5 April 2017
NOTICE OF EXTRAORDINARY COUNCIL MEETING
Your attendance is respectfully requested on Tuesday 11th April, 2017 for an EXTRAORDINARY MEETING commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.
PLEASE NOTE - There will be a councillor workshop held before the Extraordinary Council meeting commencing at 10am to discuss the following items: -
1. Mullion Creek Hall
2. Canowindra Medical Facility
3. Orana House Submission
4. DA 2016/141/1
5. Related Parties Disclosure
6. Presentation of Draft Budget
Yours faithfully
Stephen J Harding
ACTING GENERAL MANAGER
ORDER OF BUSINESS
1) Open Ordinary Meeting
2) Consideration of Acting General Manager’s Report
a) Integrated Planning & Reporting 2017/18
b) Councillor Resignations
c) Council Workshop
GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 11 April, 2017
Page 1
TABLE OF CONTENTS
ITEM 1 APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1
ITEM 2 DECLARATIONS OF INTEREST....................................................... 1
ITEM 3 DECLARATIONS FOR POLITICAL DONATIONS.......................... 1
ITEM 4 INTEGRATED PLANNING & REPORTING - 2017/18.................... 1
ITEM 5 COUNCILLOR RESIGNATIONS......................................................... 1
ITEM 6 COUNCIL WORKSHOP........................................................................ 1
ANNEXURE ITEMS
ANNEXURE 4.1 DRAFT Operational Plan 2017/18............................. 1
ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE
REPORT IN BRIEF
Reason For Report |
To allow tendering of apologies for Councillors not present. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
|
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 831796 |
THAT any apologies tendered be accepted and the necessary leave of absence be granted. |
Acting General Manager's REPORT
A call for apologies is to be made.
ITEM 2 - DECLARATIONS OF INTEREST
REPORT IN BRIEF
Reason For Report |
To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 831797 |
THAT the Declarations of Interest be noted. |
Acting General Manager's REPORT
A call for Declarations of Interest.
ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS
REPORT IN BRIEF
Reason For Report |
To allow an opportunity for Councillors to declare any Political Donations received. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.g - Code of Meeting Practice adopted and implemented. |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 831798 |
THAT any Political Donations be noted. |
Acting General Manager's REPORT
A call for declarations of any Political Donations.
ITEM 4 - INTEGRATED PLANNING & REPORTING - 2017/18
REPORT IN BRIEF
Reason For Report |
To present the Draft Operational Plan for consideration |
Policy Implications |
Consistent with Council's Delivery Program |
Budget Implications |
Will be addressed in the 2017/18 Budget |
IPR Linkage |
4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements |
Annexures |
1. DRAFT Operational Plan 2017/18⇩ |
File Number |
\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 832656 |
THAT Council adopt the draft Operational Plan 2017/18 – Part 1 The Activities. |
Acting General Manager's REPORT
To enable councillors to provide early input into the 2017/18 Activities section of the Operational Plan a preliminary copy is attached for Council’s information.
The Operational Plan outlines operational activities that have been listed to guide staff in ensuring that the outcomes of the 2013/14 to 2016/17 Delivery Program are achieved (note due to the merger proposal the program extended to cover the 2017/18 year and the Operational Plan is based on the original Delivery Program where possible). By providing a preliminary copy it is hoped that specific projects identified by Council as being required to be included in the Operational Plan can be included in the 2017/18 draft Budget when it is presented to Council.
ITEM 5 - COUNCILLOR RESIGNATIONS
REPORT IN BRIEF
Reason For Report |
Seeking council resolution to apply to the Minister that a by-election not be held following the resignation of Councillors MacSmith, Culverson and Hayes. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a. Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2017 - 832709 |
THAT:
1. Council seek Ministerial approval that the Councillor vacancies not be filled.
2. An appropriate acknowledgement of Councillor MacSmith, Culverson & Hayes’ service to Cabonne Council be arranged.
|
Acting General Manager's REPORT
Council received resignations from Councillors Lachlan MacSmith, Janelle Culverson and Michael Hayes on 28 March 2017.
Under S294 of the Local Government Act a by-election is not required if a vacancy occurs within 18 months before the date specified for the next ordinary election. The next election is scheduled for 9 September 2017. Council must however formally advise the Minister of the vacancy and request that it not be filled.
REPORT IN BRIEF
Reason For Report |
To provide an opportunity to move any motions as a result of the workshop held on Tuesday 11 April 2017. |
Policy Implications |
Nil |
Budget Implications |
Nil |
IPR Linkage |
4.5.1.a - Provide quality administrative support and governance to councillors and residents |
Annexures |
Nil |
File Number |
\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 832850 |
THAT Council consider any recommendations from the workshop held on Tuesday 11 April 2017. |
Acting General Manager's REPORT
Council conducted a workshop prior to the Extraordinary meeting on Tuesday 11 April 2017.
This item gives an opportunity to consider any recommendations from the workshop.