outlining the old fountain and park history; and

2.           Renaming of the park to “Landauer Memorial Park”.

 

31 May 2017 - 12:11 PM - Denis O'Brien

Plaque wording being amended in light of new info received.

25 May 2017 - 10:03 AM - Denis O'Brien

Revised wording discussed with Progress committee rep. 

10 Apr 2017 - 10:54 AM - Denis O'Brien

Additional advertising of proposed plaque wording in local Cudal News at committees request

28 Mar 2017 - 10:35 AM - Denis O'Brien

Following up to see if community is satisfied with the wording so plaque can be ordered.

23 Feb 2017 - 8:05 AM - Denis O'Brien

Text being reviewed by community

03 Feb 2017 - 3:05 PM - Denis O'Brien

Seeking meeting with community rep prior to plaque being made up

03 Feb 2017 - 1:55 PM - Denis O'Brien

Plaque draft wording on hand for review

13 Jan 2017 - 9:00 AM - Denis O'Brien

ken brooke advised that revised plaque text on hand for checking prior to ordering.

25 Nov 2016 - 4:08 PM - Denis O'Brien

Sign amendment for coreccted spelling of "Landauer Park" on order.

23 Nov 2016 - 10:35 AM - Denis O'Brien

Plaque sample inspected for suitability of photo etching.
Discussed with community rep.
Text only requested for plaque.
Plaque to be ordered.

02 Nov 2016 - 12:05 PM - Denis O'Brien

"Laundauer Memorial Park" sign now installed.

02 Nov 2016 - 11:16 AM - Denis O'Brien

Sample of information plaque now on hand for community approval.

30 Aug 2016 - 10:49 AM - Denis O'Brien

Delays due to wet weather and truck breakdowns.
Anticipate sign installation this week pending weather conditions.

24 Aug 2016 - 3:35 PM - Denis O'Brien

Sample of draft information  plaque being sent to council for approval

02 Aug 2016 - 12:48 PM - Denis O'Brien

Wet weather delaying installation of signage

05 Jul 2016 - 8:55 AM - Denis O'Brien

Costing for new plaque being obtained.

04 Jul 2016 - 2:05 PM - Denis O'Brien

New sign received for installation. Plaque text finalised and quote being obtained.

28 Jun 2016 - 12:19 PM - Denis O'Brien

Seeking better photo for memorial plaque

02 Jun 2016 - 2:01 PM - Denis O'Brien

Sign on order

27 Apr 2016 - 3:13 PM - Denis O'Brien

Costing being obtained for signage

29 Feb 2016 - 2:18 PM - Denis O'Brien

Letter being sent to Progress Association advising of Council resolution.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 February 2016

Victoria Priest

Confidential Items

PUZZLE FLAT CREEK LEVEE - LAND ACQUISITION

 

Steve Harding

 

 

Recommendation (Walker/Nash)

THAT:

1.           Council authorise the creation of an easement via compulsory acquisition burdening Lot 148, DP 750182 in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

2.           Pursuant to Section 186 of the Local Government Act 1993, Council make an application to the Minister of Local Government and the Governor for the compulsory acquisition of an easement.

3.           Council authorise the creation of an easement burdening Lot 71, DP 750182 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

4.           Council authorise the creation of an easement burdening Lot A, DP 445761 to be created in accordance with the Land Acquisition (Just Terms Compensation Act) 1991 as shown on the attached plan.

5.           Authority be granted to affix the Common Seal of Council to the compulsory acquisition documentation.

 

15 Jun 2017 - 12:21 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:06 PM - Victoria Priest

Awaiting documents to apply seal

16 Mar 2017 - 4:40 PM - Victoria Priest

Noted comments from December from Acting Technical Services Manager that with Solicitors / negotiating with land holders.
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:04 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:14 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:57 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:56 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 3:33 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from August - awaiting documents to apply seal

12 Jul 2016 - 9:28 AM - Victoria Priest

Awaiting Documents to apply seal

28 Apr 2016 - 4:38 PM - Victoria Priest

Noted comment from Acting Technical Services Manager - awaiting documents to apply seal.

10 Mar 2016 - 9:40 AM - Victoria Priest

Awaiting documents to apply seal.

29 Feb 2016 - 11:38 AM - Gerard Aguila

AO for Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

OPHIR ROAD UPGRADE PETITION

 

Michael Ryan

 

 

MOTION (Culverson/Dean)

THAT Council:

1.              Note the petition; and

2.              Include an amount of $465,000 for consideration with priority in the 2016/17 draft budget to be funded from the Roads to Recovery program.

 

16 Jun 2017 - 12:48 PM - Sharlea Kenney

Works have commenced

17 Mar 2017 - 11:53 AM - Clive Cawthorne

Report to April Meeting

08 Dec 2016 - 9:22 AM - Clive Cawthorne

$246,000 allocated from R to R funding & Works expected to commence in March 2017 (subject to weather and staff/plant availability)

01 Nov 2016 - 3:45 PM - Sharlea Kenney

$465,000 R2R funding and works expected to start March 2017.

18 Oct 2016 - 3:47 PM - Sharlea Kenney

Due to staff absence, estimation cost assessment still being prepared

09 Aug 2016 - 9:52 AM - Sharlea Kenney

Estimate of cost being prepared for assessment against available funding

11 May 2016 - 9:59 AM - Clive Cawthorne

Refered to Assets Team for closer inspection and report back

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 March 2016

Clive Cawthorne

For Determination

Mullion Creek - Pedestrian Crossing Facility across Long Point Road

 

Michael Ryan

 

 

RECOMMENDATION (Wilcox/Culverson)

THAT Council:

1.              Allocate $8,107.50 from revenue to fund 50% of the installation of a pedestrian crossing facility in Mullion Creek.

2.              Resolve the expenditure is required and warranted for public safety purposes.

3.              Approach RMS through the Traffic Committee to look at speed restrictions through the refuge.

 

16 Jun 2017 - 12:52 PM - Sharlea Kenney

Options are still being considered

10 May 2017 - 10:32 AM - Sharlea Kenney

Still awaitinf RMS approval due to no current RMS funds

17 Mar 2017 - 11:53 AM - Clive Cawthorne

Still awaiting RMS approval

08 Dec 2016 - 9:28 AM - Clive Cawthorne

Still awaiting reply from RMS - will follow up with RMS for a response.

18 Oct 2016 - 3:48 PM - Sharlea Kenney

Still with RMS for approval

09 Aug 2016 - 9:53 AM - Clive Cawthorne

Still with RMS awaiting approval and funding

11 May 2016 - 10:00 AM - Clive Cawthorne

Design complete, now with RMS for approval

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 12 April 2016

Denis O'Brien

For Determination

CUDAL COMMUNITY CHILDREN'S CENTRE

 

Michael Ryan

 

 

MOTION (Walker/MacSmith)

THAT Council:

1.      Commit the land currently occupied by the old Cudal RFS shed for expansion of the Cudal Community Children’s Centre; and

2.      Consider funding for the shed removal of $12,000 in the 2016/17 budget.

 

25 May 2017 - 10:02 AM - Denis O'Brien

Fire trucks relocated. Demolition expected soon.

08 May 2017 - 2:07 PM - Denis O'Brien

RFS not yet relocated

10 Apr 2017 - 10:53 AM - Denis O'Brien

Demolition contractors inspected building for quotes

14 Mar 2017 - 12:52 PM - Denis O'Brien

seeking quotes for demolition of old rfs shed

03 Feb 2017 - 1:55 PM - Denis O'Brien

RFS not relocated

06 Dec 2016 - 3:30 PM - Denis O'Brien

RFS not relocated.

03 Nov 2016 - 10:34 AM - Denis O'Brien

RFS not yet transferred to new shed

19 Oct 2016 - 3:35 PM - Denis O'Brien

RFS not yet transferred to new shed

24 Aug 2016 - 3:38 PM - Denis O'Brien

New RFS shed is still under construction. Delays anticipated due to constant wet weather.

02 Aug 2016 - 12:45 PM - Denis O'Brien

No progress until new RFS shed is finished and fire vehicles and equipment transferred from old shed.

28 Jun 2016 - 12:17 PM - Denis O'Brien

New RFS shed under construction

10 May 2016 - 2:17 PM - Denis O'Brien

No further action until new shed is built and the old shed can be demolished.

09 May 2016 - 1:27 PM - Denis O'Brien

Letter sent as per Council resolution

04 May 2016 - 11:09 AM - Denis O'Brien

letter being preapred advising of council's decision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Clive Cawthorne

For Determination

HANOVER BRIDGE - LAND ACQUISITION

 

Michael Ryan

 

 

MOTION (Culverson/Wilcox)

THAT Council authorise:

 

1.           The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2.           An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3.           The affixation of the Common Seal to the Crown licence documents;

4.           The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

 

16 Jun 2017 - 12:39 PM - Sharlea Kenney

Reply from messenger and messenger when asking about the payment.

We have made enquiries with the Office of Local Government in relation to the Application for Acquisition under the Just Terms Compensation Act 1991.
We were advised that the delay have been due to a change in Ministers and the amalgamations.
We shall keep you advised.
                  

10 May 2017 - 10:34 AM - Sharlea Kenney

With solicitors

17 Mar 2017 - 11:54 AM - Clive Cawthorne

Subdivision still underway

08 Dec 2016 - 9:18 AM - Clive Cawthorne

two private acquisitions completed one crown acquisition still ongoing and with solicitors

18 Oct 2016 - 3:41 PM - Sharlea Kenney

two private acquisitions are complete the crown acquisition is ongoing and currently with the solicitors.

09 Aug 2016 - 9:52 AM - Clive Cawthorne

Still in the process of subdivision

11 May 2016 - 9:58 AM - Clive Cawthorne

In Progress of subdivision

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2016

Victoria Priest

For Determination

HANOVER BRIDGE - LAND ACQUISITION

 

Steve Harding

 

 

MOTION (Culverson/Wilcox)

THAT Council authorise:

 

1.           The purchase of 5,500sqm of land from Lot 7300 DP 1144896 by way of compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2.           An application to be made to the Minister and the Governor for approval to acquire part Lot 7300 DP 1144896 by compulsory acquisition process;

3.           The affixation of the Common Seal to the Crown licence documents;

4.           The affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

 

15 Jun 2017 - 12:21 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:06 PM - Victoria Priest

Awaiting documents to apply seal

16 Mar 2017 - 4:42 PM - Victoria Priest

Noted commentsfrom Acting Technical Services Manager that two private acquisitions completed one crown acquisition still ongoing and with solicitors
Awaiting documents to apply seal

09 Feb 2017 - 10:04 AM - Victoria Priest

Awaiting Documents to apply seal

09 Dec 2016 - 12:14 PM - Victoria Priest

Awaiting Documents to apply seal

02 Nov 2016 - 2:58 PM - Victoria Priest

Noted comments from DETS PA - awaiting documents to apply seal

20 Oct 2016 - 1:57 PM - Victoria Priest

Awating documents to apply seal

24 Aug 2016 - 4:17 PM - Victoria Priest

Noted comments from Acting technical Services Manager from  August - awaiting documents to apply seal

04 Jul 2016 - 12:09 PM - Victoria Priest

Noted comments from the Acting Technical Services Manager from May 2016.
Awaiting documents to apply seal

28 Apr 2016 - 4:05 PM - Victoria Priest

Awaiting Documents

27 Apr 2016 - 12:46 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE AND PROACTIVE RELEASE PROGRAM - ANNUAL REVIEW

 

Steve Harding

 

 

MOTION (Dean/Wilcox)

 

THAT Council:

1.      Adopt the annexed draft Agency Information Guide and Proactive Release Program, for the ensuing 12 months and make same available through Council’s website.

2.      Submit their Agency Information Guide to the Information Commissioner.

3.      Review its future Proactive Release Program features based on guidelines from the Information Commissioner once received.

 

08 May 2017 - 10:30 AM - Gerard Aguila

Still waiting on IPC/OLG guidelines

14 Mar 2017 - 1:27 PM - Gerard Aguila

Still waiting on IPC/OLG guidelines

13 Feb 2017 - 10:54 AM - Gerard Aguila

Still waiting on IPC/OLG guidelines

09 Dec 2016 - 11:37 AM - Evan Webb

Still in progress - IN PROGRESS

18 Oct 2016 - 11:37 AM - Gerard Aguila

Still waiting on IPC guidelines.

04 Aug 2016 - 11:08 AM - Gerard Aguila

AIG placed on website and copy forwarded to IPC. doc 773660 refers.

1. and 2. - COMPLETE
3. Waiting on IPC guidelines

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Gerard Aguila

For Determination

AMENDMENTS TO THE LOCAL GOVERNMENT ACT - COUNCILLOR ELIGIBILITY AND DECLARATIONS OF INTEREST

 

Steve Harding

 

 

MOTION (Dean/Wilcox)

 

THAT:

1.           Councillors note the changes to the Local Government Act; and

2.           Updated Code of Conduct and Code of Meeting policies be submitted to Council for adoption to reflect these amendments to the Local Government Act.

 

08 May 2017 - 10:30 AM - Gerard Aguila

Still awaiting response from OLG.

14 Mar 2017 - 1:28 PM - Gerard Aguila

Still awaiting response from OLG.

13 Feb 2017 - 10:55 AM - Gerard Aguila

Still awaiting response from OLG.

09 Dec 2016 - 11:36 AM - Evan Webb

Still awaiting response from OLG - IN PROGRESS

08 Nov 2016 - 4:41 PM - Gerard Aguila

OLG have now issued review into impact of Act changes on Code.  Waiting on outcome of review.

02 Nov 2016 - 12:00 PM - Gerard Aguila

reserarch indicates OLG circulars do not require update to codes.

18 Oct 2016 - 10:07 AM - Gerard Aguila

review commenced

10 Aug 2016 - 9:47 AM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

10 Aug 2016 - 9:46 AM - Gerard Aguila

assigned to AM to review relevant policies

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 July 2016

Denis O'Brien

For Determination

CUDAL RECREATION GROUND

 

Michael Ryan

 

 

MOTION (Durkin/Nash)

 

THAT Council:

 

1.      Provide $5,000 financial assistance for the shade structure project as requested by the Ben Mitchell Tribute Committee; and

 

2.      Resolve that the expenditure is required and warranted to supplement the fundraising efforts of the committee.

 

15 Jun 2017 - 1:12 PM - Denis O'Brien

No further advice received

08 May 2017 - 2:07 PM - Denis O'Brien

Committee still finalising design

10 Apr 2017 - 10:52 AM - Denis O'Brien

Committee still finalising design and costings

29 Mar 2017 - 11:56 AM - Denis O'Brien

Committee rep contacted today.
Still finalising design and quotes.

14 Mar 2017 - 12:51 PM - Denis O'Brien

No furthern aedvice received from committee

03 Feb 2017 - 1:54 PM - Denis O'Brien

No further advice received from committee

06 Dec 2016 - 3:30 PM - Denis O'Brien

No further advice received from Committee.

03 Nov 2016 - 11:16 AM - Denis O'Brien

Advised by committee today that plans are still being finalised and more quotes being obtained. Committee not yet ready tp proceed with construction at this time.

18 Oct 2016 - 11:41 AM - Denis O'Brien

Committee to be contacted regarding design plan for proposed shade shelter. DA may be trequired.

01 Aug 2016 - 3:26 PM - Denis O'Brien

Note Council resolution.
Committee to be advised of the resolution. 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 August 2016

Clive Cawthorne

For Determination

PURCHASE OF STATE RAIL OWNED LAND FOR CARGO ROAD DEVIATION

 

Michael Ryan

 

 

MOTION (Dean/Wilcox)

THAT Council affix the common seal to the documents associated with the purchase of the land known as Lot 1182 in an unregistered plan of acquisition DP 1179438, currently registered comprising Part Lot 2 DP 109486.

 

16 Jun 2017 - 12:43 PM - Sharlea Kenney

Still with JHR

17 Mar 2017 - 12:17 PM - Clive Cawthorne

With John Holland Rail

08 Dec 2016 - 9:16 AM - Clive Cawthorne

Due for settlement in mid December - currently with solicitor

01 Nov 2016 - 1:55 PM - Sharlea Kenney

Still in settlement stage and awaiting advice from Solicitors

15 Sep 2016 - 11:46 AM - Sharlea Kenney

Have ontract of sale for Nashdale overpass Bridge. Council has signed it and handed to solicitors. Deposit not yet paid, awaiting advise from solicitors before paying that

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

David Kidd

For Determination

STATECOVER AND STATEWIDE INCENTIVE PAYMENTS 2016/2017

 

Steve Harding

 

 

MOTION (Wilcox/Nash)

 

THAT:

 

1.      The StateWide Mutual Ltd and the StateCover Mutual Ltd incentive payments be utilised for the actions outlined in the Swimming Pool Audit; and

 

2.      Council resolve that the changes are required and warranted to enable the risks identified in the Swimming Pool Audit to be addressed.

 

11 Apr 2017 - 11:53 AM - David Kidd

Final Swimming Pool Operations Manual received. Majority of the recommendations from the Audit have been completed.

15 Mar 2017 - 2:53 PM - David Kidd

GHD conducted Audits on leased Pools. Recommendations from both S355 controlled Pool Audit and leased Pool Audit are almost compelted.
Draft Swimming Pools Operations Manual provided.

15 Feb 2017 - 1:40 PM - David Kidd

GHD conducted further  Audit on contracted Pools. Recommendations from S355 Audit and Contracted Pools Audit are currently being dealt with. The Pool Operations Manual has been received inn Draft format. Awaiting comment from Pools Project Team.

15 Feb 2017 - 1:38 PM - David Kidd

Three quotes received. GHD selected and have been working with an internal Project team.

08 Nov 2016 - 3:51 PM - David Kidd

Quotes being sought from consultants to prepare Pool Operations Manuals for both S355 Committee run pools and the leased pools. RFQ closes 16th November. Expected Manual completion date end December 2016.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Michael Ryan

Additional Item

TABLED REPORT

 

Michael Ryan

 

 

*

ITEM 7      MOLONG LIMESTONE QUARRY

 

Recommendation (Hayes/MacSmith)

THAT Council:

1.      Approve the amendments to the lease as outlined in the report;

2.      Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3.      Authorise the affixing of Council’s Common Seal to the contract document.

4.      Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

7.

Carried

16 Jun 2017 - 1:01 PM - Sharlea Kenney

Lease still ongoing

10 May 2017 - 10:57 AM - Sharlea Kenney

Lease still ongoing

12 Apr 2017 - 2:23 PM - Sharlea Kenney

Lease to be signed

08 Mar 2017 - 9:13 AM - Sharlea Kenney

Lease still not signed.

07 Dec 2016 - 10:27 AM - Sharlea Kenney

waiting on outcome of the Molong Limestone Shed construction.

03 Nov 2016 - 10:16 AM - Sharlea Kenney

lease still currently with the solicitors

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 October 2016

Gerard Aguila

Confidential Items

OFFER TO PURCHASE LOT 11 BLUEBELL ST, CANOWINDRA

 

Steve Harding

 

 

Recommendation (Hayes/Durkin)

 

THAT:

 

1.           Council accept the offer as outlined in the report to purchase Lot 11 Bluebell St, Canowindra;

2.           Council authorise affixing of Council’s seal to the land sale contract and transfer documents; and

3.           Council authorise the General Manager to negotiate future land sales as outlined in the report.

 

15 Jun 2017 - 4:55 PM - Victoria Priest

Settlement took place 13/6/17 - documents with seal attached were given to solicitors - COMPLETE

03 May 2017 - 3:30 PM - Gerard Aguila

Contracts were exchanged on 2 May 2017.
Settlement expected to take place on or before 13 June 2017.

03 Apr 2017 - 9:00 AM - Gerard Aguila

Council advised purchaser expects finance to be finalised by 7 April 2017. doc 831866 refers

16 Mar 2017 - 2:24 PM - Gerard Aguila

Finance still being pursued

13 Feb 2017 - 10:56 AM - Gerard Aguila

Finance still being finalised by purchaser.

12 Jan 2017 - 3:27 PM - Gerard Aguila

Messenger advised Purchaser's solicitor expects to be able to exchange contracts week of 16 January 2017

09 Dec 2016 - 11:34 AM - Evan Webb

DFCS spoke to Messenger & Messenger - awaiting to exchange contracts will update once further information recieved - IN PROGRESS

08 Nov 2016 - 4:40 PM - Gerard Aguila

Signed Contract returned to Messenger

02 Nov 2016 - 10:03 AM - Gerard Aguila

Contract received.  Fwded for Seal and signature by a/GM and Mayor

18 Oct 2016 - 4:19 PM - Gerard Aguila

Messenger dealing with this matter.

18 Oct 2016 - 4:14 PM - Gerard Aguila

Action reassigned to Gerard Aguila by: Gerard Aguila

13 Oct 2016 - 4:06 PM - Dale Jones

Land sale referred to Council's conveyancer. Purchaser advised of details. Purchaser and builder have contacted conveyancer to obtain contract

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 27 September 2016

Victoria Priest

Additional Item

TABLED REPORT

 

Steve Harding

 

 

*

ITEM 7      MOLONG LIMESTONE QUARRY

 

Recommendation (Hayes/MacSmith)

THAT Council:

1.      Approve the amendments to the lease as outlined in the report;

2.      Enter into the lease of Molong Limestone Quarry to Earth Plant Hire for a period of 5 years; and

3.      Authorise the affixing of Council’s Common Seal to the contract document.

4.      Only proceed if council is able to comply with Section 23A Guidelines in relation to workforce management.

7.

Carried

15 Jun 2017 - 12:21 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:05 PM - Victoria Priest

Awaiting documents to apply seal

11 Apr 2017 - 4:58 PM - Victoria Priest

Awaiting documents to apply seal

16 Mar 2017 - 4:47 PM - Victoria Priest

Noted comments from DETS PA that Lease still not signed.
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:03 AM - Victoria Priest

awaiting documents to affix seal

09 Dec 2016 - 12:11 PM - Victoria Priest

Awaiting Documents to apply seal

17 Oct 2016 - 1:17 PM - Victoria Priest

Awaiting documents to affix seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 November 2016

Denis O'Brien

For Determination

EUGOWRA VOLUNTARY PURCHASE

 

Michael Ryan

 

 

MOTION (Walker/Davison)

 

THAT:

 

1.           Council authorise the Acting General Manager to sign the Funding Agreement from OEH;

2.           Council authorise Council’s seal to be affixed to the contract of sale for the property; and

3.           The property be classified as Operational Land.

 

15 Jun 2017 - 1:12 PM - Denis O'Brien

Demolition now almost complete

25 May 2017 - 10:00 AM - Denis O'Brien

Contractor preparing for demolition. Workcover notified

11 May 2017 - 11:23 AM - Denis O'Brien

DA received - order being prepared for demolition

08 May 2017 - 2:08 PM - Denis O'Brien

Waiting on DA approval

26 Apr 2017 - 4:01 PM - Denis O'Brien

DA submitted for demolition - waiting on approval

10 Apr 2017 - 10:51 AM - Denis O'Brien

Demolition contractors have inspected property for quotes

14 Mar 2017 - 12:51 PM - Denis O'Brien

Noew seeking quotes for demolition

23 Feb 2017 - 8:04 AM - Denis O'Brien

Settlement took place 17/2/2017

03 Feb 2017 - 1:53 PM - Denis O'Brien

vendor signing contract 2/2/2017

06 Dec 2016 - 3:28 PM - Denis O'Brien

Liaising with solicitor re estimated legal costs

01 Dec 2016 - 10:59 AM - Denis O'Brien

Copy of signed funding agreement sent to OEH.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 November 2016

Clive Cawthorne

Confidential Items

TENDER - CONSULTANCY SERVICES FOR LONG POINT ROAD UPGRADE CROSSING OF THE MACQUARIE RIVER FEASIBILITY STUDY

 

Michael Ryan

 

 

Recommendation (Dean/MacSmith)

 

THAT Council engage GHD Pty Ltd to conduct the feasibility study for Long Point Road upgrade crossing of the Macquarie River to the value of $72,820 including GST.

 

16 Jun 2017 - 12:49 PM - Sharlea Kenney

Still liaising with GHD regarding draft report

10 May 2017 - 10:56 AM - Sharlea Kenney

Draft report still with consultants

12 Apr 2017 - 2:20 PM - Sharlea Kenney

Draft report done and feedback from RMS and consultants amending report

17 Mar 2017 - 12:17 PM - Clive Cawthorne

Report Recieved and referred to RMS for comment

08 Dec 2016 - 9:09 AM - Clive Cawthorne

Documentation completed by Council, sent to GHD for signature and precommencement meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 November 2016

Gerard Aguila

For Determination

CUDAL COMMUNITY CHILDRENS CENTRE

 

Steve Harding

 

 

MOTION (Walker/Dean)

 

THAT Council:

 

1.      Enter into a peppercorn lease agreement for a nominal fee of $1 per year with the Cudal Community Children’s Centre for Lot 1 DP 1103344, 15 Main Street Cudal, and

 

2.      Affix the seal to the lease agreement between Council and the Cudal Community Children’s Centre.

 

15 Jun 2017 - 4:53 PM - Victoria Priest

Lease has been signed and seal affixed and sent to Messenger & Messenger.
A new Certificate of Title is being organised through solicitors as the original was checked out in 2013 and cannot be located.

08 May 2017 - 10:31 AM - Gerard Aguila

Lease delayed pending demolition of RFS shed. 
Tenant is aware of delay and as was unsuccesful with Grant application has no objection.

14 Mar 2017 - 1:26 PM - Gerard Aguila

Solicitor progressing lease preparation

13 Feb 2017 - 10:57 AM - Gerard Aguila

Solicitor engaged to prepare lease.

09 Dec 2016 - 11:27 AM - Evan Webb

With Council Solicitors Messenger & Messenger awaiting reply - IN PROGRESS

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 22 November 2016

Victoria Priest

For Determination

CUDAL COMMUNITY CHILDRENS CENTRE

 

Steve Harding

 

 

MOTION (Walker/Dean)

 

THAT Council:

 

1.      Enter into a peppercorn lease agreement for a nominal fee of $1 per year with the Cudal Community Children’s Centre for Lot 1 DP 1103344, 15 Main Street Cudal, and

 

2.      Affix the seal to the lease agreement between Council and the Cudal Community Children’s Centre.

 

15 Jun 2017 - 12:19 PM - Victoria Priest

Seal affixed 31 May 2017 - COMPLETE

11 May 2017 - 2:05 PM - Victoria Priest

Awaiting documents to apply seal

11 Apr 2017 - 4:58 PM - Victoria Priest

awaiting documents to apply seal

16 Mar 2017 - 4:44 PM - Victoria Priest

Noted comments from Administration Manager that Solicitor progressing lease preparation
Awaiting documents to apply seal - IN PROGRESS

09 Feb 2017 - 10:01 AM - Victoria Priest

Awaiting Documents to affix seal

09 Dec 2016 - 12:10 PM - Victoria Priest

Awaiting Documents to apply seal

28 Nov 2016 - 5:14 PM - Gerard Aguila

AO  re seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 February 2017

Denis O'Brien

For Determination

PUBLIC SWIMMING POOL COMPLIANCE PROJECT - UPDATE

 

Michael Ryan

 

 

RECOMMENDATION (Wilcox/Nash)

 

THAT:

 

1.      Council undertake a review of the arrangements for public swimming pools to determine the appropriate model of operation for the future that mitigates risks and ensures compliance and safety requirements for pool operation are met; and

 

2.      The Acting General Manager provide a report to the March Council meeting outlining the options for future management and identifying any financial, risk, legal, industrial and governance issues. 

 

12 Apr 2017 - 1:08 PM - Denis O'Brien

1    Review undertaken
2    Note new report to be presented

04 Apr 2017 - 11:19 AM - Sharlea Kenney

Action reassigned to Denis O'Brien by: Sharlea Kenney

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 February 2017

Steve Harding

Confidential Items

EXPRESSION OF INTEREST - PUBLIC PRIVATE PARTNERSHIP CANOWINDRA RETIREMENT VILLAGE

 

Steve Harding

 

 

RECOMMENDATION (Walker/Durkin)

 

THAT Council:

 

1.      Write to the Departmental Chief Executive seeking authority to enter into a Public Private Partnership with Uniting to develop accommodation under the Retirement Villages Act in Canowindra; and

 

2.      Classify Lots 1 and 2, DP1124922, Mill Street Canowindra as operational.

 

09 Jun 2017 - 12:51 PM - Robyn Little

No response from OLG as yet.

09 May 2017 - 9:59 AM - Robyn Little

Application made to OLG.  Awaiting advice from OLG.

15 Mar 2017 - 12:51 PM - Robyn Little

Interested parties have been advised of council's resolution.  Application to OLG being prepared.  Risk assessment to be carried out and included with application to OLG.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 February 2017

Bob Cohen

Confidential Items

CONSTRUCTION OF THE MOLONG LIMESTONE QUARRY SHED

 

Michael Ryan

 

 

RECOMMENDATION (Dean/Culverson)

 

THAT Council:

 

1.      Engage Shumack Engineering (NSW) (Pty) Ltd to construct a Limestone Quarry Shed at Molong at the tendered amount $308,243 (ex GST); and

2.      Authorise the affixing of the Common Seal to the contract documents.

 

16 Jun 2017 - 12:43 PM - Sharlea Kenney

Works on schedule

09 May 2017 - 3:54 PM - Sharlea Kenney

Works have commenced

04 Apr 2017 - 11:18 AM - Sharlea Kenney

Acceptance letter sent to Schumack.

08 Mar 2017 - 11:45 AM - Sharlea Kenney

Waiting on DA paperwork before acceptance letter sent out.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 February 2017

Bob Cohen

Confidential Items

PLANT REPLACEMENT - ONE PRIME MOVER

 

Michael Ryan

 

 

RECOMMENDATION (Wilcox/Durkin)

 

THAT Council accept the tender of Volvo Commercial Vehicles Mack (VCV Mack, Sydney) to supply and deliver one Mack Trident Prime Mover, at a cost of $246,500 ex GST.

 

16 Jun 2017 - 12:44 PM - Sharlea Kenney

Arrival expected to be Tuesday 20th June 2017

04 Apr 2017 - 11:16 AM - Sharlea Kenney

Purchase order done, expect delivery approx early June 2017.

08 Mar 2017 - 4:51 PM - Sharlea Kenney

letter of offer to be sent 10/3/17

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 February 2017

Bob Cohen

For Determination

QUESTIONS FOR NEXT MEETING

 

Michael Ryan

 

 

MOTION (Nash/Dean)

 

THAT Council receive reports to the next Council meeting in relation to;

1.      Cargo Recreation Ground;

2.      Cudal Showground; and

3.      Replacement of water bubblers in villages and towns provided by Central Tablelands Water and a new/relocated bubbler in Canowindra.

4.     

 

16 Jun 2017 - 12:49 PM - Sharlea Kenney

COMPLETE

08 Mar 2017 - 11:47 AM - Sharlea Kenney

combined report to March Council meeting.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 December 2016

Bob Cohen

For Determination

PURCHASE OF OUTREACH MOWER ATTACHMENTS

 

Michael Ryan

 

 

MOTION (Wilcox/Nash)

THAT Council:

1.      Approve the expenditure for purchase of two (2) power arm outreach mower attachments 6.4m and length 1500mm width cut for $140,000 from the Plant Reserve fund.

2.      Resolve that the expenditure is required and warranted to enable vegetation to be continually controlled on council’s road network.

 

16 Jun 2017 - 12:50 PM - Sharlea Kenney

Have purchased
COMPLETE

21 Mar 2017 - 12:31 PM - Victoria Priest

Sharlea 8 /2/17 1:45pm RFQ to be advertised

Sharlea 8/3/17 4:50pm two submissions. Appraisal to be done *Re-entered due to error*

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 December 2016

Clive Cawthorne

For Determination

TENDER - CONSULTANCY SERVICES FOR LONG POINT ROAD UPGRADE CROSSING OF THE MACQUARIE RIVER FEASIBILITY STUDY

 

Michael Ryan

 

 

Recommendation (Walker/Davison)

 

THAT Council authorise the signing and affixing of the Common Seal to the contract instrument of agreement between Cabonne Council and GHD Pty Ltd.

 

16 Jun 2017 - 12:49 PM - Sharlea Kenney

Still liaising with GHD regarding draft report

10 May 2017 - 10:56 AM - Sharlea Kenney

Draft report still with consultants

12 Apr 2017 - 2:21 PM - Sharlea Kenney

Draft report done and feedback from RMS and consultants amending report

21 Mar 2017 - 12:38 PM - Victoria Priest

Sharlea 8/2/17 1:40pm noted contractor engaged
*Re-entered due to error*

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 December 2016

Victoria Priest

Confidential Items

CANOWINDRA RETIREMENT VILLAGE

 

Steve Harding

 

 

Recommendation (Walker/MacSmith)

 

THAT Council:

 

1.      Agree to purchase lots 1 & 2 DP 1124922 Corner Mill & Blatchford Streets, Canowindra in full settlement of the outstanding loan.

 

2.      Authorise the common seal to be affixed to the transfer documents.

 

3.      Advertise for expressions of interest for a provider to enter into a partnership with Council as outlined in the report.

 

15 Jun 2017 - 12:17 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:04 PM - Victoria Priest

Awaiting documents to apply seal

11 Apr 2017 - 4:56 PM - Victoria Priest

Awaiting documents to apply seal

21 Mar 2017 - 12:43 PM - Victoria Priest

Vicki 9/2/17 9:47am – Awaiting documents to affix seal *Re-entered due to error*

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 20 December 2016

Gerard Aguila

Confidential Items

CANOWINDRA RETIREMENT VILLAGE

 

Steve Harding

 

 

Recommendation (Walker/MacSmith)

 

THAT Council:

 

1.      Agree to purchase lots 1 & 2 DP 1124922 Corner Mill & Blatchford Streets, Canowindra in full settlement of the outstanding loan.

 

2.      Authorise the common seal to be affixed to the transfer documents.

 

3.      Advertise for expressions of interest for a provider to enter into a partnership with Council as outlined in the report.

 

15 Jun 2017 - 5:01 PM - Victoria Priest

Discussed with GMPA - Still awaiting approval from OLG

28 Mar 2017 - 10:00 AM - Gerard Aguila

Transfer will not be progressed by vendor until OLG approval is granted.

21 Mar 2017 - 12:43 PM - Victoria Priest

Gerard 10/1/17 9:17am Conveyancer approach for quote to represent Council on purchase

Gerard 13/2/17 10:58pm conveyancer engaged to action purchase

Gerard 14/3/17 1:24pm conveyancer progressing necessary documents to realise purchase
*Re-entered due to error*

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Victoria Priest

For Determination

LOCAL GOVERNMENT WEEK 2017

 

Steve Harding

 

 

MOTION (Dean/Nash)

 

THAT Council hold a tour of new projects together with visits to Mullion Creek, Borenore and Cudal Schools and hold a BBQ at the new Manildra Recycling Centre as the Cabonne activities for Local Government Week 2017.

 

15 Jun 2017 - 12:17 PM - Victoria Priest

Working with DETS PA to organise tour

18 May 2017 - 9:21 AM - Victoria Priest

Date for tour set for 1 August 2017.

11 May 2017 - 2:06 PM - Victoria Priest

Working with DETS PA to coordinate events

11 Apr 2017 - 4:53 PM - Victoria Priest

Tour of new projects including Manildra Recycling Centre and visits to Mullion Creek, Borenore and Cudal Schools agreed upon. Advised Sharlea and Kristin who will be helping to coordinate event.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Bob Cohen

For Determination

DRINKING WATER BUBBLERS

 

Michael Ryan

 

 

MOTION (Dean/Walker)

 

THAT Council:

 

1.      Agree to the replacement of drinking water bubblers at Molong, Canowindra and Manildra at a cost of $3,800 per bubbler;

2.      Install an additional water bubbler at the Skate Park precinct at Canowindra; and

3.      Contact Central Tablelands Water to share the cost of replacement bubblers and the additional bubbler at Canowindra.

 

16 Jun 2017 - 12:50 PM - Sharlea Kenney

Liaising with Central Tablelands Water

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Kristin Zinga

For Determination

PROPOSED PROVISION OF A WASTE AND RECYCLING SERVICE IN MULLION CREEK

 

Heather Nicholls

 

 

MOTION (Wilcox/Nash)

THAT Council:

1.              Conduct community consultation, via a reply paid letter survey, with a view to commence a JR Richards (JRR) waste and recycling service on 1 July 2017 at Mullion Creek locality; and

2.              Commit to the removal of the recycling point located at the Mullion Creek RFS site upon commencement of the waste and recycling service.

 

19 Jun 2017 - 10:45 AM - Kristin Zinga

NEW SERVICE APPROVED BY COUNCIL. NEW SERVICE TO COMMENCE 4 JULY 2017. RECYCLE BINS WILL BE REMOVED ALSO ON 4 JULY 2017.
COMPLETE

08 May 2017 - 10:18 AM - Kristin Zinga

SURVEYS DUE BY 5 MAY 2017. REPORT BEING DRAFTED FOR MAY COUNCIL MEETING.

11 Apr 2017 - 12:03 PM - Kristin Zinga

SURVEY SENT TO MULLION CREEK RESIDENTIAL AREA  TO ASSESS COMMITMENT TO PROVISION OF THE SERVICE.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Jolene Pearson

For Determination

RELATED PARTY DISCLOSURE POLICY

 

Steve Harding

 

 

MOTION (Wilcox/Dean)

 

THAT:

1.      The attached draft Related Party Disclosure Policy be adopted.

2.      The Mayor, councillors and other designated Key Management Personnel complete and submit an initial Related Party Disclosure form within 30 days of the adoption of this policy.

3.      This item be further discussed at the Councillor Workshop in April.

 

19 Jun 2017 - 12:46 PM - Evan Webb

New policy to reported to June Council meeting

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Victoria Priest

For Determination

LOCAL GOVERNMENT WEEK 2017

 

Steve Harding

 

 

MOTION (Dean/Nash)

 

THAT Council hold a tour of new projects together with visits to Mullion Creek, Borenore and Cudal Schools and hold a BBQ at the new Manildra Recycling Centre as the Cabonne activities for Local Government Week 2017.

 

16 Jun 2017 - 1:00 PM - Sharlea Kenney

Action reassigned to Victoria Priest by: Sharlea Kenney

12 Apr 2017 - 2:24 PM - Sharlea Kenney

Liaising with staff to get a plan together

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Jolene Pearson

For Determination

MODIFICATION TO DEVELOPMENT APPLICATION 2016/141/1 - REQUEST TO DELETE CONDITION 12 - PROPOSED FARM STAY ACCOMMODATION AT 92 HEIFER STATION LANE, BORENORE BEING LOT 4 DP 1025766

 

Steve Harding

 

 

MOTION (Wilcox/Dean)

 

THAT this matter be deferred to the next Council meeting with information addressing issues raised by the proponent to be provided at the April Councillor Workshop.

 

19 Jun 2017 - 12:55 PM - Victoria Priest

Report went to 26 April Council meeting.  Unanimous decisiton to refuse the application to dleecte condition 11 of the DA - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Jolene Pearson

Confidential Items

PROPOSED SALE OF ORANA HOUSE - SUBMISSIONS

 

Steve Harding

 

 

Recommendation (Dean/Wilcox)

 

THAT this matter be considered at the April Councillor Workshop.

 

19 Jun 2017 - 12:50 PM - Evan Webb

Item has been work shopped and Mayor and General Manager to meet with Committee on site on 20-06-2017

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 28 March 2017

Jolene Pearson

For Determination

MULLION CREEK HALL

 

Steve Harding

 

 

MOTION (Dean/Wilcox)

 

THAT:

1.      The Mayor and the Acting General Manager meet with the Mullion Creek Hall Trustees to discuss possible assistance with the renewal/refurbishment of the Mullion Creek Hall.

2.      This item and the proposed Canowindra Health Centre be added to the agenda for the Councillor Workshop in April 2017.

 

19 Jun 2017 - 12:51 PM - Evan Webb

Report to May Council meeting, Council will not support funding Mullion Creek Hall Committee to seek grant funding. Council will give the MCHC $30,000 towards refurbishment and rehabilitation of the old Mullion Creek Hall.

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 April 2017

Steve Harding

For Determination

COUNCILLOR RESIGNATIONS

 

Steve Harding

 

 

MOTION (Wilcox/Walker)

 

THAT:

1.      Council seek Ministerial approval that the Councillor vacancies not be filled.

2.      An appropriate acknowledgement of Councillor MacSmith, Culverson & Hayes’ service to Cabonne Council be arranged.

 

09 Jun 2017 - 12:51 PM - Robyn Little

Advice received by the Minister that a by-election will not be required. COMPLETE

11 May 2017 - 10:16 AM - Robyn Little

No advice received from Minister to date.

19 Apr 2017 - 10:27 AM - Robyn Little

Letter to Minister sent 11/4/17

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 April 2017

Kristine  Farrell

For Determination

INTEGRATED PLANNING & REPORTING - 2017/18

 

Steve Harding

 

 

MOTION (Davison/Wilcox)

 

THAT Council adopt the draft Operational Plan 2017/18 – Part 1 The Activities.

 

01 May 2017 - 9:34 AM - Kristine  Farrell

Noted COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 11 April 2017

Veronica Windus

For Determination

INTEGRATED PLANNING & REPORTING - 2017/18

 

Steve Harding

 

 

MOTION (Davison/Wilcox)

 

THAT Council adopt the draft Operational Plan 2017/18 – Part 1 The Activities.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Bob Cohen

For Determination

EUGOWRA PUZZLE FLAT LEVEE EASEMENTS

 

Michael Ryan

 

 

MOTION (Dean/Davison)

 

THAT authority be granted to affix the Common Seal of Council to the s88B Instrument for the establishment of the easement.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Bob Cohen

For Determination

CARGO ROAD - BOWAN PARK ROAD LAND ACQUISITION

 

Michael Ryan

 

 

MOTION (Dean/Nash)

 

THAT:

1.           Council authorise the purchase of 64.12 sq m of land from Lot 3 DP 1015094 for a purchase price of $750 with a special condition to also establish a soil mound on the inside of the new fence line that will be approximately 17m long.

2.           Council authorise the purchase of 229.1 sq m of land from Lot 511 DP 560739.  In lieu of compensation Council agrees to pay the equivalent of $2,500 in fencing costs to extend the new fence to the south of the acquisition area.

3.           Council agree to pay all associated fencing costs associated to the realignment.

4.           Council agree to pay all reasonable legal fees, survey fees and plan lodgement fees associated to the purchase.

5.           Council authorise the affixation of the Common Seal and appropriate signatures on any associated land transfer documents.

 

16 Jun 2017 - 12:56 PM - Sharlea Kenney

waiting for paperwork to be signed off

09 May 2017 - 3:30 PM - Sharlea Kenney

paperwork currently with solicitors

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Heather Nicholls

For Determination

REQUEST TO MODIFY DEVELOPMENT CONSENT - DEVELOPMENT APPLICATION 2015/133/1 - 104 KENT ROAD, MULLION CREEK

 

Heather Nicholls

 

 

MOTION (Dean/Treavors)

 

THAT this matter be deferred to allow a site meeting on the May Councillor  Workshop day.

 

08 May 2017 - 9:52 AM - Heather Nicholls

Noted

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Steve Harding

For Determination

MULLION CREEK HALL

 

Steve Harding

 

 

Recommendation (Dean/Gosper)

 

THAT Council hold a site visit and include this item on the May Councillor Workshop agenda.

 

09 May 2017 - 9:56 AM - Robyn Little

Inpsection held 9/5/2017 and included on workshop agenda. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Jeeva San

Confidential Items

MOLONG LIBRARY AND COMMUNITY FACILITIES

 

Michael Ryan

 

 

Recommendation (Durkin/Treavors)

 

THAT Council decline to accept any tender for the project.

 

16 Jun 2017 - 1:02 PM - Sharlea Kenney

Library project on hold, kitched has been completed

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Evan Webb

Confidential Items

LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, KNOWN AS ORANA HOUSE

 

Steve Harding

 

 

Recommendation (Dean/Nash)

 

THAT Council:

1.      Proceed with the sale of Lot 126 DP 1105484, Ferguson Street, Canowindra, known as Orana House.

2.      Set a sale price as recorded in the proceedings in brief.

3.      Allocate proceeds from the sale to upgrading the Council’s Gaskill St building.

4. Approve the affixing of Council’s Seal to the transfer and sale documents.

 

16 Jun 2017 - 3:46 PM - Evan Webb

Council staff and Mayor meeting with representatives of Orana House on Tuesday 20 June.

11 May 2017 - 9:58 AM - Evan Webb

Working with Council's AM regarding preparation for sale.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Dale Jones

Confidential Items

TOWN ENTRANCES AND MAIN STREET REDESIGN

 

Steve Harding

 

 

Recommendation (Davison/Nash)

 

THAT this matter be added to the agenda for the May Councillor Workshop, prior to engaging any consultants.

 

11 May 2017 - 2:42 PM - Dale Jones

Report prepared for May Ordinary Meeting following workshop

05 May 2017 - 9:13 AM - Dale Jones

Matter added to agenda for Council workshop on 9 May 2017

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Victoria Priest

For Determination

EUGOWRA PUZZLE FLAT LEVEE EASEMENTS

 

Steve Harding

 

 

MOTION (Dean/Davison)

 

THAT authority be granted to affix the Common Seal of Council to the s88B Instrument for the establishment of the easement.

 

15 Jun 2017 - 12:17 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:02 PM - Victoria Priest

Awaiting documents to apply seal

01 May 2017 - 12:06 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Veronica Windus

For Determination

CARGO ROAD - BOWAN PARK ROAD LAND ACQUISITION

 

Steve Harding

 

 

MOTION (Dean/Nash)

 

THAT:

1.           Council authorise the purchase of 64.12 sq m of land from Lot 3 DP 1015094 for a purchase price of $750 with a special condition to also establish a soil mound on the inside of the new fence line that will be approximately 17m long.

2.           Council authorise the purchase of 229.1 sq m of land from Lot 511 DP 560739.  In lieu of compensation Council agrees to pay the equivalent of $2,500 in fencing costs to extend the new fence to the south of the acquisition area.

3.           Council agree to pay all associated fencing costs associated to the realignment.

4.           Council agree to pay all reasonable legal fees, survey fees and plan lodgement fees associated to the purchase.

5.           Council authorise the affixation of the Common Seal and appropriate signatures on any associated land transfer documents.

 

01 May 2017 - 12:07 PM - Gerard Aguila

a/FM re ppty register

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Victoria Priest

For Determination

CARGO ROAD - BOWAN PARK ROAD LAND ACQUISITION

 

Steve Harding

 

 

MOTION (Dean/Nash)

 

THAT:

1.           Council authorise the purchase of 64.12 sq m of land from Lot 3 DP 1015094 for a purchase price of $750 with a special condition to also establish a soil mound on the inside of the new fence line that will be approximately 17m long.

2.           Council authorise the purchase of 229.1 sq m of land from Lot 511 DP 560739.  In lieu of compensation Council agrees to pay the equivalent of $2,500 in fencing costs to extend the new fence to the south of the acquisition area.

3.           Council agree to pay all associated fencing costs associated to the realignment.

4.           Council agree to pay all reasonable legal fees, survey fees and plan lodgement fees associated to the purchase.

5.           Council authorise the affixation of the Common Seal and appropriate signatures on any associated land transfer documents.

 

15 Jun 2017 - 12:17 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 2:01 PM - Victoria Priest

Awaiting documents to apply seal

01 May 2017 - 12:07 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Steve Harding

For Determination

REQUEST TO MODIFY DEVELOPMENT CONSENT - DEVELOPMENT APPLICATION 2015/133/1 - 104 KENT ROAD, MULLION CREEK

 

Steve Harding

 

 

MOTION (Dean/Treavors)

 

THAT this matter be deferred to allow a site meeting on the May Councillor  Workshop day.

 

11 May 2017 - 10:15 AM - Robyn Little

Item included on workshop agenda.  Further report to be prepared for May meeting. COMPLETE

01 May 2017 - 12:08 PM - Gerard Aguila

for inclusion in workshop agenda

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Gerard Aguila

Confidential Items

LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, KNOWN AS ORANA HOUSE

 

Steve Harding

 

 

Recommendation (Dean/Nash)

 

THAT Council:

1.      Proceed with the sale of Lot 126 DP 1105484, Ferguson Street, Canowindra, known as Orana House.

2.      Set a sale price as recorded in the proceedings in brief.

3.      Allocate proceeds from the sale to upgrading the Council’s Gaskill St building.

4. Approve the affixing of Council’s Seal to the transfer and sale documents.

 

08 May 2017 - 10:34 AM - Gerard Aguila

Conveyancer engaged to represent Council on sale.

01 May 2017 - 12:13 PM - Gerard Aguila

AM re conveyancing

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Victoria Priest

Confidential Items

LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, KNOWN AS ORANA HOUSE

 

Steve Harding

 

 

Recommendation (Dean/Nash)

 

THAT Council:

1.      Proceed with the sale of Lot 126 DP 1105484, Ferguson Street, Canowindra, known as Orana House.

2.      Set a sale price as recorded in the proceedings in brief.

3.      Allocate proceeds from the sale to upgrading the Council’s Gaskill St building.

4. Approve the affixing of Council’s Seal to the transfer and sale documents.

 

15 Jun 2017 - 12:16 PM - Victoria Priest

Awaiting documents to apply seal

11 May 2017 - 1:43 PM - Victoria Priest

Awaiting documents to apply seal

01 May 2017 - 12:13 PM - Gerard Aguila

AO re Seal

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Veronica Windus

Confidential Items

LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, KNOWN AS ORANA HOUSE

 

Steve Harding

 

 

Recommendation (Dean/Nash)

 

THAT Council:

1.      Proceed with the sale of Lot 126 DP 1105484, Ferguson Street, Canowindra, known as Orana House.

2.      Set a sale price as recorded in the proceedings in brief.

3.      Allocate proceeds from the sale to upgrading the Council’s Gaskill St building.

4. Approve the affixing of Council’s Seal to the transfer and sale documents.

 

01 May 2017 - 12:12 PM - Gerard Aguila

a/FM re ppty register

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Dale Jones

Confidential Items

LOT 126 DP 1105484, FERGUSON STREET, CANOWINDRA, KNOWN AS ORANA HOUSE

 

Steve Harding

 

 

Recommendation (Dean/Nash)

 

THAT Council:

1.      Proceed with the sale of Lot 126 DP 1105484, Ferguson Street, Canowindra, known as Orana House.

2.      Set a sale price as recorded in the proceedings in brief.

3.      Allocate proceeds from the sale to upgrading the Council’s Gaskill St building.

4. Approve the affixing of Council’s Seal to the transfer and sale documents.

 

08 May 2017 - 11:49 AM - Dale Jones

Undertaking title search before engaging real estate agents

01 May 2017 - 1:28 PM - Gerard Aguila

a/EDM to make Sale arrangements

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 26 April 2017

Victoria Priest

For Determination

DRAFT ANZAC DAY COMMEMORATIONS POLICY

 

Steve Harding

 

 

MOTION (Dean/Davison)

 

THAT the attached draft ANZAC Day Commemorations policy be adopted.

 

11 May 2017 - 1:59 PM - Victoria Priest

Policy updated - COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 09 May 2017

Steve Harding

For Determination

COUNCIL WORKSHOP

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

 

THAT Council note all recommendations from the workshop held on Tuesday 9 May 2017 will be reported to the May Ordinary Council meeting.

 

30 May 2017 - 3:51 PM - Robyn Little

Notes of workshop reported to May meeting. COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 09 May 2017

Kristine  Farrell

For Determination

2017/2018 INTEGRATED PLANNING & REPORTING

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

THAT Council:

1.           Adopt the Draft Operational Plan 2017 – 2018

·        Part 1 – The activities

·        Part 2 – The Financials including Fees and Charges

2.           Adopt the Draft Resource Plans

·        Long Term Financial Plan

3.      Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2017/2018 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page.

4.      Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2017/18 year to be charged on arrears of Rates and Charges.

 

11 May 2017 - 4:21 PM - Kristine  Farrell

Noted COMPLETE

11 May 2017 - 2:31 PM - Victoria Priest

For noting

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 09 May 2017

Veronica Windus

For Determination

2017/2018 INTEGRATED PLANNING & REPORTING

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

THAT Council:

1.           Adopt the Draft Operational Plan 2017 – 2018

·        Part 1 – The activities

·        Part 2 – The Financials including Fees and Charges

2.           Adopt the Draft Resource Plans

·        Long Term Financial Plan

3.      Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2017/2018 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page.

4.      Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2017/18 year to be charged on arrears of Rates and Charges.

 

11 May 2017 - 2:31 PM - Victoria Priest

For noting

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 09 May 2017

Evan Webb

For Determination

2017/2018 INTEGRATED PLANNING & REPORTING

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

THAT Council:

1.           Adopt the Draft Operational Plan 2017 – 2018

·        Part 1 – The activities

·        Part 2 – The Financials including Fees and Charges

2.           Adopt the Draft Resource Plans

·        Long Term Financial Plan

3.      Publicly exhibit the Community Strategic Plan – Cabonne 2025, Delivery Program 2013/14 to 2016/17, Draft Operational Plan 2017/2018 and Draft Resource Plans at each Council office, Branch Libraries and other locations throughout the Shire for a period of 28 days, and that a copy of the Plan be made available on a reduced cost basis of $15.50 per copy, with sections of the plans program being photocopied at a reduced rate of 15 cents per page.

4.      Adopt an interest rate of the maximum allowable percentage allowed by the Office of Local Government for the 2017/18 year to be charged on arrears of Rates and Charges.

 

16 Jun 2017 - 3:47 PM - Evan Webb

Submission reported to Council - COMPLETE

Meeting

Officer/Director

Section

Subject

Extraordinary Meeting 09 May 2017

Heather Nicholls

For Determination

COUNCIL WORKSHOP

 

Heather Nicholls

 

 

MOTION (Durkin/Wilcox)

 

THAT Council note all recommendations from the workshop held on Tuesday 9 May 2017 will be reported to the May Ordinary Council meeting.

 

11 May 2017 - 3:42 PM - Heather Nicholls

Item 2 - report from March meeting was deferred to April meeting and deferred again until the May meeting. The report has been included in the May 23 business paper. NFA

11 May 2017 - 2:34 PM - Victoria Priest

Reports for items 2 and 3 of workshop

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Gerard Aguila

For Determination

DRAFT GIFT AND BENEFIT POLICY

 

Steve Harding

 

 

MOTION (Walker/Treavors)

 

THAT the attached draft Gift and Benefit policy be adopted.

 

15 Jun 2017 - 1:02 PM - Victoria Priest

Policy added to Website, Councillor Ipads and ORL - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Gerard Aguila

For Determination

LOCAL GOVERNMENT REMUNERATION TRIBUNAL

 

Steve Harding

 

 

MOTION (Walker/Treavors)

 

THAT from 1 July 2017 the annual fees payable to each councillor be set at $11,570 and the additional annual payable fee to the Mayor be set at $25,250.

 

15 Jun 2017 - 1:01 PM - Victoria Priest

Updated Fee and Expenses forms for Councillors to start July 2017.  Doc ID's 844697 and 844696 - COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Kristine  Farrell

For Determination

MARCH QUARTERLY BUDGET REVIEW

 

Steve Harding

 

 

MOTION (Walker/Treavors)

 

THAT Council note the variances listed in this report and authorise those changes to be updated to Council’s 2016/2017 Budget.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Lynnette Hawkes

For Determination

INVITATION TO BE A FOSSICKING DISTRICT

 

Steve Harding

 

 

MOTION (Walker/Treavors)

 

THAT Cabonne Council accept the offer to be declared a NSW Fossicking District

 

31 May 2017 - 3:53 PM - Lynnette Hawkes

Cabonne Letter compiled and ready to send once signed by GM. 30 May 2017.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Bob Cohen

For Determination

LAND ACQUISITION - GAVINS LANE & DAVYS PLAIN ROAD REALIGNMENT

 

Michael Ryan

 

 

MOTION (Walker/Treavors)

 

THAT Council:

 

1.           Authorise the purchase of 3,649 sq m of land from Lot 2 DP 900862 for a purchase price of $3,000.

2.           Authorise the transfer of 4,191 sq m from Lot 59 DP 750137 to tidy up a previous land acquisition that had not been finalised.

3.           Agree to compensate the landholder $3,300 for the landholder to undertake his own refencing of approximately 255m.

4.           Agree to compensate the landowner $20 per tree for the removal of 120 trees planted by the landholder that will be need to be removed, totaling $2,400.

5.           Agree to pay all reasonable legal fees, survey fees and plan lodgment fees associated with the purchase.

6.           Authorise the affixation of the Common Seal and appropriate signatures on the associated land transfer documents.

 

16 Jun 2017 - 12:57 PM - Sharlea Kenney

waiting for paperwork to be signed off

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Steve Harding

For Determination

MOLONG MULTI-PURPOSE SPORTS COMPLEX

 

Steve Harding

 

 

MOTION (Gosper/Treavors)

 

THAT Council establish a Management Committee for the Molong Multi-Purpose Sports Complex consisting of representatives from user-groups and one councillor.

 

09 Jun 2017 - 12:50 PM - Robyn Little

User groups identified and representatives invited to meeting 14/6/17.

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Evan Webb

For Determination

MULLION CREEK HALL

 

Steve Harding

 

 

MOTION (Gosper/Wilcox)

 

THAT Council:

1.      Write to the Mullion Creek Hall and Recreation Reserve Trust advising that Council will not support the funding request for the Mullion Creek Hall.

2.      Encourage the Mullion Creek Hall and Recreation Reserve Trust to seek grant funding from other stakeholders due to the land being Crown land owned by the State.

3.      Make a submission to the 2017/2018 Operational Plan to include a $30,000 contribution to the Mullion Creek Hall & Recreation Reserve Trust on condition that the funds be utilised for restoration works on the existing Mullion Creek Hall.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Gary Brown

For Determination

REQUESTS FOR DONATIONS

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

 

THAT Council donate:

1.           $250 to Eugowra Public School to host a simultaneous reading day; and

2.           $500 to the Cudal Soccer Club to assist with the purchase of a line marking machine.

 

15 Jun 2017 - 4:52 PM - Gary Brown

Donations made to the Cudal Soccer Club and Eugowra Public School as resolved by Council. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Gary Brown

For Determination

YOUNG PEOPLE TO ADDRESS COUNCIL MEETING

 

Steve Harding

 

 

MOTION (Durkin/Treavors)

 

THAT:

1.      Council consider the matters raised by young people at this meeting.

2.      A report be submitted to the next Council meeting on how it is proposed to address issues raised by the school students and to provide a basis for a response.

 

15 Jun 2017 - 4:54 PM - Gary Brown

Report prepared for Council's June meeting. COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Dale Jones

For Determination

ORANGE REGIONAL TOURISM LTD STRATEGIC PLAN

 

Steve Harding

 

 

MOTION (Wilcox/Nash)

 

THAT Council make application under s358 of the Local Government Act to the Minister for Local Government for approval to be involved in the formation of a corporation before further considering this matter.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Dale Jones

For Determination

TOWN ENTRANCES AND MAIN STREET REDESIGN

 

Steve Harding

 

 

MOTION (Durkin/Wilcox)

 

THAT Council:

1.           Not proceed with the engagement of consultants to prepare plans for the redesign of town entrances and main streets in 11 Cabonne towns, villages and localities;

2.           Investigate enhancing the natural attractions of each individual town, village and locality through maintenance, mowing and cleaning; and

3.           Investigate a proposal to implement the existing street tree master plans, incorporating the capital improvement priorities submitted by each of the Shire’s progress associations.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Lynnette Hawkes

For Determination

EVENTS ASSISTANCE PROGRAM 2016/2017

 

Steve Harding

 

 

MOTION (Walker/Durkin)

 

THAT Council approve funding of $1,500 under the 2016/2017 Events Assistance Program (EAP) to Brand Orange for Taste@Watsons Bay 2017.

 

31 May 2017 - 3:51 PM - Lynnette Hawkes

EAP successful Letter compiled and sent. 29 May 2017.

COMPLETE

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Heather Nicholls

For Determination

PLANNING PROPOSAL FOR REZONING OF 'TALIMBA' 411 LOWER LEWIS PONDS ROAD, CLIFTON GROVE BEING LOT 9 DP 234046 FROM RU1 PRIMARY PRODUCTION TO R5 LARGE LOT RESIDENTIAL

 

Heather Nicholls

 

 

MOTION (Wilcox/Walker)

 

THAT Council:

1.           Receive and note the Planning Proposal for the rezoning of land identified as Lot 9 DP 243046 and Crown road reserve known as White Hill Lane, situated off Lower Lewis Ponds Road, Clifton Grove, Orange, and located within the Strategy Area 3 (SA3) as described in the Blayney Cabonne Orange Sub Regional Rural and Industrial Land Use Strategy July 2008.

2.           Forward the Planning Proposal to the Department of Planning and Infrastructure for Gateway Determination in accordance with Section 56 of the Environmental Planning and Assessment Act 1979.

3.           Receive a further report following the public exhibition period to provide details of any submissions received during the exhibition process.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Heather Nicholls

For Determination

REQUEST TO MODIFY DEVELOPMENT CONSENT - DEVELOPMENT APPLICATION 2015/133/1 - 104 KENT ROAD, MULLION CREEK

 

Heather Nicholls

 

 

MOTION (Wilcox/Nash)

 

THAT the Modification Application seeking to delete condition 11 of Development Application 2015/133 for a dwelling upon Lot 102 DP 1070947, 104 Kent Road, Mullion Creek, be refused.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Kate Blackwood

For Determination

MODIFIED DEVELOPMENT APPLICATION 2010/177/4 FOR AN ANIMAL BOARDING AND TRAINING ESTABLISHMENT AT LOT 100 DP 1145134 LAND ALSO KNOWN AS 130 FOUR MILE CREEK ROAD, SPRINGSIDE

 

Heather Nicholls

 

 

MOTION (Durkin/Davison)

 

THAT Modified Development Application 2010/0177 for Animal boarding and training establishment and ancillary dwelling on Lot 100 DP 1145134, corner Four Mile Creek Road & Giles Road, Spring Side, be granted consent subject to the amended conditions attached.

 

 

Meeting

Officer/Director

Section

Subject

Ordinary Meeting 23 May 2017

Kristin Zinga

For Determination

PROPOSED PROVISION OF A WASTE AND RECYCLING SERVICE IN MULLION CREEK

 

Heather Nicholls