cabonne Council colour 200 wide

 

 

 

 

 

 

 

 

 

5 April 2017

 

 

NOTICE OF EXTRAORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested on Tuesday 11th April, 2017 for an EXTRAORDINARY MEETING commencing at 2.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.

 

PLEASE NOTE - There will be a councillor workshop held before the Extraordinary Council meeting commencing at 10am to discuss the following items: -

1.    Mullion Creek Hall

2.    Canowindra Medical Facility

3.    Orana House Submission

4.    DA 2016/141/1

5.    Related Parties Disclosure

6.    Presentation of Draft Budget

 

Yours faithfully

Stephen J Harding

ACTING GENERAL MANAGER

 

 

ORDER OF BUSINESS

 

1)            Open Ordinary Meeting

2)            Consideration of Acting General Manager’s Report

a)      Integrated Planning & Reporting 2017/18

b)      Councillor Resignations

c)       Council Workshop

 

 

 

 

 

 


 

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COUNCIL’S MISSION
“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”
 

 

 


         

 

 

 

 

 

 

 

 

COUNCIL’S VISION
Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Tuesday 11 April, 2017

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 1

ITEM 2      DECLARATIONS OF INTEREST....................................................... 1

ITEM 3      DECLARATIONS FOR POLITICAL DONATIONS.......................... 1

ITEM 4      INTEGRATED PLANNING & REPORTING - 2017/18.................... 1

ITEM 5      COUNCILLOR RESIGNATIONS......................................................... 1

ITEM 6      COUNCIL WORKSHOP........................................................................ 1   

 

ANNEXURE ITEMS

 

ANNEXURE 4.1    DRAFT Operational Plan 2017/18............................. 1 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 831796

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

Acting General Manager's REPORT

 

A call for apologies is to be made.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS AND STAFF DECLARATION OF INTEREST - 2017 - 831797

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

Acting General Manager's REPORT

 

A call for Declarations of Interest.

 

 

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any Political Donations received.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

 4.5.1.g - Code of Meeting Practice adopted and implemented.

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 831798

 

 

Recommendation

 

THAT any Political Donations be noted.

 

Acting General Manager's REPORT

 

A call for declarations of any Political Donations.

 

 

 

ITEM 4 - INTEGRATED PLANNING & REPORTING - 2017/18

REPORT IN BRIEF

 

Reason For Report

To present the Draft Operational Plan for consideration

Policy Implications

Consistent with Council's Delivery Program  

Budget Implications

Will be addressed in the 2017/18 Budget

IPR Linkage

4.5.5.j - Provide, maintain and develop financial services and systems to accepted standards - satisfying regulatory and customer requirements

Annexures

1.  DRAFT Operational Plan 2017/18    

File Number

\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2017-2018 - 832656

 

 

Recommendation

 

THAT Council adopt the draft Operational Plan 2017/18 – Part 1 The Activities.

 

Acting General Manager's REPORT

 

To enable councillors to provide early input into the 2017/18 Activities section of the Operational Plan a preliminary copy is attached for Council’s information.

 

The Operational Plan outlines operational activities that have been listed to guide staff in ensuring that the outcomes of the 2013/14 to 2016/17 Delivery Program are achieved (note due to the merger proposal the program extended to cover the 2017/18 year and the Operational Plan is based on the original Delivery Program where possible).  By providing a preliminary copy it is hoped that specific projects identified by Council as being required to be included in the Operational Plan can be included in the 2017/18 draft Budget when it is presented to Council.

 

 

ITEM 5 - COUNCILLOR RESIGNATIONS

REPORT IN BRIEF

 

Reason For Report

Seeking council resolution to apply to the Minister that a by-election not be held following the resignation of  Councillors MacSmith, Culverson and Hayes.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a. Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\ELECTIONS\LOCAL GOVERNMENT ELECTIONS 2017 - 832709

 

 

Recommendation

 

THAT:

 

1.   Council seek Ministerial approval that the Councillor vacancies not be filled.

 

2.   An appropriate acknowledgement of Councillor MacSmith, Culverson & Hayes’ service to Cabonne Council be arranged.

 

 

Acting General Manager's REPORT

 

Council received resignations from Councillors Lachlan MacSmith, Janelle Culverson and Michael Hayes on 28 March 2017.

 

Under S294 of the Local Government Act a by-election is not required if a vacancy occurs within 18 months before the date specified for the next ordinary election.  The next election is scheduled for 9 September 2017. Council must however formally advise the Minister of the vacancy and request that it not be filled.

 

 

 

ITEM 6 - COUNCIL WORKSHOP

REPORT IN BRIEF

 

Reason For Report

To provide an opportunity to move any motions as a result of the workshop held on Tuesday 11 April 2017.

Policy Implications

Nil

Budget Implications

Nil

IPR Linkage

4.5.1.a - Provide quality administrative support and governance to councillors and residents

Annexures

Nil   

File Number

\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\WORKSHOPS - 832850

 

 

Recommendation

 

THAT Council consider any recommendations from the workshop held on Tuesday 11 April 2017.

 

Acting General Manager's REPORT

 

Council conducted a workshop prior to the Extraordinary meeting on Tuesday 11 April 2017.

 

This item gives an opportunity to consider any recommendations from the workshop.

 

  


Item 4 Extraordinary Meeting 11 April 2017

Item 4 - Annexure 1

 

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